<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Environmental Protection Agency</name>
<abbrev>

EPA
</abbrev>


<previouslyPublished>
      <url>http://www.gpo.gov/fdsys/pkg/FR-2012-01-13/pdf/2013-00614.pdf</url>
      <title>EPA-59, Records of Pesticide Applicators Certified Under
      EPA-
      Administered Certification
      Plans</title>
<date year="2012" month="1" day="13"/>
    </previouslyPublished>

<previouslyPublished>
      <url>http://www.gpo.gov/fdsys/pkg/FR-2013-03-04/pdf/2013-04927.pdf</url>
      <title>EPA-61, Telework Application and Agreement
      Records</title>
<date year="2013" month="3" day="4"/>
    </previouslyPublished>

<previouslyPublished>
      <url>http://www.gpo.gov/fdsys/pkg/FR-2013-07-03/pdf/2013-16329.pdf</url>
      <title>EPA-57, Kid's Club Membership List--Deleted</title>
<date year="2013" month="7" day="3"/>
    </previouslyPublished>



 <previouslyPublished>
      <url>http://www.gpo.gov/fdsys/pkg/FR-2013-07-08/pdf/2013-16069.pdf</url>
      <title>EPA-57, Master Tracking System--Deleted</title>
<date year="2013" month="7" day="8"/>
    </previouslyPublished>
    <previouslyPublished>
      <url>http://www.gpo.gov/fdsys/pkg/FR-2013-08-02/pdf/2013-24120.pdf</url>
      <title>EPA-GOVT-2, Federal Docket Management System</title>
      <date year="2013" month="8" day="2"/>
    </previouslyPublished>
<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>PREFATORY STATEMENT OF GENERAL ROUTINE USES</b></p>
<p>The following routine uses apply to and are incorporated by
reference into each
system of records set
forth below:
</p><p>1. In the event that a record within this system of records
maintained by
the Environmental
Protection Agency indicates a
violation or potential violation of law, whether civil, criminal or
regulatory in
nature, and whether
arising by general statute
or particular program pursuant thereto, the relevant records in the
system of
records may be referred to
the appropriate agency,
whether Federal, State, local or foreign, charged with the
responsibility of
investigating or prosecuting
such violation or
charged with enforcing or implementing the statute, or rule,
regulation or order
issued pursuant
thereto.</p>
<p>2. A record from this system of records may be disclosed to a
Federal, State, or
local agency
maintaining civil, criminal, or
other relevant enforcement information or other pertinent
information, if necessary
to obtain information
relevant to an Agency
decision concerning the hiring or retention of an employee, the
issuance of a
security clearance, the
letting of a contract, or
the issuance of a license, grant, or other benefit</p>
<p>3. A record from this
system of records may be disclosed, as a routine use, to a Federal
agency, in
response to its request,
in connection with the hiring or retention of an employee, the
issuance of a
security clearance, the
reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a
license, grant, or other
benefit by the requesting
agency, to the extent that the information is relevant and necessary
to the
requesting agency's decision on
the matter</p>
<p>4. A record from this sytem of records may be disclosed, as a
routine use, in the course of presenting evidence to a court,
magistrate or administrative tribunal, including disclosures to
opposing counsel in
the course of
settlement negotiations</p>
<p>5. A record from this system of records may be
disclosed, as a routine use, to a Member of Congress submitting a
request
involving an individual when the Member of Congress informs the
System Manager that
the individual to whom
the record pertains
has authorized the Member of Congress to have access to the record
</p><p><b>General Routine Uses Applicable to More than One System of
Records</b>
</p>
<p><i>A. Disclosure for Law Enforcement Purposes</i></p>
<p>Information may be disclosed to the appropriate Federal, State,
local, tribal,
or foreign agency
responsible for
investigating, prosecuting, enforcing, or implementing a statute,
rule, regulation,
or order, if the
information is relevant to
a violation or potential violation of civil or criminal law or
regulation within
the jurisdiction of the
receiving entity.</p>
<p><i>B. Disclosure Incident to Requesting Information</i></p>
<p>Information may be disclosed to any source from which additional
information is
requested (to the extent
necessary to
identify the individual, inform the source of the purpose of the
request, and to
identify the type of
information requested),
when necessary to obtain information relevant to an agency decision
concerning
retention of an employee or
other personnel
action (other than hiring), retention of a security clearance, the
letting of a
contract, or the issuance
or retention of a
grant, or other benefit.</p>
<p><i>C. Disclosure to Requesting Agency</i></p>
<p>Disclosure may be made to a Federal, State, local, foreign, or
tribal or other
public authority of the
fact that this
system of records contains information relevant to the retention of
an employee,
the retention of a
security clearance, the
letting of a contract, or the issuance or retention of a license,
grant, or other
benefit. The other agency
or licensing
organization may then make a request supported by the written consent
of the
individual for the entire
record if it so chooses.
No disclosure will be made unless the information has been determined
to be
sufficiently reliable to
support a referral to
another office within the agency or to another Federal agency for
criminal, civil,
administrative,
personnel, or regulatory
action.</p>
<p><i>D. Disclosure to Office of Management and Budget</i></p>
<p>Information may be disclosed to the Office of Management and
Budget at any stage
in the legislative
coordination and
clearance process in connection with private relief legislation as
set forth in OMB
Circular No. A-19.</p>
<p><i>E. Disclosure to Congressional Offices</i></p>
<p>Information may be disclosed to a congressional office from the
record of an
individual in response to
an inquiry from
the congressional office made at the request of the individual.</p>
<p><i>F. Disclosure to Department of Justice</i></p>
<p>Information may be disclosed to the Department of Justice, or in a
proceeding
before a court,
adjudicative body, or
other administrative body before which the Agency is authorized to
appear, when:
</p>
<p>1. The Agency, or any component thereof; or
</p>
<p>2. Any employee of the Agency in his or her official capacity; or
</p>
<p>3. Any employee of the Agency in his or her individual capacity
where the
Department of Justice or the
Agency has agreed to
represent the employee; or
</p>
<p>4. The United States, if the Agency determines that litigation is
likely to
affect the Agency or any of
its components, is a
party to litigation or has an interest in such litigation, and the
use of such
records by the Department of
Justice or the
Agency is deemed by the Agency to be relevant and necessary to the
litigation
provided, however, that in
each case it has been
determined that the disclosure is compatible with the purpose for
which the records
were collected.</p>
<p><i>G. Disclosure to the National Archives</i></p>
<p>Information may be disclosed to the National Archives and Records
Administration
in records management
inspections.</p>
<p><i>H. Disclosure to Contractors, Grantees, and Others</i></p>
<p>Information may be disclosed to contractors, grantees,
consultants, or
volunteers performing or working
on a contract,
service, grant, cooperative agreement, job, or other activity for the
Agency and
who have a need to have
access to the
information in the performance of their duties or activities for the
Agency. When
appropriate, recipients
will be required to
comply with the requirements of the Privacy Act of 1974 as provided
in 5 U.S.C.
552a(m).
</p>
<p><i>I. Disclosures for Administrative Claims, Complaints, and
Appeals</i></p>
<p>Information from this system of records may be disclosed to an
authorized appeal
grievance examiner,
formal complaints
examiner, equal employment opportunity investigator, arbitrator or
other person
properly engaged in
investigation or settlement
of an administrative grievance, complaint, claim, or appeal filed by
an employee,
but only to the extent
that the information is
relevant and necessary to the proceeding. Agencies that may obtain
information
under this routine use
include, but are not
limited to, the Office of Personnel Management, Office of Special
Counsel, Merit
Systems Protection Board,
Federal Labor
Relations Authority, Equal Employment Opportunity Commission, and
Office of
Government Ethics.</p>
<p><i>J. Disclosure to the Office of Personnel Management
</i></p>
<p>Information from this system of records may be disclosed to the
Office of
Personnel Management
pursuant to that agency's
responsibility for evaluation and oversight of Federal personnel
management. </p>
<p><i>K. Disclosure in Connection with Litigation</i></p>
<p>Information from this system of records may be disclosed in
connection with
litigation or settlement
discussions
regarding claims by or against the Agency, including public filing
with a court, to
the extent that
disclosure of the
information is relevant and necessary to the litigation or
discussions and except
where court orders are
otherwise required
under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)
(11)</p>
</xhtmlContent></routineUses>
<section id="epa1" toc="yes">
<systemNumber>1</systemNumber>
<subsection type="systemName">PeoplePlus.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Computer
Center,
Environmental Protection
Agency, Research Triangle Park, North Carolina 27711.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former EPA
employees, including
Health and Human Services Public Health Service Commissioned Officers
assigned to EPA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system
contains
general human resources
elements, basic benefits pay and leave records. This includes, but is
not
limited to, employee identification and employment status data such
as: Name(s),
records that establish an
individual's
identity, social security number, date of birth, sex, race and
national origin,
disability, home and
mailing addresses, home
telephone numbers and telephone numbers for emergency contacts, type
of
appointment, education, training
courses attended,
veteran preference, military service, service computation for leave,
date of
probationary and trial period
began, date of and
the annual performance rating, date of and amount of individual cash,
time off,
rating based, and
suggestion, patents and
invention awards, date of and amount of group cash, time off, and
suggestion,
patents, and inventions
awards, grievances and
adverse actions for performance based reductions in grade and removal
actions, and
terminations of
probationers, date of within-
grade increases, Intergovernmental Personnel Act records, union bus
codes,
employing organization codes,
salary, pay plan,
grade, step, adjudication of a position classification and appeal,
retained grade
or pay appeal, or Fair
Labor Standards Act
(FLSA) claim complaints, forms and reports completed during
employment as a
condition of employment,
records and pertaining and
resulting from the testing of the employee for use of illegal drugs,
reports of on-
the-job injuries and
medical records, forms,
and reports generated as a result of the filing of a Workers'
Compensation, number
of hours worked,
overtime, compensatory time,
leave accrual rate, leave usage and balances, Thrift Saving Plans
(TSP), TSP loans,
Civil Service
Retirement and Federal
Employees Retirement System contributions, Federal Insurance
Contributions Act
(FICA) withholdings,
Federal, State, and city tax
withholdings, Federal Employee Group Life Insurance withholdings,
Federal Long-Term
Care Insurance, Federal
Employee Health
Benefits withholdings, charitable deductions, allotments to financial
organizations, garnishments, savings
bonds allotments,
union dues withholdings, deductions for Internal Revenue Service
levies, court
ordered child support
levies, Federal salary
offset deductions, and information on the Leave Transfer Program and
the Leave Bank
Program, Flexible
Spending Accounts (FSA),
child care subsidy, time compliance technical orders (TCTO),
Physicians
Comparability Allowances (PCA),
uniform allowances, non-
foreign cost-of-living allowances, Within Grade Increase, Quality
Step Increase,
student loan repayment
program, recruitment,
relocation, and retention incentives, extended assignment incentives,
supervisory
differentials, post
differentials, night pay
differential, Sunday premium pay, law enforcement availability pay,
administratively uncontrollable
overtime pay, regularly
scheduled standby duty pay, evacuation payment, hazardous duty.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
5101 et seq.;
5 U.S.C. 5501 et seq.; 5
U.S.C. 5525 et seq.; 5 U.S.C. 5701 et seq.;
5 U.S.C. 6301 et seq.; 31 U.S.C. 3512; Executive Order 9397 (Nov. 22,
1943); 5
U.S.C. 6362; 5 U.S.C. 6311.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are
maintained in
PeoplePlus to administer EPA's
pay and leave requirements, including processing,
accounting and reporting requirements. They also provide the basic
source of
factual data about a person's
Federal employment
while in the service and after his or her separation. Records in
PeoplePlus have
various uses by Agency
personnel offices,
including screening qualifications of employees; determining status,
eligibility,
and employee's rights and
benefits under
pertinent laws and regulations governing Federal employment;
computing length of
service; and other
information needed to
provide personnel services. These records and their automated
equivalents may also
be used to locate
individuals for personnel
research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To the
Department of
the Treasury to issue
checks, make payments, make electronic funds transfers, and issue
U.S.
Savings Bonds.
</p><p>B. To the Department of Agriculture National Finance Center to
credit Thrift
Savings Plan deductions
and loan payments to
employee accounts.
</p><p>C. To the Department of Labor in connection with a claim filed
by an
employee for compensation due
to a job connected injury
or illness.
</p><p>D. To the Internal Revenue Service; Social Security
Administration; and
State and local tax
authorities in connection with
the withholding of employment taxes and tax levies.
</p><p>E. To the State Unemployment Offices in connection with a
claim filed by
former employees for
unemployment benefits.
</p><p>F. To the officials of labor organizations as to the identity
of employees
contributing union dues
each pay period and the
amount of dues withheld from each employee.
</p><p>G. To the Office of Personnel Management and to Health Benefit
carriers in
connection with
enrollment and payroll deductions.
</p><p>H. To the Office of Personnel Management in connection with
employee
retirement and life insurance
deductions.
</p><p>I. To the Combined Federal Campaign in connection with payroll
deductions
for charitable
contributions.
</p><p>J. To the Office of Management and Budget and Department of
the Treasury to
provide required reports
on financial management
responsibilities.
</p><p>K. To provide information as necessary to other Federal,
State, local or
foreign agencies conducting
computer matching
programs to help eliminate fraud and abuse and to detect unauthorized
overpayments
made to individuals.
When disclosures are
made as part of computer matching programs, EPA will comply with the
Computer
Matching and Privacy
Protection Act of 1988</p>


<p>L. To the Social Security Administration and the Department of
Health and Human
Services to provide
information on newly
hired employees for child support enforcement purposes.
</p><p>M. To the Department of Health and Human Services in
connection with the
master personnel and
payroll files for their Public
Health Service Officers.
</p><p>N. To the Defense Finance and Accounting Service to provide
payroll
processing services.
</p><p>O. To the Federal Retirement Benefit Contractors to enable
employees to
receive retirement benefit
calculations.
</p><p>P. To disclose information to Government training facilities
(Federal,
State, and local) in review
of OPM's Go Learn eGov
initiative as part of EHRI.
</p><p>Q. To disclose information to Office of Civil Rights (OCR) for
Equal
Employment Opportunity
Commission (EEOC) when requested
in connection with investigations of alleged or possible
discrimination practices
in the Federal Sector,
and in response to its
request for use in the conduct of an examination of an agency's
compliance with
affirmative action plan
instructions and the
Uniform Guidelines on Employee Selection Procedures (1978).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A, B, C, D,
E, F, G, H, I,
J, and K apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>These
records are maintained in
hard copy formats and computer processable storage media such as
computer tapes and
disks. The computer storage devices are located in the National
Computer Center,
Research Triangle Park,
North Carolina. Backup
tapes are maintained at a disaster recovery site. Data is on CD and
fiche--only
after it rolls off line in
DCPS for use
within the PROs to do research. There are actual history tapes kept
in the storage
facility for the 56
years.
</p><p>&#149; Retrievability: These records are retrieved by the
employee
identification number or name.
</p><p>&#149; Safeguards: Computer records are maintained in a secure
password
protected environment.
Access to computer
records is limited to those who have a need to know. Permission level
assignments
allow users access only
to those functions for
which they are authorized. Paper records are maintained in locked
metal file
cabinets. All records are
maintained in secure,
access-controlled areas or buildings.
</p><p>&#149; Retention and Disposal: The retention of data in the
system is in
accordance with applicable
EPA Records
Schedules #161 and 553 as approved by the National Archives and
Records
Administration. Employee records
are retained on
magnetic tapes for an indefinite period. Hard copy records are
maintained for
varying periods of time, at
which time they are
disposed of by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of
Human
Resources, Office of
Administration and Resources Management, U.S. Environmental
Protection
Agency, 1200 Pennsylvania Avenue, NW., (MC 3601ARN), Washington, DC
20460 and
Director, Office of Financial
Services, Office of
the Chief Financial Officer, U.S. Environmental Protection Agency,
1200
Pennsylvania Avenue, NW., (MC
2734R), Washington, DC
20460.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals
who want to
know whether this system
of records contains information about them or who want to access,
amend
or correct their records, should make a written request to the EPA
Privacy Act
Officer, Freedom of
Information Office, U.S.
Environmental Protection Agency, 1200 Pennsylvania Ave., NW., (MC
2822T),
Washington, DC 20460 or by
facsimile to (202) 566
-2149. Individuals must furnish the following information for their
records to be
located and identified:
</p><p>A. Full name.
</p><p>B. A statement that the request relates to the PeoplePlus
system of records.
</p><p>C. A statement indicating the reason for the request (.e.,
access, amendment
or correction) and
whether a personal
inspection of the records or a copy of them by mail is desired.
</p><p>D. Signature.
</p><p>These requirements and related provisions are set forth in
EPA's Privacy Act
regulations, 40 CFR
Part 16, as amended (2006),
which are available on the Agency's Privacy Act Web site at
http://www.epa.gov/privacy/laws/index.htm.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>
Individuals wishing to
request access to their
records should follow the Notification Procedures. Individuals
requesting
access are also required to provide adequate identification, such as
a driver's
license, employee
identification card, social
security card, credit card or other identifying document. Additional
identification
procedures may be
required in some
instances.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Individuals
requesting correction or
amendment of their records should follow the Notification Procedures
and the Record
Access Procedures and also identify the record or information to be
changed, giving
specific reasons for
the change. Complete
EPA Privacy Act procedures are set out in 40 CFR part 16, as amended
(2006).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information in this
system of records is
provided by:
</p><p>A. The individual on whom the record is maintained.
</p><p>B. Agency officials such as managers and supervisors.
</p><p>C. Consumer reporting agencies, debt collection agencies,
Department of the
Treasury, and other
Federal agencies.
</p><p>D. Federal Retirement Benefit contractors.
</p><p>E. Leave Bank.
</p><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="epa3" toc="yes">
<systemNumber>3</systemNumber>
<subsection type="systemName">Wellness Program Medical Records.
</subsection>

<subsection type="systemLocation"><xhtmlContent><p>Health Unit,
Environmental
Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
EPA offers medical services to employees through a national agreement
with the
Federal Occupational Health
Service of the Public
Health Service. Most EPA regional offices have a similar arrangement,
although a
different contractor
provides services in one
or more regional offices. See the appendix for addresses of regional
and other
offices.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees, contract
employees, and EPA
visitors requiring or requesting medical attention and EPA employees
participating in Stress Lab.</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Employee health
records.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
7901 et
seq.</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To document health
treatments and
related services offered by
the Health Unit.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses F, H,
and K apply to this
system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Hard copy files (handwritten or typed cards, forms, files, and EKG
graphs); some
identifying information
is also
maintained on a computerized index.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
until an employee leaves
EPA. Records are sealed and sent to the Personnel Office for
inclusion
in the official personnel folder, which is sent to a federal records
center.
Records may be transferred to
a new federal
employer.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Program
Branch Chief,
Safety, Health and
Environmental Management Division, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC
20460.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16. Pursuant to
5 U.S.C.
552a(f)(3), records relating
to psychiatric
matters may be made available to a record subject through a
physician.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Patients,
patient's
doctors, on approval of
patient, accident/incidence reports, family members of patients, and
past
Federal employer medical records.</p></xhtmlContent></subsection>
</section>
<section id="epa9" toc="yes">
<systemNumber>9</systemNumber>
<subsection type="systemName">Freedom of Information Act Request and
Appeal
File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Freedom of
Information
Section, Office of the
Administrator, Environmental Protection Agency, Ariel Rios Building,
1200 Pennsylvania Avenue NW, Washington, DC 20460</p>
<p>(2) EPA Regional
Offices. See the appendix for addresses of regional offices</p>
<p>(3) EPA,
Office of General Counsel, Ariel Rios Building, 1200 Pennsylvania
Avenue NW,
Washington, DC
20460</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All persons
requesting
information or filing
appeals under the Freedom
of
Information
Act.</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>A copy of
each Freedom of Information Act request received and a copy of all
correspondence
related to the request,
including name, affiliation address, telephone numbers, and other
information about
a requester. A
computerized index includes
the name and affiliation of each requester, the request
identification number, and
the subject.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
552.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To respond to FOIA
requests and to
prepare reports on FOIA
activities.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, E,
F, G, H and K apply to
this system. Records may also be disclosed:
</p><p>1. To another Federal agency (a) with an interest in the
record in
connection with a referral of a
Freedom of Information Act
(FOIA) request to that agency for its views or decision on
disclosure, or (b) in
order to obtain advice and
recommendations
concerning matters on which the agency has specialized experience or
particular
competence that may be
useful to EPA in making
required determinations under the FOIA.</p></xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In file folders. An index is maintained in a computer
database.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of
requester and request
identification
number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained in
accordance with EPA
Records Control Schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of
Executive
Secretariat, Freedom of
Information Section, Office of the Administrator, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC
20460.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Incoming
Freedom of
Information Act requests and
related correspondence from the record subject; EPA offices.</p>
</xhtmlContent>
</subsection>
</section>
<section id="epa10" toc="yes">
<systemNumber>10</systemNumber>
<subsection type="systemName">EPA Parking Control Office
File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Transit Management
Section,
Facilities Management and
Services Division, Environmental Protection Agency, Ariel Rios
Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Some
regional and
other EPA offices may also
maintain parking
records. See the appendix for addresses of regional and other
offices.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals holding
parking permits from EPA,
including individuals in existing carpools whose principal member is
an
EPA employee. Other carpool members may be employed by other Federal
agencies or
private
industry.</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>
Permit
applications, permit numbers, EPA Form 5160.1, including name, social
security
number, home and work
address,
home and work telephone numbers of EPA employees holding parking
permits, the name
and address of carpool
members, and related
information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>EPA
Administrative
Services Manual, Chapter 11,
dated April 23, 1975; 41 CFR 101-20.104.</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To manage parking control
and the
carpool system, and to
enforce parking regulations.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
Routine Uses A, E,
F, G, H, I, and K apply
to this system.</p><p>Records may also be disclosed:
</p><p>1. To the public through a carpool matching system.
Disclosures are limited
to the name, telephone
number, and zip code of
carpool members.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In a computer database and in file folders.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Principally by
name, permit
number, and zip code.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained for
three years after the
expiration of the contract with the contractor for the system.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Team Leader,
Transit Management
Section, Facilities
Management and Services Division, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC
20460.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects.

</p></xhtmlContent></subsection>
</section>
<section id="epa17" toc="yes">
<systemNumber>17</systemNumber>
<subsection type="systemName">OCEFT Criminal Investigative Index and
Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Criminal
Investigation Division,
Office of Criminal
Enforcement, Forensics and Training, Environmental Protection
Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20004. Records
are also
maintained in field offices of
the OCEFT Criminal
Investigation Division. See the appendix for addresses of field
offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Subjects
of
investigations about whom data has
been collected by criminal investigators of the Office of Criminal
Enforcement, Forensics and Training, Criminal Investigation Division,
and assembled
in the form of
investigative reports
concerning violations of federal environmental statutes and
regulations; persons
who provide information
and evidence that are
used to substantiate environmental criminal violations are also
covered by this
system of records; OCEFT
criminal investigators
who participate in investigations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>1.
Investigative Index. The
computer-enhanced
investigative index systems contain selected information from the
criminal
investigative files. Such information includes, but is not limited
to, personal
data (e.g., name, address,
telephone number);
prior/secondary residences; vehicle information; associated persons
(name and
role); driver's
licenses/aliases; associated
companies (name and role); identifying numbers (number type, number
and brief
description); corporate data
(company name,
address, telephone number); corporate vehicle information; corporate
identifying
numbers; case information
(e.g. case opened,
date referred to EPA); criminal investigator comments; name and
office of criminal
investigator;
dissemination information
(e.g., which other agency requested the information); and other
related
investigative information.
</p><p>2. Investigative Files. The investigative files contain all
information
relating to an investigative
matter. In addition to
the information contained in the computerized index system, the
investigative files
contain, but are not
limited to,
correspondence (case coordination reports, memos of conversation, and
other records
of communication
relating to the
investigation); interviews (witness interview statements generated by
either an
OCEFT/CID special agent or
another agency or
person); regulatory history (permits and reports generated as a
result of normal
program activity);
technical support (program
reports generated as a result of the investigation); investigative
notes;
electronic monitoring (reports
requesting permission
and use, transcripts of tapes); records checks (personal history,
police
information, fingerprint cards,
photographs); property
reports; property obtained and retained by OCEFT/CID including
documents, personal
property and physical
evidence; manifests and
other related investigative information.
</p><p>3. Criminal Docket. The Criminal Docket is the computerized
management
information system for the
Criminal Investigation
Division, which reflects the activity and productivity of individual
agents and
each OCEFT/CID office. It
is also the primary
source for assembling statistical data for OCEFT/CID. There is no
information
contained in the Criminal
Docket that is not also
contained in the Criminal Investigative Index and Files. The Criminal
Docket
contains the OCEFT/CID case
number, the case name,
the most recent investigative or prosecutorial activity, the involved
environmental
media and environmental
statutes, government
employees involved in the investigation, case status and case closure
codes. The
case name may be either a
company name or the
name of a person that denotes the subject of the investigation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>18 U.S.C.
3063;
Comprehensive Environmental
Response, Compensation and Liability Act, 42 U.S.C. 9603; Resource
Conservation and Recovery Act, 42 U.S.C. 6928; Federal Water
Pollution Control Act,
33 U.S.C. 1319, 1321;
Toxic Substances
Control Act, 15 U.S.C. 2614, 2615; Clean Air Act, 42 U.S.C. 7413;
Federal
Insecticide, Fungicide and
Rodenticide Act, 7 U.S.C.
136j, 136l; Safe Drinking Water Act, 42 U.S.C. 300h-2, 300i-1; Noise
Control Act of
1972, 42 U.S.C. 4912;
Emergency Planning and
Community Right-To-Know Act of 1986, 42 U.S.C. 11045; and the Marine
Protection,
Research, and Sanctuaries
Act of 1972, 33
U.S.C. 1415.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support and further
the
investigation of persons or
organizations alleged to have criminally violated any
environmental statute or regulation. Criminal violations of other
federal statutes
may have occurred in
conjunction with such
environmental violations and, therefore, may also be within the scope
of an
OCEFT/CID investigation and may
be included in the
record system.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
Routine Uses A, C,
D, E, F, G, H, and K
apply to this system. Records may also be disclosed:
</p><p>1. To a potential source of information to the extent
necessary to elicit
information or to obtain
cooperation of that source
in furtherance of an EPA criminal investigation.
</p><p>2. To the Department of Justice for consultation about what
information and
records are required to
be publicly released
under federal law.
</p><p>3. To a federal agency in response to a valid subpoena.
</p><p>4. To Federal and state government agencies responsible for
administering
suspension and debarment
programs.
</p><p>5. To international law enforcement organizations if the
information is
relevant to a violation or
potential violation of
civil or criminal law or regulation within the jurisdiction of the
organization or
a law enforcement agency
that is a member of
the organization.
</p><p>6. To the news media and public unless it is determined that
the release of
the specific information
in the context of a
particular case would constitute an unwarranted invasion of privacy.
</p><p>7. To any person if the EPA determines that compelling
circumstances
affecting human health, the
environment, or property
warrant the disclosure.
</p><p>8. In connection with criminal prosecution or plea
negotiations to the
extent that disclosure of the
information is relevant
and necessary to the prosecution or negotiation and except where
court orders are
otherwise required under
section (b)(11) of
the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Hard copy
files and computer
databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are assigned
a case file
number and records are
maintained in numerical order. Information on individuals may be
retrieved through the computer index which can use, among other
things, case
titles, the names of
individuals, organization
names, driver's license numbers, vehicle or tag or vehicle
identification numbers
and other identifying
numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings. The
index system also
maintains a user log that identifies and records persons who access
and use the
system.</p></xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The manner
of Retention
and Disposal of the
computer index and
files depends on how the information
is used. The files and computerized data fall into one of three
categories:
</p><p>1. For cases investigated but not referred to the Department
of Justice
(DOJ) for criminal
prosecution, files are retained in
the applicable OCEFT/CID office for two years after the investigation
is closed and
then forwarded to the
Federal Records Center
(FRC) nearest the System Location for an additional three years. The
FRC will
normally destroy the files
after three years.
</p><p>2. For cases referred to DOJ but DOJ declines to prosecute,
files are
retained by the applicable
OCEFT/CID office for five
years after DOJ declines to prosecute and then retired to the FRC,
where they are
normally destroyed after
five years.
</p><p>3. For cases that become the subject of judicial action, files
are retained
by the applicable
OCEFT/CID office for five years
after completion of the judicial action and then forwarded to the FRC
for an
additional ten years of
retention. The FRC normally
destroys the case files after ten years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Criminal
Investigations
Division, Office of
Criminal Enforcement, Forensics and Training, Environmental
Protection Agency, FOIA Office (MC-2822 T) Ariel Rios Building, 1200
Pennsylvania
Avenue, NW., Washington,
DC 20004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
Freedom of Information
Office. Requesters will be required to provide adequate
identification, such as a
driver's license,
employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To the
extent permitted
under the Privacy Act of
1974, 5 U.S.C. 552a(j)(2) or (k)(2), this system has been exempted
from
the provisions of the Privacy Act of 1974 that permit access and
correction.
Exemptions from access may be
complete or partial,
depending on the particular exemption applicable. However, EPA may,
in its
discretion, grant individual
requests for access and
correction if it determines that the exercise of these rights will
not interfere
with an interest that the
exemption is intended
to protect.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>EPA
employees and
officials; employees of
Federal contractors; employees of other Federal agencies and of
State, local,
tribal, and foreign agencies; witnesses; informants; public source
materials, and
other persons who may
have information
relevant to OCEFT/CID investigations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5
U.S.C. 552a(j)
(2) this system is exempt
from the following provisions of the Privacy Act:
5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G),
(e)(4)(H), (e)
(5) and (e)(8); (f)(2)
through (5); and (g).
Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the
following
provisions of the Privacy Act,
subject to the
limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)
(G), (e)(4)(H), and (f)
(2) through (5)</p><p><b>Appendix to Criminal Investigative Index and
Files
</b></p>
<p>Criminal Investigation Division offices where system records are
located:
</p><p>Boston Area Office, EPA/Criminal Investigation Division, 1
Congress Street,
Boston, Massachusetts
02203.
</p><p>New York Area Office, EPA/Criminal Investigation Division, 26
Federal Plaza,
2nd Floor, Room 130,
New York, New York 10278.
</p><p>Buffalo Resident Office, EPA/Criminal Investigation Division,
138 Delaware
Avenue, Buffalo, New York
14202, Syracuse Domicile
Office, EPA/Criminal Investigation Division, P.O. Box 7086, Syracuse,
New York
13261-7086.
</p><p>Philadelphia Area Office, EPA/Criminal Investigation Division,
841 Chestnut
Street, Philadelphia,
Pennsylvania 19107.
</p><p>Baltimore Resident Office, EPA/Criminal Investigation
Division, 7142
Ambassador Road, Baltimore,
Maryland 21244.
</p><p>Pittsburgh/Wheeling RAC Office, EPA/Criminal Investigation
Division, c/o
U.S. EPA, 303 Methodist
Building, 11th &amp; Chaplin
Streets, Wheeling, West Virginia 26003
</p><p>Atlanta Area Office, EPA/Criminal Investigation Division Room
510, 345
Courtland Street, NE.,
Atlanta, Georgia 30365
</p><p>Tampa Resident Office, EPA/Criminal Investigation Division,
P.O. Box 172057,
Tampa, Florida 33672
</p><p>Miami Resident Office, EPA/Criminal Investigation Division,
Federal Justice
Building, 99 N.E. 4th
St., 6th Floor, Miami,
Florida 33132
</p><p>Nashville Domicile Office, EPA/Criminal Investigation
Division, c/o Attorney
General &amp; Reporter,
450 James Robertson
Parkway, Nashville, Tennessee 37243-0494
</p><p>Chicago Area Office, EPA/Criminal Investigation Division, 77
West Jackson,
Chicago, Illinois 60604
</p><p>Dallas Area Office, EPA/Criminal Investigation Division, First
Interstate
Bank Building, 1445 Ross
Avenue, Dallas, Texas
75202-2733
</p><p>Houston Resident Office, EPA/Criminal Investigation Division,
440 Louisiana,
Suite #1150, Houston,
Texas 77002-1635
</p><p>New Orleans Domicile Office, EPA/Criminal Investigation
Division, c/o U.S.
Attorney, Hale Boggs
Federal Building, 501
Magazine Street, Room 210, New Orleans, Louisiana 70130
</p><p>Kansas City Area Office, EPA/Criminal Investigation Division,
726 Minnesota
Avenue, Kansas City,
Kansas 66101
</p><p>St. Louis Resident Office, EPA/Criminal Investigation
Division, 1222 Spruce
Street, Room 10.302, St.
Louis, Missouri 63103
</p><p>Denver Area Office, EPA/Criminal Investigation Division, Suite
500, 999 18th
Street, Denver,
Colorado 80202-2413
</p><p>San Francisco Area Office, EPA/Criminal Investigation
Division, 75 Hawthorne
St., C-1, San
Francisco, California 94105
-3901
</p><p>Los Angeles Resident Office, EPA/Criminal Investigation
Division, 600 S.
Lake Avenue, Suite 502,
Pasadena, California 91106
</p><p>Phoenix Domicile Office, EPA/Criminal Investigation Division,
c/o Office of
the U.S. Attorney, 4000
U.S. Courthouse, 230
North First Avenue, Phoenix, Arizona 85025-0085
</p><p>Seattle Area Office, EPA/Criminal Investigation Division, 1200
Sixth Avenue,
Seattle, Washington
98101
</p><p>Portland Resident Office, EPA/Criminal Investigation Division,
Att: Resident
Agent in Charge, 811
Southwest Sixth Ave., Third
Floor, Portland, Oregon 97204</p>
</xhtmlContent></subsection>
</section>
<section id="epa19" toc="yes">
<systemNumber>19</systemNumber>
<subsection type="systemName">EPA Identification Card Record.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>1. Security
Operations Branch,
Security Management
Division, Environmental Protection Agency, Ronald Reagan Building,
1200 Pennsylvania Avenue, NW., Washington, DC 20460;
</p><p>2. Regional EPA offices. See the appendix for regional office
addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees and
certain non-EPA employees,
including contractors and grantees, who require identification cards
to
access EPA controlled facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>1. EPA Form
5110-1 EPA
Identification Card
Acknowledgment which contains the following information: Name,
identification card credential number, height, weight, color of
eyes/hair, date of
birth, Social Security
Number,
position/title, grade, EPA office location, signature, date of
issuance.
</p><p>2. EPA Form 1480-39 Official U.S. Government Identification
which contains
the following
information: Name, Social
Security Number, EPA office location, date of birth, height, weight,
color of
eyes/hair, signature,
identification card
credential number, date of issuance, and photograph of person issued
the
identification card.
</p><p>3. Photographs of individuals.
</p><p>4. Information captured by automatic card reader machines used
to gain
access to certain EPA
facilities, including the
individual's name, card credential number, date and time of access
request, and
location of access
requested.
</p><p>5. Fingerprint information for individuals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive
Order 12072
(Aug. 16, 1978), Federal
Property and Administrative Services Act of 1949, 40 U.S.C. 121, and
Executive Order 9397 (Nov. 22, 1943).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To issue official U.S.
Government
identification cards to EPA
employees and certain non-EPA employees requiring access
to EPA-controlled facilities; to maintain a record of all holders of
identification
cards for renewal and
recovery of expired
cards; to manage and confirm requests for and access to EPA-
controlled facilities;
and to identify lost or
stolen identification
cards.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, E,
F, G, H, and K applies
to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The
completed forms are kept in
locked file cabinets in the Crystal City and Ronald Reagan badging
offices. This
system
maintains records in two central command centers. These central
command centers
retain a record of each
instance of request for
access to an EPA-controlled facility. Each record indicates the time,
location of
card reader, and card
credential number
requesting access. This information can be linked to personally
identifiable
information using the central
command center
databases.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by subject
name and identification
card credential number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in locked
file cabinets. All records are maintained in secure, access-
controlled areas or
buildings.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
retained and
disposed of in accordance
with EPA Records
Control Schedule 627, approved
by the National
Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Chief, Security
Operations Branch, Security
Management Division, Environmental Protection Agency, Ronald
Reagan Building, MS3206R, and 1200 Pennsylvania Avenue, NW.,
Washington, DC 20460.
Other locations: General
Services
Administration Manager at offices listed in the Appendix.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to EPA
FOIA Office, Attn:
Privacy Act Officer, 1200 Pennsylvania Avenue, MC2822T, NW., and
Washington, DC
20460.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, EPA identification card,
or
other identifying document. Additional identification procedures may
be required in
some instances.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Requests
for name changes must be accompanied by a copy of a current redacted
SF-50,
"Request for Personnel Action".
The information contained in the fields identified by the following
item numbers
must be provided on the
redacted form:



</p><p>1. Name (Last, First, Middle).
</p><p>2. Social Security Number.
</p><p>4. Effective Date.
</p><p>5. First Action (all fields, A-F).
</p><p>6. Second Action (all fields, A-F).
</p><p>7. FROM: Position Title and Number.
</p><p>14. Name and Location of Position's Organization.
</p><p>15. TO: Position Title and Number.
</p><p>22. Name and Location of Position's Organization.
</p><p>38. Duty Station Code.
</p><p>39. Duty Station.
</p><p>46. Employing Department or Agency.
</p><p>47. Agency Code.
</p><p>48. Personnel Office ID.
</p><p>49. Approval Date.
</p><p>50. Signature/Authentication and Title of Approving Official.
</p><p>Complete EPA Privacy Act procedures are set out in 40 CFR part
16.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information from EPA
Form 5110-1 and EPA Form
1480-39 provided by applicant is entered manually into the
central command center database.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
<p><b>Appendix
</b></p><p>Region 1: 1 Congress Street, Suite 1100, Boston, MA
02114-2023 ></p>
<p>Region 2: 290 Broadway, New York, NY 10007-1866</p>
<p>Region 3: 1650 Arch Street, Philadelphia, PA 19103-2029</p>
<p>Region 4: 61 Forsyth Street, SW., Atlanta, GA 30303-3104</p>
<p>Region 5: 77 West Jackson Boulevard, Chicago, IL 60604-3507</p><p>
Region 6:
Fountain Place 12th Floor,
Suite 1200, 1445 Ross Avenue, Dallas, TX 75202-2733</p>
<p>Region 7: 901 North 5th Street, Kansas City, KS 66101</p>
<p>Region 8: 999 18th Street, Suite 300, Denver, CO 80202-2466</p>
<p>Region 9: 75 Hawthorne Street, San Francisco, CA 94105</p>
<p>Region 10: 1200 Sixth Avenue, Seattle, WA 98101.</p>
</xhtmlContent></subsection>
</section>
<section id="epa20" toc="yes">
<systemNumber>20</systemNumber>
<subsection type="systemName">Confidential Business Information
Tracking System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of
Pollution Prevention
and Toxics, Information
Management Division, Environmental Protection Agency, EPA East
Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA and
other Federal
agency employees and
Office of Pollution Prevention and Toxics contractor employees who
are or
have ever been authorized for access to Toxic Substances Control Act
Confidential
Business Information
(TSCA CBI).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system
contains basic
identification
information such as name, EPA identification card number, date and
place of
birth, office of contractor for which the individual works and
telephone number. In
addition, the system
contains information
pertinent to TSCA CBI access such as security briefing date, date
added to system,
date deleted from system
and type of access
authorized. The system no longer collects SSNs but maintains those
previously
collected.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Toxic
Substances
Control Act, 15 U.S.C. 2601 et
seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a record of
those persons
cleared for access to
TSCA CBI and to maintain the security of TSCA CBI.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D, E, F, G, H, K,
and L apply to this system. Records may also be disclosed:
</p><p>1. To other Federal agencies when they possess TSCA CBI and
need to verify
clearance of EPA.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Current
records are maintained in a
computer database. Some older records are maintained in hard copy
files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>From the computer
database by
addressing any type of
data contained in the database, including name. From alphabetized
hard copy files by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in safes.
All records are maintained in secure, access-controlled areas or
buildings.</p>
</xhtmlContent></subsection>

<subsection type="retentionAndDisposal"><xhtmlContent><p>Information
in this system
is maintained and
updated for so long as
individuals identified in the
system are authorized
for access to TSCA CBI. EPA Records Schedule 624, Title: Confidential
Business
Information Access, NARA
Disposal Authority: N1
-412-03-20
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director,
Information Management
Division, Office of
Pollution Prevention and Toxics, Environmental Protection Agency,
EPA East Building, 1200 Pennsylvania Avenue NW., Washington, DC
20460.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of record contains a record about him or her, who wants access
to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
Freedom of Information
Office, ATTENTION: Privacy Act Officer.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR Part 16.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects provide
identification
information. EPA personnel add information about dates and type of
access
authorized.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="epa21" toc="yes">
<systemNumber>21</systemNumber>

<subsection type="systemName">External Compliance Program
Discrimination Complaint
Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Civil
Rights,
Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington,
DC 20460.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who have
filed, or had filed on
their behalf, discrimination complaints against recipients of Federal
financial assistance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters or
other documents
initiating
discrimination complaints, correspondence, internal memoranda and
notes pertaining
to the complaints; investigative reports and findings on the
complaints; and
related information concerning
the complaints and
investigations. A computerized case index includes cases by number,
complainant
(but not all complainants
are identified because
there are sometimes multiple complainants in a single case), and
recipient.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title VI
of the Civil
Rights Act of 1964, 42
U.S.C. 2000d et seq.; Title IX of the Education Amendments of 1972,
20
U.S.C. 1681 et seq.; Section 504 of the Rehabilitation Act of 1973,
29 U.S.C. 794;
Federal Water Pollution
Control Act
Amendments of 1972 (Pub. L. 92-500, section 13), 33 U.S.C. 1251 note;
Title III of
the Age Discrimination
Act of 1975, 42
U.S.C. 6101 et seq.); Title VIII of the Federal Fair Housing Act (42
U.S.C. 3601);
Executive Orders 11246
(Sept. 24, 1965),
12250 (Nov. 2, 1980) and 12892 (Jan. 17, 1994); 40 CFR part 7.</p>
</xhtmlContent>
</subsection>

<subsection type="purpose"><xhtmlContent><p>This file system is
maintained to
support and further the
discrimination complaint process, including the investigation
and resolution of complaints, and to assure compliance with the
nondiscrimination
laws by recipients of
Federal financial
assistance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
Routine Uses A, C,
D, E, F, G, H, I, and K
apply to this system. Records may also be disclosed:
</p><p>1. To the Department of Justice or other Federal and State
agencies when
necessary to complete an
investigation, enforce the
nondiscrimination statutes set forth in the Authority section of this
Notice, or
assure proper coordination
between Federal
agencies.
</p><p>2. To persons named as alleged discriminating officials to
allow such
persons the opportunity to
respond to the allegations
of discrimination made against them during the course of the
discrimination
complaint process.
</p><p>3. To any potential source of information when necessary to
obtain
information relevant to an OCR
investigation of a
discrimination complaint, but only to the extent necessary to inform
the source of
the Purpose(s) of the
request and to identify
the type of information requested. Policies and Practices For
Storing, Retrieving,
Accessing, Retaining,
and Disposing of
Records in the System:
</p><p>Storage:</p><p>File folders. An index of cases is maintained
on a computer
database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, case file
number, or
other characteristic.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.
</p><p>Retention and Disposal:
</p><p>The record schedule for these records is currently under
review and will be
submitted to the
National Archives and
Records Administration. Proposed retention: Files are retained in the
office for
one year after the final
decision is written,
sent to the Federal Records Center for nine years, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director,
Complaints
Resolution and External
Compliance Staff, Office of Civil Rights, Environmental
Protection Agency, FOIA Office (MC-2822 T) Ariel Rios Building, 1200
Pennsylvania
Avenue, NW., Washington,
DC 20460.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
Freedom of Information
Office.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To the
extent permitted
under the Privacy Act of
1974, 5 U.S.C. 552a(k)(2), this system has been exempted from the
provisions of the Privacy Act of 1974 that permit access and
correction. However,
EPA may, in its
discretion, fully grant
individual requests for access and correction if it determines that
the exercise of
these rights will not
interfere with an
interest that the exemption is intended to protect. The exemption
from access is
limited in some instances
by law to information
that would reveal the identity of a confidential source. Requesters
will be
required to provide adequate
identification, such as
a driver's license, employee identification card, or other
identifying document.
Additional identification
procedures may be
required in some instances.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR Part 16.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Complainants,
recipients, witnesses, EPA
investigators and/or contract investigators, other EPA personnel, and
other
persons with information relevant to the case.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5
U.S.C. 552a(k)
(2), this system is
exempt
from the following provisions of the Privacy Act of 1974, subject
to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3),
(d), and (e)
(1)</p></xhtmlContent>
</subsection>
</section>
<section id="epa22" toc="yes">
<systemNumber>22</systemNumber>
<subsection type="systemName">Correspondence Management
System.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p> National Computer
Center, U.S.
Environmental Protection
Agency Main Campus, 109 T.W. Alexander Drive, Research Triangle
Park, North Carolina 27709.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who write
to the U.S. Environmental
Protection Agency or any of its employees in their official capacity;
all individuals to whom correspondence is addressed by EPA or any of
its employees
in their official
capacity; and individuals
whose correspondence is referred to EPA by the President, the Vice
President, or
another federal agency.
(Note: Two
categories of correspondence that will not, in most cases, be logged
into the
system are (1) comments to a
docket, and (2)
Freedom of Information and Privacy Act requests. The Agency maintains
separate
applications, EPA Dockets
and FOIAXPress,
respectively, to log and track such correspondence.)</p>
</xhtmlContent>
</subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Correspondence
generated by anyone in the
public, private, or government sectors and addressed to the U.S.
Environmental
Protection Agency or any of its employees in their official capacity.
Correspondence generated by any
employee of the U.S.
Environmental Protection Agency in his or her official capacity.
Complete records
may include metadata
about the correspondence
that facilitates tracking and record retrieval, a scanned image or
electronic copy
of the incoming
communication, draft(s) of
the response document, supporting documents or other attachments, and
a scanned
image or electronic copy of
the outgoing signed
response. Pre-decisional draft responses will not be included as part
of the final
record. Maintenance of
physical records is
the responsibility of each office in accordance with the Agency's
records
management guidelines.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track, route, and
store incoming and
outgoing Agency
correspondence from and to members of the public, private, and
governmental sectors.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The
following General
Routine Uses of EPA Systems
of Records apply to this application:
</p><p>A, B, C, D, E, F, G, H, I, J, K
</p><p>Records may also be disclosed to a federal, state, or local
governmental
agency when it is
determined that a response by that
agency is more appropriate than a response by the U.S. Environmental
Protection
Agency.</p></xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer database and paper files (until the Agency implements a
National
Archives and Records
Administration-certified
electronic records management system).</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>All CMS records
are full-text
indexed and are searchable
by any data element.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>CMS resides on servers
located in a
secure, access-
controlled room at the EPA National Computer Center at the main EPA
campus in Research Triangle Park, North Carolina. No unauthorized
individuals may
access the physical
equipment on which the
system resides.</p>
<p>Electronic access to CMS is available only through the EPA
intranet via a Single Socket Layer-encrypted connection. All users
must have a password-protected account that defines their level of
access to data
stored in the system.
Accounts can only be
created by the System Administrator or Assistant System
Administrators.
Paper records are maintained in lockable file cabinets in secure,
access-controlled
rooms, areas, or
buildings.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper and
electronic
record copies are retained
and disposed of according to National Archives and Records
Administration guidelines and the U.S. Environmental Protection
Agency Records
Control Schedule.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of
the Executive
Secretariat, U.S.
Environmental Protection Agency, 1200 Pennsylvania Avenue, NW.,
Washington, DC 20460; Correspondence Management System Administrator,
Office of the
Executive Secretariat,
1200 Pennsylvania
Avenue, NW., Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual, or his or
her duly authorized
representative, who (1) is desirous of knowing if information of any
kind
about him or her is maintained in the Correspondence Management
System; (2) wishes
to access the
information, if any, maintained
about him or her in the Correspondence Management System; or (3)
wants to formally
contest the contents of
a record maintained
in the Correspondence Management System, should make his or her
request in writing
to the System
Manager(s).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>At a
minimum, requestors
will be required to
provide adequate identification (e.g., driver license, military
identification card, employee badge or identification card) and, if
necessary,
proof of authority.
Additional identity
verification procedures may be required as warranted. Copies of
records that are
responsive to the
individual's request will be
mailed or delivered by reasonable alternate means, if requested. Fees
may be
incurred if copies are made
and mailed in
accordance with 16.4 of current regulations.</p></xhtmlContent>
</subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Individuals
requesting correction of or
amendment to records must reasonably and accurately identify the
record in
question, specify the information they are contesting, and detail the
corrective
action sought. Complete
U.S. Environmental
Protection Agency Privacy Act procedures are set out in 40 CFR Part
16.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Sources
include
individuals who address
correspondence to the Agency or any of its employees in their
official
capacities; Agency employees preparing responses to incoming
correspondence or who
generate original
correspondence in their
official capacities; and the White House and other federal agencies
(referrals to
the Agency)</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="epa23" toc="yes">
<systemNumber>23</systemNumber>
<subsection type="systemName">EPA Credential Information
Records.</subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Office of
Inspector General
credential records: Office
of the Inspector General, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460; All
other
credential records: Security
and Property Management
Branch, Facilities Management and Services Division, Environmental
Protection
Agency, Ariel Rios Building,
1200 Pennsylvania
Avenue NW, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees who are
required to carry
credentials that identify the bearer as having the authority to act
in an
official enforcement, inspection, or investigative capacity.</p>
</xhtmlContent>
</subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>This system
contains all or part
of the following
information: Name of individual, title, grade, position, location,
credential number, expiration date, date issued, status.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal
Property and
Administrative Services
Act of 1949, 40 U.S.C. 486(c).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To issue official EPA
credentials to
designated Agency
employees who are required to carry credentials to identify them
as having the authority to act in an official enforcement,
inspection, or
investigative capacity; to
maintain a record of all
holders of credentials, for renewal and recovery of expired
credentials, and to
identify lost or stolen
credentials.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, E,
F, G, H, and K apply to
this system. Records may also be disclosed:
</p><p>1. To any person in response to a request to verify the
credentials of an
EPA employee.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders and computer database.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By name,
credential number, or
location of the data
subject.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed
three months after
separation or revocation of credential.</p></xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Inspector
General
credential records: Assistant
Inspector General for Management, Office of Inspector General,
Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW,
Washington, DC 20460.
All other credential
records: Chief, Security and Property Management Branch,
Environmental Protection
Agency, Ariel Rios
Building, 1200 Pennsylvania
Avenue NW, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects and the
offices preparing
credentials.</p></xhtmlContent></subsection>
</section>
<section id="epa24" toc="yes">
<systemNumber>24</systemNumber>
<subsection type="systemName">Claims Office Master
Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of General
Counsel,
Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The
Claims Office
Master Files (COMF) contains
claim records affecting individuals in six categories. COMF-TOR is
composed of records covering individuals filing claims under the
Federal Tort
Claims Act, 28 U.S.C. 2671 et
seq., for money
damages for injury, death or damage caused by the negligence or
wrongful acts or
omissions of employees of
EPA. COMF-FCC
is comprised of records covering individuals who are indebted to EPA
and against
whom EPA has initiated
actions under the
Federal Claims Collection Act, as amended, 31 U.S.C. 3711 et seq.
COMF-MCE is
composed of records covering
individuals
making claims for loss or damage to personal property under the
Military Personnel
and Civilian Employees
Claims act, 31 U.S.C.
3721. COMF-WAV is composed of records covering individuals requesting
waiver under
5 U.S.C. 5584 of claims
for erroneous
payments of salary or transportation expenses. COMF-GAR is composed
of records
covering EPA employees whose
salaries are
garnished under 42 U.S.C. 659, 661-662 for alimony, child support, or
commercial
garnishments. COMF-RCD is
composed
of records covering individuals claiming reimbursement of collision
deductible
payments on rental
vehicles</p></xhtmlContent></subsection><subsection
type="systemLocation">
<xhtmlContent><p>1.
COMF-TOR contains records relating to tort claims against EPA. It may
contain
administrative claims,
investigative reports, witness statements, certifications of scope of
employment,
damage estimates, medical
records, letters to
claimants, claimant responses, the Agency final decision on claims,
and other
records concerning tort
claims. COMF-FCC
contains documents relating to debts owed EPA by individuals,
corporations, State
and local governments,
and Indian tribes. It
may include documents which evidence the debt (e.g., audit reports,
travel voucher,
consent decrees, etc.),
demand letters,
debtor responses, credit reports, information obtained from private
collection
agencies, and other records
concerning debt
claims. It may contain the social security numbers of individual
debtors to the
extent such numbers are
contained in travel
vouchers or other documents upon which the debt is based</p><p>2.
COMF-MCE
contains records relating to employee claims for loss or damage to
personal
property. It may contain
administrative claim forms, investigative reports, supervisor's
reports, accident
reports, documentation of
the amounts claimed
as damages, the Agency final action on claims, and other records
concerning
employee property
claims</p><p>3. COMF-WAV contains records relating to employee
requests for
waiver by the Government of claims for erroneous payment
of salary or travel expenses. It may contain employee request for
waiver forms,
investigative reports and
recommendations,
certifications of the amount of overpayment, personnel records
relevant to
overpayments, evidence of the
Government's final
action on the request, and other records concerning waiver requests.
The social
security number of the
employee is contained in
the file</p><p>4. COMF-GAR contains legal documents supporting the
garnishment
of the salary of EPA employees. It may include the
order of garnishment or attachment, notices to the employee of
garnishment,
responses by the employee,
payroll information, and
other records concerning garnishment requests. The social security
number of the
employee may be contained
in the file</p><p>5. COMF-RCD contains records required to settle
claims
against EPA employees for rental car damage deductible claims.
It may contain rental agreements, accident reports, damage estimates,
employee
requests for reimbursement,
travel vouchers,
correspondence with rental car companies, evidence of the Agency
final action on
the claim, and other
records concerning rental
car deductible claims.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>COMF-TOR:
28 U.S.C.
2671 et seq. and 40 CFR
part 10
</p><p>COMF-FCC: 31 U.S.C. 3711 et seq. and 4 CFR parts 101-105</p>
<p>COMF-MCE: 31
U.S.C. 3721 and 40 CFR
part 14</p>
<p>COMF-WAV: 5 U.S.C. 5584 and 4 CFR parts 91-92</p>
<p>COMF-GAR: 42 U.S.C. 659, 661-662 and 5 CFR part 581</p>
<p>COMF-RCD: 5 U.S.C. 5704.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist the EPA Claims
Office in
managing its receipt,
tracking, processing, and resolution of claims and to assist
the Department of Justice and EPA in final resolution of claims.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, D,
E, F, G, H, J, and K
apply to this system. Records may also be disclosed:
</p><p>1. To a Federal, State or local agency where necessary to
enable EPA to
obtain information relevant
to an EPA decision
concerning a claim by or against an employee</p>
<p>2. Records maintained in the COMF-FCC subsystem may be disclosed
to commercial
collection agencies under
contract with
EPA, as provided by 31 U.S.C. 3718 and 40 CFR part 13, for collection
purppses </p>
<p>3. Records maintained in the COMF-RCD subsystem may be disclosed
to rental car
companies as part of
EPA's resolution of
claims by the rental car companies for damage</p>
<p>4. Records maintained in COMF-RCD may be disclosed to Federal
agencies where
relevant to their
involvement in the
rental agreement or claims arising from it</p>
<p>5. Records maintained in the COMF-GAR subsystem may be disclosed
to the State
agency responsible for
child support
and/or alimony collection and enforcement, and for enforcing
commercial garnishment
orders</p>
<p>Disclosure to consumer reporting agencies:
</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from
records maintained
in the COMF-FCC
subsystem to
consumer reporting agencies as defined in the Fair Credit Reporting
Act (15 U.S.C.
1681a(f)) or the Debt
Collection Act of 1982
(31 U.S.C. 3701(a)(3)(B)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In file folders in file cabinets within the Claims Office. Records
are
accessible through computer
indexes maintained in
the Claims Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the name of the
person,
corporation, local or state
government or Indian tribe, and the assigned claim number. This
information is maintained in computer indexes within the Claims
Office.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>COMF records
are retained
for ten (10) years. A
resolved claim is retained within the Claims Office for five (5)
years
then transferred to the Federal Records Center where it is retained
for an
additional five (5) years. The
record is destroyed by
the Federal Records Center at the end of the retention period.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>EPA Claims Officer,
Environmental
Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC
20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects and EPA
employees in their
official capacities. Other sources are:
</p><p>COMF-TOR--local police authorities and witnesses;
</p><p>COMF-FCC--private collection agencies and credit bureaus,
other Federal
agencies, local officials
and State
employees;
</p><p>COMF-MCE--law enforcement and security personnel;
</p><p>COMF-GAR--State court authorities and garnishers;
</p><p>COMF-RCD--rental car companies and automobile repair
companies.</p>
</xhtmlContent></subsection>
</section>
<section id="epa27" toc="yes">
<systemNumber>27</systemNumber>
 <subsection type="systemName">Employee Counseling and Assistance
 Program
 Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Career Resource
&amp;Counseling
Center, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue
NW, Washington, DC 20460. EPA offers counseling services to employees
at regional
offices through a
national agreement with the
Public Health Service. See the appendix for addresses of regional and
other
offices.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees who seek,
are referred to, and/or
receive assistance through the Agency Employee Counseling and
Assistance
Program in connection with personal or work related problems,
including, but not
limited to, problems
related to alcohol and/or
drug abuse</p></xhtmlContent></subsection><subsection
type="systemLocation">
<xhtmlContent><p>
Records of employees who have been counseled or otherwise assisted.
Information
which may be found in this
record system
includes the employee's name, location within the Agency, sex, age,
race, office
telephone number, grade,
job title and series;
problem assessment, recommended treatment, referral source and client
status; notes
about counseling
sessions made by the
counselor; copies of admonishments and reprimands received by the
employee; copies
of performance
appraisals received by the
employee; copies of performance appraisals; and documentation of
treatment from
therapists, physicians,
rehabilitation treatment
centers and other outside private or community resources.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C.
290dd-1,
290ee-1; 5 U.S.C. 7901;
Executive Order 12564 (Sept. 15, 1986).</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To counsel EPA employees
who are
experiencing personal or work
related problems, including alcohol and drug abuse
problems, which may affect their work performance; to document the
nature of the
employee's problem and the
progress made, to
record an employee's participation in and the results of community or
private
sector treatment or
rehabilitation programs, and,
with the employee's consent, to coordinate with appropriate
supervisory or
management officials concerning
the progress of the
employee's rehabilitation; to conduct scientific research, management
and financial
audits and program
evaluations, but
individual employees shall not be identified in any resulting
reports, audits, or
evaluations nor their
identities further
disclosed in any manner.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses F and
H apply to this system.
Disclosure of records pertaining to an employee's alcohol or drug
abuse is restricted under the provision of the Confidentiality of
Alcohol and Drug
Abuse Patient Records
regulations, 42 CFR
part 2.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the names of
the client
employees and by client
numbers cross-indexed by names.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>ECAP records
are retained
until three years after
termination of counseling or until the individual leaves the EPA and
are then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Career
Resource and
Counseling Center,
Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania
Avenue NW, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects, a
record subject's family,
sources to whom a record subject has been referred for assistance,
supervisors and other EPA officials, agency health unit, and ECAP
counselors.</p>
</xhtmlContent>
</subsection>
</section>
<section id="epa29" toc="yes">
<systemNumber>29</systemNumber>
<subsection type="systemName">EPA Travel, Other Accounts Payable, and
Accounts
Receivable
Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Computer
Center,
Environmental Protection
Agency, Research Triangle Park, North Carolina 27711; other EPA
offices. See the appendix for addresses of regional and other
offices.</p>
</xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who
owe monies to
and
individuals who are owed monies from the Environmental Protection
Agency are
covered
by the system. This includes, but is not limited to, monies owed to
EPA for
refunds, penalties, travel
advances, Interagency
Agreements, or Freedom of Information Requests. This system also
contains
information on corporations and
other entities that
are in debt to EPA. Records on corporations and other entities are
not subject to
the Privacy Act. This
system also includes
monies owed by EPA to Agency employees, consultants, private
citizens, and others
who travel or perform
other services for EPA.</p></xhtmlContent></subsection>
<subsection type="systemLocation">
<xhtmlContent><p>This system of records is composed of an accounts
receivable
module and travel and other
accounts payable modules. The
system contains personal identifying information such as names,
addresses, and
Social Security numbers of
persons indebted to or
owed money by EPA. The accounts receivable module contains
information about the
nature of the debt or
claim, the amount owed,
the history status of the debt, and information that relates to and
documents
efforts to collect debts owed
the Agency. The
travel and other accounts payable modules contain information about
the travel
authorization; travel
vouchers, which support the
claim for the reimbursement to the travel; travel advance
authorizations, which
provide fund advances to
pay travel expenses
incurred in the performance of official government business; and
finally itemized
invoices for other
services performed for EPA.
In both modules, banking information necessary to support electronic
funds
transfers may be maintained.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C.
3511-3513; 5
U.S.C. 5514; 31 U.S.C.
3702; 31 U.S.C. 3711 et seq.; Executive Order 9397 (Nov. 22,
1943).</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records in the accounts
receivable
module are used primarily to
create a record of, and track, all accounts receivable
and to assist EPA in collecting debts owed the Agency. Records in the
travel and
other accounts payable
modules are used
primarily to create a record of and to track all monies owed by the
EPA for
authorized travel and for other
services performed
for EPA.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D, E, F, G, H, I,
and K apply to this system. Records may also be disclosed:
</p><p>1. To Union representatives when relevant and necessary to
their duties as
exclusive bargaining
agents under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111, 7114</p><p>2. To the
Office of
Management and Budget, and Department of Treasury for purposes of
carrying out
EPA's financial
management responsibilities</p><p>3. To the Defense Manpower Data
Center of the
Department of Defense, U.S. Postal Service, Department of the
Treasury, Justice
Department or other federal agencies for the Purpose(s) of
identifying and locating
individuals who are
receiving Federal
salaries or benefit payments and are delinquent in their repayment of
debts owed to
the U.S. Government
under programs
administered by EPA. The Purpose(s) of the disclosure is to collect
the delinquent
debts by voluntary
repayment, administrative,
salary, tax refund offset procedures, or through litigation. When
disclosures are
made as part of computer
matching programs,
EPA will comply with the Computer Matching and Privacy Protection Act
of 1988</p>
<p>4. To provide debtor information to consumer
reporting agencies in order to obtain credit reports
for use by EPA for debt
collection purposes and to report delinquent debts</p><p>5. To
provide debtor
information to debt collection agencies under contract to EPA to help
collect debts
owed EPA. Debt
collection agencies will be required to comply with the Privacy Act
and their
agents will be made subject
to the criminal
penalty provisions of the Act.</p><p><b>Note:</b></p> <p>The term
"debtor
information" as used in the routine uses above is limited to the
individual's
name, address, social security number, and other information
necessary to identify
the individual; the
amount, status and
history of the claim; and the agency or program under which the claim
arose.</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a
consumer
reporting agency as defined
in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966 (31
U.S.C. 3701(a)
(30)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices">
<xhtmlContent><p>Storage:</p>
<p>On computer systems, tapes, disks, microfiche, and other hard copy
formats. The
mainframe and the
computer tapes and
disks are located in Research Triangle Park, North Carolina. Backup
tapes are
maintained at a disaster
recovery site.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Accounts
receivable module
records are indexed by
account receivable control number (a number assigned to each
"incoming"  account receivable). Individual records can be accessed
by using a
cross reference table which
links accounts
receivable control numbers with debtors names and associated debtor
information.
Travel and other accounts
payable module
records are retrievable by name and social security number.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained for
at least two years. In
some cases depending on program needs, records may be maintained for
a
longer period. Manual records are ultimately transferred to a Record
Center where
they are kept until
disposed of in accordance
with record disposal schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Comptroller, Office
of the
Comptroller, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue
NW, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contain a record about him or her, who wants access
to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects,
supervisors, consumer reporting
agencies, debt collection agencies, the Department of the Treasury
and
other Federal agencies.</p></xhtmlContent></subsection>
</section>
<section id="epa30" toc="yes">
<systemNumber>30</systemNumber>
<subsection type="systemName">Inspector General Enterprise Management
System
(IGEMS) Hotline
Module.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of
Inspector General,
Environmental Protection
Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons
who report
information to the Office of
Inspector General (OIG) concerning the possible existence of
activities
constituting a violation of law, rules, or regulations, mismanagement
gross waste
of funds, abuse of
authority, or a substantial
and specific danger to the public health or safety and the subject of
the
complaints; persons about whom
complaints are made;
and possible witnesses identified.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Complainants
who report
indications of wrongdoing,
name and address of
the complainant (except for
anonymous
complainants), date complaint received, program area, nature and
subject of
complaint, any additional
contacts and specific
comments provided by the complainant, information on the OIG
disposition of the
complaint, including
investigative case number,
preliminary inquiry number, dates of referral, reply and follow-up,
status and
disposition code of the
complaint</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector
General Act
of 1978, 5 U.S.C. app.
3.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Fulfills OIG's
responsibilities under
Section 7 of the
Inspector General Act, that is to receive and investigate
complaints of information concerning the possible existence of
activities
constituting a violation of law,
rules or regulations,
mismanagement, gross waste of funds, abuse of authority or a
substantial and
specific danger to the public
health or safety, and
the subject of the complaints.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D, E, F, G, H, I, J,
K, and L apply to this system. Records may also be disclosed:
</p><p>1. To a Federal agency responsible for considering suspension
or debarment
action where such record
would be relevant to such
action</p><p>2. To the Department of Justice to obtain its advice on
Freedom of
Information Act matters</p><p>3. In response to a lawful subpoena
issued by a
Federal agency.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Hard copy files and a computer database.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By case number,
complainant or
subject name, and subject
matter.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or
buildings.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
stored in this
system are subject to EPA
Schedule
703.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Inspector
General for
Mission Systems, Office
of Inspector General,
Environmental
Protection Agency, 1200
Pennsylvania Avenue NW., Washington, DC 20460</p></xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to
determine
whether this system of
records contains a record pertaining to you must be sent to the
Agency's
Freedom of Information Office. The address is: U.S. Environmental
Protection
Agency, 1200 Pennsylvania
Ave., NW., Room 6416
West, Washington, DC 20460; (202) 566-1667; E-mail:
(hq.foia@epa.gov); Attn:
Privacy Act Officer.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To the
extent permitted
under the Privacy Act of
1974, 5 U.S.C. 552a(k)(2), this system has been exempted from the
provisions of the Privacy Act of 1974 that permit access and
correction. However,
EPA may, in its
discretion, fully grant
individual requests for access and correction if it determines that
the exercise of
these rights will not
interfere with an
interest that the exemption is intended to protect. The exemption
from access is
limited in some instances
by law to information
that would reveal the identity of a confidential source. Requesters
will be
required to provide adequate
identification, such as
a driver's license, employee identification card, or other
identifying document.
Additional identification
procedures may be
required in some instances.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Requests
for correction
or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR Part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Complainants who are
employees of EPA; employees
of other Federal agencies; employees of state and local agencies; and
private citizens. Records in the system come from complainants
through the
telephone, mail, personal
interviews, and Internet
Web Site. Because security cannot be guaranteed on the Internet site,
complainants
are advised that
information they provide
through the Internet site may not be confidential</p></xhtmlContent>
</subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>
Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the
following
provisions of the Privacy
Act of 1974, subject
to the limitations set forth in that subsection: 5 U.S.C. 552a (c)
(3); (d); (e)(1);
(e)(4)(G); (e)(4)(H);
and (f)(2) through
(5).</p></xhtmlContent></subsection>
</section>
<section id="epa31" toc="yes">
<systemNumber>31</systemNumber>
<subsection type="systemName">Acquisition Training
System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of
Acquisition
Management, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees
performing contract management
who are subject to the Agency certification program and who are
certified,
as set forth in Chapter 7 of the EPA Contracts Management Manual.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Training
records for the
EPA contract manager
certification program,
including an individual's
training history, name,
title, organization, mail code, business address, work phone number,
employee
number, previously contract
management courses,
course completion dates, and interim certification status.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Office of
Federal
Procurement Policy Act of
1974, 41 U.S.C. 414.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assure a proficient
contract
management workforce by
identifying EPA employees who are eligible to be or have been
certified as Contract Managers.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, D,
E, F, G, H, and K apply
to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer database and hardcopy files.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>From the computer
database by an
employee's name or
office mail code; from hardcopy files by an employee's name and date
of training.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records may
be deleted
from the Acquisition
Training System upon the employee's separation from the Agency.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager,
Acquisition, Training,
and Oversight Service
Center, Office of Acquisition Management, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW.,
Washington, DC
20460.</p></xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects and EPA
acquisition management
officials.</p></xhtmlContent></subsection>
</section>
<section id="epa32" toc="yes">
<systemNumber>32</systemNumber>
<subsection type="systemName">EPA Telecommunications Detail
Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National
Technology Services
Division, Environmental
Protection Agency, Research Triangle Park, NC 27711.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees,
contractors, grantees, and other
persons performing services on behalf of the EPA who use
telecommunications services charged to EPA</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records
relating to the use
of EPA
telecommunications services (e.g.,
telephone calls, video
conference, 800 number
calling, satellite downlinks, credit card calls), records indicating
the assignment
of telephone numbers to
personnel, and
records indicating the location of telephones.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C.
1348(b).</p>
</xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To aid in planning its
future
telecommunications needs, and to
control telecommunications costs by ensuring that
facilities are used only for official Purpose (s)s and by determining
individual
accountability for
telephone usage.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, E,
F, G, H, and K apply to
this system. Records may also be disclosed:
</p><p>1. To a telecommunications company and/or the General Services
Administration who are providing
telecommunications support to
verify billing or perform other servicing to the account.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Mainframe computer, computer tapes, and other computer media.</p>
</xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By originating and
destination
telephone numbers,
responsible individuals, call date, call time, call duration,
destination city and state, and calling charge.</p></xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
disposed of in
accordance with the
National Archives and Records Administration, General Records
Schedule
12.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National
Technology
Services Division,
Environmental Protection Agency, Research Triangle Park, NC
27711.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) EPA
employees,
contractors, grantees, and
other persons who are performing services on behalf of the EPA, (2)
EPA
telephone assignment and Locator records, (3) GSA and other phone
companies, and
(4) EPA-owned Private
Branch Exchange systems.</p></xhtmlContent></subsection>
</section>
<section id="epa33" toc="yes">
<systemNumber>33</systemNumber>
<subsection type="systemName">Debarment and Suspension
Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Grants
and Debarment,
Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW.,
Washington, DC 20460, and Regions 1 through 10 which recommend
suspension and
debarment action. See the
appendix for the address
of regional offices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who have
been suspended, proposed
for debarment, or debarred from Federal procurement and assistance
programs and individuals who have been the subject of agency
inquiries to determine
whether they should be
debarred and/or
suspended from Federal procurement and assistance programs</p>
</xhtmlContent>
</subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Records include
information on
individuals and firms
excluded or considered for exclusion from Federal acquisition or
assistance programs as a result of suspension or debarment
proceedings initiated by
EPA. Such information
includes, but is not
limited to, names and addresses of individuals covered by the system
of records,
evidence obtained in
support of Action Referral
Memoranda and Case Closure Memoranda, interim decisions, compliance
agreements,
audits of compliance
agreements, and final
determinations. Examples of evidence contained in files include
correspondence,
inspection reports,
memoranda of interviews,
contracts, assistance agreements, indictments, judgment and
conviction orders, plea
agreements, and
corporate information.
Evidence may include documents containing individuals' Social
Security Numbers.
Computer generated records
include data
regarding categories and status of cases.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal
Property and
Administrative Services
Act of 1949, 41 U.S.C. 251 et seq.; Office of Federal Procurement
Policy
Act, 41 U.S.C. 401 et seq.; Executive Order 12549 (Feb. 18, 1986);
and Executive
Order 12689 (Aug. 16,
1989).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist EPA in
assembling information
on, conducting, and
documenting debarment and suspension proceedings to ensure
that Federal contracts and Federal assistance, loans, and benefits
are awarded to
responsible business
entities and individuals.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D, E, F, G, H, I,
and K apply to this system. Records may also be disclosed:
</p><p>1. To the General Services Administration (GSA) to compile and
maintain the
"Lists of Parties
Excluded From Federal
Procurement or Nonprocurement Programs"  in accordance with FAR 9.404
and 40 CFR
32.500 and
32.505</p><p>2. To organizations suspended, proposed for debarment of
debarred
in EPA proceedings; to the legal representatives of such
organizations; and to the legal representatives of individuals
suspended, proposed
for debarment or
debarred in EPA proceedings</p><p>3. To a Federal, state, or local
agency,
financial institution, or other entity to verify an individual's
eligibility for
engaging in a covered transaction as defined at 40 CFR 32.200</p><p>
4. To
Federal, state, or local agencies, in response to requests or
subpoenas, or
otherwise, for the Purpose (s)
of; (a)
assisting them in administering Federal acquisition, assistance, loan
and benefit
programs or regulatory
programs, (b) assisting
them in discharging their duties to ensure that Federal contracts and
assistance,
loans, and benefit
programs are awarded to
responsible individuals and organizations, and (c) ensuring that
Federal, state or
local regulatory
responsibilities are met</p><p>5. To the public, upon request, and to
publishers of computerized legal research systems, but such
disclosures shall be
limited to interim or final decisions and settlement agreements.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, computer databases, and other electronic media.</p>
</xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of the
firm or
individual and by file
number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
retained in
accordance with EPA's
Assistance and Interagency Agreement Records Schedule, NC1-412
-85-25/7. Investigative and advocacy files are destroyed after the
issuance of a
final determination or
entry of a
compliance agreement. Audit files are retained throughout the term of
the relevant
compliance agreement.
The official
administrative record is retained in the office until three months
after the period
of debarment or
voluntary exclusion expires,
or all provisions of the compliance agreement have been completed.
The official
administrative record is
then transferred to the
Federal Records Center (FRC) for storage. Files relating to cases
closed without
action are also
transferred to the FRC three
months after the decision to close the matter. The records
transferred to the FRC
are destroyed when they
are 6 years and 3
months old.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of
Grants and
Debarment, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue
NW, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>EPA and
other Federal
officials, state and local
officials, private parties, businesses and other entities who may
have
information relevant to an inquiry, and individuals who have been
suspended,
proposed for debarment or
debarred, and their legal
representatives.</p></xhtmlContent></subsection>
</section>
<section id="epa34" toc="yes">
<systemNumber>34</systemNumber>
<subsection type="systemName">Medical and Research Study Records of
Human
Volunteers.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Human Studies
Facility, Human
Studies Division, National
Health and Environmental Effects Research Laboratories, Office
of Research and Development, Environmental Protection Agency, 104
Mason Farm Road,
Chapel Hill, NC
27599.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who
volunteer for participation in
EPA-sponsored, human studies research, whether or not they are
accepted
for participation, and individuals who participate in the
research.</p>
</xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Names, addresses,
telephone
numbers of individual
volunteers; individual vital statistics; medical histories;
psychological profiles; results of laboratory tests; results of
participation in
specific research studies;
and related records
pertinent to the human subject research program.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Resource
Conservation
and Recovery Act, 42
U.S.C. 6981; Comprehensive Environmental Response, Compensation and
Liability
Act, 42 U.S.C. 9660; Clean Air Act, 42 U.S.C. 7403; Safe Drinking
Water Act, 42
U.S.C. 300j-1; Federal
Water Pollution
Control Act, 33 U.S.C. 1254; Toxic Substances Control Act, 15 U.S.C.
2609; Federal
Insecticide, Fungicide,
and Rodenticide Act,
7 U.S.C. 136r.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support the EPA
regulatory process
by providing scientific
information on the health effects of environmental
pollutants; to screen volunteers to protect them from unnecessary
health risks, to
document their medical
condition, and to
document the specific research activities in which the subjects
participated.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses D, E,
F, H, and K apply to
this system. Records may also be disclosed:
</p><p>1. To scientists at governmental or private institutions,
research centers,
or businesses who assist
with EPA research
projects or who conduct related research (normally peer reviewed and
institutional
review board approved)
that can benefit from
access to EPA research records</p><p>2. To public health authorities
in
conformity with federal, state, and local laws when necessary to
protect the public
health. Individuals whose records might be disclosed under this
authority are
normally notified of the
possibility of disclosure
through informed consent agreements</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>

<p>In file folders, on index cards, and in an electronic database.
Some records may
also be stored off site
in a secure
facility maintained by a contractor to the EPA Human Studies
Division.</p>







</xhtmlContent></subsection>



<subsection type="retrievability"><xhtmlContent><p>By name and by
identifying
numbers assigned for each
project.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are
maintained in
a secure, password
protected electronic system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records
are
permanently maintained.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human
Studies Facility,
Human Studies Division,
National Health and Environmental Effects Research
Laboratories, Office of Research and Development, Environmental
Protection Agency,
104 Mason Farm Road,
Chapel Hill, NC 27599.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Research
subjects.
Medical records of a research
subject may be obtained occasionally with the consent of the research
subject.</p></xhtmlContent></subsection>
</section>
<section id="epa35" toc="yes">
<systemNumber>35</systemNumber>

<subsection type="systemName">EPA Transit and Guaranteed Ride Home
Program
Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Transportation
Management
Section, Facilities Management
and Services Division, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Records may also
be maintained in
regional offices. See the
appendix for the address of regional and other offices.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees apply for
and participate in the
EPA Transit Subsidy Program and the Guaranteed Ride Home Program.</p>
</xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social
security number,
home address, grade level,
office address and phone number, current and proposed commuting
pattern, estimated monthly commuting cost, certification and
recertification forms,
and other information
related to carrying
out activities under the transit subsidy program.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal
Employees Clean
Air Incentives Act, 5
U.S.C. 7905; and Executive Order 9397 (Nov. 22, 1943).</p>
</xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the EPA Transit
Subsidy
Program, including receipt
and processing of employee applications and distribution of
the fare media to employees; to track the use of appropriated funds
used to support
the program; and to
evaluate employee
participation in the program.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routines uses A,
E, F, G, H, and K apply
to this system. Records may also be disclosed:
</p><p>1. To federal, state, or local agencies to detect unauthorized
payments,
fraud and abuse, or recoup
improper payments in
transit subsidy programs.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In a computer database and in file folders.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and the
first four
digits of the social security
number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
retained for a
maximum of two years
following the last month of an employee's participation in the EPA
Transit Subsidy Program. Shredding destroys paper copies. Computer
files are
destroyed by deleting the
record from the file.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Team Leader,
Transportation
Management Section,
Facilities Management and Services Division, Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington,
DC 20460.</p>
</xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR Part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects.</p>
</xhtmlContent></subsection>
</section>
<section id="epa36" toc="yes">
<systemNumber>36</systemNumber>
<subsection type="systemName">Research Grant, Cooperative Agreement,
and Fellowship
Application
Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Center
for
Environmental Research, Office of
Research and Development, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals (principal
investigators and
fellows) who request or have previously requested support from the
ORD research
grants programs, either individually or through an academic
institution, state
agency, or non-profit
organization.</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>
Names of the principal investigators, research proposals and their
identifying
numbers, supporting data
from the
academic institutions or other applicants, proposal evaluations from
peer
reviewers, review records,
financial data, and other
material related to evaluation of applications.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal
Grant and
Cooperative Agreement Act, 31
U.S.C. 6301 et seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal
Water Pollution Control Act, 33 U.S.C. 1254 et seq.; Public Health
Service Act, 42
U.S.C. 241 et seq.;
Solid Waste Disposal Act,
42 U.S.C. 6901 et seq.; Federal Insecticide, Fungicide, and
Rodenticide Act, 7
U.S.C. 136 et seq.; Safe
Drinking Water Act, 42
U.S.C. 300j-1; Toxic Substances Control Act, 15 U.S.C. 2609,
Comprehensive
Environmental Response,
Compensation, and
Liability Act, 42 U.S.C. 9660. Other laws may be relevant as
well.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist EPA in
conducting and
documenting the receipt and
review of applications and award of research grants to the
most meritorious applicants in response to solicitations issued by
the Office of
Research and Development
in furtherance of its
Science to Achieve Results (STAR) program.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D, E, F, G, H, and K
apply to this system. Records may also be disclosed:
</p><p>1. To qualified reviewers retained by EPA for their opinion
and evaluation
of applicants and their
proposals as part of the
application review process</p><p>2. To other Federal government
agencies and
private-sector organizations regarding applicants in order to
coordinate joint
grant programs between Federal agencies, State or local government
agencies, and/or
private-sector
organizations</p><p>3. To the applicant institution to obtain data
for use in
reviewing applications, awarding grants, or administering grants.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic databases and hard copy files.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic files
may be
retrieved by most data elements
in the database (primarily by topic area and assistance number).
Retrieval by name of principal investigator is reserved to the system
manger.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are
maintained in
a secure, password
protected electronic system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Hard copies
of awarded
proposals are transferred
to the Federal Records Center one year after closeout where they are
retained for an additional six years. Hard copies of declined
proposals are
destroyed three years after
they are declined.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Peer
Review Division,
National Center for
Environmental Research, Office of Research and Development,
Environmental Protection Agency, Environmental Protection Agency,
Ariel Rios
Building, 1200 Pennsylvania
Avenue NW, Washington,
DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Academic
institutions,
principal investigators,
other applicants, peer reviewers, and EPA and other Federal agency
personnel.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5
U.S.C. 552a(k)
(5), this system is
exempt
from the following provisions of the Privacy Act, subject to the
limitations set forth in that subsection: 5 U.S.C. 552a(c)(3) and
(d).</p>
</xhtmlContent></subsection>
</section>
<section id="epa37" toc="yes">
<systemNumber>37</systemNumber>
<subsection type="systemName">ORD Peer Review Panelist Information
System (PRPIS)
System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Center
for
Environmental Research, Office of
Research and Development, Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Peer
reviewers who may
be retained by EPA to
evaluate grant, fellowship, and cooperative agreement applicants and
their
applications</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>
Names of peer reviewers, supporting data about their academic
institutions or other
institutional
affiliations, proposal
evaluations from peer reviewers, review records, contract and
financial data,
committee or panel discussion
summaries, and other
agency records containing or reflecting comments on the applications
or the
applicants from peer
reviewers.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal
Grant and
Cooperative Agreement Act, 31
U.S.C. 6301 et seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal
Water Pollution Control Act, 33 U.S.C. 1254 et seq.; Public Health
Service Act, 42
U.S.C. 241 et seq.;
Solid Waste Disposal Act,
42 U.S.C. 6901 et seq.; Federal Insecticide, Fungicide, and
Rodenticide Act, 7
U.S.C. 136 et seq.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist EPA conduct and
document
review of applications for
research grants, cooperative agreements, and fellowships
through the use of peer reviewers from the scientific community.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
E, F, G, H, and K apply
to this system.</p><p>Records may also be disclosed:
</p><p>1. To Federal government agencies that cooperate with EPA in
joint grant
programs.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic database and on CD-ROM.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the name and
subject related
characteristics of peer
reviewers.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are
maintained in
a secure, password
protected electronic system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>File is
cumulative and is
maintained
indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Peer
Review Division,
National Center for
Environmental Research, Office of Research and Development,
Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Avenue NW,
Washington, DC
20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects, and EPA
and other Federal
agency personnel.</p></xhtmlContent></subsection>
</section>
<section id="epa38" toc="yes">
<systemNumber>38</systemNumber>
<subsection type="systemName">Invention Reports Submitted to the
EPA.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of General
Counsel,
Environmental Protection
Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460. Invention reports from contractors,
subcontractors, grantees,
and cooperative
agreement recipients are
submitted to and maintained on behalf of EPA by the Office of Policy
for Extramural
Research
Administration, National Institutes
of Health, Bethesda, Maryland, in the Extramural Invention
Information Management
System (code-named
Edison).</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>EPA
employees and
employees of contractors,
subcontractors, grantees, cooperative agreement recipients (40 CFR
part 30),
and parties to cooperative research and development agreements (15
U.S.C. 3710a)
who have submitted
invention reports to EPA</p></xhtmlContent></subsection>
<subsection type="systemLocation">
<xhtmlContent><p>Invention reports, patent applications, patents,
patent
assignments, licenses, procurement
requests, Government purchase
orders, and other documents relevant to inventions made under EPA
sponsorship.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive
Order 9865
(June 14, 1947), Executive
Order 10096 (Jan. 23, 1950), 35 U.S.C. Ch. 18 (Patent Rights in
Inventions Made with Federal Assistance), 37 CFR parts 401, 404, and
501; 40 CFR
part 30, 48 CFR parts 27
and 52; 15 U.S.C.
3710a.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are maintained
for the Purpose
(s) of documenting
inventions made under EPA sponsorship, including filing patent
applications, determining rights to inventions, licensing inventions,
and
ascertaining inventorship and
priority of invention.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, D,
E, F, G, H, I, and K
apply to this system. Records may also be disclosed:
</p><p>1. To scientific personnel who possess the expertise to
understand the
invention and evaluate its
importance to the
Government and/or the public</p><p>2. To contract patent counsel and
their
employees retained by the Agency for patent searching, preparation
and prosecution
of
United States and foreign patent applications</p><p>3. To Government
agencies
that we contact regarding possible use, interest in or ownership
rights in our
inventions</p><p>4. To technology assistance personnel, technology
evaluators,
technology finders, and
prospective licensees who may further
make the invention available to the public through evaluation,
promotion, sale,
use, or
publication</p><p>5. To parties, such as supervisors of inventors,
whom we
contact to determine ownership rights, and to people contacting us
to determine the Government's ownership</p><p>6. To the United States
and
foreign Patent and Trademark Offices when we file U.S. and foreign
patent
applications.</p></xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Individual file folders in file cabinets and indexed on computer
tracking
system.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By inventor's
name, case
identification number, and
patent application number or patent number.</p></xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records
are maintained
for fifteen years after
completion or termination of action on the disclosed invention, such
as issuance of a patent. The records are maintained at EPA for
approximately three
and are then sent to a
Federal Records Center
for the remainder of the applicable retention period.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>General Counsel,
Environmental
Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC
20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Invention
report
submitters and their
supervisors; other persons with knowledge of the invention or
expertise in the
particular area of the invention; EPA Patent Counsel; EPA contractors
who have
searched the invention,
prepared a patent
application on the invention and/or otherwise performed work relating
to a patent
application; and the
United States and foreign
patent offices.</p></xhtmlContent></subsection>
</section>


<section id="epa39" toc="yes">
<systemNumber>39</systemNumber>
<subsection type="systemName">Superfund Cost Recovery Accounting Information System.</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and past employees, contractors, and consultants involved in Superfund activities</p></xhtmlContent></subsection>
<subsection
type="systemLocation"><xhtmlContent><p>Name, identification number,
hours worked
during pay period, work
activity classification, travel expenses, and any
other recoverable expense items.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>
Comprehensive
Environmental Response,
Compensation, and Liability Act of 1980, 42 U.S.C. 9607; 5 U.S.C.
301; 31 U.S.C.
3512; Executive Order 9397 (Nov. 22, 1943).</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To support identification
and recovery
of the costs of
Superfund activities.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, D,
E, F, G, H, I, and K
apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>On paper and in a computerized database.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee
number, name,
organization; Superfund site,
and transaction date.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or buildings.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper and
computer records
may be kept
indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial
Management
Division, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue
NW, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to
be changed and the corrective
action sought. Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subjects.</p>
</xhtmlContent></subsection>
</section>
<section id="epa40" toc="yes">
<systemNumber>40</systemNumber>
<subsection type="systemName">Inspector General Enterprise Management
System
(IGEMS) Investigative
Module.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of
Inspector General,
Environmental Protection
Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Investigative file
information including the
names, locations and other personal identifiers of individuals
involved or
participating in the OIG investigative process.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigative
files and
materials collected during
the investigative
process, including but not
limited to names of
subjects of OIG investigations; cities, states, and EPA regions in
which the
subjects are located; names of
complaints and
witnesses interviewed during the investigations; documents and other
records
collected from public,
business, government and
other sources; forensic and other analyses; memoranda of
investigative activities
and contacts; electronic
data; electronic
images; and investigative tools</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector
General Act
of
1978, 5 U.S.C. app.
3.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To serve as the
repository of
information collected in the
course of conducting investigations relating to programs and
operations of the EPA</p></xhtmlContent></subsection>

<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D E, F, G, H, I, J,
K and L apply to this system. Records may also be disclosed:
</p><p>1. To a Federal agency responsible for considering suspension
or debarment
action where such record
would be relevant to such
action</p><p>2. To the Department of Justice to obtain its advice on
Freedom of
Information Act matters</p>
<p>3. In response to a lawful subpoena issued by a Federal agency</p>
<p>4. To the
Department of the
Treasury and the Department of Justice when EPA is seeking an ex
parte court order
to obtain
taxpayer information from the Internal Revenue Service ></p><p>5. To
a Federal,
State, local, foreign, or
international agency, or other public authority, for use in a
computer matching
program, as that term is defined in 5 U.S.C. 552a(a)(8) </p><p>6. To
a public or
professional licensing
organization if the record indicates, either by itself or in
combination with other
information, a violation or potential violation of professional
standards, or
reflects on the moral,
educational, or
professional qualifications of an individual who is licensed or who
is seeking to
become licensed</p><p>7.
To any person when disclosure of the record is needed to enable the
recipient of
the record to take action
to recover
money or property of the EPA, when such recovery will accrue to the
benefit of the
United States, or when
disclosure of the
record is needed to enable the recipient of the record to take
appropriate
disciplinary action to maintain
the integrity of EPA
programs or operations</p><p>8. To officers and employees of other
Federal agencies
for the purpose of
conducting quality assessments of the OIG</p><p>9. To the news media
and public
when a public interest
justifies the disclosure of information on public events such as
indictments or similar activities</p><p>10. To Members of Congress
and the public
in the OIG's Semiannual
Report to Congress when the Inspector General determines
that the matter reported is significant</p><p>11. To the public when
the matter
under audit or
investigation has become public knowledge, or when the Inspector
General
determines that such disclosure is necessary to preserve confidence
in the
integrity of the OIG audit or
investigative process
or is necessary to demonstrate the accountability of EPA officers,
employees, or
individuals covered by
this system, unless it
is determined that disclosure of the specific information in the
context of a
particular case could
reasonably be expected to
constitute an unwarranted invasion of personal privacy.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>&#149;</p>
<p>Storage: In a
computer database and in hard
copy</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By names and other
identifiers
of subjects,
complainants and witnesses
interviewed during investigations; others involved in the
investigative process;
and
investigative case file numbers</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a secure, password
protected computer
system. Paper records are maintained in lockable file cabinets. All
records are
maintained in secure,
access-controlled areas or
buildings.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
stored in this
system are
subject to EPA Schedule
698</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Inspector
General for
Management, Office of
Inspector General,
Environmental Protection Agency, 1200 Pennsylvania Avenue NW.,
Washington, DC
20460</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to
determine
whether this system of
records contains a record pertaining to you must be sent to the
Agency's
Freedom of Information Office. The address is: U.S. Environmental
Protection
Agency; 1200 Pennsylvania Ave
NW., Room 6416 West;
Washington, DC 20460; (202) 566-1667; Email: (hq.foia@epa.gov); Attn:
Privacy Act
Officer.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To the
extent permitted
under the Privacy Act of
1974, 5 U.S.C. 552a(j), (k)(2) &amp; (k)(5), this system has been
exempted from the provisions of the Privacy Act of 1974 that permit
access and
correction. However, EPA may
in its discretion,
fully grant individual requests for access and correction if it
determines that the
exercise of these
rights will not interfere
with an interest that the exemption is intended to protect. The
exemption from
access is limited in some
instances by law to
information that would reveal the identity of a confidential source.
Requesters
will be required to provide
adequate
identification, such as a driver's license, employee identification
card or other
identifying document.
Additional
identification procedures may be required in some instances.</p>
</xhtmlContent>
</subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
EPA's
Privacy Act regulations are set out in 40 CFR Part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subjects
of an
investigation; present and former
associations of the subjects (e.g., colleagues, business
associates, acquaintances, or relatives); federal, state, local,
international, and
foreign investigative
or law enforcement
agencies; other government agencies; confidential sources;
complainants; witnesses;
concerned citizens; and
public source
materials</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Under 5 U.S.C.
552a(j)(2),
this system is exempt from
the following provisions of the Privacy Act of 1974, as amended: 5
U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G),
(e)(4)(H), (e)
(5), and (e)(8); (f); and
(g). Under 5 U.S.C.
552a(k)(2) and (k)(5), this system is exempt from the following
provisions of the
Privacy Act of 1974 as
amended, subject to the
limitations set forth in this subsection; 5 U.S.C. 552a(c)(3); (d);
(e)(1), (e)(4)
(G), (e)(4)(H), and (f)
(2) through (5).</p></xhtmlContent></subsection>

</section>
<section id="epa41" toc="yes">
<systemNumber>41</systemNumber>
<subsection type="systemName">Office of Administrative Services
Information System
(OASIS)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of
Administrative
Services, Environmental
Protection Agency, Ariel Rios Building, 1200 Pennsylvania Ave., NW.,
Washington, DC 20460.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who require
regular, ongoing access
to EPA-controlled facilities, information technology systems, or
information classified in the interest of national security,
including applicants
for employment or
contracts, Federal
employees, contractors, grantees, students, interns, volunteers,
other non-Federal
employees and
individuals formerly in any of
these positions. The system also covers individuals authorized to
perform or use
services provided in
Agency facilities (e.g.,
Fitness Center, etc.). The system does not apply to occasional
visitors or short-
term guests to whom the
Agency will issue
temporary identification.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system
maintains
records that are used to
administer and manage the administrative resources of the EPA.
Categories
of records include:
</p><p>&#149; Personal information such as name, home address,
telephone number,
and date of birth.
</p><p>&#149; Work related information such as work address, work
telephone number,
organization/office
assignment, and company
name.
</p><p>&#149; Personnel Security Records such as the results of a
background
investigation, and information
derived from
documents used to verify applicant's identity.
</p><p>&#149; Locks and Keys Management information such as
combinations, locks,
incidents requiring a
security report, keys,
and safes located at Headquarters.
</p><p>&#149; Physical Security information such as building
vulnerabilities,
mitigations, costs associated
with mitigation,
and risk designation levels at various EPA locations.
</p><p>&#149; Warehouse Management information such as type of
product order,
contact information for
recipient, and purchase
order number.
</p><p>&#149; Fitness Center information such as photographs, medical
information,
payroll deductions, and
pay grade (GS level
only).
</p><p>&#149; Driver Tracking information such as EPA vehicle license
plate
numbers, service records, and
number of passengers
utilizing the Agency buses.
</p><p>&#149; Parking and Transit information such as carpool members
names,
addresses, work addresses,
license plate numbers,
and type of cars as well as transit subsidy information such as
subsidy amount,
possession of a registered
Smart Trip card, and
serial number of Smart Trip card if registered.
</p><p>&#149; Mail Center Management information used to track
registered mail.
Records include mailing
address of the
recipient and sender, name of individual who signed for the piece of
mail, date and
time mail was signed
for, and costs of
postage for each office.
</p><p>&#149; Printing information such as name and telephone number
of the office
requesting print jobs,
the budget associated
with the print job, and completion and delivery of the print job.
</p><p>&#149; Trouble Ticket information such as the name and work
telephone number
of the caller and the
nature of the
information technology problem.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301; Federal
Information Security Act
(Pub. L. 104-106, sec. 5113); Electronic Government Act (Pub. L.
104-347, sec. 203); the Paperwork Reduction Act of 1995 (44 U.S.C.
3501); and the
Government Paperwork
Elimination Act
(Pub. L. 105-277, 44 U.S.C. 3504); Federal Property and
Administrative Act of 1949,
as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this
system is to
administer and manage
administrative resources for the EPA. Each module's purpose is
described below.
</p><p>&#149; Physical Security--The purpose of the Physical Security
module is to
assist the members of
the Security
Management Division with assessments of the physical vulnerabilities
of buildings,
risk and cost of
exterior/perimeter
mitigations, and security access.
</p><p>&#149; Warehouse Management--The purpose of the Warehouse
Management module
is to assist the Agency
with tracking
and recording government property.
</p><p>&#149; Fitness Center Management System--The purpose of the
Fitness Center
Management module is to
assist team
members within the Safety, Health and Environmental Management
Division with
tracking visitors, fitness
center members'
information, payment, and equipment inventory and maintenance.
</p><p>&#149; Parking and Transit System--The purpose of the Parking
and Transit
module is to assist the
members of the
Facilities Management and Services Division with tracking of the use
of parking
spaces provided by EPA.
This module also tracks
EPA employees' transit subsidy and Smart Trip transactions.
</p><p>&#149; Combo, Locks, Incidents, Keys, and Safe System--The
purpose of the
Combo Locks Incident Keys
Safe System
(CLIKS) module is to assist the members of the Security Management
Division with
tracking documentation
associated with security
changes for locks and keys as well as safes and combinations. This
system also
maintains a log of incidents
on the grounds of
EPA Headquarters' sites.
</p><p>&#149; Driver Tracking--The purpose of the Driver Tracking
module is to
assist the motor pool of the
Facilities
Management and Services Division with tracking requests, ridership,
vehicles and
buses. The Driver Tracking
module contains
information about special requests for the services of an EPA driver
or shuttle
bus.
</p><p>&#149; Mail Center--The purpose of the Mail Center module is
to track costs
associated with the
Agency's incoming
and outgoing mail as well as route and distribute internal and
external mail.
</p><p>&#149; Personnel Security System--The purpose of the Personnel
Security
module is to assist the
members of the
Security Management Division with tracking the documentation
associated with
security investigations for
Federal and non-Federal
personnel working for EPA.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D, E, F, G, H, I, J,
and K apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are
stored in electronic
media and paper files are stored in locked file cabinets.</p>
</xhtmlContent>
</subsection>

<subsection type="retrievability"><xhtmlContent><p>Records are
maintained in a
database that requires
authorized user login and password to retrieve personal data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Security controls used
to protect
personal sensitive data in
OASIS are commensurate with those required for a
information system rated MODERATE for confidentiality, integrity, and
availability,
as prescribed in NIST
Special Publication,
800-53, "Recommended Security Controls for Federal Information
Systems," Annex
2.</p></xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
retained and
disposed of in accordance
with EPA's records control schedule approved by the National Archives
and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of
Administrative Services,
Environmental Protection Agency, MC3201A, 1200 Pennsylvania Avenue,
NW.,
Washington, DC 20460.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
EPA FOIA Office, Attn:
Privacy Act Officer, MC2822T, 1200 Pennsylvania Avenue, NW.,
Washington, DC 20460.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests
for access must
be made in accordance
with the procedures described in EPA's Privacy Act regulations at 40
CFR
part 16. Requesters will be required to provide adequate
identification, such as a
driver's license,
employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction
or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are described in EPA's Privacy Act
regulations at 40 CFR
part 16.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The system
of records
notice that applies to
OASIS is PeoplePlus Payroll, Time and Labor Application (EPA-1). All
data not collected from this system is entered manually from
employees and
contractors via paper or
electronic format.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Under 5 U.S.C.
552a(k)(1),
(k)(2), and (k)(5), the
Personnel Security System is exempt from the following provisions of
the Privacy Act of 1974 as amended, subject to the limitations set
forth in this
subsection; 5 U.S.C.
552a(c)(3); (d)(2), (d)
(3), and (d)(4); (e)(1), and (f)(2) through (5). Although the
Personnel Security
System has been exempted,
EPA may, in its
discretion, fully grant individual requests for access and correction
if it
determines that the exercise of
these rights will
not interfere with an interest that the exemption is intended to
protect.</p>
</xhtmlContent></subsection>
</section>
<section id="epa42" toc="yes">
<systemNumber>42</systemNumber>
<subsection type="systemName">Inspector General Enterprise Management
System
(IGEMS) Audit, Assignment, and
Timesheet Modules</subsection>

<subsection type="systemLocation"><xhtmlContent><p>Enterprise
Technology Services
Division, Environmental
Protection Agency, Research Triangle Park, NC 27711.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Office of
Inspector
General (OIG) employees;
individuals who request audits or special projects; names of
individual
auditees.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Incoming
audit requests,
assignment sheets, review
sheets, and reports;
incoming special project
requests, assignment
sheets, and memorandums or briefing materials; and OIG employee
timesheets</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector
General Act
of 1978, 5 U.S.C. app.
3.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist the OIG in
planning and
managing audits, evaluations,
investigations and other OIG activities.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, D E, F, G, H, I, J,
K, and L apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In a computer database.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By assignment
number, audit
report number, the name and
social security number of the assigned OIG auditor, or the name
of the audit requestor.</p>
<p>The general assignment module contains records that are retrieved
by assignment
number, and the name and
Social Security
Number of the OIG employee performing the assignment.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. All records are maintained in secure,
access-controlled areas or buildings.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
stored in this system
are subject to EPA
Schedule 707</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Inspector
General for
Mission Systems, Office
of Inspector General,
Environmental
Protection Agency, 1200
Pennsylvania Avenue NW., Washington, DC 20460.</p></xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>
Requests to determine whether
this system of
records contains a record pertaining to you must be
sent to the Agency's
Freedom of Information Office. The address is: U.S. Environmental
Protection
Agency; 1200 Pennsylvania
Ave., NW., Room 6416
West; Washington, DC 20460; (202) 566-1667; E-mail:
(hq.foia@epa.gov); Attn:
Privacy Act
Officer.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Persons
seeking access to their
own personal
information in this system of records will be required
to provide adequate
identification (e.g., driver's license, military identification card,
employee
badge or identification
card) and, if
necessary, proof of authority. Additional identity verification
procedures may be
required as warranted.
Requests must meet the
requirements of EPA regulations at 40 CFR part 16.</p></xhtmlContent>
</subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for correction or
amendment must
identify the record to be changed and the corrective
action sought. Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
subject, OIG
supervisors, other EPA
employees</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent>
</subsection></section>


<section id="epa47" toc="yes">
<systemNumber>47</systemNumber>
<subsection type="systemName">OCEFT/NETI Training Registration and
Administration
Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National
Enforcement Training
Institute, Office of
Criminal Enforcement, Forensics, and Training, Office of Enforcement
and Compliance Assurance, Environmental Protection Agency, Ariel Rios
Federal
Building, 1200 Pennsylvania
Avenue, NW,
Washington, D.C. 20460.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal,
state, local,
and tribal environmental
enforcement personnel who are enrolled in or have attended OCEFT/NETI
environmental enforcement related training.</p></xhtmlContent>
</subsection>
<subsection
type="systemLocation"><xhtmlContent><p>Cost and/or budget related
data, student
registrations and
transcripts, course descriptions, course lists, course
rosters, course catalogs, and other related records. Registrations
and transcripts
contain students' names,
telephone numbers,
e-mail addresses, mailing addresses, fax numbers, titles, and work
affiliation.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pollution
Prosecution
Act of 1990, 42 U.S.C.
4321; Executive Order 9397 (Nov. 22, 1943).</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To manage environmental
enforcement
related training data.</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
Routine Uses A, D,
E, F, G, H, and K apply
to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer database.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are
retrieved by
individuals using a log-in name
and individually selected password.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. All records are maintained in secure,
access-controlled areas or buildings. The computer system also
maintains a user log
that identifies and
records persons who
access and use the system.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained
indefinitely.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National
Enforcement
Training Institute, U.S.
Environmental Protection Agency, Ariel Rios Building, 1200
Pennsylvania Ave. NW, Washington, DC 20460.</p></xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any
individual who wants
to know whether this
system of records contains a record about him or her, who wants
access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances. In addition, any
individual who wants to know whether this system of records contains
a record about
him or her, who wants
access to his or her
record, or who wants to contest the contents of a record, may access
the database
using the "find self"
feature. If the record
is found, the user can personally update/correct the information
contained in the
record.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual
enrollees.</p></xhtmlContent>
</subsection>
</section>
<section id="epa48" toc="yes">
<systemNumber>48</systemNumber>
<subsection type= "systemName">Libby Asbestos Exposure Assessment
Records</subsection>

<subsection type="systemLocation"><xhtmlContent><p>Libby Exposure
Assessment
Document Repository, Technical
Assistance Unit, Office of Ecosystem Protection and
Remediation, U.S. Environmental Protection Agency, 999 18th Street,
Suite 500,
Denver, CO, 80202.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who
volunteer for participation in
the EPA-ATSDR Libby Asbestos medical testing-exposure
assessment.</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Documents
containing names,
addresses, telephone numbers
of individual volunteers; individual volunteer's vital
statistics, medical histories and exposure history; results of
laboratory tests and
x-rays of volunteers.
In addition, medical
and health information pertaining to Zonolite Mine employees received
from W.R.
Grace pursuant to requests
made under section
104(e) of the Comprehensive Environmental Response, Compensation and
Liability Act
("CERCLA" ), 42 U.S.C.
9604(e), will be
included in this system of records.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>CERCLA,
42 U.S.C.
9604(e).</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>To support EPA's CERCLA
emergency
removal process at the Libby
Asbestos Site by assessing exposure pathways and exposure
outcomes due to amphibole asbestos, thus enabling EPA to provide
long-term
protection of public health and
welfare.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These
records will be used
by and disclosed to: A,
F, H, and K
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In file folders and on computer databases. Computer database
backup media will
be protected in
accordance with this
notice.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, by
address, by
identifying code numbers, and
social security numbers.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or rooms.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records
will be
maintained during the pendency
of EPA's investigation and cleanup of the Libby Asbestos Site and for
a period in compliance with EPA's records retention requirements.
Once these
periods have expired, the
records will be disposed
of in accordance with the applicable records schedule.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Ecosystem
Protection
and Remediation: Chief,
Technical Assistance Unit, Suite 500, 999 18th Street, Denver, CO
80202.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals
who want to
know whether this system
of records contains a record about them, who want access to their
record, or who wants to contest the contents of the record, should
make a written
request to the System
Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document. Additional identification
procedures may be
required in some
instances.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Exposure
assessment
subjects and individuals
identified in W.R. Grace documents.</p></xhtmlContent></subsection>

</section>
<section id="49" toc="yes">
<systemNumber>49</systemNumber>
<subsection type="systemName">Child Care Tuition Assistance Program
Records.</subsection>

<subsection type="securityClassification"><xhtmlContent><p>None</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Environmental
Protection
Agency/Office of Human
Resources and Organizational Services/Employee Services Staff, MC:
3611, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1)
Current employees
of the Environmental
Protection Agency who voluntarily apply for a child care subsidy,
their
spouses, and children who are enrolled in a licensed Federal and non-
Federal
center, and licensed home-
based care</p><p>(2) Child-care providers of these
employees.</p></xhtmlContent>
</subsection><subsection type="systemLocation">
<xhtmlContent><p>The
information collected will
include the employee's name, spouse's name, employee's title, grade,
home and work
telephone numbers, home and work addresses, the organization in which
the employee
works, the employee's
social security number,
the spouse's social security number, the employee's tax returns, the
spouse's tax
returns, the name and
social security number
of the child on whose behalf the parent is applying for a subsidy,
the child's date
of birth, the date of
entry into the Child
Care Subsidy Program, and the amount of subsidy received; the name,
address,
telephone number, employer
identification number
(EIN), license and accreditation status of the child care center in
which the
employee's child(ren) is
(are) enrolled, and the
dates of attendance.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L.
107-67, sec.
630 and Executive Order
9397.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary use of the
records
maintained in this system is to
establish and verify Environmental Protection Agency
employee's eligibility for child care subsidies in order to provide
monetary
assistance to them. Other uses
of the records in
the system include verifying the eligibility of child care and
verifying compliance
with regulations.</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses
applicable to more than one
system includes: A; E; F; H; J, as stated in the guidelines for
preparing notice for a system of records under the Privacy Act.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored both in file folders, and in electronic form,
in computer
systems.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
names, regional location
and social security numbers of employees applying for child care
subsidies.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records in
the system is
limited to authorized
personnel whose official duties require such access. Paper
records are maintained in locked metal file cabinets and/or in
secured rooms.
Electronic records are
password-protected and
maintained with safeguards meeting the security requirements of 40
CFR 16.10--
Disclosure of record to
person(s) other than
the individual to whom it pertains.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
retained and
disposed of in accordance
with National Archives and Records Administration guidelines.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>National Program
Manager/Office
of Human Resources and
Organizational Services, U.S. Environmental Protection Agency,
MC:3611, Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries
regarding the
existence of records
contained in the system should be addressed to the System Manager.
The
request must be in writing, signed by the requester, include the
requester's full
name and social security
number, and must meet
the content requirements of 40 CFR 16.3--Procedures for requests
pertaining to
individual records in a
record system.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request
for access to
records contained in the
system should be addressed to the System Manager. The request must be
in writing, signed by the requester, include the requester's full
name and social
security number, and meet
the content
requirements of 40 CFR 16.3--Procedures for requests pertaining to
individual
records in a record
system.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A
petition for amendment
for records contained
in the system should be addressed to the System
Manager. The request must
be in writing, signed by the requester, include the requester's full
name and
Social Security Number, and
meet the content
requirements of 40 CFR 16.7--Request for correction or amendment of
record.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Applications for child
care subsidies and
supporting records, which are voluntarily submitted by EPA employees
applying
for child care subsidies.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="50" toc="yes">
<systemNumber>50</systemNumber>
<subsection type="systemName">OIG AutoAudit--EPA/OIG.
</subsection>

<subsection type="securityClassification"><xhtmlContent><p>None</p>
</xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National
Technology Service
Division, Office of
Technology Operations and Planning, U.S. Environmental Protection
Agency; 79 Alexander Drive; Building 4201, MD-34; Research Triangle
Park, North
Carolina 27711.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals covered by
the system include the
assigned OIG auditor or evaluator, the audit or evaluation requestor,
or
the interviewee. (If Federal employees, this information will include
their name,
title, EPA office, EPA
organization mail code,
General Schedule occupation series and grade, geographic location,
and type of
employee (e.g., EPA employee
or EPA OIG
employee).)</p></xhtmlContent>
</subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Records consist of
materials compiled
and/or generated in connection with audits, evaluations, and other
non-audit
services performed by OIG staff. These materials include information
regarding the
planning, conduct, and
resolution of audits
and evaluations of EPA programs and participants in those programs,
information
requests, responses to such
requests, reports of
findings, etc.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Inspector
General Act
of 1978, as amended, 5
U.S.C. app. 3.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records contained in
the systems
are used by the OIG in
furtherance of the responsibilities of the Inspector General
under the Inspector General Act of 1978, as amended, to conduct and
supervise
audits and other reviews
relating to programs and
operations of the EPA; to promote economy, efficiency, and
effectiveness in the
administration of such
programs and operations;
and to prevent and detect fraud and abuse in such programs and
operations. The
records, especially work
papers, are used to
generate audit and other reports. The system will automate the work
papers
including organization,
retrieval, and indexing Routine Uses of Records Maintained in the
system,
including categories of users and the purposes of such uses:  EPA's
general
routine uses A through K apply to this system. See 66 FR 49947-49948
for a list of
EPA's general routine
uses. In
addition, EPA OIG's 13 specific routine uses for its Inspector
General's Operating
and Reporting System
Investigative Files
apply to this system. See 66 FR 49948-49949.</p></xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored electronically in office automation equipment
and manually in
file jackets.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records primarily
will be
retrieved by assignment
number. Records may also be retrieved by audit report number; name of
the assigned OIG auditor or evaluator; or the name of the audit or
evaluation
requestor, interviewee, or
subject matter of the
audit.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. All records are maintained in secure
areas or buildings with physical access and environmental controls.
Direct access
to the electronic
database is limited to
authorized employees of the OIG.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
retained and
disposed of in accordance
with EPA Records Control Schedule 700, Inspector General Records,
approved by the National Archives and Records Administration.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Inspector
General for
Audits, Office of
Inspector General (2421), Environmental Protection Agency, 1200
Pennsylvania Avenue, NW., Washington, DC 20460.</p></xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The System
Manager will
accept inquiries from
individuals seeking notification of whether the system contains
records
pertaining to them.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests
for access
should be made in writing to
the System Manager in accordance with EPA's regulations at 40 CFR
part
16. Requesters will be required to provide adequate identification,
such as a
driver's license, employee
identification card, or
other identifying document. Additional identification procedures may
be required in
some instances.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>
Requests for
correction or amendment must
identify the record to be changed and the corrective action sought.
Complete
EPA Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The OIG
collects
information from a wide variety
of sources, including from EPA, other Federal agencies, the General
Accounting Office (GAO), law enforcement agencies, program
participants, subject
individuals, complainants,
witnesses and other
non-governmental sources.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>
None.</p></xhtmlContent></subsection>

</section>
<section id="epa54" toc="yes">
<systemNumber>54</systemNumber>
<subsection type="systemName">Federal Lead-Based Paint Program System
of Records
(FLPPSOR).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records maintained
in FLPPSOR
are stored in electronic
and hard-copy formats at Research Triangle Park (RTP), NC, EPA
regional offices and the Federal program contractor's office. In
addition:
</p><p>(1) The main system is located at EPA's National Computer
Center (NCC) in
Research Triangle Park
(RTP), North Carolina. This
database contains information entered from some of the primary
sources listed below
under "Categories of
Records in the
System" (submitted form and notifications).
</p><p>(2) Hard-copy files are located in EPA regional offices and
the facility
operated by EPA's Federal
program contractor's
office. These records include the original or photocopied paper
submissions
(including supplementary
information) provided to
the Agency. Though similar in file content, the hard-copy collections
maintained by
the EPA contractor may
differ from those
maintained by the applicable regional office.
</p><p>(3) EPA regional offices have developed electronic systems for
their local
uses. These electronic
records are maintained
separate from the main central server at RTP and are used solely by
the regional
offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent> <p>
Individuals covered by
the system include
those
who have applied for certification to perform lead-based paint and
renovation activities in the following disciplines: inspectors,
supervisors, risk
assessors, project
designers, abatement
workers, renovators, and dust-sampling technicians. Certified
inspectors,
supervisors, risk assessors,
project designers, and
abatement workers may be listed on EPA's Lead home page in the
future. All
renovators and dust-sampling
technicians will be
listed on EPA's Lead home page.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>FLPPSOR
contains
individuals' names, home
addresses, telephone numbers, dates of birth, work-related
information,
signatures, course test scores, submitted fees, and certificate
numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 CFR
Part 745 Lead--
Requirements for Lead-
Based Paint Activities in Target Housing and Child-Occupied
Facilities
and 40 CFR Part 745 Lead--Renovation, Repair, and Painting Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of FLPPSOR is
to maintain
information submitted to
the Agency through various documents under the Federal
Lead-Based Paint Program and the Federal Lead-Based Paint Renovation,
Repair and
Painting Program. These
records include
application forms, notification forms, and various support documents.
FLPPSOR
supports activities integral
to the program (
.e., issuing certificates and badges, analyzing information,
generating letters and
reports, and providing
information to
allow for executing various enforcement actions).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses are
as follows: A, B, C, E,
F, G, H, I, K, and L. (A detailed description of these routine
uses can be found in the Agency's System of Records Web site at
http://www.epa.gov/privacy/notice/general.htm). In
addition, the following routine uses may also apply:
</p><p>Program Disclosure/User Categories:
</p><p>Consistent with applicable provisions of the Privacy Act and
the Freedom of
Information Act (FOIA),
the Agency may
disclose information from FLPPSOR to Federal, State, or local
agencies, present and
former employers and
business and personal
associates, and hearing officials, as a given situation might
require, for purposes
including the
following:
</p><p>(1) To verify the identity of the individual;
</p><p>(2) To enforce the conditions or terms of the Agency's Lead-
Based Paint
Program and Lead-Based Paint
Renovation, Repair and
Painting Program regulations;
</p><p>(3) To investigate possible fraud by, for example, applicants
and users, and
verify compliance with
Agency Lead-Based Paint
Program and Lead-Based Paint Renovation, Repair and Painting Program
regulations;
</p><p>(4) To prepare for litigation or to litigate fee collections
and reporting
enforcement matters;
</p><p>(5) To initiate a limitation, suspension, and termination
(LS&amp;T) or
debarment action;
</p><p>(6) To investigate complaints, update files, and correct
errors;
</p><p>(7) To prepare for alternative dispute resolutions (ADR) in
any of the cases
described in paragraphs
(2), (3), and (4);
</p><p>(8) To engage in audits or other internal matters within EPA;
</p><p>(9) To contact certified individuals and applicants in the
event of a system
modification; or
</p><p>(10) To respond to a change to FLPPSOR, as in the case of a
modification,
revocation, or termination
of a user's access
privileges.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>FLPPSOR
maintains records
on individuals derived
from a variety of sources relating to the undertaking of lead-based
paint activities; lead-based paint renovation, repair and painting
activities; and
training. These record
sources include the
following forms submitted to EPA: EPA Form 8500-27, "Application and
Instructions
for Firms Applying for
Certification of Lead-Based Paint and Renovation Activities;" EPA
Form 8500-25,
"Application and
Instructions
for Training Providers Applying for Accreditation of Lead-Based Paint
Activity and
Renovation Training
Programs," and EPA
Form 8500-28, "Application and Instructions for Individuals Applying
for
Certification to Conduct Lead-
Based Paint
Activities." The information derived from these forms concerns
individuals, firms
and training providers
who have applied
for certification or accreditation in lead-based paint or renovation
activities.
Two record sources include
information derived
from required notifications submitted to EPA pursuant to 40 CFR Part
745. The first
of these latter record
sources requires
firms certified under 40 CFR 745.226 to provide notification to the
Agency prior to
conducting lead-based
paint abatement
activities. The second of these record sources requires training
programs
accredited under 40 CFR 745.225
to provide
notification to the Agency prior to and then following conducting
lead-based paint
abatement and
renovation, repair and painting
activities training courses. The data derived from these
notifications include
information on individuals
who supervise lead-
based paint abatement and prepare the notification to EPA prior to
doing so or
serve as instructors for
managing other
instructors or attending training as students of these accredited
programs.
Finally, other record sources
of information stored
in the system may include supplementary documents obtained by
regional offices in
the application approval
process.
</p><p>&#149; Storage: Records maintained under the FLPPSOR are
stored in different
formats and in several
locations.
Each of these record collections, which together comprise the
FLPPSOR, must adhere
to the requirements of
the Privacy Act and
are subject to the rules and restrictions for disclosure of
information specified
under the Freedom of
Information Act.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be
retrieved by an
individual's name, application ID number,
applicant ID
number, or program activity.
</p><p>Safeguards:</p><p>Physical access to the system housed in the
facility at
RTP is controlled by a
computerized
badge-reading system, with security patrols during non-business
hours. All
interactions between the system
and the authorized
individual users are recorded through use of a card reader and
tracking database.
Paper records stored at
EPA's Federal program
contractor are protected by computerized badge-reading security
systems, with files
maintained in locked
file drawers. Records
stored at EPA regional offices are secured through building security
protocols and
computerized badge-
reading systems</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>EPA will
retain and
dispose of these records in accordance with the EPA Records
Schedule 089 and the National Archives and Records Administration
General Records
Schedule 23/8.
Application records maintained
in the system are deleted/destroyed two years after the date of the
last entry.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Maria J. Doa, Ph.D.,
Director,
National Program Chemicals Division, USEPA,
Office of Pollution
Prevention and Toxics,
(7404T), 1200 Pennsylvania Ave., NW., Washington, DC 20460, (202)
566-0500. </p>
</xhtmlContent>
</subsection>

<subsection type="notificationProcedure"><xhtmlContent>
<p>Requests to determine whether this system of records contains a
record
pertaining to you must be sent to
the Agency's
Freedom of Information Office. The address is: U.S. Environmental
Protection
Agency; 1200 Pennsylvania
Ave., NW., Room 6416
West; Washington, DC 20460; (202) 566-1667; E-mail:
(hq.foia@epa.gov); Attn:
Privacy Act Officer.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
seeking
access to this system will be
required to provide adequate identification (e.g., driver's
license, military identification card, employee badge or
identification card) and,
if necessary, proof of
authority. Additional
identity verification procedures may be required as warranted.
Requests must meet
the requirements of EPA
regulations at 40 CFR
Part 16.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>If you
wish to
contest a record in the
system of records, contact the Agency's Freedom of Information Office
as
described under "Notification Procedure" listed above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information is obtained
from individuals, firms,
and training providers who are certified and/or accredited to perform
lead-based paint and renovation activities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="55" toc="yes">
<systemNumber>55</systemNumber>
<subsection type="systemName"> Federal Retirement Benefits Calculator.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Economic Systems
Inc., 3141
Fairview Park Dr., Suite
700, Falls Church, Virginia 22042-4507.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
employees of
the Environmental
Protection Agency (EPA). Any federal employee paid by EPA will be
covered by the
system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system
contains
records related to personnel,
basic benefits, pay, and leave. This includes, but is not limited to,
employee information such as: name(s), date of birth, social security
number, home
and mailing addresses,
salary, number of
hours worked, and service computation date.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
Chapter 53,
Pay Rates and Systems; 5
U.S.C. 5101 et seq.; 5 U.S.C. 1308, 3323, 3595a, 8301, 8331, 8501;
5 U.S.C. 5525 et seq.; 5 U.S.C. 6301 et seq.; Executive Order 9397
(Nov.22, 1943).
</p><p>Purpose:


</p><p>The Federal Retirement Benefits Calculator (FRB) is a system
that integrates
information into one
central database. The
FRB is an application that allows EPA employees to access personal
and benefits-
related information that
will be used by EPA
employees to calculate their retirement benefits. The information in
the FRB system
includes: voluntary,
early, and disability
retirement benefits; part-time and intermittent service; deposits and
re-deposits
owed; Social
Security/Federal Employee
Retirement System (FERS) supplement benefits; Civil Service
Retirement System
benefits; Thrift Savings Plan
benefits; survivor
benefits; and severance pay.
</p><p>EPA employees will be able to use the system to generate
either a "quick"
or a detailed retirement
annuity estimate using
the FRB calculator. EPA will provide information to the system in
order for the
employee to be able to
generate an estimate.
Data will be updated each pay period (bi-weekly). EPA will provide
the necessary
information to the
Contractor responsible for
the FRB calculator through a secured site, followed by email
notification.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>A. To the Department of Treasury to issue checks, make payments,
make electronic
funds transfers, and
issue U.S. Savings
Bonds.
</p><p>B. To the Department of Agriculture National Finance Center to
credit Thrift
Savings Plan deductions
and loan payments to
employee accounts.
</p><p>C. To the Department of Labor in connection with a claim filed
by an
employee for compensation due
to a job connected injury
or illness.
</p><p>D. To the Internal Revenue Service; Social Security
Administration; and
State and local tax
authorities in connection with
the withholding of employment taxes.
</p><p>E. To State Unemployment Offices in connection with a claim
filed by former
employees for
unemployment benefits.
</p><p>F. To the Office of Personnel Management and to Health Benefit
carriers in
connection with
enrollment and payroll deductions.
</p><p>G. To the Office of Personnel Management in connection with
employee
retirement and life insurance
deductions.
</p><p>H. To the Combined Federal Campaign in connection with payroll
deductions
for charitable
contributions.
</p><p>I. To the Office of Management and Budget and Department of
the Treasury to
provide required reports
on financial management
responsibilities.
</p><p>J. To the Internal Revenue Service in connection with
withholdings for tax
levies.
</p><p>K. Information may be disclosed to contractors, grantees,
consultants, or
volunteers performing or
working on a contract,
service, grant, cooperative agreement, job or other activity for the
Agency and who
have a need to have
access to the
information in the performance of their duties or activities for the
Agency. When
appropriate, recipients
will be required to
comply with the requirement of the Privacy Act of 1974 as provided in
5 U.S.C.
552a(m).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are
stored in electronic
media or paper format within appropriate individual file folders.</p>
</xhtmlContent></subsection>

<subsection type="retrievability"><xhtmlContent><p>Individual users
will gain
access to the system through
the use of a combination Of First Name, Last Name, and the last
four numbers of the Social Security Number.
</p><p>User Name: First four letters of first name and first seven
letters of last
name.
</p><p>Password: Two digit month and day of birth, and last four of
Social Security
Number.
</p><p>Initially users will log in with identifying data, which will
verify from
information provided by
the Agency. After
verification, the system will establish a user account and request
individual to
change password. Users
will be encouraged to
immediately change this password. Only the data pertaining to the
specific user
will be retrievable via the
newly created
password.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are
maintained in
a secure password-
protected computer system and are accessible only by authorized
personnel. Paper records are maintained in lockable metal file
cabinets, or vault,
accessible only by
authorized personnel.
Separations files are kept at the National Records Center in St Louis
Missouri.
</p></xhtmlContent></subsection>


<subsection type="retentionAndDisposal"><xhtmlContent><p>The
retention of data in the
system will be in
accordance with the EPA Records Schedule, as
approved by the National
Archives and Records Administration.</p></xhtmlContent></subsection>



<subsection type="systemManager"><xhtmlContent><p>
Acting Director, Office of Human Resources, Environmental Protection
Agency, 1200
Pennsylvania Avenue, NW.,
Washington,
DC 20460.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals
wishing to
determine if they are
named in this system or
seeking access to records
maintained in this system
must submit their requests in writing to the Office of Human
Resources, 1200
Pennsylvania Avenue, NW.,
Washington DC 20460.
Individuals requesting records must provide their name, address and a
notarized
statement attesting to
their identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See
"Notification
procedure"  above. Individuals
requesting access
will also be required to provide
adequate
identification, such as a driver's license, employee identification
badge, or other
identifying document.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See
"Notification
procedure"  above.
Individuals wishing to
contest or amend information maintained
in this system
should specify the information being contested, the reason for
contesting it, and
the proposed amendment to
such information.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information in this
system of records is
provided by
</p><p>A. EPA People Plus records. (Earning &amp; Leave Records).
</p><p>B. The employee about whom the record is maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="epa56" toc="yes">
<systemNumber>56</systemNumber>
<subsection type="systemName">EZHIRE.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Human Resources
Office,
Personnel Services Branch,
United States Environmental Protection Agency (EPA) 1200 Pennsylvania
Avenue, Washington, DC 20640.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals filing
applications for employment
with the U.S.
Environmental Protection Agency in
response to advertised
position vacancy announcements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Position
vacancy
announcement information such as
position title, series and grade level(s), office and duty location,
opening and closing date of the announcement, and dates of referral
and return of
lists of qualified
candidates; applicant
personal data such as name, address, social security number, date of
birth, sex,
veterans' preference and
federal competitive
status; and applicant qualification and processing information such
as
qualifications, grade level
eligibility, reason for
ineligibility, referral status, and dates of notification.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
1104, 5 U.S.C.
1302, 5 U.S.C. 3301, 5
U.S.C. 3304, 5 U.S.C., 3320, 5 U.S.C. 3327, 5 U.S.C. 3361, and 5
U.S.C.
3393; Executive Order 9397 (Nov. 22, 1943).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records are collected
and
maintained to monitor, track and
rank qualified individuals filing employment applications
with the U.S. EPA and to assess recruiting goals and objectives.
EZHire will
improve time-to-hire cycle, it
will comply with the
security requirements of Federal Information Security Management Act
(FISMA),
collect Equal Employment
Opportunity (EEO) data
and facilitate ad hoc reporting.
</p></xhtmlContent></subsection><subsection
type="routineUsesOfRecords">
<xhtmlContent><p>
A. To the U.S. Office of Personnel Management, the Merit Systems
Protection Board,
the Office of
Government Ethics, the
Office of Special Counsel, the Federal Labor Relations Authority or
its General
Counsel, the Equal
Employment Opportunity
Commission, to the extent disclosure is determined to be relevant and
necessary to
carry out the
government-wide personnel
management, investigatory, adjudicatory, and appellate functions
within their
respective jurisdictions;
</p><p>B. To a congressional office in response to a written inquiry
made by a
congressional office at the
request of the individual
to whom the record pertains;
</p><p>C. To the appropriate Federal, State or local agency or
responsible
authority, such information that
is necessary and
pertinent for investigating or prosecuting a violation of, or for
enforcing or
implementing a statute,
rule, regulation, or
order, when the information indicates a violation or potential
violation of law,
whether civil, criminal,
or regulatory in
nature, and whether arising by general statute or particular program
statute, or by
regulation, rule or
order issued pursuant
thereto;
</p><p>D. To a court, magistrate, or administrative tribunal in the
course of
presenting evidence,
including disclosures to counsel
or witnesses in the course of civil discovery, litigation, or
settlement
negotiations or in connection with
criminal
proceedings, when the U.S. EPA is a party to the proceeding or has a
significant
interest in the proceeding
and the information
is determined to be relevant and necessary; and

</p><p>E. To a consultant, person or entity who contracts or
subcontracts with the
U.S. EPA, to the extent
necessary for the
performance of the contract or subcontract. The recipient of the
records shall be
required to comply with
the requirements of
the Privacy Act of 1974, as amended (5 U.S.C. 552a).</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media and paper format.</p>
</xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed and
retrieved by name
and social security number
of individual applicant.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic files are
password
protected and accessible only
by authorized personnel (Human Resources Specialist who are
assigned to this task). Network servers are located in a locked room
with physical
access limited to only
authorized personnel
such as IT personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal">
<xhtmlContent><p>Personal
data that is collected
from the individual is
maintained for two years after which all
data is removed in
accordance with National Archives and Records Administration
procedures</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Acting Director,
Office of Human
Resources, U.S.
Environmental Protection
Agency, 1200 Pennsylvania
Avenue, NW.,
Washington, DC 20460.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure">
<xhtmlContent><p>An
Individual wishing to
determine if they are named
in this system of records or gain access to
records maintained in
this system must be a registered user. (If you have previously
applied for
employment enter your online
applicant User ID (or e-
mail address) plus your Password to view or edit the application,
personal data or
your resume.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An
individual wishing to
determine if they are
named in this system
of records or gain access to
records maintained in
this system must be a Registered User.</p></xhtmlContent>
</subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An
individual
wishing to contest or amend
information maintained
in this system should be a
Registered User.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
None.</p>
<p>Information originates from position vacancy announcements, and
applications for
employment submitted by
individuals.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>
None.</p></xhtmlContent></subsection>
</section>
<section id="epa57" toc="yes">
<systemNumber>57</systemNumber>
<subsection type="systemName">Kids Club Membership
List.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
None.</p></xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Public
Affairs, U.S.
Environmental Protection
Agency, Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL
60604.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Kids in
grades K-4 and
their parent/guardian
who
are members in the Kids Club will be part of the system.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information
collected will
include name, mailing
address, email address, age, date of membership, date of receipt of
environmental projects, consent form from the parent, and summaries
of
environmental projects.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National
Environmental
Education Act of 1990,
20 U.S.C. 5503(b)(2) (Pub. L. 101-619).</p></xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>Kids Club Membership List
promotes
environmental stewardship to
kids in grades K-4. Information submitted to the
agency by members of the kids club will be maintained in a protected
database
system. Club promotes kids
doing environmental
education projects.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
Routine Uses A, F,
and H.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In a
protected computer database.
Data will be backed up on a CD which will be kept in a locked file
cabinet. Hard
copies will also be kept in a locked file cabinet.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name,
city, state.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are
maintained in a
secure, password
protected computer system. Paper records are maintained in
lockable file cabinets. All records are maintained in secure, access-
controlled
areas or
buildings.</p>
<p>Access will be limited to
EPA staff in
the Office of Public
Affairs as well as SEE employees whose official duties require
such access.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>A schedule
for retention
and disposal is currently
under
development.</p></xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Elissa Speizman,
Director, Office
of Public Affairs, U.S.
EPA Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL
60604.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>
Any individual who wants to know whether this system of records
contains a record
about him or her, who
wants access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
Freedom of Information
Office, Attention Privacy Act Officer. Complete EPA Privacy Act
procedures are set
out in 40 CFR part
16</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>
Any
individual who wants to know
whether this system of
records contains a record about him or her,
who wants access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
system manager.
Complete EPA Privacy Act procedures are set out in 40 CFR part 16</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any
individual who
wants to know whether
this system of records
contains a record about him or her,
who wants access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
system manager.
Requests for correction or amendment must identify the record to be
changed and the
corrective action
sought. Complete EPA
Privacy Act procedures are set out in 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Record
will come from
children in grades K-4 as
well as parents/guardians.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="epa58" toc="yes">
<systemNumber>58</systemNumber>
<subsection type="systemName">
EPA Science Advisory Board (SAB) Database of Scientific and Technical
Experts.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. EPA, 1025 F
Street, NW.,
Suite 3600, Mail Code
1400F, Washington, DC 20004.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Scientific and
technical experts currently
serving on committees and panels administered by the SAB Staff
Office;
scientific and technical experts who have served on such committees
and panels
since 2002; and scientific
and technical experts
nominated to serve on planned SAB Staff Office-supported committees
and panels</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home
contact
information (address and
telephone number);
professional contact information
(e.g.,
professional title, institutional affiliation, and work contact
information); terms
of appointment to
advisory committees and
panels; expertise information (e.g., curricula vitae and professional
biographical
sketches); and
administrative
history information (e.g., history of personnel actions, confidential
financial
disclosure forms, and
annual ethics
training).</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The
authority for the
establishment or
appointment of these advisory committees is as follows: For the SAB,
the
Environmental Research, Development, and Demonstration Authorization
Act, 42 U.S.C.
4365; for the Clean Air
Scientific Advisory
Committee, section 109(d)(2) of the Clean Air Act, 42 U.S.C. 7409(d)
(2); and for
the Advisory Council on
Clean Air Compliance
Analysis, section 312(f) of the Clean Air Act, 42 U.S.C. 7612(f).</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system of records is
being created
to assist EPA with
providing management and technical support to three
scientific and technical advisory committees (the SAB, the Clean Air
Scientific
Advisory Committee, and the
Advisory Council on
Clean Air Compliance Analysis) that report to the EPA Administrator.
The SAB Staff
Office requests
nominations of experts from
the public wishing to nominate themselves or others for committees
and panels
providing advice; identifies
experts to become
Special Government Employees (SGEs) serving on advisory committees
and panels;
manages their personnel
paperwork; ensures that
SGEs comply with ethics training and financial disclosure
requirements of the
Ethics in Government Act; and
coordinates experts'
participation in approximately fifty advisory projects per year and
approximately
eighty meetings per year.
The SAB Staff Office
conducts these activities to provide the EPA Administrator with
scientific advice
from balanced committees
of qualified experts
on high priority science issues. The SAB Database of Scientific and
Technical
Experts assists the SAB Staff
Office to achieve
this goal in an efficient manner that protects the privacy of
scientific
experts.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>General
routine uses A, B,
C, E, F, G, H, I, J, K
and L apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records will be maintained in electronic form and stored in the
password-
protected SAB database on EPA's
client server
in Research Triangle Park.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Personally-
identifiable
information is retrieved by
expert's name or by committee or panel name.</p></xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Only SAB Staff Office
personnel and
a very limited set of
database support contractors have access to consolidated
personal information in the password-protected SAB database. Security
procedures
have been approved through
the Application
Development Process administered by EPA's Office of Environmental
Information.
Personnel have taken
security awareness training.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal">
<xhtmlContent><p>File is
cumulative and is
maintained indefinitely.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>
Dr. Anthony
Maciorowski, Deputy
Director, SAB Staff Office,
U.S. Environmental Protection Agency,
Mail Code 1400F, 1200
Pennsylvania Avenue, NW., Washington, DC 20460.</p></xhtmlContent>
</subsection>
<subsection type="notificationProcedure">
<xhtmlContent><p>Any
individual who wants to
know whether this
system of records contains a record about him or her,
who wants access to
his or her record, or who wants to contest the contents of a record,
should make a
written request to the
Freedom of Information
Office, Attention: Privacy Act Officer. Complete EPA Privacy Act
procedures are set
out at 40 CFR part
16.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requesters
will be
required to provide adequate
identification, such as a driver's license, employee identification
card, or other identifying document.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures">
<xhtmlContent><p>
Requests for correction or
amendment must
identify the record to be changed and the corrective
action sought. Complete
EPA Privacy Act procedures are set out at 40 CFR part 16.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individuals who are
scientific and/or technical
experts.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection></section>

<previousPubs id="systems" toc="yes">
<title>Systems of Records Published Between January 3, 2012 and December 31, 2013</title>
</previousPubs>


<regulations id="reg1" toc="yes">
<regulationsTitle number="40">
<heading>Protection of Environment</heading>
<regulationsChapter number="I">
<heading>Environmental Protection Agency</heading>
<regulationsPart number="16">
<heading>IMPLEMENTATION OF PRIVACY ACT OF 1974</heading>
<xhtmlContent>
<p>Sec.
</p><p>16.1 Purpose and scope.
</p><p>16.2 Definitions.
</p><p>16.3 Procedures for accessing, correcting, or amending personal records.
</p><p>16.4 Times, places, and requirements for identification of individuals making requests.
</p><p>16.5 Request for correction or amendment of record.
</p><p>16.6 Initial decision on request for access to, or correction or amendment of, records.
</p><p>16.7 The appeal process.
</p><p>16.8 Special procedures: Medical Records.
</p><p>16.9 Fees.
</p><p>16.10 Penalties.
</p><p>16.11 General exemptions.
</p><p>16.12 Specific exemptions.
</p><p><b>Authority:</b> 5 U.S.C. 301, 552a (as revised).</p>
<p><b>Source:</b> 71 FR 234, Jan. 4, 2006, unless otherwise noted.
</p>
<p><b>&#167;16.1
 Purpose and scope.
</b></p><p>(a) This part implements the Privacy Act of 1974 (5 U.S.C. 552a) (PA or Act) by establishing Environmental Protection
Agency (EPA or Agency) policies and procedures that permit individuals to obtain access to and request amendment or correction
of information about themselves that is maintained in Agency systems of records. This part also establishes policies and
procedures for administrative appeals of requests for access to, or correction or amendment of, records. This part does not
expand or restrict any rights granted under the PA.
</p><p>(b) These procedures apply only to requests by individuals seeking their own records and only to records maintained by EPA.
These procedures do not apply to those systems specifically exempt under &#167;&#167; 16.11 and 16.12 herein or to any
government-wide systems maintained by other Federal agencies.
</p><p>(c) Privacy Act requests made by individuals for records about themselves and which are processed under this Part, will also
be treated as FOIA requests and processed as appropriate under 40 CFR Part 2 to ensure full disclosure.

</p><p><b>&#167;16.2
 Definitions.
</b></p><p>As used in this part:
</p><p>(a) The terms <i>individual, maintain, record,</i> and <i>system of records</i> have the same meanings as specified in 5
U.S.C. 552a.
</p>
<p>(b) <i>EPA</i> means the Environmental Protection Agency.
</p>
<p>(c) <i>Working days</i> means calendar days excluding Saturdays, Sundays, and Federal holidays.

</p>
<p><b>&#167;16.3
 Procedures for accessing, correcting, or amending personal records.
</b></p><p>(a) Any individual who--
</p><p>(1) Wishes to be informed whether a system of records maintained by EPA contains any record pertaining to him or her,
</p><p>(2) Seeks access to an EPA record about him or her that is maintained in an EPA PA system of records, including an accounting
of any disclosures of that record; or
</p><p>(3) Seeks to amend or correct a record about him or her that is maintained in a system of records, may submit a written
request to the EPA Privacy Act Officer, Environmental Protection Agency, Headquarters Freedom of Information Office, Office of
Environmental Information (MC-2822T), 1200 Pennsylvania Avenue, NW., Washington, DC 20460 or via the Agency's Privacy Act
Web site at <i>http://www.epa.gov/privacy</i> or by fax, (202) 566-1639.
</p>
<p>(b) All requests for access to, or the correction or amendment of personal records should cite the Privacy Act of 1974 and
reference the type of request being made (<i>i.e.</i>, access, correction or amendment). Requests must include:
</p>
<p>(1) The name and signature of the individual making the request;
</p><p>(2) The name of the PA system of records (as set forth in EPA's <i>Federal Register</i> PA systems of records notices) to
which the request relates; and
</p>
<p>(3) A statement whether a personal inspection of the records or a copy of them by mail is desired.
</p><p>(c) A statement declaring his or her identity and stipulating that he or she understands it is a misdemeanor punishable by
fine up to $5,000 to knowingly and willfully seek or obtain access to records about another individual under false pretenses.
</p><p>(d) A requester who cannot determine which PA system of records to request may ask for assistance by writing to the
Headquarters Freedom of Information Office, Attention: Privacy Act Officer, Environmental Protection Agency, (MC-2822T),
1200 Pennsylvania Avenue, NW., Washington, DC 20460 or via e-mail to <i>http://www.epa.gov/privacy</i> or by fax, (202) 566
-1639.

</p>
<p><b>&#167;16.4
 Times, places, and requirements for identification of individuals making requests.
</b></p><p>(a) If an individual requesting access under &#167; 16.3 asks for personal inspection of records, and if EPA grants
the request, the individual may appear at the time and place specified in EPA's response or arrange another time with the
appropriate Agency official.
</p><p>(b) Before conducting a personal inspection of his or her records, an individual must present sufficient identification (<i>
e.g.</i>, driver's license, employee identification card, social security card, or credit card) to establish that he or she is
the subject of the records. EPA reserves the right to determine the adequacy of the identification. An individual who is unable
to provide such identification described under paragraph (b) of this section will complete and sign, in the presence of an
agency official, a statement declaring his or her identity and stipulating that he or she understands it is a misdemeanor
punishable by fine up to $5,000 to knowingly and willfully seek or obtain access to records about another individual under false
pretenses.
</p>
<p>(c) An individual may have another person accompany him or her during inspection of the records, and the system manager may
require the requesting individual to sign a statement authorizing disclosure of the record in the presence of that other person.
</p><p>(d) An individual may request a copy of the requested record.
</p><p>(e) No verification of identity will be required where the records sought have been determined to be publicly available under
the Freedom of Information Act.

</p><p><b>&#167;16.5
 Request for correction or amendment of record.
</b></p><p>An individual may request correction or amendment of any record pertaining to him or her in a system of records
maintained by EPA by submitting a request in writing to the Freedom of Information Office, or via the Agency's Privacy Act Web
site at <i>http://www.epa.gov/privacy</i> or by fax, (202) 566-1639. The following information must be provided:
</p>
<p>(a) The name and signature of the individual making the request;
</p><p>(b) The name of the system of records;
</p><p>(c) A description of the information sought to be corrected or amended and the specific reasons for the correction or
amendment; and
</p><p>(d) Sufficient documentation of identity as described under &#167; 16.4(b). (An individual who is unable to provide the
identification under &#167; 16.4(b) or is submitting a request on line, must provide a statement declaring his or her
identity and stipulating that he or she understands it is a misdemeanor punishable by fine up to $5,000 to knowingly and
willfully seek or obtain access to records about another individual under false pretenses).

</p><p><b>&#167;16.6
 Initial decision on request for access to, or correction or amendment of, records.
</b></p><p>(a) Within 10 working days of receipt of a request, the Agency Privacy Act Officer will send a letter to the requester
acknowledging receipt of the request and promptly forward it to the manager of the system of records where the requested record
is located with instructions to:
</p><p>(1) Make a determination whether to permit access to the record, or to make the requested correction or amendment;
</p><p>(2) Inform the requester of that determination and, if the determination is to deny access to the record, or to not correct
or amend it, the reason for that decision and the procedures for appeal.
</p><p>(b) If the system manager is unable to decide whether to grant a request of access to, or amendment or correction of a record
within 20 working days of the Agency's receipt of the request, he or she will inform the requester reasons for the delay, and an
estimate of when a decision will be made.
</p><p>(c) In reviewing a request for the correction or amendment of a record, the system manager will be guided by the requirements
of 5 U.S.C. 552a(e)(1) and (e)(5).
</p><p>(d) A system manager who decides to grant all or any portion of a request to correct or amend a record will inform any person
or entity outside EPA that was provided the record of the correction or amendment, and, where there is an accounting of that
disclosure, make a note of the action taken in the accounting.
</p><p>(e) If a request pursuant to &#167; 16.3 for access to a record is in a system of records which is exempted, the records
system manager or designee will decide whether any information will nonetheless be made available. If the decision is to deny
access, the reason for denial and the appeal procedure will be given to the requester.
</p><p>(f) A person whose request for access is initially denied may appeal that denial to EPA's Privacy Act Officer. EPA's General
Counsel will decide the appeal within 30 working days. If an appeal concerns a system of records maintained by the Office of
Inspector General, the Privacy Act Officer will forward the appeal to the Counsel to the Inspector General who will decide on
the appeal in accordance with &#167; 16.7. The Counsel to the Inspector General will carry out all responsibilities with
respect to the appeal that are otherwise assigned to EPA's General Counsel under &#167; 16.7.
</p><p>(g) If the appeal under &#167; 16.7(e)(6) is denied, the requester will be notified of the right to seek judicial review
in accordance with subsection (g) of the Privacy Act.

</p><p><b>&#167;16.7
 The appeal process.
</b></p><p>(a) An individual whose request for access to, or correction or amendment of a record is initially denied and who wishes
to appeal that denial may do so by sending a letter to EPA's Privacy Act Officer within 30 days of the receipt of the initial
denial. The appeal must identify and restate the initial request. If an appeal concerns an adverse decision by the Office of
Inspector General, the Privacy Act Officer will forward it to the Counsel to the Inspector General, or his or her designee, who
will then act on the appeal. The Counsel to the Inspector General, or his or her designee, will carry out all responsibilities
with respect to PA appeals that are otherwise assigned to EPA's General Counsel under this section; however, if the Counsel to
the Inspector General has signed the initial adverse determination, the General Counsel, or his or her designee, will act on the
appeal.
</p><p>(b) EPA's General Counsel, or his or her designee, will make final decisions on PA appeals within 30 working days from the
date on which the appeal is properly received in the Office of General Counsel, unless, for good cause shown, the 30-day period
is extended and the requester is notified of the extension in writing. Such extensions will be utilized only in exceptional
circumstances.
</p><p>(c) In conducting PA appeals, the General Counsel, or his or her designee, will be guided by the requirements of 5 U.S.C.
552a(e)(1) and (e)(5).
</p><p>(d) If an appeal is granted in whole or in part, the requester will be notified, in writing, and access to the record will be
granted, or the correction or amendment of the record will be made. In all such cases, the Privacy Act Officer will ensure that
&#167; 16.7(d) is complied with.
</p><p>(e) If the General Counsel or the Counsel to the Inspector General decides not to grant all or any portion of an appeal, the
requester will be informed:
</p><p>(1) Of the decision and its basis;
</p><p>(2) Of the requester's right to file a concise statement of reasons for disagreeing with EPA's decision;
</p><p>(3) Of the procedures for filing such statement of disagreement;
</p><p>(4) That such statements of disagreements will be made available in subsequent disclosures of the record, together with an
agency statement (if deemed appropriate) summarizing its refusal;
</p><p>(5) That prior recipients of the disputed record will be provided with statements as in paragraph (e)(4) of this section, to
the extent that an accounting of disclosures is maintained under 5 U.S.C. 552a(c); and
</p><p>(6) Of the requester's right to seek judicial review under 5 U.S.C. 552a(g).

</p><p><b>&#167;16.8
 Special procedures: Medical Records.
</b></p><p>Should EPA receive a request for access to medical records (including psychological records) disclosure of which the
system manager decides would be harmful to the individual to whom they relate, EPA may refuse to disclose the records directly
to the individual and instead offer to transmit them to a physician designated by the individual.

</p><p><b>&#167;16.9
 Fees.
</b></p><p>No fees will be charged for providing the first copy of a record or any portion of a record to an individual to whom the
record pertains. The fee schedule for reproducing other records is the same as that set forth in 40 CFR 21.07.

</p><p><b>&#167;16.10
 Penalties.
</b></p><p>The Act provides, in pertinent part: "Any person who knowingly and willfully requests or obtains any record concerning
an individual from an agency under false pretenses shall be guilty of a misdemeanor and fined not more than $5,000."  (5 U.S.C.
552a(i)(3))

</p><p><b>&#167;16.11
 General exemptions.
</b></p><p>(a) <i>Systems of records affected.</i> EPA-17 OCEFT Criminal Investigative Index and Files.
</p>
<p>EPA-40 Inspector General's Operation and Reporting (IGOR) System Investigative Files.
</p><p>EPA-46 OCEFT/NEIC Master Tracking System.
</p><p>(b) <i>Authority.</i> Under 5 U.S.C. 552a(j)(2), the head of any Federal agency may by rule exempt any PA system of records
within the agency from certain provisions of the Act, if the system of records is maintained by an agency or component thereof
which performs as its principal function any activity pertaining to the enforcement of criminal laws and which consists of:
</p>
<p>(1) Information compiled for the purpose of identifying individual criminal offenders and alleged offenders and consisting
only of identifying data and notations of arrests, the nature and disposition of criminal charges, sentencing, confinement,
release, and parole and probation status;
</p><p>(2) Information compiled for the purpose of a criminal investigation, including reports of informants and investigators, and
associated with an identifiable individual; or
</p><p>(3) Reports identifiable to an individual compiled at any stage of the process of enforcement of the criminal laws from
arrest or indictment through release from supervision.
</p><p>(c) <i>Qualification for exemption.</i> (1) The Agency's system of records, EPA-17 system of records is maintained by
the Criminal Investigation Division, Office of Criminal Enforcement, Forensics, and Training, a component of EPA which performs
as its principal function activities pertaining to the enforcement of criminal laws. Authority for the Division's criminal law
enforcement activities comes from Powers of Environmental Protection Agency, 18 U.S.C. 3063; Comprehensive Environmental
Response, Compensation and Liability Act, 42 U.S.C. 9603; Resource Conservation and Recovery Act, 42 U.S.C. 6928; Federal Water
Pollution Control Act, 33 U.S.C. 1319, 1321; Toxic Substances Control Act, 15 U.S.C. 2614, 2615; Clean Air Act, 42 U.S.C. 7413;
Federal Insecticide, Fungicide and Rodenticide Act, 7 U.S.C. 136j, 136l; Safe Drinking Water Act, 42 U.S.C. 300h-2, 300i
-1; Noise Control Act of 1972, 42 U.S.C. 4912; Emergency Planning and Community Right-To-Know Act of 1986, 42 U.S.C.
11045; and the Marine Protection, Research, and Sanctuaries Act of 1972, 33 U.S.C. 1415.
</p>
<p>(2) The Agency's system of records, EPA-40 system of records is maintained by the Office of Investigations of the
Office of Inspector General (OIG), a component of EPA that performs as its principal function activities pertaining to the
enforcement of criminal laws. Authority for the criminal law enforcement activities of the OIG's Office of Investigations is the
Inspector General Act of 1978, as amended, 5 U.S.C. app. 3.
</p><p>(3) The Agency's system of records, EPA-46 system of records is maintained by the National Enforcement Investigations
Center, Office of Criminal Enforcement, Forensics, and Training, a component of EPA which performs as its principal function
activities pertaining to the enforcement of criminal laws. Authority for the criminal law enforcement activities comes from
Reorganization Plan No. 3 of 1970 (5 U.S.C. app. 1), effective December 2, 1970; Powers of Environmental Protection Agency, 18
U.S.C. 3063; Comprehensive Environmental Response Compensation and Liability Act , 42 U.S.C. 9603; Resource Conservation and
Recovery Act, 42 U.S.C. 6928; Federal Water Pollution Control Act, 33 U.S.C. 1319, 1321; Toxic Substances Control Act, 15 U.S.C.
2614, 2615; Clean Air Act, 42 U.S.C. 7413; Federal Insecticide, Fungicide and Rodenticide Act, 7 U.S.C. 136j, 136l; Safe
Drinking Water Act, 42 U.S.C. 300h-2, 300i-1; Emergency Planning and Community Right-To-Know Act of 1986, 42 U.S.C.
11045; and the Marine Protection, Research, and Sanctuaries Act of 1972, 33 U.S.C. 1415.
</p><p>(d) <i>Scope of Exemption.</i> EPA systems of records 17, 40, and 46 are exempted from the following provisions of the PA: 5
U.S.C. 552a(c)(3) and (4); (d); (e)(1), (2), (3), (4)(G), and (H), (5), and (8); (f)(2) through (5); and (g). To the extent that
the exemption for EPA systems of records 17, 40, and 46 claimed under 5 U.S.C. 552a(j)(2) of the Act is held to be invalid, then
an exemption under 5 U.S.C. 552a(k)(2) is claimed for these systems of records from (c)(3), (d), (e)(1), (e)(4)(G), (H), and (f)
(2) through (5). For Agency's system of records, EPA system 40, an exemption is separately claimed under 5 U.S.C. 552(k)(5) from
(c)(3), (d), (e)(1), (e)(4)(G), (4)(H), and (f)(2) through (5).
</p>
<p>(e) <i>Reasons for exemption.</i> EPA systems of records 17, 40, and 46 are exempted from the above provisions of the PA for
the following reasons:
</p>
<p>(1) 5 U.S.C. 552a(c)(3) requires an agency to make the accounting of each disclosure of records available to the individual
named in the record upon request. These accountings must state the date, nature, and purpose of each disclosure of a record and
the name and address of the recipient. Accounting for each disclosure would alert the subjects of an investigation to the
existence of the investigation and the fact that they are subjects of the investigation. The release of such information to the
subjects of an investigation would provide them with significant information concerning the nature of the investigation, and
could seriously impede or compromise the investigation, endanger the physical safety of confidential sources, witnesses, law
enforcement personnel and their families, and lead to the improper influencing of witnesses, the destruction of evidence, or the
fabrication of testimony.
</p><p>(2) 5 U.S.C. 552a(c)(4) requires an agency to inform any person or other agency about any correction or notation of dispute
made by the agency in accordance with subsection (d) of the Act. Since EPA is claiming that these systems of records are exempt
from subsection (d) of the Act, concerning access to records, this section is inapplicable and is exempted to the extent that
these systems of records are exempted from subsection (d) of the Act.
</p><p>(3) 5 U.S.C. 552a(d) requires an agency to permit an individual to gain access to records pertaining to him or her, to
request amendment to such records, to request a review of an agency decision not to amend such records, and to contest the
information contained in such records. Granting access to records in these systems of records could inform the subject of an
investigation of an actual or potential criminal violation of the existence of that investigation, of the nature and scope of
the information and evidence obtained as to his activities, of the identity of confidential sources, witnesses, and law
enforcement personnel, and could provide information to enable the subject to avoid detection or apprehension. Granting access
to such information could seriously impede or compromise an investigation, endanger the physical safety of confidential sources,
witnesses, law enforcement personnel and their families, lead to the improper influencing of witnesses, the destruction of
evidence, or the fabrication of testimony, and disclose investigative techniques and procedures. In addition, granting access to
such information could disclose classified, security-sensitive, or confidential business information and could constitute an
unwarranted invasion of the personal privacy of others.
</p><p>(4) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual as is
relevant and necessary to accomplish a purpose of the agency required by statute or by Executive order of the President. The
application of this provision could impair investigations and law enforcement, because it is not always possible to detect the
relevance or necessity of specific information in the early stages of an investigation. Relevance and necessity are often
questions of judgment and timing, and it is only after the information is evaluated that the relevance and necessity of such
information can be established. In addition, during the course of the investigation, the investigator may obtain information
which is incidental to the main purpose of the investigation but which may relate to matters under the investigative
jurisdiction of another agency. Such information cannot readily be segregated. Furthermore, during the course of the
investigation, the investigator may obtain information concerning the violation of laws other than those which are within the
scope of his jurisdiction. In the interest of effective law enforcement, the EPA investigators should retain this information,
since it can aid in establishing patterns of criminal activity and can provide valuable leads for other law enforcement
agencies.
</p><p>(5) 5 U.S.C. 552a(e)(2) requires an agency to collect information to the greatest extent practicable directly from the
subject individual when the information may result in adverse determinations about an individual's rights, benefits, and
privileges under Federal programs. The application of this provision could impair investigations and law enforcement by alerting
the subject of an investigation of the existence of the investigation, enabling the subject to avoid detection or apprehension,
to influence witnesses improperly, to destroy evidence, or to fabricate testimony. Moreover, in certain circumstances, the
subject of an investigation cannot be required to provide information to investigators, and information must be collected from
other sources. Furthermore, it is often necessary to collect information from sources other than the subject of the
investigation to verify the accuracy of the evidence collected.
</p><p>(6) 5 U.S.C. 552a(e)(3) requires an agency to inform each person whom it asks to supply information, on a form that can be
retained by the person, of the authority under which the information is sought and whether disclosure is mandatory or voluntary;
of the principal purposes for which the information is intended to be used; of the routine uses which may be made of the
information; and of the effects on the person, if any, of not providing all or any part of the requested information. The
application of this provision could provide the subject of an investigation with substantial information about the nature of
that investigation, which could interfere with the investigation. Moreover, providing such a notice to the subject of an
investigation could seriously impede or compromise on undercover investigation by revealing its existence and could endanger the
physical safety of confidential sources, witnesses, and investigators by revealing their identities.
</p><p>(7) 5 U.S.C. 552a(e)(4) (G) and (H) require an agency to publish a <i>Federal Register</i> notice concerning its procedures
for notifying an individual at his request if the system of records contains a record pertaining to him or her, how to gain
access to such a record, and how to contest its content. Since EPA is claiming that these systems of records are exempted from
parts of subsection (f)(2) through (5) of the Act, concerning agency rules, and subsection (d) of the Act, concerning access to
records, these requirements are inapplicable and are exempted to the extent that these systems of records are exempted from
subsections (f) and (d) of the Act. Although EPA is claiming exemption from these requirements, the Agency has published such a
notice concerning its notification, access, and contest procedures because, under certain circumstances, EPA might decide it is
appropriate for an individual to have access to all or a portion of the individual's records in these systems of records.
</p>
<p>(8) 5 U.S.C. 552a(e)(5) requires an agency to maintain its records with such accuracy, relevance, timeliness, and
completeness as is reasonably necessary to assure fairness to the individual in making any determination about the individual.
Since the Act defines <i>maintain</i> to include the collection of information, complying with this provision would prevent the
collection of any data not shown to be accurate, relevant, timely, and complete at the moment it is collected. In collecting
information for criminal law enforcement purposes, it is not possible to determine in advance what information is accurate,
relevant, timely, and complete. Facts are first gathered and then placed into a logical order to prove or disprove objectively
the criminal behavior of an individual. Material that may seem unrelated, irrelevant, or incomplete when collected may take on
added meaning or significance as the investigation progresses. The restrictions of this provision could interfere with the
preparation of a complete investigative report, thereby impeding effective law enforcement.
</p>
<p>(9) 5 U.S.C. 552a(e)(8) requires an agency to make reasonable efforts to serve notice on an individual when any record on
such individual is made available to any person under compulsory legal process when such process becomes a matter of public
record. Complying with this provision could prematurely reveal an ongoing criminal investigation to the subject of the
investigation.
</p><p>(10) 5 U.S.C. 552a(f)(1) requires an agency to promulgate rules which shall establish procedures whereby an individual can be
notified in response to his request if any system of records named by the individual contains a record pertaining to him or her.
Since EPA is claiming that these systems of records are exempt from subsection (d) of the Act, concerning access to records, the
requirements of subsections (f)(2) through (5) of the Act, concerning agency rules for obtaining access to such records, are
inapplicable and are exempted to the extent that these systems of records are exempted from subsection (d) of the Act. Although
EPA is claiming exemption from the requirements of subsection (f)(2) through (5) of the Act, EPA has promulgated rules which
establish Agency procedures because, under certain circumstances, it might be appropriate for an individual to have access to
all or a portion of his records in these systems of records. These procedures are described elsewhere in this part.
</p><p>(11) 5 U.S.C. 552a(g) provides for civil remedies if an agency fails to comply with the requirements concerning access to
records under subsections (d)(1) and (3) of the Act; maintenance of records under subsection (e)(5) of the Act; and any other
provision of the Act, or any rule promulgated thereunder, in such a way as to have an adverse effect on an individual. Since EPA
is claiming that these systems of records are exempt from subsections (c)(3) and (4), (d), (e)(1), (2), (3), (4)(G), (H), and
(I), (5), and (8), and (f) of the Act, the provisions of subsection (g) of the Act are inapplicable and are exempted to the
extent that these systems of records are exempted from those subsections of the Act.
</p><p>(f) <i>Exempt records provided by another agency.</i> Individuals may not have access to records maintained by the EPA if
such records were provided by another Federal agency which has determined by regulation that such records are subject to general
exemption under 5 U.S.C. 552a(j). If an individual requests access to such exempt records, EPA will consult with the source
agency.
</p>
<p>(g) <i>Exempt records included in a nonexempt system of records.</i> All records obtained from a system of records that has
been determined by regulation to be subject to general exemption under 5 U.S.C. 552a(j) retain their exempt status even if such
records are also included in a system of records for which a general exemption has not been claimed.

</p>
<p><b>&#167;16.12
 Specific exemptions.
</b></p>
<p>(a) <i>Exemption under 5 U.S.C. 552a(k)(2)</i>--(1) <i>Systems of records affected.</i> EPA-17 OCEFT
Criminal Investigative Index and Files.
</p>
<p>EPA-21 External Compliance Program Discrimination Complaint Files.
</p><p>EPA-30 OIG Hotline Allegation System.
</p><p>EPA-40 Inspector General's Operation and Reporting (IGOR) System Investigative Files.
</p><p>EPA-41 Inspector General's Operation and Reporting (IGOR) System Personnel Security Files.
</p><p>EPA-46 OCEFT/NEIC Master Tracking System.
</p><p>(2) <i>Authority.</i> Under 5 U.S.C. 552a(k)(2), the head of any Federal agency may by rule exempt any PA system of records
within the agency from certain provisions of the Act, if the system of records is investigatory material compiled for law
enforcement purposes, other than material within the scope of subsection (j)(2) of the Act. However, if any individual is denied
any right, privilege, or benefit that the individual would otherwise be entitled to by Federal law, or for which he or she would
otherwise be eligible, as a result of the maintenance of the material, the material must be provided, except to the extent that
the disclosure would reveal the identify of a confidential source.
</p>
<p>(3) <i>Qualification for exemption.</i> All of the affected PA systems of records contain investigatory material compiled for
law enforcement purposes, material which is not within the scope of subsection (j)(2) of the Act.
</p>
<p>(4) <i>Scope of exemption.</i> (i) EPA systems of records 17, 30, 40, 41, and 46 are exempted from the following provisions
of the PA, subject to the limitations set forth in 5 U.S.C. 552a(k)(2): 5 U.S.C. 552a(c)(3); (d); (e)(1), (4)(G) and (4)(H); and
(f)(2) through (5). EPA system of records 21 is exempt from the following provisions of the PA, subject to the limitations set
forth in 5 U.S.C. 552a(k)(2): 5 U.S.C. 552a(c)(3), (d), and (e)(1).
</p>
<p>(ii) An individual is "denied any right, privilege, or benefit that he or she would otherwise be entitled by Federal law, or
for which he or she would otherwise be eligible, as a result of the maintenance of such material,"  only if EPA actually uses
the material in denying or proposing to deny such right, privilege, or benefit.
</p><p>(iii) EPA-17 OCEFT Criminal Investigative Index and Files, EPA-40 Inspector General's Operation and Reporting
(IGOR) System Investigative Files, and EPA-46 OCEFT/NEIC Master Tracking System are exempted under 5 U.S.C. 552a(j)(2),
and these systems are exempted under 5 U.S.C. 552a(k)(2) only to the extent that the (j)(2) exemption is held to be invalid.
</p><p>(5) <i>Reasons for exemption.</i> EPA systems of records 17, 21, 30, 40, 41, and 46 are exempted from the above provisions of
the PA for the following reasons:
</p>
<p>(i) 5 U.S.C. 552a(c)(3) requires an agency to make the accounting of each disclosure of records available to the individual
named in the record at his or her request. These accountings must state the date, nature, and purpose of each disclosure of a
record and the name and address of the recipient. Accounting for each disclosure would alert the subjects of an investigation to
the existence of the investigation and the fact that they are subjects of the investigation. The release of such information to
the subjects of an investigation would provide them with significant information concerning the nature of the investigation, and
could seriously impede or compromise the investigation, endanger the physical safety of confidential sources, witnesses, law
enforcement personnel and their families, and lead to the improper influencing of witnesses, the destruction of evidence, or the
fabrication of testimony.
</p><p>(ii) 5 U.S.C. 552a(d) requires an agency to permit an individual to gain access to records pertaining to him or her, to
request amendment of such records, to request a review of an agency decision not to amend such records, and to contest the
information contained in such records. Granting access to records in these affected PA systems of records could inform the
subject of an investigation of an actual or potential criminal violation, of the existence of that investigation, of the nature
and scope of the information and evidence obtained as to his or her activities, of the identity of confidential sources,
witnesses, and law enforcement personnel, and could provide information to enable the subject to avoid detection or
apprehension. Granting access to such information could seriously impede or compromise an investigation, endanger the physical
safety of confidential sources, witnesses, law enforcement personnel and their families, lead to the improper influencing of
witnesses, the destruction of evidence, or the fabrication of testimony, and disclose investigative techniques and procedures.
In addition, granting access to such information could disclose classified, security-sensitive, or confidential business
information and could constitute an unwarranted invasion of the personal privacy of others.
</p><p>(iii) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual as is
relevant and necessary to accomplish a purpose of the agency required by statute or by Executive order of the President.
Maintaining records in this way could impair investigations and law enforcement efforts, because it is not always possible to
detect the relevance or necessity of specific information in the early stages of an investigation. The relevance and necessity
of maintaining information are often questions of judgment and timing, and it is only after that information is evaluated that
its relevance and necessity can be established. In addition, during the course of an investigation, the investigator may obtain
information which is incidental to the main purpose of the investigation but which may relate to matters under the investigative
jurisdiction of another agency. Such information cannot readily be segregated. Furthermore, during the course of an
investigation, the investigator may obtain information concerning the violation of laws other than those within the scope of the
agency's jurisdiction. In the interest of effective law enforcement, EPA investigators should retain this information, since it
can aid in establishing patterns of criminal activity and can provide valuable leads for other law enforcement agencies.
</p><p>(iv) 5 U.S.C. 552a(e)(4)(G) and (H) require an agency to publish a <i>Federal Register</i> notice concerning its procedures
for notifying an individual upon request if the system of records contains a record pertaining to him or her, how the individual
can gain access to the record, and how to contest its content. Since EPA is claiming that these systems of records are exempt
from subsection (f)(2) through (5) of the Act, concerning agency rules, and subsection (d) of the Act, concerning access to
records, these requirements are inapplicable and are exempted to the extent that these systems of records are exempted from
subsections (f) and (d) of the Act. Although EPA is claiming exemption from these requirements, EPA has published such a notice
concerning its notification, access, and contest procedures because, under certain circumstances, EPA might decide it is
appropriate for an individual to have access to all or a portion of his records in these systems of records.
</p>
<p>(v) 5 U.S.C. 552a(f)(1) requires an agency to promulgate rules which shall establish procedures whereby an individual can be
notified in response to his or her request if any system of records named by the individual contains a record pertaining to him
or her. Since EPA is claiming that these systems of records are exempt from subsection (d) of the Act, concerning access to
records, the requirements of subsections (f)(2) through (5) of the Act, concerning agency rules for obtaining access to such
records, are inapplicable and are exempted to the extent that these systems of records are exempted from subsection (d) of the
Act. Although EPA is claiming exemption from the requirements of subsection (f)(2) through (5) of the Act, EPA has promulgated
rules which establish Agency procedures because, under certain circumstances, it might be appropriate for an individual to have
access to all or a portion of his records in these systems of records. These procedures are described elsewhere in this part.
</p><p>(b) <i>Exemption under 5 U.S.C. 552a(k)(5)</i>--(1) <i>Systems of records affected.</i> EPA 36 Research Grant,
Cooperative Agreement, and Fellowship Application Files.
</p>
<p>EPA 40 Inspector General's Operation and Reporting (IGOR) System Investigative Files.
</p><p>EPA 41 Inspector General's Operation and Reporting (IGOR) System Personnel Security Files.
</p><p>(2) <i>Authority.</i> Under 5 U.S.C. 552a(k)(5), the head of any agency may by rule exempt any system of records within the
agency from certain provisions of the PA, if the system of records is investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal civilian employment, Federal contracts, or access to
classified information, but only to the extent that the disclosure of such material would reveal the identity of a source who
furnished information to the Government under an express promise that the identity of the source would be held in confidence,
or, prior to September 27, 1975, under an implied promise that the identity would be held in confidence.
</p>
<p>(3) <i>Qualification for exemption.</i> These systems contain investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or
access to classified information.
</p>
<p>(4) <i>Scope of exemption.</i> (i) EPA 36 is exempted from 5 U.S.C. 552a(c)(3) and (d). EPA 40 and 41 are exempted from the
following provisions of the PA, subject to the limitations of 5 U.S.C. 552a(k)(5); 5 U.S.C. 552a(c)(3); (d); (e)(1), (4)(H); and
(f)(2) through (5).
</p>
<p>(ii) To the extent that records in EPA 40 and 41 reveal a violation or potential violation of law, then an exemption under 5
U.S.C. 552a(k)(2) is also claimed for these records. EPA 40 is also exempt under 5 U.S.C. 552a(j)(2) of the Act.
</p><p>(5) <i>Reasons for exemption.</i> EPA 36, 40, and 41 are exempted from the above provisions of the PA for the following
reasons:
</p>
<p>(i) 5 U.S.C. 552a(c)(3) requires an agency to make the accounting of each disclosure of records available to the individual
named in the record at his or her request. These accountings must state the date, nature, and purpose of each disclosure of a
record and the name and address of the recipient. Making such an accounting could cause the identity of a confidential source to
be revealed, endangering the physical safety of the confidential source, and could impair the ability of the EPA to compile, in
the future, investigatory material for the purpose of determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified information.
</p><p>(ii) 5 U.S.C. 552a(d) requires an agency to permit an individual to gain access to records pertaining to him or her, to
request amendment to such records, to request a review of an agency decision not to amend such records, and to contest the
information contained in such records. Granting such access could cause the identity of a confidential source to be revealed,
endangering the physical safety of the confidential source, and could impair the ability of the EPA to compile, in the future,
investigatory material for the purpose of determining suitability, eligibility, or qualifications for Federal civilian
employment, Federal contracts, or access to classified information.
</p><p>(iii) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual as is
relevant and necessary to accomplish a purpose of the agency required by statute or by Executive order of the President. The
application of this provision could impair investigations, because it is not always possible to detect the relevance or
necessity of specific information in the early stages of an investigation. Relevance and necessity are often questions of
judgment and timing, and it is only after the information is evaluated that the relevance and necessity of such information can
be established.
</p><p>(iv) 5 U.S.C. 552a(e)(4)(H) requires an agency to publish a <i>Federal Register</i> notice concerning its procedures for
notifying an individual upon request how to gain access to any record pertaining to him or her and how to contest its content.
Since EPA is claiming that these systems of records are exempt from subsections (f)(2) through (5) of the Act, concerning agency
rules, and subsection (b) of the Act, concerning access to records, these requirements are inapplicable and are exempted to the
extent that these systems of records are exempted from subsections (f)(2) through (5) and (d) of the Act. Although EPA is
claiming exemption from these requirements, EPA has published such a notice concerning its access and contest procedures
because, under certain circumstances, EPA might decide it is appropriate for an individual to have access to all or a portion of
his records in these systems of records.
</p>
<p>(v) 5 U.S.C. 552a(f)(2) through (5) require an agency to promulgate rules for obtaining access to records. Since EPA is
claiming that these systems of records are exempt from subsection (d) of the Act, concerning access to records, the requirements
of subsections (f)(2) through (5) of the Act, concerning agency rules for obtaining access to such records, are inapplicable and
are exempt to the extent that this system of records is exempt from subsection (d) of the Act. Although EPA is claiming
exemption from the requirements of subsections (f)(2) through (5) of the Act, EPA has promulgated rules which establish Agency
procedures because, under certain circumstances, it might be appropriate for an individual to have access to all or a portion of
his records in this system of records. These procedures are described elsewhere in this part.
</p><p>(c) <i>Exemption under 5 U.S.C. 552a(k)(1)</i>--(1) <i>System of records affected.</i> EPA 41 Inspector General's
Operation and Reporting (IGOR) System Personnel Security Files.
</p>
<p>(2) <i>Authority.</i> Under 5 U.S.C. 552a(k)(1), the head of any agency may by rule exempt any system of records within the
agency from certain provisions of the Privacy Act of 1974, if the system of records is subject to the provisions of 5 U.S.C.
552(b)(1). A system of records is subject to the provisions of 5 U.S.C. 552(b)(1) if it contains records that are specifically
authorized under criteria established by an Executive order to be kept secret in the interest of national defense or foreign
policy and are in fact properly classified pursuant to such Executive order.
</p>
<p>(3) <i>Qualification for Exemption.</i> EPA 41 may contain some records that bear a national defense/foreign policy
classification of Confidential, Secret, or Top Secret.
</p>
<p>(4) <i>Scope of exemption.</i> To the extent that EPA 41 contains records provided by other Federal agencies that are
specifically authorized under criteria established by Executive Order to be kept secret in the interest of national defense or
foreign policy and are in fact properly classified by other Federal agencies pursuant to that Executive Order, the system of
records is exempted from the following provisions of the PA: 5 U.S.C. 552a(c)(3); (d); (e)(1), (4)(G) and (4)(H); and (f)(2)
through (5) of the Act.
</p>
<p>(5) <i>Reasons for exemption.</i> EPA 41 is exempted from the above provisions of the PA for the following reasons:
</p>
<p>(i) 5 U.S.C. 552a(c)(3) requires an agency to make the accounting of each disclosure of records available to the individual
named in the record at his request. These accountings must state the date, nature, and purpose of each disclosure of a record
and the name and address of the recipient. Making such an accounting could result in the release of properly classified
information, which would compromise the national defense or disrupt foreign policy.
</p><p>(ii) 5 U.S.C. 552a(d) requires an agency to permit an individual to gain access to records pertaining to him or her, to
request amendment to such records, to request a review of an agency decision not to amend such records, and to contest the
information contained in such records. Granting such access could cause the release of properly classified information, which
would compromise the national defense or disrupt foreign policy.
</p><p>(iii) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual as is
relevant and necessary to accomplish a purpose of the agency required by statute or by Executive order of the President. The
application of this provision could impair personnel security investigations which use properly classified information, because
it is not always possible to know the relevance or necessity of specific information in the early stages of an investigation.
Relevance and necessity are often questions of judgment and timing, and it is only after the information is evaluated that the
relevance and necessity of such information can be established.
</p><p>(iv) 5 U.S.C. 552a(e)(4) (G) and (H) require an agency to publish a <i>Federal Register</i> notice concerning its procedures
for notifying an individual upon request if the system of records contains a record pertaining to him or her, how to gain access
to such a record, and how to contest its content. Since EPA is claiming that this system of records is exempt from subsection
(f) of the Act, concerning agency rules, and subsection (d) of the Act, concerning access to records, these requirements are
inapplicable and are exempted to the extent that this system of records is exempted from subsections (f) and (d) of the Act.
Although EPA is claiming exemption from these requirements, EPA has published such a notice concerning its notification, access,
and contest procedures because, under certain circumstances, EPA might decide it is appropriate for an individual to have access
to all or a portion of his records in this system of records.
</p>


<p>(v) 5 U.S.C. 552a(f)(1) requires an agency to promulgate rules which shall establish procedures whereby an individual can be
notified in response to his request if any system of records named by the individual contains a record pertaining to him or her.
Since EPA is claiming that this system of records is exempt from subsection (d) of the Act, concerning access to records, the
requirements of subsections (f)(2) through (5) of the Act, concerning agency rules for obtaining access to such records, are
inapplicable and are exempted to the extent that this system of records is exempt from subsection (d) of the Act. Although EPA
is claiming exemption from the requirements of subsection (f) of the Act, EPA has promulgated rules which establish Agency
procedures because, under certain circumstances, it might be appropriate for an individual to have access to all or a portion of
his or her records in this system of records. These procedures are described elsewhere in this part.
</p><p>(d) <i>Exempt records provided by another Federal agency.</i> Individuals may not have access to records maintained by the
EPA if such records were provided by another Federal agency which has determined by regulation that such records are subject to
general exemption under 5 U.S.C. 552a(j) or specific exemption under 5 U.S.C. 552a(k). If an individual requests access to such
exempt records, EPA will consult with the source agency.
</p>
<p>(e) <i>Exempt records included in a nonexempt system of records.</i> All records obtained from a system of records which has
been determined by regulation to be subject to specific exemption under 5 U.S.C. 552a(k) retain their exempt status even if such
records are also included in a system of records for which a specific exemption has not been claimed.</p></xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>




<regulations id="reg2" toc="yes">
<regulationsTitle number="48">
<heading>Federal Acquisition Regulations System</heading>

<regulationsPart number="1524">
<heading>PROTECTION OF PRIVACY AND FREEDOM OF INFORMATION</heading>


<xhtmlContent>
<p>Subpart 1524.1--Protection of Individual Privacy</p>
<p>Sec.
</p><p>1524.104 Solicitation provisions.
</p><p><b>Authority:</b> Sec. 205(c), 63 Stat. 390, as amended, 40 U.S.C. 486(c).</p>
<p><b>Subpart 1524.1--Protection of Individual Privacy</b></p>
<p><b>1524.104
 Solicitation provisions.</b>
</p>
<p>The Contracting Officer shall insert the provision at 1552.224-70, Social Security Numbers of Consultants and Certain
Sole Proprietors and Privacy Act Statement, in all solicitations.
</p><p>[49 FR 8858, Mar. 8, 1984]</p>
</xhtmlContent>
</regulationsPart>

</regulationsTitle>
</regulations>

</agency>
</pai>
