<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Federal Mine Safety and Health Review Commission</name>
<abbrev>
FMHRC
</abbrev>
<section id="fmshrc1" toc="yes">
<systemNumber>01</systemNumber>
<subsection type="systemName">Payroll records--Federal Mine Safety and Health Review Commission.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Department of Agriculture, National Finance Center, copies held by FMSHRC. USDA holds records for the Commission under interagency agreement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and members of the Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Varied payroll records, including, among other documents, time and attendance cards; payment vouchers; comprehensive listing of employees; health benefits records; requests for deductions; tax forms and W-2 forms; overtime requests; leave data; retirement records. Records are used by the Commission and GSA employees to maintain adequate payroll information for the Commission employees, and otherwise by the Commission and GSA employees who have a need for the record in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. "Money and Finance" , generally.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Appendix A.
</p><p>Records also are disclosed to GAO for audits; to the Internal Revenue Service for investigation; and to private attorneys, pursuant to a power of attorney.
</p><p>A copy of an employee's Department of the Treasury Form W-2, Wage and Tax Statement, also is disclosed to the State, city, or other local jurisdiction which is authorized to tax the employee's compensation. The record will be provided in accordance with a withholding agreement between the State, city, or other local jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, or 5520, or, in the absence thereof, in response to a written request from an appropriate official of the taxing jurisdiction to the Executive Director, Federal Mine Safety and Health Review Commission, Room 612, 1730 K Street NW, Washington, DC 20006. The request must include a copy of the applicable statute or ordinance authorizing the taxation of compensation and should indicate whether the authority of the jurisdiction to tax the employee is based on place of residence, place of employment, or both. Pursuant to a withholding agreement between the city and the Department of the Treasury (5 U.S.C. 5520), copies of executed city tax withholding certificates shall be furnished the city in response to written request from an appropriate city official to the Executive Director.
</p><p>(1).  To the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services Federal Parent Locator System (FPLS) and Federal Tax Offset System for use in locating individuals and identifying their income sources to establish paternity, establish and modify orders of support and for enforcement action;
</p><p>(2).  To the Office of Child Support Enforcement for release to the Social Security Administration for verifying social security numbers in connection with the operation of the FPLS by the Office of Child Support Enforcement;
</p><p>(3).  To Office of Child Support Enforcement for release to the Department of dTreasury for purposes of administering the Earned Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) and verifying a claim with respect to employment in a tax return.
</p><p>Disclosures to consumer reporting agencies:
</p><p>Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper and microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Social Security number, name, block number, symbol number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in guarded building; released only to authorized personnel, including among others, GSA liaison staff and finance personnel; and the Commission administrative staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB GSA Record Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Officer, Federal Mine Safety and Health Review Commission, Room 640, 1730 K Street, NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual; the Commission.
</p></xhtmlContent></subsection></section>
<section id="fmshrc2" toc="yes">
<systemNumber>02</systemNumber>
<subsection type="systemName">General Finance and Accounting Records--Federal Mine Safety and Health Review Commission.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and members of the Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>SF-1038, Application and account for advance of funds; vendor register and vendor payment. Information is used by accounting technicians to maintain adequate financial information and by other officers of the Commission who have a need for the records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. "Money and Finance" , generally.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Appendix. Records also are released to GAO for audits; to the IRS for investigation; and to private attorneys, pursuant to power of attorney.
</p><p>Disclosures to consumer reporting agencies:
</p><p>Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper and tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual and automated by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in guarded building; released only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Officer, Federal Mine Safety and Health Review Commission, Room 640, 1730 K Street, NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual; the Commission.
</p></xhtmlContent></subsection></section>
<section id="fmshrc3" toc="yes">
<systemNumber>03</systemNumber>
<subsection type="systemName">General Informal Personnel Files--Federal Mine Safety and Health Review Commission.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The Commission members, staff and consultants, past and present.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographic information, correspondence with members of the Commission.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 5, U.S.C. "Government Organization and Employees" , generally.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosures to consumer reporting agencies:
</p><p>Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3). Also, see Appendix.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in lockable file cabinets, released only to authorized personnel, including among others, GSA liaison staff and the Commission administrative staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until no longer needed, then discarded.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Officer, Federal Mine Safety and Health Review Commission, Room 640, 1739 K Street, NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 485.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual; the Commission.
</p></xhtmlContent></subsection></section>
<section id="fmshrc4" toc="yes">
<systemNumber>04</systemNumber>
<subsection type="systemName">Property Management System--Federal Mine Safety and Health Review Commission.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The Commission members and staff.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Description, value and location of furnishings and equipment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 40 U.S. C. 483 "Property Utilization"  and 31 U.S.C. "Money and Finance" , generally.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Appendix. Records are also released to GAO for audits.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper and tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual and automated by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in guarded building; released only to authorized personel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Officer, Federal Mine Safety and Health Review Commission, Room 640, 1730 K Street NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact Executive Direcor or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual; the Administrative Office of the Commission.
</p></xhtmlContent></subsection></section>
<section id="fmshrc5" toc="yes">
<systemNumber>05</systemNumber>
<subsection type="systemName">Administrative Law Judge Caseload Report, Federal Mine Safety and Health Review Commission.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Administrative Law Judge of the Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Caseload assignments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 30 USC 823(d)(1) "Proceedings; rules of procedure; review; record"  and Title 5 U.S.C. 3105 "Appointment of administrative law judges" .
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Chief Administrative Law Judge and Commission for case assignment; also, see Appendix.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual by month, year and name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in guarded building; released only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Indefinite.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Administrative Law Judge, Federal Mine Safety and Health Review Commission, Room 642, 1730 K Street, NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact Executive Director or refer to the Commission access regulations contained in 29 CFR part 2705.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual; the Commission.
</p></xhtmlContent></subsection></section>

<appendix id="app" toc="yes">
<title> Federal Mine Safety and Health Review Commission ("Agency" )</title>
<xhtmlContent>
<p>In the event that a system of records maintained by this Agency to carry out it functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statue or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or rule, regulation or order issued pursuant thereto.
</p><p>A record from this system or records may be disclosed as a "routine use"  to a federal, state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an Agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract or the issuance of a license, grant or other benefit.
</p><p>A record from this system of records may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision in the matter.
</p><p>A record from this system of records may be disclosed to the duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee. A record from this system of records may be disclosed to the United States Office of Personnel Management in accordance with that agency's responsibility for evaluation and oversight of federal personnel management.
</p><p>A record from this system of records may be disclosed to officers and employees of a federal agency for purposes of audit.
</p><p>The information contained in this system of records will be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OBM Circular No. A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p><p>A record from this system of records may be disclosed as a routine use to a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the request of the individual about whom the record is maintained.
</p><p>A record from this system of records may be disclosed to officers and employees of the General Service Administration in connection with administrative services provided to this Agency under agreement with GSA.
</p></xhtmlContent></appendix>
<regulations id="reg" toc="yes">
<regulationsTitle number="29">
<heading>Labor</heading>
<regulationsChapter number="XII">
<heading> Federal Mediation and Conciliation Service </heading>
<regulationsPart number="1410">
<heading>PRIVACY </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>1410.1 Purpose and themselves.
</p>
<p>1410.2 Definitions.
</p>
<p>1410.3 Individual access requests.
</p>
<p>1410.4 Requirements for identification of individuals making requests.
</p>
<p>1410.5 Special procedures: Medical records.
</p>
<p>1410.6 Requests for correction or amendment of records.
</p>
<p>1410.7 Agency review of refusal to amend a record.
</p>
<p>1410.8 Notation of dispute.
</p>
<p>1410.9 Fees.
</p>
<p>1410.10 Penalties.
</p>
<p>1410.11 Standards of review.
</p>
<p>1410.12 Specific exemptions.
</p>
<p><b>Authority:</b> Privacy Act 1974, Pub. L. 93-579, 88 Stat. 1896 (5 U.S.C. 552a).
</p>
<p><b>Source:</b> 40 FR 47418, Oct. 8, 1975, unless otherwise noted.
</p>
<p><b>&#167; 1410.1
 Purpose and scope.
</b></p>
<p>(a) The purpose of this part is to set forth rules to inform the public about information maintained by the Federal Mediation and Conciliation Service about individuals, to inform those individuals how they may gain access to and correct or amend information about themselves, and to exempt disclosure of identity of confidential sources of certain records.
</p>
<p>(b) [Reserved]
</p>
<p><b>&#167; 1410.2
 Definitions.
</b></p>
<p>For the purposes of this part, unless otherwise required by the context--
</p>
<p>(a) <i>Individual</i> means a citizen of the United States or an alien lawfully admitted for permanent residence.
</p>
<p>(b) <i>Maintain</i> means maintain, collect, use or disseminate.
</p>
<p>(c) <i>Record</i> means any item, collection or grouping of information about an individual that is maintained by the Federal Mediation and Conciliation Service including, but not limited to, his education, financial transactions, medical history, and criminal or employment history, that contains his name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print, or a photograph.
</p>
<p>(d) <i>System of records</i> means a group of any records under the control of Federal Mediation and Conciliation Service from which information is retrieved by the name of the individual or by some identifying particular assigned to the individual.
</p>
<p><b>&#167; 1410.3
 Individual access requests.
</b></p>
<p>(a) Individuals who desire to know whether the agency maintains a system of records containing records pertaining to him may submit a written request to the Director of Administration, Federal Mediation and Conciliation Service, Washington, DC 20427. The request must include the name and address of the requestor. The Director of Administration, or his designated representative, will advise the requestor in writing within 10 working days whether the records are so maintained and the general category of records maintained within the system.
</p>
<p>(b) Any individual who desires to inspect or receive copies of any record maintained within the system concerning him shall submit a written request to the Director of Administration, Federal Mediation and Conciliation Service, Washington, DC 20427, reasonably identifying the records sought to be inspected or copied.
</p>
<p>(c) The individual seeking access to his record may also have another person accompanying him during his review of the records. If the requestor desires another person to accompany him during the inspection, the requestor must sign a statement, to be furnished to the Service representative at the time of the inspection authorizing such other person to accompany him. Except as required under the Freedom of Information Act, permitted as a routine use as published in the agency's annual notice, or for internal agency use, disclosure of records will only be made to the individual to whom the record pertains, unless written consent is obtained from that individual. The Director of Administration will verify the signature of the individual requesting or consenting to the disclosure of a record prior to the disclosure thereof to any other person by a comparison of signatures, if the request or consent is not executed within the presence of a designated Service representative.
</p>
<p>(d) The Director of Administration or his designated representative will advise the requestor in writing within 10 working days of receipt of the request whether, to what extent, and approximately when and where access shall be granted. Within 30 days of receipt of the request, the records will be made available for review at the FMCS National Office in Washington, DC, or one of the Regional Offices. The following is a list of the Regional Office locations:

</p>
<p>1. <i>Eastern Region:</i>
</p>
<p>Address: Jacob K. Javits Federal Building, 26 Federal Plaza, Room 2937, New York, NY 10278.
</p>
<p>Consists of: Maine, New Hampshire, Vermont, Connecticut, Rhode Island, Massachusetts, New York, Puerto Rico, the Virgin Islands, Pennsylvania, Delaware, New Jersey, Garrett and Alleghany Counties of Maryland; and Brooke and Hancock Counties of West Virginia.
</p>
<p>2. <i>Central Region:</i>
</p>
<p>Address: Insurance Exchange Building, Room 1641, 175 W. Jackson Street, Chicago, IL 60604.
</p>
<p>Consist of: Illinois (except counties listed under the Southern Region); Indiana (except counties listed under Southern Region); Wisconsin, Minnesota, North Dakota, South Dakota, Michigan, and Ohio (except counties listed under the Southern Region).
</p>
<p>3. <i>Southern Region:</i>
</p>
<p>Address: Suite 400, 1422 W. Peachtree St., NW., Atlanta, GA 30309.
</p>
<p>Consists of: Virginia, Maryland (except counties listed under the Eastern Region); Tennessee; North Carolina; South Carolina; Georgia; Alabama; Florida; Mississippi; Louisiana; Arkansas; Kentucky; Texas (except for Hudspeth and El Paso counties); Oklahoma; Missouri (except for those counties listed for the Western Region); Illinois (in counties of Calhoun, Greene, Jersey, McCoupin, Montgomery, Fayette, Bond, Madison, St. Clair, Monroe, Clinton, Washington, Marion, White, Hamilton, Wayne, Edwards, Wabash, Lawrence, Richland, Clay, Effingham, Jasper, and Crawford); Indiana (the counties of Knox, Daviess, Martin, Orange, Washington, Clark, Floyd, Harrison, Crawford, Perry, Spencer, DuBois, Pike, Gibson, Posey, Vanderburgh, and Warrick); Ohio (the counties of Butler, Hamilton, Warren, Clermont, Brown, Highland, Clinton, Ross, Pike, Adams, Scioto, Lawrence, Ballia, Jackson, Vinton, Hocking, Athens, and Meigs); Kansas (the counties of Bourbon, Crawford, Cherokee, and Ottawa); West Virginia (except counties listed under the Central Region); and the Canal Zone.
</p>
<p>4. <i>Western Region:</i>
</p>
<p>Address: Francisco Bay Building, Suite 235, 50 Francisco Street, San Francisco, CA 94133.
</p>
<p>Consists of: California; Nevada; Arizona; New Mexico; El Paso and Hudspeth Counties (only) in Texas; Hawaii; Guam; Alaska; Washington; Oregon; Colorado; Utah; Wyoming; Montana; Idaho; Nebraska; Kansas; Iowa; Missouri (the counties of Atchinson, Nodaway, Worth, Harrison, Mercer, Putnam, Schuyler, Scotland, Knox, Adair, Sullivan, Grundy, Daviess, Gentry, DeKalb, Andrew, Holt, Buchanan, Clinton, Caldwell, Livingston, Linn, Macon, Shelby, Randolph, Chariton, Carrol, Ray, Clay, Platte, Jackson, Lafayette, Saline, Howard, Boon, Cooper, Pettis, Johnson, Cass, Bates, Henry, St. Clair, Benton, and Morgan); American Somoa; and Wake Island.
</p>
<p>[40 FR 47418, Oct. 8, 1975, as amended at 47 FR 10530, Mar. 11, 1982]
</p>
<p><b>&#167; 1410.4
 Requirements for identification of individuals making requests.
</b></p>
<p>Satisfactory identification (i.e., employ identification number, current address, and verification of signature) must be provided to FMCS prior to review of the record. The requestor will be provided the opportunity to review the records during normal business hours.
</p>
<p><b>&#167; 1410.5
 Special procedures: Medical records.
</b></p>
<p>(a) If medical records are requested for inspection which, in the opinion of the Director of Administration, may be harmful to the requestor if personally inspected by him, such records will be furnished only to a licensed physician, designated to receive such records by the requestor. Prior to such disclosure, the requestor must furnish a signed written authorization to the Service to make such disclosure and the physician must furnish a written request to the Director of Administration for the physician's receipt of such records.
</p>
<p>(b) Verification of the requestor's signature will be accomplished by a comparison of signatures if such authorization is not executed within the presence of a Service representative.
</p>
<p><b>&#167; 1410.6
 Requests for correction or amendment of records.
</b></p>
<p>(a) If the individual disagrees with the information in the record, he may request that the record be amended by addition or deletion. Such a request must be in writing and directed to the Director of Administration, Federal Mediation and Conciliation Service, Washington, DC, 20427. The request must also specifically outline the amendment sought. The Director of Administration or his designated representative will acknowledge receipt of the request within 10 working days from the date of receipt of such request. Under normal circumstances, not later than 30 days after receipt of the request for amendments, the Director of Administration will either:
</p>
<p>(1) Amend the record and notify the requestor in a written letter of determination to what extent the record is amended; or
</p>
<p>(2) If the amendment or correction is denied in whole or in part, notify the requestor in a written letter of determination the reason for denial and the requestor's right to request review by the Deputy National Director.
</p>
<p>(b) Routine requests of arbitrators maintained on the Service's roster of arbitrators to amend records for such matters as address, experience, fees charged, may be made in writing to the Director of Arbitration Services, Washington, DC, 20427. If such routine requests are not granted or involve other types of amendments, then the procedure to be followed is that which includes a request in writing to the Director of Administration.
</p>
<p><b>&#167; 1410.7
 Agency review of refusal to amend a record.
</b></p>
<p>(a) The requestor may appeal any determination of the Director of Administration not to amend a record by submitting a written request for review of refusal to amend a record to the Deputy National Director, Washington, DC 20427. Such a request shall indicate the specific corrections or amendments sought. Not later than 30 days from receipt of a request for review (unless such period is extended by the National Director for good cause shown), the Deputy National Director will complete such a review and make a final determination on the request, and shall advise the requestor in a written letter of determination whether, and to what extent the correction or amendment will be made. If the correction or amendment is denied, in whole or in part, the letter of determination will specify the reasons for such denial.
</p>
<p>(b) If the Deputy National Director makes a final determination not to amend the record, the individual may provide to the Service a concise written statement explaining the reasons for disagreement with the refusal.
</p>
<p>(c) In addition, the individual may file a civil action in the U.S. District Court to seek an order compelling the Service to amend the record as requested.
</p>
<p><b>&#167; 1410.8
 Notation of dispute.
</b></p>
<p>After an individual has filed a statement of disagreement as described in &#167; 1410.7(b), any disclosure of the contested records must contain a notation of the dispute. In addition, a copy of the individual's statement will be provided to the person or agency to whom the disputed record is disclosed. The Service may also, but it is not required to, provide a statement reflecting the agency's reasons for not making the requested amendments.
</p>
<p><b>&#167; 1410.9
 Fees.
</b></p>
<p>Upon request, the Service will provide a photostatic copy of the records to the individual to whom they pertain. There will be a charge of $.10 per page.
</p>
<p><b>&#167; 1410.10
 Penalties.
</b></p>
<p>Any person who knowingly and willfully requests or obtains any record concerning an individual from the Service under false pretenses shall be guilty of a misdemeanor and fined not more than $5,000.
</p>
<p><b>&#167; 1410.11
 Standards of review.
</b></p>
<p>Upon a request for inspection of records or a determination on a request for amendment, the Director of Administration, his designated representative, or the Deputy National Director will review the pertinent records and discard any material in them that is not:
</p>
<p>(a) Relevant and necessary to accomplish a statutory purpose or a purpose not authorized by executive order.
</p>
<p>(b) Accurate, relevant, timely, and complete, to assure fairness to the individual.
</p>
<p><b>&#167; 1410.12
 Specific exemptions.
</b></p>
<p>With regard to Agency Internal Personnel Records and Arbitrator Personal Data Files, separately described in the system notices, such records will be exempted from section (d) of the Act as follows:

</p>
<p>Investigatory material maintained solely for the purposes of determining an individual's qualification, eligibility, or suitability for employment in the Federal civilian service, Federal contracts, or access to classified information, but only to the extent that disclosure of such material would reveal the identity of the source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence.
</p>
<p>In order to obtain accurate information pertaining to employee or arbitrator eligibility, the nondisclosure of the identity of such a confidential source is essential.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
