<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Department of Defense, United States Air Force</name>
<abbrev>USAF</abbrev>

<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>UNITED STATES AIR FORCE</b></p>
<p><i>How Systems of Records are Arranged</i></p>
<p>In the Air Force, records are grouped by subject series. Each series has records about a specific activity or function to which a subject title and number is given. Systems of records are grouped in the same way. For example, a system of records on personnel security clearances may be found in ‘Security - 31,’ and one about psychiatry in ‘Medical Service - 44.’  These numbers are part of the system identification which precede the notices. They look like this: F031 AF SP A or F044 AFSG A. The letter ‘F’ means Air Force. The first three digits (031 and 044) show that the records pertain to Security and the Medical Service respectively. The letters that follow indicate to whom the system applies and/or the Office of Primary Responsibility (OPR). For example,pace between the AF and SG) indicates this is a Surgeon General System and applies to the office of the Surgeon General only.

</p><p><i>Using the Index Guide</i></p>
<p>The systems of records maintained by the Air Force are contained within the subject series that are listed below.
</p><p>This list identifies each series in the order in which it appears in this issuance. Use the list to identify subject areas of interest. Having done so, use the series number (for example 031 for Security) to locate the systems of records grouping in which you are interested.

</p>
<table>
<tr><th scope="col">System Identification Series</th>
<th scope="col">Subject Series</th>
</tr>
<tr><td>Physical Disability Board of Review</td>
<td>001</td></tr>
<tr><td>Aircraft</td>
<td>010</td></tr>
<tr><td>Flying Operations</td>
<td>011</td>
</tr>
<tr><td>Maintenance</td>
<td>021</td>
</tr>
<tr><td>Supply</td>
<td>023</td>
</tr>
<tr><td>Transportation</td>
<td>024</td>
</tr>
<tr><td>Security</td>
<td>031</td></tr>

<tr><td>Civil Engineering</td>
<td>032</td>
</tr>
<tr><td>Communications</td>
<td>033</td>
</tr>
<tr><td>Services</td>
<td>034</td>
</tr>
<tr><td>Public Affairs</td>
<td>035</td>

</tr><tr><td>Personnel</td>
<td>036</td>
</tr>
<tr><td>Manpower and Organization</td>
<td>038</td>
</tr>
<tr><td>Medical</td>
<td>044</td>
</tr>
<tr><td>Reserve Component Periodic <div>Health Assessment (RCPHA)</div><div>Records</div></td>
<td>048</td></tr>
<tr><td>Law</td>
<td>051</td>
</tr>
<tr><td>Chaplain</td>
<td>052</td>
</tr>
<tr><td>Scientific/Research Development</td>
<td>061</td>
</tr>
<tr><td>Finance Management</td>
<td>065</td>
</tr>
<tr><td>Special Investigations</td>
<td>071</td></tr>
<tr><td>Historical Research Agency</td>
<td>084</td></tr>
<tr><td>Command Policy</td>
<td>090</td>
</tr>
<tr><td>Safety</td>
<td>091</td>
</tr>
<tr><td>United States Central Command</td>
<td>FCENTCOM</td></tr>
<tr><td>United States Strategic Command</td>
<td>FSTRATCOM</td></tr>
</table>

<p><i>REQUESTING RECORDS</i></p>
<p>Records are retrieved by name or by some other personal identifier. It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record.

</p>
<p><i>BLANKET ROUTINE USES</i></p>
<p>Certain `blanket routine uses’ of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system.  These additional  blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy.

</p><p><i>LAW ENFORCEMENT ROUTINE USE
</i></p><p>In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.

</p><p><b>DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.

</p><p><b>DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.

</p><p><b>CONGRESSIONAL INQUIRIES ROUTINE USE
</b></p><p>Disclosure from a system of records maintained by this component may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.

</p><p><b>PRIVATE RELIEF LEGISLATION ROUTINE USE
</b></p><p>Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.

</p><p><b>DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed to foreign law enforcement, security,  investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of Department of Defense military and civilian personnel.

</p><p><b>DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
</b></p><p>Any information normally contained in IRS Form W-2 which is maintained in a record from a system of records maintained by this component may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld.  This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin Number 76-07.

</p><p><b>DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
</b></p><p>A record from a system of records subject to the Privacy Act and maintained by this component may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for the Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.

</p><p><b>DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.

</p><p><b>DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE</b>
</p><p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses.  For personnel separated, discharged, or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.

</p><p><b>DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this  component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.

</p><p><b>DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.

</p><p><b>DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be authorized by law.

</p><p><b>COUNTERINTELLIGENCE PURPOSES ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States.</p></xhtmlContent></routineUses>


<section id="F001 MRB A DoD" toc="yes">
<systemNumber>F001 MRB A DoD</systemNumber>
 <subsection type="systemName">Physical Disability Board of Review (PDBR) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Physical Disability Board of Review, Air Force Review Boards Agency, Assistant Secretary of the Air Force, Manpower and Reserve Affairs, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force, Army, Navy, Marine Corps, and Coast Guard veterans who have made application to appeal their Department of Defense physical disability rating(s).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual names, Social Security Number (SSN), address, prior military department affiliation, phone number, military service treatment records, Department of Veteran Affairs medical records, civilian medical records, legal counsel representation, and individual correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5014, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5043, Commandant of the Marine Corps; U.S.C. 93, Commandant of the Coast Guard; DoDI 6040.44, Lead DoD Component for the Physical Disability Board of Review; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used to justify a fair and accurate reassessment of a veteran’s Department of Defense Physical Evaluation Board determination. Records provide all the necessary medical information to properly re-evaluate the military department’s board determination and rating schedule.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p><p>To the United States Coast Guard to assist them in the review of recommendations on physical disability ratings. By having this access, they can review and validate the findings.
</p><p>To the Department of Veterans Affairs (DVA) for the purpose of reviewing and determining physical disability ratings.
</p><p>To individual legal counsel or representatives to assist them in the defense of their client.
</p><p>Note:</p><p> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by properly screened and cleared personnel with a need-to-know. Physical records are stored in a secured room. Electronic media is protected by appropriate hardware and software applications. Access authentication is validated through use of Computer Access Cards via user name and password protocols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records: Destroy after electronic recordkeeping copy has been created and filed or when no longer needed for revision, dissemination, or reference, whichever is later, by pulping, shredding or burning.
</p><p>Electronic systems that replace temporary hardcopy records: Destroy on expiration of the retention period previously approved for the corresponding hardcopy records.
</p><p>Electronic systems that supplement temporary hardcopy records where the hardcopy records are retained to meet recordkeeping requirements: Destroy when the agency determines that electronic records are superseded, obsolete, or no longer needed for administrative, legal, audit, or other operational purposes.
</p><p>Electronic records are destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Physical Disability Board of Review, Air Force Review Boards Agency, Assistant Secretary of the Air Force, Manpower and Reserve Affairs, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Physical Disability Board of Review, Air Force Review Boards Agency, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.
</p><p>The requester must include the full name, military status, SSN, date of birth, and copy of proof of identify, such as a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves in this system of records should address written inquiries to the Physical Disability Board of Review, Air Force Review Boards Agency, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.
</p><p>The requester must include the full name, military status, SSN, date of birth and copy of proof of identify, such as a driver’s license.
</p><p>In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C 1746:
</p><p>If executed outside the United States:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Air Force’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Air Force Instruction 33-332; 32 CFR part 806; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the applicant, medical providers, military departments Physical Evaluation Boards, and Department of Veteran Affairs service treatment record providers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F010 AFMC" toc="yes">
<systemNumber>F010 AFMC</systemNumber>
 <subsection type="systemName">Deliberate and Crisis Action Planning and Execution Segment (DCAPES) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters of Major Commands, field operating agencies, Air Force Military Personnel Elements, Air Force Reserve units and Air Force National Guard units. Complete mailing address listings are maintained by the Deliberate and Crisis Action Planning and Execution Segment (DCAPES) Program Management Office at the 554th Electronic Systems Group, 201 East Moore Drive, Maxwell Air Force Base, Gunter Annex, Alabama 36114-3004.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve, Air National Guard personnel, and government civilians. Records
are maintained on individuals who are projected to depart or departed on Temporary Duty (TDY) in support of contingency, crisis or
manning assist deployments.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID
Number), grade, home address, and geographical location.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff, general duties; Air
Force Policy Directive 10-4, Operations Planning Air &amp; Space Expeditionary Force Presence Policy; Air Force Instruction
10-401, Air Force Operations Planning &amp; Execution; Air Force Instruction 10-403, Deployment Planning &amp; Execution;
Air Force Instruction 36-3802, Personnel Readiness; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Deliberate and Crisis Action Planning and Execution Segments (DCAPES) is the United States Air
Forces system of records for managing Operational Plan requirements. The system integrates automated decision support applications and
information exchange capabilities to provide the Air Force the means to plan, present, source, mobilize, deploy, account for, sustain,
redeploy, and reconstitute forces. Records are collected to allow the Air Force to assign personnel to deployment requirements and
create official contingency, exercise and deployment (CED) travel orders for Air Force personnel and to respond to authorized internal
and external requests for data relating to Air Force CED travel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C 552a(b) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, SSN and/or DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Individuals require a minimum Secret security clearance for access to any portion of Deliberate and Crisis Action Planning and Execution Segment (DCAPES.)
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained for the duration of an operation period then are
automatically moved to inactive files. Inactive files are deleted after 30 days by the Air Force Personnel Center, Air and Space
Expeditionary Force Operations. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager (PM), Business and Enterprise Systems, 200 East Moore Drive, Building 856,
Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on
themselves should address inquiries to the PM, Business and Enterprise Systems, Decision Support Branch, 200 East Moore Drive, Building
856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing address, any details
which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing
is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address inquiries to the PM, Business and Enterprise Systems, 200 East Moore Drive, Decision Support Branch, Building 856, Maxwell AFB,
Gunter Annex, Montgomery, AL 36114-3004.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing address, any details
which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing
is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from automated external system interfaces. The interfaces are the Air
Force Logistics Module, Air Force Military Personnel Data System, Air Force Civilian Personnel Data System, Air Force Personnel
Center/Agile Force Accountability Scanner and the Joint Operational Planning and Execution System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F010 AFMC P" toc="yes">
<systemNumber>F010 AFMC P</systemNumber>
<subsection type="systemName">Logistics Module (LOGMOD).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Air Force, Force Projection Division, 554 ELSG, 201 E Moore Drive, Bldg 856, Room 154 Maxwell AFB-Gunter Annex, AL 36114-3004, Telephone: 334-416-5771.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States Air Force Active duty, Reserve, Guard, and DoD civilians.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), address and phone, Primary Air Force Specialty Code (PAFSC), Control Air Force Specialty Code (CAFSC), Deployment Availability Codes (DAV), Unit Type Codes (UTC), organizational information, reservation identification code, individual line number, equipment cargo details.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 10-403, Deployment Planning and Execution, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>A deployment system used to ensure units are able to schedule and meet Air Force deployment taskings for personnel and cargo needs worldwide. Also allows for storage and daily maintenance of cargo packages.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The"DoD Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by either first and/or last name, Social Security Number (SSN), Unit Type Codes (UTC) or line number of the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons using the individuals Common Access Card (CAC) to login to the system. User’s level of access is restricted by their role within the organization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Deployment data is actively maintained for a period of time that is determined by the Installation Deployment Office at each base and then destroyed when no longer needed by shredding, degaussing, erasing or purging.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Force Projection Division, 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.
</p><p>Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.
</p><p>Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Deliberate and Crisis Action Planning and Execution Segments (DCAPES), and cargo records created by users of the system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F010 AFSPC A" toc="yes">
<systemNumber>F010 AFSPC</systemNumber>
<subsection type="systemName">Telecommunications Notification System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of Air Force, 30 Space Communications Squadron, Building 12000, Room 104, 867 Washington Ave., Suite 205, Vandenberg Air Force Base, California 93437-6117.
</p><p>Air National Guard Readiness Center, 3500 Fetchet Avenue, Joint Base Andrews, MD
20762-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active duty, Reserve, Air National Guard, government civilians and
contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>First and last name, home address, work and cell phone numbers, employee type, office/unit name, home and work e-mail address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 10-218, Personnel Accountability in Conjunction with Natural Disasters or National Emergencies; Air Force Policy Directive; 10-2 Readiness, Air Force Policy Directive 10-4, Operations Planning, and Air Force Policy Directive 10-25, Emergency Management.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide notification, via electronic mail and telephone, for personnel recalls and real world and exercise threat conditions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrieved by first and last name, and office name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records may be accessed by the System Administrator, Command Post, and authorized designated Unit Control Representatives. They must have a Government Common Access Card (CAC) and associated Personal Identification Number (PIN) in addition to user identification and password for system access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are deleted at the end of the year individual has departed the Air Base.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Command Post Superintendent, 30 Space Wing Space Communications Squadron, 867 Washington Avenue, Suite 200-1, Vandenberg Air Force Base, California 93437-6120.
</p><p>Program Manager, Air National Guard, Enterprise Programs Branch, 3501 Fetchet Avenue,
Suite 100, Joint Base Andrews, MD 20762-5000.
</p><p>Air Force installations that have access to this system official mailing addresses are published as an appendix to the
Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 30 Space Wing Command Post 867 Washington Ave, Suite 205, Vandenberg Air Force Base, California 93437-6117.
</p><p>Written request must include their full name and office name in the request letter.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves should address written
inquiries to Command Post Superintendent, 30 Space Wing Command Post, 867 Washington Ave., Suite 205, Vandenberg Air
Force Base, CA 93437-6117.
</p><p>Individuals at the 45th Space Wing seeking access to information about themselves should address written inquiries to
45th Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.
</p><p>Individuals with the Air National Guard seeking to determine whether information about themselves is contained in this
system of records should address written inquiries to the Air National Guard Readiness Center, 3500 Fetchet Avenue, Joint
Base Andrews, MD 20762-5000.
</p><p>Individuals seeking to determine whether information about themselves is contained in this system of records at other
Air Force installations should address written inquiries to the Command Post Superintendent. Official mailing addresses
are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating
records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that
the foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify,
or state) under penalty of perjury that the foregoing is true and correct. Executed on (date).
(Signature).’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, 32 CFR part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F010 AFXO A" toc="yes">
<systemNumber>F010 AFXO A</systemNumber>
<subsection type="systemName">Civil Aircraft Landing Permit Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Associate Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civil aircraft owners and/or operators.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>A revocable license for use of Air Force real property consisting of a Civil Aircraft Certificate of Insurance, a Civil Aircraft Landing Permit, and a Civil Aircraft Hold Harmless Agreement.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>49 U.S.C. 44502, General facilities and personnel authority, as implemented by Air Force Instruction 10-1001, Civil Aircraft Landing Permits.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a directory on those individuals who are authorized to operate civil aircraft at Air Force airfields.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by persons responsible for processing applications to operate civil aircraft on Air Force airfields in performance of official duties and by other authorized personnel who are properly screened and cleared for need-to-know. Records are stored in cabinets in a vaulted office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Expired records are destroyed by tearing into pieces and burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Permits and Agreements, Civil Aviation Office, Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the applicant and insurance company.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="F011 ACC A" toc="yes">
<systemNumber>F011 ACC A</systemNumber>
<subsection type="systemName">Air-to-Air Weapon System Evaluation Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Fighter and attack aircrew members who have live-fired missiles in the Air-to-Air Weapon System Evaluation Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, unit of assignment, and flying experience information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Powers and Duties, delegation by; as implemented by Air Force Regulation 55-11, Programming of Requirements and Reporting Expenditures for Missile/Targets in Noncombat Firing Programs, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to measure program goals that dictate maximizing aircrew participation during their first fighter assignment tour.  Personal data is also used to determine the effects of experience and training on air-to-air weapons employment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of system of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms, safes and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are retained for one year after data is entered in computer then destroyed by tearing into pieces, shredding, macerating, or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.
</p><p>When appearing in person a military identification card is required for positive identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address requests to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.
</p><p>When appearing in person a military identification card is required for positive identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information for this system is obtained from forms completed by aircrew members.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F011 ACC B" toc="yes">
<systemNumber>F011 ACC B</systemNumber>
<subsection type="systemName">Command and Control Management System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of Air Force, 552d Air Control Wing, Tinker AFB, 552d Air Control Group (552 ACG) 7575 Sentry Blvd, Suite 117, Tinker AFB, OK 73145-9037.
</p><p>Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty military personnel, Air Force civilian employees, Air Force contractors, Air Force Reserve and those foreign military personnel who are attached to the U.S. Air Force (USAF) for flying support.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel records related to an individual’s ancillary training, qualifications, and schedules. Data fields contained in the records include; full name, e-mail address, Social Security Number (SSN), work phone, location, organization, job series, and grade.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8013, Secretary of the Air Force; AFI 11-202V2 ACC Sup Aircrew Standardization/Evaluation Program; AFI 11-401 Aviation Management; ACCI 11-464 Training Records and Performance Evaluation in Formal Flying Training Programs; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage and administer Air Force aviation and non-flying operations. This includes aircrew training and evaluation, flight schedule functions, flying safety and related functions needed to attain and maintain combat or mission readiness, ancillary training, scheduling functions, mobility/deployment requirements tracking.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The Command and Control Management System (C2MS) provides detailed and specific access levels and permissions to ensure that only authorized users have access to read and or write information, or perform other operations with the system. Access will be granted using the Common Access Card (CAC) or username/password security model. A combination of physical, personnel, and system-enforced security mechanisms control access. All accesses, whether procedural or system-enforced, is adjudicated based on each person’s authorized"need-to-know."
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Maintenance Data Systems Analysis Section, Department of Air Force, 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Department of Air Force, 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.
</p><p>Individuals may also contact the system manager at each unit utilizing C2MS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>The requester must submit a written request to 552d Air Control Group (552 ACG), Attn: C2MS Program Manager, 7575 Sentry Blvd., Ste. 117, Tinker AFB, OK 73145-2713.
</p><p>Requests for information should be as specific as possible. The requester must describe the records that he/she seeks in enough detail to enable C2MS personnel to locate them in a reasonable amount of time. Requests such as"all documents related to * * *" are extremely difficult and costly to process because they require extensive search of numerous C2MS files. In contrast, a request for a specific document can generally be processed quicker. Such requests should include specific information about each record sought, such as the date, title or name, author, recipient and subject matter of the record.
</p><p>A C2MS request can be made for any record. However, this does not mean that the C2MS discloses all of the requested records. If the information is of a sensitive nature, C2MS will specify which exemption permits the withholding.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.
</p><p>Individuals may also contact the system manager at each unit utilizing C2MS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Automated system interfaces and source documents. C2MS has an interface with the Air Force Resource Management System (AFORMS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F011 AF A3 B DoD" toc="yes">
<systemNumber>F011 AF A3 B DoD</systemNumber>
<subsection type="systemName">Department of Defense (DoD) Foreign Clearance Program Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Andrew T. McNamara Headquarters Complex, Defense Technical Information Center (DTIC), 8725 John J Kingman Road, Fort Belvoir, VA 22060-6218.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military, DoD civilians, and non-DoD personnel traveling under DoD sponsorship (contractors, foreign nationals and dependents), and includes temporary travelers worldwide as defined by the DoD Foreign Clearance Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Aircraft diplomatic clearance and personnel travel requests, which may contain the individual’s name; rank/pay grade; military branch or department; passport number; office address and telephone number; official and personal email address; detailed information on sites to be visited; visitation dates; and purpose of visit.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 22 U.S.C. 4801, Findings and purpose; 22 U.S.C. 4802, Responsibility of Secretary of State; and 22 U.S.C. 4805, Cooperation of other Federal Agencies; Public Law 99-399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; Department of Defense Directive (DODD) 4500.54E, DoD Foreign Clearance Program; and E.O. 12333, United States Intelligence Activities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide the DoD with a web-based automated system to request, clear, and audit aircraft diplomatic and personnel travel clearances worldwide; to provide individual travelers with intelligence and travel warnings; and to provide the United States Defense Attach&#233; and other DoD authorized officials with information necessary to verify aircraft diplomatic clearances and official travel by DoD personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of State Regional Security Officer, U.S. Embassy officials, and foreign law enforcement and security agencies for the purpose of coordinating mission and security support for DoD travelers.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved using individual’s name, passport numbers, and dates of travel.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible by authorized personnel. Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organization level.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Aircraft diplomatic clearance and personnel travel records are permanent. Personally Identifiable Information is deleted from the record one year after mission/travel is completed. Records are only electronic.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, DoD Foreign Clearance Program, Strategic Plans and Policy Division, Headquarters, United States Air Force, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to HQ USAF/A5XP, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p><p>For verification purposes, individual should provide their full name, passport number, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to HQ USAF/A5XP, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p><p>For verification purposes, individual should provide their full name, passport number, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information will be obtained from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F011 AF AFMC A" toc="yes">
<systemNumber>F011 AF AFMC A</systemNumber>
<subsection type="systemName">Contractor Flight Operations.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Air Force activities that approve contractor aircraft flight and ground operations procedures or utilize contractor personnel who operate aircraft for the government.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All contractor personnel who operate aircraft for the Air Force, for which the government assumes some risk of loss or damage.  It covers both flight crewmember and non-crewmember personnel designated by a contractor to conduct flights, perform functions while the aircraft is in flight, or perform ground operations in support of such flights.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number; home address and telephone number; date of birth; security clearance data; education; military  service data; flight qualification, proficiency, training, and  experience records; standardization and evaluation data; safety  and mishap records, and medical and physiological data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: powers and duties;  Air Force Regulation 55-22, Contractor’s Flight and Ground Operations, and  E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to monitor and manage individual contractor flight and ground personnel records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, notebooks, in computers and on  computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the  record system in performance of their official duties and by   authorized personnel who are properly screened and cleared for  need-to-know.  Records are stored in locked rooms and cabinets.  Those in computer storage devices are protected by computer system  software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in the system until contract termination, at which time they will be destroyed when no longer needed.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, Air Force Materiel Command/DOO, Wright Patterson  Air Force Base, OH 45433-5001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records  contains information on themselves should address inquiries to  Headquarters, Air Force Materiel Command/DOO, Wright Patterson  Air Force Base, OH 45433-5001, or to the system location where the flight  certification is recorded.  Official mailing addresses are  published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>For personal visits, the individual may be asked  to show a valid identification card or a driver’s license as proof  of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>For personal visits, the individual may be asked to show a valid identification card or a driver’s license as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be  obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the individual or from training,  evaluation, and examination records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F011 AF AFMC B" toc="yes">
<systemNumber>F011 AF AFMC B</systemNumber>
<subsection type="systemName">Patriot Excalibur (PEX) System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601. Segments are also maintained at commands, bases and agencies. Official mailing addresses are published as an appendix to the Air Force compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel and civilian employees assigned or attached to HQ Air Force Major Commands, Air National Guard and Air Force Reserve Component personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), passport number, home and cell telephone number, home and e-mail address, Major command of assignment, Air Force Specialty Code indicating professional duties, unit, base of assignment, flight and ground professional flying training accomplishments, aircrew qualification status, physical status for flight duties, types of aircraft assigned, and flying incentive pay information needed to administer the payment for each individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2608, Military Personnel Records System and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system will coordinate the activities of military flying squadrons for flight scheduling, aircraft maintenance, Qualification/Continuation training and management of Aircrew Standardization and Evaluation Program. PEX provides information and automated data processing capabilities used to manage and administer Air Force aviation and parachutist management operations such as aircrew and parachutist training and evaluation, flight and jump scheduling functions, flying and parachutist safety and related functions needed to attain and maintain combat or mission readiness.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are maintained within secured buildings in areas accessible only to persons having official need-to-know, and who are properly trained and screened. In addition, the system is a controlled system with passwords, and Common Access Card (CAC) governing access to data. Computer terminals are locked when not in use or kept under surveillance.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are deleted from the database when no longer needed for the mission.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the local custodians of the record system at the host base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Individuals can also contact Program Manager, Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the local custodians of the record system at the host base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Individuals can also contact Program Manager, Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 Code of Federal Regulations (CFR) part 806b, Air Force Privacy Act Program; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, the Aviation Resource Management System (ARMS) and other automated system interfaces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F011 AF XO A" toc="yes">
<systemNumber>F011 AF XO A</systemNumber>
<subsection type="systemName">Aviation Resource Management System (ARMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force (HQ USAF) and Major Command Headquarters. Host, tenant and squadron Aviation Resource Management offices at Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty military personnel, Air Force civilian employees, or contractors, Air Force Reserve and Air National Guard personnel, Army, Navy, Marine Corps and foreign military personnel who are assigned to aviation or parachutist duties by competent authority and attached to the U.S. Air Force (USAF) for flying or parachutist support or who have been suspended from flying or jump duties for a period of not more than 5 years.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Aviation Resource Management System (ARMS) data base contains a master file of flying and jump records for each individual, a month-to-date transaction file, a twelve month history file, and a career flying and jump history. A centralized file of output reports that provide personnel information on an aircrew member’s aviation history, flight time and identification data, is derived from each individual’s master record and is also maintained at Headquarters United States Air Force.
</p><p>An Individual Flight Record Folder (FRF) or Jump Record Folder (JRF) is established for each category of flier and jumper listed above and is the prime repository for a computer listing which itemizes each individual’s flight and jump accomplishments as well as various source documents which serve to validate information entered into the computer data base for the system. Each Host Aviation Resource Management (HARM) office maintains a file of Aeronautical Orders and Military Pay Orders to provide source documentation of flying pay actions initiated by the flight manager. Information that is maintained in the automated files is derived directly from the ARMS master file or from subsequent processing of information entered into the master file.
</p><p><i>Identification data consists of:
</i></p><p>Name, Social Security Number (SSN), date of birth, rank, date of rank, date of separation, Officer Service date, aviation service date, date of enlistment, and unit of assignment for each individual in the Aviation Resource Management System.
</p><p><i>Duty assignment data:
</i></p><p>Individual’s major command of assignment, Air Force specialty code indicating professional duties, unit, responsible operations system manager, base of assignment, branch of service and office symbol.
</p><p><i>Aircrew training and qualification data:
</i></p><p>Flight and ground professional flying training accomplishments, aircrew qualification status, physical status for flight duties, types of aircraft assigned.
</p><p><i>Flying pay entitlement data:
</i></p><p>Monthly flight time, aviation service code, operational flying duty accumulation (OFDA) months and years of rated service collectively to determine flight pay entitlement and to administer the payment of flying incentive pay for authorized individuals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>37 U.S.C. 301a, Incentive Pay: aviation career; Public Law 92-204, Appropriations Act for 1973; Section 715 Public Law 93-570, Appropriations Act for 1974; Public Law 93-294, Aviation Career Incentive Act of 1974; DoD Instruction 7730.57, Aviation Incentive Pays and Continuation Bonus Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The ARMS provides information and automated data processing capabilities used to handle and administer Air Force aviation and parachutist management operations such as aircrew and parachutist training and evaluation, flight and jump scheduling functions, flying and parachutist safety and related functions needed to attain and maintain combat or mission readiness. This information is processed for use by flying or parachutist resource managers at all levels through periodic computer product reports or automated systems interfaces.
</p><p>The specific uses of information and user categories for this system are:
</p><p>Base Level Activities: (1) To establish each member’s flying or jump pay entitlement status and to monitor continuing entitlement in accordance with existing directives;
</p><p>(2) To record each individual’s flying or jump activities to include hours, jumps, and specific events, and to provide indications of successful achievement of standards or deficiencies;
</p><p>(3) To establish each individual’s Aviation Service code to indicate type of flying or jump activity or reason for inactive status if applicable;
</p><p>(4) To determine each rated member’s eligibility to perform operational flying or jumping in accordance with existing USAF directives;
</p><p>(5) To provide an indication of each rated member’s total operational flying time in terms of total aviation or parachutist career duties;
</p><p>(6) To establish suspense lists for use in scheduling flying personnel for flights, schools, tests and similar events directly related to their duties as professional Airmen;
</p><p>(7) To provide each applicable individual and manager with all aviation career profile information needed to monitor flying career development, professional qualifications, and training deficiencies;
</p><p>(8) To provide information requested by the Air Force Staff, major command, or other base functions, related to the flying duties and accomplishments of all personnel in the file;
</p><p>(9) To provide statistical data for management analysis and review of all aspects of each base’s flying program.
</p><p>Other Base Users: Military personnel flight uses information provided by this system, through an automated data interface, to report the flying status of all individuals and to provide flying career background information used for assignment actions.
</p><p>Accounting and Finance Office uses Military Pay Orders, prepared by flight aviation management offices, to start and stop flying and jump incentive pay in accordance with each individual’s flying status and eligibility as reflected by the information in the system and uses the files to perform payment audits to identify individuals being paid improperly.
</p><p>Base supply uses flying status information to determine which individuals are qualified to receive authorized flying and jump equipment.
</p><p>Base Medical Facility uses system data to determine projected workloads associated with scheduled flight physical examinations.
</p><p>Major Commands use all system data to measure the effectiveness of subordinate unit training programs and to review command-wide flying effectiveness.
</p><p>Air Force Personnel Center uses ARMS information to satisfy assignment objectives and career development programs for USAF military personnel in the system.
</p><p>HQ USAF uses identification and flying data to establish statistical data needed to verify the effectiveness of standard procedures, determine the need for policy modification, provide a timely and accurate census of various types of flyers and jumpers, and provide a centralized point for collection and collation of data used by all levels of management.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this record system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodians of the record system, by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Access is specifically controlled by the HARM office. Records are stored in locked cabinets or rooms. Records stored in computer storage devices are protected by computer system software. Computer terminals are locked when not in use or kept under surveillance.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained on magnetic disks and destroyed 8 years after system discontinuance. If a disk is damaged or replaced, the drive is rendered unusable by being degaussed. Physical records are released to members upon retirement or separation. Members hand-carry their physical record, during permanent change of stations, to the gaining HARM while an electronic copy is retained by the losing HARM and set to automatically delete after 30 days. Physical records are turned over to convening authorities following aircraft accidents and are either returned to the HARM or retained in accordance with rules of evidence.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquires to or visit the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests should contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests should contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individuals, aircrew or parachutist managers, automated system interfaces and from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F011 ANG A" toc="yes">
<systemNumber>F011 ANG A</systemNumber>
<subsection type="systemName">Progress Reports, Undergraduate Pilot Training (June 11, 1997; 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Undergraduate training is no longer under the Air National Guard Personnel Directorate and they no longer receive records from the schoolhouses concerning the members’ records. The Air National Guard Domestic Operations Directorate does not receive or track this information any longer; therefore, this system of records is no longer required. All records have been destroyed in accordance with National Archives Records Administration retention and disposal requirements.
</p></xhtmlContent></subsection></section>
<section id="F021 AF IL A" toc="yes">
<systemNumber>F021 AF IL A</systemNumber>
<subsection type="systemName">Core Automated Maintenance System (CAMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Air Force installations utilizing the Core Automated Maintenance System (CAMS). Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals assigned to installations that maintain aircraft, missiles, communications-electronics and associated equipment. Non-maintenance organizations may use CAMS to maintain personnel and training data relating to their individuals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel records related to an individual’s on-the-job training certification, qualifications, and training.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 21-101, Aerospace Equipment Maintenance Management; Air Force Instruction  36-2232, Maintenance Training, and  E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to establish and maintain personnel data and on-the-job training records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on disks or tapes and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, man number, or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Maintenance Data Systems Analysis Section; individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from automated system interfaces and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F021 AFSPC A" toc="yes">
<systemNumber>F021 AFSPC A</systemNumber>
<subsection type="systemName">Cable Affairs Personnel/Agency Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Intercontinental Ballistic Missile Cable Affairs Offices at missile bases reporting to Headquarters Air Global Strike Command. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Non-United States Air Force personnel/agencies that cross or could cross, inundate, or otherwise affect the Hardened Intersite Cable System (HICS) and/or its rights-of-way (ROW). The personnel/agencies include landowners, tenants, highway/road departments, public and private utility companies, contractors, farm agencies (Federal, State, and local), municipal offices, and railroads.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records reflecting information on personnel/agencies who affect, or are affected by, the Hardened Intersite Cable System and its rights-of-way and/or actions on the Hardened Intersite Cable System and its rights-of-way.
</p><p>Landowners and/or tenants information will include name, home address and home telephone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and AFI 21-202, Volume 1, Missile Maintenance Management.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to track and monitor all agency activities that affect the Hardened Intersite Cable System and its rights-of-way (such as highway crossings, utility crossings, construction, earth moving, <i>etc.</i>) and could impair Hardened Intersite Cable System hardness integrity.
</p><p>Also used to maintain contact with personnel/agencies to coordinate Hardened Intersite Cable System or Hardened Intersite Cable System rights-of-way maintenance/construction actions performed by the United States Air Force (USAF) or USAF contractors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, home address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until no longer needed for reference. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030.
</p><p>Chief, Nuclear Command, Control and Communications Branch, Headquarters Air Force Global Strike Command/A6ON, 414 Curtiss Road, Suite 227, Barksdale Air Force Base, LA 71110-2455.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the Chief, Nuclear Command, Control and Communications Branch, Headquarters Air Force Global Strike Command/A6ON, 414 Curtiss Road, Suite 227, Barksdale Air Force Base, LA 71110-2455.
</p><p>Request should include full name (First, M.I. and Last Name), home address, home telephone number and reason for your request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the Chief, Nuclear Command, Control and Communications Branch, Headquarters Air Force Global Strike Command/A6ON, 414 Curtiss Road, Suite 227, Barksdale Air Force Base, LA 71110-2455.
</p><p>The request should include full name (First, M.I. and Last Name) mailing address and primary and alternate telephone numbers.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Survey information obtained through replies from personnel/agencies as defined in categories of individuals above.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F023 AF AFMC B" toc="yes">
<systemNumber>F023 AF AFMC B</systemNumber>
<subsection type="systemName">Air Force Combat Logistics Support System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency Montgomery, 401 East Moore Drive, Building 857, Maxwell-AFB, Gunter Annex, Montgomery, AL 36114-3001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force government civilians, vendors doing business with the U.S. Air Force, Air Force active duty military personnel, Air Force reserve personnel, and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>First name, last name, middle name, title, suffix, job series, job title, position, grade/step, supervisor’s name, job address, organization, work e-mail address, work hours, hire date, pay grade, duty location, employee status, gender, certifications, qualification completeness status, qualification start and end date, qualification awarded date, qualification license number, qualification license restrictions, qualification license expiration date, Electronic Data Interchange Personal Identifier (EDIPI) also known as the DoD Identification Number, Control Air Force Specialty Code (AFSC), company name, bank routing number, bank account number, accrual account number, Government Purchase Card (GPC)/IMPAC card numbers, Taxpayer ID, and Employee Labor Rates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental regulations; 5 U.S.C. 5531, Definitions; 5 U.S.C. 5533, Dual pay from more than one position; limitations, exceptions; 5 U.S.C., Part III, Subpart D. Chapter 53, Subchapter III, Section 5335, Periodic step increases; 5 U.S.C. 6311, Regulations; Public Law 104-134, Debt Collection Improvement Act of 1996; and DoD Financial Management Regulation 7000.14-R, Vol 4, Accounting Policy and Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Enhances logistics supportability for Air Force organizations across the globe through an integrated data system by supporting functions ranging from base maintenance and supply through depot planning, supply and maintenance. It modernizes Air Force Logistics support from depot planning and repair activities to the flightline maintenance and supply activities, and includes financial management for working capital and general funds management.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Name and Electronic Data Interchange Personal Identifier (EDIPI) also known as the DoD Identification Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data is maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Records are protected by standard Air Force access authentication procedures and by network system security software. Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons using the individual’s Common Access Card (CAC) to login to the system. User’s level of access is restricted by their role within the organization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Delete records when superseded, obsolete, or no when longer needed, whichever is later.
</p><p>Transaction records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or when no longer needed.
</p><p>Other transaction records may be cut off at the completion of the contract or payment and destroyed 6 years and 3 months after cutoff.
</p><p>Destroy electronic records by overwriting or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-5006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, OH 45433-5006.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 29 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)"
</p><p>If executed within the United States, its territories, possessions, or commonwealths:"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)"
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, OH 45433-5006.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 29 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)"
</p><p>If executed within the United States, its territories, possessions, or commonwealths:"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)"
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from automated system interfaces or from other source documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F023 AF IL A" toc="yes">
<systemNumber>F023 AF IL A</systemNumber>
<subsection type="systemName">Government Furnishings Issue Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Housing Supply Offices at all Air Force installation which issue furnishings. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military and DOD civilians to whom government furnishings are issued.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>PCS orders, rental agreement, receipt for furnishings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9832, Property accountability: Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain authority for issue and accountability of Government furnishings.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records stored in vertical file folders, and computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name in manual file systems. Retrieved by Social Security Number in computer storage.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in file cabinets in locked rooms. Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in file until furnishings are returned and then destroyed or returned to the individual.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about  themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F023 AF IL B" toc="yes">
<systemNumber>F023 AF IL B</systemNumber>
<subsection type="systemName">Base Service Store/Tool Issue Center Access.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Retail Sales Section at Air Force installations. Official mailing addresses are published as an appendix to the agency’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and reserve military and civilian personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Identification data on individuals authorized access to purchase Base Service Store/Tool Issue items.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Control access to Base Supply’s Base Service Store and Tool Issue Center Units at each Air Force installation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintain on computer and computer output products, and in paper form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the records is controlled by computer system software and is limited to individuals responsible for servicing the system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until superseded or canceled by individual’s commander.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit  the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual or from the individual’s commander.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F023 AF IL C" toc="yes">
<systemNumber>F023 AF IL C</systemNumber>
<subsection type="systemName">Personal Clothing and Equipment Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Individual Equipment Units at Air Force installations. Official mailing addresses are published as an appendix to the agency’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and reserve military and civilian personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Expendable and non-expendable individual personal clothing and equipment records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9832; Property Accountability Regulations; and E.O.  9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Accounting for authorized clothing and equipment issued to members and employees. Periodically reviewed by supply personnel and certified by the individual.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Recorded electronically in a microcomputer. Maintained as paper records and stored in vertical file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals. Retrieved by last name, first initial, and last four digits of Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the microcomputer records for the purpose of making adds, changes, or deletions will be controlled using passwords assigned to individuals assigned to the Individual Equipment Unit. Paper records will be stored in file cabinets in locked rooms. Records are accessed by person(s) responsible for servicing the records system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Microcomputer records will be programmatically deleted 180 days after an individual has returned accountable items to the Individual Equipment unit. Paper records will be retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p><p>When the individual is discharged, the signed copy of the record is forwarded to the Consolidated Base Personnel Office for disposition. The originals are retained by the Individual Equipment Unit and destroyed after the turn-in of all equipment by the individual. Records are then destroyed by tearing into pieces, shredding, macerating, pulping or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit  the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC  20330-5130.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F024 AF AFMC A" toc="yes">
<systemNumber>F024 AF AFMC A</systemNumber>
<subsection type="systemName">Cargo Movement Operations System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Enterprise Computing Center Montgomery, Bldg 857, Room 200, 401 East Moore Drive, Maxwell AFB-Gunter Annex 36114-3004.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual (military or civilian) who is a passenger on a military or civilian contracted aircraft or any Cargo Movement Operations System user.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Include but not limited to travel order, transportation authorizations, individual?s name and Social Security Number (SSN), grade, seats required; origin; destination; requested travel dates, routing indicator (identifies the activity/installation requesting the reservation); cancellation and standby codes (identifies the reason the passenger did not depart as scheduled); flight number; departure date and reporting time, and other administrative coding.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoD Regulation 4500.9E, Transportation and Traffic Management; Air Force Program Management Directive #5272(2)/38610F, Cargo Movement Operations System; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To establish a system that will provides the capability to effectively plan, document, and manage outbound and inbound cargo and to plan, schedule, and monitor the execution of transportation activities in support of deployment and reception of forces.  The system will accumulate and aggregate shipment data, track the completion of transportation actions, prepare and print movement documentation, prepare and transmit advance shipment notification to all involved activities, and prepare and transmit system reports.  As a management tool, the records will determine passenger movement trends and prepare aircraft manifests.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To other Federal agencies and offices to provide passenger manifest information.
</p><p>To Global Air Transportation Execution System and Global Transportation Network to use the data for the purpose to manifest passengers on military and government civilian contracted aircrafts.
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual?s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Transportation authorizations and orders are retained in office files for five years after the annual cutoff, and then destroyed. Other records in the system are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, and then destroyed. These records are destroyed by one of the following means tearing into pieces, shredding, pulping, macerating, burning, or degaussing in the case of magnetic computer media.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, 754th Electronic Systems Group, Headquarters, Air Force Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 754th Electronic Systems Group, Headquarters, Air Force Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.
</p><p>Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the 754th Electronic Systems Group, Headquarters, Air Force Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.
</p><p>Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, military transportation and personnel activities, or other agencies designated to arrange air passenger reservations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F024 AF AMC A" toc="yes">
<systemNumber>F024 AF AMC A</systemNumber>
<subsection type="systemName">Global Air Transportation Execution System (GATES) (August 3, 1999; 64 FR 42098).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Global Air Transportation Execution System (GATES) is now covered under system of records notice F024 AF USTRANSCOM D DoD, Defense Transportation System Records (November 12, 2008; 73 FR 66872); therefore the notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F024 AF DP A" toc="yes">
<systemNumber>F024 AF DP A</systemNumber>
<subsection type="systemName">Application for Early Return of Dependents (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records collected in this system notice have been incorporated into System of Record Notice (SORN) F036 AF PC C, Family Services Volunteer and Request for Early Return Records (June 11, 1997, 62 FR 31793). Because these records are accurately referenced in another system notice, system notice F024 AF DP A is duplicative and should be deleted.
</p></xhtmlContent></subsection></section>
<section id="F024 AF IL A" toc="yes">
<systemNumber>F024 AF IL A</systemNumber>
<subsection type="systemName">Household Goods Nontemporary Storage System (NOTEMPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At all Air Force bases having personal property responsibility. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military personnel or their dependents, and civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for storage, travel orders, substantiating documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 133, Secretary of Defense: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by base level traffic management offices (AFO) and local commercial contractors in managing, controlling and payment of contractors for services rendered for storage services. Information used by TMO to maintain, identify lots, determine excess cost and perform payment actions for storage accounts. AFO will use information to process invoices for payment. Contractors will use data to verify and certify invoices for payment for services rendered against individual storage lots.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, card files, or computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are retained for 6 months to 3 years, depending on type, and destroyed by tearing, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about  themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.  Base traffic management offices have individual record. Visitors must provide name, grade, Social Security Number and identification card.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from individuals, applications for storage of household goods, travel orders, and substantiating documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F024 AF IL B" toc="yes">
<systemNumber>F024 AF IL B</systemNumber>
<subsection type="systemName">Personal Property Movement Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Traffic Management Office or Air Force controlled Joint Personal Property Shipping Offices at Air Force Activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who shipped personal property through an Air Force controlled activity.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application, orders, inventory, Government Bill of Lading, shipping documents, Certificates of Approval or Disapproval, Power of Attorney, carrier and/or contractor documentation, Inspection Report, and Counseling Checklist.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Traffic Management Officer uses these record to determine shipment eligibility and lawful entitlements, and as a basis for expenditure of public funds and contracts with commercial carriers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the  Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in locked cabinets or rooms and are accessed by person(s) responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for three years after annual cutoff; transferred to Regional Federal Records Center for indefinite retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.
</p><p>Include individual’s name, service, Social Security Number, type of shipment, origin, destination, and the date of application. Any means of positive identification is acceptable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Government Inspector’s Quality Control Report. Information also obtained from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F024 AF IL C" toc="yes">
<systemNumber>F024 AF IL C</systemNumber>
<subsection type="systemName">Motor Vehicle Operator’s Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Air Force Base Driver’s License Sections, Air Force Reserve units and Air National Guard activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active duty, Reserve, National Guard, civilians and nonappropriated funds employees who are required to operate a government motor vehicle on or off post.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, rank, date of birth, gender, eye color, hair color, height, weight, state issued driver’s license number and any restrictions listed on the driver’s license.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles; Air Force Policy Directive 24-3, Management, Operations and Use of Transportation Vehicles; and Air Force Instruction 24-301, Transportation, Vehicle Operations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To create and maintain records of motor vehicle operators and licenses. In addition, records are created and maintained on Air Force personnel required to drive government owned or leased vehicles exceeding 10,000 pounds gross vehicle weight and are used for emergency response and/or are equipped with four-wheel-drive. The data is used to create a printed vehicle operator identification card.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and/or driver’s license number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Driver’s records are maintained only in electronic form. Access to records is limited to members responsible for adding new driver’s information to the database or updating existing records in the performance of their official duties. The On-line Vehicle Interactive Management System (OLVIMS) Licensing Module is only accessible through the Air Force Portal, Global Combat Support System (GCSS-AF). This system’s software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to prevent unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in licensing database until discharge or separation of the individual. Upon request, a printed copy will be provided to the individual when discharged or separated.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>AFLCMC/HIAR (OLVIMS Program Office) 200 E Moore Street, Suite 1016, Maxwell AFB, Gunter Annex, AL 36114-3004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to AF A4LE, Pentagon, Washington, DC 20330-1040.
</p><p>For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>Requests should contain individual’s full name, date of birth and Social Security Number and notary public verified signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to AF A4LE, Pentagon, Washington, DC 20330-1040.
</p><p>For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, medical institutions, police and investigating officers, motor vehicles bureaus, state or local governments, witnesses, and Department of Transportation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F024 AF USTRANSCOM A" toc="yes">
<systemNumber>F024 AF USTRANSCOM A</systemNumber>
<subsection type="systemName">War Souvenir Registration/Authorization.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT, 508 Scott Drive, Scott AFB, IL 62225-5357.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and DoD civilian personal serving in overseas theaters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), rank and/or grade, Organization and/or unit, home address, war souvenir description, and overseas theater.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Part IV, Chapter 153, Sec. 2579; DoDD 5030.40, DoD Customs and Border Clearance Program; DoD 4500.9R Defense Transportation Regulation, Part V DoD Customs and Border Clearance Policies and Procedures; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To register and authorize an individual to retain a war souvenir and to return the item to the United States.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" set forth at the beginning of Department of Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the records is limited to those who require the records in the performance of their official duties. Physical entry is restricted by the use of locks, guards, and administrative procedures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending approval of records disposition schedule by the National Records and Administration Agency.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT--Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT-Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.
</p><p>Requests should contain individual’s name, address, Social Security Number (SSN), unit, Company Commander/Contracting Officer’s Representative, and date requested war souvenir registration.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT-Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.
</p><p>Requests should contain individual’s name, address, Social Security Number (SSN), unit, Company Commander/Contracting Officer’s Representative, and date requested war souvenir registration.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F024 AF USTRANSCOM B DoD" toc="yes">
<systemNumber>F024 AF USTRANSCOM B DoD</systemNumber>
<subsection type="systemName">DoD Transportation Repository Records (June 12, 2008, 73 FR 33413).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are now covered under F024 AF USTRANSCOM D DoD, Defense Transportation System Records (November 12, 2008, 73 FR 66872), therefore this notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F024 AF USTRANSCOM D" toc="yes">
<systemNumber>F024 AF USTRANSCOM D</systemNumber>
<subsection type="systemName">Defense Transportation System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Installation Transportation Offices, Joint Personal Property Shipping Offices, Aerial and Surface Ports of Embarkation, world-wide. Addresses may be obtained from the Commander, Headquarters, Military Surface Deployment and Distribution Command, 709 Ward Drive, Building 1990, Scott Air Force Base IL 62225-5004.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DoD personnel (military and civilian) and dependents (as applicable) with official authorization.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, rank, unit identification code (UIC), Service affiliation, personal identifiers (<i>i.e.</i> Social Security Number (SSN), home address, home telephone, emergency contact information) and other information relating to personnel and movement of personal property.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Public Law 100-562, Imported Vehicle Safety Compliance Act of 1988; 5 U.S.C. 5726, Storage Expenses, Household Goods and Personal Effects; 10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force, 19 U.S.C. 1498, Entry Under Regulations; 37 U.S.C. 406, Travel and Transportation Allowances, Dependents, Baggage and Household Effects; Federal Acquisition Regulation (FAR); Joint Federal Travel Regulation (JTR), Volumes I and II, DoD Directive 4500.9E, Transportation and Traffic Management; DOD Directive 5158.4, United States Transportation Command; DoD Instruction 4500.42, DoD Transportation Reservation and Ticketing Services; DoD Regulation 4140.1, DoD Materiel Management Regulation; DoD Regulation 4500.9, Defense Transportation Regulation; and DoD Regulation 4515.13-R, Air Transportation Eligibility and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To schedule the movement of DoD personnel (military and civilian) and dependents traveling in the Defense Transportation System; schedule the movement, storage, and handling of personal property; to identify and trace lost shipments; to submit claims for damaged or loss shipments; U.S. customs protection of personal property; payment of commercial transportation providers under contract and tenders to the DoD; monitor effectiveness of personal property traffic management functions.
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. a(b)(3) as follows:
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To disclose to private sector commercial transportation service providers, who are under contract with the DoD for shipment/storage of personal property, to identify ownership, schedule pick up and delivery of personal property, to include privately owned vehicles, motorcycles, and house trailers/motor homes, Bill of Lading for services rendered, personal property counseling checklist.
</p><p>To U.S. Customs and Border Protection Declaration for personal property shipments, re-weigh of personal property, shipment evaluation and inspection reports, receipt for unaccompanied baggage, mobile home inspection record, temporary commercial storage at Government expense, accessorial services-mobile home, report of contractor services, and claims for loss and damage.
</p><p>To manifest DoD personnel and dependents (as applicable) traveling in the Defense Transportation System with official DoD authorization.
</p><p>To provide emergency contact information to the designated authorized carrier under DoD contract and DoD authorizing activity, in the event of an emergency.
</p><p>To disclose information to a Federal agency in order to manage and optimize DoD transportation resources.
</p><p>To the Department of State to locate DoD personnel and dependents (as applicable) with official DoD authorization moving within the Defense moving within the Defense Transportation System within foreign countries.
</p><p>To disclose information to a Federal agency for accumulating reporting data and monitoring of the system.
</p><p>To General Service Administration and Defense Government Accounting Activities for processing government Bill of Lading.
</p><p>The Department of Defense"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s Surname and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a secured environment accessible to authorized personnel having an official need-to-know. Automated segments are further protected by secure log-in, passwords, and Common Access Card.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents are destroyed after 6 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, United States Transportation Command, Attn: TCJ5/4, 508 Scott Drive, Scott AFB, IL 62225-5357.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Air Force Privacy Act Officer, Officer of Warfighting Integration and Chief Information Officer, SAF/XCISI, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.
</p><p>Requests should contain full name, social security number (SSN), current address and telephone number, and any information which will assist in locating the records requested (e.g. type of shipment, origin, destination, date of application).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Air Force’s rules for assessing records, for contesting contents an appealing initial agency determinations are published in AFI 33-332, 32 CFR part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual completing application for entry into the Defense Transportation System and from the private sector transportation service provider.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AFMC A" toc="yes">
<systemNumber>F031 AFMC A</systemNumber>
<subsection type="systemName">AFMC Badge and Vehicle Control Records (January 12, 2009, 74 FR 1184).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This records collection for this system is already covered by F031 AF SF B, Security Forces Management Information System (SFMIS) published on October 14, 2003, 68 FR 59168. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.
</p></xhtmlContent></subsection></section>
<section id="F031 AFMC B" toc="yes">
<systemNumber>F031 AFMC B</systemNumber>
<subsection type="systemName">Air Force Information System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Air Force, Joint Strike Fighter (JSF) Integrated Test Force, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93524-6035.
</p><p>Department of the Air Force, Airborne Laser (ABL) Integrated Test Force, 116 East Jones Road, Edwards Air Force Base, CA 93524-8293.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel, foreign nationals and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information includes name; Social Security Number (SSN); date/state/country of birth; passport number; citizenship information; roster identification number; physical characteristics; home address; phone number; and e-mail address; emergency contact information; training records; equipment accountability records; documentation pertaining to requesting, granting, and terminating access to secure facilities and various special access programs; foreign travel, and badge numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoD 5200.2-R, DoD Personnel Security Program; AFI 33-129, Web Management and Internet Use; AFI 33-202, Network and Computer Security and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Automates the administrative/management activities associated with the day-to-day operations of an organization. These include but are not limited to: administering/managing required training, unit calendars, information sharing, personnel listings/rosters, facility work requests and security functions. Information may be used by management for system efficiency, workload calculation, or reporting purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and Social Security Number (SSN), roster identification number and/or passport number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Servers are housed in a secure facility at Edwards Air Force Base, California. Information is restricted to supervisors and reviewing officials with the appropriate profiles or roles and by persons responsible for servicing the record system in performance of their official duties. Information is not shared with other organizations. Administrative account access is restricted by an administration account Common Access Card (CAC) which is over and above the individual CAC. Access is limited to Joint Strike Fighter and Airborne Laser personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored digitally within the system is retained until reassignment, separation, or access is no longer required. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning.   System manager(s) and address:
</p><p>Department of the Air Force, Joint Strike Force Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.
</p><p>Airborne Laser Program Manager, 116 East Jones Road, Edwards Air Force Base, CA 93524-8293.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the systems manager at Department of the Air Force, JSF Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.
</p><p>The request should be signed and include, name and Social Security Number (SSN), passport number or roster identification number and a complete mailing address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the systems manager at Department of the Air Force, JSF Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.
</p><p>The request should be signed and include, name and Social Security Number (SSN), passport number or roster identification number, and a complete mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the systems manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individual, individual’s supervisor, automated system interfaces, security personnel, or from other source documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AFMC C" toc="yes">
<systemNumber>F031 AFMC C</systemNumber>
<subsection type="systemName">Automated Installation Entry Control System/Visitor Center Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Barnes Air National Guard Base, 104th Security Forces Squadron Attn: AIECS POC, 175 Falcon Drive, Building 31, Barnes ANGB, Westfield, MA 01085-1482.
</p><p>MacDill Air Force Base, 6th Security Forces Squadron, Attn: AIECS POC, 2505 SOCOM Memorial Hwy., Building 203, MacDill AFB, FL 33621-1011.
</p><p>Test Site C-3, Eglin Air Force Base, 46th Range Support Squadron (RANSS), Attn: AIECS POC, 308 West D Avenue, Suite 203, Eglin AFB, FL 32542-5418.
</p><p>Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty, National Guard, and Reserve Personnel; government employees, contractors, retirees, dependents, visitors, and foreign personnel assigned to military installations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Badge and vehicle control records that at a minimum include; name, Social Security Number (SSN), Electronic Data Interchange Personal Identifier (EDIPI), home address, telephone number, citizenship, grade or rank, date of birth, place of birth, gender, employment information, military address, license plate number, drivers license number, vehicle make, model, year, color, drivers identification credential barcode data, individual photos, and suspension, revocation, and debarment status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force, Powers and Duties; Department of Defense 5200.08-R Physical Security Program; Department of Defense Air Force Instruction (AFI) 31-203, Security Forces Management Information System (SFMIS); and Directive Type Memorandum 09-012, Interim Policy Guidance for DoD Physical Access Control; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Automated Installation Entry Control System (AIECS) is a law enforcement tool designed to be installed at military installation vehicle entry gates. The system scans information off of DoD issued credentials and system-produced visitor passes presented to a lane-side barcode scanner in order to enhance security and vehicle throughput. To support the physical security and access control programs; to record personal data and vehicle information; to provide a record of security/access badges issued; to restrict entry to installations and activities; to ensure positive identification of personnel authorized access to restricted areas; to maintain accountability for issuance and disposition of security/access badges and for producing installation management reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrieved by querying a drivers name, Social Security Number (SSN), Electronic Data Interchange Personal Identifier (EDIPI), or driver’s identification credential barcode.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by persons responsible for servicing the system in performance of their official duties. Individuals are properly screened and cleared for need-to-know. Records are stored in locked cabinets, locked rooms, or buildings with controlled entry. Computer records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Registers or logs used to record names of outside contractors, service personnel, visitors, employees admitted to areas, and reports on automobiles and passengers.
</p><p>For areas under maximum security: Destroy 5 years after final entry or 5 years after date of document, as appropriate.
</p><p>For other areas: Destroy 2 years after final entry or 2 years after date of document, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>AIECS Program Manager, 642d ELSS, 642d Electronic Systems Squadron, 45 Arnold St., Bldg. 1600, Hanscom AFB, MA 01731-1600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address inquiries to their local Base Security Forces office listed below.
</p><p>Requests must contain full name, Social Security Number (SSN), and current mailing address.
</p><p>Barnes Air National Guard Base, 104th Security Forces Squadron Attn: AIECS POC, 175 Falcon Drive, Building 31, Barnes ANGB, Westfield, MA 01085-1482.
</p><p>MacDill Air Force Base, 6th Security Forces Squadron, Attn: AIECS POC, 2505 SOCOM Memorial Hwy., Building 203, MacDill AFB, FL 33621-1011.
</p><p>Test Site C-3, Eglin Air Force Base, 46th Range Support Squadron (RANSS), Attn: AIECS POC, 308 West D Avenue, Suite 203, Eglin AFB, FL 32542-5418.
</p><p>Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access to information about themselves contained in this system of records should address written inquiries to their local Base Security Forces office listed below.
</p><p>Requests must contain full name, Social Security Number (SSN), and current mailing address.
</p><p>Barnes Air National Guard Base, 104th Security Forces Squadron, Attn: AIECS POC, 175 Falcon Drive, Building 31, Barnes ANGB, Westfield, MA 01085-1482.
</p><p>MacDill Air Force Base, 6th Security Forces Squadron, Attn: AIECS POC, 2505 SOCOM Memorial Hwy., Building 203, MacDill AFB, FL 33621-1011.
</p><p>Test Site C-3, Eglin Air Force Base, 46th Range Support Squadron (RANSS), Attn: AIECS POC, 308 West D Avenue, Suite 203, Eglin AFB, FL 32542-5418.
</p><p>Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; Code of Federal Regulations part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individuals and from Defense Enrollment Eligibility Reporting System (DEERS) and Security Forces Management Information System (SFMIS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SF B" toc="yes">
<systemNumber>F031 AF SF B</systemNumber>
<subsection type="systemName">Security Forces Management Information System (SFMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in incidents and accidents occurring on Air Force (AF) installations, or reportable incidents occurring off base. Including all Active Duty Military personnel, Reserve and Guard; Department of Defense (DoD) civilians and contractors. Retirees, who may be victims, witnesses, complainants, offenders, suspects, drivers; individuals who have had tickets issued on base, or had their license suspended or revoked; individuals barred from the installation; and persons possessing a licensed firearm are part of the system.
</p><p>Additionally, the system includes visitors to the installation, individuals requiring access to controlled and/or restricted areas, civilians applying for Federal employment, and individuals who have weapons training and qualifications, or store firearms in an approved government facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number (SSN); date of birth; place of birth; home address and phone number; alias; race; ethnicity; sex; marital status; identifying marks, such as tattoos and scars; height, weight, eye, and hair color.
</p><p>The date, location, nature and details of the incident or offense that include if alcohol, drugs and/or weapons were involved; driver’s license information; tickets issued; vehicle information; suspension, revocation or debarment records. Information in the system includes if there is a bias against any particular group involved; if offense involved sexual harassment; actions taken by military commanders that include administrative and/or non-judicial measures, including sanctions imposed. Referral actions, court-martial results and punishments imposed. Confinement information, that consists of location of correctional facility, gang/cult affiliation if applicable; and release, parole, clemency eligibility dates.
</p><p>Additionally, this system includes information on individuals Permanent Change of Station (PCS), rank, duty status and date, assignment state and country, base, current unit of assignment, office symbol and duty phone. Information is also collected on the Primary Air Force Specialty Code (PAFSC), Duty Air Force Specialty Code (DAFSC), Control Air Force Specialty Code (CAFSC), Army Post Office (APO) Address, date eligible to return from overseas (DEROS) data, gaining base and organization, date entered country, history, personally owned weapons, the individual’s weapons training status and information, fingerprint images and demographic data, and accident reporting.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 18 U.S.C. 922 note, Unlawful Acts note referring to the Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Judiciary and Judicial Procedures, note referring to the Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 <i>et seq.,</i> Crime Victims Fund; and Amendment to Lautenberg, 18 U.S.C. 922(d)(9) Unlawful Acts; DoD Directive 7730.47, Defense Incident-Based Reporting System (DIBRS); Air Force Instruction 31-203, Security Forces Management Information System; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Serves as a repository of criminal and specified other non-criminal incidents used to satisfy statutory and regulatory reporting requirements, specifically crime statistics required by the Department of Justice (DoJ) under the Uniform Federal Crime Reporting Act; provides personal information required by the DoJ under the Brady Handgun Violence Prevention Act; and statistical information required by DoD under the Victim’s Rights and Restitution Act.
</p><p>The system is the primary host of all United States Air Force (USAF) vehicle and private weapon registration, visitor pass and restricted area authorization tracking. Other operations include capabilities to track combat arms training and qualifications, that include the last qualified date, score, and next due date by individual weapon and course of fire. Weapon maintenance, inventory control and tracking, modification, inspection, and weapon firing are recorded in the combat arms function, and munitions expenditure.
</p><p>Tracks the scheduling of range and equipment usage, inspection and maintenance. Certification records for other agencies that utilize the range are maintained in this system. Most recently, it provides a direct interface with the National Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS) as hosted by the Federal Bureau of Investigations (FBI) via the Criminal Justice Information System (CJIS).
</p><p>The system hosts Federal Application User Fee (FAUF) transactions for civilians applying for federal employment. FAUF is a format required for any branches of the U.S. military in connection with individual’s enlisting, Officer Candidate School, federal agencies in connection with employment, security updates, or contract personnel. This module includes an Office of Personnel Management (OPM) FAUF transaction used to transmit FAUF transactions to the Air Force Office of Personnel &amp; Management. Additionally, the system tracks accident reporting, providing user input and tracking for traffic accidents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the Department of Defense (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Justice for criminal reporting purposes and as required by the Brady Handgun Violence Prevention Act.
</p><p>To courts and State, local, and foreign law enforcement agencies for valid judicial proceedings.
</p><p>To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims Rights and Restitution Act of 1990.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Records may be stored on paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by individuals responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Administrators ensure members requiring access sign and acknowledge systems rules of behavior document that outlines security responsibilities before access is granted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to Criminal Class A and military offense records of more than 1 year or death are destroyed 5 years from entry into database or term of confinement whichever is later. Criminal Class B and military offense records are destroyed 3 years after entry into database or term of confinement, whichever is later. Refer to State Criminal Code for definition of Class A and Class B offenses.
</p><p>Military offense records, other than Article 15, Non-Judicial Punishment, are destroyed 3 years after entry into database. Article 15 records are destroyed 6 months after entry into database; and records on acquittals, set aside actions and unfounded allegations are immediately destroyed after action is completed.
</p><p>Private vehicle registrations, financial responsibility and ownership records are destroyed after departure of registrant on Permanent Change of Station (PCS), termination of individual vehicle registration, or re-registration of vehicles. Military registration and certificate of title of motor vehicle records are destroyed 1 year after termination of registration, sale, transfer of ownership, shipment of vehicle to the United States or other country, unless retention is required by joint service and/or host country agreement or arrangement.
</p><p>Identification credentials, records for identifying personnel permitted to enter Air Force Installations, and restricted area badges are destroyed immediately if not to be reissued. Loss, theft or destruction of identification credentials/passes are destroyed after 1 year. Records pertaining to barred personnel are destroyed 3 years after removal from the barred list. Security police activities reports, traffic reports, tickets or violation notices at Head Quarters Air Force Security Forces Center (HQ AFSFC) are destroyed after 2 years.
</p><p>Records pertaining to complaints, incident investigation, and pick up/restriction orders are destroyed after 3 years. Entry control files are destroyed 2 years after final entry or after date of document, as appropriate. Physical security check records, security container check record, firearm/ammunition inventory records, field interviews are destroyed after 3 months. USAF employee firearm authorization and related records are destroyed 2 years after expiration or revocation. Criminal Justice Computer Terminal System (CJCTS) records at Security Forces are destroyed after 3 years, or when all entries on the form are deleted from the National Crime Information Center (NCIC) computer, whichever is later.
</p><p>Audit trails are archived weekly and retained in a production storage area and are destroyed after 1 year. All records are destroyed automatically by being deleted from the system after the destruction date.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in the system should address written requests to their servicing Security Forces Administrative Reports Section (SFAR) or the system manager at Headquarters Air Force Security Forces Center, Police Services Branch (HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force Base, TX 78236-0119.
</p><p>Individuals requesting entry onto an installation must refer to local installation Base Entry Procedures for access to the installation. At a minimum, individuals must identify themselves by full name, rank, home address, Social Security Number (SSN) and present a military ID, valid driver’s license, or some other form of identification, whether you are submitting the request in writing or appearing in person.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written requests to their servicing Security Forces Administrative Reports Section (SFAR) or the system manager at Headquarters Air Force Security Forces Center, Police Services Branch (HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force Base, TX 78236-0119.
</p><p>Individuals requesting entry onto an installation must refer to local installation Base Entry Procedures for access to the installation. At a minimum, individuals must identify themselves by full name, rank, home address, Social Security Number (SSN) and present a military ID, valid driver’s license, or some other form of identification, whether you are submitting the request in writing or appearing in person.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individuals; Department of Defense (DoD) and civilian law enforcement authorities, Air Force security personnel, court-martials, correctional institutions and facilities personnel, and Air Force Office of Personnel &amp; Management.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency, which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SF C" toc="yes">
<systemNumber>F031 AF SF C</systemNumber>
<subsection type="systemName">Complaint/Incident Reports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kept by the Chief of Security Forces at the installation where an individual becomes involved in an incident or complaint and by the Chief of Security Forces at the installation where an individual is assigned if the incident occurs at a different location.
</p><p>Information copies of a report are kept at the individual’s organization and other organizations which have an interest in a particular incident. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who become involved in complaints or incidents on Air Force installations or Air Force active duty personnel who become involved in incidents regardless of the location.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Includes the incident or complaint report, statements by the subject or witness which includes their name, Social Security Number (SSN), status/grade, date and place of birth, local and permanent address, home phone, and their sponsor’s name and Social Security Number (SSN); information on seized or acquired property, if applicable, copies of forms referring cases to other agencies for final disposition, and other forms or reports required to complete basic report. Also includes an individual incident reference record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to record information on individual involvement in incidents or criminal activity. Reports are used to provide information to the appropriate individual within an organization who ensures corrective action is taken.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual incident records are retained by the office of the Chief of Security Forces and destroyed three years after close of year in which last entry was made. Information copies at other activities are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
</p><p>When requesting information in writing, individual should include full name, Social Security Number (SSN), military status, and home address. For a personal visit, individual must have a military ID, if applicable, a valid driver’s license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
</p><p>When requesting information in writing, individual should include full name, Social Security Number (SSN), military status, and home address. For a personal visit, individual must have a military ID, if applicable, a valid driver’s license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from police and investigating officers, witnesses and from persons registering complaints or who become victims of a crime.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SF D" toc="yes">
<systemNumber>F031 AF SF D</systemNumber>
<subsection type="systemName">Field Interview Card.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force installations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military personnel and civilian employees, Air Force Reserve personnel, dependents of military personnel, and civilians not affiliated with DoD.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Field interview card which contains name, address, telephone number, physical description, age, date of birth, description of clothing worn, if an automobile is involved, the make, year, decal number license and style and color.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Purpose of system is to obtain and record information on the presence of individuals in a given location at specific time and date.
</p><p>Information is used by the Chief of Security Police and Security Police investigators at base level as an investigative tool in the identification of crime suspects and witnesses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, and locked cabinets or rooms and are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for three months after monthly cut-off, and then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at base concerned.
</p><p>Required information from individual will be name and address. Requester may visit the office of the Chief of Security Police at base concerned and must provide a current military identification card, or civilian identification card or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the base concerned.
</p><p>Required information from individual will be name and address. Requester may visit the office of the Chief of Security Police at base concerned and must provide a current military identification card, or civilian identification card or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Source of information is individual interviewed, witnesses and interviewing security policemen.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SF F" toc="yes">
<systemNumber>F031 AF SF F</systemNumber>
<subsection type="systemName">Notification Letters to Persons Barred From Entry to Air Force Installations.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Forces at the installation where an individual is barred entry. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons prohibited from entering U.S. military installations for cause.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of the letter(s) to the individuals barring them from entry to a particular installation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Record provides a list of personnel who have been barred from entry to the installation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders/cabinets and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for three years after removal from barred list; then destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the installation Chief of Security Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individuals should include full name, Social Security Number (SSN), and home address. During a personal visit individuals must provide a valid driver’s license or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individuals should include full name, Social Security Number (SSN), and home address. During a personal visit individuals must provide a valid driver’s license or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from police and investigating officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SF G" toc="yes">
<systemNumber>F031 AF SF G</systemNumber>
<subsection type="systemName">Pickup or Restriction Order.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Forces at those installations where the order was issued. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any Air Force member whose actions result in the unit commander issuing a pickup or restriction order. Some examples of actions that warrant an order being issued include Absent without Leave (AWOL), suspicion of an offense, etc.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record provides a complete physical description of the individual as well as his name, rank, Social Security Number, organization and date of birth. It also includes the reason for the order being issued.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the record is to document the identity of a member of the Armed Forces whose actions justify the picking up or restriction of the member by his unit commander. The record is used as a notification bulletin for the pickup or restriction by Security Forces until disposition is made by the member’s unit commander.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p>Records from this system of records may be provided to other law enforcement agencies to assist in pickup of individuals.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders/cabinets and/or Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record is retained until member is picked up or until the order is canceled by the issuing authority, at which time all copies are destroyed by tearing into pieces, shredding, pulping or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Forces at the installation where the order was issued or to the member’s unit commander at that installation.
</p><p>Written inquiries or visitors requesting information must provide proof of identity (<i>e.g.,</i> identification card, or driver’s license).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Forces at the installation where the order was issued or to the member’s unit commander at that installation.
</p><p>Written inquiries or visitors requesting information must provide proof of identity (<i>e.g.,</i> identification card, or driver’s license).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from police and investigating officers, from witnesses and from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP A" toc="yes">
<systemNumber>F031 AF SP A</systemNumber>
<subsection type="systemName">Correction and Rehabilitation Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664, and elements; the Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662.
</p><p>Chief of Security Police at local installation where individual is assigned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.  Records may also be at Headquarters, United States Air Force, Chief of Security Police, 1340 Air Force Pentagon, Washington, DC 20330-1340, and at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals placed in confinement at an installation or federal prison as the result of military criminal conviction.  Individuals placed in confinement or rehabilitation and assigned to Headquarters, Air Force Security Police Agency (AFSPA) or any element of operating location.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Prisoner personnel records consisting of confinement orders, release orders, personal history records, medical examiners report, request and receipt for health and comfort supplies, recommendations for disciplinary action, inspection records, prisoner classification summaries and records pertaining to any clemency/parole actions.
</p><p>Corrections officers records including personal deposit fund records and related documents, disciplinary books, correction facility blotters and visitor registers; requests for interview and evaluation reports; prisoner records consisting of daily strength records and reports of escaped and returned from escaped prisoners.
</p><p>Psychological or rehabilitation test records.
</p><p>Clemency and Parole Board decisional documents and related records reflecting the action of the Board, the Board’s recommendations to the Secretary and the rationale for actions taken or proposed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  Powers and Duties; delegation by, as implemented by Air Force Instruction 31-205, Operation and Administration of Air Force Confinement and Correction Programs and Facilities, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a life file on the individual as a prisoner on an Air Force installation, or as an Air Force prisoner serving a sentence in a federal prison.
</p><p>The records are used to establish background for either  disciplinary or good conduct action as well as general administration uses of the records concerning health and welfare of the individual, as well as clemency and parole actions.
</p><p>Historical records in microfilm are used as a research data base.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may also be disclosed Federal, state, and local law enforcement and investigation agencies for investigation and possible criminal prosecution, civil court actions or regulatory orders, confinement/correctional agencies for use in the administration of correctional programs, including custody classification, employment, training and educational assignments, treatment programs, clemency, restoration to duty or parole actions, verification of offender’s criminal records, employment records, and social histories.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in notebooks/binders, in card files, on computer and computer output products, and as photographs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by any or a combination of name, Social Security Number and fingerprint classification, or by date of board hearing.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and controlled by visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Depending on the type of record within the system, it is either destroyed after release of the prisoner, maintained for one year after the release of the individual, or retained in the files at the facility in which the individual was confined for three months, after which time the record is forwarded to  Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.  Within two years after receipt, records are sent to the National Personnel Records Center, Military Personnel Records, St. Louis, MO.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.  Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662.  Chief of Security Police at local installation where individual is assigned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Financial and medical institutions, police and investigative officers, state or local government, witnesses or source documents.
</p><p>Installation level confinement facilities, courts-martial, and court-martial reviews, and submissions received directly from, or in behalf of the prisoner.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Portions of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP H" toc="yes">
<systemNumber>F031 AF SP H</systemNumber>
<subsection type="systemName">Provisional Pass.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Police at those installations where the pass was issued to the individual, as well as the unit commander at the members final destination. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This form is issued to any enlisted member of the Armed Forces when delays might result in failure to report to proper station within the time limit specified in orders or pass; or when a pass has expired or the individual does not have a pass or leave orders or leave orders.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>A written pass provided to the member to enable him or her to travel legally without any restriction; contains name, rank, Social Security Number of member and unit.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Purpose of the record is to document the travel of a member who is without a regular pass or orders are not available.
</p><p>Use of the record by Security Police to notify the member’s commander that he or she is travelling to a specific destination; may be used for follow-up on individuals travelling without regular passes or leave orders if the member does not arrive at the final destination within specified time limit. The original copy is given to the individual, the second copy is forwarded to the individual’s unit commander, and the third copy is maintained at the issuing Chief of Security Police’s office.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, note books/binders, visible file binders/cabinets and in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The original and duplicate copies are retained for 90 days after date of issue and then destroyed by tearing into pieces, shredding, macerating, pulping, or burning. The member’s copy is destroyed when the member reports to final destination.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. The Chief of Security at the issuing installation or the unit commander at the member’s final destination.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Security Police at the issuing installation or the unit commander at the member’s final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Security Police at the issuing installation or the unit commander at the member’s final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are  published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from police and investigating officers, witnesses and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP I" toc="yes">
<systemNumber>F031 AF SP I</systemNumber>
<subsection type="systemName">Registration Records (Excluding Private Vehicle Records).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Police at the installation where an individual registers personal property.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who register firearms, pets, certain types of personal property, bicycles, etc.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Registration forms for each particular item registered with the Security Police activity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to record information on make, model, type, kind, etc., of property. Information is used to identify lost or stolen property and to insure proper control of privately owned firearms maintained on an Air Force installation. The firearm registration form is also used to maintain accountability (logging weapons in/out) of privately owned firearms stored in government firearm storage facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and locked cabinets  or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept in the Office of the Chief of Security Police for one year after departure of owner and then destroyed by tearing into pieces.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Installation Chief of Security Police for information.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP J" toc="yes">
<systemNumber>F031 AF SP J</systemNumber>
<subsection type="systemName">Serious Incident Reports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Police at an installation where a crime or serious incident occurred or where an Air Force member, employee or dependents became involved in a crime or serious incident regardless of location. Reports are forwarded through the different levels of command to the appropriate Major Command Headquarters. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who become involved in crimes or serious incidents on Air Force installations or Air Force personnel and dependents who become involved in these incidents regardless of the location.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information on the particular incident, and identification of persons involved to include information on final disposition of the crime or incident.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and Chapter 47 - Uniform Code of Military Justice.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to report crimes or incidents which may evoke command or congressional interest or may result in unfavorable publicity to the Air Force. Also used to develop statistics, rates, and trends of certain crimes which occur on Air Force installations. May be used to evaluate command discipline rates, personnel quality control, and to monitor various drug and alcohol abuse programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cut-off, transferred to staging area for two additional years, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Major Command Chief of Security Police and Installation Chief of Security Police.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the appropriate installation or Major Command Chief of Security Police.  Official mailing addresses are published as an appendix to the Air Force’s compilation of  systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver’s license or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the appropriate installation or Major Command Chief of Security Police.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver’s license or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions. Information obtained from police and investigating officers. Information obtained from the public media. Information obtained from a state or local government. Information obtained from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP K" toc="yes">
<systemNumber>F031 AF SP K</systemNumber>
<subsection type="systemName">Vehicle Administration Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Police at the installation where an individual registers or frequently operates a vehicle. Information copies of some portions of this system may be kept at an individual’s assigned unit.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who frequently drive or register vehicles on an Air Force installation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Vehicle registration records, driver records, letters of suspension or revocation as applicable, and forms or letters which are necessary in the vehicle administration program for driver improvement actions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Power and duties;  delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to record an individual’s statement of understanding on financial responsibilities with regard to operation of a vehicle on an Air Force installation. Driver records are maintained to record information about motor vehicle accidents and moving traffic violations that are used to provide for traffic point assessment, suspension, or revocation, or other driver improvement actions affecting driving privileges on Air Force installations.
</p><p>Note: </p><p>In the State of Alaska, the system is also used to ensure that individuals comply with state law pertaining to the Alaskan Emission Inspection Program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records from this system of records may be disclosed to state or local law enforcement agencies or to motor vehicle bureaus. </p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, card files and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Private vehicle registration documentation is destroyed after departure of the registrant to a new duty station, upon termination of an individual vehicle registration, or at the end of the particular registration period. Driver records on employees are transferred to gaining installations when an individual is reassigned or transferred. These are destroyed on permanent separation from active service, termination of employment, or upon deletion of all entries. Destruction of these forms is done by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the installation Chief of Security Police for information.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the installation Chief of Security Police for information.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from police and investigating officers and from the bureau of motor vehicles.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP L" toc="yes">
<systemNumber>F031 AF SP L</systemNumber>
<subsection type="systemName">Traffic Accident and Violation Reports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Police at the installation where an individual becomes involved in a traffic violation or accident. Information copies of traffic accident reports are kept at the Ground Safety, Staff Judge Advocate, and Transportation offices (when a government vehicle is involved).  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who become involved in traffic violations or accidents on an Air Force installation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Traffic accident investigation report, statement of witnesses, alcohol influence reports, and reports of traffic violations to include notices or summons.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and DODI 1000.19, Mishap Investigation, Reporting and Recordkeeping; DODI 6055.4, Department of Defense Traffic Safety Program and AFRs 125-3, Security Police Handbook and 125-14, Motor Vehicle Traffic Supervision.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to record information on traffic accidents and violations. Reports are forwarded to the appropriate individual within an organization who insures corrective action is taken, or to U.S. Magistrate as applicable.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records from this system of records may be disclosed to law enforcement or investigatory authorities for investigation and possible criminal prosecution, civil court action, or statistical use.
</p><p>Additionally, accident reports may be provided to private attorneys, representatives of insurance companies and private citizens.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, card files and on computers and computer output products, magnetic media and printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain in the office of record. Destroy after two years by tearing into pieces, shredding, pulping, macerating, or burning. DD Form 1805, Violation Notice, will be destroyed according to instructions of the U.S. District Court.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the installation Chief of Security Police for information.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the installation Chief of Security Police for information.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from police and investigating officers and from witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP M" toc="yes">
<systemNumber>F031 AF SP M</systemNumber>
<subsection type="systemName">Personnel Security Access Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Offices of installation Chiefs of Security Police where individual is assigned or employed or at headquarters of Combatant Commands for which Air Force is Executive Agent.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.  Also at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO, 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty military and civilian personnel, Air Force Reserve and Air National Guard personnel, Air Force Academy cadets, American Red Cross Personnel, Exchange Officers, and Foreign Nationals.  Army, Navy, Air Force and Marine Corps active duty military and civilian personnel assigned to headquarters of Combatant Commands for which Air Force is Executive Agent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System includes documentation pertaining to requesting, granting, and terminating access to classified information, including various special access programs; dates of briefings, debriefings; restricted area badge numbers; access to specific restricted areas; personnel security information and security clearance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164, Commanders of Combatant Commands; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used to record level of security clearance and level of access to classified information that has been authorized.  Information is used by commanders, supervisors, and security managers to insure that individuals who receive classified information have been properly investigated, cleared, have a definite need-to-know, and have been properly debriefed. Records are also used to verify authorization for access to specific restricted areas.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, notebooks/binders, visible file binders/cabinets or card files.  Also maintained in computers, computer output products or a combination of all.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by  person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know.  Records are stored in security file containers/cabinets, safes or vaults, or in locked cabinets or rooms.  Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  (Exception:  Records on non-immigrant aliens are retained for two years after termination of access or employment, then destroyed, as above).  Security Termination Statements are retired one year after termination of service or employment to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001.  Records indicating that access to classified information has been withdrawn for cause are forwarded to installation Chief of Security Police for disposition.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Security Police, Headquarters United States Air Force.  Commanders of organization units and the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit  the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.
</p><p>Personal visits require positive identification.  Provide full name, Social Security Number, and military rank or civilian rating.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.
</p><p>Personal visits require positive identification.  Provide full name, Social Security Number, and military rank or civilian rating.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting  contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions, from police and investigating officers, or from source documents such as reports and from the individual or individual’s supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP N" toc="yes">
<systemNumber>F031 AF SP N</systemNumber>
<subsection type="systemName">Special Security Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commanders or Chiefs of Security Police at Air Force installations or units.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force military and civilian personnel including Air Force Reserves and Air National Guard; Air Force Academy and Air Force ROTC Cadets; Air Force Contractor personnel requiring unescorted entry, Non-appropriated Fund Instrumentality personnel in sensitive positions at Air Force installations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigative report, some of which are exempt under the Privacy Act of 1974, incident reports, police and law enforcement reports and records, reports of audit, medical evaluation records and reports, personnel record data or reports, disciplinary or administrative action data, records and reports, correspondence among local Air Force officials and between officials and other Air Force agencies or higher headquarters and/or the Air Force Security Clearance Office.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Files are temporary records used to collect and record data and documentation of actions taken on cases where the individual’s security clearance status may be affected. Portions of the records may be referred to investigative agencies for further inquiry; to personnel officials for administrative action to legal personnel for disciplinary or judicial actions; to medical personnel for evaluation, testing or treatment; to commanders for denial or suspension of access to classified information or restricted areas; to other local Air Force officials for review, recommendation, advice, or assistance for resolution of the case file.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the  Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know, and by commanders of medical centers and hospitals. Records are stored in security file containers/cabinets, safes or vaults, protected by guards and controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are temporary and are either sent to the Air Force Security Clearance Office for conversion to Special Security Case Files or are destroyed locally upon favorable determination by tearing into pieces, shredding, pulping or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Security Police, Headquarters Air Force Office of Security Police, Kirtland, Air Force Base, New Mexico 87117.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Security Police or the Commander at the installation of current employment or assignment.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Written requests must be notarized and must provide the full name, Social Security Number, military or civilian grade or status. Personal visits require positive identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Security Police or Commander of the installation.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from investigative reports; incident reports; police, law enforcement and audit reports and records; financial institutions; employers; local government agencies; legal and judicial reports and records; individuals; witnesses, commanders and local officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(5), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.
</p></xhtmlContent></subsection></section>
<section id="F031 AF SP O" toc="yes">
<systemNumber>F031 AF SP O</systemNumber>
<subsection type="systemName">Documentation for Identification and Entry Authority.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Security Police at the installation where an individual is issued identification or entry authority credentials. Information copies of certain application forms for entry into certain restricted areas are also kept at an individual’s duty assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who are issued identification credential for normal identity purposes or for entry into controlled or restricted areas.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documentation used to request identification or entry credential, information reports on the loss, theft, or destruction of these credentials, certain types of entry authority lists, and various accountability records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the security police for issuing ID cards and these restricted or controlled area badges which authorize entry into certain areas. Some organizations may routinely keep copies of the above documentation in order to maintain control over persons authorized entry into certain areas. Accountability documents are used to insure proper control over the various forms utilized in these functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, note books/binders, card files and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms. Records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Accountability records are destroyed two years after issue of the last card or the last entry on a log, etc. Statements, certificates, and related correspondence reporting the loss, theft, or destruction of identification or entry credentials are destroyed one year after reported loss. Destruction of these items is by tearing into pieces.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Office of Security Police, Kirtland Air Force Base, NM 87117.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Office of Security Police, Kirtland Air Force Base, NM 87117 or the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 AFCAF/CASPR A" toc="yes">
<systemNumber>F031 AFCAF/CASPR A</systemNumber>
<subsection type="systemName">Air Force Central Adjudication Facility (AFCAF) Central Adjudication Security Personnel Repository (CASPR) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, DC 20032-7040.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Air Force civilian employees and applicants; Air Force military members and prospective members, including Air Force Reserve and Air National Guard; Air Force contractor employees requiring unescorted access; Air Force Academy and Reserve Officer Training Corp Cadets and applicants; overseas educators involved in the education and orientation of military personnel; Non-appropriated Fund Instrumentality; personnel and applicants for sensitive positions; personnel requiring Department of Defense building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Security Information Files initiated by commanders. Included as well are Contractors, Military and Civilian employees of Special Access Programs, and AFCAF civilian and contractor employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records documenting the personnel security adjudicative and management process, to include individual’s Social Security Number; name; date of birth; type of Air Force affiliation; employing activity; status of current adjudicative action; records managing Freedom of Information Act and Privacy Act requests; and Congressional inquiries.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7531-7533; E.O. 10450, Security Requirements for Government Employment; DoD 5200.2-R, Department of Defense Personnel Security Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Central Adjudication Security Personnel Repository (CASPR) records will be used as a management tool and to compile statistical data to measure the effectiveness of the adjudicative program and procedures for the Department of Air Force.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b), the Privacy Act of 1974, these records or information contained therein may specifically be may be disclosed outside of DoD as follows to:
</p><p>The DoD"Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of system of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records contained in the system are stored on electronic media (such as CD-ROM disks, optical digital data disks, computers, and computer output products).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual name, Social Security Number (SSN) and Case Number as assigned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronically and optically stored records are maintained in"fail safe" system software with password-protected access. Only authorized personnel with a valid need-to-know are allowed to access. Additionally, users are subject to limitation within the system, based on their specific functions.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Automated data is stored actively during the adjudicative process. When either (1) the case has been closed or (2) the subject’s affiliation with the Air Force ends, the records will be archived. Destruction of automated records is by erasure and/or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.
</p><p>Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue Bolling AFB, Washington, DC 20032-7040.
</p><p>Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents or appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in this system is derived from investigative agencies, personnel and medical records, correspondences from offices and organization of assignment, Commanders, and Air Force Staff Offices; and records maintained by adjudicator personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 SAFPA A" toc="yes">
<systemNumber>F031 SAFPA A</systemNumber>
<subsection type="systemName">Requests for Access to Classified Information by Historical Researchers. </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force OPA-MB, 1221 South Fern Street, Room D159, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons outside the Executive Branch of the United States  Government who request access to classified information for historical research purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Basic biographical data on the requestor, letters of requests, letters granting access or denial and statement signed by the requestor explaining the conditions governing access.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to determine the trustworthiness of individuals for whom access is requested, authorize or deny access based on this determination and prescribe locations, schedules and circumstances in which research may be conducted. Biographical data is disseminated to the Defense Investigative Service, the Department of Justice, the Air Force Office of Special Investigations and the Air Force Security Clearance Office.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly cleared for need-to-know. Records are stored in safes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.
</p><p>Written requests should be notarized. Personal visits require positive identification such as Military ID card, drivers license, Social Security Number, date of birth, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, police and investigating officers, and the Department of Justice.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 11 AF SPS A" toc="yes">
<systemNumber>F031 11 AF SPS A</systemNumber>
<subsection type="systemName">Presidential Advance Agent Scheduling System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force Presidential Flight Support, 1670 Air Force Pentagon, Room 4C887, Washington D.C. 20330-1670.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force personnel, Air Force Reserve and Air National Guard military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, date of birth, work/home/cell phone numbers, work/home addresses, Social Security Number (SSN), passport number/dates, security clearance status, training requirement status, and Spouse’s name.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, the Air Staff: general duties; and EO 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system contains records used to schedule and execute worldwide travel for Air Force Presidential Advance Agents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are retrieved by individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by persons responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need to know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain records until they are obsolete. Records are destroyed by burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, 1777 N Kent St (RPN), Suite 3200, Rosslyn, VA 22209-2110.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether data about themselves are contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.
</p><p>Requests should contain individual’s name and dates they were an Advance Agent.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about them is contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.
</p><p>Requests should contain individual’s name and dates they were an Advance Agent
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from the individual and personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F031 497IG A" toc="yes">
<systemNumber>F031 497IG A</systemNumber>
<subsection type="systemName">Sensitive Compartmented Information (SCI) Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Security Division, Directorate of Security and  Communications Management, Air Force Intelligence Support Agency,  1816 North Moore Street, Suite 400, Arlington, VA 22209-1809. </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force personnel, civil service employees, consultants, and  contractor personnel with current access to SCI or who have had  such access within past fifteen years except Air Force personnel  assigned to Central Intelligence Agency, Office of the Secretary  of Defense/Defense Agencies, Office of the Joint Chiefs of Staff,  and the National Security Agency.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Statements of Personnel History and allied papers prepared or  submitted by individuals; statements by commanders, supervisors,  medical, legal, and security officials, and related  correspondence; Access Adjudication Records; Indoctrination Oaths;  Termination Oaths; routine records/correspondence pertaining to  access status or changes in status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450; as implemented by Air Force Regulation 205-32, USAF  Personnel Security Program, and USAFINTEL 201-1; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To recommend/determine eligibility for access to SCI.  Used to  verify an individual’s status with respect to SCI access or  eligibility for such access.
</p><p>To answer official inquiries  involving an individual’s eligibility/noneligibility for access to  SCI.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Only the `fact of’ an individual’s eligibility/noneligibility for SCI access is furnished to other authorized government agencies/activities and only upon request.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number, and grade or rank.   </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and  person(s) responsible for servicing the record system in  performance of their official duties and by authorized personnel  who are properly screened and cleared for need-to-know.  Records  are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Active records maintained as long as an individual is authorized access to SCI.  Upon termination of access record is placed in inactive status where it is retained for fifteen years and then destroyed unless sooner returned to active status.  Destruction is by burning or shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Security and Communications Management, Air Force  Intelligence Support Agency, 1816 North Moore Street, Suite 400,  Arlington, VA 22209-1809.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records  contains information on themselves should address inquiries to the  Director of Security and Communications Management, Air Force  Intelligence Support Agency, 1816 North Moore Street, Suite 400,  Arlington, VA 22209-1809.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be  obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personnel Background Investigations conducted by Defense  Investigative Service and/or Air Force Office of Special  Investigations; statement of commanders, supervisors and medical,  legal and security officials; records of adjudication processes.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Portions of this system of records may be exempt from certain provisions of 5 U.S.C. 552a(k)(2) and (k)(5), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.  For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F031 497IG B" toc="yes">
<systemNumber>F031 497IG B</systemNumber>
<subsection type="systemName">Special Security Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington, DC 20330-1330.  Decentralized segments at the Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force civilian employees and applicants, and Air Force military members and prospective members, including Air Force Reserve and Air National Guard, Air Force contractor employees requiring unescorted access, Air Force Academy and ROTC Cadets and applicants, overseas educators involved in the education and orientation of military personnel, Non-appropriated Fund Instrumentality personnel and applicants for sensitive positions, personnel requiring DOD building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Special Security Files initiated by commanders.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files may include (1) requests for clearance, investigation, or waiver of investigative requirements, (2) determinations of eligibility for assignment to sensitive or nonsensitive positions, (3) medical records checks and evaluations, (4) personnel records information, (5) personnel security questionnaires, (6) correspondence between the Air Force Security Clearance individual, the individual, office of assignment, commanders, medical facilities and installations, personnel offices, investigative agencies, Air Staff offices, or offices of the Secretary of the Air Force, (7) clearance records, and (8) summaries, evaluations, recommendations and records of adjudication.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7531, Definitions; 7532, Suspension and removal; 7533, Effect on other statutes; 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; E.O. 10450, Security requirements for government employment; implemented by Department of Defense Regulation 5200-2R, DOD Personnel Security Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Files are established to evaluate the security acceptability of Air Force military and civilian and contractor personnel, applicants, enlistees and nominees for appointment, assignment or retention in sensitive positions with access to classified defense information or to restricted areas and locations in the interest of national security.
</p><p>Files are used to record clearance adjudicative actions, eligibility determinations and investigative data.
</p><p>Investigative case file information may be reviewed by Air Force installation commanders, supervisors, personnel officers, medical, security, and investigative personnel, personnel of Air Staff offices and offices of the Secretary of the Air Force.
</p><p>Case files and cards are also used to answer inquiries from other Air Force offices and agencies, and from investigative, security and personnel representatives of other Federal agencies concerning the clearance status of individuals.
</p><p>Case records are maintained to prepare statistical accounting and to measure the effectiveness of the adjudicative programs and procedures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and microfiche maintained in file folders, card files, visible file binders/cabinets and notebooks/binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in vaults, safes and security file containers/cabinets. All records are stored, processed, transmitted and protected as the equivalent of classified information. Records are accessed by the custodian of the records system, by persons responsible for servicing the system in the performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Case files which result in a final, favorable adjudicative determination are retained in the office files for one year after annual cut-off then are destroyed by tearing into pieces, shredding, pulping, or burning. Case files resulting in an adverse adjudicative determination are retained in office files for two years after annual cut-off, then are retired to the Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.
</p><p>Individual should provide full name, including any former names, grade, date of birth and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from investigative reports from federal investigative agencies, personnel and medical records, board reports, correspondence from offices and organizations of  assignment, and from commanders, supervisors, witnesses and individuals, from security, and investigative personnel and from Air Staff offices, offices of the Secretary of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt from section 552a(k)(5).
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.  For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F031 497IG D" toc="yes">
<systemNumber>F031 497IG D</systemNumber>
<subsection type="systemName">Intelligence Applicant Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798 and subordinate units.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military personnel, and civilian personnel and former employees who have applied for admission to or expressed interest in AFSAC programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical data and records incidental to admission to AFSAC programs such as security clearance records, educational background, data on law violations or substance abuse, photographs, performance ratings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Security Act of 1947, as amended (61 Stat. 495); and 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to evaluate personnel for entry into or retention in AFSAC intelligence programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under  5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Stored in file folders, on computer and computer output products, and in microform.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the custodian of the system and by persons servicing the records who are properly cleared for need-to-know. Records are stored in locked containers in government controlled facilities.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until the individual is no longer affiliated with the AFSAC program and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual and from source documents. Other sources may include former employers, personnel records, educational institutions, and federal, state and local government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE A" toc="yes">
<systemNumber>F032 AF CE A</systemNumber>
<subsection type="systemName">Equal Opportunity in Off-Base Housing.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each base level Housing Referral Office; Major Command  (MAJCOM)/Assistant for Family Housing Management. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military member, Department of Defense (DOD) civilian employee, and adult dependent acting for military member submitting a housing discrimination complaint.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Consists of Complaint in Discrimination of off base housing and supporting documents submitted to the base level housing referral office alleging a housing discrimination complaint, case files, reports of investigation, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; 42 U.S.C. 1982, Property rights of citizens; and 10 U.S.C. 133, Secretary of Defense: Appointment; powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information copies held at base, MAJCOM, and Headquarters United States Air Force (HQ USAF) as a historical record of all actions taken in response to each housing discrimination complaint. Information used by Air Force officials, at all levels, to respond to Congressional, HUD, Department of Justice (DOJ), or related inquiries pertaining to the housing discrimination complaint.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By installation and name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon,  Washington, DC 20330-1260.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.
</p><p>Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.
</p><p>Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s voluntary application, witnesses of alleged incident, and other sources pertinent to alleged incident.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE B" toc="yes">
<systemNumber>F032 AF CE B</systemNumber>
<subsection type="systemName">Off-Base Housing Referral Service.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Base Level Housing Referral Offices; Major Command/DEHH. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military member, Department of Defense (DOD) civilian employee requesting off-base housing, and civilian landowner or agent listing facilities for rent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Off-Base Housing Application, and Notification of Housing Selection. Data includes: Name, grade, address, family composition, age, housing requirements, and housing selected.
</p><p>Detailed Sales/Rental Listing. Form completed by civilian landowner or agent. Data includes: Name, address, details on rentals listed, and nondiscriminatory assurances.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to match housing desires with rentals listed. Used by  base housing officials, military personnel and authorized civilians to locate housing matching needs/desires. Identifies type of housing selected by incoming personnel and used by base housing officials to monitor availability of off-base housing, housing selected, and individual’s satisfaction with housing referral service provided. Used by AF officials to respond to inquiries on individual member’s housing situation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Referred to Department of Justice and Department of Housing and Urban Development if required by them in process discrimination complaint.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and installation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual voluntary application.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE C" toc="yes">
<systemNumber>F032 AF CE C</systemNumber>
<subsection type="systemName">Base Housing Management.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Washington, DC 20330. Headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Military members desiring base family housing and eligible Department of Defense (DOD) civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application for and Assignment to Military Family Housing, contains the following data: Name, address, rank, Social Security Number, service data, family composition, and other information such as health problems. Other supporting documents-quarters condition inspection reports, assignment orders, etc.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to apply for family housing and provide information upon which eligibility can be determined. Used by base housing officials to respond to Congressional, Inspector General, and other inquiries on an individual basis pertaining to family member’s housing situation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by  person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Advance applications are retained by losing activity and destroyed after six months. Applications received by gaining activities are destroyed one year after termination of quarters. Applications are destroyed by tearing, burning, pulping, shredding or macerating. Supporting records are destroyed when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtain from individual’s voluntary application.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE D" toc="yes">
<systemNumber>F032 AF CE D</systemNumber>
<subsection type="systemName">On/Off-Base Housing Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force installations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members seeking advance applications for housing both incoming and outgoing.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record contains Quarters Condition Inspection Report, Real Property Maintenance Request, and Application for and assignment to military housing.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9775, Quarters assignment guidance.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record data required to assign and terminate family housing, report noted deficiencies in area of housing occupants responsibility, status of waiting list, and listing of personnel occupying quarters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, computer and computer output products and in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.  Send full name.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.  Send full name.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information derived from member’s Permanent Change of Station Orders, Quad Leaders reports, and any other information voluntarily given by each applicant.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE E" toc="yes">
<systemNumber>F032 AF CE E</systemNumber>
<subsection type="systemName">Visiting Officer Quarters-Transient Airman Quarters Reservation.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Air Force installations with Visiting Officer and/or Transient Airman Quarters. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel registering to obtain a room for the duration of visit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Registration of transient personnel into quarters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To register occupants of base transient quarters and charge for billeting.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for three months after monthly cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to or visit  the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.
</p><p>Full name and Social Security Number are required for inquiries.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this record system should address written requests to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.
</p><p>Full name and Social Security Number are required for access.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individual registering.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE F" toc="yes">
<systemNumber>F032 AF CE F</systemNumber>
<subsection type="systemName">Unaccompanied Personnel Quarters Assignment/Termination.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Air Force Command bases. Located in the Base Billeting Operations Office and in the respective Squadron Orderly Room. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Unaccompanied military personnel who: (1) Apply for or who are entitled to occupy unaccompanied quarters, (2) accept or decline unaccompanied on-base quarters, (3) reside off-base at their own expense, (4) accept inadequate quarters, and/or (5) are identified as authorized to reside off-base with prescribed quarters allowance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records related to application, assignment, acceptance, declination, or termination of unaccompanied quarters; authorization for unaccompanied personnel to reside off-base at their own expense; voluntary acceptance of inadequate quarters; and/or authorization to reside off-base with prescribed quarters allowance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To effectively manage unaccompanied personnel quarters; establish and maintain a record of application for unaccompanied personnel quarters assignment; terminate assignment to  unaccompanied quarters; and grant authorization to reside off-base with or without specified quarters allowance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of unit files and by personnel responsible for servicing the record system in performance of official duties. File folders are stored in locked rooms and drawers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed by tearing into pieces, shredding, burning, macerating, or pulping when superseded or when individual is reassigned.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Base Billeting Manager and Commanders of Squadrons on AF bases.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may contact the Base Billeting Manager or Commanders of Squadrons on AF bases. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.  Requests to determine existence of record should include full name and grade and approximate dates individual was assigned to or serviced by the Billeting Operation function on AF bases, subsequent to July 1, 1981.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Access is controlled by Base Billeting Manager at base level or by Squadron Commanders at squadron level.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF CE G" toc="yes">
<systemNumber>F032 AF CE G</systemNumber>
<subsection type="systemName">Automated Civil Engineer System Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA), Systems Management Center, Montgomery, 401 East Moore Drive, Bldg 857, Gunter AFB, AL 36114-3001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Air National Guard, Air Force Reserve personnel, Air Force Department of Defense civilians (DoD) and Air Force Civil Engineering contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, nick names, Social Security Number (SSN), gender, date of birth, personal cell phone number, home telephone number, personal e-mail addresses, mailing/home address, marital status, and emergency contact name and phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; Department of Defense Regulation 5200.2-R, DoD Personnel Security Program; 10 U.S.C. 9832, Property accountability; Air Force Instruction 33-332, Privacy Act Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Automated Civil Engineer System is a Web-based application used by the Air Force Civil Engineering community to manage real property, housing, personnel/readiness, project management, and operations management at fixed bases and deployed locations during both peace and war time operations. The system provides accessible information that expedites effective installation maintenance and other support during normal and contingency operations and provides for resource tracking and critical decision-making in the management of all civil engineer functional areas.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b) (3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p><p>Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
</p><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to only users with the appropriate access role and have a need-to-know. Individuals responsible for servicing the records in the performance of official duties are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically. A risk assessment has been performed and will be made available on request.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until no longer needed for conducting business and then deleted from the database by erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Automated Civil Engineer System/Interim Work Management System Program Manager, (HQ) A7CRT (O&amp;S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&amp;S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details that may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature) ‘.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature) ‘
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&amp;S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature) ‘.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature) ‘.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AF ILE" toc="yes">
<systemNumber>F032 ILE</systemNumber>
<subsection type="systemName">Enterprise Environmental, Safety and Occupational Health-Management Information System (EESOH-MIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The centralized Web-enabled database system is located on servers hosted by Headquarters Electronic Systems Center, Headquarters Air Force Material Command, DISA-GCSS-AF, Bldg. 857, Room 200, 501 E. Moore Drive, Maxwell AFT-Gunter Annex, AL 36114.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All personnel involved in the environmental processes to include active duty, guard (including state employees), and reserve personnel as well as Department of Defense civilians (DoD) and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), gender, Race, Date of Birth, citizenship, Mailing Address, home telephone number, work telephone number, home e-mail, personnel type, occupation, pay grade, rank, assigned Unit Identification (UIC), service affiliation, agency, and work e-mail.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9832, Property Accountability: Regulations; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to establish a management system where personnel having responsibilities and duties for Environmental Safety and Occupational Health (ESOH) programs are identified for purposes of ensuring that such personnel possess the authority to take specified actions required or necessitated by the program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The (DoD) `Blanket Routine Uses’ publilshed at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored in electronic media only.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are deleted when superseded, obsolete, or no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Defense Manpower Data Center.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AFCES" toc="yes">
<systemNumber>F032 AFCES</systemNumber>
<subsection type="systemName">Civil Engineer System-Fire Department Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Fire Departments or the Base Network Control Centers at Air Force installations worldwide. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in the fire operations to include active duty U.S. Air Force, civilians and contractors personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical, duty and background information including but not limited to individual?s name, grade/rank, Social Security Number(SSN), date and place of birth, telephone number, line badge information, and certifications.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Department of Defense (DoD) Instruction (DoDI) 6055.06, DoD Fire and Emergency Services Program; Air Force Policy Directive 32-20, Fire Emergency Services; and E.O. 9397(SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support the resources, equipment, and personnel that will be dispatched in fire emergency operations. In addition, it will provide fire prevention and protection, fire fighting, rescue, and Hazardous Materials (HazMat) response capabilities to prevent or minimize injury, loss of life, and damage to property and the environment.  The fire prevention program consisting of fire safety education, inspections, enforcement and facility design review. This will ensure an early intervention at emergency events by occupants, operators, and automatic fire protection systems.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force?s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual?s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.  Access to the application is restricted by passwords which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 30 years or until no longer needed and then deleted from the database.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p><p>Written requests will contain individual?s name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p><p>Written requests will contain individual?s name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332;32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F032 AFCES" toc="yes">
<systemNumber>F032 AFCES</systemNumber>
<subsection type="systemName">Civil Engineer System--Explosive Ordnance Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Air Force, 643 ELSS/EIRC, 201 East Moore Drive, Bldg 856, Gunter AFB, AL 36114-3001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military, civilians, and Air Force contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, rank, Social Security Number (SSN), gender, place of birth, date of birth; email address; clearance and clearance investigation status; passport number, type, date and location of issue; training information to include dates of training, certifications; unit and assignment information; temporary duty information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9832, Property Accountability: Regulations; Department of Defense Directive 5210.55, Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment duties; Department of Defense Regulation 5200-2R, DoD Personnel Security Program; Air Force Instruction 33-213, Identity Management; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provide accurate documentation of Explosive Ordnance Device (EOD) incident reporting to cover emergency response to improvised explosive devices, conventional munitions, airfield emergencies, support to civil authorities, and weapons of mass destruction incidents. Record individual’s home-station and contingency and ancillary training requirements.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Last name, first name, and rank.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Steps have been taken to limit the access to the Privacy data to only those users with the appropriate roles. Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for 30 years or until no longer needed and then deleted from the database by erasing or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Information Technology Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p><p>Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.
</p><p>Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3056, may be exempt pursuant to 5 U.S.C. 552a(k)(3).
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.
</p></xhtmlContent></subsection></section>
<section id="F033 AFCA B" toc="yes">
<systemNumber>F033 AFCA B</systemNumber>
<subsection type="systemName">Air Force Computer Based Training (CBT) System (October 2, 2000, 65 FR 58735).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This records collection for this system is now covered by F033 AFCA C, USAF Information Technology E-Learning System published on December 8, 2008, 73 FR 74471. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.
</p></xhtmlContent></subsection></section>
<section id="F033 AFRC A" toc="yes">
<systemNumber>F033 AFRC A</systemNumber>
<subsection type="systemName">Reserve Participation Management System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force Reserve Command (AFRC), 155 Richard Ray Blvd., Building 210, Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reservist and Individual Mobilization Augmentees (IMAs), as well as other Air Force or Air Force Reserve military and civilian personnel that require access.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), address, organization name, e-mail address, skills, biography, assignment history, duty types and dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 10204, Personal Records; Air Force Policy Directive 36-26, Military Force Management; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist officials and employees of the Air Force Reserve, and other Air Force officials, who have official duties related to the management, supervision, and administration of Air Force Reserve personnel, and/or in the operation of personnel affairs and functions related to Air Force Reserve members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to those individuals who require the records for the performance of their official duties. Paper records are maintained in buildings with controlled or monitored access. During non-duty hours, records are secured in locked or guarded buildings, locked offices, or guarded cabinets. The electronic records systems employ user identification and password or smart card technology protocols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored digitally is retained until a member leaves the Air Force Reserve. Non-active data records are digitally archived within the system until it is determined it can be disposed of.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, ReserveNet Program Manager, Headquarters United States Air Force Reserve Command (AFRC), Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, United States Air Force Reserve Command, HQ AFRC/A6NS, Communications Directorate, Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>Written request should include full name, address, Social Security Number (SSN) and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To determine whether this system contains information on themselves individuals should address written inquiries to Headquarters, United States Air Force Reserve Command, HQ AFRC/A6NS, Communications Directorate, Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>Written request should include full name, address, Social Security Number (SSN) and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting and appealing initial agency determinations are published in AFI 33-332; 32 CFR Part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals or authorized Air Force/DoD automated systems such as the Military Personnel Data System (MILPDS), the Air Force Fitness Management System, and the Preventive Heath Assessment.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AFSPC A" toc="yes">
<systemNumber>F033 AFSPC A</systemNumber>
<subsection type="systemName">Military Affiliate Radio System (MARS) Member Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Network Integration Center (AFNIC), Air Force installations and Military Affiliate Radio System (MARS) member stations. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Amateur Radio Operators licensed by United States Air Force (USAF) Military Affiliate Radio System.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>MARS Personnel Action Notification and Applications of Membership in Military Affiliate Radio System. Information includes individual name, Military Affiliate Radio System call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of Air Force, delegation by; as implemented by Air Force Instruction 33-106, Managing High Frequency Radios, Personal Wireless Communication Systems, and the Military Affiliate Radio System.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify Military Affiliate Radio System members, to describe and update information concerning members, to assign call signs and designator, mailing address, amateur license, telephone number, and responsibilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Uses" published at the beginning of the Air Force’s compilation of systems of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, call sign or designator and geographic location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible by authorized personnel. Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organization level.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until reassignment or termination of membership, and then destroyed by tearing to pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Enterprise Services, HQ AFNIC/ESMT, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of record contains information on themselves should address written inquires to the Director of Enterprise Services, HQ AFNIC/ESMT, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.
</p><p>Individuals seeking information on this system should provide individual name, MARS call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Director of Enterprise Services, HQ AFNIC/ESMT, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.
</p><p>Include in the request the individual name, MARS call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual members and Military Affiliate Radio System officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AFSPC C" toc="yes">
<systemNumber>F033 AFSPC C</systemNumber>
<subsection type="systemName">AF e-Learning System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Sunguard; 20 Overland Street, Suite A, Boston, MA 02215-3339.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force military personnel, Air National Guard, Air Force Reserves, Air Force civilian personnel, and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s full name, address, telephone number, DoD ID Number, AF Portal ID, student registrations and history of learning assets (courses, test preparations, mentoring, books, skill briefs) accessed and completed and other related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoD 8570.01-M, Information Assurance Workforce Improvement Program; and Air Force Instruction 33-115, Volume 2, Licensing Network Users and Certifying Network.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides interactive, self-paced, web-based training and reference material anytime, anywhere to user desktops to keep Air Force personnel skilled in the technology and knowledge they need to carry out their missions. It is used as a management tool in support of Air Force information technology training requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s full name and/or DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the system is restricted through the Air Force Portal reduced sign-on capability. AF e-Learning can only be accessed through the Air Force Portal. Air Force and contract personnel responsible for servicing the record system in performance of their official duties may only access the system by using a unique user name and password. The system is protected by audit logs, virus detection, intrusion detection, firewalls, and encryption of data in transmission. The data center where system area network resides has onsite personnel 24 hours daily; electronic and physical security, video surveillance, and badge-only access. Student data is encrypted from originating source to the system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain file for 10 years after individual completes or discontinues a training course, then destroy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Cyberspace Support Squadron, Training Flight (CYSS/DOT), Attn: Program Manager, Room 2100, 203 West Losey Street, Scott AFB, IL 62225
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Program Manager, Cyberspace Support Squadron, Training Flight (CYSS/DOT), 203 West Losey Street, Scott AFB, IL 62225.
</p><p>For verification purposes, individuals should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the Program Manager, Cyberspace Support Squadron, Training Flight (CYSS/DOT), 203 West Losey Street, Scott AFB, IL 62225.
</p><p>For verification purposes, individuals should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332 Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Profile information residing in the Air Force Directory Services system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR 903.1. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F033 AF A" toc="yes">
<systemNumber>F033 AF A</systemNumber>
<subsection type="systemName">Information Requests--Freedom of Information Act.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force installations and headquarters of combatant commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons who have requested records from the Air Force under the provisions of the Freedom of Information Act (FOIA); all persons whose requests for records have been referred to the Air Force by other Federal agencies; and all persons who have submitted appeals to the Secretary of the Air Force under the provisions of the FOIA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home address, telephone number, e-mail address, FOIA case numbers assigned to individual cases, and appeals, FOIA requests and appeals, responses to requests, determinations of appeals, correspondence with requesters and with other persons who have contacted the Air Force in connection with requests or appeals other than requesters or other correspondence in connection with requests or appeals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 552, Public Information; agency rules, opinions, orders, records, and proceedings; and DoD Regulation 5400.07, DoD Freedom of Information Act (FOIA) Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process FOIA requests and to assist the Department of the Air Force in carrying out responsibilities under the FOIA.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in hard copy file folders and/or on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or by unique FOIA case number assigned to each request or appeal.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are common access card (CAC) enabled and password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to requests that resulted in a full release of responsive records are retained in Requester Service Center files for two years following response to the requester.
</p><p>Records that resulted in a full or partial denial (including"no records" responses) are retained in Requester Service Center files for six years following response to the requester.
</p><p>Records which an appeal is filed are retained in the Requester Service Center and in General Litigation Division office files for six years following determination of the appeal.
</p><p>Records which litigation is instituted are retained in accordance with the disposition instructions for the litigation concerned.
</p><p>Paper records are disposed of by shredding, pulping, macerating, or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>FOIA managers at Air Force installations, bases, units, organizations, and offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices. The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate FOIA office. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>For verification purposes, individual should provide their full name, and any detail which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address requests to the General Litigation Division, Air Force Legal Operations Agency, 1501 Wilson Boulevard, 7th Floor, Arlington VA 22209-2403.
</p><p>For verification purposes, individual should provide their full name, and any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Those individuals who submit initial requests, the agency records searched in the process of responding to such requests; Air Force personnel assigned to handle such requests; other agencies or entities that have referred requests concerning Department of the Air Force records, or that have consulted with the Department of the Air Force regarding the handling of particular requests; and submitters of records or information that have provided assistance to the Department of the Air Force in making FOIA access determinations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>During the course of a FOIA action, exempt materials from other systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those ‘other’ systems of records are entered into this FOIA case record, Air Force hereby claims the same exemptions for the records from those ‘other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F033 AF D" toc="yes">
<systemNumber>F033 AF D</systemNumber>
<subsection type="systemName">Automated Orders Data System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Any location where temporary orders are being published at all levels down to squadrons. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Air Force civilian employees and military members who perform temporary duty travel, including all Air Force reserve and Air National Guard personnel, and other individuals that travel on Air Force and/or Air National Guard travel orders.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to official travel of individuals, including travel orders, per diem vouchers, transportation requests, travel itinerary, and supporting documentation. Records contain individual’s name, Social Security Number (SSN), rank/grade, office name, telephone, and related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Joint Federal Travel Regulation; Air Instruction 33-328, Administrative Orders; Air Force Instruction 33-332, Privacy Act Program; Air Force Instructions 65-103, Temporary Duty Orders; Air National Guard Instruction 33-101, Air National Guard Special Orders; Air National Guard Instruction 65-101, Air National Guard Workday Accounting and Reporting Procedures; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To execute and maintain an official travel record authorization and payment file system. Provides management information for control of travel expenditures and work days, and supports documentation requirements for official travel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 5522a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened for need-to-know. Usernames and passwords are established for computer system entrance.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Identification data is maintained until the individual is reassigned. Orders are maintained for 1 to 56 years after the year in which they are published.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned and/or affiliated with, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Records Custodian and/or Order Specialist at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individual should provide full name, Social Security Number (SSN), and office or organization.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address requests to the Records Custodian and/or Orders Specialist at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individual should provide full name, Social Security Number (SSN), and office or organization.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Forces rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR parts 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from personnel records, automated system interfaces, individuals, and orders requests.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 CIC C" toc="yes">
<systemNumber>F033 CIC C</systemNumber>
<subsection type="systemName">Privacy Act Request File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At all levels of the Air Force having responsibility for systems of records under the Privacy Act.  Includes Headquarters United States Air Force staff agencies; major commands; field operating agencies; installations and activities, and headquarters of unified and specified commands for which Air Force is Executive Agent.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons who request access to, information from, or amendment of records about themselves under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a) from the Department of the Air Force Activities, or from headquarters of unified and specified commands for which Air Force is Executive Agent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual’s request for access to or amendment of records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552a, The Privacy Act of 1974, as implemented by Air Force Instruction 37-132, Air Force Privacy Act Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record, process and coordinate individual requests for access to, or amendment of, personal records, and appeals on denials of requests for access or amendments to personal records; to prepare legal opinions and interpretations for system managers and the Secretary of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p>May be disclosed to the Office of Management and Budget or other Government agencies having a direct interest in monitoring or evaluating compliance with the provisions of the Privacy Act by the Department of the Air Force, including the preparation of special studies or reports on the status of actions taken to comply with the Act, the results of those efforts, any problems encountered and recommendations for any changes in legislation, policies, or procedures.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and/or microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name of requester.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know.  Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Requests for information are destroyed when no longer needed; requests for access or amendment and appeals of denial are destroyed four years after final action or three years after adjudication by the courts, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force; Director of Information Management at major commands or field operating agencies; Chief, Information Management at Air Force installations where the requested or disputed records are located, or records custodian at headquarters of unified and specified commands for which Air Force is Executive Agent.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager.
</p><p>Written requests should include the person’s full name, grade (if applicable), and some other personal information which could be verified from the person’s file.
</p><p>For personal visits, the individual should present a valid identification card or driver’s license and some verbal information which could be verified from the person’s case file.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager.  Official mailing addresses are  published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are obtained from the individual requester, Department of the Air Force organizations, other Department of Defense organizations, and agencies of Federal, state, and local governments, as applicable or appropriate for processing the case.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 CIC D" toc="yes">
<systemNumber>F033 CIC D</systemNumber>
<subsection type="systemName">Locator, Registration and Postal Directory Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force; Air Force installations to include bases; units; offices and functions, and headquarters of unified commands for which Air Force is Executive Agent.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force military and civilian personnel; Air Force Reserve and National Guard personnel; volunteer personnel; United States Armed Forces military and civilian personnel assigned to headquarters of unified and specified commands for which Air Force is Executive Agent, and contractor personnel.  Dependents may also be included in this system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Cards or listings may contain the individuals name, grade, military service identification number, Social Security Number, duty location, office telephone number, residence address and residence telephone number, and similar type personnel data determined to be necessary by local authority.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to locate or identify personnel assigned/attached to, tenanted on, or on temporary duty at the specific installation, office, base, unit, function, and/or organization in response to specific inquiries from authorized users for the conduct of business.  Portions of the system are used for directory service and forwarding individual personal mail received by Air Force  postal activities, and for assignment of individual mail boxes.  Files may be used locally to support official and unofficial programs which require minimal locator information, membership or user listings.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on paper records in card or form media in visible file binders/cabinets or card files, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, or when superseded or no longer needed for reference.  Postal directory files are destroyed for one year after permanently assigned personnel depart, or three months after transient personnel depart.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, 1680 Air Force Pentagon, Washington, DC 20330-1680.
</p><p>Local system managers:  Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, performing volunteer service at, or on temporary duty.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit  the local system manager.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to the local system manager.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from automated system interfaces; the individuals, or from personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AF E" toc="yes">
<systemNumber>F033 AF E</systemNumber>
<subsection type="systemName">Air Force Directory Services (AFDS)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQ 754 Electronic Systems Group/DON, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex, Maxwell AFB, AL 36114-3014.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty, reserve and guard members, civilian employees, contractors, foreign nationals, and retirees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information includes name, Electronic Data Interchange-Personal Identifier (EDI-PI), Social Security Number, date of birth, gender, citizenship status, Major Command (MAJCOM), base name, office symbol, assigned and attached unit/Personnel Accounting Symbol (PAS), personnel category code, duty assigned code, generational qualifier, pay plan, pay grade, rank, reservist/Air National Guard (ANG) category code, non-publish Status (protected airman), phone number, fax number, e-mail address, DoD Public Key Infrastructure (PKI) certificate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 33-213, Identity Management and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Air Force Directory Services (AFDS) is a near real time data service that consolidates authoritative personnel identity data from multiple Department of Defense (DoD) and Air Force personnel systems integrating it into a single directory. AFDS’ consolidated identity data directory provides transparency to the authoritative data required for access authorization and authentication purposes into these mission support systems and applications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by a unique 10-digit identifier, Electronic Data Interchange-Personal Identifier (EDI-PI).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. The storage area network hosting the data is located in a controlled area secured by an electronic entry system relying on a security token and PIN. Access to the automated records is controlled and limited.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Deleted when superseded, obsolete, or no longer needed, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Air Force Directory Services, Program Management Office, HQ 754 ELSG/DON, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex, Maxwell AFB, AL 36114-3014.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records may contact the Air Force Directory Services Technical Lead, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex, Maxwell AFB, AL 36114-3014.
</p><p>Written request should contain full name, Social Security Number (SSN) and complete mailing address with notarized signature as below.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed outside the United States, it shall read"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system of records may contact the Air Force Directory Services Technical Lead, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex-Maxwell AFB, AL 36114-3014.
</p><p>Written request should contain full name, Social Security Number (SSN) and complete mailing address with notarized signature as below.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed outside the United States, it shall read"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is derived from data originating from the following official DoD systems: Military Personnel Data System (MilPDS), Defense Manpower Data Center (DMDC), Defense Civilian Personnel Data System (DCPDS), Global Directory Services (GDS), Air Force Global Address Listing (AFGAL) and Military Personnel Execution System (MPES).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AF PC A" toc="yes">
<systemNumber>F033 AF PC A</systemNumber>
<subsection type="systemName">Congressional and Other High Level Inquiries.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center; major commands; field operating agencies; Military Personnel Sections at Air Force installations, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty, Reserve, Air National Guard and personnel retired or discharged from the Air Force, current or former Air Force DoD civilian personnel; personnel attending Air Force training institutions or courses; other component personnel assigned to an Air Force installation where Air Force is the Executive Agent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals name, background information and information reflecting Air Force personnel policies and procedures; Members of Congress requesting information on behalf of a constituent; copies of replies to such inquiries including transmittal media used en route from and to the Secretary of the Air Force, Office of Legislative Liaison (SAF/LL).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff, general duties; implemented by Air Force Instruction 90-401, Air Force Relations with Congress.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information pertinent to an inquiry forwarded to SAF/LL for preparation of the reply to the high level requester. In some instances response may be direct to the requester without referral through SAF/LL. However, when required by directives, copies of such responses are furnished SAF/LL. The records may be used in responding to subsequent inquiries concerning the same individual. The record system is audited periodically to determine trends on the nature of complaints and questions and for statistical purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the custodian of the record system and by persons responsible for servicing the records in performance of their official duties who are properly cleared for need-to-know. Records are stored on electronic media and accessed by use of the Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed after one year for Congressional communication at Office of the Secretary of the Air Force and all activities below and destroyed two years after calendar year case is closed for administrative reviews, inquiries and investigations. Records are deleted from electronic media.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Personnel Center; major commands; field operating agencies; Military Personnel Sections at Air Force installations, and headquarters of unified and specified commands. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Headquarters Air Force Personnel Center, Inspector General (HQ AFPC/IG) or visit the system manager or respective local system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Official mailing address for the Air Force Personnel Center Inspector General’s office is Headquarters Air Force Personnel Center, Inspector General Office (HQ AFPC/IG), 550 C Street West, Suite 37, Randolph Air Force Base, TX 78150-4703.
</p><p>For verification purposes, individual should provide their full name, any details, which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the system manager or respective local system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information provided by major command or Military Personnel Section personnel, Air Force policies and procedures, copies of inquiries, congressional/high level officials’/constituents’ comments or requests and Air Force replies thereto.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AF PC A" toc="yes">
<systemNumber>F033 AF PC A</systemNumber>
<subsection type="systemName">Inquiries (Presidential/Congressional).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Washington, DC 20330, Personnel Division, Office of Air Force Reserve (AF REPX).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former Air Force civilian employees, Air Force Reserve and Air National Guard personnel, and Retired Air Force military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual inquiries, research material and replies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Office of Secretary of Air Force and Air Reserve Personnel Center to reply to inquiries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.
</p><p>Requests should include the full name and Social Security Number. Individuals may visit the Personnel Division, Office of the Air Force Reserve, Pentagon, Washington, DC and should provide military identification card or driver’s license as means of identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AFSG A" toc="yes">
<systemNumber>F033 AFSG A</systemNumber>
<subsection type="systemName">High Level Inquiry File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Surgeon General, (SGI), Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who make high level inquiries regarding medical criteria for Air Force accession; separation; retirement; continued active duty; and medical waivers for flying duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Medical opinions generated as a result of high level inquiries regarding Air Force accession, separation, retirement,  continued active duty, and medical waivers for flying duty.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used as a cross reference to determine if action has been taken in response to high level inquiry.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Surgeon General, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Surgeon General, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Surgeon General, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 AFSG B" toc="yes">
<systemNumber>F033 AFSG B</systemNumber>
<subsection type="systemName">Professional Inquiry Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At Headquarters United States Air Force, Office of the Surgeon General, Assistant for Congressional and Public Affairs, Bolling Air Force Base, Washington, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have corresponded with a member of Congress, White House, or other high level federal or state executive officials concerning the professional aspects of care provided in Air Force medical facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains copies of all correspondence concerning the inquiry; substantiating documents, such as correspondence or memorandums of telephone conversations with the appropriate medical facility, draft replies, medical records and any other background data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used as background data for statistical presentations, and historical evidence for repeat inquiries by the same individuals. Portions of records may be loaned or copies provided to the Department of Defense activities for use as background data in evaluating inquiries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for two years after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions and from source documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 ARPC A" toc="yes">
<systemNumber>F033 ARPC A</systemNumber>
<subsection type="systemName">Background Material.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letter request for orders, amendments, including justification on files on special authorizations when required by order publishing activity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1162, Reserves:  discharge, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used for publication of discharge orders and to verify that discharge orders were published.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for 1 year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions, police and investigating officers, witnesses and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 ARPC B" toc="yes">
<systemNumber>F033 ARPC B</systemNumber>
<subsection type="systemName">Locator or Personnel Data.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve and Air National Guard personnel.  Retired and former Air Force military personnel.  HQ ARPC civilian personnel.  Air Force active duty military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Cards, forms, ledgers, record request, computer listings containing individual’s name or names, Social Security Number, Air Force service number, grade, Reserve status, present and former address, record of employer, work production statistics, parent and other relevant Reservist or personnel data, Veterans Administration claim number, education institutes Reservist attended, school affiliations, correspondence to and from Federal agencies and employers trying to establish current address of Reservists, vouchers for medical service, final payment of medical service bills, medical action required, notes indicating if individual is authorized to earn point credit, and other personnel data.  Documents which contain a summary of action taken or to be taken.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 267, Ready Reserve; Standby Reserve; Retired Reserve:  placement and status of members; 268, Ready Reserve; 270, Ready Reserve:  training requirements; 271, Ready Reserve:  continuous screening; 273, Standby Reserve:  composition, inactive status list; 275, Personnel records; 278, Dissemination of information; 591, Reserve components:  qualifications; 592, Commissioned officer grades; 593, Commissioned officers:  appointment, how made; term; 594, Commissioned officers:  original appointment; limitation; 8013, Secretary of the Air Force:  powers and duties, delegation by, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to control records distribution; to record location of record, actions taken or/to be taken; used to manage individual’s records and Management Information System data; to answer inquiries from individual and Air Force units to which individuals are assigned or are to be assigned or other agencies with a need-to-know of action taken; to verify if author of a letter was a member/or is a member of Reserve and what his or her Social Security Number should be; to search for good address and stop computer mail from going to bad address; used to refer for administrative discharge action on Reservist that cannot be located, advise Reservist or civilian of Reserve matters or Center actions; to provide comprehensive record of all medical actions taken by Surgeon’s Office and record authorization for physical examinations at Government expense or no expense and record voucher number; used in preparing point credit authorization and forwarding authenticated point credit forms to servicing personnel office.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, notebooks/binders, visible file binders/cabinets, card files, on paper, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number, system identifier and/or voucher number, school affiliation, or by last address of Reservist.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written request for information should contain full name of individual, Social Security Number, current address, and the case (control) number shown on correspondence received from the Center (if applicable).  For personal visits, the individual should provide current Reserve identification card and/or drivers license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Records manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information provided by the individual, extracted from individual records, individual advanced personnel data computer system.  For address information secured from last recorded employer, postmaster of city of last recorded address, telephone  information operator at last city of good address, parents of Reservist, other relatives of Reservist, Veterans Administration if Reservist has a claim number listed in master personnel record, college or university Reservist attended, Selective Service Board, Internal Revenue Service, public utilities or any other lead that may be found in the master personnel record of the Reservist, military pay records at Defense Finance Accounting System (DFAS), log books and from Consolidated Base Personnel Offices.  Medical information is also secured from medical facilities, physicians, medical specialists.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 CVAE A" toc="yes">
<systemNumber>F033 CVAE A</systemNumber>
<subsection type="systemName">Secretary of the Air Force Historical Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Washington National Records Center, Washington, DC 20409. Modern Military Branch Military Archives Division, National Archives and Records Administration, Washington, DC 20408.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and former employees of the Secretary of the Air Force, and anyone who has corresponded with the Secretary of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Secretary of the Air Force correspondence files covering calendar years 1947 through March, 1972, most of which does not contain personal information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used for research by Air Force Historian, other government agencies and private institutions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is authorized by the Secretary of the Air Force only. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers, educational institutions, medical institutions, police and investigating officer, the public media, a corporation, and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 SAFLL A" toc="yes">
<systemNumber>F033 SAFLL A</systemNumber>
<subsection type="systemName">Congressional/Executive Inquiries.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Secretary of the Air Force, Office of Legislative Liaison (SAF/LL), Washington, DC 20330-1160.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty and retired military personnel, present and former civilian employee, Air Force Reserve and Air National Guard personnel, Air Force Academy nominees/applicants and cadets, Senior and Junior Air Force Reserve Officers, dependents of military personnel, and anyone who has written to the President or a Member of Congress regarding an Air Force issue.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of applicable Congressional/Executive correspondence and Air Force replies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff: general duties; and Air Force Regulation 11-7, Air Force Relations with Congress.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used as a reference base in the case of similar inquiries from other Members of Congress, in behalf of the same Air Force issue and/or follow-up by the same Member. Information may also be used by appropriate Air Force offices as a basis for corrective action and for statistical purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p>Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system.
</p><p>Storage:</p>
<p>Maintained in file folders and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Electronic media records are stored in a secure facility and protected by computer system software; paper records are stored in a secure facility in security file containers/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained for two years and maintained, retained, and disposed of in accordance with the Air Force Records Disposition Schedule, Table 36-29, Rule 04.01.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Secretary of the Air Force, Legislative Liaison, Congressional inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1160 Air Force Pentagon, Washington, DC 20330-1160.
</p><p>Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1150 Air Force Pentagon, Washington, DC 20330-1160.
</p><p>Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Congressional and Executive inquiries and information from Air Force offices and organizations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F033 USSC A" toc="yes">
<systemNumber>F033 USSC A</systemNumber>
<subsection type="systemName">Information Technology and Control Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Strategic Command (USSTRATCOM), Command Information Assurance (IA) Branch (J672), 901 SAC Boulevard, Offutt Air Force Base, NE 68113-6600.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military, civilian employees, contractor personnel, and individuals (to include foreign nationals) requiring access to Department of Defense information and information systems.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System contains documents relating to requests for, and grants access to Department of Defense information and information systems, authorizes individuals to perform duties as a privileged user and/or Information Assurance manager, and/or authorizes individuals to bring Portable Electronic Devices (PEDs) into the Command. Records may contain the individual’s name; partial Social Security Number (last four-digits); electronic mail address; work telephone numbers; office symbol; contractor/employee status; computer logon address, user identification codes; types of access/permissions required; verification of need-to-know; dates of mandatory information assurance awareness training; types of duties performed; commercial certifications held; and/or security clearance data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of Authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition and Technology; 10 U.S.C. 2224, Defense Information Assurance Program; 18 U.S.C. 1029 and 1030, Fraud and Related Activity in Connection with Access Devices and Computers; 44 U.S.C. 3536, National Security Systems; E.O. 10450 Security Requirements for Government Employees, as amended; Department of Department Instruction (DODI)8500.2, Information Assurance (IA) Implementation, 6 February 2003; Chairman Joint Chiefs of Staff Manual (CJCSM) 6510.01, Defense-In-Depth: Information Assurance (IA) And Computer Network Defense (CND), 25 March 03; Department of Defense Directive (DODD) 8570.1, Information Assurance Training, Certification, and Workforce Management, 15 August 2004; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control and track access to Department of Defense-controlled information and information systems and/or to authorize use of Portable Electronic Devices (PEDs) within the Command. Records may also be used by law enforcement officials to identify the occurrence of and assist in the prevention of computer misuse and/or crime. Statistical data, with all personal identifiers removed, may be used by management for system efficiency, workload calculations, or reporting purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained herein, may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The Department of Defense ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), assigned user identification (I.D.) code, and/or system identification designator.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The Command Information Assurance Manager, Headquarters United States Strategic Command (USSTRATCOM/J672), has full access to the information system file. Records are stored and kept in an area cleared for open storage of classified material. Paper records (completed forms) are kept in file cabinets located in a secure area and building under armed guard control and patrols 24-hours per day. Electronic records are stored on computer systems employing software programs and a Computer Network Defense Service Provider that monitor network traffic to identify unauthorized attempts to upload or change information. Access to computer systems is password and/or Public Key Infrastructure controlled. The building is under armed guard control, video camera monitoring, and patrols 24-hours per day.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained as long as the individual has access to USSTRATCOM information systems, and/or no longer needed for administrative, legal, audit, or other operational purposes. Records relating to contractor access are destroyed 3 years after contract completion or deletion. Paper records are disposed of using a Government-approved shredder; computer records are sanitized in accordance with Department of Defense remanence security policies.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Information Assurance Branch, Headquarters United States Strategic Command (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief, Information Assurance Branch, USSTRATCOM/J672, 901 SAC Blvd, Offutt AFB NE 68113-6600.
</p><p>Inquiries should contain the individual’s full name, mailing address, and bear the signature of the requester.
</p><p>Individuals may visit the Information Assurance Branch (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600, to view their record(s). The system manager will assist these individuals.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief, Information Assurance Branch, USSTRATCOM/J672, 901 SAC Blvd, Offutt AFB NE 68113-6600.
</p><p>Inquiries should contain the individual’s full name, mailing address, and bear the signature of the requester.
</p><p>Individuals may visit the Information Assurance Branch (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600, to view their record(s). The system manager will assist these individuals.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR Part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Contents of the records are obtained from the individual about whom the record pertains, from supervisors of personnel, the individual’s Information Assurance Officer or Manager, and/or security manager.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F034 AF SVA A" toc="yes">
<systemNumber>F034 AF SVA A</systemNumber>
<subsection type="systemName">Non-Appropriated Fund (NAF) Civilian Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Civilian personnel offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.  Air Force Manpower and Personnel Center/DPMS, Randolph Air Force Base, TX.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force civilian employees paid from non-appropriated funds.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Life cycle personnel actions and related documents related to employment and pay of NAF employees including documents related to employees benefits.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document and record personnel action on individual employees and to determine pay and other benefit entitlements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retired to National Personnel Records Center upon separation of individual from employment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the servicing civilian personnel office. Identifying information is required to satisfy custodian of record.   Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves  contained in this system should address written inquiries to or visit  the servicing civilian personnel office maintaining record. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, personnel documents requesting and appointing and paying individual, and from documents related to designation of benefits and beneficiaries.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F034 AF SVA B" toc="yes">
<systemNumber>F034 AF SVA B</systemNumber>
<subsection type="systemName">Non-appropriated Fund (NAF) Civilian Personnel Records-Manpower.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Air Force Morale, Welfare, and Recreation Center, Randolph Air Force Base, TX 78150-7000, all major commands and Human Resources offices.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Pending, current and former Air Force non-appropriated fund civilian employees assigned to billeting and morale, welfare, and recreation Non-appropriated Fund Instrumentalities (NAFI).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employment information including position authorization, personnel data to include name, grade, Social Security Number and date of birth, suspense information, position control information, projected and historical information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by as implemented by Air Force Regulation 40-7, Non-appropriated Funds Personnel Management and Administration, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide system support to HQ AFMWRC and other serviced activities required to maintain a personnel management and records keeping system that pertains to evaluation, authorization and position control, position management, staffing, inventory, career management, benefits and the suspensing and processing of personnel actions; to provide information to all levels of management; to provide information for the transfer between NAFIs, and to provide information to employee unions as prescribed by negotiated contracts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation apply to this system.
</p><p>Records may also be disclosed to employee unions as prescribed by negotiated contracts.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records stored in locked rooms and cabinets.  Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Master personnel records for pending employees are transferred to the active file upon appointment of the employee; master personnel records for active employees are transferred to the separated employee history file where they are retained for two years subsequent to separation, then transferred to the National Personnel Records Center.  The AF Form 2545, NAFI Notification of Personnel Action, is disposed of in accordance with AFR 40-7.  Coding forms, on-line terminal message sheets, system quality control products, computer printouts, employee career brief, locator files and personnel and position control registers are destroyed after use.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>HQ AFMWRC/MWOSB, Randolph Air Force Base, TX 78150-7000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the system manager or the servicing Civilian Personnel office.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the system manager or the servicing Civilian Personnel office.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers; financial    institutions; educational institutions; police and investigating officers; documents requesting, paying and appointing individual; documents related to designation of benefits and beneficiaries.  Information obtained from subject of the record and official personnel folder.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F034 AF SVA C" toc="yes">
<systemNumber>F034 AF SVA C</systemNumber>
<subsection type="systemName">Child Development/Youth Programs Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Military Personnel Center, Directorate of Morale and Welfare Operations, Randolph Air Force Base, Texas 78150-6001, Major Command Headquarters, and each Air Force installation with Child Development/Youth Activities programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Eligible children and youths enrolled in Air Force Child Development or Youth Activities programs, their parents/guardians, and Family Child Care (FCC) Providers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Enrollment/registration records; record of injuries; medication permission records; permanent register; staff and child record; weekly activity plans; incident reports; annual and semiannual program reports; parents/guardians and program surveys; parents’/guardians authorization for testing/field trips; student progress reports; test results; forwarding of school records; daily reservation logs; daily attendance records, and volunteers applications.
</p><p>The system will also contain FCC Providers’ license application; license, and home approval records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 34-701, Child Development Programs; and Air Force Instruction 34-801, Youth Programs.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by child development and youth program personnel to enroll children/youths in the child development/youth programs; locate parents/guardians in case of emergency; monitor and properly report injuries and accidents; receive documentation and permission to dispense medications; record and monitor staff-to-child ratio; report program participation and activities; report financial data; assess program needs; enroll and license FCC Providers; record, reserve, and monitor daily attendance; and maintain information for waiting lists.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records from this system may be disclosed to civilian physicians or hospitals in the course of obtaining emergency medical attention for children.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and card stock records maintained in file folders. Data will also be maintained in computer files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by family name or FCC Providers’ name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked file cabinets, locked desk drawers or locked offices. Computers and disks will be stored in locked cabinets or locked rooms. Records are accessed by the program directors, assistant directors, family day care coordinators/out-reach workers and clerks/administrative personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after child/youth leaves program or until parent/FCC provider requests transfer of records to another base, whichever comes first. In the event the records are not transferred, they will be destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138.
</p><p>Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>The full name of the person/provider will be required to determine if the system contains a record about him or her. A military identification card or drivers license will be required as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>A military identification card or drivers license will be required as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from parents, volunteers, FCC applicants, and documentation by authorized child development and/or youth activities personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F034 AF SVA E" toc="yes">
<systemNumber>F034 AF SVA E</systemNumber>
<subsection type="systemName">Check Cashing Privilege Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Commissaries, Services, Clothing Sales Stores and any other check cashing facilities at Air Force installations. Official mailing addresses are as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons whose checks, presented at these facilities, have been dishonored and or whose check cashing privileges have been suspended or revoked.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters, cards and listings on individuals who have cashed bad checks at base facilities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Identify individuals whose check cashing privileges are suspended or revoked and to refuse check cashing services to such individuals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on paper records in card or listing media. Documents are filed in folders or card boxes and posted in or near the cashier’s cage or cash register box at the check cashing facility.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and stored in locked cabinets, containers, or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For commissaries and clothing sales stores; Director, Engineering and Services, Deputy Chief of Staff, Programs and Resources, Headquarters United States Air Force, Washington, DC 20330; and Chief, Services Division at the installation having jurisdiction over commissary or clothing sales store. For all other check cashing facilities; Chief of the activity having the check cashing facility.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the appropriate system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the appropriate system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information received from check cashing sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F034 AF SVA F" toc="yes">
<systemNumber>F034 AF SVA F</systemNumber>
<subsection type="systemName">Automated Air Force Library Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At all Air Force bases, stations, laboratories, and centers operating automated library systems. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notice.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military personnel and dependents; civilian personnel (including contractors) and dependents who are authorized to use Air Force libraries.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Social security number, library card number, name, base and/or home address, privilege code, statistical code, base organizational affiliation code, telephone number(s), expiration date, registration date, issuing library, number of cards issued, service code (if appropriate), and graduate school code (if appropriate) for special borrowers; on-line patron registration which may include at some locations security clearance level/special accesses; need-to-know subject areas, and citizenship.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 34-270, Air Force Library and Information System, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is used to track accountability of materials charged via operation of the library’s automated circulation control system; to follow up on delinquent borrowers by generation of overdue notices, to clear departing patrons and delete their names from the file, to issue library cards, and to ensure proper control of classified and limited distribution material.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in computer and computer output products, and on paper application forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social security Number, and library card number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when expended, when material is returned on consolidation of records, or on other proper settlement of responsibility. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at location of assignment.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at location of assignment.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-322; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal information obtained from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 AF AFAPO A" toc="yes">
<systemNumber>F035 AFAPO A</systemNumber>
<subsection type="systemName">Air Force Art Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active and inactive artists whose work is included in the Air Force Art Collection and individuals donating art.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Artist name, mailing address, phone numbers (home, work, and cell), Social Security Number, Passport Number for overseas travel, foreign ID number, birth date, Art Society Affiliation, e-mail address, and biography. Individuals donating art (collectors): name, mailing address, e-mail address and phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 84-104, Art Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Air Force Art Program Office to manage all aspects of the Air Force Art Collection, including inventories of artwork; to facilitate the artists’ travel in support of the Art Program, to include generation of travel orders, trip coordination, and base access. The information is also used to maintain a current artists’ or collector’s record for participation in the program for mail-outs, and quarterly updates about the program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers, and on computer output and storage products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records relating to the artists are retrieved by name or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when superseded, obsolete or no longer needed, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Non-Commissioned Officer In Charge, Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p><p>Requests should include the full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about them contained in this system should address written inquiries to or visit the Air Force Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p><p>Requests should include the full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, source documents such as reports and forms.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 AF AFNEWS A" toc="yes">
<systemNumber>F035 AFNEWS A</systemNumber>
<subsection type="systemName">Hometown News Release Background Data File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force News Agency, 203 Norton Street, Kelly Air Force Base, TX  78241-6105.  Subsystems of the main system may be located at the Public Affairs Office at the Army/Air Force Base, Army/Air National Guard or Army/Air Force Reserve or similar installation to which an individual is assigned.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Army/Air Force active duty military personnel, Army/Air Force Reserve Army/Air National Guard personnel recently selected for promotion, reassigned, awarded a medal or decoration, or who otherwise participated in a newsworthy event.  Under certain categories, DoD civilians are also authorized to participate.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information including, but not necessarily limited to name, Social Security Number, current grade, marital status, local address, name and address of parents or guardians, educational background and military history, photographs. Information is usually, but not necessarily, contained in an Information for Hometown News Release Form, DD form 2266, or similar form.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force, and 8034, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Preparation of news releases for distribution to newspapers and broadcast stations throughout the United States.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from this system of records may be disclosed to the media as part of a news release.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Air Force’s compilation of systems of records apply to  this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and visible file binders/cabinets, as well as on computers and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number within date of release.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked cabinets and rooms.  Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending.  No records will be destroyed until authorization is granted from the National Archives and Records Administration.  All records will be retained until approval is granted.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Print Division, Army and Air Force Hometown News Service, Kelly Air Force Base, TX 78241-6105.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual seeking to determine whether this system of records contains information about themselves should address written requests to or visit the Print Division, Army and Air Force Hometown News Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105. Inquiries about a subsystem should be addressed to the Public Affairs Officer at the base or installation of the individual’s assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to or visit the Print Division, Army and Air Force Hometown News Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105 or the installation Public Affairs Officer. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and contesting contents and appealing initial determinations are published in Air Force Instruction 37-132, 32 CFR part 806b, or maybe obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 AF SAFAA A" toc="yes">
<systemNumber>F035 AF SAFAA A</systemNumber>
<subsection type="systemName">Public Affairs References.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Air Force, Secretary  Staff Group, 1670 Air Force Pentagon, Washington, DC  20330-1670.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian officials of the Federal Government (including Presidential Appointees), prominent Americans in and out of government who are involved in defense matters, and reporters and syndicated columnists or commentators who write on defense matters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>For military and civilian officials of the Department of Defense and for Presidential Appointees: Copies of official biographies released by the Department of Defense or by the White House. A speech subsystem may contain copies or excerpts of speeches by military and civilian Federal Government officials speaking about defense matters. A clippings subsystem may contain news media clippings about activities or statements of prominent Americans.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To respond to requests from Air Force and Department of Defense officials for any of the following information: Biographical material about key government officials; public statements by government officials about defense matters; defense related statements or activities of prominentAmericans, as reported in news media; or publishing history of writers on defense matters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permittedunder 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and note books/binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending.  No records will be destroyed until authorization is granted from the National Archives and Records Administration.  All records will be retained until approval is granted.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the public media and from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 AF AFAPO A" toc="yes">
<systemNumber>F035 AF AFAPO A</systemNumber>
<subsection type="systemName">Special Events Planning - Protocol.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Air Force, Public Affairs (SAF/PAC); Air Force installations and USAF Recruiting Service offices,  and headquarters of unified and specified commands for which Air Force is Executive Agent.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Non-Air Force civilians, generally, but not limited to  civilian leaders of the local community.  Segments of the system may be specialized; e.g., active and retired military persons identified by special interests, teachers or other persons in governmental agencies qualified or considered to lecture in Air Force training courses, winners of AF-sponsored Science Fairs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical data usually including, but not limited to:  name; business and home address and telephone numbers; name of spouse and family; description of positions in business and community affiliations with Air Force-oriented civic organizations and photographs.  For Science Fair winners:  Name/date of fairs; name of school; year in school; name of project; judging category, previous selection as Air Force winner with year and name of fair.  May include summaries of circumstances of visits to the installation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Public Affairs Officers, Executive Officers, Protocol Officers, or Commanders as reference for planning official functions, reporting to higher headquarters, selecting lecturers for training courses, and submitting nominations for Air Force or Department of Defense conferences or other functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in notebooks/binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know.  Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Secretary of the Air Force, Office of Public Affairs (SAF/PAC), Washington, DC 20330-1000, or the Executive Officer in the office of Public Affairs at the Air Force  installation concerned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the public media, a state or local government, source documents such as reports, Federal agencies staff recommendations, and Science Fair questionnaires.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 AF SAFPA A" toc="yes">
<systemNumber>F035 AF SAFPA A</systemNumber>
<subsection type="systemName">Biographies of Officers and Key Civilians Assigned to Secretary of the Air Force/Public Affairs.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Secretary of the Air Force, Office of Public Affairs (SAF/PA), Room 4D926, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Officers and key civilians (grade GS-10 or higher) currently assigned to positions in the Secretary of the Air Force Office of Public Affairs and its component divisions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information including summary of military service, educational background, marital status and special interests.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Serves as a ready reference of assigned personnel for the Director of Public Affairs, Office of the Secretary of the Air Force; used in preliminary personnel evaluations for reassignment within the Secretary of the Air Force Office of Public Affairs and throughout the Public Affairs field.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Public Affairs, Office of the Secretary of the  Air Force (SAF/PA).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers, financial institutions, trade associations, automated system interfaces and from the public media.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="SAFPA B" toc="yes">
<systemNumber>SAFPA B</systemNumber>
<subsection type="systemName">Mobilization Augmentee Training Folders.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330; Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the Air Force Reserve assigned to Mobilization Augmentation (MA) positions within the Secretary of the Air Force Office of Public Affairs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for mobilization augmentee status, training, or assignment; orders to training or active duty; training completion certificates; pertinent correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Serves as a training record for, `Participation and Assignment Within the Reserve Components;’ used by supervisory personnel to determine eligibility for promotion or reassignment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for two years after the individual completes or discontinues a training course, then retired to Washington National Records Center, Washington DC 20409, and, after 28 additional years, they are then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA), Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Assistant for Reserve Affairs, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330. Individuals inquiring by mail should furnish their name and service number. Individuals making personal visits to the Office for Plans and Resources should have in their possession a valid identification card (DD Form 2AF(RES)).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Reserve Forces Liaison Officer, Office for Resources and Projects, Secretary of the Air Force Office of Public Affairs (SAF/PAX) Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 SAFPA C" toc="yes">
<systemNumber>F035 SAFPA C</systemNumber>
<subsection type="systemName">Official Biographies.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Biographies of active duty general officers and high-level civilian personnel of the Department of the Air Force Service Information and News Center, Kelly Air Force Base, TX 78241 (AFSINC/IIB). Record system segments or duplicates pertaining to active duty general officers may be found at the Office of Public Affairs, Office of the Secretary of the Air Force, Washington, DC 20330; Headquarters of major commands and at all levels down to and including Air Force installations. Also at Air Force libraries, offices of air attaches to United States Embassies, Air Force sections of Military Assistance Advisory Groups and missions; unified activities and unified commands. Additional locations include the Air Force Chief Historian (AF/CHO), Washington, DC 20330; Assistant for General Officer Matters (AF/MPG), Washington, DC 20330; and the Aerospace Historical Foundation, University of KS. Biographies of retired Air Force general officers are located at the Media Relations Division, Secretary of the Air Force Office of Public Affairs (SAF/PAM), Room 5C879, The Pentagon, Washington, DC 20330, and at the Retired Activities Section, Assistant DCS/Personnel, Air Force Manpower and Personnel Center (AFMPC/AFPMSDMI), Randolph Air Force Base, TX 78150. Biographies of key civilian employees of the Office of the Secretary of the Air Force and of Headquarters, United States Air Force, relocated at the Director of Civilian Personnel, Washington, DC 20330. Biographies of key civilian employees at subordinate organizational levels may be found at the office of the Director of Civilian Personnel. Biographies of Air Reserve general officers are at Headquarters, USAF/REL, Washington, DC 20330. Record segments or duplicates may be found at the Office of Public Affairs, Headquarters, of the United States Air Force, major commands an major subordinate commands. Air Force Manpower and Personnel Center (AFMPC/DPMYR), Randolph Air Force Base, TX 78150; Headquarters, Air Force Reserve (Commander and Public Information Office), Robins Air Force Base, GA 31098; Air Reserve Personnel Center (Commander and Public Affairs Office), Denver, CO 80280; Headquarters, Military Airlift Command (CSB), Scott Air Force Base, IL 62225; Secretary of the Air Force, Manpower and Reserve Affairs (MRR), Washington, DC 20330; the Reserve Forces Policy Board, Washington, DC 20330; and  the offices of all Air Reserve general officers. Biographies of Air National Guard general officers are located at the National Guard Bureau, Washington, DC 20310. Records system segments of duplicates may be found at Department of the Army major divisions and installations. Headquarters of the major commands and separate operating agencies. Army readiness regions; the offices of Army Guard and Air National Guard Liaison Officers; the Aerospace Audio-Visual Service, Norton Air Force Base, CA 92404; the Office of the Secretary of Defense; the Office of the Secretary of the Navy; the Library of Congress; the Air Force Association; the Army Association; the Reserve Officers Association; Air Force libraries; the Air War College, the offices of all National Guard and Air National Guard general officers, and the offices of state Adjutants General. Specific addresses may be obtained form the National Guard Bureau. Biographies prepared under the official biographies program for key military and civilian personnel of other Air Force organizations may be found at the Office of Public Affairs. Headquarters of major commands and at all levels down to and including Air Force installations. Headquarters United States Space Command (HQ USSPACECOM).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The Secretary of the Air Force, Under Secretary and assistant secretaries of the Air Force, Air Force general officers on active duty or retired, Air Reserve and Air National Guard general officers, Air Force personnel assigned as pilots to the Manned Space Program, and key military and civilian personnel at all Air Force organizations. Key personnel in Office of the Secretary of Defense (OASD), military departments, and HQ USSPACECOM.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Includes, but not limited to, summary of military service (including dates and locations of assignments and dates of promotions), military honors and awards, educational background, date and place of birth, marital status, name of spouse and family, and any additional personal information provided by the general.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Biographies are prepared to support the Air Force policy to keep its members and the public informed about the Air Force and its leaders. Biographies may be used as resource documents in preparing news releases or other public information material and are included in the official personnel records of all general officers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>In their final form the biographies are considered published, public domain material may be released to any requester on an as needed or as requested basis.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>No specific safeguards required.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241, for all biographies of active duty general officers and key civilians assigned to the Office of the Secretary of the Air Force or to Headquarters Air Force. Biographies for Air Reserve general officers at Headquarters USAF/REL; Air National Guard general officers at the National Guard Bureau, and retired officers from the Media Relations Division (SAF/PAM).   All other biographies: Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Commander, Air Force Service Information and News Center, the National Guard Bureau, Headquarters, USAF/REL, Media Relations Division (SAF/PAM) or the Office of Public Affairs at the appropriate level.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the public media and information obtained from source documents such as reports. Subject to final review before publication.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 SAFPA C" toc="yes">
<systemNumber>F035 SAFPA C</systemNumber>
<subsection type="systemName">Graduates of Air Force Short Course in Communication (Oklahoma University).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are scheduled to attend, are attending, or have attended the Air Force Short Course in Communication at the University of Oklahoma.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, current active duty grade, and Social Security Number; class dates, copies of orders; copy of application to the University of Oklahoma; copies of transcripts from prior education; copies of final grades in the Short Course in Communication.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides the Academic Detachment Liaison Non-Commissioned Officer in Charge and the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX) with historical background on the conduct of the course; serves as a ready reference for students to verify or resolve questions concerning their attendance at the Short Course.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in safes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of Oklahoma, Norman, OK 73069.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Academic Detachment Liaison Non-Commissioned Officer or the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, especially the Office of Admissions and Records, University of Oklahoma; Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F035 SAFPA D" toc="yes">
<systemNumber>F035 SAFPA D</systemNumber>
<subsection type="systemName">Information Officer Short Course Eligibility File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force Public Affairs Officers in the grades of 2nd Lieutenant through Colonel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Brief service history (including current grade and duty location), educational background, and information on previous attendance at the Air Force Short Course in Communication.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Public Affairs Career Management Staff Officer, Air Force Manpower and Personnel Center (AFMPC/DPMROS4D), Randolph Air Force Base, TX 78150, and by the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330, to determine eligibility of Public Affairs Officers to attend future classes in the Air Force Short Course in Communication.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of OK, Norman, OK 73069.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Academic Detachment Liaison Non-Commissioned Officer or from the Chief, Office for Plans and Resources Projects, Secretary of the Air Force Office of Public Affairs, addresses as given.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data extracted from surveys of all Public Affairs Officers provided by major commands and separate operating agencies on all assigned Public Affairs Officers. Updated annually.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None. </p></xhtmlContent></subsection></section>
<section id="F036 AETC A" toc="yes">
<systemNumber>F036 AETC A</systemNumber>
<subsection type="systemName">Lead Management System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Recruiting Service, 550 D Street, Suite 01, Randolph Air Force Base, TX 78150-4527, and a contracted advertising agency provide recruitment advertising for the Air Force--location depends on the contractor.
</p><p>Air Force Opportunity Center (AFOC). Contact the system manager for specific locations.
</p><p>Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prospective Air Force enlisted and officer personnel entering Active and Guard duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), date of birth, mailing address, gender, telephone number, service number, recruiting program in which interested and source of referral, including name and Air Force base assigned.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system will notify field recruiters of prospective Active and Guard applicants who have requested information and provide a central environment for storing recruiter contact records. Analysis of the data provides insight into which leads converted or cancelled, why they cancelled or converted, and what recruitment efforts generated high conversion rates. Summaries are used to evaluate the effectiveness of the advertising and referral programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number (SSN), home address or date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Records are stored in locked rooms, cabinets, and computers. Access to computerized data is restricted by passwords, which are changed periodically. Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for two years after end of fiscal year in which all actions are completed, and then records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Strategic Communications Division, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph Air Force Base, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.
</p><p>The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number, and signature certified/verified by a notary public.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.
</p><p>The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number, and signature certified/verified by a notary public.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual respondent and automated system interfaces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC B" toc="yes">
<systemNumber>F036 AETC B</systemNumber>
<subsection type="systemName">Air Force Junior ROTC (AFJROTC) Applicant/Instructor System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Junior Reserve Officer Training Corps (AFJROTC) instructor applicants and instructors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application for AFJROTC instructor duty, processing checklist, applicant evaluation forms, interview record, last 10 Airman Performance Reports or Officer Effectiveness Reports or summary of last 10 reports which includes period of supervision and overall evaluation, letter requesting Defense Central Index of Investigation (DCII) name check, photograph, Report of Separation from Active Duty, Retirement Order (if applicable), Commander’s recommendation (for noncommissioned officers on active duty only), miscellaneous correspondence such as resume and letter of recommendation, copy of AF retirement physical and Physical Evaluation Board Findings if applicant is retired with 30 percent or more disability awarded by VA, letter requesting medical evaluation of AFJROTC instructor applicants for personnel  retired with 30 percent or more disability, letter verifying dependents, instructor preference card, instructor intent letter, contract data cards, termination letters, certification certificates, AFROTC Form 0-217, Change in AFJROTC Instructor Status, AFROTC Form 0-214, AFJROTC Instructor Contract Card, AFROTC Form 98 or 0-218, Air Force Junior ROTC Instructor Evaluation Report, letters pertaining to appeals of ratings and/or comments on AFROTC Form 98 or 0-218 and instructor termination questionnaire.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 102, Junior Reserve Officers’ Training Corps; Air Force Instruction 36-2010, Air Force Junior Reserve Officers’ Training Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to evaluate applicant qualifications for employment as AFJROTC instructors. Also used to determine if instructor is meeting Air Force standards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, and on computer magnetic tape and computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.  Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  Computer records are destroyed by erasing, deleting and overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.
</p><p>Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.
</p><p>Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.
</p><p>Visitors must show armed forces identification card and some additional source of positive identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, the bureau of motor vehicles, a state or local government, witnesses and from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC C" toc="yes">
<systemNumber>F036 AETC C</systemNumber>
<subsection type="systemName">Air Force Reserve Officer Training Corps Qualifying Test Scoring System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each AFROTC detachment located at the respective detachments.  Official mailing addresses are published as an  appendix to the Air Force’s compilation of systems of records notices.
</p><p>Air Force Human Resources Laboratory, Brooks Air Force Base, TX 78235-5601 is official repository for permanent record of all Air Force Officer Qualifying Test scores.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force applicants testing at Air Force detachments.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, detachment, date of test, test scores, Social Security Number, air science year, number of test administrations, institution category, race, sex, marital status, education level, and program applying for.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 103, Senior Reserve Officers’ Training Corps; Military Selective Service Act of 1967, Section 6, (50 U.S.C. 456); 10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by; and Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps (AFROTC), and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Scores are used to evaluate applicants against criteria for entrance into AFROTC, and as a measure of quality.  Scores are entered in cadet records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, visible file binders/cabinets, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number, location of test administration and date of testing.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.  Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>HQ AFROTC/RRAF will maintain records of scores attained on tests administered at AFROTC detachments for a period of four years or when no longer needed for research.  Records are destroyed by  tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.
</p><p>Requests should include full name, Social Security Number, location of test administration, and date of testing.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.
</p><p>Requests should include full name, Social Security Number, location of test administration, and date of testing.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s test results.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC D" toc="yes">
<systemNumber>F036 AETC D</systemNumber>
<subsection type="systemName">Basic Trainee Interview Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States Air Force Basic Trainees who register complaints concerning their enlistment in the United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, Social Security Number (SSN), date of birth, service number; records resulting from personal interviews with basic trainees who file complaints about their enlistment, including, but not limited to, investigations on each complaint, conclusions and recommendations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides a record of interviews with basic trainees who register complaints about the enlistment procedure. The data is used by the Recruiting Service Liaison Office to investigate the complaints and keep the Commander, United States Air Force Recruiting Service advised of the nature of complaints being received. It is also used as the basis for making procedural changes in the United States Air Force Recruiting Service when a trend develops in a specific area.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Records are stored in locked rooms and cabinets. Access through the computer system is safeguarded so that only authorized personnel can retrieve. Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are cut off at the end of each calendar year in which case files are closed, held for one additional year, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.
</p><p>The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number and signature be certified/verified by a notary public.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.
</p><p>The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number and signature be certified/verified by a notary public.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records contain specific complaints/allegations made by the individual and responses to the complaints/allegations by appropriate Air Force Recruiting Service personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC E" toc="yes">
<systemNumber>F036 AETC E</systemNumber>
<subsection type="systemName">Recruiting Activities Management Support System (RAMSS) (June 11, 1997, 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records collected for this system are now covered by F036 AETC X, College Scholarship Program (CSP) (August 22, 2008, 73 FR 49659).
</p></xhtmlContent></subsection></section>
<section id="F036 AETC F" toc="yes">
<systemNumber>F036 AETC F</systemNumber>
<subsection type="systemName">Recruiting Research and Analysis System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Recruiting Service, 550 D Street, Suite 1, Randolph Air Force Base, TX 78150-4527.
</p><p>Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force enlisted personnel entering active duty. Individuals tested and processed for Air Force enlistment. Potential Air Force enlistees qualified through the Armed Services Vocational Aptitude Battery (ASVAB) high school testing program. Applicants for the Officer Training School. Air Force active duty officer and enlisted personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Supervisor’s rating, achievement, aptitude, reading, vocational interest, adjustment and temperament inventory scores, Air Force tech training class score, statistics and trend analysis.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Research statistical reference file used by Headquarters United States Air Force Recruiting Service. Specific uses are to: (1) Evaluate the quality of Air Force military personnel procured by Air Force Recruiting Service; (2) develop a more objective screening process for entry into recruiting duty; and (3) develop opinion-based recommendations for recruiting effort improvements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
</p><p>The"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number, study control number or name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Records are stored in locked rooms, cabinets, and computers. Access to computerized data is restricted by passwords, which are changed periodically or the use of a Common Access Card (CAC). Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until no longer needed. ASVAB records are destroyed after two months. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p><p>Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p><p>Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individuals, supervisors, from Air Force Technical Training Centers and from the Recruiting Activities Management Support System (RAMSS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC G" toc="yes">
<systemNumber>F036 AETC G</systemNumber>
<subsection type="systemName">Status of Ineffective Recruiter.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Recruiting Service, 550 D Street, Suite 1, Randolph Air Force Base, TX 78150-4527. Air Force Recruiting activities official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty enlisted and officer recruiter personnel relieved from duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Social Security Number (SSN), name, and individual military record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2001; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Headquarters, Air Force Recruiting Service use data to monitor personnel relieved from duty.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘DoD Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Stored in locked cabinet, locked office and locked building.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cutoff, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p><p>Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p><p>Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from source documents, such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC H" toc="yes">
<systemNumber>F036 AETC H</systemNumber>
<subsection type="systemName">Processing and Classification of Enlistees (PACE).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Education and Training Command, 550 D Street East, Randolph Air Force Base, TX 78150-4433, input/output remote at 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605, and Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty enlisted personnel.  Attached records for Air National Guard and Air Force reserve personnel attending basic military training and the Officer Training Group.  Active duty enlisted personnel attending Officer Training Group in TDY status.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Airmen trainee records containing name, Social Security Number, and other personal data for assignment from basic military training, security investigation, job preferences, dependent data, education, test scores, grade and promotions, biographical history, physical data, drug abuse history, enlistment personnel and guaranteed training enlistee program data, separation information, classification data, service dates, and basic training flight, squadron, entry and graduation dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by; and Air Force Instruction 36-2108, Airman Classification.  E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To create an initial record for the Base Level Military Personnel Data System (BLMPS); to provide Air Force Military Personnel Center (AFMPC) with initial accession information on non-prior service enlistees; provide for improved classification and assignment procedures using computer processes; provide necessary information to Joint Unit Military Pay System (JUMPS) and Lackland Entering Pay System (LEAPS) for establishment of military pay records; interface the data ring process to the maximum extent with other functional areas; and to standardize and simplify personnel processing for the 3700 Mission Support Squadron, Lackland Air Force Base, TX, so that they may more effectively control record preparation, processing, and classification actions necessary to transition civilian enlistees to military status.
</p><p>Aptitude tests are administered; biographical history and job and assignment preferences are collected; and personal data is collected from enlistment records to establish a mechanized record necessary to support classification and assignment of trainees.  Accession and update data is furnished through automatic interface to the advanced Personnel Data System (PDS) at AFMPC and Air Training Command, Randolph Air Force Base, TX; to JUMPS at Defense Accounting and Finance Center, Denver, CO, and to LEAPS at accounting and finance, Lackland Air Force Base, TX.
</p><p>History records are furnished monthly to the Human Resources Laboratory, Personnel Research Division (HRLPRD) Brooks Air Force Base, TX, for statistical analysis and to HQ USAF Recruiting Service/RSO, Randolph Air Force Base, TX, for use in the enlistee quality control monitoring system.  Data is used to prepare forms, processing schedules, reassignment and promotion orders, classification actions, transaction and error rosters, autodin lists, and management products necessary to administer trainees while at Lackland Air Force Base, TX.  Standard BLMPS products such as JUMPS transaction registers, strength balance reports, and suspense lists are prepared.  Changes in basic data, promotions, reassignments, separations, and duty status changes are reported to PDS, JUMPS, and LEAPS as the action occurs.  History records used at HRLPRD and the enlistee quality control monitoring system are augmented by additional data from PDS and  technical training centers and are used to evaluate the quality of airmen enlisted in the USAF and the effects of changes in procurement and classification policies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records for basic trainees are retained in active file until departure from basic military training is confirmed then transferred to history file on magnetic tape for one year.  Records for Officer trainees are maintained in the active file until end of fiscal year in which they enter training and then transferred to history file on magnetic tape for one year.  History file is destroyed when no longer needed.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from automated system interfaces, from source documents such as reports, and from forms prepared during enlistment processing and completed during interviews and testing at 3731 Personnel Processing Squadron.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC I" toc="yes">
<systemNumber>F036 AETC I</systemNumber>
<subsection type="systemName">Cadet Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each Reserve Officer Training Corps detachment located at respective detachments.
</p><p>Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve Officer Training Corps (AFROTC) cadets applying for, or enrolled or previously enrolled within the past three years, in the professional officers course or the general military course, if the latter participation was in a scholarship status.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for enrollment in the Air Force Reserve Officers’ Training Corps (AFROTC) courses, applications for the AFROTC scholarship program substantiation records of qualification for the courses or programs, acceptances of applications, awards of scholarships, records attesting to medical, academic, moral and civic qualifications, records recording progress in flying instruction, Euro-NATO Joint Jet Pilot Training (ENJJPT) application data, academic curriculum and leadership training, counseling summaries, records of disenrollment from other officer candidate training; records of separation or discharge from officer candidate training; records of separation or discharge of prior service members; financial record data, certification of degree requirements; Regular appointment nomination data, records tendering and accepting commissions, records verifying national agency checks or background investigation, records required or proffered during investigations for disenrollment, legal opinions, letters of recommendations, corroboration by civil authorities, awards, citations; and allied papers.
</p><p>Field training administration records consist of student performance reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 33, Original Appointments of Regular Officers in Grades Above Warrant Officers; 10 U.S.C. Chapter 103, Senior Reserve Officers’ Training Corps; E.O. 9397 (SSN); Air Force Instruction 36-2011, Air Force Reserve Officers Training Corps (AFROTC); and Air Force Officer Accession and Training School Instruction 36-2011, Administration of Senior Air Force Cadets.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used for recruiting and qualifying a candidate for acceptance as an AFROTC cadet, continuing the cadet in the program and awarding an Air Force commission.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, note books/binders, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number and detachment number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records at unit of assignment are destroyed one year after acceptance of commission or one year after disenrollment. Records at HQ AFROTC for disenrolled cadets are destroyed after three years. Computer records are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Senior Program, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and Commander of appropriate AFROTC detachment.
</p><p>Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to the AFROTC Detachment Commander at location of assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the AFROTC Detachment Commander at locations of assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Sources of records in the system are educational institutions, secondary and higher learning; government agencies; civilian authorities; financial institutions; previous employers; individual recommendations, interviewing officers; and civilian medical authorities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that disclosure would reveal the identity of a confidential source.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC J" toc="yes">
<systemNumber>F036 AETC J</systemNumber>
<subsection type="systemName">Four-Year Reserve Officer Training Corps (AFROTC) Scholarship Program Files (June 11, 1997, 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records contained in this system of records are now maintained under F036 AETC X, College Scholarship Program (CSP) (August 22, 2008, 73 FR 49659. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC K" toc="yes">
<systemNumber>F036 AETC K</systemNumber>
<subsection type="systemName">Officer Training School Flight Training Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Officer Training School, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Officer trainees while attending Officer Training School (OTS).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Officer trainee record showing name, performance data such as written and physical fitness test scores, measurement evaluations, merits and demerits earned, involvement in remedial programs, counseling documentation, student disposition indicators showing first time in training or recycled back into the program.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 907, Schools and camps as implemented by Air Force Instruction 36-2013, Airman Commissioning Programs and Officer Training School.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To monitor the progress of an individual toward completion of the program. Records may be grouped by class, squadron, flight, or performance factor in the accomplishment of evaluations of the program or the individual in relation to peers. Studies, analyses, and evaluations that use these records are intended to rank order graduates for each class and determine award winners, e.g., Distinguished Graduate, Top Academic Winner, etc.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on magnetic tape, disk units, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s name, class, squadron, or flight.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for two years after class graduation then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, flight commanders, OTS instructors, personnel specialists and members of the registrar’s office.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC L" toc="yes">
<systemNumber>F036 AETC L</systemNumber>
<subsection type="systemName">Community College of the Air Force Student Transcript, Administration, and Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is centrally administered by the Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Computer processing for the system is performed by the Technology Support Division.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system may have a record for any person who since January 1, 1968 has completed a formal course of instruction conducted by one of the Air Force schools identified in the current Community College of the Air Force General Catalog. Such courses do not include pre-commissioning courses and courses conducted exclusively for officers or their civilian counterparts. The system includes records reflecting Air Force courses completed before 1968 and other educational accomplishments for persons who as enlisted members of the Air Force registered in programs of study leading to credentials awarded by the college. Both here and where appropriate below, the general term Air Force includes the regular Air Force, the Air Force Reserve, and the Air National Guard.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual academic records and, where necessary to serve airmen registered in study programs leading to credentials awarded by the college, a variety of source or substantiating records such as copies of registration applications and document control records derived from such applications, civilian college transcripts, college level examination program score reports; copies of educational records originated by other Air Force and non-Air Force agencies external to the college (such as the Federal Aviation Agency, the United States Armed Forces Institute, and the Defense Activity for Non-traditional Education Support), copies of a variety of Air Force personnel records (such as documents derived from master records maintained by the Air Force Manpower and Personnel Center and microfiche records of locator data); and records of credentials awarded to graduates. The college also maintains copies and related records of communications from, to, or regarding persons interested in the college, its educational programs, its student record system, and related matters. Copies of and statistical records derived from individual responses to surveys, questionnaires, and similar instruments authorized by HQ USAF may also be maintained as needed for managerial evaluation and planning by officers of the college.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9315, Community College of the Air Force: associate degree; Air Force Instruction 36-2304, Community College of the Air Force, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records originated in the system document, in terms of credit awarded or accepted in transfer by the college, individual educational accomplishments which satisfy curricular requirements of study programs leading to an Associate in Applied Science degree offered by the college. Transcripts of records in the college are, at the written request of persons concerned, furnished to any recipient(s) designated in such requests. Such recipients typically include Air Force Education Services Centers, other offices where Air Force personnel are stationed, educational institutions, and potential or current employers. CCAF transcripts and copies of other records originated in the college are also used to support educational and occupational counseling, planning, and development; admission to other colleges; and related individual affairs. Disclosures of information recorded in the system may be made to employees of civilian contractors engaged by the Air Force to provide services which directly or indirectly support the record system.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Permanent student computer records are maintained on and as necessary reproduced from magnetic media. Paper records are maintained in file folders, card files, and special binders/cabinets designed for computer listings.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Computer records are retrievable by a combination of Social Security Number and certain letters of last name. Paper records are retrievable by either Social Security Number or name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records maintained in the college are normally disclosed only upon written request from the subject of the records or upon written request from an Air Force officer or employee responsible to provide educational or related services to Air Force personnel. Disclosures to non-Air Force agencies not requested by the subject of the records require approval of an officer of the college. Except for disclosures within the college as may be necessary to its operations, requests by telephone and other unwritten means will not be honored unless in the judgment of a responsible member of the college staff the requester is a member or employee of the Air Force acting on behalf of, or is, the person whose record is requested. Special care is exercised to ensure complete identification of the requester, the person whose record is to be disclosed, and intended use. Other systematic safeguards to ensure integrity of records include secure storage of successive generations of computer master files, existence and long-term retention in other Air Force facilities of records needed to rebuild the entire system in the event of catastrophe, and traditional measures to ensure the security of Air Force facilities. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force security police during non-duty hours. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference. Academic records maintained in the Student Transcript, Administration, and Records System are retained as permanent records in accordance with the American Association of Collegiate Registrars and Admissions Officers’ publication Retention of Records dated 1987. Active master file records on the computer are by their nature evolutionary and will be maintained permanently. Paper records maintained to serve students registered in study programs are retained so long as a registrant remains active in his or her program. Such records are destroyed 1 year after a registrant completes his or her study program. Other records are typically retained only so long as they may serve a useful purpose, which is typically between 30 and 90 days. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Admissions/Registrar, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Persons who have not registered in the college should address inquiries regarding records maintained by the college to Chief, Student Records Branch, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Persons who have registered in the college may address inquiries as above or to Chief, Academic Programs Division, also at Maxwell Air Force Base. Such inquiries will need to include the full name (and former names if appropriate), Social Security Number, and birth date of the inquirer, and should include a full return address (including ZIP Code). Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the System Manager, or to addresses listed above.
</p><p>Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, automated system interfaces and from source documents submitted to the college by or at the request of individuals concerned, or by other Air Force agencies acting on behalf of individuals concerned.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC M" toc="yes">
<systemNumber>F036 AETC M</systemNumber>
<subsection type="systemName">Air University Academic Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air University, Maxwell Air Force Base, AL 36112-6337.
</p><p>Air Force Institute of Technology, Admissions and Registrars Office (AFIT/ENER) Wright-Patterson Air Force Base, OH 45433-7765.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Graduates and students currently or previously enrolled in Air Force Institute of Technology (AFIT), Air University (AU) schools to include Air Force Institute of Advanced Distributed Learning (formerly, ECI).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual name; SSN; transcripts; test scores; completion/non-completion status; course grades; type of degree earned; rating of distinguished, outstanding or excellent graduate as appropriate; and other documents associated with academic records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support the core functions for the administration of academic records required for graduate education, professional military education, and continuing education. The system will provide academic records that meet the requirements of academic accreditation of Air University’s various educational programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force Security Forces during non-duty hours. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765.
</p><p>Air University Registrar, Maxwell Air Force Base, AL 36112-6337.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell Air Force Base, AL 36112-6337.
</p><p>Requests should contain full name, Social Security Number (SSN) and class designation.
</p><p>Individuals may visit the Office of the Registrar. Identification is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell AFB AL 36112-6337.
</p><p>Requests should contain full name, Social Security Number (SSN) and class designation.
</p><p>Individuals may visit Office of the Registrar. Identification is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, source documents such as reports, testing agencies, student, and on-the-job training officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC N" toc="yes">
<systemNumber>F036 AETC N</systemNumber>
<subsection type="systemName">Student Record Folder.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air University, Maxwell Air Force Base, AL 36112-6335 and at each Air University Professional Military School/Course at Maxwell Air Force Base, and Gunter Air Force Annex, AL 36118-5643.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian students.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual student folder containing test results, speech and writing critiques, interview/counseling record, faculty rating, and other documents pertaining to student administration.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by faculty and staff of applicable school/course to evaluate and record performance/progress of student, and to determine suitability for future faculty position.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on computers and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Curriculums. Submanagers: Director of Administration (DA) at each school/course; AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Student Affairs at the applicable school. Provide name, Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Student Affairs at each applicable school (AWC, ACSC, SOS). Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual student, instructor and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC O" toc="yes">
<systemNumber>F036 AETC O</systemNumber>
<subsection type="systemName">Student Data Management System (SDMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>International Military Students (IMS) and active duty military personnel assigned to the program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and Social Security Number; demographic data such as date of birth, sex, marital status, ethnic group; educational data; performance data such as test scores; measurement data; individual training progress and proficiency; class schedule; locator, and academic status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by; as implemented by Air Force Instruction 16-103/OPNAVINST 1550.11/MCO 1550.24, Management of the Defense English Language Program; DoD Directive 5160.41E, Defense Language Program (DLP) and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track cause and type of attrition and to compare the results against demographic and performance data; monitor the progress of each individual toward completion of the program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or student control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Access to the computer system requires user code and password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Output products are retained until no longer needed; computerized records will be retained indefinitely after individual completes or discontinues training. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.
</p><p>Inquiries should include full name and social security number to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.
</p><p>Requests should include full name and social security number to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, source documents, and commanders.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC P" toc="yes">
<systemNumber>F036 AETC P</systemNumber>
<subsection type="systemName">Student Questionnaire.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air University, Maxwell Air Force Base, AL 36112. Subsystems are located at the Air War College, Air Command and Staff College, Squadron Officers School, Maxwell Air Force Base, AL 36112.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All students attending Air War College (AWC), Air Command and Staff College (ACSC), and Squadron Officers School (SOS).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Questionnaire including military data such as name, Social Security Number, grade, age, flying data, education data, personal data and locator data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, Professional Military Education; and E. O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Primary use is to gather statistical data for analysis by management analysis personnel, subsequent publication of data in AU quarterly program summary. Used by applicable PME school for locator and other administrative purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, computers, and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Dean of Students, AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; Director of Technology, ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and Student Services, SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit AWC Dean of Students,  325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual student.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC Q" toc="yes">
<systemNumber>F036 AETC Q</systemNumber>
<subsection type="systemName">Institutional Research Analysis System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air University, Curriculum and Research Directorate (HQ AU/XPZ), Maxwell Air Force Base, AL 36112-5001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All students attending any of the following Air University (AU) schools in residence, Air War College; Air Command and Staff College; Squadron Officer School; the USAF Senior Noncommissioned Officer Academy; Ira C. Eaker Center for Professional Development; Center for Aerospace Doctrine, Research and Education, and all faculty and staff of these schools.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Education and assignment history, information on school curriculum, facilities, and budgets by organization within AU and manpower data for AU organizations.
</p><p>Selected demographic data on students, faculty, and staff assigned to AU to include evaluation data, personnel data and school curricula data.
</p><p>Data on AU facilities, selected budget information and historical data regarding the operations of AU schools.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by; as implemented by DOD Instruction 1430.5; Air Force Regulation 53-8, USAF Officer Professional Military Education System; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system will be used to generate statistical summaries of unclassified data for use by action officers as part of their normal duties, and to enable programming of simple applications for use by other AU organizations and headquarters personnel.
</p><p>Additional capabilities of the system will consist of word processing and statistical analyses necessary for producing summaries and reports as needed by the Air University Commander and Air Force senior leadership.
</p><p>The system will be used to support the mission of Air University.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation apply to this record system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on computer in an automated medium.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by any of the following, Social Security Number, name, date of birth, specialty or occupation code, rank/grade, aeronautical rating, branch of service, service status, educational level, advanced degrees, professional military education school attended, status (student/faculty/staff), or academic rank (if faculty).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The room containing the IRAS computer system and all storage media has two lockable entrances which will be secured after duty hours. A checklist of authorized users will be placed by each entrance. Individual user codes/passwords will be required for access onto the system. Backup copies of all disks will be labeled and placed in a designated location in the room. Tapes and disks will be securely stored when not in use.
</p><p>The system manager will assign passwords to all users. HQ AU/XPZ will maintain security logs, run logs, and incident reports used to provide audit trails for the system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for a period of 10 years and then destroyed. Principal means of destruction of data on magnetic media will be degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>HQ AU, Chief of Computer Applications or the HQ AU Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if records about themselves are contained in this system should address written inquiries to or visit  HQ AU, Chief of Computer Applications, or the HQ AU, Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.
</p><p>The request should contain the full name, current address, phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity with an Armed Forces identification card or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written inquiries to or visit  HQ AU Chief of Computer Applications or the HQ AU Curriculum Coordinator, HQ AU/XPZ, Austin Hall, Maxwell Air Force Base, AL 36112-5001.
</p><p>The request should contain the full name, current address,  phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system managers.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the system will be provided by the individual concerned; by each Air University organization; and from local organizational data bases.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC R" toc="yes">
<systemNumber>F036 AETC R</systemNumber>
<subsection type="systemName">Air Force Recruiting Information Support System (AFRISS) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Recruiting Service, Directorate, Division, Branch, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prospective Air Force enlisted and officer personnel entering Active, Guard and Reserve duty and Air Force enlisted personnel on recruiting duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), scores on all qualification tests, mailing address, educational level, prior service history, age, sex, race, marital status, and number of dependents physical job qualifications, job preferences, jobs offered and accepted, recruiting and processing locations, education data, dates of processing, and other personal data relevant to the recruitment process.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 503, Enlistments: Recruiting Campaigns, and Air Education and Training Command Instruction 36-2002, Recruiting Procedures for the Air Force; and E.O. 9397(SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system will provide field recruiters an automated tool to process prospective Active, Guard and Reserve applicants; evaluate recruiter’s and job counselor’s activity and efficiency levels; and analyze pre-enlistment job cancellations for common reasons.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed only by person(s) responsible with a need to know for servicing the system of records in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Enlistment processing records, recruiter personnel records, and personal interview records (PIR) are archived and later destroyed after no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.
</p><p>Request must contain full name, Social Security Number, and current mailing address.
</p></xhtmlContent></subsection>
	<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or may visit the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527, Monday through Friday between the hours of 8 a.m. and 4 p.m. Identification is required.
</p><p>Request must contain full name, Social Security Number, and current mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC S" toc="yes">
<systemNumber>F036 AETC S</systemNumber>
<subsection type="systemName">Flying Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>306 Flying Training Group, 1st Flying Training Squadron, Pueblo, CO 81001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All students entered in Initial Flight Screening.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Flying training grades and records. Complete record of training including class number, flying and academic course completed, flying hours, whether graduated or eliminated and date, reason for elimination. Commander’s Review proceedings, student performance in each category of training, including grades, evaluations and performance documentation, background information including name, grade and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Education and Training Command Instruction 36-2205, Formal Aircrew Training Administration and Management, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine flying training potential, document, and record performance, and manage training.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `DoD Blanket Routine Uses’ published the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Student training records are destroyed 1 year after completion of the Initial Flight Screening program. Student grade books are destroyed 18 months after class graduates. Commander’s review records are destroyed one year after closeout. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, 1st Flying Training Squadron, Pueblo, CO 81001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, 1st Flying Training Squadron, Pueblo, CO 81001.
</p><p>Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 1st Flying Training Squadron, Pueblo, CO 81001.
</p><p>Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Internally generated. Information from source documents, such as grade sheets, written examinations, and flight examinations; from reports by instructors, and from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC T" toc="yes">
<systemNumber>F036 AETC T</systemNumber>
<subsection type="systemName">Flying Training Records--Nonstudent (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records contained in this system of records are no longer required. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC U" toc="yes">
<systemNumber>F036 AETC U</systemNumber>
<subsection type="systemName">Flying Training Records - Student.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Training Command (HQ ATC), Randolph Air Force Base TX, 78150-5001; Washington National Records Center, Washington, DC 20409; 94th Airmanship Training Squadron (94 ATS), United States Air Force Academy (USAF Academy), CO 80840-5001, and 50th Airmanship Training Squadron (50 ATS), USAF Academy, CO 80840- 5566.  All ATC pilot and navigator training Wings.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Students entered into undergraduate pilot and navigator training; students entered into airmanship flying training courses at USAF Academy, and students entered in Aviation Science courses at USAF Academy who fly the T-43A as part of these courses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Complete record of training including class number, flying and completed, flying hours, whether graduated or eliminated and date, reasons for elimination, Training Review Board proceedings, student’s performance in each category of training, including grades, evaluations and performance documentation; background information including name, grade, Social Security Number; source of commission, college, subject matter, etc; past training unit of assignment; class standing prior to 31 Dec 74; progress records on minority students academic course completed; complete record of evaluations including section number, student name, grades on each phase of flight evaluations and overall flight evaluation grades.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by; Air Training Command Regulation 51-9, Training Review Process; Air Training Command Regulation 51-10,  Student Administration, and 10 U.S.C. 903, United States Air Force Academy, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Document and record student performance, analyze student performance in follow-on training in order to evaluate training and revise course content; provide background information; report to Air National Guard/Air Force Reserve and other Air Force training units on qualifications of graduates; used to monitor student performance by source of entry, education level, and minority status; record and document Training Review Board proceedings; used to monitor student performance and as a record in the event of Training Review Board proceedings.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, note books/binders, card files in computers and on computer products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Student grade books are destroyed one year after completion of training; summary training Records are retained in office files for two years after completion or discontinuance of course, then retired to Washington National Records Center, Washington, DC, for eight years; other records are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation.  Training Review Board records are retained for one year.  Student cadet records are destroyed after graduation. Student grade books are retained for 1 year after course completion.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000. Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876. Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit  the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000; Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876; or the Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000; Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876; or the Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information comes from source documents such as grade sheets, written examinations, and flight examinations, and flight grade sheets; from reports by instructors and students, automated system interfaces, and from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC V" toc="yes">
<systemNumber>F036 AETC V</systemNumber>
<subsection type="systemName">Potential Faculty Rating System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Squadron Officer School students being considered for faculty duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual rating of students.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and Air Training Command Regulation 53-1, Faculty Boards and Administrative Withdrawals and Losses.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to evaluate individuals for potential assignment as faculty members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to  this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in note books/binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.
</p><p>Requests should include the individual’s name and Social Security Number. Individuals may visit Office of the system manager and present Military ID Card.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the  Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.
</p><p>Requests should include the individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC W" toc="yes">
<systemNumber>F036 AETC W</systemNumber>
<subsection type="systemName">Air Force Institute of Technology Student Information System (AFITSIS) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Institute of Technology (AFIT), AFIT Communications and Information Directorate, 2950 Hobson Way, Wright-Patterson Air Force Base, OH 45433-7765.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Resident students, faculty, staff, distant learning students, and students attending civilian institutions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), gender, race, date of birth, citizenship with country documents, mailing address, home and work telephone, home e-mail address, occupation, pay grade, rank, assigned unit identification code (UIC), service affiliation, government agency, course work, grades, academic program, and emergency contact information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: powers and duties; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Professional Military Education and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system integrates all aspects of student information management. It provides core functions required for resident student graduate education, management of students in civilian institution programs, and course management for civil engineering education programs. Also, provides support for registration, academic programs, course offerings, grades, education planning, candidate packages, resource scheduling, degree auditing, financial reimbursements/forecasting, and official transcript generation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Additionally, records access is controlled by user profiles that will ensure only the data that should be accessible to that individual will appear on the screen. Access to the system is by user account and password or by the Common Access Card (CAC). Permission levels have been established on a need-to-know basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy 30 years after individual completes or discontinues a training course. Computer records are destroyed by erasing, deleting or overwriting. Paper records are destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Communications and Information Directorate, Air Force Institute of Technology, 2950 Hobson Way, Wright-Patterson Air Force Base, Ohio 45433-7765.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Communications and Information Directorate, Air Force Institute of Technology, 2950 Hobson Way, Wright-Patterson Air Force Base, Ohio 45433-7765.
</p><p>Request should include full name, Social Security Number (SSN) and any details that will assist in locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Communications and Information Directorate, Air Force Institute of Technology, 2950 Hobson Way, Wright-Patterson Air Force Base, Ohio 45433-7765.
</p><p>Request should include full name, Social Security Number (SSN) and any details that will assist in locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information comes from source documents such as written examinations and grade sheets; from reports by instructors and students; and from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC X" toc="yes">
<systemNumber>F036 AETC X</systemNumber>
<subsection type="systemName">College Scholarship Program (CSP).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central records maintained at the College Scholarship Program (CSP), HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>High school students or graduates who apply for the CSP.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Air Force Reserve Officer Training Corp (AFROTC) administrative unit; applicant’s address; AFROTC detachment located at the educational institution to be attended by the applicant; AFROTC detachment which the applicant desires to attend; Air Force Junior Reserve Officer Training Corp (AFJROTC) unit attended by applicant; college entrance examination board scores; applicant’s class standing and size of class; applicant’s disqualification causes; personal interview actions and associated waivers as required; applicant’s medical status; applicant’s full name; AFROTC program qualification; applicant’s medical remedial requirements; applicant’s scholarship status; applicant’s Social Security Number (SSN); applicant’s test qualification; civil air patrol wing attended; applicant’s high school and address; applicant’s high school placement; applicant’s grade point average; applicant’s telephone number; applicant’s date of birth; applicant’s statement of understanding and intent; medical testing facility; AFROTC area admission counselor’s areas of responsibilities; applicant’s scholarship choices; AFROTC CSP scholarship selection board results; applicant’s designated scholarship; civil involvement information and associated waivers as required; name of educational institution to be attended by applicant; applicant’s high school principal evaluation; AFJROTC instructor evaluation of a cadet; English teacher’s evaluation; Math teacher’s evaluation; Science teacher’s evaluation; high school transcripts; application forms. Computer generated summary data posted on the Air Force Officer Accessions Training School (AFOATS) restricted Web site viewed only by AFROTC detachments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 2107, Financial Assistance Program for Specially Selected Members; Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps; Executive Order 9897; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by AFROTC scholarship program office and AFROTC detachments for processing and awarding of CSP scholarships; counseling applicants concerning application difficulties and problems; investigatory material compiled to determine suitability, eligibility and selection for a scholarship, and the recruiting of applicants into the AFROTC program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, visible file binders/cabinets, and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. All information is sent out through the U.S. Postal Service.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy after 1 year or when no longer needed whichever is sooner. Destroy by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Mr. Jack Sanders, Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Applicants seeking to determine whether information about themselves is contained in this system can address written requests to or visit the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment Commander at location of assignment.
</p><p>Applicants must provide their full name, military-applicant status, and Social Security Number or military service number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Applicants seeking access to information about themselves from CSP records can obtain assistance by writing to or visiting the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment Commander at location of assignment.
</p><p>Applicants must provide their full name, military-applicant status, and Social Security Number or military service number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, automated system interfaces, police and investigating officers and from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Portions of this system which fall within 5 U.S.C. 552a(k)(5) are exempt from the following provisions of Title 5 U.S.C. 552a: Sections (c)(3); (d); (e)(4), (g), (h), and (f) of the Act, but only to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC Y" toc="yes">
<systemNumber>F036 AETC Y</systemNumber>
<subsection type="systemName">Training Integration Management System (TIMS) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of Air Force, 12th Operational Support Squadron, Bldg. 740, Suite 1, 501 I Street East, Randolph Air Force Base, TX 78150-4336.
</p><p>Department of Air Force, 12th Operational Support Squadron, Bldg. 990, Room 105, 151 J Street East, Randolph Air Force Base, TX 78150-4336.
</p><p>Department of Air Force, 14th Operational Support Squadron, Bldg. 230, Room 25, 144 Liberty Street, Columbus Air Force Base, MS 39701-4001.
</p><p>Department of Air Force, 47th Operations Group, Bldg. 320, Room 1183, 417 Liberty Drive, Laughlin Air Force Base, TX 78843-5133.
</p><p>Department of Air Force, 80th Operational Support Squadron, Bldg. 2320, Room C-141, 835 20th Avenue, Sheppard Air Force Base, TX 76311-2030.
</p><p>Department of Air Force, 71st Operational Support Squadron, Bldg. 672, Room 145, 173 Merritt Road, Vance Air Force Base, OK 73705-5214.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All students and cadre involved in the flight training operations to include active duty U.S. Air Force and U.S. Navy personnel; Air National Guard and reserve personnel, Department of Defense (DoD) civilians and contractors, and foreign national military.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical and background information including name, grade, and Social Security Number (SSN), source of commission, education including university, dates of attendance, graduation degree(s), major and date; past training unit of assignment; class number, section number, flying and academic courses completed; complete record of evaluations including grades on each phase of flight evaluations and overall flight evaluation performance in each category of training, flying hours; date graduated or eliminated to include with reasons for elimination and Training Review Board proceedings and records which document aircrew training, evaluations, performance, and accomplishments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Education and Training Command Instructions; AETCI 36-2205 Formal Aircrew Training Administration and Management; AETCI 36-2220, Academic Training; AETCI 36-2223, Flying Training Student Information Management; and Executive Order 9397(SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage all aspects of Joint Air Force and Navy primary aircraft student training. Provides scheduling of all resources-students, instructors, classrooms, classroom equipment and resource files, aircrew training (simulator) devices, aircraft, and airspace. I will maintain data and provide performance evaluation and deficiency tracking of students. In addition, it will manage syllabi and evaluates training course content. The system also monitors student performance by source of entry, education level, and minority status, maintains background information and qualifications of graduates for follow-on training to Air National Guard, Air Force and Navy Reserve, and other Air Force and Navy training units. Provides data for and documents proceedings in the event of Training Review Board actions. Maintains data and tracks the training, and qualifications of instructor pilots and other training cadre.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force and Navy installations. Backup tapes are stored in locked theft-proof and fireproof cabinets in locked rooms. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to record, (database) data, by users (including students, training cadre, flight training managers, and system administrators) are controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions. User roles and permissions are established and assigned in accordance with individual responsibilities; i.e., student, instructor, training manager, system manager.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained as active at least two years. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.
</p><p>Individuals should provide their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.
</p><p>Individuals should provide their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and other DoD systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AETC Z" toc="yes">
<systemNumber>F036 AETC Z</systemNumber>
<subsection type="systemName">Basic Training Management System (BTMS) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Training Delivery &amp; Administration, 737th Training Support Squadron (737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street, Lackland AFB, TX 78236-5511.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. Air Force enlisted trainees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual student records containing individual’s name, Social Security Number (SSN), written test results, physical fitness results, counseling records, training progress check results, emergency notification data, height/weight information, training waivers, discharge case disposition (if applicable), and other documents pertaining to student accountability and administration.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36-2608, Air Education and Training Command Instruction (AETCI) 36-2203, Training Administration and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to evaluate and record performance/progress of student, and to determine generate statistics to measure the health and effectiveness of Basic Military Training (BMT).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3).
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic Storage Media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons. User’s level of access is restricted by their role within the organization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer data is actively maintained only for the period the trainee is enrolled in basic military training. Upon graduation, data is retained for 18 months and destroyed by deleting files, erasing, degaussing or overwriting using approved Air Force procedures and products.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, Chief, Training Delivery &amp; Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618 Truemper Street, Lackland AFB TX 78236-5511.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at <i>737TRG.CCE@Lackland.af.mil.</i>
</p><p>Request must contain name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at <i>737TRG.CCE@Lackland.af.mil.</i>
</p><p>Request must contain name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal data on recruits is received electronically from the Technical Training Management System (TTMS). Training data is input by personnel assigned to the 737th Training Group.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF A" toc="yes">
<systemNumber>F036 AF A</systemNumber>
<subsection type="systemName">Biographical Data and Automated Personnel Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force military, Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors, Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, professional expertise and appointments, membership in professional societies, civic activities, state of license, and limited medical/immunization information for personnel readiness.
</p><p>Limited locator type information which may include home address, home phone, home of record and name and address of next of kin.
</p><p>Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor’s name and date supervision began.
</p><p>Performance data, i.e. date of last report and date next report due.
</p><p>May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.
</p><p>Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.
</p><p>To assist in determining and scheduling workload requirements in support of their organization’s assigned mission.
</p><p>This system serves a ready reference locator and can be used to produce manpower reports.
</p><p>Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.
</p><p>Records maintained as a historical file while individual is assigned to the unit.
</p><p>Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need to know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual’s TDY. Records are destroyed by tearing into pieces, shredding, pulping, or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of Air Force, Air Force Research Laboratory, Phillips Research Site, Information Requirements, AFRL/RVIR; 3550 Aberdeen Ave., SE., Kirtland AFB, NM.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Requests should contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Requests should contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual, personnel or training records and records created by commander/supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF AETC A" toc="yes">
<systemNumber>F036 AF AETC A</systemNumber>
<subsection type="systemName">Student Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Professional Military Education Center, NCO Academies and schools at Air Force Major Commands and bases.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel, foreign military personnel, and civilians assigned to the centers or schools as students, faculty and staff.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Student records which may include but are not limited to name, rank, Social Security Number, branch of service, AFSC or equivalent, date of birth, education level, aero rating, aircraft type, flying status, gender, type of commission, commissioning date, student identification number, class number, student computer login, phone number, final grade, permanent and/or temporary duty location, assigned instructors, certificates, and equipment issue.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used as a record of attendance and training, class standing, completion or elimination, as locator, supply issue, and as a source of statistical information.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:  In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy act, these records or information contained therein may specially be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper files, and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in security file containers/cabinets or rooms. Records are accessed by the custodian of the system or persons responsible for maintenance of the records in course of their official duties. Computer records are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain graduate records for 10 years after course completion by affiliate schools; student grade books and training review board records are destroyed one year after completion of training; summary training records are retained in office files for two years after completion or discontinuance of course; other records  are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from students, staff, correspondence generated within the agency in the conduct of official business, educational institutions, and civil authorities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF AETC B" toc="yes">
<systemNumber>F036 AF AETC B</systemNumber>
<subsection type="systemName">Graduate Training Integration Management System (GTIMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Air Force headquarters database is located at HQ AETC/A3IS, Hangar 6, Suite 1, 1150 5th Street East, Randolph Air Force Base, TX 78150-4404.
</p><p>The site training databases are located at:
</p><p> 325th Operational Support Squadron, Bldg. 164, Room 105, 841 Florida Ave., Tyndall Air Force Base, FL 32403-5552.
</p><p>56th Operations Support Squadron, Room 122, 7324 N. Homer Dr., Luke AFB, AZ 85309-1661.
</p><p>Doss Aviation, One William White Blvd., Room 120, Pueblo, CO 81001-1120.
</p><p>23 FT Squadron, 58 Operations Group, Bldg. 6621, Room 1, Andrews Ave., Ft Rucker, AL 36362-3636.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All students and cadre involved in the flight training operations to include: active duty Air Force, Navy and National Guard personnel and Reserves, Department of Defense (DoD) civilians, contractors and foreign national military.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, grade, Social Security Number (SSN), address and telephone number, source of commission, education information to include university, dates of attendance, graduation degree, major and date and past training unit of assignment. Complete record of flying training including class number, section number, flying and academic courses completed; complete record of evaluations including grades on each phase of flight evaluations and overall flight evaluation performance in each category of training, flying hours; date graduated or eliminated with reasons for elimination and Training Review Board proceedings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; AETCI 36-2205, Formal Aircrew Training administration and management; AETCI 36-2220, Academic Training; AETCI 36-2223, Flying Training Student Information Management and E.O.9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Manages all aspects of Air Force graduate flight training. Provides scheduling of all resources to include students, instructors, classrooms, classroom equipment and resource files, aircrew training (simulator) devices, aircraft and airspace. Monitors student performance by source of entry, education level and minority status. Maintains data, tracks and provides performance evaluation and deficiency tracking of students; and training and qualifications of instructor pilots and other training cadre. Maintains training information and qualifications of graduates for follow-on training to Air National Guard/Air Force Reserve and other Air Force/Navy training units. Manages syllabi and evaluates training course content. Provides data for and documents proceedings in the event of Training Review Board actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: the DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force installations. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to record, (database) data, by users (including students, training cadre, flight training managers, and system administrators) is controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Air Education and Training Command (AETC) archive policy training records to include GTIMS computer databases are retained as active at least two years. Archiving records from the units’ servers that are more than two years old will begin when the data is complete and correct, i.e., final Merit Assignment Selection System (MASS) is run and students are graduated and correctly dispositioned. HQ AETC/A3IS will maintain a complete GTIMS data base indefinitely.
</p><p>GTIMS hardcopy reports such as student grade book and other paper reports generated for instructor, flight commander, etc., are destroyed one year after completion of training.
</p><p>Training Review Board records are retained for one year. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4325.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-5000.
</p><p>Individuals should provide full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, and current address and telephone number. The requester’s signature should be certified/verfied by a notary public as below.
</p><p>If an unsworn declaration is executed outside the United States, it shall read"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or visit the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-5000.
</p><p>Individuals should provide full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, and current address and telephone number. The requester’s signature should be certified/verfied by a notary as below.
</p><p>If an unsworn declaration is executed outside the United States, it shall read"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; students’ grades rendered by Computer Aided Instruction (CAI) tests and instructor grades from observed training events.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF A" toc="yes">
<systemNumber>F036 AF A</systemNumber>
<subsection type="systemName">Biographical Data and Automated Personnel Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force military personnel, and Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors may be included when records are created which are identical to those on military members. Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, and names of family members, religion, professional expertise and appointments, membership in professional societies, civic activities and state of license.
</p><p>Limited locator type information which may include home address, home phone, home of record and name and address of next of kin. Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor’s name and date supervision began.
</p><p>Performance data, i.e. date of last report and date next report due.
</p><p>May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.
</p><p>Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.
</p><p>To assist in determining and scheduling workload requirements in support of their organization’s assigned mission.
</p><p>This system serves a ready reference locator and can be used to produce manpower reports.
</p><p>Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.
</p><p>Records maintained as a historical file while individual is assigned to the unit.
</p><p>Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual’s TDY. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanders/supervisors at the installation, base, unit, organization, office or function to which the individual is assigned. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual, personnel or training records and records created by commander/supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF DP C" toc="yes">
<systemNumber>F036 AF DP C</systemNumber>
<subsection type="systemName">Family Services Volunteer and Request Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Family Services and Field Personnel Records Group (FPerRGp) at the respective unit of assignment or servicing Military Personnel Flight. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All current and former participants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), Social Security Number, address, and associated information relating to an individual’s training, honors/awards, participation, requests for early return to country of origin and associated actions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Regulation 211-24, Family Services Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document an individual volunteer’s training, honors/awards, participation, and associated actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Air Force’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets or card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records from this system of records may be accessed by person(s) in performance of official duties who are properly screened and cleared for need-to-know. Records will be maintained in locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In active volunteer status, retained indefinitely or until superseded. The record of a volunteer who transfers or who has not been credited with participation in a 90-day period is placed in an inactive file and destroyed after 2 years by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p><p>Request must include full name, address, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records contained in this system of records should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p><p>Request must include full name, address, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual volunteer or is based on program participation as documented by other means.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFAA B " toc="yes">
<systemNumber>F036 AFAA B </systemNumber>
<subsection type="systemName">Air Force Audit Agency Office Training File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Audit Agency, 1125 Air Force, The Pentagon, Washington, DC 20330-1125, and all Air Force Audit Agency area offices.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Audit Agency active duty and reserve officer and enlisted personnel, and civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Training Control Record, Training Achievement Report, Certificate of Training, Record of Training or Certification of Equivalency, College Transcripts, General Military Training Record, Training Completion Notices, Training Progress Reports, Course Evaluation, Requests for Training/Tuition Assistance, Roster of Interns, Summary of Region/Division Training Requirements, Memorandums of Training Approvals, Roster of Personnel Scheduled for Training.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8032(b)(1), General duties.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Air Force Audit Agency headquarters personnel, Area Audit Office Chiefs, supervisory auditors, training officers, and region/division chiefs to schedule training and evaluate training progress and results.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD  as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions and from automated system interfaces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
	<section id="F036 AFAA C" toc="yes">
<systemNumber>FO36 AFAA C</systemNumber>
<subsection type="systemName">Employee Training and Career Development File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Audit Agency Training Division (AFAA/RMT), March Air Force Base, CA 92518-1852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Audit Agency military and civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include but are not limited to: Correspondence and application documents requesting, approving, disapproving, recommending and coordinating the assignment of personnel to: Long-term, full-time training programs; short-term government and non-government schools, seminars, short courses and symposiums; certified public accounting review courses; certified internal auditor review courses; non-government job-related, off-duty training, and the grades, completion certificate, and budget information related thereto. Includes information on prior academic achievements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides basis for determining those selected for training programs; record of individuals who applied for the programs; progress reports of those in the programs; and history of the training received by employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information is given to the Office of Personnel Management through the Air Force Civilian Personnel Management Information System, and, in the case of CPA candidates, to state boards of accountancy.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, course name or course number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon,  Washington, DC 20330-1120.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120 and the Director of Resource Management, Headquarters Air Force Audit Agency, (HQ AFAA/RM), Washington, DC 20330-1126.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual, source of training, school, and automated system interface.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFCA B" toc="yes">
<systemNumber>F036 AFCA B</systemNumber>
<subsection type="systemName">Individual Academic Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Command, Control, Communications and Computers  Agency (AFC4A) System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343; AFC4A Engineering Installation organizations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military, Air Force Reserve, Air National Guard, Army National Guard, and Department of Defense civilian personnel, and others who apply for this training.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel index; class pre-graduation/graduation roster; absentee report; attendance record; student questionnaires, individual academic standing; record of individual training.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record emergency data and course completion information, and to report student absences to the school commandant.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folder and card files, and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or class number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the records system and by person(s) responsible for servicing the records system in performance of official duties.  Stored in file cabinet.  Automated records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for ten years after individual completes or discontinues training course.  Records of individual training at EI organizations are retained until individual no longer performs EI duties, then are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, and Commandants, AFC4A Engineering Installation organizations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, or Commandants, AFC4A Engineering Installation organizations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, or Commandants, AFC4A Engineering Installation organizations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from individuals and instructors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFCA D" toc="yes">
<systemNumber>F036 AFCA D</systemNumber>
<subsection type="systemName">Training Progress.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Intelligence Command, Noncommissioned  Officer Professional Military Education Center, Goodfellow Air  Force Base, TX 76908-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty enlisted personnel assigned to the  Intelligence Command Noncommissioned Officer Professional  Education Center.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>In-processing forms, containing personal data such as name, Social Security Number, grade, home address and home phone.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties;  delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by military training instructors to evaluate student  progress.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the  record system in performance of their official duties and by  authorized personnel who are properly screened and cleared for  need-to-know.  Records are stored in locked rooms and cabinets.  </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy 10 years after student completes training by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Intelligence Command Noncommissioned Officer  Professional Military Education Center, Goodfellow Air Force Base,  TX 76908-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records  contains information on them should address inquiries to the Air  Force Intelligence Command Noncommissioned Officer Professional  Military Education Center, Goodfellow Air Force Base, TX 76908- 5000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Air Force  Intelligence Command Noncommissioned Officer Professional Military  Education Center, Goodfellow Air Force Base, TX  76908-5000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFDP A" toc="yes">
<systemNumber>F036 AFDP A</systemNumber>
<subsection type="systemName">Files on General Officers and Colonels Assigned to General Officer Position.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Reserve General Officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains resume of civilian and military experience, correspondence and orders, records Reserve participation, and listings with personnel data. Data includes: Name, grade, Social Security Number, date of birth, current address, telephone numbers, education, professional military education, and civilian occupation. An assignment folder is also used for initial review  for a GO position. This file contains a copy of the Air Force (AF) Form 11, last five Officer Effectiveness Reports (OERs). When reviewed by the Chief of Air Force Reserve, a record of the personal interview and assignment recommendations are included with the file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These documents are maintained for initial assignments, reassignment and participation of officers assigned to Reserve GO positions, and to determine qualifications for initial and continued assignment to Reserve GO positions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are maintained until no longer required for actions relating to the Reserve GO program and are then destroyed by tearing to pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>See exemption.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See exemption.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Air Force forms, military personnel records, and correspondence generated or received in Personnel Division, Air Force Reserve, Headquarters United States Air Force (HQ  USAF/REP).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(7).
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F036 AFDP B" toc="yes">
<systemNumber>F036 AFDP B</systemNumber>
<subsection type="systemName">Air Force Academy Appointment and Separation Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Nominees for Air Force Academy appointment and cadets in training at the Air Force Academy for each Member of Congress, the Vice President, Governors of Territories, and all other nominating sources.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DD Form 1870 - `Nomination for Appointment to the United States Air Force Academy, Military Academy, Naval Academy’ containing nominee’s name, address, date of birth, Social Security Number, telephone number, temporary address (if any), type of nomination (principal or competitive), numbered vacancy, and date submitted, name and signature of Member of Congress or other authorized nominating source submitting the nomination; AFHQ Form 0-339 - `Air Force Academy Nominee Record’ containing the names of the nominees of each Member of Congress, the Vice President, and other authorized nominating sources. (Each Member may nominate a total of ten for each vacancy available.) The card also indicates whether a nominee withdraws from consideration for Academy appointment or is medically disqualified and the nominating system used by the nominating authority; `Chargeable and Nonchargeable Air Force Academy Appointment Record’ listing the names of the cadets entering each year for each Member of Congress and other nominating sources showing charged or not charged to their quota (5 allowed at any one time) - 10 U.S.C. 9342, year of scheduled graduation or separation date and reason, and reapportionment actions; each year after the class enters, a `Congressional Report of Candidate Status U.S. Air Force Academy’ is sent to each Member of Congress advising status of each nominee, charged, non-charged, appointed through other sources, qualified-no vacancy and those nominees in complete or disqualified - `Report of Separation from the United States Air Force Academy’ showing name, cadet number, scheduled graduation date, reason for separation, name of congressional sponsor and whether the separation action provides an additional vacancy for the Congressional sponsor; `Report of United States Air Force Academy’ containing spaces to insert names of cadets in training who are charged to the quota of a Member of Congress.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 903, United States Air Force Academy; and  Senate Resolution 154.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>When a cadet separates from the Academy, the Cadet Branch Personnel uses the system to determine who nominated the cadet so that notification of the separation can be made to the Congressional sponsor. Also used in making reply to any Member of Congress who requests information concerning who nominated a cadet for Academy entrance (10 U.S.C. 9342(h)). A form is maintained annually on each Member of Congress, the Vice President, and other authorized nominating sources. Upon receipt of nominations from Members of Congress, only the name of the nominee is entered on the Form and the nominating system used by the member. The form is used to show withdrawal of a nominee or medical disqualification in order to determine the number of active candidates at any given time (10 allowed per vacancy (10 U.S.C. 9342)). Cadet Branch uses the system to answer inquiries from nominating sources. AFHQ Form 0-851 (card) is maintained on each Member of Congress, the Vice President, and other authorized nominating sources. Upon entrance of each new class to the Air Force Academy, the names of the cadets entering for each Member of Congress, etc. is posted to the individual Congressional sponsor’s card. This record card is used by Cadet Branch to determine the number of vacancies available to all authorized nominating sources so that notification of vacancy information can be furnished to Members of Congress annually. Upon separation of an Academy cadet, the name is crossed out and a notation made of the date of graduation/separation and reason for separation. Another form is used as an attachment to a letter of notification to the Congressional sponsor when a cadet is separated. Upon special request from Member of Congress, another form is used to provide the names of charge cadets (principals) to their authorized quota and the year of scheduled graduation. Also used to notify new Members of Congress of the chargeable cadets upon entering Congress. Cadet Separation Case Files - A cadet separation case file is maintained on every cadet separated for the period of time his class is in training and for one year after class graduates from the Air Force Academy. The case files are maintained since this office is the responsible staff office for implementing the Secretary of the Air Force instrument of separation/discharge action. The case files are further used to reply to Congressional inquiries concerning separation actions. The data contained in the separation case file are: Copy of cadet’s resignation/separation action; copy of Academy Superintendent’s letter to Secretary of the Air Force containing recommendation on type of separation action; copy of Secretary of the Air Force Memorandum directing type of separation; copy of `Report of Separation from United States Air Force Academy’; copy AF/MPPA notification letter to Congressional sponsor concerning separation; copy of AF/MPPA notification letter to United States Air Force Academy Commandant of Cadets effecting the decision of the Secretary of the Air Force; copy of, `Disenrollment From Officer Candidate-Type Training.’ (Prepared by Commandant, Air Force Academy); copy of, `Certificate of Release or Discharge From Active Duty.’ (Prepared by Commandant, Air Force Academy);  copy of Special Orders effecting separation/discharge action.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information in the record/records system is provided Members of Congress, the Vice President, DC Delegate to the U.S. Congress, Governors of Territories and countries sponsoring foreign cadets and the Philippines on candidate nominations, cadet vacancies, appointments, and separations.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon entry of the class each year, forms are destroyed on unsuccessful candidates by tearing into pieces, shredding, pulping, macerating, or burning. The forms on appointed cadets are maintained permanently. Records on separated or discharged cadets are maintained for one year after class graduates.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Members of Congress, the Vice President and other nominating  sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF DP A" toc="yes">
<systemNumber>F036 AF DP A</systemNumber>
<subsection type="systemName">Air Force Family Integrated Results and Statistical Tracking.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center, Directorate of Personnel Services, Airman, Family and Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 78150-4739.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force, Air Reserve, and Air National Guard, Air Force DoD civilians, Air Force Retirees and their respective family members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Demographic data containing Social Security Number (SSN), name, gender, date of birth, home address, home phone, work phone, work e-mail, branch of service, rank, squadron on customer, client visit/service notes on description of services provided and needs assessment information composing of a 10 question Personal Readiness Inventory questionnaire designed to identify needs, referrals to other agencies, customer service plan, and activity results.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-3009, Airman and Family Readiness Centers; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system is used to collect customer service data that in turn helps determine the effectiveness of Airman and Family Readiness Center activities and services as well as collect and provide reports that reflect impact of services on mission and family readiness to leadership. Information is compiled for statistical reporting to base, major commands, Headquarters United States Air Force, Department of Defense, and Congress.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual files are retrieved by name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. The system additionally incorporates integrated system security features to protect data from unauthorized access or use: Common Access Card (CAC) login and Personal Identification Number (PIN) is required for access to the system. Records are stored on a secure server in a controlled environment with monitoring 24 hours a day, 7 days a week.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are deactivated due to Permanent Change of Station (PCS) or deleted due to discharge or retirement by losing/last installation.
</p><p>Electronic records are destroyed by deleting, overwriting, or disassociating customer service data (raw data needed for short/long term trend analysis) from basic customer demographic data (visibility of basic demographic data automatically transferred by system to gaining installation so basic record will not need to be re-created).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Personnel Center, Directorate of Personnel Services, Airman, Family and Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 78150-4739.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit the Chief, Airman, Family and Community Operations Branch, Directorate of Personnel Services, HQ AFPC. Official mailing address is Headquarters Air Force Personnel Center, Directorate of Personnel Services, Airman, Family and Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 78150-4739.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Chief Airman, Family and Community operations Branch, Directorate of Personnel Services, HQ AFPC or the Chief of the Airman and Family Readiness Center at Air Force installations. Official mailing address is Headquarters Air Force Personnel Center, Directorate of Personnel Services, Airman, Family and Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 78150-4739.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual, medical institutions, and personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFDP B" toc="yes">
<systemNumber>F036 AF DP B</systemNumber>
<subsection type="systemName">Colonels Assignment File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All active duty colonels (grade 06) and former active duty colonels (grade 06), who have retired, and who have been retired for 90 days or less.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Official photograph; Air Force Form 620, Colonel Resume; copies of correspondence generated by Headquarters USAF/DPO pertaining to the subject of the file; correspondence received by Headquarters USAF/DPO pertaining to the subject of the file; memoranda of assignment, and related personnel actions contemplated/completed on the subject of the file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by; as implemented by Air Force Instruction 36-2402, Officer Evaluations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Assignment considerations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets and rotary file bins (lectriever).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain until first anniversary of effective date of retirement/separation from the United States Air Force of the subject of the file, at which point the office file is destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to the Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject of the file; AFMPC/MPCO personnel; other Air Force and outside agency originators of correspondence relating to subject of the file, and any additional information which has/could have bearing on assignability of the subject.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 A FDP C" toc="yes">
<systemNumber>F036 AF DP C</systemNumber>
<subsection type="systemName">Family Services Volunteer Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Family Services offices at all Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All volunteers participating in the program and former  participants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>As a minimum, the file contains forms and general correspondence by name, Social Security Number, address, and associated information relating to an individual volunteer’s training, honors/awards, participation, and associated actions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and Air Force Regulation 211-24, Family Services Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document an individual volunteer’s training, honors/awards, participation, and associated actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Air Force’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets or card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records from this system of records may be accessed by person(s) in performance of official duties who are properly screened and cleared for need-to-know. Records will be maintained in locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In active volunteer status, retained indefinitely or until superseded. The record of a volunteer who transfers or who has not been credited with participation in a 90-day period is placed in an inactive file and destroyed after 2 years by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit  the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records contained in this system of records should address written inquiries to or visit   the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual volunteer or is based on program participation as documented by other means.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
	<section id="F036 AF DP D" toc="yes">
<systemNumber>F036 AF DP D</systemNumber>
<subsection type="systemName">Individual Class Record Form.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel who are enrolled in educational programs conducted on base.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Identifies courses, sources of funding, tuition payments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 213-1, Operation and Administration of the Air Force Education Services Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by educational services personnel to compile reports, to expedite return of borrowed books or equipment, and to control tuition payments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly  screened and cleared for need-to-know. Records are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until classes are completed or until borrowed materials are returned and all monies are paid. Then destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Education Branch.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Education Branch.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Education Branch.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF DP E" toc="yes">
<systemNumber>F036 AF DP E</systemNumber>
<subsection type="systemName">Employee Assistance Program Case Record Systems.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Consolidated civilian personnel offices.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.  Copies are maintained by supervisors and other Air Force installation offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civilian employees in appropriated and non-appropriated fund activities who are referred by management for, or voluntarily request, counselling assistance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case records on employees which are maintained by counselors, supervisors, civilian personnel offices and Social Action offices and consist of information on condition, current status, and progress of employees or dependents who have alcohol, drug, emotional, or other job performance problems.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Drug Abuse Office and Treatment Act of 1972, as amended by Pub. L. 93-282; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970, as amended by Pub. L. 93-282; Subchapter A of Chapter I, 42 CFR; 5 U.S.C.  Chapter 43, Performance Rating.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the counselor in the execution of his/her counselling function as it applies to the individual employee. With specific written authority of the employee, selected information may be provided to and used by other counselors or medical personnel, research personnel, employers, representatives such as legal counsel, and to other agencies or individuals when disclosure is to the employee’s benefit, such as for processing retirement applications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The Routine Uses are limited to the uses published in the Authorities cited above.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are purged of identifying information within five years after termination of counselling or destroyed when they are no longer useful. Destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force or comparable official of the Civilian Personnel Office servicing the Air Force activity/installation.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Request by correspondence should be addressed to servicing civilian personnel office or to the appropriate Employee Assistance Program administrator at the activity. The letter should contain the full name and signature of the requester and the approximate period of time, by date, during which the case record was developed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as above. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Counselors, other officials, individuals or practitioners, and other agencies both in and outside of Government.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF DP G" toc="yes">
<systemNumber>F036 AF DP G</systemNumber>
<subsection type="systemName">Equal Opportunity and Sexual Assault Prevention and Response Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, headquarters of major commands, Numbered Air Forces, field operating agencies, direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense (DoD) military Component Active Duty, Reserve and Guard personnel; civilian employees and members of the public involved in complaints or investigations relating to the Equal Opportunity and Sexual Assault Prevention and Response Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Complainant’s full name, Social Security Number (SSN), correspondence and records concerning incidents or complaint data, endorsements and recommendations, formal and informal complaints of unlawful discrimination, sexual harassment, sexual assault, and clarifications/investigations concerning aspects of equal opportunity or sexual assault. Records/forms necessary to conduct background checks for Sexual Assault Response personnel/volunteers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Pub. L. 105-85, section 591; AFPD 36-27, Social Actions; Air Force Instruction 36-2706, Military Equal Opportunity and Treatment Program; For Sexual Assault: Pub L. 108-375, as amended and supplemented, October 28, 2004, Section 577(e); AFPD 36-60, Sexual Assault Prevention and Response (SAPR) Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To investigate and resolve complaints of unlawful discrimination and sexual harassment under the Equal Opportunity Program, and to maintain records created as a result of the filing of allegations and appeals involving unlawful discrimination because of race, color, religion, sex, or national origin. To assist and provide victim services to victims of sexual assault under the Sexual Assault Prevention and Response Program, and to maintain records created as a result of restricted or unrestricted reporting of allegations of sexual assault under the Sexual Assault Prevention and Response Program.
</p><p>To conduct necessary background checks of Sexual Assault Prevention and Response Program volunteers/personnel.
</p><p>To report information as required by the FY 98 National Defense Authorization Act, and used as a data source for descriptive statistics.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(3) as follows:
</p><p>In cases of confirmed sexual harassment, identification of complainant and offender will be provided to congressional committees as required by the FY 98 National Defense Authorization Act. In cases of unrestricted or restricted reports, release of identification of complainant and offender may be provided for official purposes consistent with guidance from the DoD Sexual Assault Prevention and Response Office.
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By complainant’s name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are maintained in locked file cabinets, locked desk drawers or locked offices. Computer records are password protected and limited to personnel authorized access to the records in order to accomplish their official duties; encryption of information in the records may also be required. Records are also accessed by personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for two years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Equal Opportunity Office (AF/A1Q), 1040 Air Force Pentagon, Washington DC 20330-1040.
</p><p>Air Force Sexual Assault Prevention and Response Office (AF/A1SF), 1040 Air Force Pentagon, Washington DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Air Force Equal Opportunity (AF/A1Q), 1040 Air Force Pentagon, Washington DC 20330-1040 or Air Force Sexual Assault Prevention and Response (AF/A1SF), 1040 Air Force Pentagon, Washington DC 20330-1040. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individuals should provide their full name, Social Security Number (SSN) and notarized signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to Air Force Equal Opportunity (AF/A1Q), 1040 Air Force Pentagon, Washington DC 20330-1040 or Air Force Sexual Assault Prevention and Response (AF/A1SF), 1040 Air Force Pentagon, Washington DC 20330-1040. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individuals should provide their full name, Social Security Number (SSN) and notarized signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the complainants and alleged victims, witnesses and other individuals, investigative reports, DoD and Component records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F036 AF DP H" toc="yes">
<systemNumber>F036 AF DP H</systemNumber>
<subsection type="systemName">Leadership Mirror 360 (LM 360).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Directorate of Personnel Force Development, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Personnel and DoD civilians who participate in Force Development.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>First name, last name, middle name (when available), e-mail and mailing address, rank, Major Command (MAJCOM), Air Force Specialty Code (AFSC) and/or Occupational Series, and Electronic Data Interchange-Personal Identifier (EDI-PI).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction (AFI) 36-2640, Executing Total Force Development; and Air Force Policy Directive (AFPD) 36-26, Total Force Development.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to support Force Development (FD) needs of United States Air Force personnel by allowing an invited user to conduct a 360 degree assessment that is designed to collect perception-based feedback for individuals based on Air Force institutional competencies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Combination of first and last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms, and in computer storage devices and protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored digitally within the system is retained only for the period required to satisfy recurring processing requirements and/or historical requirements. Backup data files will be retained for a period not to exceed 45 days. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Force Development Integration, Directorate of Personnel Force Development, Headquarters United States Air Force (HQ USAF/A1DI), 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about them is contained in this system should address written inquiries to or visit the agency officials at the respective installation education center. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Request must contain full name and current mailing address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about them contained in this system of records should address written inquiries to AF/A1DI, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p><p>Request must contain full name and current mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data gathered from the individual, data gathered from other personnel records, transcripts and/or evaluations from schools and test results from testing agencies. Education, training and personnel information is obtained from approved automated system interfaces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF FM A" toc="yes">
<systemNumber>F036 AF FM A</systemNumber>
<subsection type="systemName">Leave Request and Approval System (LeaveWeb).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Base Financial Services Offices (FSO) at Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Air Force active duty personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, home address and phone, unit, leave address and emergency telephone number, leave days requested, leave days taken, leave balance, grade, and approving official’s name.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 36-3003, Military Leave Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document the request and authorization of military leave, and the administration of leave, to document the start and stop of such leave; record address and telephone number where the member may be contacted while on leave; and certify leave days chargeable to the member.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the American Red Cross for emergency assistance to members or dependents and relatives in emergency conditions.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodians of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly authorized. When under direct physical control by authorized individuals, records will be electronically stored in computer storage devices protected by computer system software. Computer terminals are located in supervised areas with terminal access controlled by password or other user code systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Programs and Analysis Division, Financial Management Directorate Headquarters Air Mobility Command, (HQ AMC/FMP), 402 Scott Drive, Unit 1K1, Scott Air Force Base, IL 62225-5300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to their unit administrator, or the base financial services office customer service desk.
</p><p>Written requests must contain the full name, Social Security Number, signature of the requester and duty phone.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to their unit administrator, or the base financial services office customer service desk.
</p><p>Written requests must contain the full name, Social Security Number, signature of the requester and duty phone.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Fore Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are obtained from the Defense Joint Military Pay System and from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFSAF A" toc="yes">
<systemNumber>F036 AFFSA A</systemNumber>
<subsection type="systemName">USAF Air Traffic Control (ATC) Certification and Withdrawal Documentation.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Flight Standards Agency, headquarters of major commands and at all levels down to and including Air Force installations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty military personnel, and Air Force Reserve and Air National Guard personnel assigned ATC duties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records on individuals by name and Social Security Number, Air Traffic Control Certificate Numbers (ATCS) military status (active duty, reserve, or air guard), requested action (issue, reissue, or cancellation of certificate), and justification.  Contains documentation compiled by requesting unit to justify withdrawal of the ATCS. Includes evaluation by medical authorities; Staff Judge Advocate (legal); Office of Special Investigation results; serious incident reports; and statements by supervisory personnel, co-workers and the individual.  Contains copies of officer effectiveness/airman performance (OER/APR) reports and unfavorable information files.  Includes headquarters staff evaluation and all files maintained by the system user.  Computer reports pertaining to withdrawal of ATCS, Certificates, master roster of ATCS certificate members and Air Traffic Control experience level report.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by, as implemented by Air Force Instruction 13-203, Air Traffic Control, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Documentation used to evaluate request for withdrawal of ATCS certification. Permits immediate access to name, Social Security Number, certificate number, date of issuance, and category of service. A master alphanumeric roster is maintained at Headquarters AFCC/DOOF and the units maintain certificate information in the individual’s on-the-job training record.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders note books/binders and on computer paper printouts and microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know.  Records are stored in locked cabinets or rooms.  Records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual withdrawal microfiche case files are kept for 6 years after end of the year in which case closed.  Official withdrawal book, long, and to by name and Social Security Number will be kept for 20 years.  Other computer reports are superseded monthly.  Files are destroyed by tearing into pieces, shredding, pulping, macerating of burning.
</p><p>Retained for one year after end of year in which the case was closed, transferred to a staging area for one additional year, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports, and from medical institutions, trade associations, police and investigating officers, state and local governments, and witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRC B" toc="yes">
<systemNumber>F036 AFRC B</systemNumber>
<subsection type="systemName">Air Force Recruiting Information Support System--Reserve Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Reserve Command, Recruiting Service, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prospective Air Force enlisted and officer personnel entering Active, Guard and Reserve duty and Air Force enlisted personnel on recruiting duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), scores on all qualification tests, mailing address, educational level and data, prior service history, age, gender, race, marital status, number of dependents, physical job qualifications, job preferences, jobs offered and accepted, recruiting, processing locations, dates of processing, and other personal data relevant to the recruitment process.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 10, U.S.C. Subtitle E Sections 10202, 10205, 10174 and 10110, Air Force Policy Directive 36-20 para 2.1, 2.3, and Air Force Instruction 36-2115 para 1.1.2.4 through 1.1.2.4.5 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system will provide field recruiters an automated tool to process prospective Guard and Reserve applicants; evaluate recruiter’s and job counselor’s activity and efficiency levels; and analyze pre-enlistment job cancellations for common reasons.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "DoD Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed only by person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Hard copy enlistment processing records, recruiter personnel records, and personal interview records (PIR) are archived and later shredded after no longer needed. Electronic records are archived indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Air Force Reserve Command Recruiting, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Operations Division, Air Force Reserve Command Recruiting, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.
</p><p>Request must contain full name, Social Security Number (SSN), and current mailing address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Operations Division, Air Force Reserve Command Recruiting, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.
</p><p>Request must contain full name, Social Security Number (SSN), and current mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFMC A" toc="yes">
<systemNumber>F036 AFMC A</systemNumber>
<subsection type="systemName">Personnel Management Information System for Air Force Materiel Command (AFMC) Commanders.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Materiel Command Headquarters, Divisions, Centers, and Laboratories.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force officer, enlisted, and civilian personnel assigned to or scheduled for assignment to various Air Force Materiel Command (AFMC) organizations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Resumes and other data elements to record name, date of birth,  service dates, assignment status, grade, salary, promotion and  step increase dates, occupational series, Air Force Materiel Command, skill level,  position title, educational level, professional/scientific status,  special training, awards, publications, handicap, minority and sex  codes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties;  delegation by; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides data concerning the professional qualifications for  selection and utilization of assigned personnel, for position  management, and to perform certain scientific and technical  research efforts in program support.
</p><p>Used to prepare nominations  for honors and awards, and as background for evaluating requests  for admission to professional societies or professional training.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of  records notices apply to  this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in computers and computer output products and in  binders or file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Position Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the  record system in performance of their official duties and by  authorized personnel who are properly screened and cleared for  need-to-know.  Records are stored in locked rooms and cabinets.  Those in computer storage devices are protected by computer system  software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in computer file or secured office file until  reassignment or separation, then destroyed by tearing into pieces,  shredding, pulping, macerating or burning.  Upon reassignment or  separation, information in the computer file relating to the  individual is deleted from the data base.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanders, Executive Officers, Product Managers of various Air Force Materiel Command subordinate organizations.  Official mailing addresses are  published as an appendix to the Air Force’s compilation of systems of  records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records  contains information on themselves should address inquiries to the  system manager or Record Custodian at subordinate Air Force Materiel Command organizations.  Official mailing addresses are published as an  appendix to the Air Force’s compilation of systems of records  notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to or visit the system manager or Record Custodian at subordinate Air Force Materiel Command organizations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be  obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information will be obtained from military and civilian personnel records, managers and supervisors of individuals on a voluntary basis.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFMC B" toc="yes">
<systemNumber>F036 AFMC B</systemNumber>
<subsection type="systemName">Systems Acquisition Schools Student Records (June 11, 1997; 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are no longer in use. Records have been destroyed in accordance with the National Achieves and Records Administration system of record notice retention and disposal requirements.
</p></xhtmlContent></subsection></section>
<section id="F036 AFMC E" toc="yes">
<systemNumber>F036 AFMC E</systemNumber>

<subsection type="systemName">Summer Faculty Fellowship Program (SFFP) Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>American Society for Engineering Education (ASEE), 1818 N Street NW., Suite 600, Washington, DC 20036-2479.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>University professors/researchers (U.S. citizens and permanent residents).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, resident state, mailing address, e-mail address, telephone numbers, date and place of birth, citizenship, present position, discipline, institution name and address, educational background, degrees and dates, professional employment, significant academic and professional activities, lists of publications, research experience and courses taught academic references, and current contracts or grant activities.
</p><p>For professors awarded and accepting fellowships: Social Security Number (SSN) and bank account numbers to allow direct deposit of stipends and reporting to the Internal Revenue Service (IRS). In addition, voluntary demographic information on gender, ethnicity, race, and disability will be collected.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and Executive Order 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain documentation of the applications and processes necessary to screen applicants and to evaluate and select the most promising researchers to award fellowships. The American Society for Engineering Education will pay stipends to awardees by direct deposit and advise the Internal Revenue Service (IRS) as required.
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by passwords, which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Special Basic Research Programs records are destroyed two years after assignment ends. Education records are destroyed after payment of last invoice. Records will be shredded or incinerated.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of Air Force, Air Force Office of Scientific Research, AFRL/AFOSR/PIE, 875 North Randolph Street, Suite 325, Room 3112, Arlington, VA 22203-1768.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in the system of records should address written inquiries to Summer Faculty Fellowship Program, American Society for Engineering Education, 1818 N St., NW., Washington, DC 20036-2479.
</p><p>Written requests should contain full name and e-mail and mailing address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Summer Faculty Fellowship Program, American Society for Engineering Education, 1818 N St., NW., Washington, DC 20036-2479.
</p><p>Written requests should contain full name and e-mail and mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, their references, and universities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFMC G" toc="yes">
<systemNumber>F036 AFMC G</systemNumber>
<subsection type="systemName">Training Scheduling System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Air Force, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, UT 84056-5996.
</p><p>Air Force Materiel Command (AFMC) subordinate units. The official mailing addresses are published as an appendix to the Air Force compilation of system of records notices.
</p><p>Department of the Air Force, Hill Center Training Scheduling, Center Training Office, 6016 Cedar Lane, Building 1279, Hill Air Force Base, Utah 84056-5812.
</p><p>Department of the Air Force, TSS/ETMS, Customer Support &amp; Courseware Development Office, 3001 Staff Drive, Post 2AG 71A, Tinker AFB, OK 73145-33036.
</p><p>Department of the Air Force, Robins Center Training Scheduling, Wing Maintenance Training Office, 420 Richard Ray Boulevard, Suite 100, Robins Air Force Base, GA 31098-1640.
</p><p>Department of the Air Force, Training Scheduling System, 4375 Childlaw Road, Building 262, Wright Patterson Air Force Base, Ohio 45433-5000.
</p><p>Defense Information Systems Agency, 8705 Industrial Boulevard Building 3900,Tinker Air Force Base, OK 73145-3336.
</p><p>Department of the Air Force, 878 Communications Squadron, 205 Perry Street, Building 228, Robins Air Force Base, GA 31098-1607.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Materiel Command civilian and contractor employees employed at or attached to Hill Air Force Base, Tinker Air Force Base, and Warner Robins Air Force Base.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), scheduled training, completed training, personal certification, and personnel assignment information. The training includes, but is not limited to, maintenance, safety, production support, and technical courses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; AFI 21-101 AFMC Supplement 1, Aircraft and Equipment Maintenance Management; AFMCI 21-108, Maintenance Training and Production Acceptance Certification Programs and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>Information collected is used for scheduling training, maintaining work assignments according to employee certifications, and matching employees with the correct training records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed for official use only by person(s) who are properly screened and cleared for need-to-know. Records are protected by standard Air Force access authentication procedures and by network system security software. Training Scheduling System uses approved Air Force Public Key Infrastructure (PKI) certificates and Common Access Card (CAC) log-on/authentication will be implemented.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely and destroyed when superseded, obsolete, or no longer needed. Records are destroyed by electronic means by computer systems software.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, Training Scheduling System Program Manager, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, Utah, 84056-5996.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to:
</p><p>Department of the Air Force, Training Scheduling System Program Manager, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, Utah 84056-5996.
</p><p>Department of the Air Force, Hill Center Training Scheduling System Manager, Center Training Office, 6016 Cedar Lane, Building 1279, Hill Air Force Base, Utah 84056-5812.
</p><p>Department of the Air Force, TSS/ETMS Systems Manager, Customer Support &amp; Courseware Development Office, 3001 Staff Drive, Post 2AG 71A, Tinker AFB, OK 73145-33036.
</p><p>Department of the Air Force, Robins Center Training Scheduling System Manager, Wing Maintenance Training Office, 420 Richard Ray Boulevard, Suite 100, Robins Air Force Base, GA 31098-1640.
</p><p>Department of the Air Force, Training Scheduling System Functional Manager, Directorate of Logistics, 4375 Childlaw Road, Building 262, Wright Patterson Air Force Base, Ohio 45433-5000.
</p><p>Requests should contain individual’s Social Security Number (SSN), date of birth, current address, dates of employment, supervisor’s name, and work center.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to an address below:
</p><p>Department of the Air Force, Training Scheduling System Program Manager, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, Utah 84056-5996.
</p><p>Department of the Air Force, Hill Center Training Scheduling System Manager, Center Training Office, 6016 Cedar Lane, Building 1279, Hill Air Force Base, Utah 84056-5812.
</p><p>Department of the Air Force, TSS/ETMS Systems Manager, Customer Support &amp; Courseware Development Office, 3001 Staff Drive, Post 2AG 71A, Tinker AFB, OK 73145-33036.
</p><p>Department of the Air Force, Robins Center Training Scheduling System Manager, Wing Maintenance Training Office, 420 Richard Ray Boulevard, Suite 100, Robins Air Force Base, GA 31098-1640.
</p><p>Department of the Air Force, Training Scheduling System Functional Manager, Directorate of Logistics, 4375 Childlaw Road, Building 262, Wright Patterson Air Force Base, Ohio 45433-5000.
</p><p>Requests should contain individual’s Social Security Number (SSN), date of birth, current address, dates of employment, supervisor’s name, and work center.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Education and training, personnel, and manpower information is obtained from approved automated system interfaces. Information will also be obtained from supervisors, unit training monitors, education and training personnel, and subject of the record.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFMC K" toc="yes">
<systemNumber>F036 AFMC K</systemNumber>
<subsection type="systemName">National Defense Science and Engineering Graduate Fellowship Program Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>American Society for Engineering Education (ASEE), 1818 N Street, NW., Suite 600, Washington, DC 20036-2479.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>University students (U.S. citizens only) are pursuing graduate degrees in science and engineering fields critical to Department of Defense requirements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, resident state, mailing address, e-mail address, and telephone numbers, date and place of birth, citizenship, Selective Service registry, undergraduate institution(s), attendance dates, major studies, degree(s) (earned/expected), grade point average (GPA), area of specialization, proposed graduate institution, lists of publications and presentations, awards and honors, professional experiences, scientific and research experiences, leadership experiences, teamwork experiences, professional and academic goals, academic references, Graduate Record Examination (GRE) Registration Number and Test Scores, and university transcripts.
</p><p>For students awarded and accepting fellowships: Social Security Number (SSN) and bank account number to allow direct deposit of stipends and reporting to the Internal Revenue Service (IRS).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 2191, Graduate fellowships; 32 CFR Part 168a, National Defense Science and Engineering Graduate Fellowships; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain documentation of the applications and processes necessary to screen applicants and to evaluate and select the most promising students to award fellowships. Approximately 200 3-year awards are made each year. The American Society for Engineering Education will pay stipends to awardees and tuition to individuals’ graduate education institutions for 3 years and maintain records of payments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To American Society for Engineering Education to comply with statutory requirements. This will include information necessary to pay stipends by direct deposit, provide required reports to the IRS and pay tuitions to students’ graduate education institutions.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by passwords, which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Three years for applicant files not awarded fellowships. Ten years for applicant files awarded fellowships. Records are destroyed by incineration and files stored on CD ROMs are shredded.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of Air Force, National Defense Science and Engineering Graduate Fellowship Program Manager, AFRL/AFOSR/PIE, Air Force Office of Scientific Research, 875 North Randolph Street, Suite 325, Room 3112, Arlington, VA 22203-1768.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to American Society for Engineering Education, the National Defense Science and Engineering Graduate Fellowship Program, 1818 N St., NW., Washington, DC 20036-2479.
</p><p>Written requests should contain individual’s name, e-mail and mailing address, and bear the signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in the system of records should address written inquiries to American Society for Engineering Education, The National Defense Science and Engineering Graduate Fellowship Program, 1818 N St., NW., Washington, DC 20036-2479.
</p><p>Written requests should contain individual’s name, e-mail and mailing address, and bear the signature of the request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; information is obtained from applicants, their references, and universities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFMC L" toc="yes">
<systemNumber>F036 AFMC L</systemNumber>

<subsection type="systemName">Air Force Integrated Personnel and Pay System (AF-IPPS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Command, Control, Communications and Computers Enterprise Integration Facility (CEIF), 15 Elgin St., Hanscom Air Force Base, MA 01731-3000.
</p><p>DISA Oklahoma City OKC-RACE Support, 8705 Industrial Blvd., Tinker AFB, OK 73145-3336.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty Air Force, Air Force Reserve, and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal Information: Individual’s name, rank/grade, address, date of birth, eye color, height, weight, place of birth, Social Security Number (SSN), and similar personal identifiers for beneficiary/dependant purposes; driver’s license number, security clearance level, office location, assigned user name and security questions, local and home of record addresses, phone numbers and emergency contact information.
</p><p>Personnel Information:
</p><p>Evaluation and review history, enrollment, participation, status and outcome information for personnel programs, service qualification and performance measures, types of orders, accomplishments, skills and competencies, career preferences, contract information related to accession and Oath of Office, enlistment and re-enlistment, and separation information, benefits eligibility, enrollment, designations and status information, Uniform Code of Military Justice (UCMJ) actions summarizing court martial, non-judicial punishments, and similar or related documents. Circumstances of an incident the member was involved in and whether he or she is in an injured, wounded, seriously wounded, or ill duty status from the incident.
</p><p>Duty related information:
</p><p>Duty station, employment and job related information and history, deployment information, work title, work address and related work contact information (<i>e.g.,</i> phone and fax numbers, e-mail address), supervisor’s name and related contact information.</p>
<p>Education and training:
</p><p>Graduation dates and locations, highest level of education, other education, training and school information including courses and training completion dates.
</p><p>Pay Entitlement and Allowances:
</p><p>Pay information including earnings and allowances, additional pay (bonuses, special, and incentive pays), payroll computation, balances and history with associated accounting elements, leave balances and leave history.
</p><p>Deductions from Pay:
</p><p>Tax information (Federal, state and local) based on withholding options, payroll deductions, garnishments, savings bond information including designated owner, deductions, and purchase dates, thrift savings plan participation.
</p><p>Other pay-related information:
</p><p>Direct deposit information including financial institution name, routing number, and account information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113 note, Secretary of Defense; 10 U.S.C. 8013, Secretary of the Air Force; 37 U.S.C. Pay and Allowances of the Uniformed Services; 10 U.S.C., Armed Forces; Under Secretary of Defense for Personnel and Readiness; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Air Force Integrated Personnel and Pay System (AF-IPPS) fully integrates military personnel and pay capabilities for all Active Duty Air Force, Air National Guard, and Air Force Reserves. The system provides a single record of service for each officer/enlisted member and will provide Combatant Commanders real-time accurate force strength and readiness, better tracking of personnel into and out of theaters of operations, enhanced mission planning and support. This single record of service will become the Air Force’s authoritative source of data used to populate the Department of Defense’s data bases via the Enterprise Information Web (EIW). AF-IPPS will also allow Air Force Manpower and Personnel office to be aligned with the Air Force’s strategic vision and provide a solution with the adaptability to effectively manage Air Force personnel in operational concepts of mobilization, activation, contingency operations, requirements, and assignment actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the Department of Defense (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Health and Human Services, and Selective Service Administration in the performance of their official duties related to eligibility, notification, and assistance in obtaining benefits for which members, former members or retiree may be eligible.
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties related to approved research projects, and for processing and adjudicating claims, determining eligibility, notification, and assistance in obtaining benefits and medical care for which members, former members, retiree and family members/annuitants may be eligible.
</p><p>To the Department of Veterans Affairs to provide information regarding a service-member’s record or family member for the purposes of supporting eligibility processing for the Service-member’s Group Life Insurance program.
</p><p>To state and local agencies in the performance of their official duties related to verification of status for determination of eligibility for Veterans bonuses and other benefits and entitlements.
</p><p>To officials and employees of the American Red Cross in the performance of their duties relating to the assistance of the members and their dependents and relatives, or related to assistance previously furnished such individuals, without regard to whether the individual assisted or his/her sponsor continues to be a member of the Military Service. Access will be limited to those portions of the member’s record required to effectively assist the member.
</p><p>To the U.S. Citizenship and Immigration Services for use in making alien admission and naturalization inquiries.
To the Social Security Administration to obtain or verify Social Security Numbers or to substantiate applicant’s credit for social security compensation.
</p><p>To officials and employees of the Office of the Sergeant at Arms of the United States House of Representatives in the performance of their official duties related to the verification of the active duty military service of Members of Congress. Access is limited to those portions of the member’s record required to verify time in service.
To the widow or widower, dependent, or next-of-kin of deceased members to settle the affairs of the deceased member. The individuals will have to verify relationship by providing a birth certificate, marriage license, death certificate, or court document as requested/required to prove identity.
</p><p>To governmental agencies for the conduct of computer matching agreements for the purpose(s) of determining eligibility for Federal benefit programs, to determine compliance with benefit program requirements and to recover improper payments or delinquent debts under a Federal benefit program.
To Federal and state licensing authorities and civilian certification boards, committees and/or ecclesiastical endorsing organizations for the purposes of professional credentialing (licensing and certification) of lawyers, chaplains and health professionals.
</p><p>To Federal agencies such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.
</p><p>To the officials and employees of the Department of Labor in the performance of their official duties related to employment and compensation.
</p><p><b>Note:</b> Disclosure to consumer reporting agencies.
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government, typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number (SSN)); the amount, status and history of the claim, and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of the System of Records Notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), and date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical entry will be restricted by the use of locks, guards, and will be accessible only to authorized personnel with a need-to-know. Access to personal data will be limited to person(s) responsible for maintaining and servicing AF-IPPS data in performance of their official duties and who are properly trained, screened and cleared for a need-to-know. Access to personal data will be further restricted by encryption and the use of Common Access Card (CAC) and/or strong password, which are changed periodically according to DoD and Air Force policies.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Those records designated as temporary in the prescribing directive remain in the records until their obsolescence (superseded, member terminates status or retires) when they are removed and provided to the individual.
</p><p>Unfavorable communications in the Open Systems Research Group (OSRG) are transferred to the Air Reserve Component and retained for one year following an officer’s termination of status or destroyed if the officer retires or dies.
</p><p>Those documents designated as permanent remain in the military personnel records system permanently and are retired with the master personnel record group.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Director, AFMC/ESC/HIS/AF-IPPS, Bldg 1102C, 3rd Floor 29 Randolph Rd., Hanscom AFB, MA 01731-3000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Program Director, AFMC/ESC/HIS/AF-IPPS, Bldg 1102C, 29 Randolph Rd., Hanscom AFB, MA 01731-3000.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in the system of records should address written inquiries Air Force Records--Air Force Personnel Center, HQ AFPC/DPSSRP, 550 C Street West, Suite 19, Randolph AFB, TX 78150-4721.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data contained in this system is collected from the individuals and current Air Force Human Resource Offices and integrated pay systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFOSI A" toc="yes">
<systemNumber>F036 AFOSI A</systemNumber>
<subsection type="systemName">Career Development Folder.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All officers on active duty and all reservists assigned to the Air Force Office of Special Investigations (AFOSI). Also includes those AFOSI officer special agents assigned to any Department of Defense (DOD) activity or DOD sponsored program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records concerning officers on active duty include records of counseling, Officer Career Objective Statements, career development patterns, military special orders, pertinent certificates of courses attended. Records concerning reservists include biographical information (personal and military),  employment information, unique or special skills, and applicable career correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 275, Personnel Records, and Air Force Regulation 23-18, Air Force Office of Special Investigations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To monitor and develop career progression. Used by career monitors to ascertain individual career objectives, to recommend job and school assignments, and to counsel personnel. Used by the Commander, supervisors, and personnel specialists in the assignment selection process based on individual eligibility, desires, and special qualifications. User determines if reservist is qualified to perform special reserve tour.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked rooms. Records are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment outside of AFOSI or separation/retirement; records are destroyed within 90 days after such actions by tearing into pieces, shredding, pulping, macerating, burning or erasing magnetic disk.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Plans, Programs and Resources (XP), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Information Release Division (XPU), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or  visit  the Chief, Freedom of Information/Privacy Acts Release Branch (DADF), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is extracted from individual training and military/civilian personnel records and voluntary data submissions by individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFOSI B" toc="yes">
<systemNumber>F036 AFOSI B</systemNumber>
<subsection type="systemName">Informational Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Office of Special Investigations, Washington, DC 20314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All fraud, criminal, polygraph, technical services, and counterintelligence trained Air Force Office of Special Investigations (AFOSI) and USAF Defense Investigative Service (DIS) special agents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records for each special agent listing investigative schools attended and experience level attained, polygraph examiner training and performance records, records indicating personnel who have volunteered for the Counterintelligence Program and special agents in the program, and technical services training records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Director of Fraud Investigations to program personnel for advanced fraud training and to identify personnel for assignment as fraud specialists, used by the Director of Criminal Investigations to evaluate polygraph examiner performance and to select polygraph examiners. Also used to determine polygraph examiner qualification for retention or termination as a certified Department of Defense polygraph examiner, used by the Director of Special Operations to program personnel for counterintelligence training and to identify volunteers for training in that area, and used by the Director of Technical Services to program personnel for advanced technical training and to identify personnel for assignment as technical services specialists.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information  contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in security file containers/cabinets, safes and in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Air Force Office of Special Investigations, Washington, DC 20314
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Commander, Air Force Office of Special Investigations, Washington, DC 20314
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Commander, Air Force Office of Special Investigations, Washington, DC 20314
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is extracted from individual training and military/ civilian personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFOSI C" toc="yes">
<systemNumber>F036 AFOSI C</systemNumber>
<subsection type="systemName">Internal Personnel Data System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All personnel assigned to the Air Force Office of Special  Investigations (AFOSI) and all Air Force military personnel assigned to the Defense Investigative Service (DIS).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records reflecting unit authorized positions and unit assigned personnel.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, and Air Force Regulation 23-18, Air Force Office of Special Investigations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage AFOSI and DIS personnel resources. Used by personnel specialists in all assignment and manning actions. Used to monitor special agent experience level at each operating installation. Used to publish strength accounting reports. Used by the Director of Fraud Investigations to manage fraud coded positions and personnel assigned to fraud operations. Also used to program personnel for advanced fraud training. Used by the Director of Criminal Investigations to manage criminal coded positions and to identify personnel for assignment as criminal specialists. Also used to program personnel for advanced criminal training. Used by the Director of Special Operations to manage counterintelligence and counterespionage positions and to identify personnel for assignment as specialists in these areas. Also used to program personnel for advanced training in these areas. Used by Budget and Accounting Specialists for tracking anticipated personnel travel funds associated with permanent change of station moves. Used by the Commander for locator purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer and on computer paper printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Plans, Programs and Resources (XP), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Information Release Division (XPU), HQ Air Force Office of Special Investigations, Bolling, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Freedom of Information/Privacy Acts Release Branch (DADF), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is extracted from individual military/civilian personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFOSI D" toc="yes">
<systemNumber>F036 AFOSI D</systemNumber>
<subsection type="systemName">Air Force Special Investigations Academy Individual Academic Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQ Air Force Office of Special Investigations (AFOSI), Bolling Air Force Base, DC 20332-6001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USAF, U.S. Coast Guard enlisted, Defense Investigative Service and foreign national students.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of individual training and education of each student indicating final grade or rating of proficiency obtained in each subject and/or the reason for noncompletion of the course of study.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, and Air Force Regulation 23-18, Air Force Office of Special Investigations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Verification of attendance and completion or noncompletion of training; develop historical data for analysis by personnel responsible for maintaining effectiveness of and developing training; and maintain a data base for long term studies involving graduate performance, career patterns, and possible selection for faculty duty.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper form, and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Automated records are maintained until no longer needed. Individual student file folders are held for 25 years after course is completed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Information Release Division, Directorate of Administration, HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Information Release Division, Directorate of Administration, HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332-6001.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Information Release Division, Directorate of Administration, HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332-6001.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is obtained from student exercises, testing and performance.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFOSI E" toc="yes">
<systemNumber>F036 AFOSI E</systemNumber>
<subsection type="systemName">Command Learning Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Office of Special Investigations (AFOSI), 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military personnel on active and reserve duty, Air Force civilians and contractors assigned to or employed either directly or indirectly by the Air Force Office of Special Investigations (AFOSI). Also includes AFOSI personnel assigned to any Department of Defense (DoD) activity or DoD sponsored program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records concerning completion of all training courses attended, course certification, records of ancillary training completion and weapons qualification. Record data includes name, Social Security Number (SSN), home address and work telephone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; AFI 36-2201 V1, Training Development, Delivery and Evaluation; Air Force Mission Directive 39, Air Force Office of Special Investigations (AFOSI); Air Force Policy Directive 71-1, Criminal Investigations and Counterintelligence; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Air Force Special Investigations Academy (AFSIA) training monitors, supervisors and personnel to identify, monitor and schedule Air Force and AFOSI mandated training. The system maintains each individuals training history and is a repository for historical documentation such as certificates and transcripts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties, properly screened and cleared for need-to-know. Records are stored on the Learning Management System computer server located behind a Virtual Private Network (VPN) controlled by AFOSI and accessible only by persons cleared for access to the network.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in database until reassignment outside of AFOSI or separation/retirement; records are destroyed within 365 days after such actions by the data base administrator. Back-up tapes are overwritten every three weeks removing any inactive records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of War Fighting Integration, HQ AFOSI/XI, 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.
</p><p>Individuals should complete AFOSI’s Certification of Identity, Freedom of Information and Privacy Act request form giving their contact information (name, address, phone number, contact e-mail address, and a brief description of the information they are seeking) and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.
</p><p>Individuals should complete AFOSI’s Certification of Identity, Freedom of Information and Privacy Act request form giving their contact information (name, address, phone number, contact e-mail address, and a brief description of the information they are seeking) and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, individual training records, and the Security Forces Management Information System (SFMIS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC A" toc="yes">
<systemNumber>F036 AFPC A</systemNumber>

<subsection type="systemName">Deceased Service Member’s Dependent File (June 11, 1997, 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This is a duplicate system that is now merged with F036 AF PC R, Casualty Files (June 11, 1997, 62 FR 31793). There should be only one system for Casualty Files records.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC B" toc="yes">
<systemNumber>F036 AFPC B</systemNumber>
<subsection type="systemName">Civilian/Military Service Review Board--Deleted.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records of this type are no longer maintained by any office within the Air Force Personnel Center (AFPC). In
discussion with SORN F036 AF PC C, Military Personnel Records System Program Manager, individuals to which this SORN
applies served and subsequently retired or separated prior to 2004, which makes the National Personnel Records Center
(NPRC) the official repository for any and all records pertaining to their service. Therefore F036 AFPC B,
Civilian/Military Service Review Board (June 11, 1997, 62 FR 31793) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC C" toc="yes">
<systemNumber>F036 AFPC C</systemNumber>

<subsection type="systemName">Indebtedness, Nonsupport Paternity (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records of this type are no longer maintained by any office within the Air Force Personnel Center (AFPC). Correspondence related to
indebtedness, nonsupport of dependents, and paternity is managed by the Unit Commander. Records that document these actions are filed
in the Personnel Information File which is covered by Air Force Systems of Records Notice F036 AF PC C, Military Personnel Records
System (October 13, 2000, 65 FR 60916). Correspondence regarding garnishment of wages is managed by Defense Finance and Accounting
Service (DFAS) and is covered by DFAS Systems of Records Notice T5500b, Integrated Garnishment System (IGS) (September 19, 2012, 77 FR
58106). Paper records previously maintained by AFPC were destroyed by tearing into pieces, shredding, pulping, macerating or burning
and electronic records were destroyed by erasing, deleting, or overwriting, in accordance with the National Archives and Records
Administration records disposition. Therefore F036 AFPC C, Indebtedness, Nonsupport Paternity (June 11, 1997, 62 FR 31793) can be
deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC D" toc="yes">
<systemNumber>F036 AFPC D</systemNumber>
<subsection type="systemName">Selective Reenlistment Bonus and/or Advance Payment Request.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty enlisted personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Requests for Selective Reenlistment Bonus (SRB) and/or Advance Payment of SRB.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of Air Force; 37 U.S.C. 308, Special pay: Reenlistment bonus; Air Force Instruction 36-2606, Reenlistment in the United States Air Force; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage advance payment of Selective Reenlistment Bonus monies due to qualifying Air Force enlisted personnel in subsequent fiscal years.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained electronically or in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in the performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored electronically or in locked cabinets or rooms. Records are controlled by personnel screening visitor registers, computer system software, and Common Access Card (CAC) access, passwords, and encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for two years after end of year in which the case was closed, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Skills Management Branch, (HQ AFPC/DPSOA), Headquarters Air Force Personnel Center, 550 C Street West, Suite 10, Randolph Air Force Base, TX 78150-4712.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Delete entry and replace with "Individuals seeking access to information about themselves contained in this system should address written inquiries to the Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the servicing Consolidated Base Personnel Office.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Act Program; Member should refer to Air Force Instruction 36-2607, Applicants’ Guide to the Air Force Board for Correction of Military Records (AFBCMR) for contesting contents and appealing initial agency under 32 CFR part 806b.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member’s application.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC E" toc="yes">
<systemNumber>F036 AFPC E</systemNumber>
<subsection type="systemName">Temporary Disability Retirement List (TDRL) Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center (HQ AFPC), 550 C Street W, Suite 6, Randolph Air Force
Base, TX 78150-4708.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve, and Air National Guard personnel who are placed on the
Temporary Disability Retirement List.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number (SSN); Department of Defense Identification number (DoD ID); date
of separation; percentage of disability; Department of Veterans Affairs Condition Codes; disposition of the Physical Examination Board
(PEB) (i.e., return to duty, permanent retirement, temporary retirement discharge with benefits, discharge without benefits, unfitting
condition); combat relation of condition; date of birth; retirement processing records; separation processing records; medical
evaluation board reports; physical evaluation board findings; medical reports from Department of Veterans Affairs and civilian medical
facilities; appellate actions and reviews taken in the case; correspondence from and to the member; members of Congress; attorneys and
other interested parties; and documents concerning the appointment of trustees for mentally incompetent service members.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 61, Retirement or Separation for
Physical Disability; Department of Defense Directive (DoDD) 1332.18, Separation or Retirement for Physical Disability; DoD Instruction
(DoDI) 1332.38, Physical Disability Evaluation; Air Force Policy Directive (AFPD) 36-32, Military Retirements and Separations;
and Air Force Instruction (AFI) 36-3212, Physical Evaluation for Retention, Retirement and Separation; and E.O. 9397 (SSN), as
amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain oversight of Air Force personnel placed on the Temporary Disability Retirement List
(TDRL). Individuals remain on the TDRL until reevaluation and removal (discharged, permanently retired, or found fit for duty) or for
five years, whichever comes first. The TDRL serves as a safeguard for both the member and the Air Force by delaying permanent
disposition for those members whose conditions could improve or get worse, or where the ultimate disposition could change within a
reasonable period of time. Records may also be used to respond to official inquiries concerning the disability evaluation proceedings
of individuals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act
of 1974, as amended, records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
</p><p>To the Department of Veterans Affairs in the performance of their duties relating to processing and adjudicating claims, benefits,
and medical care.
</p><p>The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to
this system.
</p><p><b>Note:</b> This system of records contains individually identifiable health information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most
such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such
information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN and/or DoD ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the program manager or by person(s) responsible for servicing the
record system in performance of their official duties that are properly screened and cleared for need-to-know. Paper records are stored
in secured file cabinets in a locked building with controlled access entry requirements. System software uses Primary Key
Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Access to the building is controlled by
Security Access Card.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Temporary paper and electronic records are retained for 30 days after individual is removed
from the Temporary Disability Retirement List. Documents designated as permanent remain in the military personnel records system
permanently and are retired with the master personnel record group. Paper records are destroyed by tearing into pieces, shredding,
pulping, macerating or burning. Electronic records are destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Personnel Center, Air
Force Disability Division (HQ AFPC/DPFD), 550 C Street W, Suite 6, Randolph AFB TX 78150-4708.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on
themselves should address written inquiries to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Personnel
Center, Air Force Disability Division (HQ AFPC/DPFD), 550 C Street W, Suite 6, Randolph AFB TX 78150-4708.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the
United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address
written requests to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Personnel Center, Air Force Disability
Division (HQ AFPC/DPFD), 550 C Street W, Suite 6, Randolph AFB TX 78150-4708.
</p><p>For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the
United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, contesting contents, and appealing initial agency
determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained
from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military Personnel Data System (MilPDS); correspondence and forms generated in Air Force
Disability Division (AF Form 356, Report of Findings of the Physical Evaluation Board; AF form 1180, Action of Physical Evaluation
Board Findings and Recommended Disposition); medical treatment facilities (military, civilian, and Department of Veteran’s Affairs);
Department of Veterans Affairs Rating Boards; Department of Veterans Affairs Compensation and Pension Exams; servicing Military
Personnel Section; Air Force Personnel Center Commander; individual whom the record pertains to; individual’s commander; Judge Advocate
General (JAG) officials; Defense Finance and Accounting Services officials; members of Congress, attorneys; and other interested
parties.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC F" toc="yes">
<systemNumber>F036 AFPC F</systemNumber>
<subsection type="systemName">Health Education Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Personnel Center (AFPC), Chief, Medical Service Officer Utilization
Division, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve, and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number) and
grade.
</p><p>PHYSICIAN EDUCATION BRANCH:
</p><p>Undergraduate Selection Folders:  Application; Medical College Admission Test; Letter of acceptance to approved medial school; Dean’s letter of recommendation; DD Form 398, Personal History Statement; Health Professions Scholarship Program (HPSP); Uniformed Services University of the Health Sciences service obligation contracts; Air Reserve Personnel Center order; Privacy Act Statement; Photo; HPSP selection notification letter; Physical exam; Separation order.
</p><p>Graduate Medical Education Folders:  Medical College Admission Test; final medical school transcript; Dean’s letter from medical school; hospital agreement form; Privacy Act Statement; photo; application for training; AFMPC Form 131, Education Summary; Program Director’s letter; other letters of recommendation; memos for record; Congressional inquiries; general correspondence; legal opinions for correction of military records; essay on career intention and professional goals; residency/fellowship resignation letters; select notification letter; Active Duty Service Commitment statement; redeferred statement of understanding.
</p><p>MEDICAL SERVICE CORPS UTILIZATION AND EDUCATION BRANCH:
</p><p>Air Force Institute of Technology Sponsored Graduate Education Folders:  Transcripts; chronological listings of work experience (VITAE); letters of recommendation; graduate record examination results; Graduate Management Admission Test results; officer career briefs.
</p><p>Education With Industry Fellowship Application Folders:  Military Facility Fellowship Application Folders; Professional Military Education Application Folders:  VITAE; letters of recommendation; officer career briefs.
</p><p>DENTAL UTILIZATION AND EDUCATION BRANCH:
</p><p>Graduate Dental Education Folders:  Application for sponsored training; graduate record examination results; essay on why program is desired; letters of recommendation; general correspondence with applicant; select/non-select/alternate letter; Dean’s letter; Active Duty Service Commitment statement.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 105, Armed Forces Health Professionals Financial Assistance Programs; 10 U.S.C. 9301,
Members of Air Force: detail as students, observers, and investigators at educational institutions, industrial plants, and hospitals;
and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Medical Service Officer Utilization  Division/Branches and Medical Education Selection Boards in selecting individuals to attend undergraduate and graduate educational programs.  Such programs include medical school, residencies and fellowship programs for physicians, graduate dental education and graduate education for Medical Service Corps officers.  Another use of the system is to monitor the individual’s progress in an educational program after selection until completion of program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act
of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to
this system.
</p><p><b>Note:</b> This system of records contains individually identifiable health information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most
such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such
information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, SSN and/or DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in file cabinets in the building that are locked and have controlled
access entry requirements. Electronic files are only accessed by authorized personnel with secure Common Access Card (CAC) in
combination with a Personal Identification Number (PIN) and need-to-know. Environment consists of magnetic keyed cipher locked room
within AFPC complex.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Undergraduate and graduate medical education records are retained until the individual separates or retires from the Air Force.  Air Force Institute of Technology (AFIT) selection folders are maintained until the end of the calendar year with the exception of transcripts which are returned to AFIT within 60 days of board completion.  Dental graduate education folders are maintained while member is in program.  Upon graduation, only transcripts, letters of recommendation, Graduate Record Examination results and Active Duty Service Commitment statements are maintained until member separates, retires or is promoted to colonel.  When promoted to colonel, records are transferred to the Colonel’s Group.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Medical Service Officer Utilization Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on
themselves should address written inquiries to the Chief, Medical Service Officer Utilization Division, Headquarters, Air Force
Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or
state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address
written requests to the Chief, Medical Service Officer Utilization Division, Headquarters, Air Force Military Personnel Center, 550 C
Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or
state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial
agency determinations are published in Air Force Instruction 33-332; Air Force Privacy Program; 32 CFR part 806b; or may be
obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member’s Air Force Form 63, Active Duty Service Commitment (ADSC) Acknowledgement Statement;
Member’s application; supervisor’s evaluation; master personnel records (board use only); Career Brief (board use only); transcripts;
test scores; Deans’ letters of recommendation; Standard Form (SF) 88, Report of Medical Examination; and SF 93, Report of Medical
History
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC G" toc="yes">
<systemNumber>F036 AFPC G</systemNumber>
<subsection type="systemName">Medical Officer Personnel Utilization Records (May 9, 2003, 68 FR 24949).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This is a duplicate system that is now merged with F036 AFPC M, Officer Utilization Records System (June 11, 1997, 62 FR 31793). There should be only one system for Utilization Records System. Therefore, this notice should be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC I" toc="yes">
<systemNumber>F036 AFPC I</systemNumber>
<subsection type="systemName">Airmen Utilization Records System (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This is a duplicate system that is now merged with F036 AFPC M, Officer Utilization Records System (June 11, 1997, 62 FR 31793). There should be only one system for Utilization Records System.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC J" toc="yes">
<systemNumber>F036 AFPC J</systemNumber>
<subsection type="systemName">Promotion Documents and Records Tracking System (PRODARTS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, TX 78150-0000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty officers in grades from Lieutenant (O1) through Lieutenant Colonel (O5) and active duty enlisted personnel in grades Master Sergeant (E7) through Senior Master Sergeant (E8).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The PRODARTS is made up of six files: active duty enlisted file, active duty officer file, document/record required, document/record receipt file, selection board eligibility file, and derogatory information file. These files contained Enlisted/Officer Performance Reports, training reports, decorations, promotion/retention recommendation forms, individual’s name, Social Security Number (SSN), grade data, service data, and selection board eligibility data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2406, Officer and Enlisted Evaluation System; Air Force Manual 36-2622, Base Level Military Personnel System; Air Force Instruction 36-2502, Airman Promotion/Demotion Programs and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>Records technicians use the PRODARTS system to identify documents (Enlisted/Officer Performance Reports, training reports, decorations, promotion/retention recommendation forms) missing from the United States Air Force Selection Records Group and to account for documents received.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may be specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force compilation of systems of records notices apply to this system.
</p><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. PRODARTS is protected by user identification and password or smart card technology protocols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>PRODARTS records are maintained until the member is selected for promotion to Chief Master Sergeant (E9) or Colonel (O6) or when the member is no longer on active duty. Electronic files are destroyed automatically upon obtaining E9 or O6.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or visit the Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>PRODARTS data is extracted from the Military Personnel Data System (MilPDS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC K" toc="yes">
<systemNumber>F036 AFPC K</systemNumber>
<subsection type="systemName">Enlisted Promotion Testing Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ
AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty enlisted personnel in the ranks of Senior Airman (E-4) to Senior Master
Sergeant (E-8).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; rank; Social Security Number (SSN); Department of Defense Identification Number (DoD ID
Number); Promotion Test Answer Sheets for Specialty Knowledge Test (SKT), Promotion Fitness Examination (PFE) and United States Air
Force Supervisory Examination (USAFSE); date tested; score; item responses; correspondence to and from Air Force Board for Correction
of Military Records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoDD 1304.20, Enlisted Personnel Management System;
DoDI 1304.30, Enlisted Personnel Management Plan Procedures; Air Force Policy Directive (AFPD) 36-25, Military Promotion and
Demotion; Air Force Instruction (AFI) 36-2502, Air Force Enlisted Promotions; AFI 36-2605, Air Force Military Personnel
Testing System; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Air Force Personnel Center/Enlisted Promotion Branch (AFPC/DPSOE) to research and/or
correct promotion status for previous cycles and to score Air Force Specialty Knowledge, Promotion Fitness Examination, and Supervisory
Examination tests. Data is used to resolve inquiries, provide supplemental consideration, prepare Air Staff advisories to the Air Force
Board for Correction of Military Records, and manage the Airman Promotion Program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN, and/or DoD ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the program manager and by person(s) responsible for servicing the
record system in the performance of their official duties that are properly screened and cleared for need-to-know. Paper records are
stored in secured file cabinets in a locked building with controlled access entry requirements. System software uses Primary Key
Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Access to the building is controlled by
Security Access Card.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Answer sheets are maintained for 6 months following the completion of promotion cycle for which
member was tested, then destroyed by burning or shredding. Electronic systems supplement temporary hard copy records where the hard
copy records are retained to meet recordkeeping requirements and destroyed when agency determines the electronic records are
superseded, obsolete, or no longer needed for administrative legal, audit, or other operational purposes. Historical Airman Promotion
Master Test File (MTF) are maintained for 10 years computed from the date of the original selection process.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ
AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about
themselves should address written inquiries to Chief, Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ
AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or
state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to their servicing Military Personnel Section (MPS) Enlisted Promotions Office, Headquarters of Major
Commands or separate operating agencies, or the Assistant Deputy Chief of Staff, Air Force Personnel Center, Randolph Air Force Base,
TX 78150.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or
state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, contesting contents, and appealing initial agency
determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained
from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member, promotion testing personnel, Military Personnel Data System (MilPDS), Automated Records
Management System (ARMS), and Air Force Promotion System (AFPROMS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(6).
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC L" toc="yes">
<systemNumber>F036 AFPC L</systemNumber>
<subsection type="systemName">Recorder’s Roster.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.  Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Records are maintained on all Air Force officers who are eligible for competitive consideration and officers considered for Regular Air Force appointment and Officers considered for involuntary separation, and any other special board directed by the Secretary of the Air Force or the Chief of Staff.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Listing containing record number, name, Social Security Number, date of roster, program control number, component, competitive category, select/non-select status, FOR OFFICIAL USE ONLY statement and name and year of board.  A numerical/chronological listing of all changes to competitive file data base after initial build. Listing of special follow items/OPR letters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 531, Original appointment, and 611, Convening of selection boards; as implemented by Air Force Instruction 36-2501, Promotion of Active Duty List Officers.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to determine whether individuals were considered by the convening board.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are accessed by identification of board of consideration and then by inverted Social Security Number of subject by competitive category.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained in the Selection Board Secretariat for five calendar years and then retired to the National Archives, Washington, DC.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>Request must include name, grade, Social Security Number, board identification, competitive category, and zone of consideration as applicable.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in these records is extracted from the Selection Board Support File, and from data compiled from individual board member inputs.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC M" toc="yes">
<systemNumber>F036 AFPC M</systemNumber>
<subsection type="systemName">Officer Utilization Records System (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are no longer required to be maintained by any office within the Directorate of Assignments (DPA) or any office with the Air Force Personnel Center (AFPC). Information is accessed through the Military Personnel Data System (MilPDS). Therefore, FO36 AFPC M Officer Utilization Records System (June 11, 1997, 62 FR 31793) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC N" toc="yes">
<systemNumber>F036 AFPC N</systemNumber>
<subsection type="systemName">Air Force Personnel Test 851, Test Answer Sheets (January 22, 2009, 74 FR 4012).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC O" toc="yes">
<systemNumber>F036 AFPC O</systemNumber>
<subsection type="systemName">Aviation Service Historical Data File (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This is a duplicate system that was integrated with F011 AF XO A, Aviation Resource Management System (ARMS) (December 26, 2002, 67 FR 78777). There should be only one system for historical Aviation Service Records.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC P" toc="yes">
<systemNumber>F036 AFPC P</systemNumber>
<subsection type="systemName">Separation Case Files (Officer and Airman).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Personnel Records Center, Military Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100. Air Reserve Personnel Center, 6760 East Irvington Place, Records Branch, 4450, Denver, CO 80280-4450. Air Force Personnel Center, 550 C. Street West, Suite 21, (Records Branch), Randolph AFB, TX 78150-4723.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty Officer and enlisted personnel, retired Air Force Officer and enlisted personnel, former Air Force Officer and enlisted personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s Name, Social Security Number (SSN), duty location, duty phone number, service member’s voluntary separation application; or memorandum from commander initiating separation action; discharge board proceedings, finding, and recommendation if applicable; separation orders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, as amended, Department of the Air Force; Air Force Instruction (AFI) 36-3206, Administrative Discharge Procedures For Commissioned Officers; AFI 36-3207, Separating Commissioned Officers; AFI 36-3208, Administrative Separation of Airmen, Air Force; AFI 36-3202, Separation Documents, AFI 36-3204, Procedures for applying as a Conscientious Objector; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records collected and information contained therein are used by Secretary of the Air Force or delegated authority to determine whether officer or airman is approved or disapproved for separation in accordance with applicable statutes and governing Department of Defense and Air Force Instructions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of the 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Department of Veterans Affairs (VA) to determine eligibility for VA benefits, entitlements or medical care.
</p><p>State Unemployment Compensation offices for verification of military service related information for unemployment compensation claims.
</p><p>Respective local state government offices for verification of Vietnam "State Bonus" eligibility.
</p><p>Department of Labor for claims of civilian employees formerly in military service, verification of service-related information for unemployment compensation claims, investigations of possible violations of labor laws and for pre-employment investigations.
</p><p>The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, binders, and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained by agencies identified as primary locations reflected above under "System Locations". Access is limited to individuals who request records for the performance of their official duties. Records are stored in file cabinets in buildings that are locked with controlled access entry requirements. Electronic files are only accessed by authorized personnel with secure Common Access Card.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Temporary records are maintained for 90 days from date of separation, or 90 days from date of disapproval then destroyed by tearing shredding, or burning. Master records designated as permanent, remain in military personnel records system and permanently retired with master personnel record group.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Retirements and Separations Branch, 550 C Street West, Suite 3, Randolph Air Force Base, TX 78150-4713.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Separations Branch, Air Force Personnel Center, 550 C Street West, Suite 3, Randolph Air Force Base, TX 78150-4713.
</p><p>For verification purposes, individual should provide full name, SSN, and their signature. In addition, requester must provide notarized statement or unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>Individuals may appear in person at the responsible official’s office or respective repository for records for personnel in a particular category. The agency which maintains the permanent record depends on the date of separation from the Air Force and whether the service member was discharged (no remaining military service obligation) or whether service member was transferred to reserves or guard upon separation from active duty. Recommend individuals seeking information regarding location of their separation case file first contact the Chief, Separation Branch, indicated above before traveling or appearing in person to determine location of their records. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written inquiries to the Chief, Separations Branch, Air Force Military Personnel Center, 550 C Street West, Suite 3, Randolph Air Force Base, TX 78150-4713.
</p><p>For verification purposes, individual should provide full name, SSN, and signature. In addition, requester must provide notarized statement or unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>Individuals may also complete a Standard Form 180, Request Pertaining to Military Records, to request access to separation case files on themselves. Individuals may appear in person at the responsible official’s office or respective repository for records for personnel in a particular category. Agency which maintains the permanent record depends on date of separation from the Air Force and whether service member was discharged (no remaining military service obligation) or whether service member was transferred to the reserves or guard upon separation from active duty. Recommend individuals seeking information regarding access to their separation case file first contact the Chief, Separation Branch, indicated above before traveling or appearing in person to determine the location of their records. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests for records or documents contained in this System of Records should be processed under the guidelines outlined in AFI 33-332, Air Force Privacy Program, and Department of Defense (DoD) 5400.7, DoD Freedom of Information Act Program; and Air Force Manual 33-332, Freedom of Information Program.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Documents generated by the service member, supervisor(s), and commander(s) related to separation or discharge to include separation application, memorandums, and supporting documentation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC Q" toc="yes">
<systemNumber>F036 AFPC Q</systemNumber>
<subsection type="systemName">Educational Delay Action Notification (January 12, 2009, 74 FR 1183).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records that document these actions are covered by System of Records Notices (SORNs) F036 AF PC Q, Personnel Data System (PDS) (June
11, 1997, 62 FR 31793) and F036 AF PC C, Military Personnel Records System (October 13, 2000, 65 FR 60916).
</p><p>Therefore F036 AFPC Q, Educational Delay Action Notification (January 12, 2009, 74 FR 1183) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC R" toc="yes">
<systemNumber>F036 AFPC R</systemNumber>

<subsection type="systemName">Air Force Personnel Accountability and Assessment System (AFPAAS) (May 6, 2009, 74 FR 20935).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now covered by DoD System of Records Notice DPR 39 DoD, DoD Personnel Accountability and Assessment System (March 24,
2010, 75 FR 14141). Therefore, F036 AFPC R, Air Force Personnel Accountability and Assessment System (AFPAAS) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC T" toc="yes">
<systemNumber>F036 AFPC T</systemNumber>
<subsection type="systemName">Officer Performance Report (OPR)/Enlisted Performance Report (EPR) Appeal Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Personnel Center (AFPC), 550 C Street West, Randolph Air
Force Base, TX 78150-4709; Air Reserve Personnel Center, Denver, 18420 East Silver Creek Avenue,
Building
390, 68, Buckley Air Force Base, CO 80011-9502; and Military Personnel Sections (MPS). Official mailing
addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve, Air National Guard, retired and
separated personnel who submit an appeal for correction of records.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s full name, Social Security Number (SSN) and/or DoD
Identification Number (DoD ID Number), address, copy of applications, supporting documents, endorsements, and
correspondence reflecting the board’s decision on the case and other official records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Department of Defense
Directive 1332.41, Boards for Correction of Military Records (BCMRs) and Discharge Review Boards (DRBs); Air
Force Policy Directive 36-24, Military Evaluations; Air Force Instruction 36-2603, Air Force Board
for Correction of Military Records; Air Force Instruction 36-2401, Correcting Officer and Enlisted
Evaluation Reports; and E.O. 9397 (SSN) as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To answer individual inquires concerning evaluation appeals. At Air Force Personnel Center and Air Reserve Personnel Center levels, records are used as a basis for consideration in preparation of Air Staff advisory opinions on Officer Performance Report/Enlisted Performance Report (OPR/EPR) appeals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets and electronic media storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the program manager and by persons cleared for
need-to-know. Records are stored in file cabinets in the building that are either locked or have controlled
access entry requirements. Electronic files are only accessed by authorized personnel with a Secure Common
Access Card (CAC) and need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Air Force Personnel Center and Air Reserve Personnel Center case files
are maintained for three calendar years from date of last action as indicated in the file, then destroyed.
Military Personnel section files are maintained for two calendar years from date of last action as indicated
in
the file, and then destroyed. Paper records are destroyed by tearing into pieces, shredding, pulping,
macerating,  or burning. Electronic records are destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff for Personnel, Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records
contains information on themselves should address written requests to Air Force Personnel Center, Evaluations
Programs Section, (HQ AFPC/DPSID), 550 C Street West, Suite 7, Randolph Air Force Base, TX 78150-4709 or
to the Military Personnel Section where the appeal was processed.
</p><p>Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of
records
notices.
</p><p>Written request should contain full name, SSN and complete mailing address with notarized signature as
below.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. or notarized
signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or
commonwealths, it shall read `I declare (or certify, verify, or state) under penalty of perjury that the
foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If an unsworn declaration is executed outside the United States, it shall read `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing
is
true and correct. Executed on (date). (Signature).’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in
this system should address written requests to the Air Force Personnel Center, Evaluations Programs Section,
Air Force Personnel Center, (HQ AFPC/DPSID), 550 C Street West, Randolph Air Force Base, TX 78150-4709
or
to the Military Personnel Section where the appeal was processed.
</p><p>Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of
records
notices.
Written request should contain full name, SSN and complete mailing address with notarized signature as
below.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference
(n))
or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or
commonwealths, it shall read `I declare (or certify, verify, or state) under penalty of perjury that the
foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If an unsworn declaration is executed outside the United States, it shall read `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing
is
true and correct. Executed on (date). (Signature).’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Appeal applications and supporting documentation, endorsements, official records and documents from other sources, and correspondence reflecting the appeal board’s decision. Also, when applicable, Air Staff advisory opinions furnished to the Air Force Board for Corrections of Military Records under the provisions of Air Force Instruction 36-2603, Air Force Board for Correction of Military Records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC Y" toc="yes">
<systemNumber>F036 AFPC Y</systemNumber>
<subsection type="systemName">United States Air Force (USAF) Airman Retraining Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Air Force Personnel Center (AFPC), 550 C
Street West, Randolph Air Force Base, TX 78150-4703, major command headquarters, and consolidated base personnel
offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records
notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty enlisted personnel who apply for or are in retraining programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, grade, rank, Social Security Number (SSN) and/or DoD ID Number,
recommendation memorandums, test scores, medical qualification for individual requesting to be retrained into another
career field.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 901, Training
Generally; implemented by Air Force Instruction 36-2626, Airman Retraining Program; and E.O. 9397 (SSN), as
amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by military personnel officials at base, major commands, and Headquarters
Air Force Personnel Command to evaluate decisions on retraining applications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN and/or DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Encrypted electronic records are accessed by the Retraining program manager and
by persons cleared for need-to-know. They are stored in buildings that are locked and have controlled access entry
requirements, and are only accessed by authorized personnel with Secure Common Access Card (CAC) and need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are retained in office until superseded, no longer needed,
separation or reassignment of individual on Permanent Change of Assignment (PCA) or Permanent Change of Duty Station
(PCS).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff, Air Force Personnel Center, 550 C Street West,
Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is
contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff, Air Force
Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4703.
</p><p>For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may
assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that
the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this
system should address written inquiries to or visit the Assistant Deputy Chief of Staff, Air Force Personnel Center, 550
C Street West, Randolph Air Force Base, TX 78150-4703.
</p><p>For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may
assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that
the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s application and official personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC A" toc="yes">
<systemNumber>F036 AF PC A</systemNumber>
<subsection type="systemName">Effectiveness/Performance Reporting Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Personnel Center (AFPC), 550 C Street West, Randolph Air Force Base, TX 78150-4709; Air Reserve Personnel Center, Denver, 18420 East Silver Creek Avenue, Building 390, 68, Buckley Air Force Base, CO 80011-9502.
</p><p>Headquarters of major commands and field operating agencies; military personnel sections; each State Adjutant General Office and Air Force Reserve and Air National Guard units. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military Personnel Only.
</p><p><i>Officers:</i> Regular Active Duty Air Force/Air National Guard/Air Force Reserve personnel serving in grades Warrant Officer (W-1) through Colonel (O-6).
</p><p><i>Enlisted:</i> Active duty personnel grades Airman Basic (E-1) through Chief Master Sergeant (E-9). Air National Guard and Air Force Reserve personnel grades Staff Sergeant (E-5) through Chief Master Sergeant (E-9).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Officer Performance Report; Education/Training Report; Enlisted Performance Report; Promotion Recommendation Forms; Letter of Evaluations; Performance Feedback Worksheets and Retention Recommendation Forms. Description of data contained therein: Name, Social Security Number (SSN), address; active and permanent grades; specialty data; organization location and Personnel Accounting Symbol; period of report; number of days of supervision; performance evaluation scales; assessment of potential and comments regarding ratings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Instruction 36-2406, Officer and Enlisted Evaluation Systems and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to document effectiveness/duty performance history; promotion selection; school selection; assignment selection; reduction-in-force; control roster; reenlistment; separation; research and statistical analyses and other appropriate personnel actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Non-exempt records from this system may be disclosed to other federal agencies in anticipation of an individual’s assignment or upon actual assignment to that agency, to the extent that the information is relevant and necessary to the agency’s decision on the matter.
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the program manager and by persons cleared for need-to-know. Records are stored in file cabinets in the building that are either locked or have controlled access entry requirements. Electronic files are only accessed by authorized personnel with a Secure Common Access Card (CAC) and need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Copies of effectiveness/performance reports are retained until separation or retirement. At separation or retirement, data subject is presented with field and command record copies of his or her reports. The Headquarters, Air Force (HAF) copy is a permanent record that is forwarded to the National Military Personnel Records Center, (NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-2001 (if separated/retired on or prior to 30 September 2004) or HQ Air Force Personnel Center, Master Personnel Records Branch, (HQ AFPC/DPSSR), 550 C Street West, Randolph AFB, TX 78150-6001 (if separated/retired on or after 1 October 2004). In the event the member has a Reserve commitment, the HAF copy is sent to Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place (6600), Denver, CO 80280-6600.
</p><p>The following exceptions apply:
</p><p><i>Officers Field Record:</i> Remove and give to individual when promoted to Colonel, when separated or retired, or destroy when voided by action of the Officer Personnel Records Review Board. When voided by action of the Air Force Board for Correction of Military Records, forward all copies of report to Headquarters United States Air Force (HQ USAF) when directed.
</p><p><i>Command Record:</i> The command custodian will destroy the reports when voided by action of Officer Personnel Records Review Board. When voided by action of the Air Force Board for Correction of Military Records, forward all copies of report to HQ USAF when directed.
</p><p><i>HAF Record:</i> Remove reports voided by action of the Officer Personnel Records Review Board from the selection folder and file in the board recorder’s office until destruction. Remove reports voided by action of the Air Force Board for Correction of Military Records from selection folder and submit to Board’s Secretariat with duplicate and triplicate copies for custody and disposition.
</p><p><i>Promotions Recommendation Forms:</i> Temporary documents maintained only at HQ Air Force level and are destroyed after their purpose has been served. A copy is forwarded to HQ Air Force Personnel Center, Master Personnel Records Branch (HQ AFPC/DPSSR) to file into the Automated Records Management System for historic and appeal purposes only.
</p><p>Active Duty Enlisted:
</p><p>Grades E-3 through E-6: On separation or retirement, Enlisted Performance Reports (EPRs) are forwarded to the National Personnel Records Center (NPRC/NRPMF), St. Louis, MO 63132 (if separated/retired on or prior to 30 September 2004) or HQ Air Force Personnel Center, Master Personnel Records Branch (HQ AFPC/DPSSR), (if separated/retired on or after 1 October 2004) unless data subject holds a reserve obligation, in which case they are forwarded to Air Reserve Personnel Center.
</p><p>Grades E-7 through E-9: On separation or retirement, original copies, those retained in Senior Non-Commissioned Officer (NCO) selection folders and those in field record closing before 1 January 1967, are forwarded to the National Personnel Records Center (NPRC/NRPMF), (if separated/retired on or prior to 30 September 2004) or HQ Air Force Personnel Center, Master Personnel Records Branch (HQ AFPC/DPSSR), (if separated/retired on or after 1 October 2004), or to Air Reserve Personnel Center if data subject holds a reserve obligation. Duplicate copies closing 1 January 1967 or later (field record) are returned to the member at separation or retirement.
</p><p><i>Non-Active Duty Reserve Enlisted:</i> Air Force Reserve Forces Non-Commissioned Officers Performance Report; upon separation, retirement or assignment to a non-participating reserve status, are forwarded to Air Reserve Personnel Center for file in the master personnel record and disposed of as a part of that record. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Deputy Chief of Staff/Personnel, Headquarters United States Air Force, (USAF/A1), 1040 Air Force Pentagon, Washington, DC 20330-1040; Headquarters Air Force Personnel Center, (HQ AFPC/DPSID), 550 C Street W, Randolph Air Force Base, TX 78150-4709; Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-1000; The Director, Air National Guard, Washington, DC 20310-2500; National Military Personnel Records Center, (NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-5100, or directly to agency officials at the respective system location. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Written request should contain full name, Social Security Number (SSN) and complete mailing address with notarized signature as below.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written inquiries to Deputy Chief of Staff/Personnel, Headquarters United States Air Force, (USAF/A1), 1040 Air Force Pentagon, Washington, DC 20330-1040; Headquarters Air Force Personnel Center, (HQ AFPC/DPSID), 550 C Street W, Randolph Air Force Base, TX 78150-4709; Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-1000; The Director, Air National Guard, Washington, DC 20310-2500; National Military Personnel Records Center, (NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-2001, or directly to agency officials at the respective system location. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Written request should contain full name, Social Security Number (SSN) and complete mailing address with notarized signature as below.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Performance evaluations maintained on Air Force Active Duty, Reserve, and Air National Guard personnel grades airman basic E-1 through general O-10.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Brigadier General Selectee Effectiveness Reports and Colonel and Lieutenant Colonel Promotion recommendations with close out dates on or before January 31, 1991, may be exempt under the provisions of 5 U.S.C. 552a(k)(7) from subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but only to the extent that disclosure would reveal the identity of a confidential source. For additional information contact the system manager.
</p><p>An exemption rule has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in the 32 CFR part 806b.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC B" toc="yes">
<systemNumber>F036 AF PC B</systemNumber>
<subsection type="systemName">Geographically Separated Unit Copy Officer/Enlisted Performance Report.
</subsection>

<subsection type="purpose"><xhtmlContent><p>This is a duplicate system of records; active records are covered under SORN F036 AF PC A,
Effectiveness/Performance Reporting Records (September 13, 2012, 77 FR 56632). Duplicate paper copies at geographically
separated units were destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Electronic copies were
deleted. Therefore, SORN F036 AF PC B, Geographically Separated Unit Copy Officer/Enlisted Performance Report (January
22, 2009, 74 FR 4018) can be deleted.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel only.
</p><p>Officers: Applies to Regular Active Duty Air Force/Air National Guard/Air Force Reserve personnel serving in rank/grades Warrant Officer (W-1) through Colonel (0-6).
</p><p>Enlisted: Applies to active duty personnel in the rank/grades Airman Basic (E-1) through Chief Master Sergeant (E-9); Air National Guard and Air Force Reserve personnel in the rank/grades Staff Sergeant (E-5) through Chief Master Sergeant (E-9).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Officer Performance Report; Education/Training Report; Enlisted Performance Report; Promotion Recommendation Forms; Letters of Evaluations; Performance Feedback Worksheets; and Retention Recommendation Forms. Description of data contained therein: Name, Social Security Number; active and permanent grades; specialty data; organization location and Personnel Accounting Symbol; period of report; number of days of supervision; performance evaluation scales; assessment of potential, and comments regarding ratings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by; as implemented by Air Force Instruction 36-2406, Officer and Enlisted Evaluation Systems and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used as a record of individual’s past job performance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and electronic media storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information in the system is retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters at Major Subordinate Commands and numbered Air Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters at Major Subordinate Commands and numbered Air Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Request should contain full name, address, Social Security Number (SSN) and notarized signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Headquarters at Major Subordinate Commands and numbered Air Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Request should contain full name, address, Social Security Number (SSN) and notarized signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Officer and Enlisted evaluation report data.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC C" toc="yes">
<systemNumber>F036 AF PC C</systemNumber>
<subsection type="systemName">Military Personnel Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary locations: Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p><p>Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>Air Reserve Personnel Center, 6760 East Irvington Place 4000, Denver, CO 80280-4000.
</p><p>National Personnel Records Center, Military Personnel records, 9700 Page Boulevard, St. Louis, MO 63132-5100.
</p><p>Headquarters of major commands and field operating agencies; consolidated base personnel offices; State Adjutant General Office of each respective state, District of Columbia and Commonwealth of Puerto Rico, and Air Force Reserve and Air National Guard units. Official mailing addresses are published as an appendix to the Air Force compilation of records systems notices.
</p><p>Secondary locations: Officer Correspondence and Miscellaneous Document Group for active duty officers at Headquarters Air Force Personnel Center (HQ AFPC), and at Headquarters, United States Air Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF, General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel’s Group; retired general officers Master Personnel Record Group (MPerRGp) at AFPC; Officer Command Selection Record Group (OCSRGp) at the respective Air Force base of assignment servicing Military Personnel Flight (MPF), and respective Air Force major command; Air Force active duty enlisted personnel MPerRGp and senior NCO selection folder at AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of assignment or servicing MPF or Consolidated Reserve Personnel Office (CRPO); personnel in Temporary Disability Retired List, Missing in Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center (ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective unit of assignment or servicing MPF/CRPO; United States Air National Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State Adjutant General Office, and FPerRGp at the respective unit of assignment; ANGUS airmen MPerRGp at the respective State Adjutant General Office and FPerRGp at the respective unit of assignment; retired and discharged Air Force military personnel MPerRGp at National Personnel Records Center; and Air Force Academy cadets MPerRGp at unit of assignment MPF.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty military, Air Force Reserve and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System contains substantiating documents such as forms, certificates, administrative orders and correspondence pertaining to appointment as a commissioned officer, warrant officer, Regular AF, AF Reserve or ANGUS, enlistment/reenlistment/extension of enlistment, assignment, Permanent Change of Station, Temporary Duty (TDY), promotion and demotion; identification card requests; casualty; duty status changes--Absent Without Leave/MIA/POW/Missing/Deserter; military test administration/results; service dates; separation; discharge; retirement; security; training; Professional Military Education (PME); On-The-Job Training; Technical, General Military Training; commissioning; driver; academic education; performance/effectiveness reports; unfavorable communications in the OSRGp; records corrections; formal/informal medical or dental treatment/examination; flying/rated status administration; extended active duty; emergency data; line of duty determinations; human/personnel reliability; career counseling; records transmittal; AF reserve administration; Air National Guard administration; board proceedings; personnel history statements; Veterans Administration compensations; disciplinary actions; record extracts; locator information; personal clothing/equipment items; passport; classification; grade data; Career Reserve applications/cancellations; traffic safety; Unit Military Training; travel voucher for TDY to Republic of Vietnam; dependent data; professional achievements; Geneva Convention card; Federal insurance; travel and duty restrictions; Conscientious Objector status; decorations and awards; badges; Favorable Communications (colonels only); Inter-Service transfers; pay and allowances; combat duty; leave; photographs, and Personnel Data System products.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36-2608, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Military personnel records are used at all levels of Air Force personnel management within the agency for actions/processes related to procurement, education and training, classification, assignment, career development, evaluation, promotion, compensation, sustentation, separation and retirement.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records may be disclosed to the Department of Veterans Affairs for research, processing and adjudication of claims, and providing medical care.
</p><p>To dependents and survivors for determination of eligibility for identification card privileges.
</p><p>To the Civilian Health and Medical Program of the Uniformed Services (CHAMPUS) for determination of eligibility and benefits.
</p><p>To local Immigration/Naturalization Office for accountability and audit purposes.
</p><p>To State Unemployment Compensation offices for verification of military service related information for unemployment compensation claims; Respective local state government offices for verification of Vietnam `State Bonus’ eligibility.
</p><p>To the Office of Personnel Management for verification of military service for benefits, leave, or Reduction in Force purposes, and to establish Civil Service employee tenure and leave accrual rate.
</p><p>To the Social Security Administration to substantiate applicant’s credit for social security compensation; Local state office for verification of military service relative to the Soldiers and Sailors Civil Relief Act. Information as to name, rank, Social Security Number, salary, present and past duty assignment, future assignments that have been finalized, and office phone number may be provided to military financial institutions who provide services to DOD personnel. For personnel separated, discharged or retired from the Air Force, information as to last known address may be provided to the military financial institutions upon certification by a financial institution officer that the facility has a dishonored check or defaulted loan.
</p><p>To the Selective Service Agencies for computation of service obligation. To the American National Red Cross for emergency assistance to military members, dependents, relatives or other persons if conditions are compelling.
</p><p>To the Department of Labor for claims of civilian employees formerly in military service, verification of service-related information for unemployment compensation claims, investigations of possible violations of labor laws and for pre-employment investigations.
</p><p>To the Armed Forces Retirement Home to determine eligibility. To Federal agencies, their contractors and grantees, and to private organizations, such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file folders/binders, cabinets and on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information in the system is retrieved by last name, first name, middle initial and Social Security Number.
</p><p>Records stored at National Personnel Records Center are retrieved by registry number, last name, first name, middle initial and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked room, cabinets, and in computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Those documents designated as temporary in the prescribing directive remain in the records until their obsolescence (superseded, member terminates status, or retires) when they are removed and provided to the individual. Unfavorable communications in the OSRGp are transferred to Air Reserve Component and retained for one year following an officer’s termination of status, or destroyed if officer retires or dies. Those documents designated as permanent remain in the military personnel records system permanently and are retired with the master personnel record group.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>Individuals may also appear in person at the responsible official’s office or the respective repository for records for personnel in a particular category during normal duty hours any day except Saturday, Sunday or national and local holidays. The Saturday and Sunday exception does not apply to Reserve and National Guard units during periods of training. The system manager has the right to waive these requirements for personnel located in areas designated as Hostile Fire Pay areas. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Commander, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>Individuals may also appear in person at the responsible official’s office or the respective repository for records for personnel in a particular category during normal duty hours any day except Saturday, Sunday or national and local holidays. The Saturday and Sunday exception does not apply to Reserve and National Guard units during periods of training. The system manager has the right to waive these requirements for personnel located in areas designated as Hostile Fire Pay areas. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the subject of the file, supervisors, correspondence generated within the agency in the conduct of official business, educational institutions, and civil authorities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC G" toc="yes">
<systemNumber>F036 AF PC G</systemNumber>
<subsection type="systemName">Selective Reenlistment Consideration.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Initial enlistees within 15 months of original expiration term of service; second term career Airmen within 13 months of expiration term of service being considered for continued service in the Air Force.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), date of birth, grade, home of record and documentation of the selective reenlistment consideration process.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 833, Enlistments; Air Force Instruction 36-2606, Reenlistment in the United States Air Force; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by member’s immediate supervisor, member’s immediate commander, unit career advisor, and base career advisor to determine member’s reenlistment eligibility.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on electronic storage media and/or in file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and or last four digits of SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the custodian of the record system and by individuals responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored electronically and/or in locked cabinets or rooms. Electronic media is accessed by a Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for one year after decision made to select individual for consideration of continued service in the Air Force. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning and electronic records are destroyed by magnetic erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Personnel Center, Directorate of Personnel Services, Enlisted Skills Management Branch (HQ AFPC/DPSOA), 550 C Street West, Suite 10, Randolph Air Force Base, TX 78150-4712.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the servicing military personnel section or visit the servicing military personnel section. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the servicing military personnel section or visit the servicing military personnel section. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Entries are made by the supervisor and commander, and acknowledged by the member.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC H" toc="yes">
<systemNumber>F036 AF PC H</systemNumber>
<subsection type="systemName">Air Force Enlistment/Commissioning Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4703; Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527; Recruiting Offices; Military Entrance Processing Stations, and Liaison Noncommissioned Officer offices in all states. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for enlistment or commissioning programs.   </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application, personal interview record (PIR) and  supporting documents containing name, Social Security Number,  finger prints, historical background, education, medical history,  physical status, employment, religious preferences (optional),  marital and dependency status, linguistic abilities, aptitude test  results, parental consent for minors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 31, Enlistments; Air Force Instruction 36-2002, Regular Air Force and Special Category Accessions; Air Force Instruction 36-2013, Officer Training School (OTS) and Enlisted Commissioning Programs (ECPS); and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is collected by recruiters to determine enlistment/commissioning eligibility, and process qualified applicants.  Personnel managers use a hard copy documentation of data entered in Personnel Data Systems (PDS).  Personnel managers also use certain documents to determine classification and assignment actions after enlistment or commissioning.  All documents are source documents in  determining benefits/entitlement.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of  records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files maintained in file folders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by   person(s) responsible for servicing the record system in  performance of their official duties who are properly screened and  cleared for need-to-know.  Records are stored in locked cabinets  or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Commissioning records at Headquarters Recruiting Service are maintained for one year. Files of applicants not enlisted are retained in the local recruiting office and destroyed after two years. Records of commissioned officers and enlistees that are not forwarded to Master and Unit Personnel Records files are destroyed after two years. Records are destroyed by tearing into pieces, burning, shredding, macerating or pulping.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4703; Commander, Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the system manager or recruiting officials at the respective recruiting office location. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Written request should contain individual’s full name and SSN.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the system manager or recruiting officials at the respective recruiting office location. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of record notices. Written request should contain individual’s full name and SSN.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual provides through written application or personal  interview.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC I" toc="yes">
<systemNumber>F036 AF PC I</systemNumber>
<subsection type="systemName">Incoming Clearance Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Military Processing Sections at Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Record is established for each Active Duty Air Force member projected for arrival at a new duty location.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain individual’s name, Social Security Number (SSN), home of record, member’s selected separation or retirement location other than home of record, home address, character of service: honorable, general/under honorable conditions, under other than honorable conditions, bad conduct, uncharacterized, Certificate of Release or Discharge from Active Duty, Correction to Certificate of Release or Discharge from Active Duty and retirement/separation notification, orders, relocation in-processing documents received by the processing unit prior to member’s arrival.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff: general duties; Air Force Instruction 36-2102, Base-Level Relocation Procedures; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a central location for retaining documents received prior to a member’s physical arrival at joining installation of assignment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the records and by person(s) responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained 3 months after reporting, and then destroyed by tearing into small bits, pulping, shredding, burning, or macerating.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Personnel Center, Total Service Center Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C Street West, Suite 6, Randolph Air Force Base, TX 78150-4737.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Headquarters Air Force Personnel Center, Total Service Center Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C Street West, Suite 6, Randolph Air Force Base, TX 78150-4737.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or visit the Headquarters Air Force Personnel Center, Total Service Center Directorate Field Activities Branch (HQ AFPC/DPTSF), 550 C Street West, Suite 6, Randolph Air Force Base, TX 78150-4737.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Special Orders and information extracted from Personnel Data System (automated record system) and Unit Personnel Record Group from Military Personnel Record System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC G" toc="yes">
<systemNumber>F036 AFPC G</systemNumber>
<subsection type="systemName">Absentee and Deserter Information Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Personnel Center (AFPC), Missing Persons Division, 550 C Street West, Suite 14,
Randolph Air Force Base, TX 78150-4716;
</p><p>Air Reserve Personnel Center, Denver, 18420 East Silver Creek Avenue, Building 390, 68 Buckley Air Force Base, CO 80011-9502;
</p><p>National Personnel Records Center, Military Personnel Branch, 1 Archives Drive, St. Louis, MO 63138-1002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty, Reserve, Air National Guard personnel who have been identified as being
absent without leave or deserter.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID
Number), Rank/Grade, date of birth, place of birth, height, weight, eye color, hair color, residence address, organization and
installation, branch of service, sex, race, ethnicity, current enlistment, time of absence, administrative date of desertion,
operator’s driver license and member’s vehicle information; information currently on file pertaining to family members or associates of
the deserter or absentee, circumstance of absentee’s return and disposition, organization’s commander signature.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C., 8013, Secretary of the Air Force; 10 U.S.C. Sections 885, Desertion, 886, Absence
Without Leave, and 887, Missing Movement (UCMJ Articles 85, 86, and 87); DoDD 1325.2, Desertion and Unauthorized Absence; Air Force
Instruction 36-2911, Desertion and Unauthorized Absence; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support the Air Force Unauthorized Absence (Absent Without Leave/Deserter) Program. Used to
ensure positive identification and expeditious reporting of service members who have been classified as Absent Without Leave (AWOL)
/Deserters to law enforcement, financial, and leadership in order to return members to military custody. Documents commander’s actions
which may be used for support in personnel and pay actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act
of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to
this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records maintained in file folders, binders, and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN and/or DoD ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are accessed by Air Force AWOL/Deserter Program Manager and personnel cleared for need-
to-know. Records are stored in file cabinets in buildings that are either locked or have controlled access entry requirements.
Electronic files are accessed by authorized personnel only who have a secure Common Access Card (CAC) and an official need-to-
know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>DD Form 553, Deserter/Absentee Wanted by the Armed Forces and related records are maintained
until absentee is returned to military control, then DD Form 616, Report of Return of Absentee, is accomplished; both forms are then
filed in Master Personnel Record Group for permanent retention. Paper records are destroyed after electronic copy has been created and
filed or when no longer needed for revision, dissemination, or reference, whichever is later.
</p><p>Electronic records replace temporary paper records and are created using electronic mail and word processing. Electronic records are
destroyed when the agency determines records are superseded, obsolete, or no longer needed for administrative, legal, audit, or other
operational purposes.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Absent without Leave/Deserter Program Manager, Air Force Personnel Center, Missing
Persons Division, 550 C Street West, Suite 14, Randolph Air Force Base, TX 78150-4716.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to Air Force AWOL/Deserter Program Manager, Air Force Personnel Center, Missing Persons
Division, 550 C Street West, Suite 14, Randolph Air Force Base, TX 78150-4716.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing
is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to AWOL/Deserter Program Manager, Air Force Personnel Center, Missing Persons Division, 550 C Street West,
Suite 14, Randolph Air Force Base, TX 78150-4716.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing
is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare(or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the Air Force Military Personnel Data System; Unit
Commanders/First Sergeants; Force Support Squadron representatives; military and civilian law enforcement officials; DD Form 553,
Deserter/Absentee Wanted by the Armed Forces; DD Form 616, Report of Return of Absentee; and anyone who may report information
concerning an absentee wanted by the Armed Forces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC K" toc="yes">
<systemNumber>F036 AF PC K</systemNumber>
<subsection type="systemName">Relocation Preparation Project Folders.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At Consolidated Base Personnel Offices (CBPOs) only. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Maintained on all active duty Air Force duty Air Force personnel selected for relocation as the result of retirement, separation, release from extended active duty, Permanent Change of Station (PCS), or Temporary Duty (TDY).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Relocation records may consist of checklist, orders and amendments, letters from agencies outside the CBPO regarding the member’s relocation, record of emergency data, Records Transmittal/Request, servicemen’s request for compensation from the Department of Veterans Affairs, PCS or TDY Levy Notification Letter/Brief, duplicates of correspondence directing/authorizing the relocation, Assignment Instruction Worksheet, Basic Assignment Eligibility Checklist, Assignment Preference Statement, Medical/Dental Clearance for Assignment to short-tour area, Medical and Educational Clearance for Dependent Overseas Travel, Overseas Tour Election Statement, Cancellation/Diversion of Assignment or change of reporting month and components of the Field Records Group for consolidation and forwarding to new location.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and 8032, General duties; implemented by Air Force Regulation 35-17, Preparation of Personnel Selected for Relocation - Base Level Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Each type of relocation of Air Force personnel requires specific actions described either on a checklist or by sending a form letter to the applicable base activity having a responsibility for insuring accomplishment of the action.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name within departure month.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets/or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for a period of six months after departure of the member, then removed and destroyed by tearing into small bits, macerating, burning, shredding, or pulping.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150. Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150 or directly to agency officials at each respective location.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Individual can obtain assistance in gaining access from the system manager and individuals may deal directly with agency officials at each respective location.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Computer print-outs, information obtained from the unit personnel records, from the unit commander, the supervisor and from the member.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC L" toc="yes">
<systemNumber>F036 AFPC L</systemNumber>
<subsection type="systemName">Unfavorable Information Files (UIF).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Complete UIFs are maintained in the Military Personnel Section (MPS), Headquarters Air Reserve Personnel Center (HQ ARPC), 18420 E. Silver Creek, Bldg #390 MS 68, Buckley AFB, CO 80011-9502 or HQ Air National Guard Readiness Center (HQ ANGRC), 3500 Fetchet Avenue, Andrews AFB MD 20762-5157 or Base Military Person Sections; Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN) and/or DoD Identification Number (DoD ID Number), date of birth, rank and grade, written admonitions or reprimands; court-martial orders; letters of indebtedness, or control roster correspondence and drug/alcohol abuse correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Department of the Air Force; 10 U.S.C. Sections 885, 886, and 887 (UCMJ Articles 85, 86, and 87) allows authorities to collect and maintain this information by Air Force Instruction 36-2907, Unfavorable Information File (UIF) Program and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Reviewed by commanders and personnel officials to assure appropriate assignment, promotion and reenlistment considerations prior to effecting such actions. UIFs also provide information necessary to support administrative separation when further rehabilitation efforts would not be considered effective.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in secured file binders/cabinets and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in file cabinets in a locked building with controlled access entry requirements. Electronic files are only accessed by authorized personnel with a secure Common Access Card (CAC) and an official need to need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For enlisted personnel, UIFs are maintained for one year from the effective date of the most recent correspondence, except when the file contains documentation pertaining to Article 15, court-martial or certain civil court convictions, in which case the retention period is two years from the date of that correspondence.  UIFs are automatically destroyed upon discharge (no military service obligation) or retirement and on an individual basis when the individual’s commander so determines.  UIFs are transferred to the active or reserve component to which the enlisted member is transferring, if known, or if unknown or upon separation to HQ AFRC or HQ ANGRC.
</p><p>For officer personnel UIFs are maintained for two years from the effective date of the most recent correspondence, except when the file contains documentation pertaining to court-martial convictions or civil court convictions, in which case the retention period is four years from the date of that correspondence or one year from the date of arrival at a new permanent change of station or one year after date of separation, whichever is longer.  UIFs are transferred to the Reserve component to which the officer is transferring, if known or upon separation to HQ ARPC or HQ ANGRC.  UIFs are automatically destroyed upon retirement.  If a Reserve officer is discharged, (no military service, obligation), the UIF is destroyed.  UIFs for regular officers discharged are maintained by HQ ARPC for one year from date of discharge and then destroyed.
</p><p>UIF records are destroyed on officer or enlisted personnel by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff/Personnel, Headquarters Air Force Personnel Center, 550 C Street W, Randolph AFB, TX  78150-4703.
</p><p>For Reserve system management:  Headquarters Air Force Reserve Command/Directorate of Personnel, 155 2nd Street, Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the servicing Military Personnel Section, Headquarters Air Reserve Personnel Center or Headquarters Air National Guard Readiness Center. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the servicing Military Personnel Section, Headquarters Air Reserve Personnel Center or Headquarters Air National Guard Readiness Center. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Supervisory reports or censures and documented records of poor performance or conduct.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC M" toc="yes">
<systemNumber>F036 AF PC M</systemNumber>
<subsection type="systemName">Officer Promotion and Appointment.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001 and headquarters of major commands and separate operating agencies. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force officers selected/nonselected for active duty promotion or appointment; officers projected as eligible for promotion or appointment consideration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may consist of (1) Officer Selection Brief File. This file contains information extracted from the mechanized USAF Master Personnel File to include basic personnel, flying, and education data for each officer to be considered by a selection board for promotion or Regular Air Force appointment. The  preselection brief is provided to each eligible officer in advance of presentation to the selection board. An updated selection brief is produced for actual board use. Copies of selection briefs are retained on microfilm. Additionally, a record copy of documentation accepted for manual posting of updates/corrections to the officer selection brief processed for board consideration is retained.
</p><p>(2) Officer Promotions and Appointments Administrative Files. At the Air Force Military Personnel Center (AFMPC), this file includes copies of staff advisories provided to Secretary of the Air Force Board for Correction of Military Records containing promotion and appointment related information in response to specific points in an application, and background information and proposed responses to Congressional and high-level inquiries in the officer promotions and appointments area. At all levels, the file will include information and background relative to any propriety of promotion or appointment action (not qualified recommendation, removal action, delaying action, etc.) processed, and listings of officers eligible for promotion or appointment consideration.
</p><p>(3) Regular Officer History Card File. This file contains a history card on each Regular Air Force Officer who was on active duty, Temporary Disability Retired List or missing in action as of January 1973. It contains name, Social Security Number, Promotion List Service Date (10 U.S.C. 8287), Adjusted Promotion List Service Date (PLSD) (10 U.S.C. 8303 or any other provision if applicable), source of commission, date of Regular Air Force acceptance, date of birth, promotion, category (Line, Medical Corps, etc.) (10 U.S.C. 8296), base retirement date (10 U.S.C. 8927), permanent grade history, temporary grade history to include dates of rank, effective dates and special orders announcing the promotion. Total Active Federal Commissioned Service Date, date officer was placed on or recalled from the Temporary Disability Retired List (if applicable). Regular Air Force Lineal Position Number, Presidential nomination date, Total Active Federal Service as of date of Presidential nomination, any commissioned service held prior to Regular Air Force appointment (if applicable), former service number if member of other than the Air Force, Public Law under which officer was appointed in the Air Force, remarks on correction to records from the Secretary of the Air Force Board for the Correction of Military Records, any adjustments to officer’s record and reasons therefor.
</p><p>(4) Air Force Confirmed Nomination Lists. This file includes all Senate confirmation nomination lists for officer appointments and promotions through the grade of colonel. This file contains the only existing official signed document reflecting Senate confirmation.
</p><p>(5) Regular Air Force Officer Promotion List. The Regular Officer Promotion List (Lineal List) is a historical computer-generated product maintained at AFMPC displaying the names of all active duty Regular Air Force in lineal order (descending) by promotion category by permanent grade.
</p><p>(6) Regular Air Force Appointment Management File. This file  includes individual locator cards reflecting a Regular officer selectee’s progress from selection by a board of officers to either acceptance or declination; Regular Air Force declination statements, and Regular Appoint Board work rosters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 35 and 837, Appointments as Reserve Officers; 10 U.S.C. 835, Appointment in the Regular Air Force; and 10 U.S.C. 839, Temporary Appointments. 37 U.S.C. 3, Basic Pay and Allowances of the Uniformed Services. 10 U.S.C. 79, Correction of Military Records; Section 628, Public Law 96-513, The Defense Officer Personnel Management Act, December 12, 1980, as implemented by Air Force Regulation 36-89, Promotion of Active Duty List Officers, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Air Force operates basically a central selection process for active duty promotion of officers to grades 03-06, and all Regular Air Force appointments. Selection briefs are retained as a historical record of data presented to an officer selection board and, as such are used to validate completeness, accuracy, or omission of data reviewed by boards. Administrative files are used for research, precedence, and reference purposes.
</p><p>Promotion/appointment propriety files are used to monitor completeness, legality, and processing timeliness of the actions. Generally, this records system contains information necessary to manage a diverse promotion and appointment program in a centralized environment. Board results to include names of selectees and statistical analysis of those results are made a matter of public record after appropriate approval of board proceedings. Results of the board are updated to the individual subject record in the Personnel Data System (PDS) after public release of the board proceedings.
</p><p>Benchmark records are five records of officers from the lowest score category selected by each board and five records of officers from the highest score category not selected by each board captured on microfilm. For boards held prior to October 20, 1975, the benchmark records will consist of only the record for five officers from the lowest score category selected by the board. Benchmark records are used as directed by the Assistant Secretary to the DCS/Personnel for Special Review Board considerations and for Special Selection Boards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The names and Social Security Numbers of officers selected by central selection board for an active duty promotion, to grades above Captain, and Regular Air Force Appointment as well as officers to receive appointments in the Air Force requiring confirmation of such appointments by the Senate of the United States, are provided to the Office of the President of the United States for nomination and to the United States Senate for confirmation. This information will be published in the  Congressional Record.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, card files, on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, or no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records will be destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief or Staff/Manpower and Personnel, Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Assistant Deputy Chief of Staff/Manpower and Personnel, Randolph Air Force Base, TX 78150-6001 or directly to agency officials at the respective system location. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written inquiries to or visit  the Assistant Deputy Chief of Staff/Manpower and Personnel, Randolph Air Force Base, TX 78150-6001 or directly to agency officials at the respective system location. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>All data contained on the Officer Selection and Preselection Briefs and various selection board computer products is directly extracted from the Headquarters Air Force Master Personnel File. Selection brief documentation backup files in the form of official correspondence, letters, or messages, properly authenticated by an appropriate personnel official, are generated, normally at the officer’s request from the servicing  Consolidated Base Personnel office. Information is obtained from HQ USAF and major command officer selection folders from special orders, oath of office signed by data subject, memorandums from the Secretary of the Air Force Board for Correction of Military Records, selection board reports. Data is obtained from appointment applications from data subject and from the Master Record Group of the applicable Service Department as concerns data subject.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC N" toc="yes">
<systemNumber>F036 AF PC N</systemNumber>
<subsection type="systemName">Unit Assigned Personnel Information (January 18, 2002, 67 FR 2642).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Unit Personnel Records are no longer maintained in paper by each Installation Military Personnel Section (MPS).
</p><p>As of June 2008, paper records were converted to electronic Unit Personnel Records and maintained in the Automated Records Management System (ARMS) which is covered by SORN F036 AF PC C. Therefore, SORN AF PC N, Unit Assigned Personnel Information (January 18, 2002, 67 FR 2642) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC O" toc="yes">
<systemNumber>F036 AF PC O</systemNumber>
<subsection type="systemName">General Officer Personnel Data System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040, and Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Retired, Active Duty, and Active Status Reserve of the Air Force General Officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s full name, Social Security Number (SSN), date of birth, active duty grade, mailing address and promotion board data; Career Brief data/cards; officer military record; photographs; biographies; retirement letters; dependent data; education data; promotion orders; assignment orders; demotion data; frocking letters; case studies; language data; effectiveness reports and promotion recommendations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 805, The Air Staff and Air Force Instruction 36-2406, Officer and Enlisted Evaluation System, Chapter 7, General Officer Evaluations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record active duty service and performance data about general officers for use in personnel management decisions and officer effectiveness, to include assignments, promotions and retirements.
</p><p>To provide source data for preparing or compiling personnel management data to include career profiles, seniority and retirement lists, memorandums for record concerning actions taken on general officers and statistical analyses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Non-exempt records from this system may be disclosed to other federal agencies in anticipation of an individual’s assignment or upon actual assignment to that agency, to the extent that the information is relevant and necessary to the agency’s decision on the matter.
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets and electronic media storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by last name and/or grade.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to these records is given only to the Chief of Staff, Deputy Chief of Staff/Personnel, Assistant for General Officer Matters, Chief of Air Force Reserve, Chief National Guard, and other persons responsible for servicing or reviewing the record system in performance of their official duties, who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retired General Officer records are maintained indefinitely; retired Lieutenant General, Major General, and Brigadier General Officer records are retained for 3 years, then reviewed to determine if there are any materials of historical value which warrant indefinite retention. If not, records are destroyed by tearing into pieces, shredding, pulping or macerating. Computer records are destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Headquarters Air Force Personnel Center, Officer Promotions, Appointments &amp; Selection Continuation Branch, (HQ AFPC/DPSO), 550 C Street West, Randolph Air Force Base, TX 78150-4713.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information on themselves is contained in this system should address written requests to Headquarters, United States Air Force, Deputy Chief of Staff/Personnel, Washington, DC 20330-5060.
</p><p>Written request should contain full name, Social Security Number, date of birth, active duty grade and complete mailing address with notary certified signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information on them is contained in this system should address written inquiries to Headquarters, United States Air Force, Deputy Chief of Staff/Personnel, Washington, DC 20330-5060.
</p><p>Written request should contain full name, date of birth, Social Security Number, active duty grade and complete mailing address with notary certified signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personnel data base; member and Inspector General’s investigations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Air Force General Officer Promotion and Effectiveness Reports with close out dates on or before January 31, 1991, may be exempt under the provisions of 5 U.S.C. 552a(k)(7) from subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but only to the extent that disclosure would reveal the identity of a confidential source. For additional information contact the system manager.
</p><p>An exemption rule has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in the 32 CFR part 806b. For further information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC H" toc="yes">
<systemNumber>F036 AFPC H</systemNumber>
<subsection type="systemName">Application for Appointment and Extended Active Duty Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center (AFPC), Line Officer Accessions Branch, 550 C Street
West, Randolph Air Force Base, TX 78150-4703;
</p><p>Headquarters Air Reserve Personnel Center, 18420 E. Silver Creek, Bldg #390 MS 68, Buckley Air Force Base, CO
80011-9502;
</p><p>Headquarters Air National Guard Bureau, 3500 Fetchet Avenue, Andrews AFB, MD 20762-5157;
</p><p>Headquarters Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527;
</p><p>Air Force Recruiting Offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of record
system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) All applicants for appointment/reappointment as Reserves of the Air Force (ResAF) to United States Air Force Reserve (USAFR) or Air National Guard of the United States (ANGUS) affiliation; (2) all applicants for appointment/reappointment as ResAF to serve on extended active duty (EAD)-as medical service  officers, chaplains, and judge advocates; (3) all USAFR and ANGUS members who apply for voluntary entry on EAD; (4) all commissioned officers of other uniformed services on EAD who apply for interservice transfer to serve on EAD with the USAF; (5) all commissioned officers and enlisted members of the USAF Reserve components, not on EAD, who apply for interservice transfer between Reserve components of the USAF.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application and supporting documents as applicable containing name, Social
Security Number (SSN), Department of Defense Identification Number (DoD ID Number), date of birth, historical background, education
data, medical history, physical status, prior service data, employment data, marital and dependency status, and aptitude test
results.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 716, Commissioned officers: Transfers
among the armed forces, the National Oceanic and Atmospheric Administration, and the Public Health Service; 10 U.S.C. Chapter 1205,
Appointment of Reserve Officers; 10 U.S.C. 12301, Reserve Components Generally; 10 U.S.C. 12320, Reserve Officers: Grade in which
ordered to active duty; Department of Defense Instruction 1310.02, Appointing Commissioned Officers; Air Force Policy Directive
36-20, Accession of Air Force Military Personnel; Air Force Instruction (AFI) 36-2005, Appointment in Commissioned Grades
and Designation and Assignment in Professional Categories--Reserve of the Air Force and United States Air Force; Air Force
Instruction (AFI) 36-2004, Interservice Transfer of Officers to the United States Air Force (USAF) and the United States Air
Force Reserve (USAFR); Air Force Instruction (AFI) 36-2008, Voluntary Extended Active Duty (EAD) for Air Force Reserve
Commissioned Officers; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to select, appoint or designate persons for the USAFR or ANGUS, for interservice/intraservice transfer, Ready Reserve assignment, or EAD.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN and/or DoD ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>;Access to records is limited to person(s) responsible for servicing the record in the
performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key
Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Paper records are secured in locked
cabinets or drawers in areas with controlled access entry requirements.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Commissioning Case Files are destroyed 12 months after end of the month of entry into
Extended Active Duty (EAD); commissioning case file applications awaiting resubmission are destroyed 12 months after the end of the
month in which final action is completed, interservice transfer case files are destroyed 5 years after the transfer of the officer;
and recall cases (officers) are destroyed after 5 years. Paper records are destroyed by tearing into pieces, shredding, pulping,
macerating, or burning. Electronic records are destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Directorate of Personnel Services, Line Officer Accessions Branch Program Manager, Air Force
Personnel Center, 550 C Street West, Suite 10, Randolph Air Force Base, TX 78150-4703.
</p><p>Commander, Headquarters Air Reserve Personnel Center, 18420 E. Silver Creek Ave, Buckley Air Force Base, CO 80011-9502.
</p><p>Commander, Headquarters Air Force Reserve Command, 255 Richard Ray Blvd., Robins Air Force Base, GA 31098-6001.
</p><p>Commander, Headquarters Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about
themselves should address written inquiries to the system manager or respective recruiting office location. Official mailing
addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date).
(Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of
records should address written inquiries to the system manager or respective recruiting office location. Official mailing addresses
are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date).
(Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, contesting contents and appealing initial agency
determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained
from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is extracted from the Headquarters Air Force Master Personnel File; special orders;
official correspondence submitted by the individual; individual appointment applications; letters of recommendation, and results of
National Agency Check.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for purpose of determining suitability, eligibility,
or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1),(2), and
(3), (c) and (e) published in 32 CFR part 806b. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC Q" toc="yes">
<systemNumber>F036 AF PC Q</systemNumber>
<subsection type="systemName">Personnel Data System (PDS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;
</p><p>Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703; and
</p><p>Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place (6600), Denver, CO 80280-6600.
</p><p>Headquarters of major commands and field operating agencies; consolidated base personnel offices; central civilian personnel offices; consolidated reserve personnel offices, and activity or squadron orderly rooms.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty and retired military personnel; Air Force Reserve and Air National Guard personnel; Air Force Academy cadets; Air Force civilian employees;  certain surviving dependents of deceased members of the Air Force and predecessor organizations; potential Air Force enlistees; candidates for commission enrolled in college level Air Force Reserve Officer Training Corps (AFROTC) programs; deceased members of the Air Force and predecessor organizations; separated members of the Air Force, the Air National Guard (ANG) and United States Air Force Reserve (USAFR); ANG and USAFR technicians; prospective, pending, current, and former Air Force civilian employees, except Air National Guard technicians; current and former civilian employees from other governmental agencies that are serviced at CCPOs may be included at the option of servicing CCPO; Department of Defense (DOD) contractors and foreign military personnel on liaison or support duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The principal digital record maintained at each PDS operating level is the Master Personnel File, which contains the following categories of information:
</p><p>1.  Accession data pertaining to an individual’s entry into the Air Force (place of enlistment source of commission, home of record, date of enlistment, place from which ordered to enter active duty (EAD)).
</p><p>2.  Education and training data, describing the level and type of education and training, civilian or military (academic education level, major academic specialty, professional specialty courses completed, professional military education received).
</p><p>3.  Utilization data used in assigning and reassigning the individual, determining skill qualifications, awarding Air Force Specialty Codes (AFSC), determining duty location and job assignment, screening/selecting individual for overseas assignment, performing strength accounting processes, etc. (Primary Air Force Specialty Code, Duty and Control Air Force Specialty Code, personnel accounting symbol, duty location, up to 24 previous duty assignments, aeronautical rating, date departed last duty station, short tour return date, reserve section, current/last overseas tour).
</p><p>4.  Evaluation Data on members of the Air Force during their career (Officer Effectiveness Report dates and ratings, Enlisted Performance Report dates and ratings, results of various  qualifications tests, and `Unfavorable Information’ indicator).   </p><p>5.  Promotion Data including promotion history, current grade and/or selection for promotion (current grade, date of rank and effective date; up to 10 previous grades, dates of rank and effective dates; projected temporary grade, key `service dates’).
</p><p>6.  Compensation data although PDS does not deal directly with paying Air Force members, military pay is largely predicated on personnel data maintained in PDS and provided to Defense Finance and Accounting System (DFAS) as described in ROUTINE USES below (pay date, Aviation Service Code, sex, grade, proficiency pay status).
</p><p>7.  Sustentation data--information dealing with programs provided or actions taken to improve the life, personal growth and morale of Air Force members (awards and decorations, marital status, number of dependents, religious denomination of member and spouse, race relations education).
</p><p>8.  Separation and retirements data, which identifies an individual’s eligibility for and reason for separation (date of separation, mandatory retirement date, projected or actual separation program designator and character of discharge).  At the central processing site (AFMPC), other subsidiary files or processes are operated which are integral parts of PDS:
</p><p>(a) Procurement Management Information System (PROMIS) is an automated system designed to enable the United States Air Force to exercise effective management and control of the procurement personnel required to meet the total scheduled manpower requirements necessary to accomplish the Air Force mission.  The system provides the recruiter with job requirement data such as necessary test scores, AFSC, sex, date of enlistment; and the recruiter enters personal data on the applicant--Social Security Number, name, date of birth, etc.--to reserve the job for him or her.
</p><p>(b) Career Airman Reenlistment Reservation System (CAREERS) is a selective reenlistment process that manages and controls the numbers by skill of first-term airmen that can enter the career force to meet established objectives for accomplishing the Air Force mission.  A centralized data bank contains the actual number, by quarter, for each AFSC that can be allowed to reenlist during that period.  The individual requests reenlistment by stating his eligibility (AFSC, grade, active military service time, etc).  If a vacancy exists, a reservation--by name, Social Security Number, etc--will be made and issued to the CBPO processing the reenlistment.
</p><p>(c) Airman Accessions provides the process to capture a new enlistee’s initial personal data (entire personnel record) to establish a personnel data record and gain it to the Master Personnel File of the Air Force.  The initial record data is captured through the established interface with the Processing and Classification of Enlistees System (PACE) at Basic Military Training, Lackland Air Force Base, for non-prior service; for prior service enlistees the basic data (name, Social Security Number, date of enlistment, grade, etc.) is input directly by United States Air Force Recruiting Service and updated and  completed by the initial gaining CBPO.
</p><p>(d) Officer Accessions is the process whereby each of the various Air Force sources of commissioning (AF Academy, AFROTC, Officer Training School, etc) project their graduates in advance allowing management to select by skill, academic specialty, etc--which and how many will be called to active duty when, by entering into the record an initial assignment and projected entry onto active duty date.  On that date the individual’s record is accessed to the active Master Personnel File of the Air Force.
</p><p>(e) Technical Training Management Information System (TRAMIS) is a system dealing with the technical  training activities controlled by Air Training Command.  The purpose of the system is to integrate the training program, quota control and student accounting into the personnel data system.  TRAMIS consists of numerous files which constitute `quota banks’ of available training spaces, in specific courses, projected for future use based on estimated training requirements.  Files include such data as:  Course identification numbers, class start and graduation dates, length of training, weapon system identification, training priority designator, responsible training centers, trainee names, Social Security Number (and other pertinent personnel data) on individuals scheduled to attend classes.
</p><p>(f) Training Pipeline Management Information System (TRAPMIS) is an automated quota allocating system which deals with specialized combat aircrew training and aircrew survival training.  Its files constitute a `quota bank’ against which training requirements are matched and satisfied, and through which trainees are scheduled in `pipeline’ fashion to accommodate the individual’s scheduled geographical movement from school to school to end assignment.  Files contain data concerning the courses monitored as well as names, Social Security Numbers and other pertinent personnel data on members being trained.
</p><p>(g) Air Force Institute of Technology (AFIT) Quota Bank File reflects program quotas by academic specialty for each fiscal year (current plus two future fiscal years, plus the past fiscal year programs for historical purposes).  Also, this file reflects the total number of quotas for each academic specialty.  Officer assignment transactions process against the AFIT Quota Bank File to reflect the fill of AFIT Quotas.  Examples of data maintained are:  Academic specialty, program level, fiscal year, name of incumbent selected, projected, filling AFIT quota.
</p><p>(h) Job File is derived from the Authorization Record and is accessible by Position Number.  Resource managers can use the Job File to validate authorizations by Position Number for assignment actions and also to make job offers to individual officers. Internal suspensing within the Job File occurs based upon Resource Managers update transactions.  Data in the file includes:  Position number, duty AFSC, functional account code, program element, location, and name of incumbent.
</p><p>(i) Casualty subsystem is composed of transactions which may be input at Headquarters Air Force and/or CBPOs to report death or serious illness of members from all components.  A special  file is maintained in the system to record information on individuals who have died.  Basic identification data and unique data such as country of occurrence, date of incident, casualty group, aircraft involved in the incident and military status are recorded and maintained in this file.
</p><p>(j) Awards/Decorations are recorded and maintained on all component personnel in the headquarters Air Force master files. All approved decorations are input at CBPOs whereas disapproved decorations are input at Major Command/Headquarters Air Force (MAJCOM/HAF).  A decorations statistical file is built at AFMPC which reflects an aggregation of approvals/disapprovals by category of decoration.  This file does not contain any individually identifiable data.  All individually identifiable data on decorations is maintained in the Master Personnel File. Such information as the type of decoration, awarding authority, special order number and date of award are identified in an individual’s record.  Several occurrences for all decorations are stored; however only specific data on the last decoration of a particular type is maintained.
</p><p>(k) Point Credit Accounting and Reporting System (PCARS).  This system is an Air National Guard/Air Force Reserve unique supported by PDS.  Its basic purpose is to maintain and account for retirement/retention points accrued as a result of participating in drills/training.  The system stores basic personal identification data which is associated with a calendar of points, earned by participation in the Reserve program.  Each year an individual’s record is closed and point totals are accumulated in history, and a point earning statement is provided the individual and various records custodians.
</p><p>(l) Human Reliability/Personnel Reliability File:  This file is maintained at Headquarters Air Force in support of Air Force Regulation 35-99.  It is not part of the Master Personnel Files but a free standing file which is updated by transactions from CBPOs. The file was established to specifically identify individuals who have become permanently disqualified under the provisions of the above regulation.  A record is maintained on each disqualified individual which includes basic identification data, service component, Personnel/Human Reliability status and date, and reason for disqualification.
</p><p>(m) Variable Incentive Pay (VIP) File for medical officers: Contains about 125 character record on all Air Force physicians and is specifically used to identify whether the individual is participating in the Continuation Pay or Variable Incentive Pay programs.  Update to this file is provided by the Surgeon (AFMPC), changes to the Master Personnel File.  Besides basic identification data an individual’s record, includes source of appointment, graduate medical location status, amount of VIP or Continuation Pay and the dates of authorization and the dates and reason for separation.
</p><p>(n) Weighted Airman Promotion System (WAPS):
</p><p>(1) The Test Scoring and Reporting Subsystem (TSRS) provides for: Identifying at the CBPO individuals eligible for testing; providing output to the Base Test Control Officer and the CBPO to control, monitor, and operate WAPS testing functions; editing and  scoring WAPS test answer cards at AFMPC; providing output for maintaining historical and analytical files at AFMPC and the Human Resources Laboratory (HRL) and includes the central identification of AFMPC of individuals eligible for testing.
</p><p>(2) The Personnel Data Reporting Subsystem (PDRS) provides for: Identifying promotion eligibles at AFMPC; verifying these eligibles and selected promotion data; merging test and weighted promotion data at AFMPC to effect promotion scoring, assigning the promotion objective and aligning selectees in promotion priority sequence; maintaining projects on promotion selectees at AFMPC, MAJCOM, and the CBPO; updating these projections monthly; creating output products to monitor the flow of data in the system; maintaining promotion historical and analytical files and reports at AFMPC.
</p><p>(3) Basically, identification data along with time in grade, test scores, decoration information, time in service, and airman performance report history is used to support this program.
</p><p>(o) Retired Personnel Data System (RPDS) is made up of four files - Retired Officer Management File and Retired Airman Management File containing   records on members in retired status and the Retired Officer and Airman Loss Files containing records on former retirees who have been lost from rolls, usually through death.  The RPDS is used to produce address listings for the Retired Newsletter and Policy letter, statistical reports for budgeting, to manage the Advancement Program, the Temporary Disability Retired List, Age 59 rosters, mobilization rosters and orders for ARPC, General Officer roster, and statistical digest data for management analysis functions.  Data is extracted from the master files upon retirement from Active Duty or Reserve or obtained from member by  ARPC via survey or from address changes submitted to the Defense Finance and Accounting System (DFAS).  Data includes name, Social Security Number, grade data, service data, education data, retirement data, address, home and business phone numbers, state of medical license, expiration date of medical license.
</p><p>(p) Separated Officer File contains historical information on officers who leave the Air Force via separation, retirement, or death.  Copies are sent to HRL and Washington offices for research purposes.  The data comprises the Master Personnel File in its entirety and is captured 30 to 60 days after separation from the Air Force.
</p><p>(q) Airman Gain/Loss File includes data extracted from the Airman Master File when accession and separation (gains and losses) occur.  This file, like the Separated Officer File, is used for historical reports regarding strength changes.  Data includes name, Social Security Number, and other data that reflects strength, i.e., promotions, reassignment data, specialty codes, etc.
</p><p>(r) Officer and Airman Separation Subsystem is used to process, track, approve, disapprove and project separations from the Air Force and transfers between components of the Air Force.  This subsystem uses the Active, Guard, and Reserve Master Personnel Files.  Data includes that specifically related to separations, e.g., date of separation, separation program  designator, waivers, etc.
</p><p>(s) The Retirements Subsystem is used to process and track applications for an approval/disapproval and projections of retirements.  This subsystem uses the Master Files for active duty and Reserve officers and airmen.  Data specifically related to retirements includes application data, date of separation, waiver codes, disapproval reason codes, separation program designator, Title 10 U.S.C. section, etc.
</p><p>(t) Retired Orders Log is a computer produced retirement orders routine.  Orders are automatically produced when approval, verification of service dates, and physical clearance have been entered in system.  The orders log contains data found in administrative orders for retirement, including name, Social Security Number, grade, order number, effective dates, etc.  The log is used to control assignment of order number, and as a cross-reference between orders, revocations and amendments.
</p><p>(u) General Officer Subsystem of PDS contains data extracted from the Master Personnel File and language qualification data and assignment history data maintained by the Assistant for General Officer Matters.  A record is maintained on each general officer and general officer selectee.  The general officer files are updated monthly and are used to produce products used in the selection/identification of general officers for applicable assignments.
</p><p>(v) Officer Structure Simulation Model (OSSM) provides officer force descriptions in various formats for existing, predictive or manipulated structures.  It functions as a planning tool against which policy options can be applied so as to determine the impact of such policy decisions.  The OSSM input records contain individual identifiable data from the Master Personnel Record, but all output is statistical.
</p><p>(w) Widow’s File is maintained on magnetic tape and updated by the office of primary responsibility.  When required, address labels and listings are produced by employing selected PDS utility programs.  The address labels are used to forward the Retired Newsletter to widows of active duty and retired personnel.  The listings are used for management control of the program.  Contained in the file are the name, address, and Social Security Number of the widow.  Additionally, the deceased sponsor’s name, Social Security Number, date of death, and status at time of death are maintained.
</p><p>(x) Historical Files are files with a retention period of 365 days or more.  They consist of copies of active master files, and are used primarily for aggregation and analysis of statistical data, although individual records may be accessed to meet ad hoc requirements.
</p><p>(y) Miscellaneous files, records, and processes are a number of work files, inactive files with a less-than-365-day retention period, intermediate records, and processes relating to statistical compilations, computer operation, quality control and problem diagnosis.  Although they may contain individual-identifying data, they do so only as a function of system operation, and are not used in making decisions about people.
</p><p>(z) Civilian employment information including authorization for position, personnel data, suspense information; position control information; projected information and historical information; civilian education and training data; performance appraisal, ratings, evaluations of potential; civilian historical files covering job experience, training and transactions; civilian awards information, merit promotion plan work files; career programs files for such functional areas as procurement, logistics, civilian personnel, etc., civilian separation and retirement data for reports and to determine eligibility; adverse and disciplinary data for statistical analysis and employee assistance; stand-along files, as for complaints, enrollee programs; extract files from which to produce statistical reports in hard copy, or for immediate access display on remote computer terminals; miscellaneous files, as described in item (y) above.
</p><p>(aa) Aviator Continuation Pay:  This file is used to identify where the officer is participating in the Continuation Pay Program.  Update to this file is provided by Headquarters AFMPC/DPMAT, DFAS,and directly from changes to the Master Personnel File.  Identification data on an individual record includes amount of continuation pay, active duty service computation, and bonus eligibility date.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 265, policies and regulations:  Participation of reserve officers in preparation and administration; 269, Ready reserve:  Placement in; transfer from; 275, Personnel records; 278, Dissemination of information; 279, Training Reports; 31, Enlistments; 564, Warrant officers:  Effect of second failure of promotion; 593, Commissioned Officers:  Appointment, how made; term; 651, Members:  Required service; 671, Members not to be assigned outside US before completing training; 673, Ready reserve; (47, Uniform Code of Military Justice, Section 835, Article 35, Service of Charges; Section 837, Article 37, Unlawfully influencing action of court; Section 885, Article 85, Desertion; Section 886, Article 86, Absence without leave; Section 887, Article 87, Missing movement); 972, Enlisted members:  Required to make up time lost; 1005, Commissioned officers: Retention until completion of required service; 1163, Reserve components:  Members; limitations on separation; 1164, Warrant officers; separation for age; 1166, Regular warrant officers:  elimination for unfitness or unsatisfactory performance; 61, Retirement or Separation for Physical disability; 63, Retirement for Age; 1263--Age 62:  Warrant officers; 65, Retirement for Length of Service; 1293, Twenty years or more:  Warrant officers; 1305, Thirty years or more:  Regular warrant officers; 67, Retired pay; 1331, Computation of years of service in determining entitlement to retired pay; 1332, Age and service requirements; 1333, Computation of years of service in computing retired pay; 79, Correction of Military Records; 165, Accountability and responsibility, 2771, Final settlement of accounts:  Deceased members; 8013, Secretary of the Air Force:  Powers and duties; delegation by; 805, The Air Staff, Sections 8032, General duties; and 8033, Reserve components of Air Force; policies and regulations for government of:  Functions  of National Guard Bureau with respect to Air National Guard; 831, Strength, Section 8224, Air National Guard of the United Status; 833, Enlistments; 835, Appointments in the Regular Air Force, 8284, Commissioned officers; Appointment, how made; 8285, Commissioned officers:  Original appointment; qualifications; 8296, Promotion lists:  Promotion-list officer defined; determination of place upon transfer or promotion; 8297, Selection boards; 8303, commissioned officers; Effect of failure of promotion to captain, major, or lieutenant colonel; 837, Appointments as Reserve Officers; 8360, Commissioned officers:  Promotion service; 8362, Commissioned officers:  Selection boards; 8363, Commissioned officers; Selection boards; general procedures; 8366, Commissioned officers; Promotion to captain, major, or lieutenant colonel; 8376, Commissioned officers:  Promotion when serving in temporary grade higher than reserve grade; 839, Temporary Appointments, 8442, Commissioned officers; regular and reserve components:  Appointment in higher grade; 8447, Appointments in commissioned grade:  How made; how terminated; 841, Active Duty, 8496, Air National Guard of United States:  Commissioned officers; duty in National Guard Bureau; 853, Rights and benefits, Section 8691, Flying officer rating:  qualification; 857, Decorations and Awards; 859, Separation, 8786, Officer considered for removal:  Voluntary retirement or honorable discharge; severance benefits; 8796, Officers considered for removal:  Retirement or discharge; Separation or Transfer to Retired Reserve, 8846, Deferred Officers; 8848, 28 years:  Reserve first lieutenants, captains, majors, and lieutenant colonels; 8851, Thirty years or five years in grade:  Reserve colonels and brigadier generals; 8852, Thirty-five years or five years in grade:  Reserve major generals; 8853, Computation of years of service; 865, Retirement for Age; 8883, Age 60; regular commissioned officers below major general; 8884, Age 60:  Regular major generals whose retirement has been deferred; 8885, Age 62:  Regular major generals; 8886, Regular major generals whose retirement has been deferred; 867, Retirement for Length of Service; 8911, Twenty years or more; regular or reserve commissioned officers; 8913, Twenty years or more:  Deferred officers not recommended for promotion; 8914, Twenty to thirty years:  Regular enlisted members; 8915, Twenty-five years:  Female majors except those designated under section 8067(a)-(d) or (g)-(i) of this title; 8918, Thirty years or more:  Regular commissioned officers; 8921, Thirty years or five years in grade:  Promotion-list colonels; 8922, Thirty years or five years in grade:  Regular brigadier generals; 8923, Thirty-five years or five years in grade:  Regular major generals; 8924, Forty years or more:  Air Force officers; 901, Training generally; 9301, Members of Air Force:  Detail as students, observers and investigators at education institutions, industrial plants, and hospitals; and 9302, Enlisted members of Air Force:  Schools; 903, United States Air Force Academy; 9342, Cadet:  Appointment; numbers, territorial distribution; 9344, Selection of persons from Canada and American Republics; 9345, Selection of Filipinos; 1, Organization, 102, General policy; and 104, units; Location; organization; command; 3, Personnel, 307,  Federal recognition of officers; Examination, certification of eligibility; 7, Services, supplies, etc., 709, Caretakers and clerks; 3, Basic Pay, 308, Special pay:  Reenlistment bonus; 313, Special pay:  Medical officers who execute active duty agreements; 7, Allowances, 407, Travel and transportation allowances:  Dislocation allowance; 10; Air Force Manual 30-3, Vol I-V, Mechanized Personnel Procedures, Air Force Manual 30-130, Base Level Military Personnel System, and Air Force Manual 300-4, Standard Data Elements and Codes; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Air Force operates a centralized personnel management system in an environment that is widely dispersed geographically and encompasses a population that is diverse in terms of qualifications, experience, military status and needs.
</p><p>There are three major centers of Air Force personnel management:  Headquarters United States Air Force, Washington, DC, where most major policy and long-range planning/programming decisions are made; the Air Force Military Personnel Center at Randolph Air Force Base, TX, which performs most personnel operations-type functions for the active duty components of the force; and the Air Reserve Personnel Center at Denver, CO, which performs certain operational functions for the Reserve components of the force.  Offices at major command headquarters, State Adjutant Generals, and Air Force bases perform operational tasks pertaining to the population for which they are responsible.  The structure of the Air Force and its personnel management system, the composition of the force, and the Air Force’s stated objective of treating people as individuals, i.e., giving due consideration to their desires, needs and goals, demand a dynamic data system that is capable of supporting the varying needs of the personnel managers at each echelon and operating locations.  It is to this purpose that the data in the Personnel Data System is collected, maintained, and used.
</p><p>Uses within the Air Force Personnel Community:
</p><p>1.  Headquarters United States Air Force, Washington, DC:  Deputy Chief of Staff, Personnel and his immediate staff; Director of Personnel Plans; Director of Personnel Programs; Assistant for General officer Matters; Assistant for Colonel Assignments; Reserve Personnel Division; Air National Guard Personnel Division; and The Surgeon General, the Chief of Air Force Chaplains and the Staff Judge Advocate, each of which perform certain personnel functions within their area of responsibility.  Data from the central data base at the AFMPC is furnished Washington area agencies by retrieval from the computer at Randolph via remote access devices and by provision of recurring products containing required management information, including computer tape files which are used as input to unique systems with which PDS interfaces.  Although most of the data is used by policy makers to develop long-term plans and programs and track progress toward established goals, some individual data is provided/retrieved to support actions taken on certain categories of persons managed by offices in the headquarters, e.g. General  Officers, Colonels, Air National Guard personnel, etc.
</p><p>2.  Air Force Military Personnel Center (AFMPC), Randolph Air Force Base, TX:  Personnel managers at AFMPC use the data in PDS to make decisions on individual actions to be taken in areas such as personnel procurement, education and training, classification, assignment, career development, evaluation, promotion, compensation, casualty and personal affairs, separation and retirement.
</p><p>3.  Air Reserve Personnel Center (ARPC), Denver, CO: Personnel managers at ARPC perform many of the same functions for the Reserve components of the Air Force as the managers at AFMPC perform for the active duty force.  As with the Washington area, ARPC obtains data from the central data base at AFMPC by retrieval through remote terminals and recurring output products containing information necessary to their management processes.
</p><p>4.  Major Command Headquarters:  Major command headquarters personnel operation are supported by the standard content of PDS records provided them by AFMPC.  In addition, there is provided in the PDS record an `add-on area’ which the commands are authorized to use for the storage of data which will assist them in fulfilling unique personnel management requirements generated by their mission, structure, geographical location, etc.  The standard functions performed fall generally under the same classifications as those in AFMPC, e.g., assignment, classification, separation, etc.  Nonstandard usages include provisions of unique aircrew data, production of specially-tailored name listing, control of theater oriented training, etc.  Some commands use PDS data--both standard and add-on as input to unique command systems, which are separately described in the .
</p><p>5.  Consolidated Base Personnel Offices (CBPO):  CBPOs, which represent the base-level aspect of PDS, are the prime point of system-to-people interface.  Supplied with a standard data base and system, CBPOs provide personnel management support to commanders and supervisors on a daily basis.  Acting on receipt of data from higher headquarters, primarily by means of transactions processed through PDS, they notify people of selection for reassignment, promotion, approval/disapproval of requests for separation and retirement, and similar personnel actions.  When certain events occur to an individual at the local level, e.g., volunteer for overseas duty, reduction in grade, change in marital status, application for retirement, etc., the CBPO enters transactions into the vertical system to transmit the requisite information to other management levels and update the automated records resident at those levels.  CBPOs too are allotted an `add-on’ area in the computer record which they use to support local management unique requirements such as local training scheduling, unique locator listing urinalysis testing scheduling, etc.
</p><p> Uses within the Air Force--external to the Personnel Community.
</p><p>1. Headquarters USAF/AFMPC Interfaces:  Automated interfaces exist between the PDS central site files and the following  systems of other functions:
</p><p>a.  The Flight Records Data System (FRDS) maintained by the Air Force Safety Agency (AFSA) at Norton Air Force Base, CA.
</p><p>b.  Certain personnel identification data on rated officers is transferred monthly to the FRDS.  This data flow creates the basic identifying data in the FRDS, insures compatibility with the PDS, and precludes duplicative data collection and input generation by the AFSA.
</p><p>c.  Update of the personnel data to the FRDS generates return flow of flying hour data which is used at AFMPC for rated resource distribution management.
</p><p>d.  The Master Military Pay Account (MMPA), is the Joint Uniform Military Pay System (JUMPS) centralized pay file maintained by DFAS at Denver, CO.  The PDS transfers certain pay related data as changes occur to update the MMPA, e.g., promotions, accessions, separations/retirements, name, Social Security Number, grade.  These data provide criteria for DFAS to determine specific pay entitlement.
</p><p>e.  DFAS maintains a separate pay system for Air National Guard and Air Force Reserve personnel called the Air Reserve Pay and Allowances System (ARPAS).
</p><p>(1) PDS outputs certain pay related data to ARPAS as changes occur, e.g., retirements/separations, promotions, name, Social Security Number, grade. These data form the criteria for DFAS to determine specific Reserve pay entitlement.
</p><p>(2) ARPAS outputs data which affect accumulated point credits for Air National Guard/Reserve participation to AFMPC for update of the PCARS, a component of PDS.  PCARS also receives monthly input from Headquarters Air University which updates point credits as a result of completing an Extension Courses Institute correspondence program.  </p><p>f.  DFAS provides data on (VIP) for Medical Officers which is used to update a special control file within PDS and produce necessary reports for management of the VIP program.
</p><p>g.  Air Training Command operates a system called PACE (Processing and Classification of Enlistees) at Lackland Air Force Base, TX.  From that system data is fed to AFMPC to initially establish the PDS record on an Air Force enlistee.
</p><p>h.  On a monthly basis, copies of the PDS Master Personnel File are provided to the Human Resources Laboratory at Brooks Air Force Base, TX, where they are used as a statistical data base for research purposes.
</p><p>i.  On a quarterly basis, AFMPC provides the United States Air Force School of Aerospace Medicine with data concerning name, Social Security Number, and changes in base and command of assignment of flying personnel.  The data reflects significant medical problems in the flying population.
</p><p>j. A complete printout of PDS data pertaining to an individual is included in his Master Personnel File when it is forwarded to National Personnel Records Center.
</p><p>k.  PDS data is provided to the Contingency Planning Support Capability (CPSC) at five major command headquarters:  Tactical Air Command, Military Airlift Command, Air Force Communications Command, United States Air Forces Europe, and Pacific Air Forces.  A record identifiable by individual’s name and Social Security Number provides contingency and/or manning assistance temporary duty (TDY) being performed by the individual.  Record is destroyed upon completion of the TDY.  Statistical records (gross statistics by skill and unit) are also generated for CPSC from PDS providing force availability estimates.  CPSC is described separately in the .
</p><p>2.  Consolidated Base Personnel Offices (CBPO) Interfaces:  Certain interfaces have been established at base level to pass data from one functional system to another.  The particular mode of interface depends on the needs of the receiving function and the capabilities of the system to produce the necessary data:
</p><p>a.  The Flight Management Data System (FMDS) receives an automated flow of selected personal data on flying personnel as changes occur.  This data consists primarily of assignment data and service dates which the base flight manager uses to determine appropriate category of aviation duty which is reflected by designation of an Aviation Service Code.  The FMDS outputs aviation service data as changes occur to the BLMPS.  These data subsequently flow to the PDS central site files at AFMPC so it is available for resource management decisions.
</p><p>b.  The Medial Administration Management System (MAMS), currently being developed and tested, will receive flow of selected assignment data as changes occur for personnel assigned to medical activities.  MAMS will use these data to align assigned personnel with various cost accounting work centers within the medical activity and thus be able to track manpower expenditure by subactivities.
</p><p>c.  The Automated Vehicle Operator Record (AVOR) is being developed to support motor vehicle operator management.  Approximately 115 characters of vehicle operator data will be incorporated into the BLMPS data base during FY76 for both military and civilian personnel authorized to operate government motor vehicles and selected personnel data items (basic identification data) will be authorized for access by the vehicle operator managers.
</p><p>d.  Monthly, a magnetic tape is extracted from BLMPS containing  selected assignment data on all assigned personnel.  This tape is transferred to the base Accounting and Finance Office for input into the Accounting Operations System.  This system uses these data to derive aggregate base manpower cost data.
</p><p>e.  A procedure is designed into BLMPS to output selected background data in predefined printed format for personnel being administered military justice.  This output is initiated upon notification by the base legal office.  The data is forwarded to the major command where it is input into the Automated Military Justice Analysis and Management System (AMJAMS).
</p><p>f.  The BLMPS output (on an event-oriented basis) pay-affecting transactions such as certain promotions, accessions, and assignments/reassignments, to DFAS, where the data is entered into the JUMPS.
</p><p>Uses external to the Air Force, but within DOD.
</p><p>1.  To The Office Of The Secretary Of Defense (OSD):  Individual information is provided to offices in OSD on a recurring basis to support top-level management requirements within the Department of Defense.  Examples are the DOD Recruiter File to the Assistant Secretary for Manpower and Reserve Affairs (M&amp;RA), a magnetic tape extract of military personnel records (RCS:  DDM(SA)1221) to M&amp;RA, input to the Reserve Component Common Personnel Data System to M&amp;RA, and the Post Career Data File to M&amp;RA.
</p><p>2.  To other Defense Agencies:  PDS supports other components of DOD by provision of individual data in support of programs operated by those agencies.  Examples are the Selected Officer List to Defense Intelligence Agency for use in monitoring a classified training program and the Defense System Management School (DSMS) Track Record System to DSMS for use in evaluating the performance of graduates of that institution.   An extract file on Air National Guard Technicians is provided the National Guard Computer Center.
</p><p>Uses external to the Air Force:  Information from the PDS supports a world-wide locator system which responds to queries as to the location of active duty or retired Air Force personnel.
</p><p>Uses external to the Air Force, with consent of the individual:  Information from the PDS supports a world-wide locator system which responds to queries as to the location of active duty or retired Air Force personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Other Government/Quasi-Government Agencies:  Information used in analyzing officer/airman retention is provided RAND  Corporation.  Data on prior service personnel with military  service obligations is forwarded to the National Security Agency.  Lists of officers selected for promotion and/or appointment in the Regular Air Force are sent to the Office of the President and/or the Congress of the United States for review and confirmation. Certain other personnel information is provided these and other government agencies upon request when such data is required in the performance of official duties.  Selected personnel data is  provided foreign governments, United States governmental agencies, and other Uniformed Services on United States Air Force personnel assigned or attached to them for duty.  Examples:  the government of Canada, Federal Aviation Administration, U.S. Army, Navy, etc.
</p><p>Litigation/Miscellaneous:  Lists of individuals selected for promotion or appointment, who are being reassigned, who die, or who are retiring are provided to unofficial publications such as the Air Force Times, along with other information of interest to the general Air Force public.  Information from PDS support a world-wide locator system which responds to queries as to the  location of individuals in the Air Force.  Locator information pertinent to personnel on active duty may be furnished to a recognized welfare agency such as the American Red Cross or the  Air Force Aid Society.  For civilian personnel--to provide automated system support to Air Force officials at all levels from that part of the Office of Personnel Management required personnel management and records keeping system that pertains to evaluation, authorization and position control, position management, staffing skills inventory, career management, training, retirement, employee services, rights and benefits, merit promotion, demotions, reductions in force, complaints resolution, labor management relations, and the suspensions and processing of personnel actions; to provide for transmission of such records between employing activities within the Department of Defense--to provide individual records and reports to OPM; to provide information required by OPM for the transfer between federal activities; to provide reports of military reserve status to other armed services for contingency planning--to obtain statistical data on the work force to fulfill internal and external report requirements and to provide Air Force offices with information needed to plan for and evaluate manpower, budget and civilian personnel programs--to provide minority group designator codes to the Office of Personnel Management’s automated data file--to provide the Office of the Assistant Secretary of Defense, Manpower and Reserve Affairs, with data to access the effectiveness of the program for employment of women in executive level positions--to obtain listings of employees by function or area for locator and inventory purposes by Air Force offices--to assess the effect or probable impact of personnel program changes by simulations and modeling exercises--to obtain employee duty locations and other information releasable under OPM rules and the Freedom of Information Act to respond to request from Air Force offices, other Federal agencies and the public--to provide individual records to other components of the Department of Defense in the conduct of their official personnel management program responsibilities--to provide records to OPM for file reconciliation and maintenance purposes--and to provide information to employee unions as required by negotiated contracts.
</p><p>Locator information pertinent to active duty or retired Air Force personnel may be disclosed to recognized welfare agencies, such as the American Red Cross or the Air Force Aid Society, in emergency situations.’
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, card files, on computer magnetic tapes, disks or computer paper printouts or microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.  The primary individual record identifier in PDS is Social Security Number.  Some files are sequenced and retrieved by other identifiers; for instance, the assignment action record is identified by an assignment action number.  Additionally, at each echelon there exists computer programs to permit extraction of data from the system by constructing an inquiry containing parameters against which to match and select records.  As an example, an inquiry can be written to select all Captains who are F-15 pilots, married, stationed at Randolph Air Force Base, who possess a master’s degree in Business Administration; then display name, Social Security Number, number of dependents and duty location.  There is the added capability of selecting an individual’s record or certain preformatted information by Social Security Number on an immediate basis using a teletype or cathode ray tube display device.  High-speed line printers located in the Washington, DC area, at major command headquarters, and ARPC permit the transfer of volume products to and for the use of personnel managers at those locations.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in the performance of their official duties where authorized, and properly screened and cleared for need-to-know, and by commanders of medical centers and hospitals.  Records are stored in security file containers/cabinets, safes, vaults and locked cabinets, safes, vaults or rooms.  Records are protected by guards.  Records are controlled by personnel screening visitor registers and computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  Preceding retention statement applies to Analog output products of the PDS.  Data stored digitally within system is retained only for the period required to satisfy recurring processing requirements and/or historical requirements.  Files with a retention period of 364 days or less are automatically released at the end of their specified retention period.  `Permanent history’ files are retained for 10 years.  Files 365 or more days old are defined as `historical files’ and are not automatically released.  Retention periods for categories of PDS files are as follows:  If cycle in which a program or series of programs creating output is daily, and the created magnetic tape file will be used for processing of next daily, then the retention will be not greater than 10 days.  If cycle in which a program or series of programs creating output is daily, and the created magnetic tape file will be used for processing of next daily, which is also used for processing of weekly runs, then the retention will be not greater than 20 days.  If cycle in which a program or series of programs creating output is daily, and the created magnetic tape file will be used for processing of next weekly, which is also used for processing of monthly runs, then the retention will be not greater than 30 days. If cycle in which  a program or series of programs creating output is weekly, and the created magnetic tape file will be used for processing of next weekly, then the retention will be not greater than 20 days.  If cycle in which a program or series of programs creating output is weekly, and the created magnetic tape file will be used for processing of next weekly, which is also used for processing of monthly runs, then the retention will be not greater  than 30 days.  If cycle in which a program or series of programs creating output is monthly, and the created magnetic tape file will be used for processing of next monthly, then the retention will be not greater than 30 days.  If cycle in which a program or series of programs creating output is monthly, and the created magnetic tape file will be used for processing of next monthly, which is also used for processing of quarterly runs, then the retention will be not greater than 90 days.  If cycle in which a program or series of programs creating output is monthly, and the created magnetic tape file will be used for processing of next monthly, which is also used for processing of semi-annual run, the retention will be not greater than 190 days.  If cycle in which a program or series of programs creating output is monthly, which is also used for processing of annual runs, then the retention will be not greater than 365 days.  If cycle in which a program or series of programs creating output is monthly, and the created magnetic tape file will be used for processing of next monthly, which is also used for processing of permanent history, then the retention will be not greater than 999 days.  If cycle in which a program or series of programs creating output is quarterly, and  the created magnetic tape file will be used for processing of next quarterly, then the retention will be not greater than 90 days.  If cycle in which program or series of programs creating output is quarterly, and the created magnetic tape file will be used for processing of next quarterly, which is also used for processing of semi-annual run, then the retention will be not greater than 190 days.  If cycle in which a program or series of programs creating output is quarterly, and the created magnetic tape file will be used for processing of next quarterly, which is also used for processing of annual runs, then the retention will be not greater than 365 days.  If cycle in which a program or series of programs creating output is quarterly, and the created magnetic tape file will be used for processing of next quarterly, which is also used for processing of permanent history, then the retention will be not greater than 999 days.  If cycle in which a program or series of programs creating output is annual, and the created magnetic tape file will be used for processing of next annual, then the  retention will be not greater than 365 days.  If cycle in which a program or series of programs creating output is annual, and the created magnetic tape file will be used for processing of next annual, which is also used for processing of permanent history, then the retention will be not greater than 999 days.  If the program or series of programs creating output is a one time run, and the file will be used for processing as required, then the retention will be lowest possible retention commensurate to job completion.  If the program or series of programs creating output is compile card image or SOLT tapes, and  the created magnetic tape file will be used for processing as required run, then the retention will be not greater than 90 days maximum.  If cycle in which a program or series of programs creating output is as required runs, and the created magnetic tape file will be used for processing as required, the retention will be lowest possible commensurate to job completion.  If the program or series of programs creating output is test files, and the created magnetic tape file will be used for processing as required, then the retention will be not greater than 30 days. If the program or series of programs creating output is print/punch backup and the created magnetic tape file will be used for processing as required, then the retention will be not greater than 10 days.  In addition, for civilian personnel at base level (CCPO), master personnel files for prospective employees are transferred to the active file upon appointment of the employee or in the event the employee is not appointed and will no longer be considered a candidate for appointment, are destroyed by degaussing-master personnel files for active employees are transferred to the separated employee history file where they are retained for three years subsequent to separation and then destroyed by degaussing.  The notification of personnel action--Standard Form 450--is disposed of as directed by OPM--work files and records such as the employee career brief, position survey work sheet, retention register work sheet, alphabetic and Social Security Number locator files, and personnel and position control register are destroyed after use by tearing into pieces, shredding, pulping, macerating, or burning--work sheets pertaining to qualification and retention registers are disposed of as directed by the Office of Personnel Management--transitory files such as pending files, and recovery files are destroyed after use by degaussing--files and records retrieved through general retrieval systems are destroyed after use by tearing into pieces, shredding, pulping, macerating, or burning.  Those records at AF Manpower and Personnel Center for the end of each fiscal year quarter are retained for five years before destroying by deletion--the separated employee file retains employee information at time of separation for five years after which the employee’s record is destroyed by degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, Personnel, Headquarters United States Air Force, Washington, DC 20330-1000.  Subordinate system managers are:
</p><p>a. Director of Personnel Data Systems, Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center (HQ AFMPC), Randolph Air Force Base, TX 78150-6001.  He is responsible for overall PDS design, maintenance and operation, and is designated the Automated Data Processing system manager for all Air Force personnel data systems.
</p><p>b. The Director of Personnel Data Systems at each major command headquarters for systems operated at that level.
</p><p>c. The Chief, CBPO, at Air Force installations for systems operated at that level.
</p><p>d. The Civilian Personnel Officer at Air Force installations for civilian systems operated at that level.  Official mailing  addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the system manager of the operating level with which they are concerned.
</p><p>Persons submitting such a request, either personally or in writing, must provide Social Security Number, name, and military status (active, ANG/USAFR, retired, etc.)  ANG members not on extended active duty may submit such requests to the appropriate State Adjutant General or the Chief of the servicing ANG CBPO.  USAFR personnel not on extended active duty may submit such requests to ARPC, Denver, CO 80280-5000, or, if unit assigned, to the Chief of the serving CBPO or Consolidated Reserve Personnel Office.  Personal visits to obtain notification may be made to the Military Records Review Room, Air Force Manpower and Personnel Center, Randolph Air Force Base, TX 78150-6001; The Military Records Room, Air Reserve Personnel Center, Denver, CO 80280; The Office of the Director, National Personnel Records Center (NPRC), 111 Winnebago Street, St. Louis, MO 63118; the office of the Director of Personnel  Data Systems at the appropriate major command headquarters; or the  office of the Chief of his servicing CBPO.  Identification will be  based on presentation of DD Form 2AF, Military Identification  Card.  Air Force civilian employees must provide Social Security Number, full name,  previous names, if any, last date and location of Air Force civilian employment, if not currently employed by the Air Force--current employees should submit such requests to the CCPO--former employees of the Air Force should submit such requests to the CCPO  for the last Air Force installation at which they were employed. Authorizations for a person other than the data subject to have access to an individual’s records must be based on a notarized statement signed by the data subject.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the subordinate system manager at AFMPC, ARPC, NPRC, Major Command or CBPO/CRPO/CCPO.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, medical institutions, automated system interfaces, police and investigating officers, the bureau of motor vehicles, a state or local government and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC R" toc="yes">
<systemNumber>F036 AF PC R</systemNumber>
<subsection type="systemName">Casualty Files (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by DoD System of Records Notice A0600-8-1C AHRC DoD, Defense Casualty Information Processing System
(DCIPS) (May 3, 2011, 76 FR 24865). Additional records related to this subject may be filed in the official military records which is
covered by Air Force System of Records Notice F036 AF PC C, Military Personnel Records System (October 13, 2000, 65 FR 60916).
Therefore F036 AF PC R, Casualty Files (June 11, 1997, 62 FR 31793) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC S" toc="yes">
<systemNumber>F036 AF PC S</systemNumber>

<subsection type="systemName">Contingency Operations System (COMPES) (June 11, 1997, 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system was incorporated into F036 AF PC C, Air Force Military Personnel Data System (PDS) (June 11, 1997, 62 FR 31793).
</p></xhtmlContent></subsection></section>
<section id="F036 AF PC T" toc="yes">
<systemNumber>F036 AF PC T</systemNumber>
<subsection type="systemName">Civilian Appeal and Grievance System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Appellate Review Office, 1535 Command Drive, Suite E309, Andrews Air Force Base, MD 20331-7002; all Civilian Personnel Flights where appeals and/or grievances are filed.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States citizen employees of the Air Force who are paid from appropriated funds and who are either nonbargaining unit employees or bargaining unit employees in a unit where no collective bargaining agreement has been negotiated.  The system includes supervisors, civilian personnel officers, and other management officials of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents pertaining to the appeal or grievance filed by an employee or employee’s representative which may contain personal information such as Social Security Number, date of birth, home address, home phone, and nature of appeal or grievance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR part 771 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Appeal and grievance files are maintained by the Air Force Civilian Appellate Review Office pending administrative proceedings by management to resolve the matters in dispute including adjudication proceedings by the Office of Complaint Investigations Examiner and final Air Force decision by management officials authorized to act under current regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing  the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 3 years after case is closed.   Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Air Force Civilian Appellate Review Office, 1535 Command Drive, Suite E309, Andrews Air Force Base, MD 20331-7002, and Chiefs of Civilian Personnel Flights where appeals and grievances are filed.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Director, Air Force Civilian Appellate Review Office, 1535 Command Drive, Suite E309, Andrews Air Force Base, MD 20331-7002, or Chiefs of Civilian Personnel Flights where appeals and grievances are filed.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Director, Air Force Civilian Appellate Review Office, 1535 Command Drive, Suite E309, Andrews Air Force Base, MD 20331-7002, or Chief of Civilian Personnel Flights where appeals and grievances are filed.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Documents created by the servicing Civilian Personnel Flight officer; information provided by the individual or representative; reports completed after formal hearings/inquiries; hearing proceedings and legal documentation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF AI1" toc="yes">
<systemNumber>F036 AF A1A</systemNumber>
<subsection type="systemName">Air Force Automated Education Management System (AFAEMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Directorate of Personnel Force Development, 1040 Air Force Pentagon, Washington, DC 20330-1040;
</p><p>Office of the Secretary of Defense, Personnel and Readiness, Military Family and Community Programs, 1560 Wilson Boulevard, Ste. 1200, Arlington, VA 22209-2463.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Air Reserve, Air National Guard and government civilians
who participate in the Education Services Program and the Tuition Assistance Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN) and/or DoD ID Number, date of birth, mailing
address, grade/rank/rate, pay grade, last pay record examined, amount, name of accountable disbursing officer, disbursing
station symbol number, general accounting office exception code, date of separation, branch of service, assigned unit,
education level, acquisition position, acquisition position career level, assigned base, work phone number, fax number,
name of school, location of courses, course information, type of study, tuition and cost information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2306,
Operation and Administration of the Air Force Education Services Program, Public Law No: 110-417, Subtitle
E--Education and Training; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides a record of education endeavors and progress of Air Force personnel and military spouses participating in education services and MSCAAP Programs; to manage the tuition assistance program and to track enrollments and funding.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records may be disclosed to civilian schools for the purposes of ensuring correct enrollment and billing information.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number (SSN), or document number.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) For records pertaining to the individual’s education level and progress: Give to individual when released from
Employment Authorization Document (EAD), discharged, or destroy when no longer on active duty.
</p><p>(2) For records pertaining to requests for tuition assistance, records supporting consolidation grade sheets, and
cases of non-compliance or failure: Destroy after invoices have been paid and final grades have been recorded on
Individual Record Education Services form.
</p><p>(3) For records pertaining to funding documents, appropriation controls, supporting documents for monitoring
obligations: Destroy two years after document’s fiscal year appropriation has ended its ‘expired year’ status and
applicable fiscal year appropriation has been cancelled.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms, and in computer storage devices and protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored digitally within the system is retained only for the period required to satisfy recurring processing requirements and/or historical requirements. Backup data files will be retained for a period not to exceed 45 days. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting. Records are retained and disposed of in the following ways:
</p><p>(1) For records pertaining to the individual’s education level and progress: Give to individual when released from EAD, discharged, or destroy when no longer on active duty or active in the MSCAAP program. For records pertaining to requests for tuition assistance, records supporting consolidation grade sheets, and cases of non-compliance or failure: Destroy after invoices have been paid and final grades have been recorded in Individual Record Education Services form.
</p><p>(2) For records pertaining to funding documents, appropriation controls, supporting documents for monitoring obligations: Destroy two years after document’s fiscal year appropriation has ended its `expired year’ status and applicable fiscal year appropriation has been cancelled.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Voluntary Education Branch, Education Division, Directorate of Personnel Force Development, Headquarters United States Air Force (HQ USAF/A1DL), 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains
information on themselves should address inquiries to the Headquarters, United States Air Force, Directorate of Force
Development, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing
address, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that
the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify,
or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this
system of records should address inquiries to the Headquarters, United States Air Force, Directorate of Force
Development, 1040 Air Force Pentagon, Washington, DC 20330-1040.
</p><p>For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, current mailing
address, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that
the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify,
or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data gathered from the individual, data gathered from other personnel records, transcripts and/or evaluations from schools and test results from testing agencies. Education, training and personnel information is obtained from approved automated system interfaces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFPC V" toc="yes">
<systemNumber>F036 AFPC V</systemNumber>
<subsection type="systemName">Awards and Decorations.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Washington DC 20330-1670.
Directorate of Personnel Program Actions, Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force
Base, TX 78150-6001.
</p><p>Headquarters of major commands and at all levels down to and including Air Force installations. Official mailing
addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty, Air Force Reserve, Air National Guard and United States
civilian personnel who are recommended for an award.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), rank, office address, work and home
phone numbers, previous awards and/or decorations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 857, Decorations and Awards; as implemented by Air Force
Instruction 36-2803, The Air Force Awards and Decorations Program; and E.O. 9397 (SSN) as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by award approval authorities to determine qualification for recognition of individuals through an award or a military decoration.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system
with a Common Access Card (CAC) in performance of their official duties and by authorized personnel who are properly
screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices
are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Special Honors, trophies and awards program sponsored by Air Force and private
organizations, including nominations of individuals, units and groups, announcements of awards and related forms and
correspondence at Headquarters United States Air Force (HQ USAF), Headquarters Air Force Personnel Center (HQ AFPC), and
Major Command (MAJCOM) are destroyed after 50 years. Decorations to individuals (Military and Civilian) disapproved by
U.S. Military are destroyed after 35 years. Approved/disapproved decorations and awards at initiating and intermediate
monitoring headquarters are destroyed after decoration is awarded or 1 year after disapproval. Decorations to foreign
nationals and U.S. citizens not employed by U.S. government are retired as permanent 2 years after completion of case;
records are stored at Randolph AFB TX. Files are destroyed by tearing into pieces, shredding, pulping, macerating, or
burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Executive Director, Headquarters, Air Force Personnel Center, 550 C Street West,
Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is
contained in this system should address written inquiries to Directorate of Personnel Program Actions, Headquarters Air
Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-6001.
</p><p>For verification purposes the individual should provide their full name, Social Security Number (SSN), any details
which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the
laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify,
or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system
should address written requests to the Executive Director, Headquarters, Air Force Personnel Center, 550 C Street West,
Randolph Air Force Base, TX 78150-6001 or to the agency officials at location of assignment.
</p><p>For verification purposes the individual should provide their full name, Social Security Number (SSN), any details
which may assist in locating records and their signature.
</p><p>In addition the requester must provide a notarized statement or an unsworn declaration made in accordance with 28
U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the
laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify,
or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and
appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program or
may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Supervisors’ evaluations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRC A" toc="yes">
<systemNumber>F036 AFRC A</systemNumber>
<subsection type="systemName">Air Force Inactive Duty Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Air Force, HQ AFRC/FMXS, 155 Richard Ray Blvd., Robins Air Force Base, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserves Command personnel and reservists.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name of the individual, military grade, Social Security Number (SSN), Military Reserve and Inactive Duty Training participation records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Code 8013, Department of the Air Force; AFRCI 65-601, Budget Programming and Financial Management; DoD 5000.2-R, Mandatory Procedures for Major Defense Acquisition Programs (MDAPS) and Major Automated Information System Acquisition Programs; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>Manages Inactive Duty Training (IDT) periods such as Unit Training Assembly (UTAs), Readiness Management Period (RMPs), Points Only (PNTs), and Funeral Honor Duty (FHDs) and provides Air Force Reserve Commanders on-site IDT participation information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
</p><p>The "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of the systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By member’s Name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted by the use of the Common Access Card, user accounts and user roles. The user roles determine the level of data access received. The transmission of data is protected by using Secure Sockets Layer encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored within the system is retained only for the period required to satisfy recurring processing requirement and historical requirements, then the expired data is deleted from the system database.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, HQ AFRC/FMXS, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if the Reserve Command Unit Training Assembly Processing System contains information on themselves should submit written inquiries to HQ AFRC/FMXS, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>The request should contain the full name of the individual, military grade, Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access system information about themselves contained in the Reserve Command Unit Training Assembly Processing System should submit written inquiries to HQ AFRC/FMXS, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>The request should contain the full name of the individual, military grade, Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and Air Reserve Order Writing System--Reserve.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRE A" toc="yes">
<systemNumber>F036 AFRE A</systemNumber>
<subsection type="systemName">Statutory Tour Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Directorate, Office of Air Force Reserve, Headquarters U.S. Air Force, 1150 Air Force Pentagon, Washington, DC  20330-1150.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Reserve Component Officers (United States Air Force Reserve/Air National Guard United States) on Extended Active Duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Approval/disapproval on original correspondence relating to the application, Department of the Air Force Orders, comments from Deputy to the Chief of Air Force Reserve and Deputy Assistant Secretary of the Air Force (Reserve Affairs).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 11, Reserve Components; Chapter 805, The Air Staff; Chapter 841, Active Duty; 32 U.S.C. Chapter 7, Service, Supply and Procurement, Section 708 - Regulatory Authority; implemented by Air Force Instruction 36-2116, Extended Active Duty for Reserve Component Officers.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Documentary support of tour applications; approval/disapproval; initiation, termination and extension of statutory tours; used as historical reference; used by Air Reserve Forces Advisors as record of approval/disapproval, authority to issue Department of the Air Force Special Orders, by the Deputy to the Chief of Air Force Reserve and Deputy Assistant Secretary of the Air Force (Reserve Affairs).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, and on electronic media for statistical analysis.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Controlled entry building. Database is password access only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained two years after completion of tour. Retained for two years after end of year in which the case was closed, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Senior Officer Management, Personnel Directorate, Office of Air Force Reserve, Headquarters U.S. Air Force, 1150 Air Force Pentagon, Washington, DC  20330-1150.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit Personnel Directorate, Office of Air Force Reserve, Headquarters U.S. Air Force, 1150 Air Force Pentagon, Washington, DC  20330-1150.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  Personnel Directorate, Office of Air Force Reserve, Headquarters U.S. Air Force, 1150 Air Force Pentagon, Washington, DC  20330-1150.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member’s application and correspondence generated in transmission and consideration of the application.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRE B" toc="yes">
<systemNumber>F036 AFRE B</systemNumber>
<subsection type="systemName">Personnel Files on Statutory Tour Officers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Division, Office of Air Force Reserve (AF/REP), Headquarers, U.S. Air Force, Washington, DC 20330-2404 and Air Force  Personnel Center (AFPC/DPWR), Randolph Air Force Base, TX 78150-4717.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States Air Force Reserve Officers applying for or selected for assignment as statutory tour officer.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application for extended active duty with United States Air Force, military career brief, resume of prior military and civilian experience, officer effectiveness report overall rating, correspondence and special orders relative to the tour.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 10211, Policies and regulations: Participation of reserve officers in preparation and administration.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Documentary support of tour applications; approval/disapproval; initiation, termination and extension of statutory tours; historical reference not to exceed two years after tour termination; used by Air Force Manpower and Personnel Center/Assistant for Personnel Plans, Programs and Analysis, Reserve Forces Division (AFPC/DPWR); used for AFPC/DPWR as record of approval/disapproval, authority to issue Department of the Air Force Special Orders (DAFSOs); by Office of the Air Force Reserve (AF/RE), Director Air National Guard, National Guard Bureau (NGB/CF) and SAF/MRR as record of approval/disapproval.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and computers for local statistical analysis.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know and stored in security file containers/cabinets. Database is password access only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping,  macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-2404.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-2404.
</p><p>Include full name and Social Security Number. Individuals may visit the Personnel Division, Office of Air Force Reserve, 2404 Air Force Pentagon, Washington, DC 20330-2404. Military identification card or driver’s license required for identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-2404.
</p><p>Include full name and Social Security Number. Individuals may visit the Personnel Division, Office of Air Force Reserve, 2404 Air Force Pentagon, Washington, DC 20330-2404. Military identification card or driver’s license required for identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRE C" toc="yes">
<systemNumber>F036 AFRE C</systemNumber>
<subsection type="systemName">Files on Reserve General Officers; Colonels Assigned to  General Officer Positions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Washington, DC 20330 and Personnel Division Office of Air Force Reserve.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States Air Force Reserve General Officers and Colonels assigned to General Officer positions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Resume of prior military and civilian experience, correspondence and Special Orders, Record of Reserve participation, personnel data listings, last five officer effectiveness reports, record of personal interview and assignment recommendation made by Chief, Air Force Reserve.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine qualifications for initial/continued assignment to General Officer positions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330.
</p><p>Full name and Social Security Number must be provided. Individuals may visit the Personnel Division Office of Air Force Reserve, Pentagon, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports from individual officers, and from personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRES A" toc="yes">
<systemNumber>F036 AFRES A</systemNumber>
<subsection type="systemName">Personnel Interview Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Air Force Reserve recruiting locations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All USAF Reserve non prior service and prior service applicants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data on military and civilian history for interviewing and tentatively qualifying a prospect.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used for interviewing.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in case files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for 1 year after cutoff for permanently disqualified applicant, or 1 year after separation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, HQ AFRES/RS, Robins Air Force Base, GA 31098-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the Commander, HQ AFRES/RS, Robins Air Force Base, GA 31098-6001.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander, HQ AFRES/RS, Robins Air Force Base, GA 31098-6001.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRES B" toc="yes">
<systemNumber>F036 AFRES B</systemNumber>
<subsection type="systemName">Recruiters Automated Management System (RAMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Reserve (HQ AFRES), Robins Air Force Base, GA 31098-6001, and input and output terminals located at each Reserve recruiting operating location.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current or former officers and enlisted personnel from all branches of the services making application for assignment to the Air Force Reserve; non prior service personnel making application for the Air Force Reserve; and Air Force personnel on Reserve recruiting duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records for high school seniors who are Armed Services Vocational Aptitude Battery tested and meet the basic Air Force Reserve enlistment criteria showing name, mailing address, test scores, and location of high school.  Enlistment processing records for prior service Air Force and other military services, and non prior service personnel, showing name, Social Security Number, mailing address, ZIP Code, educational level, processing date, lead source code, and other personal data such as date of birth, sex, phone number, number of years of prior service, Military Occupation (MOS) Specialty or Air Force Specialty Code (AFSC) held, duty AFSC, and date of enlistment.  Resumes and other data elements to record name, date of birth, service dates, assignment status, grade, salary, promotion and step increase dates, occupational series, AFSC or MOS, skill level, position title, educational level, professional/scientific status, special training awards, publications, handicap, minority and sex codes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by, and 10 U.S.C. 503, Enlistments:  recruiting campaigns, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides data concerning the professional qualifications for selection and utilization of personnel, for position management and to perform certain scientific and technical research efforts in program support.
</p><p>To furnish leads to field recruiters from various advertising campaigns and other sources.  To track leads to ensure follow-up by recruiters.  To provide recruiters with management tools to follow-up on recruiting programs.  To determine which sources of leads produce the greatest number of accessions.  To provide a system by which resources areas may be mechanized and managed more efficiently.  Used to prepare requests for enlistments data trends.  Records are also used for statistical compilations to ensure quality review of recruiting work-flow/products.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records maintained in a mainframe computer system at HQ Air Force Reserve, Robins Air Force Base, GA and on paper output products at each Recruiting operating location.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed through computer run scheduling arrangements by persons responsible for servicing the system in performance of their official duties.  Computer paper printouts are distributed only to authorized users.  Records are physically safeguarded by controlled access to the computer facility, secured buildings, and locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Enlistment processing records are retained until no longer needed for recruiting purposes; recruiter records are retained for one year after individual is removed from recruiter production status.  These retentions are built into the computer system program with automatic software controlled deletions from the machine-readable record.  Recruiter information is retained in computer file or office file until reassignment or separation when it is destroyed.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, HQ AFRES/RS, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the Commander, HQ AFRES/RS, Robins Air Force Base, GA 31098.
</p><p>Requests must contain full name and current mailing address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander, HQ AFRES/RS, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from military and civilian personnel records, and managers and supervisors of individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRES C" toc="yes">
<systemNumber>F036 AFRES C</systemNumber>
<subsection type="systemName">Air Reserve Technician (ART) Officer Selection Folders.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Reserve/DPC Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civilian employees who apply and are eligible for promotion to ART officer positions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Qualification statement, training and testing record, appraisal and ranking records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate and rank individuals for merit promotion to ART officer level positions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Personnel, Headquarters Air Force Reserve.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Personnel, Headquarters Air Force Reserve.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Personnel, Headquarters Air Force Reserve.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from official personnel folders, supervisory appraisals, tests, evaluations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRES D" toc="yes">
<systemNumber>F036 AFRES D</systemNumber>
<subsection type="systemName">Reserve Medical Service Corps Officer Appointments.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Reserve (AFRES), Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve medical service officer applicants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Status and actions taken during the processing of applications for appointment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 591, Reserve components: Qualifications; 2104, Advanced Training; eligibility for; 2107 Financial Assistance Program for Specially Selected Members; 8067, Designation: Officers to perform certain professional functions; and 9411, Establishment: Purpose.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides a ready reference and status of all applications and the actions accomplished during the processing of each.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files/folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by commanders of medical centers and hospitals and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Command Surgeon, HQ AFRES, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Command Surgeon, HQ AFRES, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Command Surgeon, HQ AFRES, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFRES E" toc="yes">
<systemNumber>F036 AFRES E</systemNumber>
<subsection type="systemName">Undergraduate Pilot and Navigator Training.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Reserve (AFRES), Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel selected for Officer Training School, undergraduate pilot training, initial navigator training.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data contained in standard AF military personnel file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide class number, reporting date, class starting date, graduation date and unit of assignment upon completion of training.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff Personnel, HQ AFRES, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff Personnel, HQ AFRES, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff Personnel, HQ AFRES, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are  published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AFSPC A" toc="yes">
<systemNumber>F036 AFSPC A</systemNumber>
<subsection type="systemName">Space Command Operations Training.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Operations flights at all units within Air Force Space Command and training flights at all operations support squadrons within 20th Air Force. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Space Command military personnel currently assigned to operational duties with space, space lift, warning and surveillance systems equipment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records related to qualifications, training/evaluation accomplishment, staff/crew alphanumeric identifier, type training/evaluation, scores, proficiency rating, name, grade, Social Security Number (SSN), unit assigned, and dates of training or evaluation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Space Command Instruction 36-2202; Operations Training and Standardization and Evaluation Programs and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To develop a record source of operations personnel qualifications, capabilities and historical data for analysis by unit and operations support squadrons to determine individual overall job qualifications. The files will provide a source of data to help ensure weapon system currency and adequacy of future training requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `DoD Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by individuals responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Manual files are forwarded to gaining unit upon Permanent Change of Station to another Space Command unit. If individual then separates or transfers to another USAF major command, the file is returned to the individual. Computer records are deleted from the data base upon individual’s departure from unit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Operations and Operations Training, Testing Exercise and Evaluation Division Chief at Headquarters Air Force Space Command. HQ AFSPC/A3, 150 Vandenberg Street, Suite 1500, Peterson AFB, CO 80914-4184.
</p><p>Operations Officers (Second in Command) at Air Force Space Command units that perform the space control, space lift, missile warning (space or ground-based), space surveillance mission. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Director of Operations and Operations Training, Testing Standardization and Evaluation, and Configuration Control Division at Headquarters Air Force Space Command. HQ AFSPC/A3, 150 Vandenberg Street, Suite 1500, Peterson AFB, CO 80914-4184.
</p><p>Operations Officers (Second in Command) at Air Force Space Command units that perform the space control, space lift, missile warning (space or ground-based), space surveillance mission. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Requests should include full name, Social Security Number (SSN), grade and approximate dates individual was assigned to Air Force Space Command to perform the space control, space lift, missile warning (space or ground-based) or space surveillance mission (after 1 Sep 1983).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written requests to the Director of Operations and Operations Training, Testing Standardization and Evaluation, and Configuration Control Division at Headquarters Air Force Space Command. HQ AFSPC/A3, 150 Vandenberg Street, Suite 1500, Peterson AFB, CO 80914-4184.
</p><p>Operations Officers (Second in Command) at Air Force Space Command units that perform the space control, space lift, missile warning (space or ground-based), space surveillance mission. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Requests should include full name, Social Security Number (SSN), grade and approximate dates individual was assigned to Air Force Space Command to perform the space control, space lift, missile warning (space or ground-based) or space surveillance mission (after 1 Sep 1983).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; Privacy Act Program; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual, instructors, or the standardization evaluators.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AMC A" toc="yes">
<systemNumber>F036 AMC A</systemNumber>

<subsection type="systemName">Training Instructors (Academic Instructor Improvement/Evaluation) (June 11, 1997; 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The 1550th Technical Training Squadron, Kirtland Air Force Base, NM no longer exits. Training now falls under the Air Education Training Command (AETC); all records have been transferred or deleted in accordance with the existing National Archives and Records Administration retention schedule.
</p></xhtmlContent></subsection></section>
<section id="F036 AMC B" toc="yes">
<systemNumber>F036 AMC B</systemNumber>

<subsection type="systemName">Training Progress (Permanent Student Record) (June 11, 1997; 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: AMC no longer provides Noncommissioned Officer (NCO) Academy training. The NCO Academy Training now falls under the Air Education Training Command (AETC); all records have been transferred or deleted in accordance with the existing National Archives and Records Administration retention schedule.
</p></xhtmlContent></subsection></section>
<section id="F036 AMC C" toc="yes">
<systemNumber>F036 AMC C</systemNumber>
<subsection type="systemName">Training Systems Research and Development Materials (June 11, 1997; 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The 1550th Combat Crew Training Wing, Kirtland Air Force Base, NM, no longer exists. Training now falls under the Air Education Training Command (AETC); all records have been transferred or deleted in accordance with the existing National Archives and Records Administration retention schedule.
</p></xhtmlContent></subsection></section>
<section id="F036 AMC D" toc="yes">
<systemNumber>F036 AMC D</systemNumber>
<subsection type="systemName">Air Crew Instruction Records (June 11, 1997; 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The 1550th Combat Crew Training Wing, Kirtland Air Force Base, NM, no longer exists. Training now falls under the Air Education Training Command (AETC); all records have been transferred or deleted in accordance with the existing National Archives and Records Administration retention schedule.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC A" toc="yes">
<systemNumber>F036 ARPC A</systemNumber>
<subsection type="systemName">Administrative Discharge for Cause on Reserve Personnel.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000 (for non-unit assigned personnel), and Headquarters Air Force Reserve, Robins Air Force Base, GA 31098-5000 (for unit assigned personnel).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Board proceedings, board waiver, recommendations, and other records which result in discharge.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1162, Reserves:  discharge; 1163, Reserve components; members; limitations on separation as implemented by Air Force Regulations 35-41, Vol III, Separation Procedures for USAFR Members; 35-24, Disposition of Conscientious Objectors; Headquarters Air Reserve Personnel Center Regulation 45-19, Discharge for Inability to Locate, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To effect the administrative separation of officer members of the United States Air Force Reserve (USAFR) from their appointment as Reserve officers and to effect the administrative separation of enlisted members of the USAFR from their enlistment as Reserve members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for 1 year after annual cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  HQ AFRES forwards copies of actions resulting in discharge to the HQ ARPC for inclusion in the individual’s Master Personnel Record Group.  Individual’s military personnel record is then forwarded to the National Personnel Record Center, 9700 Page Boulevard, St Louis, MO 63132-2001 for permanent storage.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver CO 80280-5000, and Vice Commander, Robins Air Force Base, GA 31098-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000 (non-unit assigned personnel), or the Chief, Personnel Actions Division, Robins Air Force Base, GA 31908-5000 (unit assigned personnel).
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000 (non-unit assigned personnel), or the Chief, Personnel Actions Division, Robins Air Force Base, GA 31908-5000 (unit assigned personnel).  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO between 8:00 a.m. and 3:00 p.m., or at HQ AFRES/DPAA, Robins Air Force Base, GA between 8:00 a.m. and 4:45 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions, police and investigating officers and from witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC B" toc="yes">
<systemNumber>F036 ARPC B</systemNumber>
<subsection type="systemName">Informational Personnel Management Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000; Headquarters United States Air Force, Office of Air  Force Reserve, Washington, DC 20330-5000; United States Air Force Academy, CO 80440-5000; major commands, and major subordinate commands.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve and Air National Guard personnel.  Civilian/active military applicants to the Air Force Reserve.  Retired and former Air Force military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Officer and airman assignment files which includes correspondence; memos; completed forms; messages; vacancy authorization data for assignment approvals/disapprovals; waivers; manning assistance; discharges; screening data; orders; evaluation reports; documents changing training category; personnel data; photographs; chaplain ecclesiastical endorsement; record of security clearance; miscellaneous correspondence to and from individual; documents pertaining to individual that are not authorized for inclusion in other military personnel record systems; case file of Reserve personnel placed on active duty containing copies of special and Reserve orders; correspondence; documents complete with information used for travel overseas; assignment instructions; list of actions taken by technician; board actions on involuntary airmen; certified receipts acknowledgment of receipt of special orders card.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 262, Purpose; 274, Retired Reserve; 275, Personnel records; 672, Reserve components generally; 673, Ready Reserve; 2001, Reserve components; 8013, Secretary of the Air Force:  powers and duties; delegation by; 8067, Designation:  officers to perform certain professional functions, as implemented by Air Force Regulations 35-41, Vol I, Assignments Within the Reserve Components; AFR 35-41, Vol II, Reserve Personnel Policies and Procedures - Reserve Training; AFR 35-44, Military Personnel Records System, and E.O.s 9397 (SSN) and 11366.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to determine eligibility/suitability for assignment/reassignment with the Air Force Reserve; determine eligibility for retired related action, to make determinations on discharges or mobilization, deferments, fulfillment of statutory requirements, voluntary and involuntary order to extended active duty (EAD) and temporary release, status of active duty tour, position occupied; training reports.  These include but are not limited to members participating in the Chaplain, Judge Advocate, Surgeon General Program.  Records maintained as a historical file.  Answers to correspondence/telephone inquiries; updating and/or changing information in computer and/or individual Reservist record.  Used as a reference file to answer inquiries from Reservist being called to active duty, to send gaining active units additional copies as requested, used as substantiating documents to show action was taken in accordance to prescribing directives.  Information on personnel in the Chaplain, Judge Advocate, Surgeon General and other officer management programs is used by personnel responsible for program in order to assist Reservists in their careers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders/card files/note books/binders and in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.   Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain in office files until inactivation, reassignment or separation, no longer needed for reference or one year after annual cutoff.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO  80208-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000, or to agency officials at location of assignment.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000, or to agencies officials at location of assignment. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or  may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information supplied by individual as relates to but not limited to requesting assignment, application for retirement, military orders, personnel data, master personnel record, correspondence, statement of military service from other military components; annual survey and Advance Personnel Data System, correspondence from serving Consolidated Base Personnel Office/Consolidated Reserve Personnel Office and major command units.  Instructions from Air Force Military Personnel Center, Randolph Air Force Base,  TX 78150-6001, instructions and board actions from Air Force Reserve, Robins Air Force Base, GA 31098-6001, Air Force Training Corps/SDAA, Maxwell Air Force Base, AL 36112-6678, the National Guard Bureau, Washington DC 20331-6008, major air commands, and from HQ USAF/JAEC, Washington DC 20314-5000.  Information from source documents prepared on behalf of the Air Force Advance Personnel Data System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC C" toc="yes">
<systemNumber>F036 ARPC C</systemNumber>
<subsection type="systemName">Correction of Military Records of Officers and Airmen.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel and Air National Guard personnel.  </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case files containing letters from individual Reservist requesting correction of military record, related documents and replies to Reservist.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 275, Personnel records, as implemented by Air Force Regulation 31-3, Air Force Board for Correction of Military Records, Headquarters Air Reserve Personnel Center Regulation 45-4, Correction of Military Records, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by office managers and section supervisors and technicians to process correction of Reserve records when requested.  Base files are sent to Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001 for final action.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this  system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed after 3 years by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From subject of the record and military personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC D" toc="yes">
<systemNumber>F036 ARPC D</systemNumber>
<subsection type="systemName">Data Change/Suspense Notification.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve Personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence and forms used to record discrepancies or changes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 275, Personnel records, as implemented by Air Force Regulation 35-41, Vol I, Assignments Within the Reserve Components; Headquarters Air Reserve Center Regulation 45-7, Annual Surveys of Non-EAD Reservists, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To resolve discrepancies detected during annual records review.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in the performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets and are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for 1 year after annual cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80208-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written request should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit   the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO between en 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license .
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from source documents prepared on behalf of the Air Force Advanced Personnel Data System or supplied by Reservist.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC E" toc="yes">
<systemNumber>F036 ARPC E</systemNumber>
<subsection type="systemName">Flying Status Actions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence and related documents pertaining to request for suspension, non-rated officer utilization, aeronautical rating data documents that pertain to aeronautical ratings or suspensions and request for update of the uniform officer record and applications for other flying status/actions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C 275, Personnel records as implemented by Air Force Regulation (AFR) 60-13, Aviation Service, Aeronautical Ratings and Badges; AFR 60-1, Flight Management, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record each member’s flying pay entitlement status and to monitor continuing entitlement in accordance with existing directions; to record each individual’s flying activities, both hours and specific events, and provide indications of successful attainment of standards or deficiencies; to determine each rated member’s eligibility to perform operational flying in accordance with existing USAF directives, and to provide each applicable individual and manager with all aviation career profile information needed to monitor flying career development, professional qualifications and training deficiencies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD  as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from source documents prepared on behalf of the Air Force Advanced Personnel Data System or supplied by Reservist.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC F" toc="yes">
<systemNumber>F036 ARPC F</systemNumber>
<subsection type="systemName">Officer Promotions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000; Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty officer personnel.  Air Force Reserve and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Proceedings, findings and related documents such as rosters, board membership and board support and orders announcing promotion.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8362, Commissioned officers:  selection boards; 8366, Commissioned officers:  promotion to captain, major, or lieutenant colonel; 8367, Commissioned officers:  promotion to captain, major, or lieutenant colonel; selection board procedures; 8371, Commissioned officers:  Air Force Reserve; promotion to colonel as implemented by Air Force Regulation 36-11, Reserve of the Air Force Officer Promotions, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by promotion division personnel in preparation for promotion boards and by the actual promotion board when convened.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in note books/binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.   Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for 2 years after annual cutoff, then retired to Washington National Records Center, Washington DC  20409, for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From military personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC G" toc="yes">
<systemNumber>F036 ARPC G</systemNumber>
<subsection type="systemName">Requests for Discharge from the Air Force Reserve.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000 (non-unit assigned personnel). Headquarters, Air Force Reserve (HQ AFRES), Robins Air Force Base, GA 31098-6001 (unit assigned Personnel).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications and other documents relating to discharge or separation by reason of dependency or hardship or for the convenience of the government.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 275, Personnel records, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To effect the administrative separation of officer and enlisted members of the United States Air Force Reserve who requests discharge or separation by reason of dependency or  hardship or for the convenience of the government from their appointment as Reserve members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  HQ AFRES forwards copies of actions resulting in discharge to the HQ ARPC for inclusion in the individual’s Master Personnel Record Group.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, and Vice Commander, HQ AFRES, Robins Air Force Base, GA 31098-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000 (non-unit assigned personnel) or the Chief, Personnel Actions Division, Robins Air Force Base, GA 31098-6001 (unit assigned personnel).
</p><p>Written request for information should contain full name of individual, Social Security Number, current address, and the case (control) number shown on correspondence received from HQ ARPC or HQ AFRES (if applicable).  For personal visits, the individual should provide current Reserve identification card and/or drivers license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Records manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000 (non-unit personnel) or to HQ AFRES/DPAA, Robins  Air Force Base, GA 31098-6001 (unit assigned personnel).
</p><p>Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, between 8:00 a.m. and 3:00 p.m. on normal workdays, or at HQ AFRES/DPAA, Building 210, Robins Air Force Base, GA 31098-6001, from 8:00 a.m. to 4:45 p.m. on normal workdays.
</p><p>Individuals desiring to see their records should provide a current Reserve identification card and/or drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from source documents prepared on behalf of the Personnel Data System or supplied by Reservist.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC H" toc="yes">
<systemNumber>F036 ARPC H</systemNumber>
<subsection type="systemName">Applications for Identification (ID) Cards.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for ID cards and discharge orders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>18 U.S.C. 499, Military, naval, or official pass; 506, Seals of departments or agencies; and 701, Official badges, identification cards, other insignia, as implemented by Air Force Regulation 30-20, Issue and Control of Identification (ID) Cards, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used as a suspense file pending receipt of ID card or correspondence from Reservist advising of prior disposition of identification card.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when notified that credential has been returned to issuing activity by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is extracted from master personnel record when individual is discharged from the Air Force Reserve.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC I" toc="yes">
<systemNumber>F036 ARPC I</systemNumber>
<subsection type="systemName">Point Credit Accounting Record System (PCARS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, and Headquarters Air Force Military Personnel Center (HQ AFMPC), Randolph Air Force Base, TX 78150-6001.  Air National Guard and Air Force Reserve activities.  Official mailing addresses are published as an appendix to the Air Force’s  compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve and National Guard Personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence, orders, forms, and reports which include identifying personnel data including name, Social Security Number, address, grade, and retirement/retention date; record of retirement points and service earned prior to and record of points earned, by type duty, for the current retirement year.  Reports include automated listings, processed transactions, rejected transactions, accession transactions, point summary lists, statistical reports, individual point summary reports, and input lists for participation verification.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1331, Age and service requirements; 1332, Computation of years of service in determining entitlement to retired pay; 1333, Computation of years of service in computing retired pay; 1334, Time not creditable toward years of service; 1335, Inactive status list; 1336, Service credited for retired pay benefits not excluded for other benefits; 1337, Limitation on active duty, as implemented by Air Force Manual 30-130, Vol I, Base Level Military Personnel System; Air Force Regulations 35-41, Vol II, Reserve Training; 35-7, Service Retirements; and 35-3, Service Dates and Dates of Rank, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to maintain accurate listings of transactions processed to active Reserve force member’s point credit account; to reconcile strength of the Air National Guard and Air Force Reserve members between the various mechanized accounting systems; to identify new members of the Air Force Reserve and Air National Guard; to certify accuracy and completeness of transactions manually submitted to the point record as required by Air Force audit requirements; to advise member and Reserve managers of the member’s participation in Reserve affairs; for promotion evaluation considerations, and for determination of retirement eligibility .
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing  the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.  Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents not required for inclusion in military personnel record system are retained in office files until superseded, obsolete, no longer needed for reference, or after 16 months, whichever is sooner, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from master personnel record and authorized point credit documents obtained from automated system interfaces.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC J" toc="yes">
<systemNumber>F036 ARPC J</systemNumber>
<subsection type="systemName">Air Force Reserve Application.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty personnel, civilian employees and  former employees, Air Force Reserve and Air National Guard personnel, dependents of military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of application for appointment as reserve of the Air Force and comparable forms, correspondence, and related papers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 275 Personnel Records; 672 Reserve Components General; 8358 Commissioned Officers original appointment; service credit, 8359 Commissioned Officers original appointment, determination of grade, as implemented by Air Force Regulation 36-15, Appointment in Commissioned Grades and Designation and Assignment in Professional Categories - Reserve of the Air Force and USAF (Temporary), and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine if individual qualifies for appointment or commissioning in the Reserve of the Air Force on voluntary entry on Extended Active Duty (EAD) and justification, if any, for an Air Force Specialty Code (AFSC).  Medical applications are forwarded for approval to AFMPC/SG, Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files and file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number, by name, or case control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy one year after approval or one year after individual declines appointment.  Applications for entrance on active duty are destroyed after one year or when superseded, obsolete and no longer needed for reference or inactivation whichever is sooner.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about  themselves is contained in this system this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from individual applying for appointment in the reserve, applications for extended active duty, and statement of military who served in the Navy or Marine Corps.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
	</p></xhtmlContent></subsection></section>
	<section id="F036 ARPC K" toc="yes">
<systemNumber>F036 ARPC K</systemNumber>
<subsection type="systemName">Inactive Duty Training, Extension Course Institute (ECI) Training.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Reserve Personnel Center (ARPC), Denver CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve and National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Authorization for inactive training, authorization for individual inactive duty training (for nonpay status only; for pay status authorization). Certificate of completion issued on completion of volume of a course. Point credit source document maintained on active Air Force Reserve member.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1331, Age and service requirements; 1332, Computation of years of service in determining entitlement to retired pay; and 1333, Computation of years of service in computing retired pay as implemented by Air Force Regulation 35-41, Vol II, Reserve Training; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record completion of each volume of a correspondence course by a Reservist and show training performed for either paid or nonpaid status. Record is used by military personnel clerks to  audit a Reservist point credit account and as a cross check to ensure accuracy of the Reservist’s yearly point credit account as it pertains to his pay account.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Inactive duty training documents (originals) are destroyed after 5 years. ECI certificates (duplicates) issued on completion of a course are filed in the field personnel record until it is outdated, then it is destroyed by tearing into pieces, macerating, shredding, pulping, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, ARPC, Denver CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Records Manager, ARPC/DAD, Denver CO 80280-5000.
</p><p>Written requests for information should contain full name, Social Security Number, current mailing address and, if known, the case (control) number on correspondence received from ARPC. Records may be reviewed in the Records Review Room, ARPC, Denver CO 80280-5000 between 8 a.m. and 3 p.m. on normal workdays. Visitors wishing to see their records should provide a current Reserve identification card and/or drivers license and some verbal information that could verify the person’s identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Records Manager, ARPC/DAD, Denver CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from individual Reservist, Air National Guard and Air Force Reserve unit.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC L" toc="yes">
<systemNumber>F036 ARPC L</systemNumber>
<subsection type="systemName">Professional Military Education (PME).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records concerning school PME quotas, school selection boards results selecting a Reservist to attend a PME course.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 262, Purpose, as implemented by Air Force Regulation  50-5, USAF Formal Schools (Policies, Responsibilities, General Procedures, and Course Announcements), Air Force Regulations 35-41, Vol II, Reserve Personnel Policies and Procedures - Reserve Training; and 53-8, USAF Officer Professional Military Education System.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to monitor, manage and comply with the requirements to fulfill the quotas allocated to Reservist by the office of primary responsibility at HQ ARPC.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders/note books/binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.   Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from master personnel record and individual’s application.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 ARPC M" toc="yes">
<systemNumber>F036 ARPC M</systemNumber>
<subsection type="systemName">Air Reserve Personnel Center (ARPC) Case Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Reserve Personnel Center (ARPC), 6760 East Irvington Place, Denver, CO 80280-6900.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air National Guard, Air Force Reserve, retired active duty Air Force and retired Air Force Reserve members and dependents, internal employees, and members of the general public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), address, case issue number, and/or account registration number, customer service account and case files including requests submitted by the applicant; intra-agency and interagency correspondence concerning cases; correspondence from and to the applicant; additional supporting documentation that the applicant submits; and military personnel data system extracts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 803, Department of the Air Force; 10 U.S.C. 10204, Personnel Records; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Documents are collected and maintained to assist members in requesting and obtaining various personnel and other forms of official ARPC support, tracking personnel transactions, to provide a record of those requests, and used as a management tool.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
</p><p>The "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of the systems of records notices apply to this system.
</p><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), case issue number, and/or account registration number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are protected by standard Air Force access authentication procedures and by network system security software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition is pending until National Archives and Record Administration approves proposed disposition schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Personnel Data Systems, HQ ARPC/DPD, 6760 East Irvington Place, Denver, CO 80280-6900.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Air Reserve Personnel Center, Freedom of Information Act (FOIA) Manager, HQ ARPC/SCX, 6760 East Irvington Place, Denver, CO 80280-6500.
</p><p>The request should contain the full name of the individual, military grade, Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should submit written requests to Air Reserve Personnel Center, Freedom of Information Act (FOIA) Manager, HQ ARPC/SCX, 6760 East Irvington Place, Denver, CO 80280-6500.
</p><p>The request should contain the full name of the individual, military grade, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Air National Guard, Air Force Reserve, and Air Force retirees who request personnel services or assistance; Air Force Personnel Center, the Defense Finance and Accounting Service; the National Personnel Records Center; other activities of the Department of Defense; and correspondence from other cognizant persons or parties.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 HAF A" toc="yes">
<systemNumber>F036 HAF A</systemNumber>
<subsection type="systemName">Air Force Outreach Request System (February 19, 2009, 74 FR 7401).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Air Force Outreach Request System does not retrieve records by personally identifiable information (PII).
</p></xhtmlContent></subsection></section>
<section id="F036 SAFFA A" toc="yes">
<systemNumber>F036 SAFFA A</systemNumber>
<subsection type="systemName">Civilian Personnel Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Civilian Personnel, Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former civilians, consultants, and Summer Hires employed in the Office of the Secretary of the Air Force only.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employment applications and records; award recommendations; position descriptions, training; Process sheets.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide information and services to employees and offices within the Office of the Secretary of the Air Force
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, note books/binders and card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Access controlled by Assistant Manager and to Restricted authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from Air Force Civilian Personnel Offices and from financial institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 SAFCB A" toc="yes">
<systemNumber>F036 SAFCB A</systemNumber>
<subsection type="systemName">Air Force Correction Board Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Air Force, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002 and the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20409-8001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All members or former members of the Air Force; Army Air Forces, Air Corps, United States Army; Air Service, United States Navy; and Aviation Section, Signal Corps, United States Army, who have applied to the Air Force Board for the Correction of Military Records (AFBCMR), Physical Disability Board of Review (PDBR), Secretary of the Air Force Personnel Council (SAFPC), or Air Force Civilians applying to the Air Force Civilian Appellate Review Office (AFCARO).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), case number, applications for correction of military records, applications to the PDBR, Secretary of the Air Force Personnel Council (SAFPC) or civilian complaints processed by the Department of the Air Force AFCARO with supporting evidence, staff advisory opinions and final determinations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 1554a, DoD Disability Review Board and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review applications for correction of military records to determine the existence of an error or injustice, to review disability ratings for medical separations and, when appropriate, make recommendations to the Secretary of the Air Force and other Service Secretaries. Additionally, to review and make determinations of cases boarded by the SAFPC and complaints processed by AFCARO.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and Case Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper and electronic records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Electronic records are additionally password protected. A record of access by identity is recorded and retrievable.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Case files are maintained for 75 years then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Executive Secretary, Air Force Review Boards Agency, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual seeking to determine whether this system of records contains information on themselves should address inquiries to the Executive Secretary, Air Force Board for the Correction of Military Records, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p><p>Request must provide applicant’s full name, Social Security Number (SSN), and docket number (if known/applicable).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Executive Secretary, Air Force Review Boards Agency, Headquarters, United States Air Force, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p><p>Request must provide applicant’s full name, Social Security Number (SSN), and docket number (if known/applicable).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from applicants, forms, Air Force offices and/or other Government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 SAFLL A" toc="yes">
<systemNumber>SAFLL A</systemNumber>
<subsection type="systemName">Presidential Letter of Appreciation Request System (PLARS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Secretary of the Air Force, Legislative Liaison, Congressional Inquiries, 1160 Air Force Pentagon, Washington, DC 20330-1160.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force military personnel, Air Force Reserve and Air National Guard personnel; and Air Force civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>First and last name and middle initial; title (Mr., Mrs., or Ms.); mailing address; service (Regular, Guard, Reserve, or civilian); rank; years of service; last four digits of the retiree’s Social Security Number; name of requesting Military Personnel Flight (MPF) or Commander; point-of-contact name and mailing address; date of retirement; date of retirement ceremony.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoD Instruction 1348.34, Presidential Recognition on Retirement from Military Service; and Air Force Instruction 36-3203, Service Retirements.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process requests for Presidential Letters of Appreciation for appropriate retirees and to submit retiree information in support of the requests, to generate White House memoranda, and to generate reports on the number of submitted, processed, on-hold, rejected, and archived requests during a given period.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the White House to obtain Presidential letters of appreciation for retirees.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers, and on computer output and storage products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy after two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>System administrator, Secretary of the Air Force, Legislative Liaison, Congressional Inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals inquiring about information on themselves contained in the system should submit written inquiries to the Secretary of the Air Force, Legislative Liaison, Congressional Inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information on themselves contained in the system should submit written inquiries to the Secretary of the Air Force, Legislative Liaison, Congressional Inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from requesting office, reports and forms.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 SAFPC A" toc="yes">
<systemNumber>F036 SAFPC A</systemNumber>
<subsection type="systemName">Air Force Discharge Review Board Retain Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Air Force Personnel who submit applications for review of discharge/separation/dismissal.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of correspondence between applicant and Discharge Review Board; duplicates of summary of board proceedings and summary of applicant’s military record; and miscellaneous control records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1553, Review of discharge or dismissal.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Air Force Discharge Review Board as a temporary reference file.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (no records will be destroyed until authorized by the National Archives and Records Administration).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p><p>Written requests should contain the full name; service number and Social Security Number of the requester.  Visitors must have some form of identification such as driver’s license, in addition to the above information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s military personnel record.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 SAFPC B" toc="yes">
<systemNumber>F036 SAFPC B</systemNumber>
<subsection type="systemName">Air Force Discharge Review Board Original Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Air Force Personnel who submit applications for review of discharge/separation/dismissal.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Original copy of summary of board proceedings, individual’s application form, order appointing Discharge Review Board members, summary of applicant’s military personnel record, correspondence between applicant and Discharge Review Board and magnetic recording of hearing (if required).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1553, Review of discharge or dismissal.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Documents are created and placed in the applicant’s military personnel file as a permanent record of the Board’s action in the performance of its statutory function. Files are used by the Air Force Personnel Center to create new discharge documents if required and to notify the applicant of the outcome of his or her case.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and recording.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service  Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently at the National Personnel Records Center (Military Personnel Records), 9700 Page Boulevard, St. Louis, MO 63132.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p><p>Written requests should contain the full name; service number and Social Security Number of the requester.  Visitors must have some form of identification such as driver’s license, in addition to the above information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s military personnel record.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 SAFPC C" toc="yes">
<systemNumber>F036 SAFPC C</systemNumber>
<subsection type="systemName">Air Force Discharge Review Board Voting Cards.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Air Force Personnel who submit applications for review of discharge/separation/dismissal.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Voting cards.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1553, Review of Discharge or Dismissal.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Air Force Discharge Review Board to record votes of board members on individual cases.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and, by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (no records will be destroyed until authorized by the National Archives and Records Administration)
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p><p>Written requests should contain the full name; service number and Social Security Number of the requester.  Visitors must have some form of identification such as driver’s license, in addition to the above information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD  20762-7002.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s military personnel record.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 SAFPC D" toc="yes">
<systemNumber>F036 SAFPC D</systemNumber>
<subsection type="systemName">Air Force Discharge Review Board Case Control/Locator Cards.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Personnel Center, Randolph Air Force Base, TX 78150.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Air Force personnel who submit applications for review of discharge/separation/dismissal.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case control/locator cards.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1553, Review of discharge or dismissal.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by personnel at the Air Force Personnel Center who are responsible for servicing the Air Force Discharge Review Board to keep track of cases and to record the daily activity relating to each case.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (no records will be destroyed until authorized by the National Archives and Records Administration).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Secretary of the Air Force Personnel Council, 1535 Command Drive, Andrews Air Force Base, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Air Force Personnel Center, SAF/MIBR, 550 C Street, Suite 40, Randolph Air Force Base, TX 78150-4742.
</p><p>Written inquiries should contain individual’s full name and Military Service Number or Social Security Number.  Visitor must supply their full name and Military Service Number or Social Security Number and provide some form of identification such as driver’s license or credit card.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Air Force Personnel Center, SAF/MIBR, 550 C Street, Suite 40, Randolph Air Force Base, TX 78150-4742.
</p><p>Written inquiries should contain individual’s full name and Military Service Number or Social Security Number.  Visitor must supply their full name and Military Service Number or Social Security Number and provide some form of identification such as driver’s license or credit card.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s application form and military personnel record.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 USAFA A" toc="yes">
<systemNumber>F036 USAFA A</systemNumber>
<subsection type="systemName">Cadet Personnel Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Academy (USAF Academy), CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The Air Force Academy cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Cadet Personnel Record (CPR) consisting of temporary and permanent forms and documents including the CPR-1 which contains Oath of Allegiance; Cadet Acceptance Record; Statement of Consent; separation referral; appointment orders; disciplinary/punishment order; Commandant’s Disciplinary Boards; disenrollment correspondence for reentry cadets; Declaration of Religious Denomination; Record of Emergency Data; Statement of Personal History; Certificates of Completion/Training; Serviceman’s Life Insurance Election; citation/orders for decorations/awards; Language Proficiency Test; Statement of Travel; Ethnic/Race Identification; Disclosure of Cadet/Cadet Candidate Information; Cadet Outgoing Clearance; Separation Referral Checklist; Data for Parachutist Rating; Certificate of Release or Discharge; Application for ID Card; Line of Duty Determination; Individual Jump Records; USAF Drug Abuse Training Certificate; Squadron Change Order; Active Duty Service Commitment Acknowledgment Letter; Faculty Board Elimination from Flying Status; 10 U.S.C. Letter, World Service Life Insurance Election; small arms marksmanship training, and the CPR-2 which contains the Cadet Performance Report; Basic Cadet Evaluation Report; Cadet Conduct Summary; Cadet Interview/Evaluation; Cadet Personal Information; Evaluation of Cadet; Cadet Rating Form; Academic Probation Notification; Cadet Personal Data Summary Sheet; Individual Military Rating Summary; Conduct/Aptitude Probation Letters; Commandant’s Disciplinary Boards (copies); Academy Board/Academic Review Committee actions (copies); Minutes of Eligibility Committee actions; Military Review Committee/Athletic Review Committee action; Upperclass Performance Summary; Professional Military Training Summary; Liaison Officer Candidate Devaluation; Evidence and statements gathered by the Honor Committee and a summary of the Honor Board proceedings; Summer Training Evaluation and Completion Record; current summer assignments and training preferences. Board Case File consists of proceedings, inquiries, and investigations; Counseling Record; Motor vehicle information, such as amount of loan, monthly payments, current financial data, insurance coverage, and record of accidents/citations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9331, Establishment; Superintendent; faculty;
</p><p>10 U.S.C. 9349, Cadets: Organization; service; instruction, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to evaluate and document cadet activity at the United States Air Force Academy.
</p><p>Case files are used by Cadet Honor representatives to investigate possible violations of the Honor Code and as evidence at cadet Honor Hearings. The case summaries are used for statistical record keeping and training in each squadron of Honor Committee activities.
</p><p>Used to maintain a record of summer training accomplishments and assign cadets to summer training program to insure each cadet meets this graduation requirement.
</p><p>Case files are used in board (disenrollment) actions initiated against cadets; by USAF Academy Superintendent in making a decision to refer cadets to board of officers, and by the Office of the Secretary of the Air Force in making final decisions on disenrollment action.
</p><p>Counseling record is used by counselors to maintain record of confidential transactions during counselling sessions. Used to record pertinent information about a cadet’s motor vehicle and a summary of past driving record.
</p><p>Provides authorities with immediate information concerning a cadet’s motor vehicle for counseling and determining the cadet’s financial ability to incur and repay a debt.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper files, in computers and on computer output products, cards and microform.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent records are transferred to the Master Cadet Personnel Record which is retained permanently at the USAF Academy or placed in the officer’s record. Any personal documents are returned to the individual. Temporary records are destroyed 90 days after graduation or disenrollment. Investigation files  are destroyed after 1 year on first class cadets and after 6 months on second, third and fourth class cadets. Case files of Honor Hearings are destroyed after 5 years on guilty cases and after 1 year on not guilty and discretion cases. Summer training records are destroyed after 6 years on graduated cadets and after 4 years on disenrolled cadets. Case files on disenrolled cadets are transferred to the Master Cadet Personnel Record which is retained permanently at the USAF Academy. Case files on retained cadets are destroyed 3 months after cadet graduates. Counseling record is destroyed one year after graduation. Motor vehicle information is destroyed when superseded, no longer needed, or upon graduation, whichever is sooner. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commandant of Cadets, Deputy Chief of Staff/Personnel, and Dean of Faculty, United States Air Force Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit  the Commandant of Cadets, Deputy Chief of Staff/Personnel, and Dean of Faculty, United States Air Force Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Commandant of Cadets, Deputy Chief of Staff/Personnel, and Dean of Faculty, United States Air Force Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, counselors, educational institutions, academy authorities, cadets, automated system interfaces, source documents (such as reports), and from instructors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Portions of this system may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="USAFA B" toc="yes">
<systemNumber>F036 USAFA B</systemNumber>
<subsection type="systemName">Master Cadet Personnel Record (Active/Historical).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Academy, Dean of the Faculty Examinations and Records, HQ USAFA/DFRR, 2354 Fairchild Drive, Suite 6D106, United States Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former United States Air Force (USAF) Academy  cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Active: Records used in the candidate selection process for the USAF Academy include high school records and college transcripts, College Entrance Examinations Board test scores; admission test scores; personnel data records; personal data to include address; telephone number; Social Security Number; population or ethnic group selections; height; weight; citizenship; statements of reasons for attending the Academy and preparatory school and college records, if applicable;  invitation to travel letter; transfer/validation credit information; computer generated products containing academic grade information; parental addresses by state roster and verification of independent studies; computer listings of minority students by population or ethnic group; listings of international cadets; special order assigning cadets to the Cadet Wing; Cadet wing, squadron, and class alpha rosters, and matriculation rosters.
</p><p>(2) Historical: Selected special orders (appointment, assignment, awards, separation, etc.); letters and records of resignation/separation actions, (if applicable); College Entrance Examination Board test scores; personnel data records, and biographical data; computer generated products reflecting academic grade information; grade and quality point averages; course grade distributions; overall military and academic orders of merit; graduation data; majors awarded; types of degrees conferred; and academic and military honors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9331, Establishment; superintendent; faculty, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) Active: These records form the nucleus of the Master Cadet Personnel Record for candidates selected to attend the Academy. These records are used to record the academic, athletic and military training histories of cadets who attend the Academy. They provide a means of checking the performance of each cadet, recording all grades for completed courses, computing grade point averages, identifying deficiencies, and insuring all requirements for graduation are met. Grade information is used by cadets,  Academy instructors, counselors, and advisors in selecting majors, determining academic requirements for specific majors, and scheduling courses. Computer listings are also used by faculty and staff members to readily identify cadets by squadron, class, and population or ethnic group. Academic Review Committees and the Academy Board use these records to evaluate cadet performance and to determine eligibility for continuance at the Academy.
</p><p>(2) Historical: These records form a complete history of each cadet who attended the Academy. They record academic, athletic, and military performance of each cadet and to coordinate statistics relating to cadet strength and attrition. Files are reviewed by organizations within the Department of Defense to determine qualifications for assignments; by Air Force Reserve Officer Training Corps (AFROTC), recruiting and medical services units to determine qualifications and eligibility for training programs and for military service, and by the Air Force Personnel Center (AFPC) to confirm or recreate a military service record.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Files are disclosed to the Federal Bureau of Investigation for conducting background investigations for security clearances, and to the Department of Veterans Affairs for determining eligibility for benefits.
</p><p>Academic and personnel information is released to nominating officials, and to the Western Athletic Conference (WAC) officials on cadets participating in WAC-sponsored intercollegiate athletics.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers, on computer output products, and on microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system, by person(s) responsible for servicing the record system in performance of their official duties, who are properly screened and cleared for need-to-know. Records are stored in locked file containers, cabinets, vaults or rooms, and in computerized data storage devices controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Temporary documents are destroyed 90 days after disenrollment or graduation. Permanent documents are microfilmed one year after  graduation. The microfilm is retained permanently in the office of the Registrar. Paper copy is destroyed after 6 years. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Registrar, Dean of the Faculty Examinations and Records, HQ USAFA/DFRR, 2354 Fairchild Drive, Suite 6D106, United States Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Dean of the Faculty Examinations and Records, HQ USAF/DFRR, 2354 Fairchild Drive, Suite 6D106, United States Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Dean of the Faculty Examinations and Records, HQ USAF/DFRR, 2354 Fairchild Drive, Suite 6D106, United States Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from forms the individual fills out during the admissions process; other educational institutions; College Entrance Examination Board and American College Testing scores; Air Force medical examination; individual and personnel records; grades; tests; examinations given at the Academy; high school and college transcripts, and from actions taken by the Academy Board.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="USAFA C" toc="yes">
<systemNumber>F036 USAFA C</systemNumber>
<subsection type="systemName">Prospective Instructor Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deputy Chief of Staff for Personnel, 2304 Cadet Drive, Suite 317, U.S. Air Force Academy, CO 80840-5020;
</p><p>Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200;
</p><p>Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel applying for instructor duty (Officer) and Special Duty (Enlisted) at the Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copy of Application for Instructor Duty; college transcripts; past Officer Effectiveness Reports; Officer Uniform Assignment  Brief which may contain prior assignment information, aeronautical rating information, general personnel data including security clearance, date of birth, marital status, and promotion dates; correspondence between individual and department; evaluations on individual’s suitability, and record of personal interview. Enlisted special duty folders contain enlisted performance reports, special duty applications, AF Form 422, Physical Profile Serial Report, and records review Report on Individual Personnel (RIP).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and 10 U.S.C., Chapter 903, U.S. Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to determine qualification, availability and location of potential instructors and enlisted personnel at the Academy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, in computers data bases, and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software and are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, or no longer needed for reference. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, 2304 Cadet Drive, Suite 317, U.S. Air Force Academy, CO 80840-5020;
</p><p>Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200;
</p><p>Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of  records contains information on themselves should address written inquiries to or visit the Deputy Chief of Staff for Personnel, 2304 Cadet Drive, Suite 317, U.S. Air Force Academy, CO 80840-5020; or the
</p><p>Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200; or the
</p><p>Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Deputy Chief of Staff for Personnel, 2304 Cadet Drive, Suite 317, U.S. Air Force Academy, CO 80840-5020; or the
</p><p>Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200; or the
</p><p>Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, previous employers, educational institutions and source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA D" toc="yes">
<systemNumber>F036 USAFA D</systemNumber>
<subsection type="systemName">Class Committee Products.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Registrar, Dean of the Faculty, HQ USAFA/DFR, 2354 Fairchild Drive, Suite 6D87, U.S. Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>List of cadets academically deficient at progress reports; grades, instructor comment cards, military order of merit and other military and entrance data on cadets meeting committees; Academy Board letter, Academic Review Committee Actions (ARC) (copies) and includes worksheets with coded recommendations to the Academy Board at the end of the semester.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and 10 U.S.C., Chapter 903, U.S. Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides data on academically deficient cadets to Academic Review Committee who makes recommendations concerning cadets’ future to the Academy Board.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the  Air Force’s compilation of systems of records notices apply to  this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, electronically in the Cadet Administrative Management Information System (CAMIS) data base and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed one year after graduation or when purpose has been served, whichever is sooner. Destruction is by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Registrar, Dean of the Faculty, 2354 Fairchild Drive, Suite 6D87, U.S. Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Office of the Registrar, Dean of the Faculty, 2354 Fairchild Drive, Suite 6D87, U.S. Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Office of the Registrar, Dean of the Faculty, 2354 Fairchild Drive, Suite 6D87, U.S. Air Force Academy, CO 80840-6210.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are compiled from cadet grading and rating cycles.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA E" toc="yes">
<systemNumber>F036 USAFA E</systemNumber>
<subsection type="systemName">Faculty Biographical Sketch.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Academy, Colorado Springs, CO 80840.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy, faculty officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information on education, job assignments,  teaching experience, publications, membership in professional societies and exit interview.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 903, United States Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used on a daily basis as the primary source for academic information on officers assigned to the faculty and as a sole source for academic information on officers who have left the faculty due to reassignment, separation, or retirement.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are controlled by personnel screening. Stored in locked cabinets or rooms
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 10 years after instructor’s departure and then forwarded to the Library (Special Collections Branch), where it is microfilmed. The paper copy is destroyed and microfilm is retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Dean of the Faculty, USAF Academy, Colorado Springs, CO 80840.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Dean of the Faculty, USAF Academy, Colorado Springs, CO 80840.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Dean of the Faculty, USAF Academy, Colorado Springs, CO 80840.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individual and department head.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA F" toc="yes">
<systemNumber>F036 USAFA F</systemNumber>
<subsection type="systemName">Military Performance Average.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Rating forms used to compute Military Performance Average (MPA).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 903, U.S. Air Force Academy; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine the semester and cumulative MPA for U.S. Air Force Academy Cadets as an input to the overall performance average. Identifies cadets for the Commandant’s List and deficient cadets to be placed on aptitude probation, and consideration for disenrollment from the U.S. Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Military performance information is released to the nominating official upon request in order to evaluate nominating procedures.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper form, in computer C-3 data base, and computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Cadet Number, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and on computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All MPA forms prepared by coaches, Officers in Charge (OICs), academic instructors and Air Officers Commanding (AOCs) are destroyed one year after close of rating cycle. MPA forms prepared by cadets are transferred to the Cadet Personnel Record  where they are destroyed 90 days after graduation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, 34th Training Wing, 2354 Fairchild Drive, Suite 5A10, U.S. Air Force Academy, CO 80840-6260.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from coaches, OICs of cadet intercollegiate and extracurricular clubs and teams, academic instructors, AOCs, and the cadet chain of command.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA G" toc="yes">
<systemNumber>F036 USAFA G</systemNumber>
<subsection type="systemName">Instructor Academic Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200;
</p><p>Commander, 34th Educational Group, 2354 Fairchild Drive, Suite 6A6, U.S. Air Force Academy, CO 80840-6264;
</p><p>Director of Athletics, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-9500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy cadets and graduates.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Cadet information card.
</p><p>(2) Listings of all cadet academic schedules including final examination schedules; rosters of cadets, by course, taking final examinations; extra instruction or hospital instruction schedules; rosters of cadets requesting permission to enroll in independent study, or authorized to drop or add course; listings of course rosters prepared for current semester showing individual’s enrollment by course section; reports of reasons for cadet absences or lateness for academic causes; listings of cadets improperly registered in classes.
</p><p>(3) Themes, research papers, graded recitations, grade reviews, other graded work, laboratory reports, case studies,  final and midterm examinations, turnout examinations, validation examinations, and graded reviews of courses in which no final examination is given.
</p><p>(4) Copies of academic schedules and grades, requests for academic waivers, documentation of academic difficulty, plans outlining courses that must be taken in order to graduate.
</p><p>(5) Graduate record examination scores, orders of merit scores, cumulative GPA scores, and panel commentaries.
</p><p>(6) Various cadet grade reports, cards and sheets used in auditing and distributing academic grades.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 903, U.S. Air Force Academy; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) Individual cards on cadets listing name, date of birth, Social Security Number, admission examination scores, course grades and instructor evaluations concerning aptitude, attitude, and performance are used by instructor to evaluate potential cadets for commissioned service and to evaluate potential cadets as future instructors.
</p><p>(2) Provides both cadets and instructors the schedules of classes and classrooms and an explanation for any deviation from these schedules and is used by the cadets and instructors to provide locator and scheduling information and to provide course offering information, to change current and future semester course enrollments, to reschedule cadets and establish criteria for resectioning cadets in their courses during the academic year.
</p><p>(3) Used in assigning grade scores to monitor progress of cadets throughout the academic year and to determine grades.
</p><p>(4) Used for counseling cadets on academic performance by the counselors and advisors. Assists the cadet in planning an academic program that will satisfy graduation requirements.
</p><p>(5) Used in the applications of graduates competing for the various fellowships and other post-graduate scholarships by Graduate Scholarship Committee.
</p><p>(6) Used in auditing and distributing academic grades and are compiled to determine a letter grade for each student in each course.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Stored in card files, on computer magnetic tapes and printouts, and in file folders/notebooks/binders/visible files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number of cadet.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked safes, file containers, cabinets or rooms and on computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) Destroy after purpose has been served or 10 years after graduation, whichever is sooner.
</p><p>(2) Destroy at end of academic year or upon completed action, whichever is sooner.
</p><p>(3) Destroy 3 months after end of the semester in which administered or at the discretion of the course director, return to the cadet for retention as reference and study materials.
</p><p>(4) Same as (2) above.
</p><p>(5) Destroy when no longer needed.
</p><p>(6) Destroy when superseded or when purpose has been served, whichever is sooner.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200;
</p><p>Commander, 34th Educational Group, 2354 Fairchild Drive, Suite 6A6, U.S. Air Force Academy, CO 80840-6264;
</p><p>Director of Athletics, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-9500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200;
</p><p>Commander, 34th Educational Group, 2354 Fairchild Drive, Suite 6A6, U.S. Air Force Academy, CO 80840-6264;
</p><p>Director of Athletics, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-9500.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Dean of Faculty, 2354 Fairchild Drive, Suite 6F26, U.S. Air Force Academy, CO 80840-6200;
</p><p>Commander, 34th Educational Group, 2354 Fairchild Drive, Suite 6A6, U.S. Air Force Academy, CO 80840-6264;
</p><p>Director of Athletics, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-9500.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports prepared on behalf of the AF by boards, committees, panels, auditors, and educational institutions, individual, instructors, automated system interfaces from course requisites.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA H" toc="yes">
<systemNumber>F036 USAFA H</systemNumber>
<subsection type="systemName">United States Air Force Academy Athletic Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Director of Athletics, HQ USAFA/AH, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-4475.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy applicants, nominees and cadets; members of coaches intercollegiate booster clubs; users of Academy athletic facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Applicants/Nominees: High school transcript, athletic questionnaire, correspondence, test scores.
</p><p>(2) Cadets: (a) Athletic performance tests, (b) Counseling record, (c) Intramural record, (d) Physical education record, (e) Physical fitness test, (f) Sports publicity information.
</p><p>(3) Physical fitness and endurance research.
</p><p>(4) Reservation forms and mailing lists.
</p><p>(5) Athletic Review Committee Action.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 903, United States Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) Verify and evaluate athletic and academic background for possible appointment to the Air Force Academy.
</p><p>(2) Monitor cadet participation and progress in physical education/intercollegiate/intramural programs for news releases.
</p><p>(3) Establish standards and improve athletic programs.
</p><p>(4) Contact booster club members and individuals who reserve Academy athletic facilities by mail and telephone.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Record from this system of records may be used for news releases.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, card files, on computers in the Sports Recruiting and Cadet Administrative Management Information data bases, and computer output products, and microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in security file containers/cabinets, locked rooms and on computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) Destroy one year after graduation or one year after cadet would have graduated.
</p><p>(2) (a) Destroy 30 days after end of academic year. (b) Destroy upon graduation. (c) Destroy after 1 year. (d) Destroy when no longer needed. (e) Destroy after four academic years. (f) Destroy when no longer needed.
</p><p>(3) Destroy when no longer needed.
</p><p>(4) Destroy when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Athletics, HQ USAFA/HA, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-4475.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Athletics, HQ USAFA/HA, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-4475.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or  visit Director of Athletics, HQ USAFA/HA, 2169 Field House Drive, Suite 111, U.S. Air Force Academy, CO 80840-4475.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual applicant, nominee or cadet; coaches, instructors and squadron athletic officers; educational institutions; the media; officers in charge of individual sports; Registrar’s Office, and Curriculum and Scheduling Office; Stone Human Performance Laboratory; DOD agencies; individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA I" toc="yes">
<systemNumber>F036 USAFA I</systemNumber>
<subsection type="systemName">Cadet History Data Base
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Institutional Research Division, Headquarters, United States Air Force Academy, (HQ USAFA/XPN), 2304 Cadet Drive, Suite 3800, United States Air Force Academy, CO 80840-5002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former USAF Academy cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s full name, Social Security Number (SSN), high school, college and USAF career information. Including active duty, reserve, and National Guard military performance, academic performance, certain medical, disciplinary and personal facts, historical admissions data, attrition data, test data from interest/personality profiles, and names of cadets whose parents are VIPs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9331, Establishment; Superintendent; faculty; and E.O. 9397 (SSN) as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by USAF Academy faculty and staff in conducting studies and analysis relating to attitudes, retention, graduate professional performance, and career pattern.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be furnished to congressional nominating source for the purpose of enhancing the nomination selection process.
</p><p>The Association of Graduates may receive information to foster graduates’ fellowship and professional development, as well as promote institutional development.
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number (SSN) and individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by individual(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software, passwords and file server permissions.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until superseded, obsolete, no longer needed for reference, or upon inactivation. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, overwriting or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Institutional Research Division, Headquarters, United States Air Force Academy (HQ USAFA/XPN), 2304 Cadet Drive, Suite 3800, United States Air Force Academy, CO 80840-5002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Institutional Research Division, Headquarters, United States Air Force Academy (HQ USAFA/XPN), 2304 Cadet Drive, Suite 3800, United States Air Force Academy, CO 80840-5002.
</p><p>Requests should contain the individual’s full name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Institutional Research Division, Headquarters, United States Air Force Academy (HQ USAFA/XPN), 2304 Cadet Drive, Suite 3800, United States Air Force Academy, CO 80840-5002.
</p><p>Requests should contain the individual’s full name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, medical institutions, automated system interfaces, Cadet Administrative Management Information System (CAMIS) database, Association of Graduates, and source documents (such as reports).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA J" toc="yes">
<systemNumber>F036 USAFA J</systemNumber>
<subsection type="systemName">Preparatory School Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Academy (USAF Academy), CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Preparatory school students.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system contains Social Security Number, admissions data including college board test scores and uniform size, academic performance, counseling, disenrollment, and physical fitness information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Data is used to measure student performance, progress and potential, for counseling purposes and for possible disciplinary or disenrollment action. Information contained on the record card consisting of grade, performance, and personal information pertaining to the student is used to provide transcripts when requested, and used by Preparatory School administrative personnel for management purposes such as emergency data, i.e., blood type, etc. Physical fitness test scores are furnished to the Registrar’s Office for use in verification when considering student for nomination to the USAF Academy. Disenrollment data is used for compiling attrition statistics and for research in predicting students’ success at USAF Academy as a result of their Preparatory School experience.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record systems notices apply to this  system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper form, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, year of enrollment and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Forms and other records for administration of the Preparatory School such as Student Enrollment Questionnaires, Military Training Worksheets, Instructor’s Comments, Instructor Grade Sheets, Physical Fitness Program, Report of Offense, Medical Status Reports, Flight Evaluations, Sign In/Out Registers are destroyed at the end of the academic year or when purpose has been served, whichever is sooner. Correspondence and forms in the student folder documenting academic history and related activities are destroyed 1 year after graduation or when student would have graduated. The student Records Card is retained at the USAF Academy for 30 years and then destroyed. Disenrollment data is retained until no longer needed for reference. Beginning with academic year 85-86, the student folder will be retained at the Academy 30 years then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Preparatory School, USAF Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit  the Commander, Preparatory School, USAF Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to or visit the Commander, Preparatory School, USAF Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from the academic and military departments within Preparatory School, based on performance of students, Preparatory School Commander, from tests administered to students, from  student.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA K" toc="yes">
<systemNumber>F036 USAFA K</systemNumber>
<subsection type="systemName">Admissions Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Academy (USAF Academy), CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy applicants, nominees, appointees, cadets, and Air Force Reserve officers not on active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data used in the candidate selection process for the U.S. Air Force Academy: High school records; admissions test scores; candidate fitness scores; high school extracurricular activities; medical qualification status; personal data records; Liaison Officer evaluations; teacher evaluations; drug abuse certificates; letters of recommendation; address; phone number; Social Security Number(SSN); race; height; weight; citizenship; military parents; candidate writing sample; nomination; preparatory school or college record, if applicable; pre-candidate questionnaires; pertinent information on assigned Liaison Officers; general correspondence; selection data on new classes; medical qualification at entry; candidate high school class rank and class size.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9331, Establishment; Superintendent; faculty; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Admissions Office, selection panels, Academy Board, Athletic Department and Preparatory School personnel for selection of cadets to attend the Preparatory School and the USAF Academy; to evaluate candidates for recommendation for civilian preparatory school scholarships, and to form the nucleus of the cadet record for candidates selected to attend the Academy.
</p><p>Used by Admissions Office to prepare evaluations of candidate’s potential for submission to members of Congress and to schedule for medical examinations. Used to monitor training of Liaison Officers.
</p><p>Used to advise persons interested in the Academy of the name, address, and telephone number of their nearest Liaison Officer. To advise persons interested in the Academy of the name, address, and telephone number of their nearest Liaison Officer.
</p><p>Used to evaluate selection procedures of USAF Academy cadets, to assure that criteria for entering cadets met and to procure various biographical information on incoming cadets for press releases.
</p><p>Used by Air Force Reserve Officer Training Corps (AFROTC) for possible AFROTC scholarship participation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to members of Congress in connection with nominations and appointments. Names, addresses, and telephone numbers of Liaison Officers may be disclosed to individuals interested in the Academy.
</p><p>Biographical information on incoming cadets may be used for press releases.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records on candidates who are not appointed are destroyed at the end of the admission cycle. Liaison Officers’ records are destroyed upon separation or reassignment. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by overwriting or degaussing.
</p><p>Records on candidates who are appointed are destroyed after at the end of the admissions cycle. Liaison Officers’ records are destroyed upon separation or reassignment. Preparatory school records are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by overwriting or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Directorate of Admissions, Information Technology Branch (RROI), USAF Academy, CO 80840-5651.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Directorate of Admissions, Information Technology Branch (RROI), USAF Academy, CO 80840-5651.
</p><p>Written request should include full name, Social Security Number (SSN), and signed request.
</p><p>Visiting persons must properly establish their identity to the satisfaction of the Director of Admissions.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to or visit the Directorate of Admissions, Information Technology Branch (RROI) USAF Academy, CO 80840-5651.
</p><p>Written request should include full name, Social Security Number (SSN), and signed request.
</p><p>Visiting persons must properly establish their identity to the satisfaction of the Director of Admissions.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Educational institutions; automated system interfaces; the individual; College Entrance Examination Board; American College Testing scores; DoD Medical examinations records; letters of recommendation, members of U.S. Congress and Senate, teachers evaluations, Liaison Officers Evaluations and personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published in 32 CFR part 806b. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="USAFA L" toc="yes">
<systemNumber>F036 USAFA L</systemNumber>
<subsection type="systemName">Cadet Awards Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Development and Alumni Programs Division, HQ USAFA/XPA, 2304 Cadet Drive, Suite 351, United States Air Force Academy, CO 80840-5002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Relatives of deceased persons who are memorialized through cadet awards, former USAF Academy cadets who have been honorably discharged due to medical disqualification and USAF Academy cadets winning individual cadet awards.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Cadet Awards files by award area, including names of persons memorialized, donor information to include amounts given, and historical data on cadet winners; names, addresses and phone numbers of relatives of deceased persons who are memorialized.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 903, United States Air Force Academy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For continuing award sponsorship business with donors, which  consist of private individuals, patriotic and veteran organizations, and major air command and used by Cadet Awards Council to aid in their selection of individuals to receive annual award presented to disabled former cadets, and to invite relatives to awards ceremonies presented in memory of their deceased next of kin.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records may be disclosed to donors.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in computer databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in file containers/cabinets. Awards Council Chairman and appointed project officer are only persons reviewing financial statements, when available and applicable.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained five years in office area before retiring to base staging area for 45 additional years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Development and Alumni Programs Division, HQ USAFA/XPA, 2304 Cadet Drive, Suite 351, United States Air Force Academy, CO 80840-5002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Development and Alumni Programs Division, HQ USAFA/XPA, 2303 Cadet Drive, Suite 351, United States Air Force Academy, CO 80840-5002.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address requests to the Chief, Development and Alumni Programs Division, HQ USAFA/XPA, 2304 Cadet Drive, Suite 351, United States Air Force Academy, CO 80840-5002.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, from individual or next of kin.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFA M" toc="yes">
<systemNumber>F036 USAFA M</systemNumber>
<subsection type="systemName">Thomas D. White National Defense Award (April 12, 1999, 64 FR 17636)
</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: Information in this system is no longer being retrieved by a personal identifier; data is being retrieved by group identification. Therefore, this notice should be deleted.
</p></xhtmlContent></subsection></section>
<section id="USAFE A" toc="yes">
<systemNumber>F036 USAFE A</systemNumber>
<subsection type="systemName">Student Identification/Locator Card.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Forces in Europe/Professional Military Education (USAFE/PME), (Kisling NCO Academy), Unit 3345, Box 570, APO AE 09021-5570.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All students attending United States Air Force in Europe (USAFE) NCO academies and leadership schools.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Questionnaire including military data such as name, Social Security Number, grade, age, race, education data, personal data, locator data, and evaluation data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation as implemented by Air Force Instruction 36-2302, Noncommissioned Officer Professional Military Education, USAFE Supplement 1.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used for student identification, locator purposes, and to evaluate student academic progress.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p>Records are used to verify past attendance and final academic standing/awards.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy 10 years after student completes training by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Information Management, United States Air Forces in Europe/Professional Military Education (USAFE/PME), (Kisling NCO Academy), Unit 3345, Box 570, APO AE 09021-5570.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written  inquiries to or visit the Commandant at United States Air Forces in Europe/Professional Military Education (USAFE/PME), (Kisling NCO Academy), Unit 3345, Box 570, APO AE 09021-5570’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commandant at United States Air Forces in Europe/Professional Military Education (USAFE/PME), (Kisling NCO Academy), Unit 3345, Box 570, APO AE 09021-5570.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual student.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="USAFE A" toc="yes">
<systemNumber>F036 USCC A</systemNumber>
<subsection type="systemName">The Service Chiefs’ Program Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Strategic Command (USSTRATCOM)/J8, Futures Capabilities Division, 901, SAC Blvd., Offutt AFB, NE 68113-6800 and Defense Advanced Research Projects Agency (DARPA), 3701 North Fairfax Drive, Arlington, VA 22203-1714.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel in grades 0-3 through 0-5 assigned to Headquarters, United States Strategic Command (USSTRATCOM), USSTRATCOM Joint Forces Component Commands, Global Innovation Strategy Center or the Center for Weapons of Mass Destruction who apply for the USSTRATCOM-DARPA Intern Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), mailing address, military applications, student academic records including course completion records, locator information, and related training/educational records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 4103, Establishment of Training Programs; USSTRATCOM Instruction 234-1, USSTRATCOM-DARPA Intern Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine applicant eligibility; record attendance, training and completion or elimination; serve as a locator of students and provide a source of statistical information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the applicant/student’s name, and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are kept in file cabinets located in a secured area and building. Electronic records are stored on computer systems employing software programs that monitor network traffic to identify unauthorized attempts to upload or change information. Access to computer systems is password and/or Public Key Infrastructure controlled. The building is under armed guard control 24 hours per day and video camera monitoring 24 hours per day.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until the individual has completed the program. Paper records are destroyed by shredding, macerating, burning, or tearing to preclude reconstruction. Computer records are disposed of by deleting the information from the database, degaussing, or over-writing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Capability Resource Analysis Division, USSTRATCOM/J81, 901 SAC Blvd., Offutt AFB, NE 68113-6800.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Chief, Capability Resource Analysis Division, USSTRATCOM/J81, 901 SAC Blvd., Offutt AFB, NE 68113-6800.
</p><p>Inquiries should contain the individual’s full name, mailing address, and bear the signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves should address written inquiries to the Chief, Capability Resource Analysis Division, USSTRATCOM/J81, 901 SAC Blvd., Offutt AFB, NE 68113-6800.
</p><p>Inquiries should contain the individual’s full name, mailing address, and bear the signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Contents of the records are obtained from the individual about whom the record pertains and from supervisors of those personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 497IG A" toc="yes">
<systemNumber>F036 497IG A</systemNumber>
<subsection type="systemName">Prisoner of War (PW) Debriefing Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort Belvoir, VA 22060-5260.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Returned PW.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Debriefing transcripts; messages concerning PWs; topical data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; implemented by HQ USAFIS PD 400.2, 500.2; JCSM SM 718-83.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Intelligence file; research source documents used by various DOD offices.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, computer paper printouts and on microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in AFIS/INU until no longer needed then forwarded to the USAFHRC, Maxwell Air Force Base, AL 36112-6424 for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort Belvoir, VA 22060-5260.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort Belvoir, VA 22060-5260.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort Belvoir, VA 22060-5260.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Returned prisoners of war.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 497IG B" toc="yes">
<systemNumber>F036 497IG B</systemNumber>
<subsection type="systemName">For Cause Discharge Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Security Division, Directorate of Security and  Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809, and Administrative Assistant to the Secretary of the Air  Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All personnel who are briefed into Sensitive Compartmented  Information (SCI) who are being considered for separation from  service or employment for either punitive or administrative  (nonvoluntary) reasons.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Initial submission and recommendations of the Air Force Major  Command (MAJCOM) or Field Operating Agency (FOA) concerned and all  supporting documents for the proposed action; Air Force Intelligence Support Agency (AFISA), Directorate of  Security and Communication Management recommendations for  disposition to the Assistant Chief of Staff for Intelligence HQ, U.S. Air Force; if applicable, decisions and correspondence from Administrative Assistant to the Secretary of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties;  delegation by; DOD 5200.2-R; as implemented by Air Force Regulation 205-32, USAF Personnel Security Program, USAFINTEL 201-1 (Chapter 13); Air Force Regulation 39-10, Administrative Separation of Airmen; Air Force Regulation 36-12, Administrative Separation of Commissioned Officers.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by designated Air Force intelligence officials to recommend/determine propriety of proposed action in light of individual’s SCI access.
</p><p>Substantive information is provided to responsible individuals in the office of the Secretary of the Air Force to evaluate the effectiveness of the program, to determine consistency of decisions and decision trends, and to provide program guidance to the system manager.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of  records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and year of the For Cause Action.   </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system.   Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.  Records are  stored in security file containers within a vault.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records maintained in active status until final disposition of  each separate file.  After final disposition of the case the  record is placed in inactive status and maintained permanently.   </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Security and Communications Management, Air Force  Intelligence Support Agency, 1816 North Moore Street, Suite 400,  Arlington, VA 22209-1809.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records  contains information on themselves should address inquiries to the  Director of Security and Communications Management, Air Force  Intelligence Support Agency, 1816 North Moore Street, Suite 400,  Arlington, VA 22209-1809.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.
</p><p>Request must include full name, grade (where applicable), Social Security Number, date and place of birth, organization/activity to which assigned/employed at time of proposed For Cause Separation.  Visits may be made to the office of the system manager.   Unclassified portions of the file are available upon  request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s personnel records and MAJCOM/FOA Commander’s proposal and recommendations with all supporting documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F038 AF AFCQMI A" toc="yes">
<systemNumber>F038 AF AFCQMI A</systemNumber>

<subsection type="systemName">Ideas, Inventions, Scientific Achievements (May 7, 1999, 64 FR 24605).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Innovative Development through Employee Awareness (IDEA) Program Data System (IPDS) has been modified to retrieve
records based on an assigned Idea number or key word search; data is no longer retrieved by an individual’s name, number,
personal or unique identifier. IPDS is used as a management tool for statistical and analysis tracking, reporting, and
evaluation of program effectiveness. Modules (electronic records) previously used to process IDEA awards by individual
have been eliminated from the system. Paper records are maintained in individual military or civilian personnel records
covered under System of Records Notices F036 AF PC C and OPM/GOVT-1. Therefore F038 AFCQMI A, Ideas, Inventions,
Scientific Achievements (May 7, 1999, 64 FR 24605) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="F038 AFMC A" toc="yes">
<systemNumber>F038 AFMC A</systemNumber>
<subsection type="systemName">Manhour Accounting System (MAS). (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records are no longer maintained in this system. Therefore, this notice should be deleted.
</p></xhtmlContent></subsection></section>
<section id="F044 AETC A" toc="yes">
<systemNumber>F044 AETC A</systemNumber>
<subsection type="systemName">Drug Abuse Control Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Psychological Assessment (PPA), Building 5725, Room 279, 319th Training Squadron, 1550 Wurtsmith Street, Lackland Air Force Base, TX 78236-5605.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty enlisted personnel, Air National Guard and Reserve personnel referred to the drug abuse office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and Social Security Number (SSN); and various letters describing drug abuse information, such as notification of disposition, recommendation for disposition, and drug abuse determination of urinalysis cases.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 290dd-2, Confidentiality of Records; Department of Defense Directive 1010.4, Drug and Alcohol Abuse by DoD Personnel; 10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-3208, Administration Separation of Airman; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable the discharge authority, Personnel Psychological Assessment (PPA) psychologist and squadron commanders to determine an individual’s extent of prior drug abuse and make determinations of discharge or retention in the Air Force.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system, except as stipulated in the `Note’ below.
</p><p>Note:</p><p> Records in this system which reveal the identity, diagnosis, prognosis, or treatment of any patient or activity relating to substance abuse education, prevention, training, treatment, rehabilitation, or research, which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States shall, except as provided in 42 U.S.C. 290dd-2, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized under 42 U.S.C. 290dd-2, Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse, family advocacy, AIDS, or sickle cell prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by individuals responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in office files for one year after annual cutoff, and then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, 319th Training Squadron, 1550 Wurtsmith Street, Suite 1, Lackland Air Force Base, TX 78236-5605.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Commander, 319th Training Squadron, 1550 Wurtsmith Street, Suite 1, Lackland Air Force Base, TX 78236-5605.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 319th Training Squadron, 1550 Wurtsmith Street, Suite 1, Lackland Air Force Base, TX 78236-5605.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from squadron commanders, base surgeons, classification interviewers, medical institutions and from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF DP A" toc="yes">
<systemNumber>F044 AF DP A</systemNumber>
<subsection type="systemName">Drug Abuse Waiver Requests.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Directorate of Student Resources, United States Air Force Recruiting Service, Air Training Command, Randolph Air Force Base, TX 78148 (ATC/RSS, Randolph Air Force Base, TX 78148);
</p><p>United States Air Force Recruiting Service Detachment Headquarters;
</p><p>United States Air Force Recruiting Service Offices;
</p><p>Deputy Chief of Staff, Education, Headquarters Air University, Maxwell Air Force Base, AL 36112-6424 (AU/ED, Maxwell Air Force Base, AL 36112-6424);
</p><p>Directorate of Senior Programs, Headquarters Air Force Reserve Officer Training Corps (AFROTC), Maxwell Air Force Base, AL 36112-6424 (AFROTC/SD, Maxwell Air Force Base, AL 36112-6424);
</p><p>AFROTC Detachments;
</p><p>Directorate of Admissions and Registrar, United States Air Force Academy, CO 80840 (USAFA/RR, USAF Academy, CO 80840).  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for enlistment or commissioning who have a history of pre-service drug abuse and who have requested a waiver of their disqualification.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>A copy of the USAF Drug Abuse Certificate and Drug Abuse Circumstances, Recommendation of Intermediate commands, and cover letter containing HQ USAF decision on waiver request are maintained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 504, Persons not qualified.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This record is not released outside the Air Force. Records are maintained for future reference in the case of further inquiries relative to approval or disapproval of the request for waiver of pre-service drug abuse.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes and locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>After action on the request, the paper record is filed in secured file cabinets, retained for no more than six months, and destroyed by tearing into pieces.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records maintained in the system are provided by either Air Training Command, Air University, or the USAF Academy.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
	<section id="F044 AFPC A" toc="yes">
<systemNumber>F044 AFPC A</systemNumber>
<subsection type="systemName">Medical Assignment Limitation Record System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Personnel Center, Medical Service Officer Management Division, Medical Retention Standards Branch, 550 C Street West, Randolph Air Force Base, TX 78150-4727.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All active duty Air Force members who develop, as determined by the local Deployment Availability Working Group, a medical condition that may warrant placement on an Assignment Limitation Code (ALC) in Military Personnel Data System (MilPDS). This includes all cases presented to a Medical Evaluation Board or Physical Evaluation Board that were returned to duty and therefore considered for an ALC. An ALC flags the member in MilPDS as medical waiver required for deployments and overseas assignments.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Medical Evaluation and Physical Evaluation Board packages, Report of Medical Examination, Report of Medical History, Narrative Summary, Armed Forces Health Longitudinal Technology Application (AHLTA) medical record documentation, Clinical Record Consultation Sheet, Electrocardiographic Record, Pulmonary Function Testing reports, laboratory results, commander letters, Deployment Availability Working Group summary. Personally identifiable information included in the above records includes name, Social Security Number (SSN), and date of birth.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-3212, Physical Evaluation for Retention, Retirement and Separation; and Air Force Instruction 36-2110, Assignments and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Collect applicable medical information and commander input to determine appropriate medical Assignment Limitation Code (ALC).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p>Note:</p><p> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in hardcopy file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic and hardcopy files are retrieved by last name and last four digits of Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked rooms and cabinets and electronic records are accessible by use of the Common Access Card (CAC) and site specific login.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for two years or when no longer needed for reference, then destroyed by tearing into pieces, shredding, pulping, macerating, burning, or deleting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters Air Force Personnel Center, Medical Service Officer Utilization Division, Chief, Medical Retention Standards Branch, Randolph Air Force Base, TX 78150-4727.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Headquarters Air Force Personnel Center, Medical Service Officer Management Division, Chief, Medical Retention Standards Branch, Randolph Air Force Base, TX 78150-4727.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to Headquarters Air Force Personnel Center, Medical Service Officer Utilization Division, Chief, Medical Retention Standards Branch, Randolph Air Force Base, TX 78150-4727.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from military and civilian medical institutions and correspondence as related to board proceedings.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="F044 AF PC A" toc="yes">
<systemNumber>F044 AF PC A</systemNumber>
<subsection type="systemName">Individual Weight Management File (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Documents are no longer required to be maintained by Air Force Personnel Center (AFPC), Medical Standards. Records are being maintained in accordance with the System of Records Notice, F044 AF SG N, Physical Fitness File (June 11, 1997, 62 FR 31793) and follow its retention schedule.
</p></xhtmlContent></subsection></section>
	<section id="F044 AFSG C" toc="yes">
<systemNumber>F044 AFSG C</systemNumber>
<subsection type="systemName">Aerospace Medicine Personnel Career Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Aerospace Medical Consultants Division, HQ AFMSC/SGPA,  Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All AF Medical Officers (MC), active duty, separated or retired, who possess or are in training leading to award of Air Force Specialty Code (AFSC) 9356, Aerospace Medicine Physician.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Date of Board certification, dates of aeronautical ratings, professional society membership record of training, military assignments, marital status, list of papers authored, assignment preferences, desired career progression, photograph, letter of notification of certification by the American Board of Preventive Medicine, as well as personal letters from officers regarding promotion/assignments/career progression and copies of replies to these letters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and 8067(f) Designation: Officers to perform certain professional functions.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Assist the Chief, Aerospace Medical Consultants Division in establishing policy on educational requirements in 9356 career field; to foster career retention through more personal contact with officers in this specialty; to assist the AF Military Personnel System in assigning Aerospace Medicine Physicians.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system, and by authorized personnel who are properly screened and cleared for need-to-know. Records are controlled by visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Flight Medicine, HQ AFMSC/SGPA, Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about  themselves is contained in this system should address written inquiries to or visit  the Chief, Flight Medicine, HQ AFMSC/SGPA, Brooks Air Force Base, TX 78235.
</p><p>Required information is full name/rank; visits may be made to Chief, Flight Medicine, Office of the Surgeon General, Aerospace Medical Consultants Division; proof of identity is by military ID card for active/retired and personal recognition due to small number of officers involved.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Flight Medicine, HQ AFMSC/SGPA, Brooks Air Force Base, TX 78235.
</p><p>Required information is full name/rank; visits may be made to Chief, Flight Medicine, Office of the Surgeon General, Aerospace Medical Consultants Division; proof of identity is by military ID card for active/retired and personal recognition due to small number of officers involved.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals provide most of the information for the system. The remainder is obtained from financial, educational or medical institutions, and from source documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 ASFG D" toc="yes">
<systemNumber>F044 AFSG D</systemNumber>
<subsection type="systemName">Application for Aeronautical Rating (Senior and Chief Flight Surgeon). </subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Aerospace Medical Consultants Division, Air Force Medical Service Center (AFMSC/SGPA), Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Flight Surgeons applying for Senior/Chief Flight Surgeon Rating.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual application, summary of contributions to the Aerospace Medicine Program, date of previous ratings, number of flying hours, and written professional examination (multiple choice type) if applicant is not a graduate of the Residency in Aerospace Medicine.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and 8067(f), Designation: Officers to perform certain professional functions.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Chief, Flight Medicine, Aerospace Consultant Division and Chief, Aerospace Medicine Division, Office of the Surgeon General to determine professional qualification for award of Senior/Chief Flight Surgeon rating. Used to transmit application  data by the individual and AFMSC/SGPA through appropriate command channels; evaluate and make appropriate recommendations concerning award of the advanced ratings; and as authority for publication of Aeronautical Orders by appropriate orders issuing authority.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and are stored in locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Flight Medicine, HQ AFMSC/SGPA, Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Flight Medicine, HQ AFMSC/SGPA, Brooks Air Force Base, TX 78235.
</p><p>Required information is full name, rank and Social Security Number. Requester may visit Aerospace Medical Consultants Division, Office of the Surgeon General, Headquarters Air Force Medical Service Center, Brooks Air Force Base, TX 78235. Proof of identity is by military ID card and personal recognition due to small number of officers involved.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Flight Medicine, HQ AFMSC/SGPA, Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions and from source documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 F SG E" toc="yes">
<systemNumber>F044 F SG E</systemNumber>
<subsection type="systemName">Electronic Medical Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Surgeon General (HQ USAF/SG), Air Force Medical Service Chief Information Officer’s Office (AFMS CIO’s office), 5201 Leesburg Pike, Suite 1501, Falls Church, VA 22041-3214.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Uniformed services medical beneficiaries enrolled in the Defense Enrollment Eligibility Reporting System (DEERS) who receive or have received medical care at one or more of DoD’s medical treatment facilities (MTFs), Uniformed Services Treatment Facilities (USTFs), or care provided under TRICARE programs. Uniformed services medical beneficiaries who receive or have received care at one or more dental treatment facilities or other system locations including medical aid stations, Educational and Developmental Intervention Services clinics and Service Medical Commands. Uniformed service members serving in a deployed status and those who receive or received care through the Department of Veterans Affairs (VA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), or Military Service Number, date treatment was provided, name of facility providing treatment, inpatient, outpatient, and ambulatory procedure visit (APV) records of care received in Air Force medical facilities. Documentation includes: patient’s medical history, physical examination, treatment received, supporting documentation, such as laboratory and x-ray reports, cover sheets and summaries of hospitalization, diagnoses, procedures or surgery performed, administrative forms which concern medical conditions, such as Line of Duty Determinations, physical profiles, and medical recommendations for flying duty. Secondary files are maintained, such as patient registers, nominal indices, x-ray and laboratory files. This also includes healthcare unique information on the medical staff and resources (staff, logistics and financial) used to support beneficiary healthcare.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. Chapter 55, Sections 1071-1097b, Medical and Dental Care; 42 U.S.C. Chapter 117, Sections 11131-11152, Reporting of Information; DoD 6025.18-R, DoD Health Information Privacy Regulation; DoD 6010.8-R, CHAMPUS; DoD Instruction 6015.23, Delivery of Healthcare at Military Treatment Facilities: Foreign Service Care; Third-Party Collection; Beneficiary Counseling and Assistance Coordinators (BCACs); Pub. L. 104-91, Health Insurance Portability and Accountability Act of 1996; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to document, plan, and coordinate the health care of patients; aid in preventative health and communicable disease control programs; determine eligibility and suitability for benefits for various programs; adjudicate claims; evaluate care rendered; teach/compile statistical data; and conduct medical research and studies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from the inpatient, outpatient or Ambulatory Procedure Visit (APV) medical records of DoD beneficiaries may be disclosed to third party payers for the purpose of collecting reasonable inpatient/outpatient/APV hospital care costs incurred on behalf of those beneficiaries. Records are used and reviewed by healthcare providers, clinic managers, disease management care coordinators and other appropriate medical staff in the performance of their duties. Healthcare providers include military and civilian providers assigned to the medical facility where care is being provided, students participating in a training affiliation program with a military medical facility as part of their training program, and approved personnel conducting military studies designed to benchmark or standardized/better future healthcare practices. In addition, records may be disclosed to:
</p><p>(1) Officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans claims and in providing medical care to Veteran members of the Armed Services or Active Duty members if based on shared services agreements.
</p><p>(2) Officials and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by the record system and for the conduct of research studies.
</p><p>(3) Private organizations including educational institutions and individuals for authorized health research in the interest of the Federal government and the medical schools/teaching facilities commissioned to assist in those studies. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>(4) Officials and employees of the National Research Council in cooperative studies of the National History of Disease of prognosis and of epidemiology. Each study in which the records of members, former members and dependents of members of the Armed Services are used must be approved by the Surgeon General (or designated representative) of the appropriate service. If the study entails all of the Medical Health Service data the concurrence must be obtained from the Surgeon General (or designated representative) of all the services.
</p><p>(5) Officials and employees of local and state governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, child abuse and other public health and welfare programs.
</p><p>(6) Authorized surveying bodies for professional certification and accreditations. These surveys may or may not be subject to Internal Review Board (IRB) approval and guidelines. Determination must be documented prior to data release as either approved or exempt by appropriate IRB authority.
</p><p>(7) The individual’s organization or government agency as necessary when required by Federal statute, Executive Order or by treaty.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Forces compilation of record system notices apply to this system, except as stipulated in Notes below.
</p><p>Note:</p><p>Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD `Blanket Routine Uses’ do not apply to these types of records.
</p><p>Note:</p><p>This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Last name and/or by SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical entry is restricted by the use of locks, guards, and is accessible by authorized personnel only. Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organization level. Automated records with Personally Identifiable Information are controlled and limited as well as tracked via system security logs by authorized personnel with a need-to-know to conduct daily business. Storage of records is all via an encrypted database and maintained on a military network with a current and approved Authority to Operate.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files retention is based on medical need. The current limitation is ten years. After use is determined to be no longer required, electronic records are archived and then deleted from server for active use.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Medical Support Agency Healthcare Informatics (SG6H), 3515 S. General McMullen, San Antonio, TX 78226-1710.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Headquarters, United States Air Force, Surgeon General (HQ USAF/SG), Air Force Medical Service Chief Information Officer’s Office (AFMS CIO’s Office), 5201 Leesburg Pike, Suite 1501, Falls Church, VA 22041-3214.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the HQDA G-3/5/7-CSF, Director, Zackery Taylor Building, 2530 Crystal Drive, Arlington, VA 22202-0400.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 1806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Physicians and other patient care providers, such as nurses, dietitians, and physicians assistants. Administrative forms are completed by appropriate military or civilian officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 ASFG F" toc="yes">
<systemNumber>F044 AFSG F</systemNumber>
<subsection type="systemName">Veterinary Personnel Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Medical Service Center/SGPA and United States Air Force SAM/US, Brooks Air Force Base, TX 78232.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All active duty and retired or separated veterinary officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains personal correspondence to and from individual veterinary officer and forms relating to assignment, extension, Air Force Specialty Code, promotion, and other selected documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and 8067(k) Designation: Officers to perform certain professional functions.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used solely for the purpose of recommending individual for assignment, extension or advanced training.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in active file as long as officer is on active duty and in inactive file one year from date of retirement, resignation, or separation. Then they are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit The Surgeon General, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit The Surgeon General, Headquarters United States Air Force, Washington, DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, from Command, Air Force Veterinarians and Air Force Manpower and Personnel Center Records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 ASFG G" toc="yes">
<systemNumber>F044 AFSG G</systemNumber>
<subsection type="systemName">Aeromedical Information and Waiver Tracking System (AIMWTS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Medical Support Agency (AFMSA/SGPA), 110 Luke Avenue, Room 405, Bolling Air Force Base, DC 20332-7050.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This record system is maintained on all Air Force members who have been considered for medical waiver for flying duty due to conditions defined as serious illness or for waiver for flying training.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record system contains members’ Report of Medical Examination, Report of Medical History, Narrative Summary, Aeromedical Evaluation, Electrocardiographic Record, Clinical Record Consultation Sheet, and USAF School of Aerospace Medicine Evaluation Report (if accomplished).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and Air Force Instruction 48-123, Medical Examination and Medical Standards.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to transmit medical information for waiver consideration, track waiver dispositions, determine if a previous action has been taken, if a precedent exists for granting a waiver for a specific medical condition, and to provide a scientific basis to justify and improve waiver policies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(6) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p><b>Note:</b> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, aplies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and web-based database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Physical Standards, Air Force Medical Support Agency (AFMSA/SGPA), 110 Luke Avenue, Room 405, Bolling Air Force Base, DC 20332-7050.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to their MAJCOM Flight Surgeon’s Office.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to their MAJCOM Flight Surgeon’s Office.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG A" toc="yes">
<systemNumber>F044 AF SG A</systemNumber>
<subsection type="systemName">United States Air Force Hearing Conservation Record System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force hospitals, medical centers and clinics; USAF Occupational and Environmental Health Laboratory (OEHL), Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Air Force military or civilian employees who are entered in the Hearing Conservation Program due to working in noise hazard areas.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DD Forms 2215 and 2216 which documents name; Social Security Number; military grade or rank, or Civil Service grade; date of birth; sex; USAF specialty or job code; the organization to which the individual is assigned complete with address and duty phone number; whether military or civilian; time, day of week, date of audiometric test; hours since last noise exposure; whether hearing protection was used during last noise exposures, whether  ear problem existed at time of test, type of audiometer used, i.e., manual or automatic, date of last audiometer calibration, hearing threshold levels for 500, 1000, 2000, 3000, 4000 and 6000Hz frequencies in each ear including results of current audiometric examination, his reference or initial examination and any shift between these two examinations in each ear; whether or not earplugs were issued at time of audiometric examination or have been previously issued; type of earplug and size for each ear; if noise ear muff issued; if individual wears glasses; any pertinent remarks relative to the individual, noise exposure, hearing, etc.; and the audiometric examiner’s name, Air Force Specialty Code, Social Security Number, and office symbol. File also contains information on AF Form 1621, Evaluation of Individual Noise Exposure, which is used to document data and observations relating to an individual’s exposure to occupational noise and an AF Form 1672, Hearing Conservation Diagnostic Center Referral, which contains follow-up audiometric examination data similar to that in DD Forms 2215 and 2216.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>29 CFR 1910.95, Occupational Safety and Health Standards, Pub. L. 91-596, The Occupational Safety and Health Act; E.O. 12196, the Occupational Safety and Health Program for Federal Employees, as implemented by Air Force Regulation 161-35, Hazardous Noise Exposure.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by USAF Occupational and Environmental Health Laboratory (OEHL) to provide continuing review of the Air Force Hearing Conservation Program by updating damage-risk criteria, modifying monitoring audiometry program procedures, validating personnel disposition procedures relating to occupationally induced hearing losses, evaluating hearing protective devices and procedures, at the specific request of a USAF Medical Facility to provide an historical record of the results of an individual’s monitoring audiometric test results.
</p><p>Also used by USAF School of Aerospace Medicine for Research Associated with noise induced hearing losses.
</p><p>Used by base Medical Personnel to monitor employees health status for occupational health programs, to use in formulating recommendations to supervisors on requirements to remove individual from further exposure, to determine need for investigation of workplace environment for abnormal exposure conditions.
</p><p>Used by supervisors to determine whether employee can continue to work in the exposure situation, to determine relative risk of various work tasks, to improve safety of noise exposure procedures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Used by Bureau of Employees Compensation for Information  relating to individuals’ claims relating to occupationally induced hearing losses.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on computer magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number, date of birth, and Air Force Specialty Code/Job Code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by commanders of medical centers and hospitals, by custodian of the record system, and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At Occupational and Environmental Health Laboratory (OEHL), retained in computer until no longer needed; at bases, retained as part of medical record for fifty years after date of latest document, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Medical Service Center, Aerospace Medical Consultants Division, Directorate of Professional Services (HQ AFMSC/SGPA), Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Air Force Medical Service Center, Aerospace Medical Consultants Division, Directorate of Professional Services (HQ AFMSC/SGPA), Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Air Force Medical Service Center, Aerospace Medical Consultants Division, Directorate of Professional Services (HQ AFMSC/SGPA), Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG B" toc="yes">
<systemNumber>F044 AF SG B</systemNumber>
<subsection type="systemName">Drug Abuse Rehabilitation Report System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force and major command headquarters. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any active duty military personnel who are confirmed as drug abusers as a result of drug abuse urinalysis testing. These individuals are not patients as defined in 42 U.S.C. 300s-3(6).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains Drug Abuse Rehabilitation Reports in Electrical Message Form in which demographic data, urine testing results and abuser disposition are detailed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 91-513 as applied to Federal agencies by Section 2b of E.O. 11599, June 17, 1971, Comprehensive Drug Abuse Prevention and Control Act of 1970.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>At HQ USAF to provide statistical data for required reports to Department of Defense (DOD) and to the Special Action Office on Drug Abuse Prevention, White House; to perform epidemiologic and statistical studies for use in evaluating the effectiveness of Air Force urinalysis testing programs; to provide information for answering congressional inquiries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for fifteen years after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters United States Air Force, Washington DC 20330.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written  inquiries to or visit  the Surgeon General, Headquarters United States Air Force, Washington DC 20330.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Surgeon General, Headquarters United States Air Force, Washington DC 20330.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG C" toc="yes">
<systemNumber>F044 AF SG C</systemNumber>
<subsection type="systemName">Dental Health Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force hospitals, medical centers and clinics; other authorized medical units serving military personnel and/or dependents.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.  Air Force Military Personnel Center, Randolph Air Force Base, TX 78148; National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132, National Personnel Records Center, Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired Air Force military personnel; Air Force Academy nominees/applicants; family members of military and retired personnel; foreign Nationals residing in the United States; American Red Cross personnel; other DOD civilian employees, Peace Corps and State Department personnel; Exchange Officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Chronological record of all care received in military dental facilities.  This is primarily a record of all treatment received on an outpatient basis with supporting documentation such as consultations, dental history, laboratory, and x-ray reports; the record also includes temporary copies of appointment slips and attendance records until entered in the record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 55, Medical and Dental Care.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Chronological record of patient’s dental health while authorized care in a military dental facility.  Used by patient for further dental care, other uses such as insurance requests or compensation claims as specifically authorized by the patient.  Used by dentist for further dental care of the patient, research, teaching.  Used by other patient care providers within the  hospital for further medical/dental care of the patient, research, teaching.  Used by hospital and dental staff for evaluation of dental staff performance in the dental care rendered; dental research; teaching; hospital accreditation; preparation of statistical reports.  Used by Army, Navy, Department of Veterans Affairs, Public Health Service, and other hospitals/clinics, for further dental care of the patient if currently undergoing treatment there.  Record is released only upon receipt of the patient’s signed authorization or a court order.  Insurance companies require the patients’ written consent for release.  Used for establishing insurance benefits or payment of benefits.  Used by other Air Force Agencies such as Central Tumor Registry which maintains files on all patients in whom a malignancy has been diagnosed.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system, except as stipulated in `Note’ below.
</p><p>Information from the inpatient or outpatient dental records of retirees and dependents may be disclosed to third party payers in accordance with 10 U.S.C. 1095 as amended by Public Law 99-272, for the purpose of collecting reasonable inpatient/outpatient hospital care costs incurred on behalf of retirees or dependents.
</p><p>Records are used and reviewed by health care providers in the performance of their duties. Health care providers include military and civilian providers assigned to the medical facility where care is being provided.
</p><p>Students participating in a training affiliation program with a USAF medical facility may also use and review records as part of their training program.
</p><p>In addition, records may be disclosed to:  (1)  Officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans claims and in providing medical care to members of the Air Force. (2)  Officials and employees of other departments and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies. (3)  Private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal government and the public.  When not considered mandatory, patient identification data shall be eliminated from records used for research studies. (4)  Officials and employees of the National Research Council in cooperative studies of the National History of Disease; of prognosis and of epidemiology.  Each study in which the records of members and former members of the Air  Force are used must be approved by the Surgeon General of the Air Force. (5)  Officials and employees of local and state governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, child abuse and other public health and welfare programs.  (6)  Authorized surveying bodies for professional certification and accreditations. (7)  The individual’s organization or government agency as necessary when required by Federal statute, E.O., or by treaty.
</p><p><b>Note:</b>  Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2.  These statutes take precedence over the Privacy Act of 1974 in regard to  accessibility of such records except to the individual to whom the record pertains.  The `Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, notebooks/binders, visible file binders/cabinets, card files, on x-ray film, and as photographs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number, or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by commanders of medical centers and hospitals, custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know.  Records are stored in locked cabinets or rooms, protected by guards, and controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records for military personnel are retained for fifty years after date of last document; for all others, twenty-five years.  While on active duty, the Health Record of a US military member is maintained at the dental unit at which the person receives treatment.  On separation/retirement the records are forwarded to National Personnel Records Center (NPRC/MPR) or other designated depository; such as Air Reserve Personnel Center, if reservist; to appropriate state National Guard unit, if National Guard member, to appropriate Department of Veterans Affairs Regional Office, if VA claim has been filed.  Records of other personnel may be handcarried or mailed to the next military medical facility at which treatment will be received, or the records are retained at the treating facility for a minimum of 1 year after date of last treatment then retired to NPRC or other designated depository, such as but not limited to, Commandant (G-PO) US  Coast Guard, Washington DC 20593 for Coast Guard active duty members; Medical Director, American Red Cross, Washington DC 20006 for Red Cross Personnel.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters United States Air Force.  Assistant Surgeon General for Dental Services USAF; commanders of medical centers, hospitals, clinics, and medical aid stations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the system manager giving complete name, social security number of individual through whom eligibility for care is established, year in which treatment was received, location treatment was received, whether treatment was on an inpatient or outpatient basis.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the system manager.  An appropriately signed authorization for the release of information is required with complete name and Social Security Number of individual through whom eligibility for care was established.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from patient and other medical institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
	

</p></xhtmlContent></subsection></section>
<section id="F044 AF SG D" toc="yes">
<systemNumber>F044 AF SG D</systemNumber>
<subsection type="systemName">Automated Medical/Dental Record System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At Air Force medical centers, hospitals and clinics, major command headquarters and separate operating agency headquarters; Air Force Data Service Center, Air Force Medical Service Center, USAF School of Aerospace Medicine, and USAF School of Health Care Sciences.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who is hospitalized in, is dead on arrival at, or has received medical or dental care at an Air Force medical  treatment facility.
</p><p>Individuals who have received medical care at  other DOD or  civilian medical facilities but whose records are  maintained at or processed by Air Force medical facilities.
</p><p>Any  military active duty member who is on an excused-from-duty status, on quarters, or subsistence elsewhere, on convalescent leave, meets Medical Evaluation Board (MEB), or a Physical Evaluation  Board (PEB), on an outpatient basis or who is hospitalized in a  non-federal hospital and for whom an Air Force medical facility has assumed administrative responsibility.
</p><p>Any individual who has undergone medical or dental examinations at any Air Force medical facility (or whose records are maintained or processed by the Air Force), e.g., pre-employment examinations and food handlers examinations, or who has otherwise had medical or dental tests performed at any Air Force medical facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files consist of automated records of treatment received and  medical/dental test performed on an inpatient/outpatient basis in  military medical treatment facilities and of military members  treated in civilian facilities.  These records may include  radiographic images and reports, electrocardiographic tracings and  reports, laboratory test results and reports, blood gas analysis  reports, occupational health records, dental radiographic reports   and records, automated cardiac catheterization data and reports,  physical examination reports, patient administration and  scheduling reports, pharmacy prescriptions and reports, food  service reports, hearing conservation tests, cardiovascular  fitness examinations and reports, reports of medical waivers  granted for flight duty, and other inpatient and outpatient data  and reports.  They may contain information relating to medical/ dental examinations and treatments, inoculations, appointment and  scheduling information, and other medical and/or dental  information.  Subsystems of the Automated Medical/Dental Data  System include:  Air Force Clinical Laboratory Automation System  (AFCLAS); Automated Cardiac Catheterization Laboratory System  (ACCLS); Computer Assisted Practice of Cardiology (CAPOC) System;  DATA STAT Pharmacy System (formerly PROHECA); Occupational Health  and Safety System; Patient Appointment and Scheduling System  (PAS); Tri-Laboratory System (TRILAB); Tri-Pharmacy System; Tri- Radiology System (TRIRAD); Health Evaluation and Risk Tabulation  (HEART).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 55, Medical and Dental Care, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used as a record of patient’s medical/dental health, diagnosis,  and treatment and disposition while authorized care.
</p><p>Used to help  determine individual’s qualification for duty, for security  clearances and for assignments.
</p><p>Used by an individual or his  legal representative for further medical care, legal purposes, or  other uses such as insurance requests or compensation and other  health care providers for further care of the patient, research  teaching,  and legal purposes.
</p><p>Used by medical treatment facility  staff for evaluation of staff performance in the care rendered;  for preparation of statistical reports; for reporting communicable  diseases and other conditions required by law to federal and state  agencies.
</p><p>Used by Army, Navy, Department of Veterans Affairs, Public  Health Service or civilian hospitals for continued medical care of  the patient.
</p><p>Used by insurance companies, (only with the  patient’s written consent for release, except as authorized in 10  U.S.C. 1095; for arbitrating insurance claims.
</p><p>Used by other  federal agencies such as Department of Veterans Affairs and Department of  Labor (workmen’s compensation) for adjudication of claims; for  reporting communicable diseases or other conditions required by  law.
</p><p>Used to provide input to other DOD medical records systems  including the Medical Record System (F168 AF SG C), the Dental  Personnel Actions (F162 SG A), and other DOD agencies (e.g., Army  Navy) when such agency is normally the primary source or  repository of medical information about the individual.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the agency’s compilation of record system notices apply to this system, except as stipulated in `Note’  below.
</p><p>Information from the inpatient or outpatient medical records of retirees and dependents may be disclosed to third party payers in accordance with 10 U.S.C. 1095 as amended by Pub. L. 99-272, for the purpose of collecting reasonable inpatient/outpatient hospital care costs incurred on behalf of retirees or dependents. In addition, records may be disclosed to:
</p><p>(1)  Officials and employees of the Department of Veterans Affairs in the  performance of their official duties relating to the adjudication  of veterans claims and in providing medical care to members of the  Air Force.
</p><p>(2)  Officials and employees of other departments and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies.
</p><p>(3)  Private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal government and the public.  When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>(4)  Officials and employees of the National Research Council in cooperative studies of the National History of Disease; of prognosis and of epidemiology.  Each study in which the records  of members and former members of the Air Force are used must be approved by the Surgeon General of the Air Force.
</p><p>(5)  Officials and employees of local and state governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, child abuse and other public health and welfare programs.
</p><p>(6)  Authorized surveying bodies for professional certification and accreditation.
</p><p>(7)  The individual’s organization or government agency as necessary when required by Federal statute, Executive Order, or by treaty.
</p><p><b>NOTE:</b>  Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2, and 5 U.S.C. 552. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains.  The Air Force `Blanket Routine Uses’ do not apply to these records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Data maintained primarily on magnetic tape or disks.  May also  be maintained in file folders, in computers and on computer output  products, punch cards, and on roll microfilm or microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number.  May also be retrieved by sponsor’s Social Security Number in combination with the family member prefix; by name, or by inpatient register number, laboratory accession number, or pharmacy prescription number.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer files are retained for variable lengths of time depending upon the type of information involved and the size and mission of the medical treatment facility.  Retention time may vary from one day to ten years.  Records are disposed of by erasure of the magnetic computer records and destruction of the computer related worksheets on paper, film, or other media by tearing, shredding, pulping, burning or other destructive methods.  Identical medical/dental information may be retained for longer periods of time in other medical records systems (such as inpatient or outpatient charts), including the Medical Record System (F168 AF SG C) and Dental Personnel Actions (SG 162 SG A).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Major command and field operating agency headquarters and Air  Force Medical Service Center; commanders of United States Air Force medical centers;  United States Air Force School of Health  Care Sciences; Aerospace Medical Division,  Brooks Air Force Base, TX, and the United States Air Force School of Aerospace Medicine, Brooks Air Force Base, TX.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records  contains information about themselves should address inquires to  the appropriate system manager.  Official mailing addresses are  published as an appendix to the Air Force’s compilation of record  systems notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address requests to the appropriate system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p><p>Requests should include complete name (including maiden name),  sponsor’s name, Social Security Number or Service Number of person  through whom eligibility is established, category of record  desired, year in which treatment was provided, whether treatment  was inpatient or outpatient.  If the individual establishes  eligibility through a sponsor other than self, the request should  include the relationship to the sponsor, e.g., spouse, second  oldest child, parent, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained directly from the individual whenever  practical and possible; from other individuals when necessary,  e.g., when the patient is a child or is in coma; from other medical  institutions; from automated systems interfaces; from medical  records, and from patient interactions with physicians and other  health care providers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG E" toc="yes">
<systemNumber>F044 AF SG E</systemNumber>
<subsection type="systemName">Medical Record System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force, Surgeon General (HQ USAF/SG), medical centers, hospitals and clinics, medical aid stations, National Personnel Record Centers, Air National Guard activities, and Air Force Reserve units.  Official mailing addresses are published as an appendix to the Air Force compilation of systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons treated in an Air Force medical facility and active duty members for whom primary care is provided.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Inpatient and outpatient records of care received in Air  Force medical facilities.  Documentation includes, but is not limited to, patient’s medical history; physical examination; treatment received; supporting documentation such as laboratory and x-ray reports; cover sheets and summaries of hospitalization; diagnoses; procedures or surgery performed; administrative forms which concern medical conditions such as Line of Duty Determinations; physical profiles, and medical recommendations for flying duty.  Secondary files are maintained such as patient registers, nominal indices, x-ray and laboratory files, indices and registers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 55, Medical and Dental Care, 10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to document, plan, and coordinate the health care of patients; aid in preventative health and communicable disease control programs; determine eligibility and suitability for benefits for various programs; adjudicate claims; evaluate care rendered; teach compile statistical data, and conduct research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from the inpatient or outpatient medical records of retirees and dependents may be disclosed to third party payers in accordance with 10 U.S.C. 1095 as amended by Public Law 99-272, for the purpose of collecting reasonable inpatient/outpatient hospital care costs incurred on behalf of retirees or dependents.  Records are used and reviewed by health care providers in the performance of their duties. Health care providers include military and civilian providers assigned to the medical facility where care is being provided.  Students participating in a training affiliation program with a USAF medical facility may also use and review records as part of their training program.  In addition, records may be disclosed to:  (1) Officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans claims and in providing medical care to members of the Air Force. (2) Officials and employees of other departments and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies. (3)  Private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal government and the public.  When not considered mandatory, patient identification data shall be eliminated from records used for research studies.  (4) Officials and employees of the National Research Council in cooperative studies of the  National History of Disease; of prognosis and of epidemiology.  Each study in which the records of members and former members of the Air Force are used must be approved by the Surgeon General of the Air Force.  (5) Officials and employees of local and state governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, child abuse and other public health and welfare programs.  (6) Authorized surveying bodies for professional certification and accreditations.  (7) The individual’s organization or government agency as necessary when required by Federal statute, E.O., or by treaty.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system, except as stipulated in `Note’ below.
</p><p><b>Note:</b>  Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2.  These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains.  The `Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper and machine-readable form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number, or by Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by commanders of medical centers, hospitals, and clinics; by custodian of the record system, and by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>While on active duty, the Health Record of a US military member is maintained at the medical unit at which the person receives treatment.  On separation or retirement, records are forwarded to National Personnel Records Center/Military Personnel Records (NPRC/MPR) or other designated depository, such as Commandant, US Coast Guard for that agency’s personnel, to appropriate Department of Veterans Affairs (VA) Regional Office if a VA claim has been filed. Records of non-active duty personnel may be handcarried or mailed to the next military medical facility at which treatment will be received or the records are retained at the treating facility for a minimum of 1 year after date of last treatment then retire to NPRC or other  designated depository, such as, but not limited to, Medical Director, American Red Cross, Washington, DC 20006 for Red Cross personnel.  At NPRC records for military personnel are retained for 50 years after date of last document, for all others 25 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters United States Air Force. Chief of Air Force Reserve, Headquarters United States Air Force. Director of Air National Guard, Headquarters United States Air Force.  Commanders of medical centers, hospitals, clinics, medical aid stations; Commander, Air Force Manpower and Personnel Center. Official mailing addresses are published as an appendix to the Air Force’s compilation of system notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contain information about themselves should address inquiries to or visit  the system manager.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address requests to the system manager.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems notices.
</p><p>Requester must submit full name; Social Security Number (or Military Service Number) through whom eligibility for care is established; date (at least year) treatment was provided; name of facility providing treatment, and whether treatment was as inpatient or outpatient.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 1806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Physicians and other patient care providers such as nurses, dietitians, and physicians assistants.  Administrative forms are completed by appropriate military or civilian officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG F" toc="yes">
<systemNumber>F044 AF SG F</systemNumber>
<subsection type="systemName">Medical Service Accounts.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force hospitals, medical centers and clinics.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military personnel, retired military personnel, dependents of active duty, retired and deceased military personnel, and civilians treated in emergencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Hospital Invoice/Receipt/Accounts Receivable Records showing charges for subsistence and medical service.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, as implemented by Air Force Regulation  168-4, Administration of Medical Activities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Medical Service Account officer as a record of cash receipts, as a basic instrument for posting to the cash and sales journal and as an account receivable record.
</p><p>Used by Food Service Officer as a receipt for cash collected and turned in to the Medical Service Account officer.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders at Clinics, Hospitals, and Medical Centers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and invoice receipt number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system, by person(s) responsible for servicing the record system in performance of their official duties and Air Force auditors.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for one year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Medical Service Account Officers at all Clinics, Hospitals, Medical Centers. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Medical Service Account Officers at all Clinics, Hospitals, Medical Centers. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Medical Service Account Officers at all Clinics, Hospitals, Medical Centers. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as records, reports and accounts maintained by medical facilities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG G" toc="yes">
<systemNumber>F044 AF SG G</systemNumber>
<subsection type="systemName">Nursing Service Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force hospitals, medical centers and clinics.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military personnel; Air Force civilian employees; Air Force Reserve and National Guard personnel; Air Force Academy cadets; dependents of military personnel; Foreign Nationals residing in the United States; American Red Cross personnel, Peace Corps and State Department personnel; Exchange officers, anyone admitted to inpatient status in Air Force medical facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains 24-hour nursing reports, listings of ward patients and registers containing information on operations performed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 55, Medical and dental care, and 10 U.S.C. 8067(e), Designation:   officers to perform certain professional functions, as implemented by Air Force Regulation 168-4, Administration of Medical Activities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Chief Nurse and other management personnel to determine nursing care work loads and allocate resources.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records are used and reviewed by health care providers in the performance of their duties.  Health care providers include military and civilian providers assigned to the medical facility where care is being provided.  Students participating in a training affiliation program with a USAF medical facility may also use and review records as part of their training program.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, notebooks and binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, dates of admission and discharge from medical facility, date of operation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for three months after monthly cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.  Operation registers are destroyed after five years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters, United States Air Force.  Chief Nurses of medical centers and hospitals.  Official mailing addresses are published as an appendix to the Air Force’s compilation of system notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the system manager.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From medical records and personal observations of Nursing Service personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG H" toc="yes">
<systemNumber>F044 AF SG H</systemNumber>
<subsection type="systemName">Air Force Aerospace Physiology Training Programs.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chamber Flight Records located at Human Systems Center, Data Sciences Branch, 2510 Kennedy Circle, Suite 3, Brooks Air Force Base, TX 78235-5199; Physiological Training monthly reports at each Air Force Physiological Training Unit; Headquarters Air  Force Medical Operation Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113;  Medical records at Armstrong Laboratory, Aerospace Medicine Directorate, Hyperbaric Medicine Division, 2510 Kennedy Drive, Suite 117, Brooks Air Force Base, TX 78235-5119.  Physiological training records at Air Force Physiological Training Units; individual physiological training records for non-aircrew personnel at consolidated flight record custodians at Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.  National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Aircrew and non-aircrew personnel required to fly on Air Force aircraft.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains data on attendance at formal training, type of course received, quality performance, training flight profiles, location of training, age, height, weight and sex of trainees.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by, as implemented by Air Force Instruction 11-403, Air Force Aerospace Physiological Training Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Authenticate type of training, location and trainees performance during course.  Flight profiles (altitude chamber) and any reactions occurring during flight are maintained by each Physiological Training Unit for future authentication of training.  Additional authentication is provided flight managers and scheduling officers and copies of flight profiles and reaction data are provided United States Air Force School of Aerospace Medicine for research.  A compilation of select data is forwarded to appropriate Command Coordinator for Physiological Training for management purposes, to United States Air Force School of Aerospace Medicine, and Human System Center, Data Sciences Division for analysis and research, and to the Air Force Medical Operations Agency for management and research.  Data for specific reactors to low pressure are handled as medical records with additional distribution to appropriate Major Air Command Surgeon for information and possible corrective action, to Armstrong Laboratory, Hyperbaric Medicine Division for research and analysis and to Headquarters Air Force Medical Operations Agency for policy/management/statistical and research analysis.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3)  as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Record of training, records of individuals in a given class, altitude flight profiles, combined data of all individuals trained each month, and data on technicians providing the training are maintained in file folders, and in visible file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data relative to reactors to low pressure, management analysis procedures retrieved by Social Security Number. Authentication of training filed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by commanders of medical centers and hospitals and by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Chamber Flight Record at United States Air Force School of Aerospace Medicine retained until entered into computer files, until superseded, obsolete, or no longer needed for reference.  Physiological Training Monthly Report (original) at Headquarters Air Force Medical Operations Agency is retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation.  Copies at locations are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation.  Physiological Training Record are retained for 7 years; Individual Physiological Training Records for non-flying personnel retained as a part of individual medical record until member separates from active or Reserve duty.  For flying personnel, record is retained in flight records and turned over to individual upon discharge, separation, or retirement.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Air Force Medical Operations Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief Aerospace Physiology, Air Force Medical Operations Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113.
</p><p>Students should provide full name, military status,  approximate date and last location of training; officers and technicians assigned Air Force Aerospace Physiology Programs provide full name and location of last training.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Chief Aerospace Physiology, Air Force Medical Operations Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113.
</p><p>Students should provide full name, military status, approximate date and last location of training; officers and technicians assigned Air Force Aerospace Physiology Programs provide full name and location of last training.  Requesters may visit Air Force Medical Service Center.  Proof of identity is by government ID Card for active/retired, driver’s license for others.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Physiological Training Unit (PTU).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG I" toc="yes">
<systemNumber>F044 AF SG I</systemNumber>
<subsection type="systemName">Civilian Employee Drug Testing Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force central civilian personnel offices; military medical laboratories; approved contract and/or Air Force drug testing laboratories. Official mailing addresses are listed in the appendix to the Air Force’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force civilian employees and applicants for Air Force civilian positions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to selection, notification, and testing for the use of illegal drugs by civilian employees and selected applicants for civilian positions, to include: Self identification records; requests for testing submitted by employees, supervisors, and commanders; testing notification; documentary evidence in support of testing decision; chain of custody records regarding testing samples; reports of testing results; records relating to the type and quality of testing performed; documentary evidence submitted by employee or applicant in rebuttal of test results; reports of medical  findings regarding test results; disciplinary/adverse action records to include notification of proposed action and documentary evidence submitted in support thereof, employee’s response and documentary evidence submitted in support thereof, and management’s action; referrals to counseling/rehabilitation services; and records regarding employee’s consent for release of information concerning counseling/rehabilitation progress.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7301; Pub. L. 100-71; E.O. 12564, Drug-Free Federal Workplace and 9397 (SSN); and 10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties, delegation by; and DOD Directive 1010.9, DOD Civilian Employee Drug Abuse Testing Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides the record system necessary to manage the Air Force civilian employee and applicant drug abuse testing program. This system tracks the identification, notification, and testing for drug abuse of civilian employees and applicants for selected civilian positions. The system also tracks follow up corrective actions.
</p><p>The records are also used by the employee’s Medical Review Official; the administrator of any Employee Assistance Program in which the employee is receiving counseling or treatment or is otherwise participating; and supervisory or management officials within the employee’s agency having authority to take adverse personnel action against such employee.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>In order to comply with provisions of 5 U.S.C. 7301, the Department of the Air Force’s `Blanket Routine Uses’ do not apply to this system of records.
</p><p>To a court of competent jurisdiction where required by the United States Government to defend against any challenge against any adverse personnel action is a compatible routine use required by statute.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>System is maintained on paper records kept in file folders and/or on computer tapes and discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by employee name, Social Security Number, date of birth, specimen identification number or any combination of these.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the records system and by person(s) responsible for servicing the records system in performance of their official duties who are properly screened. Except when under direct physical control by authorized individuals, records will be stored in security file containers/cabinets or safes and controlled by personnel  screening. Computer terminals are located in supervised areas with terminal access controlled by password or other user code systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Local retention varies from 3 months to 5 years; or one year after individual has reassigned, separated, retired, or has died. After that time, records are destroyed by tearing, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters United States Air Force, Directorate of Civilian Personnel, Benefits and Entitlements Division (HQ USAF/DPCE), Washington, DC 20330-5060, or comparable official of the Civilian Personnel Office serving the Air Force activity/installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to or appear in person at their servicing Central Civilian Personnel Office of the appropriate Air Force activity/installation or to the Headquarters United States Air Force, Directorate of Civilian Personnel, Benefits and Entitlements Division (HQ USAF/DPCE), Washington, DC 20330-5060. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Written requests should contain the full name and signature of the requester and the approximate period of time, by date, during which the case record was developed. Requests in person must be made during normal working hours Monday through Friday, excluding national and/or local holidays.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to or appear in person to the servicing Central Civilian Personnel Office of the appropriate Air Force activity/installation or to the Headquarters United States Air Force, Directorate of Civilian Personnel, Benefits and Entitlements Division (HQ USAF/DPCE), Washington, DC 20330-5060. Proof of identification will be required prior to disclosure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are obtained from (a) the individual to whom the record pertains; (b) Air Force employees involved in the selection and notification, and collection of individuals to be tested; (c) laboratories that test urine specimens for the presence of illegal drugs; and (d) supervisors and managers and other Air Force officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG J" toc="yes">
<systemNumber>F044 AF SG J</systemNumber>
<subsection type="systemName">Air Force Blood Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force hospitals, medical centers and clinics.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military personnel, dependents of military personnel, government employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Emergency blood donor list, donor record cards, and a roster/list by blood type and Rh factor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 262, Regulation of biological products, as implemented by Air Force Regulation  160-26, Air Force Blood Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Air Force medical centers, hospitals and clinics to control, coordinate and process request for blood donors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and in card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name. Rosters/lists are filed chronologically.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by commanders of medical centers, hospitals and clinics. Records are stored in security file containers/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Donor record cards are retained in office files for seven years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters United States Air Force. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Surgeon General, Headquarters United  States Air Force. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Surgeon General, Headquarters United States Air Force. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Documents prepared by the Air Force.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>
<section id="F044 AF SG K" toc="yes">
<systemNumber>F044 AF SG K</systemNumber>
<subsection type="systemName">Medical Professional Staffing Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At Air Force medical centers, hospitals, and clinics; all health facilities where graduate health education programs are conducted; reserve NAFs/Surgeon’s Office; reserve tactical hospitals/clinics, reserve MSES, and reserve AAG medical elements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Practitioners, who are, or have been, members of the USAF Medical Service or Civil Service Employees (including civilian consultants who engage in direct patient care) and who are assigned to, employed by, or practice in the Air Force medical facility for the purpose of providing health services for eligible beneficiaries; United States Air Force Medical Service personnel pursuing graduate health education programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Credential review files: Contains curriculum vitae, list of approved privileges, copies of diplomas and certificates, records of continuing health education training, letters of evaluation, summaries of special activities or other information, including malpractice claims reports, furnished or solicited in order to fully evaluate the professional qualifications of individuals, and the records of any actions taken on the individual’s credentials.
</p><p>(2) Health education records: Applications for training, training reports, Faculty Board reports, photograph or negative, and personnel documents related to training.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 55, Medical and Dental Care; 8067(f) Designation: Officers to perform certain professional functions; 8207, Regular Air Force: Commissioned officers on active duty; medical specialists, as implemented by Air Force Regulation  168-13, Quality Assurance in the Air Force Medical Service.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information contained in credential review files is used to award inpatient and ambulatory clinical privileges to all categories of health practitioners.
</p><p>Health education records are used to permit evaluations of individuals in training, by program directors, in managing the individual in training; by the record maintenance personnel, to document changes to the individual’s personnel record maintained by the servicing Consolidated Base Personnel Office (CBPO).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The information may also be released to a governmental board or agency or health care professional society or organization if such record of document is needed to perform licensing or professional standards monitoring related to health care practitioners who are or were formerly members or employees of the Armed Forces, and to medical institutions or organizations wherein such member or employee has applied for or been granted authority or employment to provide health care services if such record or document is needed to assess the professional qualifications of such member or employee.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system, by person(s) responsible for servicing the record system in performance of their official duties; by commanders of USAF medical centers hospitals and clinics (credential review files); by program directors, trainees and personnel managers with the need-to-know (health education records).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) Credential review files are retained in the office files of the medical facility the practitioner is assigned or employed. Following separation, resignation, or retirement, the files are retained at the location of the last duty assignment for a period of 3 years and then are destroyed.
</p><p>(2) Health education files are retained by the director of health education until training is completed, files are then kept by the health facility for 30 years and then destroyed by tearing into pieces, shredding, pulping, macerating, or burning; if  facility is deactivated, the records are retired to the Washington National Records Center, Washington, DC 20409 to be retained until the 30-year period has expired at which time they will be destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Surgeon General, Headquarters, United States Air Force; Commanders of medical centers, hospitals, clinics.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For health education records, individuals should give full name, military status, Social Security Number, when they entered training and completed training, and what corps within the medical service they are a member. Individuals may visit either the health facility maintaining the records or the Office of the Surgeon, Air Force Manpower and Personnel Center, Randolph Air Force Base, TX to learn if the record system contains their records. When visiting either of these locations, the individual must provide a valid drivers license or equivalent identification containing a photograph to establish identity.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the
system manager. For health education records, individual may obtain assistance by writing or presenting themselves in person to the health facility where the records are maintained. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Credential review files: Basic information submitted by the practitioner. Additional information may be solicited from other sources in order to permit the credentials committee to best judge the capabilities of the practitioner. Health education records: Previous employer, educational institutions, master personnel record, information provided by the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG L" toc="yes">
<systemNumber>F044 AF SG L</systemNumber>
<subsection type="systemName">Medical Treatment Facility Tumor Registry.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force medical centers, hospitals, and clinics.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who were diagnosed as having or were treated for cancer in an armed forces medical treatment facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain summaries of treatment provided cancer patients, to include tumor board evaluations, comprehensive chronological summaries of care rendered, a locator system, suspense files for required follow-up treatment and/or evaluation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 55, Medical and Dental Care.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the military departments for clinical and statistical analysis of designated medical and dental cases, their treatment and results. The files serve as the repository of clinical information relating to individuals evaluated and/or treated in Air Force medical facilities. It is used to conduct statistical analysis and to provide clinical information to other federal medical services, scientific institutions and qualified members of the medical and dental professions (information identifiable by name is released only with permission of the patient). Information is used by the medical facilities to promote education programs and to develop statistics designed to be used as a basis for developing improved diagnostic and therapeutic standards. Used by the individual physician or scientist to develop and write professional papers, and is used by hospital tumor registries to update their case records as to status and quality of survival of individual patients.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be provided to other hospital tumor registries, physicians, scientific institutions.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, card files, on computer and computer paper printouts, roll microfilm or microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records located at medical facilities are retained in the office files until inactivation of the tumor board or the facility, then forwarded to facility assuming patient responsibility.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanders of armed forces medical facilities.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Commanders of armed forces medical facilities.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests must include full name, Social Security Number of sponsor, accession number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Commanders of armed forces medical facilities.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions and from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG M" toc="yes">
<systemNumber>F044 AF SG M</systemNumber>
<subsection type="systemName">Compression Chamber Operations.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Treatment records (original) retained in individual health record at United States Air Force hospitals; medical centers and clinics as part of health records or National Personnel Records Center, Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118; first copy retained at Armstrong Laboratory, Aerospace Medicine Directorate, Hyperbaric Medicine Division, 2510 Kennedy Circle, Suite 117, Brooks Air Force Base, TX 78235-5119; other copies at Air Force Medical Operations Agency; major command headquarters, and individual Physiological Training Units having compression therapy capability.  Compression Chamber Reactor Case Report (original) at Air Force hospitals, medical centers and clinics as part of health record or at the National Personnel Records Center.  First copy retained at Armstrong Laboratory.  Other copies at Headquarters Air Force Medical Operations Agency, major command headquarters, and individual Physiological Training Unit having compression therapy capabilities.  Oxygen Sensitivity Tolerance/Pressure Test at National Personnel Records Center, Air Force Hospitals, medical  centers and clinics, as part of health records.  Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Officers/technicians performing treatments (normally medical doctors, aerospace physiologists/physiological training technicians); patients who are Active duty military personnel, retired Air Force military personnel, dependents of military personnel, dependents of retired military and civilians treated on an emergency basis.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Treatment records of patient and records of personnel conducting treatment. Records of exposure to high pressure profiles are maintained for patient and personnel conducting treatment. Records of training dives are maintained on officers and technicians performing treatment dives as well as their physical capability/tolerance to perform in subsequent treatment dives/procedures.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by; 10 U.S.C. 55, Medical and Dental Care, as implemented by Air Force Instruction 48-104, Aerospace Medicine.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provide an exact record for a patient treated by compression therapy and documents reactions of the patient’s response to high pressure.  Protects the patient by insuring that overexposure to high pressure does not occur.
</p><p>Records are maintained on persons performing treatments because they are exposed to the same treatment profiles as their patients and to insure their capability of performing treatment and to determine in advance that they are not physiologically susceptible to potential hazards of treatment.
</p><p>Used for research and statistical analysis, and management effectiveness by the Air Force Medical Operations Agency.
</p><p>Records maintained on technicians/officers conducting procedures are maintained at treatment site to insure overexposure to high pressure does not occur and to determine professional adequacy to participate in treatment dives.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and visible file binders/cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by commanders of medical centers and hospitals and by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Treatment Records (original) retained in individual health record for fifty years after date of latest document and then destroyed.  First copy and other copies at Armstrong Laboratory, Air Force Medical Operations Agency and major commands are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed.  Copies at Physiological Training Units are destroyed after 3 years; Compression Chamber Operation Record at Physiological Training Units are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed.  Compression Chamber Reaction Case Report (original) retained in individual health record for fifty years after date of latest document, then destroyed.  First copy at Armstrong Laboratory and other copies at Headquarters Air Force Medical Operations Agency and major commands are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed.  Copies at Physiological Training Units retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed.  Oxygen Sensitivity Tolerance/Pressure Test retained in individual health record for fifty years after date of latest document, then destroyed.  All records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Force Medical Operation Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Commander, Headquarters Air Force Medical Operation Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113.
</p><p>Required information for military/ex-military is full name,  Social Security number; civilian should provide name, Social Security Number, location of treatment, and approximate date of treatment.  Requester may visit system locations.  Proof of identity is by government ID card for active/retired military, driver’s license for civilians.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to Commander Headquarters, Air Force Medical Operation Agency, 170 Luke Avenue, Suite 400, Bolling Air Force Base, DC 20332-5113; Commander, Air Force Health Care Support Agency, Brooks Air Force Base, TX 78235-5000.
</p><p>Requester may visit system locations.  Proof of identity is by government ID card for active/retired military, driver’s license for civilians.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing  records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Physicians regarding diagnosis/treatment.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F036 AF A1 I" toc="yes">
<systemNumber>F036 AF A1 I</systemNumber>
<subsection type="systemName">Air Force Fitness Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Fitness Management System (AFFMS) is located at Defense Enterprise Computing Center
Montgomery, 401 E. Moore Dr., Maxwell AFB-Gunter Annex, AL 36114-3004.
</p><p>Air Force Fitness Management System II (AFFMS II) is located at Air Force Personnel Center Data Center, 499 C. Street West, Randolph
AFB, TX 78150-4750. Records are also located at Air Force units of assignment. Official mailing addresses are published as an
appendix to the Air Force’s compilation of system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve, and Air National Guard personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID
Number), rank, date of birth, duty phone, height, weight, physical fitness test scores, individual fitness reports, fitness screening
questionnaire, letters documenting entry and participation in individual fitness rehabilitation programs, medical profile documents,
fitness progress reports, scheduled medical evaluations and fitness center appointments, counseling documentation, and administrative
actions taken.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Policy Directive 36-29, Military
Standards; Air Force Instruction 36-2905, Fitness Program; Department of Defense Directive 1308.1, Department of Defense Physical
Fitness and Body Fat Program; Department of Defense Instruction 1308.3, Department of Defense Physical Fitness and Body Fat Programs
Procedures; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document individuals’ progress in the Air Force Fitness Program. The file keeps individuals
and their leadership informed of fitness levels and progress in improving fitness levels towards achieving minimum Air Force fitness
standards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>;Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, SSN and/or DoD ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to person(s) responsible for servicing the record in the
performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key
Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains
authorization/permission partitioning in the form of by-name assigned user roles to limit access to appropriate organization level.
Paper records are secured in locked cabinets or drawers when not in use.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Fitness program case files (paper records) are maintained until individual has sustained a
fitness score greater than or equal to 75 percent for 24 consecutive months or 90 days after member’s separation or retirement,
whichever is sooner. Electronic records are destroyed when the agency determines that the electronic records are superseded, obsolete,
and are no longer needed for administrative, legal, audit, or other operational purposes. Paper records are destroyed by tearing into
pieces, shredding, pulping, macerating or burning. Electronic records are deleted from the system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Military Force Policy Division, 1040 Air Force Pentagon, Room 4D950, Washington, DC
20330-1040.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on
themselves should address inquiries to Commander at the unit of assignment or attachment. Official mailing addresses are published as
an appendix to the Air Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare(or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address
requests to the Commander at the unit of assignment or attachment. Official mailing addresses are published as an appendix to the Air
Force’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in
locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare(or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial
agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be
obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From healthcare providers; individuals who conduct fitness assessments and oversee the unit
fitness program; and the individual to whom the record pertains.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG O" toc="yes">
<systemNumber>F044 AF SG O</systemNumber>
<subsection type="systemName">United States Air Force Master Radiation Exposure Registry.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Occupational and Environmental Health Laboratory (AFSC), Brooks Air Force Base, TX 78235; Air Force medical centers, hospitals and clinics; Air Force operating locations and installations using sources of ionizing radiation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All personnel currently enrolled in or having been monitored under the USAF’s Personnel Dosimetry Program or on whom the Air Force has performed a bioassay for radioactive materials since 1960. This includes Air Force military and civilian employees; military and civilian employees of other Components and the Department of Defense; and some employees of other federal agencies and civilian contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal radiation dosimetry (film badge or thermoluminescent dosimeter) results in monthly and lifetime cumulative periods and results of bioassays for radioactive materials in the body.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 20.401(a) and (c), 10 Chapter I, Code of Federal Regulations (10 CFR 20.401(a)(c)) as directed by E.O. 12196, 29 CFR 1910.96(b)(2)(iii), (n) and (o), implemented by Air Force Regulation 161-28, Personnel Dosimetry Program and the USAF Master Radiation Exposure Registry.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>USAF Occupational and Environmental Health Laboratory (OEHL): - To maintain a cumulative record of occupational exposure to ionizing radiation on each radiation worker monitored under the USAF’s personnel dosimetry program as required by Public Law; to provide a copy of an individual’s record to any future employer of that individual who makes a proper request for it as provided for by law; to provide individuals a copy of their Air Force occupational radiation exposure history; to provide information about an individual’s ionizing radiation exposure history to medical personnel responsible for radiation safety and the individual’s health care, and the individual’s supervisor; to provide information about radiation exposures resulting from radiation accidents or incidents to authorized investigators of such events and the Nuclear Regulatory Commission (NRC) or Department of Labor, Occupational Safety and Health Administration (DOL/OSHA); for use in epidemiological and statistical studies to determine the effectiveness of Air Force-wide radiological health programs, trends in exposure doses, exposure experiences of selected occupational groups and similar studies.
</p><p>Medical personnel: - To determine the requirements for occupational physical examinations and assess whether an individual’s medical condition may be related to his or her radiation exposure; to use in formulating recommendations to supervisors on requirements to remove or limit an individual from further work with ionizing radiation sources; to determine the need for investigation of workplace environments for abnormal radiation exposure conditions; to formulate recommendations for modifications of facilities, equipment or procedures to limit workers’ radiation exposures to as low as reasonably achievable; to assist in developing worker education programs on local radiation hazards.
</p><p>Employees’ supervisors: - To determine whether employee can continue to work in a given radiation environment; to determine radiation exposures to personnel associated with a given task; to implement improvements in facilities, equipment, or procedures to reduce worker exposures to as low as reasonably achievable; to assist in local worker education about occupational radiation hazards.
</p><p>Individuals: - To be aware of their lifetime radiation exposures and aid in making personal judgments about the occupational radiation hazards of their environment and in fulfilling their individual responsibilities for radiation safety.
</p><p>Investigators of radiation accidents or incidents: - To assist in determining the possible causes of such an event and recommended measures to prevent recurrence; to determine the  severity of the event and possible long term consequences to individuals involved in it or future similar events.
</p><p>NRC and DOL/OSHA: - To use in formulating or enforcement of national policies and regulations for protection of workers from ionizing radiation sources in their occupational environment.
</p><p>Future employers: - To use as the basis for continuing the lifetime cumulative record on individuals as required by Public Law and to use for all purposes for which the current employer uses these records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>At USAF OEHL, on computer disks and computer paper printouts; at installation level, on computer paper printouts provided by USAF OEHL.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number; retrievable by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records at USAF OEHL are accessed by custodian of the record system and persons responsible for servicing the record system in performance of their official duties and are controlled by computer system software and personnel screening. Records at installations are accessed by medical personnel in performance of their official duties. Records are controlled by personnel screening.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent at USAF OEHL. Latest cumulative history entered in an individual’s medical record is retained for the life of the medical record. Records retained by installation medical personnel and supervisors for one year, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Medical Service Center, Aerospace Medicine Consultants Division, Directorate of Professional Services (HQ AFMSC/SGPA), Brooks Air Force Base, TX 78235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the USAF OEHL/RZD, Brooks Air Force Base, TX 78235.
</p><p>Information required for identification of an individual record is: Full name, Social Security Number and Service Number(s) if different from Social Security Number. If the request is from other than the individual to whom the records  pertain, a signed authorization by the individual to release the records to the requester is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the USAF OEHL/RZD, Brooks Air Force Base, TX 78235.
</p><p>Information required for identification of an individual record is: Full name, Social Security Number and Service Number(s) if different from Social Security Number. If the request is from other than the individual to whom the records pertain, a signed authorization by the individual to release the records to the requester is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers; other components and civilian or government agencies responsible for conducting a radiation protection program and personnel dosimetry at an individual’s workplace; and medical institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG Q" toc="yes">
<systemNumber>F044 AF SG Q</systemNumber>
<subsection type="systemName">Family Advocacy Program Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Office of the Surgeon General, 110 Luke Avenue, Room 400, Bolling Air Force Base, Washington, DC 20332-7050;
</p><p>Headquarters, Air Force Medical Operations Agency, Family Advocacy Program, 2601 Doolittle Road, Building 801, Brooks Air Force Base, TX 78235-5254;
</p><p>Major Command Surgeons’ offices; Air Force hospitals, medical centers and clinics. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All DoD beneficiaries who are entitled to care at Air Force medical facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of suspected and established cases of family maltreatment, assessments and evaluations, investigative reports, check lists, family advocacy case management team minutes and reports, follow-up and evaluative reports, correspondence, and any other supportive data gathered relevant to individual family advocacy program cases. Records of family member exceptional medical and/or educational needs, medical summaries, individual educational program plans, general supportive documentation and correspondence. Secondary prevention records, assessment and survey instruments, service plans, and chronological data. Prevention contact activity files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 40-301, Air Force Family Advocacy Program, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document the activities of the Family Advocacy Program as they relate to allegations of and substantiated cases of family maltreatment, exceptional educational and/or medical needs of family members, prevention activities, assessment and survey activities; compile database for statistical analysis, tracking, and reporting; evaluate program effectiveness and conduct research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To any member of the family in whose sponsor’s name the file is maintained, in furtherance of treating any member of the family.
</p><p>To the Attorney General of the United States or his authorized representatives in connection with litigation, or other matters under the direct jurisdiction of the Department of Justice.
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans claims and in providing medical care to members of the Air Force.
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies and relating to the coordination of family advocacy programs, medical care and research concerning family maltreatment and neglect and exceptional educational or medical conditions.
</p><p>To private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>To officials and employees of the National Research Council in cooperative studies of the National History of Disease; of prognosis and of epidemiology. Each study in which the records of members and former members of the Air Force are used must be approved by the Surgeon General of the Air Force.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, child abuse and other public health and welfare programs.
</p><p>To the Federal, state or local governmental agencies when appropriate in the counseling and treatment of individuals or families with exceptional medical or educational needs or when involved in child abuse or neglect.
</p><p>To authorized surveying bodies for professional certification and accreditations.
</p><p>To the individual organization or government agency as necessary when required by Federal statute, E.O., or by treaty. Drug/Alcohol and Family Advocacy information maintained in connection with Abuse Prevention Programs shall be disclosed only in accordance with applicable statutes.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system, except as stipulated in the `NOTE’ below.
</p><p><b>Note:</b> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD "Blanket Routine Uses" do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored in file folders, in computers, and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name and Social Security Number of the sponsor or the sponsor’s spouse.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in various types of lockable filing equipment in monitored or controlled access lockable rooms or areas. Records are accessible only to authorized personnel that are properly screened and trained. Computer terminals are located in supervised areas with access controlled by password or other user-code systems. Records on computer storage devices are protected by computer system security software or physically stored in lockable filing equipment.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Substantiated Cases and Unsubstantiated-Unresolved Cases. Destroy as a family group 25 years after the end of the calendar year in which the case review committee determination was made or treatment ends. Unsubstantiated/Did Not Occur: Destroy 2 years after the end of the calendar year in which the case review committee determination was made.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Chief, Air Force Medical Operations Agency, Family Advocacy Division, 2601 Doolittle Road, Building 801, Brooks Air Force Base, TX 78235-5254, Major Command Surgeons, and Commanders of Air Force medical treatment facilities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if this system of records contains information on them should address inquiries to the Family Advocacy Officer at the Air Force medical treatment facility where services were provided. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices
</p><p>Requests should include the name and Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access their records in this system should address requests to the Patient Affairs Officer at the Air Force medical treatment facility where services were provided. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests should include the name and Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, reports from physicians and other medical department personnel; reports and information from other sources including educational institutions, medical institutions, law enforcement agencies, public and private health and welfare agencies, and witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identify of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG Q" toc="yes">
<systemNumber>F044 AF SG Q</systemNumber>
<subsection type="systemName">Family Advocacy Program Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Office of the Surgeon General, 110 Luke Avenue, Room 400, Bolling Air Force Base, Washington, DC 20332-7050;
</p><p>Headquarters, Air Force Medical Operations Agency, Family Advocacy Program, 2601 Doolittle Road, Building 801, Brooks Air Force Base, TX 78235-5254;
</p><p>Major Command Surgeons’ offices; Air Force hospitals, medical centers and clinics. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All DoD beneficiaries who are entitled to care at Air Force medical facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of suspected and established cases of family maltreatment, assessments and evaluations, investigative reports, check lists, family advocacy case management team minutes and reports, follow-up and evaluative reports, correspondence, and any other supportive data gathered relevant to individual family advocacy program cases. Records of family member exceptional medical and/or educational needs, medical summaries, individual educational program plans, general supportive documentation and correspondence. Secondary prevention records, assessment and survey instruments, service plans, and chronological data. Prevention contact activity files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 40-301, Air Force Family Advocacy Program, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document the activities of the Family Advocacy Program as they relate to allegations of and substantiated cases of family maltreatment, exceptional educational and/or medical needs of family members, prevention activities, assessment and survey activities; compile database for statistical analysis, tracking, and reporting; evaluate program effectiveness and conduct research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To any member of the family in whose sponsor’s name the file is maintained, in furtherance of treating any member of the family.
</p><p>To the Attorney General of the United States or his authorized representatives in connection with litigation, or other matters under the direct jurisdiction of the Department of Justice.
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans claims and in providing medical care to members of the Air Force.
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies and relating to the coordination of family advocacy programs, medical care and research concerning family maltreatment and neglect and exceptional educational or medical conditions.
</p><p>To private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>To officials and employees of the National Research Council in cooperative studies of the National History of Disease; of prognosis and of epidemiology. Each study in which the records of members and former members of the Air Force are used must be approved by the Surgeon General of the Air Force.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, child abuse and other public health and welfare programs.
</p><p>To the Federal, state or local governmental agencies when appropriate in the counseling and treatment of individuals or families with exceptional medical or educational needs or when involved in child abuse or neglect.
</p><p>To authorized surveying bodies for professional certification and accreditations.
</p><p>To the individual organization or government agency as necessary when required by Federal statute, E.O., or by treaty. Drug/Alcohol and Family Advocacy information maintained in connection with Abuse Prevention Programs shall be disclosed only in accordance with applicable statutes.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system, except as stipulated in the "Note" below.
</p><p><b>Note:</b> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD `Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored in file folders, in computers, and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name and Social Security Number of the sponsor or the sponsor’s spouse.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in various types of lockable filing equipment in monitored or controlled access lockable rooms or areas. Records are accessible only to authorized personnel that are properly screened and trained. Computer terminals are located in supervised areas with access controlled by password or other user-code systems. Records on computer storage devices are protected by computer system security software or physically stored in lockable filing equipment.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition is pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Chief, Air Force Medical Operations Agency, Family Advocacy Division, 2601 Doolittle Road, Building 801, Brooks Air Force Base, TX 78235-5254, Major Command Surgeons, and Commanders of Air Force medical treatment facilities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if this system of records contains information on them should address inquiries to the Family Advocacy Officer at the Air Force medical treatment facility where services were provided. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices
</p><p>Requests should include the name and Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access their records in this system should address requests to the Patient Affairs Officer at the Air Force medical treatment facility where services were provided. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests should include the name and Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, reports from physicians and other medical department personnel; reports and information from other sources including educational institutions, medical institutions, law enforcement agencies, public and private health and welfare agencies, and witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identify of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG R" toc="yes">
<systemNumber>F044 AF SG R</systemNumber>
<subsection type="systemName">Reporting of Medical Conditions of Public Health and Military Significance.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Epidemiology Services Branch, Epidemiologic Research Division, Armstrong Laboratory, 2601 West Gate Road, Suite 114, Brooks Air Force Base, TX 78235-5241, medical centers, hospitals and clinics, medical aid stations, Air National Guard activities, and Air Force Reserve units. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Air Force members and their dependents, civilian Air Force employees, retired Air Force members and their dependents, Air Force Reserve and Air National Guard personnel and foreign national Air Force employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, home address, home phone, date of birth, and records relating to communicable diseases, occupational illnesses, animal bites.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 55, Medical and Dental Care; 10 U.S.C. 8013, Secretary of the Air Force; 28 CFR 1960, Occupational Illness/Injury Reporting Guidelines for Federal Agencies; Air Force Instruction 48-105, Surveillance, Prevention, and Control of Diseases and Conditions of Public Health or Military Significance; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records from this system of records will be used for ongoing public health surveillance, which is the systematic collection, analysis, and interpretation of outcome-specific data for use in the planning, implementation, and evaluation of public health practice within the Air Force.
</p><p>Primary users include appropriate Air Force activity/installation preventive medicine and public health personnel and their major command and Air Force counterparts. Records are used and reviewed by health care personnel in the performance of their duties.
</p><p>Health care personnel include military and civilian personnel assigned to the Air Force facility where the records are maintained. Students participating in an USAF training program may also use and review records as part of their training program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the officials and employees of the National Research Council and the Department of Veterans Affairs in cooperative studies of the natural history of disease and epidemiology. Each study in which the records of members and former members of the Air Force are used must be approved by the Surgeon General of the Air Force.
</p><p>To officials and employees of local and state governments in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, and other public health and welfare programs.
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system, except as stipulated in "Note" below.
</p><p><b>Note:</b> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD "Blanket Routine Uses" do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in machine readable form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number, reportable event, location, or any combination of these.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodians of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened. Except when under direct physical control by authorized individuals, records will be electronically stored in computer storage devices protected by computer system software. Computer terminals are located in supervised areas with terminal access controlled by password or other use code systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Local retention may vary, but will be no less than 5 years after the fiscal year to which the records relate. After that time, records may be destroyed by erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Epidemiology Services Branch, Epidemiologic Research Division, Armstrong Laboratory (AL/AOES), 2601 West Gate Road, Suite 114, Brooks Air Force Base, TX 78235-5241, or comparable official of the Public Health Office serving the Air Force activity/installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Chief, Epidemiology Services Branch, Epidemiologic Research Division, Armstrong Laboratory (AL/AOES), 2601 West Gate Road, Suite 114, Brooks Air Force Base, TX 78235-5241, or comparable official of the Public Health Office serving the Air Force activity/installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Written requests should contain the full name and signature of the requester.
</p><p>Requests in person must be made during normal office duty hours Monday through Friday, excluding national and/or local holidays.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Epidemiology Services Branch, Epidemiologic Research Division, Armstrong Laboratory (AL/AOES), 2601 West Gate Road, Suite 114, Brooks Air Force Base, TX 78235-5241, or comparable official of the Public Health Office serving the Air Force activity/installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Written requests should contain the full name and signature of the requester.
</p><p>Requests in person must be made during normal office duty hours Monday through Friday, excluding national and/or local holidays.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are obtained from DOD and Air Force employees involved in the surveillance, prevention, control, and reporting of diseases and conditions of public health or military significance.
</p><p>Database is compiled using information from personnel, medical, and casualty records, investigative reports, and environmental sampling data.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG S" toc="yes">
<systemNumber>F044 AF SG S</systemNumber>
<subsection type="systemName">Alcohol and Drug Abuse Prevention and Treatment Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At servicing Air Force installation Alcohol and Drug Abuse Prevention and Treatment Program (ADAPT) office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty military personnel and dependents, Air Force civilian employees, and Air Force Reserve personnel, who are enrolled in the Alcohol and Drug Abuse Prevention and Treatment Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>As a minimum, the file contains referral information, evaluative materials, diagnostic assessment, treatment plan, counseling case notes, treatment summary, and automated data base, documenting entry and participation in the Air Force ADAPT Program, to include date and means of identification and substance of abuse.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 290dd-2, Confidentiality of Patient Records; Air Force Instruction 44-121, Alcohol and Drug Abuse Prevention and Treatment (ADAPT) Program; Air Force Instruction 36-810, Substance Abuse Prevention and Control; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The file is used to process members in the ADAPT Program; to develop a treatment plan; to assist medical providers in decisions for program disposition; to document progress for individuals enrolled in the ADAPT program; and to prepare recurring reports.
</p><p>Disclosure within the Air Force is limited to those individuals who need the records in connection with programs relating to abuse treatment, rehabilitation, research, health, and assignment to duty. Only persons authorized by 42 U.S.C. 290dd-2 may review, handle or have access to the file.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans’ claims and in providing medical care to Air Force members.
</p><p><b>Note:</b> Record of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. The results of a drug test of civilian employees may be disclosed only as expressly authorized under 5 U.S.C. 7301. These statutes take precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains. The Air Force’s `Blanket Routine Uses’ do not apply to these types records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and computer and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, by Social Security Number, by other identification number or system identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Recorded are stored and secured in lockable receptacles and are controlled by personnel screening. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For single diagnosis (substance abuse/dependence only) alcohol and drug abuse case files maintained at outpatient ADAPT clinics, case files are destroyed 3 years after completion of rehabilitation/last contact. Records of psychiatric treatment, including multi-diagnosis/substance abuse cases (substance abuse and psychiatric treatment), of military personnel will be retired to National Personnel Records Center, Military Personnel Records, 2 years after year of last treatment. Psychiatric treatment records, including multi-diagnosis substance abuse cases (substance abuse and psychiatric treatment), of non-military personnel will be retired to the NPRC, Civilian Personnel Records 2 years after year of last treatment. (Exception: All 1982 and 1983 drug case files will be maintained until 30 Sep. 99 in accordance with current guidance).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Alcohol and Drug Abuse Prevention and Treatment (ADAPT) Program Manager, Air Force Medical Operations Agency, (AFMOA/SGOC), 110 Luke Avenue, Room 405, Bolling Air Force Base, DC 20332-7050; and ADAPT Program Managers in the office of the command surgeon at major command headquarters; and ADAPT Program Managers at Air Force installations. Official mailing addresses are published as appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual seeking to determine whether this system of records contains information on themselves should address inquires to the ADAPT Program Manager at the servicing Air Force installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests to determine existence of a file should include full name, grade, and unit of assignment. Personal visit proof of identify requires full name and possession of Department of Defense Armed Forces Identification Card; or driver’s license and personal recognition of ADAPT staff member.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address requests to the ADAPT Program Manager servicing AF installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions, personnel records, individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF SG T" toc="yes">
<systemNumber>F044 AF SG T</systemNumber>
<subsection type="systemName">Suicide Event Surveillance System (SESS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Enterprise Computing Center, Defense Information Systems Agency Detachment San Antonio, Building 200, 450 Duncan Drive, San Antonio, TX 78241-5940, on behalf of the Air Force Medical Support Agency (AFMSA/SGMID), 2510 Kennedy Circle, Suite 208, Brooks Air Force Base, TX 78235-5123.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force active duty, retired, reserve and guard personnel; Air Force civilians; dependents; and any DoD military or civilian personnel that are treated at an Air Force medical treatment facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Type of suicide event (completed and nonfatal suicide events), event details, psychological, social, behavioral, relationship, economic and other information, including name, Social Security Number, date of birth, gender, race/ethnic group, marital status, rank, military service, military status, job title, duty Air Force specialty code, permanent duty station, the major command of the permanent duty station, temporary duty station (if applicable), use of military helping services.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 55, Medical and Dental Care; 10 U.S.C. 8013, Secretary of the Air Force; 29 CFR part 1960, Occupational Illness/Injury Reporting Guidelines for Federal Agencies; Air Force Instruction 48-105, Surveillance, Prevention, and Control of Diseases and Conditions of Public Health or Military Significance; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records from this data system will be used for direct reporting of suicide events and ongoing public health surveillance, which is the systematic collection, analysis, and interpretation of outcome-specific data for use in the planning, implementation, evaluation and prevention within the Air Force. Primary users include authorized Air Force activity/installation mental health personnel, their major command and Air Force counterparts, and Headquarters Air Force Office of Special Investigations (AFOSI), Death Investigations Section personnel. Records are created and revised by mental health and AFOSI personnel in the performance of their duties.
</p><p>Mental health personnel include military and/or civilian staff assigned to the mental health department of the Air Force medical treatment facility where the medical and/or mental health records are maintained.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Statistical summary data with no identifiers may be provided to federal, state and local governments for public health surveillance and research.
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system, except as stipulated in "Note" below.
</p><p><b>Note:</b> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The "Blanket Routine Uses" do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Authorized users retrieve records by case identification number which is Social Security Number, plus year, month, day of event date.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodians of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly authorized. When under direct physical control by authorized individuals, records will be electronically stored in computer storage devices protected by computer system software. Computer terminals are located in supervised areas with terminal access controlled by password or other user code systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Force Health Protection and Surveillance Branch, Air Force Institute for Environment, Safety and Occupational Health Risk Analysis, 2513 Kennedy Circle, Brooks Air Force Base, TX 78235-5123.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system or records contains information on themselves should address written inquiries to Chief, Force Health Protection and Surveillance Branch, Air Force Institute for Environment, Safety and Occupational Health Risk Analysis, 2513 Kennedy Circle, Brooks Air Force Base, TX 78235-5123.
</p><p>Written requests should contain the full name, Social Security Number, and signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Force Health Protection and Surveillance Branch, Air Force Institute for Environment, Safety and Occupational Health Risk Analysis, 2513 Kennedy Circle, Brooks Air Force Base, TX 78235-5123.
</p><p>Written requests should contain the full name, Social Security Number, and signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are obtained from DOD and Air Force employees and compiled using information from personnel, medical, and casualty records, investigative reports, and environmental sampling data.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AF TRANSCOM A" toc="yes">
<systemNumber>F044 AF TRANSCOM A</systemNumber>
<subsection type="systemName">Joint Medical Evacuation System (TRAC[ES].
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Transportation Command, Global Patient Movement Requirements Center, Building 505, Rimkus Drive, Room 100, Scott AFB, IL 62225-5049, and Department of Defense medical treatment facilities, evacuation units and medical regulating offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Active Duty, Air National Guard, Army National Guard and Reserve components of Air Force, Army, Navy, Marine Corps, Coast Guard, Public Health Services or National Oceanic and Atmospheric Administration who have been called to Federal Service, retired personnel of all seven uniformed services, and their family members. All Veterans who are transported to or from a Department of Veterans Affairs (DVA) medical facility or of transporting the remains of deceased Veterans who died after transport to a DVA Medical facility. All Active Duty and Reserve components of Air Force, Army, Navy and Coast Guard and other uniformed service members of the North Atlantic Treaty Organization (NATO) and Secretary of Defense identified coalition National forces, DoD civilian employees, contractors supporting global U.S. operations, Department of Defense detainees and Prisoners of War. Individuals who are employed or contracted by the Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS), Department of Health and Human Services (DHHS) or other United States (US) government agencies providing health care service, and patient movement in support of identified patients during Presidential disaster or emergency declaration. Employees and their dependents of any mission essential agency of the U.S. Government including non-appropriated fund and Exchange Service employees, Air Reserve technicians performing duties as civil servants, family members (dependents) who reside overseas and their civil service personnel sponsor stationed overseas requiring transfer to another medical treatment facility at the request of U.S. Government medical treatment facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>TRAC[ES] contains information reported by the transferring medical facility which includes, patient identity, service affiliation and grade or status, name, Social Security Number (SSN), gender, medical diagnosis, medical condition, special procedures or requirements needed, medical specialties required, administrative considerations, personal considerations, home address of patient and/or duty station, and other information having an impact on the transfer.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 55, Medical and Dental Care; 10 U.S.C. 2641, Transportation of Certain Veterans on DoD Aeromedical Evacuation Aircraft; DoD Directive 5154.6, Armed Services Medical Regulating; DoD Instruction 6000.11, Patient Movement; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information collected is used to determine the appropriate medical treatment facility to which the reported patient will be transferred; to notify the reporting U.S. Government medical treatment facility of the transfer destination; to notify medical treatment facilities of the transfer; to notify evacuation units and medical regulating offices; to evaluate the effectiveness of reported information; to establish the specific needs of the reported patient; for statistical purposes; and when required by law and official purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To civilian hospitals for medical reference to ensure proper care is provided.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.
</p><p><b>Note:</b> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol/drug abuse treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD "Blanket Routine Uses" do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodians of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly authorized. When under direct physical control by authorized individuals, records will be electronically stored in computer storage devices protected by computer system software, or in locked file cabinets, locked desk drawers, or locked offices. Computer terminals are located in supervised areas with terminal access controlled by password or other user code systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Medical records of active duty U.S. military members are maintained at the medical unit at which the person receives treatment. On separation or retirement, records are forwarded to National Personnel Records Center (NPRC), St. Louis, MO or other designated depository, such as Commandant, US Coast Guard for that agency’s personnel, to appropriate Department of Veterans Affairs Regional Office if a VA claim has been filed. Records of non-active duty personnel may be hand carried or mailed to the next military medical facility at which treatment will be received or the records are retained at the treating facility for a minimum of 1 year after date of last treatment then retire to NPRC or other designated depository. At NPRC records for military personnel are retained for 50 years after date of last document, for all others 25 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>System Administrator, United States Transportation Command, Office of the Command Surgeon, 203 West Losey Street, Suite 1700, Scott AFB, IL 62225-5357.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about them is contained in this system should address written inquiries to Chief, Patient Administration of the Military Treatment Facility where treatment was provided.
</p><p>Individuals requesting information should provide full name, rank or status and parent service, approximate date of transfer, medical treatment facility from which transferred, and current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals requesting information should provide full name, rank or status and parent service, approximate date of transfer, medical treatment facility from which transferred, and current address and telephone number. Forward request to Chief, Patient Administration of the Military Treatment Facility where treatment was provided.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Transferring and receiving treatment facilities, medical regulating offices, evacuation offices, agencies and commands relevant to the patient transfer, and from the Military Health Information System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AFRC A" toc="yes">
<systemNumber>F044 AFRC A</systemNumber>
<subsection type="systemName">Automated Line of Duty (ALOD) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Air Force Reserve Command, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active Duty, Reserve (to include Traditional Reservists (TR), Individual Mobilization Augmentees (IMA), and enlisted and commissioned Reservists), and National Guard service members who are injured while on active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN); address; telephone number, case files including requests submitted by the applicant; intra-agency correspondence concerning cases; correspondence from/to the applicant; and military personnel data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Department of Air Force; 10 U.S.C. 10204, Personnel Records and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide an electronic Web-based means of submission, receipt, storage, processing, and tracking of Line of Duty cases for Active Duty personnel, or Reserve and National Guard service members who are injured while on active duty. Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the DoD compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by medical personnel, personnel specialist, legal officers, and commanders responsible for the Automated Line of Duty data. All person(s) are properly screened and cleared for need-to-know. Records are protected by the Department of Air Force access authentication procedures and by network system security software. They are stored in office buildings protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Passwords and digital signatures are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>HQ, Air Force Reserve Command, AFRC/SG, 135 Page Rd, Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commander or supervisor of organization to which individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Department of Air Force compilation of systems of records notices.
</p><p>Individuals should furnish full name, Social Security Number (SSN), current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the commander or supervisor of organization to which individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Department of Air Force compilation of systems of records notices.
</p><p>Individuals should furnish full name, Social Security Number (SSN), current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Intra-agency correspondence concerning cases; correspondence from/to the applicant; and military personnel data.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 ARPC A" toc="yes">
<systemNumber>F044 ARPC A</systemNumber>
<subsection type="systemName">Physical Examination Reports Suspense File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Incomplete reports of physical examinations, correspondence to and from Reservists/individuals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 275, Personnel Records, as implemented by Air Force Regulation 160-43, Medical Examination and Medical Standards, and Headquarters Air Reserve Personnel Center Regulation 45-7, Annual Survey of Non-EAD Reservists, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information in files is used to provide control of Reservists/individual medical status.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.   Records are protected by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in suspense file until completed, then filed in the individual health record.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
</p><p>Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address inquiries to or visit  the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.  Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.
</p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from examining facilities, physicians military and civilian, and summary of physician’s evaluation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 AS SG U" toc="yes">
<systemNumber>F044 AS SG U</systemNumber>
<subsection type="systemName">Special Needs and Educational and Developmental Intervention Services (EDIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Office of the Surgeon General, 110 Luke Avenue, Room 400, Bolling Air Force Base, Washington, DC 20332-7050;
</p><p>Headquarters, Air Force Medical Support Agency, 5203 Leesburg Pike, Suite 702, Falls Church, VA 22041-3410; and
</p><p>Major Command Surgeon’s offices; Air Force hospitals, medical centers and clinics. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All DoD beneficiaries who are entitled to healthcare at Air Force medical facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of family member special medical and/or educational needs, records of children receiving early intervention or related services from the Educational and Developmental Intervention Services clinics, medical summaries, individual educational program plans, general supportive documentation and correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document the treatment and activities of the Special Needs and Educational and Developmental Intervention Services (EDIS) process as they pertain to special educational and/or medical needs of children and family members, perform outreach and prevention activities, conduct assessment and survey activities; compile database for statistical analysis, tracking, and reporting; evaluate program effectiveness and conduct research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To any member of the family in whose sponsor’s name the file is maintained, in furtherance of treating any member of the family.
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans claims and in providing medical care to members of the Air Force.
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government upon request in the performance of their official duties relating to review of the official qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies and relating to the coordination of EDIS and Special Needs programs, medical care and research concerning special educational or medical conditions.
</p><p>To private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>To officials and employees of the National Research Council in cooperative studies of the National History of Diseases; of prognosis and of epidemiology. Each study in which the records of members and former members of the Air Force are used must be approved by the Surgeon General of the Air Force.
</p><p>To officials and employees of local and State governments and agencies in the performance of their official duties pursuant to the laws and regulations governing local control of communicable diseases, preventive medicine and safety programs, developmental disabilities, and other public health and welfare programs.
</p><p>To the Federal, State or local governmental agencies when appropriate in the counseling and treatment of individuals or families with special medical or educational needs, or receiving early intervention or related services.
</p><p>To authorized surveying bodies for professional certification and accreditations.
</p><p>To the individual organization or government agency as necessary when required by Federal statute, E.O., or by treaty.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p><b>Note:</b> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored in file folders, in computers, and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name and Social Security Number of the sponsor or the sponsor’s spouse.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in various types of lockable filing equipment in monitored or controlled access lockable rooms or  areas. Records are accessible only to authorized personnel that are properly screened and trained. Computer terminals are located in supervised areas with access controlled by password or other user-code systems. Records on computer storage devices are protected by computer system security software or physically stored in lockable filling equipment.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>A Special Needs Assignment Coordination Record is closed when criteria for the Q-Code identifier no longer is met, or the AD member separates or retires from military services. An Educational and Developmental Intervention Services, early intervention services record is closed when the child, 0-3 years old, has reached and maintained age appropriate skills and is determined to no longer require services. A related services record is closed when the school age child no longer requires services, passes the age criteria, transfers to a public education system. Cut off and transfer to the National Personnel Records Center, 9700 Page Blvd, St. Louis, MO 63132-1547, 2-years after the end of the calendar year in which the Q-code deletion request has been affirmed by AFPC where they are destroyed after 25 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Special Needs Program Manager and Educational and Developmental Intervention Services Program Manager, Air Force Medical Support Agency, Special Needs Program, 5203 Leesburg Pike, Suite 702, Falls Church, VA 22041-3410. Major Command Surgeons, and Commanders of Air Force medical treatment facilities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if this system of records contains information on them should address inquiries to the Special Needs Coordinator at the Air Force medical treatment facility where services were provided. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests should include the name and Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access their records in this system should address requests to the Special Needs Coordinator at the Air Force medical treatment facility where services were provided. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Requests should include the name and Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, reports from physicians and other medical department personnel; reports and information from other sources including educational institutions, medical institutions, public and private health and welfare agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 USAFA A" toc="yes">
<systemNumber>F044 USAFA A</systemNumber>
<subsection type="systemName">Department of Defense Medical Examination Review Board Medical Examination Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of Defense Medical Examination Review Board (DODMERB) United States Air Force Academy (USAF Academy), CO 80840-6518 and EDS DCITC Tape Library, 13600 EDS Drive, Herndon, VA 22071.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All applicants to the five service academies, the four year Reserve Officer Training Corps (ROTC) scholarship program, Uniform Services University of Health Sciences (USUHS) scholarship program, and the Army, Navy, and Air Force College Scholarship Program (CSP).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Report of the Medical Examination, Report of Medical History, Report of Dental Examination, to include dental x-rays and any associated civilian forms or medical tests that have been accomplished; may also contain personal correspondence between the DODMERB and the applicant, parents/guardian concerning the applicant’s medical history or qualification status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 133, Executive department, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The medical examination in computer form is used to determine medical acceptability for one or more of the five military service academies or the ROTC, USUHS, CSP for the Air Force, Army and Navy ROTC.  The computer also produces products to advise each program manager of initial status and all update actions on the applicant.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>In addition, Medical consultations with parents/legal guardians may be necessary to clarify/explain applicant’s medical status.  Examinations may be released to civilian contract agents of the government and private physicians associated with medically certifying applicants for military service.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Stored in computers, on computer output products, and on electronic digital imaging storage system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>A paper copy of medical and dental records will be generated by computer on all appointed candidates and will be forwarded to each program the applicant is medically certified for.  Computer and optical disk files for all applicants will be retained for five years.  Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of Defense Medical Examination Review Board, USAF Force Academy, CO 80840-6518.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit  the Department of Defense Medical Examination Review Board, USAF Force Academy, CO 80840-6518.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves  contained in this system should address requests to the Department of Defense Medical Examination Review Board, USAF Force Academy, CO 80840-6518.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions and subject of the record.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F044 USAFA B" toc="yes">
<systemNumber>F044 USAFA B</systemNumber>
<subsection type="systemName">Cadet Hospital/Clinic Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Air Force Academy (USAF Academy), CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USAF Academy Cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Daily roster of cadets hospitalized and report of cadet visits to the cadet clinic.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9331, Establishment; Superintendent; faculty.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information collected to notify concerned individuals of status of hospitalized cadets.
</p><p>Used to provide Superintendent, Hospital Commander and staff, Commandant and staff a daily report of number and status of cadets hospitalized; concerned personnel can note trends in hospitalization in terms of numbers f cadets hospitalized, length of stay, and nature of medical problems being treated.
</p><p>Report of visits to cadet clinic is used by the Cadet Wing Airmanship Division to monitor cadet activity for ground safety programs; Athletics uses it to monitory excusals from physical education and to evaluate injury rates, and the Individual uses it to justify time away from classes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of system of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Clinic copy is under the direct control of Noncommissioned Officer in Charge of Administrative Services. Distribution is made only to authorized representatives of Cadet Wing Airmanship Division and Athletics.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in office files for one year after annual cutoff then destroyed. Report of Clinic Visit are retained in office files for three months or until purpose has been served, whichever is sooner, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, USAF Academy Hospital, USAF Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address written inquiries to or visit  the USAF Academy Hospital/SGR, USAF Academy, Colorado Springs, CO 80840-5300, ATTN; Medical Release of Information Clerk, and should include full name and date of hospital admission.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written requests to or visit the Commander, USAF Academy Hospital, USAF Academy, CO 80840-5000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from medical institutions, the individual, physicians and/or medical technicians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F048 AFRC A" toc="yes">
<systemNumber>F048 AFRC A</systemNumber>
<subsection type="systemName">Reserve Component Periodic Health Assessment (RCPHA) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQ Air Force Reserve Command, HQ AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31098-1601.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the Air Force Ready Reserve Components.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), address, phone number, date of birth, age, e-mail address, and to include medical history.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Sections 10206, Members: physical examinations; and DoDD 1200.7, Screening the Ready Reserve; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Ensure screening, at least annually, of all Reserve Component Ready Reservists for their immediate availability for active duty and to ensure capability to deploy or to meet the mission requirement. This is a web based system of records for improving these procedures. Medical units will be able to download the Reserve Component Health Risk Assessment form/certificate directly from the Web site which will reduce the number of visits reserve individuals need to make to medical units during their training days.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
</p><p>The "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of the systems of records notices apply to this system.
</p><p><b>Note:</b> This system of records contains individually identifiable health information. DoD 6025.18-R, "DoD Health Information Privacy Regulation" issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by medical person(s) responsible for the medical processing. All person(s) are properly screened and cleared for need-to-know. Records are protected by standard Air Force access authentication procedures and by network system security software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored digitally within the system is retained only for the period required to satisfy recurring processing requirements and/or historical requirements.
</p><p><i>ELECTRONIC COPIES CREATED USING ELECTRONIC MAIL AND WORD PROCESSING:</i>
</p><p>Destroy paper after recordkeeping copy has been created and filed or when no longer needed for revision, dissemination, or reference, whichever is later.
</p><p><i>ELECTRONIC SYSTEMS THAT REPLACE TEMPORARY HARD COPY RECORDS:
</i></p><p>Destroy on expiration of the retention period previously approved for the corresponding hard copy records.
</p><p><i>ELECTRONIC SYSTEMS THAT SUPPLEMENT TEMPORARY HARD COPY RECORDS WHERE THE HARD COPY RECORDS ARE RETAINED TO MEET RECORDKEEPING REQUIREMENTS:
</i></p><p>Destroy when the agency determines that the electronic records are superseded, obsolete, or no longer needed for administrative, legal, audit, or other operational purposes. Method of destruction is by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, Chief, Medical Information Systems, HQ AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31088-1601.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Department of the Air Force, Chief, Medical Information Systems, HQ AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31088-1601.
</p><p>Written request will contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Department of the Air Force, Chief, Medical Information Systems, HQ AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31088-1601.
</p><p>Written request will contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting and appealing initial agency determinations are published in Air Force Instruction 33-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, supervisors, Air Force reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA A" toc="yes">
<systemNumber>F051 AFJA A</systemNumber>
<subsection type="systemName">Freedom of Information Act Appeal Records (December 12, 2008, 73 FR 75688).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based upon a recent review of F051 AFJA A, The Freedom of Information Act Appeal Records, by the Department of the Air Force, it has been determined that all information contained in F051 AFJA A has been consolidated into F033 AF A, Information Requests-Freedom of Information Act (May 19, 2011, 76 FR 28962), and can therefore be deleted.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA B" toc="yes">
<systemNumber>F051 AFJA B</systemNumber>
<subsection type="systemName">Invention, Patent Application, Application Security, and Patent Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Materiel Command Legal Office, Intellectual Property Law Division (AFMC LO/JAZ), 2240 B Street, Room 100, Wright-Patterson Air Force Base, OH 45433-5762; 377 Air Base Wing, Office of the Staff Judge Advocate (377ABW/JA), 2000 Wyoming Boulevard, SE, Kirtland Air Force Base, NM 87117-5000; Air Force Research Laboratory, Research and Information Directorate, Office of the Staff Judge Advocate (AFRL/RIJ), 26 Electronic Parkway, Rome, NY 13441-4514; Air Force Legal Operations Agency/JACQ, 1501 Wilson Boulevard, Ste. 606, Arlington, VA 22209-2403.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have submitted an invention to the Air Force for patent processing and/or for a determination of government rights or who have submitted information pertaining to trademark or copyright applications.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), title of invention, Air Force invention number, serial numbers of the U.S. Patent application, letters and memoranda; invention disclosures; search reports; drawings; technical literature; technical reports; photographs, patents and patent applications; patented files and the papers relating thereto including licenses, assignments, declarations, power of attorneys, amendments, patent office actions, notices of appeal, appeal briefs, examiner’s answers, declaration of interferences, interference motions; determination of rights, forms, secrecy orders, notices of rescission, memorandums, legal opinions; security reviews, petitions to modify secrecy orders, petitions for foreign filing, petitions for rescinding secrecy orders, modifications of secrecy orders, foreign patent applications and related papers, permits, rescinding orders, trademark files and papers relating to trademark search reports, trademark applications, trademark licenses, assignments; copyright files and related papers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General; 35 U.S.C. 181-185, Secrecy of Certain Inventions and Filing Applications in Foreign Countries; Air Force Instruction 51-301, Civil Litigation and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to support the filing and prosecution by the Air Force of Trademark and Patent Applications on inventions disclosed by military members and civilian employees as well as subject inventions reported by contractors under Air Force research and development contracts for obtaining government patent protection; to permit the determination of the government rights and employee rights in employee inventions; to document and record the patent rights of the government obtained as a result of the Air Force contracting and patent prosecution effort; to enable the Air Force to administer the Patent Secrecy Act; to evaluate inventions and patent inventions most important to the mission; to recommend employee invention and patent awards to local incentive award boards; to document and record government patent rights; and for all copyright matters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records may be disclosed to the Commissioner of Patents and Trademarks for use in the determination of government and employee rights in employee inventions and for use in the administration of the Patent Secrecy Act.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel as necessary to accomplish their official duties. Paper records are stored in security file containers/cabinets and safes. Computer records have access controls, to include password protection and encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Invention disclosures are retained in office files for five years after evaluation completion, then retired to 88 CG/SCQIDS, Wright-Patterson Air Force Base, OH 45433-5762 for retention for up to 15 years thereafter.
</p><p>Patent application and patented files are retained in office files for three years after case(s) abandoned or after patent issued, then retired to 88 CG/SCQIDS, Wright-Patterson Air Force Base, OH 45433-5762, for retention up to 17 years thereafter.
</p><p>Licenses and assignments are retained in office files for 20 years after executed.
</p><p>Trademark and Copyright License and assignments are retained in office files.
</p><p>Security records on patent applications are retained in office files for three years after secrecy orders are rescinded, then retired to 88 CG/SCQIDS, Wright-Patterson Air Force Base, OH 45433-5762, for retention for up to 9 years.
</p><p>All paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420 or the Chief, Intellectual Property Law Division, Air Force Materiel Command Legal Office (AFMC LO/JAZ), Wright-Patterson Air Force Base, OH 45433-5762.
</p><p>Individuals should supply full name, title of invention, Air Force invention number, if known, and serial number of U.S. Patent Application.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420 or the Chief, Intellectual Property Law Division, Air Force Materiel Command Legal Office (AFMC LO/JAZ), Wright-Patterson Air Force Base, OH 45433-5762.
</p><p>Individuals should supply full name, title of invention, Air Force invention number, if known, and serial number of U.S. Patent Application.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From inventors; Air Force and government technical personnel; other government departments and agencies; Air Force contractors; U.S. Patent and Trademark Office; the work product of legal offices and other Air Force office security reviews conducted by Department of Air Force personnel having military classification authority; owners of patent applications; foreign governments; and Air Force Foreign Intelligence Personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA C" toc="yes">
<systemNumber>F051 AFJA C</systemNumber>
<subsection type="systemName">Judge Advocate Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420; Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150; at Headquarters of major commands and all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Air Force Active Duty and Reserve/Guard Judge Advocates and paralegals; Air Force Judge Advocate Corp civilian attorneys and paralegals, including Air National Guard personnel; applicants for the Funded Legal Education Program and Excess Leave Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), duty location, rank, job series, date of birth, professional and personal information related to the employment of the categories of individuals covered by this system, including educational background information.
</p><p>Certificates of admission to the bar, career objective statements, active duty and reassignment orders, correspondence relating to the individual, personnel information from the Air Force Personnel Center, locator information, professional education and training records, pay records, notification of personnel actions, civilian employment records to include nomination packages, and award records.
</p><p>Statement of good standing before the bar and other State Bar records, law school records, letters of acceptance from law schools, Judge Advocate General application and agreement, Law School Data Assembly Service (LSDAS) report; undergraduate and graduate education records to include transcripts of courses attended and grades, letters of recommendation; information related to attorney bar due reimbursement requests to include loan account numbers and loan holder information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General: Appointment and duties; Air Force Instruction 51-802, Assignments to the Judge Advocate General’s Department Reserve, Air Force Instruction 36-2110, Assignments; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used by authorized personnel in the performance of their duties to determine assignments, deployments, certifications, areas of legal practice specialties, attorney bar dues reimbursements, law school loan reimbursements; selection of civilian attorney and other civilian personnel positions, appointment to position vacancies and promotions, evaluation and performance issues and reports, and all other related personnel actions. Funded Legal Education and Excess Leave Program records are used by authorized personnel in the performance of their duties in monitoring, evaluating and selecting the qualified applicants for these programs and other programs as necessary.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal and State agencies or bar associations charged with licensing and authorizing attorneys to practice law, and to courts authorizing attorneys to practice before said courts. To other government, State, and local licensing authorities, such as State Bar offices, in the course of their official duties.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p><p>Storage:</p>
<p>Maintained in paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and or Social Security Number (SSN), duty location, rank, and or job series.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Computers must be accessed with the use of a Common Access Card (CAC) and password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for three (3) years after separation, termination of employment, or when no longer needed. Paper records are disposed of by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR Part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained directly from the individual or from previous employers, educational institutions, automated system interfaces, State and local governments, State bar associations, and from military personnel centers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA D" toc="yes">
<systemNumber>F051 AFJA D</systemNumber>
<subsection type="systemName">Patent Infringement and Litigation Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Legal Operations Agency, Commercial Law and Litigation Directorate, 1500 W. Perimeter Rd., Ste. 1780, Joint Base Andrews, MD 20742-0001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have alleged unlicensed use of their patents, trademarks, or copyrights by the Air Force, or who have brought suit against the United States concerning patent, trademark, copyright, or other intellectual property matters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Social Security Number (SSN), name, home address, phone numbers or other personal contact information that may be submitted by individual, letters; messages; forms; reports; contracts; bids; photographs; legal opinions; petitions; answers; discovery documents; memoranda; infringement studies; validity studies; procurement information; license agreements; other documents that may include contract determinations, witness statements, and engineering and technical reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General: Appointment and Duties; 10 U.S.C. 2386, Copyrights, Patents, Designs; 22 U.S.C. 2356, Foreign Assistance, acquisition; 28 U.S.C. 1498, Patent and copyright cases; 35 U.S.C. 183, Right to compensation, Air Force Instruction 51-301, Intellectual Property--Patents, Patent Related Matters, Trademarks and Copyrights; and E.O. (SSN) 9397, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable the United States and its officers and employees to investigate claims and/or defend the legal interests of the United States because of claims for compensation and litigation involving patent, trademark copyright, and other intellectual property matters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the U.S. Patent and Trademark Office to the extent such disclosures are necessary for the processing and verification of patent applications.
</p><p>To the Department of Justice for the purpose of asserting and defending patent infringement action.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Case files are maintained in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel as necessary to accomplish their official duties. Paper records are stored in locked containers and/or secured facilities. Computer records have access controls, to include password protection and encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for three years after end of year in which the case was closed, then retired to Washington National Records Center, Washington, DC 20409, for retention up to twenty five years thereafter, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Records in computer storage are destroyed by degaussing or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Legal Operations Agency, Commercial Law and Litigation Directorate, 1500 W. Perimeter Rd., Ste. 1780, Joint Base Andrews, MD 20742-0001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Air Force Legal Operations Agency, Commercial Law and Litigation Directorate, 1500 W. Perimeter Rd., Ste. 1780, Joint Base Andrews, MD 20742-0001.
</p><p>For verification purposes, individuals should provide their full name, SSN, any details which may assist in location of records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Air Force Legal Operations Agency, Commercial Law and Litigation Directorate, 1500 W. Perimeter Rd., Ste. 1780, Joint Base Andrews, MD 20742-0001.
</p><p>For verification purposes, individuals should provide their full name, SSN, any details which may assist in location records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information received from individuals, government agencies, court documents, corporations (non-contractors) and from source documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA E" toc="yes">
<systemNumber>F041 AFJA E</systemNumber>
<subsection type="systemName">Air Force Reserve Judge Advocate Personal Data (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  
The records collected for this system are covered by system of records notice F051 AFJA C, Judge Advocate Personnel Records, published on June 11, 1997. Accordingly, this Privacy Act system of records notice will be deleted.
</p></xhtmlContent></subsection></section>
<section id="F051 AF JA E" toc="yes">
<systemNumber>F051 AF JA E</systemNumber>
<subsection type="systemName">Automated Military Justice Analysis and Management System (AMJAMS) (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records collected for this system are covered by system of records notice F051 AF JA F, Courts-Martial and Article 15 Records, published on November 23, 2005. Accordingly, this Privacy Act system of records notice will be deleted.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA F" toc="yes">
<systemNumber>F051 AFJA F</systemNumber>
<subsection type="systemName">Confidential Financial Disclosure Report.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Office of the Secretary of the Air Force, 1740 Air Force Pentagon, Washington, DC 20330-1740; The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420; Headquarters of major commands and at all levels down to and including Air Force installations, and unified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian personnel; Air Force military personnel in the rank of colonel or below whose basic duties and responsibilities require the exercise of judgment on Government decision making or taking action on (1) the administering or monitoring of grants or subsidies, (2) contracting or procurement, (3) auditing, or (4) any other government activity in which the final decision or action has a significant economic impact on the interest of any non-federal enterprise; and special Government employees who are ‘advisors’ or ‘consultants.’ Army, Navy, Air Force, and Marine Corps active duty personnel and civilian employees in the same categories when assigned to headquarters of unified and specified commands for which Air Force is Executive Agent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains the individual’s name, Social Security Number (SSN), title of the individual’s position, date of appointment in present position, agency and major organization segment of the position, employment and financial interests, creditors, interest in real property, a list of persons from whom information can be obtained concerning the individual’s financial situation, supervisor’s evaluation, and Standards of Conduct Counselor/Deputy Counselor review.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 8037, Judge Advocate General; Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.); E.O. 12674, Principles of Ethical Conduct for Government Officers and Employees; 5 CFR part 2634; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used in order to determine potential or actual conflicts of interest in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Papers records in file folders and electric storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel as necessary to accomplish their official duties. Paper records are stored in locked rooms and cabinets. The computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for six years after which they shall be disposed of, unless needed in an ongoing investigation. Those records retained for an ongoing investigation will be disposed of when no longer needed in the investigation. Paper records are disposed of by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Assistant General Counsel for Civilian Personnel and Fiscal Law, Office of the General Counsel, Office of the Secretary of the Air Force, 1740 Air Force Pentagon, Washington, DC 20330-1740
</p><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the system manager or Deputy Standards of Conduct Counselor at any system location.
</p><p>Written inquiries should include a full name, Social Security Number (SSN), address, daytime telephone number and a signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the system manager or Deputy Standards of Conduct Counselor at any system location.
</p><p>Written inquiries should include a full name, Social Security Number (SSN), address, daytime telephone number and a signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual or from personnel designated by the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AF JA J" toc="yes">
<systemNumber>F051 AF JA J</systemNumber>
<subsection type="systemName">Air Force Claims Information Management System (AFCIMS) (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  The records collected for this system are covered by system of records notice F051 AF JA H, Claims Records, published on June 11, 1997. Accordingly, this Privacy Act system of records notice will be deleted.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA G" toc="yes">
<systemNumber>F051 AFJA G</systemNumber>
<subsection type="systemName">Legal Assistance Administration Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420-1420. At
Headquarters of major commands and at all levels down to and including Air Force installations.
</p><p>Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military personnel, and their dependents and Air Force civilian personnel stationed overseas.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), financial records, personnel files, leases, tax documents, personal letters and documents, and all other information necessary to provide advice and assistance to personnel seeking legal assistance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General: Appointment and duties; Air Force Instruction 51-504, Legal Assistance, Notary, and Preventive law Programs; and E.O. 9397(SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used and maintained to provide continuing legal assistance to clients; by Department of Defense employees to complete their official duties; to manage the legal assistance program; and used to assist the client with personal legal issues.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Computers must be accessed with a password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>Requests should include name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>Requests should include name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA H" toc="yes">
<systemNumber>F051 AFJA H</systemNumber>
<subsection type="systemName">Litigation Records (Except Patents).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420. At Headquarters of Major Commands and all levels down to and including Air Force installations worldwide. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who have brought suit against, or been involved in litigation with, the United States or its officers or employees concerning matters related to the Department of the Air Force; persons against whom litigation has been filed under 28 U.S.C. 1346b, 31 U.S.C. 3702, 42 U.S.C. 2651-3, and 46 U.S.C. App. 741-52; dependents, witnesses, and other persons providing information during the course of litigation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All records required to defend the Department of the Air Force in litigation, to include: Litigants’ names; Social Security Numbers (SSN); court pleadings; reports from Department of Defense offices, state and federal agencies; foreign governments; witness statements; surveys; contracts; photographs; legal opinions; personnel, finance, medical, and business records; audits; English translations of foreign documents; and environmental planning documents (including environmental impact statements).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 8037, Judge Advocate General, Air Force Instruction 51-301, Civil Litigation and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by officers, employees and members of the Air Force to represent the United States in civil litigation; to enable the United States and its officers, employees and members who are counsel for, parties to, or otherwise involved in an official capacity in civil domestic or foreign litigation to obtain information from or consult with other governmental, corporate and private organizations, entities and individuals regarding litigation decisions to be made by The Judge Advocate General and the Department of Justice; to obtain information from or consult with other governmental, corporate and private organizations, entities and individuals in order to create structured settlement proposals; by the Air Force Audit Agency in conducting audits; by the Air Force Board for Correction of Military Records; and by the Defense Finance and Accounting Service and any Air Force financial management office and its officers and employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Court of Federal Claims on legislative referral of private relief bills;
</p><p>To the Department of Veterans Affairs and its officers and employees to adjudicate claims.
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name of litigant, Social Security Number (SSN) and year of litigation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel as necessary to accomplish their official duties. Paper records are stored in locked rooms and cabinets. The computer storage devices are protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records located at AFLOA/JACL are retired permanently to the Washington National Records Center, Washington, DC 20409-0001. Other command levels dispose of records after two years upon completion of agency action. Files maintained in accordance with 42 U.S.C. 2651-3 are disposed of after two years. Medical malpractice litigation files are retired to the Armed Forces Institute of Pathology. Paper records are disposed of by tearing into pieces, shredding, macerating, pulping, or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420; or to the Staff Judge Advocate at the concerned subordinate command or installation.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420; or to the Staff Judge Advocate at the concerned subordinate command or installation.
</p><p>Written requests should be signed and include full name and proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420; or to the Staff Judge Advocate at the concerned subordinate command or installation.
</p><p>Written requests should be signed and include full name and proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Court records, transcripts of depositions and other hearings, correspondence initiated by parties to litigation, information provided through witness interviews or other discovery methods, reports prepared by or on behalf of the Air Force, reports of Federal, state, local or foreign government agencies and information obtained from witnesses and claimants.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA I" toc="yes">
<systemNumber>F051 AFJA I</systemNumber>
<subsection type="systemName">Military Justice and Magistrate Court Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4746.
</p><p>Headquarters of major commands and all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals subject to the Uniform Code of Military Justice and the Magistrate court program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of trial by courts-martial, Social Security Number (SSN), military service number, individual’s full name, nonjudicial punishment under Article 15 of the Uniform Code of Military Justice, and magistrate court proceedings. Records include case summaries, military justice activity reports, witness statements, investigative reports, medical records, personnel records, financial records, reports of investigations, commander directed inquiries, and other reports and records from local, state, and other federal agencies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; 10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General: Appointment and duties; 10 U.S.C. 815(g), Commanding officer’s nonjudicial punishment; 10 U.S.C. 854, Record of Trial; 10 U.S.C. 865, Disposition of records after review by the convening authority; 10 U.S.C. 938, Complaints of Wrongs; 18 U.S.C. 3401, Misdemeanors; application of probation laws; AFI 51-201, Administration of Military Justice; AFI 51-202, Nonjudicial Punishment; AFI 51-905, Use of Magistrate Judges for Trial of Misdemeanors Committed by Civilians; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Investigate, adjudicate and prosecute adverse action cases, Article 138 complaints, and other administrative and criminal actions related to violation of federal law and regulations and state law occurring on and off a military installation; for use by appellate authorities and federal and state licensing authorities; for statistical purposes and to manage case processing; and to provide victims and witnesses information consistent with the requirements of the Victim and Witness Assistance Program, the Victims’ Rights and Restitution Act of 1990, and other laws and regulations governing the providing of information to victims and witnesses related to military justice actions and criminal cases and their administrative disposition.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records from this system may be disclosed to other federal agencies and courts for official purposes, to include a determination of rights and entitlements of individuals concerned.
</p><p>To a governmental board or agency or health care professional society or organization if such record or document is needed to perform licensing or professional standards monitoring; to medical institutions or organizations for official purposes, wherein the individual has applied for or been granted authority or employment to provide health care services if such record or document is needed to assess the professional qualifications of such member.
</p><p>To victims and witnesses for the purposes of providing information consistent with the requirements of the Victim and Witness Assistance Program, the Victims’ Rights and Restitution Act of 1990, and other laws and regulations governing the providing of information to victims and witnesses related to military justice actions and criminal cases, and their administrative disposition.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number (SSN), or military service number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by authorized personnel as necessary to accomplish their official duties. Paper records are stored in vaults and locked rooms or cabinets. Computer records have access controls, to include password protection and encryption. Physical servers reside in an office space behind cyber lock.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Magistrate court records are destroyed 3 years after a case is closed.
</p><p>Article 15 records maintained at base legal offices are destroyed after 3 years or when no longer needed, whichever is later, and forwarded for filing in the member’s permanent master personnel record.
</p><p>Original court-martial records of trials are retired as permanent records. Duplicate copies of general courts-martial records maintained at base legal offices are destroyed 2 years after final review. Duplicate copies of all other courts-martial records maintained at base legal offices are destroyed 1 year after final review.
</p><p>Records and reports stored in computer databases are maintained until UCMJ action is final or when no longer needed, whichever is later.
</p><p>Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by overwriting or permanently deleting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>Individuals should provide their full name and Social Security Number (SSN) and/or military service number; unit of assignment; date of trial; type of court; date of discharge action; and date of punishment imposed in the case of Article 15 action may also be necessary, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p><p>Individuals should provide their full name and Social Security Number (SSN) and/or military service number; unit of assignment; date of trial; type of court; date of discharge action; and date of punishment imposed in the case of Article 15 action may also be necessary, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR Part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from almost any source can be included if it is relevant and material to the proceedings. These include, but are not limited to, witness statements; police reports; reports from local, state, and federal agencies; information submitted by an individual making an Article 138 complaint; Inspector General investigations; and commander directed inquiries.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identity of a confidential source. <i>Note:</i> When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA J" toc="yes">
<systemNumber>F051 AFJA J</systemNumber>
<subsection type="systemName">Claims Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420. Headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals filing administrative claims against the Air Force or against whom the Air Force has filed an administrative claim.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All records necessary to adjudicate a claim, to include reports from other DoD offices; federal and state agencies; foreign governments; and witness statements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General: Appointment and duties; Air Force Instruction 51-501, Tort Claims; Air Force Instruction 51-502, Personnel and Government Recovery Claims and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used for claims adjudication and processing, budgeting, and management of claims. Records are also used as necessary in civil litigation involving the United States.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To any other federal agency for the purpose of adjudicating claims and civil litigation.
</p><p>To state and local entity for the purpose of claims processing and civil litigation involving the Air Force.
</p><p>To any person or entity for the purpose of completing the Air Force’s structured settlements.
</p><p>To foreign governments and courts, carriers and their insurance companies for all purposes involving the investigation and payment of claims filed against the Air Force or in which the Air Force is an interested party.
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number (SSN) and/or claim number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Computers must be accessed with a password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office either one or two years depending upon type of claim, then destroyed after four additional years at staging area; after agency action completed others are held one, three, five years or ten years, depending on the type of claim and type of record. Paper files are disposed of by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330, or to the Staff Judge Advocate at the concerned subordinate command or installation.
</p><p>Requests should include full name and proof of identity, date of incident and claim number, date and type of claim, location of incident may also be required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330; or to the Staff Judge Advocate at the concerned subordinate command or installation.
</p><p>Requests should include full name and proof of identity, date of incident and claim number, date and type of claim, location of incident may also be required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from federal agency reports, claimants, medical institutions, police and investigating officers, the public media, bureaus of motor vehicles, state or local governments, and witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 AFJA K" toc="yes">
<systemNumber>F051 AFJA K</systemNumber>
<subsection type="systemName">Commander Directed Inquiries.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander Directed Inquiries are maintained at the installation where the Commander’s office is located.
</p><p>Information copies of a report are kept at the individual’s organization and at other organizations which have an interest in a particular incident or problem involving that individual that is addressed in the report. Official Air Force mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons who are the subject of reviews, inquiries, or investigations conducted under the inherent authority of a commander or director. All persons who are the subject of administrative command actions for which another system of records is not applicable.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Commander directed investigations; letters/transcriptions of complaints, allegations and queries; letters of appointment; reports of reviews, inquiries and investigations with supporting attachments, exhibits and photographs, record of interviews; witness statements; reports of legal review of case files, congressional responses; memoranda; letters and reports of findings and actions taken; letters to complainants and subjects of investigations; letters of rebuttal from subjects of investigations; finance, personnel; administration; adverse information and technical reports; documentation of command action.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8037, Judge Advocate General; 10 U.S.C. 164, Commanders of Combatant Commands; Air Force Instruction 51-904, Complaints of Wrongs under Article 138, Uniform Code of Military Justice and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used for thorough and timely resolution and response to complaints, allegations, or queries. May also be used for personnel actions involving civilian or military employees.
</p><p>Documents received or prepared in anticipation of litigation are used by attorneys for the government to prepare for trials and hearings; to analyze evidence; to prepare for examination of witnesses; to prepare for argument before courts, magistrates, and investigating officers; and to advise commanders.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To governmental boards or agencies or health care professional societies or organizations, or other professional organizations, if such record or document is needed to perform licensing or professional standards monitoring.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by subject’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Computers are only accessible with a password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposed of 2 years after the case is closed. Paper records are disposed of by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by deleting, erasing, degaussing or by overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commander who initiated an investigation or that Commander’s successor in command, at that Commander’s installation office. Official Air Force mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander who initiated the investigation, or that Commander’s successor, at the Commander’s installation office.
</p><p>Requests should provide their full name, mailing address, and proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Commander who initiated the investigation, or that Commander’s successor in command, at the Commander’s installation office.
</p><p>Requests should provide their full name, mailing address and proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations, are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Complainants, subjects, reports of investigations, witnesses, third parties, state and local governments and agencies, other federal agencies, members of Congress, and civilian police reports. Information from almost any source can be included if it is relevant and material to the investigation, inquiry, or subsequent command action.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identify of a confidential source.
</p><p>Note:</p><p>When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F051 AFRES A" toc="yes">
<systemNumber>F051 AFRES A</systemNumber>
<subsection type="systemName">Reserve Judge Advocate Training Report.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Reserve (AFRES), Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve Judge Advocates (JAGs).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information pertaining to individual training.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide Air Force Reserve Staff Judge Advocate Training File on all Reserve JAGs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Staff Judge Advocate, Air Force Reserve, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Staff Judge Advocate, Air Force Reserve, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Staff Judge Advocate, Air Force Reserve, Robins Air Force Base, GA 31098.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from educational institutions, from State Bar Association and from individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 SAFGC A" toc="yes">
<systemNumber>F051 SAFGC A</systemNumber>
<subsection type="systemName">Air Force Mediator Utilization Management Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary Location: Office of the General Counsel, Dispute Resolution Division; SAF/GCD, 1740 Air Force Pentagon, Washington, DC 20330-1740.
</p><p>Secondary Location: Information copies are maintained at Air Force installations or units that implement the Air Force Mediator Certification Program. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty and Civilian Air Force employees who are appointed to serve as collateral duty mediators in the Air Force workplace.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include the mediator’s name, duty location, mediation experience, mediation or other relevant training, special skills, evaluations by co-mediators or mediation mentors, recommendations for certification, proof of training (e.g., training certificates, transcripts, diplomas), and documents created as a result of assistance provided.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Administrative Dispute Resolution Act, 5 U.S.C. 573, Neutrals; and 10 U.S.C. 8019, General Counsel of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain rosters of Air Force collateral duty mediators at Air Force installations and facilities; and, to evaluate Air Force applications for certification.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by mediator’s last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets and rooms. Records in computer devices are password protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files of Certified Mediators are retained so long as certification remains active and destroyed one (1) year after certification lapses; rejected Mediator Certification applications are retained one (1) year after application and then destroyed; and mediator rosters are retained for a period of three (3) years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Workplace ADR Programs, Office of the General Counsel, Dispute Resolution Division; SAF/GCD, 1740 Air Force Pentagon, Washington, DC 20330-1740.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Air Force installations or units that implement the Air Force Mediator Program.
</p><p>Written requests must contain name, address, or any reasonable identifying particulars about the subject in question.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves should address written inquiries to Air Force installations or units that implement the AIr Force Mediator Certification Program.
</p><p>Written requests must contain name, address, or any reasonable identifying particulars about the subject in question.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals; Air Force records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F051 USAFE A" toc="yes">
<systemNumber>F051 USAFE A</systemNumber>
<subsection type="systemName">Civil Process Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Staff Judge Advocate General/International Law (JAI), Headquarters, United States Air Forces in Europe, APO AE 09094-5001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members and civilian employees and their dependents upon whom service is made of documents issued by German courts, customs and taxing agencies, and other administrative agencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents from German authorities regarding payment orders, execution orders, demands for payment of indebtedness, notifications to establish civil liability, customs and tax demands, assessing fines and penalties, demands for court costs  or for costs for administrative proceedings summons and subpoenas, paternity notices, complaints, judgments, briefs, final and interlocutory orders, orders of confiscation, notices, and other judicial or administrative writs; correspondence between United States (US) Government authorities and the Federal Republic of Germany; identifying data on individuals concerned; and similar relevant documents and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; powers and duties, delegation by; Agreement to Supplement the Agreement between the Parties to the North Atlantic Treaty regarding the Status of their Forces with respect to Foreign Forces stationed in the Federal Republic of Germany (NATO SOFA Supplementary Agreement); 1 United States Treaty 531; Treaties and Other International Acts Series 5351, and 48 United Nations Treaties Series 262, Article 32; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure that military members and civilian employees’ obligations under the NATO SOFA Supplementary Agreement are honored and the rights of these personnel are protected by making legal assistance available.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to foreign law enforcement or investigatory or administrative authorities, to comply with requirements imposed by, or to claim rights conferred in the international agreements and arrangements regulating the stationing and status in the Federal Republic of Germany of U.S. military and civilian personnel.  Information disclosed to courts or authorities of the Federal Republic of Germany may be further disclosed by the Federal Republic of Germany to claimants, creditors or their attorneys.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in steel filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is maintained in areas accessible only to designated individuals having official need therefor in the performance of their duties. Records are housed in buildings protected by military police or security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are destroyed 2 years after close of calendar year in which last record is filed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Staff Judge Advocate General/International Law JAI), Headquarters, United States Air Forces in Europe, APO AE 09094-5001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this record system contains information on themselves may write to or visit the Office of the Staff Judge Advocate General/International Law (JAI), Headquarters, United States Air Forces in Europe, APO AE 09094-5001.
</p><p>Individuals should furnish their full name, rank/grade, Social Security Number, sufficient details to permit locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system may write to or visit the Office of the Staff Judge Advocate General/International Law (JAI), Headquarters, United States Air Forces in Europe, APO AE 09094-5001.
</p><p>Individuals should furnish their full name, rank/grade, Social Security Number, sufficient details to permit locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual to whom the record pertains, German authorities and Air Force records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F052 AF HC A" toc="yes">
<systemNumber>F052 AF HC A</systemNumber>
<subsection type="systemName">Chapel Participant Information Set.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chaplain’s offices at Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military and civilian personnel, and family members.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s religious preference, name, age, religious education class/department assignment, date of birth, gender, home phone, mother and father’s names, ranks, work phones, employers, religious preferences, local address, anticipated date of return from overseas, status of baptism, first communion, church membership, first penance, confirmation, special needs/handicaps, request for interview with a chaplain, request for home visit, areas of major interest in the chapel program.
 </p><p><b>Note:</b> Any and all information relating to an individual’s religious preference or religious activity is collected and maintained only if the individual has made an informed decision to voluntarily provide the information.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used for proper placement of individuals in religious education classes/programs, emergency notification; program statistical analysis; determine parish organization membership; contact persons who have volunteered to work in chapel programs; to do home visitation with new personnel requesting a visit.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 USC 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in file boxes and on computer and computer output products.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets, and in computer storage devices protected by computer system software.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Noncommissioned Officer in Charge, Plans and Programs Branch, Office of the Chief of Chaplain Service, 112 Luke Avenue, Bolling Air Force Base, Washington, DC 20332-9050.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the wing chaplain’s office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
 </p><p>Written requests for information should contain full name of individual.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to or contact the wing chaplain’s office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
 </p><p>Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a driver’s license.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information provided by the individual, or parents of the minor.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
	
	</p></xhtmlContent></subsection></section>
<section id="F052 AFHC C" toc="yes">
<systemNumber>F052 AFHC C</systemNumber>
<subsection type="systemName">Chaplain Personnel Action Folder.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Chaplains,  Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty Chaplains.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This is a grouping of information  for each active duty United States Air Force Chaplain.  Items of  information in these folders include, but not limited to current official photograph, current career brief, summary of education, officer career objective statement, chaplain services personnel evaluation, copy of chaplain’s ecclesiastical endorsement, copy of appointment orders, copy of initial extended active duty orders, copies of assignment action documents, correspondence between the Chaplains and Headquarters USAF/Chief of Chaplains, requests for special personnel actions and dispositions curtailments.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the  Air Force:  powers and duties; delegation by, and 10 U.S.C. 8067, Designation:  officers to perform certain professional functions.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The documents maintained in these folders are utilized by the Resource Manager in Headquarters United States Air Force/Chief of Chaplains, Chaplain Support Element, assignment selection of chaplains. Because of the necessity to insure an equitable denominational spread of chaplains on an installation and to insure the proper placement of specially qualified chaplains, it is necessary to maintain current information on each chaplain.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: </p><p>Records may be disclosed to endorsing agents concerning the  qualifications of their chaplains for continued duty as representatives of their denominations.
 </p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in visible file binders/cabinets.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system, and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 2 years after separation then destroyed by macerating or burning.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, Headquarters  United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine  whether this system of records contains information on themselves should address written inquiries to the Chaplain Support Element, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access  records about themselves contained in this system should address written requests to the Chaplain Support Element, Headquarters United  States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC  20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member’s personnel action requests/preferences and information retrieved from the Advanced Personnel Data System (ADPS).
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="F052 AFHC D" toc="yes">
<systemNumber>F052 AFHC D</systemNumber>
<subsection type="systemName">Chaplain Applicant Processing Folder.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Chaplaincy applicants and Reserve Chaplains applying for active duty.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forms and information used by the  Chaplain Support Element, Headquarters United States Air Force,  in processing chaplains to active duty includes information  worksheets; letters of recommendation; interview summary sheets;  application for appointment as reserve of the Air Force;  application for extended active duty with the United States Air Force; drug abuse certificate; statement of personal history; national agency check request; report of medical examination;  report of medical history; fingerprint card; checklist for  chaplain appointment; ecclesiastical endorsement; certificate of continuance of ecclesiastical endorsement; certificate of seminary graduation and ordination; official transcripts of college education, and personal correspondence between resource manager and applicant regarding status of his application.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8067, Designation: Officers to perform certain professional functions, and 8293, Commissioned officers; chaplains: Original appointment; examination; as implemented by Air Force Instruction 36-2005, Appointment in Commissioned Grades and Designation and Assignment in Professional Categories Reserve of the Air Force and United States Air Force (Temporary).
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The documents maintained in these transitory folders are used by the resource manager in processing chaplain applicants to active duty.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The `Blanket Routine Uses’ published at the beginning of the  Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in visible file binders/cabinets.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.  Records are stored in locked rooms and cabinets.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Once applicant is accessed, forms are sent to  Air Force Military Personnel Center (AFMPC) for entry into the Master Personnel Records Group.  Items not needed by AFMPC are destroyed. If applicant does not qualify for  appointment, file is destroyed or returned to the applicant.  Records are destroyed by tearing into pieces, shredding, pulping,  macerating or burning.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief of Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Chief of Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Regulation 12-35; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s application.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="F052 AFHC E" toc="yes">
<systemNumber>F052 AFHC E</systemNumber>
<subsection type="systemName">Assignment Action File.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty Chaplains.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forms used by the Chaplain Support Element, Headquarters United States Air Force, for accession and assignments of Chaplains on active duty and other chaplain personnel actions.  They also contain information and actions pertaining to individuals in the areas of duty Air Force Specialty Code (AFSC) change requests, tour length change requests, humanitarian reassignments and copies of messages directing such actions.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force:  powers and duties; delegation by; and 10 U.S.C. 8067, Designation:  officers to perform certain professional functions, as implemented by Air Force Instruction 36-2110, Officer Assignments.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used to answer requests for assignment changes, tour length changes, duty AFSC requests, special assignment consideration.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in visible file binders/cabinets.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by  persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chaplain Support Element, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address written inquiries to the Chaplain Support Element, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to the Chaplain Support Element, Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member’s application and information retrieved from the Personnel Data System (PDS).
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="F052 AFHC F" toc="yes">
<systemNumber>F052 AFHC F</systemNumber>
<subsection type="systemName">Non-Chaplain Ecclesiastical Endorsement Files.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records maintained at the Office of the Chaplain for the installation where employed.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military/civilians authorized to function as Lay Leaders, Auxiliary Chaplains, Ushers, Lectors, etc.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Certification from religious denomination that the individual is qualified to function as Lay Leader or Auxiliary Chaplain.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Determining qualifications of individuals to serve as Lay Leader or Auxiliary Chaplain.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in file folders.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Returned to issuing denomination if requested.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, Headquarters United States Air Force, Washington, DC 20330.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force, Washington, DC 20330.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force, Washington, DC 20330.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Denominational agency endorsing individual to function.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="F052 AFHC G" toc="yes">
<systemNumber>F052 AFHC G</systemNumber>
<subsection type="systemName">Chaplain Personnel Roster.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters United States Air Force, Washington, DC 20330. Air Reserve Personnel Center, Denver, CO 80280. Headquarters of the major commands and separate operating agencies.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force civilian employees, Air Force Reserve and Air National Guard personnel.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Organization and station, manpower authorization records, statistical grade codes, Air Force specialty codes, name, Social Security Number, current rank, date of current rank, religious denomination code symbol, date of separation or service commitment, date of birth, effective date of current assignment.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Insuring adequate manning of Reserve, Air National Guard, and civilian auxiliary authorizations.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in file folders and note books/binders.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name. Retrieved by Social Security Number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Record are stored in locked cabinets or rooms.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, Headquarters United States Air Force, Washington, DC 20330.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written  inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force, Washington, DC 20330.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Major Command Chaplain of the nearest major command.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from automated system interfaces and from individuals.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F052 AFHC H" toc="yes">
<systemNumber>F052 AFHC H</systemNumber>
<subsection type="systemName">Records on Baptisms, Marriages and Funerals by Air Force Chaplains. </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Washington National Records Center, Washington, DC 20409. 1955 to 1958 Records Group, Modern Military Branch, Military Archives Division, National Archives Service, Washington, DC 20408; 1949 to 1955 Records Group.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel, marriages, military and dependent personnel, baptisms, military and dependent personnel, funerals.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record of baptisms, marriages and funerals performed by Air Force Chaplains.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records of rites performed by Air Force Chaplains used to verify rites performed for individuals.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained in card files.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Fifty-year retention 1955 to 1958, Washington National Records Center, Washington, DC 20409; Year Group 1949 to 1955 retained at Modern Military Branch, Military Archives Division, National Archives and Records Administration, Washington, DC 20408; system discontinued after 1958.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, Headquarters United States Air Force.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from individuals and Air Force Chaplains reporting rites.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="F052 USAFA A" toc="yes">
<systemNumber>F052 USAFA A</systemNumber>
<subsection type="systemName">Cadet Chaplain Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Command Chaplain, Headquarters, United States Air Force Academy, 2348 Sijan Drive, Suite 100, United States Air Force Academy, CO 80840-8280.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Academy Cadets.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), religious affiliation, background and interests, and choir audition consisting of musical capabilities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 9331, Establishment; Superintendent; faculty, 10 U.S.C. 9337, Chaplain, and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify incoming Fourth Class Cadet’s religious affiliation, background data and interests. Cadet Chaplains and chapel managers assigned to the USAF Academy Cadet Chaplin’s office use this information to organize cadet lay participation as ushers, choir members, lay readers, lectors, commentators, and religious education teachers. Choir audition records identify incoming cadet’s musical capabilities and the music directors use this information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by the custodian, individuals responsible for servicing the record system in the course of their official duties, and by authorized personnel who are properly cleared for need-to-know. Records are stored in locked rooms and on computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed one year after graduation or discharge from the program. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting overwriting or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Command Chaplain, Headquarters, United States Air Force Academy, 2348 Sijan Drive, Suite 100, United States Air Force Academy, CO 80840-8280.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to Command Chaplain, Headquarters, United States Air Force Academy, 2348 Sijan Drive, Suite 100, United States Air Force Academy, CO 80840-8280.
</p><p>Requests should contain individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to Command Chaplain, Headquarters, United States Air Force Academy, 2348 Sijan Drive, Suite 100, United States Air Force Academy, CO 80840-8280.
</p><p>Requests should contain individual’s full name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual cadet.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F061 AFMC A" toc="yes">
<systemNumber>F061 AFMC A</systemNumber>
<subsection type="systemName">Aeromedical Research Data (June 11, 1997, 62 FR 31793).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Records are now being maintained under the system of records F044 AF SG E, entitled "Medical Record System" last published in the <i>Federal Register</i> December 9, 2003, 68 FR 68609.
</p></xhtmlContent></subsection></section>
<section id="F061 AFMC B" toc="yes">
<systemNumber>F061 AFMC B</systemNumber>

<subsection type="systemName">Biosciences and Protection Epidemiological Database.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Material Command (AFMC), Biosciences and Protection Division, Human Effectiveness Directorate, Air Force Research Laboratory/HEP, 2800 Q Street, Wright-Patterson Air Force Base, OH 45433-7947.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the U.S. Armed Forces and Department of Defense civilian employees who potentially have occupational exposures associated with adverse health outcomes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number or service number, Sex, Race, Date of Birth, pay grade, rank, assigned unit identification (UIC), service affiliation (Army, Navy, Marines, Air Force, Coast Guard) and component (Active Duty, Guard, Reserve); occupational information, including personnel type and occupation, date and extent of involvement in military deployments or related operations, occupationally-related health issues and exposure information, medical treatment information and information on worker’s compensation and Veteran’s Affairs disabilities.
</p><p>Self-reported information from service members may include demographic information, health outcomes, health-related behaviors, and occupational exposure information. Records of biomechanical and ergonomically evaluations for specific system members or duty locations may be included.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 131, Office of the Secretary of Defense; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is collected for purposes of aeromedical and occupational health research for Department of Defense military and civilian employee populations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal Aviation Administration, Department of Veterans Affairs, The National Institutes of Health, National Research Council, Occupational Safety and Health Administration, and collaborating academic institutions for purposes of defining health risks associated with military service and in the development of methods to prevent disease, injury, and disability.
</p><p>The Department of Defense ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number or service number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Authorized medical personnel and scientists are properly screened and cleared for need-to-know; computer patient records retrievable from remote terminals are protected from unauthorized access or alteration by a data management system requiring a password for access to an authorized subset of data; database management system permits scientists to examine patient records without revealing the unique patient identifiers; records are stored in locked rooms and cabinets; records maintained in computer storage devices are protected by computer system software in accordance with Federal, Department of Defense, and Air Force policy.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper, microfilm, and electronic files will be destroyed when no longer needed. Paper and microfilm records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Biomechanics Branch, Air Force Research Laboratory, Headquarters Air Force Material Command (AFMC), 2800 Q Street, Wright-Patterson Air Force Base, OH 45433-7947.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief, Biomechanics Branch, Biosciences and Protection Division, Human Effectiveness Directorate, Air Force Research Laboratory, Headquarters Air Force Material Command (AFMC), 2800 Q Street, Wright-Patterson Air Force Base, OH 45433-7947.
</p><p>For written inquiries, individuals should provide their full name, Social Security Number or service number, current address, and telephone number in a notarized document.
</p><p>For personal visits, the hours of operation are 0800-1500. Individuals should provide current and valid photo identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Chief, Biomechanics Branch, Biosciences and Protection Division, Human Effectiveness Directorate, Air Force Research Laboratory, Headquarters Air Force Material Command (AFMC), 2800 Q Street, Wright-Patterson Air Force Base, OH 45433-7947.
</p><p>For written inquiries, individuals should provide their full name, Social Security Number or service number, current address, and telephone number in a notarized document.
</p><p>For personal visits, the hours of operation are 0800-1500. Individuals should provide current and valid photo identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the subject of the record, military personnel records, and other medical records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AETC A" toc="yes">
<systemNumber>F065 AETC A</systemNumber>
<subsection type="systemName">Air Education Training Command Financial Management Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Education and Training Command, Financial Management (FM) Directorate, Financial Systems Branch, 1851 First St.,  E, Suite 1, Randolph AFB, TX 78150-4315.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Students attending classes paid for by the Air Education Training Command via Temporary Duty (TDY) to School Management Information System funding and travelers with open TDY orders in the accounting system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), duty location, organization of assignment, grade, duty phone number, e-mail address, training location, course type, training quota, days of travel and other personal data relevant to the TDY order and training scheduling process.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; AFI 65-103, Temporary Duty Orders; AFI 33-328, Administrative Order; AFI 36-2110, Chapter 4, Temporary Duty Assignments; The Joint Federal Travel Regulations Volume 1; Joint Federal Travel Regulation Military; Joint Travel Regulation Civilian Volume 2; DoD Regulation 7010.3-R, Procedures for Travel Accounting and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support the Air Education and Training Command’s Temporary Duty-To-School Management Information System and the Budget Analysis Tools System. Temporary Duty-To-School was developed to provide automated quota control, management and travel cost estimates for improved financial management of Air Education and Training Command sponsored formal training allotments. The Air Education and Training Command currently manages quotas and associated temporary duty cost estimates for various funded travel and transportation requirements with subsequent travel authorization obligation. The Budget Analysis Tools System also allows technicians and resource advisors to follow-up on all outstanding temporary duty orders in the accounting system that have not been filed by travelers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3). The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of cipher locks, and is only accessible to authorized personnel. Records are accessed only by person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software. Access to the web site requires a Common Access Card for authentication purposes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Travel related documentation is archived and later destroyed after no longer needed by deleting information from the server and shredding paper copies. Backup and archival copies of the database are encrypted. Data related to financial analysis and reporting will be retained IAW Table 65-01, R-01. Data related to travel orders will be retained IAW Table 65-21, R-03.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, Chief, Financial Systems Branch, 1851 First St.,  E, Suite 1, Randolph AFB, TX 78150-4315.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Headquarters, Air Education and Training Command, Financial Management Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, Randolph AFB, TX 78150-4315.
</p><p>Requests should include full name, Social Security Number (SSN), address, day time telephone number and certified signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written to Headquarters, Air Education and Training Command, Financial Management Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, Randolph AFB, TX 78150-4315.
</p><p>Requests should include full name, Social Security Number (SSN), address, day time telephone number and certified signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The source of all records collected is from individuals as well as from other automated system interfaces required to create the TDY order.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF AFC A" toc="yes">
<systemNumber>F065 AF AFC A</systemNumber>
<subsection type="systemName">Accounts Payable Records (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AF AFC B" toc="yes">
<systemNumber>F065 AF AFC B</systemNumber>
<subsection type="systemName">Accounts Receivable Records Maintained by Accounting and Finance (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AF AFC F" toc="yes">
<systemNumber>F065 AF AFC F</systemNumber>
<subsection type="systemName">Reports of Survey (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AF AF FMP" toc="yes">
<systemNumber>F065 AF FMP</systemNumber>
<subsection type="systemName">Financial Management Workflow.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Located on servers hosted in Building 7510, Ellsworth Air Force Base, SD 57706-4853.
</p><p>Air Force Financial Services Center Information Technology Team and the 28th Communications Squadron, Ellsworth Air Force Base, SD 57706-4853.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel assigned to the Air Force and Combatant Commands under the auspices of the Department of the Air Force.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All open travel orders and military pay effecting transactions, with data that includes; Social Security Number (SSN), name, grade, address, date of birth, transaction ID, document or travel order number and other demographic data, as required by routine military pay or travel pay financial transaction documentation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system will enable the implementation of centralized records management across the Air Force Financial Service community. This system will also facilitate processing of financial transactions including Military Pay (MilPay), Travel Pay (TDY); Retirement &amp; Separation; Civilian Permanent Change of Station (CivPCS); Debts; and Disbursements. The system will also be used by Call Center personnel to access financial service records to assist base Financial Service Offices and Air Force customers world-wide.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN) and/or transaction ID, document or travel order.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data is stored in the Ellsworth AFB facility designated to host the Financial Management Workflow. Records are accessed by users with the appropriate profiles or roles and by persons responsible for servicing the record system in performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Cut off at the end of the fiscal year. Retain paper records for one year after cut off, then transfer to a Federal Records Center where they will be destroyed 6 years and 3 months after cutoff. If documents are scanned and maintained electronically, retain electronic records for 6 years and 3 months after cutoff.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, SAF/FMP (AFFSO), 1940 Allbrook Dr., Bldg. 1, Wright Patterson Air Force Base, OH 45433-5349. <i>mailto:prentice.beverly@gunter.af.mil.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the system manager above.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the system manager above.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-123; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual and financial management technicians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF FMP A" toc="yes">
<systemNumber>F065 AF FMP A</systemNumber>
<subsection type="systemName">eFinance Workspace.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, 88th Communications Squadron, Wright Patterson AFB, OH 45433-5344.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current Air Force military personnel (Active Duty, Reserve, Air National Guard), family members of Air Force service members and Air Force civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Numbers (SSN), rank/grade, service number, marital status, the number of dependents claimed for pay purposes, home and unit location data. Specific information requested for dependents are name, age, date of birth, (used for travel calculation) and residence address to determine entitlement rate for basic allowance for housing.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Department of the Air Force; 10 U.S.C. 8032, The Air Staff, general duties; DoD Financial Management Regulation 7000.14-R, Volume 7A, Military Pay Policy and Procedures, Active Duty and Reserve Pay; The Joint Federal Travel Regulations, Volume 1, Uniformed Service Members; The Joint Travel Regulations, Volume 2, Civilian Personnel; Air Force Instruction 65-114, Travel--Policy and Procedures For Financial Services Offices and Finance Offices--Reserve Component; Air Force Manual 65-116 V2, Defense Joint Military Pay System Active Component (DJMS-AC) Unit Procedures Excluding Financial Services Office; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The eFinance system allows active duty members the ability to complete their Permanent Change of Station (PCS) voucher and assignment to their new duty station transactions for pay purposes without an interface with the base Financial Services Office (FSO). Additionally, it will allow military personnel to create pay affecting transactions using a digital signature and routing to the appropriate approval authority and to generate documentation and transactions associated with Temporary Duty Travel (TDY) settlement and advance claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN) and/or service number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are maintained within secured buildings in areas accessible only to persons having official need to know, and who are properly trained and screened. In addition, the system will be a controlled system with passwords, and Common Access Card (CAC) governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when no longer needed for reference and/or for conducting business. Records are destroyed by erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>System Program Manager (SPM), Air Force Financial Systems Operations (AFFSO), Secretary of the Air Force for Financial Management Operations (SAF/FMP), SAF/FMP Air Force Financial Systems Office, 1940 Allbrook Dr., Bldg 1, Wright Patterson Air Force Base, Ohio 45433-5344.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, SAF/FMP Air Force Financial Systems Office, 1940 Allbrook Dr., Bldg 1, Wright Patterson Air Force Base, Ohio 45433-5344.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), record type (if known) which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address requests to the Director, SAF/FMP Air Force Financial Systems Office, 1940 Allbrook Dr., Bldg 1, Wright Patterson Air Force Base, Ohio 45433-5344.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), record type (if known) which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF FMP B" toc="yes">
<systemNumber>F065 AF FMP B</systemNumber>
<subsection type="systemName">Customer Relationship Management.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Equinix Elk Grove Village IBX Center, 1945 Lunt Avenue, Elk Grove Village, IL 60007-5603; and 2700 Doolittle Drive, Ellsworth Air Force Base, SD 57706-4854.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current Air Force military personnel; Active Duty, Reserve, Air National Guard, retirees, and their dependents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information collected consists of full name, Service Number, Social Security Number (SSN), date of birth, rank, date of rank, Active Federal Service date, projected rank, duty e-mail, organization name, base name, employment information, full resident address to include city, state, and country, and phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8032, The Air Staff, general duties; DoD 7000.14R, Volume 7A, Military Pay Policy and Procedures--Active Duty and Reserve Pay; 37 U.S.C. 404, Travel and transportation allowances: general; The Joint Federal Travel Regulations, Volume 1, Uniformed Service Members; The Joint Travel Regulations, Volume 2, DoD Civilian Personnel; DoD Directive 5154.29, DoD Pay and Allowances Policy and Procedures; DoD Financial Management Regulation (DoDFMR) 7000.14-R, Volume 9; Travel Policy and Procedures; Air Force Instruction 65-114, Travel-Policy and Procedures for Financial Services Offices and Finance Offices-Reserve Component; Air Force Manual 65-116 V2, Defense Joint Military Pay System (DJMS) Unit Procedures Excluding FSO; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The purpose of the Customer Relationship Management system is to support Air Force members and their dependents’ queries about the status and disposition of certain pay and travel expense reimbursement transactions being processed by the U.S. Air Force Financial Services Center (AFFSC).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number (SSN), and/or Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>To safeguard against unauthorized access, technical, physical and administrative security procedures are in place. Individuals’ privacy is protected throughout the information lifecycle; the information is collected in secure file transfers in an encrypted state and retained in a database located at a secure facility behind a firewall. In addition, Customer Relationship Management incorporates business rules limiting access to privacy data in accordance with the roles and responsibilities assigned to them. These rules include the enforcement of need-to-know access controls. Further, personnel in the Air Force Financial Services Center and those who maintain the commercial facility are required to undergo background checks and have proper security clearances in place for the duration of their work with the Customer Relationship Management system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Accountability records documenting the issue or receipt of accountable documents are destroyed 1 year after all entries are cleared. Records are destroyed by erasing from electronic storage media online and offline.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Information Systems and Technology, SAF/FMPSA, 1602 B-Wing Suite 327, Andrews AFB 20762-0001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Information Systems and Technology, SAF/FMPSA, 1602 B-Wing Suite 327, Andrews AFB 20762-0001.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any detail, which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p><i>If executed outside the United States:</i> `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p><i>If executed within the United States, its territories, possessions, or commonwealths:</i> `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address requests to the Director, Information Systems and Technology, SAF/FMPSA, 1602 B-Wing Suite 327, Andrews AFB 20762-0001.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p><i>If executed outside the United States:</i> `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals by interactive interview.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF FMP C" toc="yes">
<systemNumber>F065 AF FMP C</systemNumber>
<subsection type="systemName">Commanders’ Resource Integration System
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Services Agency, Defense Enterprise Computing Center-Ogden (DISA DECC-Ogden), 7879 Wardleigh Road, Building 891, Hill Air Force Base, UT 84056-5997.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Active duty, Reserve and National Guard military personnel, government civilians, and family members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Commanders’ Resource Integration System contains historical Air Force financial data including travel orders for service or family member and civilian payroll information. It will include name, Social Security Number (SSN), date of birth, home address including 5-digit zip codes. Non-personal information includes accounting classification data elements, appropriation data element, stage of accounting, document identifiers (<i>e.g.,</i> contract numbers, purchase request numbers, voucher numbers) and amounts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8013, Secretary of the Air Force; 31 U.S.C. 3512, Executive agency accounting and other financial management reports and plans; 31 U.S.C. 3513, Financial reporting and accounting system; DoD Directive 5000.01, The Defense Acquisition System; DoD Instruction 5000.02, Operation of the Defense Acquisition System; DoD Instruction 7000.14, Department of Defense Financial Management Policy and Procedures; and E.O. 9397(SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track outstanding travel orders, analyze budget execution, track payroll costs and to help identify civilian employee demographics.
</p><p>Also used to facilitate the analysis and retrieval of standard and ad hoc queries for reporting to various levels of the Air Force echelon (unit, base, command, Air Force).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Any release of information contained in this system of records outside of the DoD will be compatible with purposes for which the information is collected and maintained.
</p><p>To Citibank in support of the Air Force Controlled Spend Account (CSA) as it relates to the Citibank Government Travel Card for the purpose of establishing and maintaining Government Travel Card credit limits in support of official Air Force travel.
</p><p>The DoD "Blanket Routine Uses" apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Social Security Number (SSN), name and Appropriation Data Element.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. System administrator access to computerized data is restricted by passwords, which are changed periodically. User access to computerized data is restricted and authenticated by approved DOD Public Key Infrastructure (PKI) certificates. Data transmission is via Hypertext Transfer Protocol Secure (HTTPS) using Secure Socket Layer (SSL).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are cut off at the end of the fiscal year, and destroyed in 6 years and 3 months after cutoff.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Commanders’ Resource Integration System, Air Force Program Executive Office, Enterprise Information Systems, Legacy Financial Systems (AFPEO EIS/HIQG), 4225 Logistics Avenue, Building 266, Room N009, Wright-Patterson Air Force Base, OH 45433-5749.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Deputy Assistant Secretary for Financial Operations, Air Force Financial Systems Operations (SAF/FMPT (AFFSO)), 1940 Allbrook Drive, Building 1, Door 18, Wright-Patterson Air Force Base, OH 45433-5344.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Deputy Assistant Secretary for Financial Operations, Air Force Financial Systems Operations (SAF/FMPT (AFFSO)), 1940 Allbrook Drive, Building 1, Door 18, Wright-Patterson Air Force Base, OH 45433-5344.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, for contesting contents, and for appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From personnel and financial information systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC A" toc="yes">
<systemNumber>F065 AFAFC A</systemNumber>
<subsection type="systemName">Accounting and Finance Officer Accounts and Substantiating Documents (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC B" toc="yes">
<systemNumber>F065 AFAFC B</systemNumber>
<subsection type="systemName">Accrued Military Pay System, Discontinued (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC D" toc="yes">
<systemNumber>F065 AFAFC D</systemNumber>
<subsection type="systemName">Claims Case File--Active Duty Casualty Case Records (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the conginzance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC E" toc="yes">
<systemNumber>F065 AFAFC E</systemNumber>
<subsection type="systemName">Claims Case File--Corrected Military Records (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC F" toc="yes">
<systemNumber>F065 AFAFC F</systemNumber>
<subsection type="systemName">Claims Case File--Missing in Action Data (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC H" toc="yes">
<systemNumber>F065 AFAFC H</systemNumber>
<subsection type="systemName">Loss of Funds Case Files (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC I" toc="yes">
<systemNumber>F065 AFAFC I</systemNumber>
<subsection type="systemName">Military Pay Records (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC J" toc="yes">
<systemNumber>F065 AFAFC J</systemNumber>
<subsection type="systemName">Pay and Allotment Records (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AFAFC L" toc="yes">
<systemNumber>F065 AFAFC L</systemNumber>
<subsection type="systemName">Legal Administration Records of the Staff Judge Advocate (June 11, 1997, 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under DFAS Privacy Act systems of records notices.
</p></xhtmlContent></subsection></section>
<section id="F065 AF HC A" toc="yes">
<systemNumber>F065 AF HC A</systemNumber>
<subsection type="systemName">Chaplain Fund Service Contract File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force installations only. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Contracting officers and representatives.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contract between local chaplain fund and an individual for provision of specified services not available through other funds.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Record of terms of contracts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to  this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, Headquarters United States Air Force.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief of Chaplains, Headquarters United States Air Force. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from contractor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF SVA A" toc="yes">
<systemNumber>F065 AF SVA A</systemNumber>
<subsection type="systemName">Non-appropriated Fund Instrumentalities (NAFIs) Financial System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 400, San Antonio, TX 78216-4138, major commands, field operating agencies, and individual Air Force bases. System exists within approximately 500 NAFIs which include resale and revenue-sharing NAFIs; base Morale, Welfare, and Recreation Fund (MWRF) NAFIs; and supplemental mission services NAFIs. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All personnel who are members of Air Force membership associations or authorized patrons of any activity operated by one of the above NAFIs, and with whom financial transactions are conducted, e.g., the extension of credit in accordance with Air Force regulations, or the acceptance and cashing of personal checks. In accordance with appropriate Air Force regulations concerning NAFI participation, the above personnel may include, but are not limited to: Active duty and retired military members; members of United States Reserve components and Federally recognized National Guard units; military members of foreign governments on duty with the Department of Defense (DoD); DoD employees; other Federal Government employees working on military installations, retired DoD employees; contractor employees; technical representatives; and others who are authorized logistic support and work at the installation and where membership or usage would be in the best interest of the installation; paid members of the American Red Cross; children of deceased active duty or retired members of the United States Armed Forces; certain other categories of individuals identified as authorized personnel who directly support Air Force mission requirements; and authorized dependents or guests. Also covered are all personnel employed by or assigned to a NAFI who are involved in financial transactions involving the NAFI, whether internal or external, including, but not limited to, the receipt or control of cash or other properties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records resulting from financial transactions with authorized members, patrons, vendors, contractors, or those otherwise entitled to utilize or deal with a NAFI. Such records include, but are not limited to: Subsidiary account ledgers maintained on individual members/authorized patrons who are charged dues and/or extended credit including the use of billeting type facilities prior to payment; form(s) on which delinquent accounts or dishonored checks and their disposition are maintained; and records of other sales or services. Records necessitated for internal/external financial record keeping or asset control, including but not limited to any account receivable, the receipt and control of cash; custody of tangible property, and any actions taken as a result of any irregularity. Case files relating to debts owed by individuals or entities also include those for salary/travel advances, pecuniary liability claims, overpayments, and credit cards. These files contain correspondence pertaining to the debts, e.g., notices from banks or other financial institutions concerning indebtedness, originals or copies of returned checks, memos reflecting attempts to contact the debtor, repayment requests, payment options, charges on accounts, account statements, and other related documents and correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; Federal Claims Collection Act of 1966 (Pub. L. 89-508, as amended); Debt Collection Act of 1982 (Pub. L. 97-365), as amended by the Debt Collection Improvement Act of 1996 (Pub. L. 104-134, Section 31001); 31 CFR 285.11, Administrative Wage Garnishment; Air Force Instruction 34-209, Non-appropriated Funds Financial Management and Accounting; Air Force Instruction 34-202, Protecting Non-appropriated Fund Assets; and Air Force Manual 34-214, Procedures for Non-appropriated Funds Financial Management and Accounting; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record charges and credits of members and others authorized credit. To prepare billing statements or furnish data to an outside party to prepare billing statements. To maintain a record of returned checks. To assist in collecting all amounts due in accordance with established Air Force procedures. To compile a statistical quarterly report on returned checks and statistical data on delinquent accounts receivable for use with the financial reports. To verify eligibility to engage in financial transactions with a NAFI and other sales and extensions of credit. To form a database within the financial system of the NAFI used by personnel responsible for conducting Air Force NAF financial transactions.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:  In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the U.S. Department of Justice/U.S. Attorneys for legal action and/or final disposition of the debt claim.
</p><p>To the Internal Revenue Service (IRS) to obtain locator status for delinquent accounts receivables (controls exist to preclude redisclosure of solicited IRS address data; and/or to report write-off amounts as taxable income as pertains to amounts compromised and accounts barred from litigation due to age).
</p><p>To private collection agencies for collection action when the internal collection efforts have been exhausted.
</p><p>To the Department of the Treasury, Financial Management Service, for the purpose of collecting delinquent debts owed to the U.S. Government via administrative offset.
</p><p>To any employer (person or entity) that employs the services of others where the employee owes a delinquent nontax debt to the United States. The term employer includes, but is not limited to, state and local government, but does not include any agency of the Federal Government.
</p><p>Records from this system may be disclosed to other government agencies, commercial or nonprofit concerns conducting activities in support of, similar to, or in furtherance of, the Air Force programs involved.
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal Government, typically to provide an incentive for debtors to repay delinquent Federal Government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in visible file binders/cabinets, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, membership organization account number, and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Subsidiary accounts receivable are retained throughout the life cycle of credit sales and for as long as an individual remains in an active member/authorized patron status. Those forms used in connection with delinquent accounts or returned checks are retained until no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Management and Comptroller, Headquarters Air Force Services Agency (HQ AFSVA/SVF), 10100 Reunion Place, Suite 400, San Antonio, TX 78216-4138.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the Directorate of Financial Management and Comptroller, Headquarters Air Force Services Agency (HQ AFSVA/SVF), 10100 Reunion Place, Suite 400, San Antonio, TX 78216-4138.
</p><p>Individuals may also contact the appropriate base NAF Accounting Office or the appropriate operating manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Directorate of Financial Management and Comptroller, Headquarters Air Force Services Agency (HQAFSVA/SVF), 10100 Reunion Place Suite 400, San Antonio, TX 78216-4138.
</p><p>Individuals may also contact the appropriate base NAF Accounting Office or the appropriate operating manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual members/patrons/users of a service themselves, charge slips, payment receipts, checks, and other authorized financial forms and records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF SVA B" toc="yes">
<systemNumber>F065 AF SVA B</systemNumber>
<subsection type="systemName">Non-appropriated Fund (NAF) Insurance and Employee Benefit System File. </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force installations’ Non-appropriated Fund Instrumentalities (NAFI), local Central Civilian Personnel Offices, and the Air Force Morale, Welfare and Recreation Center, Randolph Air Force Base, TX 78150-7000.  Official mailing addresses are published an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Regular full-time and regular part-time Air Force NAFI employees compose Air Force NAF Group Life and Health Insurance Program; regular full-time Air Force NAFI employees compose Air Force NAFI Retirement Program, and Air Force NAFI civilian employees who sustain job related illnesses or injuries in Workers’ Compensation Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Group Life and Health Insurance Program File, Retirement Program File, Unemployment Compensation File, and Workers’ Compensation Claim File, all of which consist of, but are not limited to the following:  applications and/or waivers of participation; notices of change of beneficiary; notices of termination of eligibility, disability and death; evidence of age and qualification for benefits; application for retirement; election to reinstate prior participation and survivor annuities; Social Security earnings data; employer certification of coverage; hospitalization and claims forms; report of accident or occupational illness; medical reports; payment forms; data for managing the Unemployment Compensation Program: personal historical information, and other related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 8171, Compensation for work injuries; generally; 8173, Liability under subchapter II exclusive; DOD Manual 1401.1-M; 10 U.S.C. 8013, Secretary of the Air Force:  powers and duties, delegation by, as implemented by Air Force Regulations 40-7, Non-appropriated Funds Personnel Management and Administration, 34-3, Vol VIII, NAF Insurance Programs, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides information for the administration of the programs, to determine eligibility and pay benefits due.  It is used in statistical and actuarial evaluations of the programs.  The information is used to insure compliance with applicable laws and adjudicate and pay claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information in the system may be disclosed to commercial concerns in actuarial evaluations, determination of eligibility, and amount of benefit payments due.
</p><p>May be disclosed to Federal, state, and local governmental agencies as required by law, and to the Department of Labor to ensure compliance with statutory requirements.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, microform, in computers and on computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system, by person(s) responsible for servicing the record system in performance of their official duties, who are properly screened and cleared for need-to-know.  Records are stored in locked file containers, cabinets, vaults or rooms, and in computerized data storage devices controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At installation level, NAF Life and Health Insurance Program and NAF Retirement Program records are retired to National Personnel Records Center, 111 Winnebago Street, St. Louis, MO 62225-2001, upon employees separation, death, or retirement.  At Headquarters Air Force level, NAF Retirement and Unemployment Compensation Programs records are retained for a minimum of 20 years upon an employee’s withdrawal from the program.  At Headquarters Air Force level, NAF Workers’ Compensation Program records are retained for 3 years after file is closed, retired to National Personnel Records Center for 15 additional years, and then destroyed.  For all systems, eventual destruction is by burning, shredding, pulping, or macerating.  Computer records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Insurance and Employee Benefits, Air Force Morale, Welfare and Recreation Center, Randolph Air Force Base, TX 78150-7000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on them should address written inquiries to or visit  the Chief, Insurance and Employee Benefits, Air Force Morale, Welfare and Recreation Center, Randolph Air Force Base, TX 78150-7000 or to the local Central Civilian Personnel Office at installation of employment of individual making request.
</p><p>Give name and Social Security Number (and date of accident or injury if related to worker’s compensation claim).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Chief, Insurance and Employee Benefits, Air Force Morale, Welfare and Recreation Center, Randolph Air Force Base, TX 78150-7000 or to the local Central Civilian Personnel Office at installation of employment of individual making request.
</p><p>Give name and Social Security Number (and date of accident or injury if related to worker’s compensation claim).  Government  identification card, or vehicle driver’s license is required for positive identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations  are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individuals and their survivors and beneficiaries; Department of Labor: Social Security Administration: previous employers; medical institutions, and any individual in a position to verify relevant information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF SVA C" toc="yes">
<systemNumber>F065 AF SVA C</systemNumber>
<subsection type="systemName">Morale, Welfare, and Recreation (MWR) Participation/Membership/Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001; major command headquarters; all levels down to and including Air Force installations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and retired military members and their dependents; members of Reserve components while on inactive duty for training and DOD civilians and their dependents; certain other categories for individuals identified by authorized personnel who directly support Air Force mission requirements. Following additional categories apply for specific activities as indicated: Air Force Aero Clubs; Air Force, Army or Naval Academy Cadets; military members of foreign governments on duty with the DOD; members elected to the U.S. Congress or a statutory appointee of the Federal Government; Federal Government employees working on military installations and conducting various recreation programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Volunteer, membership, attendance, training, and participation/competition records and supporting data relative to Air Force MWR activities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Determine membership/participation eligibility; maintain patron attendance; conduct contests; monitor training and currency of members; and serve as data base for designing and conducting various recreation programs.
</p><p>Used by personnel responsible for conducting Air Force MWR activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under  5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>May be provided to commercial or non-profit concerns conducting activities in support of, similar to, or in furtherance of, the Air Force programs involved.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured buildings. Access is controlled by authorized personnel and limited to those requiring access in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning, or surrender to member upon termination, as applicable.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Morale, Welfare, and Recreation Division at the appropriate Air Force installation or the system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individual should provide full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Morale, Welfare, and Recreation Division at the appropriate Air Force installation or the system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p><p>Individual should provide full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual applications for membership/participation in MWR activities and offices of primary responsibility for MWR activities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AF SVA D" toc="yes">
<systemNumber>F065 AF SVA D</systemNumber>
<subsection type="systemName">Non-appropriated Funds Standard Payroll System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Fiscal control offices at Air Force installations.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force nonappropriated fund employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Time and attendance cards; personal payroll data listings and or cards; correspondence; combined payroll checks and employee leave and earnings statements; Federal, state, and city tax reports and or tapes; individual pay and leave records; personnel action forms covering pay changes and deductions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records are used to compute employees’ pay entitlements and deductions and issue payroll checks for amounts due; to withhold amounts due for Federal, state, and city taxes, to remit withholdings to the taxing authorities, and to report earnings and tax collections; and upon request of employees, to deduct specified amounts from earnings for charity, union dues, and for allotments to financial organizations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>State employment agencies use the information to determine eligibility for unemployment compensation.
</p><p>Financial organizations, employee unions, and community fund charitable organizations use the records to credit remittances to accounts of members or contributions from deduction records provided each organization.
</p><p>Information from this system of records may be made available to state and local taxing authorities.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders, card files, on computer and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing  the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and safes, protected by guards, and controlled by personnel screening, visitor registers and computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in office files for two years after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Exception: Records pertaining to tax data are retained for four years rather than two.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Comptroller of the Air Force, Headquarters United States Air Force. Assistant Comptroller for Non Appropriated Funds at Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the documentation managers at the applicable Air Force component.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. The local Fiscal Control Officer (FCO) maintains the record system at installation level. Requester should be able to provide sufficient proof of identity such as name, Social Security Number, place of employment or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the AFAFC/RMAD, Denver, CO 80279.
</p><p>Information pertaining to geographically dispersed elements of the record system may be obtained from documentation managers at the applicable Air Force component.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. The local FCO maintains the record system at installation level. Requester should be able to provide sufficient proof of identity such as name, Social Security Number, place of employment or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from source documents originating from Civilian Personnel Offices at Air Force installations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AFEDF A" toc="yes">
<systemNumber>F065 AFEDF A</systemNumber>
<subsection type="systemName">Executive Dining Facility.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Air Force employees authorized to use the Air Force Executive Dining Facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>End of month reports detailing name, items purchased, amount, date, unit address, and duty phone.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to bill members authorized use of the Air Force Executive Dining Facility.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in folders/binders as well as computer storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.  Access restricted to authorized personnel.  Computer records are password protected and paper records are stored in locked rooms secured by alarm systems (motion detectors).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are destroyed after 4 years after the end of the fiscal year in which account was closed.  Computer records are deleted then purged from the system.  Paper records are destroyed through shredding, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Assistant to the Secretary of the Air Force, (SAF/AA), 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Daily tickets and directories for general officers and SES civilians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AFMC A" toc="yes">
<systemNumber>F065 AFMC A</systemNumber>
<subsection type="systemName"> 
Defense Enterprise Accounting and Management System (DEAMS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency Montgomery, 401 East Moore Drive, Building 857, Maxwell-AFB, Gunter Annex, Montgomery, AL 36114-3001, and Air Force installations financial management offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Government civilians, suppliers, customers, Active Duty Air Force, Air Force Reserve, and Air National Guard military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data includes name, date of birth, mailing address, service work location (duty station), job order number, Air Force Specialty Code (AFSC), rank, grade, employee number, Social Security Number (SSN), personal bank account number, information concerning individual records of appointment or assignment; official authenticated time and attendance records, individual leave records, information on employee’s federal, state and local tax withholding and allotments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Department of Defense Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4; 5 U.S.C. Sections 5335, General Schedule Pay Rates; 5531, Government Organization and Employees; and 5533, Dual Pay and Dual Employment; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system replaces the financial accounting legacy systems with a new system. DEAMS provides an integrated solution maintaining general ledger, accounts payable, accounts receivable, financial reporting, and billing information for the government.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "DoD Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Personal information is retrieved by name, Social Security Number (SSN), or employee number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System data is maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for a need-to-know. User access is managed by the Common Access Card authentication and valid Personal Identification Number.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records and data in the system will be retained based on the schedules defined in Defense Finance and Accounting Service 5015.2-M, Records Disposition Schedule. Paper records and DVDs are shredded, electronic records are degaussed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Director Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
</p><p>Request must contain full name, Social Security Number (SSN), current mailing address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
</p><p>Request must contain full name, Social Security Number (SSN), current mailing address, date of birth, service number and signature must be certified or attested to (the validity of a signature on a document) by a notary public.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37132, Controlling Internal, Public, and Interagency Air Force Information Collections; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>DEAMS receives data from personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 AFRC C" toc="yes">
<systemNumber>F065 AFRC C</systemNumber>
<subsection type="systemName">Air Reserve Order Writing System--Reserves Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: HQ Air Force Reserve Command, HQ AFRC, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>Secondary locations: Teksouth Corporation, 1420 Northbrook Drive, #220, Gardendale, AL 35071-3869.
</p><p>U.S. Marine Corps, Tech Services Org, 1500 E. Bannister Road, Kansas City, MO 64197-0001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Air Force Reserve personnel and AFRC civilians.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), military grade, and personnel, pay, and accounting records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; DoD 5000.2-R, Mandatory Procedures for Major Defense Acquisition Programs (MDAPS) and Major Automated Information System (MAIS) Acquisition Programs; Air Force Policy Directive 65-6, Financial Management; Air Force Reserve Command Instruction 65-601, Budget Programming and Financial Management and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To establish a mission critical information system that automates tasks and functions of order writing. Any duty related travel requires the individual to travel "on orders," which is a detailed account of where the person is traveling to and from, as well as the financial designation of what type funds are used to pay for this type duty travel. Typically a request is initiated for a field unit to fulfill a military duty and/or travel in support of the Air National Guard or Air Force mission requirement and processed through the Air Force Reserve Command. The approval of the orders includes the allocation of funds necessary to support the cost of the request. Cost items that are typical for orders are basic military pay, per diem, subsistence, housing and travel expense. Tracking the use of the funds and the ability for reconciliation is an essential element.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
</p><p>The "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of the systems of records notices apply to this system manager.
</p><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), and/or order tracking number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Records are protected by standard Air Force access authentication procedures and by network system security software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition is pending until National Archives and Record Administration approves proposed disposition schedule, until then treat as Permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, Director of Financial Management Systems Application Branch, HQ AFRC/FMXS, 155 Richard Ray Pkwy., Robins AFB, GA 31098-1635.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Air Force Reserve Command Freedom of Information Act (FOIA) Manager, HQ AFRC/A6IE, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>Written request should contain the individual’s name, military grade, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should submit written requests to the Air Force Reserve Command Freedom of Information Act (FOIA) Manager, HQ AFRC/A6IE, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.
</p><p>Written request should contain the individual’s name, military grade, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Air National Guard, Air Force Reserve who request personnel services or assistance; Air Force Personnel Center, the Defense Finance and Accounting Service; the National Personnel Records Center; other activities of the Department of Defense; and correspondence from other interested persons or parties.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F065 HAF B" toc="yes">
<systemNumber>F065 HAF B</systemNumber>
<subsection type="systemName">Job Order Cost Accounting System II Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Air Force Materiel Command/SP, Wright-Patterson Air Force Base, OH 45433-5320 and Air Force Materiel Command bases and installations that uses Job Order Cost Accounting System as a management tool within the Air Force. Official mailing addresses are published as an appendix to the Component’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees and military members paid with Air Force funds (includes Air National Guard and Air Force Reserve members).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), employment dates, payroll amounts, pay period, and demographic data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>United States Government Accountability Office (GAO) Policy and Procedures Manual, Title 2, Accounting (which includes documentation on Cost Accounting Standards; Department of Defense Instruction (DoDI) 3200.11, Major Range and Test Facility Base (MRTFB); DoD 7000.14, Financial Management Regulation, Volumes: 1, 4, 8; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>A system that entails primarily financial analysis. It will be used to track Air Force Military and civilian payroll data costs at various Air Force management levels (unit, base, command). Information is compiled to calculate man-year costs and total payroll cost. Civilian personnel and military personal data are combined with payroll data and used to help identify employee demographics. The personal data also contains leave and compensatory time balances.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed for official use only by person(s) who are properly screened and cleared for need-to-know. Records are protected by standard Air Force access authentication procedures and by network system security software. The Air Force uses the approved public Key Infrastructure (PKI) certificates to force all authorized users to connect via a secure web.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for seven years by the creating organization, then destroyed by shredding or burning when the agency determines that the electronic records are superseded, obsolete, or no longer needed for administrative, legal, audit, or other operational purposes. After transfer to a Federal Records Center, stored for 2 years, then transferred to the National Archives for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department of the Air Force, 554 ELSG/FND, 4225 Logistics Avenue, Bldg 262, Rm A035, Wright Patterson AFB, OH 45433-5761
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Department of Air Force, 554 ELSG/FND, 4225 Logistics Avenue, Wright Patterson AFB, OH 45433-5761.
</p><p>Individual should provide their full name, aliases, date and place of birth, Social Security Number (SSN), service number(s), or other information verifiable.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Department of Air Force 554 ELSG/END, 4225 Logistics Avenue, Wright Patterson AFB, OH 45433-5244.
</p><p>Individual should provide their full name, aliases, date and place of birth, Social Security Number (SSN), service number(s), or other information verifiable.
</p><p>An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. or notarized signatures are acceptable as a means of proving the identity of the individual.
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR Part 806b; or from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F071 AF OSI A" toc="yes">
<systemNumber>F071 AF OSI A</systemNumber>
<subsection type="systemName">Counterintelligence Operations and Collection Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQ Air Force Office of Special Investigations (AFOSI), Bolling Air Force Base, DC 20332. Headquarters of major commands and at all levels down to and including Air Force installations. Air Force Office of Special Investigations (AFOSI) field units. Washington National Records Center, Washington, DC 20409.  Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, retired or former military personnel. Current, retired and former Air Force civilian employees. Applicants for enlistment or appointment. Air Force Academy Cadets, applicants and nominees. Dependents of military personnel. Current and former Armed Forces Exchange employees, union or association personnel, civilian contracting officers and their representatives, employees of the Peace Corp, State Department and the American Red Cross and other Department of Defense employees and contractors. Foreign Nationals residing in the U.S. and abroad.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of investigation, collection reports, statements of individuals, affidavits, correspondence, and other documentation pertaining to investigative effort spent in identifying and countering foreign intelligence and terrorist threat to the United States and the U.S. military. This includes activities and suspected activities intended to convince U.S. military and others to illegally engage in such activities. Also includes indicators of foreign military and political actions directed against the United States, its installations, personnel, and allies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, and Air Force Regulation 23-18, Air Force Office of Special Investigations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Compiled for use in determining the hostile threat against the United States, its allies, their military and government.
</p><p>Used by USAF, other military commanders, and other responsible authorities in taking actions to counter these threats. Used by USAF Commanders to initiate other investigative, judicial, or administrative actions when appropriate.
</p><p>Used by HQ USAF activities in promotion, reassignment, and similar personnel actions.
</p><p>Provided to the USAF Board for the Correction of Military  Records for use in correcting individual military records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Used representatives of the U.S. Department of State, the Central Intelligence Agency (CIA), the staff of the National Security Council, and the Executive Branch.
</p><p>Used by civilian authorities in assessing the threat against the U.S., its installations, and personnel as well as its allies. Furnished to the CIA, FBI, and other intelligence/counterintelligence agencies for use in matters pertaining to hostile intelligence and terrorist activities directed against the U.S. or its allies, their installations, or personnel.
</p><p>Used in immigration and naturalization inquiries conducted by the U.S. Immigration and Naturalization Service.
</p><p>Used by appropriate Medical and Forensic Laboratory personnel to assist in making laboratory tests and medical examinations in support of the investigative, judicial, and administrative process. Furnished to Defense and Trial Counsels for use in judicial and administrative actions.
</p><p>Provided to the U.S. Secret Service for use in conjunction with protecting the President, Vice President, and other high ranking officials. Used in conjunction with Joint Counterintelligence Operations conducted by AFOSI and other intelligence/counterintelligence services.
</p><p>Information concerning hijacking or suspected hijacking of aircraft is furnished to the Federal Aviation Agency.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and card files, and on microfilm aperture cards.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, safes, vaults and in locked cabinets or rooms. Records are protected by security alarm systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At AFOSI field units, counterintelligence (CI) and counterespionage operations reports are retained for one year after AFOSI is notified of command actions; collection reports  are destroyed after one year. At HQ AFOSI, files pertaining to CI or counterespionage investigations are retained permanently. Files pertaining to defectors or refugees are retained for 25 years. Files pertaining to CI briefings are retained for 15 years. Record paper copies of CI collection reports are placed on microfilm aperture cards and the paper copy destroyed when aperture cards are determined adequate substitute. Microfilm aperture cards are destroyed after six years, or 25 years if they pertain to counterintelligence activities. CI investigations conducted for other agencies are retained for one year. Destruction is by pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Plans, Programs and Resources (XP), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Chief, Information Release Division (XPU), HQ Air Force Office of Special Investigation, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Freedom of Information/Privacy Acts Release Branch (DADF), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>See Exemption.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published in 32 CFR part 806b. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F071 AF OSI B" toc="yes">
<systemNumber>F071 AF OSI B</systemNumber>
<subsection type="systemName">Security and Related Investigative Records (June 11, 1997; 62 FR 31793).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system is covered by systems of records notices F031 AF SP M, Personnel Security Access Records (October 9, 1997; 62 FR 52695) and V5-05, Joint Personnel Adjudication System (JPAS) (July 1, 2005; 70 FR 38120).
</p></xhtmlContent></subsection></section>
<section id="F071 AF OSI C" toc="yes">
<systemNumber>F071 AF OSI C</systemNumber>
<subsection type="systemName">Criminal Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQ Air Force Office of Special Investigations (AFOSI), Bolling Air Force Base, DC 20332. Headquarters of major commands and at all levels down to and including Air Force installations. Air Force Office of Special Investigations (AFOSI) districts. AFOSI detachments.  Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, retired or former military personnel. Current, retired and former Air Force civilian employees. Applicants for enlistment or appointment. Air Force Academy Cadets, applicants and nominees. Dependents of military personnel. Current and former Armed Forces Exchange employees, union or association personnel, an contracting officers and their represent their representatives, employees of the Peace Corp, State Department and the American Red Cross. Foreign Nationals residing in the U.S. and abroad. Other Department of Defense employees and contractors, both current and former.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of investigation, statements of individuals, correspondence, and other informational material pertaining to specific investigations of alleged violations of laws, regulations or directives.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 47, Uniform Code of Military Justice and 8012, Secretary of the Air Force: Powers and duties; delegation by, and Air Force Regulation 23-18, Air Force Office of Special Investigations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Compiled for use by USAF and other military commanders and the U.S. Department of Justice in taking judicial and administrative actions involving suspected criminal activity concerning DOD personnel, property, and procurement/disposal activities. Used by USAF and other military commanders to determine if legal or administrative action is warranted.
</p><p>Used by HQ USAF activities in promotion, reassignment, and similar personnel actions for Air Force personnel only.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Used in conjunction with joint law enforcement investigations conducted by AFOSI and foreign law enforcement agencies.
</p><p>Provided to the Central Intelligence Agency (CIA), the Federal Bureau of Investigation (FBI), and other counterintelligence/intelligence agencies in matters pertaining to hostile intelligence and terrorist activities directed against the US, its installations, or personnel.
</p><p>Used in immigration and naturalization inquiries conducted by the U.S. Immigration and Naturalization Service.
</p><p>Furnished to appropriate medical and forensic laboratory personnel to assist in making laboratory tests and medical examinations conducted in support of the investigative judicial, and administrative process.
</p><p>Furnished to defense and trial counsels for use in judicial and administrative actions.
</p><p>Provided to the U.S. Secret Service in conjunction with the protection of the President, Vice President, and other designated high ranking officials.
</p><p>Provided to the Department of Veterans Affairs for verification and settlement of individual claims.
</p><p>Criminal information affecting U.S. diplomatic relations with foreign nations is provided to the Department of State and U.S. embassies overseas.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or Military Service Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, safes, vaults and locked cabinets or rooms. Records are controlled by personnel screening and protected by security alarm system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record copy at HQ AFOSI is retained for 15 years and for 90 days at AFOSI field units. Destruction is by pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Plans, Programs and Resources (XP), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>See Exemption.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Chief, Freedom of Information/Privacy Acts Release Branch (DADF), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>See Exemption.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published in 32 CFR part 806b. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F071 AF OSI D" toc="yes">
<systemNumber>F071 AF OSI D</systemNumber>
<subsection type="systemName">Investigative Information Management System (I2MS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Office of Special Investigations (AFOSI), 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual involved in, or suspected of being involved in, crimes or acts of terrorism affecting U.S. interests (<i>e.g.,</i> property located in or outside of the United States), U.S. nationals, and/or U.S. personnel. Individuals who provide information that is relevant to the investigation, such as victims and witnesses, and individuals who report such crimes or acts. Individuals may include, but are not limited to, active duty, retired or former military personnel; current, retired and former Air Force civilian employees; applicants for enlistment or appointment; Air Force academy cadets, applicants and nominees; dependents of active duty, retired or former military personnel; current  and former Armed Forces Exchange employees; union or association personnel; civilian contracting officers and their representatives; employees of the Peace Corps, the State Department, and the American Red Cross; Department of Defense employees and contractors; and foreign nationals residing in the U.S. and abroad.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of investigation, collection reports, statements of individuals, affidavits, correspondence, and other documentation pertaining to criminal collection activities, investigative surveys, technical, forensic, polygraph, and other investigative support to criminal and counterintelligence investigations to include source control documentation and region indices.
</p><p>Data on individuals (victims, witnesses, complainants, offenders, and suspects) involved in incidents may include, but is not limited to, name; digital photograph; Social Security Number; date of birth; place of birth; home address and telephone number; duty/work address and telephone number; alias; race; ethnicity; sex; marital status; identifying marks (tattoos, scars, etc.); height; weight; eye and hair color; biometric data; date, location, nature and details of the incident/offense to include whether alcohol, drugs and/or weapons were involved; driver’s license information; tickets issued; vehicle information; whether bias against any particular group was involved or if offense involved sexual  harassment; actions taken by military commanders (<i>e.g.,</i> administrative and/or non-judicial measures, to include sanctions imposed); referral actions; court-martial results and punishments imposed; confinement information, to include location of correctional faculty, gang/cult affiliation if applicable; and release/parole/clemency eligibility dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Chapter 47, Uniform Code of Military Justice, and 8013, Secretary of the Air Force; 18 U.S.C. 922 note, Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 <i>et seq.</i>, Victims Rights and Restitution Act of 1990; and E.O. 9397; DoD Directive 7730.47, Defense Incident Based Reporting System (DIBRS).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To conduct and exercise overall responsibility within the Department of Air Force for all matters pertaining to the investigation of alleged crimes and acts of terrorism committed against U.S. citizens, U.S. property or interests; used in judicial and adjudicative proceedings including litigation or in accordance with a court order; and reporting of statistical data to Department of Defense officials.
</p><p>To assist (1) AFOSI and other military commanders in directing and supporting criminal investigative, law enforcement, counterintelligence, and distinguished visitor protection programs; (2) in managing the AFOSI criminal and counterintelligence investigative program at the various USAF and U.S. military installations worldwide; (3) USAF and other military commanders in identifying areas of possible criminality and in developing and managing the installation law enforcement, to include crime prevention, programs; (4) in managing the AFOSI source program; (5) in determining if, in fact, possible criminal activity requiring further specialized investigation is occurring in a specific area; (6) USAF and other authorized individuals to request AFOSI investigations; (7) USAF and other military commanders, as well as Department of Justice officials, to determine if judicial or administrative action is warranted; (8) in joint investigations by AFOSI and Federal, state, or local law enforcement agencies; (9) in joint investigations by AFOSI and foreign law enforcement agencies; (10) in developing and managing the AFOSI Distinguished Visitor Protection Program; (11) in developing and managing the AFOSI Investigative Survey Program for both appropriated and non-appropriated fund activities; (12) in recording technical investigative support provided to other investigative activities; (13) in reporting forensic and polygraph support to other investigative activities; (14) HQ USAF activities in the promotion, reassignment, and similar personnel actions for Air Force personnel only.
</p><p>To serve as a repository of criminal and non-criminal incidents used to satisfy statutory and regulatory reporting requirements: to provide crime statistics required by the Department of Justice (DoJ) under the Uniform Federal Crime Reporting Act; to provide personal information required by the DoJ under the Brady Handgun Violence Prevention Act; to provide statistical information required by DoD under the Victim’s Rights and Restitution Act; to enhance AF’s capability to analyze trends and to respond to executive, legislative, and oversight requests for statistical crime data relating to criminal and other high-interest incidents; to provide such data as other federal laws may require.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the United States Citizenship and Immigration Service for purposes of immigration and naturalization investigations.
</p><p>To Federal medical and forensic laboratory personnel to assist in making laboratory tests and medical examinations in support of the investigative, judicial, and administrative process.
</p><p>To the Central Intelligence Agency (CIA), Federal Bureau of Investigation (FBI), and other counterintelligence/intelligence agencies in matters pertaining to hostile intelligence activities and terrorism directed against the U.S., its installations, personnel, and allies.
 </p><p>To the Department of Veterans Affairs for purposes of verifying and settling claims.
 </p><p>To the Department of State and U.S. embassies overseas for purposes of providing
 information affecting U.S. diplomatic relations with foreign nations.
 </p><p>To the U.S. Secret Service for purposes of aiding and assisting in the provision of protective services to the President, Vice President, and other designated officials.
 </p><p>To the Department of Justice for criminal reporting purposes as required by the Brady Handgun Violence Prevention Act.
 </p><p>To courts and state, local, and foreign law enforcement agencies for purposes of criminal or civil investigative or judicial proceedings."
 </p><p>To victims and witnesses for purposes of complying with the requirements of the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
 </p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Maintained on computers and computer output products; maintained in file folders, video and audio tape.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Name, Social Security Number, or Case File Number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the records system and by persons responsible for servicing the records system in performance of their official duties who are properly screened and cleared for need-to-know. Buildings are equipped with alarms, security guards, and/or security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in "fail-safe" system software with password-protected access.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record paper and electronic copies of criminal and counterintelligence investigative cases at HQ AFOSI are retained under the same criteria assigned to the substantive case supported (as determined by Public Law and/or DoD and Air Force records retention rules).
 </p><p>At AFOSI field units, documentation is transferred to HQ AFOSI/XILI and once receipt is confirmed it is destroyed at the field unit after 90 days for criminal or one year for counterintelligence cases, after command action is reported to HQ AFOSI, or when no longer needed, whichever is sooner.
 </p><p>Source control documentation at HQ AFOSI is destroyed after 25 years. At AFOSI field units, hard copy source documentation is destroyed one year after termination of source use.
 </p><p>Paper copies furnished USAF Commanders are destroyed all when all actions are completed and reported to AFOSI or when no longer needed.
</p><p>At HQ AFOSI, all copies of reciprocal investigations conducted on request of a local, state or federal investigative agency in the U.S., or host country investigative agencies overseas, are destroyed after one year. Copies retained by AFOSI field units are destroyed after 90 days.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Warfighting Integration, HQ AFOSI/XI, 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218-, or via e-mail to <i>fileroom@ogn.af.mil.</i>
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218-, or via e-mail to <i>fileroom@ogn.af.mil.</i>
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals (suspects, witnesses, victims, informants, DoD personnel and other individuals); DoD record systems; Federal, state, local, and foreign law enforcement agencies; Federal, state, local and foreign governmental agencies and non-governmental organizations; and other sources that may provide pertinent information relevant to the investigative proceedings.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F071 AF OSI F" toc="yes">
<systemNumber>F071 AF OSI F</systemNumber>
<subsection type="systemName">Investigative Applicant Processing Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Office of Special Investigations (AFOSI), 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All AFOSI personnel, allocations and applicants for AFOSI duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), case file number, application documentation, school and college ability test results, results of the Air Force Office of Special Investigation (AFOSI) applicant inquiry, and the personnel security investigation concerning the individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 47, Uniform Code of Military Justice and 8012, 8013; DoD Directive 7730.47, Defense Incident Based Reporting System (DIBRS); 18 U.S.C. 922, Brady Handgun Violence Prevention Act; 28 U.S.C. 534, Uniform Federal Crime Reporting Act; 42 U.S.C. 10601, Victims Rights and Restitution Act of 1990; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Compiled to assist in the selection and retention of Air Force Office of Special Investigation personnel.
</p><p>Used by the Air Force Offices of Special Investigation Applicant Review Board and the Director of Personnel Management to select Air Force Office of Special Investigation trainees and support personnel.
</p><p>Used by the Commander, Air Force Office of Special Investigation to reassign or retain Air Force Office of Special Investigation personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number (SSN), or Case File Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the records system and by persons responsible for servicing the records system in performance of their official duties who are properly screened and cleared for need-to-know. Buildings are equipped with alarms, security guards, and/or security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in "fail-safe" system software with password-protected access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disapproved applications are maintained at the Headquarters Office of Special Investigation and destroyed 10 years after disapproval.
</p><p>Approved applications are maintained at the Headquarters Office of Special Investigation and destroyed 10 years after individuals’ termination, decertification, discharge, or reassignment.
</p><p>Applications maintained at the Air Force Office of Special Investigation field units are destroyed 1 year after processing is completed or when no longer needed whichever is sooner.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Warfighting Integration, HQ AFOSI/XI, 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.
</p><p>Requester must provide their name, address, phone number, e-mail address, a brief description of the information they are seeking and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.
</p><p>Requester must provide their name, address, phone number, e-mail address, a brief description of the information they are seeking and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, the bureau of motor vehicles, a state or local government, an international organization, a corporation, witnesses, or source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth. Data is extracted from individual military or civilian personnel records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with 5 U.S.C. 553(b)(1), (2) and (3) and (e) and published in 32 CFR part 806b. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F071 JTF A" toc="yes">
<systemNumber>F071 JTF A</systemNumber>
<subsection type="systemName">Computer Network Crime Case System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Law Enforcement and Counterintelligence Center, Joint Task Force--Computer Network Operations, 701 South Courthouse Road, Arlington, VA 22204-2164.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, retired or former military personnel; current, retired and former civilian employees; dependents of military personnel; and other Department of Defense employees and contractors, both current and former; United States citizens in the United States and abroad; legal aliens; and foreign nationals residing in the U.S. and abroad, who are suspected of violating some law, regulation or directive related to computer network crimes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of investigation, statements of individuals, correspondence, and other informational material pertaining to specific law enforcement and counterintelligence investigations of alleged violations of laws, regulations or directives related to computer network crimes. Name(s) or aliases of the subject, group affiliation (if any), civilian or military status, trusted status, and whether or not the individual is a juvenile.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; E.O. 10450, Security Requirements for Government Employment; The Inspector General Act of 1978 (Pub. L. 95-452), as amended, and DoD Directive 5106.1 (32 CFR part 376); E.O. 13213, Critical Infrastructure Protection in the Information Age; DoD Instruction O-8530.2 Support to Computer Network Defense; DoD Directive 5240.2, DoD Counterintelligence; DoD Directive 5200.27, Acquisition of Information Concerning Persons and Organizations not Affiliated with the Department of Defense.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify and assist in prevention and control of computer network crime and related computer network activity within DoD; aid in attribution of criminal activity; and assist in the development of DoD’s network defensive posture.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Central Intelligence Agency, the Federal Bureau of Investigation, and other counterintelligence/intelligence agencies in matters pertaining to hostile intelligence and terrorist activities directed against the U.S., its installations, or personnel.
</p><p>To Department of Justice officials to determine if judicial or administrative action is warranted.
</p><p>To the U.S. Immigration and Naturalization Service in criminal matters, or matters pertaining to hostile intelligence and terrorist activities directed against the U.S., its allies, its installations, or personnel.
</p><p>To defense and trial counsels for use in judicial and administrative actions.
</p><p>To the U.S. Secret Service in conjunction with the protection of the President, Vice President, and other designated high-ranking officials.
</p><p>To the Department of State and U.S. embassies overseas to provide criminal information affecting U.S. diplomatic relations with foreign nations.
</p><p>To foreign law enforcement agencies where information sharing agreements exist in criminal matters, or matters pertaining to hostile intelligence and terrorist activities directed against the U.S., its allies, its installations, or personnel.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computers and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name or alias, group affiliation (if any), organization and case number, and/or "key-word" searches based on case information.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in an approved automation system, with "password" protection. Records are controlled by personnel screening and are located in an office environment protected by a security alarm system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are reviewed annually for retention or disposal and are destroyed/deleted when no longer needed, unless the record has been identified as a matter of permanent record with historical value. Permanent records are retained until eligible for transfer to the National Archives and Records Administration. Records identified for disposal are destroyed by erasing, deleting, degaussing, or over-writing the database; hard copy residue is destroyed by shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Law Enforcement and Counterintelligence Center Records Manager, Law Enforcement and Counterintelligence Center, Joint Task Force--Computer Network Operations, 701 South Courthouse Road, Arlington, VA, 22204-2164.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Law Enforcement Counterintelligence Center Records Manager, Law Enforcement and Counterintelligence Center, Joint Task Force--Computer Network Operations, 701 South Courthouse Road, Arlington, VA 22204-2164.
</p><p>The requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed without the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system should address requests to the Law Enforcement and Counterintelligence Center Records Manager, Law Enforcement and Counterintelligence Center, Joint Task Force--Computer Network Operations, 701 South Courthouse Road, Arlington, VA 22204-2164.
</p><p>The requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed without the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From DoD and Military Department records; Federal Agency records; foreign law enforcement agencies, security, intelligence, investigatory, or administrative authorities; state, county, and municipal records; employment records of public schools, colleges, universities, technical and trade schools; hospital records; real estate agencies; credit bureaus; financial institutions which maintain credit information on individuals such as loan and mortgage companies, credit unions, banks, etc.; transportation companies (airlines, railroad, etc.); other private records sources deemed necessary in order to complete an investigation; miscellaneous records such as: telephone directories, city directories; Who’s Who in America; Who’s Who in Commerce and Industry; Who Knows What, a listing of experts in various fields; American Medical Directory; Martindale-Hubbell Law Directory; U.S. Postal Guide; Insurance Directory; Dunn and Bradstreet; and the U.S. Navy BIDEX (Biographical Index); any other type of miscellaneous records deemed necessary to complete the investigation or inquiry; the interview of individuals who have knowledge of the subject’s background and activities; the interview of witnesses, victims, confidential sources, and or other individuals deemed necessary to complete the investigation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identify of a confidential source. NOTE: When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F084 AFHRA A" toc="yes">
<systemNumber>F0844 AFHRA A</systemNumber>

<subsection type="systemName">Air Force Historical Research Agency Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Historical Research Agency, 600 Chennault Circle, Maxwell AFB, AL 36112-6424.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any person who applies to use the services offered by the Air Force Historical Research Agency.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, signatures, personal contact information, individual’s employer and institutional, organizational, or service affiliation; the nature of the individual’s visit (official or unofficial); information concerning an applicant’s security clearance; and a listing of research materials the individual requested. A notification of the requested and type of identification the visitor presented will be maintained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. Subtitle D, Air Force; Air Force Instruction 84-101, Historical Products, Services, and Requirements; Air Force Instruction 84-105, Organizational Lineage, Honors and Heraldry; and Air Force Mission Directive 30, Air Force Historical Research Agency.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to collect, validate eligibility, and maintain an official registry file that identifies individuals who apply for, and are granted, access to the Air Force Historical Research Agency (AFHRA) services; maintain control of Agency records and establish researcher accountability; enable future contact with researchers; register students in courses conducted by the AFHRA; and to facilitate the preparation of statistical and other aggregate reports on researcher use of the Agency records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper and electronic records are maintained within secured buildings in areas accessible only to persons having official need to know, and who are properly trained and screened. In addition, the electronic system is controlled with passwords, and Common Access Card (CAC) governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Delete information in the database when no longer needed. Electronic records are destroyed by erasing, deleting, or overwriting. When paper records are no longer needed, they are destroyed by shredding, rendering it impossible to recover meaningful information from the resulting residue.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Air Force Historical Research Agency Records Manager, 600 Chennault Circle, Maxwell AFB, Alabama 36112-6424.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Air Force Historical Research Agency Records Manager, 600 Chennault Circle, Maxwell AFB, Alabama 36112-6424.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Air Force Historical Research Agency Records Manager, 600 Chennault Circle, Maxwell AFB, Alabama 36112-6424.
</p><p>For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Secretary of the Air Force Instruction 33-332; 32 CFR part 806; or may be obtained from the system manager. Denial to amend records in this system can be made only by the Director, Air Force History and Museums Policies and Programs.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From information provided by applicants.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F084 NMUSAF A" toc="yes">
<systemNumber>F0844 NMUSAF A</systemNumber>
<subsection type="systemName">USAF Museum System Volunteer Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Museum of the U.S. Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, Ohio 45433-7102.
</p><p>Air Force Museums. Official mailing addresses are published as an appendix to the Air Force’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who registered to volunteer at any Air Force Museum.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home and personal cell telephone number, home address, personal email address, emergency contact, place and date of birth, employer, education background, skills, hobbies, citizenship, military and/or federal civilian service information, and private and professional affiliations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C., Chapter 10, Section 1588, Authority to Accept Certain Voluntary Services; 10 U.S.C. Section 8013, Secretary of the Air Force; 5 U.S.C. Section 301, Government Organization And Employees; Department of Defense Instruction 1100.21, Voluntary Service in the Department of Defense, and Air Force Instruction 84-103, U.S. Air Force Heritage Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain an offical registry of individuals who volunteer to support the United States Air Force Museum System.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to Title 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical entry is restricted by the use of an electronic key card and is accessible only to authorized personnel. Paper records are stored in locked file cabinets. Database is on non-networked computer requiring username and password with access restricted to personnel who have been properly screened and who have a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for the duration of the volunteer relationship. Records are destroyed three years after the volunteer relationship has terminated. Paper records are destroyed by cross-cut shredding. Electronic media is destroyed by erasure or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Education Division, National Museum of the U.S. Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, Ohio 45433-7102.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to National Museum of the U.S. Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, Ohio 45433-7102 or visit the Air Force Museum location where they volunteer.
</p><p>For verification purposes, individual should provide their full name and/or any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written inquiries to National Museum of the U.S. Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, Ohio 45433-7102 or visit the Air Force Museum location where they volunteer.
</p><p>For verification purposes, individual should provide their full name and/or any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare(or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; and may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F090 AF IG B" toc="yes">
<systemNumber>F090 AF IG B</systemNumber>
<subsection type="systemName">Inspector General Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Inspector General, Office of the Secretary of the Air Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140. Records are also located at the headquarters of major commands, headquarters of combatant commands for which Air Force is Executive Agent, and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons (civilian, military, contractors, and/or members of the public) who have registered a complaint, allegation, or query with the Air Force Inspector General. Individuals who are or have been subjects of reviews, inquiries, or investigations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), case number, address, phone number, reports of investigations, statements of individuals, correspondence, and other information collected during investigation of and pertaining to complaints made to or investigated by the Air Force Inspector General.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8020, Inspector General, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used to ensure just, thorough and timely resolution; to respond to complaints, allegations or queries; and to improve morale, welfare, and efficiency of organizations, units, and personnel by providing an outlet for redress. Records may indicate where commander involvement is needed to correct systemic, programmatic, or procedural weakness and ensures resources are used effectively and efficiently.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and deposition of an offense.
</p><p>To Federal, state, and local agencies having jurisdiction over the substance of the allegations or a related investigative interest.
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Provided to other Federal agencies under Official Use Request. These records are provided as an official need to know.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices applies to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by last name and either SSN or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by properly screened and cleared personnel with a need-to-know. Physical records are stored in a secured room. Electronic media is protected by system hardware and software. Access authentication is validated through use of Computer Access Cards (CACs), user name and password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of unsubstantiated cases are retained in office files for two years after the year in which the case is closed. Substantiated case files are retained in office files until 10 years after the year in which case is closed. Physical records may be destroyed by shredding and/or burning. Electronic records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Inspector General, Office of the Secretary of the Air Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Inspector General, Office of Secretary of the Air Force, 144 Air Force Pentagon, Washington, DC 20330-1140 or an IG office at a local military installation.
</p><p>The request must contain full name, complete return address and daytime contact telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Inspector General, Office of Secretary of the Air Force, 144 Air Force Pentagon, Washington, DC 20330-1140 or an IG office at a local military installation.
</p><p>The request must contain full name, complete return address and daytime contact telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Air Force rules for accessing records, contesting the contents, and appealing initial agency determinations are published in Air Force Instruction (AFI) 33-332; 32 Code of Federal Regulations (CFR), Part 806b. Procedures may also be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the complainants, investigators, inspectors general, members of Congress, witnesses, and subjects of investigations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency, which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information except to the extent that disclosure would reveal the identity of a confidential source. NOTE: When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="F090 AF OSI A" toc="yes">
<systemNumber>F090 AF OSI A</systemNumber>
<subsection type="systemName">Air Force Badge and Credentials.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Air Force Office of Special Investigations (AFOSI), 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p><p>Categories of individuals covered by the system:
</p><p>All accredited AFOSI special agents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters of authorization to issue badge and credentials, badge and credential receipts, badge listings, badge and credential inspection reports, punch card used to prepare badge listings and badge and credential number assigned to each AFOSI Special Agent.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>18 U.S.C. 499, Military naval or official passes; 506, Seals of departments or agencies; 701, Official badges, identification cards, other insignia; Air Force Mission Directive 39, Air Force Office of Special Investigations (AFOSI); Air Force Policy Directive 71-1, Criminal Investigations and Counterintelligence; 10 U.S.C. Chapter 47, Uniform Code of Military Justice and 10 U.S.C. 8012, Department of the Air Force: seal; 10 U.S.C. 8013, Secretary of the Air Force; DoD Directive 7730.47, Defense Incident-Based Reporting System (DIBRS); 18 U.S.C. 922 note, The Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Uniform Federal Crime Reporting Act; 42 U.S.C. 10601, `Victims’ Rights and Restitution Act of 1990; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To issue and control badge and credential assigned each AFOSI special agent.
</p><p>Used only by AFOSI to identify specifically which special agent each badge and credentials is assigned, to provide for orderly annual update of credentials and to insure turn in of badge and credentials whenever accreditation is terminated.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and/or badge number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the records system and by persons responsible for servicing the records system in performance of their official duties who are properly screened and cleared for need-to-know. Buildings are equipped with alarms, security guards, and/or security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in "fail-safe" system software with password-protected access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Course/class roster, letter of authorization, and related correspondence used as identification for personnel who qualify for and who are eligible to be issued badges and credentials are destroyed after one year or when no longer needed, whichever is sooner. At HQ AFOSI the computer database records and receipts are retained for the entire period badge and credentials are issued to a specific special agent.
</p><p>Badges, credentials, receipts, computer listing and inspection/inventory records are destroyed 6 months after surrender of badge and credential to which they pertain or when no longer needed whichever is later. Upon retirement or separation, the computer database records are maintained indefinitely and the paper receipts are destroyed when badge and credentials are turned in.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Warfighting Integration; HQ AFOSI/XI, 1535 Command Drive, Andrews AFB, MD 20762-7002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about them is contained in this system should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, <i>ATTN:</i> Freedom of Information/Privacy Act Officer, 1535 Command Drive, Suite CD208, Andrews Air Force Base, Maryland.
</p><p>Individuals should complete AFOSI’s Certification of Identity, Freedom of Information and Privacy Act request form giving their contact information (name, address, phone number, contact e-mail address, and a brief description of the information they are seeking) and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about them is contained in this system should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, <i>ATTN:</i> Freedom of Information/Privacy Act Officer, 1535 Command Drive, Suite CD208, Andrews Air Force Base, Maryland, 20762
</p><p>Individuals should complete AFOSI’s Certification of Identity, Freedom of Information and Privacy Act request form giving their contact information (name, address, phone number, contact e-mail address, and a brief description of the information they are seeking) and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from personnel records and issued badge.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F091 AFIA A" toc="yes">
<systemNumber>F091 AFIA A</systemNumber>
<subsection type="systemName">United States Air Force (USAF) Inspection Scheduling System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Air Force Inspection and Safety Center, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USAF Inspection and Safety Center (AFISC) personnel/augmenters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, rank, Social Security Number, security clearance, specialty code, duty and travel restrictions, inspection dates/types/locations, date of birth, office symbol, rotation date, title, address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to monitor and schedule AFISC inspection teams and  efforts; publish official travel orders for safety and inspection personnel, and count AFISC mandays.
</p><p>This is trusted agent information; access is extremely limited and controlled when inspections are no-notice type. Portions are used to publish periodic rosters of all personnel assigned to AFISC.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer and computer output products, and on microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes, locked cabinets or rooms, and controlled by personnel screening and controlled by computer system software.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for three years and then destroyed by tearing into pieces or erasing tapes/discs.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Scheduling, Air Force Inspection and Safety Center, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit  the Office of Scheduling, Air Force Inspection and Safety Center, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit  the Office of Scheduling, Air Force Inspection and Safety Center, Norton Air Force Base, CA 92409.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from source documents such as reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="F091 AFMC A" toc="yes">
<systemNumber>F091 AFMC A</systemNumber>
<subsection type="systemName">Injury Compensation System (InjuryComp) Records (December 30, 2008, 73 FR 79848).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system was decommissioned and is no longer listed in EITDR (Enterprise Information Technology Data Repository). The system has been deleted.
</p></xhtmlContent></subsection></section>
<section id="FCENTCOM 04" toc="yes">
<systemNumber>FCENTCOM 04</systemNumber>

<subsection type="systemName">Total Records Information Management System (TRIM).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, United States Central Command (USCENTCOM), CCJ6-RD, 7115 South Boundary Boulevard, MacDill Air Force Base, FL 33621-5101.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military, retired military, contractors employed by USCENTCOM, Department of Defense civilians, Department of Defense retired civilians, Active and Retired military family members verified in the Defense Eligibility Enrollment Reporting System (DEERS), Individual Ready Reserve, Non-Appropriated Funds civilians, National Guard, National Guard retired personnel, Reserve personnel, Non-US citizens including military and civilian personnel, and individuals who are the subject of records in the system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system encompasses a variety of records pertaining to all USCENTCOM and DoD functionality; individual name, Social Security Number (SSN), DoD ID Number, address, user account information that contains data such as names, usernames, unit assignments, locations, office symbols, telephone numbers, email addresses, and user roles; and also including information in the following categories:
</p><p>Personnel:
</p><p>Records concerning military and DoD civilian personnel as they relate to general personnel data of member, his or her dependents, such as insurance, voting, citizenship, and handling responsibility for personal property. Records concerning methods and procedures for identifying skills and abilities of military personnel, testing, and awarding military occupational specialties for use in assignment to related duties and jobs. Also covered are records on appointment of officer personnel, enlistment and re-enlistment of enlisted personnel, recruiting activities, and other matters relating to military personnel at USCENTCOM.
</p><p>Security:
</p><p>Records concerning identification, classification, downgrading, declassification, dissemination, and protection of defense information, storage and destruction of classified matter, industrial security, investigations involving compromise of classified information, access to classified data, and other matters pertaining to security; records covering the protection and preservation of the military, economic, and productive strength of the United States, including the security of the Government in domestic and foreign affairs and records concerning responsibilities, policies, functions, and procedures pertaining to security assistance.
</p><p>Information Management:
</p><p>Records concerning planning, policies, procedures, architectures, and responsibilities pertaining to information management; life cycle management of information systems; and records pertaining to all five Information Mission Area disciplines (communications, automation, records management, visual information, and publications and printing); records concerning policy, direction, planning, testing, and operation of communications and electronics systems, such as radio, telephone, teletypewriter, and radar.
</p><p>Medical Services:
</p><p>Composition, mission, responsibilities and functions of the USCENTCOM Medical Department and its related corps, administration and operation of USCENTCOM medical treatment facilities, medical, dental, and veterinary care, and medical, dental, and veterinary equipment and supplies. Logistics: These records concern logistics policies, procedures, and support covering supplies, equipment, and facilities in several different logistical areas.
</p><p>Administration: Administrative functions, such as control of office space, visits, attendance at meetings and conferences, gifts and donations, memorialization proceedings, and other support functions not specifically provided for in other series.
</p><p>Emergency and Safety:
</p><p>Actions involved in preparing for war or emergencies; bringing USCENTCOM to a state of readiness; assembling and organizing personnel, supplies, and other resources for active military service. USCENTCOM participation and support in matters of civil disturbance, disaster relief, and civil defense and emergency action; records concern administration of USCENTCOM safety program, which is directed toward accident prevention USCENTCOM-wide. Program responsibilities include conducting studies and surveys to determine unsafe practices and conditions. Also covers records on nuclear accidents and incidents.
</p><p>Legal Services: Judiciary boards and proceedings, decisions, opinions, and policies applicable to civil law and military affairs, international, foreign, procurement, and contract law, legal assistance for military personnel and their dependents, policies and procedures relative to patents, inventions, taxation, and land litigation involving USCENTCOM, trials by courts-martial, including pretrial, trial, and post-trial procedures, nonjudicial punishment, investigation, processing, settlement, and payment of claims against or on behalf of the Government when USCENTCOM is involved.
</p><p>Financial Audit:
</p><p>Policies, procedures, direction, and supervision of financial functions, including budgeting, accounting, funding, entitlement, pay, expenditures, USCENTCOM Management Structure and fiscal code, and related reporting. Records concerning authority, responsibilities, organization, and policies relating to auditing service in USCENTCOM, action requested on USCENTCOM Audit Agency reports, and audit procedures for non-appropriated and similar funds.
</p><p>Quality Assurance and Quality Control: Environmental management records, including programs, policies, instructions, and activities; matters affecting the quality of the environment, such as impact on the atmosphere, natural resources, water, and the community.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5013, Secretary of the Navy; 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3301-3314, the Federal Records Act; E.O. 13526, Classified National Security Information Memorandum; DoDD 5015.2, DoD Records Management Program; 5760.01A, Vol I, Joint Staff and Combatant Command Records Management Manual; CENTCOM Regulation 25-50, Records Management Policy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage and archive the long-term and permanent records providing core information technology to records management support programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ apply to this system.
</p><p><b>Note:</b> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number (SSN), subject matter, or title of record.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need to know. Access to computerized data is restricted by passwords; users must have a common access card (CAC) to access the data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored digitally within the system is retained until access is no longer required. Backup (paper) files are maintained only for system restoration and are not used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting. Records are destroyed by shredding, pulping, macerating or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, United States Central Command (USCENTCOM), CCJ6-RD, 7115 South Boundary Boulevard, MacDill AFB, FL 33621-5101.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, United States Central Command (USCENTCOM), CCJ6-RD, 7115 South Boundary Boulevard, MacDill AFB, FL 33621-5101.
</p><p>For verification purpose, written requests must include individual’s full name, any details which may assist in locating records and their signature. The individual should also reasonably specify the record contents being sought.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, United States Central Command (USCENTCOM), CCJ6-RD, 7115 South Boundary Boulevard, MacDill AFB, FL 33621-5101.
</p><p>For verification purpose, written requests must include individual’s full name, any details which may assist in locating records and their signature. The individual should also reasonably specify the record contents being sought.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USCENTCOM rules for assessing records, for contesting and appealing initial agency determinations may be obtained from Headquarters, United States Central Command (USCENTCOM), CCJ6-RD, ATTN: Freedom of Information and Privacy, 7115 South Boundary Boulevard, MacDill AFB, FL 33621-5105.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals and other Federal, state and local agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>During the course of records management, exempt records from other systems of records may become part of this system. To the extent that exempt records from those other systems of records are entered into this system, the USCENTCOM hereby claims the same exemptions for the records from those other systems that are entered into this system, as claimed for the original system of records which they are a part.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3); and 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="FSTRATCOM 02" toc="yes">
<systemNumber>FSTRATCOM 02</systemNumber>
<subsection type="systemName">Joint Satellite Communications (SATCOM) Management Enterprise (JSME).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary servers: Global SATCOM Support Center (GSSC), Building 1471, Room 210, Peterson Air Force Base, CO 80914-4500. Back-up servers: U.S. Strategic Command (USSTRATCOM), Building 500, Suite BB30, 901 SAC Boulevard, Offutt Air Force Base, NE 68113-6020.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, Reserve, and National Guard military members; Government civilians; and contractors with a requirement for system access in order to perform their SATCOM operations and management duties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, rank/title, work phone numbers, work email addresses, and organization.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Department of Defense (DoD) Instruction 8500.2, Information Assurance Implementation; Chairman of the Joint Chiefs of Staff Instruction 6250.01, Satellite Communications; USSTRATCOM Instruction (SI) 714-01, DoD Gateways (Standardized Tactical Entry Point/Teleport); SI 714-02, SATCOM System Expert (SSE) and Consolidated SSE Responsibilities; SI 714-03, SATCOM Support Center Management; SI 714-04, Consolidated SATCOM Management Policies and Procedures; and SI 714-05, SATCOM Electromagnetic Interference (EMI) Resolution Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>JSME collects and maintains authorized users and points of contact for account management, internal housekeeping, access control, need-to-know determinations, and operational requirements for satellite communications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
</p><p>The DoD `Blanket Routine Uses’ apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name or organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the system is only available via the Secret Internet Protocol Router Network (SIPRNet), which requires a login and password for access. Access to PII also requires a system login and password, except to access PII for those individuals designated as customer support points of contact for their organizations. System servers are maintained within secured buildings in areas accessible only to persons having an official need to know and who are properly trained and screened.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Strategic Command J663, 901 SAC Boulevard, Suite 3J11, Offutt Air Force Base, NE 68113-6020.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the JSME Project Manager, U.S. Strategic Command J663, 901 SAC Boulevard, Suite 3J11, Offutt Air Force Base, NE 68113-6020.
</p><p>For verification purposes, individuals should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the JSME Project Manager, U.S. Strategic Command J663, 901 SAC Boulevard, Suite 3J11, Offutt Air Force Base, NE 68113-6020.
</p><p>For verification purposes, individuals should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals seeking to contest information contained in this system should address written inquiries to the JSME Project Manager, U.S. Strategic Command J663, 901 SAC Boulevard, Suite 3J11, Offutt Air Force Base, NE 68113-6020.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and privileged system users.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 806b. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>

<appendix id="app" toc="yes">
<title> DEPARTMENT OF THE AIR FORCE ADDRESS DIRECTORY </title>
<xhtmlContent>
<p><i>OFFICE OF THE SECRETARY OF THE AIR FORCE AND HEADQUARTERS UNITED STATES AIR FORCE
</i></p><p>Office of the Secretary of the Air Force, Washington, DC 20330-1000.
</p><p>Assistant Secretary of the Air Force, Acquisitions, Washington, DC 20330-1000.
</p><p>Assistant Secretary of the Air Force, Manpower, Reserve Affairs, Installations, and Environment, Washington, DC 20330-1000.
</p><p>Assistant Secretary of the Air Force, Financial Management and Comptroller, Washington, DC 20330-1000.
</p><p>Administrative Assistant to the Secretary of the Air Force, Washington, DC 20330-1000.
</p><p>Office of the Secretary of the Air Force, Director, Legislative Liaison, Washington, DC 20330-1420.
</p><p>Office of the Secretary of the Air Force, Director, Office of Public Affairs, Washington, DC 20330-1150.
</p><p>Assistant Secretary for Space, Washington, DC 20330-1000.
</p><p>Deputy Under Secretary of the Air Force, International Affairs, Washington, DC 20330-1000.
</p><p>Office of the Secretary of the Air Force, Small and Disadvantaged Business Utilization, Washington, DC 20330-1000.
</p><p>Inspector General of the Air Force, Washington, DC 20330-5100.
</p><p>General Counsel of the Air Force, Washington, DC 20330-5000.
</p><p>Office of the Secretary of the Air Force, Director of Information Management, Washington, DC 20330-1000.
</p><p>Chief of Staff, United States Air Force, Washington, DC 20330-1000.
</p><p>Vice Chief of Staff, United States Air Force, Washington, DC 20330-1000.
</p><p>Assistant Vice Chief of Staff, United States Air Force, Washington, DC 20330-1000.
</p><p>Chief Scientist, United States Air Force, Washington, DC 20330-5040.
</p><p>Surgeon General, United States Air Force, Washington, DC 20330-6188.
</p><p>The Judge Advocate General, United States Air Force, Washington, DC 20330-5120.
</p><p>Assistant Chief of Staff, Intelligence, United States Air Force, Washington, DC 20330-5110.
</p><p>Chief, National Guard Bureau, Washington, DC 20330-2500.
</p><p>Chief, Air Force Reserve, Washington, DC 20330-5440.
</p><p>Assistant Chief of Staff, Studies and Analyses, United States Air Force, Washington, DC 20330-5420.
</p><p>Chief of Chaplains, United States Air Force, Washington, DC 20330-5000.
</p><p>Assistant Chief of Staff, Systems for Command, Control, Communications and Computers, United States Air Force, Washington, DC 20330-5190.
</p><p>Chief, Office of Air Force History, United States Air Force, Washington, DC 20330-6098.
</p><p>Deputy Chief of Staff, Personnel, United States Air Force, Washington, DC 20330-5060.
</p><p>Deputy Chief of Staff, Programs and Resources, United States Air Force, Washington, DC 20330-5240.
</p><p>Deputy Chief of Staff, Plans and Operations, United States Air Force, Washington, DC 20330-5050.
</p><p>Deputy Chief of Staff, Logistics and Engineering, United States Air Force, Washington, DC 20330-5130.
</p><p><i>AIR FORCE MAJOR COMMANDS (MAJCOM), SEPARATE OPERATING AGENCIES (SOA), AND DIRECT REPORTING UNITS (DRU) (Arranged alphabetically)
</i></p>
<p>Air Force Major Commands
</p><p>Air Force Communications Commands (AFCC), Scott Air Force Base, IL 62225-6001.
</p><p>Air Force Logistics Command (AFLC), Wright-Patterson Air Force Base, OH 45433-5001.
</p><p>Air Force Space Command (AFSPACECOM), Peterson Air Force Base, CO 80914-5001.
</p><p>Air Force Systems Command (AFSC), Andrews Air Force Base, DC 20334-5000.
</p><p>Air Training Command (ATC), Randolph Air Force Base, TX 78150-5001.
</p><p>Air University (AU), Maxwell Air Force Base, AL 36112-5001.
</p><p>Alaskan Air Command (AAC), Elmendorf Air Force Base, AK 99506-5001.
</p><p>Electronic Security Command (ESC), San Antonio, TX 78243-5000.
</p><p>Military Airlift Command (MAC), Scott Air Force Base, IL 62225-5001.
</p><p>Pacific Air Forces (PACAF), Hickam Air Force Base, HI 96853-5001.
</p><p>Strategic Air Command (SAC), Offutt Air Force Base, NE 68113-5001.
</p><p>Tactical Air Command (TAC), Langley Air Force Base, VA 23665-5001.
</p><p>United States Air Forces in Europe (USAFE), APO AE 09094-5001.
</p><p>Separate Operating Agencies
</p><p>Air Force Accounting and Finance Center (AFAFC), Denver, CO 80279-5000.
</p><p>Air Force Audit Agency (AFAA), Norton Air Force Base, CA 92409-6001.
</p><p>Air Force Commissary Service (AFCOMS), Kelly Air Force Base, TX 89241-6290.
</p><p>Air Force Engineering and Services Center (AFESC), Tyndall Air Force Base, FL 32403-6001.
</p><p>Air Force Inspection and Safety Center (AFISC), Norton Air Force Base, CA 92409-7001.
</p><p>Air Force Intelligence Agency (AFIA), Fort Belvoir, VA 22060-5788.
</p><p>Air Force Legal Services Center (AFLSC), Bolling Air Force Base, DC 20332-5260.
</p><p>Air Force Management Engineering Agency (AFMEA), Randolph Air Force Base, TX 78150-6431.
</p><p>Air Force Military Personnel Center (AFMPC), Randolph Air Force Base, TX 78150-6001.
</p><p>Air Force Office of Medical Support (AFOMS), Brooks Air Force Base, TX 78235-5000.
</p><p>Air Force Office of Special Investigations (AFOSI), Bolling Air Force Base, DC 20332-6001.
</p><p>Air Force Office of Security Police (AFOSP), Kirtland Air Force Base, NM 87117-6001.
</p><p>Air Force Operational Test and Evaluation Center (AFOTEC), Kirtland Air Force Base, NM 87117-7001.
</p><p>Air Force Reserve (AFRES), Robins Air Force Base, GA 31098-6001.
</p><p>Air Force Service Information and News Center (AFSINC), Kelly Air Force Base, TX 78241-5000.
</p><p>Air Reserve Personnel Center (ARPC), Denver, CO 80280-5000.
</p><p>Direct Reporting Units
</p><p>Air Force Center for Studies and Analyses (AFCSA), Washington, DC 20330-5000.
</p><p>Air Force Center for International Programs (HQ USAF/AFCIP-PRI), Washington, DC 20330-5000.
</p><p>Air Force Civilian Personnel Management Center (AFCPMC), Randolph Air Force Base, TX 78150-6421.
</p><p>Air Force Cost Center (AFCSTC), 1111 Jefferson Davis Highway, Suite 303, Arlington, VA 22202-2420.
</p><p>Air Force Combat Operations Staff (AFCOS), Washington, DC 20330-5000.
</p><p>Air Force Office of Special Investigations (AFOSI)
</p><p>Air Force Office of Special Investigations (AFOSI), Bolling Air Force Base, DC 20332-6001.
</p><p>AFOSI District 1, Pease Air Force Base, OH 03803-6337.
</p><p>AFOSI Detachment 102, Hanscom Air Force Base, MA 01731-6337.
</p><p>AFOSI Detachment 106, Loring Air Force Base, ME 04751-6337.
</p><p>AFOSI Detachment 109, Griffiss Air Force Base, NY 13441-6337.
</p><p>AFOSI Detachment 111, Plattsburgh Air Force Base, NY 12903-6337.
</p><p>AFOSI Detachment 140, Pease Air Force Base, NH 03803-6337.
</p><p>AFOSI District 4, Andrews Air Force Base, DC 20331-6338.
</p><p>AFOSI Detachment 403, Dover Air Force Base, DE 19902-6337.
</p><p>AFOSI Detachment 411, Bolling Air Force Base, DC 20332-6337.
</p><p>AFOSI Detachment 412, 26 Federal Plaza, Room 1759, New York, NY 10007-1759.
</p><p>AFOSI Detachment 413, McGuire Air Force Base, NJ 08641-6337.
</p><p>AFOSI Detachment 414, Fort George G Meade, MD 20755-5000.
</p><p>AFOSI Detachment 440, Andrews Air Force Base, DC 20331-6337.
</p><p>AFOSI District 5, Wright-Patterson Air Force Base, OH 45433-6338.
</p><p>AFOSI Detachment 509, Wurtsmith Air Force Base, MI 48753-6337.
</p><p>AFOSI Detachment 512, K I Sawyer Air Force Base, MI  49843-6337.
</p><p>AFOSI Detachment 514, Chanute Air Force Base, IL 61868-6337.
</p><p>AFOSI Detachment 515, Grissom Air Force Base, IN 46971-6337.
</p><p>AFOSI Detachment 516, Scott Air Force Base, IL 62225-6337.
</p><p>AFOSI Detachment 518, Newark Air Force Base, OH 43005-6337.
</p><p>AFOSI Detachment 540, Wright-Patterson Air Force Base, OH 45433-6337.
</p><p>AFOSI District 7, Patrick Air Force Base, FL 32925-6338.
</p><p>AFOSI Detachment 707, Homestead Air Force Base, FL 33039-6337.
</p><p>AFOSI Detachment 709, MacDill Air Force Base, FL 33608-6337.
</p><p>AFOSI Detachment 710, Eglin Air Force Base, FL 32542-6337.
</p><p>AFOSI Detachment 711, Tyndall Air Force Base, FL 32403-6337.
</p><p>AFOSI Detachment 712, Robins Air Force Base, GA 31098-6337.
</p><p>AFOSI Detachment 716, Hurlburt Field, FL 32544-6337.
</p><p>AFOSI Detachment 717, Moody Air Force Base, GA 31699-6337.
</p><p>AFOSI Detachment 721, APO AA 34001-5000.
</p><p>AFOSI Detachment 722, Fort Buchanan, PR 00934-5000.
</p><p>AFOSI Detachment 740, Patrick Air Force Base, FL 32925-6337.
</p><p>AFOSI District 8, Maxwell Air Force Base, AL 36112-6338.
</p><p>AFOSI Detachment 810, England Air Force Base, LA 71311-6337.
</p><p>AFOSI Detachment 811, Columbus Air Force Base, MS 39701-6337.
</p><p>AFOSI Detachment 812, Keesler Air Force Base, MS 39534-6337.
</p><p>AFOSI Detachment 813, Little Rock Air Force Base, AR 72099-6337.
</p><p>AFOSI Detachment 814, Eaker Air Force Base, AR 72315-6337.
</p><p>AFOSI Detachment 815, Barksdale Air Force Base, LA 71110-6337.
</p><p>AFOSI Detachment 816, Arnold Air Force Base, TN 37389-6337.
</p><p>AFOSI Detachment 840, Maxwell Air Force Base, AL 36112-6337.
</p><p>AFOSI District 10, Randolph Air Force Base, TX 78150-6338.
</p><p>AFOSI Detachment 1001, Bergstrom Air Force Base, TX 78743-6337.
</p><p>AFOSI Detachment 1008, Goodfellow Air Force Base, TX 76908-6337.
</p><p>AFOSI Detachment 1012, Lackland Air Force Base, TX 78236-6337.
</p><p>AFOSI Detachment 1014, Laughlin Air Force Base, TX 78843-6337.
</p><p>AFOSI Detachment 1016, Kelly Air Force Base, TX 78241-6337.
</p><p>AFOSI Detachment 1018, Brooks Air Force Base, TX 78235-6337.
</p><p>AFOSI Detachment 1020, Altus Air Force Base, OK 73523-6337.
</p><p>AFOSI Detachment 1021, Dallas, TX 75222-0202.
</p><p>AFOSI Detachment 1022, Carswell Air Force Base, TX 76127-6337.
</p><p>AFOSI Detachment 1023, Dyess Air Force Base, TX 79607-6337.
</p><p>AFOSI Detachment 1024, Sheppard Air Force Base, TX 76311-6337.
</p><p>AFOSI Detachment 1025, Reese Air Force Base, TX 79480-6337.
</p><p>AFOSI Detachment 1026, Tinker Air Force Base, OK 73145-6337.
</p><p>AFOSI Detachment 1040, Randolph Air Force Base, TX 78150-6337.
</p><p>AFOSI District 13, Offutt Air Force Base, NE 68113-6338.
</p><p>AFOSI Detachment 1302, Ellsworth Air Force Base, SD  57706-6337.
</p><p>AFOSI Detachment 1306, Building 1218, McConnell Air Force Base, KS 67221-6337.
</p><p>AFOSI Detachment 1312, Minot Air Force Base, ND 58705-6337.
</p><p>AFOSI Detachment 1313, Grand Forks Air Force Base, ND 58205-6337.
</p><p>AFOSI Detachment 1314, Whiteman Air Force Base, MO 65305-6337.
</p><p>AFOSI Detachment 1340, Offutt Air Force Base, NE 68113-6337.
</p><p>AFOSI District 14, Lowry Air Force Base, CO 80230-6338.
</p><p>AFOSI Detachment 1401, Peterson Air Force Base, CO 80914-6337.
</p><p>AFOSI Detachment 1402 F E Warren Air Force Base, WY 82005-6337.
</p><p>AFOSI Detachment 1404, Hill Air Force Base, UT 84056-6337.
</p><p>AFOSI Detachment 1405, USAF Academy, CO 80840-6337.
</p><p>AFOSI Detachment 1406, Kirtland Air Force Base, NM 87117-6337.
</p><p>AFOSI Detachment 1407, Cannon Air Force Base, NM 88103-6337.
</p><p>AFOSI Detachment 1408, Holoman Air Force Base, NM 88330-6337.
</p><p>AFOSI Detachment 1440, Lowry Air Force Base, CO 80230-6337.
</p><p>AFOSI District 18, Norton Air Force Base, CA 92409-6338.
</p><p>AFOSI Detachment 1801, Edwards Air Force Base, CA 93523-6337.
</p><p>AFOSI Detachment 1802, George Air Force Base, CA 92394-6337.
</p><p>AFOSI Detachment 1803, March Air Force Base, CA 92518-6337.
</p><p>AFOSI Detachment 1810, Vandenberg Air Force Base, CA 93437-6337.
</p><p>AFOSI Detachment 1811, P.O. Box 92960, Los Angeles Air Force Base, CA 90009-2960.
</p><p>AFOSI Detachment 1812, Nellis Air Force Base, NV 89191-6337.
</p><p>AFOSI Detachment 1815, Luke Air Force Base, AZ 85309-6337.
</p><p>AFOSI Detachment 1816, Davis-Monthan Air Force Base, AZ 85707-6337.
</p><p>AFOSI Detachment 1817, Williams Air Force Base, AZ 85224-6337.
</p><p>AFOSI Detachment 1840, Norton Air Force Base, CA 92409-6337.
</p><p>AFOSI District 19, Travis Air Force Base, CA 94535-6338.
</p><p>AFOSI Detachment 1901, Beale Air Force Base, CA 95903-6337.
</p><p>AFOSI Detachment 1902, Castle Air Force Base, CA 95342-6337.
</p><p>AFOSI Detachment 1904, Mather Air Force Base, CA 95655-6337.
</p><p>AFOSI Detachment 1905, McClellan Air Force Base, CA 95652-6337.
</p><p>AFOSI Detachment 1910, Coast Guard Island, Alameda, CA 94501-6337.
</p><p>AFOSI Detachment 1911, Hickam Air Force Base, HI 96853-6338.
</p><p>AFOSI Detachment 1940, Travis Air Force Base, CA 94535-6337.
</p><p>AFOSI District 20, McChord Air Force Base, WA 98438-6338.
</p><p>AFOSI Detachment 2001, P.O. Box 1332, Fairchild Air Force Base, WA 99011-6337.
</p><p>AFOSI Detachment 2004, Federal Building Room 2852, 915 Second Avenue, Seattle, WA 98174-6337.
</p><p>AFOSI Detachment 2006, Malmstrom Air Force Base, MT 59402-6337.
</p><p>AFOSI Detachment 2007, Mt Home Air Force Base, ID 83648-6337.
</p><p>AFOSI Detachment 2010, Elmendorf Air Force Base, AK 99506-6337.
</p><p>AFOSI Detachment 2011, Eielson Air Force Base, AK 99702-6337.
</p><p>AFOSI Detachment 2040, McChord Air Force Base, WA 98438-6338.
</p><p>AFOSI District 21, Seymour-Johnson Air Force Base, NC 27531-6337.
</p><p>AFOSI Detachment 2101, Pope Air Force Base, NC 28308-6337.
</p><p>AFOSI Detachment 2102, Shaw Air Force Base, SC 29152-6337.
</p><p>AFOSI Detachment 2103, Charleston Air Force Base, SC 29404-6337.
</p><p>AFOSI Detachment 2104, Seymour-Johnson Air Force Base, NC 27531-6337.
</p><p>AFOSI Detachment 2105, Myrtle Beach Air Force Base, SC 29579-6337.
</p><p>AFOSI Detachment 2140, Langley Air Force Base, VA 23665-6337.
</p><p>AFOSI District 42, APO AP, 96274-6338.
</p><p>AFOSI Detachment 4201, APO AP 96528-6337.
</p><p>AFOSI Detachment 4203, APO AP 96334-6337.
</p><p>AFOSI Detachment 4240, APO AP 96274-6337.
</p><p>AFOSI District 45, APO AP 96301-6338.
</p><p>AFOSI Detachment 4502, APO AP 96264-6337.
</p><p>AFOSI Detachment 4504, APO AP 96213-6337.
</p><p>AFOSI Detachment 4506, APO AP 96570-6337.
</p><p>AFOSI Detachment 4540, APO AP 96301-6337.
</p><p>AFOSI District 46, APO AP 96328-6337.
</p><p>AFOSI Detachment 4606, APO AP 96519-6337.
</p><p>AFOSI Detachment 4607, APO AP 96239-6337.
</p><p>AFOSI Detachment 4640, APO AP 96328-6337.
</p><p>AFOSI District 62, APO AE 09083-6338.
</p><p>AFOSI Detachment 6202, APO AE 09179-6337.
</p><p>AFOSI Detachment 6203, APO AE 09194-6337.
</p><p>AFOSI Detachment 6204, APO AE 09238-6337.
</p><p>AFOSI Detachment 6205, APO AE 09755-6337.
</p><p>AFOSI Detachment 6206, APO AE 09193-6337.
</p><p>AFOSI Detachment 6208, APO AE 09125-6337.
</p><p>AFOSI Detachment 6210, APO AE 09150-6337.
</p><p>AFOSI District 68, APO AE 09283-6338.
</p><p>AFOSI Detachment 6801, APO AE 09286-6337.
</p><p>AFOSI Detachment 6802, APO AE 09406-6337.
</p><p>AFOSI Detachment 6803, APO AE 09293-6337.
</p><p>AFOSI Detachment 6804, APO AE 09240-6337.
</p><p>AFOSI Detachment 6805, APO AE 09794-6337.
</p><p>AFOSI Detachment 6806, APO AE 09223-6337.
</p><p>AFOSI Detachment 6807, APO AE 09291-6337.
</p><p>AFOSI Detachment 6808, APO AE 09520-6337.
</p><p>AFOSI Detachment 6809, APO AE 09694-6337.
</p><p>AFOSI Detachment 6840, APO AE 09283-6337.
</p><p>AFOSI District 69, APO AE 09254-6338.
</p><p>AFOSI Detachment 6901, APO AE 09289-6337.
</p><p>AFOSI Detachment 6903, APO AE 09224-6337.
</p><p>AFOSI Detachment 6905, APO AE 09380-6337.
</p><p>AFOSI Detachment 6940, APO AE 09254-6337.
</p><p>AFOSI District 70, APO AE 09634-6338.
</p><p>AFOSI Detachment 7008, APO AE 09245-6337.
</p><p>AFOSI Detachment 7010, APO AE 09097-6337.
</p><p>AFOSI Detachment 7011, APO AE 09132-6337.
</p><p>AFOSI Detachment 7013, APO AE 09154-6337.
</p><p>AFOSI Detachment 7014, APO AE 09122-6337.
</p><p>AFOSI Detachment 7024, APO AE 09094-6337.
</p><p>AFOSI Detachment 7028, APO AE 09611-6337.
</p><p>AFOSI Detachment 7030, APO AE 09292-6337.
</p><p>AFOSI Detachment 7031, APO AE 09860-6337.
</p><p>AFOSI Detachment 7032, APO AE 09136-6337.
</p><p>AFOSI Detachment 7033, APO AE 09126-6337.
</p><p>AFOSI Detachment 7034, APO AE 09669-6337.
</p><p>AFOSI Detachment 7035, APO AE 09188-6337.
</p><p>AFOSI Detachment 7036, APO AE 09027-6337.
</p><p>AFOSI Detachment 7040, APO AE 09634-6337.
</p><p>Air Force Reserve Officers Training Corps Units (AFROTC) HQ AFROTC, Maxwell Air Force Base, AL 36112-6663.
</p><p>AFROTC Detachment 5, Auburn University, Auburn University, AL 36849-5511.
</p><p>AFROTC Detachment 10, P.O. Box 1988, University of Alabama, University, AL 35486-9990.
</p><p>AFROTC Detachment 12, Samford University, Birmingham, AL 35229-0001.
</p><p>AFROTC Detachment 15, Tuskegee Institute, P.O. Box 1119, Tuskegee, AL 36088-1119.
</p><p>AFROTC Detachment 17, Troy State University, Troy, AL 36082-0001.
</p><p>AFROTC Detachment 19, Alabama State University, Montgomery, AL 36195-0301.
</p><p>AFROTC Detachment 20, University of Arizona, Tucson, AZ 85721-0211.
</p><p>AFROTC Detachment 25, Arizona State University, Room 340, Old Main, Tempe, AZ 85287-0999.
</p><p>AFROTC Detachment 27, Northern Arizona University, NAU Box 15076, Flagstaff, AZ 86011-0045.
</p><p>AFROTC Detachment 28, Embry-Riddle Aeronautical University, 3200 Willow Creek Road, Prescott, AZ 86301-8662.
</p><p>AFROTC Detachment 30, University of Arkansas, Memorial Hall, Rm 319, Fayetteville, AR 72701-1201.
</p><p>AFROTC Detachment 35, California State University-Fresno, Fresno, CA 93740-0040.
</p><p>AFROTC Detachment 45, San Jose State University, San Jose, CA 95192-0051.
</p><p>AFROTC Detachment 55, University of California at Los Angeles, Room 210, Men’s Gym-UCLA, Los Angeles, CA 90024-1611.
</p><p>AFROTC Operating Location 55A, Loyola Marymount University, 7101 West 80th Street, Los Angeles, CA 90045-2699.
</p><p>AFROTC Operating Location 55B, California State University-Long Beach, 1250 Bellflower Blvd, Long Beach, CA 90840-0001.
</p><p>AFROTC Detachment 60, University of Southern California, PED 115-A-0651, Los Angeles, CA 90089-0651.
</p><p>AFROTC Detachment 75, San Diego State University, San Diego, CA 92182-0321.
</p><p>AFROTC Detachment 80, San Francisco State University, 1600  Holloway Avenue, San Francisco, CA 94132-1789.
</p><p>AFROTC Detachment 85, University of California, 10 Callaghan Hall, Berkeley, CA 94720-0001.
</p><p>AFROTC Detachment 88, California State University-Sacramento, Sacramento, CA 95819-2694.
</p><p>AFROTC Detachment 90, Colorado State University, Fort Collins, CO 80523-0016.
</p><p>AFROTC Detachment 100, University of Northern Colorado, Greeley, CO 80639-9986.
</p><p>AFROTC Detachment 105, University of Colorado, Campus Box 371, Boulder, CO 80309-0001.
</p><p>AFROTC Detachment 115, University of Connecticut, U-Box 81, 2141 Hillside Road, Storrs, CT 06268-2280.
</p><p>AFROTC Detachment 128, University of Delaware, Newark, DE 19716-0001.
</p><p>AFROTC Detachment 130, Howard University, P.O. Box 848, Washington, DC 20059-0001.
</p><p>AFROTC Detachment 145, Florida State University, Tallahassee, FL 32306-3049.
</p><p>AFROTC Detachment 150, University of Florida, Gainesville, FL 32611-0001.
</p><p>AFROTC Detachment 155, University of Miami, P.O. Box 248164, Coral Gables, FL 33124-8164.
</p><p>AFROTC Detachment 157, Embry-Riddle Aeronautical University, Daytona Beach, FL 32014-3891.
</p><p>AFROTC Detachment 158, University of South Florida, 4202 E Fowler Avenue, Tampa, FL 33620-8250.
</p><p>AFROTC Detachment 159, University of Central Florida, Orlando, FL 32816-0001.
</p><p>AFROTC Detachment 160, University of Georgia, Athens, GA 30602-4390.
</p><p>AFROTC Detachment 165, Georgia Institute of Technology, Atlanta, GA 30332-0120.
</p><p>AFROTC Detachment 172, Valdosta State College, Valdosta, GA 31698-5000.
</p><p>AFROTC Detachment 175, University of Hawaii, 1460 Lower Campus Rd, Honolulu, HI 96822-2371.
</p><p>AFROTC Detachment 190, University of Illinois, 505 E Armory Street, 223 Armory Building, Champaign, IL 61820-6294.
</p><p>AFROTC Detachment 195, Illinois Institute of Technology, 3201 S. Michigan Avenue, Chicago, IL 60616-3793.
</p><p>AFROTC Detachment 205, Southern Illinois University-Carbondale, Carbondale, IL 62901-2832.
</p><p>AFROTC Detachment 206, Southern Illinois University-Edwardsville, Edwardsville, IL 62026-1048.
</p><p>AFROTC Detachment 207, Parks College of St. Louis, Cahokia, IL 62206-1998.
</p><p>AFROTC Detachment 215, Indiana University, Bloomington, IN 47405-5701.
</p><p>AFROTC Detachment 218, Indiana State University, Terre Haute, IN 47809-2245.
</p><p>AFROTC Detachment 220, Purdue University, West Lafayette, IN 47907-0001.
</p><p>AFROTC Detachment 225, University of Notre Dame, Notre Dame,  IN 46556-5601.
</p><p>AFROTC Detachment 250, Iowa State University, 131 Armory, Ames, IA 50011-3011.
</p><p>AFROTC Detachment 255, University of Iowa, Iowa City, IA 52242-1191.
</p><p>AFROTC Detachment 270, Kansas State University, Manhattan, KS 66506-7059.
</p><p>AFROTC Detachment 280, University of Kansas, Lawrence, KS 66045-2520.
</p><p>AFROTC Detachment 290, University of Kentucky, Lexington, KY 40506-0028.
</p><p>AFROTC Detachment 295, University of Louisville, Louisville, KY 40292-0001.
</p><p>AFROTC Detachment 305, Louisiana Tech University, Ruston, LA 71272-0001.
</p><p>AFROTC Detachment 310, Louisiana State University and A&amp;M College, P.O. Box 25126, Baton Rouge, LA 70894-5126.
</p><p>AFROTC Detachment 311, Grambling State University, Grambling, LA 71245-0028.
</p><p>AFROTC Detachment 315, University of Southwestern Louisiana, P.O. Box 4-0398 USL, Lafayette, LA 70504-0398.
</p><p>AFROTC Detachment 320, Tulane University, New Orleans, LA 70118-1286.
</p><p>AFROTC Detachment 326, University of Maine, 164 College Avenue, Orono, ME 04473-1589.
</p><p>AFROTC Detachment 330, University of Maryland, College Park, MD 20742-1021.
</p><p>AFROTC Detachment 340, College of the Holy Cross, Worcester, MA 01610-2390.
</p><p>AFROTC Detachment 345, University of Lowell, 1 University Avenue, Lowell MA 01854-2894.
</p><p>AFROTC Detachment 355, Boston University, 156 Bay State Road, Boston, MA 02215-1501.
</p><p>AFROTC Detachment 365, Massachusetts Institute of Tech, 18 Vassar St. Building. 20E 111, Cambridge, MA 02139-4309.
</p><p>AFROTC Detachment 370, University of Massachusetts, Amherst, MA 01003-5470.
</p><p>AFROTC Detachment 380, Michigan State University, 122 Bessey Hall, East Lansing, MI 48824-1033.
</p><p>AFROTC Detachment 390, University of Michigan, Ann Arbor, MI 48109-1085.
</p><p>AFROTC Detachment 400, Michigan Technological University, Houghton, MI 49931-1295.
</p><p>AFROTC Detachment 410, College of St. Thomas, St. Paul, MN 55105-1096.
</p><p>AFROTC Detachment 415, University of Minnesota, Minneapolis, MN 55455-0105.
</p><p>AFROTC Detachment 420, University of Minnesota-Duluth, Duluth, MN 55812-2403.
</p><p>AFROTC Detachment 425, Mississippi State University, Mississippi State, MS 39762-5531.
</p><p>AFROTC Detachment 430, University of Mississippi-Box 38, University, MS 38677-0038.
</p><p>AFROTC Operating Location 430A, Mississippi Valley State  University, P.O. Box 929, Itta Bena, MS 38941-1436.
</p><p>AFROTC Detachment 432, University of Southern Mississippi, Hattiesburg, MS 39406-5145.
</p><p>AFROTC Detachment 437, Southeast Missouri State University, Cape Girardeau, MO 63701-0797.
</p><p>AFROTC Detachment 440, University of Missouri-Columbia, 217 Crowder Hall, Columbia, MO 65211-0001.
</p><p>AFROTC Detachment 442, University of Missouri-Rolla, Rolla, MO 65401-0249.
</p><p>AFROTC Detachment 450, Montana State University, Bozeman, MT 59717-0001.
</p><p>AFROTC Detachment 465, University of Nebraska-Lincoln, M&amp;N Building, Rm 209, Lincoln, NE 68588-0141.
</p><p>AFROTC Detachment 470, University of Nebraska at Omaha, Omaha, NE 68182-0009.
</p><p>AFROTC Detachment 475, University of New Hampshire, Durham, NH 03824-3583.
</p><p>AFROTC Detachment 485, Rutgers, The State University of NJ, 9 Senior St, New Brunswick, NJ 08901-1199.
</p><p>AFROTC Detachment 490, New Jersey Institute of Technology, 323 MLK Blvd, Newark, NJ 07102-1982.
</p><p>AFROTC Detachment 505, New Mexico State University, Las Cruces, NM 88003-0076.
</p><p>AFROTC Detachment 505A, University of Texas-El Paso, Box 610, El Paso, TX 79968-0610.
</p><p>AFROTC Detachment 510, The University of New Mexico, 1901 Las Lomas, Albuquerque, NM 87131-1215.
</p><p>AFROTC Detachment 520, Cornell University, Ithaca, NY 14853-1701.
</p><p>AFROTC Detachment 535, Syracuse University, Room 202, Archbold Gym, Syracuse, NY 13244-1140.
</p><p>AFROTC Detachment 536, Clarkson University, Smith House Building 10, Potsdam, NY 13676-1496.
</p><p>AFROTC Detachment 538, Rochester, NY 14623-0887.
</p><p>AFROTC Detachment 550, Rensselaer Polytechnic Institute, Troy, NY 12180-3590.
</p><p>AFROTC Detachment 560, Manhattan College, Riverdale, NY 10471-4098.
</p><p>AFROTC Detachment 585, Duke University, 303 North Building, Durham, NC 27706-2588.
</p><p>AFROTC Detachment 590, University of NC-Chapel Hill, Chase Hall 132-A, Chapel Hill, NC 27514-6132.
</p><p>AFROTC Detachment 592, Charlotte, NC 28223-0001.
</p><p>AFROTC Detachment 595, North Carolina State University, P.O. Box 7308, Raleigh, NC 27695-7308.
</p><p>AFROTC Detachment 600, East Carolina University, Greenville, NC 27858-4353.
</p><p>AFROTC Detachment 605, North Carolina A&amp;T State University, Box 14727, Greensboro, NC 27415-4727.
</p><p>AFROTC Detachment 607, Fayetteville State University, Fayetteville, NC 28301-4297.
</p><p>AFROTC Detachment 610, North Dakota State University of, A&amp;AS, Fargo, ND 58105-5287.
</p><p>AFROTC Detachment 620, Bowling Green State University,  Bowling Green, OH 43403-0272.
</p><p>AFROTC Detachment 630, Kent State University, Kent, OH 44242-9999.
</p><p>AFROTC Detachment 640, Miami University, Oxford, OH 45056-1697.
</p><p>AFROTC Detachment 643, Wright State University, 232 Frederick White Center, Dayton, OH 45435-0001.
</p><p>AFROTC Detachment 645, The Ohio State University, 2121 Tuttle Park Pl, Columbus, OH 43210-1169.
</p><p>AFROTC Detachment 650, Ohio University, Athens, OH 45701-2979.
</p><p>AFROTC Detachment 660, University of Akron, Akron, OH 44325-0009.
</p><p>AFROTC Detachment 665, University of Cincinnati, Cincinnati, OH 45221-0441.
</p><p>AFROTC Detachment 670, Oklahoma State University, Stillwater, OK 74078-0207.
</p><p>AFROTC Detachment 675, The University of Oklahoma, Norman, OK 73019-0604.
</p><p>AFROTC Detachment 685, Oregon State University, Corvallis, OR 97331-4102.
</p><p>AFROTC Detachment 695, University of Portland, Portland, OR 97203-5798.
</p><p>AFROTC Detachment 715, Lehigh University, Bethlehem, PA 18015-3091.
</p><p>AFROTC Detachment 720, The Pennsylvania State University, 109 Wagner Building, University Park, PA 16802-3896.
</p><p>AFROTC Detachment 730, University of Pittsburgh, Pittsburgh, PA 15260-0001.
</p><p>AFROTC Operating Location 730A, Carnegie-Mellon University, Pittsburgh, PA 15213-3890.
</p><p>AFROTC Detachment 745, Grove City College, Grove City, PA 16127-2199.
</p><p>AFROTC Detachment 750, St Josephs University, Philadelphia, PA 19131-1399.
</p><p>AFROTC Detachment 752, Wilkes College, Wilkes Barre, PA 18766-0001.
</p><p>AFROTC Detachment 755, University of Puerto Rico-Rio Piedras, G.P.O. Box BZ, San Juan, PR 00936-6275.
</p><p>AFROTC Detachment 755A, University of Puerto Rico-Mayaguez Campus, College Station Box 5171, Mayaquez, PR 00709-5171.
</p><p>AFROTC Detachment 765, The Citadel, The Military College South Carolina, Charleston, SC 29409-0765.
</p><p>AFROTC Detachment 770, Clemson University, Clemson, SC 29634-0705.
</p><p>AFROTC Detachment 772, Baptist College at Charleston, Charleston, SC 29411-0087.
</p><p>AFROTC Detachment 775, University of South Carolina, Columbia, SC 29208-0062.
</p><p>AFROTC Detachment 780, South Dakota State University, Box 2236, Brookings, SC 57007-1697.
</p><p>AFROTC Detachment 785, Memphis State University, 4th Floor Jones Hall, Memphis, TN 38152-0001.
</p><p>AFROTC Detachment 790, Tennessee State University, Nashville,  TN 37209-1561.
</p><p>AFROTC Detachment 800, University of Tennessee, Stokely Athletic Center-RM 215, Knoxville, TN 37996-3120.
</p><p>AFROTC Detachment 805, Texas A&amp;M University, P.O. Box 2620, College Station, TX 77841-2620.
</p><p>AFROTC Detachment 810, Baylor University, UB Mail Room 385, Waco, TX 76798-9999.
</p><p>AFROTC Detachment 820, Texas Technological University, P.O. Box 4589, Lubbock, TX 79409-4589.
</p><p>AFROTC Detachment 825, The University of Texas-Austin, Austin, TX 78712-1183.
</p><p>AFROTC Detachment 830, East Texas State University, Commerce, TX 75428-1902.
</p><p>AFROTC Detachment 835, North Texas State University, P.O. Box 5398, Denton, TX 76203-5398.
</p><p>AFROTC Detachment 840A, The University of Texas-San Antonio, San Antonio, TX 78285-0655.
</p><p>AFROTC Detachment 842, San Antonio, TX 78285-0655.
</p><p>AFROTC Detachment 845, Texas Christian University, Box 30784, Fort Worth, TX 76129-0001.
</p><p>AFROTC Detachment 847, Angelo State University, San Angelo, TX 76909-9978.
</p><p>AFROTC Detachment 850, University of Utah, Salt Lake City, UT 84112-1107.
</p><p>AFROTC Detachment 855, Brigham Young University, Provo, UT 84602-1048.
</p><p>AFROTC Detachment 860, Utah State University, Logan, UT 84322-9590.
</p><p>AFROTC Detachment 865, St Michael’s College, Winooski, VT 05404-2507.
</p><p>AFROTC Detachment 867, Norwich University, Northfield, VT 05663-1097.
</p><p>AFROTC Detachment 875, Virginia Polytechnic Institute and State University, Blacksburg, VA 24060-4496.
</p><p>AFROTC Detachment 880, Virginia Military Institute, Lexington, VA 24450-2697.
</p><p>AFROTC Detachment 890, University of Virginia, University Hall, Charlottesville, VA 22903-3290.
</p><p>AFROTC Detachment 895, Central Washington University, Ellensburg, WA 98926-9989.
</p><p>AFROTC Detachment 900, University of Puget Sound, Tacoma, WA 98416-0410.
</p><p>AFROTC Detachment 905, Washington State University, Room 6, Thompson Hall, Pullman, WA 99164-2606.
</p><p>AFROTC Detachment 910, University of Washington, Seattle, WA 98195-0001.
</p><p>AFROTC Detachment 915, West Virginia University, Morgantown, WV 26506-6052.
</p><p>AFROTC Detachment 925, University of Wisconsin-Madison, 1402 University Avenue, Madison, WI 53706-1531.
</p><p>AFROTC Detachment 940, University of Wyoming, Box 3005 University Station, Laramie, WY 82071-3005.
</p><p>AFROTC Wright-Patterson Field Training Unit, Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Numbered AFROTC Squadrons
</p><p>3620th AFROTC Squadron, Maxwell Air Force Base, AL 36112-6663.
</p><p>3621st AFROTC Squadron, Mather Air Force Base, CA 95655-5000.
</p><p>3622d AFROTC Squadron, Bergstrom Air Force Base, TX 78743-5000.
</p><p>3623d AFROTC Squadron, McGuire Air Force Base, NJ 08641-5000.
</p><p>3624th AFROTC Squadron, Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air National Guard Activities
</p><p>Chief, National Guard Bureau, NGB/CC, Washington, DC 20310-2500.
</p><p>Director, Air National Guard, NGB/CF, Washington, DC 20310-2500.
</p><p>ANG Airlift Operations Center, ANGSC/XOC, Mail Stop 18, Andrews Air Force Base, DC 20331-5000.
</p><p>ANG Support Center, Andrews Air Force Base, DC 20331-5000.
</p><p>I.G. Brown ANG Professional Military Education Center (ANG PMEC), McGhee-Tyson Aprt, Knoxville, TN 37950-5360.
</p><p><i>National Guard State Headquarters/State Adjutant General  (Listed alphabetically)
</i></p><p>TAG Alabama, P.O. Box 3711, Montgomery, AL 36193-4701.
</p><p>TAG Alaska, 800 E. Daimond Blvd 620, Suite 3-450, Anchorage, AK 99515-2097.
</p><p>TAG Arizona, 5636 E McDowell Rd, Phoenix, AZ 85008-3495.
</p><p>TAG Arkansas, Camp Robinson, N Little Rock, AR 72118-2200.
</p><p>TAG California, 2829 Walt Avenue, Sacramento, CA 95821-4405.
</p><p>TAG Colorado, 300 Logan Street, Denver, CO 80203-4072.
</p><p>TAG Connecticut, 360 Broad Street, Hartford, CT 06105-3795.
</p><p>TAG Delaware, First Regiment Road, Wilmington, DE 19808-2191.
</p><p>National Guard Armory, 2001 E Capitol St, Washington, DC 20003-1719.
</p><p>TAG Florida, State Arsenal, St Augustine, FL 32084-1008.
</p><p>TAG Georgia, P.O. Box 17965-0965, Atlanta, GA 30316-0965.
</p><p>TAG Guam, Box 94, NAS, FPO AP 96637-1293.
</p><p>TAG Hawaii, 3949 Diamond Head Rd, Honolulu, HI 96816-4495.
</p><p>TAG Idaho, P.O. Box 45, Boise, ID 83707-0045.
</p><p>TAG Illinois, 1301 N. McArthur Blvd, Springfield, IL 62702-2399.
</p><p>TAG Indiana, Military Dept of Indiana, P.O. Box 41326, Indianapolis, IN 46241-0326.
</p><p>TAG Iowa, Camp Dodge, 7700 NW Beaver Dr, Johnston, IA 50131-1902.
</p><p>TAG Kansas, P.O. Box C-300, Topeka, KS 66601-0300.
</p><p>TAG Kentucky, Boone NG Center, Frankfort, KY 40601-6168.
</p><p>TAG Louisiana, Jackson Bks, New Orleans, LA 70146-0330.
</p><p>TAG Maine, Camp Keyes, Augusta, ME 04333-0033.
</p><p>TAG Maryland, Fifth Regiment Armory, Baltimore, MD 21201-2288.
</p><p>TAG Massachusetts, 25 Haverhill Sth Ave, Camp Curtis  Building, Reading, MA 01867-1999.
</p><p>TAG Michigan, 2500 S. Washington Ave, Lansing, MI 48913-5101.
</p><p>TAG Minnesota, Veterans Svcs Building, St Paul, MN 55155-2098.
</p><p>TAG Mississippi, P.O. Box 5027, Fondren Stn, Jackson, MS 39216-1027.
</p><p>TAG Missouri, 1717 Industrial Dr., Jefferson City, MO 65101-1468.
</p><p>TAG Montana, P.O. Box 4789, Helena, MT 59604-4789.
</p><p>TAG Nebraska, 1300 Military Rd, Lincoln, NE 68508-1090.
</p><p>TAG Nevada, 2525 S Carson St, Carson City, NV 89701-5502.
</p><p>TAG New Hampshire, State Mil Reservation, No. 1 Aprt Rd, Concord, NH 03301-5353.
</p><p>TAG New Jersey, Eggert Crossing Rd, CN 340, Trenton, NJ 08625-0340.
</p><p>TAG New Mexico, P.O. Box 4277, Santa Fe, NM 87502-4277.
</p><p>TAG New York, 330 Old Niskayuma Rd, Lathan, NY 12110-2224.
</p><p>TAG North Carolina, 4105 Reedy Creek Rd, Raleigh, NC 27607-6410.
</p><p>TAG North Dakota, Box 5511, Bismarck, ND 58502-5511.
</p><p>TAG Ohio, 2825 West Granville Rd, Worthington, OH 43085-2712.
</p><p>TAG Oklahoma, 3501 Military Circle, NE, Oklahoma City, OK 73111-4398.
</p><p>TAG Oregon, 2150 Fairgrounds Rd, NE, Salem, OR 97303-3241.
</p><p>TAG Pennsylvania, Fort Indiantown Gap, Annville, PA 17003-5002.
</p><p>TAG Puerto Rico, P.O. Box 3786, San Juan, PR 00904-3786.
</p><p>CG Rhode Island, 1051 North Main St, Providence, RI 02904-5714.
</p><p>TAG South Carolina, 1 National Guard Road, Columbia, SC 29201-3117.
</p><p>TAG South Dakota, 2823 West Main St, Rapid City, SD 57702-8186.
</p><p>TAG Tennessee, P.O. Box 41502, Houston Barracks, Nashville, TN 37204-1501.
</p><p>TAG Texas, P.O. Box 5218, Austin, TX 78763-5218.
</p><p>TAG Utah, P.O. Box 1776, 12953 Minuteman Dr, Draper, UT 84020-9545.
</p><p>TAG Vermont, Camp Johnson Building 1, Winooski, VT 05404-1697.
</p><p>TAG Virgin Island, Alexandria Hamilton Airport, St Croix, U.S. VI 00850.
</p><p>TAG Virginia, 501 E Franklin St, Richmond, VA 23219-2317.
</p><p>TAG Washington, Camp Murray, Tacoma, WA 98430-0922.
</p><p>TAG West Virginia, 1703 Coonskin Drive, Charleston, WV 25311-1085.
</p><p>TAG Wisconsin, P.O. Box 8111, Madison, WI 53708-8111.
</p><p>TAG Wyoming, P.O. Box 1709, Cheyenne, WY 82003-1709.
</p><p><i>USAF Medical Treatment Activities
</i></p>
<p>USAF Medical Centers and Regional Hospitals
</p><p>David Grant USAF Medical Center (MAC), Travis Air Force Base,  CA 94535-5300.
</p><p>Malcolm Grow USAF Medical Center (MAC), Andrews Air Force Base, DC 20331-5300.
</p><p>Wilford Hall USAF Medical Center (JMMC-SA), Lackland Air Force Base, TX 78236-5300.
</p><p>USAF Medical Center Keesler (ATC), Keesler Air Force Base, MS 39534-5300.
</p><p>USAF Medical Center Scott (MAC), Scott Air Force Base, IL 62225-5300.
</p><p>USAF Medical Center Wright-Patterson (AFLC), Wright-Patterson Air Force Base, OH 45433-5300.
</p><p>13th Air Force Medical Center (PACAF), APO AP 96274-5300.
</p><p>7100th Combat Support Wing Medical Center (USAFE), APO AE 09220-5300.
</p><p>1st Tactical Regional Hospital (TAC), Langley Air Force Base, VA 23665-5300.
</p><p>USAF Regional Hospital Elmendorf (AAC), Elmendorf Air Force Base, AK 99506-5300.
</p><p>Air Force Systems Command Regional Hospital Eglin (AFSC), Eglin Air Force Base, FL 32542-5300.
</p><p>Air University Regional Hospital Maxwell (AU), Maxwell Air Force Base, AL 36112-5300.
</p><p>USAF Regional Hospital Minot (SAC), Minot Air Force Base, ND 58705-5300.
</p><p>USAF Regional Hospital Sheppard (ATC), Sheppard Air Force Base, TX 76311-5300.
</p><p>USAF Academy Hospital (USAFA), Colorado Springs, CO 80840-5300.
</p><p>Ehrling Bergquist Strategic Hospital (SAC), Offutt Air Force Base, NE 68113-5300.
</p><p>Robert L. Thompson Strategic Hospital (SAC), Carswell Air Force Base, TX 76127-5300.
</p><p>United States Air Force Hospitals
</p><p>USAF Hospital Altus (MAC), Altus Air Force Base, OK 73523-5300.
</p><p>USAF Hospital Chanute (ATC), Chanute Air Force Base, IL 61868-5300.
</p><p>USAF Hospital Columbus (ATC), Columbus Air Force Base, MS 39701-5300.
</p><p>USAF Hospital Dover (MAC), Dover Air Force Base, DE 19901-5300.
</p><p>Air Force Systems Command Hospital Edwards (AFSC), Edwards Air Force Base, CA 93523-5300.
</p><p>USAF Hospital Hill (AFLC), Hill Air Force Base, UT 84056-5300.
</p><p>USAF Hospital Kirtland (MAC), Kirtland Air Force Base, NM 87117-5300.
</p><p>USAF Hospital Lajes (MAC), APO AE 09406-5300.
</p><p>USAF Hospital Laughlin (ATC), Laughlin Air Force Base, TX 78843-5300.
</p><p>USAF Hospital Little Rock (MAC), Little Rock Air Force Base, AR 72099-5300.
</p><p>USAF Hospital Mather (ATC), Mather Air Force Base, CA  95655-5300.
</p><p>Air Force Systems Command Hospital Patrick (AFSC), Patrick Air Force Base, FL 32925-5300.
</p><p>USAF Hospital Reese (ATC), Reese Air Force Base, TX 79489-5300.
</p><p>USAF Hospital Robins (AFLC), Robins Air Force Base, GA 31098-5300.
</p><p>USAF Hospital Tinker (AFLC), Tinker Air Force Base, OK 73145-5300.
</p><p>USAF Hospital Williams (ATC), Williams Air Force Base, AZ 85224-5300.
</p><p>Numbered Medical Groups, USAF Clinics, Hospitals and Strategic and Tactical Fighter Wing Hospitals
</p><p>1st Medical Group (TAC), Langley Air Force Base, VA 23665-5300. </p><p>1st Strategic Hospital (SAC), Vandenberg Air Force Base, CA 93437-5300.
</p><p>2nd Strategic Hospital (SAC), Barksdale Air Force Base, LA 71110-5300.
</p><p>4th Medical Group (TAC), Seymour Johnson Air Force Base, NC 27531-5300.
</p><p>8th Medical Group (PACAF), APO AP 96264-5300.
</p><p>9th Strategic Hospital (SAC), Beale Air Force Base, CA 95903-5300.
</p><p>15th Medical Group (PACAF), Hickam Air Force Base, HI 96853-5300.
</p><p>20th Tactical Fighter Wing Hospital (USAFE), APO AE 09194-5300.
</p><p>23d Medical Group (TAC), England Air Force Base, LA 71311-5300. </p><p>24th Medical Group (TAC), APO AA 34001-5300.
</p><p>27th Medical Group (TAC), Cannon Air Force Base, NM 88103-5300. </p><p>31st Medical Group (TAC), Homestead Air Force Base, FL 33039-5300.
</p><p>36th Tactical Fighter Wing Hospital (USAFE), APO AE 09132-5300.
</p><p>39th Tactical Group Hospital (USAFE), APO AE 09289-5300.
</p><p>48th Tactical Fighter Wing Hospital (USAFE), APO AE 09179-5300.
</p><p>50th Tactical Fighter Wing Hospital (USAFE), APO AE 09122-5300.
</p><p>51st Medical Group (PACAF), APO AP 96570-5300.
</p><p>56th Medical Group (TAC), MacDill Air Force Base, FL 33608-5300.
</p><p>67th Medical Group (TAC), Bergstrom Air Force Base, TX 78743-5300.
</p><p>90th Strategic Hospital (SAC), F E Warren Air Force Base, WY 82005-5300.
</p><p>91st Strategic Hospital (SAC), Minot Air Force Base, ND 58705-5300.
</p><p>92nd Strategic Hospital (SAC), Fairchild Air Force Base, WA 99011-5300.
</p><p>93rd Strategic Hospital (SAC), Castle Air Force Base, CA 95342-5300.
</p><p>96th Strategic Hospital (SAC), Dyess Air Force Base, TX  79607-5300.
</p><p>97th Strategic Hospital (SAC), Eaker Air Force Base, AR 72315-5300.
</p><p>305th Strategic Hospital (SAC), Grissom Air Force Base, IN 46971-5300.
</p><p>313th Medical Group (PACAF), APO AP 96239-5300.
</p><p>325th Medical Group (TAC), Tyndall Air Force Base, FL 32403-5300.
</p><p>341st Strategic Hospital (SAC), Malmstrom Air Force Base, MT 59402-5300.
</p><p>347th Medical Group (TAC), Moody Air Force Base, GA 31699-5300.
</p><p>351st Strategic Hospital (SAC), Whiteman Air Force Base, MO 48753-5300.
</p><p>354th Medical Group (TAC), Myrtle Beach Air Force Base, SC 29579-5300.
</p><p>363d Medical Group (TAC), Shaw Air Force Base, SC 29152-5300.
</p><p>366th Medical Group (TAC), Mt Home Air Force Base, ID 83648-5300.
</p><p>379th Strategic Hospital (SAC), Wurtsmith Air Force Base, MI 488753-5300.
</p><p>380th Strategic Hospital (SAC), Plattsburg Air Force Base, NY 23903-5300.
</p><p>384th Strategic Hospital (SAC), McConnell Air Force Base, KS 67221-5300.
</p><p>401st Tactical Fighter Wing Hospital (USAFE), APO AE 09283-5300.
</p><p>410th Strategic Hospital (SAC), K I Sawyer Air Force Base, MI 49843-5300.
</p><p>416th Strategic Hospital (SAC), Griffiss Air Force Base, NY 13441-5300.
</p><p>432d Medical Group (PACAF), APO AP 96519-5300.
</p><p>475th Medical Group (PACAF), APO AP 96328-5300.
</p><p>509th Strategic Hospital (SAC), Pease Air Force Base, NH 03803-5300.
</p><p>554th Medical Group (TAC), Nellis Air Force Base, NV 89191-5300.
</p><p>831st Medical Group (TAC), George Air Force Base, CA 92394-5300.
</p><p>832d Medical Group (TAC), Luke Air Force Base, AZ 85309-5300.
</p><p>833d Medical Group (TAC), Holloman Air Force Base, NM 88330-5300.
</p><p>836th Medical Group (TAC), Davis-Monthan Air Force Base, AZ 85707-5300.
</p><p>Numbered and USAF Clinics
</p><p>10th Tactical Fighter Wing Clinic (USAFE), APO AE 09238-5300.
</p><p>26th Tactical Reconnaissance Wing Clinic (USAFE), APO AE 09860-5300.
</p><p>32nd Tactical Fighter Group Clinic (USAFE), APO AE 09292-5300.
</p><p>36th Tactical Fighter Wing Clinic (USAFE), APO AE 09104-5300.
</p><p>40th Tactical Group Clinic (USAFE), APO AE 09293-5300.
</p><p>43d Strategic Clinic (SAC), APO AP 96334-5300.
</p><p>52nd Tactical Fighter Wing Clinic (USAFE), APO AE 09126-5300.
</p><p>66th Electronic Combat Wing Clinic (USAFE), APO AE 09136-5300.
</p><p>81st Tactical Fighter Wing Clinic (USAFE), APO AE 09755-5300.
</p><p>128th Strategic Clinic (SAC), Barksdale Air Force Base, LA 71110-5300.
</p><p>315th USAF Clinic (Assoc) (MAC), Charleston Air Force Base, SC 29404-5300.
</p><p>316th Air Division Clinic (USAFE), APO AE 09094-5300.
</p><p>349th USAF Clinic ((Assoc) (MAC), Travis Air Force Base, CA 94535-5300.
</p><p>406th Tactical Fighter Training Wing Clinic (USAFE), APO AE 09286-5300.
</p><p>433d USAF Clinic (AFRES), Kelly Air Force Base, TX 72241-5300.
</p><p>434th USAF Clinic (AFRES), Grissom Air Force Base, IN 46971-5300.
</p><p>445th USAF Clinic (Assoc) (MAC), Norton Air Force Base, CA 92409-5300.
</p><p>446th USAF Clinic (Assoc) (MAC), McChord Air Force Base, WA 98438-5300.
</p><p>452d USAF Clinic (AFRES), March Air Force Base, CA 92518-5300.
</p><p>459th USAF Clinic (AFRES), Andrews Air Force Base, DC 20331-5300.
</p><p>485th Tactical Missile Wing Clinic (USAFE), APO AE 09188-5300.
</p><p>487th Tactical Missile Wing Clinic (USAFE), APO AE 09694-5300.
</p><p>501st Tactical Missile (USAFE), APO AE 09150-5300.
</p><p>503d USAF Clinic (AFRES), Tinker Air Force Base, OK 73145-5300.
</p><p>512th USAF Clinic (Assoc) (AFRES), Dover Air Force Base, DE 19902-5300.
</p><p>514th USAF Clinic (Assoc) (AFRES), McGuire Air Force Base, NJ 08641-5300.
</p><p>906th Tactical Clinic (AFRES), Wright Patterson Air Force Base, OH 45433-5300.
</p><p>907th Tactical Clinic (AFRES), Rickenbacker ANGB, OH 43217-5300.
</p><p>908th Tactical Clinic (AFRES), Maxwell Air Force Base, AL 36112-5300.
</p><p>910th Tactical Clinic (AFRES), Youngstown Muni Aprt, OH 44473-5300.
</p><p>911th Tactical Clinic (AFRES), Pittsburgh IAP, PA 15231-5300.
</p><p>913th Tactical Clinic (AFRES), Willow Grove Air Res, Facility, PA, 19090-5300.
</p><p>914th Tactical Clinic (AFRES), Niagara Falls IAP, NY 14304-5300.
</p><p>917th Tactical Clinic (AFRES), Barksdale Air Force Base, LA 71110-5300.
</p><p>919th Tactical Clinic (AFRES), Aux Fld 3, Eglin Air Force Base, FL 32542-5300.
</p><p>924th Tactical Clinic (AFRES), Bergstrom Air Force Base, TX  78743-5300.
</p><p>926th Tactical Clinic (AFRES), NAS, New Orleans, LA 70143-5300.
</p><p>928th Tactical Clinic (AFRES), O’Hare Air Force Base, IL 60666-5300.
</p><p>931st Tactical Clinic (AFRES), Grissom Air Force Base, IN 46971-5300.
</p><p>932d Tactical Clinic (AFRES), Scott Air Force Base, IL 62225-5300.
</p><p>934th Tactical Clinic (AFRES), Minneapolis IAP, St Paul, MN 55450-5300.
</p><p>939th Tactical Clinic (AFRES), Portland IAP, OR 97218-5300.
</p><p>940th Tactical Clinic (AFRES), Mather Air Force Base, CA 95655-5300.
</p><p>7020th Air Base Group Clinic (USAFE), APO AE 09125-5300.
</p><p>7217th Air Base Group Clinic (USAFE), APO AE 09254-5300.
</p><p>7241st Air Base Group Clinic (USAFE), APO AE 09224-5300.
</p><p>7274th Air Base Group Clinic (USAFE), APO AE 09193-5300.
</p><p>7275th Air Base Group Clinic (USAFE), APO AE 09240-5300.
</p><p>7276th Air Base Group Clinic (USAFE), APO AE 09291-5300.
</p><p>USAF Clinic Brooks (SAJMMC), Brooks Air Force Base, TX 78235-5300.
</p><p>USAF Clinic Charleston (MAC), Charleston Air Force Base, SC 29404-5300.
</p><p>USAF Clinic Eielson (AAC), Eielson Air Force Base, AK 99702-5300.
</p><p>USAF Clinic Goodfellow (ATC), Goodfellow Air Force Base, TX 76908-5300.
</p><p>USAF Clinic Kelly (SAJMMC), Kelly Air Force Base, TX 78241-5300.
</p><p>Air Force Systems Command Hospital Hanscom (AFSC), Hanscom Air Force Base, MA 01731-5300.
</p><p>Air Force Systems Command Clinic Los Angeles (AFSC), P.O. Box 92960, Worldway Postal Center, Los Angeles, CA 90009-5300.
</p><p>USAF Clinic Lowry (ATC), Lowry Air Force Base, CO 80230-5300.
</p><p>USAF Clinic McChord (MAC), McChord Air Force Base, WA 98438-5300.
</p><p>USAF Clinic McClellan (AFLC), McClellan Air Force Base, CA 95652-5300.
</p><p>USAF Clinic McGuire (MAC), McGuire Air Force Base, NJ 08641-5300.
</p><p>USAF Clinic Norton (MAC), Norton Air Force Base, CA 92409-5300.
</p><p>USAF Clinic Peterson (AFSPACECOM), Peterson Air Force Base, CO 80914-5300.
</p><p>USAF Clinic Pope (MAC), Pope Air Force Base, NC 28308-5300.
</p><p>USAF Clinic Randolph (SAJMMC), Randolph Air Force Base, TX 78150-5300.
</p><p>USAF Clinic Rhein Main (MAC), APO AE 09097-5300.
</p><p>USAF Clinic Vance (ATC), Vance Air Force Base, OK 73702-5300.
</p><p>Numbered Hospitals
</p><p>1st Strategic Hospital Vandenberg (SAC), Vandenberg Air Force Base, CA 93437-5300.
</p><p>2d Strategic Hospital Barksdale (SAC), Barksdale Air Force Base, LA 71110-5300.
</p><p>4th Tactical Hospital (TAC), Seymour Johnson Air Force Base, NC 27531-5300.
</p><p>9th Strategic Hospital Beale (SAC), Beale Air Force Base, CA 95903-5300.
</p><p>11th USAF Contingency Hospital, Lackland Air Force Base, TX 78236-5300.
</p><p>12th USAF Contingency Hospital, Travis Air Force Base, CA 94535-5300.
</p><p>13th USAF Contingency Hospital (AFRES), Scott Air Force Base, IL 62225-5300.
</p><p>22d Strategic Hospital (SAC), March Air Force Base, CA 92518-5300.
</p><p>22nd Air Transportation Hospital (SAC), March Air Force Base, CA 92518-5300.
</p><p>23rd Tactical Hospital (TAC), England Air Force Base, LA 71311-5300.
</p><p>26th Tactical Hospital (USAFE), APO AE 09860-5300.
</p><p>27th Tactical Hospital (TAC), Cannon Air Force Base, NM 88103-5300.
</p><p>31st Tactical Hospital (TAC), Homestead Air Force Base, FL 33039-5300.
</p><p>35th Tactical Hospital (TAC), Luke Air Force Base, AZ 85309-5300.
</p><p>36th Tactical Hospital (USAFE), APO AE 09132-5300.
</p><p>39th Tactical Hospital (USAFE), APO AE 09289-5300.
</p><p>42d Strategic Hospital (SAC), Loring Air Force Base, ME 04751-5300.
</p><p>44th Strategic Hospital (SAC), Ellsworth Air Force Base, SD 57706-5300.
</p><p>48th Tactical Hospital (USAFE), APO AE 09179-5300.
</p><p>50th Tactical Hospital (USAFE), APO AE 09122-5300.
</p><p>56th Tactical Hospital (TAC), MacDill Air Force Base, FL 33608-5300.
</p><p>67th Tactical Hospital (TAC), Bergstrom Air Force Base, TX 78743-5300.
</p><p>86th Tactical Hospital (USAFE), APO AE 09094-5300.
</p><p>90th Strategic Hospital F E Warren (SAC), F E Warren Air Force Base, WY 82005-5300.
</p><p>91st Strategic Hospital Minot (SAC), Minot Air Force Base, ND 58705-5300.
</p><p>92d Strategic Hospital Fairchild (SAC), Fairchild Air Force Base, WA 99011-5300.
</p><p>93d Strategic Hospital Castle (SAC), Castle Air Force Base, CA 95342-5300.
</p><p>94th Tactical Hospital (AFRES), Dobbins Air Force Base, GA 30069-5300.
</p><p>96th Strategic Hospital Dyess (SAC), Dyess Air Force Base, TX 79607-5300.
</p><p>97th Strategic Hospital Eaker (SAC), Eaker Air Force Base, AR 72315-5300.
</p><p>131st Tactical Hospital (TAC), Lambert Intl Aprt, St Louis, MO 63145-5300.
</p><p>140th Tactical Hospital (TAC), Buckley ANGB, CO 80010-5300.
</p><p>301st Tactical Hospital (AFRES), Carswell Air Force Base, TX 76127-5300.
</p><p>302d Tactical Hospital (AFRES), Peterson Air Force Base, CO 80914-5300.
</p><p>305th Strategic Hospital Grissom (SAC), Grissom Air Force Base, IN 46971-5300.
</p><p>310th USAF Contingency Hospital (USAFE), APO AE 09049-5300.
</p><p>316th Tactical Hospital (USAFE), APO AE 09094-5300.
</p><p>317th USAF Contingency Hospital (USAFE), APO AE 09194-5300.
</p><p>321st Strategic Hospital Grand Forks (SAC), Grand Forks Air Force Base, ND 58205-5300.
</p><p>341st Strategic Hospital Malmstrom (SAC), Malmstrom Air Force Base, MT 59402-5300.
</p><p>347th Tactical Hospital (TAC), Moody Air Force Base, GA 31699-5300.
</p><p>351st Strategic Hospital Whiteman (SAC), Whiteman Air Force Base, MO 65305-5300.
</p><p>354th Tactical Hospital (TAC), Myrtle Beach Air Force Base, SC 29579-5300.
</p><p>363d Tactical Hospital (TAC), Shaw Air Force Base, SC 29152-5300.
</p><p>366th Tactical Hospital (TAC), Mt Home Air Force Base, ID 83648-5300.
</p><p>379th Strategic Hospital Wurtsmith (SAC), Wurtsmith Air Force Base, MI 48753-5300.
</p><p>380th Strategic Hospital Plattsburgh (SAC), Plattsburgh Air Force Base, NY 12903-5300.
</p><p>384th Strategic Hospital McConnell (SAC), McConnell Air Force Base, KS 67221-5300.
</p><p>401st Tactical Hospital (USAFE), APO AE 09283-5300.
</p><p>403d Tactical Hospital (TAC), Keesler Air Force Base, MS 39534-5300.
</p><p>410th Strategic Hospital K I Sawyer (SAC), K I Sawyer Air Force Base, MI 49843-5300.
</p><p>416th Strategic Hospital Griffiss (SAC), Griffiss Air Force Base, NY 13441-5300.
</p><p>419th Tactical Hospital (TAC), Hill Air Force Base, UT 84056-5300.
</p><p>434th Tactical Hospital (AFRES), Grissom Air Force Base, IN 46971-5300.
</p><p>439th Tactical Hospital (AFRES), Westover Air Force Base, MA 01022-5300.
</p><p>440th Tactical Hospital (AFRES), Gen Mitchell IAP, 300 E College Ave, Milwaukee, WI 53207-5300.
</p><p>442d Tactical Hospital (AFRES), Richards-Gebaur Air Force Base, MO 64030-5300.
</p><p>482d Tactical Hospital (AFRES), Homestead Air Force Base, FL 33039-5300.
</p><p>509th Strategic Hospital Pease (SAC), Pease Air Force Base, NH 03803-5300.
</p><p>601st Tactical Hospital (USAFE), APO AE 09136-5300.
</p><p>607th USAF Contingency Hospital (USAFE), APO AE 09283-5300.
</p><p>608th USAF Contingency Hospital (USAFE), APO AE 09238-5300.
</p><p>609th USAF Contingency Hospital (USAFE), APO AE 09860-5300.
</p><p>610th USAF Contingency Hospital (USAFE), APO AE 09633-5300.
</p><p>622d USAF Contingency Hospital (ATC), Sheppard Air Force Base, TX 76311-5465.
</p><p>652d USAF Contingency Hospital (USAFE), APO AE 09131-5300.
</p><p>653d USAF Contingency Hospital (USAFE), APO AE 09457-5300.
</p><p>655th Tactical Hospital (PACAF), APO AP 96328-5300.
</p><p>656th Tactical Hospital (PACAF), APO AP 96432-5300.
</p><p>657th Tactical Hospital (PACAF), APO AP 96432-5300.
</p><p>658th USAF Contingency Hospital (PACAF), APO AP 96214-5300.
</p><p>832d Tactical Hospital (TAC), Luke Air Force Base, AZ 85309-5300.
</p><p>833d Tactical Hospital (TAC), Holloman Air Force Base, NM 88330-5300.
</p><p>869th USAF Contingency Hospital (USAFE), APO AE 09129-5300.
</p><p>870th USAF Contingency Hospital (USAFE), APO AE 09198-5300.
</p><p>927th Tactical Hospital (AFRES), Selfridge ANGB, MI 48045-5300.
</p><p>7206th Air Base Group Hospital (USAFE), APO AE 09223-5300.
</p><p>7276th Air Base Group Hospital (USAFE), APO AE 09291-5300.
</p><p>ANG Hospitals and Clinics
</p><p>101st USAF Clinic (TAC), Bangor IAP, Bangor, ME 04401-4393.
</p><p>102d USAF Clinic (TAC), Otis ANGB, MA 02542-5001.
</p><p>103d Tactical Clinic (TAC), Bradley ANGB, East Granby, CT 06026-5300.
</p><p>104th Tactical Clinic (TAC), Barnes Muni Aprt, Westfield, MA 01085-1385.
</p><p>105th USAF Clinic (MAC), Stewart IAP, New Burgh, NY 12550-0031.
</p><p>106th Tactical Clinic (TAC), Suffolk ANGB, West Hampton Beach, NY 11978-1294.
</p><p>107th USAF Clinic (MAC), Niagara Falls IAP, Niagara Falls, NY 14304-6000.
</p><p>108th Tactical Clinic (TAC), McGuire Air Force Base, NJ 08641-6004.
</p><p>109th Tactical Clinic (TAC), Schenectady Co Aprt, Scotia, NY 12302-9752.
</p><p>110th Tactical Clinic (TAC), P.O. Box 668, Battle Creek, MI 49016-1291.
</p><p>111th Tactical Clinic (TAC), Willow Grove NAS, Willow Grove, PA 19090-5101.
</p><p>112th Tactical Clinic (TAC), Pittsburgh IAP, Pittsburgh, PA 15231-0459.
</p><p>113th Tactical Hospital (TAC), Andrews Air Force Base, DC 20331-6519.
</p><p>114th Tactical Clinic (TAC), P.O. Box 5044, Sioux Falls, SD 57117-5044.
</p><p>115th Tactical Clinic (TAC), 3110 Mitchell St, Madison, WI 53704-2591.
</p><p>116th Tactical Hospital (TAC), Dobbins Air Force Base, GA 30069-6004.
</p><p>117th Tactical Hospital (TAC), Sumpter Smith ANGB, Birmingham, AL 35217-3595.
</p><p>118th Tactical Hospital (TAC), P.O. Box 17267, Nashville, TN 37217-0267.
</p><p>119th USAF Clinic (SAC), P.O. Box 5536, Fargo, ND 58105-5536.
</p><p>120th USAF Clinic (AFRES), Great Falls IAP, MT 59404-5300.
</p><p>121st Tactical Hospital (TAC), Rickenbacker ANGB, OH 43217-5007.
</p><p>122d Tactical Hospital (TAC), Baer Field, Fort Wayne, IN 46809-5300.
</p><p>123d Tactical Hospital (TAC), Shewmaker ANGB, Louisville, KY 40213-2678.
</p><p>124th Tactical Clinic (TAC), P.O. Box 45, Boise, ID 83701-4525.
</p><p>125th USAF Clinic (TAC), P.O. Box 18018, Jacksonville, FL 32229-0018.
</p><p>126th USAF Clinic (AFRES), P.O. Box 66486, O’Hare ARFF, Chicago, IL 60666-0486.
</p><p>127th Tactical Clinic (TAC), Selfridge ANGB, MI 48045-5029.
</p><p>128th Tactical Clinic (TAC), Gen Mitchell ANGB, Milwaukee, WI 53207-2591.
</p><p>129th Tactical Hospital (TAC), NAS Moffett Fld, CA 94035-5006.
</p><p>130th Tactical Clinic (TAC), Yaeger Aprt, Charleston, WV 25311-5300.
</p><p>131st Tactical Hospital (TAC), Lambert IAP (ANGB), 10800 Natural Bridge Road, Bridgeton, MO 63044-2371.
</p><p>132d Tactical Hospital (TAC), 4200 SW 34 St, Des Moines, IA 50321-2799.
</p><p>133d Tactical Hospital (TAC), Minneapolis-St Paul IAP, St Paul, MN 55111-4098.
</p><p>134th USAF Clinic (AFRES), McGhee-Tyson Aprt, Knoxville, TN 37901-5300.
</p><p>135th Tactical Clinic (TAC), 2701 Eastern Blvd, Baltimore, MD 21220-2899.
</p><p>136th Tactical Hospital (TAC), Hensley Fld, Dallas, TX 75211-9503.
</p><p>137th Tactical Hospital (TAC), P.O. Stn 18, Will Rogers World Aprt, Oklahoma City, OK 73169-5300.
</p><p>138th Tactical Clinic (TAC), P.O. Box 15768, Admiral Stn, Tulsa, OK 74115-1699.
</p><p>139th Tactical Clinic (TAC), Rosecrans Memorial Aprt, St Joseph, MO 64503-3247.
</p><p>140th Tactical Hospital (TAC), Buckley ANGB, CO 30011-9599.
</p><p>141st USAF Clinic (AFRES), Fairchild Air Force Base, WA 99011-6434.
</p><p>142d USAF Clinic (AFRES), Portland IAP, OR 97218-2797.
</p><p>143d Tactical Hospital (TAC), Quonset State Aprt, North Kingstown, RI 02886-0794.
</p><p>144th Tactical Hospital (TAC), Fresno ANGB, CA 93727-2199.
</p><p>145th Tactical Clinic (TAC), Douglas Muni Aprt, Charlotte, NC 28208-5795.
</p><p>146th Tactical Hospital (TAC), 8030 Balboa Blvd, Van Nuys, CA 91409-1195.
</p><p>147th USAF Clinic (AFRES), Ellington Air Force Base, TX 77209-5586.
</p><p>148th USAF Clinic (AFRES), Duluth IAP, MN 55811-5300.
</p><p>149th Tactical Clinic (TAC), Kelly Air Force Base, TX 78421-7001.
</p><p>150th Tactical Clinic (TAC), P.O. Box 551, Albuquerque, NM 87103-5510.
</p><p>151st Tactical Clinic (TAC), P.O. Box 16087, Salt Lake City, UT 84115-2000.
</p><p>152d Tactical Clinic (TAC), 1776 National Guard Way, Reno, NV 89502-4494.
</p><p>153d Tactical Clinic (TAC), P.O. Box 2268 Muni Aprt, Cheyenne, WY 82005-2268.
</p><p>154th Tactical Hospital (PACAF), Hickam Air Force Base, HI 96853-5300.
</p><p>155th Tactical Clinic (TAC), Lincoln Muni Aprt, NE 68524-1897.
</p><p>156th Tactical Clinic (TAC), P.O. Box 12307, Loiza Stn, San Juan, PR 00914-2307.
</p><p>157th USAF Clinic (AFRES), Pease Air Force Base, NH 03803-6507.
</p><p>158th Tactical Clinic (TAC), Burlington IAP, VT 05401-5300.
</p><p>159th Tactical Clinic (TAC), NAS New Orleans, New Orleans, LA 70146-5300.
</p><p>160th USAF Clinic (TAC), Rickenbacker ANGB, OH 43217-5006.
</p><p>161st Tactical Clinic (TAC), 32 &amp; Watkins Rd, Phoenix, AZ 85034-6098.
</p><p>162d Tactical Clinic (TAC), Tucson IAP, AZ 85076-1037.
</p><p>163d Tactical Clinic (TAC), March Air Force Base, CA 92518-5300.
</p><p>164th Tactical Clinic (TAC), P.O. Box 18026, Memphis, TN 38118-0026.
</p><p>165th Tactical Hospital (TAC), P.O. Box 7568, Garden City, GA 31404-7568.
</p><p>166th Tactical Clinic (TAC), Greater Wilmington Aprt, New Castle, DE 19720-2495.
</p><p>167th Tactical Clinic (TAC), Eastern WV Regional Aprt, Martinsburg, WV 25401-0204.
</p><p>169th Tactical Clinic (TAC), McEntire ANGB, Eastover, SC 29044-9690.
</p><p>170th USAF Clinic (MAC), McGuire Air Force Base, NJ 08641-5300.
</p><p>171st USAF Clinic (AFRES), Pittsburgh IAP, Pittsburgh, PA 15231-0459.
</p><p>172d USAF Clinic (AFRES), P.O. Box 5810, Jackson, MS 39208-0810.
</p><p>174th Tactical Clinic (TAC), Hancock Fld, Syracuse, NY 13225-7099.
</p><p>175th Tactical Clinic (TAC), 2701 Eastern Blvd, Baltimore, MD 21220-2899.
</p><p>176th Tactical Clinic (TAC), Kulis ANGB, 6000 Air Guard Rd, Anchorage, AK 99502-5300.
</p><p>177th USAF Clinic (TAC), FAA Technical Center, Atlantic City Airport, NJ 08405-9500.
</p><p>178th Tactical Hospital (TAC), Springfield ANGB, OH 45501-1780.
</p><p>179th Tactical Clinic (TAC), Mansfield Lahm Aprt, OH 44901-5300.
</p><p>180th Tactical Clinic (TAC), Toledo Express Aprt, Swanton, OH 43558-5005.
</p><p>181st Tactical Clinic (TAC), Hulman Fld, Terre Haute, IN 47803-5300.
</p><p>182d Tactical Clinic (TAC), Greater Peoria Aprt, Greater Peoria, IL 61607-1498.
</p><p>183d Tactical Clinic (TAC), Capitol Muni Aprt, Springfield, IL 62707-5300.
</p><p>184th Tactical Clinic (TAC), McConnell Air Force Base, KS 67221-6225.
</p><p>185th Tactical Clinic (TAC), P.O. Box 278, Sergeant Bluff, IA 51054-1002.
</p><p>186th Tactical Clinic (TAC), P.O. Box 1825, Meridian, MS 39302-1825.
</p><p>187th Tactical Clinic (TAC), Dannelly Fld, Montgomery, AL 36105-0001.
</p><p>188th Tactical Clinic (TAC), Fort Smith MAP, AR 72099-5300.
</p><p>189th USAF Clinic (SAC), Little Rock Air Force Base, AR 72099-5300.
</p><p>190th USAF Clinic (AFRES), Forbes ANGB, Topeka, KS 66620-5300.
</p><p>191st USAF Clinic (AFRES), Selfridge ANGB, MI 48045-5029.
</p><p>192d Tactical Clinic (TAC), Byrd Fld, Sandston, VA 23150-0297.
</p><p>193d Tactical Hospital (TAC), Harrisburg IAP, Middletown, PA 17057-2424.
</p><p>USAF Numbered Air Forces
</p><p>First Air Force (TAC), Langley Air Force Base, VA 23665-5009.
</p><p>Third Air Force (USAFE), APO AE 09127-5000.
</p><p>Fourth Air Force (AFRES), McClellan Air Force Base, CA 95652-6002.
</p><p>Fifth Air Force (PACAF), APO AP 96328-5000.
</p><p>Seventh Air Force (PACAF), APO AP 96570-5000.
</p><p>Eighth Air Force (SAC), Barksdale Air Force Base, LA 71110-5002.
</p><p>Ninth Air Force (TAC), Shaw Air Force Base, SC 29152-5002.
</p><p>Tenth Air Force (AFRES), Bergstrom Air Force Base, TX 78743-6002.
</p><p>Twelfth Air Force (TAC), Bergstrom, Air Force Base, TX 78743-5002.
</p><p>Thirteenth Air Force (PACAF), APO AP 96274-5000.
</p><p>Fourteenth Air Force (AFRES), Dobbins Air Force Base, GA 30069-5002.
</p><p>Fifteenth Air Force (SAC), March Air Force Base, CA 92518-5000.
</p><p>Sixteenth Air Force (USAFE), APO AE 09283-5000.
</p><p>Seventeenth Air Force (USAFE), APO AE 09136-5002.
</p><p>Twenty-First Air Force (MAC), McGuire Air Force Base, NJ 08641-5002.
</p><p>Twenty-Second Air Force (MAC), Travis Air Force Base, CA 94535-5002.
</p><p>Twenty-Third Air Force (MAC), Scott Air Force Base, IL 62225-5001.
</p><p>Air Force Plant Representative Offices (AFPRO-XP)
</p><p>AFPRO-XP, Pratt &amp; Whitney, P.O. Box 109600, West Palm Beach, FL 33410-9600.
</p><p>AFPRO-XP, Pratt &amp; Whitney, 400 Main St, East Hartford, CT 06108-0969.
</p><p>AFPRO-XP, Boeing Co, P.O. Box 3707, Seattle WA 98124-3707.
</p><p>AFPRO-XP, Martin Marietta, Denver Operations, P.O. Box 179, Denver, CO 80201-0179.
</p><p>AFPRO-XP, Rockwell Intl Corp, Rocketdyne Div, 6633 Canoga Avenue, Canoga Park, CA 91303-2790.
</p><p>AFPRO-XP, Lockheed Msl &amp; Space Co, Space Systems Div, P.O. Box 3504, Sunnyvale, CA 94088-3504.
</p><p>AFPRO-XP, Rockwell Intl, North American Acft Division, P.O. Box 92098, Los Angeles IAP, CA 90009-2098.
</p><p>AFPRO-XP, Rockwell Intl Corp Anaheim, 3370 Miraloma Ave, Anaheim, CA 92803-3110.
</p><p>AFPRO-XP, Lockheed-Aeronautical Systems Co (LASC), Marietta, GA 30063-0001.
</p><p>AFPRO-XP, General Dynamics, Fort Worth Division, P.O. Box 371, Fort Worth, TX 76101-0371.
</p><p>AFPRO-XP, General Electric Co/MD-N1, Aircraft Engine Group, Cincinnati, OH 45215-6303.
</p><p>AFCMD 31/FAS, MS AFPRO/2A, 8900 E. Washington Blvd, Rico Rivera, CA 90660-3783.
</p><p>AFPRO-XP, Boeing Military Airplanes, P.O. Box 7730, Wichita, KS 67277-7730.
</p><p>AFPRO-XP, Aerojet-General Corp, P.O. Box 15846, Sacramento, CA 95852-1866.
</p><p>AFPRO-XP, Hughes Acft Co, P.O. Box 92463, Los Angeles, CA 90009-2463.
</p><p>AFPRO-XP, Northrop Corp, One Northrop Ave, Hawthorne, CA 90250-3296.
</p><p>AFPRO-XP, General Electric Co, Space Systems Div, P.O. Box 8555, Philadelphia, PA 19101-8555.
</p><p>AFPRO-XP, AFPRO Textron Defense Systems, 201 Lowell St, Wilmington, MA 01887-2941.
</p><p>AFPRO-XP, Morton Thiokol Inc, P.O. Box 524, MS-Z10, Brigham City, UT 84302-0524.
</p><p>AFPRO-XP, Westinghouse Electric Corp, Defense &amp; Electronics Center, P.O. Box 1693, Baltimore, MD 21203-1693.
</p><p>AFPRO-XP, TRW Space &amp; Defense Sector, One Space Park, Redondo Beach, CA 90278-1078.
</p><p>AFPRO-XP, Douglas Aircraft Corp, 3855 Lakewood Blvd, Long Beach, CA 90846-0001.
</p><p>Hughes Missile Systems Group, P.O. Box 11337, Emery Park Station, Tucson, AZ 85734-1337.
</p><p>AFPRO Eaton Corp, AIL Div, Commack Road, Deer Park, NY 11729-9998.
</p><p>AFCMD 50/FAS, F E Warren Air Force Base, WY 82005-8110.
</p><p>AFPRO/FAS, LTV Aerospace &amp; Defense Co, P.O. Box 655907, Dallas, TX 78265-5907.
</p><p>Alphabetical Listing of Air Force Activities
</p><p>Academic Instructor School, Maxwell Air Force Base, AL 36112-5712.
</p><p>Aeronautical Systems Division (AFSC), Wright-Patterson Air Force Base, OH 45433-6503.
</p><p>Aerospace Audio Visual Service (MAC), Norton Air Force Base, CA 92409-5439.
</p><p>Aerospace Guidance &amp; Metrology Center (AFLC), Newark Air Force Base, OH 43057-5000.
</p><p>Aerospace Maintenance and Regeneration Center (AFLC), Davis-Monthan Air Force Base, AZ 85707-5000.
</p><p>Air Command and Staff College, Maxwell Air Force Base, AL 36112-5542.
</p><p>Air Defense Operations Center (AFSPACECOM), Cheyenne Mt Complex Air Force Base, CO 80914-5601.
</p><p>Air Force Accounting and Finance Center (SOA), Denver, CO 80279-5000.
</p><p>Air Force Armament Laboratory, Eglin Air Force Base, FL 32542-5000.
</p><p>Air Force Astronautics Laboratory (AFSTC), Edwards Air Force Base, CA 93523-5000.
</p><p>Air Force Audit Agency (AFAA) (SOA), Norton Air Force Base, CA 92409-6001.
</p><p>Air Force Audit Agency (AFAA) (SOA), Norton Air Force Base, CA 92409-6001.
</p><p>Air Force Broadcasting Service (AFSINC), Kelly Air Force Base, TX 78241-5000.
</p><p>Air Force Center for Studies and Analyses (DRU) (1100 RMG), Washington, DC 20330-5000.
</p><p>Air Force Center for International Programs (DRU) (1100 RMG), Washington, DC 20330-5000.
</p><p>Air Force Central Notice to Airmen (NOTAM) Facility (AFCC), Carswell Air Force Base, TX 76127-6340.
</p><p>Air Force Chaplain School (AU), Maxwell Air Force Base, AL 36112-5712.
</p><p>Air Force Civil Engineer Continental Europe Region (USAFE), APO AE 09094-5000.
</p><p>Air Force Civil Engineer Northern Region (USAFE), APO AE 09241-5000.
</p><p>Air Force Civilian Appellate Review Agency (AFRBO), Washington, DC 20330-1000.
</p><p>Air Force Civilian Personnel Management Center (DRU), Randolph Air Force Base, TX 78150-6421.
</p><p>Air Force Combat Ammunition Center (SAC), Sierra Army Depot, Herlong, CA 96113-5000.
</p><p>Air Force Combat Operations Staff (DRU), Washington DC 20330-5000.
</p><p>Air Force Commissary Service (SOA), Kelly Air Force Base, TX 78241-6290.
</p><p>Air Force Communications Command (MAJCOM), Scott Air Force Base, IL 62225-6001.
</p><p>Air Force Communications Command Operational Test and Evaluation Center (AFCC), Wright Patterson Air Force Base, OH  45433-5000.
</p><p>Air Force Communications-Computer Systems Doctrine Office (AFCC), Keesler Air Force Base, MS 39534-6340.
</p><p>Air Force Comptroller Management Engineering Team (AFMEA), Lowry Air Force Base, CO 80230-5000.
</p><p>AFCC Systems Acquisition Support Office (AFCC), Hanscom Air Force Base, MA 01731-5000.
</p><p>Air Force Computer Acquisition Center (AFCC), Hanscom Air Force Base, MA 01731-6340.
</p><p>Air Force Contract Maintenance Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force Contract Management Division (AFSC), Kirtland Air Force Base, NM 87117-5000.
</p><p>Air Force Coordinating Office Logistics Research, Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force Cost Center (DRU) 5600 Columbia Pike, Room 203, Falls Church, VA 22041-5101.
</p><p>Air Force Cryptologic Support Center (ESC), San Antonio TX 78243-5000.
</p><p>Distribution Control Office (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force Distribution Agency (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force District of Washington (DRU), Bolling Air Force Base, DC 20332-5000.
</p><p>Air Force Drug Testing Laboratory (AFSC), Brooks Air Force Base, TX 78235-5000.
</p><p>Air Force Electronic Combat Office (AFSC), Wright-Patterson Air Force Base, OH 45433-6503.
</p><p>Air Force Electronic Warfare Center (ESC) San Antonio, TX 78243-5000.
</p><p>Air Force Emergency Operations Center, Fort Ritchie, MD 21719-5010.
</p><p>Air Force Engineering and Services Center (SOA), Tyndall Air Force Base, FL 32403-6001.
</p><p>Air Force Engineering and Services Management Engineering Team (AFMEA), Tyndall Air Force Base, FL 32403-5601.
</p><p>Air Force European Broadcasting Squadron (Air Force BaseS), APO AE 09012-5000.
</p><p>Air Force District of Washington Accounting and Finance Office, Bolling Air Force Base, DC 20332-5260.
</p><p>Air Force Flight Test Center (AFSC), Edwards Air Force Base, CA 93523-5000.
</p><p>Air Force Frequency Management Center (AFCC), Washington, DC 20330-6340.
</p><p>Air Force Geophysics Laboratory (AFSTC), Hansom Air Force Base, MA 01731-5000.
</p><p>Air Force Global Weather Central (MAC), Offutt Air Force Base, NE 68113-5000.
</p><p>Air Force Human Resources Laboratory (AMD), Brooks Air Force Base, TX 78235-5601.
</p><p>Air Force Inspection and Safety Center (SOA), Norton Air Force Base, CA 92409-7001.
</p><p>Air Force Institute of Technology (AU), Wright-Patterson Air  Force Base, OH 45433-6583.
</p><p>Air Force Intelligence Management Engineering Team (AFMEA), Fort Belvoir, VA 22060-5000.
</p><p>Air Force Intelligence Agency (SOA), Fort Belvoir, VA 22060-5788.
</p><p>Air Force Judge Advocate General School (AU), Maxwell Air Force Base, AL 36112-5712.
</p><p>Air Force Judge Advocate Legal Information Services, Denver, CO 80279-5000.
</p><p>Air Force Legal Services Center (SOA), Washington, DC 20330-5000.
</p><p>Air Force Logistics Command (MAJCOM), Wright-Patterson Air Force Base, OH 45433-5001.
</p><p>AFLC International Logistics Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>AFLC Inspection and Safety Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>AFLC Logistics Support Group Saudi Arabia, APO AE 09038-5000.
</p><p>AFLC Support Group Europe (AFLC), APO AE 09243-5000.
</p><p>AFLC Cataloging and Standardization Center (AFLC), 74 N. Washington Ave, Battle Creek, MI 49017-3094.
</p><p>Logistics Operations Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Logistics Management Systems Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force Acquisition Logistics Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force Contract Law Center (AFLC), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Force Disaster Preparedness Center, Lowry Air Force Base, CO 80230-5000.
</p><p>Air Force Logistics, Management Center (AFLC), Gunter Air Force Base, AL 36114-6693.
</p><p>Air Force Legal Service Center, Washington, DC 20330-5000.
</p><p>Air Force Logistics Management Engineering Team (AFMEA), Dover Air Force Base, DE 19902-6437.
</p><p>Air Force Management Engineering Agency (SOA), Randolph Air Force Base, TX 78150-6431.
</p><p>Air Force Military Personnel Center (SOA), Randolph Air Force Base, TX 78150-6001.
</p><p>Air Force Manpower and Personnel Management Engineering Team (AFMEA), Randolph Air Force Base, TX 78150-6431.
</p><p>Air Force Medical Logistics Office (USAF), Frederick, MD 21701-5006.
</p><p>Air Force Medical Management Engineering Team (AFMEA), Maxwell Air Force Base, AL 36112-5006.
</p><p>Air Force Office of Medical Support (SOA), Brooks Air Force Base, TX 78235-5000.
</p><p>Air Force Military Training Center (ATC), Lackland Air Force Base, TX 78236-5000.
</p><p>Air Force Mortuary Services Office (AFESC), Bolling Air Force Base, DC 20332-5000.
</p><p>Air Force Office of Public Affairs, Midwest Region, 55 East Monroe, Suite 1525, Chicago, IL 60603-5707.
</p><p>Air Force Office of Public Affairs, Western Region (AFSINC), Room 10114, 11000 Wilshire Blvd, Los Angeles, CA 90024-3602.
</p><p>Air Force Office of Public Affairs, Eastern Region (AFSINC), 133 East 58th St, Suite 1500, New York, NY 10022-1236.
</p><p>Air Force Office of Scientific Research (AFSC), Bolling Air Force Base, DC 20332-6600.
</p><p>Air Force Office of Security Police (SOA), Kirtland Air Force Base, NM 87117-6001.
</p><p>Air Force Professional Manpower &amp; Personnel Management School (AU), Maxwell Air Force Base, AL 36112-5712.
</p><p>Air Force Professional Military Comptroller School (AU), Maxwell Air Force Base, AL 36113-5712.
</p><p>Air Force Publishing Distribution Center (SAF/AAI), Baltimore, MD 21220-2898.
</p><p>Air Force Reserve (SOA), Robins Air Force Base, GA 31098-5000
</p><p>Air Force Rescue Coordination Center (MAC/ARRS), Scott Air Force Base, IL 62225-5000.
</p><p>Air Force Reserve Officers Training Corps (ATC), Maxwell Air Force Base, AL 36112-6663.
</p><p>Air Force Review Boards Office (DRU), Washington, DC 20330-5000.
</p><p>Air Force Security Clearance Office (AFOSP), Washington, DC 20330-5000.
</p><p>Air Force Security Police Management Engineering Team (AFMEA), Kirtland Air Force Base, NM 87117-6004.
</p><p>Air Force Service Information and News Center (SOA) Kelly Air Force Base, TX 78241-5000.
</p><p>Air Force Space Command (MAJCOM), Peterson Air Force Base, CO 80914-5001.
</p><p>Air Force Space Technology Center (AFSC), Kirtland Air Force Base, NM 87117-5000.
</p><p>Air Force Special Activities Center (AFIA), Fort Belvoir, VA 22060.
</p><p>Air Force Special Staff Management Engineering Team (AFMEA), Peterson Air Force Base, CO 80914-5000.
</p><p>Air Force Systems Command (MAJCOM), Andrews Air Force Base, DC 20331-5000.
</p><p>Air Force Technical Applications Center (DRU), Patrick Air Force Base, FL 32925-6001.
</p><p>Air Force Telecommunications Certification Office (AFCC), Scott Air Force Base, IL 62225-6001.
</p><p>Air Force Wartime Manpower and Personnel Readiness Team (AFMEA), Fort Ritchie, MD 21719-5010.
</p><p>Air Force Weapons Laboratory (AFSTC), Kirtland Air Force Base, NM 87117-6008.
</p><p>Air Force Wright Aeronautical Laboratories (ASD), Wright-Patterson Air Force Base, OH 45433-5000.
</p><p>Air Forces Iceland (TAC), APO AE 09673-2055.
</p><p>Air Ground Operations School (TAC), Hurlburt Fld, FL 32544-5000.
</p><p>Air National Guard Support Center (DRU), Andrews Air Force Base, MD 20331-6008.
</p><p>Air Reserve Personnel Center (SOA), Denver, CO 80280-5000.
</p><p>Air Training Command (MAJCOM), Randolph Air Force Base, TX  78150-5001.
</p><p>ATC Civilian Automated Training Office (ATC), Lackland Air Force Base, TX 78236-5000.
</p><p>ATC OPSCEN Operations Center (ATC), Randolph Air Force Base, TX 78150-5000.
</p><p>Air Training Communications Division (AFCC), Randolph Air Force Base, TX 78150-6343.
</p><p>Air University (MAJCOM), Maxwell Air Force Base, AL 36112-5001.
</p><p>Armed Forces Staff College, 12 3825 Spt Gp (Acad), Norfolk, VA 23511-2020.
</p><p>Air War College (AU), Maxwell Air Force Base, AL 36112-5522.
</p><p>Air Weather Service (MAC), Scott Air Force Base, IL 62225-5008.
</p><p>Airlift Communications (AFCC), Scott Air Force Base, IL 62225-6343.
</p><p>Alaskan Air Command (MAJCOM), Elmendorf Air Force Base, AK 99506-5001.
</p><p>Alaskan North American Aerospace Defense Command Region (NORAD), Elmendorf Air Force Base, AK 99506-5000.
</p><p>AFSC Armament Division (AFSC), Eglin Air Force Base, FL 32542-5000.
</p><p>Armed Forces Vocational Testing Group (ATC), Randolph Air Force Base, TX 78150-5000.
</p><p>Army and Air Force Exchange Service (DOD), P.O. Box 660202, Dallas, TX 75266-0202.
</p><p>Arnold Engineering Development Center (AFSC), Arnold Air Force Base, TN 37389-5000.
</p><p>Ballistic Missile Office (AFSC), Norton Air Force Base, CA 92409-6468.
</p><p>HQ Defense Communications Agency (DOD), Washington, DC 20305-2000.
</p><p>Defense Equal Opportunity Management Institute, Patrick Air Force Base, FL 32925-6685.
</p><p>Defense Mapping Agency Aerospace Center (DMA), 8900 S. Broadway, St Louis, MO 63118-2020.
</p><p>Defense Medical Examination Review Board (DOD), Colorado Springs, CO 80840-5000.
</p><p>Defense Reutilization Marketing Office (AFLC), Barksdale Air Force Base, LA 71110-6100.
</p><p>Director of Nuclear Surety (AFISC), Kirtland Air Force Base, NM 87117-5000.
</p><p>Electromagnetic Compatibility Analysis Center (AFSC), North Severn, Annapolis, MD 21402-1187.
</p><p>Electronic Security Combat Operations Staff (ESC), Kelly Air Force Base, TX 78243-5000.
</p><p>Electronic Security Command (MAJCOM), San Antonio, TX 78243-5000.
</p><p>Continental Electronic Security Division (ESC), San Antonio, TX 78243-5000.
</p><p>European Electronic Security Division (ESC), APO AE 09094-6373.
</p><p>Electronic Systems Division (AFSC), Hanscom Air Force Base, MA 01731-5000.
</p><p>Logistics Communications Division (AFCC), Wright-Patterson Air Force Base, OH 45433-6343.
</p><p>Military Airlift Command (MAJCOM), Scott Air Force Base, IL 62225-5000.
</p><p>National Personnel Record Center (Civilian), NPRC/CPR-AF, 111 Winnebago St, St Louis, MO 63118-2001.
</p><p>National Personnel Record Center (Military), NPRC/MPR-AF, 9700 Page Blvd, St Louis, MO 63132-2001.
</p><p>North American Aerospace Defense Command (NORAD), Peterson Air Force Base, CO 80914-5002.
</p><p>CONUS North American Aerospace Defense Command Region, Langley Air Force Base, VA 23665-5009.
</p><p>North American Aerospace Defense Airborne Command and Control Squadron, Tinker Air Force Base, OK 73145-5000.
</p><p>NORAD Computer Services Squadron, Tyndall Air Force Base, FL 32403-6702.
</p><p>Officer Training School (ATC), Lackland Air Force Base, TX 78236-5000.
</p><p>Ogden Air Logistics Center (AFLC), Hill Air Force Base, UT 84056-6000.
</p><p>Oklahoma City Air Logistics Center (AFLC), Tinker Air Force Base, OK 73145-5000.
</p><p>Operations Training Support Laboratory (SAC), Carswell AB, TX 76127-5000.
</p><p>Pacific Air Combat Operations Staff (PACAF), Hickam Air Force Base, HI 96853-5000.
</p><p>Pacific Air Forces (MAJCOM), Hickam Air Force Base, HI 96853-5001.
</p><p>Pacific Communications Division (AFCC), Hickam Air Force Base, HI 96853-6343.
</p><p>PACAF Logistics Spt Center (PACAF), APO AP 96239-5000.
</p><p>Pacific Technical Operations Area (HQ PACTOA), Wheeler Air Force Base, HI 96854-5000.
</p></xhtmlContent></appendix>

</agency></pai>
