<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Department of the Interior</name>
<abbrev>
DOI
</abbrev>
<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2012-11-06/pdf/2012-26997.pdf </url>
<title> DOI-12, Donations Program Files</title>
<date year="2012" month="11" day="6"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-02-04/pdf/2013-02359.pdf</url>
<title> BIA-34, National Irrigation Information Management System (NIIMS)</title>
<date year="2013" month="2" day="4"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-03-22/pdf/2013-06579.pdf</url>
<title>OS-21, Office of Insular Affairs Programs</title>
<date year="2013" month="3" day="22"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-04-08/pdf/2013-08028.pdf</url>
<title>NPS-24, Commercial Use Authorization (CUA) System</title>
<date year="2013" month="4" day="8"/>
</previouslyPublished>



<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-07-30/pdf/2013-18224.pdf</url>
<title>DOI-10, Incident Management, Analysis and Reporting System</title>
<date year="2013" month="7" day="30"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-09-10/pdf/2013-21955.pdf</url>
<title>DOI-91,  Oracle Federal Financials (OFF)</title>
<date year="2013" month="9" day="10"/>
</previouslyPublished>

<section id="oig1" toc="yes">
<systemNumber>/OIG-1</systemNumber>
<subsection type="systemName">Management Information--Interior, Office of Inspector General-1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Inspector General, U.S. Department of the Interior, 18th and C Streets NW, Washington, DC 20240; (2) Office of Inspector General Regional Offices and Regional Suboffices (A current listing of such offices and their locations can be obtained from the System Manager).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Past, present and prospective departmental employees, contractors, subcontractors, grantees, subgrantees, lessees, licensees, and other persons doing business with the Department, or having contact with the Department or geographical areas under its jurisdiction.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(a) OIG Employee Resources file will contain information regarding OIG employee assignments, distribution of time, training completed and performance; (b) Audit Status file will contain status information on all audits from point of request or annual planning through follow-up and eventual closure; (c) Investigation Status file will contain status information on all investigations from point of receipt or acceptance of a case through closure; (d) Audit and Investigations History file will contain the findings, recommendations and actions on all audits and investigations; (e) Audit Inventory file will contain a record of each auditable entity of the Department, including its contracts, grants, cooperative agreements, organizations, programs and functions; and (f) Freedom of Information Act and Privacy Act file will contain information relating to requests for access to OIG records and other kinds of requests under those Acts, and OIG action on such requests.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector General Act of 1978, 5 U.S.C.A. app. 1, sections 1-12.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (a) Personnel information will be used by staff managers to determine training needs, quality of performance, and promotional eligibility; (b) assignment information and workload status information will be used by managers to control audits and investigations, and to maximize effectiveness of staff resources; (c) the Audit Status file will be used to track all audits from point of request or actual planning through follow-up and eventual closure; (d) the Investigation Status file will be used to track all investigations from point of receipt or acceptance through closure; (e) the Audit and Investigation History file will record the findings, recommendations, and actions on all audits and investigations and will serve to archive pertinent history of audits and investigation; (f) to conduct and report investigations of serious misconduct or irregularities, mismanagement, gross waste of funds, abuse of authority, danger to public health and safety, or violation of law, to ensure compliance by Departmental employees, contractors, subcontractors, grantees, subgrantees, lessees, licensees and other persons doing buisness with the Department with federal statutes, regulations, policies, and procedures; (g) to develop audit reports which bring to the attention of management officials, the Congress, contractors, and grantees, etc., existing deficiencies and recommendations for correcting those deficiencies; (h) the Audit Inventory file will be used to forecast budget requirements for auditing each entity, review of contracts and grants for compliance and detections or prevention of fraud, waste and abuse, and to conduct trend analysis and review of expenditures; (i) the Freedom of Information Act and Privacy Act file will improve efficiency in responding to requests under those Acts; and (j) to prevent and detect fraud and abuse and to promote economy, efficiency, and effectiveness in the program and operations of the Department of the Interior.
</p><p>Disclosures outside of the department may be made: (1) To the U.S. Department of Justice when related to litigation or anticipated litigation: (2) to a Member of Congress from the record of an individual in response to an inquiry made at the request of that individual; (3) to a federal, state, tribal, territorial or local government agency which has funds involved to alert that agency to the deficiencies so that the agency may take corrective action; (4) to another federal, state, tribal, territorial or local government agency having partial or complete jurisdiction over the auditee or subject matter of the audit; (5) to appropriate federal, state, tribal, territorial, local, foreign agencies responsible for investigating or prosecuting the violation of, or for enforcing, implementing, or administering a statute, rule, regulations, order, program, facility, lease, license, contract, grant, or other agreement; (6) to a federal, state, tribal, territorial, local or foreign agency, or an organization, or an individual when reasonably necessary to obtain information or assistance relating to an audit, investigation, trial, hearing preparation for trial or hearing, or any other authorized activity of the Office of Inspector General; (7) to federal, state, tribal, territorial, local or foreign agenices where necessary to obtain information or assistance relating to the hiring or retention of an employee, or the issuance of a security clearance, contract, license, grant, or other benefit; (8) to a federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of security clearance, license, contract, grant, or other benefits; (9) to an actual or potential party or his or her attorney for the purpose of negotiation or discussion on such matter as settlement of the case or matter, plea bargaining, or informal discovery proceedings; (10) to a foreign government pursuant to an international treaty, convention, or executive agreement entered into by the United States; (11) to complainants for the purpose of notifying them of the progress and disposition of their complaints.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Password files on an automated data processing system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Most files in the system are accessed by case number or report title (which may incorporate the name of an individual), but the Employee Resources Personnel file is accessed by social security account number; the Freedom of Information Act and Privacy Act file is accessed also by name of requester or submitter.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual files are in locked rooms. Electronic files are protected by passwords accessible only to authorized persons. Computerized files will be safeguarded in accordance with 43 CFR 2.51(c).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>General personnel information is destroyed when no longer needed for administrative use; the continous update files are closed at the end of an audit or investigation and transferred to the Audit and Investigative history files for retention; the Audit Inventory, Audit and Investigation History, and Freedom of Information Act and Privacy Act files will be destroyed when no longer needed for agency use.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Inspector General for Administration, Office of Inspector General, U.S. Department of the Interior, 18th and C Sts. NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries may be addressed to the System Manager as indicated above. (See 43 CFR 2.60 details on inquiries.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Departmental employees, departmental employment records, reports and notices, present and prospective contractors, subcontractors, grantees, subgrantees, lessees, licensees, and other persons doing official business with the Department, or having contact with the Department or geographical areas under its jurisdiction.
</p></xhtmlContent></subsection></section>
<section id="oig2" toc="yes">
<systemNumber>/OIG-2</systemNumber>

<subsection type="systemName">Investigative Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) U.S. Department of the Interior, Office of Inspector General, 1849 C Street, NW., Washington DC 20240; (2) Office of Inspector General, 12030 Sunrise Valley Drive, Reston, VA 20191; (3) Office of Inspector General Regional Offices, Regional sub-offices (a current listing of these offices may be obtained by writing to the System Manager); and (4) Investigative site during the course of an investigation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current former and prospective employees of the Department of the Interior ("DOI"), complainants, witnesses, confidential and non-confidential informants, contractors, subcontractors, recipients of federal assistance or funds and their contractor/subcontractors and employees, alleged violators of DOI rules and regulations, union officials, individuals investigated and interviewed, persons suspected of violations of administrative, civil and criminal provisions, grantees, sub-grantees, lessees, licensees, and other persons engaged in business with the DOI or having contact with the DOI or geographical areas under its jurisdiction.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records related to investigations conducted by the OIG, including:
</p><p>(1) Complaints, requests to investigate, and administrative referrals;
</p><p>(2) Records of case initiation including the following data fields: case number, title of case, dates, offices/personnel assigned, summary;
</p><p>(3) Documents, statements, and information of any kind gathered through investigation;
</p><p>(4) Reports, correspondence, notes and memoranda generated by OIG regarding investigations;
</p><p>(5) Records on complainants, subjects, victims, witnesses containing the following data fields: name, status as government employee, social security number, birth date, birth place, aliases, group affiliation, employment information, government employment information, government employee type, grade, agency, address, phone number, e-mail address, and photo.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector General Act of 1978, 5 U.S.C. App. 3, 1-12, as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to facilitate the OIG’s various responsibilities under the Inspector General Act of 1978, as amended. The OIG is statutorily directed to conduct and supervise investigations relating to programs and operations of the Department of the Interior (DOI), to promote economy, efficiency, and effectiveness in the administration of such programs and operations, and to prevent and detect fraud, waste, and abuse in such programs and operations. Accordingly, records in this system are used within the DOI and OIG in the course of investigating individuals and entities suspected of misconduct, waste, fraud, and abuse, other illegal or unethical acts and in conducting related criminal prosecutions, civil proceedings, and administrative actions. These records are also used to fulfill reporting requirements, to maintain records related to the OIG’s activities, and to prepare and issue reports to Congress, the DOI and its components, the Department of Justice, the public and other entities as appropriate within the mission of the OIG.
</p><p>Disclosures outside DOI may be made without the consent of the individual to whom the record pertains under the routine uses listed below:
</p><p>For purposes of these routine uses, references to DOI or the Department shall include OIG.
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in subparagraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party to litigation or prosecution or anticipate litigation or prosecution before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or matter or has an
interest in the proceeding or matter:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee; or
</p><p>(E) The United States, or a State, District, Tribe, Territory or other government or entity vested with prosecution authority; and
</p><p>(ii) OIG deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding or matter, including settlement discussions; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. &#167;&#167; 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI, that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To an individual or entity, to the extent necessary in order to seek information relevant to a decision by DOI concerning the hiring, assignment or retention of an individual or other personnel action, the issuance, renewal, or retention or revocation of a security clearance, the execution of a security or suitability investigation, the letting of a contract, or the issuance, retention or revocation of a license, grant, or other benefit.
</p><p>(15) To an individual or entity, to the extent necessary in order to seek information or assistance relevant to an OIG investigation, audit, or evaluation.
</p><p>(16) To a foreign government pursuant to an international treaty, convention, or executive agreement entered into by the United States.
</p><p>(17) To an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in an investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, special studies of the civil service and other merit systems, review of Human Resources or component rules and regulations, investigation of alleged or possible prohibited personnel practices, including administrative proceedings involving any individual subject of an OIG or DOI investigation, and such other functions promulgated in 5 U.S.C. 1205-06.
</p><p>(18) To a grand jury agent pursuant to a federal or state grand jury subpoena or in response to a prosecution request that such record or information is released for the purpose of its introduction to a grand jury.
</p><p>(19) To the Office of Personnel Management (OPM) concerning information on pay and leave, benefits, retirement deductions, or other information necessary for OPM to carry out its personnel management functions and studies.
</p><p>(20) To Treasury and to the DOJ, when the information is subject to an ex parte court order permitting the disclosure of return or return information (26 U.S.C. 6103(b)) by the Internal Revenue Service (IRS), or when disclosure is necessary to facilitate obtaining such an order.
</p><p>(21) To the Federal Labor Relations Authority (FLRA) when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel.
</p><p>(22) To the Office of Government Ethics (OGE) for any purpose consistent with that office’s mission including the compilation of statistical data.
</p><p>(23) To the public when the Inspector General determines that the disclosure would not reasonably be expected to constitute an unwarranted invasion of personal privacy, and:
</p><p>(a) The matter under investigation or audit becomes public knowledge; or
</p><p>(b) Disclosure is necessary to:
</p><p>(1) Preserve confidence in the integrity of the OIG audit or investigative process: or
</p><p>(2) Demonstrate the accountability of DOI officers, employees, or individuals covered by this system.
</p><p>(24) To complainants and/or victims to the extent necessary to provide such persons with information and explanations concerning the progress and/or results of the investigation or case arising from the matters of which they complained and/or of which they were a victim.
</p><p>(25) To an individual who has been interviewed or contacted by OIG pursuant to an audit, investigation or evaluation, OIG may provide copies of that individual’s statements, testimony, or records produced.
</p><p>(26) To appropriate agencies, entities, and persons when OIG determines that disclosure may prevent or minimize a risk of harm to DOI programs, personnel or property, including but not limited to a risk of loss or misuse of funds granted or paid by the DOI to any other agency, entity or person.
</p><p>(27) To the Council of the Inspectors General on Integrity and Efficiency (CIGIE), any successor entity, and other Federal agencies and Offices of Inspectors General, as necessary to respond to an authorized audit, investigation or review.
</p><p>(28) To the Recovery Accountability and Transparency Board as necessary for any matters within the Board’s jurisdiction.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and all other media including but not limited to (photographs, audio recordings, diskettes, and CD’s) are stored in file cabinets in a secured area. Electronic records are maintained on a file server that is protected with user account access controls and other appropriate electronic security measures, and is physically located in locked facilities that are secured at all times by alarm systems and video surveillance cameras.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by individual’s name, case number, or document title.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to paper records is restricted to authorized personnel on a need-to-know basis. During duty hours, paper records are located in file cabinets in OIG space occupied by authorized personnel. During non-duty hours, paper records and other physical media are maintained in locked cabinets located in appropriately secured OIG space. Access to electronic records is restricted to authorized personnel who use them for official purposes. Each person granted access to the system must be individually authorized to use the system. Security of the system and records therein is maintained through the use of passwords and other electronic security measures. Passwords are changed on a cyclical basis. These computer servers are located in locked facilities that are secured at all times by alarm systems and video surveillance cameras. During non-duty hours the alarm system provides immediate notification of any attempted intrusion to OIG Information Technology personnel. All data exchanged between the servers and individual personal computers is encrypted. Backup tapes are stored in a locked and controlled room in a secure, off-site location. Measures have been taken to ensure that the handling of this information meets the requirements of the Department of the Interior’s Privacy Act regulations, 43 CFR 2.51. A Privacy Impact Assessment was conducted and recently updated regarding the electronic records within OIG-2. The assessment verified that appropriate controls and safeguards are in place. Safeguards include, but are not limited to, a requirement restricting access to the system to OIG personnel who have a "need to know" and have been granted authority by the System Manager. The records and system security plan is prepared in a way to reduce the impact to the individual’s privacy and to manage the system on a "need to know" basis according to the Privacy Act.
</p><p>All personnel within OIG, including all personnel with access to records in OIG-2, are required to complete Privacy Act, Records Management, and IT Security Awareness training on an annual basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to persons covered by this system are retained for ten years after the completion of the investigation and/or action based thereon at the U.S. Department of the Interior, Office of Inspector General, 1849 C St., NW., Washington DC 20240. After ten years records are transferred to the National Archives and Records Administration. Subpoena log and subpoenaed records are destroyed or returned when no longer needed for agency use. Records are disposed of under applicable guidelines. <i>See</i> 384 DM 1. The records control schedule and disposal standards may be obtained by writing to the Systems Manager at the address below. The specific records schedule covering the system is found in the United States Department of the Interior, Office of Secretary, Comprehensive Records Disposal Schedule, Subcategory G, Audit and Investigation, Item 2, Investigative Records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Inspector General for Investigations, Office of Inspector General, U.S. Department of the Interior, 1849 C St., NW., Mail Stop 4428, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>As an investigative agency focusing on the activities of the DOI, OIG collects information from all relevant sources. These include (1) The DOI, its bureaus and components, and all employees and agents; (2) other federal and non-federal government agencies, and their employees and agents, having business with the DOI; (3) non-government entities, and their employees and agents, having business with the DOI; (4) any entity or individual, including members of the public, who make complaints to OIG regarding activities of the DOI or who have information that is relevant to our investigations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(j)(2) the system is exempt from all of the provisions of 5 U.S.C. 552a except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i) and regulations implementing these provisions. 43 CFR 2.79(a); <i>see</i> also 48 FR 37536-03 (August 18, 1983); 48 FR 37411-01 (August 18, 1983).
</p><p>Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C. 552a subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) and regulations implementing these provisions. 43 CFR 2.79(b).
</p></xhtmlContent></subsection></section><section id="abrev" toc="yes">
<systemNumber>/OS-2</systemNumber>
<subsection type="systemName">Individual Indian Monies (IIM) Trust Funds.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(a) U.S. Department of the Interior, Office of the Special Trustee for American Indians,
4400 Masthead Street, NE., Albuquerque, NM 87109.
</p><p>(b) OST field locations including area, agency, and regional offices.
</p><p>(c) Offices of contractors processing individual Indian trust fund accounts.
</p><p>(d) Tribal offices of tribes that have compacted or contracted the individual Indian trust fund management function from OST under the Indian Self-Determination and Education
Assistance Act, Pub. L. 93-638, 88 Stat. 2203, as amended.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians, Alaska Natives, or their heirs, who have accounts held in trust status by the Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(a) Data on trust accounts in automated systems including the Trust Fund Accounting
System (TFAS) and the Trust Beneficiary Call Center Tracking Software
(ServiceCenter).
</p><p>(b) Imaged documents concerning individual Indian trust accounts.
</p><p>(c) Data related to financial and investment activity from individual Indian trust accounts.
</p><p>(d) Data related to custodianship of investments for individual Indian trust accounts.
</p><p>(e) Paper records related to individual Indian trust accounts, including jacket folders, and financial documents such as accounting, reconciliation, and transaction data related to receipts, disbursements, investments, and transfers.
</p><p>The type of information contained in the categories above may include a person’s name, aliases, sex, birth date, address, phone numbers, e-mail address, Social Security
Number, account number, tribal membership number, blood quantum, and contact information for people who may know their whereabouts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 116, 117(a)(b)(c), 118, 119, 120, 121, 151, 159, 161(a), 162(a), 4011, 4043(b)(2)(B).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The system’s main purposes are to:
</p><p>(a) Manage the collection, investment, distribution, and disbursement of individual Indian trust income.
</p><p>(b) Comply with relevant sections of the American Indian Trust Fund Management Reform Act of 1994, Pub. L. 103-412, 108 Stat. 4239.
</p><p>(c) Improve customer satisfaction by achieving a high level of responsiveness to beneficiary inquiries by documenting and tracking each contact and providing accurate, consistent and timely resolutions.
</p><p>(d) Enable beneficiaries to receive trust services in a more timely and convenient manner through modern technology.
</p><p>(e) Provide information for Indian trust funds program management purposes.
</p><p>Disclosures outside the Department of the Interior may be made to:
</p><p>(a) Individual Indian trust account beneficiaries, their heirs, guardians, or agents.
</p><p>(b) Contractors, but only after ensuring that all provisions of the Privacy Act, the Trade
Secrets Act, the Indian Minerals Development Act, and all other applicable laws, regulations, and policies relating to contracting and security are met, who:
</p><p>(1) Provide trust and other services to beneficiaries;
</p><p>(2) Provide, use, operate or facilitate various components of the system;
</p><p>(3) Service and maintain the system for the Department.
</p><p>(c) The U.S. Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(1) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(i) The Department or any component of the Department;
</p><p>(ii) Any Department employee acting in his or her official capacity;
</p><p>(iii) Any Department employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(2) We deem the disclosure to be:
</p><p>(i) Relevant and necessary to the proceeding; and
</p><p>(ii) Compatible with the purpose for which we compiled the information.
</p><p>(d) The following components of the U.S. Department of Treasury:
</p><p>(1) Financial Management Service (FMS) for the purpose of providing fiscal agency services to OST such as, but not limited to, issuing paper check disbursements to beneficiaries and operating the Direct Deposit program to send disbursements electronically to the beneficiary’s account with a third-party financial institution;
</p><p>(2) Internal Revenue Service (IRS) to report beneficiary taxable income on IRS Form 1099 and to collect debts owed to the government.
</p><p>(e) The National Archives and Records Administration and their contractors, for the purpose of providing long-term storage of inactive individual Indian trust records at the American Indian Records Repository at Lenexa, Kansas.
</p><p>(f) Another federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(g)(1) To any of the following entities or individuals, when the circumstances set forth in paragraph (2) are met:
</p><p>(i) The U.S. Department of Justice (DOI);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(2) When:
</p><p>(i) One of the following is a party in the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(h) A congressional office in response to an inquiry received by that office from the individual to whom the record pertains.
</p><p>(i) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The OST currently stores records in one of two ways:
</p><p>(a) Paper records (such as jacket files, financial data files, ledgers, and reports) placed in file cabinets; others are stored in boxes on shelves.
</p><p>(b) Automated data and images stored on appropriate media including but not limited to magnetic tape and on optical and electro-mechanical disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved using either:
</p><p>(a) Identifiers linked to individual Indian trust beneficiaries such as name, social security numbers, tribe, tribal enrollment, or census numbers, or
</p><p>(b) Organizational links and identifiers such as account numbers, tribal codes, trust account codes, and other identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Following the requirements under 5 U.S.C. 552a(e)(10) and 43 CFR 2.51(a)(b) for security standards, as well as Office of Management and Budget and Departmental Guidance and the implementation of appropriate National Institute of Standards and Technology policies and procedures, the Office of the Secretary has taken security measures to protect system documentation by equipping our offices and workplaces with the following safeguards:
</p><p>(1) Physical Security: Paper or micro format records are maintained in locked file cabinets and/or in locked or secured rooms that are staffed by agency personnel or by those under specific contract, compact or agreement to work with such records. Storage facilities are protected by locked entryways or security guards.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, cipher lock, key card, and other access controls such as passwords, database permissions, and software controls.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to this system are required to complete Privacy Act, Federal Records Act, and Security Awareness training prior to being given access to the system, and on an annual basis, thereafter. In addition, warning signs are posted to limit access to files except by employees and contractors. Finally, there are sign-in and sign-out logs for access to storage facilities by requesters researching, acquiring, or delivering documents.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The OST creates, receives and maintains records until such time as they become inactive. The inactive records are then transferred to the American Indian Records Repository (AIRR) in Lenexa, Kansas which is operated in cooperation with the National Archives and Records Administration. Records are held in accordance with approved records retention schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Staff, Office of the Principal Deputy Special Trustee, 4400 Masthead Street NE., Suite 357, Albuquerque, NM 87109.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether your records are in this Privacy Act system of records, contact the System Manager at the address listed above in writing. The request must meet the requirements of 43 CFR 2.60. Provide the following information with your request:
</p><p>(a) Proof of your identity.
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias.
</p><p>(c) Your Social Security Number.
</p><p>(d) Mailing address.
</p><p>(e) Tribe, tribal enrollment or census number.
</p><p>(f) Bureau of Indian Affairs home agency.
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you. (See 43 CFR 2.60(b)(3)).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To request access to records, contact the System Manager at the address listed above in writing. The request must meet the requirements of 43 CFR 2.63. Provide the following information with your request:
</p><p>(a) Proof of your identity.
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias.
</p><p>(c) Your Social Security Number.
</p><p>(d) Mailing address.
</p><p>(e) Tribe, tribal enrollment or census number.
</p><p>(f) Bureau of Indian Affairs home agency.
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>(h) Specific description or identification of the records you are requesting (including whether you are asking for a copy of all of your records or only a specific part of them), and the maximum amount of money that you are willing to pay for their copying. (See 43 CFR 4.63(b)(5)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request an amendment of a record, contact the System Manager at the address listed above in writing. The request must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(a) Office of the Special Trustee for American Indians, Bureau of Indian Affairs, Minerals Management Service, Bureau of Land Management, Office of Hearings and Appeals, and other appropriate agencies in the Department of the Interior. Other federal, state, and local agencies.
</p><p>(b) Individual Indian trust beneficiaries, their heirs, relatives and acquaintances. Depositors into the accounts and claimants against the accounts.
</p><p>(c) Tribal offices if the IIM function is contracted or compacted under the Indian Self-Determination and Education Assistance Act, Pub. L. 93-638, 88 Stat. 2203, as amended. Other tribal offices including enrollment, social services, and education.
</p><p>(d) Courts of competent jurisdiction, including tribal courts.
</p><p>(e) Contractors, including but not limited to:
</p><p>(1) credit bureaus;
</p><p>(2) news media;
</p><p>(3) missing persons locators;
</p><p>(4) and mail list vendors.
</p><p>(5) Internet searches;
</p><p>(6) public utilities; and
</p><p>(7) professional, religious, and social organizations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os3" toc="yes">
<systemNumber>/OS-3</systemNumber>
<subsection type="systemName">Box Index Search System (BISS)--Interior, OS-3.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located in the Office of the Chief Information Officer, Office of the Special Trustee for American Indians (OST), 4400 Masthead NE, Albuquerque, NM. Information contained in the system will be made available electronically to OST offices in Albuquerque, NM; at the American Indian Records Repository (AIRR) in Lenexa, KS; and at OST and Bureau of Indian Affairs (BIA) field offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals whose names and other identifying information appear in file folders from inactive BIA and OST records being retired to the American Indian Records Repository. Future information may include individual Indian-related financial records from other Departmental bureaus or offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system consists of (1) Indices bearing the names of the individuals and/or any other identifiers that were included on the file folder label created by the originating office; (2) the type of records in the folder: (3) where the records originated; (4) date ranges of the information; (5) records management information; and (6) miscellaneous information associated with the storage box. It is noted that this system does not maintain the contents of the administrative or program file folder. Its purpose is to identify folders in boxes and provide brief summaries of the document types in file folders for financial records only.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority 44 U.S.C. 3101; 44 U.S.C. 3102; and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The system’s main purposes are to: (1) Create a file level listing of the contents of boxes containing inactive records as a quick finding aid, complementing the Standard Form 135 Records Transmittal and Receipt created when records are retired; and (2) provide authorized parties with a tool to search a file level index of all inactive records stored at the American Indian Records Repository (AIRR) in Lenexa, KS.
</p><p>Disclosures outside the DOI may be made to:
</p><p>(1) Indian Tribal account holders or their heirs, if deceased; (2) contractors who service and maintain the system for the Department; (3) an expert, consultant, or contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, research and other services requiring access to these records in order to fulfill the purposes for which the underlying documents were created; (4) parties authorized to perform searches to locate official files in order to fulfill the purposes for which the underlying files were created ; (5)(a) any of the following entities or individuals, when the circumstances set forth in (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any DOI employee acting in his or her official capacity;
</p><p>(C) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(6) To a congressional office in response to a written inquiry of an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the congressional office about the individual.
</p><p>(7) To the appropriate Federal agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation or order, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation or order.
</p><p>(8) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(9) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(10) To state and local governments and tribal organizations to provide information needed in response to court order, and/or discovery purposes related to litigation.
</p><p>(11) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)12, records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act.
</p><p>Storage:</p>
<p>Records are stored in electronic media on hard disks, magnetic tapes and compact disks and paper media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information stored in BISS is full text indexed and can be searched by any significant textual item (words and/or numbers) or combination of textual items as well as by any field in the database.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in accordance with the Department of the Interior Privacy Act regulations for safeguarding of information (43 CFR 2.51). A Privacy Impact Assessment was completed. Management controls and Rules of Behavior were developed to ensure security controls.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to persons covered by this system are retained in accordance with the 16BIAM and other respective bureau/office records retention schedules. The system is scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Trust Records, Department of the Interior, 4400 Masthead NE., Albuquerque, NM 87109.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or herself in the BISS should address his/her request to the System Manager above. The request must be in writing and signed by the requester and include his or her mailing address and social security number (See 43 CFR 2.60). Note, this system does not maintain the contents of the administrative or program file folder that is being transferred to the records center, and serves solely as a locator tool.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See procedures above and 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See procedures above and 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is obtained from BIA and OST administrative and program records. Future record holdings in AIRR may include Indian-related financial records from other Departmental bureaus or offices.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os9" toc="yes">
<systemNumber>/OS-9</systemNumber>
<subsection type="systemName">Hearings and Appeals Files--Interior, OS-09.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Director’s Office and Appeals Boards: Office of Hearings and Appeals, 801 N. Quincy Street, Suite 300, Arlington, Virginia 22203.
</p><p>(2) Probate Hearings Division, Office of Hearings and Appeals, 801 N. Quincy Street, Suite 300, Arlington, Virginia 22203.
</p><p>(3) Departmental Cases Hearings Division, Office of Hearings and Appeals, 405 S. Main Street, Suite 400, Salt Lake City, Utah 84111.
</p><p>(4) White Earth Reservation Land Settlement Act (WELSA) Hearings Division, Office of Hearings and Appeals, Bishop Henry Whipple Federal Building, 1 Federal Drive, Suite 3600A, Ft. Snelling, Minnesota 55111-4040.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved or otherwise identified in hearings and appeals proceedings before the Office of the Director, Appeals Boards, and Hearings Divisions of the Office of Hearings and Appeals (OHA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information assembled in case files and docket systems pertaining to the following categories of hearings and appeals proceedings. Types of records vary from category to category and case to case, but may include correspondence; pleadings and briefs submitted by the parties; administrative record materials, other documentary evidence, and transcripts of testimony; notices, orders, and decisions issued by administrative law judges, administrative judges, and other deciding officials; names and addresses of parties; and associated docket cards and docket system data entries. During the active consideration of a case, records may also include deliberative process materials such as a judge’s notes, draft orders or decisions, and comments on such drafts from other judges or staff.
</p><p>Primary categories of hearings and appeals proceedings covered by OS-09:
</p><p>(1) Contract disputes arising out of decisions (and failures to decide) by contracting officers considered and decided by the Interior Board of Contract Appeals.
</p><p>(2) Indian probate matters, including determination of heirs, approval of wills, and proceedings relating to tribal acquisition of certain interests of decedents in trust and restricted lands, considered and decided by the Probate Hearings Division; and appeals in such matters considered and decided by the Interior Board of Indian Appeals.
</p><p>(3) Heirship determinations under the White Earth Reservation Land Settlement Act of 1985 considered and decided by the WELSA Hearings Division; and appeals in such matters considered and decided by the Interior Board of Indian Appeals.
</p><p>(4) Appeals pertaining to administrative actions of the Bureau of Indian Affairs considered and decided by the Interior Board of Indian Appeals.
</p><p>(5) Contest proceedings and other hearings relating to the use and disposition of public lands and their resources, including land selections arising under the Alaska Native Claims Settlement Act, considered and decided by the Departmental Cases Hearings Division; appeals in such matters considered and decided by the Interior Board of Land Appeals; and appeals from decisions of the Bureau of Land Management relating to the use and disposition of public lands and their resources, considered and decided by the Interior Board of Land Appeals.
</p><p>(6) Appeals from decisions of Departmental officials relating to the use and disposition of mineral resources in certain acquired lands of the United States and in the submerged lands of the Outer Continental Shelf, considered and decided by the Interior Board of Land Appeals.
</p><p>(7) Hearings in appeals relating to surface coal mining and reclamation operations, considered and decided by the Departmental Cases Hearings Division; appeals in such matters considered and decided by the Interior Board of Land Appeals; and appeals from decisions of the Office of Surface Mining Reclamation and Enforcement relating to surface coal mining and reclamation operations, considered and decided by the Interior Board of Land Appeals.
</p><p>(8) Hearings and appeals in various matters considered and decided by the Director or his or her designees, including employee grievance proceedings, employee debt collection matters, requests for waiver of claims for erroneous payments, determinations of employee liability for loss or damage to government property, adjustment of rental rates for government quarters, acreage limitations under the Reclamation Reform Act, relocation assistance claims, enforcement actions under the Indian Gaming Regulatory Act, and Director’s review matters under 43 CFR 4.5(b).
</p><p>(9) Any other hearings or appeals proceedings conducted by the Office of Hearings and Appeals under statutes or Departmental regulations providing for a hearing and/or a right to appeal within the Department.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 551 <i>et seq.</i>; 16 U.S.C. 791 <i>et seq.</i>; 25 U.S.C. 2, 9, 372, 373, 373a, 373b, 374, 2201 <i>et seq.</i>; 30 U.S.C. chap. 2, 3, 3A, 5, 7, 15, 16, 23, 25 and 29; 41 U.S.C. 601 <i>et seq.</i>; 43 U.S.C. 315a, 1201, 1331 <i>et seq.</i>, 1601 <i>et seq.</i>, 1701 <i>et seq.</i>; 43 CFR Parts 4, 45.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to support the adjudication or other resolution of administrative disputes assigned to the Office of Hearings and Appeals.
</p><p>Disclosure outside DOI of final opinions rendered in the adjudication of cases is required by law and regulation (5 U.S.C. 552(a)(2), 43 CFR 2.4(c)(1)(i)). Other disclosures outside DOI may be made:
</p><p>(1) To the parties to any hearing or appeal proceeding and their authorized representatives upon request or in the course of case adjudication, when the disclosure involves documents of record in the proceeding, other than documents protected from disclosure under 43 CFR 4.31;
</p><p>(2)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ):
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(3) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the congressional office about the individual;
</p><p>(4) To the appropriate Federal agency that is responsible for investigating or prosecuting a violation of, or for enforcing or implementing, a statute, rule, regulation, or order, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, or order;
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained;
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904;
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation; and
</p><p>(8) To contractors, grantees, or volunteers performing or working on a contract, grant, cooperative agreement, or job for the Federal Government related to the purposes for which the records were collected and maintained.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Case file records are maintained in manual form in file folders. Electronic records, including those created for the purpose of tracking case files, are maintained on the OHA computer network.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Both manual and electronic records are retrieved by the name of the appellant, claimant, or other party, or by designated OHA docket number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in accordance with 43 CFR 2.51. Most of the records covered by this notice are in manual form. Access is provided on a need-to-know basis. Manual records are maintained in locked file cabinets under the control of authorized personnel during working hours, and according to the maintenance standards detailed in 43 CFR 2.51. Electronic records are maintained in conformity with OMB and DOI guidelines implementing the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access to different types of users. A separate Privacy Impact Assessment for the applications was not required.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in accordance with approved records retention and disposal schedules. Board of Contract Appeals records are currently scheduled as Item 1, Record Category H, of the Office of the Secretary’s Comprehensive Records Disposal Schedule. A new records schedule, covering these and other records covered by this notice, is under development as series 7100 of OSCODE, the Office of the Secretary comprehensive records disposal schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Hearings and Appeals, U.S. Department of the Interior, 801 N. Quincy Street, Suite 300, Arlington, Virginia 22203.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>If you wish to determine if this system of records contains information about you, you must write to the System Manager at the address listed above. Your request must be in writing and signed by you. To ensure proper handling of your request, you should include the words "PRIVACY ACT INQUIRY"  at the top of the first page of your letter and on the envelope in which you mail the letter, per 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>If you wish to obtain a copy of any records that the system may contain that are about you, you must write to the System Manager at the address listed above. Your request must be in writing and signed by you. You should let us know whether you are seeking all of the records about you that may be maintained in the system, or only a specific portion of them. If you are only seeking a portion of them, you should describe those records you are seeking with sufficient detail to enable an individual familiar with the system to locate them with a reasonable amount of effort. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR ACCESS"  at the top of the first page of your letter and on the envelope in which you mail the letter, per 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>If you wish to request that any specific records that the system may contain that are about you be corrected, you must write to the System Manager at the address listed above. Your request must be in writing and signed by you. Before you make such a request, you must first have requested access to your records, and have either inspected them or obtained copies of them, as described above. You must also identify which record or portion thereof you are contesting, indicating why you believe that it is not accurate, relevant, timely, or complete, and provide a copy of any documents in your possession that support your claim with your letter. You may also propose specific language to implement the changes sought. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR AMENDMENT"  at the top of the first page of your letter and on the envelope in which you mail the letter.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system contain information submitted by all parties to the adjudication, including but not limited to appellants, claimants, grievants, and other persons involved in the hearings and appeals proceedings, and government officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi01" toc="yes">
<systemNumber>/DOI-01</systemNumber>
<subsection type="systemName">Interior Child Care Subsidy Program Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Office of the Secretary, Labor/Employee Relations and Systems Group, MS 5221 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Present and former employees of the Department of the Interior who voluntarily apply for a child care subsidy, their spouses, and children who are enrolled in government-subsidized child care.
</p><p>(2) Child-care providers of these employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The information collected will include the employee’s name, spouse’s name, employee’s title, grade, and salary, the employee’s home and work telephone numbers, the employee’s home and work addresses, the organization in which the employee works, the employee’s Social Security Number, the spouse’s Social Security Number, the employee’s tax returns, the spouse’s tax returns, the name and Social Security Number of the child on whose behalf the parent is applying for a subsidy, the child’s date of birth, the date of entry into the Child Care Subsidy Program, and the amount of subsidy received; the name, address, telephone number, employer identification number (EIN), license and accreditation status of the child care center in which the employee’s child(ren) is (are) enrolled, and the dates of attendance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 105-554, section 633 and Executive Order 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary use of the records maintained in this system is to establish and verify Department of the Interior employees’ eligibility for child care subsidies in order to provide monetary assistance to them. Other uses of the records in the system include verifying the eligibility of child care centers and verifying compliance with regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made under the routine uses listed below without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected.
</p><p>(1) To an expert, consultant, or contractor (including employees of the contractor) of the Department that performs, on the Department’s behalf, services requiring the use of these records.
</p><p>(2) To child care providers, in order to verify a covered child’s dates of attendance at the provider’s facility.
</p><p>(3) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee, or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(4) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the Department becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(5) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(6) To the Office of Personnel Management or the General Accounting Office when the information is required for evaluation of the child care subsidy program.
</p><p>(7) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored both in file folders, and in electronic form, in computer systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the names and Social Security Numbers of employees applying for child care subsidies.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records are password-protected and maintained with safeguards meeting the security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with National Archives and Records Administration guidelines and authorized Office of the Secretary records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Team Leader, Labor/Employee Relations and Systems Group, Office of the Secretary, U.S. Department of the Interior, MS 5221 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester’s full name and Social Security Number, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester’s full name and Social Security Number, and meet the content requirements of 43 CFR 2.62.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment of records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester’s full name and Social Security Number, and meet the content requirements of 42 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applications for child care subsidies and supporting records, which are voluntarily submitted by Interior employees applying for child care subsidies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi1" toc="yes">
<systemNumber>/DOI-01</systemNumber>
<subsection type="systemName">Interior Relocation Assistance Program Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Data covered by this system are maintained at the following locations:
</p><p>(1) Bureau of Land Management, Salem District Office, 1717 Fabry Road, SE., Salem, OR 97306;
</p><p>(2) Bureau of Reclamation, Finance and Accounting Division, Denver Federal Center, Building 67, 13th Floor, Denver, CO 80225-0007;
</p><p>(3) National Park Service, Land Resources Division, 1201 Eye Street, NW., Washington, DC 20005; and
</p><p>(4) U.S. Fish and Wildlife Service, Division of Realty, 4401 N. Fairfax Drive, Suite 622, Arlington, VA 22203.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system covers individuals and businesses that are displaced as a result of Federal real estate acquisition.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) The information collected for residential relocations from Claim for Relocation Payments--Residential, DI-381, includes the name, social security number, address, telephone number, and occupancy status of the claimant; dwelling type; number of rooms; names, gender, relationship and age of all household members; relocated address and date of relocation; replacement housing or rental payments including moving cost, storage costs, and advance payments received; average household monthly income; incidental expenses including legal and closing costs; title search fee; notary fee; recording and surveying fees; transfer taxes; home inspection fee; and computation of relocation benefit.
</p><p>(2) For nonresidential relocations, the information collected from Claim for Relocation Payments--Nonresidential, DI-382, includes the name, social security number or tax identification number, address, and phone number of the claimant; the type of business; type of ownership; citizenship status; dates of business operation; replacement business address; moving, storage and search expenses; direct loss of personal property as a result of the move or discontinuing the business; reestablishment expenses; and computation of relocation benefit.
</p><p>The Office of Management and Budget has approved these two forms under information collection 1084-0010, which is discussed at 71 FR 11219, published March 6, 2006.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 4601 <i>et seq.</i>, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records maintained in this system is to establish the amount of benefits due an individual or business displaced by Federal real estate acquisition.
</p><p>Disclosures outside the Department of the Interior (DOI) may be made:
</p><p>(1) To authorized title companies and closing agents for title policies and closings.
</p><p>(2) To the United States Department of Justice for preliminary and final title opinions and condemnation proceedings.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(5) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(6) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(7) To the Department of the Treasury to effect payment to Federal, state, and local government agencies, nongovernmental organizations, and individuals, or to recover debts owed to the United States.
</p><p>(8) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(9) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(10) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(11) To state and local government and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(12) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(13) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(14) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1996 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual files. The Forms DI-381 and DI-382 are maintained in paper form because of the need to have actual signatures. Electronic records where applicable will generally contain only ancillary data such as e-mail communications pertaining to the actual system of records, which is a paper system. Such ancillary electronic records are stored on magnetic media at the various computer processing centers. Manual file documents are stored in standard office filing equipment in locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by Bureau assigned project numbers and individual or business name, as applicable.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Uniform Relocation Assistance Program Records are maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual and computerized records. Access to records is limited to authorized personnel whose official duties require such access.
</p><p>(1) <i>Physical Security:</i> Paper records are maintained in locked file cabinets and/or in secured rooms in Federal government offices with appropriate security measures meeting Departmental guidelines. Electronic ancillary records are on secure servers with appropriate firewalls, passwords, and IT security complying with Departmental policies and procedures.
</p><p>(2) <i>Technical Security:</i> Ancillary electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to Interior Uniform Relocation Assistance Program Records are required to complete Privacy Act, Federal Records Act, and Security Awareness training prior to being given access to the system, and on an annual basis, thereafter.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule 3, Item 1, and in accordance with specific Bureau record schedules, Bureau of Land Management Schedule 30, Item 1, Bureau of Reclamation Class Code LND-3.00, National Park Service Schedule L14, and U.S. Fish and Wildlife Service Schedule PROP-110.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Director, Office of Acquisition and Property Management, Office of the Secretary, Department of the Interior, MS 2607 MIB, 1849 C Street, NW., Washington, DC 20240.
</p><p>(2) Chief, Division of Lands, Realty and Cadastral Survey, Bureau of Land Management, 1620 L Street, NW., Suite 1000, Washington, DC 20036;
</p><p>(3) Manager, Finance and Accounting Division, Bureau of Reclamation, Denver Federal Center, Building 67, Denver, CO 80225-0007;
</p><p>(4) Chief, Land Resources Division, National Park Service, 1201 Eye Street NW., Washington, DC 20005; and
</p><p>(5) Chief, Division of Realty, U.S. Fish and Wildlife Service, 4401 N. Fairfax Drive, Suite 622, Arlington, VA 22203.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>If you wish to determine if this system of records contains information about you, you must write to the appropriate bureau/office System Manager at the respective address listed above. Your request must be in writing and signed by you. To ensure proper handling of your request, you should include the words "PRIVACY ACT INQUIRY" at the top of the first page of your letter and on the envelope in which you mail the letter, in compliance with 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>If you wish to obtain access to any records that the system may contain that are about you, you must write to the appropriate bureau/office System Manager at the address listed above. Your request must be in writing and signed by you, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>If you wish to request correction of a record maintained about you, you must write to the appropriate bureau/office System Manager at the address listed above. Your request must be in writing and signed by you, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system contain information submitted by claimants and applicants displaced as a result of Federal real estate acquisition and supporting documentation for the purpose of determining the amount of their relocation benefit.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi3" toc="yes">
<systemNumber>/DOI-03</systemNumber>
<subsection type="systemName">Financial Interest Statements and Ethics Counselor Decisions--Interior, DOI-03.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Departmental Ethics Staff, Office of the Deputy Assistant Secretary for Human Resources, Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau and Office Ethics Counselors, Deputy Ethics Counselors, Associate Ethics Counselors, and Assistant Ethics Counselors. (A list of these individuals, by bureau and office, may be obtained from the Office of the Departmental Ethics Staff or from the Department’s Internet site: http//www.doi.gov/ethics.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Departmental employees required to file financial interests or disclosure statements as required by 5 CFR part 2634 and 5 CFR 3501.101, and Departmental employees subjected to remedial or disciplinary action for conflicts of interest or other ethics violations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Confidential statements of employment and financial interests (OGE-450, SF278 or DI-278) for Departmental employees required to file such statements. Public Financial Disclosure Reports required by the Ethics in Government Act of 1989, as amended, (form SF-278) for individuals in positions which require them to file such statements. Records of conflict of interest decisions and appeals; analysis of financial holdings; employee statements; bureau, office, and supervisor comments on covered employees, as requested by the bureau or office counselors or as needed by the Designated Agency Ethics Official.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) 5 U.S.C. 7301; (2) 16 U.S.C. 1912; (3) 30 U.S.C. 1211; (4) 42 U.S.C. 6392; (5) 43 U.S.C. 1743; (6) 43 U.S.C. 1864; (7) E.O. 12674 as modified by E.O. 12731; and (8) 5 CFR part 2634.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the system are:
</p><p>(1) To review employee financial interests and determine employee compliance with applicable conflict of interest statutes and regulations, and to effect remedial and disciplinary action where non-compliance is ascertained.
</p><p>(2) To record the fact that an employee has been made aware of specifically directed legislation or regulations covering his/her organization and that he/she is in compliance with such specific legislation or regulations.
</p><p>(3) To provide the public with access to, and to adequately control access to, financial disclosure reports (which must, by statute, be made available to the public).
</p><p>(4) To provide an adequate system of records for Departmental auditors performing compliance audits within the Department. Disclosure outside of the Department may be made:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the disclosure is deemed by the Department of the Interior to be relevant or necessary to the litigation, and (c) the Department of the Interior determines that disclosure is compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to an inquiry the individual has made to the congressional office.
</p><p>(3) To Federal, State, tribal, territorial or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, contract, license, grant or other benefit.
</p><p>(4) To a Federal agency which has requested information relevant or necessary to the hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit.
</p><p>(5) To the Office of Government Ethics to perform oversight reviews.
</p><p>(6) To the public for only those records covered by specific statutes requiring their public disclosure.
</p><p>(7) To appropriate Federal, State, tribal, territorial, local or foreign agencies responsible for investigating or prosecuting the violation of, or for enforcing, implementing, or administering a statute, rule, regulation, program, facility, order, lease, license, contract, grant, or other agreement, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, facility, order, lease, license, contract, grant or other agreement.
</p><p>(8) To a Federal, State, tribal, territorial, local or foreign agency, or an organization, or an individual, when reasonably necessary to obtain information or assistance relating to an audit, investigation, trial, hearing, preparation for trial or hearing, or any other authorized activity of the Department.
</p><p>(9) To an appropriate Federal, State, tribal, territorial, local or foreign court or grand jury in accordance with established constitutional, substantive, or procedural law or practice.
</p><p>(10) To an actual or potential party or his/her attorney for the purpose of negotiation or discussion on such matters as settlement of a case or matter, plea bargaining, or informal discovery proceedings.
</p><p>(11) To a foreign government pursuant to an international treaty, convention, or executive agreement entered into by the United States.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>(1) Confidential statements of employment and financial interests forms OGE-450, SF278 and DI-278 are maintained in manual format, in file folders, and in automated format, on computer disks and other appropriate electronic storage media.
</p><p>(2) Public Disclosure Statements of Known Financial Interest Forms SF-278 and Confidential Supplemental Forms DI-278 are maintained in manual format in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(1) Confidential statements of employment and financial interests forms OGE-450, SF278 and DI-278 are retrieved by employee name or position for each bureau and office.
</p><p>(2) Public Disclosure Statements of Known Financial Interest Forms SF-278 and Confidential Supplemental Forms DI-278 are retrieved by employee name and bureau.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible by authorized personnel only. File folders containing manual records are stored in locked file cabinets in locked rooms. Computer files containing electronic records are protected by passwords and file encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 1, Item No. 25.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Designated Agency Ethics Official, Deputy Assistant Secretary for Human Resources, U.S. Department of the Interior, 1849 C Street NW, MS-5124 MIB, Washington, DC 20240.
</p><p>(2) Bureau and Office Ethics Counselors, Deputy Ethics Counselors, Associate Ethics Counselors, and Assistant Ethics Counselors. (A list of these individuals, by bureau and office, may be obtained from the Office of the Departmental Ethics Staff or from the Department’s Internet site: http//www.doi.gov/ethics.)
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employees of the Department who are required to file financial interest statements and bureaus and offices of the Department.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi4" toc="yes">
<systemNumber>/DOI-04</systemNumber>
<subsection type="systemName">Employee Assistance Program Records--Interior, DOI-04.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are located with the contractors providing counseling services under the Employee Assistance Program (EAP).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Department of the Interior and their families who seek, are referred to, and/or receive assistance through the Employee Assistance Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records in this system include documentation of visits to employee counselors (Federal, State, local government, or private), the problem assessment, the recommended plan of action to correct the major issue, referral to community or private resource for assistance with personal problems, referral to community or private resource for rehabilitation or treatment, results of referral, and other notes or records of discussions held with the employee made by the Employee Assistance Program counselor. Additionally, records in this system may include documentation of treatment by a therapist or at a Federal, State, local government, or private institution.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 290dd-1; 42 U.S.C. 290ee-1.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records are used by an Employee Assistance Program Counselor to document the nature of an individual’s problem and progress made to solve the problem. The primary uses of these records are:
</p><p>(1) For the Employee Assistance Program counselor to document the nature of an individual’s problem and progress made to solve the problem.
</p><p>(2) To record an individual’s participation in and the results of community or private referrals for solution of problems, rehabilitation, or treatment programs. These records and the information in them information may be used to disclose information to qualified personnel for the purpose of conducting scientific research, management audits, financial audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report or otherwise disclose patient identities in any manner. (When such records are provided to qualified researchers employed by the Department of the Interior, all patient identifying information will be removed). Note: Disclosure of information pertaining to an individual with a history of alcohol or drug abuse must be limited in compliance with the restrictions of the confidentiality of Alcohol and Drug Abuse Patient Records Regulations, 42 CFR part 2. Disclosure of records pertaining to the physical and mental fitness of employees are, as a matter of Department policy, afforded the same degree of confidentiality.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records maintained in paper format are stored in file folders. Records maintained in electronic format are stored on disk and on other appropriate media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name of the individual receiving assistance.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is strictly limited to those persons employed by the contractors who are directly involved in the alcohol and drug abuse prevention function of the Department as that term is defined in 42 CFR, part 2. Paper format records are maintained in locked metal file cabinets in secured rooms. Electronic records are maintained with safeguards meeting the security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with approved agency schedules. (These include the U.S. Geological Survey’s Bureau Records Disposition Schedule, RCS/Item 405-04 a and b.)
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Departmental office: Team Leader, Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau offices:
</p><p>(a) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) Chief, Branch of Employee/Labor Management Relations, Office of Personnel, U.S. Geological Survey, 601 National Center, Reston, Virginia 20192.
</p><p>--Atlanta Personnel Officer, U.S. Geological Survey, 3850 Holcomb Bridge Rd, Norcross, Georgia 30092.
</p><p>--Rolla Personnel Officer, U.S. Geological Survey, 1400 Independence Road, Rolla, Missouri 65401.
</p><p>--Chief, Employee Relations Section, Central Region Personnel Branch, U.S. Geological Survey, Denver Federal Center, Denver, Colorado 80225.
</p><p>--Western Region EAP Administrator, Employee Relations and Development Section, Western Region Personnel Branch, 345 Middlefield Road, Menlo Park, California 94025.
</p><p>(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, contain the individual’s name and date of birth, and be signed by the requestor, as required by 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, be signed by the requestor, and comply with the Department’s Privacy Act Regulations regarding verification of identity and access to records as required by 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, be signed by the requestor, and comply with the Department’s Privacy Act Regulations regarding verification of identity and amendment of records as required by 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records comes from the individual to whom it applies, the supervisor of the individual if the individual was referred by a supervisor, the Employer Assistance Program staff member who records the counseling session, and the therapists or institutions used as referrals or providing treatment.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi5" toc="yes">
<systemNumber>/DOI-05</systemNumber>
<subsection type="systemName">Interior Volunteer Services File System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Not classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records of this system are located at various field offices of Department of Interior bureaus which currently utilize volunteers. See Interior Bureau headquarter offices listed below or from the Department of Interior web site at www.doi.gov:
</p><p>(1) U.S. Geological Survey, Volunteer for Science Program, Office of Communications, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p><p>(2) U.S. Fish and Wildlife Service, Volunteer Program, Headquarters Office, National Wildlife Refuge System, 4401 N. Fairfax Drive, Rm 670, Arlington, VA 22203.
</p><p>(3) Bureau of Reclamation, Volunteer Program, Office of Policy, Department of the Interior, 1849 C. St. NW., Washington, DC 20240.
</p><p>(4) Bureau of Land Management, Environmental Education and Volunteers Group, 1849 C. St., LS-406, Washington, DC 20240.
</p><p>(5) National Park Service, Servicewide Volunteer Coordinator, Rm. 7312, 1849 C Street NW., Washington, DC 20240.
</p><p>(6) Information from on-line applications from the Volunteer Page web site is managed by the National Business Center, U.S. Department of the Interior, Second Floor, Parker Building, Reston, Virginia 20192.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons performing work for the Department of Interior as volunteers but not as an employee of the agency. It includes interested persons, individuals involved in community, youth organizations, high schools and colleges.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file may contain application forms; name; address; home phone number; facility where the individual is providing volunteer services; name of the supervisor; dates volunteered; date terminated; any physical or medical condition the facility staff needs to be aware of; emergency contact name, address, telephone, and relationship to the volunteer, and (if applicable) specific training the volunteer needs; personal equipment the volunteer needs; and reimbursable expenses provided to the volunteer; agreements to perform the services described; emergency notification data; contact information; time sheets; skills and qualification information; receipt for property; compensation for injuries; performance evaluation; and other information necessary to manage the volunteer program for each DOI bureau or office.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Use by Department of the Interior bureaus and offices to identify persons interested in participating in a government volunteer program, and for all necessary purposes for managing the volunteer program.
</p><p>Disclosures outside the Department of the Interior may be made under the routine uses listed below without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected.
</p><p>(1) To an expert, consultant, or contractor (including employees of the contractor) of the Department that performs, on the Department’s behalf, services requiring the use of these records.
</p><p>(2) To another government natural resource agency for the purpose consistent with the purpose identified above;
</p><p>(3) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee, or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(4) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the Department becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(5) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(6) To the Office of Personnel Management or the General Accounting Office when the information is required for evaluation of the child care subsidy program.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)12, records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored both in file folders, and in electronic form, in computer systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of the volunteer, control number assigned the volunteer, or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Computer Security Act of 1987 (40 U.S.C. 759). Electronic data will be protected through user identification, passwords, database permissions and software controls. Such security measures will establish different access levels for different types of users.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are covered by each individual Bureau/Office records schedule that has a Volunteer Program. National Archives and Records Administration guidance on permanent and temporary records disposition is followed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Officials responsible for the Headquarters and field office system of records specific to that oversight are provided in the listing above under "System Location."
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to them, from the organizational unit for which he or she performed work. The request must be in writing, signed by the requester, include the requester’s full name and Social Security Number, dates when work was performed, program under which enrolled, and location where work was performed. (See 43 CFR 2.60 for procedures on making inquiries).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For copies of your records write to the pertinent System Managers at the locations above. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS."  A request for access must meet the content requirements of 43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as "Records Access Procedures"  section above. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from this system comes primarily from the individual himself, the sponsoring organization, work supervisors and volunteer program officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi6" toc="yes">
<systemNumber>/DOI-06</systemNumber>
<subsection type="systemName">The "America The Beautiful--The National Parks and Federal Recreational Lands Pass" System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Not classified.
</p></xhtmlContent></subsection><subsection type="systemName">Department of the Interior, The "America The Beautiful--The National Parks and Federal Recreational Lands Pass"  System (hereinafter "the Pass System" ).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Initially, records in this system pertaining to Pass sales and fulfillment will be located at the U.S. Geological Survey: U.S. Geological Survey Geospatial Information Office, Science Information &amp; Education Branch, MS-306/Accounting Team, Box 25286, Denver Federal Center, Denver, CO 80225. Once a contractor(s) for Pass sales has been selected, these records will be located at a secure site (see "Safeguards"  heading below) at a location managed by the contractor for the Department of the Interior responsible for these functions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Members of the public who (a) purchase the "America The Beautiful--The National Parks and Federal Recreational Lands Pass"  (hereinafter, "the Pass" ) via the Internet or a telephone call-center, (b) register online to receive information about the Pass program and stewardship opportunities, or (c) are awarded a Pass as a result of reaching the necessary threshold of hours volunteered at Federal recreation lands; (2) representatives of businesses and organizations who are third party vendors of the Pass; and (3) DOI and U.S. Department of Agriculture, Forest Service employees who serve as ordering contacts for the Pass for sale/distribution.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Name of individual/organization and contact information, including home address, telephone number, and e-mail address.
</p><p>(2) Category of Pass(es) being purchased or awarded (Annual Pass or Volunteer Pass).
</p><p>(3) Financial information necessary to process Pass purchases, including credit card number, type of credit card (e.g., Visa or Mastercard), expiration date, and credit card security code.
</p><p>(4) Date that Pass(es) were last purchased or awarded.
</p><p>(5) Other information necessary to manage the Pass program (such as desire to receive further information when requested, contact method, and other preferences).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Authorization is granted in the Federal Lands Recreation Enhancement Act of 2004 (REA), 16 U.S.C. 6804.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the Pass System are: (1) To process financial transactions to complete sales of Passes; (2) to fulfill Passes to individuals, Federal recreation sites, and third party vendors of the Pass; (3) for those who "opt-in"  or register, to send updates, reminders (including remarketing the Pass when an individual’s Pass is about to expire), and additional information on the Pass program and stewardship opportunities from the REA participating agencies and three Congressionally Authorized Foundations (the National Fish and Wildlife Foundation, the National Forest Foundation, and the National Park Foundation); and (4) for other necessary actions to manage the Pass program within the intent of the authorizing legislation.
</p><p>Disclosures outside of the Department of the Interior may be made to:
</p><p>(1) An expert, consultant, contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, services requiring access to these records.
</p><p>(2) The Department of Agriculture’s Forest Service as necessary to implement the Pass program.
</p><p>(3) The three Congressionally Authorized Foundations (the National Fish and Wildlife Foundation, the National Forest Foundation, and the National Park Foundation) about those individuals or entities who "opt-in"  or register.
</p><p>(4)(a) Any of the following entities or individuals when the circumstances set forth in (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative, or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or administrative body;
</p><p>(iv) The Department or any component of the Department;
</p><p>(v) Any Department employee acting in his or her official capacity; or
</p><p>(vi) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When
</p><p>(i) There is a proceeding in which one of the following is a party or has an interest:
</p><p>(A) The Department or any component of the Department;
</p><p>(B) Any Department employee acting in his or her official capacity;
</p><p>(C) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) The United States, when the DOJ determines that the Department is likely to be affected by the proceeding; and
</p><p>(ii) The Department deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(5) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order, or license, when the Department becomes aware of a violation or potential violation of a statute, rule, regulation, order, or license.
</p><p>(6) A congressional office in response to a written inquiry an individual covered by the Pass System has made to the congressional office about him or herself.
</p><p>(7) A debt collection agency for the purpose of collecting outstanding debts owed to the Department for fees associated with processing FOIA/PA requests.
</p><p>(8) Consumer reporting agencies to facilitate collection of debts owed the government.
</p><p>(9) To disclose debtor information to the Internal Revenue Service, or to another Federal agency or its contractor solely to aggregate information for the Internal Revenue Service to collect debts owed to the Federal government through the offset of tax refunds.
</p><p>(10) Other Federal agencies for the purpose of collecting debts owed to the Federal government by administrative or salary offset.
</p><p>(11) Entities or individuals as otherwise required by law.
</p><p>(12) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored, in paper form, in file folders within filing cabinets, and in electronic form, in computer systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information from the Pass System will be retrievable by (1) name of individual or organization, (2) address, (3) credit card information (for Pass purchasers only), and (4) other unique identifiers such as an e-mail address or a phone number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the Pass System is limited to authorized personnel whose official duties require such access. Paper records are maintained in file cabinets in secured rooms that will be locked during non-business hours. Electronic records conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the E-Government Act of 2002, National Information Security Act Special Publication standards for Cyber Security and the Department of Interior regulations on safeguarding of Privacy Act information (43 CFR 2.51). A Privacy Impact Assessment was developed for the Pass System to ensure that Privacy Act requirements and safeguards are met. Database tables will be kept on separate file servers away from general file storage and other local area network usage. The database itself will be stored in a password-protected, client-server database. Electronic transmissions of records will be encrypted and password-protected. Such security measures will establish access levels for different types of users.
</p></xhtmlContent></subsection>
	<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in the Pass System will be retained and disposed of in accordance with item 9105 of the Office of the Secretary’s Consolidated Subject-Function Code Records Disposition Schedule, which is being drafted to cover the Pass System.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>America The Beautiful--The National Parks and Federal Recreational Lands Pass Program Manager, National Park Service, MS-7408-MIB, 1849 C St., NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals requesting information as to the existence of records pertaining to themselves in the Pass System must write to the System Manager, at the address provided above. Their requests must be signed, and must include their full names and addresses. (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals requesting copies of their records from the Pass System must write to the System Manager at the address provided above. Their requests must be signed, and must include their full names and addresses. Their request envelopes and letters should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS"  (See 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals requesting changes to their records must write to the System Manager at the address provided above. Their requests must be signed, and must include their full names and addresses, as well as an explanation of what information they believe should be changed, and why. (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the Pass System comes primarily from persons or parties purchasing or receiving Pass(es) or registering to receive additional information. Individuals provide information using electronic forms or over the telephone if using a telephone call-in center.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi7" toc="yes">
<systemNumber>/DOI-07</systemNumber>
<subsection type="systemName">Federal and Non-Federal Aviation Personnel, Equipment, and Mishap Information Systems--Interior, Office of the Secretary, DOI-07.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) National Business Center, Aviation Management Directorate, Aviation Safety and Evaluations Office, 300 E. Mallard Drive, Suite 200, Boise, Idaho 83706, (2) National Business Center, Aviation Management Directorate, Division of Technical Services, 300 E. Mallard Drive, Suite 200, Boise, Idaho 83706, (3) National Business Center, Aviation Management Directorate, Alaska Regional Office, 4405 Lear Court, Alaska 95502-1052, (4) National Business Center, Aviation Management Directorate, Western Regional Office--Boise, 960 Broadway Avenue, Suite 300, Boise, Idaho 83706, (5) National Business Center, Aviation Management Directorate, Western Regional Office--Phoenix, 22601 North 19 Avenue, Suite 208, Phoenix, Arizona 85027, (6) National Business Center, Aviation Management Directorate, Eastern Regional Office, 3190 NE. Expressway, Suite 110, Chamblee, GA 30341.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information relative to certificates, qualifications, experience levels, training and proficiency, and performance of individuals. Identifying information pertaining to individuals includes name, birth date, and social security number or FAA certificate number. The system also contains aviation mishap data pertaining to accidents, incidents-with-potential (IWPs), incidents, aviation hazards and maintenance deficiencies. This information includes accident summary, accident and other mishap reports, type of mishap, contributing factors, aircraft identification data, and pilot, crewmember, and mechanic certificate number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Department of the Interior Manual, sections 112 DM 10; 350 DM 1; 350 DM1 Appendix 2; and 352 DM1. Additionally, 5 U.S.C. 301; and Reorganization Plan 3 of 1950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures within the Department of the Interior may be made to employees of the Department: (1) To determine aircraft/crew/mechanic/ground personnel qualifications to comply with the NBC-AMD procedures and directives: (2) To perform aircraft mishap trend analysis and develop statistical data for use in the Interior Aircraft Accident Prevention Program.
</p><p>Disclosures outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when, (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license when the Department or one of bureaus or offices becomes aware of information indicating a violation or potential violation of a statute, regulation, rule, order or license; (3) To a Federal agency which has requested information necessary or relevant to the hiring, firing, or retention of an employee, or issuance of a security clearance, contract, license, pilot qualification card, grant or other benefit, but only to the extent that the information disclosed is relevant and necessary to the requesting agency’s decision on the matter; (4) To Federal, State, local agencies or commercial businesses where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, pilot qualification card, grant or other benefit; (5) To a congressional office from the record of an individual covered by the system in response to an inquiry the individual, or the heir of such individual if the covered individual is deceased, has made to the congressional office; (6) To an expert, consultant, or contractor (including employees of the contractor) of the Department of the Interior that performs, on behalf of the DOI, services requiring access to these records; (7) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained; (8) To representatives of the General Services Administration or the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904; and (9) to the U.S. Forest Service in joint efforts to perform trend analysis on aviation accidents that occur on flights conducted.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained manually, in file folders or on microfiche film, or electronically, in computer files located on the Aviation Management Directorate’s local area network accessed at the above address(es).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(1) Records on Interior employees are indexed by agency, location, name, FAA certificate number, social security number, duty classification, type of mishap, accident summary and date of birth; (2) Records on commercial operator personnel are indexed by name, FAA certificate number, social security number, type of mishap, accident summary, and date of birth; (3) Records on cooperating government agencies, organizations, and private individuals are indexed by agency, location, name, FAA certificate number, social security number, type of mishap, accident summary and date of birth; (4) Records stored in the IAAD can be retrieved by mishap number, date, time, aircraft tail number, aircraft ID, aircraft type, aircraft manufacturer, aircraft model, vendor name, light conditions, visibility, weather conditions, event type, procurement, home base, accident location, State, operational control, type of mission, type of flight profile, pilot-in-command, second-in-command, number of crew members, number of qualified non-crewmembers, number of passengers, total number of souls on board, number of injuries, fatigue factors, flight hours, phase of occurrence, human factors, National Transportation Safety Board findings, probable cause, and costs.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>TECHNICAL SECURITY:
</p><p>Access to records is limited to Departmental and contract personnel who are granted password access, and have an official need to use the records in the performance of their duties in accordance with requirements found in the DOI's Privacy Act regulations (43 CFR 2.51). Additionally, electronic records are protected by a firewall, network authentication (secure server), encryption, and file integrity auditing software meeting the requirements of 43 CFR 2.51 which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act.
</p><p>PHYSICAL SECURITY:
</p><p>Each geographic location is physically secured by entry access cards. When data is not in use by authorized personnel, paper and microfiche records are stored in locked file cabinets or in secured rooms. Electronically stored records are protected from unauthorized access through use of access codes, entry logs, and other system-based protection methods. The computer servers in which records are stored are located in computer facilities that are secured by alarm systems and off-master key access. A Privacy Act Warning Notice appears where records containing information on individuals are stored or displayed. Backup tapes are stored in a locked and controlled room in a secure, off-site location.
</p><p>ADMINISTRATIVE SECURITY:
</p><p>All Departmental and/or contract employees must undergo mandatory records, security, and IT training before access is granted.
</p></xhtmlContent></subsection>
	<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be disposed of in accordance with the National Archives and Records Administration General Records Schedules.
</p></xhtmlContent></subsection>
	<subsection type="systemManager"><xhtmlContent><p>(1) Aviation Safety and Evaluations Manager, NBC-AMD, Aviation Safety and Evaluations Office, 300 E. Mallard Drive, Suite 200, Boise, Idaho 83706, (2) Chief, Division of Technical Services, NBC-AMD, 300 E. Mallard Drive, Suite 200, Boise, Idaho 83706, (3) Regional Director, NBC-AMD, Alaska Regional Office, 4405 Lear Court, Alaska 95502-1052, (4) Regional Director, NBC-AMD, Western Regional Office--Boise, 960 Broadway Avenue, Suite 300, Boise, Idaho 83706, (5) Regional Director, NBC-AMD, Eastern Regional Office, 3190 NE Expressway, Suite 110, Chamblee, GA 30341.
</p></xhtmlContent></subsection>
	<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Access to records is limited to Departmental and contract personnel who are granted password access, and have an official need to use the records in the performance of their duties in accordance with requirements found in the DOI’s Privacy Act regulations (43 CFR 2.51). Additionally, electronic records are protected by a firewall, network authentication (secure server), encryption, and file integrity auditing software meeting the requirements of 43 CFR 2.51 which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act.
</p><p>PHYSICAL SECURITY:
</p><p>Each geographic location is physically secured by entry access cards. When data is not in use by authorized personnel, paper and microfiche records are stored in locked file cabinets or in secured rooms. Electronically stored records are protected from unauthorized access through use of access codes, entry logs, and other system-based protection methods. The computer servers in which records are stored are located in computer facilities that are secured by alarm systems and off-master key access. A Privacy Act Warning Notice appears where records containing information on individuals are stored or displayed. Backup tapes are stored in a locked and controlled room in a secure, off-site location.
</p><p>ADMINISTRATIVE SECURITY:
</p><p>All Departmental and/or contract employees must undergo mandatory records, security, and IT training before access is granted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be disposed of in accordance with the National Archives and Records Administration General Records Schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Aviation Safety and Evaluations Manager, NBC-AMD, Aviation Safety and Evaluations Office, 300 E. Mallard Drive, Suite 200, Boise, Idaho 83706, (2) Chief, Division of Technical Services, NBC-AMD, 300 E. Mallard Drive, Suite 200, Boise, Idaho 83706, (3) Regional Director, NBC-AMD, Alaska Regional Office, 4405 Lear Court, Alaska 95502-1052, (4) Regional Director, NBC-AMD, Western Regional Office--Boise, 960 Broadway Avenue, Suite 300, Boise, Idaho 83706, (5) Regional Director, NBC-AMD, Eastern Regional Office, 3190 NE Expressway, Suite 110, Chamblee, GA 30341.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data originates from: (1) Professional, dual-function and incidental pilots, air crews, mechanics and ground personnel employed by Interior bureaus; (2) Pilots, aircrews, mechanics, and ground personnel of commercial operators, utilized by Interior bureaus; (3) Pilots, aircrews, mechanics, and ground personnel of cooperating government agencies, organizations and private individuals, or (4) aviation mishap investigation reports.
</p></xhtmlContent></subsection></section>
<section id="doi8" toc="yes">
<systemNumber>/DOI-08</systemNumber>
<subsection type="systemName">DOI Social Networks.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records contained in these systems of records are maintained by the Bureau or Office conducting the social media outreach.
</p><p>(1) Office of the Secretary, 1849 C Street, NW., Washington, DC 20240.
</p><p>(2) Bureau of Land Management, 1120 20th Street, NW., Washington, DC 20036.
</p><p>(3) U.S. Bureau of Reclamation, Denver Federal Center, P.O. Box 25007, Denver, Colorado 80225-0007.
</p><p>(4) U.S. Geological Survey, 12201 Sunrise Valley Drive, Reston, Virginia 20192.
</p><p>(5) National Park Service, 1201 I Street, NW., Org Code 2652, Washington, DC 20005.
</p><p>(6) U.S. Fish and Wildlife Service, 4501 N. Fairfax Drive, Arlington, Virginia 22203.
</p><p>(7) Bureau of Ocean Energy Management, Regulation and Enforcement, 381 Elden Street, Herndon, Virginia 20170.
</p><p>(8) Office of Surface Mining Reclamation and Enforcement, 1951 Constitution Avenue, NW., Washington, DC 20240.
</p><p>(9) Bureau of Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p><p>Social media sites may retain separate records from the Department. Please see the Department of the Interior Privacy Policy for more information. <i>http://www.doi.gov/privacy.cfm.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who contact the Department of the Interior through a social media outlet or other electronic means, including submitting feedback to the Department of the Interior, corresponding with the Department as a result of the Department’s outreach using social networks, or requesting to be contacted by the Department.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system may contain information passed through a social media site to facilitate interaction with the Department such as, but not limited to: first name, last name, username, e-mail address, home or work address, contact information, and phone numbers. It may also include input and feedback from the public, such as comments, e-mails, videos, and images, which may include tags, geotags or geographical metadata. Depending on the circumstances of the individual’s interaction and the social media site being used, it may include data provided to the Department such as date of birth, age, security questions, IP addresses, passwords, financial data, educational, business, or volunteer affiliation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Presidential Memorandum to the Heads of Executive Departments and Agencies on Transparency and Open Government, January 21, 2009. OMB M-10-06, Open Government Directive, Dec. 8, 2009. OMB M-10-22, Guidance for Online Use of Web Measurement and Customization Technologies, June 25, 2010. OMB M-10-23, Guidance for Agency Use of Third-Party Web sites and Applications, June 25, 2010. The Department of the Interior, Establishment, 43 U.S.C. 1451.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The purpose of this system is to allow the Department of the Interior to interact with the public and provide additional transparency to the public through the use of social media. Registration information, username, comments, and suggestions made by the public on third party social networks where the Department has an official presence may be collected by third party social networks for registration or use of social media sites. Information and comments provided may be utilized by the Department of the Interior to facilitate interaction with the public, to disseminate information regarding an upcoming event, to notify the public of an emergency or breaking news, or solicit feedback about Departmental programs. The Department of the Interior may also respond to information received directly from individuals who provide feedback from social media outreach using alternate methods, such as an e-mail directly to the Department, a form on a DOI Web page, or comments on a DOI blog.
</p><p>A list of the Department of the Interior’s Social Media presence can be found at: <i>http://www.doi.gov/news/Social-Media.cfm.</i>
</p><p>Disclosures outside DOI may be made without the consent of the individual to whom the record pertains under the routine uses listed below:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To the Executive Office of the President in response to an inquiry from that office made at the request of the subject of a record or a third party on that person’s behalf, or for a purpose compatible for which the records are collected or maintained.
</p><p>(4) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, Tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(6) To Federal, state, territorial, local, Tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To state and local governments and Tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(12) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To the news media and the public, with the approval of the Public Affairs Officer in consultation with Counsel and the Senior Agency Official for Privacy, where there exists a legitimate public interest in the disclosure of the information, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are contained in file folders stored in file cabinets; electronic records are contained in removable drives, computers, e-mail and electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information may be retrieved by full-text search, name, image, video, e-mail address, user name, or date received.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with applicable security rules and policies. Access to the servers containing the records in this system is limited to DOI personnel who have a need to know the information for the performance of their official duties. The DOI servers storing this information are located in secured DOI facilities with access codes, security codes, and security guards. Personnel authorized to access systems must complete all Security, Privacy, and Records training and sign the DOI rules of behavior. Access to DOI networks and data requires a valid username and password. Manual records are maintained in file cabinets located in secure DOI facilities under the control of authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with DOI social media records schedule. The disposition is temporary, and records will be destroyed when no longer needed for agency business.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy official is the Director of New Media, 1849 C Street, NW., Washington, DC 20240. Records holders are organizational elements of the Department of the Interior Bureaus and Offices who utilize social networks:
</p><p>(1) Director of New Media, 1849 C Street, NW., Washington, DC 20240.
</p><p>(2) Office of the Secretary, 1849 C Street, NW., Washington, DC 20240.
</p><p>(3) Bureau of Land Management, 1120 20th Street, NW., Washington, DC 20036.
</p><p>(4) U.S. Bureau of Reclamation, Denver Federal Center, P.O. Box 25007, Denver, Colorado 80225-0007.
</p><p>(5) U.S. Geological Survey, 12201 Sunrise Valley Drive, Reston, Virginia 20192.
</p><p>(6) National Park Service, 1201 I Street, NW., Org Code 2652, Washington, DC 20005.
</p><p>(7) U.S. Fish and Wildlife Service, 4501 N. Fairfax Drive, Arlington, Virginia 22203.
</p><p>(8) Bureau of Ocean Energy Management, Regulation and Enforcement, 381 Elden Street, Herndon, Virginia 20170.
</p><p>(9) Office of Surface Mining Reclamation and Enforcement, 1951 Constitution Avenue NW., Washington, DC 20240.
</p><p>(10) Bureau of Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p><p>A list of the Department of the Interior’s Social Media presence can be found at: <i>http://www.doi.gov/news/Social-Media.cfm.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the Bureau FOIA Officer. A list of the FOIA Officers and their contact information can be found at <i>http://www.doi.gov/foia/contacts.html.</i> The request letter should be clearly marked "PRIVACY ACT INQUIRY". The written inquiry should be signed and include as much of the following information as possible: Name, address, the social media site used, identifier used (username, e-mail address, pseudonym), and date range if known. A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records on himself or herself should send a signed, written inquiry to the Bureau FOIA Officer. A list of the FOIA Officers and their contact information can be found at <i>http://www.doi.gov/foia/contacts.html.</i> The request letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS". The written inquiry should be signed and include as much of the following information as possible: Name, address, the social media site used, identifier used (username, e-mail address, pseudonym), and date range if known. A request for notification must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or contesting information contained in his or her records must send a signed, written request to the Bureau Privacy Act Officer. A list of the Privacy Act Officers and their contact information can be found at: <i>http://www.doi.gov/ocio/privacy/doi_privacy_act_officers.htm.</i> A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals who interact with the Department of the Interior through social media networks or who communicate electronically with the Department in response to public outreach.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os8" toc="yes">
<systemNumber>/OS-8</systemNumber>
<subsection type="systemName">OST Parking Assignment Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Budget, Finance and Administration, Office of the Special Trustee for American Indians, U.S. Department of the Interior, 4400 Masthead Street, NE, Albuquerque, NM 87109.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals requesting a parking permit or joining a carpool from the Federal government, including Government employees, contractors, and other individuals providing services or conducting business with the OST.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The information collected will include applicant’s name, supervisor’s name, location of employment, work telephone number, home telephone number, position title, vehicle(s) make and model, state of vehicle registration, license tag number, expiration date, color of vehicle, parking permit number, and number of carpool riders if applicable. This list may not be exhaustive, but is indicative of the type of information included.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 471, <i>et seq.,</i> FPMR Temporary Regulation D-69.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To manage the assignment of parking permits.
</p><p>(2) To monitor the parking area for permit compliance and security surveillance.
</p><p>(3) To assist individuals in locating carpools.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To a Federal agency that has jurisdiction over parking spaces.
</p><p>(2)(a) To any of the following entities or individuals when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order, or license, when the disclosing agency becomes aware of a potential violation of a statute, rule, regulation, order, or license.
</p><p>(4) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(5) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise that there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in both manual and electronic computer database form. Original input documents are stored in standard office filing equipment in locked Government offices at the stated location.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of individual, office telephone number, home telephone number, position title, vehicle(s) make and model, state of vehicle registration, license tag number, parking permit number, and number of carpool riders if applicable.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual and computerized records. Access to records is limited to authorized personnel whose official duties require such access.
</p><p>(1) Physical Security: Paper records are maintained in locked file cabinets or in secured, locked rooms within a secured Government facility. Electronic records are maintained in computers and servers which are in locked, secure rooms.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to the Parking permit files are required to complete Privacy Act, Records Management Act, and IT Security Awareness training prior to being given access to the system, and on an annual basis, thereafter. In addition, all employees accessing either the paper records or the electronic form of the records are supervised by a Federal government employee who has granted such access only on a need to know basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 11, Space and Maintenance Records, Item No. 4a, Credentials Files (Parking Permits).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Parking Program Coordinator, Budget, Finance and Administration, Office of the Special Trustee for American Indians, U.S. Department of the Interior, 4400 Masthead Street, NE., Albuquerque, NM 87109.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirement of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records maintained on himself or herself shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals requesting a parking permit or joining a carpool.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi10" toc="yes">
<systemNumber>/DOI-10</systemNumber>
<subsection type="systemName">Incident Management, Analysis and Reporting System, DOI-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Interior Business Center, U.S. Department of Interior, 7301 W Mansfield Ave, Denver, CO 80235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The categories of individuals covered in the system include current and former Federal employees and contractors, Federal, tribal,
state and local law enforcement officers. Additionally, this system contains information on members of the general public, including
individuals and/or groups of individuals involved with law enforcement incidents involving Federal assets or occurring on public
lands and tribal reservations, such as witnesses, individuals making complaints, individuals being investigated or arrested for
criminal or traffic offenses, or certain types of non-criminal incidents; and members of the general public involved in an accident
on DOI properties or tribal reservations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system includes law enforcement incident reports, law enforcement personnel records, and law enforcement training records,
which contain the following information: Social Security numbers, drivers license numbers, vehicle identification numbers, license
plate numbers, names, home addresses, work addresses, phone numbers, email addresses and other contact information, emergency contact
information, ethnicity and race, tribal identification numbers or other tribal enrollment data, work history, educational history,
affiliations, and other related data, dates of birth, places of birth, passport numbers, gender, fingerprints, hair and eye color,
and any other physical or distinguishing attributes of an individual. Incident reports and records may include attachments such as
photos, video, sketches, medical reports, and email and text messages. Incident reports may also include information concerning
criminal activity, response, and outcome of the incident. Records in this system also include information concerning Federal civilian
employees and contractors, Federal, tribal, state and local law enforcement officers and may contain information regarding an
officer’s name, contact information, station and career history, firearms qualifications, medical history, background investigation
and status, date of birth and Social Security Number. Information regarding Officers’ equipment, such as firearms, tasers, body
armor, vehicles, computers and special equipment related skills is also included in this system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Uniform Federal Crime Reporting Act, 28 U.S.C. 534; Intelligence Reform and Terrorism Prevention Act of 2004 (Pub. L.
108-458); Homeland Security Act of 2002 (Pub. L. 107-296); USA PATRIOT ACT of 2001 (Pub. L. 107-56); USA PATRIOT
Improvement Act of 2005 (Pub. L. 109-177); Tribal Law and Order Act of 2010 (Pub. L. 111-211); Homeland Security
Presidential Directive 7--Critical Infrastructure Identification, Prioritization, and Protection; Homeland Security Presidential
Directive 12--Policy for a Common Identification Standard for Federal Employees and Contractors; Criminal Intelligence Systems
Operating Policies, 28 CFR part 23.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is for an incident management and reporting application that will enhance the following abilities:
prevent, detect and investigate known and suspected criminal activity; protect natural and cultural resources; capture, integrate and
share law enforcement and related information and observations from other sources; measure performance of law enforcement programs
and management of emergency incidents; meet reporting requirements, provide Department of Homeland Security (DHS) and National
Incident Based Reporting System (NIBRS) interface frameworks; analyze and prioritize protection efforts; assist in managing visitor
use and protection programs; employee training; enable the ability to investigate, detain and apprehend those committing crimes on
DOI properties or tribal reservations; and to investigate and prevent visitor accident injuries on DOI properties or tribal
reservations. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the
records or information contained in this system may be disclosed outside DOI as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for
private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for
private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such
individual if the covered individual is deceased, has made to the office, to the extent the records have not been exempted from
disclosure pursuant to 5 U.S.C. 552a(j)(2) and (k)(2).
</p><p>(3) To the Executive Office of the President in response to an inquiry from that office made at the request of the subject of a
record or a third party on that person’s behalf, or for a purpose compatible for which the records are collected or maintained, to
the extent the records have not been exempted from disclosure pursuant to 5 U.S.C. 552a(j)(2) and (k)(2).
</p><p>(4) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, tribal or
foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of
law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were
compiled.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to
reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record
pertains.
</p><p>(6) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to
the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or
other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the
authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To State and local governments and tribal organizations to provide information needed in response to court order and/or
discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access
to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been
compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the
Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs
as mandated by OMB Circular A-19.
</p><p>(12) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)
(1), have been met.
</p><p>(14) To the Department of Justice, the Department of Homeland Security, and other federal, state and local law enforcement
agencies for the purpose of information exchange on law enforcement activity.
</p><p>(15) To agency contractors, grantees, or volunteers for DOI or other Federal Departments who have been engaged to assist the
Government in the performance of a contract, grant, cooperative agreement, or other activity related to this system of records and
who need to have access to the records in order to perform the activity.
</p><p>(16) To any of the following entities or individuals, for the purpose of providing information on traffic accidents, personal
injuries, or the loss or damage of property:
</p><p>(a) Individuals involved in such incidents;
</p><p>(b) Persons injured in such incidents;
</p><p>(c) Owners of property damaged, lost or stolen in such incidents; and/or
</p><p>(d) These individuals’ duly verified insurance companies, personal representatives, and/or attorneys.
</p><p>(17) To any criminal, civil, or regulatory authority (whether Federal, State, territorial, local, tribal or foreign) for the
purpose of providing background search information on individuals for legally authorized purposes, including but not limited to
background checks on individuals residing in a home with a minor or individuals seeking employment opportunities requiring background
checks.
</p><p>(18) To the news media and the public, with the approval of the System Manager in consultation with the Office of the Solicitor
and the Senior Agency Official for Privacy, in support of the law enforcement activities, including obtaining public assistance with
identifying and locating criminal suspects and lost or missing individuals, and providing the public with alerts about dangerous
individuals.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic records are maintained in password protected removable drives and other user-authenticated, password-protected systems
that are compliant with the Federal Information Security Management Act. All records are accessed only by authorized personnel who
have a need to access the records in the performance of their official duties. Paper records are contained in file folders stored in
file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Multiple fields allow retrieval of individual record information including Social Security number, first or last name, badge
number, address, phone number, vehicle information and physical attributes.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with 43 CFR 2.226 and other applicable security rules and
policies. During normal hours of operation, paper records are maintained in locked filed cabinets under the control of authorized
personnel. Computerized records systems follow the National Institute of Standards and Technology standards as developed to comply
with the Privacy Act of 1974 (Pub. L. 93-579), Paperwork Reduction Act of 1995 (Pub. L. 104-13), Federal Information
Security Management Act of 2002 (Pub. L. 107-347), and the Federal Information Processing Standards 199, Standards for Security
Categorization of Federal Information and Information Systems. Computer servers in which electronic records are stored are located in
secured Department of the Interior facilities.
</p><p>Access to records in the system is limited to authorized personnel who have a need to access the records in the performance of
their official duties. Electronic data is protected through user identification, passwords, database permissions and software
controls. Such security measures establish different access levels for different types of users associated with pre-defined groups
and/or bureaus. Each user’s access is restricted to only the functions and data necessary to perform that person’s job
responsibilities. Access can be restricted to specific functions (create, update, delete, view, assign permissions) and is restricted
utilizing role-based access.
</p><p>Authorized users are trained and required to follow established internal security protocols and must complete all security,
privacy, and records management training and sign the Rules of Behavior. Contract employees with access to the system are monitored
by their Contracting Officer’s Technical Representative and the agency Security Manager.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are retained and disposed of in accordance with Office of the Secretary Records Schedule 8151, Incident,
Management, Analysis and Reporting System, which was approved by the National Archives and Records Administration (NARA)
(N1-048-09-5), and other NARA approved bureau or office records schedules. The specific record schedule for each
type of record or form is dependent on the subject matter and records series. After the retention period has passed, temporary
records are disposed of in accordance with the applicable records schedule and DOI policy. Disposition methods include burning,
pulping, shredding, erasing and degaussing in accordance with DOI 384 Departmental Manual 1. Permanent records that are no longer
active or needed for agency use are transferred to the National Archives for permanent retention in accordance with NARA guidelines.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>IMARS Security Manager, 13461 Sunrise Valley Drive, Herndon, VA 20171.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Department of the Interior is proposing to exempt portions of this system from the notification procedures of the Privacy Act
pursuant to sections (j)(2) and (k)(2). An individual requesting notification of the existence of records on himself or herself
should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should both be clearly
marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.235.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The Department of the Interior is proposing to exempt portions of this system from the access procedures of the Privacy Act
pursuant to sections (j)(2) and (k)(2). An individual requesting records on himself or herself should send a signed, written inquiry
to the System Manager identified above. The request should describe the records sought as specifically as possible. The request
envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the
requirements of 43 CFR 2.238.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Interior is proposing to exempt portions of this system from the amendment procedures of the Privacy Act
pursuant to sections (j)(2) and (k)(2). An individual requesting corrections or the removal of material from his or her records
should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the
requirements of 43 CFR 2.246.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Sources of information in the system include Department, bureau, office, tribal, State and local law officials and management,
complainants, informants, suspects, victims, witnesses, visitors to Federal properties, and other Federal agencies including the
Federal Bureau of Investigation or the Department of Justice.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The Privacy Act (5 U.S.C. 552a(j)(2) and (k)(2)) provides general exemption authority for some Privacy Act systems. In accordance
with that authority, the Department of the Interior adopted regulations 43 CFR 2.254(a-b). Pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2) of the Privacy Act, portions of this systems are exempt from the following subsections of the Privacy Act (as found in 5
U.S.C. 552a); (c)(3), (c)(4), (d), (e)(1) through (e)(3), (e)(4)(G) through (e)(4)(I), (e)(5), (e)(8), (f), and (g).
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-</systemNumber>
<subsection type="systemName">Electronic Email Archive System (EEAS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive, but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records of this system are located at a digital safe site at a location managed by the contractor for the Department of the Interior. Only information maintained at this site by the contractor is considered a Privacy Act system of records covered by this notice.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system contains information on individuals who send and receive electronic messages using Internet email and interoffice email from and to those Departmental bureaus/offices involved with Indian Trust programs, and those individuals who are referred to in the electronic messages. These bureaus/offices are as follows: Office of the Solicitor; Bureau of Indian Affairs; Office of the Special Trustee for American Indians; Office of the Assistant Secretary--Indian Affairs; Bureau of Land Management; Office of the Assistant Secretary--Policy, Management, and Budget; Office of Hearings and Appeals; Office of Historical Trust Accounting; Office of the Secretary; the Minerals Management Service; the United States Geological Survey; the National Park Service; and the U.S. Fish and Wildlife Service. The following bureau/offices are being added to the EEAS because the Court is concerned that they may send or receive email containing individual Indian Trust related information: the Office of Surface Mining; the Bureau of Reclamation; and the National Business Center.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include information from Internet email and interoffice email, including address of sender and receiver(s), subject, date sent or received, text of the message, name of attachment, attachment text, and certification status. The name and email address of the sender and receiver are captured along with the bcc, cc, subject line, and text of the message.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 43 CFR part 1455, and 40 CFR part 1441.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The system’s main purpose is to respond to requests from the federal district court in Cobell v. Norton regarding information about individual Indian Trust programs that is embodied in email communication.
</p><p>Disclosures outside the Department of the Interior can be made to:
</p><p>(a) Contractors who service and maintain the system for the Department, ensuring that all provisions of the Privacy Act, and all other applicable laws, regulations, and policies relating to contracting and record security are met.
</p><p>(b) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(c)(1) To any of the following entities or individuals.
</p><p>(A) The Department of Justice (DOJ), or
</p><p>(B) To a court, adjudicative or other administrative body, or
</p><p>(C) To a party in litigation before a court or adjudicative or administrative body, or
</p><p>(D) The Department or any component of the Department, or
</p><p>(E) Any Department employee acting in his or her official capacity, or
</p><p>(F) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee,
</p><p>(2) When:
</p><p>(A) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(i) The Department or any component of the Department;
</p><p>(ii) Any Department employee acting in his or her official capacity;
</p><p>(iii) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(iv) The United States, when the DOJ determines that the Department is likely to be affected by the proceeding; and
</p><p>(B) The Department deems the disclosure to be:
</p><p>(i) Relevant and necessary to the proceeding; and
</p><p>(ii) Compatible with the purposes for which the records were compiled.
</p><p>(d) To appropriate agencies, entities, and persons when:
</p><p>(1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(2) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(3) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information in this system of records is maintained in electronic format on a system hard drive.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>This specific system has the capability of performing searches through email archive information identified in the "Category of records"  section above using any word or number criteria. This capability makes it unique from other email archive systems that are maintained by Interior bureaus/offices, and therefore, this system becomes subject to Privacy Act requirements.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The contractor maintaining this system must follow the requirements under 5 U.S.C. 552a(e)(10) and 43 CFR 2.51 for security standards. A security plan was developed to prevent unauthorized access to the system. The plan addresses application security, administration/user security, and application agreements. Access to the system is limited to authorized personnel whose official duties require such access. The EEAS system will be maintained at the Government contractor’s facility at a secured data center.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system will be retained indefinitely pending completion of Cobell et al. v. Norton, et al., U.S.D.C. D.C., No. 1:96CV01285 or until the Court orders the Department to retain/dispose of these records differently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Technology Services Division, Administrative Operations Directorate, National Business Center, Department of the Interior, MS-1540-MIB, 1849 C St. NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether your records are in this Privacy Act system of records, contact the Privacy Act Officer at the bureau/office from which your email message was sent or where it was received (see list of participating bureau/offices identified in the "Categories of individuals"  section above). Interior bureaus/offices are listed at the Department of the Interior Web site at http://www.doi.gov. The request must meet the requirements of 43 CFR 2.60. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Your mailing address;
</p><p>(e) Time period(s) that records pertaining to you may have been created or maintained, to the extent known by you (See 43 CFR 2.60(b)(3)); and
</p><p>(f) Specific description or identification of the records you are requesting (including whether you are asking for a copy of all of your records or only a specific part of them), and the maximum amount of money that you are willing to pay for their copying (See 43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To request access to records, follow procedures in the "Notification procedure"  section above. The request must meet the requirements of 43 CFR 2.63. Provide with your request the same information identified in the "Notification procedures"  sections.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request an amendment of a record, send requests in writing to the contacts identified in the "Notification procedure"  section above. The request must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some information maintained in the system is collected from mag-tapes provided by Interior bureau/office email backup systems from those installations identified in the "Categories of individuals"  section above. This information is downloaded onto a hard drive managed by the contractor and stored digitally. Information from Interior bureau/office e-mail servers will be captured in real time, transmitted electronically through secured networks, and captured and stored electronically into the EEAS.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/DOI-11</systemNumber>
<subsection type="systemName">Debarment and Suspension Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Acquisition and Property Management, U.S. Department of the Interior, 1849 C Street, NW., Mail Code 2607-MIB,Washington, DC 20240.
</p><p>Records may also be located in files maintained by the Office of the Solicitor, Mail Code 6456-MIB, 1849 C Street, NW., Washington, DC 20240, and the Office of Inspector General, Recovery and Oversight Office, Acquisition Integrity Unit, Department of the Interior, 1849 C Street, NW., Mail Stop 4428-MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have been suspended, proposed for debarment, or debarred from Federal procurement and assistance programs, individuals who have been the subject of Department inquiries to determine whether they should be debarred and/or suspended from Federal procurement and nonprocurement programs, and other individuals whose names appear in the files such as witnesses and investigators.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include information on business entities, organizations and individuals excluded or considered for exclusion from Federal procurement and nonprocurement programs as a result of suspension or debarment proceedings initiated by DOI. Such information includes, but is not limited to, names and addresses of business entities, organizations, and individuals, evidence obtained in support of Action Referral Memoranda and Case Closure Memoranda, action notices and determinations, tape recordings of oral presentations of matters in opposition in contested actions, administrative agreements entered into resolving debarment or suspension actions, and monitoring reviews of debarment or suspension administrative agreements. Examples of evidence contained in files include correspondence, inspection reports, interview reports, contracts, assistance agreements, indictments, judgment and conviction orders, plea agreements, and other judicial action related documents, and corporate information. Records may include documents containing individuals’ names, Social Security Numbers and dates of birth. Computer generated records include data regarding categories and status of cases.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act of 1949, 41 U.S.C. 251 <i>et seq.;</i> Office of Federal Procurement Policy Act, 41 U.S.C. 401 <i>et seq.</i>; Executive Order 12549 (February 18, 1986); Executive Order 12689 (August 16, 1989); 48 CFR subpart 9.4; 48 CFR 1409.4 <i>et seq.</i>; 2 CFR Part 180; and 2 CFR 1400.137 <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the records in this system of records is to assist DOI in assembling information on, conducting, and documenting, debarment and suspension proceedings to ensure that Federal contracts and Federal assistance, loans, and benefits, are awarded only to presently responsible business entities, organizations, and individuals. Additional purposes of the system are: to promote understanding of the case decision path; promote understanding of the concerns addressed by the debarring and suspending official in reaching a decision; promote the submission of relevant arguments in contested cases; educate the public and private bar as to the kinds of mitigating factors and remedial measures that demonstrate present responsibility; and enhance the transparency of decision making.
</p><p>The system includes case files and computer generated records developed in connection with initiating and conducting suspension and debarment proceedings under Federal Acquisition Regulation (FAR) 48 CFR subpart 9.4, and part 1409 (procurement) and 2 CFR parts 180 and 1400 (nonprocurement), and in rendering interim and final decisions in such proceedings. Case files are comprised of: (1) The official administrative record maintained by the DOI Office of Acquisition and Property Management (PAM); (2) files compiled by the case representative(s) in the Acquisition Integrity Unit of the DOI Office of the Inspector General, Recovery and Oversight Office, the DOI Office of the Solicitor, or DOI Bureaus in support of suspension and debarment actions; and (3) files developed by DOI to provide documentation for suspension and debarment actions and to conduct monitoring of administrative agreements entered to resolve debarment or suspension actions. Computer generated records include data regarding categories and status of actions. This system of records contains records retrievable by a case docketing system consisting of an assigned sequential case numerical identifier and the name of the business entity, organization, or individual subject to suspension and/or debarment action.
</p><p>Disclosures outside DOI may be made without the consent of the individual to whom the record pertains under the routine uses listed below:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, Tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains, or when coordinating on a debarment and suspension action of mutual interest.
</p><p>(5) To Federal, state, territorial, local, Tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and Tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media and the public, upon request, but such disclosures shall be limited to debarment and suspension action case determinations and administrative agreements.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To the General Services Administration (GSA) to compile and maintain the "Excluded Parties List System" in accordance with FAR 9.404 and 2 CFR part 180, and Federal Awardee Performance and Integrity Information System (FAPIIS).
</p><p>(15) To business entities, organizations, or individuals suspended, proposed for debarment, or debarred in DOI proceedings and to the legal, or otherwise designated, representatives of such entities, organizations or individuals.
</p><p>(16) To DOI and other Federal Department or agency contractors, grantees, or volunteers who have been engaged to assist the Government in the performance of a contract, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform the activity.
</p><p>(17) To representatives of other Federal debarring and suspending agencies to promote understanding and enhanced, consistent, analysis of common issues and arguments, and utilization of best practices for action documents.
</p><p>(18) To publishers of computerized legal research systems, but such disclosures shall be limited to debarment and suspension action case determinations and administrative agreements.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are contained in file folders stored in file cabinets; electronic records are contained in removable drives, computers, e-mail and electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and by assigned sequential official case file numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with applicable DOI security rules and policies. Records are accessible only by authorized DOI employees. Paper records are secured in file cabinets in areas which are locked during non-duty hours. The DOI server storing this information is located in a secured DOI facility. Access to data in computers is password protected and restricted to suspension and debarment personnel and other DOI employees with an official need for such information. DOI administers annual training on privacy, records management, data security and protection.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>A debarment and suspension case files records retention schedule has been submitted to NARA for scheduling and is pending approval. The disposition is temporary, and the retention will be cut off when the debarment or voluntary exclusion expires or all provisions of the compliance agreement have been completed. Destruction occurs 6 years and 3 months after cut-off.
</p><p>Paper record disposition methods include burning, pulping, shredding, etc. in accordance with DOI 384 Departmental Manual (DM) 1. Electronic records disposition includes erasing and degaussing in accordance with DOI 384 DM 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Acquisition and Property Management, U.S. Department of the Interior, Mail Code 2607-MIB, 1849 C Street, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Department of the Interior is proposing to exempt portions of this system from the notification, access, and amendment procedures of the Privacy Act pursuant to sections (k)(2) and (k)(5). DOI will make notification determinations on a case by case basis.
</p><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The Department of the Interior is proposing to exempt portions of this system from the notification, access, and amendment procedures of the Privacy Act pursuant to sections (k)(2) and (k)(5). DOI will make access determinations on a case by case basis.
</p><p>An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Interior is proposing to exempt portions of this system from the notification, access, and amendment procedures of the Privacy Act pursuant to sections (k)(2) and (k)(5). DOI will make amendment determinations on a case by case basis.
</p><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system are obtained from DOI and other Federal officials, state and local officials, private parties, businesses and other entities, and individuals who may have information relevant to an inquiry, and individuals who have been suspended, proposed for debarment or debarred, and their legal representatives.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The Privacy Act (5 U.S.C. 552a(k)(2) and (k)(5)) provides general exemption authority for some Privacy Act systems. In accordance with that authority, the Department of the Interior adopted regulations, 43 CFR 2.79(a-b).
</p><p>Pursuant to exemptions 5 U.S.C. 552a (k)(2) and (k)(5) of the Privacy Act, portions of this system of records are exempt from the following subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections (c)(3), (d), (e)(1), (e)(4)(G) through (e)(4)(I), and (f) of the Privacy Act.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/DOI-12</systemNumber>
<subsection type="systemName">Donations Program Files
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained by the Department of the Interior Office of Youth, Partnerships and Service, 1849 C Street NW., Mail Stop 3559 MIB, Washington, DC 20240; and Bureaus and Offices that manage Donations Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who donate money, real property, personal property, services, or other gifts to the Department of the Interior, prospective donors, and other individuals who contact or correspond with the Department of the Interior officials on matters related to the Donations Program. This system may also include current and former Federal government employees, contractors, and volunteers who are involved in the management of the Donations Program. This system contains records concerning corporations and other business entities, which are not subject to the Privacy Act. However, records pertaining to individuals acting on behalf of corporations and other business entities may reflect personal information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system contains information provided by individuals or organizations who propose to donate money, real property, personal property, services, or other gifts to the Department of the Interior, and may include names, home or work addresses, phone numbers, email addresses, other contact information, financial data such as the amount of the donation and method of remittance, biographical information, and miscellaneous information about gifts donated in the past. This system also contains background data and affiliations related to eligibility determinations for proposed donations; correspondence or other data related to the acceptance of proposed donations; and correspondence and data related to the management of the Donations Program.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Statutes that allow the Department to accept donations and/or contributions, including 43 U.S.C. 1737, 16 U.S.C. 6 and 43 U.S.C. 36c.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The records will be used by the Department of the Interior to manage the Donations Program and facilitate the evaluation, acceptance, and solicitation of donations of money or other gifts by members of the public and organizations. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside DOI may be made as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To the Executive Office of the President in response to an inquiry from that office made at the request of the subject of a record or a third party on that person’s behalf, or for a purpose compatible for which the records are collected or maintained.
</p><p>(4) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(6) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To state, territorial and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(12) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To the news media and the public, with the approval of the Public Affairs Officer in consultation with Counsel and the Senior Agency Official for Privacy, where there exists a legitimate public interest in the disclosure of the information, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.
</p><p>(15) To an official of another Federal, state, territorial, local, tribal, or foreign agency to provide information needed in the performance of official duties related to the verification, authorization, or processing of money, real property, personal property, services, or other gift donations by individuals or organizations, or any issue otherwise related to the purpose for which the records were compiled.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in paper form in file folders stored in file cabinets. Electronic records are maintained in computers, computer databases, email, and electronic media such as removable drives, magnetic disk, diskette, and computer tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information within this system may be retrieved by individual’s name, organization name, nature of the gift, size of the donation, and may also be retrieved by key word search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with 43 CFR 2.51 and other applicable security rules and policies. During normal hours of operation, paper records are maintained in locked filed cabinets under the control of authorized personnel. Computers and storage media are encrypted in accordance with DOI security policy. The computer servers in which electronic records are stored are located in Department of the Interior facilities that are secured by security guards, alarm systems and off-master key access. Access to servers containing records in this system is limited to DOI personnel and other authorized parties who have a need to know the information for the performance of their official duties, and requires a valid username and password. Electronic records are safeguarded by permissions set to "Authenticated Users" which require password login. Personnel authorized to access the system must complete all Security, Privacy, and Records management training and sign the Rules of Behavior.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with applicable bureau or office records schedules or General Records Schedule (GRS) approved by the National Archives and Records Administration (NARA). Records will be destroyed when no longer needed for agency business in accordance with records retention schedules and NARA guidelines. Paper records are disposed of by shredding or pulping, and records contained on electronic media are degaussed or erased in accordance with 384 Departmental Manual 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Partnerships Coordinator, Office of Youth, Partnerships and Service, Department of the Interior, 1849 C Street NW., Mail Stop 3559 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should be clearly marked "PRIVACY ACT INQUIRY". A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS". The request letter should describe the records sought as specifically as possible. A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or contesting information contained in his or her records must send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system are obtained from individual members of the public, organizations, DOI officials, employees, contractors, volunteers, and may be obtained from other Federal officials, state, territorial and local government officials, and non-governmental organizations, in the course of daily business activities and communications related to the management of the Donations Program.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os11" toc="yes">
<systemNumber>/OS-11</systemNumber>
<subsection type="systemName">Account Reconciliation Tool (ART).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) U.S. Department of the Interior, Office of Historical Trust Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 20006.
</p><p>(2) U.S. Department of the Interior, Office of Historical Trust Accounting, American Indian Records Repository, 17501 West 98th Street, Lenexa, KS 66219.
</p><p>(3) Office of contractors analyzing IIM Trust Fund accounts under contract to OHTA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians who receive Historical Statements of Account prepared by the DOI’s Office of Historical Trust Accounting (OHTA) for account holders of the Individual Indian Money (IIM) Trust Fund.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include an individual’s name, aliases, gender, birth date, address, Social Security Number, IIM Trust Fund account number, tribal membership/enrollment number, and blood quantum.
</p><p><i>Categories of records in the system include:</i>
</p><p>(1) Financial data pertaining to IIM Trust Fund accounts from the Trust Fund Accounting System (TFAS), the Trust Asset and Accounting Management System (TAAMS), the Integrated Records Management System (IRMS), the Land Record Information System (LRIS), the Payments, Claims and Enhanced Reconciliation (PACER) system, the Finance system, and the OMNI system.
</p><p>(2) Data related to IIM Trust Fund account holder information.
</p><p>(3) Imaged/paper records related to IIM Trust Fund accounts, including jacket folders, and financial documents such as accounting, reconciliation, and transaction data related to receipts, disbursements, investments, bonds, and transfers.
</p><p>(4) Historical Statements of Account for account holders of the IIM Trust Fund.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 116, 117(a)(b)(c), 118, 119, 120, 121, 151, 159, 161(a), 162(a), 4011, 4043(b)(2)(B).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records in the system is to enable the OHTA to analyze the historical collection, distribution, and disbursement of income from Indian trust land and other revenue sources, and to provide historical statements of account to the account holders of the IIM Trust Fund.
</p><p>Disclosure outside of DOI may be made to:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ).
</p><p>(ii) A court or an adjudicative or other administrative body.
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body. or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee.
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI.
</p><p>(B) Any other Federal agency appearing before the DOI Office of Hearing and Appeals.
</p><p>(C) Any DOI employee acting in his or her official capacity.
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee.
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding. and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding, and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office, when there has been a written request from an individual who is the beneficiary of an IIM Trust Fund account for information from that account.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(6) To state and local governments and tribal organizations to provide information needed in response to a court order and/or discovery related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To an expert, consultant, or contractor (including employees of the contractor) of DOI, requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(8) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in ART has been compromised; and
</p><p>(b) DOI has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of ART or other systems or programs (whether maintained by DOI or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with DOI’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(9) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(10) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(11) To the lineal descendant, heir, or devisee of a deceased individual covered by the system or to any other person entitled to the deceased’s trust assets.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Records are stored, retrieved, accessed, retained and disposed of in accordance with DOI Departmental Manual, Part 383, Chapters 1-13, DOI Privacy Act regulations at 43 CFR 2.45-2.79, the Indian Affairs Records Manual, and the Indian Affairs Records Schedule (IARS).
</p><p>Storage:</p>
<p>Records are stored on paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved using either:
</p><p>(1) Identifiers linked to IIM Trust Fund account holders, such as name, Social Security Numbers, tribe, tribal enrollment, or census numbers, or
</p><p>(2) Organizational links and identifiers such as account numbers, tribal codes, and IIM Trust Fund account codes.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>ART is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records in the system is limited to authorized personnel whose official duties require such access.
</p><p>(1) Physical Security: Paper records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions and software controls. These security measures establish different degrees of access for different types of users.
</p><p>(3) Administrative Security: All DOI and contractor employees involved in any and all trust activities are required to complete Privacy Act, Records Management and Security Awareness trainings. The trainings are completed before an employee is permitted access to any trust data. Trainings are implemented on an annual basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>ART is scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Information Technology Program Manager, Office of Historical Trust Accounting, 1801 Pennsylvania Ave., NW., Suite 500, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether your records are in this Privacy Act system of records, write to the Information Technology Program Manager at the address listed above. Provide the following information with your request:
</p><p>(1) Proof of your identity.
</p><p>(2) List of all of the names by which you have been known, such as maiden name or alias(es).
</p><p>(3) Mailing address.
</p><p>(4) Tribe, IIM Trust Fund account number, tribal enrollment or census number.
</p><p>(5) Time period(s) during which the records may have been created or maintained, to the extent known by you (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To request access to your records, write to the Information Technology Program Manager at the address listed above. Provide the following information with your request:
</p><p>(1) Proof of your identity.
</p><p>(2) List of all of the names by which you have been known, such as maiden name or alias(es).
</p><p>(3) Mailing address.
</p><p>(4) Tribe, IIM Trust Fund account number, tribal enrollment or census number.
</p><p>(5) Time period(s) during which records may have been created or maintained, to the extent known by you.
</p><p>(6) Description or identification of the records you are requesting (including whether you are asking for a copy of all of your records or only a specific part of them) and the maximum amount of money that you are willing to pay for their copying. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request an amendment of a record, write to the Information Technology Program Manager at the address listed above (See 43 CFR 2.71). Provide the following information with your request:
</p><p>(1) Proof of your identity.
</p><p>(2) List of all of the names by which you have been known, such as maiden name or alias(es).
</p><p>(3) Mailing address.
</p><p>(4) Tribe, IIM Trust Fund account number, tribal enrollment or census number.
</p><p>(5) Time period(s) during which the records may have been created or maintained, to the extent known by you.
</p><p>(6) Specific description or identification of the record(s) you are contesting and the reason(s) why you believe the record(s) are not accurate, relevant, timely, or complete.
</p><p>(7) Copy of documents or evidence in support of (6) above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) The following DOI components: Bureau of Indian Affairs, Office of Trust Funds Management, Office of the Special Trustee, Minerals Management Service, Bureau of Land Management, Office of Hearings and Appeals.
</p><p>(2) Federal and state agencies.
</p><p>(3) IIM Trust Fund account holders or their heirs. Depositors to and claimants against the accounts.
</p><p>(4) Tribal offices, if the IIM function is contracted or compacted under the Indian Self-Determination and Education Assistance Act, Public Law 93-638, 88 Stat. 2203, as amended.
</p><p>(5) Courts of competent jurisdiction, including tribal courts.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os12" toc="yes">
<systemNumber>/OS-12</systemNumber>

<subsection type="systemName">Official Pilot Folders, OS-12.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Secretary, National Business Center, Aviation Management Directorate, 300 E. Mallard Drive, Suite 200, Boise, ID 83706;
</p><p>(2) Office of the Secretary, National Business Center, Aviation Management Directorate, Alaska Regional Office, 4405 Lear Court, AK 95502-1052.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Professional, dual-function, and incidental pilots employed by Department of the Interior bureaus and offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information relative to certificates, qualifications, experience levels, flight activity, currency and proficiency of the pilots employed by the Department.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Reorganization Plan 3 of 1950; FAA Regulations at 14 CFR Parts 1, 61, and 91; Department of the Interior Manual at 350 Departmental Manual 1 and following.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to determine pilot qualifications and to monitor compliance with Office of the Secretary, National Business Center, Aviation Management Directorate directives and Federal Aviation Regulations. Disclosure outside the Department of the Interior may be made without the consent of the individual to whom the record pertains under the following routine uses:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, pilot qualification card, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in manual and automated form. Any electronic records will be maintained at the offices of the above system locations on the Aviation Management Directorate’s local area network server. Any paper records will be maintained within locked offices at the same locations.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by Social Security number, name, agency or location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to and use of these records is limited to those persons whose official duties require such access. Records are maintained in accordance with 43 CFR 2.51. Additional safeguards are as follows:
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Access to records is limited to Departmental and contract personnel who are granted password access, and have an official need to use the records in the performance of their duties in accordance with requirements found in the DOI’s Privacy Act regulations (43 CFR 2.51). Additionally, electronic records are protected by a firewall, network authentication (secure server), encryption, and file integrity auditing software meeting the requirements of 43 CFR 2.51 which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act.
</p><p>PHYSICAL SECURITY:
</p><p>Each geographic location is physically secured by entry access cards. When data is not in use by authorized personnel, paper and microfiche records are stored in locked file cabinets or in secured rooms. Electronically stored records are protected from unauthorized access through use of access codes, entry logs, and other system-based protection methods. The computer servers in which records are stored are located in computer facilities that are secured by alarm systems and off-master key access. A Privacy Act Warning Notice appears where records containing information on individuals are stored or displayed. Backup tapes are stored in a locked and controlled room in a secure, off-site location.
</p><p>ADMINISTRATIVE SECURITY:
</p><p>Only persons with need to access these files to accomplish their work are able to access them. All Departmental and/or contract employees must undergo mandatory records, security, and IT training before access is granted, and annually thereafter. They also sign Rules of Behavior that include proper use and safeguarding of information in systems before having access to agency systems. Such rules apply to be contractors and regular Departmental employees. Finally, all work on this system occurs in government offices with appropriate supervision by Federal employees.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be disposed of in accordance with the National Archives and Records Administration (NARA) Records Schedule for these records, 7558.4, which was approved by NARA June 5, 2009 under its job number N1-048-09-2. That schedule states: "Destroy 7 years after cut-off or when no longer needed, whichever is later."
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Associate Director, Office of the Secretary, National Business Center, Aviation Management Directorate, 300 E. Mallard Drive, Suite 200, Boise, ID 83706;
</p><p>(2) Regional Director, Office of the Secretary, National Business Center, Aviation Management Directorate, Alaska Regional Office, 4405 Lear Court AK 95502-1052.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the individuals to whom it applies: professional, dual-function and incidental pilots employed by Interior bureaus/offices.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os13" toc="yes">
<systemNumber>/OS-13</systemNumber>
<subsection type="systemName">Aircraft Administrative Management and Fiscal Records, OS-13.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) National Business Center, Financial Management &amp; Budget Directorate, 1849 C Street, NW. (ms 1346), Washington, DC 20240,
</p><p>(2) National Business Center, Financial Management &amp; Budget Directorate, 7301 W. Mansfield, Denver, CO 80235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and former employees of the National Business Center, Aviation Management Directorate (formerly known as the Office of Aircraft Services), and employees transferred from AMD to the Financial Management &amp; Budget Directorate, Informational Technology Directorate, and the Acquisition Services Directorate.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information relative to payroll records, including pay, leave and cost distribution records, including deductions for bonds, insurance, income taxes, allotments to financial institutions, overtime, authorizations, and related documents. Travel records, including administrative approvals, travel expenses claimed and/or paid, receipts for expenditure claims. Government transportation requests, travel advance accounts and related records. Safety records, including claims under the Military Personnel and Civil Employees Claims Act. Records of issuance of Government identification cards and Government driver’s licenses. Related records concerning administrative and fiscal management.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 3101, 5101-5115, 5501-5596, 5701-5709, 31 U.S.C. 66a, 240-243, 40 U.S.C. 483(b); 43 U.S.C. 1467, 44 U.S.C. 3103; Executive Order No. 11807.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records are (a) for administrative and fiscal management. Disclosure outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of the Treasury for preparation of (a) payroll checks, (b) payroll deduction and other checks to Federal, State and local agencies, and (c) checks for reimbursement of employees and others;
</p><p>(2) To the Internal Revenue Service and to the State, Commonwealth, Territorial, and local governments for tax purposes,
</p><p>(3) To the Civil Service Retirement System or Federal Employee Retirement System, and to other employee retirement systems;
</p><p>(4) To another Federal agency to which an employee has transferred,
</p><p>(5) To another agency having a subject matter interest in the records,
</p><p>(6)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOI);
</p><p>(ii) A court or an adjudicative other administrative body:
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI:
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosures to be:
</p><p>Relevant and necessary to the proceeding; and
</p><p>Compatible with the purpose for which the records were compiled.
</p><p>(7) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, Tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To Federal, State, local agencies or commercial businesses where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, pilot qualification card, grant or other benefit,
</p><p>(9) State, local agencies or commercial businesses where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, pilot qualification card, grant or other benefit.
</p><p>(10) To a Member of Congress from the record of an individual in response to an inquiry made at the request of that individual;
</p><p>(11) To other Federal agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals.
</p><p>(12) To other Federal agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals.
</p><p>(13) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(14) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(15) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(16) To State and local governments and Tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(17) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(18) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(19) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(20) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(21) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies: Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by individual name or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>TECHNICAL SECURITY:
</p><p>Access to records is limited to Departmental and contract personnel who are granted password access, and have an official need to use the records in the performance of their duties in accordance with requirements found in the DOI’s Privacy Act regulations (43 CFR 2.51). Additionally, electronic records are protected by a firewall, network authentication (secure server), encryption, and file integrity auditing software meeting the requirements of 43 CFR 2.51 which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act, including compliance with applicable National Institute of Standards and Technology (NIST) guidelines.
</p><p>PHYSICAL SECURITY:
</p><p>Data is secured in locked file cabinets or in secured rooms accessible only by authorized personnel. The computer servers in which records are stored are located in computer facilities that are secured by alarm systems and off-master key access. A Privacy Act Warning Notice appears where records containing information on individuals are stored or displayed. Backup tapes are stored in a locked and controlled room in a secure, off-site location.
</p><p>ADMINISTRATIVE SECURITY:
</p><p>All Departmental and/or contract employees must undergo mandatory records, security, and IT training before access is granted, and annually thereafter. They must sign Rules of Behavior, and are supervised by Federal employees.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be disposed of in accordance with the National Archives and Records Administration General Records Schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Financial Management &amp; Budget Directorate, 1849 C Street, NW (ms 1346), Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access shall be addressed to the appropriate System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the appropriate System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-14</systemNumber>
<subsection type="systemName">Take Pride In America System--Interior, OS-14.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Not classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Interior, Take Pride In America Program, Office of the Secretary, MS-3459 MIB, 1849 C Street, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals or contacts for organizations nominated for a Take Pride In America (TPIA) Award, and individuals who provide nominations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>&#149; Name of Individual/Organization being nominated, plus contact information;
</p><p>&#149; Category of award;
</p><p>&#149; Name and contact information for person submitting the nomination;
</p><p>&#149; Description of project or activity which forms basis of award, for example:
</p><p>&#149; Location of project or activity, State, ownership, U.S. Congressional District
</p><p>&#149; Length of project or activity,
</p><p>&#149; Subject area/type of project,
</p><p>&#149; Total volunteer hours donated, total number of people involved,
</p><p>&#149; Description, objective, results, outcomes;
</p><p>&#149; Community or partnership references and sources of funding or materials donations; and
</p><p>&#149; Other information necessary to manage the public awareness component of the TPIA program.
</p><p>Only records relating to individuals are covered by the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Authorization is granted in the Take Pride In America Act, 16 U.S.C. 4601-4608.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to collect information on the activities of potential awardees, to consider them for awards, to select award winners, and for other necessary actions to further the purposes of the Take Pride In America Program public awareness campaign to increase volunteerism in the U.S. and foster increased stewardship of public resources.
</p><p>Disclosures outside of the Department of the Interior may be made--
</p><p>(1) To an expert, consultant, contractor (including employees of the contractor), States’ Liaisons, or TPIA Blue Ribbon panel of the Department performing, on the Department’s behalf, services related to the TPIA awards program requiring the use of these records.
</p><p>(2) To another agency or organization for purposes consistent with the TPIA purposes identified above.
</p><p>(3)(a) To any of the following entities or individuals:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or administrative body;
</p><p>(iv) The Department or any component of the Department;
</p><p>(v) Any Department employee acting in his or her official capacity; or
</p><p>(vi) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When--
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) The Department or any component of the Department;
</p><p>(B) Any Department employee acting in his or her official capacity;
</p><p>(C) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) The United States, when the DOJ determines that the Department is likely to be affected by the proceeding; and
</p><p>(ii) The Department deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(4) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the Department becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(5) To a congressional office in response to an inquiry an individual covered by the system has made to the congressional office about him or herself.
</p><p>(6) To a debt collection agency for the purpose of collecting outstanding debts owed to the Department for fees associated with processing FOIA/PA requests.
</p><p>(7) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(8) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored both in file folders and in electronic form, in computer systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information from the System will be retrievable by name of nominated individual or organization, nominator, control number, Congressional District, type of activity, and site location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked file cabinets and/or in secured rooms. Electronic records conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Computer Security Act of 1987 (40 U.S.C. 759). Electronic data will be protected through user identification, passwords, database permissions and software controls. Such security measures will establish access levels for different types of users.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of winners and finalists will be kept permanently. Records of other nominations will be kept 10 years, and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Executive Director, Take Pride In America Program, Office of the Secretary, MS-3459 MIB, 1849 C Street, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for information regarding this system of records must be in writing, signed by the requester, and include the requester’s full name, address, year(s) activity was nominated, and location of activity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For a copy of your record, write to the System Manager at the location above, providing the same information specified in the Notification Procedures. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To ask for changes to your records, write to the System Manager at the location above, providing the same information specified in Notification Procedures, as well as an explanation of what you believe should be changed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from this system comes primarily from the person nominating the individual/organization for an award. The nominating party can be either the individual/organization nominated or a third party.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/DOI-16</systemNumber><subsection type="systemName">DOI LEARN (Department-wide Learning Management System).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records is located at a digital safe in a facility in Reston, Virginia, managed under contract to the Office of Personnel Management (OPM).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees, contractors, volunteers and appointees of the Department of the Interior (DOI), who receive training related to their official duties, whether or not sponsored by DOI bureaus and offices. All non-DOI individuals who participate in DOI-sponsored training or attend DOI-sponsored meetings. Non-DOI individuals are defined as Federal employees from other agencies; personnel from states, private agencies, not-for-profit organizations, universities; and private citizens.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Interior employee information will be primarily imported from the Department of the Interior Federal Personnel and Payroll System (FPPS) on a bi-monthly basis. Occasional specific data entry for an individual Interior employee may be required if the employee is requesting training registration and the scheduled routine import has not yet added his/her information to the system. Specific data fields include: name, social security number, address information, gender, date of birth, organization code, position title, GS series, pay plan, grade level, supervisory status, type of appointment, education level, duty station code, department, bureau, date of Federal service, date of last promotion, occupational category, race, national origin, and adjusted basic pay.
</p><p>Historical training records of current employees contained in the DOI LEARN system will be derived initially from existing systems where training data is currently being housed. Fields contained in this subset of data include, but are not limited to, necessary course information (e.g., course title and class name) and class status information (e.g., begin/end dates, completion status, certification requirements met, test scores, and acquired skills).
</p><p>The personal information maintained on non-DOI individuals include the participants’ name, social security number, agency address, agency affiliation, phone/fax numbers, e-mail address, supervisor’s name and phone number, job series/grade/title, billing information (e.g., responsible agency, tax ID number, DUNS number, purchase order numbers, agency location codes and credit card information); necessary course information (e.g., course title, class name, objectives, description, and who should attend); class status information (begin/end dates, responsible class instructor, completion status, certification requirements met); and student transcripts (course(s) completed/not completed, test scores, acquired skills).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 4101, et seq. (Government Organization &amp; Employee Training); 5 U.S.C. 1302, 2951, 4118, 4308, 4506, 3101, 43 U.S.C. 1457, Title VI of the Civil Rights Act of 1964 as amended (42 U.S.C. 2000d) Executive Order 11348 (Providing for Further Training of Government Employees); as amended by Executive Order 12107 (Relating to Civil Service Commission and Labor Management in Federal Service); Code of Federal Regulations; 5 CFR 410, Subpart C (Establishing and Implementing Training Programs); Americans with Disabilities Act (42 U.S.C. 112101); and the E-government Act of 2002 (44 U.S.C. 3501, et seq.).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records will be:
</p><p>(1) To validate training records for certification purposes;
</p><p>(2) To meet statistical reporting requirements of the Office of Personnel Management, Department of the Interior Office for Equal Employment Opportunity, and individual bureau and sub-agency management;
</p><p>(3) To generate class rosters and transcript listings for use by course administrators;
</p><p>(4) To generate requested student or personnel transcripts;
</p><p>(5) To generate budget estimates related to training requirements;
</p><p>(6) To ensure prompt and correct payment for services rendered;
</p><p>(7) To report on mandatory training compliance;
</p><p>(8) To determine enrollment numbers; and
</p><p>(9) To review the exact dates of registration in order of acceptance.
</p><p>Disclosures will be made:
</p><p>(1) To release statistical information and training reports to other organizations who are involved with the training;
</p><p>(2) To disclose information to other Government training facilities (Federal, State, and local) and to non-Government training facilities (private vendors of training courses or programs, private schools, etc.) for training purposes;
</p><p>(3) To provide transcript information to education institutions upon the student’s request in order to facilitate transfer of credit to that institution, and to provide college and university officials with information about their students working in the Student Career Experiment Program, Volunteer Service, or other similar programs necessary to a student’s obtaining credit for the experience;
</p><p>(4) To disclose to a Federal agency in the Executive, Legislative, or Judicial branch of government, in response to its request, information in connection with the hiring of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the letting of a contract, the issuance of a license, grant, or other benefits by the requesting agency, or the lawful statutory, administrative, or investigative purpose of the agency to the extent that the information is relevant and necessary to the requesting agency’s decision.
</p><p>(5) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, services requiring access to these records;
</p><p>(6) To share logistical or attendance information with partner agencies (Government or non-Government) who, based on cooperative training agreements, have a need to know;
</p><p>(7) (a) To any of the following entities or individuals, when the circumstances set forth in (b) are met:
</p><p>i. The Department of Justice (DOJ);
</p><p>ii. A court, adjudicative or other administrative body;
</p><p>iii. The fiscally sponsoring organization or agency of the student;
</p><p>iv. A party in litigation before a court or adjudicative or administrative body; or
</p><p>v. Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any DOI employee acting in his or her official capacity;
</p><p>(C) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(iii) The data fields disclosed are limited in scope and will NOT include:
</p><p>(A) Date of Birth;
</p><p>(B) Social Security Number; and
</p><p>(C) Race, national origin data
</p><p>(8) To a congressional office in response to a written inquiry an individual covered by the system has made to the congressional office about him or herself;
</p><p>(9) To an official of another Federal, State or local government or Tribal organization to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained;
</p><p>(10) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904;
</p><p>(11) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a (b), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a (f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a) (3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media on hard disks, magnetic tapes, compact disks and paper media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information from this system is retrieved by either unique identifying fields (e.g., student name or social security number) or by general category (e.g., course code, training location, class start date, registration date, affiliation, mandatory training compliance and payment status).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>DOI LEARN is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked file cabinets and/or in secured rooms. Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data will be protected through user identification, passwords, database permissions and software controls. These security measures will establish different degrees of access for different types of users. A Privacy Impact Assessment for the hosting facility was conducted by the OPM.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records serving as input documents to the DOI LEARN system will be maintained in accordance with the General Records Schedule (GRS-1, item 29), which prescribes that they be destroyed when 5 years old, or when superseded or obsolete, whichever is sooner, unless covered by other applicable records schedules. Electronic records maintained in the DOI LEARN system will be maintained for 65 years after separation of the individual receiving training from affiliation with the Department, in accordance with item 3150 of a new Office of the Secretary (OS) records schedule which is being drafted to cover the system. Paper and electronic records generated by the DOI LEARN system will also be maintained in accordance with item 3150 of the OS records schedule, unless covered by other applicable records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) The system manager of the data contained within the DOI LEARN system is the Chief, Office of Human Resources, Department of the Interior, Main Interior Building, 1849 C Street, NW., Washington, DC 20240. Communications to the system manager should be addressed to the attention of the LMS Project Lead; and (2) the system manager for the physical location and the hardware housing the data is the Director, E-Training Initiative, Office of Personnel Management, 1900 E Street, NW., Room 3326, Washington, DC 20415.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the system manager whose address is provided in (1) from the "System Manager"  section above. The request must be in writing, signed by the requester, and include the requester’s full name and address, and social security number. (See 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or herself should address his/her request to the system manager whose address is provided in (1) from the "System Manager"  section above. The request must be in writing, signed by the requester, and include the requester’s full name and address, and social security number. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS."  (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or herself should address his/her request to the system manager whose address is provided in (1) from the "System Manager"  section above. The individual requesting the amendment must provide their full name and social security number. The request must be in writing and signed by the requester. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information on Interior employees is provided from the existing Departmental Federal Personnel and Payroll System (FPPS) or directly from employees in communication with data entry personnel when the scheduled routine import has not yet added the employee information to the system. Information from non-DOI employees and other individuals registering for training through DOI LEARN is provided directly by the individuals in question using paper and electronic forms.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/DOI-18</systemNumber>
<subsection type="systemName">Discrimination Complaints--Interior, DOI-18.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Equal Opportunity, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240. Bureau/office equal opportunity offices:
</p><p>(2) Bureau of Land Management, 1849 C Street NW, MS-302 LS, Washington, DC 20240.
</p><p>(3) Bureau of Reclamation, PO Box 25007, Denver, Colorado 80225-0007.
</p><p>(4) U.S. Geological Survey, MS 602, Reston, Virginia 22092.
</p><p>(5) National Park Service, 1849 C Street NW, MS-2747 MIB, Washington, DC 20240.
</p><p>(6) U.S. Fish and Wildlife Service, North Fairfax Drive, Room 300 Webb Building, Arlington, Virginia 22203.
</p><p>(7) Minerals Management Service, 381 Elden Street, MS 2900, Herndon, Virginia 20170.
</p><p>(8) Office of Surface Mining Reclamation and Enforcement, 1951 Constitution Avenue NW, Room 138-SIB, Washington, DC 20240.
</p><p>(9) Bureau of Indian Affairs, 1849 C Street NW, MS-4554 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who claim to have been discriminated against on the basis of race, color, sex, religion, national origin, handicap, age and/or sexual orientation in violation of various statutes and regulations including Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 42 U.S.C. 2000e, et seq); Section 501 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et seq) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 794, et seq) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 621, et seq); Title IX of the Education Amendments of 1972 (Pub. L. 92-318); Section 403 of the Trans-Alaska Pipeline Authorization Act (Pub. L. 93-153.87 Stat. 576); and Departmental Manual 373 DM 7, dated December 1, 1998, subject: Equal Opportunity Procedures for Processing Complaints of Discrimination Based on Sexual Orientation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Complaints of discrimination; reports of complaints investigation and supplementary documentary evidence; correspondence, including requests for information from other Federal agencies, and from minority, civil rights, women’s and community organizations; documents obtained from recipients of permits, rights-of-way, public land orders, or other Federal authorizations, and their agents, contractors, and subcontractors, under the Trans-Alaska Pipeline Authorization Act (Pub L. 93-153, 87 Stat. 576); and relevant statistical data obtained from various sources.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d) and its implementing regulations (43 CFR part 17, subpart A); Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000e, et seq) and its implementing regulations (29 CFR part 1614); section 501 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et seq); section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794, et seq) and its implementing regulations (43 CFR Part 17, subpart B); the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 621, et seq); Title IX of the Education Amendments of 1972 (Pub.L. 92-318); and section 403 of the Trans-Alaska Pipeline Authorization Act (Pub. L. 93-153.87 Stat. 576).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To investigate and resolve complaints of discrimination.
</p><p>(2) To compile statistical information on complaints of discrimination. Disclosures outside the Department of the Interior may be made:
</p><p>(1) To other Federal agencies charged with the enforcement of equal employment opportunity laws, orders and regulations, on a need-to-know basis to assist these agencies in their enforcement activities.
</p><p>(2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the disclosure is deemed by the Department of the Interior to be relevant or necessary to the litigation, and (c) the Department of the Interior determines that disclosure is compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license when the disclosing agency becomes aware of information indicating a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Within the Departmental office, manual records are stored in file folders in a Aisle Saver System manual storage system. An automated complaints management information system is used to manage and track the processing of complaints.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and employing bureau of individuals filing complaints, docket control number of complaints, and other appropriate data fields.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in accordance with safeguards meeting the requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Departmental regulations (43 CFR part 2, subpart D). Standards for the maintenance of records subject to the Privacy Act are described in Departmental regulations (43 CFR 2.48) and involve the content of the records, data collection practices, and the use, safeguarding, and disposal of personal information in the records. In offices where records are handled, posted warning signs remind employees of access limitations, standards of conduct for employees handling Privacy Act records, and possible criminal penalties for violation of security regulations. Access to records is limited to authorized personnel on a need-to-know basis.
</p><p>Within the Departmental office, manual records are stored in a locked Aisle Saver System (file unit) in a room locked with an off-master key. Automated records are maintained in conformance with safeguards based on recommendations of the National Bureau of Standards contained in "Computer Security Guidelines for Implementing the Privacy Act of 1974"  (FIPS Pub.41, May 30, 1975). Within bureau offices, records are maintained with appropriate administrative, technical, and physical safeguards to insure their security and confidentiality.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in compliance with the National Archives and Records Administration’s General Records Schedule No.1, Item No.26.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Director, Office for Equal Opportunity, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240:
</p><p>For complaints of discrimination arising under Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 42 U.S.C. 2000e, respectively), Departmental Manual 373 DM 7, dated December 1, 1998, section 501 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et seq); section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794, et seq.) and its implementing regulations; the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 621, et seq); and Title IX of the Education Amendments of 1972 (Pub. L. 92-318).
</p><p>(2) Director, Alaska State Office, Bureau of Land Management, 222 West 7th Avenue #13, Anchorage, Alaska 99513:
</p><p>For complaints arising under section 493 of the Trans-Alaska Pipeline Authorization Act (Pub. L. 93-153, 87 Stat. 576).
</p><p>(3) Associate Solicitor, Division of General Law, Office of the Solicitor, U.S. Department of the Interior, 1849 C Street NW, MS-6530 MIB, Washington, DC 20240:
</p><p>For complaints of discrimination arising under Title VII of the Civil Rights of 1964, as amended (42 U.S.C. 2000e) which are filed against the Departmental Office for Equal Opportunity.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the appropriate System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the appropriate System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records shall be addressed to the appropriate System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Complainants; recipients of permits, rights-of-way, public land orders, or other Federal authorizations, and their agents, contractors, subcontractors, and employees under section 403 of the Trans-Alaska Pipeline Authorization Act (87 Stat. 576); administrators and recipients of Government funds from programs administered by the Department of the Interior; Federal, State, and local government agencies; community, minority, civil rights, and women’s organizations; unions; Members of Congress and their staffs; bureaus and offices of the Department of the Interior; and confidential informants, to the extent they possess relevant data otherwise unavailable.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-20</systemNumber>
<subsection type="systemName">Secretarial Controlled Correspondence File--Interior, OS--20.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Executive Secretariat, U.S. Department of the Interior, 1849 C Street NW, MS-7229 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have written to the Secretary of the Interior on official business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information identifying the author(s) of correspondence received, date and subject of the correspondence, disposition of the correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 43 U.S.C. 1457; 44 U.S.C. 3101; Reorganization Plan 3 of 1950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to ascertain the status of official correspondence sent to the Secretary of the Interior.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) To the Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (1) The Department or any component of the Department; (2) Any Departmental employee acting in his or her official capacity; (3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (1) Relevant and necessary to the proceeding; and (2) Compatible with the purpose for which it compiled the information.
</p><p>(3) To the appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation order or license, when the Department becomes aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license.
</p><p>(4) To a congressional office in response to an inquiry to that office by the individual to whom the record pertains.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in an automated database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by a unique number assigned by the automated system to each letter received, name of correspondent(s), subject(s) of correspondence, date of correspondence, date correspondence received in the Office of Executive Secretariat, and disposition of correspondence.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a secure database with access limited by security software. Database is installed on hardware located in a secure room.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No.23, Item No.3, which you can find at http://www.nara.gov.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Executive Secretariat, U.S. Department of the Interior, 1849 C Street NW, MS-7229 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requestor, state that the requester seeks information on his/her records, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information contained in this system of records is obtained both from the individuals to whom the records pertain and the agency officials who respond to the correspondence received.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-21</systemNumber>
<subsection type="systemName">Office of Insular Affairs Programs.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained by the Department of the Interior, Office of Insular Affairs, 1849 C Street NW., Mail Stop
2429 MIB, Washington, DC 20240. Records may also be located in regional offices providing services for Insular Affairs programs or
initiatives.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The Office of Insular Affairs Programs system will cover individuals who communicate with OIA concerning: (1) Grants or
scholarships, (2) business opportunities in the Insular Areas, including business owners and entrepreneurs, and (3) assistance with
personal or economic needs or victim assistance, which could potentially include any citizen, resident or Insular area alien or
visitor.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system will cover three categories of records: (1) Records concerning individuals related to grants or scholarships offered or
coordinated by OIA, (2) records relating to individuals pursuing business opportunities in the Insular Areas, and (3) records relating
to individuals seeking assistance with personal or economic needs or victim assistance. This system contains individual information
including, but not limited to: First name, last name, username, email address, home or work address, home or work phone number, other
contact information, labor codes, eligibility criteria for Federal, state and local procurement opportunities, financial data, gender,
age, date of birth, nationality, country of origin, country of citizenship, citizenship status, passport number, Customs and Border
Protection I-94 Arrival and Departure Form number and associated data, educational history, and professional licensing
information.
</p><p>Many business and financial records are contained in the system, including some records concerning businesses seeking procurement
and other entrepreneurial opportunities that do not include personal information about individuals. Records in this system are subject
to the Privacy Act only to the extent they are about an individual within the meaning of the Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1451, the Department of the Interior, Establishment; 5 U.S.C. 301, Departmental Regulations; U.S.C. Title 48, Territories
and Insular Possessions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The DOI is creating the Office of Insular Affairs Programs system of records as a comprehensive system to cover all of OIA’s Privacy
Act records with the exception of records collected and maintained by OIA’s Federal Labor Ombudsman, which will be addressed under a
separate system of records notice. The Office of Insular Affairs Programs system of records will be used to manage OIA communications
and gather necessary information to efficiently run and execute the duties and responsibilities of OIA including promoting economic
development initiatives and employment and educational opportunities, and assisting individuals and businesses in need.
</p><p>The U.S. Insular Areas include the Territories of Guam, American Samoa, the U.S. Virgin Islands and the Commonwealth of the Northern
Mariana Islands (CNMI) as well as the Freely Associated States that are comprised of the Republic of the Marshall Islands, the
Federated States of Micronesia and the Republic of Palau.
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside DOI may be made
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for
private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such
individual if the covered individual is deceased, has made to the office.
</p><p>(3) To the Executive Office of the President in response to an inquiry from that office made at the request of the subject of a
record or a third party on that person’s behalf, or for a purpose compatible with that for which the records are collected or
maintained.
</p><p>(4) To any criminal, civil or regulatory law enforcement authority (whether Federal, state, territorial, insular, local, tribal or
foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of
law--criminal, civil or regulatory in nature, and the disclosure is compatible with the purpose for which the records were
compiled.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to
reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record
pertains.
</p><p>(6) To Federal, state, territorial, insular, local, tribal, or foreign agencies that have requested information relevant or
necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract,
grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the
authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To state, territorial, insular and local governments, and tribal organizations to provide information needed in response to
court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records
were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access
to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) To appropriate agencies, entities and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised;
and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interest, identity theft or fraud or harm to the security or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the
Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as
mandated by OMB Circular A-19.
</p><p>(12) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1),
have been met.
</p><p>(14) To an official of another Federal agency, territorial or insular area government to provide information needed in the
performance of official duties related to employment authorization, immigration status and enforcement, Form I-94 Arrival Record
validation, Pell Grant verification, the management and administration of Office of Insular Affairs programs or other relevant matter
to enable the Office of Insular Affairs to respond to a request for assistance from the individual to whom the record pertains.
</p><p>(15) To the news media, with the approval of the Public Affairs Officer in consultation with Counsel and the Senior Agency Official
for Privacy, to provide recognition of the achievements of individuals receiving a grant, scholarship, or business opportunity promoted
by OIA.
</p><p>(16) After OIA makes a finding of fraud, impropriety, deceit or misrepresentation by an individual related to a business
opportunity, grant, or scholarship promoted by OIA, disclosure may be made to businesses or educational institutions or other third
parties that have been the recipients of fraudulent or deceitful information or have been the victims of impropriety, where disclosure
will assist in preventing further harm from fraud or deceit. Such disclosures will only be made when OIA determines that release of the
specific information in the context of a particular case would not constitute an unwarranted invasion of personal privacy.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are contained in file folders stored in file cabinets; electronic records are contained in removable drives,
computers, magnetic disks, computer tapes, email and electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic information within this system may be retrieved by full-text search, and searches may be conducted using a variety of
personal identifiers, such as individual’s first name, last name, email address, or user name. Paper records are indexed using various
indexing methods, which may include the use of a variety of personal identifiers, such as individual’s first name, last name, email
address, or user name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with 43 CFR 2.226 and other applicable security rules and
policies. Access to DOI network servers containing records in this system is limited to DOI personnel who have a need to know the
information for the performance of their official duties and requires a valid username and password. DOI network servers are located in
secured DOI facilities with access codes, security codes and security guards. Records are also located in computer systems located in
regional offices providing services for Office of Insular Affairs programs. Personnel authorized to access systems must complete all
Security, Privacy, and Records training and sign the DOI rules of behavior. Paper records are maintained in file cabinets located in
secure DOI facilities under the control of authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with applicable Office of the Secretary (OS) records schedule or General Records
Schedule (GRS) for each type of record. General management files, user files and Web site files are retained in accordance with OS
records series 1200 and 1400. Records will be destroyed when no longer needed for agency business in accordance with records retention
schedules, National Archives and Records Administration (NARA) guidelines and 384 Departmental Manual 1. A records retention schedule
for Office of Insular Affairs Programs records not covered by the schedules listed above is being developed for submission to NARA.
These records will be treated as permanent until the records are scheduled and approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Insular Affairs, Department of the Interior, 1849 C Street NW., Mail Stop 2429 MIB, Washington, DC 20240; and
designated offices providing services in the U.S. Insular Areas.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the
System Manager identified above. The request envelope and letter should be clearly marked "PRIVACY ACT INQUIRY." A request
for notification must meet the requirements of 43 CFR 2.235.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records on himself or herself should send a signed, written inquiry to the System Manager
identified above. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." The request
letter should describe the records sought as specifically as possible. A request for access must meet the requirements of 43 CFR 2.238.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or contesting information contained in his or her records must send a signed, written request
to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.246.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system are obtained from DOI and other Federal officials, state, territorial and local government officials, non-
governmental organizations, private parties, business and other entities, entrepreneurs, procurement officials, and individual members
of the public who communicate or interact with OIA.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-25</systemNumber>
<subsection type="systemName">Youth Conservation Corps (YCC) Enrollee Records--Interior, Office of the Secretary--25.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(a) U.S. Department of the Interior, Bureau of Reclamation, Administrative Service Center, Academy Place 1, 7333 West Jefferson, Denver, Colorado 80235.
</p><p>(b) Participating Field Stations of the U.S. Department of the Interior, U.S. Fish &amp; Wildlife Service. A listing of field offices may be obtained from the System Manager listed below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Enrollees (YCC) of USDI Federal YCC program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Current enrollee USDI Application Form and Employment and Training Administration Form 27; USDI Medical History Forms; Personal and Statistical Information. (2) Optional; Evaluation of enrollees performance by camp staff; Accident, injury, and treatment forms. (3) Past enrollees; List of names and addresses. (4) Current alternates (YCC) USDI Application Form and Employment and Training Administration Form 27.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 93-408.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) the identification of current and past enrollees and current alternates or applicants; (b) for the selection of alternate upon enrollee withdrawal from program (YCC), (c) to provide enrollee participation record for school credit. Disclosures outside of the Department of the Interior may be made (1) to the U.S. Department of Agriculture in connection with joint administration of YCC program; (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcement or implementing the statute, rule, regulation, order or license; (4) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (5) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; (6) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in personnel jackets.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with National Archives and Records Administration regulations (36 CFR 1228.150, et seq).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with Interior Department, Office of the Secretary Records Schedule NCa-48-82-1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(a) Youth Program Officer, U.S. Department of the Interior, National Park Service, PO Box 37127, 1100 L Street, room 4415, Washington, DC 20013-7127.
</p><p>(b) Chief, Division of Refuges, U.S. Department of the Interior, U.S. Fish &amp; Wildlife Service, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information pertaining to him/her is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, medical doctor, school or other official.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-26</systemNumber>
<subsection type="systemName">Youth Conservation Corps (YCC), Enrollee Payroll Recorder File--Interior. Office of the Secretary--26.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(a) U.S. Department of the Interior, Bureau of Reclamation, Administrative Service Center, Academy Place 1, 7333 West Jefferson, Denver, Colorado 80235.
</p><p>(b) Participating Field Stations of the U.S. Department of the Interior, U.S. Fish &amp; Wildlife Service. A listing of field offices may be obtained from the System Manager listed below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Youth accepted into the YCC program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel pay, statistical and termination data compiled by camp officials.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 93-406.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) the identification of current and past enrollees and corpsmembers; (b) for payroll purposes for current enrollees and corpsmembers, (c) to develop demographic characteristics of enrollee and corpsmember population for statistical purposes. Disclosures outside the Department of the Interior may be made (1) to the Department of the Treasury for preparation of (a) payroll checks and (b) payroll deduction and other checks to Federal, State, and local government agencies, nongovernmental organizations and individuals (2) to the Internal Revenue and to State, Commonwealth, Territorial and local government for tax purposes; (3) to the Civil Service Commission in connection with the Civil Service Retirement System; (4) to another Federal agency to which an employee has transferred; (5) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purposes for which the records were compiled; (6) of information indicting a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the status, rule, regulation, order or license; (7) to a Congressional office from the record of an individual in response to an inquiry the individual has made to the Congressional office; (8) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; and (9) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Current and past personal and statistical information on magnetic tape and printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Tape reels are coded by number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with National Archives and Records Administration regulations (36 CFR 1228.150, et seq)
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with General Records Schedule No. 2, Item 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(a) Youth Program Officer, U.S. Department of the Interior, National Park Service, PO Box 37127, 1100 L Street, room 4415, Washington, DC 20013-7127.
</p><p>(b) Chief, Division of Refuges, U.S. Department of the Interior, U.S. Fish &amp; Wildlife Service, 1849 C Street, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, camp personnel.
</p></xhtmlContent></subsection></section>
<section id="interior" toc="yes">
<systemNumber>/OS-27</systemNumber>
<subsection type="systemName">Youth Conservation Corps (YCC) Enrollee Medical Records--Interior, Office of the Secretary--27.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(a) U.S. Department of the Interior, Bureau of Reclamation, Administrative Service Center, Academy Place 1, 7333 West Jefferson, Denver, Colorado 80235.
</p><p>(b) Participating Field Stations of the U.S. Department of the Interior, U.S. Fish &amp; Wildlife Service. A listing of field offices may be obtained from the System Manager listed below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Enrollees of past Interior Federal YCC program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) U.S.C.I. Medical History Forms. (2) Accident, injury and treatment forms. (3) Parental permission portion of the U.S.D.I. Application forms for YCC enrollees.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 93-408.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) for the adjudication of FERC medical claims, and (b) the adjudication of tort claims. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Agriculture in connection with joint administration of the YCC program; (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were complied; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, or license; (4) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (5) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with National Archives and Records Administration Regulations (36 CFR 1228.150, et seq.).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with Interior Department, Office of the Secretary Records Schedule NC1-46-82-1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(a) Youth Program Officer, U.S. Department of the Interior, National Park Service, PO Box 37127, 1100 L Street NW, room 4415, Washington, DC 20013-7127.
</p><p>(b) Chief, Division of Refuges, U.S. Department of the Interior, U.S. Fish &amp; Wildlife Service, 1849 C Street NW, Washington, DC 20240
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to System Manager. A written signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, medical doctor, and camp official compiling accident of medical treatment information.
</p></xhtmlContent></subsection></section>
<section id="ajc28" toc="yes">
<systemNumber>/AJC-28</systemNumber>
<subsection type="systemName">Youth Conservation Corps (YCC) Research File--Interior, Office of the Secretary--28.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  Institute for Social Research, University of Michigan, Ann Arbor, Michigan 48106. Records are joint records of the U.S. Department of the Interior, Office of Manpower Training and Youth Activities and the U.S. Department of Agriculture, Forest Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  A random sample of 600 1973 YCC enrollees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  The file contains questionnaire responses, environmental education scores, and verbal skills test data of questionnaire respondents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  Pub.L. 93-408.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> (1)The primary use of the records is for future research on long term values gained from the YCC experience. Disclosures outside the Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  File is on a magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Data on each person is identified by a case number. It can be retrieved by matching the case number with a mailing list containing case numbers, name and address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  Only the research staff have access to the mailing list.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Files are being retained indefinitely for possible future longitudinal studies of long range benefit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  (1) Director, Division of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250. (2) Director, Office of Manpower Training and Youth Activities, U.S. Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> The individual covered in the sample.
</p></xhtmlContent></subsection></section>
<section id="os29" toc="yes">
<systemNumber>/OS-29</systemNumber>
<subsection type="systemName">Youth Conservation Corps (YCC) Recruitment Files--Interior, Office of the Secretary--29.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are kept at participating field stations of the U.S. Department of the Interior’s Fish and Wildlife Service and National Park Service. A listing of field locations may be obtained from the pertinent system manager noted below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Youths between the ages of 15 and 18 who file an application to attend a Department of the Interior, or State Grant YCC camp.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system consists of application forms submitted by eligible youth and contains the following categories of information: Name, address, telephone number, birthdate, sex, and name of parent or guardian.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 93-408.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is for selection among applications of all eligible applications. Persons selected are either offered employment in a YCC camp or placed on an alternate list to be used in case of declination. Disclosures outside the Department of the Interior may be made (1) to the U.S. Forest Service, States, counties, cities and other subgrantees for employment purposes; (2) to the U.S. Department of Justice or in a proceeding before a court of adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (4) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (5) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Applications are filed alphabetically by name of individual applicant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept locked in confidential files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Pending approval of the Archivist of the U.S.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Chief, Division of Refuges, U.S. Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240; (2) Director, Office of Youth Activities, National Park Service, U.S. Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the appropriate system manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the appropriate System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the appropriate System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The records in this system originate in two ways: (1) The YCC application form prepared by the applicant and any additions or corrections thereto, also prepared by the applicant. (2) Additional information added to the file by the State recruiter concerning the applicant’s selection, nonselection, declination, etc.
</p></xhtmlContent></subsection></section>
<section id="os35" toc="yes">
<systemNumber>/OS-35</systemNumber>
<subsection type="systemName">Library Circulation Control System--Interior, OS-35.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior Library, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals borrowing library materials from the Department of the Interior library.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and identification number of borrower; affiliation of borrower; work address and telephone number of borrower, call number and due date of items borrowed; other information identifying items borrowed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 67a. 1456, 1467; 40 U.S.C. 483(b); 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to control library materials borrowed. Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(3) To Federal, State, or local agencies that have requested information necessary or relevant to the hiring, firing or retention of an employee, or the issuance of a security clearance, contract, license, grant or other benefit.
</p><p>(4) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing, implementing or administering a statute, rule, regulation, order, license, contract, grant or other agreement, when the disclosing agency becomes aware of information indicating a violation or potential violation of a statute, regulation, rule, order, license, contract, grant or other agreement.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in computer data files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name or identification number of borrower, and by call number, due date, or other information relating to items borrowed.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in computer files, within the library, and are accessible only by authorized persons. Computers allowing access to records are attended constantly during working hours; the library is locked after working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for two years and then destroyed in accordance with instructions contained in the Office of the Secretary Administrative Handbook Number 7.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Library Contractor COTR, Division of Employee and Public Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals borrowing materials from Departmental Library and materials borrowed from the Library.
</p></xhtmlContent></subsection></section>
<section id="os36" toc="yes">
<systemNumber>/OS-36</systemNumber>
<subsection type="systemName">Telephone Call Detail Records--Interior, DOI-36.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) U.S. Department of the Interior, Office of Information Resources Management, Telecommunications Systems Division, MS-5312, 1849 C Street NW, Washington, DC 20240.
</p><p>(2) Office of Bureau System Managers.
</p><p>(3) Bureau offices nationwide.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals (generally Department, bureau/office, and contractor employees) who make long distance telephone calls and individual who receive long distance telephone calls placed from or charged to DOI telephones.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to the use of DOI telephone systems to place long distance calls; records indicating assignment of telephone numbers of employees; and records relating to the location of telephones.
</p><p><b>Note:</b> Records of telephone calls made to the Department’s Office of Inspector General Hotline number are excluded from the records maintained in this system pursuant to the provisions of 5 U.S.C., Appendix 3 Section 7(b) (Inspector General Act of 1978).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 1348(b), which prohibits agencies from using appropriated funds to pay for personal calls; 44 U.S.C. 3101, which authorizes agencies to create and preserve records documenting agency organizations, functions, procedures, and transactions; and 43 CFR 201-38.007, which limits the use of Government telephone systems to the conduct of official business.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures within the Department of the Interior may be made to employees of the Department to determine responsibility for long distance telephone calls, and to resolve disputes and facilitate the verification of discrepancies relating to the billing, payment, or reconciliation of telephone operational or accountability record.
</p><p>Disclosures outside the Department of the Interior may be made: (1) To representatives of a telecommunications company providing telecommunications support to permit the servicing of the account; (2) To representatives of the General Services Administration or the National Archives and Records Administration to conduct records management inspections under authority of 44 U.S.C. 2904 and 2906; (3) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose of which the records were compiled; (4) Of information indicating a violation or potential violation of a statue, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the stature, rule, regulation, order or license; (5) To a Federal agency that has requested information necessary or relevant to the hiring, firing, or retention of an employee, or the issuance of a security clearance, contract, license, grant or other benefit, but only to the extent that the information disclosed is relevant and necessary to the requesting agency’s decision on the matter; and (6) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office. (7) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Official records are stored in electronic form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by employee name, telephone number, identification number, or by account code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the records is limited to Departmental employees who have an official need to use the records in the performance of their duties. Records are stored in a controlled area and maintained with safeguards meeting the requirements of 43 CFR 2.51 for computer and paper records. Automated records are protected from unauthorized access through password identification procedures and other system-based protection methods.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with National Archives and Records Administration’s General Records Schedule 12, Item 4, official (electronic) records are retained for three (3) years and then destroyed. Paper reference copies are destroyed when no longer needed or, if not before, when three (3) years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Chief, Telecommunications Systems Division, Office of Information Resources Management, MS-5312, MIB, 1849 C Street NW, Washington, DC 20240.
</p><p>(2) Telecommunications Manager, Office of Facilities Management, Bureau of Indian Affairs, PO Box 1246, Albuquerque, NM 87103.
</p><p>(3) Chief, Branch of Telecommunications, Bureau of Land Management, Denver Federal Center, MS-DW101, BLD. 50, PO Box 25047, Lakewood, CO 80225.
</p><p>(4) Telecommunications Manager, Bureau of Reclamation, Denver Federal Center, MS-D-7190, PO Box 25007, Denver, CO 80225.
</p><p>(5) Telecommunications Manager, U.S. Fish and Wildlife Service, IRM/TFO, PO Box 25207, Denver, CO 80225.
</p><p>(6) Chief, Branch of Telecommunications Services, U.S. Geological Survey, MS-809, National Center, Reston, VA 22092.
</p><p>(7) Chief, Safety and Facilities Management Branch, Minerals Management Service, MS-2000, 381 Elden Street, Herndon, VA 22070.
</p><p>(8) Telecommunications Manager, Information and Telecommunications Division, National Park Service, MS-2505, 1849 C Street NW, Washington, DC 20240.
</p><p>(9) Telecommunications Administrator, Office of Inspector General, MS-124, SIB, 1849 C Street NW, Washington DC 20240.
</p><p>(10) Chief, Telecommunications Service Office, National Business Center, Office of the Secretary, MS-1445, MIB, 1849 C Street NW, Washington, DC 20240.
</p><p>(11) Telecommunications Manager, Office of Surface Mining Reclamation and Enforcement, MS-10, SIB, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Telephone assignment records, call detail listings, and results of administrative inquiries relating to assignment of responsibility for placement of specific long distance calls.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi45" toc="yes">
<systemNumber>/DOI-45</systemNumber>

<subsection type="systemName">HSPD-12: Identity Management System and Personnel Security Files--Interior, DOI-45.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Data covered by this system are maintained at the following locations:
</p><p>(1) U.S. Department of the Interior, Office of the Secretary, National Business Center, 7301 West Mansfield Avenue, Mail Stop D-7200, Denver, CO 80225; U.S. Department of the Interior, Office of the Secretary, National Business Center, 1849 C St., NW., Mail Stop 1224 MIB, Washington, DC 20240.
</p><p>(2) Bureau of Indian Affairs: Bureau of Indian Affairs, Office of Human Capital Management, 1011 Indian School Road, NW., Mail Stop 64, Albuquerque, NM 87104.
</p><p>(3) Bureau of Indian Education: Bureau of Indian Affairs, Office of Human Resources, P.O. Box 769, Albuquerque, NM 87103.
</p><p>(4) Bureau of Land Management: Bureau of Land Management, Office of Law Enforcement and Security, 1620 L Street, NW., Washington, DC 20036.
</p><p>(5) Bureau of Reclamation: Bureau of Reclamation, P.O. Box 25007, Denver, CO 80225.
</p><p>(6) Minerals Management Service: Minerals Management Service, 381 Elden Street, Mail Stop 2050, Herndon, VA 20170.
</p><p>(7) National Park Service: National Park Service, Office of Human Resources, 1201 Eye Street, NW., 12th Floor, Washington, DC 20005-5912.
</p><p>(8) Office of Surface Mining, Reclamation and Enforcement: Office of Surface Mining, Reclamation and Enforcement, 1951 Constitution Avenue, NW., SIB, Washington, DC 20240.
</p><p>(9) Office of the Inspector General: Office of the Inspector General, 12030 Sunrise Valley Drive, Suite 350, Mail Stop 5341, Reston, VA 20191.
</p><p>(10) Office of the Secretary/National Business Center: See (1), above.
</p><p>(11) Office of the Solicitor: Office of the Solicitor, Division of Administration, 1849 C St., NW., Mail Stop 6556 MIB, Washington, DC 20240.
</p><p>(12) U.S. Fish and Wildlife Service: U.S. Fish and Wildlife Service, 4401 N. Fairfax Dr., Arlington, VA 22203.
</p><p>(13) U.S. Geological Survey: U.S. Geological Survey, 250 National Center, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals who require regular, ongoing access to Departmental facilities, information systems and networks, and/or information classified in the interest of national security, including applicants for employment or contracts with the Department of the Interior, Departmental employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also covers individuals authorized to perform or use services provided in Departmental facilities (e.g., Credit Union, Fitness Center, etc.)
</p><p><b>Note:</b> This system notice does not apply to occasional visitors or short-term guests to whom the Department issues temporary identification and credentials. These records are covered by Interior/DOI-46, "HSPD-12: Physical Security System Files."  This system notice also does not apply to individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department issues identification credentials, as a shared-service provider. Although data pertaining to these individuals are stored in the Department’s identity management system, their records are covered, respectively, by their individual agency Privacy Act system of records notices. Additionally, this system notice does not apply to individuals accused of security violations or found to be in violation. Records relating to personnel and building security violations will be covered by Interior/OS-18: "Security Complaints and Investigations Files."
</p><p>(2) Employees of independent agencies, councils and commissions (which are provided administrative support by the Department of the Interior), whose duties have been designated "special sensitive,"  "critical sensitive,"  "noncritical sensitive"  or "clearance for FEMA special access program."
</p><p>(3) Individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department provides enrollment services but not identification credentials.
</p><p><b>Note:</b> Information on these individuals is maintained for the minimum time required to process it before secure transmission to another agency’s identity management system through a third party enrollment broker. Records pertaining to these individuals are covered, respectively, by their individual agency Privacy Act system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Copies of forms SF 85, SF 85P, SF 85P-S, SF 86, SF 86A, SF 86C, and FD 258 as supplied by individuals covered by the system.
</p><p>(2) Name, former names, birth date, birth place, Social Security Number, signature, home address, e-mail address, phone numbers, employment history, residential history, education and degrees earned, names of associates and references and their contact information, citizenship, names of relatives, birthdates and places of relatives, citizenship of relatives, names of relatives who work for the Federal government, criminal history, mental health history, drug use, financial information, fingerprints, summary report of investigation, results of suitability decisions, level of security clearance, date of issuance of security clearance, and requests for appeal.
</p><p>(3) Copies of letters of transmittal between the Department of the Interior and the Office of Personnel Management concerning the covered individual’s background investigation, and copies of certification of clearance status and briefings and/or copies of debriefing certificates signed by the individual, as appropriate. Card files contain case file summaries, case numbers and dispositions of case files following review.
</p><p>(4) Copies of personal identity verification (PIV) application forms as supplied by individuals covered by the system.
</p><p>(5) Records maintained on individuals issued credentials by the Department include the following data fields: Full name, Social Security Number; date of birth; signature; image (photograph); fingerprints; hair color; eye color; height; weight; home address; work address; e-mail address; agency affiliation (i.e., employee, contractor, volunteer, etc.); telephone numbers; PIV card issue and expiration dates; personal identification number (PIN); results of background investigation; PIV request form; PIV registrar approval signature; PIV card serial number; emergency responder designation; copies of "I-9"  documents (e.g., driver’s license, passport, birth certificate, etc.) used to verify identification or information derived from those documents such as document title, document issuing authority, document number, or document expiration date; level of national security clearance and expiration date; computer system user name; user access and permission rights, authentication certificates; and digital signature information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive orders 10450, 10865, 12333, and 12356; sections 3301 and 9101 of title 5, U.S. Code; sections 2165 and 2201 of title 42; U.S. Code; sections 781 to 887 of title 50, U.S. Code; parts 5, 732, and 736 of title 5, Code of Federal Regulations; Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004; 5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106, sec. 5113); Electronic Government Act (Pub. L. 104-347, section 203); the Paperwork Reduction Act of 1995 (44 U.S.C. 3501); the Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); and the Federal Property and Administrative Act of 1949, as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To document and support decisions regarding
</p><p>(a) Clearance for access to classified information;
</p><p>(b) Suitability, eligibility, and fitness for service of applicants for Federal employment and contract positions, including students, interns, or volunteers to the extent their duties require regular, ongoing access to Departmental facilities and information systems and networks; and
</p><p>(2) To verify the identity of individuals issued common identification credentials by the Department in compliance with the HSPD-12 directive.
</p><p>(3) To ensure the safety and security of Departmental facilities and information systems and networks, and their occupants and users.
</p><p><b>Note:</b> This system interfaces with the Department’s physical security system, covered by Interior/DOI-46, "HSPD-12: Physical Security Files,"  and the Department’s logical security system, covered by Interior/DOI-47, "HSPD-12: Logical Security Files (Enterprise Access Control Service / EACS)."  This system will also interface with the Department’s Federal Payroll and Personnel System (FPPS), covered by Interior/DOI-85, "Payroll, Attendance, Retirement, and Leave Records."
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Office of Personnel Management for matters concerned with oversight activities (necessary for the Office of Personnel Management to carry out its legally-authorized Government-wide personnel management programs and functions.)
</p><p>(2)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(3) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the congressional office about the individual.
</p><p>(4) To the Federal Protective Service and appropriate Federal, State, local or foreign agencies responsible for investigating emergency response situations or investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when DOI becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(6) To Federal, State, or local agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee, contractor, etc., or the issuance of a security clearance, license, contract, grant or other benefit.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(8) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, services requiring access to these records.
</p><p>(10) To the Office of Management and Budget when necessary to the review of private relief legislation pursuant to OMB Circular No. A-19.
</p><p>(11) To other Federal agencies through third party enrollment brokers serving as links in the secure chain of custody for the HSPD-12 process when the Department has entered into agreements with these agencies to provide enrollment services to their employees, contractors, etc. but not identification credentials.
</p><p><b>Note:</b> In all such instances, the data being disclosed to these agencies through the enrollment brokers is data pertaining to their own employees, contractors, etc., and not data pertaining to Departmental employees, contractors, etc.
</p><p>(12) To the Federal Bureau of Investigation for the National Agency Check with Inquiries (NACI) background investigation.
</p><p>(13) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in paper files and in electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name of employee or covered individual, Social Security Number, other ID number, PIV card serial number, image (photograph), or fingerprint.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records covered by the system will be permitted only to authorized personnel in accordance with requirements found in the Departmental Privacy Act regulations (43 CFR 2.51). Persons given roles in the PIV process must complete training specific to their roles to ensure they are knowledgeable about how to protect individually identifiable information regardless of how and where it is stored. Paper records are stored in locked file cabinets in a secure area. Electronic records in the identity management system are maintained with safeguards meeting the requirements of 43 CFR 2.51 for automated records, which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. The electronic data are protected through user identification, passwords, database permissions, encryption and software controls. Such security measures establish different degrees of access levels for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Although paper records relating to individuals covered by the system are generally retained and disposed of in accordance with General Records Schedule 18, Item 22, approved by the National Archives and Records Administration, a separate records schedule, identified as item 6600 of the Office of the Secretary Consolidated Subject-Function Code Records Disposition Schedule is under development. This schedule prescribes that records are destroyed upon notification of death or not later than five years after separation or transfer of employee, whichever is applicable.
</p><p>Additionally, in accordance with HSPD-12, PIV Cards are deactivated within 18 hours of notification regarding cardholder separation, loss of card, or expiration. The information on PIV Cards is maintained in accordance with General Records Schedule 11, Item 4. PIV Cards are destroyed by cross-cut shredding no later than 90 days after deactivation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) HSPD-12 System Manager:
</p><p>Security Manager, U.S. Department of the Interior, Office of the Secretary, National Business Center, 1849 C St., NW., Mail Stop 1229 MIB, Washington, DC 20240.
</p><p>(2) Bureau Personnel Security System Managers:
</p><p>(a) Bureau of Indian Affairs:
</p><p>Security Program Supervisor, Bureau of Indian Affairs, Office of Human Capital Management, 1011 Indian School Road, NW., Mail Stop 64, Albuquerque, NM 87104.
</p><p>(b) Bureau of Indian Education:
</p><p>Personnel Security Specialist, Bureau of Indian Education, Office of Human Resources, P.O. Box 769, Albuquerque, NM 87103.
</p><p>(c) Bureau of Land Management:
</p><p>Chief Security and Intelligence, Bureau of Land Management, Office of Law Enforcement and Security, 1620 L Street, NW., Washington, DC 20036.
</p><p>(d) Bureau of Reclamation:
</p><p>Security Specialist, Bureau of Reclamation, P.O. Box 25007, Denver, CO 80225.
</p><p>(e) Minerals Management Service:
</p><p>Personnel Security Specialist, Minerals Management Service, 381 Elden Street, Mail Stop 2050, Herndon, VA 20170.
</p><p>(f) National Park Service:
</p><p>Security Officer, National Park Service, Office of Human Resources, 1201 Eye Street, NW., 12th Floor, Washington, DC 20005-5912.
</p><p>(g) Office of Surface Mining, Reclamation and Enforcement:
</p><p>Personnel Security Officer, Office of Surface Mining, Reclamation and Enforcement, 1951 Constitution Avenue, NW., SIB, Washington, DC 20240.
</p><p>(h) Office of the Inspector General:
</p><p>Security Specialist, Office of the Inspector General, 12030 Sunrise Valley Drive, Suite 350, Mail Stop 5341, Reston, VA 20191.
</p><p>(i) Office of the Secretary/National Business Center:
</p><p>Security Manager, National Business Center, MS-1224 MIB, 1849 C St., NW., Washington, DC 20240.
</p><p>(j) Office of the Solicitor:
</p><p>Director of Administrative Services, Division of Administration, Office of the Solicitor, 1849 C St., NW., MS-6556, Washington, DC 20240.
</p><p>(k) U.S. Fish and Wildlife Service:
</p><p>Personnel Security Manager, U.S. Fish and Wildlife Service, 4501 N. Fairfax Dr., 3rd Fl., Arlington, VA 22203.
</p><p>(l) U.S. Geological Survey:
</p><p>Bureau Security Manager, U.S. Geological Survey, 250 National Center, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of electronic records pertaining to the HSPD-12 credentialing process shall be addressed to the HSPD-12 System Manager identified in (1) above. A request for notification of the existence of paper records pertaining to the personnel security management process shall be addressed to the appropriate Bureau Personnel Security System Manager identified in (2), above. All such requests for notification must be in writing, signed by the requester, include the requester’s bureau and office affiliation and work address, if an employee, or the name and address of the bureau and office with whom the requester is associated for purposes of identity credentialing, and address of the facility or name of the system that the requester needed access to, to facilitate location of applicable paper records, if inquiring about paper records, and comply with the content requirements of 43 CFR 2.60.
</p><p><b>Note:</b> Individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department issues identification credentials, as a shared-service provider, requesting notification of the existence of identity management and personnel security records pertaining to themselves, must contact the appropriate party identified in this section of the Privacy Act system of records notice published by the agency with which they are affiliated.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to or copies of electronic records pertaining to the HSPD-12 credentialing process shall be addressed to the HSPD-12 System Manager identified in (1) above. A request for access to or copies of paper records pertaining to the personnel security management process shall be addressed to the appropriate Bureau Personnel Security System Manager identified in (2), above. All such requests must be in writing, signed by the requester, include the requester’s bureau and office affiliation and work address, if an employee, or the name and address of the bureau and office with whom the requester is associated for purposes of identity credentialing, and address of the facility or name of the system that the requester needed access to, to facilitate location of applicable paper records, if inquiring about paper records, and comply with the content requirements of 43 CFR 2.63.
</p><p><b>Note:</b> Individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department issues identification credentials, as a shared-service provider, requesting access to or copies of identity management and personnel security records pertaining to themselves, must contact the appropriate party identified in this section of the Privacy Act system of records notice published by the agency with which they are affiliated.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of electronic records pertaining to the HSPD-12 credentialing process shall be addressed to the HSPD-12 System Manager identified in (1) above. A request for amendment of paper records pertaining to the personnel security management process shall be addressed to the appropriate Bureau Personnel Security System Manager identified in (2), above. All such requests must be in writing, signed by the requester, include the requester’s bureau and office affiliation and work address, if an employee, or the name and address of the bureau and office with whom the requester is associated for purposes of identity credentialing, and address of the facility or name of the system that the requester needed access to, to facilitate location of applicable paper records, if inquiring about paper records, and comply with the content requirements of 43 CFR 2.71.
</p><p><b>Note:</b> Individuals who require regular, ongoing access to facilities and information systems and networks managed by other Federal agencies on whose behalf the Department issues identification credentials, as a shared-service provider, requesting amendment of identity management and personnel security records pertaining to themselves, must contact the appropriate party identified in this section of the Privacy Act system of records notice published by the agency with which they are affiliated.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information is obtained from a variety of sources including the employee, contractor, or applicant via use of the SF-85, SF-85P, SF-86, SF-87A and FD 258 and personal interviews; employers’ and former employers’ records; other Federal agencies supplying data on covered individuals; FBI criminal history records and other databases; financial institutions and credit reports; medical records and health care providers; educational institutions. Other Federal agencies providing HSPD-12 enrollment services to Department of the Interior employees, contractors, etc. through third party enrollment brokers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os46" toc="yes">
<systemNumber>/OS-46</systemNumber>
<subsection type="systemName">Secretarial Subject Files--Interior, OS-46.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Technology Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1414 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals writing to or receiving correspondence from the following Department of the Interior officials: The Secretary, the Under Secretary, the Deputy Secretary, the Solicitor, the Assistant Secretaries, the Deputy Assistant Secretaries, and individuals serving in these capacities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of correspondents, date and subject of correspondence, official record copies of correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 391; 43 U.S.C. 1457; 44 U.S.C. 3101; Reorganization Plan 3 of 1950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to document and support the operational, program and policy decisions of Departmental officials at the Secretarial level. Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice or to a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) To appropriate Federal, State, local or foreign agencies responsible for investigation or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of information indicating a violation of or a potential violating of a statute, regulation, rule, order or license.
</p><p>(3) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(4) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Official record copies of correspondence are stored in file folders; an electronic copy of correspondence (dated January 1, 1997 or later) is stored in image files in a computer database. Index terms (for correspondence dated December 31, 1996 or earlier) are stored in index cards; index terms (for correspondence dated January 1, 1997 or later) are stored in a computer database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of correspondent and/or date or subject for correspondence.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Official records copies of correspondence are stored in locked file cabinets, in a locked room. Computer image files are maintained in accordance with 43 CFR 2.51. Access to both paper and automated records is limited to persons whose official duties require such access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in accordance with the Office of the Secretary Comprehensive Records Disposal Schedule K-1. Official record copies of correspondence are stored on site for ten (10) years, at a Federal Records Center for an additional ten (10) years, and are offered to the National Archives and Records Administration for permentent retention after twenty (20) years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Secretary Records Officer, Division of Technology Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW. MS-1414 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquires regarding the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records shall be addressed to the System Manager. The requests must be writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals corresponding with or on behalf of the Department at the Secretarial level.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi" toc="yes">
<systemNumber>/DOI-46</systemNumber>
<subsection type="systemName">HSPD-12: Physical Security Files--Interior, DOI-46.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Data covered by this system are maintained at the following main locations:
</p><p>(a) U.S. Department of the Interior, Office of the Secretary, National Business Center, Computer Center, 1849 C Street, NW., Washington, DC 20240; and
</p><p>(b) U.S. Department of the Interior, Office of the Secretary, National Business Center, 7301 W. Mansfield Ave., MS D-2130, Denver, CO 80235-2300.
</p><p>(2) Portions of the data covered by this system are also maintained at other Department of the Interior locations, both Federal buildings and Federally-leased space, where staffed guard stations have been established in facilities that have installed a smart card ID system, and/or paper-based physical security logs and registers, as well as the physical security office(s) of those locations. A list of these locations (as applicable to each bureau) is maintained by each bureau’s Security Manager, whose address is provided under item (2) in System Manager and Address, below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals who require regular, ongoing access to Departmental facilities, including Departmental employees, contractors, students, interns, volunteers, affiliates, and individuals formerly in any of these positions. The system also includes individuals authorized to perform or use services provided in Departmental facilities (e.g., Credit Union, Fitness Center, etc.) NOTE: All of these individuals are required to have HSPD-12 compliant credentials issued from the National Business Center, within the Office of the Secretary of the Department of the Interior, if they are employed by DOI for more than 180 days.
</p><p>(2) Individuals who have been issued HSPD-12 compliant credentials from other Federal agencies who require access to Departmental facilities.
</p><p>(3) Visitors and other individuals who require infrequent access to Department facilities including services provided in Departmental facilities (e.g., Departmental Museum, Indian Arts and Crafts Shop, etc.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Records maintained on individuals issued HSPD-12 compliant credentials by the Department and by other Federal agencies include the following data fields: full name, Social Security Number; date of birth; signature; image (photograph); fingerprints; hair color; eye color; height; weight; home address; work address; e-mail address; agency affiliation (i.e., employee, contractor, volunteer, etc.); telephone number; personal identity verification (PIV) card issue and expiration dates; personal identification number (PIN); results of background investigation; PIV request form; PIV registrar approval signature; PIV card serial number; emergency responder designation; copies of "I-9"  documents (e.g., driver’s license, passport, birth certificate, etc.) used to verify identification or information derived from those documents such as document title, document issuing authority, document number, or document expiration date; level of national security clearance and expiration date; computer system user name; user access and permission rights, authentication certificates; and digital signature information.
</p><p>(2) Records maintained on visitors and other individuals who require infrequent access to Department facilities include the following data fields: Full name, signature; image (photograph), Social Security Number (or one of the following: Driver’s License number, "Green Card"  number, Visa number, or other ID number), images of relevant ID document(s), U.S. Citizenship (yes or no/logical data field), date of entry, time of entry, location of entry, time of exit, location of exit, purpose for entry, agency point of contact, company name, security access category, and access status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106, sec. 5113); Electronic Government Act (Pub. L. 104-347, sec. 203); the Paperwork Reduction Act of 1995 (44 U.S.C. 3501); the Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004; Federal Property and Administrative Act of 1949, as amended; 5 U.S.C. 301; and Presidential Memorandum on Upgrading Security at Federal Facilities, June 28, 1995.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To ensure the safety and security of DOI facilities and their occupants in which the system is installed.
</p><p>(2) To verify that all persons entering DOI facilities or other Government facilities with smart card systems are authorized to enter them.
</p><p>(3) To verify that all persons entering DOI facilities or other Government facilities without smart cards are authorized to enter them.
</p><p><b>Note:</b> This system interfaces with the Department’s identify management system and personnel security files, covered by Interior/DOI-45, "HSPD-12: Identity Management System and Personnel Security Files."
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, services requiring access to these records.
</p><p>(2) To the Federal Protective Service and appropriate Federal, State, local or foreign agencies responsible for investigating emergency response situations or investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when DOI becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(3) To another agency with a similar HSPD-12 (PIV/smart card) system when a person with identification credentials issued by the Department desires access to that agency’s facilities.
</p><p>(4) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(5) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the congressional office about the individual.
</p><p>(6) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(7) To representatives of the General Services Administration or the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(8) To another agency with a similar HSPD-12 (PIV/smart card) system when it controls access to facilities occupied by the agency.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media and in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name, Social Security Number, other ID number, image (photograph), fingerprint, organization/office of assignment, agency point of contact, company name, security access, category, date of entry, time of entry, location of entry, time of exit, location of exit, ID security card issue date, ID security card expiration date, and ID security card serial number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records covered by the system will be permitted only to authorized personnel in accordance with requirements found in the Departmental Privacy Act regulations (43 CFR 2.51). Paper records are stored in locked file cabinets in a secure area. Electronic records are maintained with safeguards meeting the requirements of 43 CFR 2.51 for automated records, which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. The computer servers in which records are stored are located in computer facilities that are secured by alarm systems and off-master key access. The computer servers themselves are password-protected. Access granted to individuals at guard stations is password-protected; each person granted access to the system at guard stations must be individually authorized to use the system. A Privacy Act Warning Notice appears on the monitor screen when records containing information on individuals are first displayed. Data exchanged between the servers and the client PCs at the guard stations and badging office are encrypted. Backup tapes are stored in a locked and controlled room in a secure, off-site location. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to persons covered by this system are retained in accordance with General Records Schedule 18, Item No. 17. Unless retained for specific, ongoing security investigations:
</p><p>(1) Records relating to individuals other than employees are destroyed two years after ID security card expiration date.
</p><p>(2) Records relating to date and time of entry and exit of employees are destroyed two years after date of entry and exit.
</p><p>(3) All other records relating to employees are destroyed two years after ID security card expiration date.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Security Manager, Physical Security Office, Division of Employee and Public Services, National Business Center, MS-1224, 1849 C Street, NW, Washington, DC 20240.
</p><p>(2) Bureau Physical Security Managers:
</p><p>(a) Bureau of Indian Affairs: Indian Affairs Homeland Security Coordinator, 1849 C St., NW., Mail Stop 4160 MIB, Washington, DC 20240.
</p><p>(b) Bureau of Indian Education: Indian Affairs Homeland Security Coordinator, 1849 C St., NW., Mail Stop 4160 MIB, Washington, DC 20240.
</p><p>(c) Bureau of Land Management: Chief Security and Intelligence, Bureau of Land Management, Office of Law Enforcement and Security, 1620 L Street, NW., Washington, DC 20036.
</p><p>(d) Bureau of Reclamation: Reclamation Security Officer, Bureau of Reclamation, P.O. Box 25007, Denver, CO 80225.
</p><p>(e) Minerals Management Service: IT Specialist, Minerals Management Service, 381 Elden Street, Mail Stop 2050, Herndon, VA 20170.
</p><p>(f) National Park Service: Law Enforcement, Security and Emergency Service Manager, National Park Service, Security and Intelligence Branch, 1201 I (Eye) St., NW., 10th Floor, Washington, DC 20005.
</p><p>(g) Office of Surface Mining, Reclamation and Enforcement: Security Officer, Office of Surface Mining, Reclamation and Enforcement, 1951 Constitution Ave., NW., Mail Stop 344 SIB, Washington, DC 20240.
</p><p>(h) Office of the Inspector General: Support Services Supervisor, Office of the Inspector General, 12030 Sunrise Valley Drive, Suite 350, Mail Stop 5341, Reston, VA 20191.
</p><p>(i) Office of the Secretary/National Business Center: Office of the Secretary/National Business Center: Security Manager, National Business Center, Mail Stop 1224 MIB, 1849 C St., NW., Washington, DC 20240.
</p><p>(j) Office of the Solicitor: Director of Administrative Services, Division of Administration, Office of the Solicitor, 1849 C St., NW., Mail Stop 6556 MIB, Washington, DC 20240.
</p><p>(k) U.S. Fish and Wildlife Service: Security and Emergency Manager, U.S. Fish and Wildlife Service, 4401 N. Fairfax Dr., Arlington, VA 22203.
</p><p>(l) U.S. Geological Survey: Bureau Security Manager, U.S. Geological Survey, 250 National Center, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself maintained at either of the two main system locations should address his/her request to the Security Manager identified in (1), above. A request for notification of the existence of physical security records located at any other location should be addressed to the appropriate Bureau Security Manager identified in (2), above. The request must be in writing, signed by the requester, and include the requester’s bureau and office affiliation and the address of the facility to which the requester needed access to facilitate location of the applicable records. (See 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on himself or maintained at either of the two main system locations should address his/her request to the Security Manager identified in (1), above. A request for access to physical security records located at any other location should be addressed to the appropriate Bureau Security Manager identified in (2), above. The request must be in writing, signed by the requester, and include the requester’s bureau and office affiliation and the address of the facility to which the requester needed access to facilitate location of the applicable records. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on himself or herself at either of the two main system locations should address his/her request to the Security Manager identified in (1), above. A request for amendment of physical security records located at any other location should be addressed to the appropriate Bureau Security Manager identified in (2), above. The request must be in writing, signed by the requester, and include the requester’s bureau and office affiliation and the address of the facility to which the requester needed access to facilitate location of the applicable records. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals covered by the system, supervisors, and designated approving officials, as well as records supplied by the National Business Center’s identity management system, other Federal agencies issuing HSPD-12 compliant cards, and HSPD-12 compliant cards carried by individuals seeking access to Departmental and other Federal facilities occupied by agency employees.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os47" toc="yes">
<systemNumber>/OS-47</systemNumber>
<subsection type="systemName">Parking Assignment Records--Interior, OS-47.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Facilities Management Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1210 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals requesting a parking permit or joining a carpool from both the Federal and private sector.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security number, telephone number at work, location of employment, service computation date (applicable to Federal employees only), home address, vehicle(s) make and model, State of vehicle registration, license tag number, parking permit number, and number of carpool riders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 471, et. seq., FMC 74-1 FPMR Temporary Regulation D-69.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To manage the assignment of parking permits.
</p><p>(2) To assist individuals in locating carpools.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To a Federal agency that has jurisdiction over parking spaces.
</p><p>(2) To the U.S. Department of Justice or to a court or adjudicative body with jurisdiction when (a) the U.S. Department of the Interior, a component of the Department, or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a potential violation of a statute, rule, regulation, order or license.
</p><p>(4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in a computer database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual, Social Security number, telephone number at work, location of employment, service computation date (applicable to Federal employees only), zip code of home address, vehicle(s) make and model, State of vehicle registration, license tag number, parking permit number, and number of carpool riders.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 11, Item No. 4.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Parking Program Coordinator, Division of Facilities Management Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1210 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals requesting a parking permit or joining a carpool.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi47" toc="yes">
<systemNumber>/DOI-47</systemNumber>
<subsection type="systemName">HSPD-12: Logical Security Files (Enterprise Access Control Service/EACS)--Interior, DOI-47
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Data covered by this system are maintained at two primary master sites at the following locations under the Department of the Interior (DOI), Office of the Secretary, Office of the Chief Information Officer, at:
</p><p>(a) The Enterprise Hosting Center, Reston, VA, and
</p><p>(b) The Enterprise Hosting Center, Denver, CO.
</p><p>(2) DOI bureau and office replicas of the master database of the EACS are located at strategic Departmental locations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals who require access to Departmental networks, information systems, and e-mail services, including Departmental employees, contractors, students, interns, volunteers, etc.
</p><p><b>Note:</b> All of these individuals are required to have HSPD-12 compliant credentials issued from the National Business Center, within the Office of the Secretary of the Department of the Interior, if they are employed by DOI for more than 180 days.
</p><p>(2) Individuals who have been issued HSPD-12 compliant credentials from other Federal agencies who require access to Departmental networks, information systems and e-mail services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The following information may be retained in EACS: User full legal name, system login name, work e-mail address, web home page address, work address, work phone number, other contact information, user access and permission rights, password hash values, HSPD-12 authentication, digital signature, encryption, and/or other NIST specified certificates, along with the date and time of signature retained on the signed document, and supervisor’s name.
</p><p><b>Note:</b> This list is not intended to be a full list of all information currently stored in the EACS.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; the Paperwork Reduction Act of 1995 (44 U.S.C. 3501); the Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); and Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To provide a common authoritative directory service for the purpose of ensuring the security of DOI computer networks, resources and information and protecting them from unauthorized access, tampering or destruction;
</p><p>(2) To authenticate and verify that all persons accessing DOI computer networks, resources and information are properly authorized to access them;
</p><p>(3) To ensure that persons signing official digital documents are indeed the persons represented and to provide for non-repudiation of the use of an electronic signature; and
</p><p>(4) To enable an individual to encrypt and decrypt documents for secure transmission.
</p><p><b>Note:</b> This system interfaces with the Department’s identify management system and personnel security files, covered by Interior/DOI-45, "HSPD-12: Identity Management System and Personnel Security Files."
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, services requiring access to these records.
</p><p>(2) To the Federal Protective Service and appropriate Federal, State, local or foreign agencies responsible for investigating emergency response situations or investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when DOI becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(3) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(4) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the congressional office about the individual.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(6) To representatives of the General Services Administration or the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(7) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media on hard disks and magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable from EACS by any defined field within the record. These fields include, but are not limited to: user name, full legal name, digital certificate, and Web home address or e-mail address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The computer systems in which records are stored are located in computer facilities that are secured by alarm systems and off-master key access. EACS access granted to individuals is password-protected. In the event that EACS is used to validate a user’s authentication certificate against existing data within the system, access to the user’s authentication certificate will require the use of a Personal Identification Number (PIN) known only to the user. Each person granted access to the system must be individually authorized to use the system. A Privacy Act Warning Notice will appear on the monitor screen when first displayed. Backup tapes are transported in a locked container under armed guard escort and are stored in a locked and controlled room in a secure, off-site location. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to persons covered by this system are retained in accordance with a separate records schedule, identified as item 6600 of the Office of the Secretary Consolidated Subject-Function Code Records Disposition Schedule currently under development.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) EACS Manager, Office of the Chief Information Officer, Office of the Secretary, Department of the Interior, 625 Herndon Parkway, Herndon, VA 20170.
</p><p>(2) Bureau Security Managers:
</p><p>a. Bureau of Indian Affairs: Director, Office of Information Technology Security &amp; Privacy, Office of the Chief Information Officer--Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p><p>b. Bureau of Indian Education: Director, Office of Information Technology Security &amp; Privacy, Office of the Chief Information Officer--Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p><p>c. Bureau of Land Management: Division Chief, IT Security, Bureau of Land Management, Information Resources Management, 1849 C St., NW., Mail Stop 700LS, Washington, DC 20240.
</p><p>d. Bureau of Reclamation: Deputy Chief Information Officer, Bureau of Reclamation, P.O. Box 25007, Denver, CO 80225.
</p><p>e. Minerals Management Service: IT Specialist, Minerals Management Service, 381 Elden Street, Mail Stop 2200, Herndon, VA 20170.
</p><p> f. National Park Service: Security Program Manager, National Park Service, 1201 Eye Street, NW., Washington, DC 20005.
</p><p>g. Office of Surface Mining, Reclamation and Enforcement: Logical Security Officer, Office of Surface Mining, Reclamation and Enforcement, 1951 Constitution Ave., NW., Mail Stop 344 SIB, Washington, DC 20240.
</p><p>h. Office of the Inspector General: Logical Security Manager, U.S. Geological Survey, 12030 Sunrise Valley Drive, Suite 230, Reston, VA 20191.
</p><p>i. Office of the Secretary/National Business Center: Logical Security Manager, National Business Center, 7301 W. Mansfield Ave., D 2130, Denver, CO 80235.
</p><p> j. Office of the Solicitor: Chief Information Officer, Division of Administration, Office of the Solicitor, 1849 C St., NW., Mail Stop 6556 MIB, Washington, DC 20240.
</p><p>k. U.S. Fish and Wildlife Service: AD IRTM, U.S. Fish and Wildlife Service, 4401 N. Fairfax Dr., 3rd Fl., Arlington, VA 22203.
</p><p>l. U.S. Geological Survey: Bureau Chief Technology Officer, U.S. Geological Survey, 8987 Yellow Brick Road, Baltimore, MD 21237.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the appropriate Bureau Security Manager identified in (2), above. The request must be in writing and signed by the requester. It must include the requester’s full name, bureau and office affiliation, and work address. (See 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records on himself or herself should address his/her request to the appropriate Bureau Security Manager identified in (2), above. The request must be in writing and signed by the requester. It must include the requester’s full name, bureau and office affiliation, and work address. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of records on himself or herself should address his/her request to the appropriate Bureau Security Manager identified in (2), above. The request must be in writing and signed by the requester. It must include the requester’s full name, bureau and office affiliation, and work address. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals covered by the system, supervisors, and designated approving officials, certificate issuing authorities, and network systems officials, as well as the National Business Center’s identity management system (covered by Interior, DOI-45: "HSPD-12: Identity Management System and Personnel Security Files)."
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="os51" toc="yes">
<systemNumber>/OS-51</systemNumber>
<subsection type="systemName">Property Accountability and Control System--Interior, OS-51
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Property Management Section, Division of Logistic Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1731 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals designated as Custodial Officers in the Office of the Secretary.
</p><p>(2) Individuals in independent agencies, councils, and commissions (which are supported, administratively, by the Office of the Secretary) who are charged with the management of property assigned to their agency, council, or commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and identification code assigned to individual Custodial Officer or property manager. Data describing each piece of property assigned.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 483.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to manage property assigned to offices, agencies, councils and commissions.
</p><p>Disclosure outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of Interior, a component of the Department or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) The appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing, implementing or administering a statute, rule, regulation, order, license, contract, grant or other agreement, when the disclosing agency becomes aware of information indicating a violation or potential violation of a statute, regulation, rule, order, license, contract, grant or other agreement.
</p><p>(3) To the General Accounting Office, in response to audits.
</p><p>(4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in computer data files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by Custodial Officer (or property manager) codes, and by codes describing and identifying property managed.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only by authorized persons and are maintained in accordance with safeguards meeting the Computer Security Act of 1987.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 3, Item No. 10a.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Property Management Section, Division of Logistic Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1731 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Custodial Officer or property manager.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi52" toc="yes">
<systemNumber>/DOI-52</systemNumber>
<subsection type="systemName">Passport and Visa Records--Interior, DOI-52.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Data covered by this system are maintained at one of the following locations: U.S. Department of the Interior, Security Services Branch, 1849 C Street, NW., Washington, DC 20240; Bureau of Reclamation, Native American and International Office, 1849 C Street, NW., MS-7069-MIB, 96-43100, Washington, DC 20240; U.S. Geological Survey, International Programs Office, 12201 Sunrise Valley Drive, MS 917, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Employees of the Department of the Interior who travel on official business.
</p><p>(2) Employees of independent agencies, councils, and commissions who are provided administrative support by the Department of the Interior who travel on official business.
</p><p>(3) Individuals who travel on official business on behalf of the Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Passports and visas, related application materials, and internal electronic tracking or work management files and their paper inputting documents. Application materials, passports, and visas may contain social security number, date and place of birth, full name, physical characteristics, and other personally identifying information. Electronic tracking and work management files may contain such information as full name, date of birth, passport number, bureau of passport holder, date of issuance, expiration date, active or inactive status, and notations about the last office action taken regarding the passport or visa.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>22 U.S.C. 211a.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to initiate, obtain and maintain passports and visas.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To other Federal agencies, to transfer passports and visas.
</p><p>(2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of information indicating a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Passports and visas are stored in a locked safe.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Passports and visas are filed and retrieved by the name of the individual to whom they are assigned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p><i>Physical security:</i> Access to records covered by the system will be permitted only to authorized personnel in accordance with requirements found in the Departmental Privacy Act regulations (43 CFR 2.51). Paper records are stored in locked, fire-proof file cabinets or in safes located within locked offices of the Department. Electronic files are locally stored internally in the secure, locked office space as well. Access to the Departmental buildings where these records are maintained is controlled by 24 hour guards and badges, and is limited to authorized personnel.
</p><p><i>Technical security:</i> The electronic files are maintained with safeguards meeting the requirements of 43 CFR 2.51 for automated records, which conform to Office of Management and Budget, National Institute of Standards and Technology, and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. The electronic data are protected through user identification, passwords, database permissions, encryption at rest where available, and software controls. An audit trail is maintained and reviewed periodically to identify unauthorized access.
</p><p><i>Administrative security:</i> Before personnel are permitted access to these records, they have been screened by background checks, and they work under supervision of the respective system managers who are Directors of their respective Branch or Office. All personnel are required to receive training in Privacy and in Information Technology Security Awareness before beginning employment, and annually thereafter. Additionally, they have signed rules of behavior before accessing Departmental computer systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>General Records Schedule No. 9, Item No. 4.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The three system managers are as follows:
</p><p>(1) Chief, Security Services Branch, 1849 C Street, NW., Washington DC 20240;
</p><p>(2) Director, Bureau of Reclamation, Native American and International Affairs Office, 1849 C Street, NW., MS-7069-MIB, 96-43100, Washington, DC 20240;
</p><p>(3) Director, International Programs Office, U.S. Geological Survey, 12201 Sunrise Valley Drive, MS-917, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employees of the Department who travel on official business; employees of independent agencies, councils, and commissions who are provided administrative support by the Department who travel on official business; and individuals who travel on official business on behalf of the Department.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi57" toc="yes">
<systemNumber>/DOI-57</systemNumber>
<subsection type="systemName">Privacy Act Files--Interior, DOI-57.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>1. U.S. Department of the Interior, Office of Information Resources Management, MS-5312, 1849 C Street NW, Washington, DC 20240.
</p><p>2. Offices of Privacy Act Officers for each of the Department’s bureaus. (Consult the Appendix for addresses of bureau Privacy Act Officers.)
</p><p>3. Offices of Systems Managers (and officials authorized, by them,) to receive requests for notification of the existence of, access to, and petitions for amendment of records. (Consult individual system notices for addresses of System Managers.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have submitted requests for notification of the existence of, access to, and petitions for amendment of records maintained in formally designated "systems of records"  under the Privacy Act. Individuals who have filed Privacy Act appeals with the Assistant Secretary-Policy, Management and Budget in accordance with Departmental Privacy Act appeal procedures.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Privacy Act requests and appeals; decisions on Privacy Act requests and appeals; accounting of disclosure files; correspondence; reports and related records
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552a.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To support action on Privacy Act requests and appeals.
</p><p>(2) To gather information for management and reporting purposes.
</p><p>Disclosure outside the Department of the Interior may be made:
</p><p>(1) To other Federal agencies with a subject matter interest in a request or an appeal of a decision on a request.
</p><p>(2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or compatible with the purpose for which the records were compiled.
</p><p>(3) Of information indicating the violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license.
</p><p>(4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(5) To a debt collection agency for the purpose of collecting outstanding debts owned to the Department for fees associated with processing Privacy Act requests.
</p><p>(6) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(7) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual and automated form.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 14, Items 21-26.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>1. Departmental Privacy Act Officer, U.S. Department of the Interior, Office of Information Resources Management, MS-5312 MIB, 1849 C Street NW, Washington, DC 20240.
</p><p>2. Bureau Privacy Act Officers. (Consult the Appendix for addresses of bureau Privacy Act Officers.)
</p><p>3. System Managers. (Consult individual system notices for addresses of System Managers.)
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals filing Privacy Act requests and appeals; Departmental officials acting on requests, appeals, and reporting requirements; the Office of Management and Budget.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi58" toc="yes">
<systemNumber>/DOI-58</systemNumber>
<subsection type="systemName">Employee Administrative Records--Interior, DOI-58.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Departmental personnel office: Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau personnel offices:
</p><p>(a) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(3) Administrative components of the offices (within the bureaus listed above) in which individuals covered by the system are employed.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Employees of the Department of the Interior.
</p><p>(2) Employees of independent agencies, councils and commissions (which are supported, administratively, by the Office of the Secretary).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records involving the administrative or operational relationships between the employee and the office in which the employee works, including, but not limited to, the following types of records: Workload and productivity records for scheduling purposes; travel activity records; employee time and attendance records; budget records; accident and safety records, property accountability records; study and special project records; committee and detail assignments; locator indexes; parking space assignments; mailing lists; and similar records. These records may contain one or more of the following (or similar) data elements: Name and Social Security number of employee, office telephone number, organizational location, occupational series and grade, position title, organizational title assigned for program management purposes, home address and home telephone number (for emergency contact purposes only).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 3101, 5105-5115, 5501-5516, 5701-5709; 31 U.S.C. 66a, 240-243; 40 U.S.C. 483(b); 43 U.S.C. 1467; 44 U.S.C. 3101; Executive Order 11807.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to support the administration and operation of the offices in which individuals covered by the system are employed. Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(3) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(4) To another Federal agency for related program management purposes when the Department determines that the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(5) To the public in the form of agency directories of office telephone numbers.
</p><p>(6) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in paper format, in file folders in locked cabinets, and in electronic format, on disk or tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of employee or control number assigned to employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Records are maintained in locked filing cabinets or secure electronic systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until completion of the assignment or activity to which they pertain, or until separation of covered employees, at which time they are disposed of in accordance with appropriate records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Departmental office: Director, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau personnel offices:
</p><p>(a) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(3) Administrative officers of the offices (within the bureaus listed above) in which individuals covered by the system are employed. (Contact the appropriate bureau system manager to obtain the address of the office system manager.)
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals covered by the system, agency officials, and agency records or documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi60" toc="yes">
<systemNumber>/DOI-60</systemNumber>
<subsection type="systemName">Safety Management Information System--Interior, DOI-60.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Office of Managing Risk and Public Safety, 755 Parfet Street, Suite 364, Lakewood, Colorado 80215.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Department of the Interior, contractors, concessionaires, and public visitors to Interior facilities who have been involved in an accident resulting in personal injury and/or property damage.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>For individuals covered by the system:  Name of individual; Social Security number, birth date, sex, home address, occupation, and salary (for employees of the Department only); date and location of the accident;  data elements about the accident for analytical purposes; and a descriptive narrative concerning what caused the accident.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) 5 U.S.C. 7901, (2) U.S.C. 2671-1680, (3) 31 U.S.C. 240-243, (4) 29 CFR Part 1960, (5) Executive Order 12196.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To provide summary data of injury, illness and property loss information to the bureaus in a number of formats for analytical purposes in order for them to improve accident prevention policies, procedures, regulations, standards, and operations.
</p><p>(2) To provide listings of individual cases to bureaus to insure that accidents occurring are reported through the Safety Management Information System.
</p><p>(3) To adjudicate tort and employee claims.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To a Federal, State or local government agency that has partial or complete jurisdiction over the claim or related claims.
</p><p>(2) To provide the Department of Labor with quarterly summary listings of fatalities and disabling injuries and illnesses in compliance with 28 CFR 1960.6.
</p><p>(3) To the U.S. Department of Justice or in a  proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(4) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of, or for enforcing or implementing, a statue, rule, regulation, order or license, when the disclosing agency becomes aware of information indicating a violation or potential violation of a statute, regulation, rule, order or license.
</p><p>(5) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p><p>(6) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Official records are maintained and stored in electronic form on a host computer housed in the system location office. They are created and updated on the individual workstations of any/all employees and supervisors, Departmentwide, that can communicate, electronically, with the host computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved both by personal identifiers of covered individuals and by data elements associated with the accidents via automated lookup tables.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>(1) Access to the records is limited to Departmental employees who have an official need to use the records in the performance of their duties. Access to the records is controlled by (a) required user identification codes and passwords, and by (b) unique identifying personnel characteristics of users.
</p><p>(2) Personal information is electronically tagged upon input into the system by employees or supervisors. It is not displayed or printed from the workstations of individuals not authorized to have access to it. It is protected from unauthorized access, during transmission, by electronic transmission encryption.
</p><p>(3) Records are stored in a controlled area, secured from unauthorized access by an electronic firewall, and maintained with safeguards meeting the requirements of "the Computer Security Guidelines for Implementing the Privacy Act of 1974"  (43 CFR 2.51).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in accordance with National Archives and Records Administration’s General Record Schedules #10 (Item 50), #18 (Item 11), and #20.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief System Administrator, Safety Management Information System, Office of Managing Risk and Public Safety, U.S. Department of the Interior, 755 Parfet Street, Suite 354, Lakewood, Colorado 80215.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request must be in writing signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the System Manager. The request must be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employees involved in accidents, supervisors of employees involved in accidents, supervisors of operations where public visitors are involved in accidents, officials responsible for oversight of contractors and concessionaires, safety professionals and other management officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="apb68" toc="yes">
<systemNumber>/APB-68</systemNumber>
<subsection type="systemName">Committee Management Files--Interior, Office of the Secretary--68.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Department Committee Management Officer and Bureau Committee Management Officers.</p><p> (2) Headquarters office of all bureaus. (See appendix for addresses.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Members of advisory committees and candidates for advisory committee membership.  </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Biographies and records of committee participation.  </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. App. I. </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary use of the records is administration of committee activities within the Department. Disclosures outside the Department of the Interior may be made (1) to OMB in connection with its committee management responsibilities; (2) to other Federal agencies which have joint responsibility for advisory committees or which receive or utilize advice of the committees; (3) to a Federal, State or local agency, private organization or individual as necessary to obtain information in connection with a decision concerning appointment or reappointment of an individual to committee membership; (4) to the U.S. Department of Justice when related to litigation or anticipated litigation; (5) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license. </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:  Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed by committee or bureau. </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records. </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Department Committee Management Office records are maintained no longer than two years. Bureau records are subject to bureau disposal schedules. </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department Committee Management Officer, U.S. Department of the Interior, Washington, DC 20240. </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> System Manager. A written and signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60. </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63. </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> A petition for amendment shall be addressed to the System Manager and must meet the requirements of 43 CFR 2.71. </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual members or candidates for membership. Persons recommending or proposing or having knowledge of the qualifications of an individual. </p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Under the specific exemption authority of 5 U.S.C. 552a(k)(5), the Department of the Interior has adopted a regulation (43 CFR 2.79(c)) which exempts this system from the provisions of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H) and (1) and (f) to the extent that the system consists of investigatory material compiled solely for the purpose of determining suitability, eligibility or qualifications for federal civilian employment. The reasons for adoption of this regulation are set out at 40 FR 50432 (October 29, 1975). 
</p></xhtmlContent></subsection></section>
<section id="os69" toc="yes">
<systemNumber>/OS-69</systemNumber>
 <subsection type="systemName">Freedom of Information Act Appeals Files--Interior, OS-69</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Office of Information Resources Management, MS-5312 MIB,m 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed appeals under Department of the Interior Freedom of Information Act (FOIA) appeal procedures.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>FOIA appeals, FOIA requests and decisions on requests issued by bureaus and offices, records which track the processing of FOIA appeals, extension-of-time letters and related records, recommendations of the Office of the Solicitor and of other Department officials on appeals; and final decisions on appeals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are:
</p><p>(1) To support action on FOIA appeals.
</p><p>(2) To gather information for management and reporting purposes.
</p><p>Disclosure outside the Department of the Interior may be made:
</p><p>(1) To other Federal agencies having a subject matter interest in an appeal of a decision on a request.
</p><p>(2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, when the disclosing agency becomes aware of information indicating a violation or potential violation of a statute, regulation, rule, order, or license.
</p><p>(4) To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Appeal records are maintained in manual form in file folders. Appeal tracking information is maintained in computerized form on magnetic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual records are indexed by appeal number. A cross-reference list permits retrieval of records by appellant’s name. Computer records are indexed by name of appellant, appeal number, date and subject of appeal.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed six years after final determination by agency, or three years after final adjudication by courts, in accordance with General Records Schedule No. 14, Item 12.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Freedom of Information Act Appeals Officer, U.S. Department of the Interior, Office of Information Resources Management, MS-5312 MIB, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Appellants; bureau, office and Department officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi71" toc="yes">
<systemNumber>/DOI-71</systemNumber>
 <subsection type="systemName">Electronic FOIA Tracking System and FOIA Case Files--Interior, DOI-71.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Not classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) The electronic Freedom of Information Act tracking system (EFTS) database data and the application for the EFTS are maintained on hardware by the National Business  Center (NBC), U.S. Department of the Interior (DOI),  Washington, DC 20240.
</p><p>(2) Records in this system (paper or electronic) are located in the offices of Bureau and Office Freedom of Information Act (FOIA) Officers and Coordinators and in the Office of the Solicitor network in the Department of the Interior (DOI), Washington, DC 20240. (For a list of DOI addresses, see the Appendix or DOI’s FOIA web site at http://www.doi.gov/foia/contacts.html.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals or their representatives who have submitted FOIA/Privacy Act (PA) requests for records or information and administrative appeals, or have litigation pending with DOI or another Federal agency; individuals whose requests or records have been referred to the Department by other agencies; individuals who are the subject of such requests, appeals, and litigation; and/or the DOI personnel assigned to handle such requests, appeals, and litigation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system consists of records created or compiled in response to FOIA or PA requests for records or information, administrative appeals, and related litigation and includes: the original requests and administrative appeals; responses to such requests and appeals; all related memoranda, correspondence, notes, and other related or supported documentation, and in some instances copies of requested records and records under appeal.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552 and 5 U.S.C. 552a.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the EFTS and FOIA case files, which are maintained both electronically and in paper format, is to more efficiently manage DOI’s FOIA program. This system:
</p><p>(1) Enables the Department to administer the program more efficiently while ensuring requests are responded to in a more timely fashion;
</p><p>(2) Supports action on FOIA requests, appeals, and litigation;
</p><p>(3) Ensures documents are released in a more consistent manner;
</p><p>(4) Assists in eliminating the duplication of effort that currently exists;
</p><p>(5) Gathers information for management and reporting purposes, improving the Department’s reporting capability and providing for more efficient use of manpower; and
</p><p>(6) Improves customer service.
</p><p>Disclosures outside the DOI may be made:
</p><p>(1) To an expert, consultant, or contractor (including employees of the contractor) of the Department that performs, on the Department’s behalf, services requiring access to these records.
</p><p>(2) To other Federal, State, and local agencies having a subject matter interest in a request or an appeal or a decision thereon.
</p><p>(3) To another Federal agency to assist that agency in responding to an inquiry by the individual to whom that record pertains.
</p><p>(4)(a) To any of the following entities or individuals:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or administrative body;
</p><p>(iv) The Department or any component of the Department;
</p><p>(v) Any Department employee acting in his or her official capacity; or
</p><p>(vi) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) The Department or any component of the Department;
</p><p>(B) Any Department employee acting in his or her official capacity;
</p><p>(C) Any Departmental employee acting in his or her individual capacity if the Department or the DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) the United States, when the DOJ determines that the Department is likely to be affected by the proceeding; and
</p><p>(ii) The Department deems the disclosure to be:
</p><p>(A) relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(5) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the Department becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(6) To a congressional office in response to an inquiry an individual covered by the system has made to the congressional office about him or herself.
</p><p>(7) To a debt collection agency for the purpose of collecting outstanding debts owed to the Department for fees associated with processing FOIA/PA requests.
</p><p>(8) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)12, records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media and in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by specific data elements in the system including: the FOIA number; the name of the requester and/or his/her organizational affiliation; subject; etc. Paper records are normally retrieved by case number or by the name of the person making the request.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records are maintained in accordance with the Office of Management and Budget and Departmental guidelines reflecting the implementation of the Computer Security Act of 1987 (40  U.S.C. 759). Electronic data is protected through user identification, passwords, database permissions and software controls. Such security measures establish different access levels for different types of users.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are covered by General Records Schedules 14 and 20. Bureaus and offices also follow guidance on permanent and temporary records disposition issued by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) The Departmental FOIA Officer, Office of the Chief Information Officer, U.S. Department of the Interior, 1849 C Street, NW., MS-5312 MIB, Washington, DC 20240 and Office of the Solicitor FOIA Officer, Office of the Solicitor, U.S. Department of the Interior, 1849 C Street, NW., MS-6429 MIB, Washington, DC 20240 have overall responsibility for the policies and procedures used to operate the system.
</p><p>(2) DOI FOIA Officers and Coordinators in headquarters and in field offices have responsibility for the data input into and maintained on the EFTS for their respective organizations along with any paper records. To obtain a current list of the FOIA Officers and Coordinators and their addresses, see http://www.doi.gov/foia/contacts.html or the Appendix.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records in the EFTS or inquiries regarding the existence of paper records should be sent to the FOIA Officer or Coordinator of the Bureau or Office that maintains the FOIA records (see http://www.doi.gov/foia/contacts.html or the Appendix). All inquiries must be in writing, signed by the requester, and meet the criteria of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To request access to records, follow the procedures in the "Notification procedures"  section, above. The request must meet the requirements of 43 CFR 2.63. The request envelope and letter should be clearly marked either "FREEDOM OF INFORMATION ACT REQUEST FOR ACCESS"  or "PRIVACY ACT REQUEST FOR ACCESS."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request an amendment of a record, follow the procedures in the "Notification procedures"  section, above. The request must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information gathered in this system is submitted by individuals, agencies, or corporate entities filing FOIA/PA requests and agency employees processing these requests. Information also is taken from the following PA system of records: Freedom of Information Act Appeal Files--Interior, DOI-69; and Privacy Act Files--Interior, DOI-57.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi72" toc="yes">
<systemNumber>/DOI-72</systemNumber>
 <subsection type="systemName">FECA Chargeback Case Files--Interior, DOI-72.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p><p>(3) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(4) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(5) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(6) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(7) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(8) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(9) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Departmental employees and dependents receiving compensation payments through the Federal Employees’ Compensation Act (FECA) which are being charged back to the Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and Social Security account number of individual being compensated, date of injury and/or death, last payment date, type of payment (whether medical bills or compensation), occupation code at time of injury, grand total of amount paid. Records appear on lists which result from a computer match of the Department of the Interior’s "Safety Management Information System,"  DOI-60, files with the Department of Labor, Office of Workers’ Compensation Program’s "Federal Employees Compensation Act Chargeback File,"  DOL/ESA-15, files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 5 U.S.C. 8147, 31 U.S.C. 66a, and E.O. 11807.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to determine the validity of Federal Employees Compensation Act chargebacks to the Department of the Interior.
</p><p><b>Note:</b> Records are generated in a computer matching process. When no match occurs, records are furnished to bureaus to determine why no match occurred. Resolution of the investigation of why no match occurred may include a request to the Department of Labor, Office of Workers’ Compensation Programs, that future charges be referred to another agency or that the Department of Labor discontinue payments and possibly initiate civil or criminal prosecution proceedings against the claimant.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(3) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(4) To another Federal, State or local agency for the purpose of obtaining information regarding payments being made to claimants.
</p><p>(5) To the Department of Labor, as necessary, to transmit information on results of investigations.
</p><p>(6) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Quarterly, computer-generated, lists are stored in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of individual and bureau of employment.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Records are maintained in locked metal filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 5 years after close of investigations.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Team Leader, Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Personnel Officer, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p><p>(3) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(4) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(5) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(6) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(7) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(8) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(9) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, include the current and all former names by which the individual has been known, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requester, include the current and all former names by which the individual has been known, along with the Social Security account number of the individual, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, include the current and all former names by which the individual has been known, along with the Social Security account number of the individual, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are generated whenever a case listed in the Department of Labor, Office of Workers’ Compensation Program’s "Federal Employees"  Compensation Act Chargeback File,"  DOL/ESA-15, files does not match a case in the Department of the Interior’s "Safety Management Information System, " DOI-60, files.
</p></xhtmlContent></subsection></section>
<section id="doi74" toc="yes">
<systemNumber>/DOI-74</systemNumber>
<subsection type="systemName">Grievance Records--Interior, DOI-74.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Departmental office: Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau personnel offices:
</p><p>(a) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(3) Administrative components of the offices (within the bureaus listed above) in which the grievances were filed.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Departmental employees filing grievances in accordance with 370 DM 771.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All documents related to internal grievances filed with any part of the Department, including, but not limited to: Statements of witnesses, reports of interviews and hearings, examiners’ findings and recommendations, correspondence and exhibits, and (a copy of) the original and final decisions on the grievances filed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1958 Comp. p. 218.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to adjudicate internal grievances.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(2) To any individual (in the course of processing a grievance) from whom the agency is seeking information relevant to the adjudication of the grievance, to the extent necessary to inform the individual of the purpose of the request for information and to identify the type of information requested.
</p><p>(3) To a Federal agency which has requested information relevant or necessary to the hiring or retention of an employee, the conducting of a security clearance or suitability investigation, the classifying of a job, the letting of a contract, or the issuing of a license, grant or other benefit, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p><p>(4) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(5) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(6) To the National Archives and Records Adminstration for records management inspections conducted under authority of 44 U.S.C. 2904 and 2908.
</p><p>(7) To any individual in the form of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related work force studies. (Note: While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individuality identifiable by inference.)
</p><p>(8) To the Office of Personnel Management, the Merit Systems Protection Board (and its Office of the Special Counsel), the Federal Labor Relations Authority (and its General Counsel), or the Equal Employment Opportunity Commission when requested in performance of their authorized functions.
</p><p>(9) To officials of labor organizations recognized under the Civil Service Reform Act when relevant and necessary to allow them to perform their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions.
</p><p>(10) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the names of individuals filing internal grievances.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Record are maintained in locked metal filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records compiled under 370 DM 771 are destroyed 3 years after the date of final closing of the case. Records compiled under a negotiated procedure are disposed of in accordance with approved records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Departmental office: Director, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau personnel offices:
</p><p>(a) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(3) Administrative officers of the offices (within the bureaus listed above) in which the grievances were filed. (Contact the appropriate bureau system manager to obtain the address of the office system manager.)
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals filing grievances with the Department are given a copy of their records as a part of the official grievance process. If, however, at any later time an individual also wishes to request notification of the existence of records on him or her, he or she should address his or her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and contain the following information: name and birth date of requestor, approximate date of closing of the case, type of action taken, and agency component involved. (See 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals filing grievances with the Department are given a copy of their records as a part of the official grievance process. If, however, at any later time an individual also wishes to request a copy of records maintained on him or her, he or she should address his or her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and contain the following information: name and birth date of requestor, approximate date of closing of the case, type of action taken, and agency component involved. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>If an individual who has filed a grievance with the Department wishes to request amendment of his/her records, to correct factual errors, he or she should address his or her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and contain the following information: name and birth date of requestor, approximate date of closing of the case, type of action taken, and agency component involved. (See 43 CFR 2.71.)
</p><p><b>Note:</b> Review of requests from individuals seeking amendment of their records which have been the subject of a judicial or quasi-judicial action will be limited in scope. Review of these requests will be restricted to determining if the record accurately documents the action of the agency ruling on the case and will not include a review of the merits of the action, determination, or finding.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals filing grievances, witnesses providing testimony, organizations or persons providing information via correspondence, agency officials, and grievance examiners and/or arbitrators.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi76" toc="yes">
<systemNumber>/DOI-76</systemNumber>
<subsection type="systemName">Employee Training and Career Development Records--Interior, DOI--76.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau personnel offices:
</p><p>(a) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(3) For Contracting Officers’ Warrant System records:
</p><p>(a) Office of Acquisition and Property Management, U.S. Department of the Interior, 1849 C Street NW, MS-5512 MIB, Washington, DC 20240.
</p><p>(b) Each bureau’s central contracting office. (For a list of these, contact the Office of Acquisition and Property Management or consult the Department of the Interior’s Internet site at http://www.doi.gov/pam/acqsites.html.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current employees of the Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of employee; date of birth; Social Security number; office address and phone number; service computation date; physical limitations or interests which might affect type of location of assignment; career interests; education history; work or skills experience; availability for geographic relocation; outside activities including membership in professional organizations; listing of special qualifications; licenses and certificates held; listing of honors and awards; career goals and objectives; training completed; annual supervisory evaluation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 1302, 2951, 4118, 4308, 4506, 3101; 43 U.S.C. 1457; Reorganization Plan 3 of 1950; E.O. 10561, E.O. 12352.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are:
</p><p>(a) By bureau officials for purposes of review in connection with transfers, promotions, reassignments, adverse actions, disciplinary actions, and determination of qualifications of an individual.
</p><p>(b) By bureau officials for setting out career goals and objectives for an employee and for documenting attainment of these targets.
</p><p>(c) By bureau and Departmental officials in monitoring qualifications for maintaining a Contracting Officer’s Warrant.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(3) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(4) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders, in file cabinets. Electronic records are stored on disk, tape or other appropriate media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Paper records are maintained in locked file cabinets. Electronic records are maintained with safeguards meeting minimum security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained only on current employees. Records are destroyed upon departure of employees.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Team Leader, Executive Resources and Career Management Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau personnel officers:
</p><p>(a) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
</p><p>(e) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(3) For Contracting Officers’ Warrant System records: Director, Office of Acquisition and Property Management, U.S. Department of the Interior, 1849 C Street NW, MS-5512 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Departmental employees and agency officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi77" toc="yes">
<systemNumber>/DOI-77</systemNumber>
<subsection type="systemName">Unfair Labor Practice Charges/Complaints Files--Interior, DOI-77.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p><p>(3) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(4) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(5) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(6) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(7) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(8) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(9) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Departmental employees filing unfair labor practice charges/complaints.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Formal charges and complaints; name, address, and other personal information about individuals filing charges and complaints; transcripts of hearings (if held); and relevant information about other individuals in complainants’ work units.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7106.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to adjudicate charges and complaints of unfair labor practices.
</p><p>Disclosures outside the Department of the Interior may be made :
</p><p>(1) To the Federal Labor Relations Authority for settlement of the complaint or appeal.
</p><p>(2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(4) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in both manual and electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of individual filing charge or complaint and Docket or Case Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Manual records are stored in locked metal file cabinets or in metal file cabinets in secured premises. Electronic records are maintained with access controls meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 6, Item 29.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Team Leader, Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Personnel Officer, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p><p>(3) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(4) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(5) Labor Relations Officer, Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
</p><p>(6) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(7) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(8) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(9) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245. .
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals filing charges and complaints, colleagues and supervisors of complainants, and management officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi78" toc="yes">
<systemNumber>/DOI-78</systemNumber>
<subsection type="systemName">Negotiated Grievance Procedures Files--Interior, DOI-78.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW., MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW., Washington, DC 20245.
</p><p>(3) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(4) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW., Washington, DC 20240.
</p><p>(5) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(6) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW., Washington, DC 20240.
</p><p>(7) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW., Washington, DC 20240.
</p><p>(8) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(9) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW., Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Departmental employees filing grievances/complaints.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Formal grievances and complaints; name, address, and other personal information about individuals filing grievances and complaints; transcripts of hearings (if held); and relevant information about other individuals in complainants’ work units.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7100.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to adjudicate grievances and complaints.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Federal Labor Relations Authority.
</p><p>(2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body with jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when the disclosing agency becomes aware of a violation or potential violation of a statute, rule, regulation, order or license.
</p><p>(4) To a congressional office in response to an inquiry an individual has made to the congressional office.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in both manual and electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of individual filing grievance or complaint and Docket or Case Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Manual records are stored in locked metal file cabinets or in metal file cabinets in secured premises. Electronic records are maintained with access controls meeting the requirements of 43 CFR 2.51
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with General Records Schedule No. 1, Item 30.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Team Leader, Employee and Labor Relations Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW., MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW., Washington, DC 20245.
</p><p>(3) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(4) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW., Washington, DC 20240.
</p><p>(5) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(6) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW., Washington, DC 20240.
</p><p>(7) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW., Washington, DC 20240.
</p><p>(8) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(9) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW., Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals filing grievances and complaints, colleagues and supervisors of complainants, and management officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi79" toc="yes">
<systemNumber>/DOI-79</systemNumber>
<subsection type="systemName">Interior Personnel Records--Interior, DOI--79. Note: This system complements OPM/GOVT-1, the Government wide system for general personnel records maintained by the Office of Personnel Management. This notice incorporates by reference but does not repeat all of the information contained in OPM/GOVT-1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Official personnel files, in paper and micro format, of current and recently separated employees are located at the personnel offices of the bureaus which currently employ (or employed) the individuals. Automated personnel records are maintained in the Federal Personnel Payroll System (FPPS) managed by the National Business Center in Denver, Colorado.
</p><p>(1) Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) FPPS Program Management Division, National Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, MS D-2400, Denver, CO 80235.
</p><p>(3) Bureau personnel offices:
</p><p>(a) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and recently separated employees of the Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Current and historical personnel data for each employee of the Department.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 2951, 5 U.S.C. 2954.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The official personnel records (in paper or micro format) maintained by the servicing personnel offices on all Departmental employees provide basic data for preparation and verification of personnel reports and documents. They also provide a comprehensive and continuing record of each employee’s service, status, skills, and personnel history, for use in the merit promotion program, reduction in force program, and to effect other personnel actions. Automated records are used to generate reports and listings, produce standard personnel management documents, establish and verify entitlements to pay and benefits, and provide historical data.
</p><p>Routine use disclosures outside the Department are the same as those listed in, and can be found in, the system notice for OPM/GOVT-1, the Government wide system for general personnel records maintained by the Office of Personnel Management.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders, on lists and forms, on microfilm or microfiche, and in computer-processible storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by a variety of personal identifiers, including name of individual, birth date, Social Security number, and/or other identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to all records in the system is limited to authorized personnel whose official duties require such access. Bureau officials generally have access only to records pertaining to employees of their bureaus. Paper or micro format records are maintained in locked metal file cabinets in secured rooms. Electronic records are maintained with safeguards meeting the security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with approved retention and disposal schedules. Some records may be retained indefinitely as a basis for longitudinal work history statistical studies.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Director, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Chief, FPPS Program Management Division, National Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, MS D-2400, Denver, CO 80235.
</p><p>(3) Bureau personnel officers:
</p><p>(a) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Departmental employees and agency officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi82" toc="yes">
<systemNumber>/DOI-82</systemNumber>
<subsection type="systemName">Executive Development Programs Files--Interior, DOI-82.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Department of the Interior University, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-7129 MIB, Washington, DC 20240.
</p><p>(3) Bureau personnel offices:
</p><p>(a) Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Departmental employees who apply for, participate in, and/or graduate from Departmentwide executive development programs such as the Senior Executive Service Candidate Development Program and the Team Leadership Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application and nomination documents, reports of training assignments, evaluation statements, and lists of graduates. Application and nomination documents contain personal information that may include the following (or similar) data elements: Name, date of birth, Social Security number, home address and telephone number, physical limitations or interests which might affect type of location of assignment, career interests, education history, work or skills experience, outside activities (including membership in professional organizations), listing of special qualifications, licenses and certificates held, listing of honors and awards, career goals and objectives, and annual supervisory evaluations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 3301; Pub. L. 91-616, Pub. L. 92-255, Pub. L. 93-282, Pub. L. 79-258 (5 U.S.C. 7901); OMB Circular A-72.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are:
</p><p>(a) By personnel staffing specialists, evaluation panel members, and selecting officials to determine selections for the programs.
</p><p>(b) By employee development specialists for purposes of review in connection with training and employee development activities, transfers, promotions, reassignments, adverse actions, disciplinary actions, and determination of qualifications, of an individual.
</p><p>(c) By bureau and Departmental officials for setting out developmental goals and objectives of the employee and for documenting attainment of these goals. Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Office of Personnel Management for the purpose of obtaining Qualifications Review Board certification of the executive qualifications of Senior Executive Service Candidate Development Program participants.
</p><p>(2) Educational institutions providing training and development opportunities.
</p><p>(3) To the U.S. Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (1) The Department or any component of the Department; (2) Any Department employee acting in his or her official capacity; (3) Any departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (1) Relevant and necessary to the proceeding; and (2) Compatible with the purpose for which the Department compiled the information.
</p><p>(4) To appropriate Federal, State, tribal, local or foreign agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(5) To a congressional office in response to an inquiry to that office by the individual to whom the record pertains.
</p><p>(6) To a Federal, State, or local agency which has requested information relevant or necessary to the hiring or retention of an employee, or the issuing of a security clearance, license, grant or other benefit, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p><p>(7) To a Federal, State, or local agency where necessary to obtain information relevant to the hiring or retention of an employee, or the issuing of a security clearance, license, grant or other benefit.
</p><p>(8) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders, in file cabinets. Electronic records are stored on disk, tape or other appropriate media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Paper records are maintained in locked file cabinets. Electronic records are maintained with safeguards meeting minimum security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records on applicants are retained for two years after close of selection process. Records on current participants and graduates are retained in accordance with established retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Team Leader, Executive Resources and Career Management Group, Office of Personnel Policy, U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
</p><p>(2) Vice President, Department of the Interior University, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-7129 MIB, Washington, DC 20240.
</p><p>(3) Bureau personnel officers:
</p><p>(a) Director of Administration, Bureau of Indian Affairs, Division of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 20245.
</p><p>(b) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise Valley Drive, Reston, VA 22092.
</p><p>(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of Personnel Management and Organization, 1849 C Street NW, Washington, DC 20240.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
</p><p>(e) Personnel Officer, Bureau of Land Management, Division of Personnel (530), 1849 C Street NW, Washington, DC 20240.
</p><p>(f) Personnel Officer, National Park Service, Division of Personnel, Branch of Labor Management Relations, 1849 C Street NW, Washington, DC 20240.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110 Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the appropriate System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Departmental applicants and agency officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi84" toc="yes">
<systemNumber>/DOI-84</systemNumber>
<subsection type="systemName">Delinquent Debtor File--Interior, OS-84.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Financial Management, U.S. Department of the Interior, 1849 C Street NW, MS-5412 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees, former employees, and other Federal employees indebted and owing money to the Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Claims Collection Act of 1965, Pub. L. 89-508, Debt Collection Act of 1982, Pub. L. 97-365, E.O. 9397, and Debt Collection Improvement Act of 1996, Pub. L. 104-134.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to collect debts owed to the Department using salary offset or administrative offset procedures.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the General Accounting Office, Department of Justice, United States Attorney, or other Federal agencies for further collection action on any delinquent account when circumstances warrant.
</p><p>(2) To a commercial credit reporting agency for the purpose of either adding to a credit history file or obtaining a credit history file for use in the administration of debt collection.
</p><p>(3) To a debt collection agency for the purpose of collection services to recover indebtedness owed to the Department.
</p><p>(4) To any Federal agency where the individual debtor is employed or receiving some form of remuneration for the purpose of enabling that agency to collect debts on the Department’s behalf by administrative or salary offset procedures under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365).
</p><p>(5) To any other Federal agency including, but not limited to, the Internal Revenue Service pursuant to 31 U.S.C. 3702A, for the purpose of effecting an administrative offset against the debtor of a delinquent debt owed to the Department by the debtor.
</p><p>(6) To the Internal Revenue Service by computer matching to obtain the mailing address of a taxpayer for the purpose of locating such taxpayer to collect or to compromise a Federal claim by the Department against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance with 31 U.S.C. 37121, 3716, and 3718. Note: The Department will disclose an individual’s mailing address obtained from the IRS pursuant to 26 U.S.C. 6103(m)(2) only for the purpose of debt collection. Disclosures to a debt collection agency will be made only to facilitate the collection or compromise of a Federal claim under the Debt Collection Act of 1982. Disclosures to a consumer reporting agency will be made only for the limited purpose of obtaining a commercial credit report on the individual taxpayer. Address information obtained from the Interior Revenue Service will not be used or shared for any other Departmental purpose or disclosed to another Federal, state, or local agency which seeks to locate the same individuals for its own debt collection purpose.
</p><p>(7) To any creditor Federal agency seeking assistance for the purpose of that agency implementing administrative or salary offset procedures in the collection of unpaid financial obligations owed the United States Government from an individual.
</p><p>(8) To the U.S. Department of Justice or to a court or adjudicative body with jurisdiction when (a) the United States, The Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which records were compiled.
</p><p>(9) To appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order, or license, when the disclosing agency becomes aware of information indicating a violation or potential of a statute, rule, regulation, rule, order, or license.
</p><p>(10) To a congressional office in response to an inquiry the individual has made to the congressional office.
</p><p>(11) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3))
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in automated and manual form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name or Social Security number of the individual debtor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with access controls meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in the Office of Financial Management only for the duration of computer matching programs. Upon conclusion of these programs, records are returned to their respective, originating bureaus/offices, where they are retained and disposed of in accordance with approved agency schedules. Backup copies are retained in the Office of Financial Management for one calendar year, and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Financial Management, U.S. Department of the Interior, MS-5412-MIB, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requestor, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requestor, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Departmental and bureau financial offices.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi84" toc="yes">
<systemNumber>/DOI-84</systemNumber>

<subsection type="systemName">Interior, National Business Center Datamart.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are located at the National Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, Denver, CO 80235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Current and former employees of the Department of the Interior.
</p><p>(2) Current and former emergency workers of the Department of the Interior.
</p><p>(3) Current and former volunteers within the Department of the Interior (volunteers).
</p><p>(4) Current and former contractors within the Department of the Interior (contractors).
</p><p>(5) Individuals identified as emergency contacts for the above employees, emergency workers, and volunteers.
</p><p>(6) Individual and corporate vendors who do business with the Department of Interior. (Only records containing personal information relating to individuals are subject to the Privacy Act.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee (and emergency worker, volunteer, contractor and vendor) name, address, phone numbers, birth date; employee (and emergency worker and volunteer) emergency contact information (including name, address, phone numbers and relationship to individual), Social Security Number and organizational code; employee common identifier (ECI); vendor Taxpayer Identification Number; vendor code or number; employee ethnicity/race, pay rate, grade, length of service, individual’s pay and leave records; time and attendance records, leave request records, allowances and cost distribution records; employee deductions for Medicare, Old Age Survivor and Disability Insurance (OASDI), bonds, Federal Employees’ Group Life Insurance (FEGLI), union dues, taxes, allotments, quarters, retirement, charities, health benefits, Flexible Spending Account, Long Term Care, and Thrift Savings Fund contributions; employee awards, shift schedules, pay differentials, tax lien data, commercial garnishments and child support and/or alimony wage assignments; related payroll and personnel data. Also included is information on debts owed to the government as a result of overpayment, refunds owed or a debt referred for collection on an employee, emergency worker or contractor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3512, <i>et seq.</i>; 5 U.S.C. 5101, <i>et seq.</i>; Pub. L. 97-255; Office of Management and Budget Circular A-127.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of records in the system is to provide a repository for data from FPPS (Federal Personnel Payroll System) and FFS (Federal Financial System) that allows agencies to query the data in order to produce required reports in support of fiscal operations and personnel payroll processing.
</p><p>Disclosure outside the Department of the Interior may be made:
</p><p>(1) To other Federal agencies to produce required reports, in support of their fiscal and personnel/payroll processing.
</p><p>(2) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee or DOI emergency worker acting in his or her individual capacity if DOI or DOJ or the DOI emergency worker’s agency has agreed to represent that individual or pay for private representation of the individual;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any DOI emergency worker’s agency;
</p><p>(C) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(D) Any DOI employee or DOI emergency worker acting in his or her official capacity;
</p><p>(E) Any DOI employee or DOI emergency worker acting in his or her individual capacity if DOI or DOJ or the DOI emergency worker’s agency has agreed to represent that individual or pay for private representation of the individual;
</p><p>(F) The United States, when DOJ determines that DOI or any DOI emergency worker’s agency is likely to be affected by the proceeding; and
</p><p>(ii) DOI or any DOI emergency worker’s agency deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(3) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to an economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize or remedy such harm.
</p><p>(4) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(5) To any criminal, civil or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(7) To Federal, state, territorial, local, tribal or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(9) To state and local governments and tribal organizations to provide information needed in response to court order and/or for discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(10) To an expert, consultant or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records maintained in the Datamart are electronic and contain information from source systems. They are stored in magnetic media at the central computer processing center. All NIST guidelines, as well as Departmental and OMB guidance are followed concerning the storage of the records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by entries reflecting the various categories of records in the system including name of individual, name of emergency contact, Social Security Number, Tax Identification Number, vendor code or number, date of birth, organizational code, etc.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are maintained with safeguards meeting all appropriate statutory and regulatory guidelines, as well as Departmental guidance addressing the security requirements of Departmental Privacy Act Regulations (43 CFR 2.51) for automated records, and with Office of Management and Budget, and NIST. Further, agency officials only have access to records pertaining to their agencies.
</p><p>(1) Physical security: Computer systems are maintained in locked rooms housed within secure Department of the Interior buildings.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. The electronic data are protected through user identification, passwords, database permissions, encryption and software controls. Such security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to Datamart are required to complete Privacy Act, Federal Records Act and IT Security Awareness training prior to being given access to the system, and on an annual basis thereafter. In addition, Federal employees supervise and monitor the use of Datamart.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records contained in this system are documented as items 1400 and 7554 of the Department of the Interior, Office of the Secretary’s pending records schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Applications Management and Technical Services Branch, National Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60, which requires writing PRIVACY ACT INQUIRY prominently on your envelope and correspondence.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be submitted to the System Manager at the above address. It must be submitted in writing, signed by the requester, and meet the requirements of 43 CFR 2.63, which requires writing PRIVACY ACT REQUEST FOR ACCESS prominently on the envelope and the front of the request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71, which include stating the reasons why the petitioner believes the record is in error, and the changes sought.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The source data for the system comes from FPPS and FFS.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi85" toc="yes">
<systemNumber>/DOI-85</systemNumber>
<subsection type="systemName">Payroll, Attendance, Retirement, and Leave Records--Interior, DOI-85.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) FPPS Program Management Division, National Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, MS D-2400, Denver, CO 80235-2230.
</p><p>(2) All Departmental offices and locations which prepare and provide input documents and information for data processing and administrative actions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) All employees of the Department of the Interior.
</p><p>(2) Employees of independent agencies, councils, and commissions (which are supported, administratively, by the Office of the Secretary.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee name, Social Security number, and organizational code; pay rate and grade, retirement, and location data; length of service; pay, leave, time and attendance, allowances, and cost distribution records; deductions for Medicare or FICA, savings bonds, FEGLI, union dues, taxes, allotments, quarters, charities, health benefits, Thrift Savings Fund contributions, awards, shift schedules, pay differentials, IRS tax lien data, commercial garnishments, child support and/or alimony wage assignments; and related payroll and personnel data. Also included is information on debts owed to the government as a result of overpayment, refunds owed, or a debt referred for collection on a transferred employee. The payroll, attendance, retirement, and leave records described in this notice form a part of the information contained in the Department’s integrated Federal Personnel Payroll System (FPPS). Personnel records contained in the system are covered under the government wide system of records notice published by the Office of Personnel Management (OPM/GOVT-1) and the Departmentwide system of records notice, "Interior Personnel Records,"  DOI-79.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5101, et seq; 31 U.S.C. 3512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are for fiscal operations for payroll, attendance, leave, insurance, tax, retirement, budget, and cost accounting programs; and to prepare related reports to other Federal agencies including the Department of the Treasury and the Office of Personnel Management. Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Department of the Treasury for preparation of payroll (and other) checks and electronic funds transfers to Federal, State, and local government agencies, non-governmental organizations, and individuals.
</p><p>(2) To the Internal Revenue Service and to State, local, tribal and territorial governments for tax purposes.
</p><p>(3) To the Office of Personnel Management in connection with programs administered by that office.
</p><p>(4) To another Federal agency to which an employee has transferred.
</p><p>(5) To the Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (1) The Department or any component of the Department; (2) Any Departmental employee acting in his or her official capacity; (3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (1) Relevant and necessary to the proceeding; and (2) Compatible with the purpose for which it compiled the information.
</p><p>(6) To the appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation order or license, when the Department becomes aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license.
</p><p>(7) To a congressional office in response to an inquiry to that office by the individual to whom the record pertains.
</p><p>(8) To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit.
</p><p>(9) To Federal, State or local agencies where necessary to enable the  Department of the Interior to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, contract, license, grant or other benefit.
</p><p>(10) To appropriate Federal and State agencies to provide required reports including data on unemployment insurance.
</p><p>(11) To the Social Security administration to report FICA deductions.
</p><p>(12) To labor unions to report union dues deductions.
</p><p>(13) To insurance carriers to report withholdings for health insurance.
</p><p>(14) To charitable institutions to report contributions.
</p><p>(15) To a Federal agency for the purpose of collecting a debt owed the Federal government through administrative or salary offset.
</p><p>(16) To other Federal agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals.
</p><p>(17) To provide addresses obtained from the Internal Revenue Service to debt collection agencies for purposes of locating a debtor to collect or compromise a Federal claim against the debtor.
</p><p>(18) With respect to Bureau of Indian Affairs employee records, to a Federal, State, local agency, or Indian tribal group or any establishment or individual that assumes jurisdiction, either by contract or legal transfer, of any program under the control of the Bureau of Indian Affairs.
</p><p>(19) With respect to Bureau of Reclamation employee records, to non-Federal auditors under contract with the Department of the Interior or Energy or water user and other organizations with which the Bureau of Reclamation has written agreements permitting access to financial records to perform financial audits.
</p><p>(20) To the Federal Retirement Thrift Investment Board with respect to Thrift Savings Fund contributions.
</p><p>(21) To disclose debtor information to the Internal Revenue Service, or to another Federal agency or its contractor solely to aggregate information for the Internal Revenue Service, to collect debts owed to the Federal government through the offset of tax refunds.
</p><p>(22) To disclose the names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purposes of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104-193 ).
</p><p>(23) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise,  there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual, microfilm, microfiche, electronic, imaged and computer printout form. Current records are stored on magnetic media at the central computer processing center; historic records are stored on magnetic media at the central computer center. Original input documents are stored in standard office filing equipment and/or as imaged documents on magnetic media at all locations which prepare and provide input documents and information for data processing.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security number, and organizational code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to all records in the system is limited to authorized personnel whose official duties require such access. Office officials generally have access only to records pertaining to employees of their offices. Paper or micro format records are maintained in locked metal file cabinets in secured rooms. Electronic records are maintained with safeguards meeting the security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records contained in this system of records have varying retention periods as described in General Records Schedule 2, (which you can find at http://www.nara.gov), issued by the Archivist of the United States, and are disposed of in accordance with the National Archives and Records Administration Regulations, 36 CFR part 1228 et seq.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The following system manager is responsible for the payroll records contained in the Department’s integrated Federal Personnel Payroll System (FPPS). Personnel records contained in the system fall under the jurisdiction of the Office of Personnel Management as prescribed in 5 CFR part 253 and 5 CFR part 297: Chief, FPPS Management Division, National Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained, official personnel records of individuals on whom the records are maintained, supervisors, timekeepers, previous employers, and the Internal Revenue Service.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi86" toc="yes">
<systemNumber>/DOI-86</systemNumber>
<subsection type="systemName">Accounts Receivable: FBMS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals owing money to the Department of the Interior’s (DOI) bureaus and offices, including employees of the Department, former employees of the Department, business firms, institutions, and private citizens.
</p><p>Note: Most of the records in this system that pertain to individuals contain information about "sole proprietorships." However, some of the records which pertain to individuals also contain personal information. Only those records containing personal information are subject to the Privacy Act. The manual and automated filing systems in which these records are maintained also contain records concerning corporations and other business entities or organizations. These records, which do not pertain to individuals, are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, Taxpayer Identification Number, Social Security Number, telephone number, vendor code or number, amount of money owed, basis for inclusion in system (including itemization of goods and services received or provided, and/or overpayments or under payments made by them or provided to them.)
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5514; 31 U.S.C. 3701 and 3702; 31 U.S.C. 3711 <i>et seq.</i>; and 26 U.S.C. 6402.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is to bill debtors for amounts owed to DOI and to follow-up on unpaid debts.
</p><p>Note: Records in this system are subject to use in approved computer matching programs authorized under the Privacy Act of 1974, as amended, for debt collection purposes.
</p><p>Other disclosures outside the Department of the Interior may be made:
</p><p>(1) To disclose debtor information to the Internal Revenue Service, or to another Federal agency or its contractor solely to aggregate information for the Internal Revenue Service to collect debts owed to the Federal government through the offset of tax refunds.
</p><p>(2) To consumer reporting agencies to facilitate collection of debts owed the Government.
</p><p>(3) To other Federal agencies for the purpose of collecting debts owed to the Federal government.
</p><p>(4) To any other Federal, state or local agency for the purpose of conducting an authorized computer matching program to identify and locate delinquent debtors for the recoupment of debts owed to the Department of the Interior.
</p><p>(5)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(6) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(7) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an official of another federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(9) To federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(10) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(11) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(12) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(13) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(14) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(15) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(16) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual, microfilm, microfiche, electronic, imaged and computer printout form. Electronic records are stored on magnetic media at the central computer processing center. Original input documents are stored in standard office filing equipment and/or as imaged documents on magnetic media at all locations which prepare and provide input documents and information for data processing.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number/Employee Identification Number/Taxpayer Identification Number (individuals), vendor code or number, and appropriation or fund to be credited.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>FBMS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper or micro format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for the FBMS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to FBMS are required to complete Privacy Act, Federal Records Act and Security Awareness training prior to being given access to the system, and on an annual basis, thereafter.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>While records are generally retained and disposed of in accordance with General Records Schedule No. 6, Item No. 1, a new records schedule for the FBMS is in process in the Office of the Secretary.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) The following co-system owners have overall responsibility for the Financial and Business Management System:
</p><p>(a) Director, Office of Acquisition and Property Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street, NW, MS-2607 MIB, Washington, DC 20240; and
</p><p>(b) Director, Office of Financial Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street,  NW., MS-2557, Washington, DC 20240.
</p><p>(2) The following system manager has responsibility for the management and operation of the computing center on which the Financial and Business Management System is being implemented: Chief, Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790. 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p><p>(3) The following Department of the Interior bureau/office system managers have responsibility for the data input into and maintained on the Financial and Business Management System by or for their respective bureaus/offices:
</p><p>(a) Chief, Division of Financial Management, Office of Surface Mining Reclamation and Enforcement, P. O. Box 25065, Denver Federal Center, Building 25, Room 1501, Denver, CO 80225-0065.
</p><p>(b) Chief, Finance Division, Minerals Management Service, Mail Stop 2310, 381 Elden Street, Herndon, VA 20170-4817.
</p><p>(c) Chief, Division of Financial Management, U. S. Fish and Wildlife Service, Mail Stop 7029-43, 4401 North Fairfax Drive, Arlington, VA  22203.
</p><p>(d) Chief, Office of Financial Management, Indian Affairs, Ely S. Parker Building, 2051 Mercator Drive, Reston, VA 20191.
</p><p>(e) Finance Officer, Bureau of Land Management, Building 50, Denver Federal Center, P.O. Box 25047, Denver, CO 80225.
</p><p>(f) Manager, Finance and Accounting Division, Bureau of Reclamation, P.O. Box 25007, DFC <i>Attn:</i> 84-27700, Denver, CO 80225-0007.
</p><p>(g) Finance Officer, Office of Financial Management, Office of the Secretary, 1849 C Street,  NW., MS-2557 MIB, Washington, DC 20240.
</p><p>(h) Manager, Accounting Operations Center, National Park Service, 13461 Sunrise Valley Drive, 2nd Floor, Herndon, VA 20171.
</p><p>(i) U.S. Geological Survey, Office of Accounting and Financial Management, Mail Stop 270, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p><p>(j) Chief, Accounting Operations Division, National Business Center, 7301 West Mansfield Avenue, Mail Stop D-2770, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals owing money to the Department of the Interior bureaus and offices and standard finance and accounting documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi87" toc="yes">
<systemNumber>/DOI-87</systemNumber>
<subsection type="systemName">Acquisition of Goods and Services: FBMS. Note: This system complements GSA/GOVT-6, the GSA SmartPay Purchase Charge Card Program maintained by the General Services Administration. This notice incorporates by reference but does not repeat all of the information contained in GSA/GOVT-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p><p>(2) Commercial credit card contractor(s) maintaining information on employee usage of the integrated charge card’s purchase and fleet business lines.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Employees of the Department of the Interior’s bureaus/offices who use the Government charge card for the purchase and fleet business lines.
</p><p>(2) Individual and corporate vendors, consultants, contractors, etc. from whom goods and services are acquired.
</p><p>Note: This system contains records relating to corporations and other business entities. However, only records containing personal information relating to individuals are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of individuals; Employee Identification Numbers and taxpayer identification numbers; Social Security Numbers; bank account information, Electronic Funds Transfer (EFT) data; business addresses (including ZIP Codes) and, as applicable, organizational codes; home addresses and telephone numbers (individuals); Government charge card numbers; e-mail addresses; billing, payment, and property accountability information; Dun and Bradstreet (DUNS) number; contractor monthly reports showing charges to individual accounts, account balances, and other data required to authorize, account for, and pay authorized purchase and fleet transactions; NAICS Codes, socio-economic business categories.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Chapter 1 of Title 48, CFR Chapter 1 (Federal Acquisition Regulation).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to maintain accounting and financial information associated with the acquisition of goods and services. Specifically, records are used:
</p><p>(1) For paying creditors.
</p><p>(2) For accounting for goods and services provided and received.
</p><p>(3) For accounting for funds paid and received.
</p><p>Records in this system are subject to use in approved computer matching programs authorized under the Privacy Act of 1974, as amended, for debt collection purposes.
</p><p>Other disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Department of the Treasury for payment of claims.
</p><p>(2) To other Federal agencies for the purpose of collecting debts owed to the Federal government.
</p><p>(3) To a Government charge card company for the purpose of issuing credit cards and for billing purposes, including the collection of past due amounts.
</p><p>(4) To consumer reporting agencies to facilitate the collection of debts owed the Government.
</p><p>(5)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(6) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(7) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(9) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(10) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(11) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(12) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(13) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(14) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(15) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(16) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual, microfilm, microfiche, electronic, imaged, and computer printout form. Electronic records are stored on magnetic media at the central computer processing center and at facilities maintained by commercial credit card contractor(s). Original input documents are stored in standard office filing equipment and/or as imaged documents on magnetic media at all locations which prepare and provide input documents and information for data processing.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number/Employee Identification Number/Taxpayer Identification Number (individuals), organizational code, vendor code, DUNS Number, and transaction number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>FBMS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper or micro format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for FBMS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to FBMS are required to complete Privacy Act, Federal Records Act, and Security Awareness training prior to being given access to the system, and on an annual basis, thereafter.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>While records are generally retained and disposed of in accordance with General Records Schedule No. 3, a new records schedule for FBMS is in process in the Office of the Secretary.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) The following co-system owners have overall responsibility for the Financial and Business Management System:
</p><p>(a) Director, Office of Acquisition and Property Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street NW., MS-2607 MIB, Washington, DC 20240; and
</p><p>(b) Director, Office of Financial Management, U. S. Department of the Interior, Office of the Secretary, 1849 C Street, NW., MS-2557, Washington, DC 20240.
</p><p>(2) The following system manager has responsibility for the management and operation of the computing center on which the Financial and Business Management System is being implemented: Chief, Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p><p>(3) The following Department of the Interior bureau/office system managers have responsibility for the data input into and maintained on the Financial and Business Management System by or for their respective bureaus/offices:
</p><p>(a) Chief, Division of Administration, Office of Surface Mining Reclamation and Enforcement, 1951 Constitution Ave., NW., MS222, Washington DC 20240.
</p><p>(b) Chief, Procurement Division, Minerals Management Service, Mail Stop 2310, 381 Elden Street, Herndon, VA 20170-4817.
</p><p>(c) Chief, Division of Contracting and Facilities Management, U. S. Fish and Wildlife Service, Mail Stop 7118-43, 4401 North Fairfax Drive, Arlington, VA, 22203.
</p><p>(d) Director, Acquisition and Property Management, Indian Affairs, Ely S. Parker Building, 2051 Mercator Drive, Reston, VA 20191.
</p><p>(e) Division of Property, Acquisition and Headquarters Services, Bureau of Land Management, 1620 L Street, NW., 10th Floor, Washington, DC 20240.
</p><p>(f) Manager, Acquisition and Assistance Management, Bureau of Reclamation, PO Box 25007, DFC <i>Attn:</i> 84-27700, Denver, CO 80225-0007.
</p><p>(g) Chief, Acquisitions Services Directorate, National Business Center, Office of the Secretary, 1849 C Street, NW., MS-2557 MIB, Washington, DC 20240.
</p><p>(h) Chief of Contracting, Contracting Office, Denver Service Center, National Park Service, 12795 W. Alameda Parkway, Suite 130, Denver, CO 80225.
</p><p>(i) U.S. Geological Survey, Chief, Office of Acquisition and Grants, Mail Stop 205, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p><p>(j) Chief, Accounting Operations Division, National Business Center, 7301 West Mansfield Avenue, Mail Stop D-2770, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained; contracting officers; finance and accounting personnel (certifying officials); commercial credit card contractor(s), and acquisition, finance, and accounting documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi88" toc="yes">
<systemNumber>/DOI-88</systemNumber>
<subsection type="systemName">Travel Management: FBMS.
 Note: This system complements GSA/GOVT-3 (Travel Charge Card Program) and GSA/GOVT-4 (Contracted Travel Services Program), the Government-wide systems for travel maintained by the General Services Administration. This notice incorporates by reference but does not repeat all of the information contained in GSA/GOVT--3 and GSA/GOVT-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p><p>(2) Commercial travel services contractor(s) providing travel services for those individuals authorized to travel at government expense on official business for purposes of arranging transportation and lodging and providing end-to-end automated processing of travel authorizations and travel vouchers.
</p><p>(3) Relocation Services contractor(s) providing relocation services to individuals and their families that are being transferred to new duty locations anywhere within the continental United States and Puerto Rico.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Employees and former employees of the Department of the Interior’s bureaus/offices.
</p><p>(2) Employees of independent agencies, councils, and commissions (which are supported, administratively, by the Department of the Interior).
</p><p>(3) Persons serving the Department in other capacities, without compensation, to the extent authorized under 5 U.S.C. 5703.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of individuals; Social Security Numbers and tax identification numbers; employee code or number, bank account information; government charge card account numbers; home addresses and telephone numbers; employment and pay information; e-mail addresses; expenses, vouchers and routine travel information (e.g., trip record number; destination; travel itinerary; mode and purpose of travel; date(s) of travel; passport and/or visa number(s); travel preferences; special needs; expenses incurred; advances received; claims; reimbursements; authorizations; etc.); charge card usage information; routine billing, payment, and property accountability information used in accounting and financial processing, which includes charge card transactions; contractor monthly reports showing charges to individual travel charge card accounts, account balances, and other data required to authorize, account for, and pay authorized travel transactions; and individual credit scores.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Chapter 57 and implementing Federal Travel Regulations (41 CFR 300-304); and 31 U.S.C. 3511 and 3512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the records is to process travel authorizations and pay travel claims.
</p><p>Other disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Department of the Treasury for payment of claims.
</p><p>(2) To the Department of State for passports.
</p><p>(3) To commercial travel services contractor(s) providing travel services for those individuals authorized to travel at government expense on official business for purposes of arranging transportation and lodging, and providing end-to-end automated processing of travel authorizations and travel vouchers.
</p><p>(4) To relocation services contractor(s) providing relocation services to individuals and their families that are being transferred to new duty locations anywhere within the continental United States and Puerto Rico.
</p><p>(5) To a travel charge card vendor bank/credit card company for the purpose of issuing credit cards and for billing purposes, including the collection of past due amounts.
</p><p>(6) To the General Services Administration in the form of listings, reports, and records of all transportation-related transactions, including refunds and adjustments, by the contractor, to enable audits of transportation related charges to the Government.
</p><p>(7) To consumer reporting agencies to obtain information pertaining to the individual credit scores of travel card applicants, and to facilitate the collection of debts owed the Government.
</p><p>(8) To other Federal agencies for the purpose of collecting debts owed to the Federal government.
</p><p>(9)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(10) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(11) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(12) To an official of another federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(13) To federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(14) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(15) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(16) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(17) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(18) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(19) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(20) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual, microfilm, microfiche, electronic, imaged and computer printout form. Electronic records are stored on magnetic media at the central computer processing center, the travel charge card vendor bank, and the commercial travel services contractor or relocations services contractor. Original input documents are stored in standard office filing equipment and/or as imaged documents on magnetic media at all locations which prepare and provide input documents and information for data processing.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number/Employee Identification Number/Taxpayer Identification Number, organizational code, employee code or number (including travel charge card account number), and appropriation or fund to be credited.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>FBMS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) Physical Security: Paper or micro format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for the FBMS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to FBMS are required to complete Privacy Act, Federal Records Act and Security Awareness training prior to being given access to the system, and on an annual basis, thereafter.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>While travel records are generally retained and disposed of in accordance with General Records Schedule No. 9, Item No. 3, a new records schedule for the FBMS is in process in the Office of the Secretary.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) The following co-system owners have overall responsibility for the Financial and Business Management System:
</p><p>(a) Director, Office of Acquisition and Property Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street, NW., MS-2607 MIB, Washington, DC 20240; and
</p><p>(b) Director, Office of Financial Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street, NW., MS-2557, Washington, DC 20240.
</p><p>(2) The following system manager has responsibility for the management and operation of the computing center on which the Financial and Business Management System is being implemented: Chief, Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p><p>(3) The following Department of the Interior bureau/office system managers have responsibility for the data input into and maintained on the Financial and Business Management System by or for their respective bureaus/offices:
</p><p>(a) Chief, Division of Financial Management, Office of Surface Mining Reclamation and Enforcement, P.O. Box 25065, Denver Federal Center, Building 25, Room 1501, Denver, CO 80225-0065.
</p><p>(b) Chief, Finance Division, Minerals Management Service, Mail Stop 2310, 381 Elden Street, Herndon, VA 20170-4817.
</p><p>(c) Chief, Division of Financial Management, U.S. Fish and Wildlife Service, Mail Stop 7029-43, 4401 North Fairfax Drive, Arlington, VA, 22203.
</p><p>(d) Chief, Office of Financial Management, Indian Affairs, Ely S. Parker Building, 2051 Mercator Drive, Reston, VA 20191.
</p><p>(e) Finance Officer, Bureau of Land Management, Building 50, Denver Federal Center, P.O. Box 25047, Denver, CO 80225.
</p><p>(f) Manager, Finance and Accounting Division, Bureau of Reclamation, P.O. Box 25007, DFC <i>Attn:</i> 84-27700, Denver, CO 80225-0007.
</p><p>(g) Finance Officer, Office of Financial Management, Office of the Secretary, 1849 C Street, NW., MS-2557 MIB, Washington, DC 20240.
</p><p>(h) Manager, Accounting Operations Center, National Park Service, 13461 Sunrise Valley Drive, 2nd Floor, Herndon, VA 20171.
</p><p>(i) U.S. Geological Survey, Office of Accounting and Financial Management, Mail Stop 270, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p><p>(j) Chief, Accounting Operations Division, National Business Center, 7301 West Mansfield Avenue, Mail Stop D-2770, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual travelers on whom the records are maintained; supervisors of such individuals; employing offices; integrated travel charge card agency/organization program coordinators; commercial travel service contractors and relocation service contractors; and standard travel, finance and accounting documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi89" toc="yes">
<systemNumber>/DOI-89</systemNumber>
<subsection type="systemName">Grants and Cooperative Agreements: FBMS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual and corporate recipients of grants and cooperative agreement awards.
</p><p>Note: This system contains records relating to non-profit and not-for-profit institutions, as well as other business entities. However, only records containing personal information relating to individuals are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of individuals; Social Security Numbers; tax identification numbers; recipient addresses, email addresses, telephone, and fax numbers; and payment information used in accounting and financial processing of grant and cooperative agreement awards.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5701 <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the records is to award and manage grant and cooperative agreement awards.
</p><p>Other disclosures outside the Department of the Interior may be made:
</p><p>(1) To the Department of the Treasury for payment of claims.
</p><p>(2) To the Department of Health and Human Services in the form of grant and cooperative agreement announcements and application packages.
</p><p>(3) To the Department of Commerce in the form of reports listing all grant and cooperative agreement awards.
</p><p>(4) To other Federal agencies for the purpose of collecting debts owed to the Federal government.
</p><p>(5)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(6) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(7) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(9) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(10) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(11) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(12) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(13) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(14) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(15) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(16) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual, microfilm, microfiche, electronic, imaged and computer printout form. Electronic records are stored on magnetic media at the central computer processing center. Original input documents are stored in standard office filing equipment and/or as imaged documents on magnetic media at all locations which prepare and provide input documents and information for data processing.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by document award number and recipient name or Social Security Number/Taxpayer Identification Number (individuals).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>FBMS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper or micro format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for the FBMS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to FBMS are required to complete Privacy Act, Federal Records Act and Security Awareness training prior to being given access to the system, and on an annual basis, thereafter.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>While records are generally retained and disposed of in accordance with General Records Schedule No. 3, a new records schedule for FBMS is in process in the Office of the Secretary.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) The following co-system owners have overall responsibility for the Financial and Business Management System:
</p><p>(a) Director, Office of Acquisition and Property Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street, NW., MS-2607 MIB, Washington, DC 20240; and
</p><p>(b) Director, Office of Financial Management, U.S. Department of the Interior, Office of the Secretary, 1849 C Street, NW., MS-2557, Washington, DC 20240.
</p><p>(2) The following system manager has responsibility for the management and operation of the computing center on which the Financial and Business Management System is being implemented: Chief, Financial and Procurement Systems Division, Budget and Finance, National Business Center, MS D-2790, 7301 West Mansfield Avenue, Denver, CO 80235-2230.
</p><p>(3) The following Department of the Interior bureau/office system managers have responsibility for the data input into and maintained on the Financial and Business Management System by or for their respective bureaus/offices:
</p><p>(a) Chief, Division of Financial Management, Office of Surface Mining Reclamation and Enforcement, P.O. Box 25065, Denver Federal Center, Building 25, Room 1501, Denver, CO 80225-0065.
</p><p>(b) Chief, Finance Division, Minerals Management Service, Mail Stop 2310, 381 Elden Street, Herndon, VA 20170-4817.
</p><p>(c) Chief, Division of Financial Management, U.S. Fish and Wildlife Service, Mail Stop 7029-43, 4401 North Fairfax Drive, Arlington, VA, 22203.
</p><p>(d) Chief, Office of Financial Management, Indian Affairs, Ely S. Parker Building, 2051 Mercator Drive, Reston, VA 20191.
</p><p>(e) Finance Officer, Bureau of Land Management, Building 50, Denver Federal Center, P.O. Box 25047, Denver, CO 80225.
</p><p>(f) Manager, Finance and Accounting Division, Bureau of Reclamation, P.O. Box 25007, DFC Attn: 84-27700, Denver, CO 80225-0007.
</p><p>(g) Finance Officer, Office of Financial Management, Office of the Secretary, 1849 C Street, NW., MS-2557 MIB, Washington, DC 20240.
</p><p>(h) Manager, Accounting Operations Center, National Park Service, 13461 Sunrise Valley Drive, 2nd Floor, Herndon, VA 20171.
</p><p>(i) U.S. Geological Survey, Office of Accounting and Financial Management, Mail Stop 270, 12201 Sunrise Valley Drive, Reston, VA 20192.
</p><p>(j) Chief, Accounting Operations Division, National Business Center, 7301 West Mansfield Avenue, Mail Stop D-2770, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on himself or herself should address his/her request to the appropriate bureau/office System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Grant and cooperative agreement award recipients; grants and cooperative agreement officers, finance and accounting personnel (certifying officials); and application, award, finance, and accounting documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="doi91" toc="yes">
<systemNumber>/DOI-91</systemNumber>
<subsection type="systemName">Oracle Federal Financials (OFF).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>1. Finance and Procurement Systems Division, Interior Business Center, U.S. Department of the Interior,
12201 Sunrise Valley Drive, MS-206, Reston, VA 20192.
</p><p>2. Finance and Procurement Systems Division, Interior Business Center, MS D-2790, 7401 West Mansfield
Avenue, Denver, CO 80235-2230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system contains information about employees of various Federal agencies that are Interior Business
Center (IBC) clients using OFF, as well as employees or agents for third party vendors, contractors and
suppliers who provide OFF clients with related financial services. In addition, the system contains information
about individuals, either employees or non-employees, who owe debts to the Federal agencies that use the
system.
</p><p>Note: This system also contains records relating to corporations and other business entities. These records
are not subject to the Privacy Act. Only records relating to individuals containing personal information are
subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains the information shown in the following table:
</p><table>
<tr><th>The system contains information about</th>
<th>That includes</th></tr>
<tr><td>(1) Accounts receivable for IBC’s OFF clients, including individuals who may be employees or
non-employees and employees who owe money to OFF clients and are the subject of collections actions</td>
<td>first and last names, home addresses, employee identification numbers, and Social Security numbers.</td></tr>
<tr><td>(2) Accounts payable information about non-employee individuals and sole proprietors,
including individuals who provide services to IBC’s OFF clients</td>
<td>names, home or business addresses, Social Security numbers, banking account numbers for electronic fund
transfer payments, invoices and claims for reimbursement.</td></tr>
<tr><td>(3) Employees of IBC’s OFF clients who submit claims for reimbursable expenses</td>
<td>names, employee identification numbers, Social Security Numbers, work address, receipts and claims for
reimbursement.</td></tr>
<tr><td>(4) Employees of IBC’s OFF clients who hold government bank or debit cards for purchases or
travel</td>
<td>names, employee identification numbers, Social Security Numbers, work address, card numbers and purchase
histories.</td></tr>
</table>
<p>The system contains additional business and financial records for IBC’s OFF clients that do not include
personal information.
</p><p>Records in this system are subject to the Privacy Act only if they are about an individual within the
meaning of the Act, and not if they are about a business or other non-individual. This includes information
provided by individuals operating solely in a business or entrepreneurial capacity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Office of Management and Budget Circular A-127, Policies and Standards for Financial Management
Systems; 31 U.S.C. 3512, Executive Agency Accounting and Other Financial Management Reports and Plans; 5 U.S.C.
4111, Acceptance of Contributions, Awards, and Other Payments; 5 U.S.C. 5514, Installment deduction for
indebtedness to the United States; 5 U.S.C. 5701, et seq. Travel And Subsistence Expenses, Mileage Allowances;
31 U.S.C. 3512, Executive agency accounting and other financial management reports and plans; 31 U.S.C. 3711,
Collection and Compromise.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(a) The system will support financial management for Federal agencies by providing a standardized, automated
capability for performing administrative control of funds, general accounting, billing and collecting,
payments, management reporting, and regulatory reporting. In addition to those disclosures generally permitted
under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside DOI may be made as a routine use under 5 U.S.C.
552a(b)(3) as shown in the following table:
</p><table>
<tr>
<th>Information will be disclosed to</th>
<th>If</th></tr>
<tr><td>(1) The U.S. Department of Justice (DOJ)</td>
<td>the circumstances in paragraph (b) are met.</td></tr>
<tr><td>(2) A court or an adjudicative or other administrative body</td>
<td>the circumstances in paragraph (b) are met.</td></tr>
<tr><td>(3) A party in litigation before a court or an adjudicative or other administrative body</td>
<td>the circumstances in paragraph (b) are met.</td></tr>
<tr><td>(4) A DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to
represent that employee or pay for their private representation</td>
<td>the circumstances in paragraph (b) are met.</td></tr>
<tr><td>(5) A congressional office</td>
<td>an individual covered by the system, or the heir of the individual if the covered individual is deceased,
has made a written request to the office.</td></tr>
<tr><td>(6) The Executive Office of the President</td>
<td>that office makes an inquiry either:<div>(i) at the request of the subject of a record or a third party on
that person’s behalf; and</div><div>(ii) for a purpose compatible with the purpose for which the records are collected
or maintained.</div></td></tr>
<tr><td>(7) A criminal, civil, or regulatory law enforcement authority (whether Federal, state,
territorial, local, tribal or foreign)</td>
<td>(i) a record, either alone or in conjunction with other information, indicates a violation or potential
violation of law--criminal, civil, or regulatory in nature; and<div>(ii) disclosure is compatible with the</div>
purpose for which the records were compiled.</td></tr>
<tr><td>(8) An official of another Federal agency</td>
<td>needed in the performance of official duties related to reconciling or reconstructing data files or to
enable the agency to respond to an inquiry by the individual to whom the record pertains.</td></tr>
<tr><td>(9) Federal, state, territorial, local, tribal, or foreign agencies</td>
<td>(i) they have requested information relevant to hiring, firing, or retention of an employee or contractor,
or to issuance of a security clearance, license, contract, grant or other benefit; and<div>(ii) disclosure is
compatible with the purpose for which the records were compiled.</div></td></tr>
<tr><td>(10) Representatives of the National Archives and Records Administration</td>
<td>necessary to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.</td></tr>
<tr><td>(11) State and local governments and tribal organizations</td>
<td>necessary to provide information needed in response to court order and/or discovery purposes related to
litigation, when the disclosure is compatible with the purpose for which the records were compiled.</td></tr>
<tr><td>(12) An expert, consultant, or contractor (including employees of the contractor) of DOI that
performs services requiring access to these records on DOI’s behalf</td>
<td>necessary to carry out the purposes of the system.</td></tr>
<tr><td>(13) Appropriate agencies, entities, and persons when:</td>
<td>the conditions in paragraph (c) are met.</td></tr>
<tr><td>(14) The Office of Management and Budget during the coordination and clearance process</td>
<td>necessary in connection with legislative affairs as mandated by OMB Circular A-19.</td></tr>
<tr><td>(15) The Department of the Treasury</td>
<td>necessary to recover debts owed to the United States.</td></tr>
<tr><td>(16) A consumer reporting agency</td>
<td>the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been
met.</td></tr>
<tr><td>(17) A commercial credit card contractor(s)</td>
<td>necessary for accounting and payment of employee obligation for travel, purchasing and fleet management
credit card usage.</td></tr>
<tr><td>(18) IBC’s OFF clients</td>
<td>necessary for using and maintaining their agency’s data in the OFF system.</td></tr>
</table>
<p>(b) DOI will disclose information under paragraphs (a)(1) through (a)(4) only if all of the conditions in
the following paragraphs (b)(1) and (b)(2) are met.
</p><p>(1) One of the following must be a party to the proceeding or have an interest in the proceeding:
</p><p>(i) DOI or a component of DOI;
</p><p>(ii) Another other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(iii) A DOI employee acting in his or her official capacity;
</p><p>(iv) A DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that
employee or pay for private representation of the employee;
</p><p>(v) The United States, when DOJ determines that DOI is likely to be affected by the proceeding.
</p><p>(2) DOI must deem the disclosure to be both:
</p><p>(i) Relevant and necessary to the proceeding; and
</p><p>(ii) Compatible with the purpose for which the records were compiled.
</p><p>(c) DOI will disclose information under paragraph (a)(13) only if all of the following conditions are met:
</p><p>(1) DOI suspects or confirms that the security or confidentiality of information in the system of records
has been compromised;
</p><p>(2) DOI determines that as a result of the compromise there is a risk of harm to economic or property
interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by the Department or another agency or entity) that rely upon the compromised
information; and
</p><p>(3) The disclosure is made to agencies, entities, and persons who are reasonably necessary to assist the
Department’s efforts to respond to the suspected or confirmed compromise and to prevent, minimize, or remedy
the harm caused by the compromise.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic records are maintained on servers located at IBC’s data centers in Denver, CO and Herndon, VA.
Records are accessed only by authorized personnel who have a need to access the records in the performance of
their official duties. Paper records are contained in file folders stored in file cabinets in accordance with
383 Departmental Manual 8.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The personal identifiers that can be used to retrieve information on individuals are name, Social Security
number, employee identification numbers, bank account number, government travel/small purchase bank card
number, employee number and supplier number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with 43 CFR 2.226 and all other
applicable security rules and policies. Paper records are maintained in locked file cabinets under the control
of authorized personnel.
</p><p>There are five available levels of electronic security to prevent unauthorized access, which include network
access security limits, physical and logical access controls for the data center hosting the system, operating
system controls, application passwords, and application data group security levels. Access to servers
containing system records is limited to authorized personnel with a need to know the information to perform
their official duties and requires a valid username and password. Unique user identification and
authentication, such as passwords, least privileges and audit logs are utilized to ensure appropriate
permissions and access levels. Access to the system is also limited by network access or security controls such
as firewalls, and system data is encrypted. Facilities that host the system are guarded and monitored by
security personnel, cameras, ID checks, and other physical security measures. Server rooms are locked and
accessible only by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Each Federal agency client storing data in the system has its own National Archives and Records
Administration (NARA) approved records schedule for the retention of its reports and data. Data is disposed of
in accordance with client-agency approved data disposal procedures. Paper records are disposed of by shredding
or pulping, and records contained on electronic media are degaussed or erased in accordance with NARA
Guidelines and 384 Departmental Manual 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Application Management Branch, Finance &amp; Procurement Systems Division, U.S. Department of the
Interior, Interior Business Center, 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a
signed, written inquiry to the System Manager identified above. The request envelope and letter should be
clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43
CFR 2.235.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records on himself or herself should send a signed, written inquiry to
the System Manager identified above. The request envelope and letter should be clearly marked "PRIVACY
ACT REQUEST FOR ACCESS". The request letter should describe the records sought as specifically as
possible. A request for access must meet the requirements of 43 CFR 2.238.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or contesting information contained in his or her records must send a
signed, written request to the System Manager identified above. A request for corrections or removal must meet
the requirements of 43 CFR 2.246.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the system is obtained from IBC’s Federal agency clients, as well as third party vendors,
contractors and suppliers who provide related financial services to the clients using the system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="aas97" toc="yes">
<systemNumber>/AAS-97</systemNumber>
<subsection type="systemName">Pilot Flight Time Report--Interior, Office of the Secretary.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  (1) National Headquarters, Office of Aircraft Services, Division of Technical Services, 3905 Vista Avenue, Boise, Idaho, 83705. (2) Regional Office--Regional Director, Office of Aircraft Services, 4343 Aircraft Drive, Anchorage, Alaska 99503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  Professional, dual-function and incidental pilots employed by Interior Bureaus/Offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  The system contains information relative to certificates, qualifications, experience levels, currency and proficiency.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  5 U.S.C. 301, Reorganization Plan 3 of 1950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary use of the record is to determine pilot qualifications and to monitor compliance with OAS directives and Federal Aviation Regulations. Disclosure outside the Department of the Interior may be made, (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, pilot qualification card, grant or other benefit, (4) to Federal, State, local agencies or commercial business where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, pilot qualification card, grant or other benefit.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual and automated.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed Social Security Account Number, Name, Agency and Location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  Access to and use of these records are limited to those persons whose official duties require such access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  According to approved records disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  (1) National Headquarters--Chief, Technical Services Division, Office of Aircraft Services, 3905 Vista Avenue, Boise, Idaho, 83705. (2) Regional Office--Regional Director, Office of Aircraft Services, 4343 Aircraft Drive, Anchorage, Alaska, 99503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  Inquiries regarding the existence of records shall be addressed to the appropriate System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  A request for access shall be addressed to the appropriate System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  A petition for amendment shall be addressed to the appropriate System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Information in this system comes from the individual to whom it applies and from OAS records.
</p></xhtmlContent></subsection></section>
<section id="bia1" toc="yes">
<systemNumber>/BIA-1</systemNumber>
<subsection type="systemName">Property Loan Agreement Files--Interior, BIA--1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Area and Agency Offices (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians or non-Indians having a need for Government-owned real or personal property for use in a Bureau program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Records of accountability for Government-owned real or personal property loaned to individuals, and (2) records concerning individuals which have arisen as a result of that individual’s misuse of or damage to Government-owned or Government-leased real or personal property.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 483(6).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify individuals responsible for government-owned real or personal property by agreement. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) from the record of an individual in respone to an inquiry from a Congressional office made at the request of that individual.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b) (12). Pursuant to 5 U.S.C. 552a (b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by individual name and cross-referenced by tribal name, contract or use permit number; (b) retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy one year after property is returned.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Administration, Bureau of Indian Affairs, Department of the Interior, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, an Area Director or Agency Superintendent. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, Bureau of Indian Affairs employees, supervisors.
</p></xhtmlContent></subsection></section>
<section id="bia2" toc="yes">
<systemNumber>/BIA-2</systemNumber>
<subsection type="systemName">Safety Records System--Interior, BIA-2.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Motor Vehicle Authorization Card information may be located with managers and supervisors in offices of Indian Affairs (BIA and BIE). This and other Safety Record System information is located with the Chief, Division of Safety and Risk Management, 1011 Indian School Road, NW., Suite 331, Albuquerque, New Mexico 87104, and regional Safety Managers and Safety Officers listed below in the System Manager section.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Employee and contractor operators and incidental operators of a privately owned or leased, or government owned or leased motor vehicle and equipment; (2) Federal employees and contractors who have had an accident or an incident; (3) Injured employees and contractors who submit claims for medical attention or loss of earning capability due to on-the-job injury; and (4) Individuals filing tort claims against the United States government.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Documents supporting the issuance of Motor Vehicle Operators Authorization Cards to employees such as driver tests, authorization to use, safe driving award and correspondence, forms for authorization and driving records history; (2) Reports of accident/incident by agency region, name of person involved and Social Security Number; (3) Employee claims case files pertaining to claims submitted to the Office of Workmen’s Compensation; (4) Case files with supporting documents pertaining to tort claims filed by an individual against the United States government; (5) Records concerning individuals which have arisen as a result of that individual’s misuse of or damage to government-owned or government-leased motor vehicles, other equipment/facilities, and salary overpayments as a result of misuse of leave relating to Office of Workmen’s Compensation claims deemed to be invalid; and (6) Records relating to individual employee operation of government-owned vehicles, including driver tests, authorization to use, safe driving awards, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7902; 28 U.S.C. 2671-2680; 31 U.S.C. 242-243.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to provide complete recordkeeping on qualified motor vehicle operators in BIA and BIE, employee and other individual accidents or incidents, Federal employees’ compensation claims and adjudication of tort claims.
</p><p>Disclosures of these records outside the Department of the Interior will be limited to:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any Department employee acting in his or her individual capacity if the Department or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) Department or any component of the Department;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any Department employee acting in his or her official capacity;
</p><p>(D) Any Department employee acting in his or her individual capacity if Department or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that the Department is likely to be affected by the proceeding; and
</p><p>(ii) The Department deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, Tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, State, territorial, local, Tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To State and local governments and Tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of the Department that performs services requiring access to these records on Department’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To OMB during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual--Paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed alphabetically by name of employee, and (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information in this system is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51, Assuring the Integrity of Records) for manual record systems. Access to records is limited to authorized personnel whose official duties require such access and bureau officials have access only to records pertaining to their office and immediate employees. All BIA, BIE, and contractor employees with access to this system are required to complete annual Privacy Act, Records Management Act, and Security Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) Records relating to individual employee operation of Government-owned vehicles, including driver tests, authorization to use, safe driving awards, and related correspondence are retained in accordance with National Archives and Records Administration’s General Records Schedule 10.7; and (2) Records related to safety management are retained in accordance with General Record Schedules 10 (Item 50), 18 (Item 11), and 20.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Contact the Safety Manager or Safety Officer in one of the following offices in which the information resides:
</p><p>(1) <i>Central Office West:</i> Chief, Division of Safety and Risk Management, Bureau of Indian Affairs, 1011 Indian School Road, NW., Suite 331, Albuquerque, New Mexico 87104;
</p><p>(2) <i>Great Plains Region:</i> Bureau of Indian Affairs, 115 4th Avenue SE., Aberdeen, South Dakota 57401;
</p><p>(3) <i>Rocky Mountain Region:</i> Bureau of Indian Affairs, 316 North 26th Street, Billings, Montana 59101;
</p><p>(4) <i>Navajo Region:</i> Bureau of Indian Affairs, P.O. Box 1060, Gallup, New Mexico 87301;
</p><p>(5) <i>Southwest Region:</i> Bureau of Indian Affairs, 1001 Indian School Road NW., Albuquerque, New Mexico 87104;
</p><p>(6) <i>Eastern Region:</i> Bureau of Indian Affairs, 545 Marriott Drive, Suite 700, Nashville, Tennessee 37214;
</p><p>(7) <i>Southern Plains Region:</i> Bureau of Indian Affairs, P.O. Box 368, Anadarko, Oklahoma 73005;
</p><p>(8) <i>Alaska Region:</i> Bureau of Indian Affairs, P.O. Box 25520, Juneau, Alaska 99802-5520;
</p><p>(9) <i>Western Region:</i> Bureau of Indian Affairs, 400 North 5th Street, 2 AZ Center, 12th Floor, Phoenix, Arizona 85004;
</p><p>(10) <i>Central Office East:</i> Bureau of Indian Affairs, 2051 Mercator Drive, Reston, Virginia 20191;
</p><p>(11) <i>Midwest Region:</i> Bureau of Indian Affairs, One Federal Drive, Room 550, Ft. Snelling, Minneapolis 55111-4007;
</p><p>(12) <i>Pacific Region:</i> Bureau of Indian Affairs, 2800 Cottage Way, Sacramento, California 95825;
</p><p>(13) <i>Haskell Indian Nations University:</i> 155 Indian Avenue 5004, Lawrence, Kansas 66046;
</p><p>(14) <i>Northwest Region:</i> Bureau of Indian Affairs, 911 NE. 11th Avenue, Portland, Oregon 97232-4169; and
</p><p>(15) <i>Eastern Oklahoma Region:</i> Bureau of Indian Affairs, P.O. Box 8002, Muskogee, Oklahoma 74401.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals involved in accidents, supervisors of employees involved in accidents, supervisors of operations where public visitors are involved in accidents, officials responsible for oversight of contractors and concessionaires, safety professionals and other management officials, and individuals being considered for a Motor Vehicle Operation Authorization Card.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia4" toc="yes">
<systemNumber>/BIA-04</systemNumber>
<subsection type="systemName">Trust Asset and Accounting Management System (TAAMS)--Interior, BIA-04.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Land title records documents are stored and used, and the TAAMS application is used at the:
</p><p>(1) Division of Real Estate Services, Office of Trust Services, Bureau of Indian Affairs, 1849 C Street, NW., MS 4513 MIB, Washington, DC, 20240;
</p><p>(2) <i>Title plants at the following eight regional offices of the BIA:</i> Aberdeen, South Dakota; Albuquerque, New Mexico; Anadarko, Oklahoma; Anchorage, Alaska; Billings, Montana; Muskogee, Oklahoma; Portland, Oregon; and Sacramento, California;
</p><p>(3) Central, regional, agency and field offices of the BIA, and
</p><p>(4) Offices of those Indian tribal governments that administer realty or title programs under Self-Determination or Self-Governance awards. (For a listing of specific locations, contact the System Manager).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals, non-Indians and Indians, and Indian tribal entities who are owners of land held in trust or restricted status by the Federal Government.
</p><p>Individuals, non-Indians and Indians, Indian tribal entities, private businesses and financial institutions that have a permit, lease, contract, right-of-way, or other legal instrument approved by the Secretary of the Interior that allows them to use trust or restricted land, or to extract resources from the trust or restricted land.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system of records will be in the following forms or formats: Digital, spatial, and electronic data records; hard copy records, individually or in files; maps and plats. <i>The system of records will include:</i>
</p><p>(a) A legal land description, current ownership, probate and history of Indian trust lands, including title and beneficial ownership, and resource management classification for all land held in trust or restricted status by the Federal Government for the benefit of Indian tribes and individual Indians;
</p><p>(b) Any encumbrances against the title to land;
</p><p>(c) The name, address, Bureau identification number, and Federal tax identification number of each Indian land owner;
</p><p>(d) The name, address, and Social Security Number of each person or entity who has a permit, lease, contract, right-of-way, or other legal instrument approved by the Secretary of the Interior that allows such entity to use the trust or restricted land, or to extract renewable or non-renewable resources from such land;
</p><p>(e) The name, address, and taxpayer identification number of any company that has a permit, lease, contract, right-of-way or other legal instrument approved by the Secretary of the Interior that allows such company to use the trust or restricted land or to extract renewable or nonrenewable resources from such land;
</p><p>(f) The term of the permit, lease, contract, right-of-way or other legal instrument;
</p><p>(g) Records concerning individuals which have arisen as a result of that individual’s receipt of overpayment(s) relative to land disposal, leases, sales and rentals; and
</p><p>(h) The trust income collected and distributed for such permit, lease, contract, right-of-way or other legal instrument.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 5, 12, 163, 392, 415; 25 U.S.C. 2201 <i>et seq.</i>; 25 U.S.C. 4021 <i>et seq.</i>; 25 CFR 150, 152.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The purpose of TAAMS is to provide BIA and Indian tribal officials nationwide access to trust asset data (including land title records) and trust asset management tools. The management tools allow TAAMS users to access, create, and modify records in the BIA database for land ownership, contracts and leases, and beneficial owners. TAAMS is replacing the existing legacy system Land Records Information System (LRIS), among other BIA-developed systems. TAAMS interfaces and exchanges data with the DOI system TFAS, and is proposed to interface with ProTrac. TFAS, which is owned by the Office of the Special Trustee for American Indians (OST) through a private contractor, provides TAAMS with files containing names, addresses and other personal data on individuals who receive payments from OST for natural resources, such as gas and oil, produced on their land. TAAMS data are not shared with any system outside DOI or its agents.
</p><p>DOI, and its agents, including private contractors, and tribes that compact, contract, or enter into cooperative agreements with the Department use the records to:
</p><p>(a) Identify the ownership interests, including the name of Indian owners and percentage interest in Indian lands held in trust or restricted status;
</p><p>(b) Record land conveyance and encumbrance and lien transactions;
</p><p>(c) Determine beneficial rights to the land and resources;
</p><p>(d) Appropriately manage trust and restricted land and natural resources for the benefit of the Indian landowner;
</p><p>(e) Provide land statistics in support of budget and management initiatives; and
</p><p>(f) Answer beneficiary questions regarding land rights.
</p><p>Disclosures of these records outside the Department of the Interior will be limited to:
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2)(a) To any of the following entities or individuals, when the circumstances set forth in (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) a court, adjudicative or other administrative body;
</p><p>(iii) a party in litigation before a court or adjudicative or administrative body; or
</p><p>(iv) any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any DOI employee acting in his or her official capacity;
</p><p>(C) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(3) To a congressional office in response to a written inquiry an individual covered by the system has made to the congressional office about him or herself.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(5) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(6) The appropriate Federal, state, tribal, or local governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when DOI becomes aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license.
</p><p>(7) To any of the following entities or individuals, when the entity or individual makes a written request for names or mailing addresses of owners of any interest in trust or restricted lands, and information on the location of the parcel and the percentage of undivided interest owned by each individual:
</p><p>(i) Other owners of interests in trust or restricted lands within the same reservation;
</p><p>(ii) The tribe that exercises jurisdiction over the land where the parcel is located or any person who is eligible for membership in that tribe; and
</p><p>(iii) Any person that is leasing, using, or consolidating, or is applying to lease, use, or consolidate, such trust or restricted land or the interest in trust or restricted lands.
</p><p>(8) Indian tribes entering into a contract or compacts of real estate or title functions under the Indian Self-Determination and Education Assistance Act, as amended.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p><i>Manual Records:</i> Original title documents, title document copies, certified copies, and certifiable copies, are maintained at the Land Titles and Records Offices and other Land Titles and Records program offices, together with reports and certified reports of title documents and of land title and ownership and all transaction documents on files in support of the land or title documents.
</p><p><i>Electronic Records:</i> Data extracted from such title documents about land owners, ownership, conveyances, encumbrances, valuation and income, are maintained on electronic media (e.g., tape, disk, CD Rom and other digital or electronic media.)
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information may be retrieved primarily by trained individuals possessing appropriate access querying the TAAMS database. <i>Records are retrieved using either:</i> (a) An identifier linked to a parcel; (b) an identifier for a property interest owner, such as name, Social Security Number, tribe, tribal enrollment, or census numbers; or (c) identifiers linked to encumbrances on ownership such as mortgages and rights-of-way.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>During business hours, paper records are maintained in areas accessible only by authorized personnel in a secured office environment and comply with the minimum DOI safeguard requirements for maintaining Privacy Act system of records under 43 CFR 2.51. Electronic records are accessible via a password from terminals located in attended offices and the data in those regards may be changed only by personnel with approved access. Electronic records comply with DOI and National Institute of Standards and Technology cyber security requirements. After business hours, buildings have security guards and/or secured doors, and all entrances are monitored by electronic surveillance equipment. A Privacy Impact Assessment is being completed for land title records files and TAAMS in accordance with the E-Government Act of 2002 and OMB requirements for new and amended information systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanently retained for historical index. Originals, copies and certified copies of Indian land records may be located at BIA regional and agency offices or at the archives in Lenexa, Kansas. The Office of Trust Records is currently working with BIA to prepare a schedule for retention and disposal of records in TAAMS.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Director, Office of Trust Services, Bureau of Indian Affairs, 1849 C Street, NW., MS 4513 MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>If you wish to determine if the system contains information about you, contact the System Manager at the address above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>The request must be in writing and signed by you. To ensure proper handling of your request, you should include the words "PRIVACY ACT INQUIRY"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information refer to 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>If you wish to obtain a copy of any your records contained in the system, contact the System Manager at the address above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>The request must be in writing and signed by you. You should let us know whether you are seeking all of the records about you that may be maintained by the system, or only a specific portion of them. If you are only seeking a portion of them, you should describe those records you are seeking with sufficient detail to enable an individual familiar with the system to locate them with a reasonable amount of effort. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR ACCESS"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information, refer to 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of any specific record contained in the system, contact the System Manager at the address above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>The request must be in writing and signed by you. Before you make such a request, you must have requested access to your records and have either impacted them or obtained copies of them as described above. You must also identify which record or portion thereof you are contesting, indicating why you believe that it is not accurate, relevant, timely, or complete, and provide a copy of any documents in your possession that support your claim with your letter. You may also propose specific language to implement the changes sought. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR AMENDMENT"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information, refer to 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(a) BIA, OST, Minerals Management Service, Bureau of Land Management, Office of Hearings and Appeals, and other appropriate agencies in DOI;
</p><p>(b) Other Federal, state, and local agencies;
</p><p>(c) Tribal offices if the title or realty function is contracted or compacted under the Indian Self-Determination and Education Assistance Act, Pub. L. 93-638, 86 Stat. 2203, as amended;
</p><p>(d) Courts of competent jurisdiction, including tribal courts; and
</p><p>(e) Private, financial and business institutions, and entities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia5" toc="yes">
<systemNumber>/BIA-5</systemNumber>
<subsection type="systemName">Indian Land Leases--Interior, BIA-5.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Area, Agency and Field Offices of the BIA. (2) Division of Automatic Data Processing Services, Bureau of Indian Affairs, 500 Gold Ave., SW, Albuquerque, NM 87103. (3) Contractors, including Indian tribal groups and other federal agencies. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indian and Indian tribal groups that are owners of real property held in trust by the government, and individuals or groups that are potential or actual lessees of that property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Land description, heirship and current ownership of Indian trust lands and real property; identification of owners and lessees; water, surface and subsurface rights on that land; conservation, irrigation and land use projects; and information on all types of leases, including grazing, farming, minerals and mining, timber, business, etc; and records concerning individuals which have arisen as a result of that individual’s receipt of overpayment(s) relative to the distribution of leased income.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 415.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to control leases on Indian trust lands and real property, (b) for the collection and distribution of lease income (c) protection of water, surface and subsurface rights on Indian trust lands, and (d) planning, and implementing conservation, irrigation and land use projects on Indian lands. Disclosures outside the Department of the Interior may be made, (1) to another Federal agency, a State or local government, Indian tribal group or contractor having jurisdiction of programs ordinarily the responsibility of the BIA, (2) to the Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) to title insurance and abstracting companies and attorneys for the purposes of determining ownership of and encumbrances against title.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:  Manual: Letter files and maps. Computer: Mag-tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by name of identification number of the individual. Computer file is in order by reservation and then by land lease numbers. (b) Retrieved by manual search, use of computer printouts, and batch inquiries of the computer. </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Most records are maintained in accordance with 43 CFR 2.51 for both manual and computer records. A program will be initiated to bring the safeguards for the remaining systems of records up to the same standards. </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records held two years after lease expiration and then transferred to the Federal Records Center. Records permanently retained on mag-tape. Prior information on mag-tape is erased as new data or changes are added. </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Trust Responsibilities, Bureau of Indian Affairs, 18th and C Streets NW, Washington, DC 20245. </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, an Area or Field Office Director, or an Agency Superintendent See 43 CFR 2.60.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63. </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained. Titles, deeds, birth and death notices, all types of land and water rights and usages documents.
</p></xhtmlContent></subsection></section>
<section id="bia6" toc="yes">
<systemNumber>/BIA-6</systemNumber>
 <subsection type="systemName">Navajo-Hopi Joint Use Project--Interior, BIA-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Joint Use Administrative Office, 125 E. Birch St. Arizona Bank Bldg., Flagstaff, Arizona 86001. (2) Division of Automatic Data Processing Services, Bureau of Indian Affairs, 500 Gold Ave., SW, Albuquerque, NM 87103.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navajo and Hopi Indians who are residents of the Joint Use Area in Arizona.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Census enumerations, and inventories and ownerships of property improvements (includes livestock inventories).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 631, et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify improvements locations, ownership and residents of the Joint Use Administration. Disclosures outside the Department of the Interior may be made (1) for Tribal Government use in adjudicating land disputes, (2) to Relocation Commission to identify resident and location and ownership of improvements, (3) U.S. Federal Courts concerned with the project, (4) to the U.S. Department of Justice when related to litigation or anticipated litigation, (5) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, and (6) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files and computer printouts at the JUA Office. Computer: Disk files with mag-tape backup.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by name of individual. (b) Retrieved by manual search. Computer listings are by name in alphabetical order, also location and individual assigned number. Records are accessed from disk by location and individual’s assigned number or a real estate improvement number in a batch process mode.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disk files are perpetual. Prior information on disk is erased as new data is added.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Project Officer, Joint Use Administrative Office, 125 E. Birch St., Arizona Bank Building, Flagstaff, Arizona 86001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the System Manager or the Offices cited under "Systems Location" . Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navajo and Hopi residents of the Joint Use Area and enumeration surveyors who are interviewing claimants and physically examining property improvements.
</p></xhtmlContent></subsection></section>
<section id="bia7" toc="yes">
<systemNumber>/BIA-7</systemNumber>
 <subsection type="systemName">Tribal Enrollment Reporting and Payment System, Interior/BIA-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located at the Bureau of Indian Affairs, Office of Information Operations (OIO), 1011 Indian School Road, NW., Suite 177, Albuquerque, NM 87104. Records may also be located in regional offices responsible for collecting data and analyzing applications to determine an individual’s eligibility to share in judgment fund distributions, and calling and conducting Secretarial elections.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians who are applying for or have been assigned interests of any kind in Indian tribes, bands, pueblos or corporations, and individuals who are eligible to vote in Secretarial elections.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains documents supporting individual Indian claims to interests in Indian tribal groups and includes name, maiden name, alias, address, date of birth, social security number, blood degree, enrollment/BIA number, date of enrollment, enrollment status, certification by the tribal governing body, telephone number, e-mail address, account number, marriages, death notices, records of actions taken (approvals, rejections, appeals), rolls of approved individuals; records of actions taken (judgment distributions, per capita payments, shares of stock); ownership and census data taken using the rolls as a base, records concerning individuals which have arisen as a result of that individual’s receipt of funds or income to which that individual was not entitled or the entitlement was exceeded in the distribution of such funds.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. Section 1401, Funds appropriated in satisfaction of judgments of Indian Claims Commission or United States Court of Federal Claims; and 25 CFR part 81, Tribal Reorganization under a Federal Statute.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The purpose of this system is to assist the BIA in collecting data to determine an Indian individual’s eligibility to share in judgment fund distributions authorized by plans prepared pursuant to 25 U.S.C. Section 1401, Funds appropriated in satisfaction of judgments of Indian Claims Commission or United States Court of Federal Claims. The system also assists BIA in calling and conducting Secretarial elections under 25 CFR part 81, Tribal Reorganization under a Federal Statute.
</p><p>Disclosures outside DOI may be made without the consent of the individual to whom the record pertains under the routine uses listed below:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs whether maintained by the Department or another agency or entity that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To the Tribe, Band, Pueblo or Corporation of which the individual to whom a record pertains is a member or a stockholder.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in paper form in file folders, locked file cabinets, and electronic media such as personal computers, magnetic disk, diskette, and computer tapes. The electronic records are contained in removable drives, computers, e-mail and electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records in the system can be retrieved by name, maiden name, alias, enrollment/BIA number, social security number, date of birth, and enrollment status.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in accordance with 43 CFR 2.51, Privacy Act Safeguards for records. Access is provided on a need-to-know basis. During working hours, paper records are maintained in locked file cabinets under the control of authorized personnel.
</p><p>Electronic records are safeguarded by permissions set to "Authenticated Users" which requires password login. The computer servers in which records are stored are located in Department of the Interior facilities that are secured by alarm systems and off-master key access. Access granted to individuals is password protected. The Department’s Privacy Act Warning Notice appears on the monitor screens when users access the system. Backup tapes are stored in a locked and controlled room, in a secure off-site location. The tapes are kept on the Data Center Floor for several weeks and then shipped to Iron Mountain, a secure off site location. Access to the Data Center is controlled by key card and only a select number of people have access. The Security Plan addresses the Department’s Privacy Act minimum safeguard requirements for Privacy Act systems at 43 CFR 2.51. A Privacy Impact Assessment was conducted to ensure that Privacy Act requirements and safeguard requirements are met. The assessment verified that appropriate controls and safeguards are in place. Personnel authorized to access the system must complete all Security, Privacy, and Records management training and sign the Rules of Behavior.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are covered by Indian Affairs Records Schedule (IARS) records series 3700, and have been scheduled as permanent records under NARA Job No. N1-075-05-1 approved on March 31, 2005. Records are maintained in the office of records for a maximum of 5 years after the end of the calendar year in which tribal membership rolls are completed, when enrollments are updated, when enrollment periods are completed, when memberships are closed, and when per capita payments are disbursed to tribal members. The records are then retired to the American Indian Records Repository which is a Federal Records Center. In accordance with the Indian Affairs Records Schedule, the subsequent legal transfer of records to the National Archives of the United States will be as jointly agreed to between the United States Department of the Interior and the National Archives and Records Administration (NARA).
</p><p>A records retention schedule for the electronic records in this system is being developed and will be submitted to NARA for scheduling and approval. Pending approval by NARA, electronic records will be treated as permanent records. Data backups or copies captured on magnetic disk, diskette and computer tapes that are maintained separately from database files are temporary and are retained in accordance with General Records Schedules (GRS) 20/8 and 24/4(a).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Bureau Director for Indian Services, 1849 C Street, NW., MS 4513-MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are obtained from individual Indians who are applying for or have been assigned interests of any kind in Indian tribes, bands, pueblos or corporations, and individuals who register to vote in Secretarial elections. Records are also obtained directly from tribal governing bodies of Federally Recognized Indian Tribes. These tribes may submit enrollment information by tribal resolutions and code sheets.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia8" toc="yes">
<systemNumber>/BIA-8</systemNumber>
 <subsection type="systemName">Financial Assistance and Social Services--Case Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located at the Bureau of Indian Affairs, Office of Information Operations (OIO), 1011 Indian School Rd., NW., Suite 177, Albuquerque, NM 87104. Records may also be located in regional offices providing social services and direct assistance to individual Indians.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied for or are receiving social services or direct assistance from the BIA, including children, adults, elderly, and family members; individuals who provide services such as foster care, residential care, guardianship, and adoption subsidy; and individuals who provide services from funeral homes, local businesses and other Federal, state, local and tribal provider agencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains records and information pertaining directly to individuals including name, Social Security Number, Date of Birth, Date of Death, Tribal Enrollment Information, Individual Indian Monies (IIM) Trust Account Information, telephone number, address, aliases, marital status, financial and educational information, and account number. Records also includes information on business entities, organizations, individuals, and Federal, state, local or tribal agencies that provide social services or assistance to individuals covered by this system. Other records may include case files and related card files giving history of social services and direct assistance to individual Indians, and records concerning individuals which have arisen as a result of that individual’s receipt of payment or overpayment of direct assistance funds which the individual was not entitled and/or for the misuse of funds disbursed under the direct entitlement program.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 13, the <i>Snyder Act of 1924;</i> 25 CFR part 20, Financial Assistance and Social Services Program; 25 CFR Part 23, Indian Child Welfare Act; and 25 CFR Part 115, Trust Funds for Tribes and Individual Indians.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The purposes of the system are (a) To provide individual records on social services and direct assistance to individual Indians; (b) to provide management with an automated information system for program planning, management utilization, and adequate reporting for performance and compliance management; (c) to improve the case worker’s productivity and decision-making process by providing more complete case information, while enabling better resource management; (d) to automate the application process and case workflow to ensure compliance with eligibility criteria; (e) to provide adequate tracking and record-keeping; and (f) to support the financial payments to eligible Indian clientele.
</p><p>Disclosures outside DOI may be made without the consent of the individual to whom the record pertains under the routine uses listed below:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs whether maintained by the Department or another agency or entity that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To another Federal agency, state or local government, Indian tribal group, or to any individual or establishment that will have jurisdiction whether by contract to the BIA, by assumption of trust responsibilities or by other means, for social services programs now controlled by the BIA.
</p><p>(15) To another Federal agency, state or local government, or Indian tribal governmental officials responsible for administering child protective services in carrying out his or her official duties.
</p><p>(16) To a guardian or guardian ad litem of a child named in the report.
</p><p>(17) To another Federal agency, state or local government, or Indian tribal agencies authorized to care for, treat, or supervise abused or neglected children whose policies also require confidential treatment of information.
</p><p>(18) To members of community child protective teams for the purposes of establishing a diagnosis, formulating a treatment plan, monitoring the plan, investigating report of suspected physical child abuse or neglect and making recommendations to the appropriate court of competent jurisdiction, whose policies also require confidential treatment of information.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Records are maintained in paper form in file folders stored in file cabinets, and electronic media such as personal computers, magnetic disk, diskette, and computer tapes. The electronic records are contained in removable drives, computers, email and electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information within this system can be retrieved by an individual’s first name, last name, Social Security Number, Date of Birth, Date of Death, Tribal Enrollment Information, IIM Trust Account Information, telephone number, aliases and account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in accordance with 43 CFR 2.51, Privacy Act safeguards for records. Access is provided on a need-to-know basis. During working hours, paper records are maintained in locked filed cabinets under the control of authorized personnel.
</p><p>Electronic records are safeguarded by permissions set to "Authenticated Users" which requires password login. The computer servers in which records are stored are located in Department of the Interior facilities that are secured by alarm systems and off-master key access. Access granted to individuals is password protected. The Department’s Privacy Act Warning notice appears on the monitor screens when users access the System. Backup tapes are stored in a locked and controlled room, in a secure off-site location. The tapes are kept on the Data Center floor for several weeks and then shipped to Iron Mountain, a secure off site location. Access to the Data Center floor is controlled by key card and only a select number of people have access. The Security Plan addresses the Department’s Privacy Act minimum safeguard requirements for Privacy Act systems at 43 CFR 2.51. A Privacy Impact Assessment was conducted to ensure that Privacy Act requirements and safeguard requirements are met. The assessment verified that appropriate controls and safeguards are in place. Personnel authorized to access the system must complete all Security, Privacy, and Records management training and sign the Rules of Behavior.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are covered by Indian Affairs Records Schedule (IARS) records series 3600, and have been scheduled as permanent records under NARA Job No. N1-075-05-1 approved on March 31, 2005. Records are maintained in the office of records for a maximum of 5 years after the end of the calendar year in which the case or agreement is closed and then retired to the American Indian Records Repository which is a Federal Records Center. In accordance with the Indian Affairs Records Schedule, the subsequent legal transfer of records to the National Archives of the United States will be as jointly agreed to between the United States Department of the Interior and the National Archives and Records Administration (NARA).
</p><p>A records retention schedule for the electronic records in this system is being developed and will be submitted to NARA for scheduling and approval. Pending approval by NARA, electronic records will be treated as permanent records. Data backups or copies captured on magnetic disk, diskette and computer tapes that are maintained separately from database files are temporary and are retained in accordance with General Records Schedules (GRS) 20/8 and 24/4(a).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Bureau Director for Indian Services, Division of Human Services, 1849 C Street, NW., MS 4513-MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
	<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in the system is obtained from individuals applying for or receiving social services or direct assistance from BIA; individuals providing services for foster care, residential care, guardianship, and adoption subsidy; and individuals providing services from funeral homes, local businesses, and provider agencies. The Application for Financial Assistance and Social Services and the Individual Self-Sufficiency Plan (OMB Control No. 1076-0017), signed by the client, permits the BIA to gather information from other agencies and programs, including tribal, local, state, and/or Federal programs from which the individual received services or assistance.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia9" toc="yes">
<systemNumber>/BIA-9</systemNumber>
 <subsection type="systemName">Traders License Files--Interior, BIA-9.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Area and Agency Offices of the BIA. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants requesting licenses to trade on Indian reservations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case files containing applications, bond forms, copies of licenses and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 261.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to identify individuals authorized to trade Indian reservations. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, and (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files at Area and Agency Offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed alphabetically by name of applicant. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Transfer to the GSA Federal Records Center five years after case becomes inactive.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Indian Services, Bureau of Indian Affairs, 18th and C Streets NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, for records maintained in the office for which he is responsible, an Agency Superintendent or an Area Director See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="bia10" toc="yes">
<systemNumber>/BIA-10</systemNumber>
 <subsection type="systemName">Indian Housing Improvement Program--Interior, BIA-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Housing Services, Bureau of Indian Affairs, 1951 Constitution Avenue, NW, Washington, DC 20245. (2) All Area and Agency Offices. (For a listing of specific locations, contact the System Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians who qualify as housing improvement participants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Housing applications, financial records, and engineering drawing material, and (2) records concerning individuals which have arisen as a result of that individual’s receipt of Housing Improvement Program funds for which the individual did not meet prescribed eligibility criteria, or as a result of the individual’s misuse of funds for the purpose(s) disbursed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 13.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to maintain a management control of funds distributed to each individual and (b) to provide a progress report on housing improvements. Provides management with an automated information system for program planning, reporting and management utilization. disclosures outside the Department of the Interior may be made (1) disclosure or transfer to another Federal agency, a State or local government, an Indian tribal group or a contractor that will have jurisdiction over programs now controlled by the BIA (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (5) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual letter files. Computer: Maintained in computer translatable form on magnetic tape for automated areas.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by name of applicant. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records permanently retained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Indian Services, Bureau of Indian Affairs, 18th and C Sts, NW, Washington, DC 20245
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, the Agency Superintendent or the Area or Field Office Director. See 43 CFR 2.60
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request correction or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="bia11" toc="yes">
<systemNumber>/BIA-11</systemNumber>
 <subsection type="systemName">Indian Business Development Program (Grants)--Interior, BIA-11.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Indian Services, Bureau of Indian Affairs, 18th and C Streets, NW, Washington, DC 20245. (2) Division of ADP Services, Bureau of Indian Affairs, 500 Gold Ave., SW, Albuquerque, NM 87103. (3) Area and Agency Offices. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Indian Business Grant applicants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Grant application and supporting documents including financial transactions recording obligations and disbursements of grant funds, and (2) records concerning individuals which have arisen as a result of that individual’s receipt of grant funds for which the individual did not meet prescribed eligibility criteria or as a result of the individual’s misuse of funds for the purpose(s) disbursed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>88 Stat. 77 (1974).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to identify individual receiving grant. Disclosures outside the Department of the Interior may be made (1) transfer or disclosure to another Federal agency, a State or local government, an Indian tribal group or a contractor that will have jurisdiction over programs now managed by the BIA, (2) to the Economic Development Administration, Farmers Home Administration and Small Business Administration in regard to participating funding packages between these agencies and BIA, (3) to the U.S. Department of Justice when related to litigation or anticipated litigation, (4) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (5) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files and computer printouts. Computer: Mag-tape/disk.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by individual’s name or control number. (b) Retrieved by manual search and through batch inquiries of computer.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records permanently retained. Prior information on mag-tape is erased as new data is added.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Indian Services, Bureau of Indian Affairs, 18th and C Streets NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or, with respect to records maintained in the office for which he is responsible, an Area Director or an Agency Superintendent. (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager or the offices cited under "Systems Location" . Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained. Legal records such as titles, deeds, probates and birth notices.
</p></xhtmlContent></subsection></section>
<section id="bia12" toc="yes">
<systemNumber>/BIA-12</systemNumber>
 <subsection type="systemName">Indian Trust Land Mortgages--Interior, BIA-12.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Area and Agency Offices. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians who mortgaged trust land to customary lenders.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Mortgage records and supporting documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 483(a).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to furnish lender with information on applicant and on status of land and (b) to maintain current information on payments and balances of loan. Disclosures outside the Department of the Interior may be made (1) to disclose or transfer to another Federal agency, a State of local government, an Indian tribal group or a contractor that will have jurisdiction over programs now managed by the BIA, (2) to the Economic Development Administration, Farmers Home Administration and Small Business Administration in regard to participating funding between those agencies and BIA, (3) to the U.S. Department of Justice when related to litigation or anticipated litigation, (4) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, and (5) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (6) to title insurance and abstracting companies and attorneys for the purposes of determining ownership of and encumbrances against title.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by individual’s name. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanently retained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Trust Responsibilities, Bureau of Indian Affairs, 18th and C Streets NW, Washington, DC 20245
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, an Area or Field Office Director, or any Agency Superintendent. (See 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request correction or the removal of material from your files, write the System Manager. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Mortgage applicants.
</p></xhtmlContent></subsection></section>
<section id="bia13" toc="yes">
<systemNumber>/BIA-13</systemNumber>
 <subsection type="systemName">Loan Management and Accounting System (LOMAS)--Interior, BIA--13.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Indian Energy and Economic Development, 1951 Constitution Avenue NW., MS SIB-20, Washington, DC, 20245.
</p><p>(2) Loan Accounting Section, Bureau of Indian Affairs (BIA), 1001 Indian School Road NW., Ste. 349, Albuquerque, NM, 87104. (Send correspondence to: P.O. Box 7430, Albuquerque, NM, 87194-7430.)
</p><p>(3) System Administrator--LOMAS, National Business Center, 421 Gold Street SW., Suite 103, Albuquerque, NM, 87102.
</p><p>(4) BIA Regional and Agency credit offices. For a listing of specific locations, contact the System Manager, at the address provided below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Applicants who applied for or received loan guaranties, loan insurance, or interest subsidies.
</p><p>(2) Applicants who applied for guarantied bonds.
</p><p>(3) Purchasers of guarantied or insured loans.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Loan applications, including but not limited to loan collateral information, loan collection information, loan approval information, loan budget validation, and loan disbursement information;
</p><p>(2) Supporting documents for loans;
</p><p>(3) Borrower information including name, address, birth date, phone number, loan guaranty number, tribal name, record of payment cards, guaranty agreements, eligibility certificates, default documents, and/or promissory notes;
</p><p>(4) Information pertaining to individuals who refuse to make required loan payments when it is determined by the Department of Treasury that they have sufficient assets to pay and/or as a result of the individual misuse of loan proceeds;
</p><p>(5) Interest subsidy requests;
</p><p>(6) Loan extension approvals;
</p><p>(7) Information on loan applications not approved for guaranty or insurance; and
</p><p>(8) Account information for individuals approved for loans, which includes loan account status, loan advance and subsidy status and approval status, loan number and borrower ID.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of Public Law 98-449, codified at 25 U.S.C. 1451, which authorizes the Department of the Interior to finance economic development on Indian Reservations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to administer the Loan Guaranty and Insurance Program by tracking and recording payments and unpaid balances and providing information on payments made for paying interest subsidy, credits obtained, service loans made, and premiums paid by lenders.
</p><p>Disclosures outside the Department of the Interior may also be made:
</p><p>(1) To the Department of the Treasury and/or Justice in the form of information on individual delinquent borrowers or borrowers who have misused funds in order to support debt collection efforts.
</p><p>(2) To Congress in the form of periodic reports on the status of the Indian Affairs Loan Guarantee, Insurance and Interest Subsidy Program in order to document the use of program funds.
</p><p>(3) To credit reporting agencies in the form of basic information regarding payment delinquencies in order to satisfy Federal claims collection standards.
</p><p>(4) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(5) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(6) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(8) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(10) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(11) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(12) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(13) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(14) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(15) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>DISCLOSURES TO CONSUMER REPORTING AGENCIES:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in both manual and electronic format. Manual records are maintained in letter files, application files, and computer printouts. Electronic records are maintained in network access storage, on hard disks, and on magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are:
</p><p>(a) Indexed by name of borrower, loan guaranty number, and tribal name when applicable.
</p><p>(b) Retrieved by manual search or computer inquiry.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>LOMAS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) Physical Security: Paper or electronic format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for LOMAS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to LOMAS are required to complete Privacy Act, Records Management Act, and Security Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), as approved by the National Archives and Records Administration (NARA), and are scheduled for permanent retention. All records of guarantied or insured loans are stored permanently. Records of loans that are paid, cancelled, or otherwise disposed of are archived. Records of rejected loans are stored for 1 year and then archived.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Indian Energy and Economic Development, Office of the Assistant Secretary--Indian Affairs, 1951 Constitution Avenue, NW., MS SIB-20,Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from individuals on whom the records are maintained, commercial banks, BIA employees and contractors, and purchasers of guarantied or insured loans.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia14" toc="yes">
<systemNumber>/BIA-14</systemNumber>
 <subsection type="systemName">Travel Accounting System--Interior, BIA-14.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Accounting Management, Bureau of Indian Affairs, 500 Gold Ave., SW, Albuquerque, NM 87103. (2) All Area, Agency, and Field Offices (including the Washington Office) of the BIA. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are traveling at government expense.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Travel authorization, advances and vouchers, and (2) records concerning an individual’s inability to file a proper travel voucher within prescribed time lines to liquidate a travel advance, to repay the difference between an advance and an audited travel voucher, or as a result of an individual’s misuse of funds advanced for official travel.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5701, et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to identify individuals who are authorized to travel and be reimbursed by the government. Disclosures outside the Department of the Interior may be made (1) disclosure or transfer to another Federal agency, a State or local government, an Indian tribal group or a contractor that will have jurisdiction over programs now controlled by the BIA and that require personal travel at program expense, (2) to the U.S. Department of Justice when related to litigation or anticipated, lititgation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Input documents and printed copies are maintained at the Albuquerque Office and at Area, Agency and Field Offices for individuals under their jurisdiction; Computer: Maintained in computer translatable form on mag-tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by name or identification number of traveler. (b) Retrieved by manual search or batch computer processing.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in current status pending final action which is accomplished through batched computer processing. Historical records retained one year then transferred to Federal Records Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Administration, Bureau of Indian Affairs, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, the Agency or School Superintendent, or the Area or Field Office Director. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="bia15" toc="yes">
<systemNumber>/BIA-15</systemNumber>
 <subsection type="systemName">Trip Reports--Interior, BIA-15.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Office, Area, Agency and Field Office of the BIA. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal employees who are assigned to travel as part of their job.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Copies of reports to supervisors and management officials documenting employee travel, findings and recommendations, and (2) records concerning an individual’s failure to submit a prescribed trip report to substantiate official travel when the individual was granted an advance for such travel and as a result of an official trip report that does not substantiate the travel authorized and the individual was advanced funds and/or reimbursed funds for authorized travel.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5701, 25 U.S.C.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to provide local files which identify staff officer trip reports by name of individual for each BIA program office. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual-letter files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed alphabetically by name of traveler. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>As administrative copies, records are destroyed after four years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Secretary--Indian Affairs (Operations), U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Agency Superintendent, the Area or Field Office director with respect to records maintained in the office for which he is responsible or to the System Manager in the Washington Office. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual travelers who prepare the reports.
</p></xhtmlContent></subsection></section>
<section id="bia16" toc="yes">
<systemNumber>/BIA-16</systemNumber>
 <subsection type="systemName">Travel Files--Interior, BIA-16.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Office, Area, Agency and Field Offices of the BIA. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal employees who are authorized to travel at government expense.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of correspondence, requests, travel authorizations and orders, itineraries and similar papers pertaining to an employees travel.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5701, et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records are (a) to provide administrative copy files on each traveler for local office use. (b) Provides management with an automated information system for program planning, reporting and management utilization. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, and (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files; Computer: Maintained in computer translatable form on magnetic tape for automated areas.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> (a)Indexed alphabetically by name of traveler. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>As administrative copies, records are destroyed after four years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Administration, Bureau of Indian Affairs, 1951 Constitution Avenue, NW, Washington, DC 20242.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or with respect to records maintained in the office for which he is responsible, the Agency or School Superintendent, or the Area or Field Office Director. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="bia18" toc="yes">
<systemNumber>/BIA-18</systemNumber>
 <subsection type="systemName">Case Incident Reporting System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) All District, Agency, and Field Offices of the Bureau of Indian Affairs (BIA), Office of Law Enforcement Services (OLES); (2) BIA, OLES, 1849 C Street, NW., MIB, Washington, DC 20240. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual complainants in criminal cases, individuals investigated or arrested for criminal or traffic offenses, or certain types of non-criminal incidents, or any person involved in or witnessing incidents requiring the attention of BIA, OLES.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The files include accident reports and incident reports which may contain any of the following: Name, address, social security number, date of birth, telephone numbers, and other personal identifiers; date and case numbers; related correspondence; fingerprint information; vehicle description and license data; passenger data; insurance data; emergency contact information; law enforcement officers’ names; agency identifiers; sketches and/or photographs; hospital and other medical records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 1, 1a, 13; 18 U.S.C. 3055; Act of May 10, 1939, 58 Stat. 693; 53 Stat. 520.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (1) To identify incidents in which individuals were involved, (2) to retrieve the report for information for the individual involved, such as accident reports and reports of damaged, lost or stolen property, (3) as a basis for criminal investigations conducted by the Bureau of Indian Affairs, Office of Law Enforcement Services, (4) to assist Federal, State, tribal, and local law enforcement agencies working in areas contiguous to areas under the jurisdiction of the BIA, (5) for the purpose of accident cause identification and to formulate accident prevention programs for improvement in traffic patterns, and (6) to formulate statistical reports necessary for the continued operation of the program.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To the U.S. Department of Justice when related to litigation or anticipated litigation;
</p><p>(2) Of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local, foreign, or tribal agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license;
</p><p>(3) To a congressional office in response to a written inquiry an individual covered by the system has made to the congressional office about him or herself;
</p><p>(4) To Federal, State, local, or tribal agencies or contractors where necessary and relevant to the hiring, retention, removal, or processing of a personnel action of an employee or the issuance of a security clearance, contract, license, grant, or other benefit;
</p><p>(5) To Federal, State, local, or tribal governmental officials responsible for administering child protective services in carrying out his or her official duties;
</p><p>(6) To agencies authorized to care for, treat, or supervise abused or neglected children whose policies also require confidential treatment of information;
</p><p>(7) To members of community child protective teams for the purposes of establishing a diagnosis, formulation of a treatment plan, monitoring the plan, investigating reports of suspected physical child abuse or neglect, and making recommendations to the appropriate court of competent jurisdiction, whose policies also require confidential treatment of information;
</p><p>(8) For the purpose of providing information on traffic accidents, personal injuries, or the loss or damage of property may be made to: (a) Individuals involved in such incidents; (b) persons injured in such incidents; (c) owners of property damaged, lost or stolen in such incidents; and/or
</p><p>(d) These individuals’ duly verified insurance companies, personal representatives, and/or attorneys. The release of information under these circumstances should only occur when it will not: (a) Interfere with ongoing law enforcement proceedings, (b) risk the health or safety of an individual, or (c) reveal the identity of an informant or witness that has received an explicit assurance of confidentiality. Social security numbers should not be released under these circumstances unless the social security number belongs to the individual requester;
</p><p>(9) To Federal, State, local, tribal organizations, and contractors for the purpose of incident cause identification and to formulate incident prevention programs for improvement of public safety;
</p><p>(10) To Federal, State, local, and tribal organizations responsible for the formulation of statistical reports necessary for the continued operation of the program;
</p><p>(11) To tribal organizations when necessary and relevant to the assumption of a program under Public Law 93-638, the Indian Self-Determination and Education Assistance Act, 25 U.S.C. 450 et seq.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders and electronic media such as personal computers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Cross referenced by individual’s name, case number, and other information linked to the individuals in the report.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in accordance with 43 CFR 2.51 Privacy Act safeguards for records. Access is provided on a need-to-know basis only. Manual records are maintained in locked file cabinets under the control of authorized personnel during working hours, and according to the manual maintenance standards identified in Department of the Interior Regulations at 43 CFR 2.51. Electronic records are safeguarded by permissions set to "Authenticated Users"  which requires password logon.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with record retentions outlined in 16 BIAM or the current BIA Records Schedule. Records are retired to the appropriate Federal Records Center in accordance with BIA records management policies.
</p></xhtmlContent></subsection>
	<subsection type="systemManager"><xhtmlContent><p>Deputy Bureau Director, Office of Law Enforcement Services, Bureau of Indian Affairs, United States Department of Interior, 1849 C Street, NW., MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the general exemption authority provided by 5 U.S.C. 552a(j)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(a), which exempts this system from all of the provisions of 5 U.S.C. 552a and the regulations in 43 CFR part 2, subpart G, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11) and (i) of 5 U.S.C. 552a and the portions of the regulations in 43 CFR part 2, subpart G, implementing these subsections. The reasons for adoption of this regulation are set out at 40 FR 37317 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="bia19" toc="yes">
<systemNumber>/BIA-19</systemNumber>
 <subsection type="systemName">Indian Association Stock Purchase Records--Interior, BIA-19.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agency Offices (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Indian stockholders.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of purchase of stock in Indian associations by individuals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 1, 1a, 13.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to identify individual Indians who have stocks in Indian Associations. Disclosures outside the Department of the Interior may be made (1) to another Federal agency, State of local government, an Indian tribal group or a contractor that will have jurisdiction over programs now managed by the BIA, (2) to the Economic Development Administration. Farmers Home Administration and Small Business Administration in regard to participating funding between these agencies and the BIA, (3) to the U.S. Department of Justice when related to litigation or anticipated litigation, (4) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, and (5) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Letter files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by individual’s name. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy three years after disposal of stocks.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Indian Services, Bureau of Indian Affairs, 18th and C Streets, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, an Area or Field Office Director, or an Agency Superintendent. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="bia20" toc="yes">
<systemNumber>/BIA-20</systemNumber>
 <subsection type="systemName">Correspondence Files System--Interior, BIA-20.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Administration, Bureau of Indian Affairs, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who correspond with or apply to the BIA Central Office on significant business or program matters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Subject and case files pertaining to individual Indians and tribes on various BIA programs and subject matters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan 3 of 1950, 25 U.S.C. la, 2.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to provide information for use by Department of the Interior; BIA; Indian Tribes; Indian Claims Commission; and the Indian Claims Division, Office of Finance, GSA. Disclosures outside the Department of the Interior may be made (1) to another Federal agency, a State or local government, an Indian Tribal Group or a contractor that will have jurisdiction over programs now controlled by the BIA, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, and (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Cross-indexed by name of person or firm name and subject. (b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent and are transferred to the GSA Federal Records Center after four years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Admininstration, Bureau of Indian Affairs, 1951 Constitution Avenue, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system write to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the System Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="bia21" toc="yes">
<systemNumber>/BIA-21</systemNumber>
 <subsection type="systemName">Correspondence Control System--Interior, BIA-21.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Commissioner, Bureau of Indian Affairs, Department of the Interior, 18th and C Streets, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. Senators and Congressmen, Governors of States, Indian leaders.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan 3 of 1950, 25 U.S.C. 1a, 2.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to provide control for prompt handling or priority correspondence by the Bureau of Indian Affairs. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, and (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed alphabetically by name of congressman or letter writer.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Copies are destroyed after one year.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Secretary--Indian Affairs (Operations), Bureau of Indian Affairs, Department of the Interior, 18th and C Streets, NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the System Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual from whom incoming letter was received.
</p></xhtmlContent></subsection></section>
<section id="bia22" toc="yes">
<systemNumber>/BIA-22</systemNumber>
 <subsection type="systemName">Native American Student Information System (NASIS), Interior, BIA-22.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Bureau of Indian Education (BIE) Central Office, 1849 C Street, NW., MS 3609, Washington, DC 20240.
</p><p>(2) Bureau of Indian Affairs (BIA) Albuquerque Data Center, 1011 Indian School Road, NW, Albuquerque, NM 87104.
</p><p>(3) Infinite Campus, 2 Pine Tree Drive, Suite 302, Arden Hills, MN 55112.
</p><p>(4) BIE-specific school locations. For a listing of specific locations, contact the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>&#149; All students who attend BIE-funded primary and secondary schools;
</p><p>&#149; All education staff who work at BIE-funded primary and secondary schools, including school administrators, principals, registrars, school clerks, teachers, teacher aides, counselors, school bus drivers (for certifications), janitorial staff, food service staff, school complex security staff, and dormitory staff; and
</p><p>&#149; Parents or guardians of, and emergency or authorized contacts for, students attending BIE-funded primary and secondary schools.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>&#149; School staff information including, but not limited to, staff ID number, qualifications for staff position, school district of employment and school district assignments, home address, home phone number, and e-mail address;
</p><p>&#149; Student information including name, birth date, address, phone number, e-mail address, student ID information, student photo, school, residential enrollment, free or reduced meal status, and household census information;
</p><p>&#149; Student tribal affiliation, tribal certificate type, and validation of tribal membership;
</p><p>&#149; Student contact information including contact information for parents or guardians or other parties to contact in an emergency, and relationships of students to emergency contacts;
</p><p>&#149; Records documenting student behavior including information on behavior problems and the resolution of the problems;
</p><p>&#149; Transcripts, test scores, grades, education level, classes available, class scheduling, special education data, gifted and talented data, instructional and residential attendance;
</p><p>&#149; School bus transportation data;
</p><p>&#149; Languages spoken by students, level of English proficiency, indigenous Indian languages spoken, and preferred language;
</p><p>&#149; Immunization records of students, health conditions of students and other information pertaining to student health, including treatments for health problems.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of 25 U.S.C. 1, 1a, 13; 25 U.S.C. 480; Public Law 95-561 and subsequent amendments; 25 CFR parts 31, 36, and 39; the Snyder Act (25 U.S.C. 13); Johnson O’Malley Act (codified as amended, 25 U.S.C. 452 (2000)); Elementary and Secondary Education Act (20 U.S.C. 6301); Tribally Controlled Schools Act (25 U.S.C. 2501 <i>et seq.</i>); Indian Self-Determination and Education Assistance Act (25 U.S.C. 450); Indian Education Amendments of 1978 (25 U.S.C. 2001 <i>et seq.</i>); Individuals with Disabilities Education Act (IDEA) (20 U.S.C. 1400 <i>et seq.</i>); Improving America’s Schools Act (Pub. L. 103-382); and the No Child Left Behind Act of 2002 (NCLBA) (Pub. L. 107-110).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The system is used to administer BIE-funded schools by providing high quality data to legitimate users. NASIS serves as the BIE’s primary tracking and reporting system for students attending BIE-funded schools and for duty certifications of employees at such schools.
</p><p>Disclosure outside the Department of the Interior may be made:
</p><p>(1) To Congress in the form of Indian Student Equalization Program (ISEP) reports to justify ISEP funding for Indian schools.
</p><p>(2) To the Department of Education in the form of Consolidated School Reports to satisfy accountability requirements of NCLBA.
</p><p>(3) To the Department of Education in the form of Annual Performance Reports to satisfy accountability requirements of the IDEA.
</p><p>(4) To parents and guardians of students in the form of web-enabled access to grades, assignments, attendance, behavior, schedule, and school calendar for their student.
</p><p>(5) To parents and guardians of students in the form of periodic reports on their student(s).
</p><p>(6) To State education departments in the form of bio-grid data for assessment access for students within that State for the purpose of fulfilling accountability requirements under NCLBA.
</p><p>(7) To State education departments in the form of attendance and graduation rate data for students within that State for the purpose of fulfilling accountability requirements under NCLBA.
</p><p>(8) To an authorized recipient such as a parent, medical facility, service provider, or school to which the student is transferring, in the form of a data package containing information about the student to enable the recipient to provide services to the student, following the guidelines of the IDEA for special education students, or privacy policies for DOI and Family Education Rights and Privacy Act (FERPA) for all other students.
</p><p>(9) To the public in the form of school report cards as required by NCLBA.
</p><p>(10) To individual requestors in accordance with the requirements of FERPA and Freedom of Information Act (FOIA).
</p><p>(11) To schools receiving grants from or under contract to the BIE.
</p><p>(12)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(13) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(14) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(15) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(16) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(17) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(18) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(19) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(20) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(21) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(22) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(23) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>DISCLOSURES TO CONSUMER REPORTING AGENCIES:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in both paper and electronic form. Technical data from audit logs and database queries produced by IT support in Infinite Campus are stored in paper form at this location. Sensitive student records including grades, attendance records, health, special programs, and behavior information are stored in paper form in locked file cabinets. Electronic records are stored on hard disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records including attendance, grades, discipline information, test and assessment histories, program enrollments, and health information are retrieved from the NASIS using a unique student identification code assigned by the system. Other records for school administrators, principals, teachers, teacher aides, counselors, school bus drivers, line officers, regional directors, system administrators, librarians, food service workers, dormitory managers, and parents/guardian records are retrievable using a unique identifier code assigned by the system for each individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NASIS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for the NASIS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met. Security procedures are verified through annual assessments of the applications. The NASIS Security Assessment was last performed 12/19/2006 in accordance with FIPS 200 and NIST 800-53.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to NASIS are required to complete Privacy Act, Records Management Act, and Security Awareness Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), as approved by the National Archives and Records Administration (NARA), and are scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>NASIS COTR and Project Manager, Bureau of Indian Education, 1001 Indian School Road, NW, Suite 219A, Albuquerque, NM 87103
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from students attending BIE-funded schools, parents/guardians of students, school administrators, principals, teachers, teacher aides, counselors, school bus drivers, librarians, food service workers, and dormitory managers on whom records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia23" toc="yes">
<systemNumber>/BIA-23</systemNumber>
 <subsection type="systemName">Employment Assistance Case Files--Interior, BIA-23.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Office, Area, Agency and Employment Assistance Program Contractors of the BIA. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians who are given assistance in connection with direct employment service or adult vocational training.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for assistance, departure and arrival schedules, records documenting financial assistance, training plans, contact sheets recording counseling and guidance service, employment referral and placement records, and reports on progress. Case history of employment assistance for individual Indians; records on an individual’s receipt of payment or overpayment of direct employment services or vocational training grant funds for which the individual was not entitled, payment exceeded entitlement or as a result of the individual’s misuse of employment assistance funds granted.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 13.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to identify individual Indians who are given direct employment or vocational training, (b) to provide permanent records on Employment Assistance to individual Indians, and (c) provide management with an automated information system for program planning, reporting and management utilization. Disclosures outside the Department of the Interior may be made: (1) To another Federal agency, a State or local government, Indian tribal group or to any individual or establishment that will have jurisdiction whether by contract to the BIA, by assumption of trust responsibilities or by other means, for Employment Assistance now controlled by the BIA, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local, foreign or tribal agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (5) to Federal, State, local or tribal agencies where necessary and relevant to the hiring or retention of an employee, or the issuance of a security clearance, contract license, grant or other benefit, (6) to Federal, State, local or tribal governmental officials responsible for administering child protective services in carrying out his or her official duties, (7) to agencies authorized to care for, treat, or supervise abused or neglected children whose policies also require confidential treatment of information, and (8) to members of community child protective teams for the purposes of establishing a diagnosis formulating a treatment plan, investigating reports of suspected physical child abuse or neglect and making recommendations to the appropriate court of competent jurisdiction, whose policies also require confidential treatment of information.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual: Letter files. Computer: Maintained in computer translatable form on magnetic tape for automated areas.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed alphabetically by name of applicant and/or recipient.
</p><p>(b) Retrieved by manual search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Transfer inactive files to GSA Federal Records Center five years after case is closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy to the Assistant Secretary--Indian Affairs (Tribal Services), Bureau of Indian Affairs, 1849 C Street, MS 4614-MIB, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, an Agency Superintendent or an Area of Field Office Director.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the officials listed in the notification procedure. Describe as specifically as possible the record sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained, schools, law enforcement agencies, employers, doctors, other Bureau of Indian Affairs activities having dealings with the applicant, others with whom applicant has dealt.
</p></xhtmlContent></subsection></section>
<section id="bia24" toc="yes">
<systemNumber>/BIA-24</systemNumber>
 <subsection type="systemName">Timber Cutting and Fire Trespass Claims Case Files--Interior, BIA-24.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Office, Area, Agency and Field Offices of the BIA. (For a listing of specific locations, contact the Systems Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Indian landowners who have filed trespass claims for fire or cutting damage to Indian forest lands under Bureau of Indian Affairs supervision.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigation and Claims Case Files on trespass actions involving fire or cutting damage to Indian forestlands under Bureau of Indian Affairs supervision.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>13 U.S.C. 1, 1A, 13; Act of May 10, 1939; 58 Stat. 520.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to identify unauthorized timber cutting claims filed against trespassers and/or converters, (b) for property damage claims filed against careless or negligent originators of wildfire which trespasses Indian property, and (c) establishing amounts and types of timber trespassed and their value. Disclosures outside the Department of the Interior may be made (1) authorized legal representative of Tribal Groups or members if necessary for litigation, (2) to the Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of landowner.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of after claims have been settled or closed out in full.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Trust Responsibilities, Bureau of Indian Affairs, 18th and C Streets NW, Washington, DC 20245.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>System Manager or with respect to records maintained in the office for which he is responsible, the Agency or the Area Office Director. A written and signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed the same as the notification. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Indian landowners.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the general exemption authority provided by 5 U.S.C. 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f) and the portions of 43 CFR part 2, subpart D which implement these subsections. The reasons for adoptions of this regulation are set out at 40 FR 50432 (October 29, 1975).
</p></xhtmlContent></subsection></section>
<section id="bia25" toc="yes">
<systemNumber>/BIA-25</systemNumber>
 <subsection type="systemName">Integrated Records Management System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Information Operations, Bureau of Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170;
</p><p>(2) Central, regional, agency and field offices, BIA schools or contractors providing time-share services to BIA;
</p><p>(3) Those Indian tribal governments that administer realty programs under Self-Determination or Self-Governance awards (for a listing of specific locations, contact the Systems Manager).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indian and Indian tribal entities who are owners of land held in trust or restricted status by the Federal Government, individuals or groups that are potential or actual lessees of that property, and individual Indians who have trust fund accounts.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Land descriptions, current ownership, current income allocation interests, information on all types of leases or other land uses including grazing, farming, minerals mining, timber and business. Information on individuals including name, address, aliases, sex, date of birth, tribal membership and blood quantums. General ledgers showing deposits and withdrawals from individual Indian money (IIM) accounts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. 151, 25 U.S.C. 392, 25 U.S.C. 415, and 25 U.S.C. 163.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Integrated Records Management System is a legacy system consisting of eight applications.
</p><p>&#149; <i>People</i>--The "People"  application maintains information on individuals and tribes. This information is used for providing information such as an address for use with other applications.
</p><p>&#149; <i>Per Capita</i>--The "Per Capita"  application provides the means to calculate and generate payments to individuals. The payments may be the result of a judgment or tribal per capita distributions.
</p><p>&#149; <i>Lease</i>--The "Lease"  application manages the leasing function for Indian land.
</p><p>&#149; <i>Lease Distribution</i>--The "Lease Distribution"  application distributes the income from a lease to the owners of the land.
</p><p>&#149; <i>Range</i>--The "Range"  application provides additional functionality to manage range leases and permits.
</p><p>&#149; <i>IIM</i>--The "Individual Indian Monies"  application provides information on the accounts maintained for individuals and shares information needed by other IRMS applications. It is no longer used as the system of record for individuals. That function is performed by TFAS, which updates the IIM application to provide the IRMS applications with up-to-date information.
</p><p>&#149; <i>Owner</i>--The "Owner"  application manages the ownership of Indian land.
</p><p>&#149; <i>RDRS</i>--The "Royalty Distribution and Reporting System"  (sometimes referred to as "Oil &amp; Gas" ) manages, receives and distributes the income derived from oil &amp; gas leases.
</p><p><i>The primary uses of the records are:</i>
</p><p>(a) Repository of IIM account information for use by other IRMS applications.
</p><p>(b) Identification of individual Indians and Indian tribal groups with interest in income producing leases or contracts;
</p><p>(c) Management of leases on Indian trust and restricted lands, and collection and distribution of lease income;
</p><p>(d) Invoicing of individual owners or lessees for irrigation;
</p><p>(e) Determination of eligibility of individuals to participate in, or enjoy benefits from, a tribal group; and
</p><p>(f) Maintenance of lists of approved enrollees used to distribute funds or income, or as a base to gather demographics or income allocation data for planning purposes.
</p><p>Disclosures of these records outside the Department of the Interior will be limited to:
</p><p>(1) The tribe, band, pueblo or corporation of which the individual to whom a record pertains is a member or a stockholder.
</p><p>(2)(a) To any of the following entities or individuals, when the circumstances set forth in (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) a court, adjudicative or other administrative body;
</p><p>(iii) a party in litigation before a court or adjudicative or administrative body; or
</p><p>(iv) any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any DOI employee acting in his or her official capacity;
</p><p>(C) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(3) To a congressional office in response to a written inquiry an individual covered by the system has made to the congressional office about him or herself or a family member when the individual is the guardian.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(5) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(6) The appropriate Federal, state, tribal, or local governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when the Department becomes aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license.
</p><p>(7) Indian tribes entering into a contract or compacts of real estate or title functions under the Indian Self-Determination and Education Assistance Act, as amended.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Under 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 718a(f)), or the Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p><i>Manual Records:</i> Letter files, computer readable media, input forms and computer printouts.
</p><p><i>Electronic Records:</i> Magnetic (mag) tape and disk files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>(a) Indexed by name, Bureau identification numbers, family numbers and tract numbers.
</p><p>(b) Retrieved by manual search or computer inquiry.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>During business hours, paper records are maintained in areas accessible only by authorized personnel in a secured office environment and comply with the minimum DOI safeguard requirements for maintaining Privacy Act system of records under 43 CFR 2.51. Electronic records are accessible via a password from terminals located in attended offices and only personnel with approved access may change the data. Electronic records comply with DOI and National Institute of Standards and Technology cyber security requirements. After business hours, buildings have security guards and/or secured doors, and all entrances are monitored by electronic surveillance equipment. A Privacy Impact Assessment is being completed for IRMS in accordance with the E-Government Act of 2002 and OMB requirements for new and amended information systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent records are retrieved and closed or inactive records are transferred to the Federal Records Center in accordance with the following schedules: NARA Job # N1-075-03-1 (approved January 24, 2003) for the IIM application; NARA Job # N1-075-03-04 (approved February 24, 2004) for the people and per capita applications; and NARA Job # N1-075-03-04 for the remaining applications.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Information Operations, Bureau of Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>If you wish to determine if the system contains information about you, contact the System Manager at the address above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>The request must be in writing and signed by you. To ensure proper handling of your request, you should include the notation "PRIVACY ACT INQUIRY"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information refer to 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Persons who would like to obtain a copy of their records contained in the system should contact the System Manager at the address above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>The request must be in writing and signed by you. You should state whether you are seeking all of the records about you that may be maintained by the system, or only a specific portion of them. If you are only seeking a portion of them, you should describe those records you are seeking with sufficient detail to enable an individual familiar with the system to locate them with a reasonable amount of effort. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR ACCESS"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information, refer to 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of any specific record contained in the system, contact the System Manager at the address above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>The request must be in writing and signed by you. Before you make such a request, you must have requested access to your records and have either inspected them or obtained copies of them as described above. You must also identify which record or portion thereof you are contesting, indicating why you believe that it is not accurate, relevant, timely, or complete, and provide a copy of any documents in your possession that support your claim with your letter. You may also propose specific language to implement the changes sought. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR AMENDMENT"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information, refer to 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(a) BIA, OST, Minerals Management Service, Bureau of Land Management, Office of Hearings and Appeals, and other appropriate agencies in the Department of the Interior;
</p><p>(b) Federal, state and local agencies;
</p><p>(c) Tribal offices if the title or realty function is contracted or compacted under the Indian Self-Determination and Education Assistance Act, Pub. L. 93-638, 86 Stat. 2203, as amended;
</p><p>(d) Courts of competent jurisdiction, including tribal courts.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia26" toc="yes">
<systemNumber>/BIA-26</systemNumber>
 <subsection type="systemName">Indian Electric Power Utilities--Interior, BIA-26.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Colorado River Irrigation Project--Power Division; Route 1, Box 9-C; Parker, AZ 85344; (2) Flathead Indian Irrigation Project--Power Division; Box 890; Polson, Montana 59860; (3) San Carlos Indian Irrigation Project--Power Division; Box 250; Coolidge, Arizona 85228.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians and non-Indians desiring electric power service for households, farms, small businesses and organizations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Electric power service requests and agreements; applications and contracts; applications and contracts for seasonal motors; special provisions to application agreement and billing records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Act of August 30, 1935 (49 Stat. 1039), the Act of May 25, 1948 (62 Stat. 269) and the Act of June 7, 1924 (43 Stat. 476).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify the recipient(s) of the electric power services rendered and the person(s) responsible for monetary charges (service bill) associated with providing the desired benefits. Disclosure outside the Department of the Interior may be made (1) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) to disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) to a Member of Congress from the record of an individual in response to an inquiry made at the request of that individual; (4) to the Department of the Treasury to effect payment to Federal, State, and local government agencies, nongovernmental organizations, and individuals; (5) to a Federal agency for the purpose of collecting a debt owed the Federal government through administrative or salary offset; and (6) to other Federal agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, application, agreement and contract files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by individual name and account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.5.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal in accordance with 15 BIAM Supplement 3, Schedule No. 1103-13, BIA Files Operation and Records Disposition Handbook.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Power Manager, Colorado River Irrigation Project--Power Division; Route 1, Box 9-C; Parker, AZ 85344; (2) Power Manager, Flathead Indian Irrigation Project--Power Division; Box 890; Polson, Montana 59860; (3) Power Manager, San Carlos Indian Irrigation Project--Power Division; Box 250; Coolidge, Arizona 85228.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the pertinent System Manager. The request must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the pertinent System Manager. The request must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write to the pertinent System Manager. The request must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, electric power service customers.
</p></xhtmlContent></subsection></section>
<section id="bia27" toc="yes">
<systemNumber>/BIA-27</systemNumber>
 <subsection type="systemName">Bureau of Indian Affairs Probate Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Bureau of Indian Affairs Central Office, 1849 C Street, NW., MS 4641, MIB, Washington, DC 20240, and (2) Bureau of Indian Affairs Regional Offices at: Alaska, Eastern, Eastern Oklahoma, Great Plains, Midwest, Navajo, Northwest, Pacific, Rocky Mountain, Southern Plains, Southwest, and Western. (For a listing of specific locations, contact the System Manager.) These locations have access to the ProTrac software.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are potential heirs, legatees, devisees, creditors, or parties interested in the estate of a decedent owning Indian land in trust or restricted status or who provide information to the BIA on the decedent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records in the system fall into the following categories:
</p><p>&#149; Originals or copies of all wills, codicils, and revocations, or other evidence that a will may exist;
</p><p>&#149; Social Security Numbers of the decedent, legatees, and probable heirs or devisees;
</p><p>&#149; The place(s) of enrollment and the tribal enrollment or census numbers of the decedent and potential heirs, legatees, or devisees;
</p><p>&#149; Current names and addresses of the decedent’s potential heirs, legatees, and devisees;
</p><p>&#149; Any sworn statements regarding the decedent’s family, including any statements of paternity or maternity;
</p><p>&#149; Any statements renouncing an interest in the estate including identification of the person or entity in whose favor the interest is renounced, if any;
</p><p>&#149; A list of known claims by creditors of the decedent against the estate and their addresses, including copies of any court judgments;
</p><p>&#149; Documents, certified if possible, from the appropriate authorities concerning the public record of the decedent, including but not limited to: (1) Any marriage licenses or divorce decrees of the decedent; (2) adoption and guardianship records concerning the decedent or the decedent’s potential heirs, legatees, or devisees; (3) use of other names by the decedent, including copies of name changes by court order; and (4) orders requiring payment of child support;
</p><p>&#149; The evidence of death of the decedent, such as a death certificate;
</p><p>&#149; A completed Form OHA-7, "Data for Heirship Findings and Family History,"  certified by BIA, with the enrollment or other identifying number shown for each potential heir or devisee, if such number has been assigned;
</p><p>&#149; Information provided by potential heirs, legatees, devisees or the tribes regarding: (1) Whether the heirs, legatees, and devisees meet the definition of "Indian"  for probate purposes, including enrollment or eligibility for enrollment in a tribe; (2) whether the potential heirs, legatees, or devisees are within two degrees of consanguinity of an "Indian,"  in accordance with the Indian Land Consolidation Act, 25 U.S.C. 2201 <i>et seq.</i>; and (3) whether an individual qualifies as an "Indian"  because of an ownership interest in trust or restricted land, and if so, identification of the date on which the individual became the owner of the trust or restricted interest;
</p><p>&#149; A certified inventory of trust or restricted land, including: (1) Accurate and adequate descriptions of all land and appurtenances; (2) all encumbrances on the land, including but not limited to leases, mortgages, and rights of way; (3) identification of any interests that represent less than 5% of the undivided interest in a parcel; and (4) identification of all income generating activity, such as leases or rights of way and any assignments of such income;
</p><p>&#149; A statement showing the balance of the decedent’s individual Indian money (IIM) account on the date of death;
</p><p>&#149; Quarterly statements showing all distributions to and disbursements from the decedent’s IIM account after the date of death;
</p><p>&#149; A copy of any cover letter that accompanied any wills, codicils or revocations we have returned to the testator;
</p><p>&#149; Documentation of any payments made on claims made against the estate;
</p><p>&#149; The record of every tribal or individual request to purchase a trust or restricted land interest at probate;
</p><p>&#149; The record of any individual request for a consolidation agreement, including a description, such as an Individual/Tribal Interest Report, of any lands not part of the decedent’s estate that are proposed for inclusion in the consolidation agreement; and
</p><p>&#149; An affidavit by the probate staff, if applicable, certifying whether all documents required by the regulation (25 CFR part 15) to process a probate were located, certifying that the Department has complied with 25 U.S.C. 2201 <i>et seq.</i> in attempting to locate any missing potential heirs, legatees, and devisees, and identifying the steps that were taken to locate missing documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 551; 25 U.S.C. 2, 9, 372, 373, 373a, 373b, 374, and 2201 <i>et seq.</i>; 25 CFR part 15; 43 CFR part 4.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the system are listed below:
</p><p>(1) To provide a central repository for records related to a given probate estate that can be forwarded to the Office of Hearings and Appeals (OHA) for adjudication and to monitor the progress of an estate through the probate process;
</p><p>(2) To allow BIA employees to collect and gather information regarding potential heirs, legatees, devisees, and creditors of an estate;
</p><p>(3) To allow Office of Special Trustee (OST) employees to document the status of decedent IIM accounts; and
</p><p>(4) To provide OHA with a source of information regarding the estate.
</p><p>Disclosures of these records outside the Department of the Interior will be limited to:
</p><p>(1) A federal, state, local, or tribal agency or contractor where necessary and relevant to the preparation and administration of a probate case and subsequent distribution of estate assets as ordered by the deciding official;
</p><p>(2)(a) To any of the following entities or individuals, when the circumstances set forth in (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) a court, adjudicative or other administrative body;
</p><p>(iii) a party in litigation before a court or adjudicative or administrative body; or
</p><p>(iv) any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) any DOI employee acting in his or her official capacity;
</p><p>(C) any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(D) the United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled;
</p><p>(3) To a congressional office in response to a written inquiry an individual covered by the system has made to the congressional office about him or herself, or a family member when the individual is a guardian or an estate administrator or representative;
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained; and
</p><p>(5) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Probate file records are maintained in manual form in file folders. Electronic records, including those created from hard copies, are maintained in the BIA probate computer system (ProTrac).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Both manual and electronic records are retrieved by the name, owner identification number, Social Security Number, or account number of the decedent, devisee, heir, or claimant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are maintained in file cabinets under the control of authorized personnel and comply with minimum DOI safeguard requirements for maintaining Privacy Act system of records under 43 CFR 2.51. Electronic records are safeguarded by permissions set to "Authenticated Users"  which require password login, and comply with DOI and National Institute of Standards and Technology cyber security requirements. A Privacy Impact Assessment has been completed for probate files and ProTrac in accordance with the E-Government Act of 2002 and OMB requirements for new and amended information systems.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Special Projects Office, Bureau of Indian Affairs, Western Regional Office, 400 N. 5th Street, 10th Floor, Phoenix, AZ 85004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>If you wish to determine if this system of records contains information about you, you may write to the System Manager at the address listed above. Your request must be in writing and signed by you and include contact information, such as a telephone number or address, where you can be reached should additional information be needed from you to confirm your identity. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>To ensure proper handling of your request, you should include the words "PRIVACY ACT INQUIRY"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information refer to 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>If you wish to obtain a copy of any records that the system may contain that are about you, you may write to the System Manager at the address listed above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>Your request must be in writing and signed by you. You should state whether you are seeking all of the records about you that may be maintained in the system, or only a specific portion of them. If you are only seeking a portion of them, you should describe those records you are seeking with sufficient detail to enable an individual familiar with the system to locate them with a reasonable amount of effort. To ensure proper handling of your request, you should include the notation, "PRIVACY ACT REQUEST FOR ACCESS"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information, refer to 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>If you wish to request that any specific records that the system may contain that are about you be corrected, you may write to the System Manager at the address listed above. Provide the following information with your request:
</p><p>(a) Proof of your identity;
</p><p>(b) List of all of the names by which you have been known, such as maiden name or alias;
</p><p>(c) Your Social Security Number;
</p><p>(d) Mailing address;
</p><p>(e) Tribe, tribal enrollment or census number;
</p><p>(f) BIA home agency; and
</p><p>(g) Time period(s) that records belonging to you may have been created or maintained, to the extent known by you.
</p><p>Your request must be in writing and signed by you. Before you make such a request, you must first have requested access to your records, and have either inspected them or obtained copies of them, as described above. You must also identify which record or portion thereof you are contesting, indicating why you believe that it is not accurate, relevant, timely, or complete, and provide a copy of any documents in your possession that support your claim with your letter. You may also propose specific language to implement the changes sought. To ensure proper handling of your request, you should include the notation "PRIVACY ACT REQUEST FOR AMENDMENT"  at the top of the first page of your letter and on the envelope in which you mail the letter. For additional information, refer to 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system contain information submitted by potential heirs, legatees, devisees, creditors, and other parties knowledgeable about the decedent, the decedent’s family or the decedent’s estate, as well as information from other government entities (e.g., birth and death certificates).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia28" toc="yes">
<systemNumber>/BIA-28</systemNumber>
 <subsection type="systemName">AKTitle--Interior, BIA-28.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Alaska Title Services Center, 3601 C Street, Suite 1100, Anchorage, AK 99053.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual Indians enrolled in Alaska Native Corporations and heirs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>&#149; Enrollee information, including name, date of birth, date of death, social security number, Alaska Native Enrollment Number, names of mother and father, Native Corporation to which individual is enrolled, and title ownership; and
</p><p>&#149; Information on individual real estate holdings, including lot, block, section, township, range, and tract number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of 36 Stat. 855, 856, 38 Stat. 588, 42 Stat. 1185, 44 U.S.C. 3101 <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>AKTitle is used to manage records of real estate holdings of individual Indians enrolled in Alaska Native corporations. AKTitle shares information with "Alaska National Interest Lands Conservation Act" (ANILCA) and Native Allotment Distributions for Alaska Realty and Compact/Contract Offices.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To State Offices (primarily Welfare, etc.); the Social Security Office; Indian Health Services; Department of Education; and Alaskan Natives.
</p><p>(2)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(3) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(4) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(6) To Federal, State, territorial, local, Alaskan Native, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To State and local governments and Alaskan Native organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(12) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(13) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(14) To individual Indians and their heirs to verify their real estate holdings.
</p><p>DISCLOSURES TO CONSUMER REPORTING  AGENCIES:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in both paper and electronic form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual records are indexed by name. Electronic records can be retrieved by name, social security number, date of birth, ID number, names of parents, U.S. Survey Numbers, or land descriptions such as Township or Range.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>AKTitle is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper or electronic format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for AKTitle and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to AKTitle are required to complete Privacy Act, Records Management Act, and Security Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), as approved by the National Archives and Records Administration, and are scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Bureau Director, Office of Trust Services, 1849 C Street, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Source information is received from Probate files, Native Allotment files, the Bureau of Vital Statistics, the Regional Solicitor, and decisions from the Office of Hearings and Appeals. Information was collected from the public for the Vietnam Veterans Allotment Act.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia29" toc="yes">
<systemNumber>/BIA-29</systemNumber>
 <subsection type="systemName">Fee to Trust Tracking System (FTTS), Interior, BIA-29.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Information Operations, Bureau of Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals applying to the Department of the Interior (DOI) for conversion of land from fee ownership into trust status.
</p><p>(2) Individuals, Tribes, organizations or other stakeholders or their representatives with an interest in applications for converting land from fee ownership into trust status.
</p><p>(3) DOI employees or contractors who process the applications for conversion of land from fee ownership into trust status if their contact information is required.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Statistical information necessary to improve and streamline the process, as well as, budget preparatory information to support the entire transfer of fee simple land into trust lands for tribes and individual Indians.
</p><p>(2) Information required by the trust fee lands transfer case packet application, including but not limited to, a legal description of the trust fee land packet, and the name, phone number and address of the party (or parties) filing the application.
</p><p>(3) Legal representation information pertaining to the trust fee lands transfer packet application, including but not limited to the name, phone number, and business address, of the lawyers representing the party (or parties) filing the application.
</p><p>(4) Case management information for each packet, including but not limited to trust fee land packet number, documents required for the processing of the trust fee land transfer, and Tribal consensual information.
</p><p>(5) Information pertaining to the status of the packet with respect to the steps required to transfer fee simple land into trust land for tribes and individual Indians.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552; 5 U.S.C. 552A; 5 U.S.C. 301; 43 U.S.C. 1457; and 44 U.S.C. 3101 <i>et seq.</i> authorize the Department of the Interior to maintain this system of records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>FTTS is used primarily to track applications for conversions of land from fee simple ownership into trust status for Tribes and individual Indians.
</p><p>Disclosure outside the Department of the Interior may be made:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether federal, State, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To State and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in both paper and electronic form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Both manual and electronic data can be retrieved (by means of a search of electronic indices) by land transfer packet case number, name of party (or parties) filing the application, name of Tribe, property name, assessor’s parcel number, or region, state, county and meridian.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>FTTS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper or electronic format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for FTTS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to FTTS are required to complete Privacy Act, Records Management Act, and Security Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), as approved by the National Archives and Records Administration, and are scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Bureau Director, Office of Trust Services, 1849 C Street, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Source information is received from individuals on whom the records are maintained, or from legal representatives acting on the behalf of parties filing applications to convert land from fee simple ownership into trust status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia30" toc="yes">
<systemNumber>/BIA-30</systemNumber>
 <subsection type="systemName">Identity Information System (IIS)--Interior, BIA-30.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Herndon Data Center (HDC), 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Those members from the following organizations who require access to BIA IT systems:
</p><p>(1) Employees and contractors of AS-IA, BIA and the Bureau of Indian Education (BIE)
</p><p>(2) Office of the Special Trustee for American Indians (OST)
</p><p>(3) Office of Hearings and Appeals (OHA)
</p><p>(4) Office of Historical Trust Accounting (OHTA)
</p><p>(5) Bureau of Land Management (BLM)
</p><p>(6) Tribal users covered under a 638 Compact/Contract
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Individual data including the name, title, birth date, Social Security Number, phone number, office name, and office location;
</p><p>(2) Agency affiliation and status as employee or contractor
</p><p>(3) Status of required training;
</p><p>(4) System role based accesses granted to each user;
</p><p>(5) Building access badge information;
</p><p>(6) Acceptance date of BIA Rules of Behavior;
</p><p>(7) Record showing that background status has been confirmed by personnel security;
</p><p>(8) IT systems for which access has been requested and the status of those requests;
</p><p>(9) Supervisor or government approver records showing those users whose access or removal request needs to be approved by the supervisor or government approver;
</p><p>(10) Business owner records showing those users whose access or removal request needs to be approved by the business owner;
</p><p>(11) System administrator records showing the names of those users whose access needs to be set up or revoked;
</p><p>(12) Contract Officer Technical Representative (COTR) records showing the names and other data of contract IT users employed on a contract under the administrative support of that COTR.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of 25 U.S.C. 1, 1a, 13; 25 U.S.C. 480.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The system is used to record and manage contact, training, and security screening information about BIA and AS-IA employees and contractors; and to manage access by BIA and AS-IA employees and contractors to BIA information systems.
</p><p>Disclosure(s) outside the Department of the Interior may be made:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To State and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>DISCLOSURES TO CONSUMER REPORTING AGENCIES:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on network storage devices, (<i>e.g.</i>, hard disks, magnetic tapes) and on paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>IIS users view their own data by signing onto IIS with their user name and password. Additional access to data is role based. For example, supervisors and COTRs can see the data of those for whom they are responsible, and IIS system administrators can see the data for all users in the system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>IIS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) <i>Physical Security:</i> Paper or electronic format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for the IIS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) <i>Administrative Security:</i> All DOI and contractor employees with access to IIS are required to complete Privacy Act, Records Management Act, and Security Awareness Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), as approved by the National Archives and Records Administration, and scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Information Operations (OIO), Office of the Chief Information Officer, 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained providing information on themselves, managers issuing approvals for system access requests, IT technicians reporting status of IT system access requests, and personnel security officers reporting verification of background investigations.
</p></xhtmlContent></subsection></section>
<section id="bia31" toc="yes">
<systemNumber>/BIA-31</systemNumber>
 <subsection type="systemName">Information Management System (IMS): Interior, BIA-31.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Herndon Data Center (HDC), 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are employees of BIA and AS-IA who are the originators or approving officials for government documentation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Information about employees to include name, work location and home address, work and home telephone number and fax numbers;
</p><p>(2) Employee’s office information, title, supervisor, and supervisory status;
</p><p>(3) AS-IA and BIA Offices;
</p><p>(4) Documents generated, their originator and originating office, and their approval destination(s); and
</p><p>(5) Document tracking data and document suspense requirements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of 25 U.S.C. 1, 1a, 13; 18 U.S.C. 3055; 25 U.S.C. 480.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The system is used to manage all AS-IA correspondence in a single database. IMS contains information to facilitate the efficiency of the correspondence process throughout AS-IA. The system will allow the tracking of correspondence from receipt to completion/response, provide valuable information to AS-IA coordinators, identify duplicate requests, ensure consistency in responses, reduce processing time, support action on correspondence, and improve customer service. IMS facilitates the management of documents, maintains multiple versions of any single document, and provides a mechanism to distribute documents to a group of individuals with the capability for the group members to respond/reply to the sender, and to manage/track workflow.
</p><p>Disclosure(s) outside the Department of the Interior may be made:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose of which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To State and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>DISCLOSURES TO CONSUMER REPORTING AGENCIES:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media: hard disks and magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Users can access the IMS system by navigating (via browser) to the IMS logon Web page, and successfully entering their login credentials. Documents stored in IMS are retrieved by document name, subject matter, or author.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>IMS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) Physical Security: Electronic format records are maintained in locked file cabinets and/or in secured rooms. Buildings have security guards and/or secured doors, and all entrances are monitored by electronic surveillance equipment on a 24/7 basis.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data are protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify changes made to records. A Privacy Impact Assessment was completed for the IMS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to IMS are required to complete Privacy Act, Records Management Act, and Security Awareness Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), approved by the National Archives and Records Administration (NARA), and scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Information Operations (OIO), Office of the Chief Information Officer, 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Authorized user data comes from the Identity Information System (IIS). The subject document data is entered by the user.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia32" toc="yes">
<systemNumber>/BIA-32</systemNumber>
 <subsection type="systemName">Land Consolidation Tracking System (LCTS)--Interior, BIA-32.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief Information Officer, Office of Information Operations, Bureau of Indian Affairs, 625 Herndon Parkway, Herndon, VA 20170.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Land owners who are sellers and clients of the LCTS process.
</p><p>(2) Indian Land Consolidation Office (ILCO) staff whose office and work information is used to validate staffing requirements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) The name, surname at birth if different from married name (if married), address, telephone number, Social Security Number, tribal enrollment number, gender, date of birth, date of death, mother’s maiden name, and father’s name of each Indian land owner.
</p><p>(2) The land owner’s fractionated interests by Land Area Code, ownership percentage, number of shares, equivalent acres, and value.
</p><p>(3) Summaries of land tracts and locations for each individual land holder, location and summary information on the tracts and whether the land has mineral value or not.
</p><p>(4) The information necessary to track information about the seller and document the interaction with ILCO.
</p><p>(5) The status of land sales, metrics on the Indian Land Consolidation Act program to help determine the effectiveness of the program.
</p><p>(6) The time spent and contribution value of support carried out by ILCO personnel in order to track Activity Based Costing Management.
</p><p>(7) Information on the location of documents generated by the sale process that are needed by the members of the ILCO staff in order to continue a transaction or answer a question.
</p><p>(8) Names and contact information for ILCO staff, which is used for tracking the land consolidation work and validating the staff requirements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of 25 U.S.C. 1, 1a, 13; 18 U.S.C. 3055; 25 U.S.C. 480.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The LCTS is primarily used to administer the Indian Land Consolidation Program by tracking the land sale process, providing the BIA with a means of tracking the paper documents that pertain to the land sale, and providing the land owner with status reports on the sale of his/her land. LCTS tracks the land sale process from initiation by the landowner until the sale is complete.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>(1) To Tribes that compact, contract, or enter into cooperative agreements with the BIA.
</p><p>(2) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The Department of Justice (DOJ);
</p><p>(ii) A court, adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purposes for which the records were compiled.
</p><p>(3) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if covered individual is deceased, has made to the office.
</p><p>(4) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(5) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(6) To Federal, State, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(7) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(8) To State and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(9) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(10) The appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made of such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(11) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(12) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(13) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>DISCLOSURES TO CONSUMER REPORTING
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are maintained in manual form in file folders. Electronic data extracted from title documents pertaining to land owners, land ownership, conveyances, encumbrances, valuation and income, are maintained on electronic media (<i>e.g.</i>, tape, disk, and other digital or electronic media.)
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual records are retrievable by the surname of the land owner. Electronic records are retrievable from LCTS by name, Social Security Number, tribal enrollment number, mother’s maiden name, or date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>LCTS is maintained with controls meeting safeguard requirements identified in Departmental Privacy Act Regulations (43 CFR 2.51) for manual and automated records. Access to records is limited to authorized personnel whose official duties require such access; agency officials have access only to records pertaining to their agencies.
</p><p>(1) Physical Security: Paper or electronic format records are maintained in locked file cabinets and/or in secured rooms.
</p><p>(2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, and software controls. These security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed for LCTS and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met.
</p><p>(3) Administrative Security: All DOI and contractor employees with access to LCTS are required to complete Privacy Act, Records Management Act, and Security Awareness Training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to individuals covered by this system are retained in accordance with the 16 Bureau of Indian Affairs Manual (BIAM), as approved by the National Archives and Records Administration, and, as such, are scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Assistant, BIA, Indian Land Consolidation Office, 721 W. Lakeshore Dr., Ashland, WI 54806.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Source information includes information taken from individuals and information manually extracted from other in-house BIA records, such as realty and probate records. Source information also includes county assessor, title company, and tribal documents, and documents collected from the Department of Treasury and from native allotment files.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="bia34" toc="yes">
<systemNumber>/BIA-34</systemNumber>
 <subsection type="systemName">National Irrigation Information Management System (NIIMS), Interior, BIA-34.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located at the Bureau of Indian Affairs, Office of Information Operations (OIO), 1011 Indian School Road
NW., Suite 177, Albuquerque, NM 87104. Records may also be located at the BIA, Office of Trust Services, Division of
Water and Power, Denver West Office Park, Building 54, 13922 Denver West Parkway, Suite 300, Lakewood, Colorado 80401;
BIA Regions, agencies; and other BIA locations responsible for billing, debt collection, and debt management for
customers of Indian irrigation, operation and maintenance, and construction projects operated by the BIA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system include current and former landowners and lessees, Federal employees, state and
local government employees, Tribal government officials, and other individuals responsible for reimbursing the government
for the
construction of Indian Irrigation Projects or to whom the operation and maintenance costs of the projects have been or
will be assessed, and other individuals with whom business is conducted.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) This system contains records such as, deeds, maps, land surveys, leases, land designation, land re-designation
records reflecting current and former owners of land and lessees on which Indian Irrigation projects are constructed,
including name, social security number, account/ID, whether the owner is a Federal entity (exempt from certain collection
actions), Indian (pertinent to revenue classification), or whether the land is fee or trust, tax identification number,
Indian identification number, owner or customer identification number, phone number, name, address, permits and leases;
2) billing information, including name of debtor, address, tax identification number, social security number, ownership
interests, rate billed, amount charged, interest and penalty, collection actions, name of the person who remits payment,
check number, and amount paid; and 3) information about land on which irrigation projects are constructed, including land
construction data, county assigned district identifier, acreage, description of location, name of owner or lessee, water
delivery location, time and date of requested water delivery, duration of water delivery, rate of water flow, crop
statistics, and the value of the construction debt allocated to the land.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>25 U.S.C. Chapter 11, Irrigation of Allotted Lands; 31 U.S.C. 3711, Collection and Compromise; and 25 CFR Part 171,
Irrigation Operations and Maintenance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of the system is for billing, to properly account for realized receivables (stemming from costs
reimbursable to the Federal government) and to demand payment for them. The system is also routinely used for tracking
account balances, reporting, and for debt management including collections and other actions (such as write-off), to
facilitate financial accounting, compliance, collections and debt management.
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside
DOI may be made as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or
pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or
pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir
of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local,
tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or
potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the
purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties
related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual
to whom the record pertains.
</p><p>(5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or
necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance,
license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were
compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections
under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order
and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records
were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services
requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been
compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to
economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised
information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection
with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with
legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31
U.S.C. &#167; 3711(e)(1), have been met.
</p><p>(14) To owners of land on which Indian irrigation projects are constructed, operated and maintained (including
individual Indian and non-Indians and private sector parties (businesses)) to verify receipt of their payment.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>STORAGE:
</p><p>Records are maintained in paper form in file folders stored in file cabinets, and electronic media such as computers,
magnetic disk, diskette, and computer tapes. The electronic records are contained in removable drives, computer servers,
email and databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Customer records are retrieved by name or customer identification number. Ownership information is retrieved by owner
name, unit serial number, or owner identification number. Land information is retrieved by unit serial number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in accordance with 43 CFR 2.51, Privacy Act safeguards for records. Access is provided on a
need-to-know basis. During working hours, paper records are maintained in locked file cabinets under the control of
authorized personnel.
</p><p>Electronic records are safeguarded by permission set to "Authenticated Users," which requires password
login. The computer servers in which records are stored are located in Department of the Interior facilities that are
secured by alarm systems and off-master key access. Access granted to individuals is password protected. The Department’s
Privacy Act Warning notice appears on the monitor screens when users access the System. The tapes are kept on the Data
Center floor for several weeks and then shipped to Iron Mountain, a secure off site location. Access to the Data Center
floor is controlled by key card and only a select number of people have access. The Security Plan addresses the
Department’s Privacy Act minimum safeguard requirements for Privacy Act systems at 43 CFR 2.51. A Privacy Impact
Assessment was conducted to ensure that Privacy Act requirements and safeguard requirements are met. The assessment
verified that appropriate controls and safeguards are in place. Personnel authorized to access the system must complete
all Security, Privacy, and Records management training and sign the Rules of Behavior.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are covered by Indian Affairs Records Schedules records series 4900, and have been scheduled as
permanent records under National Archives and Records Administration (NARA) Job No. N1-075-0406 approved on
November 21, 2003. Records are maintained for a maximum of 5 years or when no longer needed for current business
operations and then retired to the American Indian Records Repository, which is a Federal Records Center. In accordance
with the Indian Affairs Records Schedule, the subsequent legal transfer of records to the National Archives of the United
States will be as jointly agreed to between the United States Department of the Interior and the NARA.
</p><p>Electronic records in this system are covered by Indian Affairs Records Schedules records series 2200-NIIMS, and
have been scheduled as permanent records under NARA Job N1-075-07-4 approved on September 10, 2007.
Records are maintained for a maximum of 2 years or when no longer needed for current business operations and then retired
to the American Indian Records Repository. Data backups or copies captured on magnetic disk, diskette and computer tapes
that are maintained separately from database files are temporary and are retained in accordance with General Records
Schedules 20/8 and 24/4(a).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Bureau of Indian Affairs, Office of Trust Services, Division of Water and Power, Denver West Office
Park, Building 54, 13922 Denver West Parkway, Suite 300, Lakewood, Colorado 80401.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written
inquiry to the System Manager identified above. The request envelope and letter should both be clearly marked
"PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager
identified above. The request should describe the records sought as specifically as possible. The request envelope and
letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the
requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written
request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR
2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the system is obtained directly from current and former landowners and lessees, state and local
government employees, and other individuals responsible for reimbursing the government for the construction of Indian
Irrigation Projects or to whom the operation and maintenance costs of the projects have been or will be assessed, and
other individuals with whom business is conducted. Information may also be manually extracted from other in-house BIA
records such as realty and probate records, records obtained from county assessors and title companies, from tribal
documents, from information collected from the U.S. Department of the Treasury, and information extracted from native
allotment files by authorized BIA employees.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="usgs1" toc="yes">
<systemNumber>/USGS-01</systemNumber>
 <subsection type="systemName">National Water Information System: NWIS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Geological Survey, Water Resources Discipline, National Water Information System, 12201 Sunrise Valley Drive, MS 437, Reston, VA 20192 and 45 Water Science Centers (for locations see "System Managers and Addresses" below).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals and groups who own or control physical access to groundwater or surface-water sites in the United States. </p><p>Note: This system contains records relating to corporations and other business entities. However, only records containing personal information relating to individuals are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Each entry in the system contains non-mandatory fields that may contain information about the site-owner or a contact person associated with the site. This information includes site-owner name or contact person’s name, postal address, and phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 31 <i>et seq.</i> The Organic Act of March 3, 1879, as amended (1962); directs the Geological Survey to classify the public lands and examine the geological structure, mineral resources, and products within and outside the national domain.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The following routine uses may apply, as appropriate, to disclosures from record systems at the Department of the Interior that are protected by the Privacy Act of 1974, 5 U.S.C. 552, <i>et seq.</i>
</p><p>The primary uses of the records in the system are:
</p><p>(1) To maintain accurate, timely and complete information about groundwater and surface-water quantity, quality and use at sites throughout the United States, so that reports and surveys can be developed analyzing accurate information.
</p><p>(2) To maintain information on site-owners and those controlling access to sites in order to obtain advance approval to visit a site on private land, or to request additional information about the site or activities taking place there.
</p><p>Other disclosures outside the Department of the Interior may be made:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure will not be made to consumer reporting agencies.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on magnetic hard disk media in relational databases at 45 Water Science Centers. These facilities are under the direction of the USGS, Water Resources Division (WRD) Science Center Directors. In addition to the forty-five Water Science Center sites, there are two NWIS real-time (NWIS-RT) redundant processing sites and the system development and testing site where the records are stored on hard disk in relational databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by site location number only.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>(1) <i>Physical Security:</i> Servers and related electronic systems including computer station monitors are located in locked buildings. In many locations law enforcement is also present to protect their security.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget, National Institute of Standards Technology,  and Departmental requirements reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, a Privacy Act Warning, and software controls. These security measures establish different degrees of access for different types of users. NWIS controls access using three layers of security: system user authentication, database access (table and row level) via grants, and roles and groups on the NWIS application. The Security Plan addresses the Department’s Privacy Act safeguard requirements for Privacy Act systems at 43 CFR 2.51. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and safeguards are sufficient and in place. Its provisions will be updated as needed to ensure that Privacy Act requirements continue to be met.
</p><p>(3) <i>Administrative Security:</i> Access is strictly limited to authorized personnel whose official duties require such access. All Departmental and contractor employees with access to NWIS are required to complete Privacy Act, Federal Records Act, and Information Technology Security Awareness training prior to being given access to the system, and on an annual basis, thereafter. All users sign security forms stating they will neither misuse government computers nor the information contained therein. In addition, managers and supervisors of users monitor the use of the database and ensure that the information is used in accordance with certified and accredited business practices.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The data stored in the NWIS databases are permanent records; therefore, the retention period is indefinite. When the data is no longer required for research or if the NWIS program is discontinued, records will be transferred to NARA for permanent retention pursuant to Records Schedules for similar records. This is in accordance with NARA Item Number 1400-01 dated April 14, 2008, and is part of the overall Water Resource Discipline Scientific Records Disposition Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) National Water Information System Program Office Chief, U.S. Geological Survey, Water Resources Discipline, 12201 Sunrise Valley Drive, MS 437, Reston, VA 20192;
</p><p>(2) Director, Alabama Water Science Center, AUM TechnaCenter, 75 TechnaCenter Drive, Montgomery, AL 36117;
</p><p>(3) Director, Alaska Science Center, 4230 University Drive, Grace Hall, Anchorage, AK 99508-4664;
</p><p>(4) Director, Arizona Water Science Center, 520 North Park Avenue, Suite 221, Tucson, AZ 85719-5035;
</p><p>(5) Director, Arkansas Water Science Center, 401 Hardin Road, Little Rock, AR 72211-3528;
</p><p>(6) Director, Caribbean Water Science Center, GSA Center, 651 Federal Drive,  Suite 400-15, Guaynabo, PR 00965;
</p><p>(7) Director,  Colorado Water Science Center,  Denver Federal Center, Box 25046,  Mail Stop 415, Denver, CO 80225;
</p><p>(8) Director, Florida Integrated Science Center--Tallahassee, 12703 Research Parkway, Orlando, FL 32826;
</p><p>(9) Director, Georgia Water Science Center, 3039 Amwiler Road, Suite 130, Atlanta, GA 30360-2824;
</p><p>(10) Water Director, Idaho Water Science Center, 230 Collins Road, Boise, ID 83702-4520;
</p><p>(11) Director, Illinois Water Science Center, 221 N. Broadway Avenue, Suite 101, Urbana, IL 61801-2748;
</p><p>(12) Director,  Indiana Water Science Center, 5957 Lakeside Blvd, Indianapolis, IN 46278;
</p><p>(13) Director, Iowa Water Science Center, 400 South Clinton Street, Room 269, Iowa City, IA 52240;
</p><p>(14) Director, Kansas Water Science Center, S4821 Quail Crest Place, Lawrence, KS 66049;
</p><p>(15) Director, Kentucky Water Science Center, 9818 Bluegrass Parkway, Louisville, KY 40299;
</p><p>(16) Director, Louisiana Water Science Center, 3535 Sherwood Forest Blvd., Suite 120, Baton Rouge, LA 70816;
</p><p>(17) Director, Maryland Water Science Center, 5522 Research Park Drive, Baltimore, MD 21228;
</p><p>(18) Director, Massachusetts Water Science Center, 10 Bearfoot Road, Northborough, MA 01532;
</p><p>(19) Director, Michigan Water Science Center, 6520 Mercantile Way, Suite 5, Lansing, MI 48911;
</p><p>(20) Director, Minnesota Water Science Center, 2280 Woodale Drive, Mounds View, MN 55112;
</p><p>(21) Director, Mississippi Water Science Center, 308 S. Airport Road, Pearl, MS 39208-6649;
</p><p>(22) Director, Missouri Water Science Center, 1400 Independence Road, Rolla, MO 65401;
</p><p>(23) Director, Montana Water Science Center, 3162 Bozeman Avenue, Helena, MT 59601;
</p><p>(24) Director, Nebraska Water Science Center, 5231 South 19th Street, Lincoln, NE 68512-1271;
</p><p>(25) Director, Nevada Water Science Center, 2730 N. Deer Run Road, Carson City, NV 89701;
</p><p>(26) Director, New Jersey Water Science Center, 810 Bear Tavern, Suite 206, West Trenton, NJ 08628;
</p><p>(27) Director, New Mexico Water Science Center, 5338 Montgomery Blvd. NE, Suite 400, Albuquerque, NM 87109;
</p><p>(28) Director, New York Water Science Center, 425 Jordan Road, Troy, NY 12180-8349;
</p><p>(29) Director, North Carolina Water Science Center, 3916 Sunset Ridge Road, Raleigh, NC 27602;
</p><p>(30) Director, North Dakota Water Science Center, 821 East Interstate Avenue, Bismarck, ND 58503-1199;
</p><p>(31) Director, Ohio Water Science Center, 6480 Doubletree Avenue, Columbus, OH 43229-1111;
</p><p>(32) Director, Oklahoma Water Science Center, NW 66th Street, Building 7, Oklahoma City, OK 73116;
</p><p>(33) Director, Oregon Water Science Center, 2130 SW 5th Avenue, Portland, OR 97201;
</p><p>(34) Director, Pacific Islands Water Science Center, 677 Ala Moana Blvd., Suite 415, Honolulu, HI 96813;
</p><p>(35) Director, Pennsylvania Water Science Center, 215 Limekiln Rd., New Cumberland, PA 17070;
</p><p>(36) Director, South Carolina Water Science Center, 720 Gracern Road, Suite 129, Columbia, SC 29210;
</p><p>(37) Director, South Dakota Water Science Center, 1608 Mt. View Road, Rapid City, SD 57702;
</p><p>(38) Director, Tennessee Water Science Center, 640 Grassmere Park, Suite 100, Nashville, TN 37211;
</p><p>(39) Director, Texas Water Science Center, 8027 Exchange Drive, Austin, TX 78754-4733;
</p><p>(40) Director, Utah Water Science Center, 2329 W. Orton Circle, Valley City, UT 84119-2047;
</p><p>(41) Director, Virginia Water Science Center, 1730 East Parham Road, Richmond, VA 23228;
</p><p>(42) Director, Washington Water Science Center, 934 Broadway, Suite 300, Tacoma, WA 98402;
</p><p>(43) Director, Western Region Office, 3020 State University Drive East, Suite 3005, Menlo Park, CA 94025;
</p><p>(44) Director, West Virginia Water Science Center, 11 Dunbar Street, Charleston, WV 25301;
</p><p>(45) Director, Wisconsin Water Science Center, 8505 Research Way, Middleton, WI 53562-3581;
</p><p>(46) Director, Wyoming Water Science Center, 2617 E. Lincolnway, Suite B, Cheyenne, WY 82001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records about an individual shall be addressed to the appropriate Water Science Center Director shown under the System Managers list above. A written, signed request stating that the requestor seeks information concerning records pertaining to him or herself is required. (see 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For copies of your records, write to the appropriate Water Science Center Director shown under the System Managers list above. The request must be in writing, signed by the requestor, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request amendment of your records, write to the appropriate Water Science Center Director shown under the System Managers list above. The request must be in writing, signed by the requestor and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Designated USGS personnel enter site-owner location information that is provided by individuals, well drillers, local, State environmental protections offices, water management districts or Federal cooperating agencies such as the U.S. Army Corps of Engineers, Environmental Protection Agency, and the Department of Commerce, National Oceanic and Atmospheric Administration’s National Weather Service.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="usgs2" toc="yes">
<systemNumber>/USGS-2</systemNumber>
<subsection type="systemName">Earthquake Hazards Program Earthquake Information.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>USGS Geologic Hazards Team, 1711 Illinois St, Golden, CO 80401.
</p><p>Denver Federal Center, Building 53, Lakewood, CO 80225.
</p><p>USGS Earthquake Hazards Team, 345 Middlefield Rd., Menlo Park, CA 94025.
</p><p>USGS Pasadena Field Office, 525 S. Wilson Ave., Pasadena, CA 91106.
</p><p>EROS Data Center, 47914 252nd St., Sioux Falls, SD 57198.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals who have requested information from the Earthquake Hazards Program (EHP) or have reported a Web site problem to the EHP Web Team. (2) Individuals who have signed up to receive e-mail announcements from various projects within the EHP. (3) Individuals who have subscribed to the Earthquake Notification Service. (4) Individuals who have entered data in the citizen science system(s).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The information retained in the system contains the following information from the individuals covered by the system: e-mail address, in some cases login id, login password, username, and non-mandatory data that may include the name, affiliation, phone number, and postal address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>This system of records is maintained under the authority of NEHRP (National Earthquake Hazards Reduction Program), established by Congress in 1977 (Pub. L. 95-124) and the Advanced National Seismic System (Pub. L. 106-503 and Pub. L. 108-360).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purposes of the records is: To make earthquake information available to members of the public who request to participate in exchanges of earthquake information by e-mail notification, Web site publications, and real-time data pushes/pulls to clients.
</p><p>DISCLOSURES OUTSIDE DOI MAY BE MADE WITHOUT THE CONSENT OF THE INDIVIDUAL TO WHOM THE RECORD PERTAINS UNDER THE ROUTINE USES LISTED BELOW:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A part in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, Tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, State, territorial, local, Tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To State and local governments and Tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are maintained in a relational MySQL database stored on hard disk on each of the Web servers in Golden, CO; Denver, CO; Menlo Park, CA; Pasadena, CA; Sioux Falls, SD, and backed up on magnetic tape. Electronic requests sent to the "Web Team" e-mail contact designated in the footer of every Web page on the Earthquake Hazards Program Web site, which contains the return e-mail address of the inquirer, are deleted as soon as a response to the inquiry is sent to the inquirer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>All data in the database can be accessed by the database administrators by any mandatory field, which includes e-mail address or account name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>(1) <i>Physical Security:</i> The systems are physically housed in Government offices consisting of locked rooms with floor to ceiling walls. Access is granted through a proximity card system. Backup tapes are stored at the Denver Federal Center in Building 25 in Room 1860, with access granted through a proximity card system, and in Menlo Park Building 11 and 3, with access granted through a proximity card system.
</p><p>(2) <i>Technical Security:</i> Electronic records are maintained in conformity with Office of Management and Budget, National Institute of Standards Technology and Departmental requirements reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions, a Privacy Act Warning, and software controls. These security measures establish different degrees of access for different types of users. The security controls protecting these databases are implemented in a hierarchical manner. The top layer is the Department of the Interior’s Enterprise Services Network (ESN) security infrastructure which includes firewalls maintained in accordance with Department of Interior standards, Active-Scout Intrusion Detection, and a Juniper Intrusion Detection and Prevention (IDP) system. Additional security methods are implemented at each site: Firewalls, SSH, TCPwrappers, and Microsoft Active Directory. In addition to the layers of security described above, database access is controlled by restricted access to <i>http://usgs.gov</i> domains and by IP address, system user authentication, database access (table and row level) via grants, and specific database-table access by user account restrictions. Privacy information sent via the Internet is encrypted by SSL. The Security Plan addresses the Department’s Privacy Act safeguard requirements for Privacy Act systems at 43 CFR 2.51. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and safeguards are sufficient and in place. Its provisions will be updated as needed to ensure that Privacy Act requirements continue to be met.
</p><p>(3) <i>Administrative Security:</i> Access is strictly limited to authorized personnel whose official duties require such access. All Departmental and contractor employees with access to the records are required to complete Privacy Act, Federal Records Act, and Information Technology Security Awareness training prior to being given access to the system, and on an annual basis, thereafter. All users sign security forms stating they will neither misuse government computers nor the information contained therein. In addition, managers and supervisors of users monitor the use of the database and ensure that the information is used in accordance with certified and accredited business practices.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records in the system are retained and disposed of in accordance with National Archives and Records Administration procedures and General Records Schedule 308-01 and 310-01.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>ANSS Manager, USGS-GD-GHT, DFC P.O. Box 25046 MS-966, Denver, CO 80225.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request should describe the records sought as specifically as possible. The request envelopes and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is obtained from the individuals who access the Earthquake Hazards Program Web site and fill out one of the forms either to provide information or to request information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="usgs5" toc="yes">
<systemNumber>/USGS-5</systemNumber>
<subsection type="systemName">Contract Files--Interior, USGS-5.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The primary location of this system of records is in the Office of Acquisition &amp; Federal Assistance, U.S. Geological Survey, National Center, MS-205, Reston, VA 20192. These records are also maintained in several Survey administrative field offices. A listing of these locations may be obtained from the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have contracts or subcontracts with the Geological Survey and certain contractor employees. The system also contains records concerning individuals in their entrepreneurial capacity, corporations and other business entities. These records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of contract information, from inception of requirement, through contract award, contract administration and completion of the contract. Copies of contractor technical and cost proposals, including individual employee resumeAE1s and salary data, documentation pertaining to the award, contract administration, miscellaneous correspondence, and information on debts owed by a contractor as a result of overpayment, default, disallowed costs or other contractual obligation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 481.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is in awarding and administering contracts through their completion. Disclosure outside the Department of the Interior may be made to: (1) The U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit; (5) Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee; or the issuance of a security clearance, license, contract, grant or other benefit; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be able to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual contractor and by contract number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 802-01.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Office of Acquisition &amp; Federal Assistance, U.S. Geological Survey, National Center, MS-205, Reston, Virginia 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written and signed request stating that the requester seeks information concerning records pertaining to him/her must be addressed to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for access shall be addressed to the System Manager, signed by the requester and meet the content requirement of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information comes from the individual contractor.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="usgs7" toc="yes">
<systemNumber>/USGS-7</systemNumber>
<subsection type="systemName">Personal Property Accountability Records--Interior, USGS-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Property Management Branch, Office of Facilities and Management Services, Administrative Division, U.S. Geological Survey, National Center, MS-210, Reston, VA 20192.
</p><p>(2) Administrative offices in all or substantially all field locations. (For a listing of specific locations, contact the System Manager.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Geological Survey employees who are accountable for bureau-owned controlled property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of assignment of an internal identification number and acknowledgment of receipt by employees. Records of transfers to other accountable employees. Inventory records containing employee social security numbers and duty stations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 483(b).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to: (a) Maintain control over bureau-owned controlled property; (b) maintain up-to-date inventory of the property and to record accountability for the property. Disclosure outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) to disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (5) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit; (6) to a Federal agency for the purpose of collecting a debt owed the Federal government through administrative or salary offset and to other Federal agencies conducting computer matching programs to help eliminate fraud and abuse; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are both manual and computerized.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access by authorized employees only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 307-10.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Property Management Branch, Office of Facilities and Management Services, Office of Program Support, U.S. Geological Survey, National Center, Mail Stop 210, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be addressed to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual employees.
</p></xhtmlContent></subsection></section>
<section id="usgs9" toc="yes">
<systemNumber>/USGS-9</systemNumber>
<subsection type="systemName">National Research Council Grants Program--Interior, USGS-9.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief Geologist, Geologic Division, U.S. Geological Survey, National Center, Mail Stop 912, Reston, Virginia 22092.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals assigned to U.S. Geological Survey who are considered for grants made through the National Research Council.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains name, address, social security number, date of birth, and marital status of individuals considered for a grant. Records included are: The SF 171 (Application for Federal Employment) for each individual; research proposal; internal memoranda; correspondence between the National Research Council and the applicant; travel requests, if appropriate; and documentation for renewal of assignment, if applicable.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 31 et seq., 5 U.S.C. 3101
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to evaluate individuals being considered for grants made through the National Research Council. Disclosures outside the Department of the Interior may be made to: (1) The National Research Council for evaluation purposes; (2) The U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (3) Disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (4) A congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (5) A Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; and (6) Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee or the issuance of a security clearance, license, contract, grant or other benefit.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual system maintained in files showing data on Research Associates assigned to the Geological Survey under this program.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name:
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of periodically as prescribed under Bureau Records Disposition Schedule RCS/Item 802-06b and 802-07.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Human Resources Officer, Geologic Division, U.S. Geological Survey, National Center, Mail Stop 912, Reston, Virginia 22092.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the specific exemption authority of 5 U.S.C. 552a(k)(5), the Department of the Interior has adopted a regulation (43 CFR 2.79(c)(2)) which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) to the extent that the system consists of investigatory material compiled solely for the purpose of determining suitability, eligibility or qualifications for federal civilian employment. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="usgs11" toc="yes">
<systemNumber>/USGS-11</systemNumber>
<subsection type="systemName">Security--Interior, USGS-11.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief Geologist, Geologic Division, U.S. Geological Survey, National Center, Mail Stop 912, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Geologic Division  employees who have been granted security clearances.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record of security clearance for Division personnel; contains name, title, organization, office location, social security number, place and date of birth, and type of security clearance of person being granted access.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10501.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to keep current records on security clearances in the Geologic Division. Disclosure outside the Department of the Interior may be made (1) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) to disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) to a Federal agency  which has requested information relevant or necessary to its hiring or retention of an employee; or issuance of a security clearance, license, contract, grant, or other benefit; (5) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual systems maintained in locked files. Automated system maintained in dBase III file.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by individual name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with security meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/System 306-16.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Officer, Geologic Division, U.S. Geological Survey, National Center, Mail Stop 912, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be addressed to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request   for access may be addressed to the System Manager. The request must be in writing and signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="usgs13" toc="yes">
<systemNumber>/USGS-13</systemNumber>
<subsection type="systemName">Manuscript Processing-Interior, GS-13.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Eastern Publications Group, Office of the Eastern Regional Geologist, Geologic Division, Reston, VA; (2) Central Publications Group, Office of the Central Regional Geologist, Geologic Division, Denver CO; (3) Western Publications Group, Office of the Western Regional Geologist, Geologic Division, Menlo Park, CA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Geologic Division authors of Geo-Science publications.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains record by author or title on publication plans, status and location of all manuscript maps and reports in preparation or published by Geologic Division employees.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 31, et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to maintain knowledge of and track publication plans, status of manuscript maps and reports in preparation being entered by Geologic Division employees. Disclosure outside the Department of the Interior may be made: (1) To the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual; (4) to a Federal agency which has requested information relevant or necessary for its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; (5) to Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form on cards.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by author and Geographic area.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 303-03a.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Chief, Eastern Publications Group, Geologic Division, National Center, MS-903, Reston, VA 20192; (2) Chief, Central Publications Group, MS902, Geologic Division, Denver, CO 80225; (3) Chief, Western Publications Group, Geologic Division, MS 951, Menlo Park, CA 94025.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be addressed to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Authors.
</p></xhtmlContent></subsection></section>
<section id="usgs15" toc="yes">
<systemNumber>/USGS-15</systemNumber>
<subsection type="systemName">Earth Science Information Customer Records--Interior, USGS-15.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Data and Information Delivery Office, National Mapping Division, U.S. Geological Survey, 508 National Center, MS-508, Reston, Virginia 20192. (2) Earth Science Information Centers (for specific locations contact the System Manager).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested Earth Science information directly from, or whose requests have been forwarded to the Earth Science Information Office or its sponsored field centers. The system also contains records concerning individuals in their entrepreneurial capacity, corporations, and other business entities whose records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains name, address, credit card number and expiration date (as provided), customer’s inquiry, response to inquiry, orders for products, appropriate accounting entries, and information on deposits with and debts owed the Bureau as a result of customer orders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 3206; OMB Circular A-16; 31 U.S.C. 3512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records if for reference by Geological Survey (GS) and GS contract employees in processing customer inquiries, orders, and complaints. Disclosure outside the Department of the Interior may be made to: (1) The U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders, correspondence may be recorded on microfilm and key information recorded on magnetic disk or on magnetic tape in some instances.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Stored by account number, indexed by name and zip code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in GS or GS contract areas occupied by GS or GS contract personnel during working hours with the building locked and/or guarded during off hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 1500-07.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Senior Program Advisor, Data and Information Delivery Office, National Mapping Division, U.S. Geological Survey, National Center, MS-508, Reston, Virginia 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be addressed to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Customers on whom record(s) are maintained and GS or GS contract information researchers.
</p></xhtmlContent></subsection></section>
<section id="usgs18" toc="yes">
<systemNumber>/USGS-18</systemNumber>
<subsection type="systemName">Computer Registration System--Interior, USGS-18.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Enterprise Data Services Branch (EDSB), Office of Program Support, National Center, U.S. Geological Survey, Mail Stop 815, Reston, Virginia 20192; Menlo Park Service Center, 345 Middlefield Road, Menlo Park, California 94025; Flagstaff Service Center, 2255 N. Gemini Drive, Flagstaff, Arizona 86001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Users of computer services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, computer user number, E-mail address where applicable, telephone number, subsystem registration, account number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 486(c); 41 CFR part 201-7.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is: (a) To record registration information for computer users; and (b) to contact computer users; and (c) to authorize data access. Disclosure outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) Of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (3) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; and (5) To Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic disk.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By user name, user number, E-mail address where applicable, telephone number, subsystem, account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43  CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 102-01.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Enterprise Data Services Branch, Office of Program Support, U.S. Geological Survey, Mail Stop 815, National Center, Reston, Virginia 20192; Chief, Menlo Park Service Center,  U.S. Geological Survey, 345 Middlefield Road, Menlo Park, California 94025; Chief, Flagstaff Service Center, U.S. Geological Survey, 2255 N. Gemini Drive, Flagstaff, Arizona 86001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual users of computer services.
</p></xhtmlContent></subsection></section>
<section id="usgs20" toc="yes">
<systemNumber>/USGS-20</systemNumber>
<subsection type="systemName">Photo File System--Interior, GS-20.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Geological Survey, Geologic Division, Office of Scientific Publications, National Center, Mail Stop 790, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S.G.S. employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Photographs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 3101, 43 U.S.C. 1467.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to maintain photographs of USGS top level employees.
</p><p>Disclosure outside the Department of the Interior may be made: (1) To the public in presentation and publications; (2) to the U.S. Department of justice when related to litigation or anticipated litigations; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or licensee; (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>PIC cards 5 by 8.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Items.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Eastern Publications Group, Geologic Division, Eastern Region Geology, National Center, MS-903, Reston, VA 20192
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access shall be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Photographs of individuals employed by the U.S.G.S.
</p></xhtmlContent></subsection></section>
<section id="usgs23" toc="yes">
<systemNumber>/USGS-23</systemNumber>
<subsection type="systemName">Personnel Investigations Records--Interior, USGS-23.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Security Management Office, Office of Program Support, Office of Management Services, U.S. Geological Survey, National Center, Mail Stop 250, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>1. Current Geological Survey employees and contractors who (a) are granted access to classified information; (b) are filling public trust positions not requiring access to classified information; (c) are being considered either for access to classified information or for filling public trust positions not requiring access to classified information; and (d) are found unsuitable for access to classified information or filling public trust positions because unfavorable information was revealed during the conduct of their security investigations. 2. Former Geological Survey employees and contractors who (a) were granted access to classified information; (b) were filling public trust positions not requiring access to classified information; and (c) were found unsuitable for access to classified information or filling public trust positions because unfavorable information was revealed during the conduct of their security investigations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain investigative information regarding an individual’s character, conduct, and behavior in the community where he or she lives or lived; arrests and convictions for any violations against the law; reports of interviews with present and former supervisors, co-workers, associates, educators, etc.; reports and the qualifications of an individual for a specific position; reports of inquiries with or from law enforcement agencies, employers, and educational institutions attended; foreign affiliations which may affect his or her loyalty to the United States; and other information developed from the above.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10450, as amended, and Departmental manual 441, Personnel Security and Suitability Requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The contents of these records and files may be disclosed and used as follows: (1) To designated officials, officers, and employees of the USGS, DOI, OPM, DOE, CIA, FBI, and all other agencies and departments of the Federal Government who in the performance of their duties have an interest in the individual for employment purposes, including a security clearance or access determination, and a need to evaluate qualifications, suitability, and loyalty to the United States Government; (2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (3) To disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; and, (4) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All investigative records are maintained in file folders stored in file cabinets. An automated index system of all records is on a personal computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>All records are indexed by surname in alphabetical order. The automated index system is indexed by surname or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The filing cabinets and the personal computer are safeguarded in a secure, windowless office with one doorway which is secured by a key locking device using an off-master key system. Access to all keys is under stringent security controls. The automated index system of all records is further protected by a password and privacy act warning.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(a) OPM investigative files are routinely destroyed within 90 days after receipt or upon completion of the adjudication action, whichever occurs last. Disposition of files is made in accordance with the Bureau Records Disposition Schedule, RCS/Item 306-15b. (b) All information, supplementing the above OPM investigative files originated by the Geological Survey, is retained for five years following termination of awarded security clearance or employment, whichever occurs first, and is then destroyed. Disposition of files if made in accordance with the Bureau Records Disposition Schedule, RCS/Item 306-15a.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Security Officer/Alternate Security Officer, Office of Program Support, Office of Management Services, U.S. Geological Survey, National Center, Mail Stop 250, Reston, VA 20192.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquires to the System Manager are required and must include the following information in order to positively identify the individual whose records are requested: (1) Full name, (2) Date of birth, (3) Place of birth, (4) Any available information regarding the type of record requested. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual can obtain information on the procedures for gaining access to and contesting the records from the above System Manager. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in this system is obtained from the following categories of sources: (1) Applications and order personnel and security forms furnished by the individual, (2) Results of investigations and other material furnished by Federal agencies.
</p></xhtmlContent></subsection></section>
<section id="usgs24" toc="yes">
<systemNumber>/USGS-24</systemNumber>
<subsection type="systemName">Employee Work Report Edit and Individual Employee Production Rates--Interior, USGS-24.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>1. Mapping Applications Center, National Mapping Division, U.S. Geological Survey, National Center, Mail Stop 558, Reston, Virginia 20192. 2. Mid-Continent Mapping Center, National Mapping Division, U.S. Geological Survey, 1400 Independence Road, Rolla, Missouri 65401. 3. Rocky Mountain Mapping Center, National Mapping Division, U.S. Geological Survey, Box 25046, Mail Stop 510, Denver, Colorado 80225. 4. Western Mapping Center, National Mapping Division, U.S. Geological Survey, 345 Middlefield Road, Mail Stop 531, Menlo Park, California 94025.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees in Mapping Centers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains name, social security number, and hours, by individual employees in each of the offices listed above, as well as Geological Survey professionals (geographers, cartographers, etc.) who conducted research and investigations for which results are published in Geological Survey reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 310, 3010; 43 U.S.C. 31, 1467.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is for analysis of cost and production rates for individual employees and for units of National Mapping Division. Disclosure outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department or, when represented by the Government, an employee of the Department is party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) Of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to the appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (3) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (5) To Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on magnetic tape and disc.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, employee ID.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access restricted to authorized persons only from locked storage.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained and disposed of according to Bureau Records Disposition Schedule. RCS/Item 102-01.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>1. Chief, Programs and Partnerships Branch, Mapping Applications Center, National Mapping Division, U.S. Geological Survey, National Center, Mail Stop 558, Reston, Virginia 20192.
</p><p>2. Chief, Branch of Program Management, Mid-Continent Mapping Center, National Mapping Division, U.S. Geological Survey, 1440 Independence Road, Rolla, Missouri 65401. 3. Chief, Branch of Program Management, Rock Mountain Mapping Center, National Mapping Division, U.S. Geological Survey, Box 25046, Mail Stop 510, Denver, Colorado 80225. 4. Assistant Chief, Western Mapping Center, National Mapping Division, U.S. Geological Survey, 345 Middlefield Road, Mail Stop 531, Menlo Park, California 94025.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data from work prepared by individual.
</p></xhtmlContent></subsection></section>
<section id="usgs25" toc="yes">
<systemNumber>/USGS-25</systemNumber>
<subsection type="systemName">Water Data Sources Directory--Interior, USGS-25.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) National Water Data Exchange (NAWDEX), Water Resources Division, U.S. Geological Survey, National Center, Mail Stop 421, Reston, VA 22092. (2) NAWDEX Assistance Centers (for addresses contact the System Manager).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are sources of water or water-related data and services and to whom requesters can be referred to obtain water data held or services provided by them.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains name, address, and telephone number of individuals who are sources of water or water-related data or information and other water-related services.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Water Data Sources Directory is maintained under the authority of 43 U.S.C. 31 (28 Stat. 398), OMB Cir. A-67, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of these records are for reference by (1) Geological Survey and Geological Survey contractor personnel in processing requests for water or water-related data, (2) Personnel of Local Assistance Centers listed in Appendix A of the National Water Data Exchange (NAWDEX) including Geological Survey personnel and personnel of state-governmental, local-governmental, other public, and private organizations serving as NAWDEX Local Assistance Centers in processing requests for water or water-related data, and (3) Users of NAWDEX including Federal, state-governmental, local-governmental, other public, and private organizations and private citizens in identifying sources of water and water-related data or services and transmitting requests for the acquisition of desired data or services. Disclosures outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, or (2) To disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in computerized form on magnetic disks or magnetic tape, printed lists, and a published directory available for public dissemination.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrievable by name, a unique identifier, geographical identifiers, and types of data or services available from the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only Geological Survey personnel of the NAWDEX Program Office have access to the original data files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of according to the Bureau Records Disposition Schedule, RCS/Item 1400-13.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, National Water Data Exchange, U.S. Geological Survey, National Center, Mail Stop 421, Reston, Virginia 22092.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may inquire about information stored on themselves by submitting a written request to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The Water Data Sources Directory is designed to be operated on a personal computer. Copies of the Directory may be obtained by written request to the System Manager. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment must be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information stored may be obtained from the individual on whom the record is maintained, organizations, or other individuals, with whom the individual identified in the record is associated, NAWDEX personnel, and NAWDEX-contracted information researchers.
</p></xhtmlContent></subsection></section>
<section id="usgs26" toc="yes">
<systemNumber>/USGS-26</systemNumber>
<subsection type="systemName">(1) National Water Data Exchange (NAWDEX), Water Resources Division, U.S. Geological Survey, Reston, VA 22092. (2) NAWDEX Assistance Centers (for addresses contact the System Manager).
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested water data from or to whom information has been sent by the National Water Data Exchange and its Local Assistance Centers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains name, address, and telephone number, types of data requested, type of response made, types and volumes of data provided and appropriate cost accounting procedures.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The User Accounting System is maintained under authority of 43 U.S.C. 31 (Stat. 398), OMB Cir. A-67, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) By Geological Survey and Geological Survey contractor personnel in processing user requests for data, (2) By personnel of Local Assistance Centers of the National Water Data Exchange (NAWDEX) including Geological Survey personnel and personnel of state-government, local-governmental, other public, and private organizations serving as NAWDEX Local Assistance Centers in processing user requests for data, (3) By the personnel in (1) and (2) above for verification of responses referred to other organizations for data acquisition, program planning and accounting, cost effectiveness computations, and follow-up on quality of service provided. (4) Transfer to the U.S. Department of Justice in the event of litigation or potential litigation involving the records or the subject matter of the records. (5) Transfer, in the event there is indicated a violation or potential violation of a statute, regulation, rule, order or license, whether civil, criminal or regulatory in nature, to the appropriate agency or agencies, whether Federal, State, local or foreign, charged with the responsibility of investigation or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, order or license violated or potentially violated.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders and on magnetic computer storage devices;
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by geographic location of requester and cross-indexed by name of requester, in chronological order, and by request record number;
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in areas occupied by NAWDEX personnel during working hours with building locked and/or guarded during off-duty hours. Computer files are password protected to restrict unauthorized use;
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Original hard copy destroyed after a period not to exceed five years. Computerized file copy destroyed after a period not to exceed five years. All records may be retained longer, with permission of subject individual requester transactions.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, National Water Data Exchange (NAWDEX), U.S. Geological Survey, 421 National Center, Reston, Virginia 22092.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written and signed request to the System Manager stating that the requester seeks information concerning records pertaining to himself or herself is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment must be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained or individuals or organization requesting data be sent to the individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="usgs27" toc="yes">
<systemNumber>/USGS-27</systemNumber>
<subsection type="systemName">Office of Management Services (OMS) Badging and Access Control System--Interior, USGS-27.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are stored at U.S. Geological Survey sites in three locations:
</p><p>(1) U.S. Geological Survey, Safety and Security Management Office, National Center Rm. 1A102, 12201 Sunrise Valley Drive, Reston, Virginia 20192
</p><p>(2) U.S. Geological Survey, Branch of Facilities Management, National Center Rm. 6A109, 12201 Sunrise Valley Drive, Reston, Virginia 20192
</p><p>(3) U.S. Geological Survey, Branch of Facilities Management, National Center Rm. 6A458, 12201 Sunrise Valley Drive, Reston, Virginia 20192
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USGS employees and contractors who receive a USGS identification badge that is also an access control system card key for the National Center.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of all USGS employees and contractors that have been issued a U.S. Geological Survey identification badge that is also an access control system card key for the National Center. Records of individuals entering and exiting the National Center utilizing the access control system to include the times of ingress and egress. Information identifying the employee of contractor: Name, social security number, photograph, organization/division or office of assignment, office phone number, cared serial number, access levels, date issued, expiration date, signature, and cancellation information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 6101, and 43 U.S.C. 1457.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are:
</p><p>(1) To maintain accountability records of identification badges issued to USGS employees and contractors by the USGS, Office of Management Services; and
</p><p>(2) To assess building security requirements and verify the access status of individuals by the USGS, Safety and Security Management Office.
</p><p>Information in the system may be used as follows:
</p><p>(1) To verify time and attendance records by supervisors and managers of individuals in the system;
</p><p>(2) By employees or contraltos to determine their individual access status; and
</p><p>(3) By the appropriate organization within the USGS to identify current employment status.
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 522a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of the Interior as a routine use pursuant to 5 U.S.C. 522a(b)(3) as follows:
</p><p>(1) To Members of Congress to respond to inquiries made on behalf of individual constituents that are recorded subjects;
</p><p>(2) To the General Services Administration, Federal Protective Service, to assess building security requirements and standards and by Federal, State, and local law enforcement agencies to verify the access status of individuals during the course of criminal investigations or emergency response situations;
</p><p>(3) To representative of the General Services Administration or the National Archives and Records Administration who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and
</p><p>(4) To security services companies providing monitoring and maintenance support to permit servicing the system.
To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in computerized form on two non-removable hard disks with backups on diskettes. Report listings are provided to the appropriate organization for update purposes and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual, social security number, organization, access levels, and card serial number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The computers are key locked with access to the records password and user ID controlled. Audit trails are established for recording changes to the records. The appropriate Privacy Act warning notice appears on the computer screen when working with the records containing Privacy Act information. Frequent backups for restoration after unintentional destruction occur. The backup diskettes are stored in a locked and controlled room.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of as provided in the USGS General Records Disposition Schedule, Item 306-20b, and General Records Schedule 11, Item 4.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Acting Bureau Security Manager, U.S. Geological Survey, 250 National Center, Reston, Virginia 20192
</p><p>Chief, Support Services Section, U.S. Geological Survey, 209 National Center, Reston, Virginia 20192
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the appropriate System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him/her is required. Sec. 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be addressed to the pertinent System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual employees or contractors, (2) Supervisors, (3) Division or Office Administrative Officers.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="mms2" toc="yes">
<systemNumber>/MMS-2</systemNumber>
<subsection type="systemName">Personal Property Accountability Records--Interior, MMS-2.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located in (1) Procurement and Support Services Division, Minerals Management Service, 381 Elden Street, Herndon, Virginia 20170-4817; and (2) Administrative offices in substantially all field locations. A listing of field locations is available from the System Manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of MMS and OSM who are accountable for Government owned controlled property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of assignment of an internal identification number and acknowledgment of receipts by employees. Records of transfers to other accountable employees. Inventory records containing employee social security numbers and duty stations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 483(b).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to: (1) Maintain control over MMS-owned and controlled property; and (2) maintain up-to-date inventory and to record accountability for the property. Disclosure outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; made at the request of that individual; (4) to a Federal Agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; and (5) of Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee or the issuance of a security clearance, license, contract, grant, or other benefit.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are both manual and computerized.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access by authorized employees only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal is in accordance with General Records Schedule No. 23, Item No. 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Support Services Branch, Procurement and Support Services Division, Minerals Management Service. Mail Stop 2520, 381 Elden Street, Herndon, Virginia 20170-4817 and Chief, Office of Administration, Office of Surface Mining, 1951 Constitution Avenue, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact the System Manager or the pertinent field installation. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above or to the pertinent field installation for access. See 43 CFR 3.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual employees and property management personnel.
</p></xhtmlContent></subsection></section>
<section id="mms3" toc="yes">
<systemNumber>/MMS-3</systemNumber>
<subsection type="systemName">Accident Reports and Investigations--Interior, MMS-3.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Procurement and Support Services Division, Minerals Management Service, Mail Stop 2520, 381 Elden Street, Herndon, Virginia 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All personnel of the Minerals Management Service (MMS) who have had on-the-job accidents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Form DI-134, Accident Reports, correspondence, historical information, and corrective action reviews relating to accidents which have occurred on-the-job.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7902.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (1) To maintain records of accidents in which MMS employees have been involved; (2) to report statistics and trends to the Department; (3) to monitor and report progress of the safety program in the MMS, using historical data and records of actions taken. Disclosure outside of the Department may be made: (1) To the U.S. Department of Justice or in a proceeding before a court of adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the status, rule, regulation, order, or license; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) to a Federal Agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; and (5) of Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee or the issuance of a security clearance license, contract, grant, or other benefit.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Kept in locked cabinet. Access limited to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal is in accordance with General Records Schedule No. 18, Item No. 12.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Safety and Occupational Health Manager. Procurement and Support Services Division, Minerals Management Service, Mail Stop 2520, 381 Elden Street, Herndon, VA, 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written and signed request stating that the requester seeks information concerning records pertaining to him or her must be addressed to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access must be in writing, signed by the requester, submitted to the Systems Manager, and meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Accident victims, witnesses, supervisors, and investigators.
</p></xhtmlContent></subsection></section>
<section id="mms4" toc="yes">
<systemNumber>/MMS-4</systemNumber>
<subsection type="systemName">Minerals Management Service (MMS) Personnel Security System--Interior, MMS-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Interior, Minerals Management Service (MMS), Office of Administration and Budget, Personnel Division, Mail Stop 2400, 381 Elden Street, Herndon, Virginia 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Minerals Management Service (MMS) employees and contract employees working for the MMS who: (1) Have been subject to personnel security investigations to determine suitability for placement in sensitive positions, require access to national security information, and/or require ADP access authorization and/or (2) require access to MMS buildings or individual offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, sensitivity type, date of birth, place of birth, social security number, organization code, position title, grade, duty station, Office of Personnel file folder location (OPF), clearance, clearance date, access, clearance termination date, ADP type, grant date, ADP termination date, briefing information, suitability date, investigation basis, Agency conducting investigation, investigation completion date, investigation update and upgrade information. MMS termination date, pending code, remarks. For building passes and keys the height, weight, hair and eye color and employment status information is required. The automated portion of this system is only a compilation of records manually maintained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10501; 40 U.S.C. 486(c); 41 CFR 101-201.103.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to (1) Ensure that investigative requirements of Federal Personnel Manual 731 are satisfied and to provide a current record of MMS employees with clearance and ADP access authorization; and (2) provide access cards and keys to MMS buildings and offices. Disclosure outside of the Department may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) to a Congressional office from the record of an individual in response to an inquiry the individual has made to the Congressional office; (4) to a Federal Agency which has requested information  relevant or necessary to its hiring or retention of an employee or issuance of a security clearance, license, contract, grant or other benefit, and (5) to Federal State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee or the issuance of a security clearance, license, contract, grant or other benefit; (6) to the Office of Personnel Management for matters concerned with oversight activities necessary for the Office to carry out its legally authorized Governmentwide personnel management programs and functions.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual systems are maintained in locked GSA approved security containers. Automated data base system maintained on hard disk with password entry required.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by individual name or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained within the Personnel Division meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are maintained in accordance with the General Records Schedule Number 18, Item Number 23.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Personnel Security Officer, Office of Administration and Budget, Minerals Management Service, Mail Stop 2400, 381 Elden Street, Herndon, Virginia 20170-4817
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquires regarding the existence of records should be addressed to the Personnel Security Officer. A signed request is required if an individual would like information concerning his/her records. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the Personnel Security Officer. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the Personnel Security Officer and must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="mms5" toc="yes">
<systemNumber>/MMS-5</systemNumber>
<subsection type="systemName">Telephone/Employee Locator System (TELS)--Interior, MMS-5.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Procurement and Support Services Division, Minerals Management Service, Mail Stop-2520, 381 Elden Street, Herndon, Virginia, 20170-4817, and Administrative Service Centers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Minerals Management Service (MMS) employees Service-wide, and contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of individual employees and contractor employees, social security numbers, grades, office telephone, building codes, room numbers, mail stop codes, tenures, work schedules, organization codes, and home zip codes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of these records are: (1) To prepare MMS telephone directories; (2) ride sharing; (3) to prepare space occupancy reports; (4) to show change in employees position status and location; (5) to monitor telephone inventories. Disclosure outside of the Department may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purposes for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) to a Federal Agency which has requested information relevant or necessary to its hiring or retention of an employee or issuance of a security clearance, license, contract, grant, or other benefit; and (5) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual and computerized form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or social security number or telephone number
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computer and manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal is in accordance with Records Management Handbook, MMSM 380.2-H, 401-01.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Support Services Branch, Procurement and Support Services Division, Minerals Management Service, Mail Stop 2520, 381 Elden Street, Herndon, Virginia, 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written and signed request stating that the expense seeks information concerning records pertaining to him or her must be addressed to the System Manager. See CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access should be addressed to the System Manager. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom records are kept.
</p></xhtmlContent></subsection></section>
<section id="mms8" toc="yes">
<systemNumber>/MMS-8</systemNumber>
<subsection type="systemName">Advanced Budget/Accounting Control and Information System (ABACIS)--Interior, MMS-8.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Interior, Minerals Management Service, Office of Administration and Budget, Chief, Financial Management Branch, Mail Stop 2300, 381 Elden St., Herndon, Virginia, 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All debtors including employees, former employees, persons paying for goods or services, returning overpayments, or otherwise delivering cash, business firms, private citizens and institutions. Some of the records in the system pertain to individuals and may reflect personal information. Only the records reflecting personal information are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals’ name, Social Security Number, address amount owed by or to, goods or services purchased, overpayment, check number, date and treasury deposit number, awards, advances, destination, itineraries, modes and purposes of travel, expenses, amount claimed and reimbursed, travel orders, vouchers, and information pertaining to an amount owed on an outstanding or delinquent travel advance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) 5 U.S.C. 5514 (2) 31 U.S.C. 3511 (3) 5 U.S.C. 5701-09 (4) 31 U.S.C. 3701, 3711, 3717, 3718, (5)  U.S.C. 3512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) To account for monies paid and collected by the Minerals Management Service, Financial Management Branch, and for billing and followup; (b) to account for travel advances; (c) to compute vouchers to determine amounts claimed and reimbursed; (d) to account for travel orders, maintain records of modes and purposes of travel and itineraries. Disclosure outside the Department of the Interior may be made (1) To the U.S. Department of Justice or in a proceeding before a court of adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) to disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) to a Member of Congress from the record of an individual in response to an inquiry made at the request of that individual; (4) to the Department of the Treasury to effect payment of Federal, State, and local government agencies, nongovernmental organizations, and individuals; (5) to the Federal Agency for the purpose of collecting a debt owed the Federal Government through administrative or salary offset; (6) to other Federal Agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals; (7) to a Federal Agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; and (8) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit; (9) to disclose debtor information to the IRS, or another Federal agency or its contractor solely to aggregate information for the IRS, to collect debts owed to the  Federal government through the offset of tax results.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosures to consumer reporting agencies:
</p><p>Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer media with input forms and printed output in manual form, microfilm, and CD-ROM.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name, social security number, travel order number, data, appropriations, or fund to be audited.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computer and manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal is in accordance with General Records Schedule No. 7, Item Nos. 1-4 and in accordance with GSA Federal Travel Regulations.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Financial Management Branch, Minerals Management Service, Mail Stop 2300, 381 Elden St., Herndon, Virginia 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquires regarding the existence of a record should be addressed to the System Manager. A written signed request stating that the individual seeks information concerning his/her records is required (43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Debtor, accounting records, individual remitters, supervisors and standard office references.
</p></xhtmlContent></subsection></section>
<section id="mms9" toc="yes">
<systemNumber>/MMS-9</systemNumber>
<subsection type="systemName">Employee Counseling Services Program--Interior, MMS-9.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is located with the contractor providing counseling services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Minerals Management Service employees, former employees, and their family members who seek, are referred, and/or receive assistance through the Employee Counseling Services Program. The records contained in this system which pertain to individuals contain principally personal and/or medical information. These records are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records in this system include documentation of visits to employee counselor (Employee Counseling Services Program Counselor) and the problem assessment, recommended plan of action to correct the major issue, referral to community or private resource for assistance with personal problems, referral to community or private resource for rehabilitation or treatment, results of referral, and other notes or records of discussions held with the employee made by the Employee Counseling Services Program Counselor. Additionally, records in this system may include documentation of treatment by a therapist or at a Federal, State, local government, or private institution.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) 42 U.S.C. 290dd-1; (2) 42 U.S.C. 290ee-1.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of these records is to counsel and refer employees and/or their family members with personal or medical problems. These records and information may be used to disclose information to qualified personnel for the purpose of conducting scientific research, management audits, financial audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report or otherwise disclose patient identities in any matter (when such records are provided to qualified researchers employed by the Department of the Interior, all patient identifying information will be removed).
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p><b>Note:</b>  Disclosure of information pertaining to an individual with a history of alcohol or drug abuse must be limited in compliance with the restrictions of the confidentiality of Alcohol and Drug Abuse Patient Records Regulations, 42 CFR part 2. Disclosure of records pertaining to the physical and mental fitness of employees are, as a matter of Department policy, afforded the same degree of confidentiality.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in folders in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual on whom they are maintained.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are retained and disposed of in accordance with General Records Schedule No. 1, Item No. 27.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Equal Employment and Development Opportunity Division, Minerals Management Service, 381 Elden Street, Mail Stop 2900, Herndon, Virginia 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of a record should be addressed to the System Manager. A written signed request stating that the individual seeks information concerning his/her records is required (43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records comes from the individual to whom it applies, the supervisor of the individual if the individual was referred by a supervisor, the Employee Counseling Services Program staff who records the counseling session, and the therapists or institutions used as referrals or providing treatment.
</p></xhtmlContent></subsection></section>
<section id="mms12" toc="yes">
<systemNumber>/MMS-12</systemNumber>
<subsection type="systemName">Lessee/Operator Training Files--MMS-12.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Operations Analysis Branch, Offshore Engineering and Operations Division, Offshore Minerals Management, Minerals Management Service, Mail Stop 4910, 381 Elden Street, Herndon, Virginia 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel who have participated in well control, safety device, workover and well completion training programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of student certification consist of the name, social security number, job certification, blowout preventor stack qualification, test score, course type, completion date, school name, school location, and instructor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1332(b).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are for training and certification pertaining to the structure, management and operation of the production drilling well control, safety device, and workover and well completion/well control training programs. Disclosure outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, or order or license; (3) to a Congressional office from the record of an individual in response to any inquiry the individual has made to the Congressional office.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in computerized form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by social security number or MMS identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Determination of the disposition is pending approval of the archivist.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Operations Analysis Branch, Offshore Engineering and Operations Division, Offshore Minerals Management, Minerals Management Service, Mail Stop 4810, 381 Elden Street, Herndon, Virginia 20170-4817.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written request addressed to the System Manager stating that the requester seeks information concerning records pertaining to him/her is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Training organizations.

</p></xhtmlContent></subsection></section>
<section id="osmre4" toc="yes">
<systemNumber>/OSMRE-4</systemNumber>
<subsection type="systemName">Property Control--Interior, OSMRE-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Office of Surface Mining, Reclamation and Enforcement (OSMRE), 1100 L Street, NW, Washington, DC 20005, and its field facilities. Mailing address: Office of Surface Mining, South Interior Building, Room 10, 1951 Constitution Avenue, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees who have custody or responsibility for OSMRE property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains information indicating what property, including equipment, motor vehicle operator’s license, keys, motor pool vehicles, transportation request books, and parking spaces, for which the employee has custody or responsibility. A list is maintained of inventory by name as a cross-reference to case numbers. In addition, all other records directly related to the property control function.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act of 1949, as amended, 40 U.S.C. 483(b)(1); 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (a) Identification, assignment, and control of OSMRE property; (b) assistance in locating carpools. Disclosures outside of the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, or local or foreign agencies responsible for investigating or prosecuting the violation, or for enforcing or implementing the statute, rule, regulation, order or license; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) to a Federal agency for the purpose of collecting a debt owed the Federal government through administrative or salary offset and to other Federal agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12, disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders or card indexes, a limited quantity is stored on computer tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by employee name or control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Security is provided to meet the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records maintained as long as property remains with the agency. Upon completion of the use period, vital records are transferred to the Official Personnel Folder or Federal Records Center, and all other records are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Management Services, Office of Surface Mining, 1100 L Street, NW, Washington, DC 20005. Mailing address: Office of Surface Mining, South Interior Building, Room 10, 1951 Constitution Ave., NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact the System Manager, or with respect to records maintained at field facilities, the administrative officer of the facility. A written and signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager, or with respect to records maintained at field facilities, the administrative officer of the facility. The request must be in writing and signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employees. Property control information required for accountability purposes.
</p></xhtmlContent></subsection></section>
<section id="osmre6" toc="yes">
<systemNumber>/OSMRE-6</systemNumber>
<subsection type="systemName"> Safety Files--Interior, OSM-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of Surface Mining Reclamation and Enforcement (OSM), U.S. Department of the Interior, 18th and C Sts., NW, Washington, DC 20240. (2) All field facilities of OSM.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have had an accident, injury, illness or fatality or are associated with a health hazard, radioactive materials, and radiation producing media in performance of job related duties or while a visitor. </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains records about accident, injury, illness, or fatality of an employee in a work related situation or a visitor. Also, records of initial, re-examination, annual, and terminal health physical of employees in potentially hazardous health and radiation situations. In addition, all other records directly related to employee health and safety. </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> (1) Occupational Safety and Health Act of 1970, as amended, 29 U.S.C. 668 and 5 U.S.C. 7902. (2) Executive Order 11807 (September 28, 1974). (3) Federal Employees Compensation Act, as amended, 5 U.S.C. 8101, et seq. </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary uses of the records are (a) for managerial review of safety related work situations, and (b) for authenticating work related accident, injury, illness, or fatalities for employee compensation purposes. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license. </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:  Maintenance in manual form in card index and file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Indexed by name or control number of the individual. </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Security will be provided to meet the requirements of 43 CFR 2.51 for manual records. </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Upon completion of work project or employee separation, health records are transferred to the Official Personnel Folder. All other records are transferred to Federal Records Centers upon completion of case processing. </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Chief, Division Personnel, Office of Surface Mining Reclamation and Enforcement, U.S. Department of the Interior, 18th and C Sts., NW, Washington, DC 20240. </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> System Manager, or with respect to records maintained at field facilities, the safety officer of the facility. A written and signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60. </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> A request for access may be addressed to the System Manager or, with respect to records maintained at field facilities, the safety officer of the facility. The request must be in writing and signed by the requester. The request must meet the content requirements of 43 CFR 2.63. </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71. </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Individuals involved and physicians. </p></xhtmlContent></subsection></section>
<section id="osmre7" toc="yes">
<systemNumber>/OSMRE-7</systemNumber>
<subsection type="systemName">Personnel Security Files--Interior, OSMRE-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Office of Surface Mining Reclamation and Enforcement (OSMRE), 1100 L Street, NW, Room 5415L, Washington, DC 20005. Mailing address: 1951 Constitution Ave., NW, Room 5415L, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>OSMRE personnel who have been investigated under E.O. 10450 for suitability and/or security considerations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains records concerning employees, including personal data submitted by the individual, information developed by investigatory authorities, and records of the requirement, basis, degree and data of clearances. Contains a security briefing statement signed by the employee.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10450, as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify OSM personnel who have security clearances and their degree of clearance. Disclosures outside the Department of the Interior may be made (1) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; (2) to Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or issuance of a security clearance, contract, license, grant or other benefit; (3) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (4) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies, responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in a safe having a three-position dial-type, manipulation proof, combination lock, in the same manner as defense classified material.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained in accordance with General Records Schedule 18, Item 23, Destroyed by fire, shredder, disintegrator or pulverizer.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Personnel, Office of Surface Mining Reclamation and Enforcement, 1100 L Street NW, Room 5415L, Washington, DC 20005. Mailing address: 1951 Constitution Ave., Room 5415L, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written and signed request to the System Manager stating that the requester seeks information concerning record pertaining to him. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access shall be addressed to the System Manager. The request must be in writing and signed by the requester. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained and investigations conducted by Federal, State or local agencies or other pertinent authorities.
</p></xhtmlContent></subsection></section>
<section id="osmre8" toc="yes">
<systemNumber>/OSMRE-8</systemNumber>
 <subsection type="systemName">Employment and Financial Interests Statements--States and Federal Agencies.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Surface Mining Reclamation and Enforcement (OSM), Department of the Interior, 1951 Constitution Avenue, NW, Room 340, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>1. Office of Surface Mining employees by 30 CFR 706.15(a); 2. The head of each State regulatory authority who is required to file a financial statement with the Director of the Office of Surface Mining Reclamation and Enforcement by 30 CFR 705.15; 3. Federal employees, other than Interior Department employees, who are required to file a financial interest statement by 30 CFR 706.11(b) and who file with the Director of the Office of Surface Mining Reclamation and Enforcement in accordance with 30 CFR 706.15(c); and 4. State employees, and Federal employees other than Interior Department employees, whose financial interest statements are referred to the Department of the Interior in accordance with 30 CFR 705.19(a)(3) or 30 CFR 706.19(c).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains statements of employment and financial interests forms for Federal employees (OGE Form 450 &amp; DI-1993), and for State employees (Form 23). Also contains records of decisions, analysis of financial holdings, employee statements, pertinent comments from supervisors, agency heads, and the Solicitor’s Office, and related records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Sections 201 (c) and (f) and 517(g) of Pub. L. 95-87 and 30 CFR 705 and 706.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (a) To review employee financial interests and determine employee compliance or non-compliance with the applicable statute and regulations; (b) to record the fact that the employee has been made aware of specifically directed legislation or regulations covering his organization and duties and that he or she is in compliance with such specific legislation or regulations; and (c) to provide an adequate system of records for auditors performing compliance audits. Disclosures outside the Department of the Interior may be made (1) to the Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled: (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, or local agencies responsible for investigating or prosecuting the violation or, (3) to Federal, State or local agencies where necessary to obtain information relevant to resolving prohibited financial interest situations or to litigation which may affect the hiring or retention of an employee; (4) to a Congressional office from the record of an individual in response to an inquiry made at the request of that individual.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file orders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in a safe having a three-position dial-type, manipulation proof, combination lock.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be destroyed six years after receipt unless needed in an ongoing investigation (National Archives and Records Administration, General Records Schedule, 1, Item 24). Records referred will be returned to the referring agency for disposal in accordance with that agency’s disposal policy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Office of Personnel, Office of Surface Mining, Department of the Interior, 1951 Constitution Ave., NW, Room 340, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether information is maintained on you in this system, write to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the System Manager. Describe as specifically as possible the record sought and mark the request "Privacy Act Request for Access."  See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Present or past Federal or State employees required to file employment and financial interests statements.
</p></xhtmlContent></subsection></section>
<section id="osmre10" toc="yes">
<systemNumber>/OSMRE-10</systemNumber>
 <subsection type="systemName">Net Worth Determination File--U.S. Department of the Interior, Office of Surface Mining Reclamation and Enforcement, OSMRE-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Office of Surface Mining Reclamation and Enforcement (OSM), Division of Debt Management, 1951 Constitution Avenue, Room 225, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The categories of individuals covered by the system consist of all individuals on which OSM has received Net Worth Determinations for the purpose of evaluating financial worth. These include individuals associated with corporations which owe civil penalties or abandoned mine land (AML) reclamation fees or which have uncorrected mining violations. Also included are individuals who owe civil penalties or AML fees or who have uncorrected mining violations incurred either as sole proprietors or as members of partnerships, and individuals subject to audit of AML reporting requirements. Only records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities, but these records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file consists entirely of reports, prepared by private contractors, which evaluate the financial worth of individuals. An automated system lists reports ordered and received, the dates ordered and received, the State where the individual resides, and the company associated with the individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The authority for maintenance of the system is the Surface Mining Control and Reclamation Act of 1977, 30 U.S.C. 1201 et seq., and the Debt Collection Act of 1982, as amended in Pub. L. 97-365.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the Net Worth Determination Reports are to: (1) Evaluate the collectibility of debts due the Agency; (2) evaluate the feasibility of alternative enforcement actions; (3) evaluate the feasibility of performing AML audits against individuals; and (4) identify and locate individuals responsible for or linked to entities with debts or uncorrected mining violations.
</p><p>Disclosures outside the Department of the Interior may be made: (1) To the Tennessee Valley Authority, other Federal agencies, and the appropriate State regulatory authorities responsible for implementing State primacy procedures; (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (3) to a Member of Congress or a Congressional staff member from the record of an individual in response to an inquiry made at the request of that individual; (4) to Federal, State, tribal, territorial, or local agencies that have requested information necessary or relevant to the hiring, firing, or retention of an employee, or the issuance of a security clearance, contract, license, grant, or other benefit; (5) to appropriate Federal, State, tribal, territorial, local, or foreign agencies responsible for investigating or prosecuting the violation of, or for enforcing, implementing, or administering a statute, rule, regulation, program, facility, order, lease, license, contract, grant, or other agreement; (6) to a Federal, State, tribal, territorial, local, or foreign agency, or an organization, or an individual when reasonably necessary to obtain information or assistance relating to an audit, investigation, trial, hearing, or preparation for a trial or hearing; (7) to an actual or potential party or his or her attorney for the purpose of negotiation or discussion on such matters as settlement of the case or matter, plea bargaining, or informal discovery proceedings; and (8) to public interest groups as may be required under the settlement agreement between Save Our Cumberland Mountains, Inc.,  et al., and Manuel Lujan, Jr., Secretary, U.S. Department of the Interior et al., signed January 24, 1990.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file cabinets and indexed on computer usable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The information is filed and retrievable alphabetically by last name of individuals.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked file cabinets for manual files, standard password files on computer and software, and are accessible only by authorized persons. Manual records are maintained in OSM areas occupied by OSM personnel during working hours with buildings locked after work hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data indexed on magnetic media will be retained until it is determined that the information is no longer needed or required. Manual records will be retained for a minimun of six years to serve as verification and backup material. Records are disposed of in accordance with Part IV--Records Disposition Control System of the Office of Surface Mining Reclamation and Enforcement, Temporary Directive 88-16.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Branch of Civil Penalty Collections, Office of Surface Mining Reclamation and Enforcement, 1951 Constitution Avenue, Room 225, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether information is maintained on you in this system, write to the System Manager. See 43 CFR 2.60 for the form of request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the System Manager. Describe as specifically as possible the records sought and mark the request "Privacy Act Request for Access."  See 43 CFR 2.63 for the required content of request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must meet the content requirement of 43 CFR 2.71. The petition for amendment must be submitted in writing.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the system consist of Net Worth Determination Reports prepared by private contractors.
</p></xhtmlContent></subsection></section>
<section id="osmre11" toc="yes">
<systemNumber>/OSMRE-11</systemNumber>
 <subsection type="systemName">Collection Management Information System (CMIS)--Interior, OSMRE-11.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Office of Surface Mining Reclamation and Enforcement (OSMRE), Department of the Interior, Washington, DC 20240, and various OSMRE Field Offices. For specific identification and addresses of Field Offices contact the System Manager at the address given below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system contains related information about individuals and business entities (companies, corporation, etc.) who are cited as violators of the Surface Mining Control and Reclamation Act (SMCRA) of 1977. This information relates to type of violation cited, financial assessments, and financial resolution.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Violation information recorded against an entity;
</p><p>(2) Appeal and abatement schedules; and,
</p><p>(3) Financial assessment payments and resolution information.
</p><p>The system contains both detail violation data and entity level summary data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Surface Mining Control and Reclamation Act of 1977, 30 U.S.C. 1201 et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to: (a) Serve as a tool for OSMRE to track, maintain and resolve financial debt that has been imposed on individuals and companies due to acts of violations prescribed by SMCRA; (b) enable OSMRE to take appropriate action to resolve outstanding debt which may be uncollectible due to the financial status of such violators; (c) provide statistics by company, region, State, and nationwide for management purposes; (d) enable OSMRE and State Regulatory Authorities to maintain effective enforcement programs; (e) verify the status of abatement plans, payment plans, judicial appeals, financial compromises, and bankruptcy status; and, (f) forward the status and identity of outstanding violators data to the Applicant Violator System (AVS) which is matched to new permit requests.
</p><p>Disclosure outside the Department of the Interior may be made to: (1) The appropriate State agency responsible for processing permit applications; (2) private business agencies for determination of net worth; (3) private collection agencies for collection of outstanding debt; (4) the U.S. Department of Justice or in a proceeding before a court or adjudicative body when: (a) The United States, the Department of the Interior, a component of the Department, or, when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were litigation and is compatible with the purpose for which the records were compiled; (5) a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; and, (6) a State or applicable regulatory authority official to verify that an individual/company is or is not currently liable for debt imposed upon him.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file cabinets and recorded on computer magnetic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrievable by numerous combinations of data fields such as assigned company index number, company name, individual name, violation number, State, and amounts owed and paid.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized and manual records. Manual records are maintained in areas occupied by OSMRE and/or contractor personnel during working hours with buildings locked and/or guarded during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored on computer usable media will be retained until it is determined that the data is no longer needed or required. Manual records will be retained to serve as verification and back-up material. Automated Data Processing printout records will be disposed of periodically when superseded. Records are retained and disposed of in accordance with OSMRE Records Disposition Authority NC1-433-80-1, Item No. 302-06.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Debt Management, Office of Surface Mining Reclamation and Enforcement, 1951 Constitution Avenue, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether information is maintained on you in this system, write to the System Manager. See 43 CFR 2.60 for form of request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the System Manager. Describe as specifically as possible the records sought and mark the request "Privacy Act Request for Access."  See 43 CFR 2.63 for required content of request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must meet the content requirement of 43 CFR 2.71. The petition for amendment must be submitted in writing.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) OSMRE Regulation Program inpsection files,
</p><p>(2) Individual, operator, and company financial reports,
</p><p>(3) Individual or company Net Worth Determination Reports,
</p><p>(4) Department of the Interior Solicitor files,
</p><p>(5) OSMRE contractors who prepare and document investigative reports; and
</p><p>(6) OSMRE mine site inspection data reports.
</p></xhtmlContent></subsection></section>
<section id="osmre12" toc="yes">
<systemNumber>/OSMRE-12</systemNumber>
 <subsection type="systemName">Blaster Certification, OSM-12.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Surface Mining Reclamation and Enforcement (OSM), Department of the Interior, Washington, DC 20240 and Field Offices in Knoxville, Tennessee; Casper, Wyoming; Albuquerque, New Mexico; and Tacoma, Washington. For specific addresses of Field Offices contact the program coordinator at the address given below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system contains applicants for certification as blasters in Federal Program States and on Indian Lands. Each application will be for one type of blaster certificate or purpose, from the following categories; issuance, renewal, reissuance, reexamination, replacement, or reciprocity. The application form will contain information on; personal data, examination dates, employment history, blasting experience, education, blaster training, blaster certification history, law violation history, and personal affirmation of all of the above information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Complete application information submitted by candidate; (2) Application Status Reports listing; the number received, incomplete, complete and not scheduled for examination, list of rejected applications, and list of applicants scheduled for examination; (3)  Report Generation menu, contains; summary report of receipt of applications and alphabetic directory of Federal licensed blaster; (4) Certification Status reports contain; listing of certifications due to expire, expired certificates and a list or revoked or suspended certificates; (5) Query processing sub-systems to access information on candidates by social security number, last name, and print output of entire application information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Surface Mining Control and Reclamation Act of 1977, 30 U.S.C.  1201 et seq., and 30 CFR 750.19, 816.61, 900, 910, 912, 921, 922, 933, 937, 939, 941, 942, 947, and 955.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to: (a) Review and applicant’s background, status, employment history, blasting experience and violation status; (b) record the fact that the person is in compliance with specific State and Federal authority and regulations; (c) maintain adequate control and access of record information; (d) serve as a tool for OSM to grant as blaster certificate for issuance, renewal, reissuance and reciprocity status, administration and notification procedure; (e) provide an adequate system of records for the Department, and for compliance within the Department for a Federal program; (f) enable, OSM to track appropriate actions when a blasting violation occurs, or a discrepancy with application information and the affirmation by the applicant; (g) verify the status of a blaster when queried by state or mining company official; and (h) enable OSM as the regulatory authority to effectively monitor its program requirements.
</p><p>Disclosure outside the Department of the Interior may be made to: (1) The appropriate Federal, State, local or foreign agency responsible for obtaining information relevant to a Federal blaster for investigating, prosecuting, enforcing or implementing a statue, rule, regulation or order when OSM becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) the U.S. Department of Justice or in a proceeding before a court or adjudicative body when; (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) to a State or mining company officials to verify that an individual is or is not a certified blaster under the Federal programs.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in secured file cabinets; and recorded on computer magnetic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>For each Field Office, information is filed and retrievable by social security number and last name alphabetically, or date of entry. For each Field Office, information is filed alphabetically by applicant, candidate, or blasters, and consolidated in summary format at the Knoxville Field Office.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in locked file cabinets for manual files, standard password files on computer and software, and accessible only by those authorized persons. Manual records are maintained in OSM areas occupied by OSM personnel during working hours with buildings locked off hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored on magnetic media will be retained until it is determined that the information is no longer needed or required. Manual records will be retained for a minimum of 6 years to serve as verification and backup material. ADP printout records will be updated and disposed of periodically, when superseded or recertification of a certified blaster occurs. Records are disposed of in accordance with items 25 through 30 of General Records Schedule 14.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Federal Blaster Certification Program Coordinator, Office of Surface Mining, 530 Gay Street, SW, Suite 500, Knoxville, Tennessee 37902.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether information is maintained on you in this system, write to the appropriate State designated OSM Field Office Director. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the State designated OSM Field Office Director. Describe as specifically as possible the  records sought and mark the request "Privacy Act Request for Access."  See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the designated OSM Field Office Director and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Application for Blaster Certification in Federal Program States and on Indian Lands. (2) Federal Blaster Examination Test Scores and Status. (3) State program approved certified blasters records. (4) State and Federal criminal or law violation records.
</p></xhtmlContent></subsection></section>
<section id="nps1" toc="yes">
<systemNumber>/NPS-1</systemNumber>
 <subsection type="systemName">Special Use Permits--Interior, NPS-1.
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Visitor to National Parks or commercial entities who receive special use permits.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are kept at the park of office issuing the permit. (See Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains permittees’ names, addresses, terms, and conditions of permits.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is for (1) Park management. Disclosures outside the Department of the Interior may be made to:
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders and electronically as computer files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by permittee’s name or permit number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in lockable metal file cabinets or unlocked cabinets in secured rooms or buildings on either United States Government-owned or leased facilities. Computer files are password protected to restrict unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records not involving fees or cost recovery are maintained for one year and one day. Records involving cost recovery and/or fees are maintained for six years and three months. Disposal of all records is in accordance with retention and disposal schedules following prescribed methods.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Park Operations, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under "Records Location."  (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems manager or the offices cited under "Records Location."  Describe as specifically as possible the records sought. If copies are desired, the requester is responsible for payment of all costs involved in supplying the requested records. (See 43 CFR 2.63)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="nps2" toc="yes">
<systemNumber>/NPS-2</systemNumber>
<subsection type="systemName">Land Acquisition and Relocation Files--Interior, NPS-2.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All project offices and Regional land offices of the National Park Service (See Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners and tenants of land within National Parks.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains property owners’ and tenants’ names, assigned tract numbers, addresses, title evidence, appraisals, negotiator’s reports, property plats, all documents relative to acquisition of properties by direct purchase, donation, or condemnation proceedings, general correspondence, and relocation claims with supporting documents and payments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1, 44 U.S.C. 3101, and 42 U.S.C. 4651.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is for: (1) Land acquisition and relocation purposes. Disclosures outside the Department of the Interior may be made: (1) To authorized title companies and closing agents for title policies and closings, (2) to the United States Department of Justice for preliminary and final title opinions and condemnation proceedings, (3) to the United States Department of Justice when related to litigation or anticipated litigation, (4) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation, or for enforcing or implementing the statute, rule, regulation, order, or license, (5) from the record of an individual in response to an inquiry from a Congressional Office at the request of that individual, (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm..
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by tract and generally cross-indexed alphabetically by landowner’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in lockable metal file cabinets or unlocked cabinets in secured rooms or buildings on either United States Government-owned or leased facilities.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Pertinent land acquisition documents retired to park superintendent’s offices and Land Resources Division, Washington, when land acquisition matters complete and remainder of file disposed of. Reserved tract relocation files retained at Regional Lands Offices. Pertinent relocation documents filed with the National Park Service, Finance Office and remainder of files disposed of one year after all claims are processed for payment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Land Resources Division, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the Regional Land Offices cited under "Records Location."  (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager or the land acquisition offices cited under "Records Location."  Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of materials from your files, write the Systems Manager. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Title companies, mapping contractors, contract appraisers, individuals on whom tract files are maintained.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The Privacy Act does not entitle an individual to have access to any information compiled in reasonable anticipation of a civil action or proceeding.
</p></xhtmlContent></subsection></section>
<section id="nps3" toc="yes">
<systemNumber>/NPS-3</systemNumber>
<subsection type="systemName">Land Acquisition Management Information System and Master Deed Listing " Interior, NPS-3.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Land Resources Division, National Park Service, in Washington, DC, Regional Land Resources Program Centers and Land Resources Project Offices (See Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners and tenants of land within the National Park System.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Management and monitoring of active and inactive land acquisition projects. Contains records for each tract acquired, scheduling, and progress data, landowners’ names and addresses, and descriptive data on each tract.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1, 44 U.S.C 3101, and 42 U.S.C. 4651.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is for: (1) Land acquisition management and (2) Land acquisition statistics for the National Park Service personnel, Congressional, or public information. Disclosure outside the United States Department of the Interior may be made:
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)), and the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701-3722).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computerized.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by tract number but retrievable by tract number or landowner’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained until superseded by updated or revised version.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, National Program Center, Division of Land Resources, National Park Service, United States Department of the Interior, 1849 C. St. NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether records are maintained on you in this system, write to the System Manager (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the System Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Project and Regional Offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The Privacy Act does not entitle an individual to have access to any information compiled in reasonable anticipation of a civil action or proceeding.
</p><p><b>Appendix of Land Resources Offices
</b></p><p>National Park Service, Land Resources Division, 1849 C Street, NW., Washington, DC 20240
</p><p>National Park Service, National Capital Region, Land Resources Program Center, 1100 Ohio Drive, SW., Washington, DC 20242
</p><p>National Park Service, Alaska Region, Land Resources Program Center, 2525 Gambell Street #107, Anchorage, Alaska 99503-2892
</p><p>National Park Service, Appalachian Trail Land Acquisition, Field Office, PO. Box 908, 1314 Edwin Miller Boulevard, Martinsburg, West Virginia 25402-0908
</p><p>National Park Service, Intermountain Land Resources, Program Center, Santa Fe 1220 South St. Francis Dr., Room 226, PO. Box 728, Santa Fe, New Mexico 87504-0728
</p><p>National Park Service, Midwest Region, Land Resources Program Center, 1709 Jackson Street, Omaha, Nebraska 68102
</p><p>National Park Service, Northeast Region, Land Resources Program Center, U.S. Custom House, 200 Chestnut Street, 3rd Floor, Philadelphia, Pennsylvania 10106-2988
</p><p>National Park Service, Pacific West Region, Pacific land Resources Program Center, 600 Harrison Street, Suite 600, San Francisco, California 94107-1372
</p><p>National Park Service, Pacific West Region, Columbia Cascades Land Resources, Program Center, 909 First Avenue, Seattle, Washington 98104-1060
</p><p>National Park Service, Southeast Land Resources, Program Center, Atlanta Federal Center, 1924 Building, 100 Alabama Street SW, Atlanta, Georgia 30303
</p><p>National Park Service, SE Land Acquisition Project Office, 2900 Horseshoe Drive, South, Suite 100, Naples, FL 34104
</p></xhtmlContent></subsection></section>
<section id="nps4" toc="yes">
<systemNumber>/NPS-4</systemNumber>
<subsection type="systemName">Travel Records--Interior, NPS-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240, (2) All Regional Offices of the National Park Service, (3) Input documents prepared in substantially all facilities of the National Park Service (See Appendix for Regional and other office addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>National Park Service employees who travel on official business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Traveler’s name, address, social security number, organization number, amounts of travel funds advanced, and/or vouchered, and itinerary.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5701, et seq., 16 U.S.C. 1, 44 U.S.C. 3101, FPM R 101-7, GAO Titles 5 and 7.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is for: (1) Travel advance control, control of GTR’s and preparation of travel authorization, and vouchers. Disclosures outside the Department of the Interior may be made: (1) To the U. S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Departmentis a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigation or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (3) to disclose debtor information to the IRS, or another Federal agency or its contractor solely to aggregate information for the IRS, to collect debts owed to the Federal government through the offset of tax refunds; (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on prescribed standard forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Travel advance cards, outstanding GTR’s, and intineraries are filed alphabetically. Travel authorizations and vouchers are filed numerically, but cross-referenced on the preceding documents.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Travel records are retained in office of origin three years, then sent to Federal Records Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Finance, Washington Office et al. (See System Location).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager. (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained and respective travel office.
</p></xhtmlContent></subsection></section>
<section id="nps5" toc="yes">
<systemNumber>/NPS-5</systemNumber>
<subsection type="systemName">Retirement Record--Interior, NPS-5.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and former employees of the National Park Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Federal employment history, and retirement contribution of all National Park Service employees.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 8301, et seq., 16 U.S.C. 1 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) To keep current the employee’s Federal employment history and retirement contribution. Disclosures outside the Department of the Interior may be made: (1) To the Civil Service Retirement System, (2) to another Federal agency for the record of an employee who has transferred to that agency, (3) to the United States Department of Justice when related to litigation or anticipated litigation, (4) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm..
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a (b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on SF-2806.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The original SR-2806 is retained until termination of the National Park Service employment. Upon retirement or upon transfer to a Federal agency outside Interior, the original SF-2806 is sent to OPM and a reference copy is kept for five years. Upon transfer within Interior, the original SF-2806 is sent to the receiving agency and a reference copy is kept for five years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in the system, write to the Systems Manager. (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, and pay and personnel records.
</p></xhtmlContent></subsection></section>
<section id="nps6" toc="yes">
<systemNumber>/NPS-6</systemNumber>
<subsection type="systemName">Audiovisual Performances Selection Files--Interior, NPS-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Audiovisual Arts, Harpers Ferry Center, National Park Service, Harpers Ferry, West Virginia 25425.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Actors, actresses, and narrators who have been used in NPS productions.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Voice samples and photographs .</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 16 U.S.C. 1, 44 U.S.C. 3101. .</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary use of the record is to evaluate voice and photographic quality and to select performers and narrators for NPS productions. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:  Maintained on magnetic tape and in a manual photo index file.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Indexed by name of individual. </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Maintained in accordance with the requirements of 43 CFR 2.51 for manual records. </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Destroyed when replaced by more recent tape or photograph. </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Audiovisual Arts, Harpers Ferry Center, National Park Service, Harpers Ferry, West Virginia 25425. </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> To determine whether the records are maintained on you in this system, write to the Systems Manager. </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> To see your records write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Individual on whom record is maintained. 
</p></xhtmlContent></subsection></section>
<section id="nps7" toc="yes">
<systemNumber>/NPS-7</systemNumber>
 <subsection type="systemName">National Park Service Historical Library--Interior, NPS-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Harpers Ferry Center, National Park Service, Harpers Ferry, West Virginia 25425.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and retired employees of the National Park Service and its Associates.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Interviews of historical recollections.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) Historical Research. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (3) Disclosures from the record of an individual may be made in response to an inquiry from a Congressional Office at the request of that individual, (4) Subject to restrictions imposed by the donor (i.e. the interviewee), disclosure of this material may be made to historical researchers, and (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on magnetic tapes or paper documents.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of person interviewed.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in accordance with requirements of 43 CFR 2.51 for manual and automated records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Historical Library, Harpers Ferry Center, National Park Service, Harpers Ferry, West Virginia 25425.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager. (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained and recollections of others.
</p></xhtmlContent></subsection></section>
<section id="nps8" toc="yes">
<systemNumber>/NPS-8</systemNumber>
 <subsection type="systemName">Property and Supplies Accountability--Interior, NPS-8.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All National Part Service facilities (See Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>National Park Service employees, contractors, and contract employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains the user’s name and description of the accountable property or supply.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 483(b).</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) To identify the responsible individual for accountability of property and supplies. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a (b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Accountable capitalized property maintained on computer with subsequent inventory listings furnished to individuals. Inventory listings and hand receipts for other property and supplies maintained manually in file folders arranged by individual names.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized and manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed when property is returned to stock or when individual is transferred.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Administrative Services Division, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the offices cited under "Records Location."  (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the offices cited under "Records Location."  Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Write the Systems Manager. (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="nps10" toc="yes">
<systemNumber>/NPS-10</systemNumber>
 <subsection type="systemName">Central Files--Interior, NPS-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Mail and Records, Office Services Branch, National Park Service, U.S. Department of the Interior, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Members of Congress, NPS employees, and private citizens who have corresponded with the Park Service. </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Cross-reference copies of replies to correspondence received in the Washington Office from individuals on any given subject. </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 16 U.S.C. 1 and 44 U.S.C. 3101. </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary use of the record is (1) to use a cross-reference in locating original correspondence, and to determine the action office that replied. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, or license, (3) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:  Maintained manually in the folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By name of individual. </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records. Branch employees service requesters during duty hours. </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retired to the Federal Records Center four years after the close of each two year filing period. </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Chief, Branch of Mail and Records (Same as Location). </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> To determine whether the records are maintained on you in this system, write to the Systems Manager. </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> To see your records write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> To request corrections or the removal of material from your files, write the Systems Manager. </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Individual on whom record is maintained. 
</p></xhtmlContent></subsection></section>
<section id="nps12" toc="yes">
<systemNumber>/NPS-12</systemNumber>
 <subsection type="systemName">U.S. Park Police Personnel Photograph File--Interior NPS-12.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Inspectional Services and Personnel Section, United States Park Police Headquarters, 1100 Ohio Drive SW, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All U.S. Park Police Officers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 80-447, as amended by Pub. L. 91-282, Section 4.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is (1) for management to aid in the investigation of personnel complaints and to assist the media in identifying officers involved in all types of incidents. Disclosures outside the Department of the Interior may be made to:
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In a 50A8 Cardex File.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>After an officer leaves the Park Police, his/her photograph is properly disposed of.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Police, United States Park Police (See Location).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personnel files and ID photographs.
</p></xhtmlContent></subsection></section>
<section id="nps13" toc="yes">
<systemNumber>/NPS-13</systemNumber>
 <subsection type="systemName">Concessioners--Interior, NPS-13.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Concessions, National Park Service, United States Department of the Interior, Washington, DC 20240. (2) All Regional Offices and area offices with the above functions (See appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are the National Park Service concessioners (System also contains records on corporations and other business entities holding concession contracts which are not subject to the Privacy Act).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Concessioners’ names, addresses, types of services provided.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 20.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) To maintain a mailing list of concessioners for management information.
</p><p>Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (3) from the record of an individual in response to an inquiry from a Congressional Office made at the request of that individual,  (4) to the general public, upon request, and (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on word processing system on floppy disks; printed listings maintained in booklet entitled "National Parks Visitor Facilities and Services,"  for distribution.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by park and concessioners name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting requirements of 43 CFR 2.51 for computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained on current basis; printed listings updated bi-annually.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Branch of Contracts, Division of Concessions, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write the Systems Manager. (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="nps14" toc="yes">
<systemNumber>/NPS-14</systemNumber>
 <subsection type="systemName">Concessioner Financial Statement and Audit Report Files, Interior, NPS-14.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Concessions, National Bank Service, United States Department of the Interior, Washington, DC 20240. (2) All Regional Offices and area offices with the above functions (See appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are the National Park Service Concessioners (System also contains records, not subject to the Privacy Act, on corporations and other business entities holding concession contracts).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Concessioners names and address, annual financial reports, audit reports, and related financial data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 20.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) To management for contract compliance and information. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (3) from the record of an individual in response to an inquiry from a Congressional Office made at the request of that individual, (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a (b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders for most recent five years. Prior years are stored on microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by park and concessioner’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are destroyed after microfiching. Microfiche is retained until obsolete and than destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Branch of Financial Management, Division of Concessions, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether records are maintained on you in this system, write to the Systems Manager. (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The National Park Service Concessioners, Office of Inspector General.
</p></xhtmlContent></subsection></section>
<section id="nps15" toc="yes">
<systemNumber>/NPS-15</systemNumber>
 <subsection type="systemName">Concessions Management Files--Interior, NPS-15.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Concessions, National Park Service, United States Department of the Interior, Washington, DC 20240. (2) All Regional Offices and area offices with the above functions (See appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The National Park Service concessioners and prospective concessioners (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the systems which pertain to individuals may reflect personal information, however, only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence and related data concerning award of contracts, negotiation of contracts, and operations pursuant to contracts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 20.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) To management for contract compliance and interpretation. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (3) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by park and concessioner’s name.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are destroyed after microfiching. Microfiche are retained until obsolete and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting requirements of 43 CFR 2.51 for computerized records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Branch of Contracts, Division of Concessions (See Location).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether records are maintained on you in this system, write to the Systems Manager. (See 43 CFR 2.60)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained, park and Regional Offices.
</p></xhtmlContent></subsection></section>
<section id="nps17" toc="yes">
<systemNumber>/NPS-17</systemNumber>
 <subsection type="systemName">Employee Financial Irregularities, Interior, NPS-17.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and former employees of the National Park Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>National Park Service employees or former employees with actual or claimed employment related financial irregularities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) To aid management in seeking recovery of funds stolen or otherwise misappropriated. Disclosures outside the Department of the Interior may be made: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation, or for enforcing or implementing the statute, rule, regulation, order, or license; (3) to disclose debtor information to the IRS, or another Federal agency or its contractor, solely to aggregate informaiton for the IRS, to collect debts owed to the Federal government through the offset of tax refunds; and (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:  Maintained on letter memos, memos for record, and investigation reports conducted by Park Administration, Secretary’s Office, U.S. Secret Service, or FBI.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Cases filed alphabetically.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting requirements of 43 CFR 2.51 for manual records.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Case file is maintained 10 years after final disposition.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained and correspondence from financial organizations.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552 a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), and the portions of 43 CFR, part 2, subpart D which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="nps18" toc="yes">
<systemNumber>/NPS-18</systemNumber>
<subsection type="systemName">Collection, Certifying and Disbursing Officers, and Imprest Fund Cashiers, Interior, NPS-18.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Chief of Finance, National Park Service, United States Department of the Interior, Washington, DC 20240; (2) all Regional Offices and area offices with the above functions (see Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the National Park Service with the above funds handling titles.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, title, and dates of appointment and cancellation of same.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is: (1) The control of funds handling appointments. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to apropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (3) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on letter memorandums or prescribed standard forms in OPF’s and in responsible office files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>OPF’s are filed alphabetically, and respective office files are in title sequence.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Standard retention procedure is followed for OPF copies. Individual office files are maintained for active appointments only.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Finance (see System location).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in the system, write to the Systems Manager. (See 43 CFR 2.60.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63.)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="nps19" toc="yes">
<systemNumber>/NPS-19</systemNumber>
<subsection type="systemName">Case Incident Reporting System--National Park Service, NPS-19.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Park Police, 1100 Ohio Drive, SW., Washington, DC 20242. (2) New York Field Office, Bldg. #275, Floyd Bennet Field, Brooklyn, NY 11234. (3) San Francisco Field Office, Building 201, Fort Mason, San Francisco, CA 94123. (4) National Park areas and Regional Offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual complainants in criminal cases, witnesses, victims, suspicious persons, individuals investigated or arrested for criminal or traffic offenses, or involved in motor vehicle accidents, or certain types of non-criminal incidents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of individual, date and case number of incident, type of offense or incident, fingerprint information, vehicle information, and location of incident.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1.4.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (1) To identify incidents in which individuals were involved, (2) to retrieve the report for information for the individual involved, such as accident reports and reports of found property, (3) to aid National Park Service (NPS) Law enforcement officers on a need to know basis, (4) as the basis for criminal investigations conducted by the United States Park Police, and commissioned law enforcement employees, and (5) to assist local, Regional, and Federal law enforcement agencies working in areas contiguous to areas under the jurisdiction of the NPS.
</p><p>(1) Disclosure outside the Department for the purpose of providing information on traffic accidents, personal injuries, or the loss or damage of property may be made to:
</p><p>a. Individuals involved in such incidents;
</p><p>b. Persons injured in such incidents;
</p><p>c. Owners of property damaged, lost or stolen in such incidents; and/or
</p><p>d. These individuals’ duly verified insurance companies, personal representatives, and/or attorneys.
</p><p>The release of information under these circumstances should only occur when it will not:
</p><p>a. Interfere with ongoing law enforcement proceedings;
</p><p>b. Risk the health or safety of an individual; or
</p><p>c. Reveal the identity of an informant or witness that has received an explicit assurance of confidentiality.
</p><p>Social security numbers should not be released under these circumstances unless the social security number belongs to the individual requester.
</p><p>(2) Disclosures outside the DOI may also be made:
</p><p>a. To the Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>i. One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>1. The Department or any component of the Department;
</p><p>2. Any Departmental employee acting in his or her official capacity;
</p><p>3. Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; and
</p><p>ii. We deem the disclosure to be:
</p><p>1. Relevant and necessary to the proceeding; and
</p><p>2. Compatible with the purpose for which we compiled the information.
</p><p>b. To the appropriate Federal agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation or order, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, or order.
</p><p>c. To a congressional office in response to a written inquiry to that office by the individual to whom the record pertains.
</p><p>d. To appropriate agencies, entities, and persons when:
</p><p>i. It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>ii. The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>iii. The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual records, magnetic disk, diskette, personal computers, and computer tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Incident reports are retrievable from individual park or U.S. Park Police Field Offices only. No national repository exists. Manual reports are generally tracked by case number, date, location, type of offense or incident, ranger/officer name. Automated reports are retrievable by case number, date, time, location, types of offense or incident, ranger name, involved persons name(s), and vehicle data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual and automated records. Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked file cabinets and/or in secured rooms. Electronic records conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. The electronic data will be protected through user identification, passwords, database permissions and software controls. Such security measures will establish access levels for different types of users.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for various lengths of time, depending of the seriousness of the incident. Records are retired to the Federal Records Center or purged, depending on the nature of the document.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Commander, Information Management Section, U.S. Park Police, National Park Service, United States Department of the Interior, Washington, DC 20242; (2) Chief, Division of Law Enforcement &amp; Emergency Services, National Park Service, United States Department of the Interior, Washington, DC 20005.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Incident information obtained from individual(s) on whom information is maintained, to include victims, complainants, witnesses, suspects, suspicious persons, or otherwise involved, as well as investigating officials.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the general exemption authority provided by 5 U.S.C. 552a(j)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(a), which exempts this system from all of the provisions of 5 U.S.C. 552a, and the regulations in 43 CFR, part 2, subpart D, except subsections (b), (c), and (1), and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i) of 5 U.S.C. 552a and the portions of the regulations in 43 CFR part 2, subpart D implementing these subsections. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="nps21" toc="yes">
<systemNumber>/NPS-21</systemNumber>
<subsection type="systemName">Visitor Statistical Survey Forms--Interior, NPS-21.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Various National Park Service areas within the National Park Service system (See Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Visitors to the National Park Service administered areas who have participated in surveys conducted during their visits to the areas or via mail, or telephone as a result of their visit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names, some addresses, some telephone numbers, and information obtained during the surveys on completed questionnaires or by in-person or telephone interviews, or both. The survey information includes experiences, ideas, and expressions collected voluntarily from the visitors on what they think of the area’s resources, facilities, and area programs. The responses are treated confidentially and are used only to compile statistical information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Paperwork Reduction Act of 1980, 44 U.S.C. 3501 et seq., Federal Records Act of 1950, 44 U.S.C. 2904 and 3102, and 5 CFR part 1320.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records are: (1) To evaluate existing management programs through statistical analysis of the replies furnished by the visitors, (2) to develop new thrusts that might be suggested by the visitors’ comments. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license, (3) from the record of an individual in response to an inquiry from a Congressional Office made at the request of that individual, and (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Usually maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Sometimes filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>When personal data included, questionnaires and interview sheets are usually destroyed after aggregation of responses so that individual identification will no longer be possible. Others are retained until final completion of the survey and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Administrative Services Division, National Park Service, United States Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in the system, write to the offices cited under "Records Location."  (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the offices cited under "Records Location."  Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63)
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. (See 43 CFR 2.71)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="nps22" toc="yes">
<systemNumber>/NPS-22</systemNumber>
<subsection type="systemName">Motor Vehicle Operations Program--Interior, NPS-22.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Park Service, Department of the Interior, Washington, DC 20240. All Regional Offices (See Appendix for addresses) of the National Park Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>National Park Service employees who are assigned United States Government Motor Vehicle Operator Permits for temporary use.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information identifying the employee such as: Name, sex, birth date, color of hair, color of eyes, height, weight, birthplace, social security number, accident summary, accident reports, driver’s license number, date issued, date license expires, types of vehicles operated, corrective lenses, or any other impairments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 211j of the Federal Property and Administrative Services Act of 1949, as amended (68 Stat. 1128; 40 U.S.C. 491(j)) and the related Motor Vehicle Operator Regulations and Standards issued by the Office of Personnel Management.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are: (1) Authorize a person to operate a Government vehicle. Disclosures outside the Department of the Interior may be made: (1) To the United States Department of Justice when related to litigation or anticipated litigation, (2) of information indicting a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) to a Federal agency where necessary to obtain information relevant to the issuance of an operator’s permit, (4) from the record of an individual responding to an inquiry from a Congressional Office made at the request of that individual, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>A computer program is maintained with four printouts listing individual permit holders by card number, organization code, alphabetical list, and permit date of expiration. These printouts are accessible by the System Manager.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Permit information can be retrieved by number of card issued, name, or organization code of agency.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Completed forms maintained in official Personnel Folder in locked cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permits are issued for a period of three years, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Engineering and Safety Services Division, Chief, Branch of Safety, National Park Service, Washington, DC 20240, for Washington Office employees; and (2) Administrative Officer, appropriate Regional Office listed in the Appendix for Regional Office employees.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All inquiries should be addressed to System Manager for Washington Office employees and the appropriate Regional Office for Regional employees (See 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for access should be addressed as follows: (1) Washington Office employees should contact the System Manager, (2) Regional employees should contact the appropriate Administrative Officer at the location listed in the Appendix (See 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Petitions for correction should be addressed as follows: (1) Washington Office employees should contact the System Manager; (2) Regional employees should contact the appropriate Administrative Officer at the location listed in the Appendix (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, Agency Officials, local, and State authorities.
</p></xhtmlContent></subsection></section>
<section id="nps24" toc="yes">
<systemNumber>/NPS-24</systemNumber>
<subsection type="systemName">Commercial Use Authorization (CUA) System--NPS-24.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located at the Commercial Services Program, NPS, 1201 Eye Street NW., 11th Floor, Washington, DC 20005. Records may
also be located at the NPS regional and field offices responsible for issuing the commercial use authorization.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system include applicants of commercial use authorizations, and holders of commercial use authorizations
for the purpose of conducting business within units of the National Park System. This system contains records concerning corporations
and other business entities, which are not subject to the Privacy Act. However, records pertaining to individuals acting on behalf of
corporations and other business entities may reflect personal information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains: (1) Applications for commercial use authorization and may include name, address, telephone number, email
address, social security number, business name, service offered by business, CUA number, employer’s identification number, state
business license number, person’s position title; information on a business operated vehicle including make of vehicle, make of
aircraft, make of watercraft, model, year, tail number, length; and data describing an event involving any conviction or fines for
violations of Federal, state, or local law including date of violation, name of business or person charged, law or regulation violated
and Federal, state, or municipality agency that initiated the charges, and reportable injuries; and (2) financial and operating reports
on operations within units of the National Park System containing name, address, telephone number, internet address, and email address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 5966, Commercial Use Authorizations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The purposes of the system are (1) to assist NPS employees in managing the NPS Commercial Services program allowing commercial uses
within a unit of the National Park System to ensure that business activities are conducted in a manner that complies with Federal laws
and regulations; (2) to monitor resources that are or may be affected by the authorized commercial uses within a unit of the National
Park System; (3) to track applicants and holders of commercial use authorizations who are planning to conduct or are conducting
business within units of the National Park System; and (4) to provide to the public the description and contact information for
businesses that provide services in national parks. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the
Privacy Act, disclosures outside DOI may be made as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for
private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such
individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign)
when a record, either alone or in conjunction with other information, indicates a violation or potential violation of
law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were
compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to
reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record
pertains.
</p><p>(5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the
hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other
benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the
authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court order and/or
discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access
to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised;
and
</p><p>(b) DOI has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property
interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained
by DOI or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with DOI
efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget (OMB) during the coordination and clearance process in connection with legislative
affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1),
have been met.
</p><p>(14) To Federal, state and local governments, tribal organizations, and members of the general public upon request for names,
addresses and phone numbers of CUA holders conducting business within units of the National Park System for the purpose of informing
the public of the availability of the services offered by the CUA holder.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are contained in file folders stored within filing cabinets. Electronic records are maintained in computers, computer
databases, email, and electronic media such as removable drives, magnetic disk, diskette, and computer tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records in this system are retrieved by various fields including the name of CUA holder, by the service offered, CUA number or
keyword search.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records contained in this system are safeguarded in accordance with 43 CFR 2.226 and other applicable security rules and
policies. Paper records are maintained in locked file cabinets located in secured rooms or DOI facilities.
</p><p>Access to DOI networks and records in the CUA system requires a valid username and password, and is limited to DOI personnel who
have a need to know the information for the performance of their official duties. Computers and storage media are encrypted in
accordance with DOI security policy. Computers containing files are password protected to restrict unauthorized access. The computer
servers in which electronic records are stored are located in secured DOI facilities. Personnel authorized to access systems must
complete all Security, Privacy, and Records Management training and sign the DOI Rules of Behavior.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are retained in accordance with the National Park Service Records Schedule for Commercial Visitor Services,
which has been approved by the National Archives and Records Administration (Job No. N1-79-08-4). The disposition is
temporary. Retention of records that document substantive decisions, actions, and activities relating to closure, concessions, fees,
licensing, labor, performance, and other commercial activities are destroyed or deleted 15 years after closure.
</p><p>Paper records are disposed of by shredding or pulping, and records contained on electronic media are degaussed or erased in
accordance with 384 Departmental Manual 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Commercial Services Program, NPS, Department of the Interior, 1849 C Street NW., Mail Stop 2410, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the
System Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A
request for notification must meet the requirements of 43 CFR 2.235.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager identified above.
The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly
marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.238.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the
System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.246.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in the CUA system are obtained from (1) Applicants of CUAs; and (2) holders of CUAs.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="fws3" toc="yes">
<systemNumber>/FWS-3</systemNumber>
<subsection type="systemName">Security File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of  Safety and Security, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Occupants of critical-sensitive and non-critical sensitive positions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains notice of level of security clearance granted to the individual or notice of favorable full-field report as well as SF-86 supplied by individual, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10450.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to (a) document security clearances granted to individuals, and (b) to document suitability determinations for federal employment. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a  congressional office made at the request of that individual; (4) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit;  (5) to Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, contract license, grant or other benefit; and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File maintained in individual folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Folders identified by employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Folders contained in locked cabinet.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposed when clearance requirement no longer exists or when employee separates.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Office of Safety and Security, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information supplied by individual and the Office of Personnel Management.
</p></xhtmlContent></subsection></section>
<section id="fws4" toc="yes">
<systemNumber>/FWS-4</systemNumber>
<subsection type="systemName">Tort Claims Records--Interior, FWS-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Contracting and General Services, U.S. Department of the Interior, Fish and Wildlife Service, Washington, DC 20240; (2) regional offices of U.S. Fish and Wildlife Service. (See 50 CFR part 2 for regional addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Claimants for damages to personal property or personal injury.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains information regarding the evaluation of individual claims for damage to or loss of personal property or personal injury, i.e., name, address, insurance company, estimates of repair costs, accident reports by Government officials, law enforcement officials, attorneys, hospital and doctors reports and bills for service, statements from witnesses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Tort Claims Act (28 U.S.C. 2671-2680).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary users of the records are by tort claims officers and attorneys in the Office of the Solicitor. They use the information to evaluate tort claims. The information may also be disclosed outside of the Department to the following parties and under the following circumstances.
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information;
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license;
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertain;
</p><p>(5) To other Federal agencies to effect salary and administrative offsets;
</p><p>(6) To debt collection agencies for purposes of locating a debtor to collect or compromise a Federal claim against the debtor;
</p><p>(7) To a consumer reporting agency to prepare a commercial credit report for use by the Department.
</p><p>(8) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper form in "Tort Claim files."
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Maintained by name of claimant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in compliance with provisions of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposed of four years after settlement of the claim. Record copies are held by the Office of the Solicitor, U.S. Department of the Interior.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Chief, Division of Contracting and General Services, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240.
</p><p>(2) Regional Contracting Offices of the U.S. Fish and Wildlife Service (See 50 CFR part 2 for Regional Addresses).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send inquiries regarding those records held in the Washington Office to the Chief, Division of Contracting and General Services. Send inquiries regarding those records held in the regional offices to the Regional Director. The requestor should send in a written signed request for the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Address the request to the Chief, Division of Contracting and General Services for records located in the Washington Office. Address the request to the Regional Director for records located in the regional offices. The request must be in writing, signed by the individual, and must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To amend your record, address your request to the Chief, Division of Contracting and General Services. You must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from the following sources: individuals submitting a claim, investigative reports, statements from witnesses, and medical reports.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The Privacy Act does not entitle an individual to access information in reasonable anticipation of a civil action or proceeding.
</p></xhtmlContent></subsection></section>
<section id="fws5" toc="yes">
<systemNumber>/FWS-5</systemNumber>
<subsection type="systemName">National Wildlife Refuge Special Use Permits--Interior, FWS-5.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Fish and Wildlife Service regional offices and individual National Wildlife Refuges.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants who apply for special use permits and cooperative farm agreements on National Wildlife Refuges.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains the name and address of permittees/cooperators, types of special uses, and any special conditions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The National Wildlife Refuge System Administration Act of 1966 (16 U.S.C. 688dd-ee). See 50 CFR parts 29 and 32 for additional information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify those having special use permits and cooperative farming agreements on National Wildlife Refuges and the terms of those permits and cooperative agreements.
</p><p>Disclosures outside the Department of the Interior may be made:
</p><p>To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Maintained by name of claimant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in compliance with provisions of the Code of Federal Regulations (43 CFR 2.51).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are usually not maintained more than one year following the period of use.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Refuges, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send inquiries regarding the existence of such records to either the Washington Office, Division of Refuges or the regional offices (see 50 CFR part 2 for regional addresses). The requestor should send in a written signed request for the records (see 43 CFR 2.60 of the Code of Federal Regulations) for additional information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Address requests for access to your records to either the Washington Office, Division of Refuges or the appropriate Regional Director (see 50 CFR part 2 for regional addresses). The request must be in writing, signed by the individual, and must meet the content requirements of the Code of Federal Regulations (43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To amend your record, address your request to the Chief, Division of Refuges, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240. You must meet the content requirements indicated in the Code of Federal Regulations (43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from the individuals on whom the records are maintained.
</p></xhtmlContent></subsection></section>
<section id="fws6" toc="yes">
<systemNumber>/FWS-6</systemNumber>
<subsection type="systemName">Hunting and Fishing Survey Records--Interior, FWS-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Program Plans, Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals participating in hunting, fishing and nonconsumptive wildlife activities, and who voluntarily respond to fishing and hunting survey questionnaires.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Survey forms and questionnaires containing information on attitudes, interests, participation in, expenditures, and statistics regarding the use of fish and wildlife resources.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act of 1949, as amended; the Fish and Wildlife Act of 1956 (16 U.S.C. 741a-742l); the Federal Aid in Wildlife and Fish Restoration Acts of 1967 and 1950, as amended, 16 U.S.C. 777-777k, 669-669i.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records is the development of statistical analyses to assist State and Federal governments in managing wildlife resources.  Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a  congressional office made at the request of that individual; (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in accordance with the provisions of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For each survey that uses this system, the records will be maintained until summary analyses are completed, after which the names and address will be destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Program Plans, Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="fws7" toc="yes">
<systemNumber>/FWS-7</systemNumber>
<subsection type="systemName">Water Development Project and/or Effluent Discharge Permit Application Review--Interior, FWS-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> (1) Division of Ecological Services, Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240. (2) All regional, area, and field offices of the Division of Ecological Services. (See Appendix for addresses.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals who apply for permits from other regulatory agencies including the Corps of Engineers, and the Environmental Protection Agency. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Contains some public notices or permit applications from regulatory agencies which give name, address, and description of work that the applicant is requesting authorization to perform. In order to adequately evaluate the proposed project’s effect on fish and wildlife resources, additional project information is at times requested and therefore on file. Environmental impact statements and environmental assessments on some proposed projects also are on file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Fish and Wildlife Coordination Act, as amended (16 U.S.C. 661-666c; 48 Stat. 401).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary use of the records is to review and comment on permit applications. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Maintained on paper in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Indexed by State, name of applicant, and public notice number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Maintain records in accordance with provisions of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Varies in each location but generally held from two to five years and then either sent to Records Center or destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Chief, Division of Ecological Services, Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Inquiries regarding the existence of records shall be addressed to the System Manager, with respect to records located in the Washington office, and to regional directors, with respect to records located in regional or field offices. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> A request for access shall be addressed to the System Manager, with respect to records located in the Washington office, and to regional directors with respect to records located in regional or field offices. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Regulatory agency from which permit is requested, State, and the individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="fws10" toc="yes">
<systemNumber>/FWS-10</systemNumber>
<subsection type="systemName">National Fish Hatchery Special Use Permits--Interior, FWS-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records are kept at the National Fish Hatcheries.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The records are on individuals who applied for special use permits on National Fish Hatcheries.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain the names and addresses of permittees, types of special uses, period of use, and any special conditions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The United State Code (16 U.S.C. 640K-3; 16 U.S.C. 664).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify those having special use permits at the National Fish Hatcheries and to. The records may be disclosed outside of the Department of the Interior under the following circumstances.
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To debt collection agencies to locate a debtor or to collect or compromise a Federal claim against the debtor; and
</p><p>(6) To a consumer reporting agency to prepare commercial credit reports for use by the Department.
</p><p>(7) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in compliance with provisions of the Code of Federal Regulations (43 CFR 2.51).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>We destroy the records one year after the permit expires.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Fish Hatcheries, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send inquiries regarding the existence of such records to either the Washington Office, Division of Fish Hatcheries or the appropriate regional office (see 50 CFR part 2 for regional addresses). The requestor should send in a written signed request for the records (see 43 CFR 2.60 of the Code of Federal Regulations) for additional information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Address requests for access to your records to either the Washington Office, Division of Fish Hatcheries or the appropriate Regional Director (see 50 CFR part 2 for regional addresses). The request must be in writing, signed by the individual, and must meet the content requirements of the Code of Federal Regulations (43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To amend your record, address your request to the Chief, Division of Fish Hatcheries, U.S. Fish and Wildlife Service, Department of the Interior, Washington, DC 20240 or the appropriate Regional Director (see 50 CFR part 2 for regional addresses). You must meet the content requirements indicated in the Code of Federal Regulations (43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from the individuals on whom the records are maintained.
</p></xhtmlContent></subsection></section>
<section id="fws11" toc="yes">
<systemNumber>/FWS-11</systemNumber>
<subsection type="systemName">Real Property Records--Interior, FWS-11
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>We maintain records at (1) the Division of Realty, U.S. Fish and Wildlife Service, Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203 (2) all regional and field offices of the Ecological Services program. The records are stored on the server of the Branch of Communication Technology, U.S. Fish and Wildlife Service, Division of Realty, 755 Parfet Street, Suite 349, Lakewood, CO 80228.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The records are on landowners, tenants and permitees from whom the U.S. Fish and Wildlife Service has acquired land, water or interests therein (including options to buy property or an interest in property). Specifically, records may be on private landowners who have (1) signed an option for selling property or an interest in their property to the Fish and Wildlife Service or (2) have requested an evaluation of their property value related to that option.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains:
</p><p>(1) The title file (contains title evidence, the instrument of conveyance, the acquisition contract, title curative and closing data, title opinions, the survey description and plat, payment vouchers and the appraisal summary);
</p><p>(2) The case file (contains the acquisition contract, the instrument of conveyance, closing data, the survey description and plat, payment vouchers, and the appraisal summary);
</p><p>(3) The correspondence file (contains all general correspondence associated with the acquisition, the negotiator’s contacts, and all material used for relocation assistance permits or outgrants);
</p><p>(4) The appraisal report (contains the property description, local market data, comparable sales information, location maps, and an analysis of property value); and
</p><p>(5) The option file (contains landowner’s names, social security or employee identification numbers, home addresses, property acreages, bureau-assigned tract numbers, legal descriptions of lands, limitations of any easements, status of appraisal requests and/or offers to landowners, and money obligated and spent to acquire the property).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act of 1949 (63 Stat. 377); Migratory Bird Conservation Act of February 18, 1929 (45 Stat. 1222); Migratory Bird Hunting Stamp Act, as amended (16 U.S.C. 718 <i>et seq.</i>); Fish and Wildlife Act of 1956, as amended (16 U.S.C. 742a <i>et seq.</i>); Fish and Wildlife Coordination Act, as amended (16 U.S.C. 661-666c); Recreational Use of Conservation Areas Act, as amended (16 U.S.C. 460k-460k4); Colorado River Storage Project Act, as amended 943 U.S.C. 602g); Endangered Species Act of 1973 (16 U.S.C. 1531-1543); National Wildlife Refuge System Administration Act as amended (16 U.S.C. 668dd-668ee); Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (40 U.S.C. 4601 <i>et seq.</i>); Refuge Revenue Sharing Act of
 October 17, 1978, Public L. 95-469, amended the Act of June 15, 1935 [amended by the Act of August 30, 1964 (78 Stat. 701; 16 U.S.C. 715s)].
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The FWS is the primary user of the system, and the primary uses of the records are to:
</p><p>(1) Obtain title evidence for closing from title companies or abstractors;
</p><p>(2) Obtain title opinions and judgments on condemnation from our Solicitor’s Offices and the Department of Justice;
</p><p>(3) Use in negotiations regarding property appraisal;
</p><p>(4) Obtain relocation assistance permits or outgrants;
</p><p>(5) Report excess lands to the General Services Administration for transfer or disposal;
</p><p>(6) Produce required agency annual reports which are stripped of personal identifiers;
</p><p>(7) Reconcile end-of-year financial transaction reports required by the IRS and the FWS related to the land acquisition activities;
</p><p>(8) Reconcile and track payments made to private landowners who are selling land or a land interest to the FWS;
</p><p>(9) Monitor and update the status of land transaction activities with private landowners;
</p><p>(10) Maintain a listing of counties that are eligible and that will receive revenue sharing payments as a result of the bureaus’ land acquisition activities and also as a result of appraisal of those properties in accordance with the Refuge Revenue Sharing Act of
 October 17, 1978, Public Law 95-469;
</p><p>(11) Report taxable income as required by the Internal Revenue Service.
</p><p>Disclosure to any of the following entities outside the DOI may be made under any of the routine uses listed below without the consent of the individual if the disclosure is compatible with the purpose for which the records were collected:
</p><p>(1) To another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains;
</p><p>(2) To Federal, State, and local authorities as needed to conduct inquiries related to land acquisition activities carried out under any of the previously stated authorities;
</p><p>(3) To the Department of Justice (DOJ), or to a court or adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(i) The DOI or any component of the DOI;
</p><p>(ii) Any employee acting in his or her official capacity;
</p><p>(iii) Any DOI employee acting in his or her individual capacity where the DOI or DOJ has agreed to represent the employee; or
</p><p>(iv) The United States, when DOI determines that DOI is likely to be affected by the proceeding; and
</p><p>(b) The DOI deems the disclosure to be:
</p><p>(i) Relevant and necessary to the proceedings and
</p><p>(ii) compatible with the purpose for which DOI compiled the information.
</p><p>(4) To an appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(5) To Federal, State, and local authorities as needed to conduct inquiries related to land acquisition activities carried out under the Refuge Revenue Sharing Act of October 17, 1978, Public Law 95-469.
</p><p>(6) To a congressional office in response to a written inquiry to that office by the individual to whom the record pertains.
</p><p>(7) To a contractor, expert, or consultant employed by the FWS--only when necessary to accomplish a function related to this system of records.
</p><p>(8) To the IRS as part of the IRS-required year-end financial reports to produce the 1099 notice to the landowner as taxable income.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)12, disclosures may be made from this system to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (931 U.S.C. 3701(A)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>We maintain records both in paper and electronic files. Electronic records are stored in a computer system on a secure server. Hardcopy input records associated with reconciliation of bureau financial reports or records required to report taxable income are temporarily secured in a locked file that bears a Privacy Act warning label.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Generally we store the records by individual name, project name, project number and location. Electronic records may be searched on or reported by any data field. Retrieval is generally dependent upon the report or purpose of usage and whether a need to know exists. For example, records may be retrieved by social security number, name, tract number, State, or county. Records are retrievable for several purposes, such as determining landowner payments that need to be reported to IRS, tracking payments made to landowners, reconciliation of the bureau’s financial reports, and tracking status of acquisition activities or requests for surveys and appraisals related to those activities.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>We maintain the records in accordance with safeguards specified in the Department of the Interior Privacy Act regulations (43 CFR 2.51). Safeguards include password-protected computers and on site locked storage rooms. Electronic records have a multi-level password-protected database. The file server uses active directory for logon. The application uses secure socket layer (SSL) through port 443 so that HTTP traffic is encrypted with 128-bit encryption for external protection. Therefore, data is secure between the client and the Branch of Communication Technology’s Server. The tax identification number, Social Security Number and Employee Identification Number are encrypted using base 64 encryption algorithms and converted to HEX. Electronic records are password-protected, backed up daily, and maintained with safeguards meeting the security requirements of 43 CFR 2.51. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and safeguard requirements are met.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with U.S. Fish and Wildlife Service Records Schedule and the General Records Schedule (GRS-7).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Realty, U.S. Fish and Wildlife Service, Mail Stop 622, Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203 and (2) U.S. Fish and Wildlife Service Regional Offices (See 50 CFR 2.2 for addresses).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request notification of the existence of records on him or herself may do so by writing to the system manager at the address above. The request must be in writing, be signed by the requester, and include the requester’s full name, address, and Social Security Number (see 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedures"  above and 43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedures"  above and 43 CFR 2.71).
</p></xhtmlContent></subsection>
	<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from landowners who have signed an option for selling land or interests in lands to the Fish and Wildlife Service.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="fws13" toc="yes">
<systemNumber>/FWS-13</systemNumber>
<subsection type="systemName">North American Breeding Bird Survey--Interior, FWS-13.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Patuxent Wildlife Research Center, Laurel, Maryland.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Volunteers from the general public (about 1,500 people).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Birds observed along roadsides at predetermined locations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Fish and Wildlife Act of 1956 (16 U.S.C. 742a-7421; 70 Stat. 1119).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is the annual monitoring of migratory bird populations to determine trends in their abundance. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual; (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tapes or disks and 8 x10 1/2 inch original data sheets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By computer or hand sort.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records maintained in accordance with the provisions of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>None have been disposed of in the nine years of the survey. They are a historic record of bird abundance.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Migratory Bird and Habitat Research Laboratory, Patuxent Wildlife Research Center, Laurel, Maryland.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="fws17" toc="yes">
<systemNumber>/FWS-17</systemNumber>
<subsection type="systemName">Diagnostic-Extension Service Records--Interior, FWS-17.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Eastern Fish Disease Laboratory, R.D. 1. Box 17, Kearneysville, West  Virginia 25430. (2) Fish Farming Experimental Station, P.O. Box 860, Stuttgart, Arkansas 72160. (3) National Fish and Wildlife Health Laboratory, University of Wisconsin, Department of Veterinary Science, 1655 Linden Drive, Madison, Wisconsin 56703. (4) Western Fish Disease Laboratory, Bldg. 204, Naval Support Activity, Seattle, Washington 98115.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal, State employees involved in fish and wildlife production and fishery wildlife management, private fish farmers, hobbyists.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of diagnostic examinations, related information and recommendations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Fish and Wildlife Act of 1956 (16 U.S.C. 742a-7421; 70 Stat. 1119), Fish and Wildlife Coordination Act (16 U.S.C. 661-666c).
</p></xhtmlContent></subsection>
	<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) internal use for identifying regional and national fish and wildlife disease patterns, occurrence and importance (b) as an aid in developing research priorities and (c) for comparison of pathological agents, disease pathology. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) for from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual; (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Bound books, forms in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By accession number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>As prescribed in 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Indefinite.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Appropriate laboratory Director.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, companies, or their representatives on whom the records are maintained; Federal and State Employees.
</p></xhtmlContent></subsection></section>
<section id="fws19" toc="yes">
<systemNumber>/FWS-19</systemNumber>
<subsection type="systemName">Endangered Species Licensee System--Interior, FWS--19.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Washington Office, Division of Law Enforcement, Room 520 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203
</p><p>(2) Regional Offices of the U.S. Fish and Wildlife Service (See 50 CFR part 2 for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The records are on individuals who request a license to import or export fish and/or wildlife products. The system also has records on corporations and other business entities. Only the records reflecting personal information are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain name, address, date of birth, business phone number, occupation and social security number of individuals who request a license to import or export fish and/or wildlife products. We identify businesses by type, name, title, phone number of principal officer, and State of incorporation, if applicable.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Endangered Species Act of 1976 (16 U.S.C. 1538(d); 87 Stat. 884).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>We primarily use the records to identify licensees authorized to import or export fish, wildlife and/or products thereof. Disclosures may be made outside of the Department of the Interior under the following circumstances.
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To the <i>Federal Register</i> to publish notice of the permit--as required by law;
</p><p>(6) To debt collection agencies to locate a debtor; and
</p><p>(7) To a consumer reporting agency to prepare a commercial credit report for the Department.
</p><p>(8) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>We maintain the records in paper files and in electronic form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>We maintain the files in a segregated area secured by a locking device in accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>We maintain the records in accordance with the U.S. Fish and Wildlife Service’s records schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system manager is the Chief, Division of Law Enforcement, U.S. Fish and Wildlife Service, Mail Stop 520 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The United States Code (5 U.S.C. 552a(j)(2)) provides general exemption authority for some Privacy Act systems. In accordance with that authority, the U.S. Fish and Wildlife Service adopted regulations (43 CFR 2.79(a) and 43 CFR 2.79(b)). Under 43 CFR 2.79(b), the system is exempt from the following subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections (c)(3), (d), (e)(1), (e)(4)(G) through (e)(4)(I), and (f). For more information, see <i>Federal Register</i> publication 40 FR 50432 published on October 29, 1975.
</p></xhtmlContent></subsection></section>
<section id="fws20" toc="yes">
<systemNumber>/FWS-20</systemNumber>
<subsection type="systemName">Investigative Case File System--Interior, FWS 20.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Washington Office, Division of Law Enforcement, Room 520 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203
</p><p>(2) Regional Offices of the U.S. Fish and Wildlife Service (See 50 CFR part 2 for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The records are on individuals who are the subjects of U.S. Fish and Wildlife Service law enforcement investigations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain name, address, place and date of birth, and any other records which are necessary to complete an investigation of individuals suspected of violations of fish and wildlife laws.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Assault Act (18 U.S.C. 111), Bald Eagle Act (16 U.S.C. 668-668d), Black Bass Act (16 U.S.C. 851-856), Lacey Act (18 U.S.C. 42-44), National Wildlife Refuge System Administration Act (16 U.S.C. 668dd-668ee), Migratory Bird Hunting Stamp Act (16 U.S.C. 718-718h), Migratory Bird Treaty Act (16 U.S.C. 703-711), Endangered Species Act (16 U.S.C. 1531-1543), Marine Mammal Act (16 U.S.C. 1361-1407), Upper Mississippi Refuge Act (16 U.S.C. 721-731), Bear River Refuge Act (16 U.S.C. 690), Fish and Wildlife Recreation Act (16 U.S.C. 460k-460k-4), Airborne Hunting Act (16 U.S.C. 742j), and Tariff Classification Act (19 U.S.C. 1527).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The U.S. Fish and Wildlife Service uses the records primarily in its investigations of individuals suspected of violating fish and wildlife laws; and also uses the records for any criminal proceedings resulting from those investigations. The records may be disclosed outside of the Department of Interior under the following circumstances.
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To debt collection agencies to locate a debtor or to collect or compromise a Federal claim against the debtor;
</p><p>(6) To a consumer reporting agency to prepare commercial credit reports for use by the Department; and
</p><p>(7) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and on computer media or printouts. The records are part of a Local Area Network (LAN) shared by the Washington Office, Division of Law Enforcement and U.S. Fish and Wildlife Service regional law enforcement offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in a segregated area secured by a locking device in accordance with 43 CFR 2.51. The system is password secured.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained in accordance with the U.S. Fish and Wildlife Service Records Schedule which addresses record retention requirements for investigative case files.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Law Enforcement, U.S. Fish and Wildlife Service, Mail Stop 520 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The United Stated Code (5 U.S.C. 552a(j)(2)) provides general exemption authority for some Privacy Act systems. In accordance with that authority, the U.S. Fish and Wildlife Service adopted regulations (43 CFR 2.79(a) and 43 CFR 2.79(b)).
</p><p>Under 43 CFR 2.79(a), the system is not exempt from the following subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections (b), (c)(1) and (c)(2), (e)(4)(A) through (e)(4)(F), (e)(6) and (e)(7), (e)(9) through (e)(11), and (i). For more information, see <i>Federal Register</i> publication 40 FR 37217 published on August 26, 1975.
</p><p>Under 43 CFR 2.79(b), the system is exempt from the following subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections (c)(3), (d), (e)(1), (e)(4)(G) through (e)(4)(I), and (f). For more information, see <i>Federal Register</i> publication 40 FR 50432 published on October 29, 1975.
</p></xhtmlContent></subsection></section>
<section id="21" toc="yes">
<systemNumber>/FWS-21</systemNumber>
<subsection type="systemName">Permits System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records are stored at the following offices of the U.S. Fish and Wildlife Service (FWS):
</p><p>(1) For the Endangered Species Program:
</p><p>(a) Regional Endangered Species Offices (see 50 CFR 2.2 for addresses) and
</p><p>(b) Division of Consultation, HCPs, Recovery and State Grants and the Division of Conservation and Classification, Endangered Species Program, U.S. Fish and Wildlife Service, Mail Stop 420 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p><p>(2) Division of Management Authority, U.S. Fish and Wildlife Service, Mail Stop 700 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p><p>(3) Division of Migratory Bird Management, U.S. Fish and Wildlife Service, Mail Stop MBSP-4107 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203, and Regional Migratory Bird Offices (see 50 CFR 2.2 for addresses).
</p><p>(4) Office of Law Enforcement, U.S. Fish and Wildlife Service, Mail Stop LE-3000 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203; Regional Law Enforcement Offices (see 50 CFR 10.22 for addresses); designated ports of entry (see 50 CFR 14.12 for locations); and some border or special port offices (see 50 CFR 14.16 and 14.19 for locations).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Records are maintained on applicants who seek permits to conduct certain activities that affect wildlife and plants protected and/or regulated under the following Federal laws or treaties: Bald and Golden Eagle Protection Act, Convention on International Trade in Endangered Species of Wild Fauna and Flora, Endangered Species Act, Marine Mammal Protection Act, Migratory Bird Treaty Act, Lacey Act, and Wild Bird Conservation Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain the name, address, date of birth, Social Security Number, occupation, home and work phone numbers, facsimile number, and email address of someone who applies for a permit. For eagle permits for Native American religious purposes, the records contain tribal affiliation and, at the applicant’s discretion, religious ceremony. The records also contain the qualifications of the applicant (such as, education and experience), the locations, types, and purposes of the proposed activity, and reports of activities conducted under an issued permit. They include documents that reflect the general administrative processing of the application and permit; public review required by certain laws, including comments received; our consultation with subject matter experts, including but not limited to experts within the FWS and in State, Federal, local, and foreign agencies, for the purpose of obtaining scientific, management, and legal advice; and our evaluation of information to make a decision on an application for a permit, and to monitor activities that occur under a permit. Although the system contains records on corporations and other business entities including Tax Identification Number, only records containing personal information on individuals are subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Bald and Golden Eagle Protection Act (16 U.S.C. 668-668d); Migratory Bird Treaty Act (16 U.S.C. 703-712); Marine Mammal Protection Act (16 U.S.C. 1361-1407); Endangered Species Act (16 U.S.C. 1531-1544); Wild Bird Conservation Act (16 U.S.C. 4901-4916); and Lacey Act (18 U.S.C. 42), and Title 50, parts 10, 13, 14, 15, 16, 17, 18, 21, 22, and 23 of the Code of Federal Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purposes are to establish and verify an applicant’s eligibility for a permit to conduct activities which affect wildlife and plants protected under a number of Federal wildlife laws and treaties; produce reports to monitor the use and trade in protected wildlife and plants; and assess the impact of permitted activities on the conservation and management of species and their habitats.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The FWS is the primary user of the system, and the primary uses of the records will be:
</p><p>(1) To establish and verify an applicant’s eligibility for a permit to conduct activities with protected wildlife and plants under a number of conservation laws and treaties.
</p><p>(2) To provide the public and permittees with permit-related information.
</p><p>(3) To monitor activities conducted under a permit.
</p><p>(4) To analyze data and produce reports to monitor the use and trade in protected wildlife and plants.
</p><p>(5) To assess the impact of permitted activities on the conservation and management of protected species and their habitats.
</p><p>(6) To evaluate the effectiveness of the permit programs.
</p><p>(7) To meet reporting requirements of the Department of the Interior (DOI) and FWS.
</p><p>(8) To generate budget estimates and track performance.
</p><p>Disclosures outside the DOI may be made under the routine uses listed below without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected.
</p><p>(1) To subject matter experts, including but not limited to experts in State, Federal, local, and foreign agencies, for the purpose of obtaining scientific, management, and legal advice relevant to making a decision on an application for a permit.
</p><p>(2) To the public as a result of publishing <i>Federal Register</i> notices announcing the receipt of permit applications for public comment or notice of the decision on a permit application.
</p><p>(3) To Federal, State, local, or foreign wildlife and plant agencies for the exchange of information on permits granted or denied to assure compliance with all applicable permitting requirements.
</p><p>(4) To Captive-bred Wildlife registrants under the Endangered Species Act for the exchange of captive-born, non-native endangered and threatened species, and to share information on new developments and techniques of captive breeding of these protected species.
</p><p>(5) To Federal, State, and local authorities who need to know who is permitted to receive and rehabilitate sick, orphaned, and injured birds under the Migratory Bird Treaty Act and the Bald and Golden Eagle Protection Act; federally permitted rehabilitators; individuals seeking a permitted rehabilitator with whom to place a sick, injured, or orphaned bird in need of care; and licensed veterinarians who receive, treat, or diagnose sick, orphaned, and injured birds;
</p><p>(6) To the Department of Justice (DOJ), or a court, adjudicative, or other administrative body or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(i) The DOI or any component of the DOI;
</p><p>(ii) Any DOI employee acting in his or her official capacity;
</p><p>(iii) Any DOI employee acting in his or her individual capacity where the DOI or DOJ has agreed to represent the employee; or
</p><p>(iv) The United States, when DOI determines that DOI is likely to be affected by the proceeding; and
</p><p>(b) The DOI deems the disclosure to be:
</p><p>(i) Relevant and necessary to the proceedings; and
</p><p>(ii) Compatible with the purpose for which we compiled the information.
</p><p>(7) To the appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license, or when we need to monitor activities conducted under a permit or evaluate regulated wildlife and plant trade and use.
</p><p>(8) To a congressional office in response to an inquiry to the office by the individual to whom the record pertains.
</p><p>(9) To the General Accounting Office or Congress when the information is required for the evaluation of the permit programs.
</p><p>(10) To a contractor, expert, or consultant employed by the FWS when necessary to accomplish a FWS function related to this system of records.
</p><p>(11) To provide addresses obtained from the Internal Revenue Service to debt collection agencies for purposes of locating a debtor to collect or compromise a Federal claim against the debtor, or to consumer reporting agencies to prepare a commercial credit report for use by the DOI.
</p><p>(12) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)12, disclosures may be made from this system to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders, on microfiche, in electronic form in computer systems, and in reports and computer printouts. Paper records are stored in file cabinets, rooms, and offices. Electronic records are stored on a computer server and disks or tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper and microfiche records are retrieved by name of applicant or by permit file number. Electronic records may be searched on or reported by any data field. Retrieval is dependent upon the report or purpose of usage and whether a need to know exists. Records are retrieved for several purposes, such as processing a permit application, verifying an individual has a permit to conduct an activity with a protected species, and tracking whether permit reports have been submitted.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel whose official duties require such access, under requirements found in the Code of Federal Regulations (43 CFR 2.51). Paper and microfiche records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records are password-protected, backed up daily, and maintained with safeguards meeting the security requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with the FWS record schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Chief, Division of Consultation, HCPs, Recovery and State Grants, and Chief, Division of Conservation and Classification, Endangered Species Program, U.S. Fish and Wildlife Service, Mail Stop 420 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p><p>(2) Chief, Division of Management Authority, U.S. Fish and Wildlife Service, Mail Stop 700 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p><p>(3) Chief, Division of Migratory Bird Management, U.S. Fish and Wildlife Service, Mail Stop 4107 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p><p>(4) Chief, Office of Law Enforcement, U.S. Fish and Wildlife Service, Mail Stop LE-3000 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to them, from the appropriate System Manager identified above. We require the request be in writing, be signed by the requester, and include the requester’s full name and address, Social Security Number, and permit file number, if applicable. (See 40 CFR 2.60 for procedures on making inquiries.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For copies of your records, write to the pertinent System Manager at the location above. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS."  A request for access must meet the content requirements of 43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as "Records Access Procedures"  section above. (See 43 CFR 2.71.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from individuals who apply for permits to conduct certain activities with protected wildlife and plants.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The Privacy Act at 5 U.S.C. 552a(j)(2) provides general exemption authority for some systems or records. Under that authority, the FWS adopted a regulation [43 CFR 2.79(b)]. Under that regulation, the system is exempt from the following subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections (d)(1) and (g)(1)(B). For more information, see <i>Federal Register</i> publication 40 FR 37217 published on August 26, 1975.
</p></xhtmlContent></subsection></section>
<section id="fws22" toc="yes">
<systemNumber>/FWS-22</systemNumber>
<subsection type="systemName">U.S. Deputy Game Warden--Interior, FWS--22.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The U.S. Fish and Wildlife Service maintains the records at its participating regional offices (See 50 CFR part 2 for regional addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The records are on individuals who apply for U.S. Deputy Game commissions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain the name, address date and place of birth, social security number, height, weight, color of hair and eyes of applicants for U.S. Deputy Game Warden Commissions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Fish and Wildlife Act of 1956 (16 U.S.C. 742a-742l; 70 Stat. 1119).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The U.S. Fish and Wildlife Service uses the records to identify those who hold U.S. Deputy Game Warden commissions. The records may be disclosed outside of the Department of Interior under the following circumstances.
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in a segregated area and secured by a lock in accordance with the Code of Federal Regulations (43 CFR 2.51).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>We destroy the records when the commission expires.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Regional Offices of the U.S. Fish and Wildlife Service. (See 50 CFR part 2 for addresses).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send inquiries regarding the existence of such records to the appropriate U.S. Fish and Wildlife Service Regional Office (see 50 CFR part 2 for addresses). Send in a written, signed request for the records. See the Code of Federal Regulations (43 CFR 2.60) for additional information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Address requests for access to your records to the appropriate Fish and Wildlife Regional Office (See 50 CFR part 2 for addresses). Your request should be in writing, signed, and should meet any necessary content requirements specified in the Code of Federal Regulations (43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To amend your record, address your request to the appropriate regional director(s) (See 50 CFR part 2 for addresses). You must meet the content requirements indicated in the Code of Federal Regulations (43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from the individuals on whom the records are maintained.
</p></xhtmlContent></subsection></section>
<section id="fws23" toc="yes">
<systemNumber>/FWS-23</systemNumber>
<subsection type="systemName">Motor Vehicle Permit Log--Interior, FWS-23.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> (1)Division of Personnel Management and Organization, U.S. Fish and Wildlife Service. Washington, DC 20240. (2) Regional Offices (See Appendix for Regional addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees who require Government Vehicle Operator Permit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Log reflecting employee name, driver’s license number, duty station location, date of issue of permit and date permit expires.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Service Act of 1949 (40 CSC 471), as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is a ready reference of names of holders of motor vehicle permits and date when permit must be renewed. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual; (4) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit; and (5) to Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, contact license, grant or other benefit; (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained as simple log in loose-leaf binder.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Maintained by date and in alphabetical order.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Log maintained as information system for personnel staff with normal non-security confidential procedures meeting requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintenance of log on a continuing basis consistent with need of the individual to have a current permit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Personnel Management and Organization, U.S. Fish and Wildlife Service, Room 3455, Main Interior Building, 18th and C Streets, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager, with respect to records located in the Washington office, and to regional directors, with respect to records located in the office for which each is responsible. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access shall be addressed to the System Manager, with respect to records located in the Washington office, and to regional directors, with respect to records located in the office for which each is responsible. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="fws25" toc="yes">
<systemNumber>/FWS-25</systemNumber>
<subsection type="systemName">Contract and Procurement Records--Interior, FWS-25.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Division of Contracting and General Services, Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240. (2) Regional offices of Fish and Wildlife Service. (See Appendix for regional addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals submitting unsolicited proposals or replying to solicitations for bids. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains information regarding the individual which would be required to evaluate contract proposals, i.e., name, age, education, experience, references, and possible other pertinent information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Act of 1949, as amended 40 U.S.C. 741-745; Fish and Wildlife Act of 1956, 16 U.S.C. 742a-7421; 70 Stat. 1119.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is evaluation by contracting officers and technical representatives of operating (requesting) Division or Office placing name and address on bidders list for use in sending out future solicitations. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional Office made at the request of that individual, (4) to provide addresses obtained from the Internal Revenue Service to debt collection agencies for purposes of locating a debtor to collect or compromise a Federal claim against the debtor, or to consumer reporting agencies to prepare a commercial credit report for use by the Department, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on paper form, in either the "Bidders Mailing List"  file or a "Contract Folder" .
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and contract number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records maintained in compliance with provisions of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Bidders Mailing List--until individual requests withdrawal or solicitation returned unanswered. Destroyed immediately. Contract Files: Four years after closing of file.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Contracting and General Services, Fish and Wildlife Service, U.S. Department of the Interior, Washington, DC 20240, and regional directors (See Appendix for regional addresses).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager, with respect to records located in the Washington Office, and to regional directors, with respect to records located in the office for which each is responsible. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager, with respect to records located in the Washington, Office and to regional directors, with respect to records located in the office for which each is responsible. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual submitting proposals for consideration.
</p></xhtmlContent></subsection></section>
<section id="fws26" toc="yes">
<systemNumber>/FWS-26</systemNumber>
<subsection type="systemName">Migratory Bird Population and Harvest Systems--Interior, FWS-26.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The U.S. Fish and Wildlife Service maintains the records at the Office of Migratory Bird Management, U.S. Fish and Wildlife Service, U.S. Department of the Interior, Patuxent Wildlife Research Center, Laurel, Maryland 20811. The minor portions of the files comprising the system may be collected by the Washington Office of Migratory Bird Management, Fish and Wildlife regional and field offices, State offices, conservation organizations, universities, and individuals participating in population and harvest surveys. The Office of Migratory Bird Management, Laurel, Maryland receives and stores the information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The U.S. Fish and Wildlife Service records are on (1) individuals who participate in migratory bird population surveys; and (2) individuals who submit their harvest data for migratory game birds.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain name and address of the participant as well as relevant population survey and harvest data on migratory birds.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Migratory Bird Treaty Act of July 3, 1918 (16 U.S.C. 703-711; 40 Stat. 755).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Fish and Wildlife biologists and law enforcement officers, the Canadian Wildlife Service, the Mexican Department Fauna Silvestre, and State and Provincial conservation agencies use the information to further understanding, protection, management and use of migratory birds. They also use the data to guide, plan and coordinate research on migratory birds. The U.S. Fish and Wildlife Service and cooperating agencies analyze and publish survey data in technical publications. The records may be disclosed outside of the Department of the Interior under the following circumstances:
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To the Canadian Wildlife Service, Environmental Management Service, Department of the Environment, Ottawa, Ontario, Canada K1A OH3 and Mexican Direccion General Fauna Silvestre, Aquiles Serdan 28-70, Pisa, Mexico 3, DF, Mexico, as part of cooperative agreements and;
</p><p>(6) To cooperators and researchers in other Federal, State, local agencies, conservation organizations, universities, and private individuals who participate in population and harvest surveys, survey analysis, or publications about migratory bird population and harvest studies.
</p><p>(7) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>We maintain the records in a variety of media including paper, punched cards, microfiche, microfilm, computer tape, and computer disk. We also have published and unpublished reports which present summary information.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>We index the information in a variety of ways including by name. The identity of the individual is usually deleted shortly after analysis of data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>We store the records within the fenced and locked premises of the Patuxent Wildlife Research Center, Laurel Maryland. The records are within a locked building and the master computer files are in a locked vault. Those wanting to use the records must first be authorized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>We retain those records that contain personal information (1) until the data can be recorded and stored on other media such as computer tapes, computer disks, or microfilm; and (2) until we can verify the accuracy of the data which was transferred to a different media. Information which we transfer to another media does not contain personal identifiers.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Office of Migratory Bird Management, Mail Stop 634 Arlington Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send a written, signed request for your records to the system manager identified above. See the Code of Federal Regulations (43 CFR 2.60) for additional information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Address requests for access to your records to the system manager identified above. Your request should be in writing, signed, and should meet any necessary content requirements specified in the Code of Federal Regulations (43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To amend your record, address your request to the system manager identified above. You must meet the content requirements indicated in the Code of Federal Regulations (43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from those supervising or participating in various population surveys of migratory birds, and those who purchase migratory bird hunting stamps.
</p></xhtmlContent></subsection></section>
<section id="fws27" toc="yes">
<systemNumber>/FWS-27</systemNumber>
<subsection type="systemName">Correspondence Control System--Interior, FWS--27.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>We maintain the records at the U. S. Fish and Wildlife Service, Correspondence Control Unit, Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The records are on U.S. Senators and Representatives, Governors of States, and members of the public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain name and address and any other information necessary to process the incoming correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 43 U.S.C. 1467, 44 U.S.C. 3101
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to provide control for prompt handling of priority correspondence by the U.S. Fish and Wildlife Service. Disclosures may be made outside of the Department of the Interior under the following circumstances.
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings; and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>We maintain the records in manual form in file folders and in a computerized tracking system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name and date of response.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>We maintain the records in accordance with safeguards in specified in the Code of Federal Regulations (43 CFR 2.51).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>We destroy the records after two years after receipt.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system manager is the Chief, Correspondence Control Unit, U.S. Fish and Wildlife Service, Department of the Interior, 1849 C Street NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send a written, signed request for your records to the system manager identified above. See the Code of Federal Regulations (43 CFR 2.60) for additional information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Address requests for access to your records to the system manager identified above. Your request should be in writing, signed, and should meet any necessary content requirements specified in the Code of Federal Regulations (43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To amend your record, address your request to the system manager identified above. You must meet the content requirements indicated in the Code of Federal Regulations (43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from incoming correspondence to the U.S. Fish and Wildlife Service.
</p></xhtmlContent></subsection></section>
<section id="fws30" toc="yes">
<systemNumber>/FWS-30</systemNumber>
<subsection type="systemName">Marine Mammals Management, Marking, Tagging and Reporting Program--Interior, FWS-30.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>1U.S. Fish and Wildlife Service, Marine Mammals Management, 4230 University Drive, Suite 310, Anchorage, Alaska 99508.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Alaska Native hunters of polar bear, sea otter, and walrus.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>For polar bear certificate: Name and signature of hunter, signature of tagger, date, species hide tag number, species skull tag number, species skull measurement, tagging location, species age class, species sex, species sex identifiers, statistics on other bears present, specimens collected, transportation used, days/hours hunted, date of kill, location of kill.
</p><p>For sea otter certificate: Name and signature of hunter, signature of tagger, date, species hide tag number, species skull tag number, species skull statistics, tagging location, species age class, species sex, species sex identifiers, specimens collected, days/hours hunted, date of kill, location of kill.
</p><p>For walrus certificate: Name and signature of hunter, signature of tagger, tagging location, date, species tag number, species take type, date killed or found, location killed or found, species age, species sex, species tusk circumference, species tusk length, location killed or found.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) The Marine Mammal Protection Act of 1972 (16 U.S.C. 1379). (2) 50 CFR part 18, section 109.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purpose of the records is to monitor the harvest by Alaska Natives of polar bear, sea otter, and walrus; to collect biological information; and to help control illegal activities in take, trade, and transport of marine mammal parts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The records are used by wildlife biologists in the U.S. Fish and Wildlife Service’s Alaska Marine Mammals Management Office and by U.S. Fish and Wildlife Service law enforcement agents. The primary uses of the records are (1) to determine accountability of individual hunters and their actions (i.e. number of animals taken) while harvesting marine mammals; (2) to identify hunters that are not presenting harvested specified parts for tagging, and (3) to promote non-wasteful take. U.S. Fish and Wildlife Service law enforcement agents will use the information to identify individuals involved in wasteful and illegal commercialization of marine mammal products.
</p><p>Disclosures outside the Department of the Interior may be made: (1) To the U.S. Department of Justice, or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) Of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, tribal, territorial, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12).Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual and computer database form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name and harvest certificate.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51, records are maintained in a secured computer database which can be accessed only by those with knowledge of the code numbers. Manual forms are maintained in a locked file.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal of subject records is in accordance with the U.S. Fish and Wildlife Service’s Records Disposition Schedule and standards for electronic records as outlined in 36 CFR part 1228.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Supervisor, Marine Mammals Management, U.S. Fish and Wildlife Service, Marine Mammals Management, 4230 University Drive, Suite 310, Anchorage, Alaska 99508.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for notification of the existence of records shall be addressed to the System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records shall be addressed to the System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A request for amendment of a record shall be addressed to the System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Subject individuals on whom the record is maintained, and (2) contractual employees who serve as village taggers.
</p></xhtmlContent></subsection></section>
<section id="fws34" toc="yes">
<systemNumber>/FWS-34</systemNumber>
<subsection type="systemName">National Conservation Training Center Training Server System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records are stored at the U.S. Fish and Wildlife Service’s
National Conservation Training Center (NCTC), Division of Facility
Operations, Office of the Registrar, RR1 Box 166, Shepherd Grade Road,
Shepherdstown, WV 25443.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Records are maintained on those individuals who participate in
NCTC-sponsored training. This includes FWS employees as well as
employees from other Federal agencies and non-Federal personnel from
other States, private agencies, and universities. Training records are
also kept on all FWS employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain the participant’s name, Social Security number,
organizational address, affiliation, phone/fax number, email address,
lodging requirements, supervisor’s name and telephone number, Federal
job series/title/grade, billing information (e.g., responsible agency,
tax I.D. number, agency location code (ALC) number, purchase order
numbers, and credit card numbers), special needs, necessary course
information (e.g., class titles/objectives/prerequisites,
instructor(s), course leader and telephone number, start and end date/
times, minimum/maximum enrollment) class status information (e.g.,
class canceled/finished/scheduled, field exercise notes), and student
transcripts (e.g., what course(s) each individual completed/did not
complete, canceled, no-show).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 4118; Executive Order 11348, 32 FR 6335 (Providing for
Further Training of Government Employees); as amended by Executive
Order 12107, 44 FR 1055 (Relating to Civil Service Commission and Labor
Management in Federal Service); 5 CFR part 410) (Establishing and
Implementing Training Programs); Americans with Disabilities Act
(Pub. L. 101-336).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To request and store data on individuals who participate in NCTC
training and training of FWS employees to validate training records for
certification purposes; to meet statistical reporting requirements of
OPM, DOI and FWS; to generate class rosters, personnel transcripts, and
budget estimates; and, to establish reservations on the NCTC campus.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The FWS is the primary user of the system, and the primary uses of the records will be:
    </p><p> (1) To validate training records for certification purposes.
    </p><p> (2) To meet statistical reporting requirements of OPM, DOI Office
for Equal Employment Opportunity, and FWS.
    </p><p> (3) To generate class rosters.
    </p><p> (4) To generate requested personnel transcripts.
    </p><p> (5) To generate budget estimates related to training requirements.
    </p><p> (6) To manage lodging reservations at the NCTC.
    </p><p> (7) To identify training needs.
    </p><p>Disclosures outside DOI may be made under the routine uses listed
below without the consent of the individual if the disclosure is
compatible with the purposes for which the record was collected.
    </p><p> (1) To another Federal agency, State office, or private
organization only when necessary to respond to an inquiry by the
individual to whom the record pertains.
    </p><p> (2) To the DOJ, or a court, adjudicative, or other administrative
body or to a party in litigation before a court or adjudicative, or
administrative body, when:
    </p><p> (a) One of the following is a party to the proceeding or has an
interest in the proceeding:
    </p><p> (1) The DOI or any component of the DOI;
    </p><p> (2) Any DOI employee acting in his or her official capacity;
    </p><p> (3) Any DOI employee acting in his or her individual capacity where
the DOI or DOJ has agreed to represent the employee; or
    </p><p> (4) The United States, when DOI determines that DOI is likely to be
affected by the proceeding; and
    </p><p> (b) The Department deems the disclosure to be:
    </p><p> (1) Relevant and necessary to the proceedings; and
    </p><p> (2) Compatible with the purpose for which we compiled the
information.
    </p><p> (3) To the appropriate Federal, State, tribal, local or foreign
governmental agency that is responsible for investigating, prosecuting,
enforcing or implementing a statute, rule, regulation, order or
license, when we become aware of an indication of a violation or
potential violation of the statute, rule, regulation, order, or
license.
    </p><p> (4) To a congressional office in response to an inquiry to that
office by the individual to whom the records pertain.
    </p><p> (5) To provide addresses obtained from the Internal Revenue Service
to debt collection agencies for purposes of locating a debtor to
collect or compromise a Federal claim against the debtor or to consumer
reporting agencies to prepare a commercial credit report for use by the
DOI.
</p><p>(3) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
    </p><p>Disclosures pursuant to 5 U.S.C. 552a(b)12. Disclosures may be made
from this system to consumer reporting agencies as they are defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
    </p><p>Records will be maintained electronically with paper backup copies.
The electronic copies are maintained on Redundant Array of Inexpensive
Disks (RAID) Level 5 multi-disk stripped with parity disk subsystem.
This online storage system allows protection of data even if one of the
hard disks malfunctions. The electronic records are stored in an
employee table database on the Training Server system.
    </p><p>Tape backup copies are created daily and, in accordance with FWS
policy, they are saved for a period of 30 to 90 days and then deleted.
Paper backup copies are stored in locked files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by either unique identifying fields such as
student name or Social Security number or by general category such as
course code, training location, and class start date. Electronic retrieval is dependent upon the report or purpose of usage and whether
a need to know exists. Records are retrieved for any of several
purposes, such as determining enrollment numbers, reviewing the exact
dates of enrollment in order to determine who requested the nomination
first, affiliation for closed FWS-only courses, student addresses to
mail out pre-course work, and determination of which FWS employees have
received mandatory training.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel
only, in accordance with requirements found in the Code of Federal
Regulations (43 CFR 2.51). The training server is a multi-level,
password-protected database and file server system. Hard copy course
files are locked on a daily basis and are only available to authorized
personnel during business hours. Online web transactions are protected
by secure socket layer 128-bit encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with the General Records
Schedule (GRS-1). A copy of the records of Federal employees will be
forwarded to their supervisor upon course completion to be included in
their Official Personnel Folder.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Facility Operations, U.S. Fish and Wildlife
Service, National Conservation Training Center, RR1 Box 166, Shepherd
Grade Road, Shepherdstown, WV 25443, Attn: Information Technology and
Registrar.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of
records, or information as to whether the system contains records
pertaining to them, from the System Manager identified above. We
require the request to be in writing, signed by the requester, and to
include the requester’s full name and address, and Social Security
number. (See 43 CFR 2.60 for procedures on making inquiries).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For copies of your records, write to the pertinent System Managers
at the location above. The request envelope and letter should be
clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access
must meet the content requirements of 43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as "Records Access Procedures" section
above. (See 43 CFR 2.71).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records come from individuals who apply to take training courses
either online or on paper, and are faxed, sent via the NCTC web site,
or mailed to the training center. Another source of information for FWS
employees comes from the Federal Personnel and Payroll System (FPPS).
Bimonthly, a secured raw ASCII file containing FWS employees’ names,
Social Security numbers, organization codes, grades, steps, job titles,
job series, supervisory levels, and service comp dates is mailed from
FWS personnel to NCTC. Data is then electronically imported and
reconciled against the existing data set. This is necessary to
determine FWS employees who have an active status, but have not met
mandatory training requirements.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="wbr5" toc="yes">
<systemNumber>/WBR-5</systemNumber>
<subsection type="systemName">Claims.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed tort, employee, or appropriation act claims, and claims under the Teton Dam Disaster Assistance Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include claims and supporting documents submitted, information developed during investigations of claims, and final disposition.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Tort Claims Act, 28 U.S.C. 2671-2680; Military Personnel and Civilian Employees’ Claims Act, 31 U.S.C. 3701, 3721; Public Works for Water and Power Development and Energy Research Appropriation Act, 1977, Pub. L. 94-355, 90 Stat. 889; Teton Dam Disaster Assistance Act, Pub. L. 94-400, 90 Stat. 1211; Supplemental Appropriation Act, 1977, Pub. L. 94-438, 90 Stat. 1415; and annual Energy and Water Development Appropriation Acts.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For settlement of damages relating to tort and non-tortious claims and for loss or damage to employee’s personal property resulting from activities of Reclamation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The primary uses of the records are to establish the facts and circumstances of each claim, compile statistical data, and evaluate claims. Disclosures outside the Department of the Interior may be made: (1) To the Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (3) from the record of an individual in response to an inquiry from a congressional office made at the request of that individual; (4) where relevant or necessary to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit, information may be disclosed: (a) To a Federal agency that has requested the information, or (b) to a Federal, State, or local agency to enable the Department of the Interior to obtain information from such agency; (5) to the Soil Conservation Service, and Farm Service Agency of the Department of Agriculture (USDA); Federal Emergency Management Agency, Army Corps of Engineers, and Department of Housing and Urban Development to assure that benefits to claimants have not been duplicated by the several agencies involved in disaster programs; (6) to the Department of Treasury, Internal Revenue Service, and State revenue and taxation departments relative to compensation for loss of salary or income; (7) to the Small Business Administration, Farm Service Agency, and Department of Housing and Urban Development regarding loans secured through those agencies; (8) to General Services Administration (GSA) to document problems with GSA contract movers which result in claims against Reclamation; and (9) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By claimant’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards in accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Claims Officers in the Reclamation Service Center, Commissioner’s Office, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of a record(s) should be addressed to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Claimants. Investigations conducted by Reclamation officials and contractors, officials of the Department of the Interior, and State and local governments.
</p></xhtmlContent></subsection></section>
<section id="wbr7" toc="yes">
<systemNumber>/WBR-7</systemNumber>
<subsection type="systemName">Concessions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual concessionaires. Records in this system pertaining to individuals contain information concerning sole proprietorships, but may also reflect personal information. In addition, the system maintains records concerning corporations and other business entities. Only the records relating to individuals are covered by the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Concession agreements, concession contracts, rental or lease agreements with individuals, corporations, or other legal business entities providing services or concessions at Reclamation projects.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Reclamation Law of 1902, as amended, 43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify the person, persons, or business entities responsible for the management of a concession area, to determine their ability to manage a concession operation, and to determine or ensure compliance with the terms of the concession agreement, contract, lease, or rental agreement.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Bureau of Reclamation is the primary user of the system and the primary use of the records is to give Reclamation information needed for administrative control over concessions operating at Reclamation facilities. Disclosures outside the Department of the Interior may be made: (1) To State or local government agencies for taxation purposes; (2) to the Department of Justice when related to litigation or anticipated litigation; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; (4) from the record of an individual in response to an inquiry from a congressional office made at the request of that individual; (5) to non-Federal auditors under contract with the Departments of Interior or Energy or water user and other organizations with which the Bureau of Reclamation has written agreements permitting access to financial records to perform financial audits; (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are maintained for 6 years and 3 months after close of fiscal year, unless involved in litigation. Disposal is in accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of a record(s) should be addressed to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be addressed to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom records are maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr11" toc="yes">
<systemNumber>/WBR-11</systemNumber>
<subsection type="systemName">Identification/Security Cards.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Bureau of Reclamation (Reclamation) offices or facilities which manage an identification (ID)/security system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who have access to Reclamation’s buildings and facilities. These include, but are not limited to, the following: Current and former agency employees and contractors, persons authorized to perform or to use services provided by Reclamation (e.g., credit unions, fitness centers, etc.), volunteers, and visitors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records maintained on current and former agency employees and contractors may include the following data fields: Name; Social Security Number (or other personal identifier); date of birth; signature; image (photograph); hair color; eye color; height; weight; organization/office of assignment; telephone number of emergency contact; date and time of entry; time of exit; security access category; number of ID/security cards issued; and ID/security card issue date, expiration date, and serial number.
</p><p>Records maintained on all other individuals covered by the system may include any or all of the following data: Name; Social Security Number (or one of the following: driver’s license number, "Green Card"  number, Visa/Passport number, or other personal identifier); date and time of entry; time of exit; purpose for entry; agency point of contact; security access category; number of ID/security cards issued; and ID/security card issue date, expiration date, and serial number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 40 U.S.C. 486; 44 U.S.C. 3101; Presidential Memorandum on Upgrading Security at Federal Facilities, June 28, 1995.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) To ensure the safety and security of Reclamation’s buildings, facilities, and occupants. (2) To verify that all persons entering the buildings are authorized to enter.
</p><p>(3) To track and control ID/security cards issued to persons entering Reclamation buildings or facilities. Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>Disclosures outside Reclamation may be made:
</p><p>(1) To security service companies that provide monitoring and maintenance support for the system. (2) To the Federal Protective Service and appropriate Federal, State, and local law enforcement agencies to investigate emergency response situations or to investigate and prosecute the violation of law, statute, rule, regulation, order, or license. (3) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains. (4) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information. (5) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license. (6) A congressional office in response to an inquiry to that office by the individual to whom the records pertain. (7) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on paper, microfiche, or computer files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name; Social Security Number (or other personal identifier); image (photograph); organization/office of assignment; agency point of contact; security access; category; date and time of entry; time of exit; and ID/security card issue date, expiration date, and serial number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to persons covered by the system are retained in accordance with General Records Schedule 18, Item No. 17. Unless retained for specific ongoing security investigations, records are disposed of in accordance with appropriate Reclamation, Departmental, and General Records Schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Property and Office Services (D-7900), Reclamation Service Center, PO Box 25007, Denver, Colorado 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals requesting notification of the existence of records on themselves should address their request to the appropriate administrative office or facility of Reclamation in which the individual is (or was) employed, the office or facility maintaining the records, or the system manager listed above. The request must be in writing and signed by the requester (see 43 CFR 2.60).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals requesting access to records maintained on themselves should address their request to the appropriate administrative office or facility of Reclamation in which the individual is (or was) employed, the office or facility maintaining the records, or the system manager listed above. The request must be in writing and signed by the requester (see 43 CFR 2.63).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment must be in writing and signed by the requester. It should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals covered by the system, supervisors, and designated management officials.
</p></xhtmlContent></subsection></section>
<section id="wbr12" toc="yes">
<systemNumber>/WBR-12</systemNumber>
<subsection type="systemName">Inventions and Patents.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Department of the Interior, Bureau of Reclamation, Attention: W-6700, 1849 C Street, NW, Washington, DC 20240. (2) Bureau of Reclamation, Attention: D-6700, PO Box 25007, Denver, CO 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Bureau of Reclamation (Reclamation) employees who have been granted patents or who are seeking patents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains name, home address and telephone number, date of birth, social security number, and organizational segment of the inventor. Contains a thorough description and/or drawings of invention in original application for patent.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 3101, 43 U.S.C. 373, 373a, 1457, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of maintaining this system of records for the Bureau of Reclamation is to have a retrievable system of information for pending patents and patents that have been secured (granted). When the patents are submitted to the U.S. Patent Office, the first monetary award is granted to the inventor. Once the patent is granted, the second monetary award is granted along with the patent certificate. The patent is awarded for a certain amount of years and must be renewed before it expires, if deemed necessary, by the inventor/Reclamation. The records must be maintained on a continual basis for these purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to administer internal program for determining rights of employee to invention and status of securing patent for invention. Disclosures outside the Department of the Interior (Department) may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertain; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Files maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Department of the Interior, Bureau of Reclamation, Attention: W-6700, 1849 C Street, NW, Washington, DC 20240. (2) Bureau of Reclamation, Attention: D-6700, PO Box 25007, Denver, CO 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the records are maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr13" toc="yes">
<systemNumber>/WBR-13</systemNumber>
<subsection type="systemName">Irrigation Management Service.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals receiving irrigation waters from Bureau of Reclamation constructed facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Computer input, storage, and output concerning water usage.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary use of the record is to assist farmers on Federal projects in the selection of the proper amounts and timing of irrigation deliveries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>On computer media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for computer and manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr14" toc="yes">
<systemNumber>/WBR-14</systemNumber>
<subsection type="systemName">Land Exchange.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual land exchange for Bureau of Reclamation purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>General subject of exchange of certain unpatented or private land by certain qualified applicant’s whose lands have been determined to be insufficient to support a family and to exchange lands for the purpose of relocating acquired or improved Government properties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 14, Reclamation Project Act, 1939 (53 Stat. 1187) and 43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to maintain a history of land exchange and to protect individual rights.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders by appropriate file codes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for computer and manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information comes from the individual as well as the office involved.
</p></xhtmlContent></subsection></section>
<section id="wbr15" toc="yes">
<systemNumber>/WBR-15</systemNumber>
<subsection type="systemName">Land Settlement Entries.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual applicants who wish to settle on lands on Federal Bureau of Reclamation Projects.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Applications including information as to character of individual applicant, veteran preference rights, farming experience, assets (financial), health, appeals, and data concerning homesteading and applicant meeting requirements; (2) Notice to Land Office that homesteader has fulfilled requirements; and (3) Data with Department of Agriculture as to applicability for loan.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) Section 4, Fact Finders Act of December 5, 1924, (43 Stat. 702); (2) section 3, The Reclamation Act of June 17, 1902, (1093-32 Stat. 388 and amendments); (3) Patents to Disabled Soldier Entrymen Act of March 1, 1921, (102-41 Stat. 1202); (4) Amend Patents to Disabled Soldier Entrymen Act of April 7, 1921, (125-42 Stat. 492 and amendments); (5) Section 44, The Omnibus Adjustment Act (44 Stat. 636); and (6) Farm Unit Exchange Act of August 13, 1953, (428-67 Stat. 566).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to administer the settler program and to determine if applicant is qualified to farm unit.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr17" toc="yes">
<systemNumber>/WBR-17</systemNumber>
<subsection type="systemName">Lands--Leases, Sales, Rentals, and Transfers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals who are applicants to lease, purchase, rent, or transfer lands; and (2) Individuals who are successful applicants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Notice of Availability of lands (advertising) requests, contracts, renewals, and other supporting data concerning the sale, lease, rental, or transfer of Bureau of Reclamation-owned lands.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) Taylor Grazing Act of June 28, 1934; (2) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; (3) Sale of Unproductive Public Land Act of May 16, 1930; (4) Section 4 of the Columbia Basin Project Act of March 10, 1943; (5) Disposal of Small Tracts Act of March 31, 1950; (6) Federal Property and Administrative Act of 1949 and amendments; (7) Sale of Surplus Acquired Lands Act of February 2, 1911; (8) Sale of Surplus Improved Public Lands Act of May 20, 1920; (9) Reclamation Project Act of 1939; and (10) Reappraisal of Unsold Town Lots Act of June 11, 1910.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to (a) make known to interested individuals lands available for lease, sale, or rental; and (b) administer leases, sales, rentals, and transfers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained, county recorder, title companies, surveyors, and appraisers.
</p></xhtmlContent></subsection></section>
<section id="wbr19" toc="yes">
<systemNumber>/WBR-19</systemNumber>
<subsection type="systemName">Mineral Location Entries.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual who has mineral entry on land Bureau of Reclamation needs for reclamation purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data concerning entry and final disposition of claim.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Vacation of Withdrawals of Public Lands Containing Minerals Act of April 23, 1932, 47 Stat. 136.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to determine disposition of claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr22" toc="yes">
<systemNumber>/WBR-22</systemNumber>
<subsection type="systemName">Oil and Gas Applications.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed for oil and gas leases.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications under the Mineral Leasing Act of February 25, 1920, as amended, 30 U.S.C. 181, et seq. Applications are identified by Bureau of Land Management serial numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>30 U.S.C. 181, et seq., and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are for proof and purpose of applications and land status information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="interior25" toc="yes">
<systemNumber>/RECLAMATION-25</systemNumber>
<subsection type="systemName">Personal Author Reports--Interior, Reclamation-25.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>General Services Branch, Bureau of Reclamation, Engineering and Research Center, PO Box 25007, Bldg. 67, Denver Federal Center, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals writing technical reports of interest to Reclamation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  Contains name of author and other biographical information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  43 U.S.C. 373, 373a, 1457, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to research technical reports by authors. Disclosures outside the Department of the Interior may be made to the general public.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Retained indefinitely. In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Chief, Division of General Services, U.S. Department of the Interior, Bureau of Reclamation, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  An individual may inquire whether or not the system contains a record pertaining to him by addressing a written request to the head of the office listed under Location above. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  Document.
</p></xhtmlContent></subsection></section>
<section id="wbr28" toc="yes">
<systemNumber>/WBR-28</systemNumber>
<subsection type="systemName">Real Property and Right-of-Way Acquisitions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individual landowners from whom the Bureau of Reclamation has purchased or condemned land, exercised reserved right-of-way, or received donation deeds; or (2) from whom the Bureau of Reclamation is in the process of acquiring land or interests therein.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains records concerning acquisition of land or right-of-way, including correspondence, appraisal reports, land descriptions, releases of prior liens, contracts to purchase, agreements between landowners and the Bureau of Reclamation, Notice of Exercise of Right-of-Way, payment data, copies of condemnation actions, and other supporting data required in specific transactions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) The Reclamation Act of 1902, as amended, and acts supplemental thereto; 43 U.S.C. 371, et seq.; (2) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. 4651, et seq.; and (3) Rights of Way Reserved to United States for Canals and Ditches Act of August 30, 1890, (26 Stat. 391), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to maintain record of ownership of lands and rights-of-way acquired for Reclamation purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure outside the Department of the Interior may be made (1) to transfer administration of the land for transmission of power, recreation, fish and wildlife activities, and other purposes as required to another Federal agency, State, and local government; (2) to transmit deeds to local County government to record ownership data; (3) to furnish copy of deed to appropriate irrigation district operating the irrigation system to advise right-of-way available in operating the system; (4) to transmit documents to Department of Justice for title opinion; (5) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (6) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (7) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (8) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (9) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual landowners, county recorders, and title companies.
</p></xhtmlContent></subsection></section>
<section id="wbr29" toc="yes">
<systemNumber>/WBR-29</systemNumber>
<subsection type="systemName">Right-of-Way Applications.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for right-of-way may or may not be identified by Bureau of Land Management serial numbers, land description, value, and instrument of ownership.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for right-of-way.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Reclamation Act of 1902, as amended, and acts supplementary thereto, 43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to maintain land status information and proof of right-of-way permits for legal purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained, county recorders, and title companies.
</p></xhtmlContent></subsection></section>
<section id="wbr31" toc="yes">
<systemNumber>/WBR-31</systemNumber>
<subsection type="systemName">Acreage Limitation.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) District offices in which subject individuals submitted certification and reporting forms (addresses may be obtained from the applicable regional office); (2) Regional offices listed in the appendix; and (3) Bureau of Reclamation, PO Box 25007, Denver, Colorado 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals that directly or indirectly own or lease land that is subject to the acreage limitation provisions of Federal reclamation law, and individuals that operate such land.
</p><p><b>Note:</b>  Records pertaining to corporate or other commercial entities are also maintained in the system. Only records pertaining to individuals are protected by the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>For owners, lessees, and operators: Names, addresses, and telephone numbers.
</p><p>For owners and lessees: Taxpayer’s Identification Numbers; Individual Taxpayer’s Identification Numbers; Social Security Numbers; citizenship status; status pursuant to Federal reclamation law; legal descriptions or assessor parcel numbers; deeds; contracts or agreements relative to the transfer of land ownerships, including excess land sales and pertinent details of such sales; signature authorization documents; power-of-attorney documents; irrevocable elections; terms and effective dates of leases; leases; lease/purchase options; trust agreements; partnership agreements; and corporate resolutions.
</p><p>For farm operators: Farm operating agreements, type of services provided, acreage operated by farm operators, and other pertinent details.
</p><p>Authority for maintenance of the system:  Reclamation Act of 1902, as amended and supplemented (43 U.S.C. 371), especially sections 206, 224(c), 224(g), and 228 of the Reclamation Reform Act of 1982 (43 U.S.C. 390aa).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purpose of the system is to obtain from landowners and lessees written information on their landholdings that is pertinent to their compliance with the ownership and full-cost pricing provisions of Federal reclamation law.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The data collected are used by district and Bureau of Reclamation personnel to determine compliance with Federal reclamation law.
</p><p>Disclosures outside the Department of the Interior may be made pursuant to 43 CFR 2.56 and: (1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) Of information indicating a violation or potential violation of a statute, regulation, rule, order, lease, license, contract, grant, or other agreement to appropriate Federal, State, tribal, territorial, local, or foreign agencies responsible for investigating or prosecuting the violation of, or for enforcing, implementing, or administering a statute, regulation, rule, order, lease, license, contract, grant, or other agreement; (3) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; (4) To non-Federal auditors under contract with the Department of the Interior to perform audits relating to the acreage limitation program; (5) To the Internal Revenue Service for the purpose of reporting the existence of "illegal Federal irrigation subsidies"  as defined by Section 90 of the Internal Revenue Code; (6) To financial institutions for the purpose of acquiring information needed by the lender to complete the certification and reporting requirements of the Reclamation Reform Act of 1982 (43 U.S.C. 390aa) for involuntarily acquired irrigable or irrigation land; and (7) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in manual form in file folders and, where automated, on magnetic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual records are retrieved by district and/or landholder name, by assessor parcel number, by excess land sale number, and/or by acreage limitation topic (e.g., trusts, farm operators, etc.). Automated records are retrieved by district identification number; sale number; landholder name; operator name; Social Security Number (if available); Taxpayer’s Identification Number; Individual Taxpayer’s Identification Number; telephone number; address; and/or identifying property characteristics, such as an assessor’s parcel number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards in accordance with requirements of 43 CFR 2.51 for manual and computer records, and 43 CFR 2.52 for conduct of employees handling records subject to the Act.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Certiification and reporting forms (including verification forms) are retained for 6 years, at a minimum. The most current fully completed certification and reporting forms are maintained on file with the most current verification form, in accordance with 43 CFR 426.19(e). All other records are retained in compliance with Bureau of Reclamation retention schedules that have been approved by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Reclamation Law, Contracts, and Repayment Office, Bureau of Reclamation, Denver Federal Center, PO Box 25007, Denver, Colorado 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For inquiries regarding the existence of their own certification and reporting forms, individuals should contact the districts in which they have filed forms. For requests for access to other records in the system, individuals may send a written request to the appropriate office listed under "System Location."  If you are unable to determine which office has the records, you may address your inquiry to the nearest Reclamation office listed in the appendix, or to the System Manager. Requests for notification of the existence of records shall be in writing, signed by the requester, and in compliance with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For requests for access to their own certification and reporting forms, individuals may contact the district(s) in which they have filed forms. For requests for access to other records in the system, individuals may send a written request to the appropriate office listed under "System Location."  If you are unable to determine which office has the records, you may address your inquiry to the nearest Reclamation office listed in the appendix, or to the System Manager. Requests for access to records shall be in writing, signed by the requester, and in compliance with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>For requests for amendment of their own certification and reporting forms, individuals shall contact the district(s) in which they have filed forms. For request for amendment of other records in this system, individuals may send a written request to the appropriate office listed under "System Location."  If you are unable to determine which office has the records, you may address your inquiry to the nearest Reclamation office listed in the appendix, or to the System Manager. Requests for amendment of records shall be in writing, signed by the requester, and in compliance with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom records are maintained, certain Federal agencies, State and local governmental units, and land appraisers.
</p></xhtmlContent></subsection></section>
<section id="wbr32" toc="yes">
<systemNumber>/WBR-32</systemNumber>
<subsection type="systemName">Special Use Applications, Licenses, and Permits.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who secure licenses and permits concerning Bureau of Reclamation-owned facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications, licenses, permits, and miscellaneous supporting data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Reclamation Act of 1902, as amended, and acts supplemental thereto, 43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are (a) to administer Bureau of Reclamation-owned lands and facilities; and (b) to allow individuals, firms, or other Government entities to use Bureau of Reclamation lands for special limited uses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr34" toc="yes">
<systemNumber>/RECLAMATION-34</systemNumber>
<subsection type="systemName"> Thefts Listing--Interior, Reclamation-34.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  General Services Branch, Engineering and Research Center, PO Box 25007, Bldg. 67, Denver Federal Center, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  Individuals reporting loss or theft.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  Contains name, room number, telephone extension of person reporting loss of materials through theft.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  5 U.S.C. 3101, 43 U.S.C. 373, 373a, 1457, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary uses of the records are (a) to document reporting of loss or theft. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  By name of reporting individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  In locked desk and locked cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Records Management Handbook No. 2. In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Chief, Division of General Services, U.S. Department of the Interior, Bureau of Reclamation, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  An individual may inquire whether or not the system contains a record pertaining to him by addressing a written request to the head of the offices listed under Location above. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr37" toc="yes">
<systemNumber>/WBR-37</systemNumber>
<subsection type="systemName">Trespass Cases.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual who trespasses on Government-owned property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains correspondence regarding trespass, interim problems, and final disposition of case.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Reclamation Act of 1902, as amended, and acts supplementary thereto, 43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are to document final disposition of trespass cases.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the specific exemption authority provided by 5 U.S.C 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I); and (f); and the portions of 43 CFR, part 2, subpart C which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="wbr38" toc="yes">
<systemNumber>/WBR-38</systemNumber>
<subsection type="systemName">Water Right Applications.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual homesteaders who are eligible to receive water right certificates.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual water right applications and supporting papers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) The Reclamation Act of 1902, as amended, and acts supplementary thereto, 43 U.S.C. 371, et seq.; and (2) Patents and Water-Right Certificates Act of August 9, 1912, (37 Stat. 265), and any acts amendatory or supplementary thereto.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are (a) for administration and negotiation of water right applications with individual landowners; and (b) to entitle purchaser of water right certificate to final water right certificate upon completion of statutory requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom the record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr39" toc="yes">
<systemNumber>/WBR-39</systemNumber>
<subsection type="systemName">Water Rights Acquisition.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Material pertaining to acquisition by the Bureau of Reclamation, by purchase or donation, etc., of water rights by others.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual water service and agreements on diversion of water and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Reclamation Act of 1902, (Section 8, 43 U.S.C. 372, 383), as amended, and acts supplementary thereto.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are for administration and negotiation of individual water service and agreements on division of water.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual landowner.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual landowners.
</p></xhtmlContent></subsection></section>
<section id="wbr40" toc="yes">
<systemNumber>/WBR-40</systemNumber>
<subsection type="systemName">Water Sales and Delivery Contracts.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who purchase excess water, water from unassigned reservoir space for irrigation or domestic use.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Requests for water, contracts for individuals to receive water, and pertinent correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) The Reclamation Act of June 17, 1902, (Ch. 1093, 32 Stat. 388), as amended, and acts supplementary thereto, particularly the Reclamation Project Act of August 4, 1939, (Ch. 418, 53 Stat. 1187); (2) Reclamation Extension Act of August 13, 1914; (3) The Omnibus Adjustment Act of May 25, 1926; (4) Section 2 of the Rivers and Harbors Act of August 26, 1937, (Ch. 832, 50 Stat. 844); (5) Reclamation Project Act of 1939; and (6) Flood Control Act of 1944, section 8.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are (a) administration and negotiation of water sales contracts with individual landowner; and (b) to sell water from Corps of Engineers dam and reservoir project.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) State of California Water Resources Control Board for settlement of water rights; (2) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (3) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (4) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (5) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr41" toc="yes">
<systemNumber>/WBR-41</systemNumber>
<subsection type="systemName">Permits.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individual who permits Bureau of Reclamation employees to enter on his land, and (2) Individual with permits to enter Bureau of Reclamation land or facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Written permission to enter private lands or Bureau of Reclamation lands and facilities; permission to erect and maintain structures.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) The Reclamation Act of June 17, 1902, as amended, and supplemental laws, 43 U.S.C. 371, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) To allow Bureau of Reclamation employees to perform required work on private lands; (2) To allow individuals to erect and maintain structures on Reclamation facilities or land; and (3) Land status information, proof of permit, and legal applications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officers in the Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Written inquiries regarding the existence of record(s) should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager at the appropriate address listed in the appendix. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual on whom record is maintained and county recorders.
</p></xhtmlContent></subsection></section>
<section id="wbr42" toc="yes">
<systemNumber>/RECLAMATION-42</systemNumber>
<subsection type="systemName"> Recordable Contracts--Interior, Reclamation-42.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  (1) Division of General Services, Bureau of Reclamation, U.S. Department of the Interior, Washington, DC 20240. (2) Reclamation offices numbered 3 (c, g), 4 (a thru j), 7 (a thru e), 8 (a thru h), 9 (c, d) in Appendix.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  Individual landowner who wishes to receive irrigation water from a Reclamation project.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  Appraisal and reappraisal documents; contracts agreeing to sell land at appraisal price; miscellaneous correspondence and data supporting appraisals and reappraisals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  (1) Interior Appropriation Act for 1927-277, 44 Stat. 453; (2) Omnibus Adjustment Act, Sec. 46, 44 Stat. 636; (3) Columbia Basin Poject Act; Sec. 2, 14, 57 Stat. 14; 1048, 64 Stat. 1037; 1060, 64 Stat. 1074; (4) Water Delivery After Death of Spouse; Pub. L. 86-685, 74 Stat. 732; (5) Reclamation Act of 1902 and amendments; (6) Water Conservation and Utilization Act of October 14, 1940-54 Stat. 1119; (7) Small Reclamation Project Act; (8) Act of August 9, 1912; and (9) Act of July 11, 1956.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary uses of the records are (a) to determine value of excess land without reference to proposed construction of irrigation works; (b) to determine eligibility of land to receive water; (c) to establish eligibility of landowner to receive federally-financed project water. Disclosures outside the Department of the Interior may be made (1) to various counties for recording of agreement pertaining to sale of excess lands; (2) to the U.S. Department of Justice when related to litigation or anticipated litigation; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Complete file maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved Retention and Disposal Schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Chief, Division of General Services, U.S. Department of the Interior, Bureau of Reclamation, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  An individual may inquire whether or not the system contains a record pertaining to him by addressing a written request to the head of the appropriate office listed in Appendix A.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  Same as Notification above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  Individual on whom record is maintained.
</p></xhtmlContent></subsection></section>
<section id="wbr43" toc="yes">
<systemNumber>/WBR-43</systemNumber>
<subsection type="systemName">Real Estate Comparable Sales Data Storage.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Mid-Pacific Regional Office, 2800 Cottage Way, Sacramento, California 95825.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who own or lease property adjacent to or within the vicinity of property owned or leased by the Bureau of Reclamation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain data on the physical and nonphysical characteristics of properties having transferred ownership within the vicinity of Federal reclamation projects. Ownership transfers are defined herein as a transfer by deed, agreements to sell or purchase, leases, and contracts. In addition to the property characteristics, the records contain the terms, names, addresses, and telephone numbers of the parties involved, plus other official recorded data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) The Reclamation Act of 1902, as amended and acts supplemental thereto, 43 U.S.C. 371, et seq.; and (2) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. 4651, et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) To make available to the Department of the Interior data concerning real estate which has transferred ownership within the vicinity of a Bureau of Reclamation project; (2) For use as comparable data involving real estate appraisals in connection with acquisition programs, land disposals or leases of land owned by the United States, or appraisals of excess land in compliance with the acreage limitation; and (3) To make available to independent appraisers, which are under contract with the Bureau of Reclamation or the Department of Justice, comparable data for use in connection with an appraisal assignment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures outside the Department of the Interior (Department) may be made to: (1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (2) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (3) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (4) A congressional office in response to an inquiry to that office by the individual to whom the records pertain; (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual file folders and on electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by Bureau of Reclamation-assigned document control number and data field codes which identify property characteristics.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Realty Officer, Attn: MP-450, Bureau of Reclamation, 2800 Cottage Way, Sacramento, California 95825.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the Regional Director, Attn: MP-450, Bureau of Reclamation, Mid-Pacific Region, 2800 Cottage Way, Sacramento, California 95825. A written, signed request stating that the requestor seeks information concerning records pertaining to him/her is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification above. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Written petitions for amendment should be sent to the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom records are maintained, county recorder, title companies, and appraisers.
</p></xhtmlContent></subsection></section>
<section id="wbr45" toc="yes">
<systemNumber>/WBR-45</systemNumber>
<subsection type="systemName">Equipment, Supply, and Service Contracts.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commissioner’s Office, Reclamation Service Center, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper Colorado, and Great Plains. See appendix for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have entered into contracts with the agency for equipment, supplies, and services. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contracts for the procurement of equipment, supplies, materials, and services; including reports of compliance or noncompliance to labor and other laws governing contract administration.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Reclamation Act of June 17, 1902, as amended, 43 U.S.C. 371, et seq., 40 U.S.C. 486(c), 31 U.S.C. 66a, 31 U.S.C. 7701(c); and 31 U.S.C. 3325(d).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of the records are for administration of the contract. The information is also used by the contractor to report income tax. The Government uses these records to collect and report on business travel expenses, self-employment tax, depreciation, and any delinquent amounts arising out of the contractor’s relationship with the Government. The records are also used to report certain contract information to the Federal Procurement Data System (FPDS) and payment information to the Internal Revenue Service.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains;
</p><p>(2) To the Internal Revenue Service to report payments;
</p><p>(3) To the Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(i) The Department or any component of the Department;
</p><p>(ii) Any Departmental employee acting in his or her official capacity;
</p><p>(iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(i) Relevant and necessary to the proceedings; and
</p><p>(ii) Compatible with the purpose for which we compiled the information.
</p><p>(4) To the appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(5) To a congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(6) To a collection agency for the purpose of debt collection.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in manual form in file folders and on the Federal Financial System automated acquisition and reporting systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual or by purchase order number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules, as included in the Federal Acquisition Regulation (FAR 9.805).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Acquisition and Assistance Management Services, Bureau of Reclamation, Denver Federal Center, PO Box 25007, Denver, Colorado 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained.
</p></xhtmlContent></subsection></section>
<section id="reclamation46" toc="yes">
<systemNumber>/RECLAMATION-46</systemNumber>
<subsection type="systemName"> Employee Trip Reports--Interior, Reclamation--46.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  (1) Division of General Services, Bureau of Reclamation, U.S. Department of the Interior, Washington, DC 20240. (2) General Services Branch, Bureau of Reclamation, Engineering and Research Center, PO Box 25007, Bldg. 67, Denver Federal Center, Denver, Colorado 80225. (3) Reclamation offices numbered 5 (a thru d), 7 (a thru k) in Appendix.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  Staff personnel who have been authorized to review construction, maintenance, land matters, administrative duties, etc.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  Reporting condition in other offices as well as field offices for informational or historical purposes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  43 U.S.C. 373, 373a, 1457, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary uses of the records are (a) to document suggested improvements in operations or structure modifications. Disclosures outside the Department of the Interior may be made (1) to the U.S. Department of Justice when related to litigation or anticipated litigation; (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Maintained in file folders and classified by the subject of purpose of the field trip.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  By individual name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  Maintained with safeguards meeting requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  In accordance with approved retention and disposal schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Chief, Division of General Services, U.S. Department of the Interior, Bureau of Reclamation, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  An individual may inquire whether or not the system contains a record pertaining to him by addressing a written request to the head of the appropriate office listed under Location above. See 43 CFR 2.60 for submission requirements.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  Same as Notification above. See 43 CFR 2.63 for submission requirements.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  From the employee taking the trip.
</p></xhtmlContent></subsection></section>
<section id="wbr48" toc="yes">
<systemNumber>/WBR-48</systemNumber>
<subsection type="systemName">Lower Colorado River Well Inventory
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Geological Survey, 520 North Park Avenue, Suite 221, Tucson, Arizona 85719 (paper records are temporarily stored, waiting for entry into the U.S. Geological Survey system, at Bureau of Reclamation, Yuma Area Office, 7301 Calle Agua Salada, Yuma, Arizona 85364).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals and/or their lessees who have at least one well on their property that may pump mainstream Colorado River water. Note: This system also contains records pertaining to corporations and other public entities. Only those records relating to individuals are covered by the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names, addresses, and telephone numbers of covered individuals; Assessor Parcel Numbers; contract numbers; categories of uses to which the water is put; methods of disposal of unconsumed portions of water pumped; volumes of water pumped; physical characteristics and locations of wells; water purveyor, municipal, or other administrative boundaries within which wells are located; and water levels of wells located in hydraulically connected areas adjacent to the flood plain.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Reclamation Act of June 17, 1902, (32 Stat. 388, 43 U.S.C. 391), as amended and supplemented; the Colorado River Front Work and Levee System Adjacent to Yuma Project Act of March 3, 1925, (Pub. L. 79-469, 43 Stat. 1186, 1198), as amended and supplemented; the Boulder Canyon Project Act of December 21, 1928, (45 Stat. 1057, 43 U.S.C. 617), as amended and supplemented; the Reclamation Project Act of August 4, 1939, (53 Stat. 1187, 43 U.S.C. 485); the Colorado River Basin Project Act of September 30, 1968, (82 Stat. 885); the Reclamation Reform Act of October 12, 1982, (96 Stat. 1261, 43 U.S.C. 390); and the Supreme Court opinion rendered June 3, 1963, (373 U.S. 546), and Decrees entered March 9, 1964, (376 U.S. 340), January 9, 1979, (439 U.S. 419), and April 16, 1984, (466 U.S. 144), in Arizona v. California et al.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purposes of the records are: (a) To assist in the administration and negotiation of water use contracts with individual landowners, lessees, or other classes of water users; and (b) to support the annual compilation and publication of records of consumptive use of mainstream Colorado River water.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure outside the Department of the Interior may be made to: (1) The States of Arizona, California, and Nevada to assist them in administering their apportionments of mainstream Colorado River water; (2) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains; (3) The Department of Justice, or to a court, adjudicative, or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when: (a) One of the following is a party to the proceeding or has an interest in the proceeding: (i) The Department or any component of the Department; (ii) Any Departmental employee acting in his or her official capacity; (iii) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or (iv) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and (b) The Department deems the disclosure to be: (i) Relevant and necessary to the proceedings; and (ii) Compatible with the purpose for which we compiled the information; (4) The appropriate Federal, State, tribal, local, or foreign governmental agency that is responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, order, or license, when we become aware of an indication of a violation or potential violation of the statute, rule, regulation, order, or license; (5) A congressional office in response to an inquiry to that office by the individual to whom the records pertain; (6) To appropriate agencies, entities, and persons when: (a) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) Reclamation has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Reclamation or another agency or entity) that rely upon the compromised information; and (c) the disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with Reclamation’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 168a(f) or the Federal Claims Collection Act of 1966 [31 U.S.C. 3701(a)(3)].
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in automated form on computer databases and in manual form in file folders at the U.S. Geological Survey, and in manual form in file folders at the Bureau of Reclamation.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records stored in computer databases will be retrievable by any record category. Records stored in manual files will be retrievable by name of property owner or contract holder.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data will be maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual and computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved retention and disposal schedules, records will be retained in the Bureau of Reclamation for 10 years, relocated to the Federal Records Center and retained there for an additional 75 years, and then transferred to the National Archives and Records Administration for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Geological Survey (NWIS), 520 North Park Avenue, Suite 221, Tucson, Arizona 85719; and/or Bureau of Reclamation, Yuma Area Office, 7301 Calle Agua Salada, Yuma, Arizona 85364.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her should address his/her request to the System Manager. The request must be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom records are maintained, state and county well permits, land ownership and water use records and databases, and the U.S. Geological Survey Ground Water Site Inventory database.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="wbr50" toc="yes">
<systemNumber>/WBR-50</systemNumber>
<subsection type="systemName">Reclamation Law Enforcement Management Information System (RLEMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bureau of Reclamation (Reclamation)/ U.S. Fish and Wildlife Service, Offices of Law Enforcement, 755 Parfet, Suite 230, Lakewood, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The categories of individuals covered by the system are: Law enforcement personnel, official foreign visitors, potential and known subjects of incidents and suspicious activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records maintained on criminal activity and intelligence information covered by the system include, but are not limited to, the following data fields: Subject name; personal identifiers (such as Social Security number, date of birth, passport number); physical characteristics (such as sex, eye color, weight); contact information (such as address, telephone number, employer); and information about the incident or investigation (such as case agent, source reliability, activity date, narrative, disposition, vehicle information, impacted Reclamation facilities).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 40 U.S.C. 486; 44 U.S.C. 3101; Public Law 107-69; 43 U.S.C. 373b and 373c; Presidential Memorandum on Upgrading Security at Federal Facilities, June 28, 1995; Homeland Security Presidential Directives, HSPD 7 and 12; USA PATRIOT ACT of 2001, USA PATRIOT Improvement Act of 2005, E.O. 1233, as amended, E.O. 13383, DHS MOU Concerning Information Sharing, Homeland Security Act of 2002, National Security Act of 1947 as amended, Intelligence Reform and Terrorism Prevention Act of 2004 and 28 CFR part 23.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purpose of the system is to ensure the safety and security of Reclamation’s employees, the general public, as well as Reclamation facilities, lands, waters, and physical and cyber infrastructure. RLEMIS collects, stores, and allows for retrieval of historical and current information on all incidents/investigations reported at Reclamation facilities, and maintains a record of official foreign visitors to Reclamation facilities. The database maintained is relevant to information received by, and collected as part of, investigations and inquiries conducted by Reclamation’s Office of Law Enforcement. RLEMIS is a secure system which is completely independent from other systems.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of records stored in RLEMIS is for investigative/analytical purposes. RLEMIS ensures accountability related to the systematic management, analysis, and reporting of information related to law enforcement. This provides Reclamation’s Office of Law Enforcement with an efficient law enforcement reporting and intelligence system.
</p><p>RLEMIS will enable authorized Reclamation personnel to:
</p><p>&#149; Capture, integrate, and share law enforcement and related information from multiple sources.
</p><p>&#149; Meet reporting requirements.
</p><p>&#149; Assist with analysis and prioritization of protection efforts.
</p><p>DISCLOSURES:
</p><p>DISCLOSURES OUTSIDE THE DEPARTMENT OF THE INTERIOR MAY BE MADE WITHOUT THE PERMISSION OF THE SUBJECT OF THE RECORDS IF THE RECORDS WILL BE DISCLOSED:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry regarding an individual included in the RLEMIS database, or the heir of such individual if the individual is deceased.
</p><p>(3) To appropriate Federal, State, local, or foreign law enforcement or intelligence agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or license, when DOI becomes aware of a violation or potential violation of a statute, rule, regulation, order, or license.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained.
</p><p>(5) To Federal, State, or local agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee, contractor, etc., or the issuance of a security clearance, license, contract, grant, or other benefit.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2903 and 2904.
</p><p>(7) To State and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs, on DOI’s behalf, services requiring access to these records.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is determined that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) DOI has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether it is maintained by DOI or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with DOI’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act.
</p><p>RELEASE OF INFORMATION:
</p><p>(a) The release of information under the above circumstances should only occur when it will not:
</p><p>(i) Interfere with ongoing law enforcement proceedings;
</p><p>(ii) Risk the health or safety of an individual; or
</p><p>(iii) Reveal the identity of an informant or witness that has received an explicit assurance of confidentiality from the U.S. Government.
</p><p>(b) Social Security Numbers should not be released under these circumstances unless the Social Security Number belongs to the individual requester.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored both in folders in paper form and in computer systems in electronic form. The main storage for the system will be electronic records contained in the RLEMIS database. The records stored in RLEMIS are maintained on a stand alone server that is provided with physical security and are not retrievable without a username and password. Paper records are stored in locked cabinets in a room requiring both proximity card and pass-code access. After hours, the storage space is locked and alarmed. Law enforcement response is available for both the storage space and server.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name, personal identifiers (date of birth, Social Security Number, address, etc.), organization information (name and address), vehicle type and license, incident type and location, case agent, incident/investigation status (open, closed, etc.), date, and foreign visitor trip information (date, citizenship, location, etc.).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual and computerized records. The records are accessible to Reclamation personnel on a need-to-know basis and to those whose official duties require such access. Disclosure of information through remote terminals is restricted through the use of passwords and username combinations, and sign-on protocols, which are periodically changed. The related Privacy Impact Assessment has been completed on RLEMIS. The Information Security Plan establishes access controls and safeguarded measures to protect the information of individuals. All individuals using the database are required to log off the password protected file server and computers at the end of each day. Manual and electronic records are maintained in conformity with Office of Management and Budget and Departmental Guidelines reflecting the implementation of the Federal Information Security Management Act.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of according to various law enforcement and security legislation and 28 CFR part 23.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Steven J. Jackson, Threat Manager, Office of Law Enforcement (84-42000), Bureau of Reclamation, P.O. Box 25007, Denver, Colorado 80225-0007.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Incident information is obtained from subjects, complainants, witnesses, official respondents, and investigating officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Under the general exemption authority provided by 5 U.S.C. 552a(j)(2), the DOI has adopted a regulation, 43 CFR 2.79(a), which exempts this system of records from the provisions of 5 U.S.C. 552a. The records and reports contained in RLEMIS are exempted, pursuant to 5 U.S.C. 552a(j)(2), from Privacy Act subsections (c)(3) and (c)(4); (d); (e)(1) through (e)(3), (e)(4)(G) through (e)(4)(I), (e)(5), (e)(8); (f); and (g). This system of records is also exempt from the portions of the regulations in 43 CFR part 2, subpart G, which implement the above 5 U.S.C. 552a subsections.
</p><p><i>Reasons for exemptions:</i> Reclamation’s RLEMIS systems of records are exempted from the above provisions of the Privacy Act for the following reasons:
</p><p>(1) 5 U.S.C. 552a(c)(3). This section requires an agency to make the accounting of each disclosure of records available to the individual named in the record upon request. Release of accounting of disclosures would alert the subjects of an investigation to the existence of the investigation and the fact that they are subjects of the investigation. The release of such information to the subjects of an investigation would provide them with significant information concerning the nature of the investigation, and could seriously impede or compromise the investigation, endanger the physical safety of confidential sources, witnesses and their families, and lead to the improper influencing of witnesses, the destruction of evidence, or the fabrication of testimony.
</p><p>(2) 5 U.S.C. 552a(c)(4); (d); (e)(4)(G) and (e)(4)(H); (f); and (g). Granting access to records in RLEMIS could inform the subject of an investigation of an actual or potential criminal violation of the existence of that investigation, of the nature and scope of the information and evidence obtained, of the identity of confidential sources, witnesses, and law enforcement personnel, and could provide information to enable the subject to avoid detection or apprehension. Granting access to such information could seriously impede or compromise an investigation; endanger the physical safety of confidential sources, witnesses, and law enforcement personnel, as well as their families; lead to the improper influencing of witnesses, the destruction of evidence, or the fabrication of testimony; and disclose investigative techniques and procedures. In addition, granting access to such information could disclose classified, security-sensitive, or confidential information and could constitute an unwarranted invasion of the personal privacy of others.
</p><p>(3) 5 U.S.C. 552a(e)(1). The application of this provision could impair investigations and law enforcement, because it is not always possible to determine the relevance or necessity of specific information in the early stages of an investigation. Relevance and necessity are often questions of judgment and timing, and it is only after the information is evaluated that the relevance and necessity of such information can be established. In addition, during the course of the investigation, the investigator may obtain information which is incidental to the main purpose of the investigation but which may relate to matters under the investigative jurisdiction of another agency. Such information cannot readily be segregated. Furthermore, during the course of the investigation, an investigator may obtain information concerning the violation of laws outside the scope of the investigator’s jurisdiction. In the interest of effective law enforcement, Reclamation investigators should retain this information, since it can aid in establishing patterns of criminal activity and can provide valuable leads for other law enforcement agencies.
</p><p>(4) 5 U.S.C. 552a(e)(2). The application of this provision could impair investigations and law enforcement by alerting the subject of an investigation of the existence of the investigation, enabling the subject to avoid detection or apprehension, to influence witnesses improperly, to destroy evidence, or to fabricate testimony. In addition, in certain circumstances, the subject of an investigation cannot be required to provide information to investigators, and information must be collected from other sources. Furthermore, it is often necessary to collect information from sources other than the subject of the investigation to verify the accuracy of the evidence collected.
</p><p>(5) 5 U.S.C. 552a(e)(3). This section requires an agency to inform each person whom it asks to supply information, on a form that can be retained by the person, of the authority which the information is sought and whether disclosure is mandatory or voluntary; of the principal purposes for which the information is intended to be used; of the routine uses which may be made of the information; and the effects on the person, if any, of not providing all or any part of the requested information. The application of this provision could provide the subject of an investigation with substantial information about the nature of that investigation, which could interfere with the investigation. Moreover, providing such information to the subject of an investigation could seriously impede or compromise an undercover investigation by revealing its existence and could endanger the physical safety of confidential sources, witnesses, and investigators by revealing their identities.
</p><p>(6) 5 U.S.C. 552a(e)(4)(I). The application of this section could disclose investigative techniques and procedures and cause sources to refrain from giving such information because of fear of reprisal, or fear of breach of promise(s) of anonymity and confidentiality. This could compromise Reclamation’s ability to conduct investigations and to identify, detect and apprehend violators.
</p><p>(7) 5 U.S.C. 552a(e)(5). This section requires an agency to maintain its records with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to assure fairness to the individual in making any determination about the individual. In collecting information for criminal law enforcement purposes, it is not possible to determine in advance what information is accurate, relevant, timely, and complete. Material that may seem unrelated, irrelevant, or incomplete when collected may take on added meaning or significance as the investigation progresses. The restrictions of this provision could interfere with the preparation of a complete investigative report, thereby impeding effective law enforcement.
</p><p>(8) 5 U.S.C. 552a(e)(8). This section requires an agency to make reasonable efforts to serve notice on an individual when any record on the individual is made available to any person under compulsory legal process when that process becomes a matter of public record. Complying with this provision could prematurely reveal an ongoing criminal investigation to the subject of the investigation.
</p></xhtmlContent></subsection></section>
<section id="blm2" toc="yes">
<systemNumber>/BLM-2</systemNumber>
<subsection type="systemName">Range Management System--Interior, BLM-2.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Grazing case files in paper medium are maintained and can be accessed at the local field office where the grazing authorization is issued and managed. A grazing authorization consists of a permit, lease, or exchange of use agreement. Paper records can be viewed at the local field office, but are not consolidated by the Bureau of Land Management (BLM) and must be viewed at individual field offices. The Range Management system database called the Rangeland Administration System (RAS) is maintained and can be accessed at the U.S. Department of the Interior, Bureau of Land Management, National Operation Center, Denver Federal Center, Building 50, Denver, Colorado 80225. The records in RAS can also be accessed from the BLM Headquarters Office in Washington, DC and from all BLM state and field offices, and in all of the BLM public rooms.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Records are maintained on individuals and businesses that are authorized to graze livestock on lands administered by the BLM, applicants for grazing authorizations, base property owners, and lien holders that have notified BLM. Only records reflecting personal information of individuals (<i>i.e.</i> citizens of the United States or aliens lawfully admitted for permanent residence) are subject to the Privacy Act. This system contains records which are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The paper records may contain the grazing permittee’s name, address, telephone number; BLM assigned case file number and operator number; grazing allotment description; grazing applications; grazing preference summary and history; signed grazing authorization with all terms and conditions (including permits, leases and exchange of use agreements); grazing fee and service charge billing statements; evidence of ownership or control of base property; notice from lien holder with lien holder’s name and address; corporate or partnership documentation; affiliate documentation; notice of authorized representative with authorized representative’s name, address and phone number; livestock control agreements; copies of brand registration; closed unauthorized use case records; Cooperative Range Improvement Agreements; Range Improvement Permits; Assignment of Range Improvements; grazing decisions; correspondence to, or received from, the grazing permittee; and status of National Environmental Policy Act (NEPA) documentation. Information is provided by an applicant, grazing permittee, lien holder, and persons or businesses such as realtors or consultants, representing the grazing permittee. Information is provided either at or to a BLM facility. Some information, such as information related to permit compliance, is collected by BLM personnel. Paper records may contain information (<i>e.g.,</i> correspondence, signed authorization) that is not stored in the electronic record.
</p><p>The electronic record may contain the grazing permittee’s name, address, telephone number; BLM assigned case file number and operator number; grazing allotment description and information; current grazing application; grazing preference summary; terms and conditions of the current grazing authorization; grazing fee and service charge billing statements; reports regarding compliance with terms and conditions of permits; notice of lien holder; and notice of authorized representative. Information is provided by the grazing permittee, lien holder, and persons or businesses representing the grazing permittee, such as realtors or consultants. Information is provided either at or to a BLM facility. Some information, such as information related to permit compliance, is collected by BLM personnel. Information is entered into the RAS by an authorized BLM employee or contractor. Information that is available on the RAS public Web site is available in the paper records and may be available at the local office on request.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 315, <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are:
</p><p>(1) To provide the BLM, the DOI or state, local and tribal governments, and Federal agencies with relevant information about grazing authorizations, including decisions to authorize grazing on public lands, to allow BLM to administer livestock grazing on public rangelands, and to allow other government agencies to manage activities related to BLM’s grazing program in accordance with applicable laws and regulations,
</p><p>(2) To ensure that grazing permittees and interested members of the public have appropriate opportunity to be informed about the public land grazing program administered by the BLM,
</p><p>(3) To print statements of grazing preference, grazing authorizations, billings for grazing fees, and to generate reports, and
</p><p>(4) To provide grazing information, including allotment and pasture boundaries, to the public through an external Web site.
</p><p>The publicly accessible Web site makes a number of reports available to the public. The reports are generated from the information in RAS. The BLM will provide personal and corporate names and addresses of grazing permittees on the publicly accessible Web site. Telephone numbers of individuals with a grazing authorization will not be made available on the publicly accessible Web site. Any personal financial information also will not be made available on the publicly accessible Web site. After the system amendment is published in the <i>Federal Register</i>, BLM will notify permittees of a 60 day opportunity to provide an alternate mailing address before providing access to names and addresses of individuals through the RAS public Web site.</p>
<p>Disclosures outside the DOI may be made without the consent of the grazing permittee to whom the record pertains under the routine uses listed below:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the congressional office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, or tribal) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature--and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, state, territorial, local, or tribal agencies that have requested information relevant or necessary to the hiring, firing, or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration (NARA) to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations or their representatives to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The DOI has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the DOI or another agency or entity) that rely upon the compromised information;
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the DOI’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget (OMB) during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled as determined by the BLM.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p><p>(14) To recipients of proposed grazing decisions as set forth in Title 43 Code of Federal Regulations (CFR) Part 4160.1(a) and Final Grazing decisions in accordance with Title 43 CFR Parts 4160.3(b) and 4.21(b)(3).
</p><p>(15) To commercial interests (such as hunting guides, outfitters, energy and minerals developers, and right-of-way applicants) or their representatives, whose activities are likely to affect the grazing permittee’s management of livestock or maintenance or use of range improvements and who require the information in order to communicate, consult with or coordinate activities with the grazing permittee.
</p><p>(16) To state and local governments and tribal organizations, or their representatives, when needed to administer their duties that directly relate to livestock grazing on BLM administered public lands.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders in locked file cabinets and/or secure locking file rooms at BLM field offices. Electronic records are stored on disk, system hard drives, tape, or other appropriate media, and can be used to print paper or generate electronic reports.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and associated by grazing permittee and grazing authorization number, operator, allotment number, range improvement number, or location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records that are not released under a routine use is limited to authorized personnel whose official duties require such access. The paper records are maintained in secure cabinets and/or in secure file rooms. The records are maintained with safeguards meeting the requirements of 43 CFR 2.51. Electronic records conform to the OMB and DOI guidelines reflecting the implementation of the Federal Information Security Management Act. Electronic data is protected through user identification, passwords, database permissions and software controls. Such security measures will establish different access levels for different types of users. A Privacy Impact Assessment was completed on the system to ensure that privacy protection measures were in place. BLM conducts information and records security training for all employees.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are covered by various BLM Record Schedules and the (NARA) guidance on permanent and temporary records disposition as follows:
</p><p>Grazing Authorization Files, Grazing Operator Case Files, Schedule 4, Item 14a(1);
</p><p>Grazing Authorization Files, Grazing Appeal Case Files, Schedule 4, Item 14a(2);
</p><p>Accountable Officers Files (Grazing Bills), Schedule 6, Item 1; and
</p><p>Trespass Investigative Files, Schedule 18, Item 31.
</p><p>Electronic records are covered by the BLM Record Schedule 20, Item 42 and the NARA guidance on permanent and temporary records disposition.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Official responsible for the electronic record: System Owner Representative for Rangeland Management Systems, Bureau of Land Management (WO-220), Department of the Interior,
Bureau of Land Management, 1849 C Street, NW., Washington, DC 20240.
</p><p>The official responsible for the paper records is the Field Manager at the designated field office where a grazing permittee’s or lessee’s records are located. If you are unaware of the particular field office where the records are located, the State Office with administrative responsibility over your state can be contacted:
</p><p>Bureau of Land Management, Arizona State Office, One North Central Avenue, Suite 800, Phoenix, Arizona 85004-4427;
</p><p>Bureau of Land Management, California State Office, 2800 Cottage Way, Suite W-1834, Sacramento, California 95825-1886;
</p><p>Bureau of Land Management, Colorado State Office, 2850 Youngfield Street, Lakewood, Colorado 80215-7076;
</p><p>Bureau of Land Management, Idaho State Office,1387 S. Vinnell Way, Boise, Idaho 83709-1657;
</p><p>Bureau of Land Management, Montana State Office, (<i>Area of Administration:</i> Montana, North Dakota, South Dakota), 5001 Southgate Drive, Billings, Montana 59101-4669;
</p><p>Bureau of Land Management, Nevada State Office, 1340 Financial Boulevard, P.O. Box 12000,
Reno, Nevada 89520-0006;
</p><p>Bureau of Land Management, New Mexico State Office, (<i>Area of Administration:</i> New Mexico, Kansas, Oklahoma, Texas), 301 Dinosaur Trail, P.O. Box 27115, Santa Fe, New Mexico 87502-0115;
</p><p>Bureau of Land Management, Oregon State Office, (<i>Area of Administration:</i> Oregon, Washington), 333 SW 1st Avenue, Portland, Oregon 97204;
</p><p>Bureau of Land Management, Utah State Office, 440 West 200 South, Suite 500, Salt Lake City, Utah 84145-0155;
</p><p>Bureau of Land Management, Wyoming State Office, (<i>Area of Administration:</i> Wyoming, Nebraska), 5353 Yellowstone Avenue, P.O. Box 1828, Cheyenne, Wyoming 82003-1828.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send or provide a signed, written inquiry to the System Manager or the Privacy Officer at the respective BLM State Office as identified above or at the local BLM field office. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the Systems Manager or the Privacy Officer at the respective BLM State Office as identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections to or the removal of material from his or her records should send a signed, written request to the System Manager or the Privacy Officer at the respective BLM State Office as identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the grazing permittee, applicant, lien holder, business, or individual representing the grazing permittee. Some information, such as permit compliance, is collected by BLM personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="blm3" toc="yes">
<systemNumber>/BLM-3</systemNumber>
<subsection type="systemName">Mineral Lease Management--Interior, BLM-3.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior. Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals owning mineral leases issued by BLM.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the lessee’s name, address, description of the area leased, the Bureau’s assigned case file number, and information on amounts due for leases and royalty or other payments as a result of mineral estraction.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>30 U.S.C. 181, 221.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to identify ownership of mineral leases and the amount of acreage leased by each individual, (b) to mail courtesy bills for rental due and receipts of payment, and (c) to document for administrative use, information for the management, disposal and use of National Resource lands and resources. Disclosures outside the Department of the Interior may be made, (1) to a member of the general public in response to a specific request for pertinent information, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (5) to consumer reporting agencies to facilitate collection of debts owed the Government, and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer, mag-tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of lessee, case file number, and land description.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed fifteen years after termination of lease.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Budget and Finance, U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Lessees.
</p></xhtmlContent></subsection></section>
<section id="blm4" toc="yes">
<systemNumber>/BLM-4</systemNumber>
<subsection type="systemName">Coal Lease Data System--Interior, BLM-4.
</subsection><subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type= "categoriesOfIndividuals"><xhtmlContent><p>Individuals owing federal coal leases issued by BLM.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the lessees name, address, description of the area leased, the Bureau’s assigned case file number, and information on payments due on leases or extraction of coal.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>30 U.S.C. 181, 201.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to identify ownership of Federal Coal leases and (b) to document for administrative use information for the management, disposal, and use of National Resource lands and resources. Disclosures outside the Department of the Interior may be made (1) to a member of the general public in response to a specific request for pertinent information, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating rule, regulation, order or license, (4) from the record of an individual in reponse to an inquiry from a Congressional office made at the request of that individual, (5) to consumer reporting agencies to facilitate collection of debts owed the Government, and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on mag-tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of lessee, case file number, and land description.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized records
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed fifteen years after termination of lease.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Minerals Staff Leader, U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50 Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Lessees.
</p></xhtmlContent></subsection></section>
<section id="blm6" toc="yes">
<systemNumber>/BLM-6</systemNumber>
<subsection type="systemName">Mineral Surveyor Appointment File--Interior, BLM-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Cadastral Survey (720), U.S. Department of the Interior, Bureau of Land Management, 18th &amp; C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for a Mineral Surveyor appointment and holders of an appointment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains the name and biographical information for qualification of each applicant and data on the granting or rejection of each application for appointment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>30 U.S.C. 39.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to process applications for appointment and (b) to issue notices of appointments. Disclosures outside the Department of the Interior may be made (1) to a member of the general public in response to a request for identification of appointment mineral surveyors within a particular state, (2) to Federal, State or local agencies when necessary to obtain information relevant to the application for appointment, (3) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (4) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (5) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of applicant of appointee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>File destroyed fifty years after administrative need has been completed, in accordance with BLM Manual 1271, Category H, Item No. 1.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Cadastral Survey (720) U.S. Department of the Interior, Bureau of Land Management, 18th &amp; C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applicants.
</p></xhtmlContent></subsection></section>
<section id="blm8" toc="yes">
<systemNumber>/BLM-8</systemNumber>
<subsection type="systemName"> Aircraft Passenger Manifest Records--Fire Control--Interior, BLM-8.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225; Boise Interagency Fire Center, BLM, 3905 Vista Avenue, Boise, Idaho 83705 and all BlM offices listed in the Appendix Part B.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  Individuals moved on government or chartered aircraft to or from a fire area.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  The record contains the individual’s name, social security number, address and boarding point.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  16 U.S.C. 594; 31 U.S.C. 686; 42 U.S.C. 1856; 43 U.S.C. 315; 1181, and 1361.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary use of the records is to identify individuals moved to or from a fire area. Disclosures outside the Department of the Interior may be made (1) to Federal, State or local agencies to verify the movement of an individual to or from a fire area, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual, file folders, arranged by flight and alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name of passenger on flight manifest.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Record destroyed seven years after flight.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Assistant Director--Technical Services, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  To see your records write to the Systems Manager or the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  To request corrections or the removal or material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  Passenger on aircraft.
</p></xhtmlContent></subsection></section>
<section id="blm9" toc="yes">
<systemNumber>/BLM-9</systemNumber>
<subsection type="systemName">Property and Supplies Accountability--Interior, BLM-9.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All BLM Offices listed in the Appendix; the Boise Interagency Fire Center, BLM, 3905 Vista Veneue, Boise, Idaho 83705 and U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are accountable for property and supplies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the user’s name and description of the accountable property or supply, and information on debts owed the Bureau in cases of suspected waste, fraud, or abuse.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 483(b)
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify responsible individuals for accountability of property and supplies. Disclosures outside the Department of the Interior may be made, (1) to Federal State, or local agencies to recover accountable property or supplies, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (5) to consumer reporting agencies to facilitate collection of debts owed the Government, and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders, arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed when property is returned to stock.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director--Administration, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals.
</p></xhtmlContent></subsection></section>
<section id="blm10" toc="yes">
<systemNumber>/BLM-10</systemNumber>
<subsection type="systemName"> Vehicle Use Authorization--Interior, BLM-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  All BLM Offices listed in the Appendix; the Boise Interagency Fire Center, BLM, 3905 Vista Avenue, Boise, Idaho 83705 and U. S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  Individuals who have been authorized to use government vehicles for official business and for use between residence and place of employment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  The record contains the employee’s name and purpose for use of vehicles.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  40 U.S.C. 491(1).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary use of the record is to maintain records of authorized uses of government vehicles. Disclosures outside the Department of the Interior may be made (1) to Federal, State or local agencies to verify an authorized use, (2) to the U. S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual, file folders arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  In accordance with CFR 43 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Record destroyed two years after return of vehicle.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Assistant Director--Administration, U. S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  To request corrections or the removal of material from you files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  BLM employees.
</p></xhtmlContent></subsection></section>
<section id="blm12" toc="yes">
<systemNumber>/BLM-12</systemNumber>
<subsection type="systemName">Manpower Management--Interior BLM-12.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>BLM employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the employees name, social security number, organization location, and information concerning debts owed to the Bureau.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S. 5301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is for the management of manpower and position organization control. Disclosures outside the Department of the Interior may be made, (1) from the record for reports to appropriate Federal and State agencies, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) to consumer reporting agencies to facilitate collection of debts owed the Government, (5) to a Congressional Office from the record of an individual in response to an inquiry from a Congressional Office made at the request of that individual, and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer, Mag-tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of employee, social security number, position number, and organization location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record maintained on a current basis.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Manpower and Organization, U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Notification of personnel actions and organization changes.
</p></xhtmlContent></subsection></section>
<section id="blm13" toc="yes">
<systemNumber>/BLM-13</systemNumber>
<subsection type="systemName">Safety Management Information--Interior, BLM-13.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>BLM employees involved in a work related accident, private individuals involved in a BLM employee related accident, and private individuals involved in an accident on national resource lands or facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the name of the person involved, social security number, address, nature of the accident, injuries and property damage, if any, witnesses, control number, and information on debts owed the Bureau as a result of the accident.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7902, 28 U.S.C. 2671-2680, 31 U.S.C. 240-243.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to document information for the Department of the Interior automated system for accident reporting. Disclosures outside the Department of the Interior may be made, (1) to the Department of Labor in the event there is a claim for compensation, (2) from the record to individuals and companies involved, responsible or sureties, (3) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (4) of information indicating a violation or potential of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or enforcing or implementing the statute, rule, regulation, order or license, (5) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of person involved in an accident, location, date and control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>General Records Schedule 1, item 32, provides for destruction after five years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Safety Officer, Premier Building (WO-811), U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether records are maintained on you in this system, write to the System Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the System Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Persons involved, witnesses to an accident, and investigations by BLM employees and other authorities.
</p></xhtmlContent></subsection></section>
<section id="blm14" toc="yes">
<systemNumber>/BLM-14</systemNumber>
<subsection type="systemName"> Security Clearance Files--Interior, BLM-14.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  BLM employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> The record contains the employee’s name, degree of security clearance, and location of employment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  E.O. 10450.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary use of the records is to identify employees having security clearance and their degree of security clearance. Disclosures outside the Department of the Interior may be made, (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (4) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contact, grant or other benefit, (5) to Federal, State or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, contract, license, grant or other benefit, (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and  (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual, file folders arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Record destroyed when administrative need is extinguished.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Assistant Director--Administration, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> To determine whether the records are maintained on you in this system, write to the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  Employee, personnel file and investigations by BLM or other agencies.
</p></xhtmlContent></subsection></section>
<section id="blm15" toc="yes">
<systemNumber>/BLM-15</systemNumber>
<subsection type="systemName">Correspondence--Interior, BLM-15.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Communications Directorate, U.S. Department of the Interior, Bureau of Land Management, 1849 C Street, NW., Washington, DC 20240
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Public officials and private individuals who have corresponded with the BLM Director, and other Department of the Interior officials on BLM issues, and whose correspondence has been responded to by the Correspondence Unit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the correspondent’s name, address, and correspondence history, which includes subject matter, text, and tracking, if applicable.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 43 U.S.C. 1457, 44 U.S.C. 3101, Reorganization Plan 3 of 1950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify correspondents to the BLM Director and other Department of the Interior officials on BLM issues, and their subject matter of interest whose correspondence has been responded to by the Correspondence Unit. Disclosures outside the Department of the Interior may be made:
</p><p>(1) Another Federal agency to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(2) The Department of Justice, or to a court, adjudicative or other administrative body, or to a party in litigation before a court or adjudicative or administrative body, when:
</p><p>(a) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(1) The Department or any component of the Department;
</p><p>(2) Any Departmental employee acting in his or her official capacity;
</p><p>(3) Any Departmental employee acting in his or her individual capacity where the Department or the Department of Justice has agreed to represent the employee; or
</p><p>(4) The United States, when the Department determines that the Department is likely to be affected by the proceeding; and
</p><p>(b) The Department deems the disclosure to be:
</p><p>(1) Relevant and necessary to the proceedings, and
</p><p>(2) Compatible with the purpose for which we compiled the information.
</p><p>(3) The appropriate Federal, State, tribal, local or foreign governmental agency that is responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, order or license, when we become aware of an indication of a violation or potential violation of the statute, rule regulation, order or license.
</p><p>(4) A congressional office in response to an inquiry to that office by the individual to whom the records pertains.
</p><p>(5) To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit.
</p><p>(6) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer database: Paper records are maintained in folders, by year.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Computer database files are retrievable by name of correspondent. Paper file copies are retrievable by subject matter.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in a controlled area where access is controlled by a key card and is limited to BLM personnel, and maintained with safeguards meeting the requirements of 43 CFR 2.51, "Assuring Integrity of Records."  Paper records are maintained in folders in locked file cabinets. Access to computerized records requires use of proper passwords and user identification codes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer database-and file copies-destroyed in accordance with National Archives and Records Administration procedures and General Record Schedule 23/8.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director for Communications, U.S. Department of the Interior, Bureau of Land Management, 1849 C Street, NW., Washington, DC 20240
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, inquiries should be made to the Systems Manager identified above. A written, signed request stating that the requester seeks information concerning records pertaining to him/her is required. The request envelope and letter should be clearly marked "PRIVACY ACT INQUIRY."  (See 43 CFR 2.60 for procedures on making inquiries.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the Systems Manager above. Describe as specifically as possible the records sought. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS."  A request for access must meet the content requirements of 43 CFR 2.63. If copies are sought, indicate the maximum you are willing to pay (43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Follow procedures addressed in the "Records Access Procedures"  section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Correspondence responded to by the BLM Correspondence Unit.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="blm16" toc="yes">
<systemNumber>/BLM-16</systemNumber>
<subsection type="systemName">Timber Sale Information System--Interior, BLM-16.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, Oregon State Office, 333 SW. 1st Avenue, Portland, Oregon 97204.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Purchasers of vegetal materials. Purchasers refer to those individuals that purchase vegetative materials, and enter into timber sales and stewardship contracts; and include, but are not limited to, the following descriptive terminology: individual buyers or permittees, partnerships, corporations or contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains customer information on timber purchasers, contact person(s) for timber purchasers of special forest products, and stewardship agreement recipients (individual, partnership, corporate). Information is collected in person from a purchaser physically present at a BLM facility or from an authorized BLM Contracting Officer. The data is entered into TSIS by an authorized BLM employee or contractor.
</p><p>The record may contain the purchaser’s name, address, phone numbers, driver license, vehicle information, description of the material purchased, quantity, sale price, the Bureau’s assigned sale number, and information on debts owed the Bureau because of defective payments. The SCID module contains the contractor/agreement recipient’s name and telephone number. The system operates under the Privacy Act of 1974 and the regulations in 43 CFR 2.48(d).
</p><p>Note: </p><p>Certain categories of information must be reviewed under the Freedom of Information Act (FOIA) and are not included in the information available for public inspection.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 617, 30 U.S.C. 601, 43 U.S.C. 1181(a).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are:
</p><p>(1) Timber sale accounting, management, activity tracking and tracking of Special Forest Product (SFP) sales and permits. The TSIS provides direct support to BLM Mission Goals 2.4.01 and 2.4.02 related to managing the use of forest and woodland products in the Public Domain (PD) and in the Oregon and California Lands (O&amp;C). The volumes calculated in 2.4.01 and 2.4.02 are used to determine the percentages in 2.4.03 and 2.4.04. The TSIS is the sole automated process to track timber sale and special forest product activity and accomplishments, and it is the sole source for validation of timber sale and special forest product revenues in the BLM’s financial system. The SCID module is the sole automated process to track stewardship contracts and agreements, and is the sole source for validation of revenues received via stewardship contracting from timber sales, procurement contracts and agreements. In addition, SCID records earned credits for work performed on public lands in exchange for the vegetal contracts. The work credit is reported to the contractor and the Internal Revenue Service on a 1099 form by the BLM.
</p><p>(2) Vehicle and identification information, if provided by the SFP permittee, is provided to BLM law enforcement officials to support enforcement of permit stipulations and requirements. Contact information (name, address) is printed on each permit and is useful to identify the uniqueness of a permittee.
</p><p>DISCLOSURES OUTSIDE DOI MAY BE MADE WITHOUT THE CONSENT OF THE INDIVIDUAL TO WHOM THE RECORD PERTAINS AS A ROUTINE USE UNDER THE FOLLOWING CIRCUMSTANCES:
</p><p>(1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of Hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(ii) DOI deems the disclosure to be:
</p><p>(A) Relevant and necessary to the proceeding; and
</p><p>(B) Compatible with the purpose for which the records were compiled.
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, territorial, local, Tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature--and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To Federal, State, territorial, local, Tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To State and local governments and Tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of the Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders, in locked file cabinets until data input is verified. Any paper records that are not input into the system are maintained in secured files. Electronic records are stored on disk, system hard drive, tape or other appropriate media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by system-generated identifiers, an assigned number is used to retrieve SFP permit number, purchaser, contractor and dates. An existing purchaser may be located by entering a portion (or all) of the individual’s contact information (name, address, this may include a phone number if it was provided) and reviewing the list of individuals matching the search criteria. The search functionality for timber sales allows users to browse lists of timber sales, purchasers, and sureties.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Electronic records are maintained with safeguards meeting security requirements of 43 CFR 2.51.
</p><p>A security plan was developed to prevent unauthorized access to the system and secure transmission of the data. A Privacy Impact Assessment was completed and signed in January 2008.
</p><p>(1) <i>Physical Security</i>--Information is collected in person from a purchaser(s) physically present at a BLM facility or from an authorized BLM Contracting Officer. The data is entered into SFP-Web by an authorized BLM employee or contractor. These forms are only available on the BLM intranet and are not available to the public on any Web site. Any paper records that are not input into the system are maintained in locked file cabinets.
</p><p>(2) <i>Technical Security</i>--TSIS users are granted access to the TSIS application via the district TSIS data steward. The request for access must be signed by the TSIS data steward (ORSO) and IT Security Manager (ORSO) and passwords are required. The SFP Users are granted access to the TSIS-Web application by the district TSIS data steward. SCID Users are granted access to the SCID module Web application by the State office or district SCID data steward. The request for access must be signed by the TSIS data steward (ORSO) or SCID data steward, and IT Security Manager (ORSO). Data from the current TSIS (Unix-based) version are integrated into a data warehouse with the new TSIS-Web version and the SCID Web module each night. The data is unloaded from the TSIS (Informix) database to a local directory where the system developer and system administrators have access. This data is then loaded into a new database (MySQL) on another server where the TSIS-Web data also resides. The integration of data sources excludes the identification provided by the permittee (for the 5450-24 permit), but does include permittee name, address, phone (if provided), and vehicle information (where provided). The TSIS data warehouse database is only available to the system developer, and information from this database is available to BLM users only via read-only reports. Most reports that are available from the warehouse data do not contain Personally Identifiable Information (PII). Of the few reports (6 total) that do contain PII, only four contain more than first/last name. Only users with access to the BLM intranet, authenticated BLM domain users, who are also members of the TSIS group in Active Directory, are able to retrieve these reports. These electronic records are maintained in compliance with Office of Management and Budget and Departmental guidelines.
</p><p>(3) <i>Administrative Security</i>--All BLM employees with access to the system are required to complete Privacy Act, Records Management Act, and IT Security Awareness training prior to being given access to the system, and on an annual basis thereafter. The Rules of Behavior are in accordance with the BLM policy that requires the signature of all BLM Network users. Applicable Privacy Act warning statements are placed on all information printouts of data from the system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with National Archives and Records Administration (NARA) procedures and General Records Schedule (GRS) BLM 4/6d(4) and (6). Records are to be destroyed or deleted when data has been transferred to an electronic medium and verified. However, due to the current freeze on the destruction/deletion of all records and the GRS/BLM records, all records are permanent until the freeze is lifted.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy State Director, Division of Resource Planning, Use and Protection (OR930), U.S. Department of the Interior, Bureau of Land Management, Oregon State Office, P.O. Box 2965, Portland, Oregon 97208.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request envelope and letter should both be clearly marked "PRIVACY ACT INQUIRY." A request for notification must meet the requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting records on himself or herself should send a signed, written inquiry to the Systems Manager identified above. The request should describe the records sought as specifically as possible. The request envelope and letter should both be clearly marked "PRIVACY ACT REQUEST FOR ACCESS." A request for access must meet the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the purchaser, contractor, or agreement recipient.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="blm18" toc="yes">
<systemNumber>/BLM-18</systemNumber>
<subsection type="systemName">Criminal Case Investigation--Interior, BLM-18.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals suspected of violation of Federal Law concerning National Resource lands, resources or facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains investigative and arrest data, and information on fines or penalties imposed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Reorganization Plan No. 3 of 1946, section 403(b), 5 U.S.C. 301, 43 U.S.C. 1457.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the record is to accumulate investigative data to determine if there is an indication of a violation of a Federal law. Disclosures outside the Department of the Interior may be made, (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) to consumer reporting agencies to facilitate collection of debts owed the Government, and (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders, arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of suspect and classified by violation of Federal Law.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Not authorized.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director--Technical Services, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H) and (I) and (f) and the portions of 43 CFR Part 2, Subpart C which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="blm19" toc="yes">
<systemNumber>/BLM-19</systemNumber>
<subsection type="systemName">Civil Trespass Case Investigations--Interior, BLM-19.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The BLM Offices listed in the Appendix, Part B.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals suspected of and confirmed trespass on National Resource lands.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the individual’s name, address, subject matter, control number, data concerning possible civil trespass, and information on debts due as result of fines or penalties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1201.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to accumulate investigative data to determine whether a trespass has been committed. Disclosures outside the Department of the Interior may be made, (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (4) to consumer reporting agencies to facilitate collection of debts owed the Government, and (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders, arranged alphabetically by name with cross-index by type and control number.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual, subject matter, and control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed fifty years after case is closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director--Technical Services, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the mazimum you arte willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4), (G), (H) and (I) and (f) and the portions of 43 CFR, part 2, subpart C which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="blm20" toc="yes">
<systemNumber>/BLM-20</systemNumber>
<subsection type="systemName"> Employee Conduct Investigations--Interior, BLM-20.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  BLM employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  The record contains the employee’s name, work location, and subject matter.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  5 U.S.C. 7301, 43 U.S.C. 11, E.O. 11222.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary uses of the records are (a) to identify employee and subject matter of allegation and (b) to accumulate investigative data to determine the validity of the allegation. Disclosures outside the Department of the Interior may be made, (1) to the U.S. Department of Justice when related to litigation or anticipated litigation, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or enforcing or implementing the statute, rule, regulation, order or license, (3) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, (4) to a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual, file folders arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Record destroyed seven years after case is closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Associate Director, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  To determine whether the records are maintained on you in this system, write to the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>  Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H) and (I) and (f) and the portions of 43 CFR, part 2, subpart C which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975) and (I), and (f).
</p></xhtmlContent></subsection></section>
<section id="blm21" toc="yes">
<systemNumber>/BLM-21</systemNumber>
<subsection type="systemName">Travel--Interior, BLM-21.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Finance (520), U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240 and U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals authorized to travel at Government expense.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains the authorization to travel to specified places, name of traveler, purpose and date of travel, estimated costs, mode of transportation, travel voucher showing actual expenses and itinerary, and information on travel advances owed the Bureau.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5701, et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of records are (a) to process requests for and issue authorizations to travel at the government’s expense and (b) to process expense vouchers upon completion of travel. Disclosure outside the Department of the Interior may be made, (1) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (2) of information indicating a violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing regulation, order or license, (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders arranged alphabetically by name and authorization number.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Index by authorization number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed four years after travel is completed, in accordance with BLM Manual 1271, Category G, Item 42.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director--Management Services, U.S. Department of Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager or the the Offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from the files write the Systems Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Bureau employees and individuals authorized to travel.
</p></xhtmlContent></subsection></section>
<section id="blm22" toc="yes">
<systemNumber>/BLM-22</systemNumber>
<subsection type="systemName">Financial Management--Interior, BLM-22.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Vendors and their designated payee who have sold items to BLM. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the vendor’s and payee’s address, description of the items purchased, purchase price, and the purchase order number; and information on debts owed the Bureau.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1201.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to designate payees to whom payments are to be made. Disclosures outside the Department of the Interior may be made (1) to Federal, State or local agencies in response to specific requests for pertinent information, (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department f the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer, mag-tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of vendor and payee, and the purchase order number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed 6 years, 3 months after payment in accordance with BLM Manual 1271, Category G, Item No. 117.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Budget and Finance, U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Vendors and GSA purchase contracts.
</p></xhtmlContent></subsection></section>
<section id="blm23" toc="yes">
<systemNumber>/BLM-23</systemNumber>
<subsection type="systemName">Contract Files--Interior, BLM-23.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All BLM Offices listed in the Appendix; the Boise Interagency Fire Center, BLM, 3905 Vista Avenue, Boise, Idaho 83795 and U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have contracted with BLM to supply goods or services and prospective suppliers and bidders. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the contractor’s name, address, subject matter, purchase order number and, when requested, statement of qualifications, and information on debts owed the Bureau.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 481.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary use of the records is to identify contractors, prospective supplies, bidders and subject matter of interest. Disclosures outside the Department of the Interior may be made (1) to Federal, State or local agencies in response to specific requests for pertinent information, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a Congressional office made at the request of the individual, (5) to consumer reporting agencies to facilitate collection of debts owed the Government, (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders arranged alphabetically by name and goods or services furnished.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of contractor and goods or services furnished.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record destroyed ten years after completion of contract.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director--Administration, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Contractors and GSA purchase contract.
</p></xhtmlContent></subsection></section>
<section id="blm24" toc="yes">
<systemNumber>/BLM-24</systemNumber>
<subsection type="systemName">Copy Fee Deposit--Interior, BLM-24.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All BLM State offices listed in Appendix XI.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have deposited money with Bureau of Land Management to be used to pay for copies of records, lists, maps or other documents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the depositor’s name, mailing address, identification or items for which there is a standing order, and information on amounts on deposit.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to maintain individual accounts of advance copy fee deposits and (b) to maintain names of companies and individuals who have standing requests for copies of specific records each time they are produced, such as lists of parcels available for oil and gas simultaneous lease filings. Disclosures outside the Department of the Interior may be made, (1) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (2) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (3) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, and (4) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computerized; arranged alphabetically by name on tape or disk.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of depositor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition is pending approval of the Archivist of the U.S.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director--Management Services, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Depositors.
</p></xhtmlContent></subsection></section>
<section id="blm26" toc="yes">
<systemNumber>/BLM-26</systemNumber>
<subsection type="systemName"> Incentive and Honor Awards--Interior, BLM-26.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240; U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg., 50, Denver, Colorado 80225; Boise Interagency Fire Center, BLM, 3905 Vista Avenue, Boise, Idaho 83705, and all State Offices listed in the Appendix, Part B.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>  BLM employees who have submitted a beneficial suggestion and individuals recommended or nominated for a performance or honor award.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>  The record contains the person’s name, file number, and biographic data for honor awards.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  5 U.S.C. 4502, 4503, 4504, and 4506.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>  The primary use of the records is to accumulate information concerning an individual to be used as a basis for awarding and/or honoring employees and nonemployees. Disclosures outside the Department of the Interior may be made, (1) to nominate individuals for non-government awards, (2) to the U.S. Department of Justice when related to litigation or anticipated litigation, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) from the record of an individual in response to an inquiry from a congressional office made at the request of that individual, (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual, file folders arranged alphabetically by name and cross-index by control number.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name of individual and assigned file number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Record destroyed two years after approval or four years after rejection.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Assistant Director--Technical Services, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>  Suggestions received from employees. Evaluations by supervisors for performance awards and from employees nominating persons for honor awards.
</p></xhtmlContent></subsection></section>
<section id="blm27" toc="yes">
<systemNumber>/BLM-27</systemNumber>
<subsection type="systemName">Real Estate Appraiser Roster--Interior, BLM-27.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225, and all BLM State Offices Listed in the Appendix, Part B.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals, not regular federal employees, who have requested that they be listed by geographic areas on rosters of appraisers available to do contract appraisals for BLM.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> The record contains the appraiser’s application to be placed on rosters and records of review of appraisals done by the appraiser for BLM.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>  41 U.S.C. 252(c)(4).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary use of the records is to identify qualified appraisers available to do appraisals for a fee. Disclosures outside the Department of the Interior may be made, (1) to Federal, State or local agencies to private individuals or businesses where necessary to obtain information relevant to verification of qualifications, (2) to Federal, State or local agencies or to private individuals or businesses which have requested information relevant or necessary to its hiring or retention of an employee, (3) to the U.S. Department of Justice when related to litigation or anticipated litigation, (4) of information indicating a violation or potential violation of a statute, regulation rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (5) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual, and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>  Manual, file folders arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>  Indexed by name of applicant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>  In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>  Record destroyed when applicant ceases to be available.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>  Chief, Division of Appraisal (450), U.S. Department of the Interior, Bureau of Land Management, 1129 20th Street, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>  To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>  To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired indicate the maximum you are willing to pay.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>  To request corrections or the removal of material from your files, write the Systems Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Applicants and BLM employees.
</p></xhtmlContent></subsection></section>
<section id="blm28" toc="yes">
<systemNumber>/BLM-28</systemNumber>
<subsection type="systemName">Adopt a Wild Horse--Interior, BLM-28.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240 and offices listed in Appendix XI.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicable to obtain custody of a wild horse or burro.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The record contains the applicant’s identification and qualifications to obtain custody of a wild horse or burro, the record of the disposition of the application, the cooperative agreement when custody is granted, information on fees assessed, and debts owned the Bureau.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1333(b).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are (a) to identify individuals who have applied to obtain custody of a wild horse or burro and (b) to document the rejection, suspension or granting of the request. Disclosures outside the Department of the Interior may be made, (1) to organizations and members of the general public as to the disposition of wild horses or burros, (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigation or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, (4) to a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office, and (5) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual, file folders arranged alphabetically by name, and computer data base program.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>In accordance with 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>BLM Manual H1271-1, Category "Q" , item No. 1. Records will remain indefinitely until all local needs are satisfied. Destroy individual data elements when superse or no longer needed for administrative purposes. Computer files are archived periodically.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Wild Horses and Burros, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether records are maintained on you in this system, write to the System Manager or to the offices cited under Records Location. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the System Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applicants.
</p></xhtmlContent></subsection></section>
<section id="blm30" toc="yes">
<systemNumber>/BLM-30</systemNumber>
<subsection type="systemName">Uniform Accountability System--Interior, BLM-30.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Administrative Services, Bureau of Land Management, U.S. Department of the Interior, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>BLM employees or volunteers authorized to wear the uniform.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information identifying the individual’s name, sex, position title, series, and grade, sizing information (such as height, weight, waist measurement, etc.), last seven digits of the individual’s social security number, office cost accounting data, name and addresses for the administrative and shipping offices, type of appointment (such as full-time employee, volunteer, ranger, etc.), amount of allowance authorized, class(es) of uniforms authorized, dates of authorization, the name of the authorizing individual, and all ordering data (such as items shipped, exchanged, returned, etc.) are obtained via uniform allowance authorization and ordering forms.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5901, Uniform Allowances, and 5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to establish and maintain an individual uniform allowance account for BLM employees and volunteers, to ensure individual allowance amounts do not exceed the authorized limitations, to accommodate the efficient processing of individual uniform orders, to expedite payments to the contractor, and to bill appropriate BLM office accounts for uniform items received. The information contained in this system of records is provided to management through reports for purposes of expediting payments to the contractor, auditing of records, and maintenance of the overall program. Disclosure outside the Department of the Interior may be made (1) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; (2) to disclose pertinent information to an appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) to a Member of Congress from the record of an individual in response to an inquiry made at the request of that individual; (4) to the Department of Treasury to effect payment to Federal, State, and local government agencies, nongovernmental organizations, and individuals; (5) to a debt collection agency to effect payment to the contractor for items ordered by BLM employees and volunteers that are in excess of the authorized uniform allowance amount; and (6) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>An individual’s allowance authorization, ordering, and shipping data are stored in a computer data base at the supplier’s facility by the individual’s name and account number (last seven digits of their social security number). A copy of the forms are stored in file folders at the supplier’s facility and BLM administrative offices arranged alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by individual’s name and/or account number, order and shipping data, and BLM cost accounting data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized and manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>BLM offices are required to maintain all file copies of transactions for a minimum of three years. The supplier is required to maintain all file copies of transactions for the life of the contract or termination of the individual’s authorization (whichever terminates first). The records control schedule governing these records is pending the approval of the Archivist.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Division of Administrative Services, Bureau of Land Management (850), Room 2444, Main Interior Building, 18th and C Sts, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written request addressed to the Systems Manager is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records write to the Systems Manager describing as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the Systems Manager. See 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual BLM employees and volunteers authorized to wear the uniform, (2) BLM state and administrative office’s, and (3) the authorized supplier.
</p></xhtmlContent></subsection></section>
<section id="blm31" toc="yes">
<systemNumber>/BLM-31</systemNumber>
<subsection type="systemName">Name File System--Interior, BLM-31.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) U.S. Department of the Interior, Bureau of Land Management, Service Center, Denver Federal Center, Building 50, Denver, Colorado 80225-0047, (2) field offices listed in Appendix XI.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals, companies, partnerships, and governmental agencies transacting business with the Bureau of Land Management relating to lands and minerals programs. Some of the records in the system which pertain to individuals may reflect personal information, however, only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information identifying an entity by name and address; category of name (private or individual, corporation, or governmental agency), and a unique computer-assigned number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1601 (Alaska Native Claims Settlement Act), 43 U.S.C. 1701 (Federal Land Policy and Management Act), and the various statutes as listed in the regulations in chapter II of title 43 of the Code of Federal Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system is to (1) provide a single storage location for a name, thus reducing the amount of information storage required by the interfacing BLM Privacy Act Systems, and (2) eliminate multiple entries of the same name.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure outside the Department of the Interior may be made: (1) To appropriate Federal agencies when concurrence or supporting information is required prior to granting or acquiring a right or interest in lands or resources, (2) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (3) to disclose pertinent information to appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation, (4) to a member of Congress or a Congressional staff member from the record of an individual in response to an inquiry made at the request of that individual, (5) to the Department of the Treasury to effect payment to Federal, State, and local government agencies, nongovernmental organizations, and individuals, (6) to a debt collection agency or consumer reporting agency to effect payment for a Federal claim, and (7) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and  (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name and name identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51(c) for computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual data elements destroyed when superseded or no longer needed for administrative purposes. See BLM Records Schedule 20, Item 64.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Service Center Director, Bureau of Land Management, U.S. Department of the Interior, Denver Federal Center, Building 50, Denver, Colorado 80225-0047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written request addressed to the System Manager, or to a field office cited in Appendix XI, is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your record, write to the (1) System Manager, (2) BLM Privacy Act Officer, Headquarters Office, (3) State Office Director(s), or (4) BLM Director, Boise Interagency Fire Center. A request for access must meet the content requirements of 43 CFR 2.63. See Appendix XI for addresses.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections in your record, write to the System Manager. A petition for amendment must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Claimants and applicants.
</p></xhtmlContent></subsection></section>
<section id="blm32" toc="yes">
<systemNumber>/BLM-32</systemNumber>
<subsection type="systemName">Land &amp; Minerals Authorization Tracking System--Interior, BLM-32.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) U.S. Department of the Interior, Bureau of Land Management, Service Center, Denver Federal Center, Building 50, Denver, Colorado 80225-0047, (2) Field offices listed in Appendix XI.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals, companies, partnerships, and governmental agencies transacting business with th Bureau of Land Management relating to lands and minerals programs. Some of the records in the system which pertain to individuals may reflect personal information, however, only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case serial number, type (authority for action), acreage, and status; name and address, percent and type of interest; legal description; actions; and general remarks (supplemental information about the case), e.g., the extent of oil and gas or other mineral holdings in national resource lands, and information on payments due as a result of lease and/or extraction of minerals or oil from the leased lands.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1601 (Alaska Native Claims Settlement Act), 43 U.S.C. 1701 (Federal Land Policy and Management Act), 42 U.S.C 4601 (Uniform Relocation Assistance and Real Property Acquisition Policies Act) and the various statutes as listed in the regulations in chapter II of title 43 of the Code of Federal Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary uses of records in the system are to facilitate the (1) processing of claims or application, (2) recordation of adjudicative actions, and (3) indexing of documentation in case files supporting adminstrative actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure outside the Department of the Interior may be made: (1) To appropriate Federal agencies when concurrence or supporting information is required prior to granting or acquiring a right or interest in lands or resources, (2) to Federal, State, or local agencies or a member of the general public in response to a specific request for pertinent information, (3) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body when (a) the United States, the Department of the Interior, a component of the Department, or when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled, (4) to disclose pertinent information to appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation, (5) to a member of Congress or a Congressional staff member from the record of an individual in response to an inquiry made at the request of that individual, (6) to the Department of the Treasury to effect payment to Federal, State, and local government agencies, nongovernmental organizations, and individuals.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic and manual records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name and a name identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51(c) for computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual data elements destroyed when superseded or no longer needed for administrative purposes. See BLM Records Schedule 20, Item 64.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Service Center Director, Bureau of Land Management, U.S. Department of the Interior, Denver Federal Center, Building 50, Denver, Colorado 80225-0047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A written request addressed to the System Manager, or to the offices cited in Appendix XI, is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your record, write to the (1) System Manager, (2) BLM Privacy Act Officer, Headquarters Office, (3) State Office Director, or (4) BLM Director, Boise Interagency Fire Center. A request for access must meet the content requirements of 43 CFR 2.63. See Appendix XI for addresses.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections in your record, write to the System Manager. A petition for amendment must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Claimants and applicants.
</p></xhtmlContent></subsection></section>
<section id="blm35" toc="yes">
<systemNumber>/BLM-35</systemNumber>
<subsection type="systemName">Collections and Billings System (CBS)-Interior, BLM-35.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This Collections and Billings database will be maintained at the following Bureau of Land Management (BLM) locations U.S. Department of the Interior (DOI), BLM, National Business Center (NBC) Denver Federal Center, Building 40, Denver, Colorado 80225-0047. The BLM Field Offices listed below in the "System Manager and Address"  section will be able to access pertinent information in the system via the Intranet.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any business or individuals transacting financial actions with the Bureau of Land Management. Only records reflecting personal information are subject to the Privacy Act. This system also contains records concerning corporations and other business entities, but these records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) 31 U.S.C. 3512, (2) 31 U.S.C. 3711 through 3719, (3) 41 CFR  part 301-304, (4) the Treasury Financial Manual, (5) the Debt Collection Act of 1982, Pub. L. 97-365, 96 Stat. 1749, as amended by Pub. L. 98-167, 97 Stat. 1104, and Debt Collection Improvements Act of 1996, Pub. L. 104-134, 110 Stat. 1321(6) 26 U.S.C. 6103 (m)(2), and (7) 5 U.S.C. 5514.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names, addresses, social security numbers, tax identification numbers, reasons for payment and debt, method of payment (including checking account number, check number, or credit card information), amounts owed, routine billing and payment information used in accounting and financial processing, and information from processing purchases via the Internet.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to maintain accounting and financial information associated with the normal accounting procedures of the BLM.
</p><p>Specifically, the system will be used for the billing of uses of public lands (such as, collection of payments for recreation sites, sand and gravel extraction, and timber harvesting). It is also used for billing of other goods and services received from BLM received (such as declining deposit accounts in BLM public rooms), follow-up, updating program files when payments are made, and accounting for monies. It will also include money which BLM employees owe the Bureau. Records in this system are subject to use in approved computer matching programs authorized under the Privacy Act of 1974, as amended, for debt collection purposes.
</p><p>In addition to disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records or information contained in this system may be disclosed outside the DOI as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>(1) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when:
</p><p>(a) The United States, the DOI, a component of the DOI, or an employee of the DOI who is represented by the government is a party to litigation or anticipated litigation, or has an interest in such litigation; and
</p><p>(b) The DOI determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>(2) To Federal, state, local, or foreign agencies responsible for investigating, prosecuting, enforcing, or implementing a statute, regulation, rule, or order, where the BLM becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>(3) To congressional offices in response to a request for information on behalf of, and at the request of the individual who is the subject of the records.
</p><p>(4) To the U.S. Minerals Management Service and Department of the Treasury to effect payment to Federal, state, and local government agencies, non-governmental organizations, and individuals.
</p><p>(5) To consumer reporting agencies to facilitate collection of debts owed the Government,
</p><p>(6) To disclose debtor information to the IRS, or another Federal agency or its contractor solely to aggregate information for the IRS to collect debts owed to the Federal government through the offset of tax refunds.
</p><p>(7) To other Federal agencies for the purpose of collecting debts owed to the Federal government by administrative or salary offset.
</p><p>(8) To other Federal agencies for the purpose of collecting debts owed to the Federal government when the other agency acts as a BLM-authorized collections officer.
</p><p>(9) To any other Federal, state or local agency for the purpose of conducting an authorized computer matching program to identify and locate delinquent debtors for the recoupment of debts owed to the Bureau of Land Management.
</p><p>(10) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on a magnetic media organized and accessed by database management software.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name, case serial or other identifying number, appropriation, fund code, order and transaction numbers, organization code, social security number, taxpayer identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Safeguards for the CBS conform to the OMB and Departmental guidelines reflecting the implementation of the Computer Security Act of 1987, 40 U.S.C. 759. Data protection will be secured through user identification, passwords, database permissions, and software controls. This will be applied to all installations (see listing of location sites provided in the "System Manager and Address"  section of the notice). Because some of the information will be transmitted electronically via the Intranet, standard industry security practices will be used to secure such electronic transmissions.
</p><p>Such security measures will allow different access levels to different types of users. For example certain access levels will allow the BLM employees to only query portions of the database, while others access levels will be given to specific Bureau employees for entering new collections and billings information, and updating or editing existing information. Higher levels of access allow changes to the system, authorization of passwords, corrective maintenance of the software, and security controls to be imposed or lifted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in the CBS are covered by the Treasury Financial Manual, the National Archives and Records Administration (NARA) General Records schedules, and NARA approved Agency Records Schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Officials responsible for the Headquarters and Field Office system of records specific to that oversight are provided in the listing below:
</p><p>A. Headquarters Office:
</p><p>Assistant Director, Business and Fiscal Resources, Bureau of Land Management (WO-800), Department of the Interior, MIB--Room 5617, 1849 C Street, NW., Washington, DC 20240.
</p><p>B. Field Offices:
</p><p>Office Director, Bureau of Land Management, National Business Center, Building 40, PO Box 25047, Denver Federal Center, Denver, Colorado 80225-0047.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Alaska State Office, 222 W. 7th Avenue Number 13, Anchorage, Alaska 99513-5076.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Arizona State Office, 222 North Central Avenue, Phoenix, Arizona 85004-2203.
</p><p>Deputy State Director, Administration, Bureau of Land Management, California State Office, 2800 Cottage Way, Sacramento, California 95825-0451.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Colorado State Office, 2850 Youngfield Street, Lakewood, Colorado 80215-7076.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Eastern States, (Area of administration: All States bordering on, and east of the Mississippi River), 7450 Boston Boulevard, Springfield, Virginia 22153.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Idaho State Office, 1387 S. Vinnell Way, Boise, Idaho 83709-1657.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Montana State Office, (Area of Administration: Montana, North Dakota, South Dakota), P.O. Box 36800, Billings, Montana 59107-6800.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Nevada State Office, 850 Harvard Way, PO Box 12000, Reno, Nevada 89520-0006.
</p><p>Deputy State Director, Administration, Bureau of Land Management, New Mexico State Office, (Area of administration: New Mexico, Kansas, Oklahoma, Texas), 1474 Rodeo Road, Box 27115, Santa Fe, New Mexico 87502-0115.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Oregon State Office, (Area of administration: Oregon, Washington), PO Box 2965, Portland, Oregon 97208.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Utah State Office, PO Box 45155, Salt Lake City, Utah 84145-0155.
</p><p>Deputy State Director, Administration, Bureau of Land Management, Wyoming State Office, (Area of administration: Wyoming, Nebraska), 5353 Yellowstone Road, Cheyenne, Wyoming 82009.
</p><p>Deputy State Director, Administration, Bureau of Land Management, National Interagency Fire Center, 3833 S. Development Avenue, Boise, Idaho 83705-5354.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the appropriate System Manager identified in the listing in the "System Manager and Address"  section above. A written, signed request stating that the requester seeks information concerning records pertaining to him/her is required. The request envelope and letter should be clearly marked "PRIVACY ACT INQUIRY."  (See 43 CFR 2.60 for procedures on making inquiries).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>For copies of your records write to the pertinent System Managers at the locations above. The request envelope and letter should be clearly marked "PRIVACY ACT REQUEST FOR ACCESS."  A request for access must meet the content requirements of 43 CFR 2.63. If copies are sought, indicate the maximum you are willing to pay (43 CFR 2.63(b)(4)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as the "Records Access Procedures"  section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Customers, accounting records, standard finance office documents, and various paper and electronic systems where charges and payment are recorded.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
	</p></xhtmlContent></subsection></section>
<section id="blm36" toc="yes">
<systemNumber>/BLM-36</systemNumber>
	<subsection type="systemName">Wild Horse &amp; Burro Program System (WHBPS)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The WHBPS is a centrally hosted web-based application that is only accessible by authorized government users through the BLM intranet. The hardware and database supporting the system is located at:  U.S. Department of the Interior, Bureau of Land Management (BLM), National Information Resources Management Center (NIRMC), Building 40, Denver Federal Center, Denver, CO 80225.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Applicants to adopt wild horse(s) and burro(s), persons who have adopted one or more wild horse(s) or burro(s) and buyers of wild horses and burros that meet sale criteria as outlined under law.
</p><p>(2) Contractors and contract operators of facilities; veterinarians who are serving the program; volunteers; service providers, and BLM, Forest Service (FS) and Animal and Plant Health Inspection Service (APHIS) employees with WHB Program responsibilities. This system may also contain records on corporation and other business entities but those records are not subject to the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) For category 1, the records contain the potential adopter’s, adopter’s, or buyer’s identification and qualifications to obtain custody of a wild horse or burro (as detailed on the Adopt A Wild Horse or Burro Internet web application, Application for Adoption of Wild Horse(s) or Burro(s) (OMB Form 4710-10) or Bill of Sale for Wild Horse(s) and Burro(s) (BLM Form 4710-23)), the record of the disposition of the application, the cooperative agreement when custody is granted, evidence of title or sale when ownership transfers, information on fees assessed, and information on the person’s compliance with the terms of the agreement.
</p><p>(2) For category 2, the record contains information for use internal to the program regarding an individual’s identification and contact information, job qualifications/certifications, services supplied, system access roles and approval authorities. This information is necessary to administer the WHB program and identify suppliers of services or products necessary for WHB program administration.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Wild Free Roaming Horse and Burro Act of 1971,
</p><p>The Federal Land Policy and Management Act,
</p><p>The Public Rangelands Improvement Act,
</p><p>43 CFR 4700,
</p><p>16 U.S.C. 1333.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The WHBPS will include information on applicants for adoption, buyers of animals, adopters and those individuals listed in category 2 above.
</p><p>The primary uses of the records are to
</p><p>(1) Identify individuals who have applied to obtain custody of a wild horse or burro through adoption or sale;
</p><p>(2) Document the rejection, suspension or granting of the request for adoption or sale;
</p><p>(3) Monitor compliance with laws/regulations concerning maintenance of adopted animals;
</p><p>(4) Identify contractors/employees/volunteers/service providers required to perform program functions;
</p><p>(5) Provide necessary program management information to other agencies involved in management of wild horses and burros on public lands (FS and APHIS); and
</p><p>(6) Identify and assign level of system access required by BLM, FS and APHIS WHB program personnel.
</p><p>Disclosures outside the Department of the Interior may be made to:
</p><p>(1) Organizations and members of the general public as to the disposition of wild horses or burros;
</p><p>(2) The U.S. Department of Justice or in a proceeding before a court or adjudicative body when:
</p><p>(a) The United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation;
</p><p>(b) The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; and
</p><p>(c) Information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigation or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p><p>(3) A Congressional office for the record of an individual in response to an inquiry the individual has made to the Congressional office;
</p><p>(4) Appropriate agencies, entities, and persons when the:
</p><p>(a) Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised;
</p><p>(b) Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; or
</p><p>(c) Disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm; and
</p><p>(5) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manually through file folders arranged alphabetically by name and electronically in the computer data base management system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name or other identifying information.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Steps were taken to comply with Department of the Interior Privacy Act regulations on safeguard requirements detailed at 43 CFR 2.51. In accordance with the E-Government Act of 2002, a Privacy Impact Assessment was completed to ensure that privacy risks and safeguard measures were assessed in the creation, development and maintenance of the systems maintaining WHB program information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained in accordance with BLM Manual 1220, Records and Information Management, Appendix 2--GRS BLM Combined Records Schedules. Individual data elements will be destroyed when superseded or no longer needed for administrative purposes. Computer files are archived periodically and the archive media stored securely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Group Manager, Wild Horse and Burro Program, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW., Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether records are maintained on you in this system, write to the System Manager at the address above. For additional information see 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To see your records, write to the System Manager at to the address above. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. For additional information see 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>To request corrections or the removal of material from your files, write the System Manager. For additional information see 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Category 1: Individuals applying for adoption of a wild horse or burro either in hard copy form or through the web application; individuals adopting a wild horse or burro; or buyers of wild horses or burros: Personal information is provided by the individual.
</p><p>(2) Category 2: Contractors and contract operators of facilities; veterinarians who are serving the program; volunteers; service/supply providers and BLM, FS and APHIS employees with WHB Program responsibilities. Personal information will be provided by the individual.
</p></xhtmlContent></subsection></section>
<section id="blm40" toc="yes">
<systemNumber>/BLM-40</systemNumber>
<subsection type="systemName">Incident Qualification and Certification System (IQCS)--Interior, BLM-40.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) The consolidated central database is located at the U.S. Department of Agriculture (USDA) hosting facility, National Information Technology Center, 8930 Ward Parkway, Kansas City,
Missouri 64114. Information from this system is accessed by cooperating agencies and field offices through Web secured Web links.
</p><p>(2) Records from this system (paper and electronic) are managed by the bureau and office sites listed below, located at the National Interagency Fire Center, and involved in the Federal fire program:
</p><p>(a) Bureau of Indian Affairs, 3833 S. Development Avenue, Boise, Idaho 83705-5354.
</p><p>(b) U.S. Fish and Wildlife Service, 3833 S. Development Avenue, Boise, Idaho 83705-5354.
</p><p>(c) Bureau of Land Management, 3833 S. Development Avenue, Boise, Idaho 83705-5354.
</p><p>(d) National Park Service, 3833 S. Development Avenue, Boise, Idaho 83705-5354.
</p><p>(e) U.S. Forest Service, 3833 S. Development Avenue, Boise, Idaho 83705-5354.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All federal, state, local, special interest group members, and contractor employees with wild land fire qualifications who voluntarily provide information to qualify for fire assignments.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of employee; date of birth, Social Security Number, office address and phone number, physical clearance status, pertinent education history, pertinent work or skills experience; listing of special qualifications; licenses and certificates held; and training completed. Firefighters with certain qualifications and past a certain age must have a medical clearance before they can take the fitness test. The IQCS only stores the status of the medical test and whether the firefighter has "cleared" or "not cleared" the medical test. Training scores may be entered as "pass" or "fail" or the letter grade for the class--this is an optional field.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 4118, 3101; 16 U.S.C. 551C; 43 U.S.C. 1457; EO 10561.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) To support management officials for any agency responsible for managing an incident by insuring that only qualified personnel are assigned to wild and prescribed fires, natural disasters, and responses to terrorist acts, in positions that they are qualified to perform, thus reducing the potential for loss of property or life due to having unqualified personnel assigned to incident positions. The participating agencies are the USDA-Forest Service, four DOI bureaus; the Bureau of Land Management, National Park Service, Fish and Wildlife Service and Bureau of Indian Affairs (BIA), and The Nature Conservancy. Some Tribal information is included in accordance with BIA agreements. No states participate in the application.
</p><p>(2) To support home unit (employing unit) coordinators updating the database with information about training course completion, task book completion, qualifications obtained, and positions that individuals are no longer qualified to perform. Each participating agency or bureau maintains their own portion of the information within IQCS.
</p><p>The IQCS database contains data elements that require review under the Privacy Act (PA) disclosure requirements at 5 U.S.C. 552a (b) and the Freedom of Information Act (FOIA), 5 U.S.C. 552, before any information will be released. Rules of Behavior documentation is in accordance with BLM policy and is available from the specific project files. Applicable Privacy Act warning statements are placed on all information printouts of data from the system. Since each cooperating agency has access to the records of their personnel contained in the system, any requests for that information is the responsibility of the agency to which the data in question belongs.
</p><p>DISCLOSURES OUTSIDE THE DEPARTMENT OF THE INTERIOR MAY BE
MADE UNDER THE ROUTINE USES LISTED BELOW WITHOUT THE CONSENT
OF THE INDIVIDUAL IF THE DISCLOSURE IS COMPATIBLE WITH THE
PURPOSES FOR WHICH THE RECORD WAS COLLECTED:
</p><p>(1)(a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met:
</p><p>(i) The U.S. Department of Justice (DOJ);
</p><p>(ii) A court or an adjudicative or other administrative body;
</p><p>(iii) A party in litigation before a court or an adjudicative or other administrative body; or
</p><p>(iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee:
</p><p>(b) When:
</p><p>(i) One of the following is a party to the proceeding or has an interest in the proceeding:
</p><p>(A) DOI or any component of DOI;
</p><p>(B) Any other Federal agency appearing before the Office of hearings and Appeals;
</p><p>(C) Any DOI employee acting in his or her official capacity;
</p><p>(D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee;
</p><p>(E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and
</p><p>(2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir or such individual if the covered individual is deceased, has made to the office.
</p><p>(3) To any criminal, civil, or regulatory law enforcement authority (whether federal, state, territorial, local, tribal, or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law--criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(4) To an official of another federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains.
</p><p>(5) To federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant, or other benefit, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(7) To state and local governments and tribal organizations to provide information needed in response to court orders and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>(8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system.
</p><p>(9) To appropriate agencies, entities, and persons when:
</p><p>(a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
</p><p>(b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
</p><p>(c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(10) To the Office of Management and Budget during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A-19.
</p><p>(11) To the Department of Treasury to recover debts owed to the United States.
</p><p>(12) To the news media when the disclosure is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies: Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to consumer reporting agencies as they are defined in the Fair Credit Reporting Act.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders, in locked file cabinets until data input is verified. Any paper records that are not input into the system will be maintained in secured files. Electronic records are stored on disk, system hard drive, tape or other appropriate media. Individual data is retained for a minimum of three years in an Active status--during which an individual employee is being deployed in the position(s) for which he or she is qualified. After three years of inactivity (no deployments), the individual’s identifying information is moved into an Inactive repository. Upon two additional years of inactivity (for a total of five years), the individual’s information is moved into a Data Archive.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be retrieved by the name or a system-generated employee identifier for the individual, and only by the agency responsible for that individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to authorized personnel. Paper records are maintained in locked file cabinets. Electronic records are maintained with safeguards meeting minimum security requirements of 43 CFR 2.51. A security plan was developed to prevent unauthorized access to the system and in transmission of the data. A Privacy Impact Assessment was completed and signed in April 2004, and reviewed for validity in October 2005. This Assessment evaluated the privacy risks and ensured appropriate safeguards were in place.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>BLM Manual 1220, Appendix 2, Schedule 1, Item 43, provides the disposition instructions for these records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) Fire IT Business Systems Unit Leader, National Interagency Fire Center, Bureau of Land Management, U.S. Department of the Interior, 3833 S. Development Avenue, Boise, ID 83705-5354.
</p><p>(2) Bureau fire or personnel officers:
</p><p>(a) Director of Fire and Aviation Management, Bureau of Indian Affairs, 3833 S. Development Avenue, Boise, ID 83705-5354.
</p><p>(b) Personnel Officer, U.S. Geological Survey, National Center, 12201 Sunrise  Valley Drive, Reston, VA 22092.
</p><p>(c) Director of Fire Management, U.S. Fish and Wildlife Service, 3833 S. Development Avenue, Boise, ID 83705-5354.
</p><p>(d) Labor Relations Officer, Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
</p><p>(e) Deputy Assistant Director, Fire and Aviation, Bureau of Land Management, 3833 S. Development Avenue, Boise, ID 83705-5354.
</p><p>(f) Chief, Fire and Aviation Division, National Park Service, 3833 S. Development Avenue, Boise, ID 83705-5354.
</p><p>(g) Personnel Officer, Minerals Management Service, Personnel Division, 1110  Herndon Parkway, Herndon, VA 22070.
</p><p>(h) Personnel Officer, Office of Surface Mining, Division of Personnel, 1951  Constitution Avenue, NW., Washington, DC 20245.
</p><p>(i) Director of Operations, U.S. Forest Service, 3833 S. Development Avenue, Boise, ID 83705-5354.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on him or her, should address his/her request to the appropriate System Manager above. The request must be in writing, contain the requester’s original signature, and comply with the content requirements of 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records maintained on him or her, should address his/her request to the appropriate System Manager above. The request must be in writing, contain the requester’s original signature, and comply with the requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting amendment of a record maintained on him or her, should address his/her request to the appropriate System Manager above. The request must be in writing, contain the requester’s original signature, and comply with the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information collected and stored in this system is submitted by the individuals to whom the records pertain.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="sol1" toc="yes">
<systemNumber>/SOL-1</systemNumber>
<subsection type="systemName">Litigation, Appeal and Case Files--Interior Office of the Solicitor-1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240. (2) All Regional and Field Offices of the Office of the Solicitor. (See Appendix for addresses.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in litigation with the United States, or the Department of the Interior, officials or constituent units thereof; individuals involved in administrative proceedings before the Department, to which the Department is a party or in which it has an interest; individuals suspected of violations of criminal and civil statutes or regulations or orders the violation of which carries criminal penalties; individuals who have applied to the Department for permits, grants or loans; individuals who have appealed to the Office of the Solicitor from the decisions of other constituent units of the Department; individuals involved in negotiations, claims or disputes with the Department; individuals for whom the Department has performed legal services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigatory reports, opinions and memoranda of law, pleadings, motions, depositions, rulings, and other records necessary to the provisions of legal services.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1455.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to provide legal services to the Department of the Interior. Disclosures outside the Department of the Interior may be made (1) to another Federal agency or a State or local government having a subject matter interest in the records; (2) to an individual or entity aligned with the United States or the Department of the Interior or any official or constituent unit thereof as a plaintiff, petitioner, defendant or respondent in any judicial or administrative proceedings; (3) to a court, magistrate or administrative tribunal in the course of presenting evidence thereto, or to opposing counsel in the course of settlement negotiations; (4) to the U.S. Department of Justice when related to litigation or anticipated litigation; (5) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By case or individual name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirement of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Subject to approved disposal schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Administration, Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records shall be addressed to the System Manager or, with respect to the office for which he is responsible, a Regional or Field Solicitor. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access shall be addressed to the System Manager or, with respect to the office for which he is responsible, a Regional or Field Solicitor. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals listed above under "Categories of individuals covered by the system" , bureaus and offices of the Department, other Federal agencies, courts, administrative tribunals.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>(1) The Privacy Act does not entitle an individual to access to information compiled in anticipation of a civil action or proceeding. (2) Under the specific exemption authority provided by 5 U.S.C. 552a(k)(2), the Department of the Interior has adopted a regulation, 43 CFR 2.79(b), which exempts this system (to the extent that it consists of investigatory material compiled for law enforcement purposes) from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H) and (I) and (f) and portions of 43 CFR, part 2, subpart C which implement these provisions. The reasons for adoption of this regulation are set out at 40 FR 37217 (August 26, 1975).
</p></xhtmlContent></subsection></section>
<section id="sol2" toc="yes">
<systemNumber>/SOL-2</systemNumber>
<subsection type="systemName">Claims Files--Interior, Office of the Solicitor-2.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240. (2) All Regional and Field Offices of the Solicitor. (See Appendix for addresses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed Tort, Federal Employee, Admiralty or Irrigation claims.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains records concerning claims, including the claims and supporting information submitted by the claimant, information developed by the Department concerning the claim and a record of the disposition of the claim if processing of the claim is complete.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>(1) Federal Tort Claims Act, 28 U.S.C. 2671-2680. (2) Military Personnel and Civilian Employees’ Claims Act, 31 U.S.C. 240-243. (3) Public Works for Water and Power Development and Atomic Energy Commission Appropriation Act, Pub.L. 93-393, 88 Stat. 782. (4) Act of March 9, 1920, 46 U.S.C. 742, 747, 749, 750.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are for the adjudication of tort, Federal employee, admiralty and irrigation claims. Disclosures outside the Department of the Interior may be made (1) to another Federal agency or a State or local government body having partial or complete jurisdiction over the claim or related claims; (2) to the U.S. Department of Justice when related to litigation or anticipated litigation; (3) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation for or enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>
</p><p>Maintained in manual form in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of claimant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Claim and investigative material returned to operating bureau or office after completion of processing. Records of decisions not authorized for disposal.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Administration, Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>System manager or, with respect to records maintained in the office for which he is responsible, a Regional or Field Solicitor. A written and signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager or, with respect to records maintained in the office for which he is responsible, a Regional or Field Solicitor. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment shall be addressed to the System manager and must meet the requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Claimants. Investigations conducted by Bureaus and Offices of the Department of State or local officials.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The Privacy Act does not entitle an individual to access to information compiled in reasonable anticipation of a civil action or proceeding.
</p></xhtmlContent></subsection></section>
<section id="sol3" toc="yes">
<systemNumber>/SOL-3</systemNumber>
<subsection type="systemName">Patent Files--Interior, Office of the Solicitor-3.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Inventors of Inventions arising from Government research and development programs; and applicants for Patents, Trademark Registrations, and Copyright Registrations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Certain titles of inventions, inventor’s name, Department of the Interior’s docket number, and Patent and Trademark Offices Serial Numbers and filing dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> (1) 5 U.S.C. 301; (2) 43 U.S.C. 1457; and (3) 1963 and 1971 President’s Patent Policy Statements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> The primary uses of the records are (a) for ongoing retrieval and docketing purposes and intraoffice management and (b) for the preparation of patent applications for submission to the U.S. Patent Office. Disclosures outside the Department of the Interior may be made (1) to the U.S. Patent Office; (2) to inventors and others directly concerned with the government funded research and development information concerning filing dates, serial numbers and patent or trademark registration numbers; (3) to the U.S. Department of Justice when related to litigation or anticipated litigation; (4) of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p> Maintained in manual form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Indexed by inventor’s names, docket number, and serial number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records will be maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Assistant Solicitor, Patents, Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> A written request addressed to the System Manager stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Inventors, contractors, and U.S. Patent and Trademark Office.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> The Privacy Act does not entitle an individual to access to information compiled in reasonable anticipation of a civil action or proceeding.
</p></xhtmlContent></subsection></section>
<section id="sol4" toc="yes">
<systemNumber>/SOL-4</systemNumber>
<subsection type="systemName">Workload Analysis--Interior, Office of the Solicitor-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240. (2) Regional and Field Offices of the Office of the Solicitor. (See Appendix for addresses.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Attorneys employed in the Office of the Solicitor.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records concerning subject of assigned work and status of that work.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>43 U.S.C. 1455.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are for the management of workload of the Office of the Solicitor. Disclosures outside the Department of the Interior may be made (1) to the Office of Management and Budget in connection with preparation of the President’s budget; (2) to another Federal agency having a subject matter interest in a case, proceeding or other matter described in the records; (3) to the U.S. Department of Justice when related to litigation or anticipated litigation.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Maintained in both manual and computer form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by organizational unit, may be retrieved by name of individual attorney.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with approved disposal schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Administration, Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him is required. See 43 CFR 2.60.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual attorneys.
</p></xhtmlContent></subsection></section>
<section id="sol5" toc="yes">
<systemNumber>/SOL-5</systemNumber>
<subsection type="systemName">SMCRA Litigation Tracking System (LTS)--Interior, Office of the Solicitor-5.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Surface Mining, Office of the Solicitor, U.S. Department of the Interior, Washington, DC, and field locations. For specific addresses of field locations contact: Associate Solicitor for Surface Mining, Mail Stop 6411, U.S. Department of the Interior, 18th &amp; C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system contains the names of individuals and entities responsible for unabated federal violations, unpaid federal civil penalties, or outstanding abandoned mine land reclamation fees (AML fees) arising under the Surface Mining Control and Reclamation Act of 1977, 30 U.S.C. 1201 et seq. (SMCRA), where the Office of Surface Mining Reclamation and Enforcement (OSMRE) has referred the outstanding violation or debt to the Solicitor’s Office for litigation, and the names of individuals or entities who own or control entities responsible for such unabated federal violations, unpaid federal civil penalties, or outstanding AML fees arising under SMCRA. Although the system of records contains information about individuals and entities, only the records about individuals are subject to the provisions of the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Case tracking information including individuals and entities associated with the litigation (names, addresses, and other identifiers, if available); (2) violator information obtained from OSMRE inspection, enforcement, assessment, auditing, and collection records (including OSMRE computer systems); (3) ownership, control, and financial information on coal mining operations obtained from the aforementioned records, State regulatory authority records, Mine Safety and Health Administration (MSHA) legal identity forms and other MSHA records, State corporation commission or secretary of State records, clerk of court records, company or operator financial reports, and investigative reports provided to OSMRE under contract; and (4) information on the status of each case (such as complaint filed and judgment entered dates).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Surface Mining Control and Reclamation Act of 1977, 30 U.S.C. 1201 et seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to: (a) Allow for tracking, cases through the judicial system; (b) enable the Solicitor’s Office to assist OSMRE and State regulatory authorities in making decisions to withhold or revoke permits of entities or individuals in violation of SMCRA; (c) provide statistics by company, region, judicial district, State, and nationwide for management purposes; (d) provide for case management reports, including reports linking two or more data, bases by any of numerous criteria; and (e) enable Solicitor’s Office and OSMRE management to effectively monitor their program requirements. Disclosures outside the Department of the Interior may be made: (1) To the appropriate federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order when the Department of the Interior becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) to a Congressional office, upon request, including information from the record of an individual in response to an inquiry the individual has made to the Congressional office; (3) to public interest groups as may be required under SMCRA or the January 31, 1985, Revised Order in Save Our Cumberland Mountains, Inc. v. Hodel, No. 81-2134 (D.D.C. 1985); (4) to the U.S. Department of Justice or to a court or other adjudicative body of competent jurisdiction when (a) the United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) the Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on computer usable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrievable by any of a number of data fields such as assigned index number, company name, individual name, attorney, State, permit number, and violation number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data stored on computer-usable media will be retained until it is determined that the data is no longer needed or required. ADP printout records will be disposed of periodically (generally monthly or quarterly) when superseded. Records are retained and disposed of in accordance with Office of the Secretary Comprehensive Records Disposal Schedule No. NC1-48-77-1; item number H11.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Solicitor for Surface Mining, Office of the Solicitor, Mail Stop 6411, U.S. Department of the Interior, 18th &amp; C Streets, NW, Washington, DC 20240.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Persons wanting to determine whether the system maintains information on them should write to the System Manager. See 43 CFR 2.60 for the form of request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Anyone wanting to see their records should write to the System Manager. All requests should describe as specifically as possible the records sought and be marked "Privacy Act Request for Access."  See 43 CFR 2.63 for the required content of request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A petition for amendment should be addressed to the System Manager and must meet the content requirement of 43 CFR 2.71. The petition for amendment must be submitted in writing.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) OSMRE and State coal mining permit files, both manual and automated; (2) OSMRE and State regulatory program files, both manual and automated; (3) MSHA legal identity forms and other records; (4) individual, operator, and company financial reports; (5) State corporation commission, secretary of State, taxation authorities, municipal, county, and clerk of court records; (6) individual or company net worth determination reports prepared by, OSMRE contractors; (7) Department of the Interior Solicitor’s Office files; (8) investigative, reports prepared for litigation; (9) federal and State court records, including bankruptcy courts; and (10) Department of the Interior Office of Hearings and Appeals records.
</p><p><b>Appendix
</b></p><p>This Appendix contains the addresses of facilities of the Department of the Interior. The Appendix is to be used in conjunction with the Department’s notices describing systems of records which are subject to section 3 of the Privacy Act of 1974. Various system notices will refer the reader to the facilities maintaining the records which are listed in this Appendix.
</p><p><i>I. OFFICE OF THE SECRETARY</i>
</p><p>(All addresses are as follows unless otherwise indicated: U.S. Department of the Interior, 18th and C Streets NW, Washington, DC 20240.)
</p><p>A. Immediate Office of the Secretary.
</p><p>B. Office of the Under Secretary.
</p><p>C. Office of the Assistant Secretary for Fish and Wildlife and Parks.
</p><p>D. Office of the Assistant Secretary--Land and Minerals Management.
</p><p>E. Office of the Assistant Secretary--Water and Science.
</p><p>F. Office of Assistant Secretary--Policy, Budget and Administration.
</p><p>G. Office of Assistant Secretary--Indian Affairs.
</p><p>H. Office of Assistant Secretary--Territorial and International Affairs.
</p><p>I. Office of Congressional and Legislative Affairs.
</p><p>J. Office for Equal Opportunity.
</p><p>K. Office of Public Affairs.
</p><p>L. Office of Small and Disadvantaged Business Utilization.
</p><p>M. Office of Youth Programs.
</p><p>N. Office of Budget and Finance
</p><p>1. Office of Budget
</p><p>2. Office of Financial Management
</p><p>3. Budget Execution Staff.
</p><p>O. Office of Management Improvement.
</p><p>1. Office of Information Resources Management
</p><p>2. Office of Acquisition and Property Management
</p><p>3. Office of Construction Management
</p><p>4. Office of Management Analysis
</p><p>5. Division of Enforcement and Security Management.
</p><p>P. Office of Management Services
</p><p>1. Office of Administrative Services
</p><p>2. Office of Personnel
</p><p>3. Office of Aircraft Services, 3905 Vista Avenue, Boise, Idaho 83705
</p><p>4. Division of Personnel Services.
</p><p>Q. Office of Policy Analysis.
</p><p>R. Office of Environmental Project Review.
</p><p><i>II. OFFICE OF THE SOLICITOR</i>
</p><p>A. Headquarters Office:
</p><p>Office of the Solicitor, U.S. Department of the Interior, 18th and C Streets NW, Washington, DC 20240.
</p><p>B. Field Offices:
</p><p>Regional Solicitor, U.S. Department of the Interior, 701 C Street, Anchorage, AK 99513
</p><p>Regional Solicitor, U.S. Department of the Interior, Room E-2753, 2800 Cottage Way, Sacramento, CA 95825
</p><p>Regional Solicitor, U.S. Department of the Interior, PO Box 25007, Denver Federal Center, Denver, CO 80225
</p><p>Regional Solicitor, U.S. Department of the Interior, Richard B. Russell Federal Builing, 75 Spring Street, SW, Suite 1328, Atlanta GA 30303
</p><p>Regional Solicitor, U.S. Department of the Interior, Suite 612, One Gateway Center, Newton, Corner, MA 02158
</p><p>Regional Solicitor, U.S. Department of the Interior, Room 3068, Page Belcher Federal Building, 333 West 4th Street, Tulsa, OK 74103
</p><p>Regional Solicitor, U.S. Department of the Interior, Lloyd 500 Building, Suite 607, 500 NE., Multnomah, Portland, OR 97232
</p><p>Regional Solicitor, U.S. Department of the Interior, Suite 6201, Federal Building, 125 South State Street, Salt Lake City, UT 84138
</p><p>Field Solicitor, U.S. Department of the Interior, Suite 150, 505 North Second St., Phoenix, AZ 85004
</p><p>Field Solicitor, U.S. Department of the Interior, PO Box M, Window Rock, AZ 86515
</p><p>Field Solicitor, U.S. Department of the Interior, Box 36064, 450 Golden Gate Avenue, Room 14126, San Francisco, CA 94102
</p><p>Field Solicitor, U.S. Department of the Interior, Box 020, Federal Building, U.S. Courthouse, 550 West Fort Street, Boise, ID 83724
</p><p>Field Solicitor, U.S. Department of the Interior, 686 Federal Building, Twin Cities, MN 55111
</p><p>Field Solicitor, U.S. Department of the Interior, Room 5431, Federal Building, 316 N. 26th Street, Billings, MT 59101
</p><p>Field Solicitor, U.S. Department of the Interior, PO Box 1042, Santa Fe, NM 87504
</p><p>Field Solicitor, U.S. Department of the Interior, Osage Agency, Grandview Avenue, Pawhuska, OK 74056
</p><p>Field Solicitor, U.S. Department of the Interior, Suite 502J, U.S. Post Office and Courthouse, Pittburgh, PA 15219
</p><p>Field Solicitor, U.S. Department of the Interior, PO Box 15006, Knoxville, TN 37901
</p><p>Field Solicitor, U.S. Department of the Interior, 1100 South Fillmore, Amarillo, TX 79101
</p><p>Field Solicitor, U.S. Department of the Interior, 603 Morris Street, 2nd Floor, Charleston, WV 25301
</p><p><i>III. OFFICE OF HEARINGS AND APPEALS</i>
</p><p>A. Headquarters Office:
</p><p>Office of Hearings and Appeals, 4015 Wilson Blvd., Arlington, VA 22203.
</p><p>B. Field Offices:
</p><p>Administrative Law Judge, 1111 Northshore Drive, Suite 202, Bldg. No. 1, Knoxville, TN 37919
</p><p>Administrative Law Judges, 6432 Federal Bldg., Salt Lake City, UT 84138
</p><p>Administrative Law Judge, (Indian Probate), Federal Bldg., Rm 3427, 230 N. First Ave., Phoenix, AZ 85025
</p><p>Administrative Law Judge (Indian Probate), 2020 Hurley Way, Suite 150, Sacramento, CA 95825
</p><p>Administrative Law Judge (Indian Probate), Federal Building, Rooms 674 and 688, Fort Snelling, Twin Cities, MN 55111
</p><p>Administrative Law Judge (Indian Probate), 421 Gold SW, Rm 303, Alburquerque, MN 87102
</p><p>Administrative Law Judge (Indian Probate), 215 Dean A. McGee Ave., Rm. 712, Oklahoma City, OK 73102
</p><p>Administrative Law Judge (Indian Probate), 1425 NE. Irving St., Bldg. 100, Suite 112, Portland, OR 97232
</p><p>Administrative Law Judge (Indian Probate), Federal Bldg. &amp; Courthouse, 515 9th St., Suite 201, Rapid City, SD 57701
</p><p>Administrative Law Judge (Indian Probate), Federal Bldg. &amp; Courthouse, Rm 3329, 316 N. 26th St., Billings, MT 59101.
</p><p><i>IV. OFFICE OF INSPECTOR GENERAL</i>
</p><p>Headquarters Office: Office of Inspector General, U.S. Department of the Interior, 18th &amp; C Streets NW, Washington, DC 20240.
</p><p><i>V. [RESERVED]</i>
</p><p><i>VI. MINERALS MANAGEMENT SERVICE</i>
</p><p>A. Headquarters Offices
</p><p>Department of the Interior, Minerals Management Service, 1849 C Street, NW, Washington, DC 20240
</p><p>Royalty Management
</p><p>Building 85, Denver Federal Center, PO Box 25165, Lakewood, Colorado 80225
</p><p>B. Field Offices
</p><p>Alaska OCS Region, 949 36th Avenue, Anchorage, Alaska 99508-4302
</p><p>Atlantic OCS Region, 381 Elden Street, Herndon, Virginia 22070-4817
</p><p>Gulf of Mexico OCS Region, 1201 Elmwood Park Boulevard, New Orleans, Louisiana 70123-2394
</p><p>Pacific OCS Region, 770 Paseo Camarillo, Camarillo, California 93010
</p><p>C. Administrative Service Centers
</p><p>Southern Administrative Service Center, 1201 Elmwood Park Boulevard, New Orleans, Louisiana 70123-2394
</p><p>Western Administrative Service Center, PO Box 25165, Lakewood, Colorado 80225
</p><p><i>VII.  [RESERVED] </i>
</p><p><i>VIII. FISH AND WILDLIFE SERVICE</i>
</p><p>A. Headquarters Office
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>18th and C Streets, NW,
</p><p>Washington, DC 20240.
</p><p>B. Regional Offices,
</p><p>Portland Regional Office (Region 1),
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>1500 NE Irving Street,
</p><p>Post Office Box 3737,
</p><p>Portland, Oregon 97208.
</p><p>Albuquerque Regional Office (Region 2),
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>500 Gold Avenue, SW,
</p><p>Albuquerque, New Mexico 87102.
</p><p>Twin Cities Regional Office (Region 3),
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>Federal Building,
</p><p>Fort Snelling,
</p><p>Twin Cities, Minnesota 55111.
</p><p>Atlanta Regional Office (Region 4),
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>17 Executive Park Drive, NE,
</p><p>Atlanta, Georgia 30329.
</p><p>Boston Regional Office (Region 5),
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>John W. McCormack Post Office and Courthouse,
</p><p>Boston, Massachusetts 02109.
</p><p>Denver Regional Office (Region 6),
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>10597 West Sixth Avenue,
</p><p>Lakewood, Colorado 80215.
</p><p>Alaska Area Office,
</p><p>Fish and Wildlife Service,
</p><p>U.S. Department of the Interior,
</p><p>813 D Street,
</p><p>Anchorage, Alaska 99501.
</p><p>C. Law Enforcement District Offices,
</p><p>Special Agent-in-charge,
</p><p>813 D Street,
</p><p>Anchorage, Alaska 99501.
</p><p>Special Agent-in-charge,
</p><p>PO Box 3737,
</p><p>Portland, Oregon 97208.
</p><p>Special Agent-in-charge,
</p><p>Room E 1924-2800 Cottage Way,
</p><p>Sacramento, California 95825.
</p><p>Special Agent-in-charge,
</p><p>PO Box 25486,
</p><p>Denver Federal Center,
</p><p>Denver, Colorado 80225.
</p><p>Special Agent-in-charge,
</p><p>PO Box 1038,
</p><p>Independence, Missouri.
</p><p>Special Agent-in-charge,
</p><p>PO Box 329,
</p><p>Albuquerque, New Mexico.
</p><p>Special Agent-in-charge,
</p><p>PO Box 45,
</p><p>Twin Cities, Minnesota 55111.
</p><p>Special Agent-in-charge,
</p><p>546 Carondelet Street-Room 408,
</p><p>New Orleans, Louisiana 70130.
</p><p>Special Agent-in-charge,
</p><p>PO Box 95467,
</p><p>Atlanta, Georgia 30347.
</p><p>Special Agent-in-charge,
</p><p>PO Box 290,
</p><p>Nashville, Tennessee 37202.
</p><p>Special Agent-in-charge,
</p><p>95 Aquahart Road,
</p><p>Glen Burnie, Maryland 21061.
</p><p>Special Agent-in-charge,
</p><p>Hangar 11, Room 1-49,
</p><p>John F. Kennedy Airport,
</p><p>Jamaica, New York 11430.
</p><p>Special Agent-in-charge,
</p><p>PO Box 34,
</p><p>Boston, Massachusetts 02101.
</p><p><i>IX. U.S. GEOLOGICAL SURVEY</i>
</p><p>U.S. Geological Survey
</p><p> National Center,
</p><p>201 Sunrise Valley Drive, Reston, Virginia 22092
</p><p><i>X. BUREAU OF INDIAN AFFAIRS</i>
</p><p>Bureau of Indian Affairs,
</p><p> U.S. Department of the Interior,
</p><p>18th and C Streets, NW, Washington, DC 20245
</p><p><i>XI. BUREAU OF LAND MANAGEMENT</i>
</p><p>A. Headquarters Office: Department of the Interior, Bureau of Land Management, 1849 C Street, NW, Washington, DC 20240.
</p><p>B. Filed Offices (Add Bureau of Land Management, U.S. Department of the Interior, to all addresses):
</p><p>Service Center, Building 50, Denver Federal Center, PO Box 25047, Denver, CO 80225.
</p><p>Alaska State Office (Area of administration: Alaska), 222 W. 7th Avenue No. 13, Anchorage, AK 99513.
</p><p>Arizona State Office (Area of administration: Arizona), 3707 North 7th Street, PO Box 16563, Pheonix, AZ 85011.
</p><p>California State Office (Area of administration: California), Federal Building, 2800 Cottage Way, E-2841, Sacramento, CA 95825.
</p><p>Colorado State Office (Area of administration: Colorado), 2850 Youngfield Street, Lakewood, CO 80215.
</p><p>Idaho State Office (Area of administration: Idaho), 3380 Americana Terrace, Boise, ID 83706.
</p><p>Montana State Office (Area of administration: Montana, North Dakota, South Dakota), Granite Tower 222 North 32nd Street, PO Box 36800, Billings, MT 59107.
</p><p>Nevada State Office (Area of administration: Nevada), 850 Harvard Way, PO Box 12000, Reno, NV 89520.
</p><p>New Mexico State Office (Area of administration: New Mexico, Kansas, Oklahoma, Texas), Joseph M. Montoya Federal Building, South Federal Place, PO Box 1449, Santa Fe, NM 87504.
</p><p>Oregon State Office (Area of administration: Oregon, Washington), 1300 NE 44th Avenue, PO Box 2965, Portland, OR 97208.
</p><p>Utah State Office (Area of administration: Utah), 324 South State Street, PO Box 45155, Salt Lake City, UT 84145.
</p><p>Wyoming State Office (Area of administration: Wyoming, Nebraska), 2515 Warren Avenue, PO Box 1828, Cheyenne, WY 82003.
</p><p>Eastern States Office (Area of administration: All States bordering on and east of the Mississippi River), 350 South Pickett Street, Alexandria, VA 22304.
</p><p>Boise Interagency Fire Center (Area of administration: National), 3905 Vista Avenue, Boise, ID 83705.
</p><p><i>XII. BUREAU OF MINES</i>
</p><p>A. Headquarters Office
</p><p>U.S. Bureau of Mines, 810 7th Street, NW, Washington, DC 20241
</p><p>B. Research
</p><p>Research Director, Albany Research Center, 1450 Queen Avenue SW, PO Box 70, Albany, OR 97321
</p><p>Research Director, Denver Research Center, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Research Director, Pittsburgh Research Center, Cochrans Mill Road, PO Box 18070, Pittsburgh, PA 15236
</p><p>Research Director, Rolla Research Center, PO Box 280, Rolla, MO 65401
</p><p>Research Director, Salt Lake City Research Center, 729 Arapeen Drive, Salt Lake City, UT 84108
</p><p>Research Director, Spokane Research Center, E 315 Montgomery Avenue, Spokane, WA 99207
</p><p>Research Director, Tuscaloosa Research Center, PO Box L, University, AL 35486
</p><p>Research Director, Twin Cities Research Center, PO Box 1660, Twin Cities, MN 55111
</p><p>General Manager, Division of Helium Field Operations, 1100 South Fillmore, Amarillo, Texas 79101
</p><p>Plant Manager, Amarillo Helium Plant, 1100 South Fillmore, Amarillo, Texas 79101
</p><p>Plant Manager, Excell Helium Plant, Box 100, Masterson, Texas 79058
</p><p>Satanta Maintenance Station (Helium), PO Box 517, Satanta, KS 67870
</p><p>C. Information and Analysis
</p><p>Chief, Intermountain Field Operations Center, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Minerals Availability Field Office, Building 53, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Alaska Field Operations Center, 3301 C Street, Suite 525, Anchorage, AK 99503
</p><p>Chief, Western Field Operations Center, E. 315 Montgomery Avenue, Spokane, WA 99207
</p><p>D. Finance and Management
</p><p>Chief, Branch of Procurement--Denver, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Branch of Personnel--Denver, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Branch of Property and General Services--Denver, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Division of Finance, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Division of Automatic Data Processing, Building 53, Denver Federal Center, Denver, CO 80225
</p><p>Chief, Branch of Production and Distribution, PO Box 18070, Cochrans Mill Road, Pittsburgh, PA 15236
</p><p>E. Other Field Activities
</p><p>Office of Equal Employment Opportunity, Western Area, Building 20, Denver Federal Center, Denver, CO 80225
</p><p>Office of Equal Employment Opportunity, Eastern Area, PO Box 18070, Cochrans Mill Road, Pittsburgh, PA 15236
</p><p><i>XIII. [Reserved] </i>
</p><p><i>XIV. NATIONAL PARK SERVICE</i>
</p><p>Abraham Lincoln Birthplace National Historic Site,
</p><p> Route 1,
</p><p> Hodgenville, KY 42748.
</p><p>Acadia National Park,
</p><p> R.F.D. 1,
</p><p> Box 1,
</p><p> Bar Harbor, ME 04609.
</p><p>Adams National Historic Site,
</p><p> PO Box 531,
</p><p> Quincy, MA 02269.
</p><p>Agate Fossil Beds National Monument,
</p><p> c/o Scotts Bluff National Monument,
</p><p> PO Box 427,
</p><p> Gering, NE 69341.
</p><p>Alaska Area Office,
</p><p> National Park Service,
</p><p> 540 West 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Alibates Flint Quarries National Monument,
</p><p> c/o Superintendent,
</p><p> Lake Meredith Recreation Area,
</p><p> PO Box 1438,
</p><p> Fritch, TX 79036.
</p><p>Allegheny Portage Railroad National Historic Site,
</p><p> National Park Service,
</p><p> PO Box 247,
</p><p> Cresson, PA 16630.
</p><p>American Memorial Park,
</p><p> PO Box 198 CHRB,
</p><p> Saipan, CMI 96950.
</p><p>Amistad Recreation Area,
</p><p> PO Box 1463,
</p><p> Del Rio, TX 78840.
</p><p>Andersonville National Historic Site,
</p><p> Andersonville, GA 31711.
</p><p>Andrew Johnson National Historic Site,
</p><p> Depot Street,
</p><p> Greeneville, TN 37743.
</p><p>Aniakchak National Monument,
</p><p> c/o Katmai National Monument,
</p><p> PO Box 7,
</p><p> King Salmon, AK 99613.
</p><p>Antietam National Battlefield,
</p><p> PO Box 158,
</p><p> Sharpsburg, MD 21782.
</p><p>Antietam Natl Cemetery,
</p><p> c/o Antietam Natl Battlefield,
</p><p> Box 158,
</p><p> Sharpsburg, MD 21782.
</p><p>Apostle Islands National Lakeshore,
</p><p> 1972 Centennial Drive,
</p><p> Rural Route,
</p><p> Bayfield, WI 54814.
</p><p>Appalachian National Scenic Trail,
</p><p> Federal Building,
</p><p> King and Maple Streets,
</p><p> Martinsburg, WV 25401.
</p><p>Appalachian Trail Central,
</p><p> Gallery on the Mall,
</p><p> 940 Hamilton Mall,
</p><p> Allentown, PA 18101.
</p><p>Appalachian Trail North,
</p><p> 8 Campbell Street,
</p><p> Lebanon, NH 03766.
</p><p>Appalachian Trail South,
</p><p> Federal Building,
</p><p> King and Maple Streets,
</p><p> Martinsburg, WV 25401.
</p><p>Appomattox Court House National Historical Park,
</p><p> PO Box 218,
</p><p> Appomattox, VA 24522.
</p><p>Arches National Park,
</p><p> c/o Canyonlands National Park,
</p><p> 446 S. Main Street,
</p><p> Moab, UT 84532.
</p><p>Arkansas Post National Memorial,
</p><p> Route 1, Box 16,
</p><p> Gillett, AR 72055.
</p><p>Arlington House,
</p><p> the Robert E. Lee Memorial,
</p><p> c/o George Washington Memorial Parkway,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Assateague Island National Seashore,
</p><p> Route 2,
</p><p> Box 294,
</p><p> Berlin, MD 21811.
</p><p>Asst. to the Regional Director (Utah),
</p><p> National Park Service,
</p><p> 125 South State Street,
</p><p> Room 3418,
</p><p> Salt Lake City, UT 84138.
</p><p>Aztec Ruins National Monument,
</p><p> PO Box U,
</p><p> Aztec, NM 87410.
</p><p>Badlands National Park,
</p><p> PO Box 6,
</p><p> Interior, SD 57750.
</p><p>Baltimore-Washington Parkway,
</p><p> c/o Catoctin Mountain Park,
</p><p> Thurmont, MD 21788.
</p><p>Bandelier National Monument,
</p><p> Los Alamos, NM 87544.
</p><p>Battleground Natl Cemetery,
</p><p> c/o Supt, Natl Cap Pk-East,
</p><p> 5210 Indian Head Hgwy.,
</p><p> Oxon Hill, MD 20021.
</p><p>Benjamin Franklin Natl Memorial
</p><p>c/o the Franklin Institute,
</p><p> 20th Street and Benjamin Franklin Parkway,
</p><p> Philadelphia, PA 19103.
</p><p>Bent’s Old Fort National Historic Site,
</p><p> PO Box 581,
</p><p> La Junta, CO 81050.
</p><p>Bering Land Bridge National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Big Bend National Park,
</p><p> Big Bend National Park, TX 79834.
</p><p>Big Cypress Land Acquisition Office,
</p><p> National Park Service,
</p><p> PO Box 1515,
</p><p> Naples, FL 33940.
</p><p>Big Cypress National Preserve,
</p><p> PO Box 1247,
</p><p> Naples, FL 33939.
</p><p>Big Hole National Battlefield,
</p><p> PO Box 237,
</p><p> Wisdom, MT 59761.
</p><p>Big South Fork National River and Recreation Area,
</p><p> PO Drawer 630,
</p><p> Oneida, TN 37841.
</p><p>Big Thicket National Preserve,
</p><p> PO Box 7408,
</p><p> Beaumont, TX 77706.
</p><p>Bighorn Canyon National Recreation Area,
</p><p> PO Box 458,
</p><p> Fort Smith, MT 59035.
</p><p>Biscayne National Monument,
</p><p> PO Box 1369,
</p><p> Homestead, FL 33030.
</p><p>Black Canyon of the Gunnison National Monument,
</p><p> PO Box 1648,
</p><p> Montrose, CO 81401.
</p><p>Blue Ridge Parkway,
</p><p> 700 Northwestern Banking Building,
</p><p> Asheville, NC 28801.
</p><p>Blue Ridge Parkway (North District Management),
</p><p> PO Box 1710,
</p><p> Roanoke, VA 24008.
</p><p>Blue Ridge Parkway (North District Operations),
</p><p> Roanoke Maintenance Area,
</p><p> RFD 1,
</p><p> Box 39D,
</p><p> Vinton, VA 24179.
</p><p>Blue Ridge Parkway (South District),
</p><p> PO Box 9098,
</p><p> Asheville, NC 28805.
</p><p>Boise Interagency Fire Center,
</p><p> National Park Service,
</p><p> 3905 Vista Avenue,
</p><p> Boise, ID 83705.
</p><p>Booker T. Washington National Monument,
</p><p> Route 1,
</p><p> Box 195,
</p><p> Hardy, VA 24101.
</p><p>Boston National Historical Park,
</p><p> Charlestown Navy Yard,
</p><p> Boston, MA 02129.
</p><p>Brices Cross Roads National Battlefield Site,
</p><p> c/o Natchez Trace Parkway,
</p><p> R.R. 1,
</p><p>NT-143,
</p><p> Tupelo, MS 38801.
</p><p>Bryce Canyon National Park,
</p><p> Bryce Canyon, UT 84717.
</p><p>Buck Island Reef National Monument,
</p><p> c/o Christiansted National Historic Site,
</p><p> PO Box 160,
</p><p> Christiansted, Saint Croix, VI 00820.
</p><p>Buffalo National River,
</p><p> PO Box 1173,
</p><p> Harrison, AR 72601.
</p><p>Buffalo River Land Acquisition Office,
</p><p> PO Box 1073,
</p><p> Harrison, AR 72601.
</p><p>Cabrillo National Monument,
</p><p> PO Box 6175,
</p><p> San Diego, CA 92106.
</p><p>Canaveral National Seashore,
</p><p> PO Box 2583,
</p><p> Titusville, FL 32780.
</p><p>Canyon de Chelly National Monument,
</p><p> PO Box 588,
</p><p> Chinle, AZ 86503.
</p><p>Canyonlands National Park,
</p><p> 446 South Main Street,
</p><p> Moab, UT 84532.
</p><p>Cape Cod National Seashore,
</p><p> South Wellfleet, MA 02663.
</p><p>Cape Hatteras National Seashore,
</p><p> Route 1,
</p><p> Box 675,
</p><p> Manteo, NC 27954.
</p><p>Cape Krusenstern National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Cape Lookout National Seashore,
</p><p> PO Box 690,
</p><p> Beaufort, NC 28516.
</p><p>Capitol Reef National Park,
</p><p> Torrey, UT 84775.
</p><p>Capulin Mountain National Monument,
</p><p> Capulin, NM 88414.
</p><p>Carl Sandburg Home National Historic Site,
</p><p> PO Box 395,
</p><p> Flat Rock, NC 28731.
</p><p>Carlsbad Caverns Natl. Park,
</p><p> 3225 National Parks Highway,
</p><p> Carlsbad, NM 88220.
</p><p>Casa Grande National Monument,
</p><p> PO Box 518,
</p><p> Coolidge, AZ 85228.
</p><p>Castillo de San Marcos National Monument,
</p><p> 1 Castillo Drive,
</p><p> St. Augustine, FL 32084.
</p><p>Castle Clinton National Monument,
</p><p> c/o Manhattan Sites,
</p><p> 26 Wall Street,
</p><p> New York, NY 10005.
</p><p>Catoctin Mountain Park,
</p><p> Thurmont, MD 21788.
</p><p>Cedar Breaks National Monument,
</p><p> PO Box 749,
</p><p> Cedar City, UT 84720.
</p><p>Chaco Canyon National Monument,
</p><p> Star Route 4,
</p><p> Box 6500,
</p><p> Bloomfield, NM 87413.
</p><p>Chamizal National Memorial,
</p><p> Room 620,
</p><p> First City Nat’l Bank Bldg.,
</p><p> 300 East Main Drive,
</p><p> El Paso, TX 79901.
</p><p>Channel Islands Nat’l Park,
</p><p> 1699 Anchors Way Drive,
</p><p> Ventura, CA 93003.
</p><p>Chattahoochee River National Recreational Area,
</p><p> PO Box 1396,
</p><p> Smyrna, GA 30080.
</p><p>Cherokee Strip Living Museum,
</p><p> PO Box 230,
</p><p> Arkansas City, KS 67005.
</p><p>Chesapeake and Ohio Canal National Historical Park,
</p><p> PO Box 4,
</p><p> Sharpsburg, MD 21782.
</p><p>Chicago Portage National Historic Site,
</p><p> c/o Cook County Forest Preserve,
</p><p> Cummings Square,
</p><p> River Forest, IL.
</p><p>Chickamauga &amp; Chattanooga National Military Park,
</p><p> PO Box 2126,
</p><p> Ft. Oglethorpe, GA 30742.
</p><p>Chickasaw National Recreation Area,
</p><p> PO Box 201,
</p><p> Sulphur, OK 73086.
</p><p>Chimney Rock National Historic Site,
</p><p> c/o Nebraska State Historical Society,
</p><p> 1500 R Street,
</p><p> Lincoln, NE 68508.
</p><p>Chiricahua National Monument,
</p><p> Dos Cabezas Star Route,
</p><p> Willcox, AZ 85643.
</p><p>Christiansted National Historic Site,
</p><p> PO Box 160,
</p><p> Christiansted, VI 00820.
</p><p>Clara Barton Nat’l Hist Site,
</p><p> c/o George Washington Memorial Parkway,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Colonial National Historical Park,
</p><p> PO Box 210,
</p><p> Yorktown, VA 23690.
</p><p>Colorado National Monument,
</p><p> Fruita, CO 81521.
</p><p>Congaree Swamp National Monument,
</p><p> PO Box 11938,
</p><p> Columbia, SC 29211.
</p><p>Coronado National Memorial,
</p><p> Rural Route 1,
</p><p> Box 126,
</p><p> Hereford, AZ 85615.
</p><p>Coulee Dam National Recreation Area,
</p><p> PO Box 37,
</p><p> Coulee Dam, WA 99116.
</p><p>Cowpens National Battlefield,
</p><p> c/o Kings Mountain National Military Park,
</p><p> PO Box 31,
</p><p> Kings Mountain, NC 28086.
</p><p>Crater Lake Administrative Office, NPS,
</p><p> PO Box 128,
</p><p> Klamath Falls, Oregon 97601.
</p><p>Crater Lake National Park,
</p><p> PO Box 7,
</p><p> Crater Lake, OR 97604.
</p><p>Craters of the Moon National Monument,
</p><p> PO Box 29,
</p><p> Arco, ID 83213.
</p><p>Cumberland Gap National Historical Park,
</p><p> PO Box 840,
</p><p> Middlesboro, KY 40965.
</p><p>Cumberland Island National Seashore,
</p><p> PO Box 806,
</p><p> Saint Marys, GA 31558.
</p><p>Curecanti National Recreation Area,
</p><p> PO Box 1040,
</p><p> Gunnison, CO 81230.
</p><p>Custer Battlefield National Monument,
</p><p> PO Box 39,
</p><p> Crow Agency, MT 59022.
</p><p>Cuyahoga Valley Land Acquisition Office,
</p><p> 313 W. Boston Mills Road,
</p><p> Peninsula, OH 44264.
</p><p>Cuyahoga Valley National Recreation Area,
</p><p> PO Box 158,
</p><p> Peninsula, OH 44264.
</p><p>Death Valley National Monument,
</p><p> Death Valley, CA 92328.
</p><p>Delaware National Scenic River,
</p><p> c/o Delaware Water Gap National Recreation Area,
</p><p> Bushkill, PA 18324.
</p><p>Delaware Water Gap National Recreation Area,
</p><p> Bushkill, PA 18324.
</p><p>Denali National Monument,
</p><p> c/o Mount McKinley National Park,
</p><p> PO Box 9,
</p><p> McKinley Park, AK 99755.
</p><p>Denver Service Center,
</p><p> National Park Service,
</p><p> 755 Parfet Street,
</p><p> PO Box 25287,
</p><p> Denver, CO 80225.
</p><p>Desoto National Memorial,
</p><p> National Park Service,
</p><p> 75th Street NW,
</p><p> Bradenton, FL 33505.
</p><p>Devils Postpile National Monument,
</p><p> c/o Sequoia and Kings Canyon National Parks,
</p><p> Three Rivers, CA 93271.
</p><p>Devils Tower,
</p><p> National Monument,
</p><p> Devils Tower, WY 82714.
</p><p>Dinosaur National Monument,
</p><p> PO Box 210,
</p><p> Dinosaur, CO 81610.
</p><p>Div of Cultural Research,
</p><p> SW Cultural Resources Center,
</p><p> National Park Service,
</p><p> Albuquerque, N. Mex. 87125.
</p><p>Div of Remote Sensing,
</p><p> SW Cultural Resourcs Center,
</p><p> National Park Service,
</p><p> PO Box 26716,
</p><p> Albuquerque, N. Mex. 87125.
</p><p>Dorchester Heights National Historic Site,
</p><p> PO Box 75,
</p><p> South Boston, MA 02127.
</p><p>Ebey’s Landing National Historic Reserve,
</p><p> PO Box 774,
</p><p> Coupeville, WA 98239.
</p><p>Edgar Allan Poe National Historic Site,
</p><p> c/o Independence National Historical Park,
</p><p> 313 Walnut Street,
</p><p> Philadelphia, PA 19106.
</p><p>Edison National Historic Site,
</p><p> Main Street and Lakeside Avenue,
</p><p> West Orange, NJ 07052.
</p><p>Effigy Mounds National Monument,
</p><p> PO Box K,
</p><p> McGregor, IA 52157.
</p><p>Eisenhower National Historic Site,
</p><p> c/o Gettysburg National Military Park,
</p><p> Gettysburg, PA 17325.
</p><p>El Morro National Monument,
</p><p> Ramah, NM 87321.
</p><p>Eleanor Roosevelt National Historic Site,
</p><p> Hyde Park, NY 12538.
</p><p>Ellis Island National Monument,
</p><p> c/o Statue of Liberty National Monument,
</p><p> Liberty Island, NY 10004.
</p><p>Eugene O’Neill National Historic Site,
</p><p> c/o John Muir National Historic Site,
</p><p> 4202 Alhambra Avenue,
</p><p> Martinez, CA 94553.
</p><p>Everglades National Park,
</p><p> PO Box 279,
</p><p> Homestead, FL 33030.
</p><p>Father Marquette Memorial,
</p><p> Straits State Park,
</p><p> St. Ignace, MI 49781.
</p><p>Federal Hall National Memorial,
</p><p> 26 Wall Street,
</p><p> New York, NY 10005.
</p><p>Fire Island National Seashore,
</p><p> 120 Laurel Street,
</p><p> Patchogue, NY 11772.
</p><p>Florissant Fossil Beds National Monument,
</p><p> PO Box 185,
</p><p> Florissant, CO 80816.
</p><p>Ford’s Theatre National Historic Site,
</p><p> c/o National Capital Parks-Central,
</p><p> 900 Ohio Drive, SW.,
</p><p> Washington, DC 20242.
</p><p>Fort Bowie National Historic Site,
</p><p> PO Box 158,
</p><p> Bowie, AZ 85615.
</p><p>Fort Caroline National Memorial,
</p><p> 12713 Ft. Caroline Road,
</p><p> Jacksonville, FL 32225.
</p><p>Fort Clatsop National Memorial,
</p><p> Route 3,
</p><p> Box 604-FC,
</p><p> Astoria, OR 97103.
</p><p>Fort Davis National Historic Site,
</p><p> PO Box 1456,
</p><p> Fort Davis, TX 79734.
</p><p>Fort Donelson National Military Park,
</p><p> PO Box F,
</p><p> Dover, TN 37058.
</p><p>Fort Donelson National Cemetery,
</p><p> c/o Fort Donelson National Military Park,
</p><p> PO Box F,
</p><p> Dover, TN 37058.
</p><p>Fort Frederica National Monument,
</p><p> Route 4, Box 286-C,
</p><p> St. Simons Island, GA 31522.
</p><p>Fort Jefferson National Monument,
</p><p> c/o Superintendent,
</p><p> Everglades National Park,
</p><p> PO Box 279,
</p><p> Homestead, FL 33030.
</p><p>Fort Laramie National Historic Site,
</p><p> Fort Laramie, WY 82212.
</p><p>Fort Larned National Historic Site,
</p><p> Route 3,
</p><p> Larned, KS 67550.
</p><p>Fort Matanzas National Monument,
</p><p> c/o Castillo De San Marcos NM,
</p><p> 1 Castillo Drive,
</p><p> St. Augustine, FL 32084.
</p><p>Fort McHenry National Monument and Historic Shrine,
</p><p> East Fort Avenue,
</p><p> Baltimore, MD 21230.
</p><p>Fort Moultrie,
</p><p> c/o Superintendent,
</p><p> Fort Sumter National Monument,
</p><p> 1214 Middle Street,
</p><p> Sullivan’s Island, SC 29482.
</p><p>Fort Necessity National Battlefield,
</p><p> The National Pike,
</p><p> Farmington, PA 15437.
</p><p>Fort Point National Historic Site,
</p><p> PO Box 29333,
</p><p> Building 989,
</p><p> Presidio of San Francisco, CA 94129.
</p><p>Fort Pulaski National Monument,
</p><p> PO Box 98,
</p><p> Savannah Beach, GA 31328.
</p><p>Fort Raleigh National Historic Site,
</p><p> c/o Cape Hatteras National Seashore,
</p><p> Route 1,
</p><p> Box 457,
</p><p> Manteo, NC 27954.
</p><p>Fort Scott National Historic Site,
</p><p> Old Fort Boulevard,
</p><p> Fort Scott, KS 66701.
</p><p>Fort Smith National Historic Site,
</p><p> PO Box 1406,
</p><p> Fort Smith, AR 72902.
</p><p>Fort Stanwix National Monument,
</p><p> 112 East Park Street,
</p><p> Rome, NY 13440.
</p><p>Fort Sumter National Monument,
</p><p> PO Drawer R,
</p><p> Sullivan’s Island, SC 29482.
</p><p>Fort Union National Monument,
</p><p> Watrous, NM 87753.
</p><p>Fort Union Trading Post National Historic Site,
</p><p> Buford Route,
</p><p> Williston, ND 58801.
</p><p>Fort Vancouver National Historic Site,
</p><p> Vancouver, WA 98661.
</p><p>Fort Washington Park,
</p><p> c/o National Capital Region--East,
</p><p> 5210 Indian Head Highway,
</p><p> Oxon Hill, MD 20021.
</p><p>Fossil Butte National Monument,
</p><p> PO Box 527,
</p><p> Kemmerer, WY 83101.
</p><p>Frederick Douglass Home,
</p><p> c/o National Capital Region--East,
</p><p> 5210 Indian Head Highway,
</p><p> Oxon Hill, MD 20021.
</p><p>Fredericksburg and Spotsylvania National Military Park,
</p><p> PO Box 679,
</p><p> Fredericksburg, VA 22401.
</p><p>Fredericksburg National Cemetery,
</p><p> c/o Superintendent,
</p><p> Fredericksburg,
</p><p> PO Box 679,
</p><p> Fredericksburg, VA 22401.
</p><p>Frederick Law Olmstead National Historic Site,
</p><p> 99 Warren Street,
</p><p> Brookline, MA 02146.
</p><p>Friendship Hill National Historic Site,
</p><p> c/o Fort Necessity National Battlefield,
</p><p> The National Pike,
</p><p> Farmington, PA 15437.
</p><p>Gates of the Arctic National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Gateway National Recreation Area,
</p><p> Floyd Bennett Field,
</p><p> Bldg. 69,
</p><p> Brooklyn, NY 11234.
</p><p>General Grant National Memorial,
</p><p> Riverside Drive and 122nd Street,
</p><p> New York, NY 10027.
</p><p>George Rogers Clark National Historical Park,
</p><p> 401 South Second Street,
</p><p> Vincennes, IN 47591.
</p><p>George Washington Birthplace National Monument,
</p><p> Washington’s Birthplace,
</p><p> VA 22575.
</p><p>George Washington Carver National Monument,
</p><p> PO Box 38,
</p><p> Diamond, MO 64840.
</p><p>George Washington Memorial Parkway,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Georgia O’Keeffe,
</p><p> National Historic Site,
</p><p> Abiquie, NM.
</p><p>Gettysburg National Military Park,
</p><p> Gettysburg, PA 17325.
</p><p>Gettysburg National Cemetery,
</p><p> R.D. 1,
</p><p> Gettysburg, PA 17325.
</p><p>Gila Cliff Dwellings National Monument,
</p><p> Route 11,
</p><p> Box 100,
</p><p> Silver City, NM 88061.
</p><p>Glacier Bay National Monument,
</p><p> PO Box 1089,
</p><p> Juneau, AK 99802.
</p><p>Glacier National Park,
</p><p> West Glacier, MT 59936.
</p><p>Glen Canyon National Recreation Area,
</p><p> PO Box 1507,
</p><p> Page, AZ 86040.
</p><p>Glen Echo Park,
</p><p> c/o George Washington Memorial Pkwy,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Gloria Dei (Old Swedes) Church NHS,
</p><p> c/o Independence NHP,
</p><p> 313 Walnut St.,
</p><p> Philadelphia, PA 19106.
</p><p>Golden Gate National Recreation Area,
</p><p> Building 201,
</p><p> Fort Mason,
</p><p> San Francisco, CA 94123.
</p><p>Golden Spike National Historic Site,
</p><p> PO Box 394,
</p><p> Brigham City, UT 84302.
</p><p>Gran Quivira National Monument,
</p><p> Route 1,
</p><p> Mountainair, NM 87036.
</p><p>Grand Canyon National Park,
</p><p> PO Box 129,
</p><p> Grand Canyon, AZ 86023.
</p><p>Grand Portage National Monument,
</p><p> PO Box 666,
</p><p> Grand Marais, MN 55604.
</p><p>Grand Teton National Park,
</p><p> PO Drawer 170,
</p><p> Moose, WY 83012.
</p><p>Grant-Kohrs Ranch National Historic Site,
</p><p> PO Box 790,
</p><p> Deer Lodge, MT 59722.
</p><p>Great Falls Park,
</p><p> c/o George Washington Memorial Pkwy,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Great Onyx Job Corps Civilian Conservation Center,
</p><p> PO Box 8,
</p><p> Mammoth Cave, KY 42259.
</p><p>Great Sand Dunes National Monument,
</p><p> PO Box 60,
</p><p> Alamosa, CO 81101.
</p><p>Great Smoky Mountains National Park,
</p><p> Gatlinburg, TN 37738.
</p><p>Greenbelt Park,
</p><p> c/o Catoctin Mountain Park,
</p><p> Thurmont, MD 21788.
</p><p>Guadalupe Mountains Natl Park,
</p><p> c/o Carlsbad Caverns Natl Park,
</p><p> 3225 Natl Parks Highway,
</p><p> Carlsbad, NM 88220.
</p><p>Guilford Courthouse National Military Park,
</p><p> PO Box 9806,
</p><p> Greensboro, NC 27408.
</p><p>Gulf Islands National Seashore-Florida District,
</p><p> PO Box 100,
</p><p> Gulf Breeze, FL 32561.
</p><p>Gulf Islands National Seashore-Headquarters,
</p><p> PO Box 100,
</p><p> Gulf Breeze, FL 32561.
</p><p>Haleakala National Park,
</p><p> PO Box 537,
</p><p> Makawao, Maui, HI 96768.
</p><p>Hamilton Grange National Memorial,
</p><p> 287 Convent Avenue,
</p><p> New York, NY 10031.
</p><p>Hampton National Historic Site,
</p><p> c/o Fort McHenry Monument and Historic Shrine,
</p><p> Baltimore, MD 21230.
</p><p>Harpers Ferry Center,
</p><p> Natl Park Service,
</p><p> Harpers Ferry, WV 25425.
</p><p>Harpers Ferry National Historical Park,
</p><p> PO Box 65,
</p><p> Harpers Ferry, WV 25425.
</p><p>Hawaii Volcanoes National Park,
</p><p> Hawaii Volcanoes National Park, HI 96718.
</p><p>Herbert Hoover National Historic Site,
</p><p> PO Box 607,
</p><p> West Branch, IA 52358.
</p><p>Hohokam Pima National Monument,
</p><p> c/o Superintendent,
</p><p> Casa Grande Ruins, NM,
</p><p> PO Box 518,
</p><p> Coolidge, AZ 85228.
</p><p>Home of FDR Natl Historic Site,
</p><p> Hyde Park, NY 12538.
</p><p>Homestead National Monument of America,
</p><p> R.F.D. 3,
</p><p> Beatrice, NE 68310.
</p><p>Hopewell Village National Historic Site,
</p><p> R.D. 1,
</p><p> Box 345,
</p><p> Elverson, PA 19520.
</p><p>Horsehoe Bend National Military Park,
</p><p> Route 1,
</p><p> Box 103,
</p><p> Daviston, AL 36256.
</p><p>Hot Springs National Park,
</p><p> PO Box 1860,
</p><p> Hot Springs, AR 71901.
</p><p>Hovenweep National Monument,
</p><p> c/o Mesa Verde National Park,
</p><p> Mesa Verde National Park, CO 81330.
</p><p>Hubbell Trading Post National Historic Site,
</p><p> PO Box 150,
</p><p> Ganado, AZ 86505.
</p><p>Ice Age National Scientific Reserve,
</p><p> c/o NPS Coordinator,
</p><p> Midwest Regional Office,
</p><p> National Park Service,
</p><p> 1709 Jackson Street,
</p><p> Omaha, NE 68102.
</p><p>Independence National Historical Park,
</p><p> 313 Walnut Street,
</p><p> Philadelphia, PA 19106.
</p><p>Indiana Dunes Land Acquisition Office,
</p><p> Suite 551,
</p><p> Marquette Mall,
</p><p> Michigan City, IN 46360.
</p><p>Indiana Dunes National Lakeshore,
</p><p> Route 2,
</p><p> Box 139A,
</p><p> Chesterton, IN 46304.
</p><p>International Peace Gardens,
</p><p> c/o National Park Service,
</p><p> 655 Parfet St.,
</p><p> Box 25287,
</p><p> Denver, CO 80225.
</p><p>Isle Royale National Park,
</p><p> 87 North Ripley Street,
</p><p> Houghton, MI 49931.
</p><p>Jamestown Natl Historic Site,
</p><p> c/o Supt Colonial Natl Hist Park,
</p><p> PO Box 210,
</p><p> Yorktown, VA.
</p><p>Jean Lafitte National Historical Park,
</p><p> 400 Royal Street,
</p><p> Room 200,
</p><p> New Orleans, LA 70130.
</p><p>Jefferson Memorial,
</p><p> c/o National Capital Parks-Central,
</p><p> 900 Ohio Drive,
</p><p> SW,
</p><p> Washington, DC 20242.
</p><p>Jefferson National Expansion Memorial National Historic Site,
</p><p> 11 North Fourth Street,
</p><p> St. Louis, MO 63102.
</p><p>Jewel Cave National Monument,
</p><p> c/o Superintendent,
</p><p> Wind Cave National Park,
</p><p> Hot Springs, SD 57747.
</p><p>John D. Rockefeller, Jr.,
</p><p> Memorial Parkway,
</p><p> c/o Grand Teton National Park,
</p><p> PO Drawer 170,
</p><p> Moose, WY 83012.
</p><p>John Day Fossil Beds National Monument,
</p><p> PO Box 415,
</p><p> John Day, OR 97845.
</p><p>John F. Kennedy Center for the Performing Arts,
</p><p> Washington, DC 20566.
</p><p>John Fitzgerald Kennedy National Historic Site,
</p><p> 83 Beals Street,
</p><p> Brookline, MA 02146.
</p><p>John Muir National Historic Site,
</p><p> 4202 Alhambra Avenue,
</p><p> Martinez, CA 94553.
</p><p>Johnstown Flood National Memorial,
</p><p> PO Box 247,
</p><p> Cresson, PA 16630.
</p><p>Joshua Tree National Monument,
</p><p> 74485 National Monument Drive,
</p><p> Twentynine Palms, CA 92277.
</p><p>Kaloko-Honokohau N.H.P.,
</p><p> c/o Pacific Area Director,
</p><p> 300 Ala Moana Blvd.,
</p><p> Honolulu, HI 96850.
</p><p>Katmai National Monument,
</p><p> PO Box 7,
</p><p> King Salmon, AK 99613.
</p><p>Kenai Fjords National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Kennesaw Mountain National Battlefield Park,
</p><p> PO Box 1167,
</p><p> Marietta, GA 30061.
</p><p>Kings Mountain National Military Park,
</p><p> PO Box 31,
</p><p> Kings Mountain, NC 28086.
</p><p>Klamath Falls Group,
</p><p> PO Box 128,
</p><p> Klamath Falls, OR 97601.
</p><p>Klondike Gold Rush Natl Hist Park--Seattle Unit,
</p><p> Seattle, Wash 98104.
</p><p>Klondike Gold Rush Natl Hist Park,
</p><p> PO Box 517,
</p><p> Skagway, AK 99840.
</p><p>Knife River Indian Villages National Historic Site,
</p><p> PO Box 175,
</p><p> Stanton, ND 58571.
</p><p>Kobuk Valley National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Lake Chelan National Recreation Area,
</p><p> Chelan, WA 98816.
</p><p>Lake Clark National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Lake Mead National Recreation Area,
</p><p> 601 Nevada Highway,
</p><p> Boulder City, NV 89005.
</p><p>Lake Meredith Recreation Area,
</p><p> PO Box 1438,
</p><p> Fritch, TX 79036.
</p><p>Lassen Volcanic National Park,
</p><p> Mineral, CA 96063.
</p><p>Lava Beds Natl Monument,
</p><p> PO Box 867,
</p><p> Tulelake, CA 96134.
</p><p>LBJ Mem Grove-on-the-Potomac,
</p><p> c/o supt,
</p><p> GW Memorial Pkwy,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Lehman Caves National Monument,
</p><p> Baker, NV 89311.
</p><p>Lewis and Clark Natl Hist Trail,
</p><p> c/o National Park Service,
</p><p> 1709 Jackson St.,
</p><p> Omaha, NE 63102.
</p><p>Lincoln Boyhood National Memorial,
</p><p> Lincoln City, IN 47552.
</p><p>Lincoln Home National Historic Site,
</p><p> 526 South 7th Street,
</p><p> Springfield, IL 62703.
</p><p>Lincoln Memorial,
</p><p> c/o Central Visitor Services,
</p><p> 1100 Ohio Drive, SW,
</p><p> Washington, DC 20242.
</p><p>Longfellow National Historic Site,
</p><p> 105 Brattle Street,
</p><p> Cambridge, MA 02135.
</p><p>Los Angeles Field Office,
</p><p> National Park Service,
</p><p> 300 North Los Angeles Street,
</p><p> Room 1013,
</p><p> Los Angeles, CA 90012.
</p><p>Lowell National Historical Park,
</p><p> 171 Merrimack Street,
</p><p> PO Box 1098,
</p><p> Lowell, MA 01853.
</p><p>Lower Saint Croix River,
</p><p> PO Box 708,
</p><p> Saint Croix Falls, WI 54024.
</p><p>Lyndon B. Johnson National Historic Site,
</p><p> PO Box 329,
</p><p> Johnson City, TX 78636.
</p><p>Maggie L. Walker National Historic Site,
</p><p> c/o Richmond National Battlefield Park,
</p><p> 3215 East Broad Street,
</p><p> Richmond, VA 23223.
</p><p>Mammoth Cave National Park,
</p><p> Mammoth Cave, KY 42259.
</p><p>Manassas National Battlefield Park,
</p><p> PO Box 1830,
</p><p> Manassas, VA 22110.
</p><p>Manhattan Sites,
</p><p> 26 Wall Street,
</p><p> New York, NY 10005.
</p><p>Mar-A-Lago National Historic Site,
</p><p> PO Box 2527,
</p><p> Palm Beach, FL 33480.
</p><p>Martin Van Buren National Historic Site,
</p><p> PO Box 545,
</p><p> Kinderhook, NY 12106.
</p><p>McLoughlin House Natl Hist Site,
</p><p> c/o Supt,
</p><p> Ft Vancouver Natl Hist Site,
</p><p> Vancouver, WA 98661.
</p><p>Mesa Verde National Park,
</p><p> Mesa Verde National Park, CO 81330.
</p><p>Mid-Atlantic Regional Office, NPS,
</p><p> 143 South Third St.,
</p><p> Philadelphia, PA 19106.
</p><p>Midwest Regional Office, NPS,
</p><p> 1709 Jackson St.,
</p><p> Omaha, NE 68102.
</p><p>Minute Man National Historic Site,
</p><p> PO Box 160,
</p><p> Concord, MA 01742.
</p><p>Monacacy Natl Battlefield,
</p><p> c/o C and O Canal NHP,
</p><p> PO Box 158,
</p><p> Sharpsburg, MD 21782.
</p><p>Montezuma Castle National Monument,
</p><p> c/o Tuzigoot National Monument,
</p><p> PO Box 68,
</p><p> Clarkdale, AZ 86324.
</p><p>Moores Creek Natl Battlefield,
</p><p> PO Box 69,
</p><p> Currie, NC 28435.
</p><p>Mormon Pioneer Natl Hist Trail,
</p><p> c/o National Park Service,
</p><p> Box 25287,
</p><p> Denver, CO 80225.
</p><p>Morristown National Historic Park,
</p><p> PO Box 1136R,
</p><p> Morristown, NJ 07960.
</p><p>Mound City Group National Monument,
</p><p> Route 1,
</p><p> Box 1,
</p><p> Chillicothe, OH 45601.
</p><p>Mount McKinley National Park,
</p><p> PO Box 9,
</p><p> McKinley Park, AK 99755.
</p><p>Mount Rainier National Park,
</p><p> Tahoma Woods,
</p><p> Star Route,
</p><p> Ashford, WA 98304.
</p><p>Mount Rushmore National Memorial,
</p><p> Keystone, SD 57751.
</p><p>Muir Woods National Monument,
</p><p> Mill Valley, CA 94941.
</p><p>Natchez Trace Parkway,
</p><p> Rural Route 1,
</p><p> NT-143,
</p><p> Tupelo, MS 38801.
</p><p>National Capital Parks-Central,
</p><p> 900 Ohio Drive SW,
</p><p> Washington, DC 20242.
</p><p>National Capital Parks-East,
</p><p> 5210 Indian Head Highway,
</p><p> Oxon Hill, MD 20021.
</p><p>National Park Service,
</p><p> US Department of the Interior,
</p><p> Washington, DC 20240.
</p><p>National Visitor Center,
</p><p> 50 Massachusetts Avenue NE,
</p><p> Washington, DC 20002.
</p><p>Natl Capital Regional Office, NPS,
</p><p> 1100 Ohio Drive SW,
</p><p> Washington, DC 20242.
</p><p>Natural Bridges National Monument,
</p><p> c/o Canyonlands National Park,
</p><p> 446 South Main Street,
</p><p> Moab, UT 84532.
</p><p>Navajo Lands Group, NPS,
</p><p> 111 N. Behrend Ave.,
</p><p> Farmington, NM 87401.
</p><p>Navajo National Monument,
</p><p> Tonalea, AZ 86044.
</p><p>New River Gorge Natl River,
</p><p> PO Drawer V,
</p><p> Oak Hill, WV 25901.
</p><p>Nez Perce National Historic Park,
</p><p> PO Box 93,
</p><p> Spalding, ID 83551.
</p><p>Ninety Six National Historic Site,
</p><p> PO Box 496,
</p><p> Ninety Six, SC 29666.
</p><p>Noatak National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>North Atlantic Regional Office, NPS,
</p><p> 15 State St.,
</p><p> Boston, MA 02109.
</p><p>North Cascades National Park Service Complex,
</p><p> 800 State Street,
</p><p> Sedro Woolley, WA 98284.
</p><p>Obed Wild and Scenic River,
</p><p> PO Drawer 630,
</p><p> Oneida, TN 37841.
</p><p>Ocmulgee National Monument,
</p><p> 1207 Emery Highway,
</p><p> Macon, GA 31201.
</p><p>Oconaluftee Job Corps Civilian Conservation Center,
</p><p> Cherokee, NC 28719.
</p><p>Office of Fire Management, National Park Service,
</p><p> Boise Interagency Fire Center,
</p><p> 3905 Vista Avenue,
</p><p> Boise, ID 83705.
</p><p>Olympic National Park,
</p><p> 600 East Park Avenue,
</p><p> Port Angeles, WA 98362.
</p><p>Oregon Caves National Monument,
</p><p> c/o Klamath Falls Group,
</p><p> PO Box 128,
</p><p> Klamath Falls, OR 97601.
</p><p>Oregon National Historic Trail,
</p><p> c/o National Park Service,
</p><p> Fourth and Pike Bldg.,
</p><p> Seattle, WA 98101.
</p><p>Organ Pipe Cactus National Monument,
</p><p> PO Box 38,
</p><p> Ajo, AZ 85321.
</p><p>Ozark National Scenic Riverways,
</p><p> PO Box 490,
</p><p> Van Buren, MO 63965.
</p><p>Pacific Area Director, NPS,
</p><p> 300 Ala Moana Blvd.,
</p><p> PO Box 50165,
</p><p> Honolulu, HI 96850.
</p><p>Pacific Northwest Regional Office,
</p><p> National Park Service,
</p><p> 601 Fourth and Pike Bldg.,
</p><p> Seattle, WA 98101.
</p><p>Padre Island National Seashore,
</p><p> 9405 South Padre Island Drive,
</p><p> Corpus Christi, TX 78418.
</p><p>Palo Alto Battlefield National Historic Site,
</p><p> PO Box 191,
</p><p> Brownsville, TX 78520.
</p><p>Pea Ridge National Military Park,
</p><p> Pea Ridge, AR 72751.
</p><p>Pecos National Monument,
</p><p> PO Drawer 11,
</p><p> Pecos, NM 87552.
</p><p>Penn. Ave. Natl Historic Site,
</p><p> c/o Supt. Natl Cap Park-Central,
</p><p> 900 Ohio Drive, SW,
</p><p> Wash., DC 20242.
</p><p>Perry’s Victory &amp; International Peace Memorial,
</p><p> PO Box 78,
</p><p> Put-in-Bay, OH 43456.
</p><p>Petersburg National Battlefield,
</p><p> PO Box 549,
</p><p> Petersburg, VA 23803.
</p><p>Petrified Forest National Park,
</p><p> Petrified Forest National Park, AZ 86028.
</p><p>Pictured Rocks National Lakeshore,
</p><p> PO Box 40,
</p><p> Munising, MI 49862.
</p><p>Pinnacles National Monument,
</p><p> Paicines, CA 95043.
</p><p>Pipe Spring National Monument,
</p><p> c/o Zion National Park,
</p><p> Springdale, UT 84767.
</p><p>Pipestone National Monument,
</p><p> PO Box 727,
</p><p> Pipestone, MN 56164.
</p><p>Piscataway Park,
</p><p> c/o National Capital Region-East,
</p><p> 5210 Indian Head Hwy.,
</p><p> Oxon Hill, MD 20021.
</p><p>Point Reyes National Seashore,
</p><p> Point Reyes, CA 94956.
</p><p>Poplar Grove National Cemetery,
</p><p> PO Box 549,
</p><p> Petersburg, VA 23803.
</p><p>Prince William Forest Park,
</p><p> PO Box 208,
</p><p> Triangle, VA 22172.
</p><p>Pu’uhonua O Honaunau National Historical Park,
</p><p> PO Box 128,
</p><p> Honaunau, Kona, HI 96726.
</p><p>Puukohola Heiau National Historic Site,
</p><p> PO Box 4963,
</p><p> Kawaihae, HI 96743.
</p><p>Rainbow Bridge National Monument,
</p><p> c/o Glen Canyon National Recreation Area,
</p><p> PO Box 1507,
</p><p> Page, AZ 86040.
</p><p>Redwood National Park,
</p><p> Drawer N,
</p><p> Crescent City, CA 95531.
</p><p>Richmond National Battlefield Park,
</p><p> 3215 East Broad Street,
</p><p> Richmond, VA 23223.
</p><p>Rio Grande Wild and Scenic River,
</p><p> c/o Big Bend Natl Park,
</p><p> Big Bend Natl Park, TX 79834.
</p><p>Rock Creek Park,
</p><p> 5000 Glover Road, NW,
</p><p> Washington, DC 20015.
</p><p>Rocky Mountain National Park,
</p><p> Estes Park, CO 80517.
</p><p>Rocky Mountain Regional Office,
</p><p> National Park Service,
</p><p> 655 Parfet St.,
</p><p> PO Box 25287,
</p><p> Denver, CO 80225.
</p><p>Roger Williams National Memorial,
</p><p> PO Box 367 Annex,
</p><p> Providence, RI 02901.
</p><p>Roosevelt Campabello International Park,
</p><p> PO Box 97,
</p><p> Lubec, ME 04652.
</p><p>Ross Lake National Recreation Area,
</p><p> c/o North Cascades National Park Service,
</p><p> 311 State Street,
</p><p> Sedro Woolley, WA 98284..
</p><p>Russell Cave National Monument,
</p><p> Route 1,
</p><p> Box 175,
</p><p> Bridgeport, AL 35740.
</p><p>Sagamore Hill National Historic Site,
</p><p> Cove Neck Road,
</p><p> Box 304,
</p><p> Oyster Bay, NY 11771.
</p><p>Saguaro National Historic PO Box 17210,
</p><p> Tucson, AZ 85731.
</p><p>Saint Croix Island National Monument,
</p><p> c/o Acadia National Park,
</p><p> Route 1,
</p><p> Box 1,
</p><p> Bar Harbor, ME 04609.
</p><p>Saint Croix National Scenic Riverway,
</p><p> PO Box 708,
</p><p> Saint Croix Falls, WI 54024.
</p><p>Saint Paul’s Church National Hist Site,
</p><p> c/o Manhattan Sites,
</p><p> 26 Wall St.,
</p><p> NY, NY 10005.
</p><p>Saint-Gaudens National Historic Site,
</p><p> RR 2 (Cornish, NH),
</p><p> PO Windsor, VT 05089.
</p><p>Salem Maritime National Historic Site,
</p><p> Custom House,
</p><p> Derby Street,
</p><p> Salem, MA 01970.
</p><p>San Antonio Missions National Hist Park,
</p><p> 727 E Durango,
</p><p> Room A612,
</p><p> San Antonio, TX 78206.
</p><p>San Jose Mission National Historic Park,
</p><p> 6539 San Jose Drive,
</p><p> San Antonio, TX 78214.
</p><p>San Juan Island National Historical Park,
</p><p> PO Box 549,
</p><p> Friday Harbor, WA 98250.
</p><p>San Juan National Historic Site,
</p><p> PO Box 712,
</p><p> Old San Juan, PR 00902.
</p><p>Santa Monica Mountains National Recreation Area,
</p><p> 23018 Ventura Blvd.,
</p><p> Woodland Hills, CA 91364.
</p><p>Saratoga National Historical Park,
</p><p> R.D. 1,
</p><p> Box 113-C,
</p><p> Stillwater, NY 12170.
</p><p>Saugus Iron Works National Historic Site,
</p><p> 244 Central Street,
</p><p> Saugus, MA 01906.
</p><p>Scotts Bluff National Monument,
</p><p> PO Box 427,
</p><p> Gering, NE 69341.
</p><p>Sequoia &amp; Kings Canyon National Parks,
</p><p> Three Rivers, CA 93271.
</p><p>Sewall-Belmont House National Historic Site,
</p><p> c/o National Capital Region-East,
</p><p> 5210 Indian Head Hwy.,
</p><p> Oxon Hill, MD 20021.
</p><p>Shenandoah National Park,
</p><p> Luray, VA 22835.
</p><p>Shiloh National Cemetary,
</p><p> c/o Shiloh Natl Military Park,
</p><p> Shiloh, TN 38376.
</p><p>Shiloh National Military Park,
</p><p> Shiloh, TN 38376.
</p><p>Sitka National Historical Park,
</p><p> PO Box 738,
</p><p> Sitka, AK 99835.
</p><p>Sleeping Bear Dunes National Lakeshore,
</p><p> 400\1/2\ Main Street,
</p><p> Frankfort, MI 49635.
</p><p>Southeast Regional Office, NPS,
</p><p> 75 Spring St. SW,
</p><p> Atlanta, GA 30303.
</p><p>Southern Arizona Group,
</p><p> 1115 North 1st Street,
</p><p> Phoenix, AZ 85004.
</p><p>Southwest Regional Office,
</p><p> National Park Service,
</p><p> PO Box 728,
</p><p> Santa Fe, NM 87501.
</p><p>Springfield Armory National Historic Site,
</p><p> One Armory Square,
</p><p> Springfield, MA 01105.
</p><p>Statute of Liberty National Monument,
</p><p> Liberty Island,
</p><p> New York, NY 10004.
</p><p>Stones River National Battlefield &amp; Cemetery,
</p><p> Route 10,
</p><p> Box 401,
</p><p> Old Nashville Hwy.,
</p><p> Murfreesboro, TN 37120.
</p><p>Sunset Crater National Monument,
</p><p> Route 3,
</p><p> Box 149,
</p><p> Flagstaff, AZ 86001.
</p><p>Thaddeus Kosciuszko National Memorial,
</p><p> c/o Independence National Historical Park,
</p><p> 313 Walnut Street,
</p><p> Philadelphia, PA 19106.
</p><p>Theodore Roosevelt Birthplace,
</p><p> National Historic Site,
</p><p> c/o Manhattan Site,
</p><p> 26 Wall St.,
</p><p> NY, NY 10005.
</p><p>Theodore Roosevelt Inaugural Natl Hist Site,
</p><p> 641 Delaware Ave,
</p><p> Buffalo, NY 14202.
</p><p>Theodore Roosevelt Island,
</p><p> c/o George Washington Memorial Parkway,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Theodore Roosevelt National Park,
</p><p> Medora, ND 58645.
</p><p>Thomas Stone National Historic Site,
</p><p> c/o George Washington Birthplace National Monument,
</p><p> Washington’s Birthplace, VA 22575.
</p><p>Timpanogos Cave National Monument,
</p><p> Route 3,
</p><p> Box 200,
</p><p> American Fork, UT 84003.
</p><p>Tonto National Monument,
</p><p> PO Box 707,
</p><p> Roosevelt, AZ 85545.
</p><p>Touro Synagogue Natl Hist Site,
</p><p> 85 Touro St,
</p><p> Newport, RI 02840.
</p><p>Tumacacori National Monument,
</p><p> PO Box 67,
</p><p> Tumacacori, AZ 85640.
</p><p>Tupelo National Battlefield,
</p><p> c/o Superintendent,
</p><p> Natchex Trace Parkway,
</p><p> R.R. 1,
</p><p> NT-143,
</p><p> Tupelo, MS 38801.
</p><p>Turkey Run Farm,
</p><p> c/o George Washington Memorial Parkway,
</p><p> Turkey Run Park,
</p><p> McLean, VA 22101.
</p><p>Tuskegee Institute National Historic Site,
</p><p> 399 Old Montgomery Road,
</p><p> Tuskegee Institute, AL 36088.
</p><p>Tuzigoot National Monument,
</p><p> PO Box 68,
</p><p> Clarkdale, AZ 86324.
</p><p>Upper Delaware National Scenic River,
</p><p> Nationaal Park Service,
</p><p> 143 South Third Street,
</p><p> Philadelphia, PA 19106.
</p><p>USS Arizona Memorial,
</p><p> National Park Service,
</p><p> PO Box 50165,
</p><p> Honolulu, HI 96850.
</p><p>Utah Mining and Minerals Office,
</p><p> National Park Service,
</p><p> 125 South State Street,
</p><p> Room 3422,
</p><p> Federal Bldg.,
</p><p> Salt Lake City, UT 84138.
</p><p>Valley Forge National Historical Park,
</p><p> Valley Forge, PA 19481.
</p><p>Vanderbilt Mansion National Historic Site,
</p><p> c/o Home of Franklin D. Roosevelt and Vanderbilt Mansion National Historic Site,
</p><p> Hyde Park, NY 12538.
</p><p>Vicksburg National Cemetary,
</p><p> c/o Vicksburg Natl Mil Park,
</p><p> PO Box 349,
</p><p> Vicksburg, MS 39181.
</p><p>Vicksburg National Military Park,
</p><p> PO Box 349,
</p><p> Vicksburg, MS 39180.
</p><p>Virgin Islands National Park,
</p><p> PO Box 806,
</p><p> Charlotte Amalie,
</p><p> St. Thomas, VI 00801.
</p><p>Voyageurs Land Acquisition Office,
</p><p> 1026 3rd Street,
</p><p> International Falls, MN 56649.
</p><p>
</p><p>Voyageurs National Park,
</p><p> PO Box 50,
</p><p> International Falls, MN 56649.
</p><p>
</p><p>Walnut Canyon National Monument,
</p><p> Route 1,
</p><p> Box 25,
</p><p> Flagstaff, AZ 86001.
</p><p>
</p><p>War in the Pacific Natl Hist Park,
</p><p> PO Box FA,
</p><p> Agana, Guam 96910.
</p><p>
</p><p>Washington Monument,
</p><p> c/o National Capital Parks-Central,
</p><p> 900 Ohio Drive, SW,
</p><p> Washington, DC  20242.
</p><p>
</p><p>Western Regional Office, NPS,
</p><p> 450 Golden Gate Avenue,
</p><p> PO Box 36063,
</p><p> San Francisco, CA 94102.
</p><p>
</p><p>Whiskeytown Unit,
</p><p> Whiskeytown-Shasta-Trinity National Recreation Area,
</p><p> PO Box 188,
</p><p> Whiskeytown, CA 96095.
</p><p>
</p><p>White House,
</p><p> National Capital Region,
</p><p> 1100 Ohio Drive, SW,
</p><p> Washington, DC 20242.
</p>
<p>White Sands National Monument,
</p><p> PO Box 458,
</p><p> Alamogordo, NM 88310.
</p><p>
</p><p>Whitman Mission National Historic Site,
</p><p> Route 2,
</p><p> Walla Walla, WA 99362.
</p><p>
</p><p>William Howard Taft National Historic Site,
</p><p> 2038 Auburn Avenue,
</p><p> Cincinnati, OH 45219.
</p><p>
</p><p>Wilson’s Creek National Battlefield,
</p><p> 521 North Highway 60,
</p><p> Republic, MO 65738.
</p><p>
</p><p>Wind Cave National Park,
</p><p> Hot Springs, SD 57747.
</p><p>
</p><p>Wolf Trap Farm Park for the Performing Arts,
</p><p> 1551 Trap Road,
</p><p> Vienna, VA 22180.
</p><p>
</p><p>Wrangell-St. Elias National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>
</p><p>Wright Brothers National Memorial,
</p><p> c/o Cape Hatteras National Seashore,
</p><p> PO Box 457,
</p><p> Manteo, NC 27954.
</p><p>
</p><p>Wupatki National Monument,
</p><p> Tuba Star Route,
</p><p> Flagstaff, AZ 86001.
</p><p>
</p><p>Yellowstone National Park,
</p><p> Yellowstone National Park, WY 82190.
</p><p>Yorktown National Cemetery,
</p><p> c/o Colonial National Historical Park,
</p><p> PO Box 210,
</p><p> Yorktown, VA 23690.
</p><p>Yosemite National Park,
</p><p> PO Box 577,
</p><p> Yosemite National Park, CA 95389.
</p><p>Yucca House National Monument,
</p><p> c/o Mesa Verde National Park,
</p><p> Mesa Verde National Park, CO 81330.
</p><p>Yukon-Charlie National Monument,
</p><p> c/o Alaska Area Office,
</p><p> 540 W. 5th Avenue,
</p><p> Room 202,
</p><p> Anchorage, AK 99501.
</p><p>Zion National Park,
</p><p> Springdale, UT 84767.
</p><p>XV. [Reserved]
</p><p><i>PART XVI. BUREAU OF RECLAMATION</i>
</p><p>A. Headquarters Offices
</p><p>Washington Office, Bureau of Reclamation, 18th and C Streets NW, Washington, DC 20240-9997
</p><p>Denver Office, Bureau of Reclamation, PO Box 25007, Denver, CO 80225-0007
</p><p>Administrative Service Center, Bureau of Reclamation, 7301 West Mansfield Avenue, Denver, CO 80235-2230
</p><p>B. Regions and Field Offices
</p><p>Pacific Northwest Regional Office, Bureau of Reclamation, 1150 North Curtis Road, Boise, ID 83706-1234
</p><p>Bend Construction Office, 20310 Empire Avenue, B3, Bend, OR 97701-3512
</p><p>Central Snake Projects Office, 214 Broadway, Boise, ID 83702-7298
</p><p>Columbia Basin Project Office, 32 C Street NW, Ephrata, WA 98823
</p><p>Columbia Basin Job Corps Center, Building 2402, 6739 24th Street, Moses Lake, WA 98837-3246
</p><p>Columbia River Coordination Office, 911 NE 11th Street, Room 125, Portland, OR 97232-4169
</p><p>Fort Simcoe Job Corps Civilian Conservation, 40 Abella Lane, White Swan, WA 98952-9801
</p><p>Global Climate Change Response Program, c/o Medfordd Irrigation District, 1340 Myers Lane, Medford, OR 97501-3646
</p><p>Grand Coulee Project Office, PO Box 620, Grand Coulee, WA 99133-0620
</p><p>Hungry Horse Project Office, Hungry Horse Powerplant, Hungry Horse, MT 59919
</p><p>Marsing Civilian Conservation Center, Route 1, Marsing, ID 83639-9801
</p><p>Minidoka Project Office, 1359 Hansen Avenue, Burley, ID 83318-1821
</p><p>Umatilla-Yakima Construction Office, 3701 River Road, Yakima, WA 98902-2058
</p><p>Yakima Project Office, 1917 Marsh Road, Yakima, WA 98901-2058
</p><p>Mid-Pacific Regional Office, Bureau of Reclamation, Federal Office Building, 2800 Cottage Way, Sacramento, CA 95825-1898
</p><p>North Central California Area Office, 7794 Folsom Dam Road, Folsom, CA 95630-1799
</p><p>South Central California Area Office, 2666 North Grove Industrial Drive, Suite 106, Fresno, CA 93727-1551
</p><p>Kesterson Field Office, 22301 Gun Club Road, Gustine, CA 95322
</p><p>New Melones Lake, 6850 Stud Horse Flat Road, Sonora, CA 95370
</p><p>Willows Office, 1140 West Wood Street, Willow, CA 95988-2615
</p><p>Los Banos Field Station, 18785 Creek Road, Los Banos, CA 93635-9605
</p><p>Northern California Area Office, Shasta Dam, Redding, CA 96003-9445
</p><p>Delta Area Office, Mountain House &amp; Kelso Roads, Route 1, Box 35, Byron, CA 94514-9614
</p><p>Klamath Project Office, 6600 Washburn Way, Klamath Falls, OR 97603-9365
</p><p>Lahontan Basin Projects Office, 705 North Plaza Street, Carson City, NV 89701-4015
</p><p>Fallon Field Office, 2674 Harrigan Road, Fallon, NV 89406-8940
</p><p>Lake Berryessa Recreation Office, 5520 Knoxville Road, Napa, CA 94558-9649
</p><p>Trinity River Basin Area Office, 3 Horseshoe Lane, Weaverville, CA 96093
</p><p>Lower Colorado Regional Office, Bureau of Reclamation, 400 Railroad Avenue, PO Box 61470, Boulder City, NV 89006-1470
</p><p>Arizona Projects Office, 23636 North Seventh Street, Phoenix, AZ 85024-3801
</p><p>Waddell Field Division, 23636 North Seventh Street, Phoenix, AZ 85024-3801
</p><p>Roosevelt Field Division, 23636 North Seventh Street, Phoenix, AZ 85024 -3801
</p><p>Tucson Division, 5025 West Ina Road, Tucson, AZ 85743-9751
</p><p>Lower Colorado Dams Project Office, Highway 93, Hoover Dam, Boulder City, NV 89005
</p><p>Davis Dam Field Division, Davis Dam, Bullhead City, AZ 86430-8902
</p><p>Parker Dam Field Division, PO Box 878, Parker Dam, CA 92267-0878
</p><p>Southern California Office, 27710 Jefferson Avenue, Suite 201, Temecula, CA 92590-2628
</p><p>Yuma Projects Office, 7301 Calle Agua Salada, Yuma, AZ 85366
</p><p>Upper Colorado Regional Office, Bureau of Reclamation, 125 South State Street, PO Box 11568, Salt Lake City, UT 84147-0568
</p><p>Albuquerque Projects Office, 505 Marquette NW., Suite 1313, Albuquerque, NM 87102-2162
</p><p>Alamosa Field Division, 10900 Highway 160 East, Alamosa, CO 81101-9518
</p><p>Chama Field Division, 193 North Pinon Drive, Chama, NM 87520-0426
</p><p>Carlsbad Office, PO Box 1356, Carlsbad, NM 88221-1356
</p><p>Socorro Field Division, PO Box VV, Socorro, NM 87801-0678
</p><p>Collbran Civilian Conservation Center, RR No. 1, Box 12, Collbran, CO 81624-9702
</p><p>Cortez Projects Office, 60 South Cactus, Cortez, CO 81321-3074
</p><p>Glen Canyon Field Branch, PO Box 1477, Page, AZ 86040-1477
</p><p>Curecanti Field Branch, 1820 South Rio Grande Avenue, Montrose, CO
</p><p>Flaming Gorge Field Branch, PO Box 278, Dutch John, UT 84023-0278
</p><p>Fontenelle Dam and Powerplant, Kemmer, WY 83101-9701
</p><p>Durango Projects Office, 835 East Second Avenue, Durango, CO 81301-5475
</p><p>Grand Junction Projects Office, 2764 Compass Drive, Grand, Junction CO
</p><p>Navajo Indian Irrigation Project Office, 501 Airport Drive, Suite 107, Farmington, NM 87401-2646
</p><p>Provo Projects Office, 302 East 1860 South, Provo, UT 84606-6154
</p><p>Jordanelle Field Engineering Division, 575 North Main Street, Heber, UT 84032-0520
</p><p>Rio Grande Projects Office, 700 East San Antonio Street, Room B-318, El Paso, TX 79901-7010
</p><p>Elephant Butte Power and Storage Division, HC 30, Box 312, Truth or Consequences, NM 87901-9802
</p><p>San Luis Valley Project Office, 10900 Highway 160 East, Alamosa, CO 81101-9518
</p><p>Weber Basin Civilian Conservation Center, RFD No. 6, Ogden, UT 84405-9605
</p><p>Great Plains Regional Office, Bureau of Reclamation, Federal Office Building, 316 North 26th Street, Billings, MT 59101-1362
</p><p>Belle Fourche Projects Office, 209 Dartmouth, Newell, SD 57760-0226
</p><p>Bighorn Basin Projects Office, 702 Yellowstone Avenue, Cody, WY 82414
</p><p>Eastern Colorado Projects Office, 11056 West County Road 18E, Loveland, CO 80537-9711
</p><p>Missouri-Souris Projects Office, 304 East Broadway Avenue, Federal Building (Old Post Office), Bismarck, ND 58502
</p><p>Harvey Construction Field Branch, Highway 52 West, Harvey, ND 58341
</p><p>Oakes Field Office, Highway 1 South, Oakes, ND 58474
</p><p>Missouri-Souris Projects Office, Field Office, 810 West Fifth Street, Pierre, SD 57501-1306
</p><p>Montana Projects Office, 2525 Fourth Avenue North, Billings, MT 59101-1317
</p><p>Nebraska-Kansas Projects Office, Federal Building, 203 West Second Street, Grand Island, NE 68801-5907
</p><p>North Loup Construction Office, North Highway No. 11, Ord, NE 68862
</p><p>North Platte River Project Office, 705 Pendell Boulevard, Mills, WY 82644
</p><p>Oklahoma-Texas Projects Office, 420 West Main Street, Suite 630, Oklahoma City, OK 73102-4435
</p><p>Austin Reclamation Field Office, Federal Building, 300 East Eighth Street, Room 801, Austin, TX 78701-3225.
</p></xhtmlContent></subsection></section>

<previousPubs id="systems" toc="yes">
<title>Systems of Records Published Between January 3, 2012 and December 31, 2013</title>
</previousPubs>
<regulations id="reg" toc="yes">
<regulationsTitle number="43">
<heading> Public Lands: Interior </heading>
<regulationsPart number="2">
<heading> RECORDS AND TESTIMONY; FREEDOM OF INFORMATION ACT </heading>
<xhtmlContent>
<p><b>Subpart G--Privacy Act
</b>
</p>
<p>Sec.
</p>
<p>2.45 Purpose and scope.
</p>
<p>2.46 Definitions.
</p>
<p>2.47 Records subject to Privacy Act.
</p>
<p>2.48 Standards for maintenance of records subject to the Act.
</p>
<p>2.49 [Reserved]
</p>
<p>2.50 <i>Federal Register</i> notices describing systems of records.
</p>
<p>2.51 Assuring integrity of records.
</p>
<p>2.52 Conduct of employees.
</p>
<p>2.53 Government contracts.
</p>
<p>2.54-2.55 [Reserved]
</p>
<p>2.56 Disclosure of records.
</p>
<p>2.57 Accounting for disclosures.
</p>
<p>2.58-2.59 [Reserved]
</p>
<p>2.60 Request for notification of existence of records: Submission.
</p>
<p>2.61 Requests for notification of existence of records: Action on.
</p>
<p>2.62 Requests for access to records.
</p>
<p>2.63 Requests for access to records: Submission.
</p>
<p>2.64 Requests for access to records: Initial decision.
</p>
<p>2.65 Requests for notification of existence of records and for access to records: Appeals.
</p>
<p>2.66 Requests for access to records: Special situations.
</p>
<p>2.67-2.69 [Reserved]
</p>
<p>2.70 Amendment of records.
</p>
<p>2.71 Petitions for amendment: Submission and form.
</p>
<p>2.72 Petitions for amendment: Processing and initial decision.
</p>
<p>2.73 Petitions for amendments: Time limits for processing.
</p>
<p>2.74 Petitions for amendment: Appeals.
</p>
<p>2.75 Petitions for amendment: Action on appeals.
</p>
<p>2.76 [Reserved]
</p>
<p>2.77 Statements of disagreement.
</p>
<p>2.78 [Reserved]
</p>
<p>2.79 Exemptions.
</p>
<p><b>Authority:</b> 5 U.S.C. 301, 552 and 552a; 31 U.S.C. 9701 and 43 U.S.C. 1460-1461. Appendix F to Part 2 also is issued under 30 U.S.C. 201-209; 30 U.S.C. 351-360.
</p>
<p><b>Source:</b> 40 FR 7305, Feb. 19, 1975, unless otherwise noted.</p>
<p><b>Subpart G--Privacy Act
</b></p>
<p><b>Source:</b> 40 FR 44505, Sept. 26, 1975, unless otherwise noted. Redesignated at 67 FR 64530, Oct. 21, 2002.
</p>
<p><b>&#167; 2.45
 Purpose and scope.
</b></p>
<p>This subpart contains the regulations of the Department of the Interior implementing section 3 of the Privacy Act. Sections 2.47 through 2.57 describe the procedures and policies of the Department concerning maintenance of records which are subject to the Act. Sections 2.60 through 2.66 describe the procedure under which individuals may determine whether systems of records subject to the Act contain records relating to them and the procedure under which they may seek access to existing records. Sections 2.70 through 2.77 describe the procedure under which individuals may petition for amendment of records subject to the Act relating to them. Section 2.79 lists records systems that have been exempted from certain requirements of the Act.
</p>
<p>[48 FR 56583, Dec. 22, 1983]
</p>
<p><b>&#167; 2.46
 Definitions.
</b></p>
<p>(a) <i>Act.</i> As used in this subpart, "Act"  means section 3 of the Privacy Act, 5 U.S.C. 552a.
</p>
<p>(b) <i>Bureau.</i> For purposes of this subpart, a "bureau"  is any constituent bureau or office of the Department, including the Office of the Secretary and any other Departmental office.
</p>
<p>(c) <i>Individual.</i> As used in this subpart, "individual"  means a citizen of the United States or an alien lawfully admitted for permanent residence.
</p>
<p>(d) <i>Maintain.</i> As used in this subpart, the term "maintain"  includes maintain, collect, use or disseminate.
</p>
<p>(e) <i>Record.</i> As used in this subpart, "record"  means any item, collection, or grouping of information about an individual that is maintained by the Department or a bureau thereof, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print, or a photograph.
</p>
<p>(f) <i>System of records.</i> As used in this subpart, "System of records"  means a group of any records under the control of the Department or a bureau thereof from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
</p>
<p>(g) <i>Medical records.</i> As used in this subpart, "medical records"  means records which relate to the identification, prevention, cure or alleviation of any disease, illness or injury including psychological disorders, alcoholism and drug addiction.
</p>
<p>(h) <i>Office of Personnel Management personnel records.</i> As used in the subpart, "Office of Personnel Management personnel records"  means records maintained for the Office of Personnel Management by the Department and used for personnel management programs or processes such as staffing, employee development, retirement, and grievances and appeals.
</p>
<p>(i) <i>Statistical records.</i> As used in this subpart, "statistical records"  means records in a system of records maintained for statistical research or reporting purposes only and not used in whole or in part in making any determination about an identifiable individual.
</p>
<p>(j) <i>Routine use.</i> As used in this subpart, "routine use"  means a use of a record for a purpose which is compatible with the purpose for which it was collected.
</p>
<p>(k) <i>System notice.</i> As used in this subpart, "system notice"  means the notice describing a system of records required by 5 U.S.C. 552a(e)(4) to be published in the <i>Federal Register</i> upon establishment or revision of the system of records.
</p>
<p>(l) <i>System manager.</i> As used in this subpart, "system manager"  means the official designated in a system notice as having administrative responsibility for a system of records.
</p>
<p>(m) <i>Departmental Privacy Act Officer.</i> As used in this subpart, "Departmental Privacy Act Officer"  means the official in the Office of the Assistant Secretary--Policy, Budget and Administration charged with responsibility for assisting the Assistant Secretary--Policy, Budget and Administration in carrying out the functions assigned in this subpart and for coordinating the activities of the bureaus of the Department in carrying out the functions which they are assigned in this subpart.
</p>
<p>(n) <i>Bureau Privacy Act Officer.</i> As used in this subpart, "Bureau Privacy Act Officer"  means the official within each bureau assigned responsibility for bureau implementation of the Act and the regulations of this subpart.
</p>
<p>(o) <i>Working day.</i> As used in this subpart, "working day"  means a regular Federal work day. It does not include Saturdays, Sundays or public legal holidays.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 47 FR 38327, Aug. 31, 1982; 48 FR 56583, Dec. 22, 1983; 53 FR 3749, Feb. 9, 1988]
</p>
<p><b>&#167; 2.47
 Records subject to Privacy Act.
</b></p>
<p>The Privacy Act applies to all "records,"  as that term is defined in &#167; 2.46(e), which the Department maintains in a "system of records,"  as that term is defined in &#167; 2.46(f).
</p>
<p><b>&#167; 2.48
 Standards for maintenance of records subject to the Act.
</b></p>
<p>(a) <i>Content of records.</i> Records subject to the Act shall contain only such information about an individual as is relevant and necessary to accomplish a purpose of the agency required to be accomplished by statute or Executive Order of the President.
</p>
<p>(b) <i>Standards of accuracy.</i> Records subject to the Act which are used in making any determination about any individual shall be maintained with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to assure fairness to the individual in making the determination.
</p>
<p>(c) <i>Collection of information.</i> (1) Information which may be used in making determinations about an individual’s rights, benefits, and privileges under Federal programs shall, to the greatest extent practicable, be collected directly from that individual.
</p>
<p>(2) In deciding whether collection of information from an individual, as opposed to a third party source, is practicable, the following factors, among others, may be considered:
</p>
<p>(i) Whether the nature of the information sought is such that it can only be obtained from a third party;
</p>
<p>(ii) Whether the cost of collecting the information from the individual is unreasonable when compared with the cost of collecting it from a third party;
</p>
<p>(iii) Whether there is a risk that information collected from third parties, if inaccurate, could result in an adverse determination to the individual concerned;
</p>
<p>(iv) Whether the information, if supplied by the individual, would have to be verified by a third party; or
</p>
<p>(v) Whether provisions can be made for verification, by the individual, of information collected from third parties.
</p>
<p>(d) <i>Advice to individuals concerning uses of information.</i> (1) Each individual who is asked to supply information about him or herself which will be added to a system of records shall be informed of the basis for requesting the information, how it may be used, and what the consequences, if any, are of not supplying the information.
</p>
<p>(2) At a minimum, the notice to the individual must state:
</p>
<p>(i) The authority (whether granted by statute or Executive Order of the President) which authorizes the solicitation of the information and whether disclosure of such information is mandatory or voluntary;
</p>
<p>(ii) The principal purpose or purposes for which the information is intended to be used;
</p>
<p>(iii) The routine uses which may be made of the information; and
</p>
<p>(iv) The effects on the individual, if any, of not providing all or any part of the requested information.
</p>
<p>(3)(i) When information is collected on a standard form, the notice to the individual shall be provided on the form, on a tear-off sheet attached to the form, or on a separate sheet, whichever is most practical.
</p>
<p>(ii) When information is collected by an interviewer, the interviewer shall provide the individual with a written notice which the individual may retain. If the interview is conducted by telephone, however, the interviewer may summarize the notice for the individual and need not provide a copy to the individual unless the individual requests a copy.
</p>
<p>(iii) An individual may be asked to acknowledge, in writing, that the notice required by this section has been provided.
</p>
<p>(e) <i>Records concerning activity protected by the First Amendment.</i> No record may be maintained describing how any individual exercises rights guaranteed by the First Amendment to the Constitution unless the maintenance of the record is (1) expressly authorized by statute or by the individual about whom the record is maintained or (2) pertinent to and within the scope of an authorized law enforcement activity.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56583, Dec. 22, 1983]
</p>
<p><b>&#167; 2.49 [Reserved]</b>
</p>
<p><b>&#167; 2.50
 Federal Register notices describing systems of records.
</b></p>
<p>(a) The Privacy Act requires publication of a notice in the <i>Federal Register</i> describing each system of records subject to the Act. Such notice will be published prior to the establishment or a revision of the system of records. 5 U.S.C. 552a(e)(4).
</p>
<p>(b) Each bureau shall notify the Departmental Privacy Act Officer promptly of any modifications or amendments which are required in the then-current notice describing a system of records for which it is responsible.
</p>
<p>(c) A bureau desiring to establish a new system of records or a new use for an existing system of records shall notify the Departmental Privacy Act Officer, no fewer than ninety (90) calendar days in advance.
</p>
<p>[48 FR 56583, Dec. 22, 1983]
</p>
<p><b>&#167; 2.51
 Assuring integrity of records.
</b></p>
<p>(a) <i>Statutory requirement.</i> The Privacy Act requires that records subject to the Act be maintained with appropriate administrative, technical and physical safeguards to insure the security and confidentiality of records and to protect against any anticipated threats or hazards to their security or integrity which could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained, 5 U.S.C. 552a(e)(10).
</p>
<p>(b) <i>Records maintained in manual form.</i> When maintained in manual form, records subject to the Privacy Act shall be maintained in a manner commensurate with the sensitivity of the information contained in the system of records. The following minimum safeguards, or safeguards affording comparable protection, are applicable to Privacy Act systems of records containing sensitive information:
</p>
<p>(1) Areas in which the records are maintained or regularly used shall be posted with an appropriate warning stating that access to the records is limited to authorized persons. The warning also shall summarize the requirements of &#167; 2.52 and state that the Privacy Act contains a criminal penalty for the unauthorized disclosure of records to which it applies.
</p>
<p>(2) During working hours, (i) the area in which the records are maintained or regularly used shall be occupied by authorized personnel or (ii) access to the records shall be restricted by their storage in locked metal file cabinets or a locked room.
</p>
<p>(3) During non-working hours, access to the records shall be restricted by their storage in locked metal file cabinets or a locked room.
</p>
<p>(4) Where a locked room is the method of security provided for a system, the bureau responsible for the system shall supplement that security by (i) providing lockable file cabinets or containers for the records or (ii) changing the lock or locks for the room so that they may not be opened with a master key. For the purposes of this paragraph, a master key is a key which may be used to open rooms other than the room containing records subject to the Privacy Act, unless those rooms are utilized by officials or employees authorized to have access to the records subject to the Privacy Act.
</p>
<p>(c) <i>Records maintained in computerized form.</i> When maintained in computerized form, records subject to the Privacy Act shall be maintained, at a minimum, subject to safeguards based on those recommended in the National Bureau of Standard’s booklet "Computer Security Guidelines for Implementing the Privacy Act of 1974"  (May 30, 1975), and any supplements thereto, which are adequate and appropriate to assuring the integrity of records in the system.
</p>
<p>(d) <i>Office of Personnel Management personnel records.</i> A system of records made up of Office of Personnel Management personnel records shall be maintained under the security requirements set out in 5 CFR 293.106 and 293.107.
</p>
<p>(e) <i>Bureau responsibility.</i> (1) The bureau responsible for a system of records shall be responsible for assuring that specific procedures are developed to assure that the records in the system are maintained with security meeting the requirements of the Act and this section.
</p>
<p>(2) These procedures shall be in writing and shall be posted or otherwise periodically brought to the attention of employees working with the records contained in the system.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56583, Dec. 22, 1983]
</p>
<p><b>&#167; 2.52
 Conduct of employees.
</b></p>
<p>(a) <i>Handling of records subject to the Act.</i> Employees whose duties require handling of records subject to the Privacy Act shall, at all times, take care to protect the integrity, security and confidentiality of these records.
</p>
<p>(b) <i>Disclosure of records.</i> No employee of the Department may disclose records subject to the Privacy Act unless disclosure is permitted under &#167; 2.56 or is to the individual to whom the record pertains.
</p>
<p>(c) <i>Alteration of records.</i> No employee of the Department may alter or destroy a record subject to the Privacy Act unless (1) such alteration or destruction is properly undertaken in the course of the employee’s regular duties or (2) such alteration or destruction is required by a decision under &#167;&#167; 2.70 through 2.75 or the decision of a court of competent jurisdiction.
</p>
<p>(d) <i>Bureau responsibility.</i> The bureau responsible for a system of records shall be responsible for assuring that employees with access to the system are made aware of the requirements of this section and of 5 U.S.C. 552a(i)(1), which imposes criminal penalties for knowingly and willfully disclosing a record about an individual without the written request or consent of that individual unless disclosure is permitted under one of the exceptions listed in &#167; 2.56 (b) and (c).
</p>
<p><b>&#167; 2.53
 Government contracts.
</b></p>
<p>(a) <i>Required contract provisions.</i> When a contract provides for the operation by or on behalf of the Department of a system of records to accomplish a Department function, the contract shall, consistent with the Department’s authority, cause the requirements of 5 U.S.C. 552a and the regulations contained in this subpart to be applied to such system.
</p>
<p>(b) <i>System manager.</i> The head of the bureau responsible for the contract shall designate a regular employee of the bureau to be the manager for a system of records operated by a contractor.
</p>
<p><b>&#167;&#167; 2.54-2.55 [Reserved]
</b></p>
<p><b>&#167; 2.56
 Disclosure of records.
</b></p>
<p>(a) <i>Prohibition of disclosure.</i> No record contained in a system of records may be disclosed by any means of communication to any person, or to another agency, except pursuant to a written request by, or with the prior written consent of, the individual to whom the record pertains.
</p>
<p>(b) <i>General exceptions.</i> The prohibition contained in paragraph (a) does not apply where disclosure of the record would be:
</p>
<p>(1) To those officers or employees of the Department who have a need for the record in the performance of their duties; or
</p>
<p>(2) Required by the Freedom of Information Act, 5 U.S.C. 552.
</p>
<p>(c) <i>Specific exceptions.</i> The prohibition contained in paragraph (a) of this section does not apply where disclosure of the record would be:
</p>
<p>(1) For a routine use as defined in &#167; 2.46(j) which has been described in a system notice published in the <i>Federal Register</i>;
</p>
<p>(2) To the Bureau of the Census for purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13, U.S. Code.
</p>
<p>(3) To a recipient who has provided the system manager responsible for the system in which the record is maintained with advance adequate written assurance that the record will be used solely as a statistical research or reporting record, and the record is to be transferred in a form that is not individually identifiable;
</p>
<p>(4) To the National Archives and Records Administration as a record which has sufficient historical or other value to warrant its continued preservation by the U.S. Government, or for evaluation by the Archivist of the United States or the designee of the Archivist to determine whether the record has such value;
</p>
<p>(5) To another agency or to an instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity if the activity is authorized by law, and if the head of the agency or instrumentality has made a written request to the Department specifying the particular portion desired and the law enforcement activity for which the record is sought;
</p>
<p>(6) To a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual if upon such disclosure notification is transmitted to the last known address of such individual;
</p>
<p>(7) To either House of Congress, or, to the extent of matter within its jurisdiction, any committee or subcommittee thereof, any joint committee of Congress or subcommittee of any such joint committee;
</p>
<p>(8) To the Comptroller General, or any of his authorized representatives, in the course of the performance of the duties of the General Accounting Office;
</p>
<p>(9) Pursuant to the order of a court of competent jurisdiction; or
</p>
<p>(10) To a consumer reporting agency in accordance with section 3(d) of the Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3711(f)).
</p>
<p>(d) <i>Reviewing records prior to disclosure.</i> (1) Prior to any disclosure of a record about an individual, unless disclosure is required by the Freedom of Information Act, reasonable efforts shall be made to assure that the records are accurate, complete, timely and relevant for agency purposes.
</p>
<p>(2) When a record is disclosed in connection with a Freedom of Information request made under subpart B of this part and it is appropriate and administratively feasible to do so, the requester shall be informed of any information known to the Department indicating that the record may not be fully accurate, complete, or timely.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56584, Dec. 22, 1983; 50 FR 45114, Oct. 30, 1985]
</p>
<p><b>&#167; 2.57
 Accounting for disclosures.
</b></p>
<p>(a) <i>Maintenance of an accounting.</i> (1) Where a record is disclosed to any person, or to another agency, under any of the specific exceptions provided by &#167; 2.56 (c), an accounting shall be made.
</p>
<p>(2) The accounting shall record (i) the date, nature, and purpose of each disclosure of a record to any person or to another agency and (ii) the name and address of the person or agency to whom the disclosure was made.
</p>
<p>(3) Accountings prepared under this section shall be maintained for at least five years or the life of the record, whichever is longer, after the disclosure for which the accounting is made.
</p>
<p>(b) <i>Access to accountings.</i> (1) Except for accountings of disclosures made under &#167; 2.56(c)(5), accountings of all disclosures of a record shall be made available to the individual to whom the record relates at the individual’s request.
</p>
<p>(2) An individual desiring access to an accounting of disclosures of a record pertaining to the individual shall submit a request by following the procedures of &#167; 2.63.
</p>
<p>(c) <i>Notification of disclosure.</i> When a record is disclosed pursuant to &#167; 2.56(c)(9) as the result of the order of a court of competent jurisdiction, reasonable efforts shall be made to notify the individual to whom the record pertains as soon as the order becomes a matter of public record.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56584, Dec. 22, 1983]
</p>
<p><b>&#167;&#167; 2.58-2.59 [Reserved]
</b></p>
<p><b>&#167; 2.60
 Request for notification of existence of records: Submission.
</b></p>
<p>(a) <i>Submission of requests.</i> (1)(i) Individuals desiring to determine under the Privacy Act whether a system of records contains records pertaining to them shall address inquiries to the system manager having responsibility for the system unless the system notice describing the system prescribes or permits submission to some other official or officials.
</p>
<p>(ii) If a system notice describing a system requires individuals to contact more than two officials concerning the existence of records in the system, individuals desiring to determine whether the system contains records pertaining to them may contact the system manager for assistance in determining which official is most likely to be in possession of records pertaining to those individuals.
</p>
<p>(2) Individuals desiring to determine whether records pertaining to them are maintained in two or more systems shall make a separate inquiry concerning each system.
</p>
<p>(b) <i>Form of request.</i> (1) An inquiry to determine whether a system of records contains records pertaining to an individual shall be in writing.
</p>
<p>(2) To insure expeditious handling, the request shall be prominently marked, both on the envelope and on the face of the request, with the legend "PRIVACY ACT INQUIRY."
</p>
<p>(3) The request shall state that the individual is seeking information concerning records pertaining to him or herself and shall supply such additional identifying information, if any, as is called for in the system notice describing the system.
</p>
<p>(4) Individuals who have reason to believe that information pertaining to them may be filed under a name other than the name they are currently using (e.g., maiden name), shall include such information in the request.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56584, Dec. 22, 1983]
</p>
<p><b>&#167; 2.61
 Requests for notification of existence of records: Action on.
</b></p>
<p>(a) <i>Decisions on request.</i> (1) Individuals inquiring to determine whether a system of records contains records pertaining to them shall be promptly advised whether the system contains records pertaining to them unless (i) the records were compiled in reasonable anticipation of a civil action or proceeding or (ii) the system of records is one which has been excepted from the notification provisions of the Privacy Act by rulemaking (&#167; 2.79).
</p>
<p>(2) If the records were compiled in reasonable anticipation of a civil action or proceeding or the system of records is one which has been excepted from the notification provisions of the Privacy Act by rulemaking, the individuals will be promptly notified that they are not entitled to notification of whether the system contains records pertaining to them.
</p>
<p>(b) <i>Authority to deny requests.</i> A decision to deny a request for notification of the existence of records shall be made by the system manager responsible for the system of records concerning which inquiry has been made and shall be concurred in by the bureau Privacy Act officer for the bureau which maintains the system, provided, however that the head of a bureau may, in writing, require (1) that the decision be made by the bureau Privacy Act officer and/or (2) that the bureau head’s own concurrence in the decision be obtained.
</p>
<p>(c) <i>Form of decision.</i> (1) No particular form is required for a decision informing individuals whether a system of records contains records pertaining to them.
</p>
<p>(2) A decision declining to inform an individual whether or not a system of records contains records pertaining to him or her shall be in writing and shall:
</p>
<p>(i) State the basis for denial of the request.
</p>
<p>(ii) Advise the individual that an appeal of the declination may be made to the Assistant Secretary--Policy, Budget and Administration pursuant to &#167; 2.65 by writing to the Privacy Act Officer, Office of the Assistant Secretary--Policy, Budget and Administration, U.S. Department of the Interior, Washington, DC 20240.
</p>
<p>(iii) State that the appeal must be received by the foregoing official within twenty (20) working days of the date of the decision.
</p>
<p>(3) If the decision declining a request for notification of the existence of records involves Department employee records which fall under the jurisdiction of the Office of Personnel Management, the individual shall be informed in a written response which shall:
</p>
<p>(i) State the reasons for the denial.
</p>
<p>(ii) Include the name, position title, and address of the official responsible for the denial.
</p>
<p>(iii) Advise the individual that an appeal of the declination may be made only to the Assistant Director for Workforce Information, Personnel Systems Oversight Group, Office of Personnel Management, 1900 E Street NW., Washington, DC 20415.
</p>
<p>(4) Copies of decisions declining a request for notification of the existence of records made pursuant to paragraphs (c)(2) and (c)(3) of this section shall be provided to the Departmental and Bureau Privacy Act Officers.
</p>
<p>[48 FR 56584, Dec. 22, 1983, as amended at 53 FR 3749, Feb. 9, 1988]
</p>
<p><b>&#167; 2.62
 Requests for access to records.
</b></p>
<p>The Privacy Act permits individuals, upon request, to gain access to their records or to any information pertaining to them which is contained in a system and to review the records and have a copy made of all or any portion thereof in a form comprehensive to them. 5 U.S.C. 552a(d)(1). A request for access shall be submitted in accordance with the procedures in this subpart.
</p>
<p>[48 FR 56584, Dec. 22, 1983]
</p>
<p><b>&#167; 2.63
 Requests for access to records: Submission.
</b></p>
<p>(a) <i>Submission of requests.</i> (1)(i) Requests for access to records shall be submitted to the system manager having responsibility for the system in which the records are maintained unless the system notice describing the system prescribes or permits submission to some other official or officials.
</p>
<p>(ii) If a system notice describing a system requires individuals to contact more than two officials concerning access to records in the system, individuals desiring to request access to records pertaining to them may contact the system manager for assistance in determining which official is most likely to be in custody of records pertaining to that individual.
</p>
<p>(2) Individuals desiring access to records maintained in two or more separate systems shall submit a separate request for access to the records in each system.
</p>
<p>(b) <i>Form of request.</i> (1) A request for access to records subject to the Privacy Act shall be in writing.
</p>
<p>(2) To insure expeditious handling, the request shall be prominently marked, both on the envelope and on the face of the request, with the legend "PRIVACY ACT REQUEST FOR ACCESS."
</p>
<p>(3) Requesters shall specify whether they seek all of the records contained in the system which relate to them or only some portion thereof. If only a portion of the records which relate to the individual are sought, the request shall reasonably describe the specific record or records sought.
</p>
<p>(4) If the requester seeks to have copies of the requested records made, the request shall state the maximum amount of copying fees which the requester is willing to pay. A request which does not state the amount of fees the requester is willing to pay will be treated as a request to inspect the requested records. Requesters are further notified that under &#167; 2.64(d) the failure to state willingness to pay fees as high as are anticipated by the Department will delay processing of a request.
</p>
<p>(5) The request shall supply such identifying information, if any, as is called for in the system notice describing the system.
</p>
<p>(6) Requests failing to meet the requirements of this paragraph shall be returned to the requester with a written notice advising the requester of the deficiency in the request.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56585, Dec. 22, 1983]
</p>
<p><b>&#167; 2.64
 Requests for access to records: Initial decision.
</b></p>
<p>(a) <i>Decisions on requests.</i> A request made under this subpart for access to a record shall be granted promptly unless (1) the record was compiled in reasonable anticipation of a civil action or proceeding or (2) the record is contained in a system of records which has been excepted from the access provisions of the Privacy Act by rulemaking (&#167; 2.79).
</p>
<p>(b) <i>Authority to deny requests.</i> A decision to deny a request for access under this subpart shall be made by the system manager responsible for the system of records in which the requested record is located and shall be concurred in by the bureau Privacy Act officer for the bureau which maintains the system, provided, however, that the head of a bureau may, in writing, require (1) that the decision be made by the bureau Privacy Act officer and/or (2) that the bureau head’s own concurrence in the decision be obtained.
</p>
<p>(c) <i>Form of decision.</i> (1) No particular form is required for a decision granting access to a record. The decision shall, however, advise the individual requesting the record as to where and when the record is available for inspection or, as the case may be, where and when copies will be available. If fees are due under &#167; 2.64(d), the individual requesting the record shall also be notified of the amount of fees due or, if the exact amount has not been determined, the approximate amount of fees due.
</p>
<p>(2) A decision denying a request for access, in whole or part, shall be in writing and shall:
</p>
<p>(i) State the basis for denial of the request.
</p>
<p>(ii) Contain a statement that the denial may be appealed to the Assistant Secretary--Policy, Budget and Administration pursuant to &#167; 2.65 by writing to the Privacy Act Officer, Office of the Assistant Secretary--Policy, Budget and Administration, U.S. Department of the Interior, Washington, DC 20240.
</p>
<p>(iii) State that the appeal must be received by the foregoing official within twenty (20) working days of the date of the decision.
</p>
<p>(3) If the decision denying a request for access involves Department employee records which fall under the jurisdiction of the Office of Personnel Management, the individual shall be informed in a written response which shall:
</p>
<p>(i) State the reasons for the denial.
</p>
<p>(ii) Include the name, position title, and address of the official responsible for the denial.
</p>
<p>(iii) Advise the individual that an appeal of the denial may be made only to the Assistant Director for Workforce Information, Personnel Systems and Oversight Group, Office of Personnel Management, 1900 E Street NW., Washington, DC 20415.
</p>
<p>(4) Copies of decisions denying requests for access made pursuant to paragraphs (c)(2) and (c)(3) of this section will be provided to the Departmental and Bureau Privacy Act Officers.
</p>
<p>(d) <i>Fees.</i> (1) No fees may be charged for the cost of searching for or reviewing a record in response to a request made under &#167; 2.63.
</p>
<p>(2) Fees for copying a record in response to a request made under &#167; 2.63 shall be charged in accordance with the schedule of charges contained in Appendix A to this part, unless the official responsible for processing the request determines that reduction or waiver of fees is appropriate.
</p>
<p>(3) Where it is anticipated that fees chargeable in connection with a request will exceed the amount the person submitting the request has indicated a willingness to pay, the official processing the request shall notify the requester and shall not complete processing of the request until the requester has agreed, in writing, to pay fees as high as are anticipated.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56585, Dec. 22, 1983; 53 FR 3749, Feb. 9, 1988]
</p>
<p><b>&#167; 2.65
 Requests for notification of existence of records and for access to records: Appeals.
</b></p>
<p>(a) <i>Right of appeal.</i> Except for appeals pertaining to Office of Personnel Management records, individuals who have been notified that they are not entitled to notification of whether a system of records contains records pertaining to them or have been denied access, in whole or part, to a requested record may appeal to the Assistant Secretary--Policy, Budget and Administration.
</p>
<p>(b) <i>Time for appeal.</i> (1) An appeal must be received by the Privacy Act Officer no later than twenty (20) working days after the date of the initial decision on a request.
</p>
<p>(2) The Assistant Secretary--Policy, Budget and Administration may, for good cause shown, extend the time for submission of an appeal if a written request for additional time is received within twenty (20) working days of the date of the initial decision on the request.
</p>
<p>(c) <i>Form of appeal.</i> (1) An appeal shall be in writing and shall attach copies of the initial request and the decision on the request.
</p>
<p>(2) The appeal shall contain a brief statement of the reasons why the appellant believes the decision on the initial request to have been in error.
</p>
<p>(3) The appeal shall be addressed to Privacy Act Officer, Office of the Assistant Secretary--Policy, Budget and Administration, U.S. Department of the Interior, Washington, DC 20240.
</p>
<p>(d) <i>Action on appeals.</i> (1) Appeals from decisions on initial requests made pursuant to &#167;&#167; 2.61 and 2.63 shall be decided for the Department by the Assistant Secretary--Policy, Budget and Administration or an official designated by the Assistant Secretary after consultation with the Solicitor.
</p>
<p>(2) The decision on an appeal shall be in writing and shall state the basis for the decision.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56585, Dec. 22, 1983; 53 FR 3749, Feb. 9, 1988]
</p>
<p><b>&#167; 2.66
 Requests for access to records: Special situations.
</b></p>
<p>(a) <i>Medical records.</i> (1) Medical records shall be disclosed to the individual to whom they pertain unless it is determined, in consultation with a medical doctor, that disclosure should be made to a medical doctor of the individual’s choosing.
</p>
<p>(2) If it is determined that disclosure of medical records directly to the individual to whom they pertain could have an adverse effect on that individual, the individual may designate a medical doctor to receive the records and the records will be disclosed to that doctor.
</p>
<p>(b) <i>Inspection in presence of third party.</i> (1) Individuals wishing to inspect records pertaining to them which have been opened for their inspection may, during the inspection, be accompanied by a person of their own choosing.
</p>
<p>(2) When such a procedure is deemed appropriate, individuals to whom the records pertain may be required to furnish a written statement authorizing discussion of their records in the accompanying person’s presence.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56585, Dec. 22, 1983]
</p>
<p><b>&#167;&#167; 2.67-2.69 [Reserved]
</b></p>
<p><b>&#167; 2.70
 Amendment of records.
</b></p>
<p>The Privacy Act permits individuals to request amendment of records pertaining to them if they believe the records are not accurate, relevant, timely or complete. 5 U.S.C. 552a(d)(2). A request for amendment of a record shall be submitted in accordance with the procedures in this subpart.
</p>
<p>[48 FR 56585, Dec. 22, 1983]
</p>
<p><b>&#167; 2.71
 Petitions for amendment: Submission and form.
</b></p>
<p>(a) <i>Submission of petitions for amendment.</i> (1) A request for amendment of a record shall be submitted to the system manager for the system of records containing the record unless the system notice describing the system prescribes or permits submission to a different official or officials. If an individual wishes to request amendment of records located in more than one system, a separate petition must be submitted to each system manager.
</p>
<p>(2) A petition for amendment of a record may be submitted only if the individual submitting the petition has previously requested and been granted access to the record and has inspected or been given a copy of the record.
</p>
<p>(b) <i>Form of petition.</i> (1) A petition for amendment shall be in writing and shall specifically identify the record for which amendment is sought.
</p>
<p>(2) The petition shall state, in detail, the reasons why the petitioner believes the record, or the objectionable portion thereof, is not accurate, relevant, timely or complete. Copies of documents or evidence relied upon in support of these reasons shall be submitted with the petition.
</p>
<p>(3) The petition shall state, specifically and in detail, the changes sought in the record. If the changes involve rewriting the record or portions thereof or involve adding new language to the record, the petition shall propose specific language to implement the changes.
</p>
<p>[48 FR 56585, Dec. 22, 1983]
</p>
<p><b>&#167; 2.72
 Petitions for amendment: Processing and initial decision.
</b></p>
<p>(a) <i>Decisions on petitions.</i> In reviewing a record in response to a petition for amendment, the accuracy, relevance, timeliness and completeness of the record shall be assessed against the criteria set out in &#167; 2.48. In addition, personnel records shall be assessed against the criteria for determining record quality published in the Federal Personnel Manual and the Departmental Manual addition thereto.
</p>
<p>(b) <i>Authority to decide.</i> An initial decision on a petition for amendment may be made only by the system manager responsible for the system of records containing the challenged record. If the system manager declines to amend the record as requested, the bureau Privacy Act officer for the bureau which maintains the system must concur in the decision, provided, however, that the head of a bureau may, in writing, require (1) that the decision be made by the bureau Privacy Act officer and/or (2) that the bureau head’s own concurrence in the decision be obtained.
</p>
<p>(c) <i>Acknowledgement of receipt.</i> Unless processing of a petition is completed within ten (10) working days, the receipt of the petition for amendment shall be acknowledged in writing by the system manager to whom it is directed.
</p>
<p>(d) <i>Inadequate petitions.</i> (1) If a petition does not meet the requirements of &#167; 2.71, the petitioner shall be so advised and shall be told what additional information must be submitted to meet the requirements of &#167; 2.71.
</p>
<p>(2) If the petitioner fails to submit the additional information within a reasonable time, the petition may be rejected. The rejection shall be in writing and shall meet the requirements of paragraph (e) of this section.
</p>
<p>(e) <i>Form of decision.</i> (1) A decision on a petition for amendment shall be in writing and shall state concisely the basis for the decision.
</p>
<p>(2) If the petition for amendment is rejected, in whole or part, the petitioner shall be informed in a written response which shall:
</p>
<p>(i) State concisely the basis for the decision.
</p>
<p>(ii) Advise the petitioner that the rejection may be appealed to the Assistant Secretary--Policy, Budget and Administration by writing to the Privacy Act Officer, Office of the Assistant Secretary--Policy, Budget and Administration, U.S. Department of the Interior, Washington, DC 20240.
</p>
<p>(iii) State that the appeal must be received by the foregoing official within twenty (20) working days of the decision.
</p>
<p>(3) If the petition for amendment involves Department employee records which fall under the jurisdiction of the Office of Personnel Management and is rejected, in whole or part, the petitioner shall be informed in a written response which shall:
</p>
<p>(i) State concisely the basis for the decision.
</p>
<p>(ii) Advise the petitioner that an appeal of the rejection may be made pursuant to 5 CFR 297.306 only to the Assistant Director for Workforce Information, Personnel Systems and Oversight Group, Office of Personnel Management, 1900 E Street NW., Washington, DC 20415.
</p>
<p>(4) Copies of rejections of petitions for amendment made pursuant to paragraphs (e)(2) and (e)(3) of this section will be provided to the Departmental and Bureau Privacy Act Officers.
</p>
<p>(f) <i>Implementation of initial decision.</i> If a petition for amendment is accepted, in whole or part, the bureau maintaining the record shall:
</p>
<p>(1) Correct the record accordingly and,
</p>
<p>(2) Where an accounting of disclosures has been made pursuant to &#167; 2.57, advise all previous recipients of the record that the correction was made and the substance of the correction.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56585, Dec. 22, 1983; 53 FR 3750, Feb. 9, 1988]
</p>
<p><b>&#167; 2.73
 Petitions for amendments: Time limits for processing.
</b></p>
<p>(a) <i>Acknowledgement of receipt.</i> The acknowledgement of receipt of a petition required by &#167; 2.72(c) shall be dispatched not later than ten (10) working days after receipt of the petition by the system manager responsible for the system containing the challenged record, unless a decision on the petition has been previously dispatched.
</p>
<p>(b) <i>Decision on petition.</i> A petition for amendment shall be processed promptly. A determination whether to accept or reject the petition for amendment shall be made within thirty (30) working days after receipt of the petition by the system manager responsible for the system containing the challenged record.
</p>
<p>(c) <i>Suspension of time limit.</i> The thirty (30) day time limit for a decision on a petition shall be suspended if it is necessary to notify the petitioner, pursuant to &#167; 2.72(d), that additional information in support of the petition is required. Running of the thirty (30) day time limit shall resume on receipt of the additional information by the system manager responsible for the system containing the challenged record.
</p>
<p>(d) <i>Extensions of time.</i> (1) The thirty (30) day time limit for a decision on a petition may be extended if the official responsible for making a decision on the petition determines that an extension is necessary for one of the following reasons:
</p>
<p>(i) A decision on the petition requires analysis of voluminous record or records;
</p>
<p>(ii) Some or all of the challenged records must be collected from facilities other than the facility at which the official responsible for making the decision is located.
</p>
<p>(iii) Some or all of the challenged records are of concern to another bureau of the Department or another agency of the Federal Government whose assistance and views are being sought in processing the request.
</p>
<p>(2) If the official responsible for making a decision on the petition determines that an extension is necessary, the official shall promptly inform the petitioner of the extension and the date on which a decision is expected to be dispatched.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56586, Dec. 22, 1983; 53 FR 3750, Feb. 9, 1988]
</p>
<p><b>&#167; 2.74
 Petitions for amendment: Appeals.
</b></p>
<p>(a) <i>Right of appeal.</i> Except for appeals pertaining to Office of Personnel Management records, where a petition for amendment has been rejected in whole or in part, the individual submitting the petition may appeal the denial to the Assistant Secretary--Policy, Budget and Administration.
</p>
<p>(b) <i>Time for appeal.</i> (1) An appeal must be received no later than twenty (20) working days after the date of the decision on a petition.
</p>
<p>(2) The Assistant Secretary--Policy, Budget and Administration may, for good cause shown, extend the time for submission of an appeal if a written request for additional time is received within twenty (20) working days of the date of the decision on a petition.
</p>
<p>(c) <i>Form of appeal.</i> (1) An appeal shall be in writing and shall attach copies of the initial petition and the decision on that petition.
</p>
<p>(2) The appeal shall contain a brief statement of the reasons why the appellant believes the decision on the petition to have been in error.
</p>
<p>(3) The appeal shall be addressed to Privacy Act Officer, Office of the Assistant Secretary--Policy, Budget and Administration, U.S. Department of the Interior, Washington, DC 20240.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 47 FR 38328, Aug. 31, 1982; 53 FR 3750, Feb. 9, 1988]
</p>
<p><b>&#167; 2.75
 Petitions for amendment: Action on appeals.
</b></p>
<p>(a) <i>Authority.</i> Appeals from decisions on initial petitions for amendment shall be decided for the Department by the Assistant Secretary--Policy, Budget and Administration or an official designated by the Assistant Secretary, after consultation with the Solicitor.
</p>
<p>(b) <i>Time limit.</i> (1) A final determination on any appeal shall be made within thirty (30) working days after receipt of the appeal.
</p>
<p>(2) The thirty (30) day period for decision on an appeal may be extended, for good cause shown, by the Secretary of the Interior. If the thirty (30) day period is extended, the individual submitting the appeal shall be notified of the extension and of the date on which a determination on the appeal is expected to be dispatched.
</p>
<p>(c) <i>Form of decision.</i> (1) The final determination on an appeal shall be in writing and shall state the basis for the determination.
</p>
<p>(2) If the determination upholds, in whole or part, the initial decision rejecting the petition for amendment, the determination shall also advise the individual submitting the appeal:
</p>
<p>(i) Of his or her right to file a concise statement of the reasons for disagreeing with the decision of the agency;
</p>
<p>(ii) Of the procedure established by &#167; 2.77 for the filing of the statement of disagreement;
</p>
<p>(iii) That the statement which is filed will be made available to anyone to whom the record is subsequently disclosed together with, at the discretion of the Department, a brief statement by the Department summarizing its reasons for refusing to amend the record;
</p>
<p>(iv) That prior recipients of the challenged record will be provided a copy of any statement of dispute to the extent that an accounting of disclosure was maintained; and
</p>
<p>(v) Of his or her right to seek judicial review of the Department’s refusal to amend the record.
</p>
<p>(3) If the determination reverses, in whole or in part, the initial decision rejecting the petition for amendment, the system manager responsible for the system containing the challenged record shall be directed to:
</p>
<p>(i) Amend the challenged record accordingly; and
</p>
<p>(ii) If an accounting of disclosures has been made, advise all previous recipients of the record of the amendment and its substance.
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 48 FR 56586, Dec. 22, 1983; 53 FR 3750, Feb. 9, 1988]
</p>
<p><b>&#167; 2.76 [Reserved]
</b></p>
<p><b>&#167; 2.77
 Statements of disagreement.
</b></p>
<p>(a) <i>Filing of statement.</i> If the determination of the Assistant Secretary--Policy, Budget and Administration under &#167; 2.75 rejects in whole or part, a petition for amendment, the individual submitting the petition may file with the system manager for the system containing the challenged record a concise written statement setting forth the reasons for disagreement with the determination of the Department.
</p>
<p>(b) <i>Disclosure of statements.</i> In any disclosure of a record containing information about which an individual has filed a statement of disagreement under this section which occurs after the filing of the statement, the disputed portion of the record will be clearly noted and the recipient shall be provided copies of the statement of disagreement. If appropriate, a concise statement of the reasons of the Department for not making the requested amendments may also be provided to the recipient.
</p>
<p>(c) <i>Maintenance of statements.</i> System managers shall develop procedures to assure that statements of disagreement filed with them shall be maintained in such a way as to assure dissemination of the statements to recipients of the records to which the statements pertain.
</p>
<p>[48 FR 56586, Dec. 22, 1983]
</p>
<p><b>&#167; 2.78 [Reserved]
</b></p>
<p><b>&#167; 2.79
 Exemptions.
</b></p>
<p>(a) <i>Criminal law enforcement records exempt under 5 U.S.C. 552a(j)(2).</i> Pursuant to 5 U.S.C 552a(j)(2) the following systems of records have been exempted from all of the provisions of 5 U.S.C. 552a and the regulations in the subpart except paragraphs (b), (c) (1) and (2), (e)(4) (A) through (F), (e) (6), (7), (9), (10), and (11), and (i) of 5 U.S.C. 552a and the portions of the regulations in this subpart implementing these paragraphs:
</p>
<p>(1) Investigative Case File System, Interior/FWS-20.
</p>
<p>(2) Law Enforcement Services System, Interior/BIA-18.
</p>
<p>(3) Law Enforcement Statistical Reporting System, Interior/NPS-19.
</p>
<p>(4) Investigative Records, Interior/Office of Inspector General--2.
</p>
<p>(b) <i>Law enforcement records exempt under 5 U.S.C. 552a(k)(2).</i> Pursuant to 5 U.S.C. 552a(k)(2), the following systems of records have been exempted from paragraphs (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f) of 5 U.S.C. 552a and the provisions of the regulations in this subpart implementing these paragraphs:
</p>
<p>(1) Investigative Records, Interior/Office of Inspector General--2.
</p>
<p>(2) Permits System, Interior/FWS-21.
</p>
<p>(3) Criminal Case Investigation System, Interior/BLM-18.
</p>
<p>(4) Civil Trespass Case Investigations, Interior/BLM-19.
</p>
<p>(5) Employee Conduct Investigations, Interior/BLM-20.
</p>
<p>(6)-(7) [Reserved]
</p>
<p>(8) Employee Financial Irregularities, Interior/NPS-17.
</p>
<p>(9) Trespass Cases, Interior/Reclamation-37.
</p>
<p>(10) Litigation, Appeal and Case Files System, Interior/Office of the Solicitor-1 to the extent that it consists of investigatory material compiled for law enforcement purposes.
</p>
<p>(11) Endangered Species Licenses System, Interior/FWS-19.
</p>
<p>(12) Investigative Case File, Interior/ FWS-20.
</p>
<p>(13) Timber Cutting and Trespass Claims Files, Interior/BIA-24.
</p>
<p>(c) Investigatory records exempt under 5 U.S.C. 552a(k)(5), the following systems of records have been exempted from subsections (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I) and (f) of 5 U.S.C. 552a and the provisions of the regulations in this subpart implementing these subsections:
</p>
<p>(1) [Reserved]
</p>
<p>(2) National Research Council Grants Program, Interior/GS-9
</p>
<p>(3) Committee Management Files, Interior/Office of the Secretary--68.
</p>
<p>(5 U.S.C. 301, 552a and 5 U.S.C. app. sections 9(a)(1)(D) and 9(b); 5 U.S.C. 301, 552, and 552a; 31 U.S.C. 483a; and 43 U.S.C. 1460)
</p>
<p>[40 FR 44505, Sept. 26, 1975, as amended at 40 FR 54790, Nov. 26, 1975; 47 FR 38328, Aug. 31, 1982; 48 FR 37412, Aug. 18, 1983; 48 FR 56586, Dec. 22, 1983; 49 FR 6907, Feb. 24, 1984]
</p>
</xhtmlContent>
</regulationsPart>
</regulationsTitle>
</regulations>
</agency>
</pai>
