
<pai>
<agency toc="yes">
<name> Overseas Private Investment Corporation </name>
<abbrev>
OPIC
</abbrev>
<section id="opic1" toc="yes">
<systemNumber>-1</systemNumber>
<subsection type="systemName">Leave Sharing Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees who have volunteered to participate in the Corporation"s leave sharing program as either a donor or recipient of annual leave.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Leave sharing records contain the individual"s name, organization, office telephone number, Social Security Number, position title, grade, pay level, leave balances, brief description of the medical emergency which qualifies the individual for inclusion in the leave transfer program, the status of the hardship, and a statement that selected data elements may be used in soliciting donations. The file may also contain medical or physician certifications and OPIC approvals or denials. Donor records include the individual"s name, organization, office, telephone number, Social Security Number, position title, grade, pay level, leave balances, number of hours being transferred (or donated leave), and, in the case of the transfer program, the designated leave recipient.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records Management by Agency Heads; 5 U.S.C. 6331 et seq., Voluntary Transfers of Leave; and 5 CFR part 630, Absence and Leave.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used in managing the Corporation"s Voluntary Leave Sharing Program. The recipient"s name, and a brief description of the hardship, if authorized by the recipient, are published internally for solicitation purposes. Used to ensure the transfer of leave from the donor"s account to the recipient"s account.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) by other Federal agencies where the leave donor or leave recipient is employed by a different Federal agency; (ii) by the personnel and finance offices of another Federal agency involved to effectuate the leave transfer; and (iii) by OPIC timekeepers in order to debit and credit the leave accounts of donors and recipients.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders in locked file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are indexed alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in a locked file cabinet. Only OPIC HRM staff have access to the office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for one year after the close of the leave sharing emergency and close of the case. Disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic2" toc="yes">
<systemNumber>-2</systemNumber>
<subsection type="systemName">Permanent Duty Relocation Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records pertaining to official relocation travel authorizations and reimbursements or payments, consisting of: Government bills of lading, records of invoice or payments, employee service agreements, insurance election forms, and correspondence related to relocation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 57, Travel, Transportation, and Subsistence.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to provide supporting documentation related to the authorization of government payment or reimbursement related to official relocation travel, and to document service agreements and employee and PSC insurance elections.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) as supporting documents for authorization for payment; (ii) as a record of invoice and payment; (iii) as a record of service agreement; and (iv) as a record of any employee elections (insurance).
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are stored in file folders in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are indexed alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in a locked metal file cabinet. The doors to OPIC"s office in which these cabinets are located are locked outside of business hours or anytime the office is not staffed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for the period of the service agreement (generally 12 months) but not to exceed three years. Records are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained and OPIC staff who manage the relocation process.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="opic3" toc="yes">
<systemNumber>-3</systemNumber>
<subsection type="systemName">Employee Security Badges.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Corporation and contractors whose official duties require frequent and continuing access to the Corporation"s offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Badges contain a photograph of the individual with his or her surname, first name and middle initial, and a badge number. They also contain: Date of birth, color of hair, weight, date issued, height, and color of eyes. The badge is signed on the reverse side by the individual and countersigned by a representative of the Corporation. Duplicate photographs are retained and are used for renewal of badges.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, Security Requirements for Government Employment, as amended; E.O. 10865, as amended, Safeguarding Classified Information Within Industry; and E.O. 12829, National Industrial Security Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to issue identification badges to employees of the Corporation to maintain proper building access and security controls.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used by (i) OPIC management to allow access to Corporation premises; and (ii) by other agencies of the U.S. government to allow access to their premises.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Box containing duplicate photograph is filed in a locked office. Employees maintain possession of badges during their tenure with the Corporation.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Photograph is retrieved by likeness of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in an area which is accessible only to authorized security personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Badges and duplicate photographs are destroyed upon termination of the individual"s employment with or need for access to the Corporation"s headquarters.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Contract and Administrative Services, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None
</p></xhtmlContent></subsection></section>
<section id="opic4" toc="yes">
<systemNumber>-4</systemNumber>
<subsection type="systemName">Staff Central
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive But Unclassified
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW., Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation (including personal services contractors) and industrial contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Security records, including records indicating level of building and network access, security badge number, and security clearance level and adjudication date; (ii) emergency contract information records, including home address, phone number and e-mail, emergency contact person information, and information on the individual"s home computer operating system, home Internet access, and whether they possess first-aid or CPR certification; and (iii) employee exit process records, including signatures and date stamps reflecting whether department employees have been debriefed on the government"s classified information program, the Corporation"s security program, and the Corporation"s records policies and procedures; have been advised if and fully understand provisions on post employment conflicts of interest; and certifying that all required clearances for release of the employee"s final pay check have been obtained. Authority for maintenance of the system:  General authority for agency records management is provided by 5 U.S.C. 301, Departmental Regulations, and 44 U.S.C. 3101, Records Management by Agency Heads. Additional authority to maintain security records is provided by 5 U.S.C. 3301, Examination, Selection and Placement, E.O. 10450, Clearance for Federal Employment, April 17, 1953, as amended; E.O. 12968, Access to Classified Information, August 4, 1995. Additional authority to maintain emergency contact information records is provided by Federal Preparedness Circular 65, Federal Executive Branch Continuity of Operations (COOP), July 26, 1999; E.O. 12656, Assignment of Emergency Preparedness Responsibilities, November 18, 1988, as amended; and Presidential Decision Directive 67, Enduring Constitutional Government and Continuity of Government Operations, October 21, 1998. Additional authority to maintain employee exit process records is provided by E.O. 12958, Classified National Security Information, April 17, 1995; 32 CFR 2003.20, Classified Information Non-Disclosure Agreement: SF-312; 5 CFR part 2637, Regulations Concerning Post Employment Conflicts of Interest; and Pub. L. l104-134, Debt Collection Improvement Act of 1996.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used (i) as an easy-reference record to determine the suitability and/or eligibility of employees and contractors for access to facilities, information systems, and classified information; (iii) to account for and/or communicate with employees and contractors or their designees in the event of an emergency or disaster; (iii) to process existing employees and contractors when their tenure with OPIC ends; and (iv) to maintain a record of all debriefings and completed exit procedures for former employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Security records are used (i) by OPIC human resources and security managers to check the status, level, and date received of security clearances, and (ii) by OPIC departmental security officers to confirm that employees who require access to classified information have the appropriate level of security clearance. Emergency contact information records are used (i) by OPIC human resources and security managers to notify an employee"s designee of an emergency that affects the employee or to account for an employee"s whereabouts, especially in the event of a disaster; (ii) by OPIC human resources managers to communicate with an employee"s designee regarding survivor benefits or other benefits or employment information in the event an employee becomes incapacitated or dies; and (iii) by OPIC security managers for emergency management or continuity of operations purposes. Employee exist process records are used by OPIC agency managers (i) to verify that all departing employees have completed the checkout process and returned government property to OPIC, (ii) to ensure the security of OPIC-related information, (iii) to ensure that employees are briefed concerning post-employment restrictions; and (iv) to certify that all required clearances for release of the employee"s final pay check have been obtained.
</p><p>OPIC may disclose information contained in a record in this system of records under the routine uses listed in this notice without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected. Disclosures may be made:
</p><p>(i) In the event that information in this system of records indicates, either on its face or in connection with other information, a violation or potential violation of any applicable statute, regulation, or order of a competent authority, OPIC may disclose the relevant records to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating or prosecuting that violation and/or charged with enforcing or implementing the statute, executive order, rule, regulation, or order issued pursuant thereto.
</p><p>(ii) In a proceeding before a court or adjudicative body before which OPIC is authorized to appear when any of the following is a party to litigation or has an interest in litigation and information in this system is determined by OPIC to be arguably relevant to the litigation: OPIC; any OPIC employee in his or her official capacity, or in his or her individual capacity where the Department of Justice agrees to represent the employee; or the United States where OPIC determines that the litigation is likely to affect it.
</p><p>(iii) To a court, a magistrate, administrative tribunal, or other adjudicatory body in the course of presenting evidence or argument, including disclosure to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with criminal law proceedings.
</p><p>(iv) To a Member of Congress or staff acting upon the Member"s behalf when the Member or staff requests the information on behalf of and at the written request of the individual who is the subject of the record.
</p><p>(v) To another Federal agency or other public authority, in connection with the hiring or retention of an employee or other personnel action, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit, to the extent that the record is relevant and necessary to the receiving entity"s decision on the matter.
</p><p>(vi) To the National Archives and Records Administration and to the General Services Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.
</p><p>(vii) To the employees of entities with which OPIC contracts for the purposes of performing any function that requires disclosure of records in this system. Before entering into such a contract, OPIC shall require the contractor to maintain Privacy Act safeguards as required under 5 U.S.C. 552a(m) with respect to the records in the system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored electronically on OPIC"s computer network or on backup media such as tape and/or CD-ROM. Copies of records may be stored in hard copy format in file folders in secure file cabinets accessible only by authorized individuals either onsite at OPIC or at approved offsite locations.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the names of the individuals covered by the system and may be searched and indexed by any field within the record.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to and use of each of the records in the system are limited to persons whose official duties require such access. Information contained in the system is safeguarded and protected through physical and system-based safeguards, including system access controls. Retention and disposal: Records related to post-employment conflict of interest debriefings are retained for six years following separation from employment. All other records are retained for two years following separation from employment or contractual relationship with OPIC. All records are destroyed pursuant to existing General Records Schedules and OPIC records disposition schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Operations, Overseas Private Investment Corporation, 1100 New York Avenue, NW., Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Federal agencies conducting background investigations under agreements with OPIC or under agreements with contracting agencies with whom OPIC has a contractual relationship; individuals on whom the records are maintained; and OPIC staff involved in the employee exit process.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic5" toc="yes">
<systemNumber>-5</systemNumber>
<subsection type="systemName">Biographies of Employees.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current employees of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>General biographies and press releases based on biographies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to supply OPIC employees, the communications media, clients, and other OPIC stakeholders with pertinent background information on employees of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) for press releases to local, national and international communications media in connection with publicizing the role of the Corporation in furthering the development assistance objectives of the U.S.; (ii) as communication material at OPIC-hosted and external conferences and speaking engagements where employees participate as representatives of the Corporation; (iii) to provide background on new employees, along with their photographs, to current employees of the Corporation via the Corporate Intranet site; (iv) to provide biographies of executives to the public via the Corporation"s Internet web site at www.opic.gov; and (v) to assist corporate managers and executives as information for resource planning and utilization decisions and the exercise of supervisory responsibilities.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders in each OPIC department and on departmental computer network drives. Biographies of executives and key employees may also be kept on the Corporation"s Inter/Intranet web server and may be accessible to OPIC employees (Intranet) and the public (Internet).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Hard copy files are indexed alphabetically by surname. Electronic records are retrievable by file name, which includes employee name or initials, and through electronic word searches.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Original hard copy files are stored in file cabinets in staff offices and in a central location in OPIC"s Investment Development Department. Individual staff members have authentication passwords to access the computer network drive for their respective department and to access OPIC"s Intranet; staff are electronically restricted from accessing the files of another department unless otherwise authorized. OPIC"s web server is protected by standard firewall and Internet security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are updated as needed and retained as long as the individual is employed by the Corporation. Hard copy biographies are disposed of by shredding, and electronic copies are disposed of by deleting files.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Managing Director, Administration, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained, staff of the hiring department based on interviews with the subject employees, or information contained in the official personnel folder.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic6" toc="yes">
<systemNumber>-6</systemNumber>
<subsection type="systemName">Controlled Correspondence.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the general public, members of Congress, and others who correspond on a variety of official business matters with the Corporation, the President or the Executive Vice President of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Identification of writer, subject, date and disposition of correspondence, and copy of incoming and outgoing/reply correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to track official agency correspondence.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used primarily to ascertain the status of correspondence to OPIC"s President, Executive Vice President, or other OPIC officials to whom inquiries are directed. Disclosures outside the Corporation may be made: (i) To a Federal agency so that the agency may respond to an inquiry from the named individual; (ii) to the U.S. Department of Justice or in a proceeding before a court or adjudicative body; (iii) to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting a violation, when information indicates a violation or potential violation of a statute, regulation, rule, order or license; and (iv) to a Congressional office from the record of an individual in response to an inquiry the individual has made to the Congressional office.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in an automated database and in hard copy files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by number, name of correspondent, organization/committee, subject(s), date, date received, and disposition.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained on a secure electronic database with access limited by password. Hard copy files are stored in file cabinets accessible only by authorized OPIC staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Assistant to the Executive Vice President, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic7" toc="yes">
<systemNumber>-7</systemNumber>
<subsection type="systemName">Employee Relations Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation (excluding personal services contractors) who: (a) Are the subject of a disciplinary or adverse action or a within-grade increase denial or reconsideration; or (b) initiate a grievance, internal agency appeal, or administrative appeal.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system contains a variety of records relating to formal and informal actions based on conduct or performance; grievances filed under the negotiated or administrative grievance procedures; position classification appeals; and miscellaneous related inquires and complaints. The records may include information such as case number; employment history; copies of notices of proposed actions and decisions; materials relied on by the Corporation to support the proposed action; statements of witnesses; employee responses or appeals; transcripts; and third-party agency decisions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 33, 71, 73, 75, and 77; 5 CFR 315, 531, 532, 715, 731, 735, 752, and 771.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to document management actions and decisions concerning adverse personnel actions and employee grievances, appeals and complaints.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to provide information to officials of labor organizations recognized under 5 U.S.C. 71 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions; (ii) where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, to refer records to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule, regulation or order; (iii) to provide information to those sources from which additional information is requested in order to process personnel actions, to the extent necessary to identify the individual, inform the source or the purpose(s) of the request, and to identify the type of information requested; (iv) to provide information to a Federal agency, in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, or the conducting of a security or suitability investigation of an individual, to the extent that the information is relevant and necessary to the requesting agency"s decision on the hiring or retention of an employee, or the issuance of a security clearance; (v) to provide information to an administrative body or court in any administrative or legal proceeding to which the Corporation is a party; (vi) to provide information to officials of the Merit Systems Protection Board, including the Office of the Special Counsel, when requested in connection with appeals, special studies of the civil service and other merit systems, review of OPM rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions, e.g., as promulgated in 5 U.S.C. 1205, or as may be authorized by law; (vii) to provide information to the Equal Employment Opportunity Commission (EEOC) when requested in connection with investigations into alleged or possible discrimination practices in the Federal sector, examination of Federal affirmative employment programs, compliance by Federal agencies with applicable laws and regulations, or other functions vested in the Commission by applicable law; (viii) to provide information to the Federal Labor Relations Authority or its General Counsel when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel; and (ix) to provide information to other Federal agencies needed for the performance of their official duties related to reconciling or reconstructing data files, in relating to personnel actions. In each of these cases, OPIC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in hard copy in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed chronologically with the surname indicated on the file tab.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Hard copy files are stored in a locked office, access to which is restricted to Human Resources Management staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records created in conjunction with an adverse or disciplinary action are retained for four years after the case is closed. Labor management issues such as labor arbitration or negotiated grievances are retained for five years after the case is closed. Other records are retained for one to three years based on Federal records disposition schedules. Hard copy records are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject employee, supervisors, Human Resources Management staff, EEO Director, Union Officials, EEO Contract Investigators, Merit Systems Protection Board, Equal Employment Opportunity Commission, and the Federal Labor Relations Authority.
</p></xhtmlContent></subsection></section>
<section id="opic8" toc="yes">
<systemNumber>-8</systemNumber>
<subsection type="systemName">Telephone Call Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation and individuals assigned an OPIC telephone number or an OPIC calling card.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to the use of OPIC telephones to place long-distance calls; records relating to long-distance telephone calls charged to OPIC; and records indicating assignment of telephone numbers and authorized calling card numbers to individuals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records Management by Agency Heads; and 41 CFR part 101-35, Telecommunications Management Policy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These documents are used to support the certification that telephone calls listed on call detail records were required for official business and to verify accuracy of telephone company charges.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to cross reference data on charges sent by the telephone company; (ii) to disclose to members of Congress or their staff in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained; (iii) to disclose to a court, a magistrate, administrative tribunal, or other adjudicatory body in the course of presenting evidence or argument, including disclosure to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with criminal law proceedings.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are stored on computer disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are indexed by employee phone number and/or calling card number assigned to employee, and may be cross-indexed with employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The disks are stored in an office that is locked during non-business hours and available only to those persons whose official duties require such access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for two years and disposed of by deleting electronic files.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Managing Director, Administration, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Telecommunications staff in charge of assigning phone numbers to employees; employees who create records by placing phone calls; telecommunications companies who forward bills to the Corporation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None
</p></xhtmlContent></subsection></section>
<section id="opic9" toc="yes">
<systemNumber>-9</systemNumber>
<subsection type="systemName">Employee Health Insurance--Temporary Continuation of Coverage.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Recently separated employees and current/former employees" former spouses and/or eligible children (excluding personal services contractors).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include (i) copies of correspondence notifying applicants of their eligibility for temporary continuation of coverage; (ii) copies of election forms for temporary continuation of coverage; and (iii) tracking sheets containing applicant"s name, date of separation, eligibility status, dependents" status, dates of correspondence, and dates forwarded to providers for processing.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to record and track eligibility of temporary continuation of coverage and possible subsequent enrollment in government-wide or OPIC health insurance plans.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to inform former employees and current/former employees" former spouses and/or eligible children of temporary continuation of health insurance coverage; and (ii) to provide proof that these individuals received notification of temporary continuation of coverage opportunities.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by category of insurance with information indexed therein alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in a locked metal file cabinet. The doors to OPIC"s office in which these cabinets are located are locked outside of business hours or anytime the office is not staffed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained for three years following the employee"s separation or date of enrollment. They are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applicants for temporary continuation of health insurance coverage and OPIC Human Resources Management staff.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="opic10" toc="yes">
<systemNumber>-10</systemNumber>
<subsection type="systemName">Transportation Subsidy Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees applying for transit subsidies for use of public transportation to and from the workplace.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, mode of transportation, commuting costs, and signature of applicant.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7905, Programs to Encourage Commuting by Means Other Than Single-Occupancy Motor Vehicles.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to maintain a record of active participants in the OPIC transportation subsidy program and to verify pickup of payments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to provide a record of participants eligible to receive subsidies under OPIC Directive 94-31; (ii) to provide monthly lists of applicants eligible to receive subsidies and forward the list for disbursement through the Department of Treasury; (iii) to verify employee participation and retrieval of METROchecks; and (iv) to respond to information requests from the General Accounting Office.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Hard copy records are stored in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by month and then by individual"s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in a locked metal file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for six years and three months and are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic11" toc="yes">
<systemNumber>-11</systemNumber>
<subsection type="systemName">Freedom of Information Act (FOIA) Requests and Appeals.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals requesting information under FOIA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters, correspondence, relevant data provided or referenced and responses to FOIA requests and appeals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552, Administrative Procedure--Public Information.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to respond to FOIA requests and appeals pursuant to 5 U.S.C. 552.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to process individuals" FOIA requests; (ii) to provide a record of communications between the requester and the Corporation; (iii) to ensure that all relevant, necessary and accurate data are available to support any process for appeal; and (iv) to prepare annual reports to the Attorney General of the United States as required by FOIA.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are stored in file folders in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are indexed alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in staff offices, access to which is limited to authorized OPIC employees.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained: (i) For two years from the date of OPIC"s final response in cases where no appeal is filed; (ii) for six years from the date of OPIC"s response to an appeal in cases where an appeal is filed; or (iii) for six years from the date of the court"s final order in cases involving litigation. Records are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>FOIA Director, Department of Legal Affairs, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals requesting information under FOIA and assigned OPIC attorneys generating responses or other pertinent OPIC employees.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic12" toc="yes">
<systemNumber>-12</systemNumber>
<subsection type="systemName">Photographs.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current employees of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Contains (i) portrait shots (head and shoulders) and (ii) candid shots of individuals taken while performing official functions or while involved in OPIC-sponsored activities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Photographs are used as internal and external communication devices to publicize the Corporation"s mission and activities and to recognize the individuals who carry out those activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Portrait shots are used (i) in releases to local, national and international communications media (a) upon the individual"s appointment to the Corporation, and (b) when the individual makes an official appearance; (ii) as communication material at OPIC-hosted and external conferences and speaking engagements where employees participate as representatives of the Corporation; (iii) as a data source for introducing new employees to the Corporation via the Corporate Intranet; and (iv) to provide biographies of executives to the public via the Corporation"s Internet web site at www.opic.gov. The photograph may be combined with or used as a supplement to biographies (see OPIC-5). Candid shots are used in (i) releases to the above-mentioned media in connection with publicizing the Corporation"s mission and activities; and (ii) in the Corporation"s publications.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Photographs are imaged electronically and stored on the Corporation"s computer network and/or Inter/Intranet web server, and stored in hard copy files in each OPIC department.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic images are retrievable by file name, which includes employee name or initials, through electronic word searches, or by cross-indexing in a database by surname. Hard copy files are indexed alphabetically by surname. Records are accessible by current OPIC personnel only.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Hard copy files are stored in file cabinets in staff offices which are locked during non-business hours. Individual staff members have authentication passwords to access the computer network drive for their respective department and to access OPIC"s Intranet; staff are electronically restricted from accessing the files of another department. OPIC"s web server is protected by standard firewall and Internet security measures. Only employees authorized to update the Inter/Intranet server have the electronic access to make changes.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are updated as needed and retained as long as the individual is employed by the Corporation. Hard copy photographs are disposed of by shredding, or by returning to the individual. Electronic copies are disposed of by deleting files from the OPIC network.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Managing Director, Administration, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Photographs are taken by employees or agents of the Corporation. Except for photographs of executive staff, the decision concerning inclusion of photographs into the Corporation"s system of records is voluntary and at the discretion of the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic13" toc="yes">
<systemNumber>-13</systemNumber>
<subsection type="systemName">Contractor Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently and formerly contracted by the Corporation to serve as personal services contractors (PSCs) or as consultants to the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records maintained contain a copy of the contract/amendments and the history of the contractual relationship, including, as applicable, time and attendance records, salary calculations or earnings records, invoices/procurement documents, direct deposit forms, and tax forms. Procurement requests and payment information are maintained by the Treasurer. Records maintained by Human Resources Management include, as applicable, security forms and the level of security clearance, public vouchers for health expense reimbursement, emergency numbers, employment offer letters, injury or illness claims, resumes and related application materials, copies of contracts and related modifications and extensions, conditions of services agreed to by PSCs, Declarations for Federal Employment, rate determinations, and training requests and agreements. Each department maintains its own records, including contracts, time and attendance records, and records, as applicable, of the qualifications, performance, and evaluation of the contractor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>22 U.S.C. 2199(d), General Provisions and Powers--Powers of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to determine eligibility for contractual employment, to provide background information for the purpose of counseling PSCs regarding their status and contract/employment conditions, to make pay determinations, and to administer or modify contracts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to provide information to support requests or clearances for pay adjustments; (ii) to document certain aspects of employment conditions; (iii) to initiate and clear recommendations concerning contracts; (iv) to determine and allocate OPIC departmental budgets; (v) to provide information to the Department of Labor, Office of Workers" Compensation to process work-related illness and injury claims; (vi) to report earnings information to the Internal Revenue Service and the Social Security Administration; (vii) to refer, where there is an indication of a violation or potential violation of law, whether criminal, civil, or regulatory in nature, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating and prosecuting such violation or charged with enforcing or implementing the statute, rule, regulations, or order issued pursuant thereto; (viii) to request information from a Federal, State, or local agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information and to request information from private individuals if necessary to obtain information relevant to an OPIC decision concerning the hiring, retention, or promotion of an employee, the issuance of a security clearance, or other decision within the purposes of this system of records; (ix) to provide information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee or the letting of a contract; (x) to verify name, position title, grade, salary and duty station to prospective employers. These records may also be provided to an administrative body or court in any administrative or legal proceeding to which the Corporation is a party.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in hard copy in file folders and electronically on automated data storage devices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by contractor name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Hard copy files are stored in OPIC staff offices in locked file cabinets accessible by authorized OPIC staff only. Electronic records are password protected and accessible by authorized OPIC staff only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Financial records are retained for six years and three months after the close of the fiscal year to which they pertain. Personnel records are retained for up to twelve months after the resignation of the PSC or the termination of the contract. Records are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Contract and Administrative Services, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom the records pertain; educational institutions, former employers, and other reference sources; OPIC supervisors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic14" toc="yes">
<systemNumber>-14</systemNumber>
<subsection type="systemName">Retirement.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees who have retired from the Corporation (excluding personal services contractors).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of SF-2809, SF-2817, retirement application package, retirement estimates, election forms to carry OPIC benefits into retirement, and copies of correspondence from U.S. Office of Personnel Management (OPM) or carriers for OPIC health or life insurance or benefits.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 8301 et seq., Retirement; 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records Management by Agency Heads; and 5 CFR Part 831, Retirement.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used in the general administration of the Corporation"s insurance programs upon election by a retiring OPIC employee, and to facilitate retirement processing by OPM.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to forward copies of records to the retiree, beneficiaries, OPM, and the life insurance company for those retirees who carry OPIC"s term life insurance into retirement; and (ii) to forward copies to the OPIC health insurance provider for those retirees who carry OPIC"s health insurance policy into retirement.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Retirement records are stored in file folders in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are indexed alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in a locked metal file cabinet. The doors to OPIC"s office in which these cabinets are located are locked outside of business hours or anytime the office is not staffed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely or for one year following the death of a retiree or claim made by beneficiaries. Records are disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Retirees on whom the records are maintained, OPIC, OPM, or carriers of OPIC insurance benefits.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic15" toc="yes">
<systemNumber>-15</systemNumber>
<subsection type="systemName">Personnel Security Investigations.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation, including personnel services contractors and other contractors, who are being or have been investigated and cleared for access to data classified for national security reasons, for access to automated information systems, and/or for access to OPIC premises outside of business hours.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains an index which is an automated system for identifying the individuals above listing the status and types of investigations, the dates of clearance and level of clearances, and contacts related to the request for the investigations, results of the investigation, and clearance approvals for access to classified national security information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 3301, Examination, Selection and Placement; 5 CFR Part 732; and E.O. 10450, Clearance for Federal Employment, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to determine the suitability, eligibility and/or qualifications of employees for initial and/or continued employment in the Corporation, and for employment in sensitive positions involving access to classified information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) by OPIC human resource and security managers to check the status of security clearances, dates of completion of security background investigations, and as a record of clearance levels received; and (ii) by other Federal agencies who have a job offer pending for individuals covered by the system or who may need to clear an OPIC employee for access to classified information controlled by that agency.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated data is stored on the Corporation"s computer network.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>All data is retrieved only by authorized OPIC staff by searching under the employee"s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information contained in the system is safeguarded and protected through assignment to authorized users of passwords to access the automated data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are retained for one year following clearance, and are deleted electronically after that time.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals on whom the records are maintained and Federal agencies conducting background investigations under agreements with OPIC.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic16" toc="yes">
<systemNumber>-16</systemNumber>
<subsection type="systemName">Security Violations.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation who have been investigated for alleged security violations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters of notice of alleged security violations containing the facts and circumstances surrounding the alleged violations, listing the personnel involved, and describing the findings and recommendations for or against remedial, administrative or disciplinary actions. Documents reflecting results of investigations involving sensitive or classified information that allegedly has been compromised through loss, unauthorized disclosure, improper handling or transmission, or failure to safeguard. Information developed by the security officer investigating the alleged violation may include interviews with the individual(s) involved in the alleged violation; witnesses to or having knowledge of the alleged violation; co-workers and supervisor; sworn statements; depositions; photographs or sketches of the area or equipment involved in the alleged violation; and office security procedures or instructions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to ensure proper handling of national security information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) by OPIC management as information to track security violations, and (ii) as documentation for agency administrative, disciplinary, criminal, or other actions against employees.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p> Records are stored in file folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Files are indexed alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in a file cabinet in a locked office. Only OPIC security staff have access to the office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained for one year and disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Manager, Contract and Administrative Services, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>OPIC security staff and individuals interviewed by OPIC security staff, including the individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.
</p></xhtmlContent></subsection></section>
<section id="opic17" toc="yes">
<systemNumber>-17</systemNumber>
<subsection type="systemName"> Travel Documents.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p> None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Current and former employees of the Corporation, Board members, and certain invitees to OPIC.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Travel records pertaining to reimbursements or payments, consisting of: Copies of travel orders; travel vouchers; receipts; transportation requests; hotel reservations/statements and all supporting papers relating to official travel of OPIC employees or others authorized to travel by law; and statements from travel carriers or providers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. 5701 et seq., Travel, Transportation and Subsistence; 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records Management by Agency Heads; The Budget and Accounting Act of 1921; The Accounting and Auditing Act of 1950; and Federal Travel Regulations, 41 CFR part 301-304.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> These records are used for internal management and control, and also to authorize travel and reimbursement of expenses incurred. Used to maintain a record of official agency travel and associated expenses, and for payment purposes to vendors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> Used (i) by OPIC personnel to monitor progress, verify order, assure delivery and travel reimbursement payments to employees; and (ii) by outside auditors to audit overseas travel vouchers.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p> Records are stored in hard copy in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Files are indexed alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Files are stored in file cabinets in OPIC"s accounting office. This office is accessible to authorized personnel only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained for six years and three months after the close of the fiscal year to which they pertain. Disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, Financial Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Individuals on whom the records are maintained and staff members who assist in preparation of official travel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.
</p></xhtmlContent></subsection></section>
<section id="opic18" toc="yes">
<systemNumber>-18</systemNumber>
<subsection type="systemName"> Directors (Current and Former).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p> None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Private and public sector members of OPIC"s Board of Directors, both current and former. Categories of records in the system:  Contains (i) biographies of Board members; (ii) photographs of Board members; (iii) notices of commission dates or other types of appointment notices; (iv) copies of <i>Federal Register</i> notices relating to members; and (v) resignation notices.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> These records are used to track appointments to the Corporation"s Board of Directors, and to maintain biographical information on Board Members to share among the groups identified under routine uses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> Used to distribute to the general public, communications media, the Board of Directors, and employees of the Corporation general biographical information on Board Members.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p> Records are stored in file folders. Biographies of Board Members may be kept on the Corporation"s Internet web server and made available to the public at www.opic.gov.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Hard copy files are indexed alphabetically by surname. Electronic files are maintained on the Corporations computer network.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Access to records is limited to OPIC employees who have an official need for the records. Internal procedures governing the use, transfer, and photocopying of the records have been established. Records in the system are maintained in a file cabinet located in the Corporate Secretary"s Office. The office is locked each evening. Electronic records are protected from unauthorized access through password identification procedures and other system-based protection methods.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Corporate Secretary, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Individuals on whom the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.
</p></xhtmlContent></subsection></section>

<section id="opic20" toc="yes">
<systemNumber>-20</systemNumber>
<subsection type="systemName">Employee Biography, Skills and Interest Inventory.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW., Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current employees of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records may contain information about the individual"s name, current position, primary duties, previous positions, post-secondary education, professional certification, specialized training, country and regional knowledge, industry knowledge, computer skills, special skills (e.g., CPR, financial modeling), interest in other departments, job functional interests, foreign language proficiency, and other similar information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to identify employees" skills and interest related to agency activities and special projects, and to establish biographies that reflect employees" relevant experience and training, to encourage awareness throughout OPIC of employees" skills and interests and thereby increase opportunities for broader assignments and support career development.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to provide background information about OPIC staff to other OPIC staff members; (ii) to identify staff members with desired skills or expertise (e.g., language proficiency); (iii) to determine individual staff member"s interest in the programs and activities of other OPIC departments; and (iv) to determine the feasibility of special temporary assignments.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Information is input electronically by each OPIC staff member onto an electronic form. Information is stored in an electronic database and biographies and skill set information can be accessed by OPIC staff members by searching available form fields (e.g., name, industry knowledge, computer skills) through OPIC"s Intranet. Staff interest information and individual profiles are accessed by Human Resources Management staff who may, in turn, share this information with OPIC managers for work-related needs. Information is retained on-line throughout a staff member"s tenure at OPIC. Information will be deleted from the OPIC network when a staff member departs the Corporation.
</p><p>Storage:</p>
<p>Records are stored on OPIC"s network in an electronic database. Data forms from which the data is collected are maintained by OPIC"s IRM department. No hard copies of completed forms will be maintained except by individual OPIC staff, at each staff member"s discretion.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Access to records stored in the database is limited to current OPIC staff as described above.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to record files is limited as described above. Access is further limited by OPIC"s network security precautions, e.g., log-on passwords. The information submitted is volunteered with the understanding that it will be potentially accessible by all OPIC staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>When an individual leaves OPIC employment, his or her record will be deleted from the OPIC network.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Management, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is volunteered by staff on a form entitled, "Employee Biography, Skills and Interest Profile."
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic21" toc="yes">
<systemNumber>-21</systemNumber>
<subsection type="systemName">Contacts and Mailing Lists.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested that they be kept informed of OPIC activities or whose names are placed on a contact or mailing list by OPIC staff, including current and former members of the OPIC Board of Directors, former employees, officials of all branches of government and international governments, representatives of the press, corporations, and other organizations. Individuals who have requested publications or information from OPIC in writing, in person, by phone, fax, email, or via the Corporation"s web site. Individuals identified by other government agencies as having an interest in an OPIC-sponsored program and/or activity.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, business title, company or organization, mailing address, email address, phone and fax numbers, organization type, and industrial sector, if applicable, of individuals covered by the system. The list also includes information on the types of information individuals are interested in (e.g., regional interest).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101, Records Management by Agency Heads.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used by OPIC for the mailing and electronic distribution of OPIC information, publications and announcements regarding OPIC-sponsored events. They may be used by other organizations affiliated with OPIC for the distribution of announcements regarding events in which OPIC is a co-sponsor or participant.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used (i) to distribute publications (e.g., press releases, newsletters, and annual reports) and other general information developed by OPIC either by mail or electronically to individuals" email addresses; (ii) to distribute information regarding OPIC-hosted conferences and events; (iii) by other organizations affiliated with OPIC (e.g., other Federal agencies, corporate or non-profit co-sponsors) to distribute announcements regarding events in which OPIC is a co-sponsor; (iv) by OPIC management to conduct surveys or gather statistical data to analyze usage of or improve OPIC services; and (v) by members of Congress in response to their request.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in an electronic database accessible by authorized OPIC employees. Hard copies may be printed and stored in file cabinets in secure OPIC offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name, region, zip code, sector, or area of interest.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a secured electronic database, with access limited to authorized marketing personnel; access to information in computer files is limited to personnel having an authorized computer password. Hard copy records are stored in secure staff offices accessible to OPIC staff only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained on an ongoing basis, updated by request of individuals covered by the system, and retained indefinitely or until the individual requests removal from the list.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Vice President for Investment Development, Overseas Private Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests by individuals concerning the existence of a record may be submitted in writing, addressed to the system manager above. The request must comply with the requirements of 22 CFR 707.21(b).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests by individuals to amend their record must be submitted in writing, addressed to the system manager above. Requests for amendments to records and requests for review of a refusal to amend a record must comply with the requirements of 22 CFR 707.22.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is collected via OPIC"s web site or via hard-copy forms (e.g., OPIC Reply Card) and labels, directly from individuals on whom the records are maintained (i.e., the individuals requesting information). Information may be collected from attendees of OPIC-sponsored conferences and events, and OPIC staff who attend non-OPIC sponsored functions/events and receive business cards from individuals. Information may also be collected from third party contacts such as other government agencies or organizations that co-sponsor events with OPIC.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="opic22" toc="yes">
<systemNumber>-22</systemNumber>
<subsection type="systemName">Federal Personnel/Payroll System (FPPS) and Datamart
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Corporation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system consists of a variety of records relating to pay and leave determinations made about each employee of OPIC. In addition to the name of the employee, the system includes information such as the employee"s date of birth, social security number (SSN), home address, grade or rank, employing organization, salary, civil service retirement fund contributions, pay plan, number of hours worked, annual and sick leave balances, deductions for Medicare and/or FICA, Federal, State and city tax withholdings, Federal Employees Group Life Insurance withholdings, Federal Employees Health Benefits withholdings, awards, commercial garnishments, child support and/or alimony wage assignments, savings allotments, union and management association dues withholdings allotments, savings and bonds allotments, Combined Federal Campaign allotments, and Thrift Savings Plan contributions.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>FPPS: Records in this system are used to insure that each employee receives the proper pay and allowances; that proper deductions and authorized allotments are made from employees" pay; and that employees are credited and charged with the proper amount of leave. Records are also used to produce summary descriptive statistics and analytical studies in support of the functions for which the records are collected and maintained and for related personnel management functions or pay studies, and for other purposes compatible with the intent for which the records system was created.
</p><p>Datamart: This system is used to provide a data warehouse which allows appropriate users to access FPPS data through a core reporting tool, Hyperion. The reports may be pre-formatted or ad hoc, and are available to appropriate users from OPIC.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made for routine uses as indicated below:
</p><p>1. To the Internal Revenue Service and to State and local government tax agencies: Records relating to employees" income including name, home address, social security number, earned income, and amount of taxes withheld.
</p><p>2. To Federal, State, Foreign and local law enforcement agencies in the event that this system of records indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature.
</p><p>3. To a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement records or other pertinent records, such as current licenses, if necessary to obtain a record relevant to an Agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p><p>4. To a Federal agency, in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the record is relevant and necessary to the requesting agency"s decision on the matter.
</p><p>5. To a Federal agency having the power to subpoena records, for example, the Internal Revenue Service or the Civil Rights Commission, in response to a subpoena for information contained in this system of records.
</p><p>6. To officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting conditions of employment.
</p><p>7. To contractors or another Federal agency when OPIC contracts with a private firm or makes arrangement with a Federal agency for the purpose of performing personnel/payroll related processing, in addition to collating, analyzing, aggregating or otherwise refining records in this system. The contractor shall be required to maintain Privacy Act safeguards with respect to such records.
</p><p>8. To the Office of Personnel Management, the Merit Systems Protection Board, or the Office of the Special Counsel when information is requested in connection with appeals, special studies of the civil service and other merit systems, review of those agencies" rules and regulations, investigation of alleged or possible prohibited personnel practices, and for such other function of these agencies as may be authorized by law, <i>e.g.</i>, 5 U.S.C. 1205 and 1206.
</p><p>9. To the Equal Employment Opportunity Commission when requested in connection with investigations into alleged or possible discriminatory practices in the Federal sector, examination of Federal affirmative employment programs, compliance by Federal agencies with the Uniform Guidelines on Employee Selection Procedures, or other functions vested in the Commission.
</p><p>10. To respond to court orders for garnishment of an employee"s pay for alimony or child support or commercial debt.
</p><p>11. To the Department of the Treasury for the purposes of preparing and issuing employee salary and compensation checks and United States Savings Bonds.
</p><p>12. To State offices of unemployment compensation in connection with claims filed by current or former OPIC employees for unemployment compensation.
</p><p>13. To a congressional office in response to an inquiry from the congressional office made at the request of that individual.
</p><p>14. To financial organizations designated to receive labor organization or management association dues withheld from employees" pay, in order to account for the amounts of such withheld dues which they receive.
</p><p>15. To a Federal agency for the purposes of conducting computer matching programs designed to reduce fraud, waste, and abuse using loan or benefit records of a Federal, State, or local agency to identify employee"s improperly receiving loans or benefits and to facilitate the collection of debts owed the United States.
</p><p>16. To a Federal agency in response to a written request from that agency, personally signed by the supervisor, specifying the particular portion desired and the law enforcement activity for which the record is sought. The request for the record must be connected with the agency"s auditing and investigative functions designed to reduce waste, fraud, and abuse. It must be based on information which raises questions about an individual"s eligibility for benefits or payments, and it must be made reasonably soon after the information is received.
</p><p>17. To the General Services Administration and the National Archives and Records Administration (NARA) under 44 U.S.C. 2904 and 2906, as amended by the NARA Act of 1984, information which is not restricted from disclosure by Federal law for the use of those agencies in conducting records management studies.
</p><p>18. To student volunteers, individuals working under a personal services contract, and other workers who technically do not have the status of Federal employees, when they are performing work for the Overseas Private Investment Corporation, as authorized by law, who need access to personally identifiable information in OPIC records in order to perform their assigned Corporation functions.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained manually and are stored electronically at the Department of the Interior (DOT), National Business Center (NBC), in Denver, Colorado. Historic records are stored on magnetic media and electronically at DOI/NBC. Original input documents are kept in standard office filing equipment in a secure file room.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name and SSN from DOI/NBC.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to, and use of, these records is limited to personnel whose official duties require such access. Personnel screening is employed to prevent unauthorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records submitted by the individual, such as allotment authorization forms, home address forms, and tax withholding forms, are retained until superseded by new forms or until the individual leaves OPIC. Most of these records are then destroyed. Some of these records must be retained for an additional period, or forwarded to the new employing agency. Time and attendance records are retained by the Records Department for six years and three months, and then they are destroyed.
</p><p>The automated personnel/payroll master record, established when the individual is first employed and continually updated throughout the period of his/her employment, is retained until the individual leaves OPIC.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Human Resources Management, 1100 New York Avenue, NW., Washington, DC 20527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting either notification of, access to, or copies of a record about him/her must make a request in writing, signed by the individual, and, except in the event such requesting individual is an officer or employee of OPIC, must include a notarized statement to verify his/her identity or must certify in the request that he/she is the person claimed to be. These procedures are in accordance with OPIC Regulations (22 CFR 707.21(b)). Such request must either be mailed to the system manager(s) at the above address or delivered to the receptionist for OPIC between 8:45 a.m. and 5:30 p.m., Monday through Friday, excluding legal public holidays. The request must include the individual"s name, SSN, or other information that may be in the system of records that will identify him/her. The request must be accompanied by a document that serves as proof of identity, such as a driver"s license, identification card, passport, employee identification card or some other means of identification.
</p><p>Prior to providing any individual either with notification of, access to or copies of any records maintained by OPIC that contain information to said individual, the Director, HRM must verify the identity of such individual.
</p><p>Examples of reasonable proof of identity include a valid driver"s license, identification card, passport, employee identification card and any other identifying information. The Director, HRM shall deny any such request from any individual if he determines, in his sole discretion, that the evidence offered to verify the identity of such individual is insufficient to establish conclusively the identity of such individual. Upon denying any such request, the Director, HRM shall promptly notify the individual in writing of such determination.
</p><p>In the event the Director, HRM declines a request because the individual has not provided adequate evidence to verify his identity, said individual may, within 30 days of such determination, file a written appeal to the Executive Vice President of OPIC.
</p><p>Copies of records will be furnished upon payment of the fees prescribed in 22 CFR 707.23. Copies of records made available for review may be released to a duly authorized representative, signed by such individual and duly acknowledged before a notary public or other authorized public official.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Access to records maintained by OPIC will be provided only by appointment. Access to any records maintained by OPIC will not be provided any individual until OPIC has received from such individual a written request. See notification procedures for written request requirements and verification of the identity of the individual. Requesters must also state the date and hour the individual wishes such an appointment, and whether the individual wishes to receive copies of the records.
</p><p>OPIC may require any individual who wishes to be accompanied by any other individual when reviewing any records to provide a signed, written statement authorizing discussion of the information contained in such records in the presence of such accompanying individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as notification procedures. Also, requesters should reasonably identify the record, specify the information they are contesting and the correction action sought, and the reasons for the correction, with supporting justification showing how the record is incomplete, untimely, inaccurate or irrelevant. This procedure is in accordance with OPIC Regulations (22 CFR 707.22).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records is (1) supplied directly by the individual, or (2) derived from information supplied by the individual, or (3) supplied by Human Resources Management Staff (HIRM) and other OPIC officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<regulations id="reg" toc="yes">
<regulationsTitle number="22">
<heading> Foreign Relations </heading>
<regulationsChapter number="VII">
<heading> Overseas Private Investment Corporation </heading>
<regulationsPart number="707">
<heading> ACCESS TO AND SAFEGUARDING OF PERSONAL INFORMATION IN RECORDS OF THE CORPORATION </heading>
<xhtmlContent>
<p><b>Subpart A"General</b></p>
<p>Sec.
</p>
<p>707.11 Purpose.
</p>
<p>707.12 Definitions.</p>
<p><b> Subpart B--Notification; Access to Records; Amendment; Fees
</b></p>
<p>707.21 Requests for notification of, access to or copies of records.
</p>
<p>707.22 Amendment of records.
</p>
<p>707.23 Fees.</p>
<p><b>Subpart C--Exceptions
</b></p>
<p>707.31 Public information.
</p>
<p>707.32 Specific exemptions.
</p>
<p><b>Authority:</b> 5 U.S.C. 552a(f); Foreign Assistance Act of 1961 (22 U.S.C. 2191)F.
</p>
<p><b>Source:</b> 40 FR 46284, Oct. 6, 1975, unless otherwise noted.</p>
<p><b>Subpart A--General
</b></p>
<p><b>&#167; 707.11
 Purpose.
</b></p>
<p>This part 707 is adopted pursuant to 5 U.S.C. 552a(f) to implement the provisions of the Privacy Act of 1974, 5 U.S.C. 552a. This part 707 establishes procedures for notifying an individual whether any system of records of the Corporation contains information pertaining to him; the times, places, and procedures to be followed by an individual seeking access to records of the Corporation containing information pertaining to him, procedures to be followed by an individual desiring the amendment of any record of the Corporation for making copies under this part 707 of records of the Corporation containing information pertaining to him; and the fees charged by the Corporation containing information pertaining to an individual. Pursuant to 5 U.S.C. 552a(k), this part 707 also exempts certain systems of records from some of the provisions of 5 U.S.C. 552a.
</p>
<p><b>&#167; 707.12
 Definitions.
</b></p>
<p>As used in this part 707, the terms <i>agency</i>, <i>individual</i>, <i>maintain</i>, <i>record</i>, <i>system of records</i>, <i>statistical record</i>, and <i>routine use</i> shall have the meaning specified for each such term in 5 U.S.C. 552a(a).
</p><p><b>Subpart B--Notification; Access to Records; Amendment; Fees
</b></p>
<p><b>&#167; 707.21
 Requests for notification of, access to or copies of records.
</b></p>
<p>(a) Whenever an individual desires either notification of, access to or copies of records which are maintained by the Corporation and which may contain information pertaining to said individual, he may submit such a request to the Corporation in the form specified in paragraph (b) of this section. Such request shall be addressed to the Director of Personnel and Administration and may either be mailed to the Corporation or be delivered to the receptionist at the office of the Corporation, 1129--20th Street NW., Washington, DC 20527, between 8:45 a.m. and 5:30 p.m., Monday thru Friday (excluding legal public holidays). Access to records maintained by the Corporation will be provided only by appointment. No officer or employee of the Corporation shall, pursuant to the provisions of this part 707, provide any individual with access to any records maintained by the Corporation until the Corporation shall have received from such individual a written request in the form specified in paragraph (b) of this section and verification of the identity of the individual as provided in paragraph (c) of this section.
</p>
<p>(b) Any request under this part 707 for notification of, access to or copies of records maintained by the Corporation shall comply with the following requirements:
</p>
<p>(1) It shall be in writing, signed by the individual, and, except in the event such requesting individual is an officer or employee of the Corporation, duly acknowledged before a notary public or other authorized public official;
</p>
<p>(2) It shall accurately identify the records or information to which access is sought;
</p>
<p>(3) It shall specify the date and hour such individual wishes such an appointment; and
</p>
<p>(4) It shall specify whether the individual also wishes copies of the information pertaining to him.
</p>
<p>(c) Prior to providing any individual either with notification of, access to or copies of any records maintained by the Corporation that contain information pertaining to said individual, the Director of Personnel and Administration shall verify the identity of such individual. In order to verify the identity of any such individual, the Director of Personnel and Administration shall require such individual to provide reasonable proof of his identity such as, by way of example and not limitation, a valid drivers license, identification card, passport, employee identification card and any other identifying information. The Director of Personnel and Administration shall deny any such request from any individual if he determines, in his sole discretion, that the evidence offered to verify the identity of such individual is insufficient to establish conclusively the identity of such individual. Upon denying any such request under this paragraph (c), the Director of Personnel and Administration shall promptly notify the individual in writing of such determination.
</p>
<p>(d) In the event that the Director of Personnel and Administration shall decline any request submitted to the Corporation under paragraph (b) of this section because he determines under paragraph (c) of this section that the individual has not provded adequate evidence to verify his identity, said individual may, within thirty (30) days of the date of the notification thereof by the Director of Personnel and Administration, file a written appeal of such determination with the Executive Vice President of the Corporation. The decision of the Executive Vice President with respect to such appeal shall be final.
</p>
<p>(e) Whenever an individual desires copies of any records in addition to personal access thereto, copies will be furnished upon payment of the fees prescribed in &#167; 707.23 of this part.
</p>
<p>(f) The Corporation may require any individual who wishes to be accompanied by any other individual when reviewing any records made available under this part 707 shall provide the Corporation with a signed, written statement authorizing discussion of the information contained in such records in the presence of such accompanying individual.
</p>
<p>(g) Copies of records made available for review to any individual under this part 707 may be released to a duly authorized representative of any such individual provided that such individual provides the Corporation with a power of attorney to such effect on behalf of said representative, signed by such individual and duly acknowledged before a notary public or other authorized public offical. The Corporation shall require any such representative to verify his identity in accordance with paragraph (c) of this section.
</p>
<p>(h) Original or record copies of records will not be released from the files of the Corporation. Individuals will not be permitted to disturb any record files or to remove any records from the designated place of examination within the Corporation.
</p>
<p><b>&#167; 707.22
 Amendment of records.
</b></p>
<p>(a) Whenever any individual desires an amendment to any record of the Corporation to correct information in such record pertaining to him that he believes not to be accurate relevant, timely, or complete, he may submit such a request to the Corporation in the form specified in paragraph (b) of this section. Such rquest shall be addressed to the Director of Personnel and Administration and may either be mailed to the Corporation or delivered to the receptionist at the office of the Corporation, 1129--20th Street, NW., Washington, DC 20527, between 8:45 a.m. and 5:30 p.m., Monday thru Friday (excluding legal public holidays). Such request shall be deemed not to have been received by the Corporation until actually delivered to it or, whenever mailed, actually received by the Chief of Personnel and Administration.
</p>
<p>(b) Any request submitted to the Corporation under paragraph (a) of this section shall comply with the following requirements:
</p>
<p>(1) It shall be in writing, signed by the individual, and, except in the event such requesting individual is an officer or employee of the Corporation, duly acknowledged before a notary public or other authorized public official;
</p>
<p>(2) It shall accurately identify the records and information to be amended;
</p>
<p>(3) It shall specify the correction requested; and
</p>
<p>(4) It shall fully specify the basis for such individual"s belief that the records and information are not accurate, relevant, timely or complete; and
</p>
<p>(5) It shall be supported by substantial and reliable evidence sufficent to permit the Corporation to determine whether such amendment is in order. Any such request shall be deemed not to have been received by the Corporation and shall be returned without prejudice whenever the Director of Personnel and Administration determines that such request either does not describe records specifically enough to permit the staff of the Corporation to promptly locate such records or does not state the amendment requested or the basis therefor in reasonably specific language.
</p>
<p>(c) The Director of Personnel and Administration shall acknowledge in writing the receipt of any such request to correct any records not later than ten (10) days (excluding Saturdays, Sundays and legal public holidays) after the date of the receipt of such request by the Corporation.
</p>
<p>(d) Not later than thirty (30) days (excluding Saturdays, Sundays and official holidays) after the date of the receipt of such request by the Corporation, the Director of Personnel and Administration shall either:
</p>
<p>(1) Make any correction of any portion of such records that he determines not to have been accurate, relevant, timely, or complete and notify the individual in writing of such correction; or
</p>
<p>(2) Inform the individual in writing of his decision to deny any portion of such request, the reason for the refusal, and the right of the individual to request a review thereof by the Executive Vice President of the Corporation under paragraph (e) of this section.
</p>
<p>(e) In the event the Director of Personnel and Administration shall deny any portion of any individual"s request to amend records, such individual may within thirty (30) days of the date of the notification of such denial, file a written appeal of such decision with the Executive Vice President of the Corporation. Such appeal may be supported by any additional written evidence and statements deemed appropriate by the individual.
</p>
<p><b>&#167; 707.23
 Fees.
</b></p>
<p>The fees to be charged by the Corporation for making copies of any records provided to any individual under this part 707 shall be twenty (20) cents per page.
</p><p><b>Subpart C--Exceptions
</b></p>
<p><b>&#167; 707.31
 Public information.
</b></p>
<p>Nothing in this part 707 shall be construed as a waiver by the Corporation, either in whole or in part, of the provisions of 5 U.S.C. 552(b) or 18 U.S.C. 1905. The Corporation, to the maximum extent permitted by law, may delete information from copies of any records furnished to any individual under this part 707.
</p>
<p><b>&#167; 707.32
 Specific exemptions.
</b></p>
<p>The provisions of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H) and (I) and (f) shall not apply to any system of records maintained by the Corporation that is--
</p>
<p>(a) Subject to the provisions of 5 U.S.C. 552(b)(1);
</p>
<p>(b) Investigatory material compiled for law enforcement purposes other than those specified in 5 U.S.C. 552a (j)(2);
</p>
<p>(c) Required by statute to be maintained and used solely as statistical records;
</p>
<p>(d) Investigatory material compiled solely for the purpose of determining suitability, eligibility or qualifications for Federal civilian employment, military service, Federal contracts or access to classified information, but only to the extent that the Corporation may determine, in its sole discretion, that the disclosure of such material would reveal the identity of the source who, subsequent to September 27, 1975, furnished information to the Government under an express promise that the identity of the source would be held in confidence or, prior to such date, under an implied promise to such effect; and
</p>
<p>(e) Testing or examination materials used solely to determine individual qualifications for appointment or promotion in the Federal service and the Corporation determines, in its sole discretion, that disclosure of such materials would compromise the fairness of the testing or examination process.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>	
<regulations id="reg2" toc="yes">
<regulationsTitle number="22">
<heading> Foreign Relations </heading>
<regulationsChapter number="VII">
<heading> Overseas Private Investment Corporation </heading>
<regulationsPart number="713">
<heading>PRODUCTION OF NONPUBLIC RECORDS AND TESTIMONY OF OPIC EMPLOYEES IN LEGAL PROCEEDINGS </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>713.1 What does this part prohibit?
</p>
<p>713.2 When does this part apply?
</p>
<p>713.3 How do I request nonpublic records or testimony?
</p>
<p>713.4 What must my written request contain?
</p>
<p>713.5 When should I make my request?
</p>
<p>713.6 Where should I send my request?
</p>
<p>713.7 What will OPIC do with my request?
</p>
<p>713.8 If my request is granted, what fees apply?
</p>
<p>713.9 If my request is granted, what restrictions may apply?
</p>
<p>713.10 Definitions.
</p>
<p><b>Authority:</b> 5 U.S.C. 301; 5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C. 702; 18 U.S.C. 207; 18 U.S.C. 641; 22 U.S.C. 2199(d); 28 U.S.C. 1821.
</p>
<p><b>Source:</b> 64 FR 8241, Feb. 19, 1999, unless otherwise noted.
</p>
<p><b>&#167; 713.1
 What does this part prohibit?
</b></p>
<p>This part prohibits the release of nonpublic records for legal proceedings or the appearance of an OPIC employee to testify in legal proceedings except as provided in this part. Any person possessing nonpublic records may release them or permit their disclosure or release only as provided in this part.
</p>
<p>(a) <i>Duty of OPIC employees.</i> (1) If you are an OPIC employee and you are served with a subpoena requiring you to appear as a witness or to produce records, you must promptly notify the Vice-president/General Counsel in the Department of Legal Affairs. The Vice-President/General Counsel has the authority to instruct OPIC employees to refuse to appear as a witness or to withhold nonpublic records. The Vice-President/General Counsel may let an OPIC employee provide testimony, including expert or opinion testimony, if the Vice-President/General Counsel determines that the need for the testimony clearly outweighs contrary considerations.
</p>
<p>(2) If a court or other appropriate authority orders or demands from you expert or opinion testimony or testimony beyond authorized subjects contrary to the Vice-President/General Counsel"s instructions, you must immediately notify the Vice-President/General Counsel of the order and then respectfully decline to comply with the order. You must decline to answer questions on the grounds that this part forbids such disclosure. You should produce a copy of this part, request an opportunity to consult with the Vice-President/General Counsel, and explain that providing such testimony without approval may expose you to disciplinary or other adverse action.
</p>
<p>(b) <i>Duty of persons who are not OPIC employees.</i> (1) If you are not an OPIC employee but have custody of nonpublic records, as defined at &#167; 713.10, and you are served with a subpoena requiring you to produce records or to testify as a witness, you must promptly notify OPIC of the subpoena. Also, you must notify the issuing court or authority and the person or entity for whom the subpoena was issued of the contents of this part. Provide notice to OPIC by sending a copy of the subpoena to the Vice-President/General Counsel, OPIC, 1100 New York Avenue, NW, Washington, DC 20527. After reviewing notice, OPIC may advise the issuing court or authority and the person or entity for whom the subpoena was issued that this part applies and, in addition, may intervene, attempt to have the subpoena quashed or withdrawn, or register appropriate objections.
</p>
<p>(2) After you notify the Vice-President/General Counsel of the subpoena, respond to the subpoena by appearing at the time and place stated in the subpoena, unless otherwise directed by the Vice President/General Counsel. Unless otherwise authorized by the Vice-President/General Counsel, decline to produce any records or give any testimony, basing your refusal on this part. If the issuing court or authority orders the disclosure of records or orders you to testify, decline to produce records or testify and advise the Vice-President/General Counsel.
</p>
<p>(c) <i>Penalties.</i> Anyone who discloses nonpublic records or gives testimony related to those records, except as expressly authorized by OPIC or as ordered by a federal court after OPIC has had the opportunity to be heard, may face the penalties provided in 18 U.S.C. 641 and other applicable laws. Also, former OPIC employees, in addition to the prohibition contained in this part, are subject to the restrictions and penalties of 18 U.S.C. 207.
</p>
<p><b>&#167; 713.2
 When does this part apply?
</b></p>
<p>This part applies if you want to obtain nonpublic records or testimony of an OPIC employee for a legal proceeding. It does not apply to records that OPIC is required to release, or of which OPIC makes discretionary release, under the Freedom of Information Act (FOIA), records that OPIC releases to federal or state investigatory agencies, records that OPIC is required to release pursuant to the Privacy Act, 5 U.S.C. 552a, or records that OPIC releases under any other applicable authority.
</p>
<p><b>&#167; 713.3
 How do I request nonpublic records or testimony?
</b></p>
<p>To request nonpublic records or the testimony of an OPIC employee, you must submit a written request to the Vice-President/General Counsel of OPIC. If you serve a subpoena on OPIC or an OPIC employee before submitting a written request and receiving a final determination, OPIC will oppose the subpoena on the grounds that you failed to follow the requirements of this part. You may serve a subpoena as long as it is accompanied by a written request that complies with this part.
</p>
<p><b>&#167; 713.4
 What must my written request contain?
</b></p>
<p>Your written request for records or testimony must include:
</p>
<p>(a) The caption of the legal proceeding, docket number, and name of the court or other authority involved.
</p>
<p>(b) A copy of the complaint or equivalent document setting forth the assertions in the case and any other pleading or document necessary to show relevance.
</p>
<p>(c) A list of categories of records sought, a detailed description of how the information sought is relevant to the issues in the legal proceeding, and a specific description of the substance of the testimony or records sought.
</p>
<p>(d) A statement as to how the need for the information outweighs the need to maintain the confidentiality of the information and outweighs the burden on OPIC to produce the records or provide testimony.
</p>
<p>(e) A statement indicating that the information sought is not available from another source, such as the requestor"s own books and records, other persons or entities, or the testimony of someone other than an OPIC employee, such as retained experts.
</p>
<p>(f) A description of all prior decisions, orders, or pending motions in the case that bear upon the relevance of the records or testimony you want.
</p>
<p>(g) The name, address, and telephone number of counsel to each party in the case.
</p>
<p>(h) An estimate of the amount of time you anticipate that you and other parties will need with each OPIC employee for interviews, depositions, and/or testimony.
</p>
<p><b>&#167; 713.5
 When should I make my request?
</b></p>
<p>Submit your request at least 45 days before the date you need the records or testimony. If you want your request processed in a shorter time, you must explain why you could not submit the request earlier and why you need such expedited processing. If you are requesting the testimony of an OPIC employee, OPIC expects you to anticipate your need for the testimony in sufficient time to obtain it by deposition. The Vice-President/General Counsel may well deny a request for testimony at a legal proceeding unless you explain why you could not have used deposition testimony instead. The Vice-President/General Counsel will determine the location of a deposition, taking into consideration OPIC"s interest in minimizing the disruption for an OPIC employee"s work schedule and the costs and convenience of other persons attending the deposition.
</p>
<p><b>&#167; 713.6
 Where should I send my request?
</b></p>
<p>Send your request or subpoena for records or testimony to the attention of the Vice-President/General Counsel, OPIC, 1100 New York Avenue NW, Washington, DC 20527.
</p>
<p><b>&#167; 713.7
 What will OPIC do with my request?
</b></p>
<p>(a) <i>Factors OPIC will consider.</i> OPIC may consider various factors in reviewing a request for nonpublic records or testimony of OPIC employees, including:
</p>
<p>(1) Whether disclosure would assist or hinder OPIC in performing its statutory duties or use OPIC resources unreasonably, including whether responding to the request will interfere with OPIC employees" ability to do their work.
</p>
<p>(2) Whether disclosure is necessary to prevent the perpetration of a fraud or other injustice in the matter.
</p>
<p>(3) Whether you can get the records or testimony you want from sources other than OPIC.
</p>
<p>(4) Whether the request is unduly burdensome.
</p>
<p>(5) Whether disclosure would violate a statute, executive order, or regulation, such as the Privacy Act, 5 U.S.C. 552a.
</p>
<p>(6) Whether disclosure would reveal confidential, sensitive or privileged information, trade secrets or similar, confidential commercial or financial information, or would otherwise be inappropriate for release and, if so, whether a confidentiality agreement or protective order as provided in &#167; 713.9(a) can adequately limit the disclosure.
</p>
<p>(7) Whether the disclosure would interfere with law enforcement proceedings, compromise constitutional rights, or hamper OPIC programs or other OPIC operations.
</p>
<p>(8) Whether the disclosure could result in OPIC"s appearing to favor one litigant over another.
</p>
<p>(9) Any other factors OPIC determines to be relevant to the interests of OPIC.
</p>
<p>(b) <i>Review of your request.</i> OPIC will process your request in the order it is received. OPIC will try to respond to your request within 45 days, but this may vary, depending on the scope of your request.
</p>
<p>(c) <i>Final determination.</i> the Vice-President/General Counsel makes the final determination on requests for nonpublic records or OPIC employee testimony. All final determinations are in the sole discretion of the Vice-President/General Counsel. The Vice-President/General Counsel will notify you and the court or other authority of the final determination of your request. In considering your request, the Vice-President/General Counsel may contact you to inform you of the requirements of this part, ask that the request or subpoena be modified or withdrawn, or may try to resolve the request or subpoena informally without issuing a final determination.
</p>
<p><b>&#167; 713.8
 If my request is granted, what fees apply?
</b></p>
<p>(a) <i>Generally.</i> You must pay any fees associated with complying with your request, including copying fees for records and witness fees for testimony. The Vice-President/General Counsel may condition the production of records or appearance for testimony upon advance payment of a reasonable estimate of the fees.
</p>
<p>(b) <i>Fees for records.</i> You must pay all fees for searching, reviewing and duplicating records produced in response to your request. The fees will be the same as those charged by OPIC under its Freedom of Information Act regulations, 22 CFR Part 706, Subpart B, &#167; 706.26.
</p>
<p>(c) <i>Witness fees.</i> Your must pay the fees, expenses, and allowances prescribed by the court"s rules for attendance by a witness. If no such fees are prescribed, the local federal district court rule concerning witness fees, for the federal district court closest to where the witness appears, will apply. For testimony by current OPIC employees, you must pay witness fees, allowances, and expenses to the Vice-President/General Counsel by check made payable to the "Overseas Private Investment Corporation" within 30 days from receipt of OPIC"s billing statement. For the testimony of a former OPIC employee, you must pay witness fees, allowances, and expenses directly to the former employee, in accordance with 28 U.S.C. 1821 or other applicable statutes.
</p>
<p>(d) <i>Certification of records.</i> OPIC may authenticate or certify records to facilitate their use as evidence. If you require authenticated records, you must request certified copies at least 45 days before the date they will be needed. Send your request to the Vice-President/General Counsel. OPIC will charge you a certification fee of $5.00 per document.
</p>
<p>(e) <i>Waiver of fees.</i> A waiver or reduction of any fees in connection with the testimony, production, or certification or authentication of records may be granted in the discretion of the Vice-President/General Counsel. Waivers will not be granted routinely. If you request a waiver, your request for records or testimony must state the reasons why a waiver should be granted.
</p>
<p><b>&#167; 713.9
 If my request is granted, what restrictions may apply?
</b></p>
<p>(a) <i>Records.</i> The Vice-President/General Counsel may impose conditions or restrictions on the release of nonpublic records, including a requirement that you obtain a protective order or execute a confidentiality agreement with the other parties in the legal proceeding that limits access to and any further disclosure of the nonpublic records. The terms of a confidentiality agreement or protective order must be acceptable to the Vice-President/General Counsel. In cases where protective orders or confidentiality agreements have already been executed, OPIC may condition the release of nonpublic records on an amendment to the existing protective order or confidentiality agreement.
</p>
<p>(b) <i>Testimony.</i> The Vice-President/General Counsel may impose conditions or restrictions on the testimony of OPIC employees, including, for example, limiting the areas of testimony or requiring you and the other parties to the legal proceeding to agree that the transcript of the testimony will be kept under seal or will only be used or made available in the particular legal proceeding for which you requested the testimony. The Vice-President/General Counsel may also require you to provide a copy of the transcript of the testimony to OPIC at your expense.
</p>
<p><b>&#167; 713.10
 Defintitions.
</b></p>
<p>For purposes of this part:
</p>
<p><i>Legal proceedings</i> means any matter before any federal, state or foreign administrative or judicial authority, including courts, agencies, commissions, boards, grand juries, or other tribunals, involving such proceedings as lawsuits, licensing matters, hearings, trials, discovery, investigations, mediation or arbitration. When OPIC is a party to a legal proceeding, it will be subject to the applicable rules of civil procedure governing production of documents and witnesses; however testimony and/or production of documents by OPIC employees, as defined, will still be subject to this part.
</p>
<p><i>Nonpublic records</i> means any OPIC records which are exempt from disclosure by statute or under Part 706, OPIC"s regulations implementing the provisions of the Freedom of Information Act. For example, this may include records created in connection with OPIC"s receipt, evaluation and action on actual and proposed OPIC finance projects and insurance policies (whether such projects or policies were cancelled or not), including all reports, internal memoranda, opinions, interpretations, and correspondence, whether prepared by OPIC employees or by persons under contract, as well as confidential business information submitted by parties seeking to do business with OPIC. Whether OPIC has actually chosen in practice to apply any exemption to specific documents is irrelevant to the question of whether they are "nonpublic" for the purposes of this Part.
</p>
<p><i>OPIC employee</i> means current and former officials, members of the Board of Directors, officers, directors, employees and agents of the Overseas Private Investment Corporation, including contract employees, consultants and their employees. This definition does not include persons who are no longer employed by OPIC and are retained or hired as expert witnesses or agree to testify about general matters, matters available to the public, or matters with which they had no specific involvement or responsibility during their employment.
</p>
<p><i>Subpoena</i> means any order, subpoena for records or other tangible things or for testimony, summons, notice or legal process issued in a legal proceeding.
</p>
<p><i>Testimony</i> means any written or oral statements made by an individual in connection with a legal proceeding, including personal appearances in court or at depositions, interviews in person or by telephone, responses to written interrogatories or other written statements such as reports, declarations, affidavits, or certifications or any response involving more than the delivery of records.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>

