<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>National Science Foundation</name>
<abbrev>
NSF</abbrev>

<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>Statement of General Routine Uses, Including Categories of Users and the Purposes of Such Uses
</b></p>
<p>Information may be disclosed:
</p><p>To appropriate agencies, entities, and persons when (1) the NSF suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the NSF has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property  interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the NSF or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the NSF's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></routineUses>
<section id="nsf3" toc="yes">
<systemNumber>-3</systemNumber>
<subsection type="systemName">Application and Account for Advance of Funds.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Voucher Unit, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF current and former employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and address, amount requested, and voucher number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 USC, Chapter 57; 31 USC 1512; Department of the Treasury Fiscal Requirements Manual.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Establish and maintain Foundation records on administrative control of funds relating to requests for advance of funds.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The Department of Treasury for payment of advance of funds.
</p><p>2. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>3. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation in which one of the following is a party or has interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>4. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>5. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours. A password is needed for access to the computer system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed four years after settlement of advance.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director Division of Financial Management, National Science Foundation, 201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from individual and his/her office.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf6" toc="yes">
<systemNumber>-6</systemNumber>
<subsection type="systemName">Doctorate Records File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Academy of Sciences, 2101 Constitution Avenue, NW, Washington, DC 20418; National Science Foundation, 1800 G Street, NW, Washington, DC 20550; Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202; National Endowment for the Humanities, 1100 Pennsylvania Avenue, NW, Washington, DC 20506; and National Institutes of Health, Buildings 1 and 12, 9000 Rockville Pike, Bethesda, Md. 20892.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system includes individuals who have received earned doctorates from U. S. institutions since 1920. Limited information (name, field of degree and institution) on persons receiving doctorates between 1920 and 1958 was compiled from public records. Information for persons receiving degrees after 1958 has been supplied voluntarily by the person receiving the degree. Some institution supply name and field of degree for persons not providing any information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security number, birth date, sex, citizenship, race, education history, sources of financial support during graduate study, postgraduation plans.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section I (3)(a)(6), (4)(j)(1), (42 U.S.C. 1862); Section II (37) (42 U.S.C. 1865d); National Science Foundation Act of 1950 as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is used:
</p><p>1. To provide a source of information on demographic and educational characteristics and employment plans of recipients of doctorate from American universities, in compliance with Foundation responsibilities to monitor scientific and technical resources.
</p><p>2. To provide indicators of the state of science and engineering in the United States, as required by congressional mandate.
</p><p>3. To report biennially on the participation of men and women by race and by ethnic group and by discipline, in scientific and technical fields, as required by congressional mandate.
</p><p>4. To provide the sampling frame for the survey of doctorate in the Scientific and Technical Personal Data System for the Foundation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information is given to the institution awarding degree, but only for its own doctorates.
</p><p>2. Disclosures may be made to the federal sponsors listed under "System location" above, their contractors and collaborating researchers and their staff for the purpose of analyzing data and preparing scientific reports and articles in order to accomplish the research purpose for which the records are collected. All users of the system are required to comply with the requirements of the Privacy Act with respect to such records.
</p><p>3. Records are disclosed to the National Institutes of Health for review and evaluation of its programs.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><H4>Storage: </H4><p>Computer tapes and questionnaires are kept by the National Academy of Sciences. Computer tapes are kept by the National Science Foundation, Department of Education, National Endowment for the Humanities and the National Institutes of Health.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data are kept in secured areas with access limited to authorized personnel. Questionnaires, in paper copy or in microfiche, are kept in locked cabinets. Published findings are in formats which preclude individual identification.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer tapes are kept indefinitely by the National Academy of Sciences for use by the project in fulfilling its responsibilities described above under "Purposes".
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director, Science Resources Studies, National Science Foundation, 1800 G St. NW, Washington, DC 20550.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine if a record exists, write to the system manager and provide the following information:
</p><p>1. System Name: Doctorate Records File.
</p><p>2. Complete name at time degree was awarded.
</p><p>3. Complete birth date and institution awarding degree (to distinguish among duplicate names, if necessary).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained voluntarily from individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf8" toc="yes">
<systemNumber>-8</systemNumber>
<subsection type="systemName">Employee Grievance Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Human Resource Management, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF Employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These files contain all records pertaining to the administrative grievance system for non-bargaining unit employees and the negotiated grievance and arbitration procedures for employees in the bargaining unit.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR Part 771--Agency Administrative Grievance System, 5 U.S.C. 1302, 3301, 3302, and 7301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used in the processing and documentation of grievance actions taken either by the Office or by agencies against employees in accord with 5 CFR parts 315 (subparts H and I), 432, 752, or 754 of the Office's regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The Office of Personnel Management for routine examinations and audits conducted.
</p><p>2. A member of Congress regarding the status of an appeal, complaint, or grievance if the Congressman is acting on the basis of a request from the individual involved.
</p><p>3. EEOC investigators and EEO counselors and investigators have access during the conduct of investigations.
</p><p>4. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>5. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by the last name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Four years after close of case.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Human Resource Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR Part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from the employee, supervisor hearing examiner, witnesses, and others providing input to the particular case.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf10" toc="yes">
<systemNumber>-10</systemNumber>
<subsection type="systemName">Employee's Payroll Jacket.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Payroll Section, 4201 Wilson Boulevard, Arlington, VA  22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF current and former employees (including consultants).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel actions, Federal and State Withholding Certificates, Bond Authorizations, Health Benefit Forms, Life Insurance Forms, Allotment Forms, and other similar items related to an employee's pay and deductions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Part III, Government Organization and Employees; Department of the Treasury Fiscal Requirements Manual; GAO manual, Title 6--Pay, Leave and Allowances
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables the NSF to maintain all data which apply to the salary, taxes, benefits and withholdings of each NSF employee and consultant in a single location, and ensures that appropriate salary adjustments are made.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. Health insurance carriers for identifying employees covered by plan.
</p><p>2. Other agencies upon transfer of employee to identify charitable allotments.
</p><p>3. Financial institutions for the purpose of direct deposit.
</p><p>4. The Department of Treasury for the purpose of locating missing bonds or paychecks.
</p><p>5. The Department of Treasury and to the taxing authorities in the employee's state of residence (W-4 Forms).
</p><p>6. The NSF Payroll System, which is described in NSF-22. The routine uses listed there are also applicable to this record system.
</p><p>7. Another Federal agency, a court, or a party in liitgaiton before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>8. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>9. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>10. The Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services Federal Parent Locator System (FPLS) and Federal Tax Offset system:
</p><p>For use in locating individuals and identifying their income sources to establish paternity, establish and modify orders of support and for enforcement.
</p><p>For release to the Social Security Administration for verifying social security numbers in connection with the operation of the FPLS by the Office of Child Support Enforcement.
</p><p>For release to the Department of Treasury for purposes of administering the Earned Income Tax Credit Program (Section 12, Internal Revenue Code of 1986) and verifying a claim with respect to employment in a tax return.
</p><p>11. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>12. Officials of labor organizations recognized under 5 U.S.C. chapter 71, when relevant and necessary to their duties of exclusive representation.
</p><p>13. The Merit Systems Protection Board or the Office of the Special Counsel in connection with appeals, investigation of alleged or possible prohibited personnel practices, and such other function's promulgated in 5 U.S.C. 1205 and 1206 or as may be authorized by law.
</p><p>14. The Department of Labor in connection with an employee claim for compensation or an injury or illness.
</p><p>15. The American Federation of Government Employees and Local 3403 in connection with union dues paid by members.
</p><p>16. To the extent any of these records are duplicative of those described in OPM/GOVT-1 (General Personnel Records), the routine uses described therein are also applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records maintained in file folder.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed five years after termination of employment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>NSF Personnel Office, and forms prepared by individual employees.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf12" toc="yes">
<systemNumber>-12</systemNumber>
<subsection type="systemName">Fellowships and Other Awards.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Numerous files are maintained in paper, microfiche, or electronic form by individual offices and programs at the National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230. Others are maintained by NSF contractors, currently Oak Ridge Associated Universities, PO Box 3010, Oak Ridge, Tennessee 37831-2010.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons applying or nominated for and/or receiving NSF support, either individually or through an academic institution, including fellowships or awards of various types.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information varies depending on type of fellowship or award. Normally the information includes personal information supplied with the application or nomination; reference reports; transcripts and Graduate Record Examination scores to the extent required during the application process; abstracts; evaluations and recommendations, review records and selection process results; administrative data and correspondence accumulating during fellows' tenure; and other related materials. There is a cumulative index of all persons applying for or receiving NSF Graduate and NATO fellowships.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1869, 1870, 1880, 1881a and 20 U.S.C. 3915.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables program offices to maintain appropriate files and investigatory material in evaluating applications or nominations for fellowships or other awards. NSF employees may access the system to make decisions regarding which proposals to fund or awards to make, and to carry out other authorized internal duties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information from the system may be merged with other computer files in order to carry out statistical studies. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs. The contractors are subject to the provisions of the Privacy Act. The results of such studies are statistical in nature and do not identify individuals.
</p><p>2. Disclosure of information from the system may be made to qualified reviewers for their opinion and evaluation of applicants or nominees as part of the application review process; and to other Government agencies needing data regarding applicants or nominees as part of the application review process, or in order to coordinate programs.
</p><p>3. Information (such as name, Social Security Number, field of study, and other information directly relating to the fellowship, review status including the agency's decision, year of first award, tenure pattern, start time, whether receiving international travel allowance or a mentoring assistantship) is given to the applicant, nominating, or grantee institution, or an institution the applicant, nominee, or fellow or awardee is attending or planning to attend or employed by for purposes of facilitating review or award decisions or administering fellowships or awards. Notice of the agency's decision may be given to nominators.
</p><p>4. In the case of fellows or awardees receiving stipends directly from the Government, information is transmitted to the Department of Treasury for preparation of checks or electronic fund transfer authorizations.
</p><p>5. Fellows' or awardees' name, home institution, and field of study may be released for public information/affairs purposes including press releases.
</p><p>6. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p><p>7. Information from the system may be given to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties. The contractors are subject to the provisions of the Privacy Act.
</p><p>8. Information from the system may be given to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>9. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>10. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>11. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in file folders. Some records are maintained electronically or on microfiche, including records kept by NSF contractors. Original application materials are kept at NSF.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by applicant or nominee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building is locked during non-business hours. Records at NSF are kept in rooms that are locked during non-business hours. Records maintained by NSF contractors are kept in similar rooms and some records are locked in cabinets. Records maintained in electronic form are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are maintained in accordance with approved record retention schedules. For example, fellowship application files for awardees are kept for 10 years after completion of fellowship or award, then destroyed, while unsuccessful fellowship application files are destroyed after three years; files of recipients of the Waterman Award and National Medal of Science are permanent and eventually retired to the National Archives; those of non-recipients are destroyed after five years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director of particular office or program maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact the NSF Privacy Act Officer in accordance with procedures found at 45 CFR Part 613. You can expedite your request if you identify the fellowship or award program about which you are interested. For example, indicate whether you applied for or received a "Graduate Fellowship" or a "Faculty Fellowship in Science" as opposed to merely saying you want a copy of your fellowship.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information supplied by or for individuals applying for, nominated for, or receiving support; references; the Education Testing Service; educational institutions supplying transcripts; review records and administrative data developed during selection process and award tenure.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The portions of this system consisting of investigatory material that would identify references, reviewers, or other persons supplying evaluations of applicants or nominees for fellowships or other awards (and where applicable, their proposals) have been exempted at 5 CFR 613 pursuant to 5 U.S.C. 552a(k)(5).
</p></xhtmlContent></subsection></section>
<section id="nsf13" toc="yes">
<systemNumber>-13</systemNumber>
<subsection type="systemName">Fellowship Payroll.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Payroll Section, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Fellows under certain NSF Fellowship Programs being paid directly by the Government.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of fellowship award letter, acceptance form, starting certificates, and records of payments of stipends.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1861; Department of the Treasury Fiscal Requirements Manual; GAO Manual, Title 6--Pay, Leave and Allowances.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables the NSF to maintain all data that apply to the payment of fellowship payroll in a single location and ensures that appropriate payments are made.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The Department of Treasury for the purpose of issuing the payment directly to the financial account of the payee.
</p><p>2. Financial institutions for purpose of direct deposit.
</p><p>3. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>4. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>5. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records maintained in file folders. Records are also maintained electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of Fellow.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed four years after termination of fellowship.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, National Science Foundation, 4201 Wilson Boulevard, Arlington VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from Fellow.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf16" toc="yes">
<systemNumber>-16</systemNumber>
<subsection type="systemName">Individual Retirement Record (SF-2806)..
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Payroll Section, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current NSF employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Salary, grade, status changes, yearly and year to date retirement deductions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 8401. Government Organization and Employees; Department of the Treasury Fiscal Requirements Manual; GAO Manual, Title 6--Pay, Leave and Allowances
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables the NSF to maintain all data that apply to the salary, and retirement withholdings of each NSF employee.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from the system may be disclosed to:
</p><p>1. The Office of Personnel Management annually or when employee separates from NSF to update employee retirements records. Personnel Management when employee separates from NSF.
</p><p>2. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>3. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its component; (b) an NSF employee in his/her  official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>4. The contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>5. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee's payroll number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until employee is separated then transferred to OPM.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the Personnel Office on Payroll Summaries prepared every two weeks showing year-to-date amounts.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf18" toc="yes">
<systemNumber>-18</systemNumber>
<subsection type="systemName">Integrated Personnel System (IPERS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Human Resource Management, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former NSF employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals personal particular including such items as appointment and position information, organization and job identification information, education, and salary data. Personal information such as name, home address and phone number of employee and of the employee's designated emergency contact person is maintained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Authority for maintenance of the system includes the following with any revisions or amendments: 5 U.S.C. 1302, 2951, 3301, 3372, 4118, 8347 and other Executive Orders.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Creates documentation for the Official Personnel Folder (OPF).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine uses listed in OPM's System, OPM/Govt-1, "General Personnel Records," are applicable to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically on the agency's internal LAN.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee's LAN ID or last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>A LAN and IPERS' password are necessary to access the computer.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely as part of the history file of employee.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Human Resource Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR Part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information for this system of records is extracted from the employee Official Personnel Records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf19" toc="yes">
<systemNumber>-19</systemNumber>
<subsection type="systemName">Medical Examination Records for Service in the Polar Regions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230; Antarctic Support Associates (ASA) and subcontractors, 61 Inverness Drive East, Suite 300, Englewood, CO 80112; U.S. Antarctic facilities; Polar Ice Coring Office (PICO), University of Nebraska, Lincoln, Nebraska.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system covers all individuals being considered for Antarctic assignment (under the auspices of the USAP), or for assignment to selected, isolated locations in the Arctic region. Individuals covered may include NSF and other government agency employees, civilian contract employees, personnel conducting the research supported by NSF or other entities, and members of the uniformed services supporting NSF's polar research programs.
</p><p></p><b>Note:</b><p>Records concerning current and former federal employees are also covered by OPM/GOVT-10.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents relating to pre-deployment physicals: Medical history, clinical test results (e.g., blood, urine analyses, EKGs); physical exam notes; dental exams, X-rays, dentist's notes; and notes by medical reviewers determining medical qualifications. Includes psychological screening records when performed on winter-over candidates, and any additional tests/evaluation associated with requests for medical waivers. Medical files, clinic notes, and associated records created in the course of providing medical treatment or consultation by any of the medical care providers in the Arctic or Antarctia.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et seq., 42 U.S.C. 1870, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The National Science Foundation's Office of Polar Programs is responsible for ensuring that personnel traveling to Antarctia under the auspices of the United States Antarctic Program (USAP) meet certain medical standards, as outlined in 45 CFR part 675 (62 FR 31521 (June 10, 1997). Those traveling to selected, isolated locations in the Arctic region must meet similar standards. Candidates for deployment must undergo a medical and dental examination to determine whether they are physically qualified for deployment. Candidates who anticipate spending the austral winter in Antarctica (where evacuation may be impossible) are subject to additional evaluation, including a determination of psychological adaptability to such an isolated environment. This medical screening process requires that certain medical records be generated on individuals participating in the USAP.
</p><p>The records are used primarily for three purposes: (1) To determine the individual's fitness for Arctic/Antarctic assignment; (2) to assist in determining an appropriate course of medical/dental treatment should the individual seek medical care with any medical care provider while in the Arctic or Antarctica; and (3) to provide documentation for addressing quality of care issues associated with these medical functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. Individuals involved in determining an individual's fitness for deployment, or in providing medical services or treatment. Such individuals include (a) designated medical care practitioners and their administrative support personnel involved in determining an individual's fitness for Arctic/Antarctic assignment, including waiver requests; and (b) medical care providers in NSF-supported stations and field camps in the polar regions where the individual is assigned;
</p><p>2. The personal physician or examining physician of the individual about whom the records pertain when disclosure is necessary to obtain additional information necessary to make a determination on fitness, or provide medical treatment;
</p><p>3. Medical experts either individually or as a panel to provide expertise and advice on quality of medical care issues in the polar regions;
</p><p>4. Representatives of employing organizations, including academic institutions, and investigators on a grant (if a prospective field team member has requested a waiver) to inform them whether an individual is approved for deployment or not.
</p><p>5. An emergency point of contact designated by the individual when the individual seeking deployment is unreachable and additional information is needed to order to make a determination on a waiver request before deployment deadlines, or when necessary to provide medical treatment during deployment;
</p><p>6. Federal, state, or local agencies, or foreign governments when disclosure is necessary to obtain records in connection with an investigation by the NSF;
</p><p>7. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding, or when NSF determines that the litigation or proceeding is likely to affect the Agency.
</p><p>8. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in locked file cabinets or area with limited access. Records may also be prepared and maintained in electronic format with password protection.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the name of the individual or by the individual's social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are available only to those persons whose official duties require such access. They are kept in locked file cabinets or locations with limited access. Electronic records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Except for those records covered by OPM/GOVT-10, records are destroyed approximately eight years after the individual's last Antarctic or Arctic deployment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Safety and Health Officer, Office of Polar Programs. Point of contact: Associate Program Manager for Safety and Health, Polar Research Support Section, Office of Polar Programs, Office of the Director, National Science Foundation, 4201 Wilson Boulevard, Room 755, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains a record pertaining to the requesting individual, write to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in this system of records should write to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from individuals who intend to deploy to the Arctic or Antarctica and from personal physicians and medical examiners of the deploying individuals; from NSF staff and NSF records; and from non-NSF persons and records, to the extent necessary to carry out the duties described in the NSF Medical Examination procedures. All individuals desiring to deploy to the Arctic or Antarctica under the auspices of the National Science Foundation must provide the requested information.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf22" toc="yes">
<systemNumber>22</systemNumber>
<subsection type="systemName">NSF Payroll System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Payroll Section, 4201 Wilson Boulevard, Arlington, VA  22230. Backup files are maintained at off-site location- First Federal Corporation, 4910 Massachusetts Avenue, NW, Suite 16, Washington DC 20016.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF current and former employees (including consultants).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Salary, grade, Social Security Number, home address, time and attendance and other related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Chapters 55 and 63; Department of the Treasury Fiscal Requirements Manual; GAO Manual, Title 6--Pay, Leave and Allowances.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Computer System consisting of data base with all information necessary to prepare NSF payroll, purchase of savings bonds, compute leave balances, prepare W-2s, and other similar uses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The Internal Revenue Service and the Social Security Administration, and other taxing authorities (including such authorities as the employees state of residence.)
</p><p>2. The Department of Treasury for issuance of salary payments.
</p><p>3. Financial organizations for the purpose of direct deposit.
</p><p>4. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>5. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding
</p><p>6. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>7. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>8. Officials of labor organizations recognized under 5 U.S.C. chapter 71, when relevant and necessary to their duties of exclusive representation.
</p><p>9. The Merit Systems Protection Board or the Office of the Special Counsel in connection with appeals, investigation of alleged or possible prohibited personnel practices, and such other function's promulgated in 5 U.S.C. 1205 and 1206 or as may be authorized by law.
</p><p>10. The Department of Labor in connection with an employee claim for compensation or an injury or illness.
</p><p>11. The American Federation of Government Employees and Local 3403 in connection with union dues paid by members.
</p><p>12. The Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services Federal Parent Locator System (FPLS) and Federal Tax Offset system:
</p><p>For use in locating individuals and identifying their income sources to establish paternity, establish and modify orders of support and for enforcement.
</p><p>For release to the Social Security Administration for verifying social security numbers in connection with the operation of the FPLS by the Office of Child Support Enforcement.
</p><p>For release to the Department of Treasury for purposes of administering the Earned Income Tax Credit Program (Section 12, Internal Revenue Code of 1986) and verifying a claim with respect to employment in a tax return.
</p><p>13. To state unemployment agencies in connection with claims for unemployment benefits.
</p><p>14. To the extent any of these records are duplicative of those described in OPM/GOVT-1 (General Personnel Records), the routine uses described therein are also applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically. Individual folders are also maintained on each employee.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>May be retrieved by employee number, Social Security Number or last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours. A password is needed to access the computer system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Employee information is deleted at the end of the year in which employee leaves the Foundation. Cumulative information is kept on master tapes and maintained in NSF and at off-site location and destroyed after five years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is taken from forms prepared by individuals, the Personnel Office and Integrated Time and Attendance System (ITAS).
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf23" toc="yes">
<systemNumber>-23</systemNumber>
<subsection type="systemName">NSF Staff Biography.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Office of Legislative and Public Affairs, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Executive NSF staff (Division Directors and above).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information, position held, education, memberships, and publications.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1870
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To disseminate senior level officials biographical information when requested.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to newspapers, magazines, professional journals, and others.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employs security guard. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records on individuals destroyed when they leave Foundation except in cases of extremely high level staff.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Public Affairs, Office of Legislative and Public Affairs, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA, 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf24" toc="yes">
<systemNumber>-24</systemNumber>
<subsection type="systemName">Official Passports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Professional Travel Corporation (NSF Contractor) Room 275, 4201 Wilson Boulevard, Arlington VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current NSF employees, consultants and invited guests.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Date and place of birth, nationality, next of kin, height, color of hair and eyes, and photograph.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1870: 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support official international visits by NSF staff, consultants and visitors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. Embassy for purpose of issuing visas.
</p><p>2. The State Department for disposition when the passport expires or the employee leases the Foundation.
</p><p>3. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administration proceeding.
</p><p>4. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or of its components; (b) and NSF employee in his/her official capacity; (c) an NSF employee is his/her individual capacity when the Department of Justice is Representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely the Agency.
</p><p>5. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and on diskettes and/or magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours. Passports are kept in locked filing cabinet.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Passports expire after five years and are then sent to the State Department for disposition. Should employee retire or leave the Foundation before passport expiration, the passport are, passports are returned to the State Department for proper disposition.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, Nation Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be notified in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf26" toc="yes">
<systemNumber>-26</systemNumber>
<subsection type="systemName">Personnel Security.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Human Resource Management, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF employees, IPA's, Visiting Scientists, and NSF Contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Categories of records in the system include: adjudication files, databases, card files and file folders. Information in these records include employee name, clearance level, date of clearance, investigative report, investigation and security clearance information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Foundation's Personnel Security Program was established pursuant to Executive Orders 10450, 123656, and 12968, Title 5 U.S.C. sections 3301, 7312, 7531, and 7532.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information is used track information on personnel security clearances, and investigations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. Security Officers of other Federal agencies.
</p><p>2. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>3. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>4. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>5. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders, in a computerized electronic database (NSF LAN), in a WORD file and Cardex file.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved alphabetically by last name of employee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employes security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed 2 years after separation of employee.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Personnel Security Officer, NSF, Division of Human Resource Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR Part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and OPM investigations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf34" toc="yes">
<systemNumber>-34</systemNumber>
<subsection type="systemName">Integrated Time and Attendance System (ITAS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Payroll Section, 4201 Wilson Boulevard, Arlington, VA 22230. Paper copies may be maintained in individual offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF current and former employees (including consultants).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include documents related to employee's attendance, leave, and overtime. It also includes Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C., Chapters 61 and 63; Department of the Treasury Requirements Manual; GAO manual, Title 6--Pay, Leave and Allowances
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables the NSF to maintain all data which apply to the time and attendance of each NSF employee. Information incorporated into the "NSF Payroll System," NSF-22.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this systems may be disclosed to:
</p><p>Information from this system is incorporated into the "NSF Payroll System" described in NSF-22. The routine uses listed in that system are also applicable to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by NSF employee identification number during current pay year and alphabetically by last name, thereafter.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Room in which records are kept is locked during non-business hours. A password is needed to access the computer system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Employee information is deleted at the end of the year in which employee leaves the Foundation. Cumulative information is kept on master tapes and maintained in NSF and at off-site location and destroyed after five years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information input by employee, verified by timekeeper and approved by supervisor in individual offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf36" toc="yes">
<systemNumber>-36</systemNumber>
<subsection type="systemName">Personnel Tracking System (Antarctic).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Antarctic Support Associates, 61 Inverness Drive East, Suite 300, Englewood, CO 80112.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals seeking entry to Antarctica under the auspices of the United States Antarctic Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include documents related to the individual's deployment and/or redeployment to the Antarctic, including but not limited to home and business addresses, telephone numbers, passport and social security numbers, clothing sizes, emergency contact information, and medical and dental information. Records also include logistical and administrative information concerning Antarctic deployment and redeployment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et. seq., 42 U.S.C. 1870, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>(1) Office of Polar Programs civilian contractors and their subcontractors in connection with their responsibilities for coordinating the administrative processing and tracking of persons deploying to Antarctica. These responsibilities include proper outfitting for deployment, facilitating medical clearances, coordinating cargo handling and tracking, and maintaining emergency contacts:
</p><p>(2) Naval Support Force Antarctica (NSFA) and Air National Guard medical personnel to track medical clearances;
</p><p>(3) Family members, or other persons designated by the deploying or deployed individual, in instances of emergency;
</p><p>(4) Other Federal agencies providing transport, search and rescue, and other logistical assistance to and from Antarctica. This will include manifest information for captains or pilots transporting U.S. Citizens to and from Antarctica (such as names, Social Security numbers, and other deployment information);
</p><p>(5) Other Federal agencies when the records are relevant to an agency decision with regard to disciplinary or other administrative actions concerning an employee;
</p><p>(6) Academic or other organizations when the records are relevant to an organizational decision with regard to disciplinary or other administrative action concerning an employee;
</p><p>(7) The Department of Justice or the Office of Management and Budget for consultation in processing Freedom of Information or Privacy Act requests;
</p><p>(8) The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest; (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>(9) Federal, state, or local agencies, or foreign governments, when disclosure is necessary to obtain records in connection with an investigation by the NSF; and
</p><p>(10) Representatives of the New Zealand government or other foreign governments when deployment involves travel through, or use of, New Zealand or other foreign government facilities, and the information is necessary to ensure safe and efficient deployment.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in an electronic database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by name, social security number, or by other unique identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records are limited to those persons with a need to know. The records are maintained in a database that is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are destroyed approximately eight years after the individual's last Antarctica deployment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Polar Research Support Section, Office of Polar Program, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains records pertaining to the requesting individual, contact the NSF Privacy Act Officer in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from individuals seeking deployment to Antarctica, NSF employees, contractors, and uniformed service employees.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None
</p></xhtmlContent></subsection></section>
<section id="nsf38" toc="yes">
<systemNumber>-38</systemNumber>
<subsection type="systemName">Visa Applications and Alien Application for Consideration of Waiver of Two-Year Foreign Residence Requirements--NSF.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of International Programs, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Aliens subject to conditions of section 212(e) of the Immigration and Nationality Act, seeking waiver of two-year foreign residence requirements, in order to apply for immigrant or temporary worker status.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Curriculum vitae, next of kin, correspondence and employment data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 212(e) of the Immigration and Nationality Act.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine whether NSF supports the waiver request.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be released to:
</p><p>1. The U.S. Information Agency, the agency responsible for issuing the visas.
</p><p>2. The institution or organization requesting the waiver.
</p><p>3. Contractors, grantees, volunteers and other individuals who perform a service to or perform on or under a contract, grant, cooperative agreement, or other arrangement for the Federal government, as necessary to carry out their duties.
</p><p>4. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>5. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>7. NSF analysis and recommendation is released to the organization/institution requesting the waiver.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of alien.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when guard is not on duty. Records are in locked rooms after business hours. Access is limited to persons whose official duties require their use.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are held at NSF approximately two years after close out of case.
</p><p>Records are destroyed 10 years after close of alien case folder.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of International Programs, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual and U.S. host institution (employer).
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf43" toc="yes">
<systemNumber>-43</systemNumber>
<subsection type="systemName">None.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Academy of Sciences, 2101 Constitution Avenue, NW, Washington, DC 20418; National Institutes of Health, Buildings 1 and 12, 9000 Rockville Pike, Bethesda, MD 20892; and Department of Energy, 1000 Independence Avenue SW, Washington, DC 20585
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system includes individuals holding the Ph.D. and other equivalent earned doctoral degrees and located in the United States. The surveys are directed to samples of this population. Currently, the areas of science, engineering, and the humanities are included.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Demographic, educational, and professional characteristics of doctorate holders. Included are such parameters as age, race, geographic location, earned degrees, major subject of degree, employment status, fields of employment, type of employer, primary work activity, and salary.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Authority for collection of information from scientists and engineers is provided by section I (3)(a)(6), (4)(j)(1) (42 U.S.C. 1862); Section II (37) (42 U.S.C. 1885d); National Science Foundation Act of 1950, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is used:
</p><p>1. To provide a source of information on demographic, educational, and employment characteristics of doctorate-holders in the United States, in compliance with Foundation responsibilities to monitor scientific and technical resources.
</p><p>2. To provide indicators of the state of science and engineering in the United States, as required by congressional mandate.
</p><p>3. To report biennially on the participation and employment of men and women by race and by ethnic group, in scientific and technical fields, as required by congressional mandate.
</p><p>4. To provide the data base of doctorate-holders in science and engineering for the Scientific and Technical Personnel Data System maintained by the Foundation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclosure may be made to the federal sponsors listed under "System location" above, their contractors and collaborating researchers and their staff for the purpose of analyzing data and preparing scientific reports and articles in order to accomplish the research purpose for which the records are collected. All users of the system are required to comply with the requirements of the Privacy Act with respect to such records.
</p><p>2. Records are disclosed to the National Institutes of Health for review and evaluation of its programs.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer tapes and questionnaires are kept by the National Academy of Sciences. Computer tapes are kept by the National Science Foundation, the National Institutes of Health, and the Department of Energy.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of individuals.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data are kept in secured areas with access limited to authorized personnel. Questionnaires, in paper copy or in microfiche, are kept in locked cabinets. Published findings are in formats which preclude individual identification.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer tapes are kept indefinitely by the National Academy of Sciences for use by the project in fulfilling its responsibilities described above under "Purposes".
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Directors, Science Resources Studies, National Science Foundation, 1800 G St. NW, Washington, DC 20550.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine if a record exists, write to the system manager and provide the following information:
</p><p>1. System Name: Doctorate Work History File
</p><p>2. Complete name at time degree was awarded
</p><p>3. Complete birth data and institution awarding degree (to distinguish among duplicate names, if necessary).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained voluntarily from individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf48" toc="yes">
<systemNumber>-48</systemNumber>
<subsection type="systemName">Telephone Call Detail Program Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Division of Information Systems, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees (permanent, temporary, part or full time) and all contractors, sub-contractors, consultants, volunteers and other persons who use the National Science Foundation telephone system or who make telephone calls charged to NSF.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to use of NSF telephones to place both local and long distance calls; records relating to NSF calling cards and "800" numbers; records indicating assignment of telephone extension numbers to employees and other covered individuals; and records relating to location of telephone extensions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1870: 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to aid NSF in planning its future telecommunications needs, and to control agency telephone costs by ensuring that NSF telephones and calling cards are used for authorized purposes only and by determining individual accountability for telephone, calling cards and "800" number usage.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records in this system may be disclosed to:
</p><p>1. Members of Congress or a Congressional office in response to an inquiry from that Member or office made at the request of the individual to whom the record pertains.
</p><p>2. Federal Government contractors, grantees, consultants, volunteers or other persons who have been engaged to assist the Government in the performance of a contract, grant, cooperative agreement or other activity related to this system of records and who need to have access to the records in order to perform the activity. Recipients are required to maintain the records in accordance with the requirements of the Privacy Act.
</p><p>3. Federal agencies that have requested information relevant to a decision in connection with the hiring or retention of an employee; the reporting of an investigation on an employee; the letting of a contract; or the issuance of a security clearance, license, grant, or other benefit by the requesting agency.
</p><p>4. Appropriate Federal, State, local or foreign agencies responsible for investigating, prosecuting, enforcing, or implementing a statue, rule, regulation or order, where there is an indication of a violation or potential violation of the statute, rule, regulation or order and the information disclosed is relevant to the matter.
</p><p>5. Department of Justice to the extent that each disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation in which one of the following is a party or has an interest: (a) NSF or any of its components, (b) an NSF employee in his/her official capacity, (c) as NSF employee in his/her individual capacity where the Department of Justice is representing or considering representation of the employee, or (d) the United States where NSF determines that the litigation is likely to affect the Agency.
</p><p>6. Appropriate Federal or State Court, or other adjudicative body or grand jury, or in an administrative or regulatory proceeding, to the extent that each disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to the proceeding in which one of the following is a party or has an interest: (a) NSF or any of its components, (b) an NSF employee in his/her official capacity, (c) an NSF employee in his/her individual capacity where the Department of Justice is representing or considering representation of the employee, or (d) the United States where NSF determines that the litigation is likely to affect the Agency. Such disclosures include, but are not limited to, those made in the course of presenting evidence, conducting settlement negotiations, and responding to requests for discovery.
</p><p>7. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>8. Telecommunications company and/or the General Services Administration providing telecommunications support to verify billing or permit servicing the account.
</p><p>9. Current and former NSF employees, contractors, subcontractors, consultants, volunteers, and other persons to determine their individual responsibility for telephone calls.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made from this system to a consumer reporting agency as defined in the Fair Credit system to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained manually as hard copy in file folders, on diskettes and/or magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by originating and destination telephone numbers, responsible individuals, call date, call time, call duration, destination city and state, and calling charge.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to these records is limited to NSF employees, contractors, subcontractors, and other persons who are performing services on behalf of the NASF and have an official need for the records in the performance of their duties. Hard copy records are maintained in rooms that are locked during non-business hours. Automated records are protected from unauthorized access through password identification procedures and other system-based protection methods.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of in accordance with the National Archives and Records Administration, General Records Schedule 12.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Information Systems, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613. The system manager may require additional information to verify the "need to know" and identity of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>NSF employees, contractors and other persons who are performing services on behalf of the agency; telephone assignment and locator records; GSA and other phone companies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p><p>2. Five New Privacy Act Systems of Records Being Established by NSF. NSF System of Records NSF-54, "Reviewer/Fellowship and Other Awards File and Associated Records," is being established to incorporate all records maintained in administering the review of NSF Fellowship applications submitted to the Foundation. Four additional systems are also being established.
</p><p>The records are used to administer programs in the Polar Regions: (1) NSF-62, "Antarctica Service Medals," (2) NSF-63, "Diving Safety Records (Polar Regions)," (3) NSF-64, "Radiation Safety Records (Polar Regions)," and (4) NSF-65, "Accident and Injury Reports (Antarctic)."
</p></xhtmlContent></subsection></section>
<section id="nsf49" toc="yes">
<systemNumber>-49</systemNumber>
<subsection type="systemName">Frequent Traveler Profile.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Professional Travel Corporation (NSF contractor) Room 275, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>National Science Foundation frequent travelers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Home telephone numbers, credit card information, special accommodation requirements, passport numbers and issue dates, and travel preference information, including frequent flyer numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1870; 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist travelers in their travel arrangements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. Airlines for contacting traveler after hours or on weekends when there are schedule changes.
</p><p>2. Airlines and hotels for meeting special requirements (wheelchair, etc.)
</p><p>3. Credit card information will be given to hotels to guarantee room reservations, when approved by traveler.
</p><p>4. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>5. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>6. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>7. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in contractor file folders. Also maintained on computer files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed alphabetically by last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when the guard is not on duty. Rooms in which records are kept are locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Profiles are destroyed when employees retire or leave the Foundation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Administrative Services, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contracted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from individuals.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf" toc="yes">
<systemNumber>-50</systemNumber>
<subsection type="systemName">Principal Investigator/Proposal file and Associated Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>
Files are maintained both centrally and by individual NSF offices and programs at the National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who request or have previously requested and/or received support from the National Science Foundation, either individually or through an academic or other institution.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The names of principal investigators and other identifying information, addresses of principal investigators, demographic data, the proposal and its identifying number, supporting data from the academic institution or other applicant, proposal evaluations from peer reviewers, a review record, financial data, and other related material. Other related material may include, for example, committee or panel discussion summaries as applicable.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44  U.S.C. 3101; 42 U.S.C. 1870.
</p><H4>Purpose of the system:
</H4><p>This system enables program offers to maintain appropriate files and investigatory material in evaluating applications for grants or other support. NSF employees may access the system to make decisions regarding which proposals to fund, and to carry out other authorized internal duties. Information on principal investigators is also entered in System 51, "Reviewer/Proposal File and Associated Records," a subsystem of this system, to be used as a source of potential candidates to serve as reviewers as part of the merit review process, or for inclusion on a panel or advisory committee.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclosure of information from the system may be made to qualified reviewers for their opinion and evaluation of applicants and their proposals as part of the NSF application review process; and to other Government agencies or other entities needing information regarding applicants or nominees as part of a joint application review process, or in order to coordinate programs or policy.
</p><p>2. Information from the system may be provided to the applicant or grantee institution to provide or obtain data regarding the application review process or award decisions, or administering grant awards.
</p><p>3. Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office  made at the request of that individual.
</p><p>4. Information from the system may be disclosed to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties in pursuit of the purposes described above. The contractors are subject to the provisions of the Privacy Act.
</p><p>5. Information from the system may be merged with other computer files in order to carry out statistical studies or otherwise assist NSF with program management, evaluation, and reporting. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs. Disclosures are made only after scrutiny of research protocols and with appropriate controls. The results of such studies are statistical in nature and do not identify individuals.
</p><p>6. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>7. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>8. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>9. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Various portions of the system are maintained electronically and/or in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved electronically using an applicant's name or identifying number. An individual's name may be used to manually access material in alphabetized paper files.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building is locked during non-business hours. Records are kept in rooms that are locked during non-business hours. Records maintained in electronic form are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are maintained in accordance with approved record retention schedules. Awarded proposals are transferred to the Federal Records Center for permanent retention. Declined proposals are destroyed five years after they are closed out.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director of particular office or program maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the principal investigator, academic institution or other applicant, peer reviewers, and others.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portions of this system consisting of investigatory material that would identify reviewers or other persons supplying evaluations of NSF applicants and their proposals have been exempted at 45 CFR part 613 pursuant to 5 U.S.C. 552a(k)(5).
</p></xhtmlContent></subsection></section>
<section id="nsf51" toc="yes">
<systemNumber>-51</systemNumber>
<subsection type="systemName">Reviewer/Proposal File and Associated Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Files are maintained centrally, and in some cases by individual NSF offices and programs, at the National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Reviewers who evaluate Foundation applicants and their proposals, either by submitting individual comments, or serving on review panels or site visit teams, or both.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The "Reviewer/Proposal File and Associated Records" system is a subsystem of the "Principal Investigator/Proposal File and Associated Records" system (NSF-50), and contains the reviewer's name, title of proposal(s) reviewed and identifying number, and other related material.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1870.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables program offices to reference specific reviewers and maintain appropriate files for use in evaluating applications for grants or other support. NSF employees may access the system to help select reviewers as part of the merit review process, and to carry out other authorized internal duties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure of information in this system may be made to:
</p><p>1. Federal government agencies needing names of potential reviewers and specialists in particular fields.
</p><p>2. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties. The contractors are subject to the provisions of Privacy Act.
</p><p>3. The Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>4. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>5. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Various portions of the system are maintained electronically and/or in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be accessed from the electronic database by addressing data contained in the database, including individual reviewer names.  An individual's name may be used to manually access material in alphabetized paper files.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building is locked during non-business hours.  Records are kept in rooms that are locked during non-business hours.  Records maintained in electronic form are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>File is cumulative and is maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director of particular office or program maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual reviewers, suggestions from other reviewers, the "Principal Investigator/Proposal File" (NSF-50), other applicants for NSF funding or other members of the research community, and from NSF program officers.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portions of this system consisting of investigatory material which would identify reviewers or other persons supplying evaluations of NSF applicants and their proposals have been exempted at 5 CFR part 613 pursuant to 5 U.S.C. 552a(k)(5).
</p></xhtmlContent></subsection></section>
<section id="nsf52" toc="yes">
<systemNumber>-52</systemNumber>
<subsection type="systemName">Office of Inspector General--Investigative Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Inspector General, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>In connection with its investigative duties, the Office of Inspector General (OIG) maintains records on the following categories of individuals: (a) Individuals or entities who are or have been the subject of inquiries or investigations conducted by OIG, including current and former employees of NSF; and current and former contractors (or applicants for contracts), subcontractors, consultants, or the recipients of (or applicants for) NSF grants or cooperative agreements, and their current or former employees, students, or collaborators; and (b) Individuals who are witnesses; complainants; confidential or nonconfidential informants; and parties who have been identified by OIG (on the basis of information received or developed by OIG) as potentially possessing information relevant to an investigation under the jurisdiction by the OIG.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information relating to investigations including: (a) Letters, memoranda, and other documents citing complaints or alleged criminal, civil, or administrative misconduct; (b) Investigative files, which include: reports of investigations to resolve allegations of misconduct or violations of law or administrative or ethical requirements; exhibits, statements, affidavits, or other records obtained or generated during investigations; prior criminal or noncriminal records of individuals as they relate to the investigations; reports from or to other law enforcement bodies; information obtained from informants and identifying data with respect to such informants; nature of allegations made against suspects and identifying data concerning such subjects; and public source materials.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector General Act, as amended, 5 U.S.C. app.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Office of the Inspector General (OIG) for the National Science Foundation (NSF) maintains this system of records in order to conduct its responsibilities pursuant to the Inspector General Act of 1978, as amended, 5 U.S.C. app. section 4. The OIG is statutorily directed and authorized to conduct and supervise investigations relating to programs and operations of NSF, to promote economy, efficiency, and effectiveness in the administration of such programs and operations, and to prevent and detect fraud, waste and abuse in such programs and operations. Accordingly, the records are used in investigations of individuals and entities suspected of having committed illegal or unethical acts, and in any resulting criminal prosecutions, civil proceedings, or administrative actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed as follows:
</p><p>1. In the event that records indicate a violation or potential violation of a requirement, whether criminal, civil, regulatory, administrative, contractual, or ethical in nature, whether arising by statute, regulation, rule, order, contract (including a grant or cooperative agreement), or ethical practices or norms, the relevant records in the system of records may be disclosed, as a routine use, to the appropriate entity, whether governmental (federal, foreign, state, local, or international) or non-governmental, charged with the responsibility of investigating or prosecuting such violation or potential violation, or charged with enforcing, implementing, or complying with such statute, regulation, rule, order, contract, or ethical practices or norms.
</p><p>2. Disclosure may be made to appropriate entities, whether governmental (federal, foreign, state, local or international) or non-governmental, or to an individual, when necessary to elicit information that will assist an investigation or audit.
</p><p>3. Disclosure may be made to a federal, state, local, foreign, or international entity maintaining civil, criminal, or other relevant information if necessary to obtain information relevant to an OIG decision concerning the assignment, hiring, or retention of an individual and/or employee or disciplinary or other administrative action concerning an employee, the issuance or revocation of a security clearance, the reporting of an investigation of an individual and/or employee, or the award of a contract (including a grant or cooperative agreement).
</p><p>4. Disclosure may be made to a federal, state, local, foreign, or international entity in response to its request in connection with the assignment, hiring, or retention of an individual and/or employee, or disciplinary or other administrative action concerning an employee, the issuance or revocation of a security clearance, the reporting of an investigation of an individual and/or employee, or the award of a contract (including a grant or cooperative agreement) or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
</p><p>5. Disclosure may be made to the Office of Personnel Management or the Merit Systems Protection Board (including the Office of the Special Counsel) of information relevant and necessary to carrying out their functions.
</p><p>6. In the event OIG is aware of information about possible misconduct in science and engineering, disclosure of relevant records may be made by OIG to institutions or entities that have proposed or received contracts, grants, or cooperative agreements so that they can conduct inquiries and investigations into possible misconduct in science and engineering pursuant to 45 CFR part 689.
</p><p>7. Disclosure may also be made to independent auditors, contractors, experts, and other individuals who perform a service to or work on or under a contract, or other arrangement with or for the federal government, as necessary to carry out their duties. Such contractors will be required to maintain Privacy Act safeguards with respect to such records.
</p><p>8. Disclosure may be made to another federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a federal agency when the government is a party to the judicial or administrative proceeding.
</p><p>9. In the event the OIG deems it desirable or necessary, in processing a Freedom of Information Act or Privacy Act request, disclosure may be made to the Department of Justice or the Office of Management and Budget for the purpose of obtaining its advice.
</p><p>10. Disclosure may be made to the Department of Justice, to the extent it is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his or her official capacity; (c) an NSF employee in his or her official capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect NSF.
</p><p>11. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p><p>12. Disclosure may be made to representatives of the General Services Administration and the National Archives and Records Administration who are conducting record management inspections under 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The OIG Investigative Files consist of automated data and paper records. The paper records are stored in file cabinets and the automated data are maintained in computers in OIG.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the name of the subject of the investigation or by a unique control number assigned to each investigation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are kept in OIG offices within limited access areas of the National Science Foundation during duty hours, and in locked offices at all other times. Passwords are required to access the automated data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Investigative Files are kept indefinitely pending adoption of an NSF-specific approved records retention schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Inspector General, Office of Inspector General, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempted from this requirement pursuant to 5 U.S.C. 552a(j)(2) or (k)(2). To the extent that this system of records is not subject to exemption, it is subject to access. A determination as to exemption shall be made at the time a request for access is received. Access requests must be sent to the Privacy Act Officer in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The major part of this system is exempted from this requirement pursuant to 5 U.S.C. 552a(j)(2) or (k)(2). To the extent that this system of records is not subject to exemption, it is subject to access and contest. A determination as to exemption shall be made at the time a request for contest is received. Requests must be sent to the Privacy Act Officer in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subjects of investigations; individuals with whom the subjects of investigations are associated; current and former NSF employees; federal, state, local, and foreign law enforcement and non-law enforcement agencies; private citizens; witnesses; confidential and nonconfidential informants; and public source materials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempted from 5 U.S.C. 552a except subsections (b); (c)(1) and (2); (e)(4)(A) through (F); (e) (6), (7), (9), (10), and (11); and (i) under 522a(j)(2) to the extent the system of records pertains to enforcement of criminal laws; and is exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) under 5 U.S.C. 552a(k)(2) to the extent the system of records consists of investigatory material compiled for law enforcement purposes, other than material within the scope of the exemption at 5 U.S.C. 552a(j)(2). These exemptions are contained in 45 CFR 613.
</p></xhtmlContent></subsection></section>
<section id="nsf53" toc="yes">
<systemNumber>-53</systemNumber>
<subsection type="systemName">Public Transportation Subsidy Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Office of Information and Resource Management, Division of Administrative Services, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>National Science Foundation employees who apply for or participate in the transit subsidy program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>May include name, modes of transportation used for commuting, and commuting costs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1870; Pub. L. 101-509; E.O. 13150; and the Federal Employees Clean Air Incentives Act, (section 2(a) of Pub. L. 103-172), 5 U.S.C. 7905.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To administer the public transportation subsidy program providing fringe benefits to employees who use mass transportation and van pools to commute to and from work.
</p><H4>Routine use of records maintained in the system, including categories of users and the purposes of such uses:
</H4><p>Information from this system may be disclosed to:
</p><p>1. Other Federal agencies for use in evaluating the overall effectiveness of public transportation programs.
</p><p>2. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>3. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>4. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>5. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and in a computer system at NSF.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved alphabetically by last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employs security guards. Building is locked during non-business hours when the guard is not on duty. Rooms in which records are kept are locked during non-business hours. Passwords are needed to access information in computer system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Current applications are maintained as long as the applicant is an eligible participant in the subsidy program. System records are maintained and disposed of in accordance with records maintenance and disposition schedules and the requirements of the National Archives and Records Administration (NARA).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Administrative Services, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is gathered from the individual and from the NSF Personnel Data Base System.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf54" toc="yes">
<systemNumber>-54</systemNumber>
<subsection type="systemName">Reviewer/Fellowships and Other Awards File and Associated Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained by individual NSF offices and programs at the National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230. Some Fellowship reviewer records are maintained by contractor, currently: Oak Ridge Associated Universities, PO Box 3010, Oak Ridge, Tennessee 37831-2010.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Reviewers who evaluate Foundation fellowship or other applications or nominations, either by submitting comments through the mail or serving on review panels.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Th "Reviewer/Fellowships, and Other Awards File and Associated Records" system is a subsystem of the "Fellowships and Other Awards" system (NSF-12), and contains the reviewer's name, nominator or applicant's name and identifying number, and other related material. Information supplied by potential reviewers includes their affiliation, contact information, educational degrees, and research experiences.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1869, 1870, 1880, 1881a and 20 U.S.C. 3915.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables the NSF program offices and contractors to reference specific reviewers and maintain appropriate files for use in evaluating applications for fellowships, awards and other support. NSF employees and contractors may access the system to help select reviews as part of the merit process and to carry out other authorized internal duties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure of information in this system may be made to:
</p><p>1. Federal government agencies needing names of potential reviewers and specialities in particular fields.
</p><p>2. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties. The contractors are subject to the provisions of the Privacy Act.
</p><p>3. Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>4. Another Federal Agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>5. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record as collected and is relevant and necessary to litigation or anticipated litigation in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee his/her official capacity; (c) as NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) and United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Various portions of the systems are maintained electronically or in paper files. Certain Fellowship records are maintained electronically by the contractor, currently: Oak Ridge Associated Universities, Oak Ridge, Tennessee. Some information may be maintained in paper copy.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be accessed from the electronic database by addressing data contained in the database, including individual reviewer names. An individual's name may be used manually access material alphabetized paper files.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records containing personal information are maintained in secured file cabinets or in password protected electronic files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>File is cumulative and is maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director of particular office or program maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR Part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Informaiton is obtained from the individual reviewers, suggestions from other reviewers, applicants for NSF funding or other members of the research community, public documents such as American Men and Women in Science, and from NSF program officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The portions of this system consisting of investigatory material that would identify references, reviewers, or other persons supplying evaluations of applicants or nominees for fellowships or other awards (and where applicable, their proposals) have been exempted at 5 CFR 613 pursuant to 5 U.S.C. 552a(k)(5).
</p></xhtmlContent></subsection></section>
<section id="nsf55" toc="yes">
<systemNumber>-55</systemNumber>
<subsection type="systemName">Debarment/Scientific Misconduct Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Director, National Science Foundation, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons, including applicants for NSF grants and contracts, NSF grantees, contractors, and principal investigators, who are the subject of suspension, debarment or scientific misconduct proceedings.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case files on persons considered for debarment, suspension, or misconduct in science, including communications between the Agency and the respondent, inter-agency and intra-agency communications regarding proposed or completed debarments or suspensions or misconduct in science, investigative files, witness statements and affidavits, staff working papers, testimony transcripts, hearing exhibits, and a record of any findings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 11(a), National Science Foundation Act of 1950, as amended (42 U.S.C. 1870(a); Federal Acquisition Regulation (FAR) 9.4; 48 CFR ch. 25; 45 CFR parts 620 and 689; Executive Order 12549 (February 18, 1986).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information contained in this system of records is used to protect the Federal Government from the actions prohibited under the Foundation's scientific misconduct, debarment and suspension regulations, make decisions regarding debarment, suspension, and misconduct in science, ensure that other Federal agencies give effect to debarment and suspension decisions rendered by the Foundation and ensure that the Foundation gives effect to debarment and suspension decisions rendered by other Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The General Services Administration to compile and maintain the "Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs".
</p><p>2. A congressional office in response to an inquiry from the congressional office on behalf of a person for information pertaining to that person.
</p><p>3. A Federal, state, r local government agency, in response to its request, or at NSF's initiative, when relevant to that agency's civil or criminal statutory, administrative, regulatory, enforcement, investigative, or prosecutorial purpose.
</p><p>4. A Federal agency involved in debarment or scientific misconduct actions involving the same person.
</p><p>5. Federal, State, or local government agencies where those parties may have information the Foundation seeks to obtain in connection with a scientific misconduct, suspension, or debarment action.
</p><p>6. A Federal agency in response to its request in connection with the issuance of a security clearance, the award of a contract or grant, the issuance of a license or permit or other benefit by the requesting agency.
</p><p>7. A Federal agency where records in this system of records pertain to the hiring or retention of an employee, or disciplinary action or other administrative action concerning an employee.
</p><p>8. The Department of Justice or a court or other adjudicative body, when information from the system is relevant to litigation or anticipated litigation and one of the following is a party or potential party in the matter: (a) A National Science Foundation; (b) a National Science Foundation employee in his or her official capacity or a current or former National Science Foundation employee when the Department of Justice is considering representing the person in his or her official capacity; (c) the United States or another Federal, State or local agency and the National Science Foundation determines that the litigation or anticipated litigation will affect the National Science Foundation.
</p><p>9. An awardee institution, at the request of that institution or at NSF's initiative.
</p><p>10. Other persons involved in or affected by the suspension, debarment or scientific misconduct action, including witnesses, awardee institutions, or any other person who has information, documents, or knowledge relevant to the suspension, debarment, or scientific misconduct action.
</p><p>11. NSF merit review groups or peer reviewers if the information bears directly on a person's scientific integrity or if necessary to provide an accurate account of relevant facts.
</p><p>12. A Federal, State or local agency, Federal contractor or grantee, for the purpose of verifying the identity of an individual debarred or suspended by the Foundation.
</p><p>13. The Department of Justice for the purpose of obtaining advice on whether particular records are required to be disclosed under the Freedom of Information Act.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>These records consist of file folders stored in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>These records are retrieved by the name of the individuals.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only by authorized Foundation personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are maintained for an indefinite duration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>General Counsel, National Science Foundation, Office of the General Counsel, 4201 Wilson Boulevard, room 1265, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in the system should write to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "notification procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to contest the contents of records in this system should contact the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Federal, State and local officials, private persons, respondents and their legal representatives.
</p></xhtmlContent></subsection></section>
<section id="nsf56" toc="yes">
<systemNumber>-56</systemNumber>
<subsection type="systemName">Antarctic Conservation Act Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied for permits pursuant to the Antarctic Conservation Act, and/or individuals who have been contacted regarding Antarctic Conservation Act compliance. This includes but is not limited to individuals who have sought Antarctic Conservation Act permits.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All documents and correspondence related to the individual's contact with the Antarctic Conservation Act system, including the permitting process, and investigations pertaining to compliance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et seq. (Pub. L. 95-452, as amended, 5 U.S.C. app.)
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>(1) Federal agencies involved in enforcing or implementing the Antarctic Conservation Act;
</p><p>(2) A court, administrative or other adjudicative body, involved in enforcement of the Antarctic Conservation Act;
</p><p>(3) Federal, state, or local agencies, or foreign governments, where disclosure is necessary in order to obtain records in connection with an investigation of the Office of Polar Programs;
</p><p>(4) Other Federal agencies in response to the issuance of a security clearance, the award of a contract, or the issuance of a license, grant, or other benefit by the requesting agency to the extent that the record is relevant;
</p><p>(5) A Federal agency where the records are relevant to an agency decision with regard to disciplinary or other administrative action concerning their employee;
</p><p>(6) The Merit Systems Protection Board (including the Office of the Special Counsel), in order to carry out its agency's functions;
</p><p>(7) Persons, including witnesses, who may have information, documents or knowledge relevant to an Antarctic Conservation Act investigation or enforcement proceeding;
</p><p>(8) Grantee institutions in the event that Antarctic Conservation Act violations are alleged against the institution or researchers in connection with investigation or enforcement proceedings;
</p><p>(9) Contractors, in the event an Antarctic Conservation Act violations is alleged against the contractor, its employees, or its subcontractors in connection with investigation or enforcement proceedings;
</p><p>(10) Contractors performing duties on behalf of the agency when relevant to the performance of their duties;
</p><p>(11) To parties who have lawfully subpoenaed these records;
</p><p>(12) To the Department of Justice for consultation in processing Freedom of Information Act requests;
</p><p>(13) In the event of litigation where the defendant is (a) any component of the NSF, or any employee of the NSF acting in official capacity; (b) the United States, where the NSF determines that the claim, if successful, is likely to affect directly the operations of the NSF, or any NSF components, or (c) any NSF employee acting in official capacity where the Department of Justice and/or the Office of General Counsel of the NSF have agreed to represent such an employee, these records may be disclosed to assist in the preparation of an effective defense; or
</p><p>(14) To a congressional office in response to an inquiry from the congressional office made at the request of the individual whose records are sought.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file cabinets; automated data, if any, is stored in the Office of Polar Program's Office, which is secured.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the name of the subject, or by a unique control number assigned to each investigation or permit application.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are available only to those persons whose official duties require such access. The records are kept in limited access areas during duty hours and in locked file cabinets at other times.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The files are kept indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Thomas F. Forhan, Polar Coordination and Information Section, Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, room 740, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains a record pertaining to the requesting individual, write to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in this system of records should write to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from applicants for permits, NSF staff and NSF records, and from non-NSF persons and records, to the extent necessary to carry out the duties described in the Antarctic Conservation Act. Individuals to be interviewed and records to be examined are selected according to the criteria described explicitly and implicitly in the Antarctic Conservation Act.
</p></xhtmlContent></subsection></section>
<section id="nsf57" toc="yes">
<systemNumber>-57</systemNumber>
<subsection type="systemName">NSF Delinquent Debtors' File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, Financial Statements Section, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees, former employees, panelists, recipients of fellowship stipends and others owing money to the National Science Foundation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information varies depending on individual debtor. Normally, the name, Social Security Number, address, amount of debt or delinquent amount, basis of the debt, office referring debts, agency collection efforts, credit reports, debt collection letters, correspondence to or from the debtor relating to the debt and correspondence with employing agencies of debtors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Claims Collection Act of 1966, Public Law 89-508; Debt Collection Act of 1982, Public Law 97-365, and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used for the purpose of collecting moneys owed NSF arising out of any administrative or program activities or service administered by NSF. The file represents the basis for the debt and amount of debt and actions taken by NSF to collect the moneys owed under the debt. The credit report or financial statement provides an understanding of the individual's financial condition with respect to requests for deferments of payment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The U.S. General Accounting Office (GAO), Department of Justice, United States Attorney, or other Federal agencies for further collection action on any delinquent account when circumstances warrant.
</p><p>2. A commercial credit reporting agency for the purpose of either adding to a credit history file or obtaining a credit history file for use in the administration of debt collection.
</p><p>3. A debt collection agency for the purpose of collection services to recover indebtedness owed to NSF.
</p><p>4. Debtor's name, Social Security Number, the amount of debt owed, and the history of the debt may be disclosed to any Federal agency where the individual debtor is employed or receiving some form of remuneration for the purpose of enabling that agency to collect debts on NSF's behalf by administrative or salary offset procedures under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365).
</p><p>5. Any other federal agency including but limited to, the Internal Revenue Service (IRS) pursuant to 31 U.S.C. 3720A, for the purpose of effecting an administrative offset against the debtor of a delinquent debt owed to NSF by the debtor.
</p><p>6. The Internal Revenue Service by computer matching to obtain the mailing address of a taxpayer for the purpose of locating such taxpayer to collect or to compromise a Federal claim by NSF against the taxpayer pursuant to 26 U.S.C. 6103 (m)(20) and in accordance with 31 U.S.C. 3711, 3217 and 3718.
</p><p></p><b>Note:</b><p>Redisclosures of a mailing address from the IRS may be made only for the purpose of debt collection, including to a debt collection agency in order to facilitate the collection or compromise of a Federal claim under the Debt Collection Act of 1982, except that a mailing address to a consumer reporting agency is for the limited purpose of obtaining a commercial credit report on the particular taxpayer. Any such address information obtained from the IRS will not be used or shared for any other NSF purpose or disclosed to another Federal, state, or local agency which seeks to locate the same individual for its own debt collection purpose.
</p><p>7. Data base information consisting of debtor's name, Social Security Number, and amount owed may be disclosed to the Defense Manpower Data Center (DMDC). Department of Defense, the U.S. Postal Service or to any other Federal, state, or local agency for the purpose of conducting an authorized computer matching program in compliance with the Privacy Act of 1974 (5 U.S.C. 552a), as amended, to identify and locate delinquent debtors in order to start a recoupment process on an individual basis of any debt owed NSF by the debtor arising out of any administrative or program activities or services administered by NSF.
</p><p>8. Any creditor Federal agency seeking assistance in implementing administrative or salary offset procedures in the collection of unpaid financial obligations owed the United States government from an individual. An exception to this routine use is an individual's mailing address obtained from the IRS pursuant to 26 U.S.C. 6103(m)(2).
</p><p>9. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>10. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>11. Contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>12. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically. Records are also maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are available only to those persons whose official duties require such access. Records are kept in limited access during duty hours and in locked cabinets at all other times.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of after ten years unless needed for an ongoing investigation in which case the record will be retained until no longer needed in the investigation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Privacy Act Officer should be contacted in accordance with procedures fount at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records obtained from the individual, institution, award records, collection agencies, and other appropriate agencies, i.e., DMDC, IRS, GAO, USPS.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf58" toc="yes">
<systemNumber>-58</systemNumber>
<subsection type="systemName">National Survey of Recent College Graduates and Follow-up File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Record that make up this system may be kept in multiple locations: National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230: U.S. Department of Energy, 1000 Independence Avenue SW., Washington, DC 20585, U.S. Bureau of Census, Washington, DC 20233, and Westat, Inc., 1550 Research Blvd., Rockville, MD 20850.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system includes a sample of individuals holding bachelor's and master's degrees from U.S. institutions in science and engineering degree fields.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Educational, professional, and demographic characteristics of degree holders including name, age, race, ethnicity, sex, disability, and country of birth, social security number, occupational information, labor force status, professional activities, academic degrees, earlier education, continuing education, marital status, spouse's employment status, number and ages of children living at home, parent's educational attainment, citizenship.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Science Foundation Act of 1950, as amended, 42 U.S.C. 1862(a)(6), 1863(j)(1), 1885d.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is used as a source of information on the characteristics of individuals with bachelor's and master's degrees in science and engineering in the United States. The system is used as a source for measuring the new entrants into the science and engineering workforce. The system is used to provide information on indicators related to the science and engineering workforce, as required by congressional mandate. The system is also used to report on the participation rates of women and minorities in scientific and technical fields, as required by congressional mandate. It is also used by researchers interested in policy issues related to the scientific and engineering workforce.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure of the records may be made to the Federal sponsors listed under "System location" above, their contractors and collaborating researchers and their staff for the purpose of analyzing data, preparing reports, writing articles, and preparing public use data tapes in order to accomplish the research purpose for which the records are collected. Disclosure of certain data on records (including name, address, phone number, academic institution, degree type) are also made to present and future contractors to conduct longitudinal surveys of individuals included in the system. All users of the data are required to comply by the requirements of the Privacy Act with respect to such records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer tapes with identifying information on individuals and questionnaires are kept by the National Science Foundation, the U.S. Department of Energy, U.S. Bureau of Census, and Westat, Inc.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data are kept in secured areas with access limited to authorized personnel. Questionnaires in paper copy are kept in locked cabinets. Published findings and computer tapes are in formats which preclude individual identification.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer tapes are kept indefinitely by the U.S. Bureau of Census and Westat, Inc. and the other sponsors in fulfilling the responsibilities described under "Purposes".
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director, Science Resources Studies, National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Most information was obtained voluntarily from individuals. Initial identifying information was also voluntarily obtained from colleges and/or universities and individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf59" toc="yes">
<systemNumber>-59</systemNumber>
<subsection type="systemName">Science and Technology Centers (STC) Database.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Integrative Activities, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals participating in NSF funded Science and Technology Center (STC) Activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records vary by year. From FY90 until FY98, the records may include name, institution, social security number, gender, ethnicity, year of highest degree, citizenship, areas of research, type of financial support and other related information. These STC databases may also include the results of follow-up surveys of STC Center participants. The records will be used to help evaluate the STC Center's achievement of program goals. Evaluation may include follow-up surveys of STC Center participants. The results of evaluations will be statistical and will not identify individual participants.
</p><p>Beginning with FY98, covered records include only faculty names associated with type of financial support. Other program records from FY98 forward are not part of this system of records because they include no individual names or identifiers. These records report only the number of STC participants by STC Center categorized as faculty, postdoctoral fellows, graduate students, undergraduate students, visiting scientists, support staff (scientific, technical, and administrative), and precollege students and teachers. These records include data on gender, disability status, citizenship, ethnicity/race, areas of research, shared experimental facilities, type of financial support, and other related information. Because these data are collected without individual name or other identifier, it cannot be so retrieved and are not part of this system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 3101; 42 U.S.C. 1870.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information from this system may be used to enable NSF to identify research areas under STC Center awards and determine the level of support for STC Center personnel and STC Center research; to help evaluate the STC Center's achievement of program goals, such as enhancement of skills; to report periodically, in statistical form only, on the participation of men and women by ethnicity, disability, discipline, and citizenry; and to enable NSF to monitor the effectiveness of NSF-sponsored STC Centers for management evaluation and for reporting to the Administration and Congress, especially under the Government Performance and Results Act, 5 U.S.C. 306 and 39 U.S.C. 2801-2805.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. An STC Center and its authorized personnel may have access to data submitted by that Center for the purpose of administration and for other uses consistent with the purpose above.
</p><p>2. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p><p>3. Information from the system may be disclosed to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties in pursuit of the purposes described above. The contractors are subject to the provisions of the Privacy Act.
</p><p>4. Information from the system may be merged with other computer files in order to carry out statistical studies or assist with program management, evaluation, and reporting. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs. The results of such studies, evaluations, or reports are statistical in nature and do not identify individuals.
</p><p>5. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>6. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>7. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>8. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Some of the records are stored electronically and some are stored in paper format in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the STC Center and then alphabetically by individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building is locked during non-business hours. Records at NSF are kept in rooms that are locked during non-business hours. Records maintained in electronic form are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The file for each STC Center is cumulative and maintained indefinitely pending adoption of an approved records retention schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Integrative Activities, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Science and Technology Centers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf60" toc="yes">
<systemNumber>-60</systemNumber>
<subsection type="systemName">Antarctica Service Medals.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Room 755-S, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian science and support personnel, including NSF employees and special participants, who were members of a U.S. Government sponsored expedition to Antarctica.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include names, addresses, social security numbers, organization codes, length of deployment to the Antarctic, zip codes, station codes, number of winter-overs and status of award. The records are kept for the purpose of awarding Antarctica Service Medals to those who meet the eligibility requirements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et seq., 42 U.S.C. 1870, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>(1) Federal agencies; academic institutions, contracting organizations whose employees are participants in the USAP program to provide information concerning status and eligibility requirements;
</p><p>(2) Contractors and their employees performing duties on behalf of NSF; Federal, state or local agencies, or foreign governments, when disclosure is necessary to obtain records in connection with an investigation of the Office of Polar Programs;
</p><p>(3) The Department of Justice or the Office of Management and Budget for consultation in processing Freedom of Information or Privacy Act requests; and
</p><p>(4) The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in a computerized database and stored on a computer hard drive.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved from the database by the name of the subject or by the individual's social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to those persons with a need to know. Records are kept in a locked building, with security card access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The files are kept indefinitely, pending adoption of a record retention schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Antarctic Sciences Section, Office of Polar Programs 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains a record pertaining to the requesting individual, contact the NSF Privacy Act Officer, in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from personnel Tracking System reports generated by the Program's primary civilian support contractor, and other federal agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf61" toc="yes">
<systemNumber>-61</systemNumber>
<subsection type="systemName">Diving Safety Records (Polar Regions).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Room 755-S, Arlington, VA 22230
</p><p>Antarctic Support Associates, 61 Inverness Drive East, Suite 300, Englewood, CO 80112
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have submitted proposals to perform scientific diving in the polar regions, when support is provided by the Office of Polar Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All documents and correspondence related to the individual's request to do scientific diving in the polar regions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et seq., 42 U.S.C. 1870, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>(1) The Diving Safety Officer (DSO) of the institution where the researcher originated;
</p><p>(2) The NSF Diving Safety Officer when the officer requires such information in the conduct of his duties for the Office of Polar Programs (OPP);
</p><p>(3) The University of California, San Diego, where the divers go for certification and training;
</p><p>(4) OPP's civilian support contractors and their subcontractors in connection with their responsibilities for safe diving procedures;
</p><p>(5) The Principal Investigator responsible for individual divers;
</p><p>(6) The members of the United States Antarctic Program (USAP) Diving Control Board when the members require such information in the conduct of their duties;
</p><p>(7) Academic institutions or other organizations involved in compliance with OPP and United States policies on scientific diving;
</p><p>(8) Other Federal agencies when the records are relevant to an agency decision with regard to disciplinary or other administrative action concerning their employee(s);
</p><p>(9) Academic or other organizations when the records are relevant to an organizational decision with regard to disciplinary or other administrative action concerning their employee(s)
</p><p>(10) The Department of Justice or the Office of Management and Budget for consultation in processing Freedom of Information or Privacy Act requests;
</p><p>(11) The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>(12) Federal, state or local agencies, or foreign governments, when disclosure is necessary to obtain records in connection with an investigation by the NSF.
</p><p>(13) Other Federal agencies such as Department of Defense or U.S. Secret Service whose facilities and assistance may be sought in training individuals to dive in the polar regions, or who are involved in enforcing or implementing USAP and United States policies on scientific diving.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Some of the records are maintained in paper format in file folders and are kept in file cabinets; other records are kept electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the last name of the individuals diver or by a unique control number assigned to each Principal Investigator's scientific project.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records are limited to those persons with a need to know. Records are kept in locked buildings, with security card access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are kept indefinitely, pending adoption of a record retention schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Polar Research Support Section, Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230. Point of contact: Safety and Health Officer, Office of Polar Programs.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains records pertaining to the requesting individual, contact the NSF Privacy Act Officer in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from the proposal for divers, NSF staff and NSF records, from contractors performing duties for the USAP; from other federal agencies; and from institution diving safety officers.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf62" toc="yes">
<systemNumber>-62</systemNumber>
<subsection type="systemName">Radiation Safety Records (Polar Regions).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Room 755-S, Arlington, VA 22230
</p><p>Antarctic Support Associates, 61 Inverness Drive East, Suite 300, Englewood, CO 80112
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested to use radioisotopes in the conduct of scientific research or support activities in the polar regions, when support is provided by the Office of Polar Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include all documents and correspondence related to the individual's request to use radioisotopes in the polar region, including the individual's name, title, organizational affiliation, work address, E-mail address, name of supervisor, and other necessary work information; certification of radiation safety training; radioisotope use protocol, types of radionuclides to be used, proposal number, event number, social security number, license and license number and related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et seq., 42 U.S.C. 1870, 44 U.S.C. 3101
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>(1) The Radiation Safety Officer (RSO) of the institution where the researcher originated;
</p><p>(2) Federal agencies involved in enforcing or implementing Office of Polar Programs (OPP) and United States policies on use of radioisotopes;
</p><p>(3) Academic institutions or other organizations involved in compliance with OPP and United States policies on use of radioisotopes;
</p><p>(4) Other Federal agencies when the records are relevant to an agency decision with regard to disciplinary or other administrative action concerning their employee(s);
</p><p>(5) Academic or other organizations when the records are relevant to an organizational decision with regard to disciplinary or other administrative action concerning their employee(s)
</p><p>(6) OPP's civilian support contractors and their subcontractors when they are responsible for the safe transport, storage, handling, distribution, tracking, retrieval, reporting and disposal of radioactive materials and resultant hazardous waste;
</p><p>(7) The institution where the researcher originated in the event violations involving the mishandling or misuse of radioactive materials or any resultant hazardous waste are alleged against the institution or researcher;
</p><p>(8) The Department of Justice or the Office of Management and Budget for consultation in processing Freedom of Information or Privacy Act requests;
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the last name of the individual or by a unique control number assigned to each investigator's scientific project.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are available only to those persons whose official duties require such access. Records are kept in locked buildings, with security card access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are kept indefinitely, pending adoption of a record retention schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Polar Research Support Section, Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230. Point of contact: Safety and Health Officer, Office of Polar Programs.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains records pertaining to the requesting individual, contact the NSF Privacy Act Officer in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from applicants for radioisotope usage, NSF staff and NSF records, and from contractors performing duties for NSF; from other federal agencies; and from institution radiation safety officers.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf63" toc="yes">
<systemNumber>-63</systemNumber>
<subsection type="systemName">Accident and Injury Reports (Antarctic).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Polar Programs, National Science Foundation, 4201 Wilson Boulevard, Room 755S, Arlington, VA 22230
</p><p>Antarctic Support Associates (ASA), and subcontractors, Inverness Drive East, Suite 300, Englewood, CO 80112
</p><p>Force Medical Officer, Naval Support Force Antarctica (NSFA), Port Hueneme, CA and McMurdo Station, Antarctica
</p><H4>Categories and individuals covered by the system:
</H4><p>All persons deploying to Antarctica through the US Antarctic Program who are injured or become involved in an accident while in Antarctica. These individuals may be civilian or federal employees; military; other federal uniformed service employees; and official visitors from the U.S. Congress, the White House, the State Department, or other federal organizations or foreign governments, tourists or foreign visitors.
</p><p></p><b>Note:</b><p>Records concerning current and former federal employees are also covered by OPM/GOVT-10.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of both work and non-work related injuries or accidents including the nature of the injury or accident, the medical treatment, prognosis, circumstances leading to the injury or accident, when the injury occurred, witnesses, remedies for future prevention. Records include name, social security number, type of accident, date, time and location, diagnosis, treatment, prognosis, name(s) of witnesses, supervisor, circumstances, disability (if any), and other related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 2401, et seq., 42 U.S.C. 1870, 44 U.S.C. 3101
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>(1) The ASA Station Manager, the individual's supervisor and department head when their official duties require notification;
</p><p>(2) Federal agencies involved in enforcing or implementing USAP and US policies on occupational safety and health;
</p><p>(3) Academic institutions and other organizations involved in compliance with USAP safety and health policies and procedures;
</p><p>(4) Federal agencies when the records are relevant to an agency decision with regard to disciplinary or other administrative action concerning a Federal employee;
</p><p>(5) Contractors and subcontractors for the USAP when the contractor or subcontractor is responsible for implementing safety and health procedures;
</p><p>(6) The NSFA Safety Officer, where uniformed service employees are involved;
</p><p>(7) The individual's supervisor(s) for the purposes of determining cause and applying corrective measures for accident and injury prevention;
</p><p>(8) Academic or other organizations where the records are relevant to an organizational decision with regard to disciplinary or other administrative action concerning their employee(s);
</p><p>(9) Federal, state of local agencies, or foreign governments, when disclosure is necessary to obtain records in connection with an investigation of the Office of Polar Programs;
</p><p>(10) Other federal agencies such as Department of Defense or Department of Labor where statistics on work-related accidents and injuries are maintained;
</p><p>(11) Persons, including witnesses, who may have information, documents or knowledge relevant to accident or injury investigations in order to obtain additional information;
</p><p>(12) Awardee institutions or organizations in the event that violations are alleged against the institution or researchers in connection with investigation or enforcement proceedings;
</p><p>(13) Contractors, in the event a violation is alleged against the contractor, its employees, or its subcontractors in connection with investigation or enforcement proceedings;
</p><p>(14) Contractors and their employees performing duties on behalf of the agency when relevant to the performance of their duties;
</p><p>(15) The Department of Justice and the Office of Management and Budget for consultation in processing Freedom of Information or Privacy Act requests; and
</p><p>(16) The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in secured file cabinets in the Office of Polar Programs, Room 755-S, electronic records are stored on floppy diskettes and in password protected archives. ASA, its subcontractor, and NSFA maintain records electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by the name of the individual involved in the accident or by a unique personal identifier assigned to that individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are available only to those persons whose official duties require such access. The records are kept in limited access areas during duty hours and in locked file cabinets at other times. The electronic records are stored in password protected computer files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Except for those records covered by OPM/GOVT-10, records are destroyed approximately eight years after the individual's last Antarctic deployment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Polar Research Support Section, Office of Polar Programs, 4210 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records contains a record pertaining to the requesting individual, contact the NSF Privacy Act Officer, in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained from injured individuals; from individuals involved in accidents; witnesses to the accidents or injuries, NSF staff and NSF records, from electronic mail messages, from contractors performing duties for the U.S. Government, and from the USAP medical clinics.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf64" toc="yes">
<systemNumber>-64</systemNumber>
<subsection type="systemName">Central electronic data system of the National Science Foundation. Excerpts may be extracted or printed and held in separate files maintained by individual NSF offices and programs. National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual participants who do work under NSF-supported projects, other than principal investigators or project directors. Includes, for example, other investigators, post-doctoral associates, graduate and undergraduate assistants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information gathered primarily through reporting on funded projects about those who are supported by NSF awards or otherwise involved in projects supported by NSF awards. The information includes: Name; project identity or identities; involvement in project--nature and description of involvement, level of effort, whether financially supported by NSF; and demographic data--information on gender, race/ethnicity, disability status, and citizenship. Submission of demographic data is voluntary. The individual participant may report "Do not wish to provide".
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1870.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Supplements other information gathered via project reporting on projects funded by NSF. The primary purpose is to enable NSF to identify outcomes of projects funded under NSF awards for management evaluation and for reporting to the Administration and Congress, especially under the Government Performance and Results Act, 5 U.S.C. 306 and 39 U.S.C. 2801--2805. Information on participants will normally be aggregated, usually statistically, to identify outcomes of NSF programs. On occasion non-sensitive information might be used to identify persons who have achieved distinction in science, engineering, education, or the like (for example, by award of a prize) as beneficiaries of NSF support. The information in the system may also be used secondarily for compatible purposes including to (1) identify and contact scientists, engineers, or educators who may be interested in applying for support, in attending a scientific or similar meeting, in applying for a position, or in taking advantage of some similar opportunity; or (2) identify and contact possible candidates to serve as reviewers in the peer review system or for inclusion on a panel or advisory committee (information from this system may be entered in the NSF's reviewer databases, NSF-51 and NSF-54, for this purpose);
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>An individual participant's name; the identity of any project on which the participant worked; and information on the nature and extent of the individual's involvement, level of effort, and NSF support may be publicly released.
</p><p>Demographic data pertaining to any individual may be released only to:
</p><p>1. Contractors who perform a service to or work on or under a contract with the Federal government in pursuit of a purpose described above. Individuals will be given access only if needed for their specific job. The contractors are subject to the provisions of the Privacy Act.
</p><p>2. A Federal agency so that it can identify and contact persons who might be interested in a scientific, technical, or educational program, meeting, vacancy, or similar opportunity.
</p><p>3. A Federal agency, or a researcher with appropriate scholarly credentials, to use the data for scholarly studies or for Federal program management, evaluation, or reporting only after scrutiny of research protocols and with appropriate controls. Information from this system may be merged with other computer files to complete such studies or evaluations. The results of such studies or evaluations are statistical in nature and do not identify individuals.
</p><p>4. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>5. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Primary storage is in centralized electronic data tables. Extracts or paper printouts may be maintained in computers or paper files in individual program offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved electronically using participant names.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>NSF employees, contractors, advisers, and others will have access only after entering the NSF data system using a personal identifier and password only as needed for their specific assignments. Principal investigators will have access only to information about their own awards, and only after identifying themselves using a personal identifier and personal identification number. Even then, they will not have access through this system to demographic data on individuals other than themselves. Persons covered by the system will have access only to information about themselves.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The file is cumulative and is maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information other than demographic data is entered by the principal investigator on the relevant award. Demographic data is obtained either by having the individual participant enter it directly (preferred) or by having the principal investigator enter it on the participant's behalf.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf65" toc="yes">
<systemNumber>-65</systemNumber>
<subsection type="systemName">NSF Electronic Payment File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Financial Management, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees, former employees, other individuals and vendors who will or do receive electronic payment from the National Science Foundation for goods or services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, Social Security Number, and payee banking information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Debt Collection Improvement Act of 1996 provides authority for the National Science Foundation to implement mandatory electronic payments for all obligations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables NSF to comply with the electronic payment provisions of the Debt Collection Act of 1996.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system of records may be disclosed to:
</p><p>1. The Department of the Treasury for the purpose of issuing the payment directly to the financial account of the payee, and reporting income paid in accordance with reporting requirements.
</p><p>2. Financial institutions for the purpose of direct deposit.
</p><p>3. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>4. Contractors, experts, and other individuals who perform a service to or work on or under a contract, or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>5. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>These records are maintained electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>These records are retrieved by Social Security Number or vendor institution number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are available only to those persons whose official duties require access. A password is required for access to the computer system. Printed reports of the data have restricted access and are treated as confidential information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Updated information automatically replaces the old information. File is cumulative and maintained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Financial Management, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records obtained from the individual or payees.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf66" toc="yes">
<systemNumber>-66</systemNumber>

<subsection type="systemName">NSF Photo Identification Card System (NSF-66).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Administrative Services, 4201 Wilson Blvd., Arlington, VA 22230; and XTec, Incorporated, 5775 Blue Lagoon Dr., Suite 280, Miami, Florida 33126-2034.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF employees and NSF contractors employed for more than 6 months who require routine physical access to NSF controlled space at Stafford Place I and II must have a photo ID credential. Child Development Center staff and non-NSF parents of children in the Center are also in the database.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, digital photograph, Social Security Number, date of birth, LAN ID, card number, fingerprints, affiliation (<i>i.e.</i>, employee, contractor or associate), citizenship, expiration date, PIN number, card issue date, FASC-N, credential status, building name, sponsor name, sponsor email, room number, COTR name, background investigation type, initiation date, adjudication date, fingerprint adjudication date, contract end date.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101 and 42 U.S.C. 1870. Other authorities include: Homeland Security Presidential Directive 12 (HSPD-12) dated August 2004, which mandates a common identity standard for Federal employees and contractors onboard for more than six months.
</p><p>Federal Information Processing Standard (FIPS) 201-1 dated March 2006, describing implementation requirements for HSPD-12 Presidential Order dated June 28, 1995, subject: "Upgrading Security at Federal Facilities" which directs that all federal agencies shall meet the minimum security standards recommended by the Department of Justice in their report entitled, Vulnerability Assessment of Federal Facilities. The report establishes "agency photo ID for all personnel displayed at all times" as a minimum standard for Level IV facilities. NSF has been designated as a Level IV facility. 5 U.S.C 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information is used for producing photo identification cards for access to the building as well as for building security, for identifying the bearer of the card as a Federal employee or contractor, for changing access permissions on cards, and for tracking stolen or lost cards. The identity credential/ID card permits entry into NSF facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. Individuals, as necessary, for tracking stolen or lost identification cards.
</p><p>2. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>3. Contractors, experts, advisors, grantees, volunteers or other individuals who perform a service to or work on or under a contract or other arrangement with or for the Federal government, as necessary to carry out their duties. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended 5 U.S.C. Sec. 552a.
</p><p>4. Appropriate Federal, State, or local agencies responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, to disclose pertinent information when the NSF becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>5. To the National Archives and Records Administration or to the General Services Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>6. To notify another Federal agency when, or verify whether, a PIV card is no longer valid.
</p><p>7. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>Stored electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, last name, user ID, e-mail address, Social Security Number, card number and card access point.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information access is controlled by password and restricted to a limited number of authorized users who require access because of their NSF position duties. Input devices and servers are stored in locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is retained on all current employees and contractors throughout their employment/contract service. Separating employees and contractors return their identification cards when they are no longer employed by the agency. Their records will be deleted or destroyed after three months. Records on building access are retained for 90 days.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director, Division of Administrative Services, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.2.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR 613.4.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the System is obtained from a variety of sources to include the employee, contractor, Administrative Officer or COTR.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf67" toc="yes">
<systemNumber>-67</systemNumber>
<subsection type="systemName">Invention, patent and licensing documents.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, National Science Foundation, 4201 Wilson Boulevard, Room 1265, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the National Science Foundation or its grantees or contractors who made inventions while employed by the Foundation or while performing NSF-assisted research.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains invention disclosures, patents and patent applications, and licenses submitted to NSF by its employees, grantees, and contractors, including inventor(s) name(s), identification of grantee or contractor, title and description of the invention, inventor(s) address(es) (if rights were waived to the inventor(s), associated patent prosecution and licensing documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>45 CFR part 650 Patents. Executive Order No. 9865, as amended, 35 U.S.C. 266 note, "Patent protection abroad of inventions resulting from research financed by the Government," describing the Government-wide policy for obtaining foreign patent protection for inventions resulting from research conducted or financed by the Government; and Executive Order No. 10096, as amended, 35 U.S.C. 266 note, "Uniform Government Patent Policy for Inventions by Government Employees," describing Government-wide policy pertaining to inventions made by Government employees.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records in this system are used to administer governmental rights to inventions made by NSF employees or during FSF-assisted research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The Department of Justice and the Office of Management and Budget for consultation in processing Freedom of Information or Privacy Act requests.
</p><p>2. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>3. Federal Government contractors, grantees, consultants, volunteers, or other personal who have been engaged to assist the Government in the performance of a contract, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform the activity.
</p><p>4. Appropriate Federal, State, local or foreign agencies responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation or order, where there is an indication of a violation or potential violation of the statute, rule, regulation or order and the information disclosed is relevant to the matter.
</p><p>5. For the purpose of obtaining patent protection for NSF-owned inventions and granting licenses for these patents, to: (a) Scientific personnel, both in NSF and other Government agencies and in non-Governmental organizations such as universities, who possess the expertise to understand the invention and evaluate its importance as a scientific advance; (b) contract patent counsel and their employees and foreign contract personnel retained by the Foundation for patent searching and prosecution in both the United States and foreign patent offices; (c) all other Government agencies whom NSF contacts regarding the possible use, interest in, or ownership rights in NSF inventions; (d) prospective licensees or technology finders who may further make the invention available to the public through sale or use; (e) parties, such as supervisors of inventors, whom NSF contacts to determine ownership rights, and those parties contacting NSF to determine the Government's ownership; and (f) the United States and foreign patent offices involved in the filing of NSF patent applications.
</p><p>6. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are stored in file folders, computer tapes, and computer discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of the inventor, invention-disclosure number, NSF program, and institution.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data on computer files is accessed by password known only to authorized users, who are NSF or contractor employees involved in patenting and licensing of NSF-owned inventions or administering rights to inventions made with NSF assistance to which grantees, contractors, or inventors have retained principal rights. Access to information is thus limited to those with a need to know. Records are stored in a locked room or in locking file cabinets in file folders. During normal business hours, Office of General Counsel personnel regulate availability of the files. During evening and weekend the offices are locked and the building is closed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained and disposed of under the authority of Foundation procedures currently under development.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Patent Assistant, Office of General Counsel, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedures" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Inventors and other collaborating persons, grantees, contractors; other Federal agencies; scientific experts from non-Government organizations; contract patent counsel and their employees and foreign contract personnel; United States and foreign patent offices; prospective licenses; and third parties whom NSF contacts to determine individual invention ownership or Government ownership.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf68" toc="yes">
<systemNumber>-68</systemNumber>
<subsection type="systemName">Project Results Information Base.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central electronic data system of the National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230. Excerpts may be extracted or printed and held in separate files maintained by individual NSF offices and programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have received support from the National Science Foundation, either individually or through an academic or other institution.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The "Project Results Information Base" system contains reports on results of projects funded by NSF. Project reports may include information on participants, major research activities and findings, research training, or educational and outreach activities, products such as publications produced, contributions resulting from the research, and other related material. Most project reporting information will be available to the public under the Freedom of Information Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1870.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purpose of project reporting information is to enable NSF to identify outcomes of projects funded under NSF awards for program management, evaluation, and for reporting to the Administration and Congress, especially under the Government Performance and Results Act, 5 U.S.C. 306 and 39 U.S.C. 2801-2805.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information from the system may be provided to the applicant or grantee institution.
</p><p>2. Disclosure may be to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p><p>3. Information from the system may be disclosed to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government as necessary to carry out their duties in pursuit of the purposes described above. The contractors are subject to the provisions of the Privacy Act.
</p><p>4. Information from the system may be merged with other computer files in order to carry out statistical studies or assist with program management, evaluation, and reporting. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs.
</p><p>5. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>6. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>7. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>8. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Primary storage is in centralized electronic data tables or boxes. Extracts or paper printouts may be maintained in computers or paper files in individual program offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved electronically using an awardee's name or identifying number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building is locked during non-business hours. Records are kept in rooms that are locked during non-business hours. Records maintained in electronic form are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The file is cumulative and is maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director of particular office or program maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Persons covered by the system may obtain electronic access to information about themselves. Normally they will get such access after identifying themselves using a personal identifier and personal identification number. Or see "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Persons covered by the system, having obtained electronic access as described above, may update or correct certain information directly, using the electronic system. They may notify NSF if they believe any other information is incorrect or inaccurate, using the electronic system. Or see "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained voluntarily from individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf69" toc="yes">
<systemNumber>-69</systemNumber>
<subsection type="systemName">Education and Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230 and NSF-contractors who participate in collecting and cleaning data records (currently includes but not limited to), Abt Associates, Inc., 55 Wheeler Street, Cambridge, MA 20850-3129; COSMOS Corporation, 7475 Wisconsin Avenue, Suite 900, Bethesda, MD 20814; SRI International, 1611 North Kent Street, Arlington, VA, 22209; Quantum Research Corporation, 7315 Wisconsin Avenue, Suite 400W, Bethesda, MD 20814-3202; Urban Institute, 2100 M Street, NW, Washington, DC 20037; Westat, Inc., 1650 Research Boulevard, Rockville, MD 20850-3129.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system includes individuals who have studied or taught in the United States in a variety of pre-kindergarten through post-doctoral level educational or educational related institutions or participated in science, mathematics, or technology education projects funded by the National Science Foundation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records vary by program and may include name, mailing address, e-mail address, personal web url, Social Security Number, gender, disability status, birth date, citizenship, ethnicity/race, education history, education plans, grade point average, courses studied, standardized test scores, degree status, years of study, sources of financial support during study or participation in NSF-funded project, post-graduation plans, parents' education level, parents' occupation, post-project plans, discipline of major, degree year, matriculation year, graduation date, academic accomplishments, mentoring activities, outreach activities, discipline of practice, teaching load, teaching history, military service history/status, media exposure, awards, honorary degrees, employment category.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1862, 1870, and 1885d; 20 U.S.C. 5422; Senate Reports 101-474, 102-107, and 102-356.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information from this system may be used:
</p><p>1. To provide a source of information on demographic and educational characteristics and employment plans of participants in NSF-funded educational projects, in compliance with Foundation responsibilities to monitor scientific and technical resources.
</p><p>2. To provide indicators of the state of science and engineering education in the United States.
</p><p>3. To report periodically on the participation of men and women by ethnicity, disability, educational level, and discipline.
</p><p>4. To enable NSF to monitor the effectiveness of NSF-sponsored projects and identify outcomes of projects funded under NSF awards for management evaluation and for reporting to the Administration and Congress, especially under the Government Performance and Results Act, 5 U.S.C. 306 and 39 U.S.C. 2801-2805.
</p><p>5. To create public use files (which contain no personally identifiable information) for research purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system of records may be released to:
</p><p>1. Contractors, grantees, volunteers, advisers, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other assignment for the Federal Government in pursuit of a purpose described above. Such individuals will be given access only if needed for their specific job. The contractors are subject to the provisions of the Privacy Act.
</p><p>2. A Federal agency or grantee so that it can identify and contact persons who might be interested in a scientific, technical, or educational program, meeting, vacancy, or similar opportunity.
</p><p>3. A Federal agency, or a researcher with appropriate scholarly credentials, to use the data for scholarly studies or for Federal program management, evaluation, or reporting only after scrutiny of research protocols and with appropriate controls. Information from this system may be merged with other computer files to complete such studies or evaluations. The results of such studies or evaluations are statistical in nature and do not identify individuals.
</p><p>4. The Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on application of the Freedom of Information Act or Privacy Act to the records.
</p><p>5. Another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>6. Individuals selected by NSF to act as beta testers for preliminary versions of public use files.
</p><p>7. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>8. Representatives of the General Services Administration and the National Archives and Records Administration  who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Some of the records are stored electronically, some are stored in paper format in file folders; and some are stored on microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of individual or other personal identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data are kept in secured areas with access limited to authorized personnel. Questionnaires, in paper copy or in microfiche, are kept in locked cabinets. Records in electronic format are password protected. Published findings are in formats that preclude individual identification.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are cumulative and maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Director, Research, Evaluation, and Communication, National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with the procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individuals and from grant recipients.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf70" toc="yes">
<systemNumber>-70</systemNumber>
<subsection type="systemName">NSF Visitor Credentials System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Administrative Services, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NSF visitors and short term contractors who have a need and clearance to enter the building.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, expected date and time of arrival, expected duration, contact person, contact phone number, type of visitor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101 and 42 U.S.C. 1870. Other authorities include: Presidential Order dated June 28, 1995, subject: "Upgrading Security at Federal Facilities" which directs that all federal agencies shall meet the minimum security standards recommended by the Department of Justice in their report entitled, Vulnerability Assessment of Federal Facilities. The report establishes minimum standards for Level IV facilities. NSF has been designated as a Level IV facility.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system is used to register all visitors to the building and to produce identification cards used while the visitor is at the building.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed to:
</p><p>1. The Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected, and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>2. Contractors, experts, advisors, and other individuals who perform a service to or work on or under a contract or other arrangement with or for the Federal government, as necessary to carry out their duties.
</p><p>3. Appropriate Federal, State, or local agencies responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, to disclose pertinent information when the NSF becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>4. Representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Stored electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, contact person, or contact phone number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is controlled by password and physically stored in an area that is locked at all times.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is deleted after three months. A visitor leaving the Foundation is expected to turn in their visitor name tag to the Information Center. This name tag will be destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Systems and Services Branch, Division of Administrative Services.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>See "Notification" above.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf71" toc="yes">
<systemNumber>-71</systemNumber>
<subsection type="systemName">General Correspondence Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Correspondence files maintained by name, rather than chronologically, in some NSF offices or divisions at the National Science Foundation, 4201 Wilson Boulevard, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Most NSF general correspondence is filed chronologically. This system covers only individuals who write to the NSF or its officers or employees, or individuals whose letter has been referred to NSF by other parts of the Federal government when such general correspondence is filed by name of the sender rather than chronologically.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system includes the original correspondence received as well as any response, referral letters concerning the correspondence and copies of any enclosures.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>These records are kept for administrative convenience pursuant to 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are kept for administrative convenience to document responses to general correspondence.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information from the system may be provided to a referrer of the original correspondence.
</p><p>2. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p><p>3. Information from the system may be disclosed to contractors, volunteers, advisors, and other individuals who perform a service to or work on or under a contract, or other arrangement with or for the Federal government, as necessary to carry out their duties. The contractors are subject to the provisions of the Privacy Act.
</p><p>4. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>5. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>6. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>7. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The material is stored in file folders within file cabinets in individual Offices or Divisions of NSF.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The system covers correspondence maintained within individual Offices or Divisions that is arranged alphabetically by name of original correspondent.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Correspondence is maintained in rooms occupied by office personnel during the work day and locked during non-business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained and disposed of in accordance with approved record retention plans, and are maintained for a minimum of three months.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Division or Office maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Letters received from the original correspondent along with any referral letters, and the NSF office which wrote the response, along with any transmitted information or enclosures.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="nsf72" toc="yes">
<systemNumber>-72</systemNumber>
<subsection type="systemName">Research.gov (NSF-72).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Research.gov is hosted by contract in Ashburn, VA. The hosting facility provides only the computer hardware, network environment, and application infrastructure for the Research.gov Portal. The data resulting from grant applications to the NSF are maintained both centrally and by individual NSF offices and programs at the National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230. Files resulting from submission to USDA/CSREES are maintained both centrally and by individual USDA/CSREES offices and programs at the Cooperative State Research Education and Extension Service, 1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Those who have submitted grant applications to:
</p><p>* The NSF using FastLane since October 1999,
</p><p>* The NSF using Grants.gov since June 2005,
</p><p>* USDA/CSREES through Grants.gov since October 2006.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Research.gov displays information about grant applications submitted to NSF and/or USDA/CSREES as well as data necessary for applicants to these agencies to manage user access accounts and organizational records at Research.gov.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101; 42 U.S.C. 1870; National Agricultural Research Extension, and Teaching Policy Act of 1977 (NARETPA), 7 U.S.C. 3318.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Research.gov enables applicants to NSF and/or CSREES to view the status of grant application submissions to the respective agency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p>2. Information from the system may be disclosed to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties in pursuit of the purposes described above. The contractors are subject to the provisions of the Privacy Act.
</p><p>3. Information from the system may be merged with other computer files in order to carry out statistical studies or otherwise assist NSF with program management, evaluation, and reporting. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs. Disclosures are made only after scrutiny of research protocols and with appropriate controls. The results of such studies are statistical in nature and do not identify individuals.
</p><p>4. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>5. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>6. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>7. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>8. To appropriate agencies, entities, and persons when (1) the NSF suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the NSF has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the NSF or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the NSF's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The information displayed by Research.gov is stored in separate systems maintained by participating agencies (i.e., NSF's FastLane and USDA/CSREES' C-REEEMS). Each agency maintains these systems separately, and maintains the original records electronically and/or in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved electronically using an applicant's name or identifying number. An individual's name may be used to manually access material in alphabetized paper files.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings are locked during non-business hours. Records are kept in rooms that are locked during non-business hours. Records maintained in electronic form are password protected.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For NSF, the Division Director of particular office or program maintaining such records, National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
</p><p>For CSREES, the Director of the office or program maintaining such records, United States Department of Agriculture, Cooperative Research Education and Extension Service, 1400 Independence Avenue, SW, Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The NSF Privacy Act Officer should be contacted in accordance with procedures set forth at 45 CFR part 613.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the principal investigator, academic institution or other applicant, peer reviewers, and others.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The portions of this system consisting of investigatory material that would identify reviewers or other persons supplying evaluations of NSF applicants and their proposals have been exempted at 45 CFR part 613 pursuant to 5 U.S.C. 552a(k)(5).
</p></xhtmlContent></subsection></section>
<section id="nsf73" toc="yes">
<systemNumber>-73</systemNumber>
<subsection type="systemName">NSF Alert (NSF-73).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, 4201 Wilson Blvd, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees, IPAs, selected guests and agency contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, directorate/division, work and personal electronic mail addresses, work telephone number, home and cellular telephone numbers, work fax and Blackberry phone numbers, pager and any SMS device they want to provide.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and Executive Order 12656 of Nov. 18, 1988 on Assignment of Emergency Preparedness Responsibilities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to maintain emergency contact information for current employees, IPAs, selected guests and contractors of the National Science Foundation. The system provides for high-speed message delivery that reaches all NSF personnel in response to threat alerts issued by the Department of Homeland Security, weather related emergencies, or other critical situations that disrupt the operations and accessibility of a worksite. The system also provides for personnel accountability during an emergency, through personnel sign-in and rapid alert and notification.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information from the system may be disclosed to any Federal government authority for the purpose of coordinating and reviewing agency continuity of operations plans or emergency contingency plans developed for responding to Department of Homeland Security threat alerts, weather related emergencies, or other critical situations.
</p><p>2. Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p>3. Information from the system may be disclosed to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties in pursuit of the purposes described above. The contractors are subject to the provisions of the Privacy Act.
</p><p>4. Information from the system may be merged with other computer files in order to carry out statistical studies or otherwise assist NSF with program management, evaluation, and reporting. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs. Disclosures are made only after scrutiny of research protocols and with appropriate controls. The results of such studies are statistical in nature and do not identify individuals.
</p><p>5. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>6. Information from the system may be given to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>7. Information from the system may be given to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>8. Records from this system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>9. Information from the system may be given to appropriate agencies, entities, and persons when (1) the NSF suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the NSF has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the NSF or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the NSF's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in a computerized database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by the individual's name and work e-mail.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are safeguarded by restricted computer user ids and passwords. Access to the records is restricted to those who require the records in the performance of official duties related to the purposes for which the system is maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Periodic purging and disposal of those records concerning individuals who are no longer employees, IPAs, guests or select contractors of the National Science Foundation. Otherwise, records are retained and disposed of in accordance with the appropriate National Archives and Records Administration General Records Schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Science Foundation, Director, Division of Administrative Services, 4201 Wilson Blvd, Room 295, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All requests to determine whether this system of records contains a record pertaining to the requesting individual may be directed to the Privacy Act Officer, Office of the General Counsel, 4201 Wilson Blvd, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Persons wishing to obtain information on the procedures for gaining access to or contesting the contents of this record may contact the Privacy Act Officer, Office of the General Counsel, 4201 Wilson Blvd, Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See record access procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by current employees, IPAs, guests and selected contractors of the National Science Foundation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>
<section id="nsf74" toc="yes">
<systemNumber>-74</systemNumber>
<subsection type="systemName">National Science Foundation Child Care Subsidy Program (NSF-74).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Science Foundation, Division of Human Resources, 4201 Wilson Boulevard, Arlington, VA 22230; and in the offices of the contract employees engaged to administer the subsidy programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Current employees of the National Science Foundation who voluntarily apply for a child care subsidy, their spouses, and children who are enrolled in a licensed Federal or non-Federal center, or licensed home-based care.
</p><p>(2) Child-care providers of these employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The information collected will include the employee's name, spouse's name, employee's title, grade, home and work telephone numbers, home and work addresses, the organization in which the employee works, the employee's social security number, the spouse's social security number, the employee's tax returns, the spouse's tax returns, the name and social security number of the child on whose behalf the parent is applying for a subsidy, the child's date of birth, the date of entry into the Child Care Subsidy Program, and the amount of subsidy received; the name, address, telephone number, employer identification number (EIN), license and accreditation status of the child care center in which the employee's child(ren) is (are) enrolled, and the dates of attendance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and Executive Order 12656 of Nov. 18, 1988, on Assignment of Emergency Preparedness Responsibilities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary use of the records maintained in this system is to establish and verify the National Science Foundation employee's eligibility for child care subsidies in order to provide monetary assistance to them. Other uses of the records in the system include verifying the eligibility of child care provider and verifying compliance with regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information from the system may be disclosed to a Federal government authority for the purpose of coordinating and reviewing employee eligibility for the child care subsidy.
</p><p>2. Information from the system may be disclosed to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p>3. Information from the system may be disclosed to contractors, grantees, volunteers, experts, advisors, and other individuals who perform a service to or work on or under a contract, grant, cooperative agreement, advisory committee, committee of visitors, or other arrangement with or for the Federal government, as necessary to carry out their duties in pursuit of the purposes described above. The contractors are subject to the provisions of the Privacy Act.
</p><p>4. Information from the system may be merged with other computer files in order to carry out statistical studies or otherwise assist NSF with program management, evaluation, and reporting. Disclosure may be made for this purpose to NSF contractors and collaborating researchers, other Government agencies, and qualified research institutions and their staffs. Disclosures are made only after scrutiny of research protocols and with appropriate controls. The results of such studies are statistical in nature and do not identify individuals.
</p><p>5. Information from the system may be disclosed to the Department of Justice or the Office of Management and Budget for the purpose of obtaining advice on the application of the Freedom of Information Act or Privacy Act to the records.
</p><p>6. Information from the system may be disclosed to another Federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency when the Government is a party to the judicial or administrative proceeding.
</p><p>7. Information from the system may be disclosed to the Department of Justice, to the extent disclosure is compatible with the purpose for which the record was collected and is relevant and necessary to litigation or anticipated litigation, in which one of the following is a party or has an interest: (a) NSF or any of its components; (b) an NSF employee in his/her official capacity; (c) an NSF employee in his/her individual capacity when the Department of Justice is representing or considering representing the employee; or (d) the United States, when NSF determines that litigation is likely to affect the Agency.
</p><p>8. Information from the system may be disclosed to representatives of the General Services Administration and the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906.
</p><p>9. Information from the system may be disclosed to appropriate agencies, entities, and persons when (1) the NSF suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the NSF has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the NSF or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the NSF's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in paper and/or electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name and social security number of employees applying for child care subsidies.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records are password-protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records will be maintained permanently until their official retention period is established.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Branch Chief, Employee Relations, Division of Human Resources, National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to determine whether this system contains a record pertaining to the requesting individual should be sent to the Privacy Act Officer, Office of General Counsel, National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request for access to records contained in the system should be addressed to the Privacy Act Officer, Office of General Counsel, National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See Record Access Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applications for child care subsidies and supporting records, which are voluntarily submitted by NSF employees applying for child care subsidies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>

<regulations id="reg" toc="yes">
<regulationsTitle number="45">
<heading> Public Welfare </heading>
<regulationsChapter number="VI">
<heading> National Science Foundation </heading>
<regulationsPart number="613">
<heading> PRIVACY ACT REGULATIONS </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>613.1 General provisions.
</p>
<p>613.2 Requesting access to records.
</p>
<p>613.3 Responding to requests for access to records.
</p>
<p>613.4 Amendment of records.
</p>
<p>613.5 Exemptions.
</p>
<p>613.6 Other rights and services.
</p>
<p><b>Authority:</b> 5 U.S.C. 552a.
</p>
<p><b>Source:</b> 70 FR 43068, July 26, 2005, unless otherwise noted.
</p>
<p><b>&#167; 613.1
 General Provisions.
</b></p>
<p>This part sets forth the National Science Foundation procedures under the Privacy Act of 1974. The rules in this part apply to all records in systems of records maintained by NSF that are retrieved by an individual's name or personal identifier. They describe the procedures by which individuals, as defined in the Privacy Act, may request access to records about themselves and request amendment or correction of those records. All Privacy Act requests for access to records are also processed under the Freedom of Information Act, 5 U.S.C. 552 (as provided in part 612 of this chapter), which gives requesters the benefit of both statutes. Notice of systems of records maintained by the National Science Foundation are published in the <i>Federal Register</i>.
</p>
<p><b>&#167; 613.2
 Requesting access to records.
</b></p>
<p>(a) <i>Where to make a request.</i> You may make a request for access to NSF records about yourself by appearing in person at the National Science Foundation or by making a written request. If you choose to visit the Foundation, you must contact the NSF Security Desk and ask to speak with the Foundation's Privacy Act Officer of the General Counsel. Written requests should be sent to the NSF Privacy Act Officer, National Science Foundation, 4201 Wilson Boulevard, Suite 1265, Arlington, VA 22230. Written requests are recommended, since in many cases it may take several days to determine whether a record exists, and additional time may be required for record(s) retrieval and processing.
</p>
<p>(b) <i>Description of requested records.</i> You must describe the records that you seek in enough detail to enable NSF personnel to locate the system of records containing them with a reasonable amount of effort. Providing information about the purpose for which the information was collected, applicable time periods, and name or identifying number of each system of records in which you think records about you may be kept, will help speed the processing of your request. NSF publishes notices in the <i>Federal Register</i> that describe the systems of records maintained by the Foundation. The Office of the Federal Register publishes a biennial "Privacy Act compilation" that includes NSF system notices. This compilation is available in many large reference and university libraries, and can be accessed electronically at the Government Printing Office's Web site at <i>www.access.gpo/su_docs/aces/PrivacyAct.shtml.</i>
</p>
<p>(c) <i>Verification of identity.</i> When requesting access to records about yourself, NSF requires that you verify your identity in an appropriate fashion. Individuals appearing in person should be prepared to show reasonable picture identification such as driver's license, government or other employment identification card, or passport. Written requests must state your full name and current address. you must sign your request and your signature must either be notarized, or submitted by you under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain information about these required elements for requests from the NSF Privacy Act Officer, Suite 1265, 4201 Wilson Blvd, Arlington, VA 22230, or from the NSF Home Page under "Public &amp; media Information--FOIA and Privacy Act" at <i>http://www.nsf.gov/home/pubinfo/foia.htm.</i> In order to help agency personnel in locating and identifying requested records, you may also, at your option, include your social security number, and/or date and place of birth. An individual reviewing his or her record(s) in person may be accompanied by an individual of his or her choice after signing a written statement authorizing that individual's presence. Individuals requesting or authorizing the disclosure of records to a third party must verify their identity and specifically name the third party and identify the information to be disclosed.
</p>
<p>(d) <i>Verification of guardianship.</i> When making a request as the parent or guardian of a minor or as the guardian of someone determined by a court of competent jurisdiction to be incompetent, for access to records about that individual, you must establish:
</p>
<p>(1) The identity of the record subject, by stating individuals' name and current address and, at your option, the social security number and/or date and place of birth of the individual;
</p>
<p>(2) Your own identity, as required in paragraph (c) of this section;
</p>
<p>(3) That you are the parent or guardian of that individual, which you may prove by providing a copy of the individual's birth certificate showing your parentage or by providing a court order establishing your guardianship; and
</p>
<p>(4) That you are acting on behalf of that individual in making the request.
</p>
<p>(e) The procedures of paragraphs (a) through (d) of this section shall also apply to requests made pursuant to 5 U.S.C. 552a(c)(3).
</p>
<p><b>&#167; 613.3
 Responding to requests for access to records.
</b></p>
<p>(a) <i>Timing of responses to requests.</i> The Foundation will make reasonable effort to act on a request for access to records within 20 days of its receipt by the Privacy Act Officer (excluding date of receipt, weekends, and legal holidays) or from the time any required identification is received by the Privacy Act Officer, whichever is later. In determining which records are responsive to a request, the Foundation will include only records in its possession as of the date of receipt. When the agency cannot complete processing of a request within 20 working days, the foundation will send a letter explaining the delay and notifying the requester of the date by which processing is expected to be completed.
</p>
<p>(b) <i>Authority to grant or deny requests.</i> The Privacy Act Officer, or his or her designee in the office with responsibility for the requested records, is authorized to grant or deny access to a Foundation record.
</p>
<p>(c) <i>Granting access to records.</i> When a determination is made to grant a request for access in whole or part, the requester will be notified as soon as possible of the Foundation's decision. Where a requester has previously failed to pay a properly charged fee to any agency within 30 days of the date of billing, NSF may require the requester to pay the full amount due, plus any applicable interest, and to make an advance payment of the full amount of any anticipated fee, before NSF begins to process a new request or continues to process a pending request from that requester.
</p>
<p>(1) <i>Requests made in person.</i> When a request is made in person, if the records can be found, and reviewed for access without unreasonable disruption of agency operations, the Foundation may disclose the records to the requester directly upon payment of any applicable fee. A written record should be made documenting the granting of the request. If a requester is accompanied by another person, the requester shall be required to authorize in writing any discussion of the records in the presence of the other person.
</p>
<p>(2) <i>Requests made in writing</i>. The Foundation will send the records to the requester promptly upon payment of any applicable fee.
</p>
<p>(d) <i>Denying access to records</i>. The requester will be notified in writing of any determination to deny a request for access to records. The notification letter will be signed by the Privacy Act Officer, or his or designee, as the individual responsible for the denial and will include a brief statement of the reason(s) for the denial, including any Privacy Act exemption(s) applied in denying the request.
</p>
<p>(e) <i>Fees</i>. The Foundation will charge for duplication of records requested under the Privacy Act in the same way it charges for duplication under the Freedom of Information Act (see CFR 612.10). No search or review fee may be charged for the record unless the record has been exempted from access under Exemptions (j)(2) or (k)(2) of the Privacy Act.
</p>
<p><b>&#167; 613.4
 Amendment of records.
</b></p>
<p>(a) <i>Where to make a request</i>. An individual may request amendment of records pertaining to him or her that are maintained in an NSF Privacy Act system of records, except that certain records described in paragraph (h) of this section are exempt from amendment. Request for amendment of records must be made in writing to the NSF Privacy Act Officer, National Science Foundation, Suite 1265, 4201 Wilson Boulevard, Arlington, VA 22230.
</p>
<p>(b) <i>How to make a request</i>. Your request should identify each particular record in question, state the amendment you want to take place and specify why you believe that the record is not accurate, relevant, timely, or complete. You may submit any documentation that you think would be helpful. Providing an edited copy of the record(s) showing the desired change will assist the agency in making a determination about your request. If you believe that the same information is maintained in more than one NSF system of records you should include that information in your request. You must sign your request and provide verification of your identity as specified in 613.2(c).
</p>
<p>(c) <i>Timing of responses to requests</i>. The Privacy Act Officer, or his or her designee, will acknowledge receipt of request for amendment within 10 working days of receipt. Upon receipt of a proper request the Privacy Act Officer will promptly confer with the NSF Directorate or Office with responsibility for the record to determine if the request should be granted in whole or part.
</p>
<p>(d) <i>Granting request for amendment.</i> When a determination is made to grant a request for amendment in whole or part, notification to the requester will be made as soon as possible, normally within 30 wording days of the Privacy Act Officer receiving the request, describing the amendment made and including a copy of the amended record, in disclosable form.
</p>
<p>(e) <i>Denying request for amendment</i>. When a determination is made that amendment, in whole or part, is unwarranted, the matter shall be brought to the attention of the Inspector General, if it pertains to records maintained by the Office of the Inspector General, or to the attention of the General Counsel, if it pertains to other NSF records. If the General Counsel or Inspector General or their designee agrees with the determination that amendment is not warranted, the Privacy Act Officer will notify the requester in writing, normally within 30 working days of the Privacy Act Officer receiving the request. The notification letter will be signed by the Privacy Act Officer or his or her designee, and will include a statement of the reason(s) for the denial and how to appeal the decision.
</p>
<p>(f) <i>Appealing a denial</i>. You may appeal a denial of a request to amend records to the General Counsel, National Science Foundation, 4201 Wilson Blvd., Suite 1265, Arlington, VA 22230. You must make your appeal in writing and it must be received by the Office of the General Counsel within ten days of the receipt of the denial (weekends, legal holidays, and the date of receipt excluded). Clearly mark your appeal letter and envelope "Privacy Act Appeal." Your appeal letter must include a copy of your original request for amendment and the denial letter, along with any additional documentation or argument you wish to submit in favor of amending the records. It must be signed by you or your officially designated representative.
</p>
<p>(g) <i>Responses to appeals</i>. The General Counsel, or his or her designee, will normally render a decision on the appeal within thirty working days after proper receipt of the written appeal by the General Counsel. If additional time to make a determination is necessary you will be advised in writing of the need for an extension.
</p>
<p>(1) <i>Amendment appeal granted.</i> If on appeal the General Counsel, or his or her designee, determines that amendment of the record should take place, you will be notified as soon as possible of the Foundation's decision. The notification will describe the amendment made and include a copy of the amended record, in disclosable form.
</p>
<p>(2) <i>Amendment appeal denied--Statement of disagreement.</i> If on appeal the General Counsel, or his or her designee, upholds a denial of a request for amendment of records, you will be notified in writing of the reasons why the appeal was denied and advised of your right to seek judicial review of the decision. The letter will also notify you of your right to file with the Foundation a concise statement setting forth the reasons for your disagreement with the refusal of the Foundation to amend the record. The statement should be sent to the Privacy Act Officer, who will ensure that a copy of the statement is placed with the disputed record. A copy of the statement will be included with any subsequent disclosure of the record.
</p>
<p>(h) <i>Records not subject to amendment.</i> The following records are not subject to amendment:
</p>
<p>(1) Transcripts of testimony given under oath or written statements made under oath;
</p>
<p>(2) Transcripts of grand jury proceedings, judicial proceedings, or quasi-judicial proceedings, which are the official record of those proceedings;
</p>
<p>(3) Pre-sentence records that originated with the courts; and
</p>
<p>(4) Records in systems of records that have been exempted from amendment under Privacy Act, 5 U.S.C. 552a(j) or (k) by notice published in the <i>Federal Register</i>.
</p>
<p><b>&#167; 613.5
 Exemptions.
</b></p>
<p>(a) <i>Fellowships and other support.</i> Pursuant to 5 U.S.C. 552a(k)(6), the Foundation hereby exempts from the application of 5 U.S.C. 552a(c)(3) and (d) any materials which would reveal the identity of references of fellowship or other award applicants or nominees, or reviewers of applicants for Federal contracts (including grants and cooperative agreements) contained in any of the following systems of records:
</p>
<p>(1) "Fellowships and Other Awards,"
</p>
<p>(2) "Principal Investigator/Proposal File and Associated Records,"
</p>
<p>(3) "Reviewer/Proposal File and Associated Records," and
</p>
<p>(4) "Reviewer/Fellowship and Other Awards File and Associated Records."
</p>
<p>(b) <i>OIG Files Compiled for the Purpose of a Criminal Investigation and for Related Purposes.</i> Pursuant to 5 U.S.C. 552a(j)(2), the Foundation hereby exempts the system of records entitled "Office of Inspector General Investigative Files," insofar as it consists of information compiled for the purpose of a criminal investigation or for other purposes within the scope of 5 U.S.C. 552a(j)(2), from the application of 5 U.S.C. 552a, except for subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10) and (11), and (i).
</p>
<p>(c) <i>OIG and ACA Files Compiled for Other Law Enforcement Purposes.</i> Pursuant to 5 U.S.C. 552a(k)(2), the Foundation hereby exempts the systems of records entitled "Office of Inspector General Investigative Files" and "Antarctic Conservation Act Files" insofar as they consist of information compiled for law enforcement purposes other than material within the scope of 5 U.S.C. 552a(j)(2), from the application of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).
</p>
<p>(d) <i>Investigations of Scientific Misconduct.</i> Pursuant to 5 U.S.C. 552a(k)(2) and (k)(5), the Foundation hereby exempts from the application of 5 U.S.C. 552a(c)(3) and (d) any materials which would reveal the identity of confidential sources of information contained in the following system of records: "Debarment/Scientific Misconduct Files."
</p>
<p>(e) <i>Personnel Security Clearances.</i> Pursuant to 5 U.S.C. 552a(k)(5), the Foundation hereby exempts from the application of 5 U.S.C. 552a(c)(3) and (d) any materials which would reveal the identity of confidential sources of information contained in the following system of records: "Personnel Security."
</p>
<p>(f) <i>Applicants for Employment.</i> Records on applicants for employment at NSF are covered by the Office of Personnel Management (OPM) government-wide system notice "Recruiting, Examining and Placement Records." These records are exempted as claimed in 5 CFR 297.501(b)(7).
</p>
<p>(g) <i>Statistical records.</i> Pursuant to 5 U.S.C. 552a(k)(4), the Foundation hereby exempts the systems of records entitled "Doctorate Records Files," "Doctorate Work History Files," and "National Survey of Recent College Graduates &amp; Follow-up Files" from the application of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).
</p>
<p>(h) <i>Other records.</i> The Foundation may also assert exemptions for records received from another agency that could properly be claimed by that agency in responding to a request.
</p>
<p><b>&#167; 613.6
 Other rights and services.
</b></p>
<p>Nothing in this subpart shall be construed to entitle any person, as of right, to any service or to the disclosure of any record to which such person is not entitled under the Privacy Act.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
