<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Federal Housing Finance Agency</name>
<abbrev>
FHFA

</abbrev>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2012-01-05/pdf/2012-33794.pdf</url>
<title> FHFA-14, Emergency Notification System; FHFA-15, Payroll, Retirement, Time and Attendance, and Leave Records; and FHFA-16, Personnel Investigative Records </title>
<date year="2012" month="1" day="5"/>
</previouslyPublished>


<previouslyPublished>
<url>http://www.gpo.gov/fdsys/pkg/FR-2012-08-09/pdf/2012-19572.pdf </url>
<title>FHFA-6, Fraud Reporting System; FHFA-17, Visitor Badge, Employee and Contractor Personnel Day Pass, and Trackable Mail System; FHFA-18, Reasonable Accommodation Information System; FHFA-19, Computer Systems Activity and Access Records System; and FHFA-20, Telecommunications System</title>
<date year="2012" month="8" day="9"/>
</previouslyPublished>



<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2012-12-10/pdf/2012-29689.pdf</url>
<title> FHFA-21 National Mortgage Database </title>
<date year="2012" month="12" day="10"/>
</previouslyPublished>


<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-11-01/pdf/2013-26010.pdf</url>
<title>FHFA-OIG-1,  FHFA-OIG Audit Files Database; FHFA-OIG-2, FHFA-OIG Investigative &amp; Evaluative Files Database; FHFA-OIG-3, FHFA-OIG Investigative &amp; Evaluative MIS Database; FHFA-OIG-4, FHFA-OIG Hotline Database; FHFA-OIG-5, FHFA-OIG Correspondence Database; and FHFA-OIG-6, FHFA-OIG Evaluations Files Database</title>
<date year="2013" month="11" day="1"/>
</previouslyPublished>
	<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-11-06/pdf/2013-26574.pdf</url>
<title>FHFA-OIG-5, Photographic, Video, Voice, and Similar Files</title>
<date year="2013" month="11" day="6"/>
</previouslyPublished>

	<section id="fhfa" toc="no">
		<systemNumber/>
		
<subsection type="systemName">Editorial Note: The Federal Housing Finance Agency succeeds the Federal Housing Finance Board and the Office of
Federal Housing and Enterprise Oversight per the Housing and Economic Recovery Act of 2008, Public Law 110-289.</subsection></section>
	<section id="fhfa1" toc="yes">
<systemNumber>-1</systemNumber>
<subsection type="systemName">Federal Home Loan Bank System Directory.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current Federal Home Loan Bank (Bank) presidents, chairs, vice chairs, directors and senior staff; members of the
Bank"s Affordable Housing Advisory Councils; and senior staff at the Office of Finance, and Federal Housing Finance
Agency (FHFA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain information such as name, role, organization, address, phone number, and e-mail address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449), as amended by the Housing and Economic Recovery Act
of 2008, Public Law 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>FHFA collects records to maintain current contact information and facilitate effective communications between
individuals at FHFA, the Banks, and the Office of Finance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>It shall be a routine use to disclose information contained in this system for the purposes and to the users
identified below:
</p><p>1. The Banks in order to provide contact information for individuals covered by the system.
</p><p>2. The United States Department of Justice (DOJ) or another Federal agency conducting litigation, or any court or
adjudicative or administrative body, if:
</p><p>a. FHFA, any employee of FHFA in his/her official capacity or in his/her individual capacity if DOJ has agreed to
represent the employee, or the United States or any agency thereof, is a party to or has a significant interest in the
litigation or proceeding; and
</p><p>b. FHFA determines that use of the records is relevant and necessary to the litigation or proceeding.
</p><p>3. The appropriate Federal, State, local or foreign agency or authority responsible for auditing, investigating or
prosecuting a violation or potential violation of a criminal or civil law, rule, or regulation or for enforcing or
implementing a statute, rule, regulation, or order, if information in the system indicates such a violation.
</p><p>4. Any source, including a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement
information or other pertinent information, such as current licenses, but only to the extent necessary for FHFA to obtain
information relevant to a decision concerning the hiring or retention of an individual, the issuance of a security
clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.
</p><p>5. Another Federal agency if the records are relevant and necessary to carry out that agency"s authorized functions
and to the decision on a matter, including, but not limited to the hiring or retention of an individual, the issuance of
a security clearance, the reporting of an investigation of an individual, the letting of a contract, or issuance of a
license, grant, or other benefit by the requesting agency.
</p><p>6. The Office of Management and Budget in connection with the review of private relief legislation.
</p><p>7. An authorized appeal grievance examiner, a formal complaints examiner, an equal employment opportunity
investigator, or an arbitrator or other duly authorized official engaged in investigation or settlement of a grievance,
complaint, or appeal filed by an employee.
</p><p>8. The Office of Personnel Management in connection with the evaluation and oversight of Federal personnel management
concerning wages, benefits, retirement deductions, and other information necessary to carry out government-wide personnel
functions, and to other Federal agencies to facilitate employee transfers.
</p><p>9. Authorized employees of a Federal agency for purposes of an audit.
</p><p>10. A congressional office in response to an inquiry from the congressional office made at the request of the subject
individual.
</p><p>11. The DOJ to determine whether disclosure is required by the Freedom of Information Act (5 U.S.C. 552) (FOIA).
</p><p>12. An individual or entity submitting a FOIA request if the information is subject to a FOIA exemption but the FHFA
determines not to assert the exemption.
</p><p>13. State and local taxing authorities if the Secretary of the Treasury has entered into an agreement, and the
employee is subject to tax by that authority, whether or not tax is withheld.
</p><p>14. Appropriate persons, consultants, contractors, entities or others when:
</p><p>a. FHFA suspects or confirms that the security or confidentiality of information in a system of records has been
compromised;
</p><p>b. FHFA determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, identity theft or fraud, or harm to the security or integrity of systems or programs (whether
maintained by FHFA or another agency or entity) that rely upon the compromised information; and
</p><p>c. The disclosure made to such agencies, entities and persons is reasonably necessary to assist in connection with
FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize or remedy such harm.
</p><p>15. The National Archives and Records Administration and the General Services Administration for records management
inspections, surveys and studies and to determine whether the records have sufficient historical or other value to
warrant accessioning into the National Archives of the United States.
</p><p>16. FHFA personnel having a need for access to the records to perform their official functions.
</p><p>17. A consultant, person, or entity that contracts or subcontracts with FHFA, to the extent necessary for the
performance of the contract or subcontract and consistent with the purpose of the system, provided that the person or
entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.
</p><p>18. The U.S. Department of the Treasury, Federal debt collection centers, other appropriate Federal agencies, and
private collection contractors or other third parties authorized by law, for the purpose of collecting or assisting in
the collection of delinquent debts owed to FHFA or the Federal government. Disclosure will be limited to the individual"s
name, Social Security number, and other information necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
</p><p>19. The U.S. Department of the Treasury to effect issuance of wage payments through electronic funds transfer.
</p><p>20. The Internal Revenue Service and Social Security Administration.
</p><p>21. Federal, State and local agencies to assist in processing unemployment claims and enforcing child and spousal
support obligations.
</p><p>22. Federal, State and local government authorities, medical personnel, first responders and other emergency services
personnel, and contractors, agency employees or others as necessary for continuity of operations planning, testing and
execution, to ensure personnel accountability, or to respond to medical or other emergency situations.
</p><p>23. Federal agencies as a data source for management information through the production of summary descriptive
statistics and analytical studies in support of the functions for which the records are maintained or for related
studies.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are stored in electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be retrieved by last name, first name, organization, Bank name, and role.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System access is restricted to authorized users from FHFA, the Banks, and the Office of Finance according to
fixed permission levels.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records pertaining to a particular individual are retained for the length of the individual"s term of service.
Records are updated as information changes but at least annually.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division for Bank Regulation, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer by electronic mail, regular mail, or fax. The electronic mail address is: <i>privacy@fhfa.gov.</i> The regular
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC 20006. The fax
number is: 202-408-2580. For the quickest possible handling, you should mark your electronic mail, letter, or
fax and the subject line, envelope, or fax cover sheet "Privacy Act Request" in accordance with the
procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access, amendment, or correction to a record to the Privacy Act Officer, Federal Housing
Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set forth in 12 CFR part
1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individuals and Bank, Office of Finance, and FHFA staff.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa2" toc="yes">
<systemNumber>-2</systemNumber>
<subsection type="systemName">Financial Management System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington DC 20552.
</p>
<p>Records cover prospective, present and former employees, contractors, and vendors of the Federal Housing Finance
Agency (FHFA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p><i>Financial Management Records:</i> These records relate to government travel, vendor accounts, other employee
reimbursements, interagency transactions, employee pay records, vendor registration data, purchase card accounts and
transactions, and program payment agreements.
</p><p><i>Procurement Records:</i> These records relate to contractors/vendors if they are individuals, purchase card
holders, including the name, social security number, and credit card number for employees who hold Government use cards,
and procurement integrity certificates containing certifications by procurement officials that they are familiar with the
Federal Procurement Policy Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal Housing Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), as amended by the Housing and Economic Recovery Act of 2008,
Public Law No. 110-289, 122 Stat. 2654 (2008); Government Organizations and Employees (5 U.S.C. 5701-5709);
Money and Finance (31 U.S.C. 3512); Federal Acquisition Regulation (48 CFR chapter 1).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>FHFA collects and maintains these records to ensure the orderly processing of administrative actions within the
agency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>It shall be a routine use to disclose information contained in this system for the purposes and to the users
identified below:
</p><p>1. The Administrative Resource Center, Bureau of the Public Debt to complete administrative processing.
</p><p>2. The United States Department of Justice (DOJ) or another Federal agency conducting litigation, or any court or
adjudicative or administrative body, if:
</p><p>a. FHFA, any employee of FHFA in his/her official capacity or in his/her individual capacity if DOJ has agreed to
represent the employee, or the United States or any agency thereof, is a party to or has a significant interest in the
litigation or proceeding; and
</p><p>b. FHFA determines that use of the records is relevant and necessary to the litigation or proceeding.
</p><p>3. The appropriate Federal, State, local or foreign agency or authority responsible for auditing, investigating, or
prosecuting a violation or potential violation of a criminal or civil law, rule, or regulation or for enforcing or
implementing a statute, rule, regulation, or order, if information in the system indicates such a violation.
</p><p>4. Any source, including a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement
information or other pertinent information, such as current licenses, but only to the extent necessary for the FHFA to
obtain information relevant to a decision concerning the hiring or retention of an individual, the issuance of a security
clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.
</p><p>5. Another Federal agency if the records are relevant and necessary to carry out that agency"s authorized functions
and to the decision on a matter, including, but not limited to the hiring or retention of an individual, the issuance of
a security clearance, the reporting of an investigation of an individual, the letting of a contract, or issuance of a
license, grant, or other benefit by the requesting agency.
</p><p>6. The Office of Management and Budget in connection with the review of private relief legislation.
</p><p>7. An authorized appeal grievance examiner, a formal complaints examiner, an equal employment opportunity
investigator, an arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance,
complaint, or appeal filed by an employee.
</p><p>8. The Office of Personnel Management in connection with the evaluation and oversight of Federal personnel management
concerning wages, benefits, retirement deductions, and other information necessary to carry out government-wide personnel
functions, and to other Federal agencies to facilitate employee transfers.
</p><p>9. Authorized employees of a Federal agency for purposes of an audit.
</p><p>10. A congressional office in response to an inquiry from the congressional office made at the request of the subject
individual.
</p><p>11. The DOJ to determine whether disclosure is required by the Freedom of Information Act (5 U.S.C. 552) (FOIA).
</p><p>12. An individual or entity submitting a FOIA request if the information is subject to a FOIA exemption but the FHFA
determines not to assert the exemption.
</p><p>13. State and local taxing authorities if the Secretary of the Treasury has entered into an agreement, and the
employee is subject to tax by that authority, whether or not tax is withheld.
</p><p>14. Appropriate persons, consultants, contractors, entities or others when:
</p><p>a. FHFA suspects or confirms that the security or confidentiality of information in a system of records has been
compromised;
</p><p>b. FHFA determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, identity theft or fraud, or harm to the security or integrity of systems or programs (whether
maintained by FHFA or another agency or entity) that rely upon the compromised information; and
</p><p>c. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize or remedy such harm.
</p><p>15. The National Archives and Records Administration and the General Services Administration for records management
inspections, surveys, and studies and to determine whether the records have sufficient historical or other value to
warrant accessioning into the National Archives of the United States.
</p><p>16. FHFA personnel having a need for access to the records to perform their official functions.
</p><p>17. A consultant, person, or entity that contracts or subcontracts with FHFA, to the extent necessary for the
performance of the contract or subcontract and consistent with the purpose of the system, provided that the person or
entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.
</p><p>18. The U.S. Department of the Treasury, Federal debt collection centers, other appropriate Federal agencies, and
private collection contractors or other third parties authorized by law, for the purpose of collecting or assisting in
the collection of delinquent debts owed to FHFA or the Federal government. Disclosure will be limited to the individual"s
name, Social Security number, and other information necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
</p><p>19. The U.S. Department of the Treasury to effect issuance of wage payments through electronic funds transfer.
</p><p>20. The Internal Revenue Service and Social Security Administration.
</p><p>21. Federal, State and local agencies to assist in processing unemployment claims and enforcing child and spousal
support obligations.
</p><p>22. Federal, State and local government authorities, medical personnel, first responders and other emergency services
personnel, and contractors, agency employees or others as necessary for continuity of operations planning, testing and
execution, to ensure personnel accountability, or to respond to medical or other emergency situations.
</p><p>23. Federal agencies as a data source for management information through the production of summary descriptive
statistics and analytical studies in support of the functions for which the records are maintained or for related
studies.
</p><p>Disclosure to consumer reporting agencies:</p><p>In accordance with the Privacy Act (5 U.S.C. 552a(b)(12)), disclosures may be made to "consumer reporting
agencies" as defined in 31 U.S.C. 3701(a)(3) to aid in the collection of outstanding debts owed to the Federal
Government. After following the prerequisites of 31 U.S.C. 3711, FHFA may disclose information necessary to establish the
identity of the individual responsible for the claim, including name, address and taxpayer identification number, the
amount, status and history of the claim, and the agency or program under which the claim arose.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are stored on paper, microform or in electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, social security number or other assigned identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in controlled access areas. Identification cards are verified to ensure that only
authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of
passwords and sign-on protocols that periodically are changed. Only employees whose official duties require access are
allowed to view, administer and control these records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with National Archives and Records Administration retention schedules. Paper
and microform records ready for disposal are destroyed by shredding or maceration. Records in electronic media are
electronically erased using accepted techniques.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Budget and Financial Management, Federal Housing Finance Agency, 1700 G Street, NW., Washington DC
20552.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set
forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests to access, amend or correct a record to the Privacy Act Officer, Federal Housing Finance Agency,
1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the subject of the record, authorized representatives, supervisors, employers, other
employees, other Federal, State or local agencies, and commercial entities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa3" toc="yes">
<systemNumber>-3</systemNumber>
<subsection type="systemName">Correspondence Tracking System
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street NW., Washington DC 20552.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>An individual or entity who has submitted a request or inquiry concerning Federal Housing Finance Agency (FHFA)
activities or practices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence and records of communications between FHFA and individuals or entities submitting requests or
inquiries, including copies of supporting documents and contact information supplied by the individuals or entities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal Housing Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), as amended by the Housing and Economic Recovery Act of 2008,
Public Law 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>FHFA collects and maintains these records to facilitate the orderly processing of correspondence by the agency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>It shall be a routine use to disclose information contained in this system for the purposes and to the users
identified below:
</p><p>1. The United States Department of Justice (DOJ) or another Federal agency conducting litigation, or any court or
adjudicative or administrative body, if:
</p><p>a. FHFA, any employee of FHFA in his/her official capacity or in his/her individual capacity if DOJ has agreed to
represent the employee, or the United States or any agency thereof, is a party to or has a significant interest in the
litigation or proceeding; and
</p><p>b. FHFA determines that use of the records is relevant and necessary to the litigation or proceeding.
</p><p>2. The appropriate Federal, State, local or foreign agency or authority responsible for auditing, investigating or
prosecuting a violation or potential violation of a criminal or civil law, rule, or regulation or for enforcing or
implementing a statute, rule, regulation, or order, if information in the system indicates such a violation.
</p><p>3. Any source, including a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement
information or other pertinent information, such as current licenses, but only to the extent necessary for the FHFA to
obtain information relevant to a decision concerning the hiring or retention of an individual, the issuance of a security
clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p><p>4. Another Federal agency if the records are relevant and necessary to carry out that agency"s authorized functions
and to the decision on a matter, including, but not limited to the hiring or retention of an individual, the issuance of
a security clearance, the reporting of an investigation of an individual, the letting of a contract, or issuance of a
license, grant or other benefit by the requesting agency.
</p><p>5. The Office of Management and Budget in connection with the review of private relief legislation.
</p><p>6. An authorized appeal grievance examiner, a formal complaints examiner, an equal employment opportunity
investigator, or an arbitrator or other duly authorized official engaged in investigation or settlement of a grievance,
complaint or appeal filed by an employee.
</p><p>7. The Office of Personnel Management in connection with the evaluation and oversight of Federal personnel management
concerning wages, benefits, retirement deductions and other information necessary to carry out government-wide personnel
functions, and to other Federal agencies to facilitate employee transfers.
</p><p>8. Authorized employees of a Federal agency for purposes of an audit.
</p><p>9. A congressional office in response to an inquiry from the congressional office made at the request of the subject
individual.
</p><p>10. The DOJ to determine whether disclosure is required by the Freedom of Information Act (5 U.S.C. 552) (FOIA).
</p><p>11. An individual or entity submitting a FOIA request if the information is subject to a FOIA exemption but the FHFA
determines not to assert the exemption.
</p><p>12. State and local taxing authorities if the Secretary of the Treasury has entered into an agreement, and the
employee is subject to tax by that authority, whether or not tax is withheld.
</p><p>13. Appropriate persons, consultants, contractors, entities or others when:
</p><p>a. FHFA suspects or confirms that the security or confidentiality of information in a system of records has been
compromised;
</p><p>b. FHFA determines that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, identity theft or fraud, or harm to the security or integrity of systems or programs (whether
maintained by FHFA or another agency or entity) that rely upon the compromised information; and
</p><p>c. The disclosure made to such agencies, entities and persons is reasonably necessary to assist in connection with
FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize or remedy such harm.
</p><p>14. The National Archives and Records Administration and the General Services Administration for records management
inspections, surveys and studies and to determine whether the records have sufficient historical or other value to
warrant accessioning into the National Archives of the United States.
</p><p>15. FHFA personnel having a need for access to the records to perform their official functions.
</p><p>16. A consultant, person, or entity that contracts or subcontracts with FHFA, to the extent necessary for the
performance of the contract or subcontract and consistent with the purpose of the system, provided that the person or
entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.
</p><p>17. The U.S. Department of the Treasury, Federal debt collection centers, other appropriate Federal agencies, and
private collection contractors or other third parties authorized by law, for the purpose of collecting or assisting in
the collection of delinquent debts owed to FHFA or the Federal government. Disclosure will be limited to the individual"s
name, Social Security number, and other information necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
</p><p>18. The U.S. Department of the Treasury to effect issuance of wage payments through electronic funds transfer.
</p><p>19. The Internal Revenue Service and Social Security Administration.
</p><p>20. Federal, State and local agencies to assist in processing unemployment claims and enforcing child and spousal
support obligations.
</p><p>21. Federal, State and local government authorities, medical personnel, first responders and other emergency services
personnel, and contractors, agency employees or others as necessary for continuity of operations planning, testing and
execution, to ensure personnel accountability, or to respond to medical or other emergency situations.
</p><p>22. Federal agencies as a data source for management information through the production of summary descriptive
statistics and analytical studies in support of the functions for which the records are maintained or for related
studies.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are stored in electronic media and in hard copy.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic media and paper format are indexed and retrieved by unique identification number that may be cross
referenced to the individual"s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in controlled access areas. Electronic records are protected by restricted access
procedures, including the use of passwords and sign-on protocols that periodically are changed. Only employees whose
official duties require access are allowed to view, administer and control these records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with National Archives and Records Administration retention schedules.
Records are disposed of according to accepted techniques.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Director, Federal Housing Finance Agency, 1700 G Street, NW., Washington DC 20552.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set
forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests to access, amend or correct a record to the Privacy Act Officer, Federal Housing Finance Agency,
1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is obtained from the subject individual or entity, congressional offices that initiate a request
or inquiry, and other parties providing information to FHFA in an attempt to resolve the request or inquiry.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa4" toc="yes">
<systemNumber>-4</systemNumber>
<subsection type="systemName">Compensation Information Provided by the Regulated Entities.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552 and 1625 Eye Street, NW., Washington, DC
20006.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former directors and executives of the Federal Home Loan Banks, the Federal Home Loan Mortgage
Corporation, and the Federal National Mortgage Association (collectively, "regulated entities").
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain information such as name, position, organization, address, education, professional credentials,
work history, compensation data, and employment information of present and former directors and executives of the
regulated entities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 1427, 1452(h), 4502(6), 4502(12), 4513, 4514,
4517, 4518, 4526, 4617, 4631, 4632, 4636, and 1723a(d).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information in this system of records will be analyzed and evaluated by FHFA staff members in carrying out
the statutory authorities of the Director with respect to the oversight of compensation provided by the regulated
entities, consistent with the safety and soundness responsibilities of FHFA under the Federal Housing Enterprises
Financial Safety and Soundness Act of 1992, as amended, and the Federal Home Loan Bank Act, as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>It shall be a routine use to disclose information contained in this system for the purposes and to the users
identified below:
</p><p>1. FHFA personnel authorized as having a need to access the records in performance of their official functions.
</p><p>2. Another Federal agency if the records are relevant and necessary to carry out that agency"s authorized functions
and consistent with the purpose of the system.
</p><p>3. A consultant, person, or entity that contracts or subcontracts with FHFA, to the extent necessary for the
performance of the contract or subcontract and consistent with the purpose of the system, provided that the person or
entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are stored in paper and electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be retrieved by last name, first name, organization, and position.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in controlled access areas. Electronic records are protected by restricted access
procedures, including user identifications and passwords. Only FHFA staff members whose official duties require access
are allowed to view, administer, and control these records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with National Archives and Records Administration and FHFA retention
schedules. Records are disposed of according to accepted techniques.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Policy, Analysis and Research and the Division of Bank Regulation, Federal Housing Finance Agency, 1700
G Street, NW., Washington, DC 20552.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer by electronic mail, regular mail, or fax. The electronic mail address is <i>privacy@fhfa.gov.</i> The regular
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC 20006. The fax
number is 202-408-2580. For the quickest possible handling, you should mark your electronic mail, letter, or
fax and the subject line, envelope, or fax cover sheet "Privacy Act Request" in accordance with the
procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests to access, amend, or correct a record to the Privacy Act Officer, Federal Housing Finance Agency,
1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552, in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is obtained from the regulated entities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some information in this system that is investigatory and compiled for law enforcement purposes is exempt under
subsection 552a(k)(2) of the Privacy Act to the extent that information within the system meets the criteria of that
subsection of the Privacy Act. The exemption is necessary in order to protect information relating to law enforcement
investigations and interference with investigatory and law enforcement activities. The exemption will preclude subjects
of investigations from frustrating investigations, will avoid disclosure of investigative techniques, will protect the
identities and safety of confidential informants and of law enforcement personnel, will ensure FHFA"s ability to obtain
information from various sources, will protect the privacy of third-parties, and will safeguard sensitive information.
</p><p>Some information contained in this system of records may be proprietary to other Federal agencies and subject to
exemptions imposed by those agencies, including the criminal law enforcement investigatory material exemption of 5 U.S.C.
552a(j)(2).
</p></xhtmlContent></subsection>
</section>
<section id="fhfa5" toc="yes">
<systemNumber>-5</systemNumber>
<subsection type="systemName">Photographic, Video, Voice, and Similar Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Federal Housing Finance Agency (FHFA) employees and contractor personnel; visitors from Federal, state, or local agencies; speakers; trainers; employees of FHFA"s regulated entities; congressional staff; the press, trade and academic organizations; and members of the public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain photographs including hardcopy and electronic images, video, audio, names, date of visit, participation in events and programs, and biographies of speakers, trainers, and others.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 4513.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>FHFA uses these records for reproduction in agency documents and communications such as reports, agency plans, training materials, press releases, briefing materials, research documents, newsletters, announcements, promotional materials presentations, educational programs, FHFA"s internal and external Web sites, social media sites, and at FHFA-sponsored events such as meetings, conferences, seminars, tributes, receptions, and ceremonies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained herein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>(1) When (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether federal, state, local, tribal, foreign or a financial regulatory organization that are charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing a statute, or rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further information about the matters related therein, and those matters appeared to be relevant at the time to the subject matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within this system for use by FHFA and its employees in connection with their official duties or to any individual who is utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to FHFA or to Congress, to be used solely in connection with their official, designated functions and is related to the purpose for which FHFA collected the records.
</p><p>(6) To a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service, grant, cooperative agreement, or project for FHFA.
</p><p>(8) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with criminal law proceedings, or in response to a subpoena from a court of competent jurisdiction.
</p><p>(9) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel Management, Equal Employment Opportunity Commission, Office of Special Counsel, Department of Homeland Security, or other Federal agencies to obtain advice regarding statutory, regulatory, policy, and other requirements related to the purpose for which FHFA collected the records.
</p><p>(10) To DOJ (including United States Attorney Offices) or other Federal agencies conducting litigation or in proceedings before any court, or adjudicative or administrative body, when it is necessary to the litigation and one of the following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA;
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is compatible with the purpose for which FHFA collected the records.
</p><p>(11) To the National Archives and Records Administration or other Federal agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(12) To a Federal agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(13) To Fannie Mae, Freddie Mac, or a Federal Home Loan Bank as it relates to the purpose for which FHFA collected the records.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are stored on hardcopy and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, photograph, video file, audio file, date of event, name of event, or program.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in controlled access areas. Buildings where records are stored have security cameras and 24-hour security guard service. Electronic records are protected by restricted access procedures, including user identifications and passwords. Only FHFA staff whose official duties require access are allowed to view, administer, and control these records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained and disposed of in accordance with the appropriate National Archives and Records Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Records are disposed of according to accepted techniques.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Congressional Affairs and Communications, 400 Seventh Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Officer. Inquiries may either be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, or submitted electronically at <i>http://www.fhfa.gov/Default.aspx?Page=236</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to the Privacy Act Officer. Requests may either be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, or submitted electronically at <i>http://www.fhfa.gov/Default.aspx?Page=236</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse decision for a record to the Privacy Act Appeals Officer. Appeals may either be mailed to the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, or submitted electronically at <i>http://www.fhfa.gov/Default.aspx?Page=236</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by the subject of the record, authorized representatives, supervisors, employers, other employees, other Federal, state, or local agencies, and commercial entities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa6" toc="yes">
<systemNumber>-6</systemNumber>

<subsection type="systemName">Fraud Reporting System.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20024; and any alternate work site utilized by
employees of the Federal Housing Finance Agency or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Information about individuals who are suspected of or have been found to have engaged in fraud or possible fraud
in connection with the origination, funding, sale, purchase or insurance of a mortgage loan, or the related real estate
transaction, or a financial instrument involving the Federal National Mortgage Association, the Federal Home Loan
Mortgage Corporation, or the Federal Home Loan Banks (individually "regulated entity", and collectively,
"regulated entities"), or who are suspected of or have been found to have engaged in other financial
misconduct. Such records may also include information on individuals: (a) Who have or are currently engaged in a
transaction with a regulated entity; (b) who have performed or are currently performing services that relate to
transactions with a regulated entity; (c) who are directors, officers, employees, agents of a regulated entity, or other
institution engaged in financial transactions or mortgage services; (d) who are actual or potential victims of fraud or
possible fraud; (e) who are named as possible witnesses; (f) who have or might have information about reported matters;
(g) who are named as preparers of any reports; and (h) who are named as persons to be contacted by FHFA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include name, address, telephone number, electronic mail address, Social Security number, name of
institution(s) involved, financial information (such as account number, mortgage loan amount, amount of suspected fraud,
and other loan or financial information), online profile or account information, and information pertaining to criminal
prosecutions, civil actions, enforcement proceedings, and investigations resulting from or relating to the fraud or
suspected fraud.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 4513, 4513b, 4514, 4526 and 4642 and 12 CFR part
1233.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information in this system of records will be used by FHFA in carrying out the statutory authorities of the
Director to require the regulated entities to report fraud or suspected fraud involving a mortgage loan, financial
instrument purchased or sold by a regulated entity, or other financial misconduct consistent with the safety and
soundness responsibilities of FHFA under the Federal Housing Enterprises Financial Safety and Soundness Act of 1992, as
amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, tribal, foreign or a financial regulatory organization, including the Financial
Crimes Enforcement Network and other law enforcement and government entities, as determined by FHFA to be appropriate and
that are charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or
implementing a statute, or rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further
information about the matters related therein, and those matters appeared to be relevant at the time to the subject
matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a Congressional office from the record of an individual in response to an inquiry from the Congressional office
made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(8) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection
with criminal law proceedings, or in response to a subpoena from a court of competent jurisdiction.
</p><p>(9) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel
Management, Equal Employment Opportunity Commission, Office of Special Counsel, Department of Homeland Security, or other
Federal agencies to obtain advice regarding statutory, regulatory, policy, and other requirements related to the purpose
for which FHFA collected the records.
</p><p>(10) To DOJ, (including United States Attorney Offices), or other Federal agencies conducting litigation or in
proceedings before any court, adjudicative or administrative body, when it is necessary to the litigation and one of the
following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA;
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which FHFA collected the records.
</p><p>(11) To the National Archives and Records Administration or other Federal agencies pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(12) To a Federal agency, organization, or individual for the purpose of performing audit or oversight operations as
authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(13) To a regulated entity.
</p><p>(14) To a federal, state, local, tribal, foreign, or international agency in response to its request for information
concerning the hiring or retention of an employee; the issuance of a security clearance; the reporting of an
investigation of an employee; the letting of a contract; or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and necessary to the requesting agency"s decision on
the matter.
</p><p>(15) To a Bar Association, Accountancy Board, or other federal, state, local, tribal, or foreign licensing or
oversight authority; or professional association or self-regulatory authority to the extent that it performs similar
functions (including the Public Company Accounting Oversight Board) for investigations or possible disciplinary action.
</p><p>Disclosure to consumer reporting agencies:</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made from this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are stored in paper and electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, address, or other unique identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to the records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with National Archives and Records Administration and FHFA retention
schedules. Records are disposed of according to accepted techniques.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of General Counsel, and Divisions of Enterprise Regulation and Bank Regulation, Federal Housing Finance
Agency, 400 7th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx</i>. The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx</i>. The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx</i>. The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is obtained from the regulated entities and other sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information in this system is exempt from disclosure under subsections 552a(d)(5), and 552a(k)(2) of the Privacy
Act.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa7" toc="yes">
<systemNumber>-7</systemNumber>
<subsection type="systemName">Mail, Contact, Telephone, and Other Lists.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC
20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any alternate work site utilized by employees of the
Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Records contain information related to individuals, including FHFA employees, who submit to FHFA requests for
information, subscriptions, guidance, informal advice, complaints, and assistance in any format, including but not
limited to paper, telephone, and electronic submissions; FHFA employees and contractor personnel assigned to handle such
submissions; and individuals who have registered for FHFA-related activities and events, such as FHFA-sponsored seminars,
training programs, or compliance meetings and those who have so registered and responded to questionnaires, request
forms, and evaluation or feedback forms.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may contain information relating but not limited to name, title, affiliation, mailing address, Social
Security number mortgage loan number, mortgage and banking information, telephone numbers, including mobile and cellular,
facsimile number, e-mail address, business affiliation, and other contact and related supporting information provided to
FHFA by individuals, including FHFA employees, or derived from other sources covered by this system of records and not
currently covered under an existing system of records notice.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal Housing Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), as amended by the Housing and Economic Recovery Act of 2008,
Public Law No. 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>(1) To track and process submissions to FHFA for requests for information, subscriptions, guidance, informal
advice, complaints, and assistance.
</p><p>(2) To track and process registration for FHFA-related activities and events and any feedback and evaluations from
such activities and events.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, foreign or a financial self-regulatory organization charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
</p><p>(3) Records in this system may, in the discretion of FHFA, be disclosed to any individual during the course of any
inquiry or investigation conducted by FHFA, or in connection with civil litigation, if FHFA has reason to believe that
the individual to whom the record is disclosed may have further information about the matters related therein, and those
matters appeared to be relevant at the time to the subject matter of the inquiry.
</p><p>(4) A record or information in this system may be disclosed to any individual with whom FHFA contracts to reproduce,
by typing, photocopy or other means, any record within this system for use by FHFA and its employees in connection with
their official duties or to any individual who is utilized by FHFA to perform clerical or stenographic functions relating
to the official business of FHFA.
</p><p>(5) Records or information in records contained in this system may be disclosed to members of advisory committees that
are created by FHFA or by Congress to render advice and recommendations to FHFA or to Congress, to be used solely in
connection with their official, designated functions.
</p><p>(6) Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from
the Congressional office made at the request of that individual.
</p><p>(7) To contractor personnel,, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk, or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by any of the following: e-mail address, name, or an assigned file number for the
purpose of responding to the requestor. Information may additionally be retrieved by other personal identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Federal Housing Finance Agency at 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC
20006, 1750 Pennsylvania Avenue, NW., Washington, DC 20006, and any alternate work site utilized by FHFA employees or by
individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by the individual and/or company making the request. Data may also be added
pertaining to the fulfillment of the request. Information may also be obtained from other FHFA records systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa8" toc="yes">
<systemNumber>-8</systemNumber>
<subsection type="systemName">Federal Home Loan Bank Directors.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC
20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any alternate work site utilized by employees of the
Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Federal Home Loan Bank (FHLBank) Directors, and potential candidates for election.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain certifications of eligibility and qualifications, and information concerning the financial
interests of current and former FHLBank Member and Independent Directors, actual and potential candidates for election,
and their immediate families that may render that individual ineligible to serve as either a Member or Independent
Director of a FHLBank.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>12 U.S.C. 1427(a) and (b); 12 CFR 1261.5, 1261.7, 1261.10 to 1261.13.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are collected to determine whether FHLBank Directors and potential candidates for election are in
compliance with statutory and regulatory eligibility requirements and, in the case of Independent Directors, whether they
fulfill certain statutory qualifications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, foreign or a financial self-regulatory organization charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
</p><p>(3) Records in this system may, in the discretion of FHFA, be disclosed to any individual during the course of any
inquiry or investigation conducted by FHFA, or in connection with civil litigation, if FHFA has reason to believe that
the individual to whom the record is disclosed may have further information about the matters related therein, and those
matters appeared to be relevant at the time to the subject matter of the inquiry.
</p><p>(4) A record or information in this system may be disclosed to any individual with whom FHFA contracts to reproduce,
by typing, photocopy or other means, any record within this system for use by FHFA and its employees in connection with
their official duties or to any individual who is utilized by FHFA to perform clerical or stenographic functions relating
to the official business of FHFA.
</p><p>(5) Records or information in records contained in this system may be disclosed to members of advisory committees that
are created by FHFA or by Congress to render advice and recommendations to FHFA or to Congress, to be used solely in
connection with their official, designated functions.
</p><p>(6) Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from
the Congressional office made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk, or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by any of the following: e-mail address, name, or an assigned file number for the
purpose of responding to the requestor. Information may additionally be retrieved by other personal identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Federal Housing Finance Agency at 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC
20006, 1750 Pennsylvania Avenue, NW., Washington, DC 20006, and any alternate work site utilized by FHFA employees or by
individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552 or <i>privacy@fhfa.gov</i> in accordance with the
procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by the individual and/or the FHLBank. Data may also be added pertaining to the
fulfillment of the form. Information may also be obtained from other FHFA records systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p><p>OMB control number:
</p><p>The information that is collected and contained in this system has been approved by the Office of Management and
Budget under OMB Control No. 2590-0006, "Federal Home Loan Bank Directors."
</p></xhtmlContent></subsection>
</section>
<section id="fhfa9" toc="yes">
<systemNumber>-9</systemNumber>
<subsection type="systemName">Administrative Grievance Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, Office of Human Resources Management, 1700 G Street, NW., Washington, DC 20552;
1625 Eye Street, NW., Washington, DC 20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any alternate work
site utilized by employees of the Federal Housing Finance Agency (FHFA) or by individuals assisting such employees. For
administrative purposes, duplicate systems may exist within FHFA at the duty station of each employee.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>To the extent not covered by any other system, this system covers current and former FHFA employees who have
filed a grievance pursuant to FHFA"s administrative grievance procedures.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain documents related to grievances, including the written grievance filed by the employee,
statements of witnesses, records, documents, e-mails, the report of a grievance examiner when a grievance examiner is
used, statements made by the parties to the grievance, and the agency"s decisions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR part 771.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records document grievance proceedings brought pursuant to FHFA"s administrative grievance procedures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) To appropriate federal, state, and local authorities responsible for investigating or prosecuting a violation of,
or for enforcing or implementing a statute, rule, regulation, or order issued, when the information indicates a violation
or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute
or particular program statute, or by regulation, rule, or order issued pursuant thereto;
</p><p>(2) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary;
</p><p>(3) To a congressional office in response to an inquiry made by the congressional office at the request of the
individual who is the subject of the record;
</p><p>(4) To appropriate federal, state, local authorities, and other entities when (a) It is suspected or confirmed that
the security or confidentiality of information in the system of records has been compromised; (b) FHFA has determined
that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether
maintained by FHFA or another agency or entity) that rely upon the compromised information; and (c) the disclosure is
made to such agencies, entities, and persons who are reasonably necessary to assist in connection with FHFA"s efforts to
respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(5) To appropriate federal, state, and local authorities in connection with hiring or retaining an individual,
conducting a background security or suitability investigation, adjudication of liability, or eligibility for a license,
contract, grant, or other benefit;
</p><p>(6) To appropriate federal, state, and local authorities, agencies, arbitrators, and other parties responsible for
processing any personnel actions or conducting administrative hearings or corrective actions or grievances or appeals, or
if needed in the performance of other authorized duties;
</p><p>(7) To appropriate federal agencies and other public authorities for use in records management inspections;
</p><p>(8) To officials of a labor organization when relevant and necessary to their duties of exclusive representation of
FHFA employees concerning personnel policies, practices, and matters affecting working conditions;
</p><p>(9) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA;
</p><p>(10) To the Department of Agriculture, National Finance Center to provide personnel, payroll, and related services and
systems involving FHFA employees;
</p><p>(11) To the Department of Treasury, Bureau of the Public Debt to provide financial management services and systems,
including local and temporary duty travel, involving FHFA employees;
</p><p>(12) To the Internal Revenue Service and appropriate State and local taxing authorities; and
</p><p>(13) To appropriate federal agencies to effect salary or administrative offsets, or for other purposes connected with
the collection of debts owed to the United States.
</p><p>Disclosure to consumer reporting agencies:</p><p>Pursuant to 5 U.S.C. 552a(b)(12) disclosures may be made from this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in paper form, electronic format, or magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records retrieved by name or other personal identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Human Resources Management, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552, or <i>privacy@fhfa.gov,</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by current and former employees, FHFA personnel records, statements and testimony of
other individuals, agency decisions, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa10" toc="yes">
<systemNumber>-10</systemNumber>
<subsection type="systemName">Employee Benefits Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency (FHFA), Office of Human Resources Management, 1700 G Street, NW., Washington, DC
20552; 1625 Eye Street, NW., Washington, DC 20006. For administrative purposes, duplicate systems may exist within FHFA
at the duty station of each employee. FHFA also has an interagency agreement with the U.S. Department of Agriculture,
National Finance Center in New Orleans, Louisiana, to provide and maintain payroll, personnel, and related services and
systems and with the U.S. Department of Treasury, Bureau of the Public Debt in Parkersburg, West Virginia, to provide and
maintain financial management services and systems. FHFA also has agreements with various commercial benefit plan
entities to provide employee benefits and related administrative services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>To the extent not covered by any other system, this system covers current and former FHFA employees and their
spouses, domestic partners, and dependents who are enrolled in, apply for, or participate in one or more of FHFA employee
benefit programs including health club applications, health, life, and other insurance programs, and other FHFA-sponsored
benefit programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system contains general enrollment and claim information for FHFA-sponsored programs. As appropriate to the
specific program, records contain salary and earnings; name of employee and employee"s spouse, domestic partner, and
dependents and their gender, birth date, home address (including home phone number, mobile phone number, and home e-mail
address), and Social Security number; membership in professional organizations (including membership number); employee
locator and emergency contact information (including home, e-mail and office addresses, home and work phone numbers, and
other emergency contact information); health, life, vision, and dental information; claims for reimbursement; student
loan information; and related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal Housing Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), as amended by the Housing and Economic Recovery Act of 2008,
Public Law No. 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records are collected, maintained and used to support the administration and management of FHFA employee and
other benefits programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) To appropriate federal, state, and local authorities responsible for investigating or prosecuting a violation of,
or for enforcing or implementing a statute, rule, regulation, or order issued, when the information indicates a violation
or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute
or particular program statute, or by regulation, rule, or order issued pursuant thereto;
</p><p>(2) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary;
</p><p>(3) To a congressional office in response to an inquiry made by the congressional office at the request of the
individual who is the subject of the record;
</p><p>(4) To appropriate federal, state, local authorities, and other entities when (a) It is suspected or confirmed that
the security or confidentiality of information in the system of records has been compromised; (b) FHFA has determined
that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether
maintained by FHFA or another agency or entity) that rely upon the compromised information; and (c) the disclosure is
made to such agencies, entities, and persons who are reasonably necessary to assist in connection with FHFA"s efforts to
respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(5) To appropriate federal, state, and local authorities in connection with hiring or retaining an individual,
conducting a background security or suitability investigation, adjudication of liability, or eligibility for a license,
contract, grant, or other benefit;
</p><p>(6) To appropriate federal, state, and local authorities, agencies, arbitrators, and other parties responsible for
processing any personnel actions or conducting administrative hearings or corrective actions or grievances or appeals, or
if needed in the performance of other authorized duties;
</p><p>(7) To appropriate federal agencies and other public authorities for use in records management inspections;
</p><p>(8) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions;
</p><p>(9) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for the Federal Government;
</p><p>(10) To the Department of Agriculture, National Finance Center to provide personnel, payroll, and related services and
systems involving FHFA employees;
</p><p>(11) To the Department of Treasury, Bureau of the Public Debt to provide financial management services and systems,
including local and temporary duty travel, involving FHFA employees;
</p><p>(12) To the Internal Revenue Service and appropriate State and local taxing authorities;
</p><p>(13) To appropriate Federal agencies to effect salary or administrative offsets, or for other purposes connected with
the collection of debts owed to the United States;
</p><p>(14) To the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and
Human Services for the purpose of locating individuals to establish paternity, establish and modify orders of child
support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act, the
Federal Parent Locator System and the Federal Tax Offset System;
</p><p>(15) To the Office of Child Support Enforcement for release to the Social Security Administration for verifying Social
security numbers in connection with the operation of the Federal Parent Locator System by the Office of Child Support
Enforcement;
</p><p>(16) To the Office of Child Support Enforcement for release to the Department of Treasury for purposes of
administering the Earned Income Tax Credit Program and verifying a claim with respect to employment in a tax return; and
</p><p>(17) To commercial benefit providers, carriers, vendors, contractor personnel, and agents to process claims and
provide related administrative services involving FHFA employees.
</p><p>Disclosure to consumer reporting agencies:</p><p>Pursuant to 5 U.S.C. 552a(b)(12) disclosures may be made from this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in paper form, electronic format, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name, Social Security number, assigned file number, or by other personal identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Human Resources Management, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552, or privacy@fhfa.gov<i></i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552 in accordance with the procedures set forth in 12
CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by current and former employees, the Office of Human Resources Management, FHFA
personnel records, and other sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa11" toc="yes">
<systemNumber>-11</systemNumber>
<subsection type="systemName">Transit Subsidy Program Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC
20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any alternate work site utilized by employees of the
Federal Housing Finance Agency (FHFA) or by individuals assisting such employees. For administrative purposes, duplicate
systems may exist within FHFA at the duty station of each employee.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>To the extent not covered by any other system, this system covers employees who apply for and receive transit
subsidy program benefits for use in commuting to and from the official duty station whether by a commercial or public
transit systems, or by bicycle. FHFA has an agreement with the Washington Metropolitan Transit Authority to provide and
maintain transit subsidy-related services and systems.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records in the system are completed FHFA transit subsidy benefit application forms and related information.
The applications include, but are not limited to, the applicant"s name, home address, title, grade, office, work address,
phone number and e-mail address, commuting schedule, and transit system(s) used.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal Housing Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), as amended by the Housing and Economic Recovery Act of 2008,
Public Law No. 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records are used to administer the FHFA transit subsidy benefits program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) To appropriate federal, state, and local authorities responsible for investigating or prosecuting a violation of,
or for enforcing or implementing a statute, rule, regulation, or order issued, when the information indicates a violation
or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute
or particular program statute, or by regulation, rule, or order issued pursuant thereto;
</p><p>(2) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, rules and regulations litigation, or settlement negotiations or
in connection with criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the
proceeding, to the extent that the information is determined to be relevant and necessary.
</p><p>(3) To a congressional office in response to an inquiry made by the congressional office at the request of the
individual who is the subject of the record;
</p><p>(4) To appropriate federal, state, local authorities, and other entities when (a) It is suspected or confirmed that
the security or confidentiality of information in the system has been compromised; (b) there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other
systems or programs that rely upon the compromised information; and (c) the disclosure is made to such agencies,
entities, and persons who are reasonably necessary to assist in efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm;
</p><p>(5) To appropriate federal, state, and local authorities in connection with hiring or retaining an individual,
conducting a background security or suitability investigation, adjudication of liability, or eligibility for a license,
contract, grant, or other benefit;
</p><p>(6) To appropriate federal, state, and local authorities, agencies, arbitrators, and other parties responsible for
processing any personnel actions or conducting administrative hearings or corrective actions or grievances or appeals, or
if needed in the performance of other authorized duties;
</p><p>(7) To appropriate federal agencies and other public authorities for use in records management inspections;
</p><p>(8) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions;
</p><p>(9) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for the Federal Government.
</p><p>(10) To the Washington Metropolitan Transit Authority or other transportation authority to provide transit subsidy
benefit related services and systems involving FHFA employees.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in paper form, electronic format, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and retrieved by employee name, employee identification number, or by other personal
identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Human Resources Management, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 2052, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by current and former FHFA employees as well as information retrieved from official
FHFA records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa12" toc="yes">
<systemNumber>-12</systemNumber>
<subsection type="systemName">Parking Program Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552; 1625 Eye Street, NW., Washington, DC
20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any alternate work site utilized by employees of the
Federal Housing Finance Agency (FHFA) or by individuals assisting such employees. For administrative purposes, duplicate
systems may exist within FHFA at the duty station of each employee.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>To the extent not covered by any other system, this system covers employees and individuals who apply for and/or
receive parking program benefits for use in an FHFA contracted parking facility while commuting to and from work;
individuals who car-pool with employees holding such permits; and employees interested in joining a car pool. FHFA has
agreements or contracts with government and commercial vendors to provide and maintain parking related services and
systems.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains the individual parking application, car pool application, disability parking application,
special parking application/authorization, visitor parking requests, and related information. The information on the
forms include, but is not limited to, the applicant"s name; home address; title; grade; make, year and license number of
the individual"s vehicle(s); office; work hours; room and telephone (both work and personal) numbers; and arrival and
departure times.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal Housing Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), as amended by the Housing and Economic Recovery Act of 2008,
Public Law No. 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records are used to administer the parking program, to allocate the limited number of parking spaces among
employees and visitors, to facilitate the formation of car pools with employees who have been issued parking permits, and
to provide for the safe use of FHFA facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) To appropriate federal, state, and local authorities responsible for investigating or prosecuting a violation of,
or for enforcing or implementing a statute, rule, regulation, or order issued, when the information indicates a violation
or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute
or particular program statute, or by regulation, rule, or order issued pursuant thereto;
</p><p>(2) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary.
</p><p>(3) To a congressional office in response to an inquiry made by the congressional office at the request of the
individual who is the subject of the record;
</p><p>(4) To appropriate federal, state, local authorities, and other entities when (a) It is suspected or confirmed that
the security or confidentiality of information in the system has been compromised; (b) there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other
systems or programs that rely upon the compromised information; and (c) the disclosure is made to such agencies,
entities, and persons who are reasonably necessary to assist in efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm;
</p><p>(5) To appropriate federal, state, and local authorities in connection with hiring or retaining an individual,
conducting a background security or suitability investigation, adjudication of liability, or eligibility for a license,
contract, grant, or other benefit;
</p><p>(6) To appropriate federal, state, and local authorities, agencies, arbitrators, and other parties responsible for
processing any personnel actions or conducting administrative hearings or corrective actions or grievances or appeals, or
if needed in the performance of other authorized duties;
</p><p>(7) To appropriate federal agencies and other public authorities for use in records management inspections;
</p><p>(8) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions;
</p><p>(9) To contractor personnel,, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for the Federal Government; and
</p><p>(10) To government and commercial vendors that provide parking-related services and systems involving FHFA employees.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in paper form, electronic format, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and retrieved by employee name, employee identification number, license tag number, or by other
personal identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Human Resources Management, Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 2052, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20052, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by current and former FHFA employees as well as information retrieved from official
FHFA records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
</section>
<section id="fhfa13" toc="yes">
<systemNumber>-13</systemNumber>
<subsection type="systemName">Freedom of Information Act and Privacy Act Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>Unclassified but sensitive.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of General Counsel, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552; 1625 Eye
Street, NW., Washington, DC 20006; 1750 Pennsylvania Avenue, NW., Washington, DC 20006; and any alternate work site
utilized by employees of the Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have submitted requests for information pursuant to the Freedom of Information Act (FOIA);
individuals who have submitted requests for records about themselves under the provisions of the Privacy Act of 1974;
individuals filing an administrative appeal of a denial, in whole or part, of any such requests; and individuals filing a
civil action in federal court of a denial, in whole or part, of any such requests.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain (a) Names, addresses, phone numbers, and other personal information supplied by individuals
making written requests pursuant to FOIA; (b)names, addresses, phone numbers, Social Security numbers, and other personal
identifying information supplied by individuals making written requests to review or requests for amendment of records to
the Privacy Act; (c) correspondence to or from the requester; correspondence to or from an individual writing on the
requester"s behalf; (d) internal FHFA memoranda; memoranda to or from other federal agencies having a substantial
interest in the determination of the request; (e) responses to requests (including for example acknowledgment letters,
fee estimate letters, and final determinations); (f) administrative appeals of denials of a FOIA request; (g)
administrative appeals of denials of requests for records or requests for amendment of records made pursuant to the
Privacy Act; and (h) and civil actions filed in federal court of a denial, in whole or part, of any such requests. These
records may contain personal information retrieved in response to a request. <i>Note:</i>FOIA and Privacy Act records may
contain inquiries and requests regarding any of FHFA"s other systems of records subject to the FOIA and Privacy Act, and
information about individuals from any of these other systems may become part of this system of records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Freedom of Information Act (5 U.S.C. 552), the Privacy Act of 1974 (5 U.S.C. 552a), and FHFA implementing
regulations, 12 CFR parts 1202 and 1204.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records maintained in this system are collected to process requests made under the provisions of FOIA and the
Privacy Act. The records are also used by FHFA to prepare reports to the Office of Management and Budget, the Department
of Justice, and Congress as required by the FOIA or Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) To appropriate federal, state, and local authorities responsible for investigating or prosecuting a violation of,
or for enforcing or implementing a statute, rule, regulation, or order issued, when the information indicates a violation
or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute
or particular program statute, or by regulation, rule, or order issued pursuant thereto;
</p><p>(2) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary;
</p><p>(3) To a congressional office in response to an inquiry made by the congressional office at the request of the
individual who is the subject of the record;
</p><p>(4) To appropriate federal, state, local authorities, and other entities when (a) It is suspected or confirmed that
the security or confidentiality of information in the system has been compromised; (b) there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other
systems or programs that rely upon the compromised information; and (c) the disclosure is made to such agencies,
entities, and persons who are reasonably necessary to assist in efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm;
</p><p>(5) To appropriate federal, state, and local authorities in connection with hiring or retaining an individual,
conducting a background security or suitability investigation, adjudication of liability, or eligibility for a license,
contract, grant, or other benefit;
</p><p>(6) To appropriate federal, state, and local authorities, agencies, arbitrators, and other parties responsible for
processing any personnel actions or conducting administrative hearings or corrective actions or grievances or appeals, or
if needed in the performance of other authorized duties;
</p><p>(7) To appropriate federal agencies and other public authorities for use in records management inspections;
</p><p>(8) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for the Federal Government;
</p><p>(9) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions;
</p><p>(10) To another Federal Government agency having a substantial interest in the determination of the request or for the
purpose of consulting with that agency as to the propriety of access or correction of the record in order to complete the
processing of requests;
</p><p>(11) To a third party authorized in writing to receive such information by the individual about whom the information
pertains; and
</p><p>(12) To the Department of the Treasury, federal debt collection centers, other appropriate Federal agencies, and
private collection contractors or other third parties authorized by law, for the purpose of collecting or assisting in
the collection of delinquent debts owed to FHFA. Disclosure of information contained in these records will be limited to
the individual"s name, Social Security number, and other information necessary to establish the identity of the
individual, and the existence, validity, amount, status and history of the debt.
</p><p>Disclosure to consumer reporting agencies:</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made from this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in paper form, electronic format, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms or locked file
cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic media and paper format records are indexed and retrieved by the requester"s name or by unique log
number assigned to the request. Records sometimes are retrieved by reference to the name of the requester"s firm, if any,
or the subject matter of the request.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Access is limited to those individuals whose official duties require access. Computerized
records are safeguarded through use of access codes and other information technology security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic media are retained in accordance with National Archives and Records Administration
and FHFA Records Retention and Disposition Schedules. Disposal is by shredding or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of General Counsel, FHFA, 1700 G Street, NW., Washington, DC 20552.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 2052, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20052, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC 20552 in accordance with the procedures set forth in
12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Requesters and individuals acting on behalf of requesters, FHFA offices and divisions, referrals to or from other
Federal agencies having an interest in the request, and employees processing the requests.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>FHFA has or may claim exemptions for several of its other systems of records under 5 U.S.C. 552a (k)(1), (k)(2),
and (k)(5) and 12 CFR part 1204. During the processing of a FOIA or Privacy Act request, exempt records from these other
systems of records may become part of the case record in this system of records. To the extent that exempt records from
other FHFA systems of records are entered or become part of this system, FHFA claims the same exemptions, and any such
records compiled in this system of records from any other system of records continues to be subject to any exemption(s)
applicable for the records as they have in the primary systems of records of which they are a part.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa14" toc="yes">
<systemNumber>-14</systemNumber>
<subsection type="systemName">Emergency Notification System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552; 1625 Eye Street NW., Washington, DC
20006; 1750 Pennsylvania Avenue NW., Washington, DC 20006; and any alternate work site utilized by employees of the
Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system contains records on current and former employees, detailees, interns, fellows, volunteers, persons
who work at FHFA under the Intergovernmental Personnel Act, and current and former contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records in the system contain the individual"s name, division, office, home, work and personal electronic
mail addresses, work, home and cellular telephone numbers, Blackberry PIN and telephone numbers, and other emergency
contact information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and Executive Order 12656, Assignment of Emergency Preparedness Responsibilities, dated November 18,
1988.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system of records is to maintain emergency contact information for employees and contractor
personnel. The system provides for high-speed message delivery that reaches employees and contractor personnel in
response to threat alerts issued by the Department of Homeland Security, weather related emergencies, or other critical
situations that disrupt the operations and accessibility of a worksite. The system also provides for personnel
accountability during an emergency, through personnel sign-in and rapid alert and notification.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, foreign or a financial regulatory organization charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or
order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
or criminal litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have
further information about the matters related therein, and those matters appeared to be relevant at the time to the
subject matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary.
</p><p>(7) To the Department of Justice when (a) FHFA, or any component thereof; or (b) any employee of FHFA in his or her
official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice or
FHFA has agreed to represent the employee; or (d) the United States, where FHFA determines that litigation is likely to
affect FHFA or any of its components, is a party to the litigation or has an interest in such litigation, and the use of
such records by the Department of Justice or FHFA is deemed by FHFA to be relevant and necessary to the litigation
provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which
the records were collected.
</p><p>(8) To a Member of Congress, to a Congressional staff member or to a Congressional Committee in response to an inquiry
from the Member of Congress, the Congressional staff member or Congressional Committee made at the written request of the
individual about whom the record is maintained.
</p><p>(9) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(10) To appropriate federal agencies and other public authorities for use in records management inspections.
</p><p>(11) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions.
</p><p>(12) To the Office of Management and Budget and the General Accountability Office when relevant and necessary to carry
out their responsibilities or to perform other functions within their jurisdiction.
</p><p>(13) To the Office of the Inspector General for investigating allegations of abuse or misconduct, or to perform other
functions within the jurisdiction of the Office of the Inspector General.
</p><p>(14) To any Federal Government authority for the purpose of coordinating and reviewing agency continuity of operations
plans or emergency contingency plans developed for responding to Department of Homeland Security threat alerts, weather
related emergencies, or other critical situations.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>The records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are
stored in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms, locked file
cabinets, or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by email address, the individual"s name, assigned file number, or some other personal
identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Deputy Chief Operating Officer, Federal Housing Finance Agency, 1625 Eye Street NW., Washington, DC
20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with
the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record source is from the individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa15" toc="yes">
<systemNumber>-15</systemNumber>
<subsection type="systemName">Payroll, Retirement, Time and Attendance, and Leave Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Payroll files, retirement case files, time and attendance records and reports, and service history files:
Federal Housing Finance Agency (FHFA), 1625 Eye Street NW., Washington, DC 20006;
</p><p>(2) Notices of personnel action and other pay-related records: Government Employees Services Division, National
Finance Center, U.S. Department of Agriculture, Attn: CS-0106, P.O. Box 60000, New Orleans, LA 70160-0001;
</p><p>(3) Retired official personnel files: National Archives and Records Administration, National Personnel Records Center
(Civilian Personnel Records Center), 1411 Boulder Boulevard, Valmeyer, IL 62295; and
</p><p>(4) Any alternate work site utilized by employees of FHFA or by individuals assisting such employees. For
administrative purposes, duplicate systems may exist within FHFA at the duty station of each employee.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system contains records on current and former employees, detailees, interns, fellows, volunteers, persons
who work at FHFA under the Intergovernmental Personnel Act, and current and former contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records in the system contain the individual"s name; home address; telephone numbers; Social Security number;
organization code; pay rate; salary; grade; length of service; pay and leave records; source documents for posting time
and attendance; and deductions for Medicare; Old-Age, Survivors, and Disability Insurance (also known as Social
Security); bonds; Federal Employee Group Life Insurance; union dues; taxes; allotments; retirement; charities; Federal
Government and commercial health benefits; Flexible Spending Account; Long Term Care Insurance; Thrift Savings Plan
contributions; 401k plan contributions; awards; shift schedules; pay differential; tax lien data; and wage garnishments;
and any other information pertaining to payroll, retirement, time and attendance, and leave. The payroll, retirement, and
leave records described in this notice form a part of the information contained in the National Finance Center"s
integrated Personnel and Payroll System (PPS). Personnel records contained in PPS are covered under the government-wide
systems of records notice published by the Office of Personnel Management (OPM/GOVT-1 and OPM/GOVT-5).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, the Federal Home Loan Bank Act (12 U.S.C. 1421-1449), and the Federal Housing Enterprises
Financial Safety and Soundness Act of 1992 (12 U.S.C. 4501, <i>et seq.</i>), both as amended by the Housing and Economic
Recovery Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system of records is for FHFA"s operations for payroll, time and attendance, leave, insurance,
tax, retirement, qualifications, and benefits; to prepare related reports to other Federal agencies including the
Department of Treasury and the Office of Personnel Management; and to locate FHFA employees and determine such matters as
their period of service, type of leave, qualifications, benefits, and pay.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, foreign or a financial regulatory organization charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or
order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
or criminal litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have
further information about the matters related therein, and those matters appeared to be relevant at the time to the
subject matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary.
</p><p>(7) To the Department of Justice when (a) FHFA, or any component thereof; or (b) any employee of FHFA in his or her
official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice or
FHFA has agreed to represent the employee; or (d) the United States, where FHFA determines that litigation is likely to
affect FHFA or any of its components, is a party to the litigation or has an interest in such litigation, and the use of
such records by the Department of Justice or FHFA is deemed by FHFA to be relevant and necessary to the litigation
provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which
the records were collected.
</p><p>(8) To a Member of Congress, to a Congressional staff member or to a Congressional Committee in response to an inquiry
from the Member of Congress, the Congressional staff member or Congressional Committee made at the written request of the
individual about whom the record is maintained.
</p><p>(9) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(10) To appropriate federal agencies and other public authorities for use in records management inspections.
</p><p>(11) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions.
</p><p>(12) To the Office of Management and Budget and the General Accountability Office when relevant and necessary to carry
out their responsibilities or to perform other functions within their jurisdiction.
</p><p>(13) To the Office of the Inspector General for investigating allegations of abuse or misconduct, or to perform other
functions within the jurisdiction of the Office of the Inspector General.
</p><p>(14) To the Department of Agriculture, National Finance Center to provide personnel, payroll, and related services and
systems involving FHFA employees.
</p><p>(15) To the Department of the Treasury, Bureau of the Public Debt to provide financial management services and
systems, including local and temporary duty travel, involving FHFA employees.
</p><p>(16) To the Internal Revenue Service and appropriate State and local taxing authorities.
</p><p>(17) To appropriate Federal agencies to effect salary or administrative offsets, or for other purposes connected with
the collection of debts owed to the United States.
</p><p>(18) To the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and
Human Services for the purpose of locating individuals to establish paternity, establish and modify orders of child
support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act, the
Federal Parent Locator System and the Federal Tax Offset System.
</p><p>(19) To the Office of Child Support Enforcement for release to the Social Security Administration for verifying Social
Security numbers in connection with the operation of the Federal Parent Locator System by the Office of Child Support
Enforcement.
</p><p>(20) To the Office of Child Support Enforcement for release to the Department of Treasury for purposes of
administering the Earned Income Tax Credit Program and verifying a claim with respect to employment in a tax return.
</p><p>(21) To commercial benefit providers, carriers, vendors, contractor personnel, and agents to process claims and
provide related administrative services involving FHFA employees.
</p><p>(22) To any Federal, state, or local government agency compiling tax withholding, retirement contributions, or
allotments to charities, labor unions, wage garnishments, and other authorized recipients.
</p><p>(23) To any member of the public for employment verification at an employee"s written request.
</p><p>(24) To any judgment creditor for the purpose of wage garnishment.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>The records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are
stored in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms, locked file
cabinets, or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the individual"s name, Social Security number, birth date, or some other personal
identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Human Resources Management, Federal Housing Finance Agency, 1625 Eye Street NW., Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with
the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record source is from the individuals on whom the records are maintained, official personnel records of
individuals on whom the records are maintained, time and attendance records, withholding certificates, third-party
benefit providers, and other pay-related records prepared by the individual or the Office of Human Resources Management.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa16" toc="yes">
<systemNumber>-16</systemNumber>
<subsection type="systemName">Personnel Investigative Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552; 1625 Eye Street NW., Washington, DC
20006; 1750 Pennsylvania Avenue NW., Washington, DC 20006; and any alternate work site utilized by employees of the
Federal Housing Finance Agency (FHFA) or by individuals assisting such employees. For administrative purposes, duplicate
systems may exist within FHFA at the duty station of each employee. For background investigations adjudicated by the
Department of State (DOS) or the Office of Personnel Management (OPM), DOS and OPM may retain copies of those files
pursuant to their records retention schedules.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system contains records on current and former employees, detailees, interns, fellows, volunteers, persons
who work at FHFA under the Intergovernmental Personnel Act, and current and former contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records in the system contain the individual"s name, date of birth, citizenship, current and former home
addresses, work histories, education and financial information, Social Security number, information about family members,
information about references, types and dates of investigations, investigative reports (including those from Federal and
State law enforcement agencies, DOS, Department of Defense, OPM, and other federal entities), dates, levels and types of
clearances, and any other information pertinent to granting or denying a security clearance or making a suitability
determination.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10450, Security Requirements for Government Employment, dated April 27, 1953; and Executive Order
12958, Classified National Security Information, dated April 17, 1995.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system of records is to collect and maintain records of processing of personnel-security
related clearance actions, to record suitability determinations, to record whether security clearances are issued or
denied, and to verify eligibility for access to classified information or assignment to a sensitive position. Records may
also be used for personnel actions, such as removal from sensitive duties, removal from employment, or revocation of a
security clearance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside FHFA as a routine use as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, foreign or a financial regulatory organization charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or
order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
or criminal litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have
further information about the matters related therein, and those matters appeared to be relevant at the time to the
subject matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures
to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with
criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the
extent that the information is determined to be relevant and necessary.
</p><p>(7) To the Department of Justice when (a) FHFA, or any component thereof; or (b) any employee of FHFA in his or her
official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice or
FHFA has agreed to represent the employee; or (d) the United States, where FHFA determines that litigation is likely to
affect FHFA or any of its components, is a party to the litigation or has an interest in such litigation, and the use of
such records by the Department of Justice or FHFA is deemed by FHFA to be relevant and necessary to the litigation
provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which
the records were collected.
</p><p>(8) To a Member of Congress, to a Congressional staff member or to a Congressional Committee in response to an inquiry
from the Member of Congress, the Congressional staff member or Congressional Committee made at the written request of the
individual about whom the record is maintained.
</p><p>(9) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(10) To appropriate federal agencies and other public authorities for use in records management inspections.
</p><p>(11) To officials of a labor organization when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working conditions.
</p><p>(12) To the Office of Management and Budget and the General Accountability Office when relevant and necessary to carry
out their responsibilities or to perform other functions within their jurisdiction.
</p><p>(13) To the Office of the Inspector General for investigating allegations of abuse or misconduct, or to perform other
functions within the jurisdiction of the Office of the Inspector General.
</p><p>(14) To disclose information to an agency in the executive, legislative, or judicial branch, or the District of
Columbia Government, in response to its request related to issuing a security clearance or conducting a security or
suitability investigation of an individual. Only information that is relevant and necessary to the requesting agency"s
decision on the matter will be released.
</p><p>(15) To verify a security clearance in response to an inquiry from a security office of an agency in the executive,
legislative, or judicial branch, or the District of Columbia Government. Also, to provide FHFA employees and contractor
personnel access to classified data or areas, when their official duties require such access.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>The records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are
stored in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms, locked file
cabinets, or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the individual"s name, Social Security number, date of birth, or some other personal
identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Human Resources Management, Federal Housing Finance Agency, 1625 Eye Street NW., Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer, Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to a record to the Privacy Act Officer, Federal Housing Finance Agency, 1700 G Street
NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse determination for a record to the Privacy Act Appeals Officer,
Federal Housing Finance Agency, 1700 G Street NW., Washington, DC 20552, or <i>privacy@fhfa.gov</i> in accordance with
the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record source is from the individuals on whom the records are maintained, official personnel records of
individuals on whom the records are maintained, the Office of Personnel Management and Departments of State and Defense
investigative files, employment information maintained by FHFA"s personnel office, current and former FHFA employees,
other individuals who provide information during the course of an investigation, Federal law enforcement agencies, and
external and internal inquiries.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(5), a record contained in this system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)
(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f), to the extent that disclosure would reveal the identity of a source who
furnished information to the Federal Government under an express promise that his or her identity would be held in
confidence.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa17" toc="yes">
<systemNumber>-17</systemNumber>

<subsection type="systemName">Visitor Badge, Employee and Contractor Personnel Day Pass, and Trackable Mail System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, and any alternate work site
utilized by employees of the Federal Housing Finance Agency (FHFA) or individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the public and employees/contractor personnel from other Federal agencies who visit FHFA; FHFA
employees and contractor personnel who require a day pass; and FHFA employees who pre-register or authorize visitors to
enter FHFA office space. The system also covers individuals or organizations that send or deliver trackable mail to FHFA
(<i>e.g.,</i> express mail, courier mail, or other forms of mail that are tracked from the sender to the recipient).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include name, photograph, signature, company name, the number of the printed badges issued, visitor
category, phone number, facsimile number, address, electronic mail address; and location, date, and time of entry into
the FHFA facility. Records may also include the following information from identification (ID) cards: Identification card
number, date of birth, height, weight, color of hair and eyes, date of ID card expiration, and issuing jurisdiction.
Records may also include the following information from HSPD-12 PIV cards: Name, photograph, biometric data, date
of ID card expiration, agency and other information stored on the microchip. Further information contained within the
system may be the name and title of the person being visited; the reason for the visit to the facility; notation of
approved parking; and the name, phone number and electronic mail address of FHFA personnel requesting authorization for
the visitor access. The system may maintain check-in and check-out times, current status of visitor, and ID number
assigned for each visitor record.
</p><p>For trackable mail, records may include package check in time, number of packages, name of employee or contractor
personnel to whom the package is addressed, location of package, sender"s name and address, type of package, added
description (if appropriate), carrier or agent delivering the package, time and name of person to whom package is
delivered, final destination within FHFA, and mail tracking number assigned to the package.
</p></xhtmlContent></subsection>
	<subsection type="authorityForMaintenance"><xhtmlContent><p>12 U.S.C. 4513(a)(2)B) and Executive Order 13231, Critical Infrastructure Protection in the Information Age
(October 16, 2001).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system is to permit access to FHFA facilities by public visitors and representatives from
other Federal agencies. It is also used to issue day passes for FHFA employees or contractor personnel who are not
presently in possession of their Federal Government-issued ID card (<i>i.e.,</i> HSPD-12) and need to enter the
workplace to perform their duties. The system is further used to record and monitor the status of trackable mail.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, tribal, foreign or a financial regulatory organization charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing a statute, or
rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further
information about the matters related therein, and those matters appeared to be relevant at the time to the subject
matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a Congressional office from the record of an individual in response to an inquiry from the Congressional office
made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(8) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection
with criminal law proceedings, or in response to a subpoena from a court of competent jurisdiction.
</p><p>(9) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel
Management, Equal Employment Opportunity Commission, Office of Special Counsel, Department of Homeland Security, or other
Federal agencies to obtain advice regarding statutory, regulatory, policy, and other requirements related to the purpose
for which FHFA collected the records.
</p><p>(10) To DOJ, (including United States Attorney Offices), or other Federal agency conducting litigation or in
proceedings before any court, adjudicative or administrative body, when it is necessary to the litigation and one of the
following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA;
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which FHFA collected the records.
</p><p>(11) To the National Archives and Records Administration or other Federal agencies pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(12) To an agency, organization, or individual for the purpose of performing audit or oversight operations as
authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms, locked file cabinets,
or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, address, visitor ID number, trackable mail tracking number, or some other
unique identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to the records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Chief Operating Officer, Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC
20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by visitors seeking access to FHFA facilities to meet with FHFA employees or contractor
personnel, or to attend FHFA sponsored events; by FHFA employees who pre-register visitors; by FHFA employees or
contractors who do not have their Federal Government-issued ID card (<i>i.e.,</i> HSPD-12) and need access to FHFA
facilities; by individuals sending trackable mail; and by carriers or agents that deliver such mail.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa18" toc="yes">
<systemNumber>-18</systemNumber>

<subsection type="systemName">Reasonable Accommodation Information System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, and any alternate work site
utilized by employees of the Federal Housing Finance Agency (FHFA) or individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for employment, employees (current and former), and any other individuals who request or receive a
reasonable accommodation under Sections 501, 504, and 701 of the Rehabilitation Act of 1973, and the Americans with
Disabilities Act, as amended. This also includes authorized individuals or representatives (<i>e.g.,</i> family member or
attorney) who file requests for reasonable accommodation on behalf of an applicant for employment, employee, or other
individual, as well as former employees who requested or received reasonable accommodation during their employment with
FHFA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include requester"s name, contact information (<i>i.e.,</i> address, telephone number, email address
and any other information provided), or other unique identifier; requester"s authorized representative"s name and contact
information (<i>i.e.,</i> address, telephone number, email address and any other information provided); requester"s
status (<i>i.e.,</i> applicant, employee, or other); request date; job(s) (occupational series, grade level, and agency
component) for which a reasonable accommodation had been requested; other reasons for requesting a reasonable
accommodation; information concerning the nature of any disability and the need for accommodation; and appropriate
medical or other documentation provided in support of the request. Records may also include details of a reasonable
accommodation request to include type(s) of accommodation requested; whether the accommodation requested was pre-
employment or during employment, or for some other reason; how the requested accommodation would assist the individual in
applying for a job, performing current job functions, or meeting some other need/requirement; the amount of time taken to
process the request; whether the request was granted or denied and, if denied, the reason for the denial; and the sources
of any assistance consulted in trying to identify possible reasonable accommodations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Rehabilitation Act of 1973 (29 U.S.C. 791); Americans with Disabilities Act, as amended; 29 CFR part 1630;
Executive Orders 13163, 13164 and 13548; Equal Employment Opportunity Commission (EEOC) Policy Guidance on Executive
Order 13164; and EEOC Enforcement Guidance: Application of the American with Disabilities Act (ADA) to Contingent Workers
Placed by Temporary Agencies and Other Staffing Firms.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system is to allow FHFA to collect and maintain records on applicants for employment,
employees (including former employees), and others who request a reasonable accommodation under Sections 501, 504, and
701 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act, as amended, and to In addition, the
purpose of the System is to track and report to appropriate entities the processing of requests for reasonable
accommodation to ensure compliance with applicable laws and regulations, and to preserve and maintain the confidentiality
of medical information. Information in this system will be used to evaluate, approve, deny, and/or implement a request
for reasonable accommodation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, tribal, foreign or a financial regulatory organization charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing a statute, or
rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further
information about the matters related therein, and those matters appeared to be relevant at the time to the subject
matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a Congressional office from the record of an individual in response to an inquiry from the Congressional office
made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(8) To FHFA employees and others, including persons, consultants, contractor personnel, entities, vendors or
suppliers, employees of other government agencies, whether federal, state, or local, as necessary to make a decision on a
request for accommodation or to implement the decision.
</p><p>(9) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection
with criminal law proceedings or in response to a subpoena from a court of competent jurisdiction.
</p><p>(10) To another Federal agency or commission with responsibility for labor or employment relations or other issues,
including equal employment opportunity and reasonable accommodation issues, when that agency or commission has
jurisdiction over reasonable accommodation.
</p><p>(11) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel
Management, Equal Employment Opportunity Commission, or Office of Special Counsel to obtain advice regarding statutory,
regulatory, policy, and other requirements related to reasonable accommodation.
</p><p>(12) To appropriate third parties contracted by FHFA to facilitate mediation or other dispute resolution procedures or
programs.
</p><p>(13) To the Department of Defense for purposes of procuring assistive technologies and services through the
Computer/Electronic Accommodation Program in response to a request for reasonable accommodation.
</p><p>(14) To DOJ, (including United States Attorney Offices), or other Federal agency conducting litigation or in
proceedings before any court, adjudicative or administrative body, when it is necessary to the litigation and one of the
following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA;
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which FHFA collected the records.
</p><p>(15) To the National Archives and Records Administration or other Federal agencies pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(16) To an agency, organization, or individual for the purpose of performing audit or oversight operations as
authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk or tape records are stored in locked file rooms, locked file cabinets,
or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, or some other unique identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to the records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Minority and Women Inclusion, Federal Housing Finance Agency, 400 Seventh Street SW., Washington,
DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by applicants for employment, employees, other individuals requesting a reasonable
accommodation, or their authorized representatives, as well as individuals who are responsible for processing such
requests.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa19" toc="yes">
<systemNumber>-19</systemNumber>

<subsection type="systemName">Computer Systems Activity and Access Records System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, and any alternate work site
utilized by employees of the Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and contractor personnel of FHFA, members of the public, employees and contractor personnel from other
Federal agencies, and individuals or organizations who provide information to FHFA via electronic mail, text message,
instant message, facsimile, social media, Web site feedback forms, smart phone, laptops, desktops, tablets, or similar
devices or methods.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include the name, address, telephone number, electronic mail address, instant message ID, and similar
identifiers of the individual accessing FHFA information systems; the source Internet Protocol (IP) address used to
access the information system, the date and time of log-on and log-off to the information system, the information
resources which were accessed to include the file or page name, and a description of actions performed by the individual;
the destination IP address of the system, which may include the Uniform Resource Locator address, date and time of the
connection and disconnection, and size of the transmission; keywords propagated by Internet/Intranet Web sites; technical
machine data as the system may generate, such as machine-name field and media access control address, and browser type
and version; electronic mail systems, including the electronic mail address of the sender and receiver of the electronic
mail message, and the subject, date, content, and time of the electronic mail; user access to FHFA office automation
networks, including wireless networks, as well as denials of access; information relating to mainframe/enterprise server
and wireless access; and verification and authorization records, such as successful logins and failed login attempts and
password changes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Computer Security Act of 1987, 40 U.S.C. 11331, and 12 U.S.C. 4513(a)(2)(B).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The underlying data in this system of records is used by FHFA computer systems and security employees or persons
authorized to assist these employees to plan and manage computer system services and to otherwise perform their official
duties. Authorized FHFA employees or contractor personnel may use the records in the system to monitor an individual"s
use of FHFA information systems, and to ensure compliance with the FHFA information systems guidelines and procedures,
including those for wireless or remote access. Authorized FHFA employees or contractor personnel may use the records in
this system to investigate improper access or use related to the computer system; to initiate disciplinary or other
actions related to improper access or use; or, where the record(s) may appear to indicate a violation or potential
violation of law, to refer such record(s) to the appropriate investigative office within FHFA, or law enforcement
agencies for investigation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, tribal, foreign or a financial regulatory organization charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing a statute, or
rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further
information about the matters related therein, and those matters appeared to be relevant at the time to the subject
matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from
the Congressional office made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(8) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection
with criminal law proceedings or in response to a subpoena from a court of competent jurisdiction.
</p><p>(9) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel
Management, Equal Employment Opportunity Commission, Office of Special Counsel, Department of Homeland Security, or other
Federal agencies to obtain advice regarding statutory, regulatory, policy, and other requirements related to the purpose
for which FHFA collected the records.
</p><p>(10) To DOJ, (including United States Attorney Offices), or other Federal agency conducting litigation or in
proceedings before any court, adjudicative or administrative body, when it is necessary to the litigation and one of the
following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA;
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which FHFA collected the records.
</p><p>(11) To the National Archives and Records Administration or other Federal agencies pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(12) To an agency, organization, or individual for the purpose of performing audit or oversight operations as
authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk, or tape records are stored in locked file rooms, locked file
cabinets, or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, address, email address, telephone number, IP or MAC address, or some other
unique identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to the records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Technology and Information Management, Federal Housing Finance Agency, 400 Seventh Street SW.,
Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Most records are generated internally from computer activity logs, individuals covered by the system who submit
information to FHFA, and FHFA employees and contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa20" toc="yes">
<systemNumber>-20</systemNumber>

<subsection type="systemName">Telecommunications System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, and any alternate work site
utilized by employees of the Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and contractor personnel of FHFA and other individuals who use, or are assigned FHFA telecommunications
devices, including Voice over Internet Protocol (VOIP), landline, and cellular telephones; wireless devices including
wireless hand-held devices; and facsimile machines. Members of the public, employees, and contractor personnel from other
Federal agencies, and other individuals who provide information to FHFA via electronic mail, text message, instant
message, facsimile, social media, Web site feedback forms, telephone (landline, VOIP, and cellular), or other similar
methods.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include name, photograph, signature, company name, telephone number, cellular number, facsimile
number, BlackBerry PIN and number, home or work address, electronic mail address, instant message identification, voice
recordings, pager number, and similar information. In addition, records may include information relating to the use of
FHFA telecommunication devices such as, name, address, source, target, duration, and date; charges billed to
telecommunication devices; assignment of telecommunication devices to individuals covered by this system and
telecommunication device number; and the results of administrative inquiries to determine responsibility for the use or
misuse of a telecommunication device or telecommunication resources, including the placement of local and long distance
telephone calls.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Computer Security Act of 1987, 40 U.S.C. 1441, and 12 U.S.C. 4513(a)(2)(B).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system are maintained to facilitate management of telecommunication systems and devices; to
analyze information to verify usage; to determine responsibility for use of telecommunications systems or devices
including placement of specific local and long distance calls; to prevent and detect the misuse of telecommunication
resources; and to serve as the basis for appropriate disciplinary action in the event those resources are being or have
been misused.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, tribal, foreign or a financial regulatory organization charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing a statute, or
rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further
information about the matters related therein, and those matters appeared to be relevant at the time to the subject
matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions.
</p><p>(6) To a Congressional office from the record of an individual in response to an inquiry from the Congressional office
made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(8) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection
with criminal law proceedings or in response to a subpoena from a court of competent jurisdiction.
</p><p>(9) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel
Management, Equal Employment Opportunity Commission, Office of Special Counsel, Department of Homeland Security, or other
Federal agencies to obtain advice regarding statutory, regulatory, policy, and other requirements related to the purpose
for which FHFA collected the records.
</p><p>(10) To DOJ, (including United States Attorney Offices), or other Federal agency conducting litigation or in
proceedings before any court, adjudicative or administrative body, when it is necessary to the litigation and one of the
following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA;
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which FHFA collected the records.
</p><p>(11) To the National Archives and Records Administration or other Federal agencies pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(12) To an agency, organization, or individual for the purpose of performing audit or oversight operations as
authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored
in computerized databases. Paper and magnetic disk, or tape records are stored in locked file rooms, locked file
cabinets, or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, address, email address, telephone number, or some other unique identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and
24-hour security guard service. Computerized records are safeguarded through use of access codes and other information
technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes.
Access to the records is restricted to those who require the records in the performance of official duties related to the
purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with the appropriate National Archives and Records
Administration General Records Schedules and FHFA Records Retention and Disposition Schedules. Disposal is by shredding
or other appropriate disposal system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Technology and Information Management, Federal Housing Finance Agency, 400 Seventh Street SW.,
Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act
Officer either electronically, or by regular mail, or facsimile. Submit electronic requests at <i>
https://publicaccesslink.fhfa.gov/palMain.aspx.</i> The regular mail address is: Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-649-1073. For the
quickest possible handling, mark your electronic submission, letter, or facsimile and the subject line, envelope, or
facsimile cover sheet "Privacy Act Request" in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by individuals accessing or using FHFA telecommunication resources or devices.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="fhfa21" toc="yes">
<systemNumber>-21</systemNumber>
<subsection type="systemName">National Mortgage Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, and any alternate work site utilized by
employees of the Federal Housing Finance Agency (FHFA) or by individuals assisting such employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have records in one or more credit bureaus, consumer reporting agencies, other Federal government
systems of records, commercial data aggregators, or other commercial entities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include loan-level information on first lien single-family mortgages, including but not limited to the
following data fields:
</p><p>Mortgage Data:
</p><p>1. Sales price of home (or appraised value if a refinance)
</p><p>2. Amount of down payment (zero if a refinance)
</p><p>3. Mortgage insurance (e.g., yes/no)
</p><p>4. Date of origination
</p><p>5. Amount
</p><p>6. Interest rate
</p><p>7. Term to maturity
</p><p>8. Type (e.g., FRM, ARM, etc.)
</p><p>9. Product (e.g., conventional, FHA, VA, USDA RD, etc.)
</p><p>10. Was a second mortgage obtained at origination of the first mortgage?
</p><p>11. Purpose of loan
</p><p>Property Characteristics:
</p><p>1. How occupied (e.g., rental, primary residence, etc.)
</p><p>2. Type of home (e.g., single-family detached, townhouse, condo, manufactured home, etc.)
</p><p>3. Number of units financed by the mortgage
</p><p>4. New or existing property
</p><p>Household Characteristics:
</p><p>1. Adult composition of household (e.g., single male, married couple, etc.)
</p><p>2. Age of borrower(s)
</p><p>3. Total household income
</p><p>4. Number of adult wage earners in household
</p><p>5. Gender of borrower(s)
</p><p>6. Metric of credit worthiness of borrower(s)
</p><p>7. Debt-to-income ratio of borrower(s)
</p><p>8. Education of borrower(s)
</p><p>9. Ethnicity of borrower(s)
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>12 U.S.C. 4544.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system of records are maintained in order to facilitate mandatory reporting as well as to conduct
research, performance modeling, and examination monitoring.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
</p><p>(1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk
of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system
or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised
information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to
assist in connection with FHFA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
</p><p>(2) Where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate
agency, whether federal, state, local, tribal, foreign or a financial regulatory organization, including the Financial
Crimes Enforcement Network and other law enforcement and government entities, as determined by FHFA to be appropriate and
that are charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or
implementing a statute, or rule, regulation or order issued pursuant thereto.
</p><p>(3) To any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil
litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further
information about the matters related therein, and those matters appeared to be relevant at the time to the subject
matter of the inquiry.
</p><p>(4) To any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within
this system for use by FHFA and its employees in connection with their official duties or to any individual who is
utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA.
</p><p>(5) To members of advisory committees that are created by FHFA or by Congress to render advice and recommendations to
FHFA or to Congress, to be used solely in connection with their official, designated functions and is related to the
purpose for which FHFA collected the records.
</p><p>(6) To a Congressional office from the record of an individual in response to an inquiry from the Congressional office
made at the request of that individual.
</p><p>(7) To contractor personnel, grantees, volunteers, interns, and others performing or working on a contract, service,
grant, cooperative agreement, or project for FHFA.
</p><p>(8) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection
with criminal law proceedings, or in response to a subpoena from a court of competent jurisdiction.
</p><p>(9) To the Office of Management and Budget, Department of Justice (DOJ), Department of Labor, Office of Personnel
Management, Equal Employment Opportunity Commission, Office of Special Counsel, Department of Homeland Security, or other
Federal agencies to obtain advice regarding statutory, regulatory, policy, and other requirements related to the purpose
for which FHFA collected the records.
</p><p>(10) To DOJ (including United States Attorney Offices) or other Federal agencies conducting litigation or in
proceedings before any court, or adjudicative or administrative body, when it is necessary to the litigation and one of
the following is a party to the litigation or has an interest in such litigation:
</p><p>1. FHFA
</p><p>2. Any employee of FHFA in his/her official capacity;
</p><p>3. Any employee of FHFA in his/her individual capacity where DOJ or FHFA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
FHFA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which FHFA collected the records.
</p><p>(11) To the National Archives and Records Administration or other Federal agencies pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(12) To a Federal agency, organization, or individual for the purpose of performing audit or oversight operations as
authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(13) To Fannie Mae, Freddie Mac, or a Federal Home Loan Bank as it relates to the purpose for which FHFA collected the
records.
</p><p>(14) To the Consumer Finance Protection Bureau in order to facilitate reporting under the Dodd-Frank Wall Street
Reform and Consumer Protection Act (Pub. L. 111-203), as well as to conduct research, performance modeling, and
examination monitoring.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
	<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored in
computerized databases. Paper and magnetic disc, or tape records are stored in locked file rooms, locked file cabinets,
or locked safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by unique loan identifier, or other identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and 24-hour
security guard service. Computerized records are safeguarded through use of access codes and other information technology
security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, or locked safes. Access to
the records is restricted to those who require the records in the performance of official duties related to the purposes
for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with National Archives and Records Administration and FHFA retention schedules.
Records are disposed of according to accepted techniques.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Project Manager, National Mortgage Database, Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC
20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Officer.
Inquiries may either be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 400 Seventh Street SW.,
Washington, DC 20024, or submitted electronically at <i>http://www.fhfa.gov/Default.aspx?Page=236</i> in
accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct requests for access to the Privacy Act Officer. Requests may either be mailed to the Privacy Act Officer,
Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024, or submitted electronically at <i>
http://www.fhfa.gov/Default.aspx?Page=236</i> in accordance with the procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Direct requests to contest or appeal an adverse decision for a record to the Privacy Act Appeals Officer. Appeals may
either be mailed to the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 Seventh Street SW., Washington,
DC 20024, or submitted electronically at <i>http://www.fhfa.gov/Default.aspx?Page=236</i> in accordance with the
procedures set forth in 12 CFR part 1204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is obtained from credit repository files, other FHFA systems of records, other Federal government
systems of records, commercial data aggregators, or other commercial entities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="oig1" toc="yes">
<systemNumber>/OIG-1</systemNumber>
<subsection type="systemName">FHFA-OIG Audit Files Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Auditors, certain administrative support staff, contractors of FHFA-OIG, and certain subjects and/or
witnesses referenced in FHFA-OIG"s audit activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Audit reports; and (2) working papers, which may include copies of correspondence, evidence, subpoenas, other
documents collected and/or generated by the Audit Division during the course of official duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is maintained in order to act as a management information system for FHFA-OIG audit projects
and personnel and to assist in the accurate and timely conduct of audits.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be used to:
</p><p>(1) Disclose pertinent information to appropriate Federal, foreign, State, local, Tribal or other public authorities
or self-regulatory organizations responsible for investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or regulation;
</p><p>(2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence,
including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal law proceedings;
</p><p>(3) Provide information to a congressional office in response to an inquiry made at the request of the individual to
whom the record pertains;
</p><p>(4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment or correction of
records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to or amendment or correction of records;
</p><p>(5) Disclose information to the Department of Justice when seeking legal advice, or when (a) the agency or (b) any
component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency
in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed
by the agency to be relevant and necessary to the litigation;
</p><p>(6) Disclose information to the appropriate foreign, State, local, Tribal, or other public authority or self-
regulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of
information obtained from that authority or organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
</p><p>(7) Disclose information to contractors and other agents who have been engaged by FHFA-OIG or one of its
components to provide products or services associated with FHFA-OIG"s or component"s responsibility arising under
the Freedom of Information Act/Privacy Act (FOIA/PA);
</p><p>(8) Disclose information to the National Archives and Records Administration for use in records management
inspections;
</p><p>(9) Disclose information to appropriate agencies, entities, and persons when (1) FHFA-OIG suspects or has
confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FHFA
-OIG has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by FHFA-OIG or another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
FHFA-OIG"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(10) Disclose information to any source, either private or governmental, to the extent necessary to elicit information
relevant to an FHFA-OIG audit, evaluation, or investigation;
</p><p>(11) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators,
and other parties responsible for processing personnel actions or conducting administrative hearings or appeals, or if
needed in the performance of other authorized duties;
</p><p>(12) In situations involving an imminent danger of death or physical injury, disclose relevant information to an
individual or individuals who are in danger; and
</p><p>(13) Disclose information to persons engaged in conducting and reviewing internal and external peer reviews of FHFA
-OIG to ensure adequate internal safeguards and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to Government audits by the Comptroller General of
the United States are applied and followed.
(14) Disclose information that if withheld would tend to diminish or interfere with the comprehension of the significance of or nuances contained in the findings in any and all reports issued in compliance with requirements of the Inspector General Act of 1978 (5 U.S.C. App. 3), as amended.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of the auditor, support staff, contractors, or subject of the audit.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are accessible to FHFA-OIG personnel, all of whom have been the subject of background
investigations, on a need-to-know basis. Disclosure of information through remote terminals is restricted through the use
of passwords and sign-on protocols, which are periodically changed; these terminals are accessible only to authorized
persons. Paper records are maintained in locked facilities and/or cabinets with restricted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system will be retained in accordance with approved retention schedules, including: FHFA"s Comprehensive Records Schedule Item 7.1 (N1-543-11-1, approved 01/11/2013), which provides the cut-off and disposition schedule for audit records. Additional approved schedules may apply. Destruction of records shall
occur in the manner(s) appropriate to the type of record, such as shredding of paper records and/or deletion of computer
records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, Office of Inspector General, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification and access to any record contained in this system of records, or seeking to
contest its content, may inquire in writing in accordance with instructions appearing at 12 CFR 1202.5. This system of
records may contain records that are exempt from the notification, access, and contesting records requirements pursuant
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some records contained within this system of records are exempt from the requirement that the record source
categories be disclosed pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some records contained within this system of records are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), <i>see</i> 12 CFR 1204.7(c), implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. These exemptions are hereby incorporated by reference and are an integral part of this SORN.
</p></xhtmlContent></subsection>
</section>
<section id="oig2" toc="yes">
<systemNumber>/OIG-2</systemNumber>
<subsection type="systemName">FHFA-OIG Investigative Files Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is managed and administered by NASA-OIG.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Subjects or potential subjects of investigative activities; witnesses involved in investigative activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Reports of investigations, which may include, but are not limited to, witness statements, affidavits,
transcripts, police reports, photographs, documentation concerning requests and approval for consensual telephone and
consensual non-telephone monitoring, the subject"s prior criminal record, vehicle maintenance records, medical records,
accident reports, insurance policies, police reports, and other exhibits and documents collected during an investigation;
(2) status and disposition information concerning a complaint or investigation including prosecutive action and/or
administrative action; (3) complaints or requests to investigate; (4) subpoenas and evidence obtained in response to a
subpoena; (5) evidence logs; (6) pen registers; (7) correspondence; (8) records of seized money and/or property; (9)
reports of laboratory examination, photographs, and evidentiary reports; (10) digital image files of physical evidence;
(11) documents generated for purposes of FHFA-OIG"s undercover activities; (12) documents pertaining to the
identity of confidential informants; and, (13) other documents collected and/or generated by the Investigations Division during the course of official duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to maintain information relevant to complaints received by FHFA-OIG and collected as part of investigations conducted by FHFA-OIG"s Investigations Division.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be used to:
</p><p>(1) Disclose pertinent information to appropriate Federal, foreign, State, local, Tribal or other public authorities
or self-regulatory organizations responsible for investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or regulation;
</p><p>(2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence,
including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal law proceedings;
</p><p>(3) Provide information to a congressional office in response to an inquiry made at the request of the individual to
whom the record pertains;
</p><p>(4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment or correction of
records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to or amendment or correction of records;
</p><p>(5) Disclose information to the Department of Justice when seeking legal advice, or when (a) the agency or (b) any
component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency
in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed
by the agency to be relevant and necessary to the litigation;
</p><p>(6) Disclose information to the appropriate foreign, State, local, Tribal, or other public authority or self-
regulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of
information obtained from that authority or organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
</p><p>(7) Disclose information to contractors and other agents who have been engaged by FHFA-OIG or one of its
components to provide products or services associated with FHFA-OIG"s or component"s responsibility arising under
the FOIA/PA;
</p><p>(8) Disclose information to the National Archives and Records Administration for use in records management
inspections;
</p><p>(9) Disclose information to appropriate agencies, entities, and persons when (1) FHFA-OIG suspects or has
confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FHFA
-OIG has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by FHFA-OIG or another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
FHFA-OIG"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(10) Disclose information to any source, either private or governmental, to the extent necessary to elicit information
relevant to an FHFA-OIG audit, evaluation, or investigation;
</p><p>(11) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators,
and other parties responsible for processing personnel actions or conducting administrative hearings or appeals, or if
needed in the performance of other authorized duties;
</p><p>(12) In situations involving an imminent danger of death or physical injury, disclose relevant information to an
individual or individuals who are in danger; and
</p><p>(13) Disclose information to persons engaged in conducting and reviewing internal and external peer reviews of FHFA
-OIG to ensure adequate internal safeguards and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to Government audits by the Comptroller General of
the United States are applied and followed.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number, and/or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are accessible to FHFA-OIG personnel, all of whom have been the subject of background
investigations, on a need-to-know basis. Disclosure of information through remote terminals is restricted through the use
of passwords and sign-on protocols, which are periodically changed; these terminals are accessible only to authorized
persons. Paper records are maintained in locked facilities and/or cabinets with restricted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) FHFA"s Comprehensive Records Schedule Item 7.2(a) (N1-543-11-1, approved 01/11/2013), which provides the cut-off and disposition schedule for significant investigative case records; and (2) Item 7.2(b), which provides the cut-off and disposition schedule for all other investigative case records. Additional
approved schedules may apply. Destruction of records shall occur in the manner(s) appropriate to the type of record, such
as shredding of paper records and/or deletion of computer records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, Office of Inspector General, Federal Housing Finance Agency, 400 7th Street, SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification and access to any record contained in this system of records, or seeking to
contest its content, may inquire in writing in accordance with instructions appearing at 12 CFR 1202.5. This system of
records may contain records that are exempt from the notification, access, and contesting records requirements pursuant
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some records contained within this system of records are exempt from the requirement that the record source
categories be disclosed pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some records contained within this system of records are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), <i>see</i> 12 CFR 1204.7(c), implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. These exemptions are hereby incorporated by reference and are an integral part of this SORN.
</p></xhtmlContent></subsection>
</section>
<section id="oig3" toc="yes">
<systemNumber>/OIG-3</systemNumber>
<subsection type="systemName">FHFA-OIG Investigative MIS Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is managed and administered by Microsoft/Office365.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Subjects or potential subjects of investigative activities; witnesses involved in investigative activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Reports of investigations, which may include, but are not limited to, witness statements, affidavits,
transcripts, police reports, photographs, documentation concerning requests and approval for consensual telephone and
consensual non-telephone monitoring, the subject"s prior criminal record, vehicle maintenance records, medical records,
accident reports, insurance policies, police reports, and other exhibits and documents collected during an investigation;
(2) status and disposition information concerning a complaint or investigation including prosecutive action and/or
administrative action; (3) complaints or requests to investigate; (4) subpoenas and evidence obtained in response to a
subpoena; (5) evidence logs; (6) pen registers; (7) correspondence; (8) records of seized money and/or property; (9)
reports of laboratory examination, photographs, and evidentiary reports; (10) digital image files of physical evidence;
(11) documents generated for purposes of FHFA-OIG"s undercover activities; (12) documents pertaining to the
identity of confidential informants; and, (13) other documents collected and/or generated by the Investigations Division during the course of official duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C.4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to maintain information relevant to complaints received by FHFA-OIG and collected as part of investigations conducted by FHFA-OIG"s Investigations Division.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be used to:
</p><p>(1) Disclose pertinent information to appropriate Federal, foreign, State, local, Tribal or other public authorities
or self-regulatory organizations responsible for investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or regulation;
</p><p>(2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence,
including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal law proceedings;
</p><p>(3) Provide information to a congressional office in response to an inquiry made at the request of the individual to
whom the record pertains;
</p><p>(4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment or correction of
records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to or amendment or correction of records;
</p><p>(5) Disclose information to the Department of Justice when seeking legal advice, or when (a) the agency or (b) any
component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency
in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed
by the agency to be relevant and necessary to the litigation;
</p><p>(6) Disclose information to the appropriate foreign, State, local, Tribal, or other public authority or self-
regulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of
information obtained from that authority or organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
</p><p>(7) Disclose information to contractors and other agents who have been engaged by FHFA-OIG or one of its
components to provide products or services associated with FHFA-OIG"s or component"s responsibility arising under
the FOIA/PA;
</p><p>(8) Disclose information to the National Archives and Records Administration for use in records management
inspections;
</p><p>(9) Disclose information to appropriate agencies, entities, and persons when (1) FHFA-OIG suspects or has
confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FHFA
-OIG has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by FHFA-OIG or another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
FHFA-OIG"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(10) Disclose information to any source, either private or governmental, to the extent necessary to elicit information
relevant to an FHFA-OIG audit, evaluation, or investigation;
</p><p>(11) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators,
and other parties responsible for processing personnel actions or conducting administrative hearings or appeals, or if
needed in the performance of other authorized duties;
</p><p>(12) In situations involving an imminent danger of death or physical injury, disclose relevant information to an
individual or individuals who are in danger; and
</p><p>(13) Disclose information to persons engaged in conducting and reviewing internal and external peer reviews of FHFA
-OIG to ensure adequate internal safeguards and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to Government audits by the Comptroller General of
the United States are applied and followed.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number, and/or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are accessible to FHFA-OIG personnel, all of whom have been the subject of background
investigations, on a need-to-know basis. Disclosure of information through remote terminals is restricted through the use
of passwords and sign-on protocols, which are periodically changed; these terminals are accessible only to authorized
persons. Paper records are maintained in locked facilities and/or cabinets with restricted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system will be retained in accordance with approved retention schedules, including: (1) FHFA"s Comprehensive Records Schedule Item 7.2(a) (N1-543-11-1, approved 01/11/2013), which provides the cut-off and disposition schedule for significant investigative case records; and (2) Item 7.2(b), which provides the cut-off and disposition schedule for all other investigative case records. Additional
approved schedules may apply. Destruction of records shall occur in the manner(s) appropriate to the type of record, such
as shredding of paper records and/or deletion of computer records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, Office of Inspector General, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification and access to any record contained in this system of records, or seeking to
contest its content, may inquire in writing in accordance with instructions appearing at 12 CFR 1202.5. This system of
records may contain records that are exempt from the notification, access, and contesting records requirements pursuant
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some records contained within this system of records are exempt from the requirement that the record source
categories be disclosed pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some records contained within this system of records are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), <i>see</i> 12 CFR 1204.7(c), implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. These exemptions are hereby incorporated by reference and are an integral part of this SORN.
</p></xhtmlContent></subsection>
</section>
<section id="oig4" toc="yes">
<systemNumber>/OIG-4</systemNumber>
<subsection type="systemName">FHFA-OIG Hotline Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is managed and administered by NASA-OIG.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Complainants who contact the FHFA-OIG Hotline.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Correspondence received from Hotline complainants; (2) records created of verbal communications with Hotline
complainants; and (3) records used to process Hotline complaints, including information included in FHFA-OIG"s
other systems of records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system consists of complaints received by FHFA-OIG from individuals and their representatives,
oversight committees, and others who conduct business with FHFA-OIG, and information concerning efforts to resolve
these complaints; it serves as a record of the complaints and the steps taken to resolve them.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be used to:
</p><p>(1) Disclose pertinent information to appropriate Federal, foreign, State, local, Tribal or other public authorities
or self-regulatory organizations responsible for investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or regulation;
</p><p>(2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence,
including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal law proceedings;
</p><p>(3) Provide information to a congressional office in response to an inquiry made at the request of the individual to
whom the record pertains;
</p><p>(4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment or correction of
records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to or amendment or correction of records;
</p><p>(5) Disclose information to the Department of Justice when seeking legal advice, or when (a) the agency or (b) any
component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency
in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed
by the agency to be relevant and necessary to the litigation;
</p><p>(6) Disclose information to the appropriate foreign, State, local, Tribal, or other public authority or self-
regulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of
information obtained from that authority or organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
</p><p>(7) Disclose information to contractors and other agents who have been engaged by FHFA-OIG or one of its
components to provide products or services associated with FHFA-OIG"s or component"s responsibility arising under
the FOIA/PA;
</p><p>(8) Disclose information to the National Archives and Records Administration for use in records management
inspections;
</p><p>(9) Disclose information to appropriate agencies, entities, and persons when (1) FHFA-OIG suspects or has
confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FHFA
-OIG has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by FHFA-OIG or another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
FHFA-OIG"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(10) Disclose information to any source, either private or governmental, to the extent necessary to elicit information
relevant to an FHFA-OIG audit, evaluation, or investigation;
</p><p>(11) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators,
and other parties responsible for processing personnel actions or conducting administrative hearings or appeals, or if
needed in the performance of other authorized duties;
</p><p>(12) In situations involving an imminent danger of death or physical injury, disclose relevant information to an
individual or individuals who are in danger; and
</p><p>(13) Disclose information to persons engaged in conducting and reviewing internal and external peer reviews of FHFA
-OIG to ensure adequate internal safeguards and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to Government audits by the Comptroller General of
the United States are applied and followed.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of the correspondent and/or name of the individual to whom the record applies.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are accessible to FHFA-OIG personnel, all of whom have been the subject of background
investigations, on a need-to-know basis. Disclosure of information through remote terminals is restricted through the use
of passwords and sign-on protocols, which are periodically changed; these terminals are accessible only to authorized
persons. Paper records are maintained in locked facilities and/or cabinets with restricted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>FHFA"s Comprehensive Records Schedule Item 7.4 (N1-543-11-1, approved 01/11/2013), which provides the cut-off and disposition schedule for hotline records. Additional approved schedules may
apply. Destruction of records shall occur in the manner(s) appropriate to the type of record, such as shredding of paper
records and/or deletion of computer records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, Office of Inspector General, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification and access to any record contained in this system of records, or seeking to
contest its content, may inquire in writing in accordance with instructions appearing at 12 CFR 1202.5. This system of
records may contain records that are exempt from the notification, access, and contesting records requirements pursuant
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some records contained within this system of records are exempt from the requirement that the record source
categories be disclosed pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some records contained within this system of records are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), <i>see</i> 12 CFR 1204.7(c), implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. These exemptions are hereby incorporated by reference and are an integral part of this SORN.
</p></xhtmlContent></subsection>
</section>
<section id="oig5" toc="yes">
<systemNumber>/OIG-5</systemNumber>
<subsection type="systemName">FHFA-OIG Correspondence Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records will be maintained on a stand-alone, physically secure FHFA-OIG computer system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Correspondents; and (2) persons upon whose behalf correspondence was initiated.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Correspondence received by FHFA-OIG and responses generated thereto; and (2) records used to respond to
incoming correspondence, including information included in FHFA-OIG"s other systems of records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to12 U.S.C. 4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system consists of correspondence received by FHFA-OIG from individuals and their representatives,
oversight committees, and others who conduct business with FHFA-OIG and the responses thereto; it serves as a
record of in-coming correspondence and the steps taken to respond thereto.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be used to:
</p><p>(1) Disclose pertinent information to appropriate Federal, foreign, State, local, Tribal or other public authorities
or self-regulatory organizations responsible for investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication
of a violation or potential violation of civil or criminal law or regulation;
</p><p>(2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence,
including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal law proceedings;
</p><p>(3) Provide information to a congressional office in response to an inquiry made at the request of the individual to
whom the record pertains;
</p><p>(4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment or correction of
records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to or amendment or correction of records;
</p><p>(5) Disclose information to the Department of Justice when seeking legal advice, or when (a) the agency or (b) any
component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency
in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed
by the agency to be relevant and necessary to the litigation;
</p><p>(6) Disclose information to the appropriate foreign, State, local, Tribal, or other public authority or self-
regulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of
information obtained from that authority or organization, or (b) verifying the identity of an individual who has
requested access to or amendment or correction of records;
</p><p>(7) Disclose information to contractors and other agents who have been engaged by FHFA-OIG or one of its
components to provide products or services associated with FHFA-OIG"s or component"s responsibility arising under
the FOIA/PA;
</p><p>(8) Disclose information to the National Archives and Records Administration for use in records management
inspections;
</p><p>(9) Disclose information to appropriate agencies, entities, and persons when (1) FHFA-OIG suspects or has
confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FHFA
-OIG has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by FHFA-OIG or another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
FHFA-OIG"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(10) Disclose information to any source, either private or governmental, to the extent necessary to elicit information
relevant to an FHFA-OIG audit, evaluation, or investigation;
</p><p>(11) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators,
and other parties responsible for processing personnel actions or conducting administrative hearings or appeals, or if
needed in the performance of other authorized duties;
</p><p>(12) In situations involving an imminent danger of death or physical injury, disclose relevant information to an
individual or individuals who are in danger; and
</p><p>(13) Disclose information to persons engaged in conducting and reviewing internal and external peer reviews of FHFA
-OIG to ensure adequate internal safeguards and management procedures exist within any office that had received law
enforcement authorization or to ensure auditing standards applicable to Government audits by the Comptroller General of
the United States are applied and followed.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of the correspondent and/or name of the individual to whom the record applies.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are accessible to FHFA-OIG personnel, all of whom have been the subject of background
investigations, on a need-to-know basis. Disclosure of information through remote terminals is restricted through the use
of passwords and sign-on protocols, which are periodically changed; these terminals are accessible only to authorized
persons. Paper records are maintained in locked facilities and/or cabinets with restricted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>FHFA"s Comprehensive Records Schedule Items 1.1, which provides the retention and disposition schedule for records of the Director and other senior agency officials; Item 1.2, which provides the retention and disposition schedule for Congressional correspondence; Item 6.2, which provides the retention and disposition schedule for litigation and administrative hearing correspondence; Item 6.4, which provides the retention and disposition schedule for routine office administration correspondence; and Item 7 which provides the retention and disposition schedule for Inspector General records that may include correspondence (N1-543-11-1, approved 01/11/2013). Additional approved schedules may apply. Destruction of records shall occur in the manner(s)
appropriate to the type of record, such as shredding of paper records and/or deletion of computer records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, Office of Inspector General, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification and access to any record contained in this system of records, or seeking to
contest its content, may inquire in writing in accordance with instructions appearing at 12 CFR 1202.5. This system of
records may contain records that are exempt from the notification, access, and contesting records requirements pursuant
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p><i>See</i> "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some records contained within this system of records are exempt from the requirement that the record source
categories be disclosed pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some records contained within this system of records are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), <i>see</i> 12 CFR 1204.7(c), implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. These exemptions are hereby incorporated by reference and are an integral part of this SORN.
</p></xhtmlContent></subsection></section>
<section id="oig6" toc="yes">
<systemNumber>/OIG-6</systemNumber>
<subsection type="systemName">FHFA-OIG Evaluations Files Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is located on a computer system that is managed and administered by NASA-OIG.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Evaluators, certain administrative support staff, contractors of FHFA-OIG, and certain subjects and/or witnesses referenced in FHFA-OIG"s evaluations activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Evaluation reports, white papers, and other reports or studies; and (2) working papers, which may include copies of correspondence, evidence, subpoenas, responses to evidence requests, memoranda of interviews conducted, statistical tables, and/or other documents collected and/or generated by the Office of Evaluations or its contractors during the course of official duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The system is established and maintained pursuant to 12 U.S.C. 4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is maintained in order to act as a management information system for FHFA-OIG evaluations projects and personnel and to assist in the accurate and timely conduct of evaluations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be used to:
</p><p>(1) Disclose pertinent information to appropriate Federal, foreign, State, local, Tribal, or other public authorities or self-regulatory organizations responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation;
</p><p>(2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings;
</p><p>(3) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains;
</p><p>(4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment, or correction of records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of information submitted by an individual who has requested access to or amendment or correction of records;
</p><p>(5) Disclose information to the Department of Justice when seeking legal advice, or when (a) the agency, or (b) any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation;
</p><p>(6) Disclose information to the appropriate foreign, State, local, Tribal, or other public authority or self-regulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of information obtained from that authority or organization, or (b) verifying the identity of an individual who has requested access to or amendment or correction of records;
</p><p>(7) Disclose information to contractors and other agents who have been engaged by FHFA-OIG or one of its components to provide products or services associated with FHFA-OIG"s or component"s responsibility arising under the Freedom of Information Act/Privacy Act (FOIA/PA);
</p><p>(8) Disclose information to the National Archives and Records Administration for use in records management inspections;
</p><p>(9) Disclose information to appropriate agencies, entities, and persons when (1) FHFA-OIG suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FHFA-OIG has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by FHFA-OIG or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with FHFA-OIG"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(10) Disclose information to any source, either private or governmental, to the extent necessary to elicit information relevant to an FHFA-OIG audit, evaluation, or investigation;
</p><p>(11) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators, and other parties responsible for processing personnel actions or conducting administrative hearings or appeals, or if needed in the performance of other authorized duties;
</p><p>(12) In situations involving an imminent danger of death or physical injury, disclose relevant information to an individual or individuals who are in danger;
</p><p>(13) Disclose information to persons engaged in conducting and reviewing internal and external peer reviews of FHFA-OIG to ensure adequate internal safeguards and management procedures exist and are in compliance with applicable standards; and
</p><p>(14) Disclose information that if withheld would tend to diminish or interfere with the comprehension of the significance of or nuances contained in the findings in any and all reports issued in compliance with requirements of the Inspector General Act of 1978 (5 U.S.C. App. 3), as amended.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of the evaluator, support staff, contractors, or subject of or witnesses to the evaluation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are accessible to FHFA-OIG personnel, all of whom have been the subject of background investigations, on a need-to-know basis. Disclosure of information through remote terminals is restricted through the use of passwords and sign-on protocols, which are periodically changed; these terminals are accessible only to authorized persons. Paper records are maintained in locked facilities and/or cabinets with restricted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system will be retained in accordance with approved retention schedules, including FHFA"s Comprehensive Records Schedule Item 7.2(a) (N1-543-11-1, approved 01/11/2013), which provides the cut-off and disposition schedule for significant evaluative case records; and (2) Item 7.2(b), which provides the cut-off and disposition schedule for all other evaluative case records. Additional approved schedules may apply. Destruction of records shall occur in the manner(s) appropriate to the type of record, such as shredding of paper records and/or deletion of computer records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, Office of Inspector General, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification and access to any record contained in this system of records, or seeking to contest its content, may inquire in writing in accordance with instructions appearing at 12 CFR 1202.5. This system of records may contain records that are exempt from the notification, access, and contesting records requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Some records contained within this system of records are exempt from the requirement that the record source categories be disclosed pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Some records contained within this system of records are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), (e)(3), of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), <i>see</i> 12 CFR 1204.7(c) implementing the exemptions in 5 U.S.C. 552a(j)(2) and (k)(2) for FHFA-OIG records. These exemptions are hereby incorporated by reference and are an integral part of this SORN.
</p></xhtmlContent></subsection>
</section>
<previousPubs id="systems" toc="yes">
<title>Systems of Records Published Between January 3, 2012 and December 31, 2013</title>
</previousPubs>

<regulations id="reg" toc="yes">
<regulationsTitle number="12">
<heading> Banks and Banking </heading>
<regulationsChapter number="XII">
<heading> Federal Housing Finance Agency </heading>
<regulationsPart number="1204">
<heading> PRIVACY ACT IMPLEMENTATION </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>1204.1 Why did FHFA issue this part?
</p>
<p>1204.2 What do the terms in this part mean?
</p>
<p>1204.3 How do I make a Privacy Act request?
</p>
<p>1204.4 How will FHFA or FHFA-OIG respond to my Privacy Act request?
</p>
<p>1204.5 What if I am dissatisfied with the response to my Privacy Act request?
</p>
<p>1204.6 What does it cost to get records under the Privacy Act?
</p>
<p>1204.7 Are there any exemptions from the Privacy Act?
</p>
<p>1204.8 How are records secured?
</p>
<p>1204.9 Does FHFA or FHFA-OIG collect and use Social Security numbers?
</p>
<p>1204.10 What are FHFA and FHFA-OIG employee responsibilities under the Privacy Act?
</p>
<p>1204.11 May FHFA-OIG obtain Privacy Act records from other Federal agencies for law enforcement purposes?
</p>
<p><b>Authority:</b> 5 U.S.C. 552a.
</p>
<p><b>Source:</b> 76 FR 51871, Aug. 19, 2011, unless otherwise noted.
</p>
<p><b>Editorial Note:</b></p>
<p>Nomenclature changes to part 1204 appear at 77 FR 4646, Jan. 31, 2012.

</p>
<p><b>&#167; 1204.1
 Why did FHFA issue this part?
</b></p>
<p>The Federal Housing Finance Agency (FHFA) issued this part to--
</p>
<p>(a) Implement the Privacy Act, a Federal law that helps protect private information about individuals that Federal agencies collect or maintain. You should read this part together with the Privacy Act, which provides additional information about records maintained on individuals;
</p>
<p>(b) Establish rules that apply to all FHFA and FHFA Office of Inspector General (FHFA-OIG) maintained systems of records retrievable by an individual’s name or other personal identifier;
</p>
<p>(c) Describe procedures through which you may request access to records, request amendment or correction of those records, or request an accounting of disclosures of those records by FHFA or FHFA-OIG;
</p>
<p>(d) Inform you, that when it is appropriate to do so, FHFA or FHFA-OIG automatically processes a Privacy Act request for access to records under both the Privacy Act and FOIA, following the rules contained in this part and in FHFA’s Freedom of Information Act regulation at part 1202 of this title so that you will receive the maximum amount of information available to you by law;
</p>
<p>(e) Notify you that this part does not entitle you to any service or to the disclosure of any record to which you are not entitled under the Privacy Act. It also does not, and may not be relied upon, to create any substantive or procedural right or benefit enforceable against FHFA or FHFA-OIG; and
</p>
<p>(f) Notify you that this part applies to both FHFA and FHFA-OIG.

</p>
<p><b>&#167; 1204.2
 What do the terms in this part mean?
</b></p>
<p>The following definitions apply to the terms used in this part--
</p>
<p><i>Access</i> means making a record available to a subject individual.
</p>
<p><i>Amendment</i> means any correction of, addition to, or deletion from a record.
</p>
<p><i>Court</i> means any entity conducting a legal proceeding.
</p>
<p><i>Days,</i> unless stated as “calendar days,” are working days and do not include Saturdays, Sundays, and federal holidays. If the last day of any period prescribed herein falls on a Saturday, Sunday, or federal holiday, the last day of the period will be the next working day that is not a Saturday, Sunday, or federal holiday.
</p>
<p><i>FHFA</i> means the Federal Housing Finance Agency and includes its predecessor agencies, the Office of Federal Housing Enterprise Oversight (OFHEO) and the Federal Housing Finance Board (FHFB).
</p>
<p><i>FHFA-OIG</i> means the Office of Inspector General for FHFA.
</p>
<p><i>FOIA</i> means the Freedom of Information Act, as amended (5 U.S.C. 552).
</p>
<p><i>Individual</i> means a natural person who is either a citizen of the United States of America or an alien lawfully admitted for permanent residence.
</p>
<p><i>Maintain</i> includes collect, use, disseminate, or control.
</p>
<p><i>Privacy Act</i> means the Privacy Act of 1974, as amended (5 U.S.C. 552a).
</p>
<p><i>Privacy Act Appeals Officer</i> means a person designated by the FHFA Director to process appeals of denials of requests for or seeking amendment of records maintained by FHFA under the Privacy Act. For appeals pertaining to records maintained by FHFA-OIG, <i>Privacy Act Appeals Officer</i> means a person designated by the FHFA Inspector General to process appeals of denials of requests for or seeking amendment of records maintained by FHFA-OIG under the Privacy Act.
</p>
<p><i>Privacy Act Officer</i> means a person designated by the FHFA Director who has primary responsibility for privacy and data protection policy and is authorized to process requests for or amendment of records maintained by FHFA under the Privacy Act. For requests pertaining to records maintained by FHFA-OIG, <i>Privacy Act Officer</i> means a person designated by the FHFA Inspector General to process requests for or amendment of records maintained by FHFA-OIG under the Privacy Act.
</p>
<p><i>Record</i> means any item, collection, or grouping of information about an individual that FHFA or FHFA-OIG maintains within a system of records, including, but not limited to, the individual’s name, an identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print, or photograph.
</p>
<p><i>Routine use</i> means the purposes for which records and information contained in a system of records may be disclosed by FHFA or FHFA-OIG without the consent of the subject of the record. Routine uses for records are identified in each system of records notice. Routine use does not include disclosure that subsection (b) of the Privacy Act (5 U.S.C. 552a(b)) otherwise permits.
</p>
<p><i>Senior Agency Official for Privacy</i> means a person designated by the FHFA Director who has the authority and responsibility to oversee and supervise the FHFA privacy program and implementation of the Privacy Act.
</p>
<p><i>System of Records</i> means a group of records FHFA or FHFA-OIG maintains or controls from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Single records or groups of records that are not retrieved by a personal identifier are not part of a system of records.
</p>
<p><i>System of Records Notice</i> means a notice published in the <i>Federal Register</i> which announces the creation, deletion, or amendment of one or more system of records. System of records notices are also used to identify a system of records’ routine uses.

</p>
<p><b>&#167; 1204.3
 How do I make a Privacy Act request?
</b></p>
<p>(a) <i>What is a valid request?</i> In general, a Privacy Act request can be made on your own behalf for records or information about you. You can make a Privacy Act request on behalf of another individual as the parent or guardian of a minor, or as the guardian of someone determined by a court to be incompetent. You also may request access to another individual’s record or information if you have that individual’s written consent, unless other conditions of disclosure apply.
</p>
<p>(b) <i>How and where do I make a request?</i> Your request must be in writing. Regardless of whether your request seeks records from FHFA, FHFA-OIG, or both, you may appear in person to submit your written request to the FHFA Privacy Act Officer, or send your written request to the FHFA Privacy Act Officer by electronic mail, mail, delivery service, or facsimile. The electronic mail address is: <i>privacy@fhfa.gov.</i> For mail or delivery service, the address is: FHFA Privacy Act Officer, Federal Housing Finance Agency, 400 Seventh Street, SW., Eighth Floor, Washington, DC 20024. The facsimile number is (202) 649-1073. Requests for FHFA-OIG maintained records will be forwarded to FHFA-OIG for processing and direct response. You can help FHFA and FHFA-OIG process your request by marking electronic mail, letters, or facsimiles and the subject line, envelope, or facsimile cover sheet with “Privacy Act Request.” FHFA’s “Privacy Act Reference Guide,” which is available on FHFA’s Web site, <i>http://www.fhfa.gov,</i> provides additional information to assist you in making your request.
</p>
<p>(c) <i>What must the request include?</i> You must describe the record that you want in enough detail to enable either the FHFA or FHFA-OIG Privacy Act Officer to locate the system of records containing it with a reasonable amount of effort. Include specific information about each record sought, such as the time period in which you believe it was compiled, the name or identifying number of each system of records in which you believe it is kept, and the date, title or name, author, recipient, or subject matter of the record. As a general rule, the more specific you are about the record that you want, the more likely FHFA or FHFA-OIG will be able to locate it in response to your request.
</p>
<p>(d) <i>How do I request amendment or correction of a record?</i> If you are requesting an amendment or correction of any FHFA or FHFA-OIG record, identify each particular record in question and the system of records in which the record is located, describe the amendment or correction that you want, and state why you believe that the record is not accurate, relevant, timely, or complete. You may submit any documentation that you think would be helpful, including an annotated copy of the record.
</p>
<p>(e) <i>How do I request for an accounting of disclosures?</i> If you are requesting an accounting of disclosures by FHFA or FHFA-OIG of a record to another person, organization, or Federal agency, you must identify each particular record in question. An accounting generally includes the date, nature, and purpose of each disclosure, as well as the name and address of the person, organization, or Federal agency to which the disclosure was made, subject to &#167; 1204.7.
</p>
<p>(f) <i>Must I verify my identity?</i> Yes. When making requests under the Privacy Act, your request must verify your identity to protect your privacy or the privacy of the individual on whose behalf you are acting. If you make a Privacy Act request and you do not follow these identity verification procedures, FHFA or FHFA-OIG cannot and will not process your request.
</p>
<p>(1) <i>How do I verify my identity?</i> To verify your identity, you must state your full name, current address, and date and place of birth. In order to help identify and locate the records you request, you also may, at your option, include your Social Security number. If you make your request in person and your identity is not known to either the FHFA or FHFA-OIG Privacy Act Officer, you must provide either two forms of unexpired identification with photographs issued by a federal, state, or local government agency or entity (<i>i.e.</i> passport, passport card, driver’s license, ID card, etc.), or one form of unexpired identification with a photograph issued by a federal, state, or local government agency or entity (<i>i.e.</i> passport, passport card, driver’s license, ID card, etc.) and a properly authenticated birth certificate. If you make your request by mail, your signature either must be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. You may fulfill this requirement by having your signature on your request letter witnessed by a notary or by including the following statement just before the signature on your request letter: “I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on [date]. [Signature].”
</p>
<p>(2) <i>How do I verify parentage or guardianship?</i> If you make a Privacy Act request as the parent or guardian of a minor, or as the guardian of someone determined by a court to be incompetent, with respect to records or information about that individual, you must establish--
</p>
<p>(i) The identity of the individual who is the subject of the record, by stating the individual’s name, current address, date and place of birth, and, at your option, the Social Security number of the individual;
</p>
<p>(ii) Your own identity, as required in paragraph (f)(1) of this section;
</p>
<p>(iii) That you are the parent or guardian of the individual, which you may prove by providing a properly authenticated copy of the individual’s birth certificate showing your parentage or a properly authenticated court order establishing your guardianship; and
</p>
<p>(iv) That you are acting on behalf of the individual in making the request.
</p>
<p>[76 FR 51871, Aug. 19, 2011, as amended at 77 FR 4646, Jan. 31, 2012]

</p>
<p><b>&#167; 1204.4
 How will FHFA or FHFA-OIG respond to my Privacy Act request?
</b></p>
<p>(a) <i>How will FHFA or FHFA-OIG locate the requested records?</i> FHFA or FHFA-OIG will search to determine if requested records exist in the system of records it owns or controls. You can find FHFA and FHFA-OIG system of records notices on our Web site at <i>http://www.fhfa.gov.</i> You can also find descriptions of OFHEO and FHFB system of records that have not yet been superseded on the FHFA Web site. A description of the system of records also is available in the “Privacy Act Issuances” compilation published by the Office of the Federal Register of the National Archives and Records Administration. You can access the “Privacy Act Issuances” compilation in most large reference and university libraries or electronically at the Government Printing Office Web site at: <i>http://www.gpoaccess.gov/privacyact/index.html.</i> You also can request a copy of FHFA or FHFA-OIG system of records from the Privacy Act Officer.
</p>
<p>(b) <i>How long does FHFA or FHFA-OIG have to respond?</i> Either the FHFA or FHFA-OIG Privacy Act Officer generally will respond to your request in writing within 20 days after receiving it, if it meets the &#167; 1204.3 requirements. For requests to amend a record, either the FHFA or FHFA-OIG Privacy Act Officer will respond within 10 days after receipt of the request to amend. FHFA or FHFA-OIG may extend the response time in unusual circumstances, such as when consultation is needed with another Federal agency (if that agency is subject to the Privacy Act) about a record or to retrieve a record shipped offsite for storage. If you submit your written request in person, either the FHFA or FHFA-OIG Privacy Act Officer may disclose records or information to you directly and create a written record of the grant of the request. If you are to be accompanied by another person when accessing your record or any information pertaining to you, FHFA or FHFA-OIG may require your written authorization before permitting access or discussing the record in the presence of the other person.
</p>
<p>(c) <i>What will the FHFA or FHFA-OIG response include?</i> The written response will include a determination to grant or deny your request in whole or in part, a brief explanation of the reasons for the determination, and the amount of the fee charged, if any, under &#167; 1204.6. If you are granted a request to access a record, FHFA or FHFA-OIG will make the record available to you. If you are granted a request to amend or correct a record, the response will describe any amendments or corrections made and advise you of your right to obtain a copy of the amended or corrected record.
</p>
<p>(d) <i>What is an adverse determination?</i> An adverse determination is a determination on a Privacy Act request that--
</p>
<p>(1) Withholds any requested record in whole or in part;
</p>
<p>(2) Denies a request for an amendment or correction of a record in whole or in part;
</p>
<p>(3) Declines to provide a requested accounting of disclosures;
</p>
<p>(4) Advises that a requested record does not exist or cannot be located; or
</p>
<p>(5) Finds what has been requested is not a record subject to the Privacy Act.
</p>
<p>(e) <i>What will be stated in a response that includes an adverse determination?</i> If an adverse determination is made with respect to your request, either the FHFA or FHFA-OIG Privacy Act Officer’s written response under this section will identify the person responsible for the adverse determination, state that the adverse determination is not a final action of FHFA or FHFA-OIG, and state that you may appeal the adverse determination under &#167; 1204.5.

</p>
<p><b>&#167; 1204.5
 What if I am dissatisfied with the response to my Privacy Act request?
</b></p>
<p>(a) <i>May I appeal the response?</i> You may appeal any adverse determination made in response to your Privacy Act request. If you wish to seek review by a court of any adverse determination or denial of a request, you must first appeal it under this section.
</p>
<p>(b) <i>How do I appeal the response?</i>--(1) You may appeal by submitting in writing, a statement of the reasons you believe the adverse determination should be overturned. FHFA or FHFA-OIG must receive your written appeal within 30 calendar days of the date of the adverse determination under &#167; 1204.4. Your written appeal may include as much or as little related information as you wish, as long as it clearly identifies the determination (including the request number, if known) that you are appealing.
</p>
<p>(2) If FHFA or FHFA-OIG denied your request in whole or in part, you may appeal the denial by writing directly to the FHFA Privacy Act Appeals Officer through electronic mail, mail, delivery service, or facsimile. The electronic mail address is: <i>privacy@fhfa.gov.</i> For mail or express mail, the address is: FHFA Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 Seventh Street, SW., Eighth Floor, Washington, DC 20024. The facsimile number is: (202) 649-1073. For appeals of FHFA-OIG denials, whether in whole or in part, the appeal must be clearly marked by adding “FHFA-OIG” after “Privacy Act Appeal.” All appeals from denials, in whole or part, made by FHFA-OIG will be forwarded to the FHFA-OIG Privacy Act Appeals Officer for processing and direct response. You can help FHFA and FHFA-OIG process your appeal by marking electronic mail, letters, or facsimiles and the subject line, envelope, or facsimile cover sheet with “Privacy Act Appeal.” FHFA’s “Privacy Act Reference Guide,” which is available on FHFA’s Web site, <i>http://www.fhfa.gov,</i> provides additional information to assist you in making your appeal. FHFA or FHFA-OIG ordinarily will not act on an appeal if the Privacy Act request becomes a matter of litigation.
</p>
<p>(3) If you need more time to file your appeal, you may request an extension of time of no more than ten (10) calendar days in which to file your appeal, but only if your request is made within the original 30-calendar day time period for filing the appeal. Granting an extension is in the sole discretion of either the FHFA or FHFA-OIG Privacy Act Appeals Officer.
</p>
<p>(c) <i>Who has the authority to grant or deny appeals?</i> For appeals from the FHFA Privacy Act Officer, the FHFA Privacy Act Appeals Officer is authorized to act on your appeal. For appeals from the FHFA-OIG Privacy Act Officer, the FHFA-OIG Privacy Act Appeals Officer is authorized to act on your appeal.
</p>
<p>(d) <i>When will FHFA or FHFA-OIG respond to my appeal?</i> FHFA or FHFA-OIG generally will respond to you in writing within 30 days of receipt of an appeal that meets the requirements of paragraph (b) of this section, unless for good cause shown, the FHFA or FHFA-OIG Privacy Act Appeals Officer extends the response time.
</p>
<p>(e) <i>What will the FHFA or FHFA-OIG response include?</i> The written response will include the determination of either the FHFA or FHFA-OIG Privacy Act Appeals Officer, whether to grant or deny your appeal in whole or in part, a brief explanation of the reasons for the determination, and information about the Privacy Act provisions for court review of the determination.
</p>
<p>(1) If your appeal concerns a request for access to records or information and the appeal determination grants your access, the records or information, if any, will be made available to you.
</p>
<p>(2)(i) If your appeal concerns an amendment or correction of a record and the appeal determination grants your request for an amendment or correction, the response will describe any amendment or correction made to the record and advise you of your right to obtain a copy of the amended or corrected record under this part. FHFA or FHFA-OIG will notify all persons, organizations, or Federal agencies to which it previously disclosed the record, if an accounting of that disclosure was made, that the record has been amended or corrected. Whenever the record is subsequently disclosed, the record will be disclosed as amended or corrected.
</p>
<p>(ii) If the response to your appeal denies your request for an amendment or correction to a record, the response will advise you of your right to file a Statement of Disagreement under paragraph (f) of this section.
</p>
<p>(f) <i>What is a Statement of Disagreement?</i>--(1) A Statement of Disagreement is a concise written statement in which you clearly identify each part of any record that you dispute and explain your reason(s) for disagreeing with either the FHFA or FHFA-OIG Privacy Act Appeals Officer’s denial, in whole or in part, of your appeal requesting amendment or correction. Your Statement of Disagreement must be received by either the FHFA or FHFA-OIG Privacy Act Officer within 30 calendar days of either the FHFA or FHFA-OIG Privacy Act Appeals Officer’s denial, in whole or in part, of your appeal concerning amendment or correction of a record. FHFA and FHFA-OIG will place your Statement of Disagreement in the system of records in which the disputed record is maintained. FHFA and FHFA-OIG may also append a concise statement of its reason(s) for denying the request for an amendment or correction of the record.
</p>
<p>(2) FHFA and FHFA-OIG will notify all persons, organizations, and Federal agencies to which it previously disclosed the disputed record, if an accounting of that disclosure was made, that the record is disputed and provide your Statement of Disagreement and the FHFA or FHFA-OIG concise statement, if any. Whenever the disputed record is subsequently disclosed, a copy of your Statement of Disagreement and the FHFA or FHFA-OIG concise statement, if any, will also be disclosed.
</p>
<p>[76 FR 51871, Aug. 19, 2011, as amended at 77 FR 4646, Jan. 31, 2012]

</p>
<p><b>&#167; 1204.6
 What does it cost to get records under the Privacy Act?
</b></p>
<p>(a) <i>Must I agree to pay fees?</i> Your Privacy Act request is your agreement to pay all applicable fees, unless you specify a limit on the amount of fees you agree to pay. FHFA or FHFA-OIG will not exceed the specified limit without your written agreement.
</p>
<p>(b) <i>How does FHFA or FHFA-OIG calculate fees?</i> FHFA and FHFA-OIG will charge a fee for duplication of a record under the Privacy Act in the same way it charges for duplication of records under FOIA in 12 CFR 1202.11. There are no fees to search for or review records.

</p>
<p><b>&#167; 1204.7
 Are there any exemptions from the Privacy Act?
</b></p>
<p>(a) <i>What is a Privacy Act exemption?</i> The Privacy Act authorizes the Director and the FHFA Inspector General to exempt records or information in a system of records from some of the Privacy Act requirements, if the Director or the FHFA Inspector General, as appropriate, determines that the exemption is necessary.
</p>
<p>(b) <i>How do I know if the records or information I want are exempt?</i>--(1) Each system of records notice will advise you if the Director or the FHFA Inspector General has determined records or information in records are exempt from Privacy Act requirements. If the Director or the FHFA Inspector General has claimed an exemption for a system of records, the system of records notice will identify the exemption and the provisions of the Privacy Act from which the system is exempt.
</p>
<p>(2) Until superseded by FHFA or FHFA-OIG systems of records, the following OFHEO and FHFB systems of records are, under 5 U.S.C. 552a(k)(2) or (k)(5), exempt from the Privacy Act requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f)--
</p>
<p>(i) OFHEO-11 Litigation and Enforcement Information System; and
</p>
<p>(ii) FHFB-5 Agency Personnel Investigative Records.
</p>
<p>(c) <i>What exemptions potentially apply to FHFA-OIG records?</i> Unless the FHFA Inspector General, his or her designee, or a statute specifically authorizes disclosure, FHFA-OIG will not release records of matters that are subject to the following exemptions--
</p>
<p>(1) To the extent that the systems of records entitled “FHFA-OIG Audit Files Database,” “FHFA-OIG Investigative &amp; Evaluative Files Database,” “FHFA-OIG Investigative &amp; Evaluative MIS Database,” “FHFA-OIG Hotline Database,” and “FHFA-OIG Correspondence Database” contain any information compiled by FHFA-OIG for the purpose of criminal law enforcement investigations, such information falls within the scope of exemption (j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), and therefore these systems of records are exempt from the requirements of the following subsections of the Privacy Act to that extent, for the reasons stated in paragraphs (1)(i) through (vi) of this section.
</p>
<p>(i) From 5 U.S.C. 552a(c)(3), because release of an accounting of disclosures to an individual who is the subject of an investigation or evaluation could reveal the nature and scope of the investigation or evaluation and could result in the altering or destruction of evidence, improper influencing of witnesses, and other evasive actions that could impede or compromise the investigation or evaluation.
</p>
<p>(ii) From 5 U.S.C. 552a(d)(1), because release of investigative or evaluative records to an individual who is the subject of an investigation or evaluation could interfere with pending or prospective law enforcement proceedings, constitute an unwarranted invasion of the personal privacy of third parties, reveal the identity of confidential sources, or reveal sensitive investigative or evaluative techniques and procedures.
</p>
<p>(iii) From 5 U.S.C. 552a(d)(2), because amendment or correction of investigative or evaluative records could interfere with pending or prospective law enforcement proceedings, or could impose an impossible administrative and investigative or evaluative burden by requiring FHFA-OIG to continuously retrograde its investigations or evaluations attempting to resolve questions of accuracy, relevance, timeliness, and completeness.
</p>
<p>(iv) From 5 U.S.C. 552a(e)(1), because it is often impossible to determine relevance or necessity of information in the early stages of an investigation or evaluation. The value of such information is a question of judgment and timing; what appears relevant and necessary when collected may ultimately be evaluated and viewed as irrelevant and unnecessary to an investigation or evaluation. In addition, FHFA-OIG may obtain information concerning the violation of laws other than those within the scope of its jurisdiction. In the interest of effective law enforcement, FHFA-OIG should retain this information because it may aid in establishing patterns of unlawful activity and provide leads for other law enforcement agencies. Further, in obtaining evidence during an investigation or evaluation, information may be provided to FHFA-OIG that relates to matters incidental to the main purpose of the investigation or evaluation, but which may be pertinent to the investigative or evaluative jurisdiction of another agency. Such information cannot readily be identified.
</p>
<p>(v) From 5 U.S.C. 552a(e)(2), because in a law enforcement investigation or an evaluation it is usually counterproductive to collect information to the greatest extent practicable directly from the subject thereof. It is not always feasible to rely upon the subject of an investigation or evaluation as a source for information which may implicate him or her in illegal activities. In addition, collecting information directly from the subject could seriously compromise an investigation or evaluation by prematurely revealing its nature and scope, or could provide the subject with an opportunity to conceal criminal activities, or intimidate potential sources, in order to avoid apprehension.
</p>
<p>(vi) From 5 U.S.C. 552a(e)(3), because providing such notice to the subject of an investigation or evaluation, or to other individual sources, could seriously compromise the investigation or evaluation by prematurely revealing its nature and scope, or could inhibit cooperation, permit the subject to evade apprehension, or cause interference with undercover activities.
</p>
<p>(2) To the extent that the systems of records entitled “FHFA-OIG Audit Files Database,” “FHFA-OIG Investigative &amp; Evaluative Files Database,” “FHFA-OIG Investigative &amp; Evaluative MIS Database,” “FHFA-OIG Hotline Database,” and “FHFA-OIG Correspondence Database,” contain information compiled by FHFA-OIG for the purpose of criminal law enforcement investigations, such information falls within the scope of exemption (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), and therefore these systems of records are exempt from the requirements of the following subsections of the Privacy Act to that extent, for the reasons stated in paragraphs (c)(2)(i) through (iv) of this section.
</p>
<p>(i) From 5 U.S.C. 552a(c)(3), because release of an accounting of disclosures to an individual who is the subject of an investigation or evaluation could reveal the nature and scope of the investigation or evaluation and could result in the altering or destruction of evidence, improper influencing of witnesses, and other evasive actions that could impede or compromise the investigation or evaluation.
</p>
<p>(ii) From 5 U.S.C. 552a(d)(1), because release of investigative or evaluative records to an individual who is the subject of an investigation or evaluation could interfere with pending or prospective law enforcement proceedings, constitute an unwarranted invasion of the personal privacy of third parties, reveal the identity of confidential sources, or reveal sensitive investigative or evaluative techniques and procedures.
</p>
<p>(iii) From 5 U.S.C. 552a(d)(2), because amendment or correction of investigative or evaluative records could interfere with pending or prospective law enforcement proceedings, or could impose an impossible administrative and investigative or evaluative burden by requiring FHFA-OIG to continuously retrograde its investigations or evaluations attempting to resolve questions of accuracy, relevance, timeliness, and completeness.
</p>
<p>(iv) From 5 U.S.C. 552a(e)(1), because it is often impossible to determine relevance or necessity of information in the early stages of an investigation or evaluation. The value of such information is a question of judgment and timing; what appears relevant and necessary when collected may ultimately be evaluated and viewed as irrelevant and unnecessary to an investigation or evaluation. In addition, FHFA-OIG may obtain information concerning the violation of laws other than those within the scope of its jurisdiction. In the interest of effective law enforcement, FHFA-OIG should retain this information because it may aid in establishing patterns of unlawful activity and provide leads for other law enforcement agencies. Further, in obtaining evidence during an investigation or evaluation, information may be provided to FHFA-OIG that relates to matters incidental to the main purpose of the investigation or evaluation but which may be pertinent to the investigative or evaluative jurisdiction of another agency. Such information cannot readily be identified.
</p>
<p>(3) To the extent that the systems of records entitled “FHFA-OIG Audit Files Database,” “FHFA-OIG Investigative &amp; Evaluative Files Database,” “FHFA-OIG Investigative &amp; Evaluative MIS Database,” “FHFA-OIG Hotline Database,” and “FHFA-OIG Correspondence Database” contain any investigatory material compiled by FHFA-OIG for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment or Federal contracts, the release of which would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, such information falls within the scope of exemption (k)(5) of the Privacy Act, 5 U.S.C. 552a(k)(5), and therefore these systems of records are exempt from the requirements of subsection (d)(1) of the Privacy Act to that extent, because release would reveal the identity of a source who furnished information to the Government under an express promise of confidentiality. Revealing the identity of a confidential source could impede future cooperation by sources, and could result in harassment or harm to such sources.

</p>
<p><b>&#167; 1204.8
 How are records secured?
</b></p>
<p>(a) <i>What controls must FHFA and FHFA-OIG have in place?</i> FHFA and FHFA-OIG must establish administrative and physical controls to prevent unauthorized access to their systems of records, unauthorized or inadvertent disclosure of records, and physical damage to or destruction of records. The stringency of these controls corresponds to the sensitivity of the records that the controls protect. At a minimum, the administrative and physical controls must ensure that--
</p>
<p>(1) Records are protected from public view;
</p>
<p>(2) The area in which records are kept is supervised during business hours to prevent unauthorized persons from having access to them;
</p>
<p>(3) Records are inaccessible to unauthorized persons outside of business hours; and
</p>
<p>(4) Records are not disclosed to unauthorized persons or under unauthorized circumstances in either oral or written form.
</p>
<p>(b) <i>Is access to records restricted?</i> Access to records is restricted to authorized employees who require access in order to perform their official duties.

</p>
<p><b>&#167; 1204.9
 Does FHFA or FHFA-OIG collect and use Social Security numbers?
</b></p>
<p>FHFA and FHFA-OIG collect Social Security numbers only when it is necessary and authorized. At least annually, the FHFA Privacy Act Officer or the Senior Agency Official for Privacy will inform employees who are authorized to collect information that--
</p>
<p>(a) Individuals may not be denied any right, benefit, or privilege as a result of refusing to provide their Social Security numbers, unless the collection is authorized either by a statute or by a regulation issued prior to 1975; and
</p>
<p>(b) They must inform individuals who are asked to provide their Social Security numbers--
</p>
<p>(1) If providing a Social Security number is mandatory or voluntary;
</p>
<p>(2) If any statutory or regulatory authority authorizes collection of a Social Security number; and
</p>
<p>(3) The uses that will be made of the Social Security number.

</p>
<p><b>&#167; 1204.10
 What are FHFA and FHFA-OIG employee responsibilities under the Privacy Act?
</b></p>
<p>At least annually, the FHFA Privacy Act Officer or the Senior Agency Official for Privacy will inform employees about the provisions of the Privacy Act, including the Privacy Act’s civil liability and criminal penalty provisions. Unless otherwise permitted by law, an authorized FHFA or FHFA-OIG employee shall--
</p>
<p>(a) Collect from individuals only information that is relevant and necessary to discharge FHFA or FHFA-OIG responsibilities;
</p>
<p>(b) Collect information about an individual directly from that individual whenever practicable;
</p>
<p>(c) Inform each individual from whom information is collected of--
</p>
<p>(1) The legal authority to collect the information and whether providing it is mandatory or voluntary;
</p>
<p>(2) The principal purpose for which FHFA or FHFA-OIG intends to use the information;
</p>
<p>(3) The routine uses FHFA or FHFA-OIG may make of the information; and
</p>
<p>(4) The effects on the individual, if any, of not providing the information.
</p>
<p>(d) Ensure that the employee’s office does not maintain a system of records without public notice and notify appropriate officials of the existence or development of any system of records that is not the subject of a current or planned public notice;
</p>
<p>(e) Maintain all records that are used in making any determination about an individual with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to ensure fairness to the individual in the determination;
</p>
<p>(f) Except for disclosures made under FOIA, make reasonable efforts, prior to disseminating any record about an individual, to ensure that the record is accurate, relevant, timely, and complete;
</p>
<p>(g) When required by the Privacy Act, maintain an accounting in the specified form of all disclosures of records by FHFA or FHFA-OIG to persons, organizations, or Federal agencies;
</p>
<p>(h) Maintain and use records with care to prevent the unauthorized or inadvertent disclosure of a record to anyone; and
</p>
<p>(i) Notify the appropriate official of any record that contains information that the Privacy Act does not permit FHFA or FHFA-OIG to maintain.

</p>
<p><b>&#167; 1204.11
 May FHFA-OIG obtain Privacy Act records from other Federal agencies for law enforcement purposes?
</b></p>
<p>(a) The FHFA Inspector General is authorized under the Inspector General Act of 1978, as amended, to make written requests under 5 U.S.C. 552a(b)(7) for transfer of records maintained by other Federal agencies which are necessary to carry out an authorized law enforcement activity under the Inspector General Act of 1978, as amended.
</p>
<p>(b) The FHFA Inspector General delegates the authority under paragraph (a) of this section to the following FHFA-OIG officials--
</p>
<p>(1) Principal Deputy Inspector General;
</p>
<p>(2) Deputy Inspector General for Audits;
</p>
<p>(3) Deputy Inspector General for Investigations;
</p>
<p>(4) Deputy Inspector General for Evaluations; and
</p>
<p>(5) Deputy Inspector General for Administration.
</p>
<p>(c) The officials listed in paragraph (b) of this section may not further delegate or re-delegate the authority described in paragraph (a) of this section.
</p></xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>

