<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>General Services Administration</name>
<abbrev>GSA
</abbrev>
<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2012-03-22/pdf/2012-06839.pdf </url>
<title> GSA/OGC-1, Office of General Counsel Cases </title>
<date year="2012" month="3" day="22"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2012-10-16/pdf/2012-25380.pdf </url>
<title> GSA/OGC-3, GSA's Enterprise Organization of Google Applications for Government and SalesForce.com for Government </title>
<date year="2012" month="10" day="16"/>
</previouslyPublished>
<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-02-19/pdf/2013-03743.pdf</url>
<title>GSA/GOVT-9, System for Award Management (SAM)</title>
<date year="2013" month="2" day="19"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-04-03/pdf/2013-07669.pdf</url>
<title> GSA/GOVT-3, Travel Charge Card Program </title>
<date year="2013" month="4" day="3"/>
</previouslyPublished>


<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-04-17/pdf/2013-09004.pdf</url>
<title> GSA/GOV-8 Excluded Parties List System (EPLS)--Deletion </title>
<date year="2013" month="4" day="17"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-06-11/pdf/2013-13813.pdf</url>
<title> GSA/CIO-3, GSA's Enterprise Organization of Google Applications &amp; SalesForce.com </title>
<date year="2013" month="6" day="11"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-07-03/pdf/2013-16124.pdf</url>
<title> GSA/OCSIT-1, MyUSA </title>
<date year="2013" month="7" day="3"/>
</previouslyPublished>


<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-12-30/pdf/2013-31166.pdf</url>
<title> GSA/PPFM-9, Payroll Accounting and Reporting (PAR) System </title>
<date year="2013" month="12" day="30"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-12-30/pdf/2013-31165.pdf</url>
<title> GSA/PPFM-8, Comprehensive Human Resources Integrated System (CHRIS)</title>
<date year="2013" month="12" day="30"/>
</previouslyPublished>

<previouslyPublished>
<url> http://www.gpo.gov/fdsys/pkg/FR-2013-12-31/pdf/2013-31308.pdf</url>
<title> GSA/PPFM-11, Pegasys</title>
<date year="2013" month="12" day="31"/>
</previouslyPublished>



<section id="govt3" toc="yes">
<systemNumber>/GOVT-3</systemNumber>
<subsection type="systemName">Travel Charge Card Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is located in the finance office of the local installation of the Federal agency for which an individual has
traveled. Records necessary for a contractor to perform under a contract are located at the contractor's facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are current Federal employees who apply for and/or use Government-assigned travel charge cards and
all other Federal employees and authorized individuals who use a Federal account number for travel purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include name, home address, Social Security Number, date of birth, employment information, telephone numbers,
citizenship/residency, information needed for identification verification, travel authorizations and vouchers, charge card
applications, charge card receipts, terms and conditions for use of charge cards, and monthly reports from contractor(s) showing
charges to individual account numbers, balances, and other types of account analyses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5707 and as implemented by the Federal Travel Regulation, 41 CFR 300-304; E.O. 9397, as amended; E.O. 11609, as
amended; Public Law 107-56 Sec. 326; Public Law 109-115 Sec. 846; Laws administered by the Department of Treasury, under
the Office of Foreign Assets Control (OFAC) <i>Regulations for the Financial Community,</i> dated Jan. 24, 2012 (50 U.S.C. App.
&#167;&#167;&#167;&#167; 1-44, 18 U.S.C. 3571, 50 U.S.C. 1701-06, 18 U.S.C. 3571, Public Law 101-513, 104 Stat.
2047-55, 22 U.S.C. 287c, 22 U.S.C. 2349 aa-9, 22 U.S.C. 6001-10, 22, U.S.C. 6021-91, 8 U.S.C., 219, 18 U.S.C. 2332d
and 18 U.S.C. 2339b, Public Law 106-120,tit. VIII, 113 Stat 1606, 1626-1636 (1999) (to be codified at 21 U.S.C.
1901-1908, 18 U.S.C. 1001).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assemble in one system information to provide government agencies with: (1) Information on Federal employees, contractors, and
other individuals who apply for and/or use Government-assigned travel charge cards, including the requirement for banks to collect
certain information in compliance with the OFAC regulations; (2) Necessary information on the commercial travel and transportation
payment and expense control system, which provides travelers charge cards and the agency an account number for official travel and
related travel expenses on a worldwide basis; (3) attendant operational and control support; and (4) management information reports for
expense control purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To another Federal agency, Travel Management Center (TMC), online booking engine suppliers and the airlines that are required to
support the Department of Homeland Security/Transportation Security Administration (DHS/TSA) Secure Flight Program. In this program,
DHS/TSA assumes the function of conducting pre-flight comparisons of airline passenger information to Federal Government watch lists.
In order to supply the appropriate information, these mentioned parties are responsible for obtaining new data fields consisting of
personal information for date of birth, gender, known traveler number and redress number. At this time, the redress number and known
traveler number are optional but may be required to be stored in another phase of the Secure Flight program.
</p><p>b. To disclose information to a Federal, State, local, tribal, or foreign agency responsible for investigating, prosecuting,
enforcing, implementing, or carrying out a statute, rule, regulation, or order, where an agency becomes aware of a violation or
potential violation of civil or criminal law or regulation.
</p><p>c. To disclose information to a Member of Congress or a congressional staff member in response to an inquiry made at the request of
the individual who is the subject of the record.
</p><p>d. To disclose information to the contractor in providing necessary information, including information collected for compliance with
Office of Foreign Assets Control regulations, for issuing credit cards.
</p><p>e. To disclose information to an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator;
arbitrator; exclusive representative; or other official engaged in investigating, or settling a grievance, complaint, or appeal filed
by
 an employee.
</p><p>f. To disclose information to officials of labor organizations recognized under Public Law 95-454, when necessary to their
duties of exclusive representation on personnel policies, practices, and matters affecting working conditions.
</p><p>g. To disclose information to a Federal agency for accumulating reporting data and monitoring the system.
</p><p>h. To disclose information in the form of listings, reports, and records of all common carrier transactions including refunds and
adjustments to an agency by the contractor to enable audits of carrier charges to the Federal government.
</p><p>i. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the
compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in
connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>j. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the
reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the
information is relevant and necessary to a decision.
</p><p>k. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
</p><p>l. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>m. To the National Archives and Records Administration (NARA) for records management purposes.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders. Electronic records are stored within a computer and associated equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed and retrieved by name, Social Security Number,
 and/or credit card number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are stored in lockable file cabinets or secured rooms. Electronic records are protected by passwords, access codes,
and entry logs. There is restricted access to credit card account numbers, and information is released only to authorized users and
officials on a need-to-know basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept for 3 years and then destroyed, as required by the General Records Retention Schedules issued by the National
Archives and Records Administration (NARA).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Commissioner, Office of Travel, Motor Vehicle, and Card Services (QM), Federal Acquisition Service, General Services
Administration, Crystal Plaza 4, 2200 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries by individuals should be addressed to the Finance Officer of the agency for which they traveled.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the Finance Officer of the agency for which they traveled. Individuals must furnish
their full name and the authorizing agency and its component to facilitate the location and identification of their records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of their records should contact the Finance Officer of the agency for which they traveled.
Individuals must furnish their full name and the authorizing agency and component for which they traveled.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Charge card applications, monthly reports from the contractor, travel authorizations and vouchers, credit card companies, and data
interchanged between agencies.
</p></xhtmlContent></subsection></section>
<section id="adm25" toc="yes">
<systemNumber>/ADM-25</systemNumber>
<subsection type="systemName">Internal Evaluation Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located in the GSA Office of Inspector General, 1800 F Street, NW., Washington, DC 20405. The database for this system is on a local area network in the GS Building and is operated by the System Development and Support Division of the Office of Inspector General.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Individuals covered by the system are employees and former employees of the GSA Office of Inspector General. The system also includes any person who was the source of a complaint or allegation; a witness who has information or evidence on any aspect of an investigation; and any possible or actual suspect in a civil, criminal, or administrative action.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigative files containing information such as name, date and place of birth, experience, and investigative material that is used as a basis for taking civil, criminal, and administrative actions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. App. 3., Section 2 <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The system serves as a basis for issuing subpoenas and taking civil, criminal, and administrative actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records are used by GSA officials and representatives of other Government agencies on a need-to-know basis in the performance of their official duties under the authorities set forth above and for the following routine uses.
</p><p>a. A record of any case in which there is an indication of a violation of law, whether civil, criminal, or regulatory in nature, may be disseminated to the appropriate Federal, State, local, or foreign agency charged with the responsibility for investigating or prosecuting such a violation or charged with enforcing or implementing the law.
</p><p>b. A record may be disclosed to a Federal, State, local, or foreign agency or to an individual organization in the course of investigating a potential or actual violation of any law, whether civil, criminal, or regulatory in nature, or during the course of a trial or hearing or the preparing for a trial or hearing for such a violation, if there is reason to believe that such agency, individual, or organization possesses information relating to the investigation, and disclosing the information is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.
</p><p>c. A record relating to a case or matter may be disclosed in an appropriate Federal, State, local, or foreign court or grand jury proceeding in accordance with established constitutional, substantive, or procedural law or practice, even when the agency is not a party to the litigation.
</p><p>d. A record relating to a case or matter may be disclosed to an actual or potential party or to his or her attorney for the purpose of negotiation or discussion on matters such as settlement of the case or matter, plea-bargaining, or informal discovery proceedings.
</p><p>e. A record relating to a case or matter that has been referred by an agency for investigation, prosecution, or enforcement or that involves a case or matter within the jurisdiction of any agency may be disclosed to the agency to notify it of the status of the case or matter or of any decision or determination that has been made or to make such other inquiries and reports as are necessary during the processing of the case or matter.
</p><p>f. A record relating to a case or matter may be disclosed to a foreign country pursuant to an international treaty or convention entered into and ratified by the United States, or to an Executive agreement.
</p><p>g. A record may be disclosed to a Federal, State, local, foreign, or international law enforcement agency to assist in crime prevention and detection or to provide leads for investigation.
</p><p>h. A record may be disclosed to a Federal, State, local, foreign, tribal or other public authority in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuing of a license, grant, or other benefit by the requesting agency, to the extent that the information relates to the requesting agency's decision on the matter.
</p><p>i. A record may be disclosed to the public, news media, trade associations, or organized groups when the purpose is educational or informational, such as describing crime trends or distinctive or unique modus operandi, provided that the record does not identify a specific individual.
</p><p>j. A record may be disclosed to an appeal or grievance examiner, formal complaints examiner, equal opportunity investigator, arbitrator, or other authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee. This includes matters and investigations involving the Merit Systems Protection Board or the Office of Special Counsel. A record also may be disclosed to the United States Office of Personnel Management (OPM) in accordance with the agency's responsibility for evaluating Federal personnel management.
</p><p>k. A record may be disclosed as a routine use to a Member of Congress or to a congressional staff member in response to an inquiry of the congressional office made at the request of the person who is the subject of the record.
</p><p>l. Information may be disclosed at any stage of the legislative coordination and clearance process to the Office of Management and Budget (OMB) for reviewing private relief legislation as set forth in OMB Circular No. A-19. A record may be disclosed:
</p><p>(a) To an expert, a consultant, or contractor of GSA engaged in a duty related to an agency function to the extent necessary to perform the function; and
</p><p>(b) To a physician to conduct a fitness-for-duty examination of a GSA officer or employee.
</p><p>m. A record may be disclosed to any official charged with the responsibility to conduct qualitative assessment reviews of internal safeguards and management procedures employed in investigative operations. This disclosure category includes members of the President's Council on Integrity and Efficiency and officials and administrative staff within their investigative chain of command, as well as authorized officials of the Department of Justice and the Federal Bureau of Investigation.
</p><p>n. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>o. To the National Archives and Records Administration (NARA) for records management purposes.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in files and file folders. Electronic records are stored on hard drive or CD-ROM.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Both paper records and electronic records are retrievable by name or assignment number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are stored in locked rooms with access limited to authorized personnel. Computer based records are available only to authorized users with a need to know and are protected by a network logon password, user password, and restricted right of access to the software, system, file, data element, and report.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of by shredding or burning, as scheduled in GSA Handbook, GSA Maintenance and Disposition System (OAD P 1820.2A).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Internal Evaluation Staff (JE) of the Office of Inspector General, General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual who wishes to be notified whether the system contains a record concerning him or her should address a request to the Office of Counsel to Inspector General (JC), General Services Administration, Room 5324, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual seeking access to a record should put his or her request in writing and address it to the Office of Counsel to the Inspector General (JC), including full name (maiden name if appropriate), address, and date and place of birth. General inquiries may be made by telephone: (202) 501-1932.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting the content of a record or appealing a denial of a request to amend a record are in 41 CFR Part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources are individuals themselves, employees, informants, law enforcement agencies, other Government agencies, employers, references, co-workers, neighbors, educational institutions, and intelligence sources.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>In accordance with 5 U.S.C. 552a(j), this system of records is exempt from all provisions of the Privacy Act of 1974 with the exception of subsections (b); (c)(1) and (2); (e)(4)(A) through (F); (e)(6), (7), (9), (10), and (11); and (i) of the Act, to the extent that information in the system pertains to the enforcement of criminal laws, including police efforts to prevent, control, or reduce crime or to apprehend criminals; to the activities of prosecutors, courts, and correctional, probation, pardon, or parole authorities; and to (1) information compiled for the purpose of identifying individual criminal offenders and alleged offenders and consisting only of identifying data and notations of arrests, the nature and disposition of criminal charges, sentencing, confinement, release, and parole and probation status; (2) information compiled for the purpose of a criminal investigation, including reports of informants and investigators, that is associated with an identifiable individual; or (3) reports of enforcement of the criminal laws, from arrest or indictment through release from supervision. This system is exempted to maintain the efficacy and integrity of the Office of Inspector General's law enforcement function.
</p><p>In accordance with 5 U.S.C. 552a(k), this system of records is exempt from subsections (c)(3); (d); (e)(1); (e)(4) (G), (H), and (I); and (f) of the Privacy Act of 1974. The system is exempt:
</p><p>a. To the extent that the system consists of investigatory material compiled for law enforcement purposes. However, if any individual is denied any right, privilege, or benefit for which the individual would otherwise be eligible as a result of the maintenance of such material, such material shall be provided to such individual, except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to the effective date of the Act, under an implied promise that the identity of the source would be held in confidence; and
</p><p>b. To the extent the system consists of investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information, but only to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to the effective date of the Act, under an implied promise that the identity of the source would be held in confidence.
</p><p>This system has been exempted to maintain the efficacy and integrity of lawful investigations conducted pursuant to the Office of Inspector General's law enforcement responsibilities and responsibilities in the areas of Federal employment, Government contracts, and access to security classified information.

</p></xhtmlContent></subsection></section>
<section id="adm26" toc="yes">
<systemNumber>/ADM-26</systemNumber>
<subsection type="systemName">Office of Inspector General Counsel Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is maintained electronically and in paper form in the Office of Counsel to the Inspector General (OIG/JC).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are (1) parties to or are otherwise referenced in complaints, administrative actions or other litigation or potential litigation related to GSA, (2) in Freedom of Information Act, Privacy Act, correspondence, or other requests handled by the OIG, (3) in GSA or OIG special projects or other records maintained by the Office of Counsel, and (4) attorneys, paralegals, and other employees of the Office of Inspector General directly involved in these cases or matters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information routinely and necessarily obtained by the OIG Counsel's Office in the conduct of its official responsibility to represent and advise the GSA OIG. Records in this system pertain to a broad variety of matters handled by the OIG Office of Counsel, including but not limited to civil, criminal, and administrative actions, personnel matters, correspondence, special projects, and <i>Freedom of Information Act</i> and <i>Privacy Act</i> requests. Records may include but are not limited to: Name, social security number, addresses, phone numbers, e-mail address, birth date, financial information, medical records, or employment records. The system may also contain other records such as: Case history files, copies of applicable laws, working papers of attorneys, testimony of witnesses, correspondence, accident reports, pleadings, affidavits, litigation reports, financial data and other records. This system notice covers records not covered by other appropriate system of records notices.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>General authority to maintain the system is contained in the <i>Inspector General Act of 1978,</i> as amended, 5 U.S.C. App. 3.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system are maintained for the purpose of providing representational and advisory legal services to the OIG.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records are used by GSA officials and representatives of other government agencies on a need-to-know basis in the performance of their official duties under the authorities set forth above and for the following routine uses:
</p><p>a. A record of any case in which there is an indication of a violation of law, whether civil, criminal, or regulatory in nature, may be disseminated to the appropriate Federal, State, local, or foreign agency charged with the responsibility for investigating or prosecuting such a violation or charged with enforcing or implementing the law.
</p><p>b. A record may be disclosed to a Federal, State, local, or foreign agency or to an individual or organization in the course of investigating a potential or actual violation of any law, whether civil, criminal, or regulatory in nature, or during the course of a trial or hearing or the preparation for a trial or hearing for such a violation, if there is reason to believe that such agency, individual, or organization possesses information relating to the investigation, and disclosing the information is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.
</p><p>c. A record relating to a case or matter may be disclosed in an appropriate Federal, State, local, or foreign court or grand jury proceeding in accordance with established constitutional, substantive, or procedural law or practice, even when the agency is not a party to the litigation.
</p><p>d. A record relating to a case or matter may be disclosed to an actual or potential party or to his or her attorney for the purpose of negotiation or discussion on matters such as settlement of the case or matter, plea-bargaining, or informal discovery proceedings.
</p><p>e. A record may be disclosed to a Federal, State, local, foreign, or tribal or other public authority in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuing of a license, grant, or other benefit by the requesting agency, to the extent that the information relates to the requesting agency's decision on the matter.
</p><p>f. A record may be disclosed to an appeal, grievance, hearing, or complaint examiner; an equal opportunity investigator, arbitrator, or mediator; and/or an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>g. A record may be disclosed as a routine use to a Member of Congress or to a congressional staff member in response to an inquiry of the congressional office made at the request of the person who is the subject of the record.
</p><p>h. A record may be disclosed: (a) To an expert, a consultant, or contractor of GSA engaged in a duty related to an agency function to the extent necessary to perform the function; and (b) to a physician to conduct a fitness-for-duty examination of a GSA officer or employee.
</p><p>i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>j. In any legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States or other entity of the United States Government is a party before a court or administrative body.
</p><p>k. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO) in accordance with their responsibilities for evaluating Federal programs.
</p><p>l. To the National Archives and Records Administration (NARA) for records management purposes.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in paper and/or electronic form in the Office of Inspector General.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved based on any information captured, including but not limited to: name, case name, and social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to electronic records is limited to authorized individuals with a need to know, and with passwords or keys. Electronic files are maintained behind an OIG firewall certified and accredited based on the security controls of the National Institute of Standards and Technology (NIST) and GSA Policy, and paper files are stored in locked rooms or filing cabinets with access limited to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Counsel to the Inspector General, General Services Administration, 1800 F Street, NW., Washington, DC 20405. The Office of Counsel may also be contacted via telephone at (202) 501-1932.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records should contact the system manager in writing at the address above, and should include their full name (maiden name if appropriate), address, and date and place of birth. General inquiries may be made by telephone: (202) 501-1932.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to amend their records should contact the system manager at the address above. Applicable regulations are located at 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are data from other systems, information submitted by individuals or their representatives, information gathered from public sources, and information from other entities or individuals involved in the cases or matters.
</p></xhtmlContent></subsection></section>
<section id="adts1" toc="yes">
<systemNumber>/ADTS-1 (23-00-0076)</systemNumber>
<subsection type="systemName">Classified Control Files, GSA/ADTS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Office and regional offices of ADTS at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of GSA, other Government agencies, and commercial corporations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records are maintained in this nonautomated system for the purpose of ensuring control over access to classified information and facilities. Contains records such as: Security clearance level, identification credentials, registers, access authorizations, official courier/messenger designations, security officer appointments, files custodian lists, security briefings, and acknowledgements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10450, April 27, 1953.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Maintaining and exchanging current information regarding authority of personnel to gain access to classified material or facilities. Documenting responsibilities of designated personnel to administer the overall security program. Used to verify clearance for access to classified material or facilities, to allow performance of maintenance and repair of classified communications equipment, to verify authority to release, transport and receive classified material, both inter- and intra-agency. The routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Paper files kept in safes or storage cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically at each location by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Storage containers are either locked or located in a limited access area.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Secure and Emergency Communications Branch, Office of Systems Engineering and Operations, GSA, ADTS, 18th &amp;F Streets NW, Washington, DC.; mailing address: General Services Administration (CTDS), Washington, DC 20405, and the Assistant Regional Administrators, ADTS, at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be directed to the system managers listed above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, for contesting the contents, and for appealing initial determinations are promulgated in 41 CFR part 105-64, published in the Federal Register.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individuals themselves, requests for clearance and/or access, and other security forms.
</p></xhtmlContent></subsection></section>
<section id="adts2" toc="yes">
<systemNumber>/ADTS-2 (23-00-0077)</systemNumber>
<subsection type="systemName">Congressional Files, GSA/ADTS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>ADTS Central Office and in the regional offices of ADTS at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of Congress and their staffs, State governors and their staffs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records are maintained in this nonautomated system for the purpose of ensuring that proper action is being taken on Congressional and State requests for ADP and telecommunications service. Contains records used for ordering, billing, and budget purposes. Contains telephone service requests, ADP service requests, billing for FTS and extended service, general inquiries, records of meetings, service complaints, and remedial actions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 31, U.S.C. Section 680a.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper files, storage cabinets, and file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically at each location by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Access is restricted to authorized personnel. Records are released only to authorized officials.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Congressional Liaison (CLSS), GSA, ADTS, 7th and D Streets SW., Washington, DC 20407 and the Assistant Regional Administrators, ADTS, at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be directed to the system managers listed above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same individuals as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, for contesting the contents, and for appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individuals themselves (correspondence, telephone calls, etc.), the staffs of the individuals concerned, and other ADTS employees involved.
</p></xhtmlContent></subsection></section>
<section id="adts4" toc="yes">
<systemNumber>/ADTS-4 (23-00-0079)</systemNumber>
<subsection type="systemName">Emergency Notification Files GSA/ADTS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Office and regional offices of ADTS at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA/ADTS Central Office and regional employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records are maintained in this nonautomated system for the purpose of notifying and identifying employees or their designees under emergency conditions. Contains records such as: Employees, name, address, position title, office phone number, and home phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 5 U.S.C. Section 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Maintaining a current listing of Federal officials to be contacted during national disasters, contingency and emergency situations, and providing this information as necessary, in disasters or public or personal emergencies, to concerned agencies, telephone companies, telecommunications common carriers, civil defense and other activities and individuals involved in the emergency or relief effort. Contacting officials in support of Federal Emergency Plan D and NCS Plan for Communications Support in major disasters and emergencies. Notifying personnel in cases of operational or personal emergencies. The routine statements A, B, C, D, E, and G, described in the appendix following the GSA notices, also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper files kept in safes or lockable storage cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically at each location by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Storage containers are either locked or located in a limited access area.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Secure and Emergency Communications Branch, Office of Systems Engineering and Operations, GS Building, 18th &amp;F Streets NW, Washington, DC; mailing address: General Services Administration (CTDS), Washington, DC 20405 and Assistant Regional Administrators, ADTS, at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be directed to the system managers identified above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same individuals as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, for contesting the contents, and for appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individuals themselves, their supervisors, emergency listings, disaster plans, and personnel files.
</p></xhtmlContent></subsection></section>
<section id="adts5" toc="yes">
<systemNumber>/ADTS-5 (23-00-0080)</systemNumber>
<subsection type="systemName">Financial Management Files, GSA/ADTS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Financial Management Division and offices of the Central Office and regional offices of ADTS at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA/ADTS Central Office and regional employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records are maintained in both paper and automated form for the purpose of financial management. Contains information on financial projections for short and long range planning, preparation of annual financial plans, monthly and quarterly analysis of operation funds, and verifying accounting reports. Contains records such as: Travel logs, transportation requests, claims, vouchers, within grade notices and pay changes, operator cost data, credit cards, requisitions, overtime requests, operating plans, time and attendance files, payroll, commercial call certifications, employment staffing, retirement eligibility, and manpower and payroll statistics.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 31 U.S.C.  66a, 66b.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine use statements A, B, C, D, E, F, and G, described in the appendix following the GSA notices, apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper files kept in storage containers. Magnetic tapes are filed in a tape library.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically at each location by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records containing personal information are maintained in metal lockable filing cabinets or metal lockable desk drawers, with limited access. Tapes and other records are stored in a limited access area.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Management Division, GS Building, 18th &amp;F Streets NW, Washington, DC; mailing address: General Services Administration (CXM), Washington, DC 20405; Director, Budgetary Control Division (CXB), ADTS, GS Building, 18th and F Sts. NW, Washington, DC 20405, and the Assistant Regional Administrator, ADTS, at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be directed to the system managers identified above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same individuals as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, for contesting the contents, and for appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals submitting the various types of claims, vouchers, and requests and manpower and payroll statistics.
</p></xhtmlContent></subsection></section>
<section id="adts7" toc="yes">
<systemNumber>/ADTS-7 (23-00-0082)</systemNumber>
<subsection type="systemName">Workload Measurement Files, GSA/ADTS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Regional and Central Offices, ADTS, at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current employees of GSA/ADTS.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records are maintained in both paper and magnetic tape in this system for the purpose of measuring the productivity of ADTS technical and operational personnel in the Central Office and regions. Contains records such as: Tape, test, re-run logs, applied data processing time, productive performance, project status, personnel time summary, switchboard operator evaluation, RAMUS reports, systems and programming project status, tape error detection, FTS incoming and outgoing service message, switchboard operations reports, computer console, balance and job control sheets, historical and workload files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 5 U.S.C. Section 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine use statements A, B, C, D, E, F, and G, described in the appendix following the GSA notices apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper files are kept in file cabinets and desk drawers. Automated records are maintained in a tape library.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed alphabetically by individuals' name, number, initials or operating location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards and storage containers for paper records are either locked or in a limited access area. Automated records are maintained in a controlled tape library.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Management Services Staff (CMA), GSA, ADTS, 18th and F Streets, NW, Washington, DC 20405 and the Assistant Regional Administrators, ADTS at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquires should be directed to the system managers identified above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same individuals as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, for contesting the contents, and for appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The supervisor's review of message and tape logs, trouble reports, re-run sheets, the employee themselves, and other employees.
</p></xhtmlContent></subsection></section>
<section id="adts8" toc="yes">
<systemNumber>/ADTS-8 (23-00-0096)</systemNumber>
<subsection type="systemName">Special Purpose Telephone Contact Listings GSA/ADTS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>GSA/ADTS Regional Offices and GSA operated switchboards within the 11 GSA regions and the FTS Central Information Service and Emergency Poison Control listings at GSA, ADTS, National Capital Region, at the addresses listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal agency personnel as designated by the Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Includes listings such as key personnel and Essential Residence Telephone Listing for the purpose of identifying essential residential telephone service to designated key officials in time of emergency; FTS Central Information Service for the purpose of contacting key officials for necessary day-to-day operations and in emergency situations; Emergency Poison Control Listings for the purpose of providing emergency medical assistance; and other listings of key officials for the purpose of day-to-day operations and emergencies. These listings may include name, position title, office address, office telephone number, home address, and/or home telephone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Property and Administrative Services Act of 1949, 63 Stat. 377, as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine uses of these records shall include: (1) The transfer of GSA of the above described information from the Federal agency responsible for collecting the information for inclusion in the GSA-maintained nationwide central information service and in regional listings of Federal personnel designated as key personnel or points of contacts; (Personnel information; i.e., home address or telephone number, will not be disclosed to a caller. The GSA switchboard operator will either `patch' the call through to the subject, or will notify the subject that a call has been made to him or her for call-back purposes.); (2) the transfer of designated essential residence information (and deletions from such list) in the regions to the appropriate telephone companies to provide emergency line load control pursuant to 41 CFR 105-35.6; and (3) the routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper, tapes, and/or cards.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name and/or agency.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Limited access areas and records are accessible only to authorized personnel of GSA.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained until rescinded by authorized agency.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The officials responsible for the telephone contact listings are (1) Central Information Service and Emergency Poison Control: Assistant Regional Administrators, ADTS, National Capital Region; (2) Regional listings: Assistant Regional Administrators, ADTS, in the appropriate regions. The addresses are listed in the appendix following the GSA/ADTS notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the system managers listed above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same individuals as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, for contesting the contents, and for appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information provided by Federal agencies and subject individuals.
</p><p><b>Appendix-GSA/ADTS Address of Locations</b></p>
<p>ADTS/GSA Central Office, 18th and F Streets, NW, Washington, DC 20405, Telephone: 202-566-1000.
</p><p>National Capital Region, Assistant Regional Administrator, ADTS, 7th and D Streets, SW, Washington, DC 20407, Telephone: 202-472-1200.
</p><p>Region 1
</p><p>Assistant Regional Administrator, ADTS, John W. McCormack, PO and Courthouse, Post Office Square, Boston, MA 02109, Telephone: 617-233-5055.
</p><p>Region 2
</p><p>Assistant Regional Administrator, ADTS, 26 Federal Plaza, New York, NY 10007, Telephone: 216-264-1711.
</p><p>Region 3
</p><p>Assistant Regional Administrator, ADTS, 9th and Market Streets, Philadelphia, PA 19107, Telephone: 215-597-4901.
</p><p>Region 4
</p><p>Assistant Regional Administrator, ADTS, Richard B. Russell Federal Building, 75 Spring Street, SW, Atlanta, GA 30303, Telephone: 404-242-5104.
</p><p>Region 5
</p><p>Assistant Regional Administrator, ADTS, 230 South Dearborn Street, Chicago, IL 60604, Telephone: 312-886-3807.
</p><p>Region 6
</p><p>Assistant Regional Administrator, ADTS, 1500 E. Bannister Road, Kansas City, MO 64131, Telephone: 816-926-7309.
</p><p>Region 7
</p><p>Assistant Regional Administrator, ADTS, 819 Taylor Street, Fort Worth, TX 76102, Telephone: 817-334-2871.
</p><p>Region 8
</p><p>Assistant Regional Administrator, ADTS, Building 41, Denver Federal Cen., Denver, CO 80225, Telephone: 303-234-4337.
</p><p>Region 9
</p><p>Assistant Regional Administrator, ADTS, 525 Market Street, San Francisco, CA 94105, Telephone: 414-556-3272.
</p><p>Region 10
</p><p>Assistant Regional Administrator, ADTS, GSA Center, Auburn, WA 98002, Telephone: 206-833-6500 X421.
</p><p>ADTS Central Office Field Activities
</p><p>GSA/ADTS/CF, Skyline Two, Rm. 1100, 5203 Leesburg Pike, Falls Church, VA. 22041.
</p><p>GSA/ADTS/CIF, 1815 North Lynn St., Arlington, VA. 22209.
</p><p>GSA/ADTS/CDDE, Rm. A-114, Bldg. 225, Gaitherburg, MD. 20762.
</p><p>GSA/ADTS/CTDDM-R, PO Box 430, Romney, WV 26757.
</p><p>GSA/ADTS/CTDDM-T, PO Box 17000, Austin, TX 78764.
</p><p>GSA/ADTS/CTOC, 218A West Main St., Scott Air Force Base, Belleville, IL 62220.
</p><p>GSA/ADTS/CDPXW, Rm. 7A38, 819 Taylor St., Fort Worth, TX 76102.
</p></xhtmlContent></subsection></section>
<section id="agency1" toc="yes">
<systemNumber>/AGENCY-1</systemNumber>
<subsection type="systemName">Employee-related files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records may be located at the supervisory or administrative office level at all GSA facilities and at commissions, committees, and small agencies serviced by GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The individuals covered are present and former employees of GSA and of commissions, committees, and small agencies serviced by GSA; applicants or potential applicants for positions in GSA, persons employed by other agencies for employee relief bills, volunteer workers, and uncompensated workers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system records contain the individual's name; social security number; birth date; home and emergency addresses and telephone numbers; personnel actions; professional registration; qualifications; training; employment history; awards; counseling; reprimands; grievances; appeals; leave; pay attendance; work assignments; performance ratings; injuries; permit and pass applications; unpaid debt complaints, including nonpayment of child support; travel; outside employment; congressional employee relief bills; and telephone call details. The system does not include official personnel files covered by OPM/GOVT-1.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Authority for the system comes from the Federal Property and Administrative Services Act of 1949 (63 Stat. 377); Title 5 U.S.C. and Title 31 U.S.C., generally; and Executive Order (E.O.) 12953, February 27, 1995.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a personnel record system covering employees and uncompensated workers. The system is used to initiate personnel actions, schedule training, counsel employees on their performance, propose disciplinary action, and manage personnel in general.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To disclose information to a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing or carrying out a statute, rule, regulation, or order where GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>b. To disclose information to another Federal agency or a court when the Government is a party to a judicial proceeding.
</p><p>c. To disclose requested information to a Federal agency in connection with hiring or retaining an employee; issuing a security clearance; reporting an employee investigation; clarifying a job; letting a contract; or issuing a license, grant, or other benefit by the requesting agency when the information is needed for a decision.
</p><p>d. To disclose information to the Merit Systems Protection Board, including its Office of Special Counsel; the Federal Labor Relations Authority and its general counsel; or the Equal Employment Opportunity Commission in performing their duties.
</p><p>e. To disclose information to the Federal Parent Locator Service to assist in locating an absent parent and enforce child support obligations against a delinquent parent. This includes routinely cross-matching Federal personnel records with State records of persons who owe child support to learn if there are any Federal employees delinquent in supporting a dependent child.
</p><p>f. To disclose information to an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator; arbitrator; union representative; or other official engaged in investigating or settling a grievance, complaint, or appeal filed by an employee.
</p><p>g. To disclose information to the Office of Personnel Management (OPM) under the agency's responsibility for evaluating Federal personnel management. When personnel records in the custody of GSA are covered in a record system published by OPM as a Governmentwide record system, they are considered part of that system. Other personnel record systems covered by notices published by GSA as separate systems may also be transferred to OPM as a routine use.
</p><p>h. To disclose information to a Member of Congress or to a congressional staff member in response to a request from the person who is the subject of the records.
</p><p>i. To disclose information to an expert, consultant, or contractor of GSA in performing a Federal duty.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in file folders and card files. Computer tapes and disks are kept in cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved at each location by name or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use, records are stored in a locked file cabinet, locked desk drawer, or in a secured room. Computer data is protected by a password system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record disposal is controlled by the handbook, GSA Records Maintenance and Disposition System, OAD P 1820.2A. The records are reviewed and updated yearly, and irrelevant documents are destroyed. Once originals and copies are purged from the official personnel folder, no other paper copies are kept. When the employee transfers or separates from the agency, records are promptly sent to the office that is to maintain the official personnel folder. The records are screened to ensure that nothing is missing. Personnel history files in the PIRS computer data base are written off to tape every 2 years for indefinite storage.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The agency official with overall responsibility within his or her jurisdiction is the head of service or staff for Central Office employees and the regional administrator for regional employees. The official responsible for a field office record system is the senior official at the facility or the supervisor of current and former employees or volunteers. The addresses of Central Office and regional offices are listed at the end of this notice.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual who wishes to be notified whether the system contains a record related to him- or herself should address an inquiry to the supervisor or team leader where the employee worked. If that is unknown, general requests can be addressed to the head of the service or staff office for Central Office employees, or to the regional administrator for regional office employees at the address listed in the appendix.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual request to review a record can be addressed to the supervisor, team leader, or official at the address where the employee worked. If that is unknown, a general request can be addressed to the head of the service or staff office for Central Office employees, or to the regional administrator at the address given in the appendix to this notice. For the identification required, see 41 CFR part 105-64 published in the <i>Federal Register.</i>
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The GSA procedures for contesting the content of a record and appealing an initial denial of a request to access or amend a record may be found in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for the information are individuals themselves, other employees, personnel records, and persons who have complained of unpaid debts, including nonpayment of child support.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Central Office: GS Building, 1800 F Street NW., Washington, DC 20405.
</p><p>New England Region: GSA, John W. McCormack Post Office and Court House, Boston, MA 02109.
</p><p>Northeast and Caribbean Region: GSA, Jacob K. Javits Federal Building, 26 Federal Plaza, New York, NY 10278.
</p><p>Mid-Atlantic Region: GSA, John Wanamaker Building, 100 Market Square East, Philadelphia, PA 19107.
</p><p>Southeast-Sunbelt Region: GSA, Summit Building, 401 West Peachtree Street, Atlanta, GA 30365-2550.
</p><p>Great Lakes Region: GSA, John C. Kluczinski Federal Building, 230 South Dearborn Street, Chicago, IL 60604.
</p><p>The Heartland Region: General Services Administration, 1500 East Bannister Road, Kansas City, MO 64131.
</p><p>Greater Southwest Region: GSA, Fritz G. Lanham Federal Building, 819 Taylor Street, Fort Worth, TX 76102.
</p><p>Rocky Mountain Region: GSA, Denver Federal Center, Building 41, Denver, CO 80225.
</p><p>Pacific Rim Region: General Services Administration, 450 Golden Gate Avenue, 5th Floor, San Francisco, CA 94102-3400.
</p><p>Northwest/Arctic Region: GSA Center, 400 Fifteenth Street SW., Auburn, WA 98001.
</p><p>National Capital Region: General Services Administration, 400 Seventh Street SW., Washington, DC 20407.
</p></xhtmlContent></subsection></section>
<section id="childcare1" toc="yes">
<systemNumber>/CHILDCARE-1</systemNumber>
<subsection type="systemName">Child Care Subsidy.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is maintained by the Office of the Chief Human Capital Officer (C), 1800 F Street, NW., Washington, DC.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The individuals in the system are employees of the General Services Administration who voluntarily apply for child care subsidies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application forms for child care subsidy containing personal information, including employee (parent) name, Social Security Number, grade, home and work numbers, addresses, telephone numbers, total income, number of dependent children, and number of children on whose behalf the parent is applying for a subsidy; information on child care providers used, including name, address, provider license number and State where issued, tuition cost, and provider tax identification number; and copies of IRS Forms 1040 and 1040A for verification purposes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Public Law 106-58 and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and verify GSA employees' eligibility for child care subsidies in order for GSA to provide monetary assistance to its employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; of the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored as paper forms or on computers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name; may also be cross-referenced to Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, paper records are stored in lockable metal file cabinets or secured rooms. Electronic records are protected by the use of passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2) and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Chief Human Capital Officer (C), Office of Human Capital Management (CH), General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may submit a request on whether a system contains records about them to: Office of the Chief People Officer (C), General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, contesting the contents of systems of records, and appealing initial determinations are published in the <i>Federal Register</i>, 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by GSA employees who apply for child care subsidies. Furnishing of the information is voluntary.
</p></xhtmlContent></subsection></section>
<section id="cio1" toc="yes">
<systemNumber>/CIO-1</systemNumber>
<subsection type="systemName">Enterprise Level Identity Verification System (ELIVS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>ELIVS comprises a Web based application and data is maintained in a secure server facility at GSA Central Office, located at 1800 F Street, NW., Washington, DC 20405. Additionally, some fingerprint data may be located in GSA facilities where staffed fingerprint collection stations (Live Scan system) have been established to handle the contractor Personal Identity Verification (PIV) process. Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who require routine access to agency facilities and information technology systems, including:
</p><p>a. Federal employees.
</p><p>b. Contractors.
</p><p>c. Child care workers and other temporary workers with similar access requirements.
</p><p>The system does not apply to occasional visitors or short-term guests, to whom GSA facilities may issue local Facility Access Cards (FAC).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed for issuing and maintaining HSPD-12 credentials and also access privilege information. Records may include:
</p><p>&#149; Employee/contractor/other worker full name
</p><p>&#149; Social Security Number (SSN)
</p><p>&#149; Date of birth
</p><p>&#149; Facial Image
</p><p>&#149; Fingerprints (within the Live Scan systems)
</p><p>&#149; Organization/office of assignment
</p><p>&#149; Company/agency name
</p><p>&#149; Telephone number
</p><p>&#149; ID card issuance and expiration dates
</p><p>&#149; ID card number
</p><p>&#149; Emergency responder designation
</p><p>&#149; Home address and work location
</p><p>&#149; Contract and supervisor information
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 40 U.S.C. 121, 40 U.S.C. 582, 40 U.S.C. 3101, 44 U.S.C. 3501, 44 U.S.C. 3506, 44 U.S.C. 3602, E.O. 9397, and Homeland Security Presidential Directive 12 (HSPD-12).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The primary purposes of the system are:
</p><p>To act as an authoritative source for GSA identities including employees, contractors, and other workers to verify that all persons requiring routine access to GSA facilities or using GSA information resources have sufficient background investigations and are permitted access, to track and manage HSPD-12 ID cards issued to persons who have routine access to GSA facilities and information systems, and to provide reports of identity data for administrative and staff offices to efficiently track and manage contractors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by:
</p><p>a. GSA Personnel when needed for official business, including the Security Office, HSPD-12 Points of Contacts, and designated analysts and managers for official business; PIV card requesting officials and Human Resource Officers to track, verify, and update identity information of GSA personnel; and Regional Credential Officers (RCOs) to issue and track PIV ID cards;
</p><p>b. To verify suitability of an employee or contractor before granting access to specific resources;
</p><p>c. To disclose information to agency staff and administrative offices who may restructure the data for management purposes;
</p><p>d. An authoritative source of identities for Active Directory and Lotus Notes and other GSA systems;
</p><p>e. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body;
</p><p>f. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>g. To a Federal, state, local, foreign, or tribal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision;
</p><p>h. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes;
</p><p>i. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record;
</p><p>j. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant;
</p><p>k. To the National Archives and Records Administration (NARA) for records management purposes;
</p><p>l. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer records are stored on a secure server and accessed over the web using encryption software. Paper records, when created, are kept in file folders and cabinets in secure rooms. The Live Scan systems are kept in secure locations with limited access to authorized personnel only.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a combination of first name and last name. Group records are retrieved by organizational code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are protected by a password system. Paper records are stored in locked metal containers or in secured rooms when not in use. Information is released to authorized officials based on their need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of as specified in the handbook, GSA Records Maintenance and Disposition System (CIO P 1820.1).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, HSPD-12 Program Management Office, General Services Administration, 1800 F Street, NW., Room 2208 Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual can determine if this system contains a record pertaining to him/her by sending a request in writing, signed, to the System Manager at the above address. When requesting notification of or access to records covered by this notice, an individual should provide his/her full name, date of birth, region/office, and work location. An individual requesting notification of records in person must provide identity documents sufficient to satisfy the custodian of the records that the requester is entitled to access, such as a government-issued photo ID.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Rules for contesting the content of a record and appealing a decision are contained in 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the individuals about whom the records are maintained, the supervisors of those individuals, existing GSA systems, sponsoring agency, former sponsoring agency, other Federal agencies, contract employer, former employer, and the U.S. Office of Personnel Management (OPM).
</p></xhtmlContent></subsection></section>
	<section id="cio2" toc="yes">
<systemNumber>/CIO-2</systemNumber>
<subsection type="systemName">Enterprise Server Services (ESS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Enterprise Server Services is a singular component system managed by the Systems Solutions Division, a division of Office of the Chief Information Officer. The ESS system is housed in secure datacenters hosted by GSA in each of its regional office buildings and in various additional secure datacenters throughout the National Capital Region, including Crystal City, Willow Wood, GSA Central Office Building, and GSA's temporary facility at Constitution Square. In addition, some employees and contractors may download and store information from this system. Those copies are located within the employee and contractor's office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Only one category of individual is covered by this system, collectively referred to as "GSA Users", which are individuals who require routine access to agency information technology systems, including federal employees, contractors, child care workers and other temporary workers with similar access requirements. The system does apply to or contain occasional visitors or short-term guests.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system contains information needed to utilize two factor authentication to access Google Apps for Government. Records may include, but not necessarily be limited to:
</p><p>&#149; Employee/contractor/other worker's full name
</p><p>&#149; Organization/office of assignment
</p><p>&#149; Company/agency name
</p><p>&#149; Work Address
</p><p>&#149; GSA Assigned work telephone number
</p><p>&#149; Personal home or mobile phone
</p><p>&#149; Personal e-mail addresses
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 40 U.S.C. 121, 40 U.S.C. 11315, 44 U.S.C. 3506, E.O. 9397, as amended, and Homeland Security Presidential Directive 12 (HSPD-12).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To allow GSA to utilize two factor authentication to access Google Apps for Government implementation used by the GSA.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>All GSA Users utilize two factor authentication to access Google Apps for Government.
</p><p>a. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office, made at the written request of the constituent about whom the record is maintained.
</p><p>b. To the National Archives and Records Administration (NARA) or to the General Services Administration for records management purposes.
</p><p>c. To agency contractors, grantees, consultants or volunteers who have been engaged to assist the agency in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who needs to have access to records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Federal Information Security Management Act (Pub. L. 107-296), and associated OMB policies, standards and guidance from the National Institute of Standards of Technology, and the General Services Administration.
</p><p>d. To a Federal agency, State, local, foreign, or tribal or other public authority, on request, in connection with the hiring or retention of an employee, the issuance or retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit, to the extent that the information is relevant and necessary to the requesting agency's decision.
</p><p>e. To the Office of Management and Budget (OMB) when necessary to the review of private relief legislation pursuant to OMB circular No. A-19.
</p><p>f. To designated agency personnel for controlled access to specific records for the purpose of performing authorized audit or authorized oversight and administrative credentials based on access and authorization rules specific audit and administrative functions.
</p><p>g. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office (GAO), or other Federal agencies when the information is required for program evaluation purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>i. In any criminal, civil or administrative legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States or other entity of the United States Government is a party before a court or administrative body.
</p><p>j. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or mediator; and/or an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer records are stored on a secure server and accessed over the Web via encryption software. Paper records, when created, are kept in file folders and cabinets in secure rooms. When individuals download information, it is kept on password secured computer and it is their responsibility to protect the data, including compliance with HCO 2180.1, GSA Rules of Behavior for Handling Personally Identifiable Information (PII).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a combination of first name and last name. Group records are retrieved by organizational code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized individuals with passwords or keys. Computer records are protected by a password system that is compliant with National Institute of Standards and Technology standards. Paper records are stored in locked metal containers or in secured rooms when not in use. Information is released to authorized officials based on their need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of according to GSA records maintenance and disposition schedules, GSA Records Maintenance and Disposition System (CIO P 1820.1), and requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Center for Applied Solutions, General Services Administration, 1275 First Street, N.E., Washington, DC 20417.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual can determine if this system contains a record pertaining to him/her by sending a request in writing, signed, to the System Manager at the above address. When requesting notification of or access to records covered by this notice, an individual should provide his/her full name, date of birth, region/office, and work location. An individual requesting notification of records in person must provide identity documents sufficient to satisfy the custodian of the records that the requester is entitled to access.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Rules for contesting the content of a record and appealing a decision are contained in 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the individuals about whom the records are maintained, the supervisors of those individuals, existing GSA systems, sponsoring agency, former sponsoring agency, other Federal agencies, contract employer, former employer, and the U.S. Office of Personnel Management (OPM).
</p></xhtmlContent></subsection></section>
<section id="cio3" toc="yes">
<systemNumber>/CIO-3</systemNumber>
<subsection type="systemName">GSA's Enterprise Organization of Google Applications &amp; SalesForce.com
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Enterprise Application Services (EAS) is a singular component system managed by the Applied Solutions Division, a division of
Office of the Chief Information Officer. The EAS system is housed in secure datacenters hosted by GSA in Kansas City (Region 6) and
Fort Worth (Region 7) as well as Cloud components as part of GSA's implementation of Google Apps and Salesforce.com. In addition,
some employees and contractors may download and store information from this system. Those copies are located within the employees' or
contractors' offices or on encrypted workstations issued by GSA for individuals when they are out of the office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The categories of individuals covered by this system are the public who access, or are granted access to, specific minor
applications in either the Google Apps or Salesforce.com environment in GSA and individuals collectively referred to as "GSA
Users", which are GSA employed individuals who require routine access to agency information technology systems, including
federal employees, contractors, child care workers and other temporary workers with similar access requirements. The system does not
apply to or contain occasional visitors or short-term guests not cleared for use under HSPD-12.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system contains information needed for the functionality of specific minor applications that are developed for either GSA's
implementation of Google Apps or Salesforce.com. This system contains the following information:
</p><p>Public individuals defined under Categories of Individuals
above/employee/contractor/other worker's full name.
</p><p>Organization/office of assignment.
</p><p>Company/agency name.
</p><p>Work address.
</p><p>Work telephone number.
</p><p>Social Security Number.
</p><p>Personal physical home address.
</p><p>Personal home or mobile phone.
</p><p>Personal email addresses.
</p><p>Individual work related records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 40 U.S.C. 11315, 44 U.S.C. 3506, E.O. 9397, as amended, and Homeland Security Presidential Directive 12
(HSPD-12).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For the functionality and use of specific minor applications within GSA's implementation of Google Apps &amp; Salesforce.com.
Information may be collected to meet the business requirements of the application, site, group or instance. The new system will allow
users to utilize the SalesForce application environment and the Google Apps platform used by the GSA.
</p><p>A listing of applications covered by this SORN can be found at: <i>http://www.gsa.gov/portal/content/102236</i>
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office, made at the
written request of the constituent about whom the record is maintained.
</p><p>b. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>c. To Agency contractors, grantees, consultants, or experts who have been engaged to assist the agency in the performance of a
Federal duty to which the information is relevant.
</p><p>d. To a Federal, State, local, foreign, or tribal or other public authority, on request, in connection with the hiring or
retention of an employee, the issuance or retention of a security clearance, the letting of a contract, or the issuance or retention
of a license, grant, or other benefit, to the extent that the information is relevant and necessary to the requesting agency's
decision.
</p><p>e. To the Office of Management and Budget (OMB) when necessary to the review of private relief legislation pursuant to OMB
circular No. A-19.
</p><p>f. To designated Agency personnel for the purpose of performing an authorized audit or oversight evaluation.
</p><p>g. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office
(GAO), or other Federal agencies when the information is required for program evaluation purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely
upon the compromised information; (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist
in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>i. In any criminal, civil or administrative legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States
or other entity of the United States Government is a party before a court or administrative body.
</p><p>j. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or
mediator; and/or an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal
filed by an individual who is the subject of the record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer records are stored on a secure server and accessed over the Web via encryption software. Paper records, when created, are
kept in file folders and cabinets in secure rooms. When individuals download information it is kept on encrypted computers that are
accessed using PIV credentials. It is their responsibility to protect the data, including compliance with HCO 2180.1, GSA Rules of
Behavior for Handling Personally Identifiable Information (PII).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a combination of first name and last name. Group records are retrieved by organizational code or other
listed identifiers as configured in the application by the program office for their program requirements.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Cloud systems are authorized to operate separately by the GSA CIO at the moderate level. All GSA Users utilize two-factor
authentication to access Google Apps and Salesforce.com. Access is limited to authorized individuals with passwords or keys. Computer
records are protected by a password system that is compliant with National Institute of Standards and Technology standards. Paper
records are stored in locked metal containers or in secured rooms when not in use. Information is released to authorized officials
based on their need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of according to GSA records maintenance and disposition schedules, GSA Records Maintenance and
Disposition System (CIO P 1820.1), GSA 1820.2A, and requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Applied Solutions, General Services Administration, 1275 First Street, NE., Washington, DC 20417.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual can determine if this system contains a record pertaining to him/her by sending a request in writing, signed, to the
System Manager at the above address. When requesting notification of or access to records covered by this notice, an individual
should provide his/her full name, date of birth, region/office, and work location. An individual requesting notification of records
in person must provide identity documents sufficient to satisfy the custodian of the records that the requester is entitled to
access.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Rules for contesting the content of a record and appealing a decision are contained in 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the individuals about whom the records are maintained, the supervisors of those
individuals, existing GSA systems, a sponsoring agency, a former sponsoring agency, other Federal agencies, contract employers, or
former employers.</p></xhtmlContent></subsection></section>
<section id="fprs2" toc="yes">
<systemNumber>/FPRS-2 (23-00-0110)</systemNumber>
<subsection type="systemName">Hazardous Materials Exposure History System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at the GSA/FPRS stockpile depots at the addresses shown in the appendix following this notice.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel working or visiting storage areas containing hazardous materials.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records consist of the daily dosage of radiation received and hourly exposure to dangerous levels of asbestos. The records are primarily used by officers and employees of the agency who have a need for the records in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Occupational Safety and Health Act of 1970, as amended (84 Stat. 1590).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information on exposure readings is provided to the regulatory agencies charged with the responsibilities for regulating the handling of hazardous materials. The routine use statements A, B, C, D, and E, described in the appendix following the GSA notices, also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by individual's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards and records are maintained in areas accessible only to authorized personnel of FPRS.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Commissioner, Office of Property Management (DM), Crystal Square Building 5, Arlington, VA. Mailing address: General Services Administration (DM), Washington, DC 20406.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about whether they are part of this system of records from the director of the applicable activity that the individual is or was employed with. If not known, general inquiries should be made to the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals to access records should be addressed to the official cited above. In person requests may also be made during normal business hours at each location listed in the appendix following this notice. For written requests, the individual should provide full name, address, telephone number, period of employment, and the position held to assist the office in locating the record. For personal visits, the individual should be able to provide some acceptable identification such as driver's license or employee identification card. Only general inquiries may be made by telephone.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting records and for appealing initial determinations are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records is obtained from film badges, dosimeters, other instrumentation, work logs, and medical examinations.
</p><p><b>Appendix--GSA/FPRS Location Addresses
</b></p><p>Regional Offices
</p><p>National Capital Regional (NCR), 7th and D Streets SW, Washington, DC 20407.
</p><p>Region 1
</p><p>John W. McCormack Post Office and Courthouse, Post Office Square, Boston, Massachusetts 02109.
</p><p>Region 2
</p><p>26 Federal Plaza, New York, New York 10007.
</p><p>Region 3
</p><p>7th and D Streets SW, Washington, DC 20407.
</p><p>Region 4
</p><p>75 Spring Street SW, Atlanta, Georgia 30303.
</p><p>Region 5
</p><p>230 South Dearborn Street, Chicago, Illinois 60604.
</p><p>Region 6
</p><p>1500 E. Bannister Road, Kansas City, Missouri 64131.
</p><p>Region 7
</p><p>89 Taylor Street, Forth Worth, Texas 76102.
</p><p>Region 8
</p><p>Building 41, Denver Federal Center, Denver, Colorado 80225.
</p><p>Region 9
</p><p>525 Market Street, San Francisco, California 94105.
</p><p>Region 10
</p><p>GSA Center, Auburn, Washington 98002.
</p><p>GSA/FPRS Stockpile Depots
</p><p>GSA-FPRS Baton Rouge Depot, 2695 N. Sherwood Forest Drive, Baton Rouge, LA 70810.
</p><p>GSA-FPRS Federal Service Center (C/D), 4747 Eastern Avenue, Building 1, Bell, CA 90201.
</p><p>GSA-FPRS Bethlehem Depot, Bethlehem, PA 18015.
</p><p>GSA-FPRS Belle Mead Depot, Belle Mead, NJ 08502.
</p><p>GSA-FPRS Binghamton Depot, Binghamton, NY 13901.
</p><p>GSA-FPRS Casad Depot, New Haven, IN 46774.
</p><p>GSA-FPRS Depot, The Federal Depot, Clearfield, UT 84016.
</p><p>GSA-FPRS Curtis Bay Depot, Baltimore, MD 21226.
</p><p>GSA-FPRS Dayton Depot, 2400 West Dorothy Lane, Dayton, OH 45439.
</p><p>GSA-FPRS Erie Depot, PO Box 344, Port Clinton, OH 43452.
</p><p>GSA-FPRS Fort Worth Depot, 819 Taylor Street, Fort Worth, TX 76102.
</p><p>GSA-FPRS Gadsden Depot, PO Box 918, Hammond, IN 46325.
</p><p>GSA-FPRS Marion Depot, PO Box 348, Marion, OH 43302.
</p><p>GSA-FPRS Building 7050, PO Box 6, Mira Loma, CA 91752.
</p><p>GSA-FPRS New Bedford Depot, King Street and Nash Road, New Bedford, MA 20745.
</p><p>GSA-FPRS Point Pleasant Depot, 2601 Madison Avenue, Point Pleasant, WV 25550.
</p><p>GSA-FPRS Scotia Depot, Scotia, NY 12302.
</p><p>GSA-FPRS Sharonville Depot, PO Box 41131, Cincinnati, OH 45241.
</p><p>GSA-FPRS Somerville Depot, Somerville, NJ 08876.
</p><p>GSA-FPRS Depot, Rough and Ready Island, Building 606, Stockton, CA 95203.
</p><p>GSA-FPRS Topeka Depot, Building 301, Topeka, KS 66601.
</p><p>GSA-FPRS Warren Depot, Warren OH 44482.
</p><p>GSA-FPRS Buffalo Depot (Address all mail to the Sharonville Depot).
</p><p>GSA-FPRS Marietta Depot (Address all mail to Region 3).
</p><p>GSA-FPRS Terre Haute Depot (Address all mail to the Sharonville Depot).
</p><p>GSA-FPRS Voorheesville Depot (Address all mail to the Scotia Depot).</p></xhtmlContent></subsection></section>
<section id="fss13" toc="yes">
<systemNumber>/FSS-13</systemNumber>
<subsection type="systemName">Personal Property Sales Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are maintained by the General Services Administration (GSA) at several locations within the United States including the Unisys Data Center in Egan, Minnesota, and the Unisys Data Center in Salt Lake City, Utah. A complete list of the locations is available from the system manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system will include those individuals who request to be added to GSA bidders mailing lists, register to bid on GSA sales, and/or enter into contracts to buy Federal personal property at sales conducted by GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed to identify potential and actual bidders and awardees, and transaction information involving personal property sales. System records include:
</p><p>a. Personal information provided by bidders and buyers, including, but not limited to, names, phone numbers, addresses, Social Security Numbers, birth dates and credit card numbers or other banking information; and
</p><p>b. Contract information on Federal personal property sales, including whether payment was received, the form of the payment, notices of default, and contract claim information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 121(c) and 40 U.S.C. 541, <i>et seq</i>.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system of records for conducting public sales of Federal personal property by GSA.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized GSA employees or contractors to prepare for and conduct personal property sales, administer sales contracts, perform oversight or maintenance of the GSA electronic systems and, when necessary, for sales contract litigation or non-procurement suspension or debarment purposes.
</p><p>INFORMATION FROM THIS SYSTEM ALSO MAY BE DISCLOSED AS A ROUTINE USE:
</p><p>a. In any criminal, civil, or administrative legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States or other entity of the United States Government is a party before a court or administrative body.
</p><p>b. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or mediator; and/or an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency, state, local, tribal or other public authority in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation, the letting of a contract, or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty related to the contract or appointment to which the information is relevant.
</p><p>g. To the GSA Office of Finance for debt collection purposes (see GSA/PPFM-7).
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>i. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>j. To a Federal, state, local, or tribal agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation; or to an agency, individual or organization, if there is reason to believe that such agency, individual or organization possesses information or is responsible for acquiring information relating to the investigation, trial or hearing, and the dissemination is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.
</p><p>k. To the Office of Management and Budget (OMB) when necessary to the review of private relief legislation pursuant to OMB circular No. A-19.
</p><p>l. To designated agency personnel for controlled access to specific records for the purpose of performing authorized audit or oversight functions.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a personal identifier or by other appropriate type of designation approved by GSA.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A-130. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and transmitted. Access is limited to those individuals with a need to know and access the information. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures. Electronic systems are compliant with the standards established by the National Institute of Standards and Technology.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in CIO P 1820.1, GSA Records Maintenance and Disposition System, and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Property Management Division (FBP), Federal Supply Service, General Services Administration, 2200 Crystal Drive, Crystal Plaza 4, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may submit a request on whether a system contains records about them to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, contesting the contents of systems of records, and appealing initial determinations are published in the<i> Federal Register</i>, 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by individuals who wish to participate in the GSA personal property sales program, and system transactions designed to gather and maintain data and to manage and evaluate the Federal personal property disposal program.
</p></xhtmlContent></subsection></section><section id="govt2" toc="yes">
<systemNumber>/GOVT-2</systemNumber>
<subsection type="systemName">Employment Under Commercial Activities Contracts.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records on former employees are located at the civilian Federal agency from where the employee was involuntarily separated and at the commercial contract activity.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Federal employees involuntarily separated from Government employment as a result of a commercial activity contract.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records in the system include name and social security number of employees involuntarily separated from Government employment as a result of a contract and who accepted or rejected offers of employment and the monetary value of pay and benefits offered.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 5 CFR 550.701(b)(6); E.O. 11257, November 17, 1965; and FPR Temporary Regulation 63, Supplement 1.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the system is to provide Government agencies with necessary information on former Federal employees hired by contractors to ensure the proper distributions of severance pay by the Government.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. In the event that a record indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigation or prosecuting such violation or charged with enforcing or implementing the statute or rule, regulation, or order issued pursuant thereto.
</p><p>b. A record from this system of records may be disclosed to a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the request of the individual about whom the record is maintained.
</p><p>c. A record from this system if records may be disclosed to the commercial activity contractor to provide the contractor with the necessary information on former Federal employees who could receive employment offers from the contractor.
</p><p>d. A record from this system of records may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of any employee to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
</p><p>e. A record from this system of records may be disclosed to an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee. A record from this system of records may be disclosed to the Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personal management.
</p><p>f. The information contained in this system of records may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation at any stage of the legislative coordination and clearance process.
</p><p>g. The information contained in this system of records may be disclosed to officials of labor organizations recognized under 5 U.S.C. chapter 71 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders and on lists and forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>These records are retrieved by name and by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, the records are stored in lockable file cabinets or in secured rooms. Information is released only to authorized officials on a need-to-know basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are to be retained for 4 years similar to the contractor requirements of FPR 1-20.301-2(a).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Personnel officer of the department or agency where a subject individual was last employed.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire whether this system of records contains information about them should contact the contracting officer or personnel officer at the agency where the individual was last employed. Individuals must furnish the following information for their records to be located and identified: Full name and the department of agency and component at which previously employed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to request access to their records should contact the contracting officer or personnel officer where the individual was last employed. Individuals must furnish their full name and department or agency and component with which employed in order for their records to be located and identified.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of their records should contact the department or agency contracting officer or personnel officer at the activity where they were last employed. Individuals must furnish their full name and the name of their last employing agency, including duty station.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the personnel office, contracting officer, and finance officer of the department or agency where the individual was last employed and from the commercial activites contractor.
</p></xhtmlContent></subsection></section>
	<section id="govt3" toc="yes">
<systemNumber>/GOVT-3</systemNumber>
<subsection type="systemName">Travel Charge Card Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is located in the finance office of the local installation of the Federal agency for which an individual has
traveled. Records necessary for a contractor to perform under a contract are located at the contractor's facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are current Federal employees who apply for and/or use Government-assigned travel charge cards and
all other Federal employees and authorized individuals who use a Federal account number for travel purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include name, home address, Social Security Number, date of birth, employment information, telephone numbers,
citizenship/residency, information needed for identification verification, travel authorizations and vouchers, charge card
applications, charge card receipts, terms and conditions for use of charge cards, and monthly reports from contractor(s) showing
charges to individual account numbers, balances, and other types of account analyses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5707 and as implemented by the Federal Travel Regulation, 41 CFR 300-304; E.O. 9397, as amended; E.O. 11609, as
amended; Public Law 107-56 Sec. 326; Public Law 109-115 Sec. 846; Laws administered by the Department of Treasury, under
the Office of Foreign Assets Control (OFAC) <i>Regulations for the Financial Community,</i> dated Jan. 24, 2012 (50 U.S.C. App.
&#167;&#167;&#167;&#167; 1-44, 18 U.S.C. 3571, 50 U.S.C. 1701-06, 18 U.S.C. 3571, Public Law 101-513, 104 Stat.
2047-55, 22 U.S.C. 287c, 22 U.S.C. 2349 aa-9, 22 U.S.C. 6001-10, 22, U.S.C. 6021-91, 8 U.S.C., 219, 18 U.S.C. 2332d
and 18 U.S.C. 2339b, Public Law 106-120,tit. VIII, 113 Stat 1606, 1626-1636 (1999) (to be codified at 21 U.S.C.
1901-1908, 18 U.S.C. 1001).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assemble in one system information to provide government agencies with: (1) Information on Federal employees, contractors, and
other individuals who apply for and/or use Government-assigned travel charge cards, including the requirement for banks to collect
certain information in compliance with the OFAC regulations; (2) Necessary information on the commercial travel and transportation
payment and expense control system, which provides travelers charge cards and the agency an account number for official travel and
related travel expenses on a worldwide basis; (3) attendant operational and control support; and (4) management information reports for
expense control purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To another Federal agency, Travel Management Center (TMC), online booking engine suppliers and the airlines that are required to
support the Department of Homeland Security/Transportation Security Administration (DHS/TSA) Secure Flight Program. In this program,
DHS/TSA assumes the function of conducting pre-flight comparisons of airline passenger information to Federal Government watch lists.
In order to supply the appropriate information, these mentioned parties are responsible for obtaining new data fields consisting of
personal information for date of birth, gender, known traveler number and redress number. At this time, the redress number and known
traveler number are optional but may be required to be stored in another phase of the Secure Flight program.
</p><p>b. To disclose information to a Federal, State, local, tribal, or foreign agency responsible for investigating, prosecuting,
enforcing, implementing, or carrying out a statute, rule, regulation, or order, where an agency becomes aware of a violation or
potential violation of civil or criminal law or regulation.
</p><p>c. To disclose information to a Member of Congress or a congressional staff member in response to an inquiry made at the request of
the individual who is the subject of the record.
</p><p>d. To disclose information to the contractor in providing necessary information, including information collected for compliance with
Office of Foreign Assets Control regulations, for issuing credit cards.
</p><p>e. To disclose information to an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator;
arbitrator; exclusive representative; or other official engaged in investigating, or settling a grievance, complaint, or appeal filed
by
 an employee.
</p><p>f. To disclose information to officials of labor organizations recognized under Public Law 95-454, when necessary to their
duties of exclusive representation on personnel policies, practices, and matters affecting working conditions.
</p><p>g. To disclose information to a Federal agency for accumulating reporting data and monitoring the system.
</p><p>h. To disclose information in the form of listings, reports, and records of all common carrier transactions including refunds and
adjustments to an agency by the contractor to enable audits of carrier charges to the Federal government.
</p><p>i. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the
compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in
connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>j. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the
reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the
information is relevant and necessary to a decision.
</p><p>k. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
</p><p>l. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>m. To the National Archives and Records Administration (NARA) for records management purposes.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders. Electronic records are stored within a computer and associated equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed and retrieved by name, Social Security Number,
 and/or credit card number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are stored in lockable file cabinets or secured rooms. Electronic records are protected by passwords, access codes,
and entry logs. There is restricted access to credit card account numbers, and information is released only to authorized users and
officials on a need-to-know basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept for 3 years and then destroyed, as required by the General Records Retention Schedules issued by the National
Archives and Records Administration (NARA).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Commissioner, Office of Travel, Motor Vehicle, and Card Services (QM), Federal Acquisition Service, General Services
Administration, Crystal Plaza 4, 2200 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries by individuals should be addressed to the Finance Officer of the agency for which they traveled.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the Finance Officer of the agency for which they traveled. Individuals must furnish
their full name and the authorizing agency and its component to facilitate the location and identification of their records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of their records should contact the Finance Officer of the agency for which they traveled.
Individuals must furnish their full name and the authorizing agency and component for which they traveled.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Charge card applications, monthly reports from the contractor, travel authorizations and vouchers, credit card companies, and data
interchanged between agencies.</p></xhtmlContent></subsection></section>
<section id="govt4" toc="yes">
<systemNumber>/GOVT-4</systemNumber>
<subsection type="systemName">Contracted Travel Services Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are located at the service providers under contract with a Federal agency and at the Federal agencies using the contracts.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are Federal employees authorized to perform official travel and individuals being provided travel by the Federal Government.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System records may include a traveler's profile containing: Full name of individual which matches the name on the form of ID used for travel; Social Security Number; employee identification number; home and office telephones; home address; home and office e-mail addresses; emergency contact name and telephone number; agency name, address, and telephone number; air travel preference; rental car identification number and car preference; hotel preference; current passport and/or visa number(s); credit card numbers and related information; bank account information needed for electronic funds transfer; frequent traveler account information (e.g., frequent flyer account numbers); date of birth; gender; redress number (number DHS assigns to passenger to promote resolution with previous watch list alerts); known traveler number (passenger number DHS utilizes to facilitate passenger clearance); trip information (e.g., destinations, reservation information); travel authorization information; travel claim information; monthly reports from travel agent(s) showing charges to individuals, balances, and other types of account analyses; and other official travel related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3511, 3512, and 3523; 5 U.S.C. Chapter 57; and implementing Federal Travel Regulations (41 CFR Chapters 300-304).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish a comprehensive beginning-to-end travel services system containing information to enable travel service providers under contract to the Federal Government to authorize, issue, and account for travel and travel reimbursements provided to individuals on official Federal Government business.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To another Federal agency, Travel Management Center (TMC), online booking engine suppliers and the airlines that are required to support the DHS/TSA Secure Flight program. In this program, DHS/TSA assumes the function of conducting pre-flight comparisons of airline passenger information to Federal Government watch lists. In order to supply the appropriate information, these mentioned parties are responsible for obtaining new data fields consisting of personal information for date of birth, gender, redress number, and known traveler number. At this time, the redress number is optional and the known traveler number is for future programs. They may be required to be stored in another phase of the Secure Flight program.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where agencies become aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To another Federal agency or a court when the Federal Government is party to a judicial proceeding.
</p><p>d. To a Member of Congress or staff on behalf and at the requests of the individual who is the subject of the record.
</p><p>e. To a Federal agency employee, expert, consultant, or contractor in performing a Federal duty for purposes of authorizing, arranging, and/or claiming reimbursement for official travel, including, but not limited to, traveler profile information.
</p><p>f. To a credit card company for billing purposes, including collection of past due amounts.
</p><p>g. To an expert, consultant, or contractor in the performance of a Federal duty to which the information is relevant.
</p><p>h. To a Federal agency by the contractor in the form of itemized statements or invoices, and reports of all transactions, including refunds and adjustments to enable audits of charges to the Federal Government.
</p><p>i. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>j. To an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee to whom the information pertains.
</p><p>k. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>l. To officials of labor organizations recognized under 5 U.S.C. chapter 71 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p><p>m. To a travel services provider for billing and refund purposes.
</p><p>n. To a carrier or an insurer for settlement of an employee claim for loss of or damage to personal property incident to service under 31 U.S.C. 3721, or to a party involved in a tort claim against the Federal Government resulting from an accident involving a traveler.
</p><p>o. To a credit reporting agency or credit bureau, as allowed and authorized by law, for the purpose of adding to a credit history file when it has been determined that an individual's account with a creditor with input to the system is delinquent.
</p><p>p. Summary or statistical data from the system with no reference to an identifiable individual may be released publicly.
</p><p>q. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>r. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file cabinets. Electronic records are maintained within a computer (e.g., PC, server, etc.) and attached equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records are filed by a traveler's name and/or Social Security Number/employee identification number at each location. Electronic records are retrievable by any attribute of the system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are stored in lockable file cabinets or secured rooms. Electronic records are protected by a password system and a FIPS 140-2 compliant encrypted Internet connection. Information is released only to authorized users and officials on a need-to-know basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records kept by a Federal agency are maintained in accordance with the General Records Retention Schedules issued by the National Archives and Records Administration (NARA) or an agency and NARA approved records disposition schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Travel and Transportation Services (QMC), General Services Administration, Federal Acquisition Service, Room 300, 2200 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries from individuals should be addressed to the appropriate administrative office for the agency that is authorizing and/or reimbursing their travel.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the appropriate administrative office for the agency that is authorizing and/or reimbursing their travel. Individuals must furnish their full name and/or Social Security Number to the authorizing agency for their records to be located and identified.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of their records should contact the appropriate administrative office for the agency that authorized and/or reimbursed their travel. Individuals must furnish their full name and/or Social Security Number along with the name of the authorizing agency, including duty station where they were employed at the time travel was performed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources are the individuals themselves, employees, travel authorizations, credit card companies, and travel service providers.
</p></xhtmlContent></subsection></section>
	<section id="govt5" toc="yes">
<systemNumber>/GOVT-5</systemNumber>
<subsection type="systemName">Access Certificates for Electronic Services (ACES).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are maintained for the General Services Administration (GSA) by contractors at various physical locations.  A complete list of locations is available from: Administrative Contracting Officer, FEDCAC, Federal Technology Service, General Services Administration, 7th and D Streets, SW., Room 5060, Washington, DC 20407; telephone (202) 708-6099.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered are persons who have applied for the issuance of a digital signature certificate under the ACES program; have had their certificates amended, renewed, replaced, suspended, revoked, or denied; have used their certificates to electronically make contact with, retrieve information from, or submit information to an automated information system of a participating agency; have requested access to ACES records under the Freedom of Information Act (FOIA) or Privacy Act; and have corresponded with GSA or its ACES contractors concerning ACES services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed to establish and verify the identity of ACES users, to maintain the system, and to establish accountability and audit controls. System records include:
</p><p>a. Applications for the issuance, amendment, renewal, replacement, or revocation of digital signature certificates under the ACES program, including evidence provided by applicants or proof of identity and authority, and sources used to verify an applicant's identify and authority.
</p><p>b. Certificates issued.
</p><p>c. Certificates denied, suspended, and revoked, including reasons for denial, suspension, and revocation.
</p><p>d. A list of currently valid certificates.
</p><p>e. A list of currently invalid certificates.
</p><p>f. A file of individuals requesting access and those granted access to ACES information under FOIA or the Privacy Act.
</p><p>g. A file of individuals requesting access and those granted access for reasons other than FOIA or the Privacy Act.
</p><p>h. A record of validation transactions attempted on digital signature certificates issued by the system.
</p><p>i. A record of validation transactions completed on digital signature certificates issued by the system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 5124(b) of the Clinger-Cohen Act of 1996, 40 U.S.C. 1424, which provides authority for GSA to develop and facilitate governmentwide electronic commerce resources and services, and the Paperwork Reduction Act, 44 U.S.C. 3501, <i>et. seq</i>., which provides authority for GSA to manage Federal information resources.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain an electronic system to facilitate secure, on-line communication between Federal automated information systems and the public, using digital signature technologies to authenticate and verify identity.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed as a routine use:
</p><p>a. To GSA ACES program contractors to compile and maintain documentation on applicants for proofing applicants' identity and their authority to access information system applications of participating agencies.
</p><p>b. To GSA ACES program contractors to establish and maintain documentation on information sources for verifying applicants' identities.
</p><p>c. To Federal agencies participating in the ACES program to determine the validity of applicants' digital signature certificates in an on-line, near real time environment.
</p><p>d. To GSA, participating Federal agencies, and ACES contractors, for ensuring proper management, ensuring data accuracy, and evaluation of the system.
</p><p>e. To Federal, State, local or foreign agencies responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>f. To a member of Congress or to a congressional staff member in response to a request from the person who is the subject of the record.
</p><p>g. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>h.  To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>i.  To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>j.  To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>k.  To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>l.  To the National Archives and Records Administration (NARA) for records management purposes.
</p><p><i>Disclosure to consumer reporting agencies</i>: Disclosure of system records to consumer reporting systems is not permitted.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored by GSA ACES contractors or by GSA as hard copy documents and/or on electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a personal identifier or by other appropriate type of designation approved by GSA and made available to ACES participants at the time of their application for ACES services.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A-130, Appendices I and III. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and transmitted. The ACES System Security Plan, approved by GSA for each ACES contractor, provides for inspections, testing, continuity of operations, and technical certification of security safeguards. GSA accredits and annually re-accredits each contractor system prior to its operation.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Contracting Officer, FEDCAC, Federal Technology Service, General Services Administration, Room 5060, 7th and D Streets, SW., Washington, DC 20407.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries from individuals should be addressed to the system manager. Applicants for digital signature certificates will be notified by the GSA ACES contractor which facilitates individual access to the relevant Federal agency database as follows:
</p><p>a. Each applicant will be provided, on a Government-approved form that can be retained by the individual applicant, the principal purposes of the ACES program; the authority for collecting the information; the fact that participation is voluntary; the fact that identity and authority information must be provided and verified before a certificate will be issued; the fact that the information provided is covered by the Privacy Act and the Computer Security Act; the routine uses that will be made of the information being provided; the limitations on the uses of the information being provided; the procedures to be followed for requesting access to the individual's own records; and the possible consequences of failing to provide all or part of the required information or intentionally providing false information.
</p><p>b. Written notification in response to an individual's request to be advised if the system contains a record pertaining to him/her.
</p><p>c. Written notification to an individual when any record on the individual is made available to any person under compulsory legal process when such process becomes a matter of public record.
</p><p>d. Written notification of the right to appeal to GSA by any individual on any dispute concerning the accuracy of his/her record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>GSA ACES contractors will provide notification of, access to, review of, or copies of an individual's record upon his/her request as required by the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA ACES contractors will amend an individual's record upon his/her written request, as required by the Privacy Act and GSA's implementing regulations, 41 CFR part 105-64. If the ACES contractor determines that an amendment is inappropriate, the contractor shall submit the request to the System Manager for a determination by GSA whether to grant or deny the request for amendment and direct response to the requester.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the individuals who apply for digital signature certificates, GSA ACES contractors using independent sources to verify identities, and internal system transactions designed to gather and maintain data needed to manage and evaluate the ACES program.
</p></xhtmlContent></subsection></section>
	<section id="govt6" toc="yes">
<systemNumber>/GOVT-6</systemNumber>
<subsection type="systemName">GSA SmartPay Purchase Charge Card Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are located at the Federal agency for which an individual is authorized to perform purchase charge card transactions. Records necessary for a contractor to perform under a Federal agency contract are located at the contractor's facility. Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are Federal employees, contractors, and other individuals who apply for and/or use Government-assigned purchase charge cards.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system provides control over expenditure of funds through the use of Federal Government purchase cards. System records include:
</p><p>a. Personal information on individuals who apply for and use Federal Government charge cards, including name, Social Security Number, agency of employment, business address (including city, state, country, and zip code), title or position, business telephone, business fax number, and e-mail address.
</p><p>b. Account processing and management information, including purchase authorizations and vouchers, charge card applications, charge card receipts, terms and conditions for card use, charge card transactions, contractor monthly reports showing charges to individual account numbers, account balances, and other data needed to authorize, account for, and pay authorized purchase card expenses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 9397; E.O. 12931; 40 U.S.C. Sec. 501-502.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system for operating, controlling, and managing a purchase charge card program involving commercial purchases by authorized Federal Government employees and contractors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized Federal agency employees or contractors to conduct official duties associated with the management and operation of the purchase charge card program. Information from this system also may be disclosed as a routine use:
</p><p>a. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where an agency becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>b. To an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator; arbitrator; or other official engaged in investigating, or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To officials of labor organizations recognized under Public Law 95-454, when necessary to their duties of exclusive representation on personnel policies, practices, and matters affecting working conditions.
</p><p>d. To another Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; clarifying a job; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office (GAO) or other Federal agency when the information is required for program evaluation purposes.
</p><p>f. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To an expert, consultant, or contractor in the performance of a Federal duty to which the information is relevant, including issuance of charge cards.
</p><p>i. To GSA in the form of listings, reports, and records of all transportation related transactions, including refunds and adjustments, by the contractor to enable audits of transportation related charges to the Government.
</p><p>j. To GSA contract agents assigned to participating agencies for billing of purchase expenses.
</p><p>k. To agency finance offices for debt collection purposes.
</p><p>l. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, Social Security Number, credit card number, and/or other personal identifier or appropriate type of designation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A-130. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and transmitted. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2A and CIO P 1820.1), authorized GSA records schedules, and by individual agencies.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Commercial Acquisition (FC), General Services Administration, 1901 South Bell Street, Arlington VA 22202. Also, officials responsible for individual agency purchase card programs using the SmartPay system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about their records from the purchase charge card program manager of the agency for which they transact purchases.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to their agency's purchase charge card program manager or to the finance office of the agency for which the individual transacts purchases.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals may access their records, contest the contents, and appeal determinations according to their agency's rules.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals submitting charge card applications, monthly contractor reports, purchase records, managers, other agencies, non-Federal sources such as private firms, and other agency systems containing information pertaining to the purchase charge card program.
</p></xhtmlContent></subsection></section>
	<section id="govt7" toc="yes">
<systemNumber>/GOVT-7</systemNumber>
<subsection type="systemName">Personal Identity Verification Identity Management System (PIV IDMS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records covered by this system are maintained by a contractor at the contractor's site.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The PIV IDMS records will cover all participating agency employees, contractors and their employees, consultants, and volunteers who require routine, long-term access to federal facilities, information technology systems, and networks. The system also includes individuals authorized to perform or use services provided in agency facilities (e.g., Credit Union, Fitness Center, etc.).
</p><p>At their discretion, participating Federal agencies may include short-term employees and contractors in the PIV program and, therefore, inclusion in the PIV IDMS. Federal agencies shall make risk-based decisions to determine whether to issue PIV cards and require prerequisite background checks for short-term employees and contractors. The system does not apply to occasional visitors or short-term guests. GSA and participating agencies will issue temporary identification and credentials for this purpose.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Enrollment records maintained in the PIV IDMS on individuals applying for the PIV program and a PIV credential through the GSA HSPD-12 managed service include the following data fields: Full name; Social Security Number; Applicant ID number, date of birth; current address; digital color photograph; fingerprints; biometric template (two fingerprints); organization/office of assignment; employee affiliation; work e-mail address; work telephone number(s); office address; copies of identity source documents; employee status; military status; foreign national status; federal emergency response official status; law enforcement official status; results of background check; Government agency code; and PIV card issuance location. Records in the PIV IDMS needed for credential management for enrolled individuals in the PIV program include: PIV card serial number; digital certificate(s) serial number; PIV card issuance and expiration dates; PIV card PIN; Cardholder Unique Identifier (CHUID); and card management keys. Agencies may also choose to collect the following data at PIV enrollment which would also be maintained in the PIV IDMS: Physical characteristics (e.g., height, weight, and eye and hair color). Individuals enrolled in the PIV managed service will be issued a PIV card. The PIV card contains the following mandatory visual personally identifiable information: Name, photograph, employee affiliation, organizational affiliation, PIV card expiration date, agency card serial number, and color-coding for employee affiliation. Agencies may choose to have the following optional personally identifiable information printed on the card: Cardholder physical characteristics (height, weight, and eye and hair color). The card also contains an integrated circuit chip which is encoded with the following mandatory data elements which comprise the standard data model for PIV logical credentials: PIV card PIN, cardholder unique identifier (CHUID), PIV authentication digital certificate, and two fingerprint biometric templates. The PIV data model may be optionally extended by agencies to include the following logical credentials: Digital certificate for digital signature, digital certificate for key management, card authentication keys, and card management system keys. All PIV logical credentials can only be read by machine.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Federal Information Security Management Act (Pub. L. 107-296, Sec. 3544); E-Government Act (Pub. L. 107-347, Sec. 203); Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et al.) and Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Homeland Security Presidential Directive 12 (HSPD-12), Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004; Federal Property and Administrative Services Act of 1949, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purposes of the system are: To ensure the safety and security of Federal facilities, systems, or information, and of facility occupants and users; to provide for interoperability and trust in allowing physical access to individuals entering Federal facilities; and to allow logical access to Federal information systems, networks, and resources on a government-wide basis.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside GSA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>a. To the Department of Justice (DOJ) when: (1) The agency or any component thereof; or (2) any employee of the agency in his or her official capacity; (3) any employee of the agency in his or her individual capacity where agency or the Department of Justice has agreed to represent the employee; or (4) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by DOJ and is therefore deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records.
</p><p>b. To a court or adjudicative body in a proceeding when: (1) The agency or any component thereof; (2) any employee of the agency in his or her official capacity; (3) any employee of the agency in his or her individual capacity where the agency or the Department of Justice has agreed to represent the employee; or (4) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records and is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.
</p><p>c. Except as noted on Forms SF 85, SF 85-P, and SF 86, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local, or tribal, or otherwise, responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutorial responsibility of the receiving entity.
</p><p>d. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.
</p><p>e. To the National Archives and Records Administration (NARA) or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.
</p><p>f. To agency contractors, grantees, or volunteers who have been engaged to assist the agency in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Federal Information Security Management Act (Pub. L. 107-296), and associated OMB policies, standards and guidance from the National Institute of Standards and Technology, and the General Services Administration.
</p><p>g. To a Federal agency, State, local, foreign, or tribal or other public authority, on request, in connection with the hiring or retention of an employee, the issuance or retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit, to the extent that the information is relevant and necessary to the requesting agency's decision.
</p><p>h. To the Office of Management and Budget (OMB) when necessary to the review of private relief legislation pursuant to OMB Circular No. A-19.
</p><p>i. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947, as amended; the CIA Act of 1949, as amended; Executive Order 12333 or any successor order; and applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders, or Directives.
</p><p>j. To designated agency personnel for controlled access to specific records for the purposes of performing authorized audit or authorized oversight and administrative functions. All access is controlled systematically through authentication using PIV credentials based on access and authorization rules for specific audit and administrative functions.
</p><p>k. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office (GAO), or other Federal agency in accordance with the agency's responsibility for evaluation of Federal personnel management.
</p><p>l. To the Federal Bureau of Investigation for the FBI National Criminal History check.
</p><p>m. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended; the CIA Act of 1949 as amended; Executive Order 12333 or any successor order; and applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders or directives.
</p><p>n. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in electronic media and in paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name of the individual, Cardholder Unique Identification Number, Applicant ID, Social Security Number, and/or by any other unique individual identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Consistent with the requirements of the Federal Information Security Management Act (Pub. L. 107-296), and associated OMB policies, standards and guidance from the National Institute of Standards and Technology, and the General Services Administration, the GSA HSPD-12 managed service office protects all records from unauthorized access through appropriate administrative, physical, and technical safeguards. Access is restricted on a "need to know" basis, utilization of PIV Card access, secure VPN for Web access, and locks on doors and approved storage containers. Buildings have security guards and secured doors. All entrances are monitored through electronic surveillance equipment. The hosting facility is supported by 24/7 onsite hosting and network monitoring by trained technical staff. Physical security controls include: Indoor and outdoor security monitoring and surveillance; badge and picture ID access screening; biometric access screening. Personally identifiable information is safeguarded and protected in conformance with all Federal statutory and OMB guidance requirements. All access has role-based restrictions, and individuals with access privileges have undergone vetting and suitability screening. All data is encrypted in transit. While it is not contemplated, any system records stored on mobile computers or mobile devices will be encrypted. GSA maintains an audit trail and performs random periodic reviews to identify unauthorized access. Persons given roles in the PIV process must be approved by the Government and complete training specific to their roles to ensure they are knowledgeable about how to protect personally identifiable information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records will be according to NARA disposition authority N1-269-06-1 (pending).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, HSPD-12 Managed Service Office, Federal Acquisition Service (FAS), General Services Administration, Suite 911, 2011 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for access to records in this system may be made by writing to the System Manager. When requesting notification of or access to records covered by this Notice, an individual should provide his/her full name, date of birth, agency name, and work location. An individual requesting notification of records in person must provide identity documents sufficient to satisfy the custodian of the records that the requester is entitled to access, such as a government-issued photo ID.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as Notification Procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Notification Procedure above. State clearly and concisely the information being contested, the reasons for contesting it, and the proposed amendment to the information sought.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee, contractor, or applicant; sponsoring agency; former sponsoring agency; other Federal agencies; contract employer; former employer.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
	<section id="hro1" toc="yes">
<systemNumber>/HRO-1 (23-00-0001)</systemNumber>
<subsection type="systemName">Standards of Conduct Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located in the personnel offices of GSA at the addresses listed in the appendix for the Office of Personnel following the notice, GSA/HRO-7; the Central Office, Office of Personnel, 18th &amp; F Sts. NW, Washington, DC 20405; and the offices of supervisors and management officials who have a need for information relating to an employee's outside employment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees who have requested permission to engage in outside employment, received a copy of the standards of conduct, or have been the object of debt complaints.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>1. Application to engage in outside employment, business or professional activities (GSA Form 1974).
</p><p>2. Acknowledgement of receipt of GSA Standards of Conduct (GSA Form 2160).
</p><p>3. Debt complaint files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7351; 5 CFR 735.203 and 735.207.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the General Services Administration (GSA) becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>b. To provide information to a Member of Congress or to a congressional staff member from the records of an individual in response to an inquiry from that congressional office made at the request of that individual.
</p><p>c. To disclose information to another Federal agency or to a court when the Government is party to a judicial proceeding before the court.
</p><p>d. To disclose information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of a job, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
</p><p>e. By the Office of Personnel Management in the production of summary descriptive statistics in support of the function for which the records are collected and maintained, or for related work force studies. While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference.
</p><p>f. To disclose information to any source where necessary to obtain information relevant to a conflict-of-interest investigation or determination.
</p><p>g. To disclose information to the Office of Management and Budget (OMB) in connection with the review of private relief legislation at any stage of the legislative coordination and clearance process.
</p><p>h. To disclose information to officials of the Merit Systems Protection Board, including the Office of Special Counsel; the Federal Labor Relations Authority and its General Counsel; or the Equal Employment Opportunity Commission when requested in performance of their authorized duties.
</p><p>i. To an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee.
</p><p>j. To the Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personnel management.
</p><p>k. To the extent that official personnel records in the custody of GSA are covered within systems of records published by the Office of Personnel Management as Government-wide records, they will be considered as a part of that Government-wide system. Other official personnel records covered by notices published by GSA and considered to be separate systems of records may be transferred to the Office of Personnel Management in accordance with official personnel programs and activities as a routine use.
</p><p>l. To an expert, consultant, or a contractor of GSA to the extent necessary to further the performance of a Federal duty.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically at each location by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, these records are stored in lockable metal file cabinets or in secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director of Personnel at 18th and F Streets NW, Washington, DC 20405. Mailing address: General Services Administration (HP), Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Current employees may obtain information about whether they are a part of this system of records from their supervisor or from their personnel officer at the appropriate address listed in the appendix following the notice GSA/HRO-7, or from the Director of Personnel at the address noted above, whichever is applicable. Former employees may obtain information from the personnel officers at the addresses listed in the appendix.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from current employees to gain access to information pertaining to them should be directed to their supervisor or to their personnel officer at the appropriate address listed in the appendix following the notice GSA/HRO-7, or to the Director of Personnel at the address noted above, whichever is applicable. Former employees should direct requests to gain access to information pertaining to them to the appropriate personnel officer at the address listed in the appendix. For identification requirements refer to the agency regulations as outlined in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records and for contesting the contents and appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employees requesting permission to engage in outside employment, firms and/or collection agencies filing debt complaints, supervisors, and management officials.
</p></xhtmlContent></subsection></section><section id="govt9" toc="yes">
<systemNumber>/GOVT-9</systemNumber>
<subsection type="systemName">System for Award Management (SAM).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The General Services Administration (GSA) Federal Acquisition Service (FAS) is the owner of the system. The system is hosted,
operated, and maintained by contractors. Records are maintained in an electronic form on servers housed at the contractors' facilities
within the United States. Contact the system manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>SAM currently has two functional areas which cover individuals. In the Entity Management functional area, SAM covers individuals who
are sole proprietors and register to do business with the Government as sole proprietors. For purposes of this system of records
notice, individuals with records in the Entity Management functional area will be referred to as "entity" or
"entities". In the exclusion portion of the Performance Information functional area, SAM covers individuals who are
excluded or disqualified under certain circumstances, including but not limited to the following: A Federal agency's action under the
Common Rules on Non-procurement suspension and debarment, or otherwise declared ineligible from receiving certain Federal assistance
and/or benefits; individuals debarred, suspended, proposed for debarment, or otherwise declared ineligible from participating in
Federal procurement programs; individuals barred or suspended from acting as sureties for bid and performance bond activity in
procurement programs; individuals barred from entering the United States; and individuals that may be subject to sanctions pursuant to
31 CFR Parts 500-599 and subparts thereunder.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Since SAM combined several Governmentwide systems, it has multiple functional areas. In the Entity Management functional area, SAM
contains records that capture information users voluntarily provide about their entity as part of the process to register to do
business with the Federal Government, including the entity legal business name, entity email address, entity telephone number, entity
Taxpayer Identification Number (TIN), and entity address. In the case of a sole proprietor, tax laws allow them to use their Social
Security Number (SSN) as their TIN if they do not have a separate Employer Identification Number (EIN). The TIN (whether it be an EIN
or an SSN) is not publicly available data. In the exclusion portion of the Performance Information functional area, SAM contains
records entered by Federal agency suspension and debarment officials, some of which may be records on individuals. Exclusion records on
individuals contain certain information that will never be displayed publicly, e.g. street address information, as well as the SSN or
TIN. Agencies disclose the SSN of an individual to verify the identity of an individual, only if permitted under the Privacy Act of
1974 and, if appropriate, the Computer Matching and Privacy Protection Act of 1988, as codified in 5 U.S.C. 552(a).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>For the Entity Management functional area of SAM, the authorities for collecting the information and maintaining the system are the
Federal Acquisition Regulation (FAR) Subparts 4.11 and 52.204 and 2 CFR, Subtitle A, Chapter I, and Part 25, as well as 40 U.S.C.
121(c). For the exclusions portion of the Performance Information functional area, the authorities for collecting the information and
maintaining the system are FAR Subparts 9.4 and 28.2, Executive Order 12549 (February 18, 1986), Executive Order 12689 (August 16,
1989).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>GSA proposes to establish a new system of records subject to the Privacy Act of 1974 (as amended), 5 U.S.C. 552a. The System for
Award Management (SAM) consolidates functions that were previously handled by the Central Contractor Registration (CCR) system,
Excluded Parties List System (EPLS), and Online Representations and Certifications Application (ORCA). SAM provides the capability to
manage information about entities wishing to do business with the Federal Government, and maintain information about those entities to
ensure that entities seeking to do business with the Federal Government have not been debarred, suspended, or otherwise excluded from
doing business. SAM maintains this Governmentwide system of records to enable Federal agencies to determine who is registered to do
business with the Federal Government, and to identify individuals who have been excluded from participating in Federal procurement and
non-procurement (financial or non-financial assistance and benefits programs), throughout the Federal Government. In some instances a
record may demonstrate that an exclusion applies only to the agency taking the action, and therefore does not have Governmentwide
effect. The purpose of these exclusions is to protect the Government from non-responsible contractors and individuals, ensure proper
management throughout the Federal government, and protect the integrity of Federal activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may also be used:
</p><p>a. By contracting officers and other Federal, state, local or tribal government employees involved in procuring goods and services
with federal funds or administering Federal financial assistance programs or benefits to determine a party's eligibility status to
participate in Federal procurement and non-procurement programs.
</p><p>b. By a Federal, state, local, tribal, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a
statue, rule, regulation or order where records clearly indicate, or when seen with other records indicate, a violation of civil or
criminal law or regulation, when the information is needed to perform a Federal duty or to decide the issues.
</p><p>c. By a Federal, state, local, or tribal agency, financial institution or a healthcare or industry provider that administers federal
financial or non-financial assistance programs or benefits, when the information is needed to determine eligibility.
</p><p>d. By an expert, consultant, contractor, Federal, state, local, or tribal agency, or financial institution, when the information is
needed to perform a Federal duty.
</p><p>e. By an appeal, grievance, or formal complaints examiner, an equal employment opportunity investigator, an arbitrator, a union
representative, or other official engaged in investigating or settling a grievance, complaint, or appeal filed by an employee, when the
information is needed to decide the issues.
</p><p>f. By a requesting Federal, state, local, or tribal agency, financial institution, or a healthcare or industry provider in
connection with hiring or retaining an employee, issuing a security clearance, investigating an employee, clarifying a job, letting a
contract, or issuing a license, grant, or other benefit by the requesting agency where the information is needed to decide on a Federal
financial or non-financial assistance program or benefit.
</p><p>g. By a member of Congress or to a congressional staff member in response to a request from the person who is the subject of the
record, when the information is needed to perform a Federal duty.
</p><p>h. By the Department of Justice when an agency, an agency employee, or the United States is a party to or has an interest in
litigation, and the records are needed to pursue the litigation.
</p><p>i. By a court or judicial body when an agency, an agency employee, or the United States is a party to or has an interest in
litigation, and the records are needed to pursue the litigation.
</p><p>j. By the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office
(GAO) or the Interagency Suspension and Debarment Committee (ISDC) when the information is required for program evaluation purposes.
</p><p>k. By the National Archives and Records Administration (NARA) for records management purposes.
</p><p>l. By appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the
compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in
connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>m. By the "Do Not Pay Program" which receives excluded parties information and affirmative criminal, civil, and
administrative proceedings entries from entity registration records and displays it to Federal agencies for the purpose of identifying,
preventing, or recouping improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a state in
a state-administered, federally funded program. This transfer of information is authorized pursuant to the Improper Payments
Elimination and Recovery Act of 2010, Executive Order 13520, and Presidential Memorandum dated June 18, 2010, which required agencies
to review existing databases known collectively as the "Do Not Pay List" before the release of any Federal funds. The
purpose of the "Do Not Pay List" is to help prevent, reduce and stop improper payments from being made, and to identify and
mitigate fraud, waste and abuse."
</p><p>Storage:</p>
<p>Electronic records are stored on a secure server, backed up to tape media, and accessed only by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>System records are retrievable by searching against information in the record, including, but not limited to, the person's or
entity's name, DUNS number, Social Security Number (SSN) and Taxpayer Identification Number (TIN). Searching for registration records
by TIN is limited to Federal Government users. Searching for exclusion records by SSN or TIN requires an exact name match, just like in
the legacy EPLS system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules, the requirements of the
Recovery Board, and the National Archives and Records Administration. For the Entity Management functional area, SAM allows users to
update and delete their own entity registration records. For the exclusions portion of the Performance Information functional area,
electronic records of past exclusions are maintained permanently in the archive list for historical reference. Federal agencies
reporting exclusion information in SAM should follow their agency's guidance and policies for disposition of paper records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Integrated Award Environment Program Manager, Office of Integrated Award Environment, Federal Acquisition Service, U.S. General
Services Administration, 2200 Crystal Drive, Arlington, Virginia 22202.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and the SAM System
Security Plan. System roles are assigned with specific permissions to allow or prevent accessing certain information. Technical,
administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is
stored, processed, and transmitted, including password protection and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For the Entity Management functional area, individuals know that SAM contains a record on them because they created the record. For
the exclusions portion of the Performance Management functional area, individuals receive prior notification that their names will be
contained in SAM from the Federal agency that takes the action to exclude them from Federal procurement and non-procurement programs.
An individual may retrieve exclusion records by accessing the SAM public portal, which displays publicly available information only.
Individuals may also contact the system program manager to inquire about any records about the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Since individuals create the entity registration record in SAM and can delete or amend the record, there should not be any questions
about that entry. However, individuals can contact the system manager with questions about the operation of the Entity Management
functional area. Requests from individuals to determine the specifics of an exclusion record included in SAM should be addressed to the
Federal agency POC identified in the exclusion record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals or entities registered in SAM can edit their own registration record information. To contest the content of an exclusion
record, individuals should contact the Federal agency point of contact identified in the exclusion record. For GSA provided exclusion
records, procedures for contesting the content of a record and appeal procedures can be found at 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Entity records are created by the person or entity wishing to do business with the government. Exclusion records are created by
Federal agency suspension and debarment personnel.</p></xhtmlContent></subsection></section>
<section id="hro2" toc="yes">
<systemNumber>/HRO-2</systemNumber>
<subsection type="systemName">Employee Drug Abuse/Alcoholism Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located in the office of the private sector organizations or providers for the Employee Assistance Program (EAP) who have contracted with the Office of Human Resources Services at GSA.
</p><p>The EAP office contacts are as follows:
</p><p>Central Office, Federal Occupational Health,  (800) 222-0364.
</p><p>National Capital Region, Federal Occupational Health,  (800) 222-0364.
</p><p>Northeast and Caribbean Region, Cooperative Administrative Support Program Consortia, Long Island and Queens: (516) 222-1221,  New Jersey: (201) 402-1015,
Puerto Rico and the Virgin Islands: (809) 763-6701 or (800) 981-5070,
New York City: (212) 264-4673,  New England: (617) 565-6533 or (800) 869-8867.
</p><p>Mid-Atlantic Region, Federal Occupational Health,
(800) 222-0364.
</p><p>Southeast Sunbelt Region, Davine Sparks, LCSW,  (800) 222-0364 or (404) 730-3237.
</p><p>Great Lakes Region, Federal Occupational Health,  (800) 222-0364.
</p><p>The Heartland Region, Federal Occupational Health, (800) 222-0364.
</p><p>Greater Southwest Region, Federal Occupational Health,  (800) 222-0364 or (888) 262-7848.
</p><p>Pacific Rim Region, North of Bakersfield: Linda Boone or Jean Taylor (415) 436-7448,
South of Bakersfield: Joan Sexton (213) 894-0160 or Sandy Freed (213) 894-0153.
</p><p>New England Region, Services provided by a Consortia--Individual providers,
(617) 565-6533 or (800) 869-8867.
</p><p>Rocky Mountain Region, Federal Occupational Health (800) 222-0364 or (888) 262-7848 (TTY).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>1. Counseling and rehabilitation referrals.
</p><p>2. Records of counseling and rehabilitation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Public Law 92-255 and 5 U.S.C. 7904.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain an information system on employees suspected of abusing or known to abuse alcohol or another drug and for self-initiated referrals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosing information related to anyone with a history of alcohol or drug abuse is restricted by Alcohol and Drug Abuse Patient Records regulations, 42 CFR part 2. System information may be accessed and used by authorized Federal agency employees or contractors to conduct official duties. Information from this system also may be disclosed as a routine use:
</p><p>a. Documenting that the supervisor deals properly with an employee whose work is affected by alcohol abuse or other drug abuse.
</p><p>b. Communicating information to those who use it in performing their duties, such as a counselor, medical or health worker, an alcohol or other drug abuse program administrator, or a qualified service organization.
</p><p>c. Disclosing information to the Department of Justice or another Federal agency in defending a claim against the United States, when the claim is based on a person's mental or physical condition and is allegedly caused by GSA activities affecting the person.
</p><p>d. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>e. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>f. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>g. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>h. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>i. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>j. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>k. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in a file cabinet or in a drawer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, the records are stored in a locked metal file cabinet or in a secured room.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are kept for a year after the employee's last contact with a counselor or until the employee separates or transfers, whichever occurs first. If there is an EEO case, MSPB appeal, or arbitration, the records are kept for 3 years after the case is resolved. Records are destroyed by shredding or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director, Human Capital Policy and Program Management Division (CHP), Office of Human Capital Management (CH), 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An employee may obtain information as to whether he or she is part of the system of records from the immediate supervisor or the Director of Human Capital Policy and Program Management Division at the address above, whichever is appropriate.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request to review a record related to you should be directed to the immediate supervisor or Director of Human Capital Policy and Program Management Division at the address above, whichever is appropriate. For the identification required, see 41 CFR part 105-64 published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules to review the content of a record and appeal an initial decision are in 41 CFR part 105-64 published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The supervisor(s), counselors, personnel specialists, and individual employee.
</p></xhtmlContent></subsection></section>
	<section id="hro3" toc="yes">
<systemNumber>/HRO-3</systemNumber>
<subsection type="systemName">Occupational Health and Injury Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records is used in the General Services Administration's Office of Human Resources Services; the Safety and Environmental Management Division, Office of Real Property Management and Safety, Public Building Service; and in the offices of supervisors of any employee who has had an occupational health problem or who was injured on the job. The data base is in computers at the Heartland Regional Office, Kansas City MO.
</p><p>The Human Resources Services Offices are as follows:
</p><p>Central Office, Central Office Human Resources Division (CPS), General Services Administration, 1800 F Street NW., Washington, DC 20405, (202) 501-0040.
</p><p>National Capital Region, Human Resources Office (WCP), General Services Administration,
7th and D Streets SW., Washington, DC 20407, (202) 708-5335.
</p><p>New England Region, Human Resources Office (1CP), General Services Administration,
10 Causeway Street, Boston, MA 02222, (617) 565-6634.
</p><p>Northeast and Caribbean Region, Human Resources Office (2AR), General Services Administration, 26 Federal Plaza, New York, NY 10278, (212) 264-8138.
</p><p>Mid-Atlantic Region, Human Resources Office (3CP), General Services Administration,
The Strawbridge Building, 20 North Eighth Street, Philadelphia, PA 19107-3191, (215) 446-4951.
</p><p>Southeast Sunbelt Region, Office of Human Resources (4AH), General Services Administration,
77 Forsyth Street, Suite 650, Atlanta, GA 30303, (404) 331-3186.
</p><p>Great Lakes Region, Human Resources Office (5CP), General Services Administration,
230 South Dearborn Street, Chicago, IL 60604, (312) 353-5550.
</p><p>The Heartland Region, Human Resources Office (6CP), General Services Administration,
1500 East Bannister Road, Kansas City, MO 64131, (816) 926-7206.
</p><p>Greater Southwest Region, Human Resources Office (7CP), General Services Administration,
819 Taylor Street, Room 9A00, Forth Worth, TX 76102, (817) 978-3190.
</p><p>Pacific Rim Region, Human Resources Office (9CP), General Services Administration,
450 Golden Gate Avenue, San Francisco, CA 94100, (415) 744-5185.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA employees who were injured or who have an occupational health problem.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system includes:
</p><p>&#149; Accident reports (including CA 1 and 2: Federal Employee's Notice of Injury or Occupational Disease);
</p><p>&#149; Claims for Compensation for Injury or Occupational Disease (CA 4 replaced with CA-2);
</p><p>&#149; Claims for Continuance of Compensation on Account of Disability (CA 8 replaced with CA-7); and
</p><p>&#149; Lists of employees receiving medical services, and health records.
The automated information system contains statistics such as occupation and sex of employees, age group, cost per injury, days lost, cause and severity of injuries, and part(s) injured.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. ch. 81 and 5 U.S.C. 7203 and 7901.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain information for accident and occupational health reports, gather data for statistical reports, and record any employee who is injured or has an occupational health problem.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized Federal agency employees or contractors to conduct official duties. Information from this system also may be disclosed as a routine use:
</p><p>a. To a Federal, State, or local public health agency on any employee who has a specific communicable disease or condition. The purpose is to prevent the spread of the disease or condition.
</p><p>b. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>c. To the Office of Worker's Compensation Programs on a claim for benefits filed by an employee.
</p><p>d. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>f. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To the Occupational Safety and Health Administration, as required by section 19 of the Occupational Safety and Health Act.
</p><p>h. To Central Office and regional office managers and supervisors to identify trends in injuries and better manage the program.
</p><p>i. To the Department of Labor to verify payments to an injured employee.
</p><p>j. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>k. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>l. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in file folders. Magnetic tapes and disks are stored in libraries. Electronic records are stored in computers and attached equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed and retrieved by Social Security Number or claim number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in locked file cabinets or in secured rooms. Computer records are protected by a password system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Office of Human Resources Services disposes of the records as scheduled in the handbook, GSA Records Maintenance and Disposition system (OAD P 1820.2A).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Employee Relations Branch, (CPSE), Office of Human Resources Services (CP), General Services Administration (CP), 18th and F Streets, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Current employees should address requests to their supervisor or to the Human Resources Services officer. Former employees should address requests to the Human Resources Services officer.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Current employees should address requests to their supervisor or to the Human Resources Services officer. Former employees should address requests to the Human Resources Services officer. For the identification required, see 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting the content and appealing an initial decision are in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The employee and the personnel specialist who prepared a claim.
</p></xhtmlContent></subsection></section>
	<section id="hro4" toc="yes">
<systemNumber>/HRO-4</systemNumber>
<subsection type="systemName">Labor-Management Relations Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is in the Office of Human Resources Services at GSA (CPL) at 18th &amp; F Streets, NW., Washington, DC 20405, and service and staff offices throughout GSA. The Offices are as follows:
</p><p>Central Office, Central Office Human Resources Division (CPL), General Services Administration, 1800 F Street, NW., Washington, DC 20405. (202) 501-0040.
</p><p>National Capital Region, Human Resources Office (WCP), General Services Administration, 7th and D Streets, SW., Washington, DC 20407. (202) 708-5335.
</p><p>New England Region, Human Resources Office (1CP), General Services Administration, 10 Causeway Street, Boston, MA 02222. (617) 565-6634.
</p><p>Northeast and Caribbean Region, Human Resources Office (2AR), General Services Administration, 26 Federal Plaza,   New York, NY 10278.   (212) 264-8138.
</p><p>Mid-Atlantic Region, Human Resources Office (3CP), General Services Administration, The Strawbridge Building,   20 North Eighth Street,   Philadelphia, PA 19107-3191.   (215) 446-4951.
</p><p>Southeast Sunbelt Region, Office of Human Resources (4AH), General Services Administration, 77 Forsyth Street, Suite 650,   Atlanta, GA 30303.   (404) 331-3186.
</p><p>Great Lakes Region, Human Resources Office (5CP), General Services Administration, 230 South Dearborn Street,   Chicago, IL 60604.   (312) 353-5550.
</p><p>The Heartland Region, Human Resources Office (6CP), General Services Administration, 1500 East Bannister Road,   Kansas City, MO 64131.   (816) 926-7206.
</p><p>Greater Southwest Region, Human Resources Office (7CP), General Services Administration, 819 Taylor Street, Room 9A00,   Forth Worth, TX 76102.   (817) 978-3190.
</p><p>Region 8 Human Resource Office (7CP-8), W. 6th Avenue &amp; Kipling Street, Room: 210, Lakewood, CO 80225-0000.
</p><p>Pacific Rim Region, Human Resources Office (9CP), General Services Administration, 450 Golden Gate Avenue,   San Francisco, CA 94100.   (415) 744-5185.
</p><p>Auburn On-Site Support Group (9CPA), 400 15th Street, SW., Room: 1008, Auburn, WA 98001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA employees who are union officials or who are in an exclusively recognized union. It includes GSA employees who file a grievance under the negotiated grievance procedure.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include:
</p><p>1. List of employees who are elected or appointed as National union officers or officials.
</p><p>2. National arbitration awards based on an employee or union grievance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Authority for maintaining the system comes from 5 U.S.C. Chapter 71.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To identify and record employees who are included in an exclusively recognized union, are under dues withholding, are elected or appointed as union officers, whose grievances have been resolved by arbitration, and who use official time for representing employees.
</p><p>b. To the Department of Labor in carrying out its functions regarding labor-management relations in the Federal service.
</p><p>c. To officials of labor organizations recognized under Pub. L. 95-454, when needed for their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p><p>d. In any legal proceeding, where pertinent, to which GSA is a party before a court our administrative body.
</p><p>e. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>f. By the Office of Personnel Management in producing descriptive statistics to support the function for which the records are collected and maintained or for related work force studies. While published statistics and studies do not identify individuals, in some instances data elements in a study may be structured so as to allow an individual to be identified by inference.
</p><p>g. To disclose information to the Office of Management and Budget in reviewing private relief legislation at any stage of the clearance process.
</p><p>h. To disclose information to officials of the Merit System Protection Board, including the Office of Special Counsel; the Federal Labor Relations Authority and its General Counsel; or the Equal Employment Opportunity Commission when requested in performing official duties.
</p><p>i. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>j. To a Member of Congress or staff on behalf of and at the requests of the individual who is the subject of the record.
</p><p>k. To the extent that official personnel records in the custody of GSA are covered within systems of records published by the Office of Personnel Management as Government-wide system, they are considered part of the Government-wide system. Other official personnel records covered by notices published by GSA and considered to be separate systems of records may be transferred to the Office of Personnel Management under official personnel programs and activities as a routine use.
</p><p>l. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>m. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>n. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and/or system generated inquiries are stored in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are filed numerically and/or alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, the records are stored in locked metal file cabinets or in secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Office of Human Resources Services disposes of the records as scheduled in the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2A).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Labor Relations Division (CPL), Office of Human Resources Services, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Current employees may obtain information about whether they are a part of the system by contacting the designated office where the action was processed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from current employees to review information about themselves should be directed to the designated office where the action was processed. For the identification required, see 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for reviewing a record, contesting the content, and appealing an initial decision are 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Officials who manage records pertaining to employees who are union officials or in an exclusively recognized union and employees who have filed a grievance under the negotiated grievance procedure.
</p></xhtmlContent></subsection></section><section id="hro5" toc="yes">
<systemNumber>/HRO-5 (23-00-0009)</systemNumber>
<subsection type="systemName">Employee Benefits Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located in the personnel offices of GSA at the addresses listed in the appendix for the Office of Personnel following the notice GSA/HRO-7; the Central Office, Office of Personnel at 18th &amp; F Sts. NW, Washington, DC 20405, and the offices of supervisors and management officials promoting blood donation and savings bonds programs and soliciting employees to attend White House ceremonies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees receiving severance pay, contributing blood, authorizing withholding for savings bonds, attending White House ceremonies, and deceased employees with survivors entitled to death benefits.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>1. Severance pay files.
</p><p>2. Savings bonds lists.
</p><p>3. Blood donation requests.
</p><p>4. White House ceremonies files.
</p><p>5. Death case files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Chap. 81, 5 U.S.C. 7153 and 7901.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To identify and record those employees who have received severance pay, authorized withholding for savings bonds, made blood donations, attended White House ceremonies, and/or died leaving survivors entitled to death benefits.
</p><p>b. To disclose, to the following recipients, information needed to adjudicate a claim for benefits under the recipient's benefit program(s), or information needed to conduct an analytical study of benefits being paid under such programs: Office of Personnel Management; Office of Workers Compensation Program; Veterans Administration Pension Benefits Program; DHEW's Social Security Old Age, Survivor and Disability Insurance and Medical Programs; Health Care Financing Administration, and Supplemental Security Income Program; military retired pay programs; Federal civilian employee retirement programs (other than the Civil Service Retirement System); or other national, State, county, municipal, or other publicly recognized charitable or social security administrative agency.
</p><p>c. When an individual to whom a record pertains dies, to disclose to any person possibly entitled in the order of precedence for lump sum benefits, information in the individual's record which might be properly disclosed to the individual, and the name and relationship of any other person whose claim to benefits takes precedence or who is entitled to share the benefits payable. When a representative of the estate has not been appointed, the individual's next-of-kin may be recognized as the representative of the estate.
</p><p>d. To provide an official of another Federal agency information needed in the performance of official duties related to reconciling or reconstructing data files, compiling descriptive statistics, and making analytical studies in support of the function for which the records were collected and maintained.
</p><p>e. To disclose to another agency, or to an instrumentality of any governmental jurisdiction within or under the control of the United States, for a civil or criminal law enforcement activity, if the activity is authorized by a law, and if the head of the agency or instrumentality has made a written request to GSA specifying the particular portion(s) of the record(s) desired (including an address) and the law enforcement activity for which the record is sought.
</p><p>f. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the General Services Administration (GSA) becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>g. To provide information to a Member of Congress or to a congressional staff member from the records of an individual in response to an inquiry from that congressional office made at the request of that individual.
</p><p>h. To disclose information to another Federal agency or to a court when the Government is party to a judicial proceeding before the court.
</p><p>i. By the Office of Personnel Management in the production of summary descriptive statistics in support of the function for which the records are collected and maintained, or for related work force studies. While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference.
</p><p>j. To disclose information to the Office of Management and Budget in connection with the review of private relief legislation at any stage of the legislative coordination and clearance process.
</p><p>k. To disclose information to officials of the Merit Systems Protection Board, including the Office of Special Counsel; the Federal Labor Relations Authority and its General Counsel; or the Equal Employment Opportunity Commission when requested in performance of their authorized duties.
</p><p>l. To the Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personnel management.
</p><p>m. To the extent that official personnel records in the custody of GSA are covered within systems of records published by the Office of Personnel Management as Government-wide records, they will be considered as a part of that Government-wide system. Other official personnel records covered by notices published by GSA and considered to be separate systems of records may be transferred to the Office of Personnel Management in accordance with official personnel programs and activities as a routine use.
</p><p>n. To an expert, consultant, or a contractor of GSA to the extent necessary to further the performance of a Federal duty.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically at each location by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, these records are stored in lockable metal file cabinets or in secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director of Personnel at 18th &amp; F Sts. NW, Washington, DC 20405. Mailing address: General Services Administration (HP), Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Current employees may obtain information about whether they are a part of this system of records from their supervisor or from their personnel officers at the addresses listed in the appendix.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from current employees to gain access to information pertaining to them should be directed to their supervisor or to their personnel officer at the appropriate address listed in the appendix for the Office of Personnel following the notices GSA/HRO-7, or to the Director of Personnel at the address noted above, whichever is applicable. Former employees should direct requests to gain access to information pertaining to them to the appropriate personnel officer at the address listed in the appendix. For identification requirements refer to the agency regulations as outlined in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records and for contesting the contents and appealing initial determination are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system of records is provided by the individuals to whom the records pertain or by the personnel specialists who prepare various records for claims.
</p></xhtmlContent></subsection></section><section id="hro6" toc="yes">
<systemNumber>/HRO-6 (23-00-0023)</systemNumber>
<subsection type="systemName">Listing of Physicians.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system is located in the personnel offices of GSA at the addresses listed in the appendix for the Office of Personnel following the notice GSA/HRO-7.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Physicians certified by a board of qualified medical officials established by the Office of Personnel Management and in some cases, other physicians approved by GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, addresses, and phone numbers of the physicians included in this system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>FPM Chapter 339.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To serve as a referral source for those who are in need of a physician for a fitness for duty examination or for on-the-job inquiries.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>The records within this system are primarily on papers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records within this system are primarily retrievable by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, these records are stored in lockable metal file cabinets or secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2)
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director of Personnel at 18th &amp; F Sts. NW, Washington, DC 20405. Mailing address: General Services Administration (HP), Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about whether they are included in this system by contacting the personnel office listed in the appendix for the Office of Personnel following the notice GSA/HRO-7.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals should direct requests to access records to the personnel office listed in the appendix for the Office of Personnel following the notice GSA/HRO-7, which is in their particular area. For identification requirements, refer to the agency regulations as outlined in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records and contesting the contents and appealing initial determination are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system of records is provided by the individual themselves to either GSA or to the Office of Personnel Management of Public Health Service who forwarded the information to GSA.
</p><p><b>Appendix- GSA/OAD Addresses of Locations
</b></p><p>Central Office
</p><p>Central Office Personnel Division (HPO), General Services Administration, 18th &amp; F Streets NW, Washington, DC 20405, Area Code 202-566-0040.
</p><p>
</p><p>Regional Offices
</p><p>National Capital Region (WBP), Regional Personnel Office, General Services Administration, 7th &amp; D Streets SW, Washington, DC 20407, Area Code 202-472-1939.
</p><p>
</p><p>Region 1
</p><p>Regional Personnel Office (1BP), General Services Administration, John W. McCormack Post Office and Courthouse, Boston, MA 02109, Area Code 617-223-2624.
</p><p>
</p><p>Region 2
</p><p>Regional Personnel Office (2BP), General Services Administration, 26 Federal Plaza, New York, NY 10007, Area Code 212-264-8318.
</p><p>
</p><p>Region 3
</p><p>Regional Personnel Office (3BP), General Services Administration, 9th and Market Sts. Rm. 4203, Philadelphia, PA 19107, Area Code 215-597-1351.
</p><p>
</p><p>Baltimore Area Office, Federal Building, Room 110B, Baltimore, MD 21201, Area Code 301-962-4357.
</p><p>
</p><p>Region 4
</p><p>Regional Personnel Office (4BP), General Services Administration, Richard B. Russell Building, 75 Spring Street SW, Atlanta, GA 30303, Area Code 404-221-5127.
</p><p>
</p><p>Region 5
</p><p>Regional Personnel Office (5BP), General Services Administration, 230 South Dearborn Street, Chicago, IL 60604, Area Code 312-253-5550.
</p><p>
</p><p>Region 6
</p><p>Regional Personnel Office (6BP), General Services Administration, 1500 E. Bannister Road, Kansas City, MO 64131; Area Code 816-926-7206.
</p><p>
</p><p>St. Louis Area Office, 9700 Page Boulevard, Overland, MO 63132, Area Code 314-268-7273.
</p><p>
</p><p>Region 7
</p><p>Regional Personnel Office (7BP), General Services Administration, 819 Taylor Street, Fort Worth, TX 76102, Area Code 817-334-2366.
</p><p>
</p><p>Region 8
</p><p>Regional Personnel Office (8BP), General Services Administration, Denver, CO 80225, Area Code 303-234-2346.
</p><p>
</p><p>Region 9
</p><p>Regional Personnel Office (9BP), General Services Administration, 525 Market Street, San Francisco, CA 94105, Area Code 415-556-6527.
</p><p>
</p><p>Region 10
</p><p>Regional Personnel Office (10BP), General Services Administration, GSA Center, Auburn, WA 98002, Area Code 206-833-5212.
</p></xhtmlContent></subsection></section>
<section id="hro7" toc="yes">
<systemNumber>/HRO-7 (23-00-0027)</systemNumber>
<subsection type="systemName">Motor Vehicle Operator Applications.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is maintained in the personnel offices of GSA at the addresses listed in the appendix for the Office of Personnel following this notice and in the offices of all designated officials who require such forms prior to issuing a U.S. Government Motor Vehicle Operator's Identification Card.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees who require the issuance of a motor vehicle operators license.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>1. SF 47, Physical Fitness Inquiry for Motor Vehicle Operators.
</p><p>2. SF 78, Certificate of Medical Examination.
</p><p>3. GSA 1293, Application for Motor Vehicle Operator's Identification Card (SF 46).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 491
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To assess the ability of an employee to safely operate a Government motor vehicle and to determine the issuance of a government drivers license (SF 46).
</p><p>b. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the General Services Administration (GSA) becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To provide information to a Member of Congress or to a congressional staff member from the records of an individual in response to an inquiry from that congressional office made at the request of that individual.
</p><p>d. To disclose information to another Federal agency or to a court when the Government is party to a judicial proceeding before the court.
</p><p>e. To disclose information to a Federal agency, in response to its request, is connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of a job, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision of the matter.
</p><p>f. By the Office of Personnel Management in the production of summary descriptive statistics in support of the function for which the records are collected and maintained, or for related work force studies. While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference.
</p><p>g. To disclose information to the Office of Management and Budget in connection with the review of private relief legislation at any stage of the legislative coordination and clearance process.
</p><p>h. to disclose information to officials of the Merit Systems Protection Board, including the Office of Special Counsel; the Federal Labor Relations Authority and its General Counsel; or the Equal Employment Opportunity Commission when requested in performance of their authorized duties.
</p><p>i. To an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee.
</p><p>j. To the Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personnel management.
</p><p>k. To the extent that official personnel records in the custody of GSA are covered within systems of records published by the Office of Personnel Management as Government-wide system, they will be considered as a part of that Government-wide system. Other official personnel records covered by notices published by GSA and considered to be separate systems of records may be transferred to the Office of Personnel Management in accordance with official personnel programs and activities as a routine use.
</p><p>1. To an expert, consultant, or a contractor of GSA to the extent necessary to further the performance of a Federal duty.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, these records are stored in lockable metal file cabinest or in secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director of Personnel at 18th &amp; F Sts. NW, Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Current employees may obtain information about whether they are a part of this system of records from the designated official or from their personnel officer at the appropriate address listed in the appendix for the Office of Personnel following this notice or from the Director of Personnel at the address noted above, whichever is applicable. Former employees may obtain information from the personnel officer at the addressed listed in the appendix.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from current employees to gain access to information pertaining to them should be directed to the designated official or to their personnel officer at the appropriate address listed in the appendix for the Office of Personnel following this notice or to the Director of Personnel at the address noted above, whichever is applicable. Former employees should direct requests to the appropriate personnel officer at the address listed in the appendix. For identification requirements refer to the agency regulations as outlined in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, contesting the contents of a system of record, and appealing initial determinations are promulgated in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The employee, designated officials, and physicians.
</p></xhtmlContent></subsection></section>
<section id="hro8" toc="yes">
<systemNumber>/HRO-8</systemNumber>
<subsection type="systemName">Credentials, Passes, and Licenses (GSA/HRO-8).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is operated and maintained by the Office of the Chief Information Officer (CIO) for GSA's Services, Staff Offices, and regions, which are responsible for ensuring the integrity of the data in the system. System records are located in Central Office at 1800 F Street, NW., Washington DC, and in the regional offices listed in the Appendix.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA associates, Federal tenants, contractors, and other persons assigned responsibilities that require the issuance of credentials for identification and security purposes, including individuals participating in identification methods using the latest technologies, such as biometrics (e.g., electronic fingerprinting).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Passes, licenses, and identification credentials, which may contain name, Social Security Number, photograph, office and home addresses and phone numbers, signature, identification serial number, next of kin name and phone number, medical information, and biometric identification information. The following GSA forms and associated databases will be used agency-wide:
</p><p>a. GSA Form 277, Employee Identification and Authorization Credential  (Revised 2003);
</p><p>b. GSA Form 277U, Temporary Pass;
</p><p>c. GSA Form 277V, Visitor Pass;
</p><p>d. OF 7, Property Pass;
</p><p>e. GSA Form 2941, Parking Application; and
</p><p>f. Biometric information, such as fingerprints, collected electronically.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Property and Administrative Services Act of 1949 (63 Stat. 377) as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assemble in one system information pertaining to passes and credentials for identification and security purposes; to facilitate the issuance and control of cards, parking permits, building passes, licenses, and similar credentials; and to ensure only authorized access to secure areas and systems.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed as a routine use:
</p><p>a. To the Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the General Services Administration becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>b. To a member of Congress or a congressional staff member in response to an inquiry from that congressional office made at the request of the individual who is the subject of a record.
</p><p>c. To another Federal agency or to a court when the government is party to a judicial proceeding before the court.
</p><p>d. To a Federal agency, on request, in connection with the hiring and retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of a job, the letting of a contract, or the issuance of license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision.
</p><p>e. By the Office of Personnel Management in the production of summary descriptive statistics in support of the function for which the records are collected and maintained, or for related workforce studies.
</p><p>f. To the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative coordination and clearance process.
</p><p>g. To officials of the Merit Systems Protection Board, including the Office of Special Counsel; the Federal Labor Relations Authority and its General Counsel; or the Equal Employment Opportunity Commission when requested in the performance of their authorized duties.
</p><p>h. To an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee to whom the information pertains.
</p><p>i. To the Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personnel management.
</p><p>j. To the extent that official personnel records in the custody of GSA are covered within the systems or records published by the Office of Personnel  Management as Government-wide records, they will be considered a part of that government-wide system. Other official personnel records covered by notices published by GSA and considered to be separate systems of records may be transferable to the Office of Personnel Management in accordance with official personnel programs and activities as a routine use.
</p><p>k. To an expert, consultant, or a contractor of GSA to the extent necessary to further the performance of a Federal duty.
</p><p>l. To medical personnel in the event of a medical emergency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information is collected electronically and stored in Smart Card chips on the individual's identification cards, and in associated automated data systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN, and identification and badge serial numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, the records are stored in an electronic data system. Electronic records are protected by a password and may also have a personal identification number (PIN) as a second level of protection.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2) and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Infrastructure Operations (IO), Office of the Chief Information Officer, General Services Administration, 1800 F Street, NW., Washington DC 20405. The IO operates and maintains the database containing system information for GSA Services, Staff Offices, and regions.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals will be able to access, review, and update their own personal information in the system. Individuals may determine whether the system contains their records by submitting a request to the System Manager or the appropriate regional Credentialing Office listed in the Appendix.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals whose records are in the system will be provided access to their own information.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of their records should contact the System Manager or the appropriate Credentialing Office listed in the Appendix.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by individuals being issued credentials and by the issuing officials.
</p><p><b>Appendix: GSA Regional Credentialing Office Addresses:
</b></p><p>New England Region (includes Connecticut, Maine, Massachusetts, New  Hampshire, Rhode Island, and Vermont): General Services Administration, 10 Causeway Street, Boston, MA 02222.
</p><p>Northeast and Caribbean Region (includes New Jersey, New York, Puerto Rico, and Virgin Islands): General Services Administration, 26 Federal Plaza, New York, NY 10278.
</p><p>Mid-Atlantic Region (includes Delaware, Maryland, Pennsylvania, Virginia and West Virginia, (but excludes the National Capital Region): General Services Administration, The Strawbridge Building, 20 North Eighth Street,  Philadelphia, PA 19107-3191.
</p><p>Southeast Sunbelt Region (includes Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee):  General Services Administration, Summit Building, 401 West Peachtree Street, Atlanta, GA 30365-2550.
</p><p>Great Lakes Region (includes Illinois, Indiana, Michigan, Ohio, Minnesota, and Wisconsin): General Services Administration, 230 South Dearborn Street, Chicago, IL 60604-1696.
</p><p>The Heartland Region (includes Iowa, Kansas, Missouri, and Nebraska) General Services Administration: 1500 East Bannister Road, Kansas City, MO 64131-3088.
</p><p>Greater Southwest Region (includes Arkansas, Louisiana, Oklahoma, New Mexico, and Texas), General Services Administration, 819 Taylor Street, Fort Worth, TX 76102.
</p><p>Rocky Mountain Region (includes Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming): General Services Administration, Denver Federal Center, Bldg 41, Lakewood, CO 80011.
</p><p>Pacific Rim Region (includes Arizona, California, Hawaii, and Nevada) General Services Administration: 450 Golden Gate Avenue,  San Francisco, CA 94102-3488.
</p><p>Northwest/Arctic Region (includes Alaska, Idaho, Oregon, and Washington) General Services Administration: 400 15th Street, SW., Auburn, WA 98001-6599.
</p><p>National Capital Region (includes the District of Columbia; the counties of Montgomery and Prince George's in Maryland; the city of Alexandria, Virginia; and the counties of Arlington, Fairfax, Loudoun, and Prince William in Virginia): General Services Administration, 7th and D Streets, SW., Washington, DC 20407.
</p></xhtmlContent></subsection></section>
<section id="hro9" toc="yes">
<systemNumber>/HRO-9</systemNumber>
<subsection type="systemName">Emergency Management Records (GSA/HRO-9).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located at the vendor location in the Quest Hosting primary data center located in Glendale, CA. Everbridge Notification Alert &amp; Accountability System (NAAS) is the responsibility of the GSA Office of Emergency Response and Recovery, located at 1800 F Street, NW., Washington, DC 20405. System records are located in the GSA Central Office and regional offices with assigned emergency management responsibilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All GSA employees, contractors, and other key governmental and non-governmental persons essential to carrying out emergency activities or with a need to know of actions taken by GSA in an emergency.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records, composed of emergency notification rosters and files, may consist of paper records and/or electronic databases, including the Emergency Management Information Database (EMID), the Quick Notify database, and continuity of operations (COOP) files. The data is consolidated into a centralized emergency contact database to expedite communication. Personal information in the system records includes name; office, cell, and home telephone numbers; out-of-area contact telephone numbers; home e-mail address; and home fax number. System records also may include special needs information such as medical, mobility, and transportation requirements by individuals. Additional information may include official titles and emergency assignments for individuals in the system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. Chapters 1 &amp; 3: Executive Order No. 12656, as amended, Assignment of Emergency Preparedness Responsibilities (Nov. 18, 1988); Directive on National Continuity Policy, 43 Weekly Compilation of Presidential Documents 593 (May 14, 2007).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain current information on GSA employees and other persons covered by this system for use by persons with emergency management responsibilities to notify officials, employees, and other affected individuals of conditions that require their urgent attention during a public or personal emergency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>c. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>d. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>e. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>f. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>g. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>h. To disclose information to a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where the agency becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>i. To disclose information to an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator; arbitrator; union official or other official engaged in investigating or settling a grievance, complaint, or appeal filed by an employee.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>System records are located in the GSA Central Office and regional offices with assigned emergency management responsibilities.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, organization, location, teleworking capability, or special medical or other health or safety need of an individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, the records are secured from unauthorized access. Paper records are placed in lockable file cabinets or in secured areas. Electronic records are protected by passwords, access codes, and other appropriate technical security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposal of system records is according to the Handbook, GSA Records Maintenance and Disposition System (CIO P 1820.1), and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director, Office of Emergency Response and Recovery, Disaster Support Division, 1800 F Street, NW., Washington, DC 20405. GSA services, staff offices and regions are responsible for the integrity of data within their jurisdictions.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may determine whether the system contains their records by submitting a request to the System Manager or the appropriate Service, Staff Office, or regional official.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information on the procedures for gaining access to their records from the System Manager or the appropriate Service, Staff Office, or regional official.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of their records should contact the System Manager or the appropriate Service, Staff Office, or regional official. GSA rules for contesting the content of a record and appealing an initial decision are in 41 CFR 105-60.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The records contain information provided by the individuals themselves, and it is all voluntary information.
</p></xhtmlContent></subsection></section>
<section id="hro10" toc="yes">
<systemNumber>/HRO-10</systemNumber>
<subsection type="systemName">Grievance Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records are located in the Office of Human Resources Services at GSA or office in GSA in which grievances were filed. The offices are as follows:
</p><p>Central Office, Central Office Human Resources Division (CHP), General Services Administration, 1800 F Street NW., Washington, DC 20405, (202) 501-0040.
</p><p>National Capital Region, Human Resources Office (WCP), General
</p><p>Services Administration, 7th and D Streets SW., Washington, DC 20407, (202) 708-5335.
</p><p>New England Region, Human Resources Office (1CP), General Services Administration, 10 Causeway Street, Boston, MA 02222, (617) 565-6634.
</p><p>Northeast and Caribbean Region, Human Resources Office (2AR), General Services Administration, 26 Federal Plaza, New York, NY 10278, (212) 264-8138.
</p><p>Mid-Atlantic Region, Human Resources Office (3CP), General Services Administration, The Strawbridge Building, 20 North Eighth Street, Philadelphia, PA 19107-3191, (215) 446-4951.
</p><p>Southeast Sunbelt Region, Office of Human Resources (4AH), General  Services Administration, 77 Forsyth Street, Suite 650, Atlanta, GA 30303, (404) 331-3186.
</p><p>Great Lakes Region, Human Resources Office (5CP), General Services  Administration, 230 South Dearborn Street, Chicago, IL 60604, (312) 353-5550.
</p><p>The Heartland Region, Human Resources Office (6CP), General  Services Administration, 1500 East Bannister Road, Kansas City, MO 64131, (816) 926-7206.
</p><p>Greater Southwest Region, Human Resources Office (7CP), General  Services Administration, 819 Taylor Street, Room 9A00, Forth Worth, TX 76102, (817) 978-3190.
</p><p>Pacific Rim Region, Human Resources Office (9CP), General Services  Administration, 450 Golden Gate Avenue, San Francisco, CA 94100, (415) 744-5185.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current or former employees who have filed grievances with GSA under part 771 of the Office of Personnel Management (OPM) Regulations (5 CFR part 771) or a negotiated procedure.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains grievances filed by agency employees under part 771 of OPM regulations. It also includes files of internal grievance and arbitration systems that are established through negotiations with recognized labor unions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Chapter 75; E.O. 10577, as amended; E.O. 11491, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain an information system documenting employee grievances, including statements of witnesses, reports of interviews and hearings, examiner's findings and recommendations, a copy of the original and final decision, and related correspondence and exhibits.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized Federal agency employees or contractors to conduct official duties. Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To disclose information to any source from which additional information is requested in the course of processing a grievance, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and to identify the type of information requested.
</p><p>c. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>e. By GSA or the Office of Personnel Management in the production of summary description statistics and analytical studies in support of the function for which the records are collected and maintained, or for related work force studies. While published statistics do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference.
</p><p>f. To officials of the Merit Systems Protection Board, including the Office of Special Counsel; the Federal Labor Relations Authority and its General Counsel, or Equal Employment Opportunity Commission when requested in performance of their authorized duties.
</p><p>g. In response to a request for a discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
</p><p>h. To provide information to officials of labor organizations reorganized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p><p>i. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>j. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>k. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>l. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records reside where the grievance action is processed. The records are filed numerically and/or alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in lockable metal filing cabinets to which only authorized personnel have access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are disposed of 3 years after closing of the case. Disposal is by shredding or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director of Human Capital Policy and Program Management Division (CHP), Office of Human Capital Management (CH), 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Current employees may obtain information about whether they are a part of the system by contacting the designated office where the action was processed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from current employees to review information about themselves should be directed to the designated office where the action was processed. For the identification required, see 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Review of a request from an individual seeking to amend a grievance record that has been the subject of a judicial or quasi-judicial process is limited in scope. Review of this type of request is restricted to determining if the record accurately documents GSA's ruling on the case and does not include a review of the merits of an action, determination, or finding. An individual who wishes to amend his or her record to correct factual errors should contact the GSA Office of Human Resources Services (CHP) or the office where the grievance was processed. The individual must also follow the GSA Privacy Act procedures on amending records (CPO 1878.1).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Officials who manage records pertaining to employees who have filed grievances with GSA under part 771 of the Office of Personnel Management (OPM) Regulations (5 CFR part 771) or a negotiated procedure.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Under 5 U.S.C. 552a(k)(2), this system of records is exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (e)(4)(H), (e)(4)(I); and (f) of the Act when the records are complied for a law enforcement purpose and the record will not be used to deny a right, benefit, or privilege from the subject of the record.
</p></xhtmlContent></subsection></section>
<section id="hro37" toc="yes">
<systemNumber>/HRO-37</systemNumber>
<subsection type="systemName">Personnel Security files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Some records in the system are classified under Executive Order 12958 as amended.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel security files are maintained with other appropriate records in the Personnel Security Requirements Division (CPR), GSA Building, 1800 F Street NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Employees, applicants for employment, former employees of GSA and of commissions, committees, small agencies serviced by GSA, contractors, students, interns, volunteers, individuals authorized to perform or use services provided in GSA facilities (e.g. Credit Union or Fitness Center) and individuals formerly in any of these positions that require regular, ongoing access to federal facilities, information technology systems or information classified in the interest of national security. Included are historical researchers, experts or consultants, and employees of contractors performing services for GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel security files contain information such as name, former names, date and place of birth, home address, phone numbers, height, weight, hair color, eye color, sex, passport information, military information, civil court information, employment history, residential history, Social Security Number, occupation, experience, and investigative material, education and degrees earned, names of associates and references and their contact information, citizenship, names of relatives, citizenship of relatives, names of relatives who work for the federal government, criminal history, mental health history, drug use, financial information, fingerprints, summary report of investigation, results of suitability decisions, level of security clearance, date of issuance of security clearance, requests for appeals, witness statements, investiga
tor's notes, tax return information, credit reports, security violations, circumstances of violation, and agency action taken.
</p><p><i>Forms:</i> SF-85, SF-85P, SF-86, SF-87, GSA Form 3665, OF306, FD258, GSA  Form 1380, GSA Form 3648.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Depending upon the type of investigation, GSA is authorized to ask for this information under Executive Orders 10450 as amended, 10865 as amended, 12968 as amended, and 12958 as amended; sections 3301 and 9101 of title 5, U.S. Code; sections 2165 and 2201 of title 42, U.S. Code; parts 5, 731, 732, and 736 of title 5, Code of Federal Regulations; and Homeland Security Presidential Directive 12.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assemble in one system information pertaining to issuing security clearances and public trust certifications, suitability decisions, fitness for service of applicants for federal employment and contract positions, and administrative actions. Information security files also are used for recommending administrative action against employees found to be violating GSA classified national security information regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; (c) any employee of the agency in his or her individual capacity where agency or the Department of Justice has agreed to represent the employee; or (d) the United  States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by DOJ is therefore deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records.
</p><p>c. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. Except as noted on Forms SF-85, 85-P, and 86, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local or tribal, or otherwise, responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutorial responsibility of the receiving entity.
</p><p>e. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>f. To agency contractors or volunteers who have been engaged to assist the agency in the performance of a contract service, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
</p><p>g. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>h. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>i. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>j. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>k. To a federal, state, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 or any successor order, applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders, or directives.
</p><p>l. To the Office of Management and Budget when necessary to the review of private relief legislation pursuant to OMB Circular No. A-19.
</p><p>m. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on paper and electronically in secure locations. Records are maintained in the system of records Comprehensive  Human Resources Integrated System (GSA/PPFM-8) in the personnel security module and associated equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Personnel security file records are stored in a secured office in cabinets with access limited to authorized employees. A password system protects access to computer records. Access to the records is limited to those employees who have a need for them in the performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are retained and disposed of in accordance with General Records Schedule 18, item 22, approved by the National Archives and Records Administration (NARA). Records are destroyed by burning, pulping, or shredding, as scheduled in the HB GSA Records  Maintenance and Disposition System (OAD P 1820.2A).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Personnel Security Requirements Division (CPR), 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries by individuals as to whether the system contains a record pertaining to themselves should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to records should be addressed to the system manager and should include full name (maiden name where appropriate), address, and date and place of birth.  General inquiries may be made by telephone.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for accessing records, contesting their content, and appealing initial decisions appear in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, employees, informants, law enforcement agencies, courts, other Government agencies, employees' references, co-workers, neighbors, rental/lease, educational institutions, and intelligence sources. Security violation information is obtained from a variety of sources, such as security guard's reports, security inspections, witnesses, supervisor's reports, and audit reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Under 5 U.S.C. 552a(k)(5), the personnel security case files in the system of records are exempt from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of the act. Information will be withheld to the extent it identifies witnesses promised confidentiality as a condition of providing information during the course of the background investigation.
</p></xhtmlContent></subsection></section>
<section id="hro38" toc="yes">
<systemNumber>/HRO-38</systemNumber>
<subsection type="systemName">Citizens' Commission on Public Service and Compensation (CCPSC) Candidate and Alternate Member Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is located in the Committee Management Secretariat, General Services Administration, Suite 816, 1730 K St. NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is established to enable GSA to screen candidates and select the five GSA-designated members and ten alternates therefrom, according to law and GSA regulation to serve on the CCPSC. If one or several of the GSA-designated members chosen cannot continue as members of the CCPSC for any reason, further review of the records will be conducted only as necessary to replace these former members from predesignated alternates and only during the one-year period of their term.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are those randomly selected by GSA to be potential members of the CCPSC.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include the following information on each individual in the system: (1) Information from state precinct voter registration lists, which may include name, address, Social Security Number, and date of birth; (2) information collected from individuals via questionnaires, which may include the above information, plus home and work telephone numbers, whether or not said individual is an officer or employee of the Federal Government, or is a relative or dependent relative of any officer or employee of the Federal Government, whether or not said individual is registered as a lobbyist or required to register as a lobbyist, or is a relative or a dependent relative of any registered lobbyist or any individual required to register as a lobbyist, and whether or not said individual is currently under indictment for a felony offense, or has ever been convicted of a felony offense; (3) information required to validate the information from the questionnaires as to registered lobbyist status; (4) information extracted from various sources and maintained on databases; and (5) correspondence with, or relating to individual potential candidates or alternates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The collection of this information is authorized by section 701(b) of the Ethics Reform Act of 1989 (2 U.S.C. 352), which provides that the individuals appointed as members of the Citizens' Commission on Public Service and Compensation by the Administrator of General Services must be selected from voter registration lists and must meet stated qualification requirements; and by 5 CFR part 731 pertaining to suitability determinations for persons appointed to a Federal Government position. The collection of Social Security Numbers (SSN) is authorized by Executive Order 9397.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To disclose information to the Office of Personnel Management under the agency's responsibility for conducting those evaluations and suitability checks necessary to qualify candidates for membership on the CCPSC.
</p><p>b. To disclose information to another Federal agency or a court when the Government is a party to a proceeding before that court.
</p><p>c. To disclose information to a Member of Congress or a congressional staff member in response to an inquiry from that congressional office made in behalf of a constituent.
</p><p>d. To disclose information to a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where the General Services Administration becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>e. To disclose information to the Clerk of the U.S. House of Representatives and to the Secretary of the Senate, to verify compliance with restrictions on committee service by registered lobbyists.
</p><p>f. To disclose to the CCPSC information regarding selected members for personnel management purposes and to determine continued eligibility to serve on the committee.
</p><p>g. To disclose to the press and to the public information regarding selected members and alternates.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and cabinets; electronic media copies of records are stored on CD-ROM disks and in electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed at system location by name and geographic region.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and CD-ROM disks are stored in lockable containers or secured rooms; the electronic database is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposal of records is described in the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Committee Management Secretariat, General Services Administration, 1730 K St., NW, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries from individuals should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the system manager. Individuals must furnish their full name, Social Security Number, address, and telephone number. For identification requirements, refer to the agency regulations outlined in 41 CFR part 105-64 of the Code of Federal Regulations.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>General Services Administration rules for contesting the contents and appealing initial decisions are issued in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, in voluntarily-completed questionnaires; state precinct voter registration files; the Office of Personnel Management; and lists of registered lobbyists maintained by the Clerk of the House of Representatives and the Secretary of the Senate.
</p></xhtmlContent></subsection></section>
<section id="oap1" toc="yes">
<systemNumber>/OAP-1</systemNumber>
<subsection type="systemName">Parties Excluded from Federal Procurement and Nonprocurement Programs. Deleted--Reason: The system was replaced by the new system of records GSA/GOVT-8 (Excluded Parties List System) which became effective on January 4, 2007.
</subsection></section>
<section id="oap2" toc="yes">
<systemNumber>/OAP-2</systemNumber>
<subsection type="systemName">Acquisition Career Management Information System (ACMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is maintained for GSA under contract. Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal employees in acquisition and contracting jobs, including personnel in the 1100 occupational series, contracting officers, and other employees performing acquisition, contracting, and procurement functions for Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed for managing the careers and training of employees in the Federal acquisition occupational field. Records may include but are not limited to: (1) Biographical data such as name, birth date, and educational level; (2) work related data such as service computation date and retirement information, duty station, occupational series and grade, and Social Security Number; and (3) training records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 37 of the Office of Federal Procurement Policy Act (41 U.S.C. 433).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To establish and maintain an electronic system to facilitate the career management of Federal employees in acquisition occupations; to ensure that employees meet mandated training requirements; and to effectively manage training funds and the size and qualifications of the Federal acquisition workforce. The system provides to management and to employees in the system up-to-date information on employee certification levels, qualification standards, academic degrees, mandatory and other pertinent training, and warrant status.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by employees themselves and their supervisors, designated analysts and managers, and training centers, to track, verify, and update system information. Designated program managers will use the information to manage training funds and the size and strength of the Federal acquisition workforce.
</p><p>Information from this system also may be disclosed as a routine use: </p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or mediator; and an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
 </p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO) in accordance with their responsibilities for evaluating Federal programs.
 </p><p>e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
 </p><p>f. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary for a decision.
 </p><p>g. To authorized officials of the agency that provided the information for inclusion in ACMIS.
 </p><p>h. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
 </p><p>i. To the National Archives and Records Administration (NARA) for records management purposes.
 </p><p>j. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored electronically in web-based computer format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name and/or Social Security Number. Group records are retrieved by organizational code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act. Access is limited to authorized individuals with passwords, and the database is maintained behind a firewall certified by the National Computer Security Association.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Federal Acquisition Institute (MVI), General Services Administration, 9820 Belvoir Road, Bldg. 205, Fort Belvoir, VA 22060.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records may do so by password. Requests for access also may be directed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals in the system may amend their own records online, or, as appropriate, request their manager or supervisor to amend the record.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the individuals for whom the records are maintained, the supervisors of those individuals, existing agency systems, and the Office of the Personnel Management's (OPM) Central Personnel Data File (CPDF).
</p></xhtmlContent></subsection></section>
	
	
	
	
	
	
	
	
	
	
	
<section id="oap3" toc="yes">
<systemNumber>/OAP-3</systemNumber>
<subsection type="systemName">Federal Procurement Data System--Next Generation
(FPDS-NG).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Electronic records are maintained by the FPDS-NG contractor in a secure computer facility. Contact the system manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>FPDS-NG includes information on individuals who are sole proprietors who have or had contracts with the Federal Government.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system collects, processes, and maintains official statistical data on Federal contracting, including:
</p><p>a. Information on individual federal contractors that may include name, DUNS (Data Universal Numbering System) number, and Social Security Number as the Taxpayer Identification Number (TIN).
</p><p>b. Contracts that are unclassified but may be considered sensitive due to insight they may provide into federal government activities in conjunction with data from other federal contracts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Public Law 93-400 Office of Federal Procurement Policy Act, as amended; 41 U.S.C. 405, 417.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system for assembling, organizing, and presenting contract procurement data for the federal government and the public sector.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information in this system may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an individual to whom the information pertains.
</p><p>d. To the Office of Management and Budget (OMB) and the Government Accountability Office (GAO) in accordance with their responsibilities for evaluating Federal programs.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To authorized officials of the agency that provided the information for inclusion in the system.
</p><p>g. To an expert, consultant, or contractor in the performance of a Federal duty to which the information is relevant.
</p><p>h. To provide recurring or special reports to the President, Congress, the Government Accountability Office, Federal Executive agencies, and the general public.
</p><p>i. As a means of measuring and assessing the impact of Federal contracting on the nation's economy and the extent to which small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged and woman-owned small business concerns are sharing in Federal contracts.
</p><p>j. To provide information for policy and management control purposes.
</p><p>k. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected electronically and may be stored on electronic media, as appropriate. Electronic records are kept on server hard drives and electronic backup devices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a variety of fields, the key for individual records being the unique Procurement Instrument Identifier (PIID).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and the FPDS-NG System Security Plan. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is stored, processed, and transmitted. Electronic records are protected by passwords and other appropriate security measures.
</p><p>Data entry is limited to authorized users whose names and levels of access are maintained by federal agencies and the information is securely stored online. Unclassified but sensitive contract data in the system is restricted to those who have access within the federal agency. Agencies determine when their contract information may be made available for viewing by other agencies and the public.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the GSA Records Maintenance and Disposition System handbooks OAD P 1820.2A and CIO P 1820.1, and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Federal Procurement Data Center Program Manager, Integrated Acquisition Environment (GSA/IAE/VSI), Office of The Chief Acquisition Officer, Suite 911, Crystal Park I, 2011 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may obtain information on whether the system contains his or her record by registering with FPDS-NG as a public user and using one or more of the various search capabilities to search for the record, or by addressing the inquiry to the system manager. Requests for system information that is releasable under the Freedom of Information Act (FOIA) may be directed to the Federal Procurement Data Center Program Manager through the FOIA Requestor Service Center, 1800 F St., NW., Room 7126, Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may register with FPDS-NG as a public user and use one or more of the various search capabilities to search for federal contracts after they have been awarded and entered into FPDS-NG. Individuals also may request access to their information from the system manager. The public may obtain releasable information by submitting a FOIA request to the Federal Procurement Data Center Program Manager through the FOIA Requestor Service Center.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA establishes the rules for access to federal contracts. Individuals may contest the contents of a contract by contacting the contracting office in the department or agency that awarded the contract.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from federal agencies who report federal contracts after award according to the reporting requirements included in the Federal Acquisition Regulation Subpart 4.6--Contract Reporting. These records may contain the names of individuals, their DUNS number, and Taxpayer Identification Number (TIN).
</p></xhtmlContent></subsection></section>
<section id="oap4" toc="yes">
<systemNumber>/OAP-4</systemNumber>
<subsection type="systemName">FedBizOpps (FBO).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained in electronic form in the GSA Federal Supply Service (FSS) FedBizOpps production facilities, hosted by a contractor in Sterling, VA and Chicago, IL. Contact the system manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. Interested individuals. Individuals who request information from the FedBizOpps system. The contact is voluntary. The individual's e-mail address is used to respond to requests and inquiries.
</p><p>b. Interested vendors. Contact information provided by vendors and/or individuals who are sole proprietors. Vendors may voluntarily establish a Vendor Notification Profile in FedBizOpps, within the secure production portion of the system. The vendor is notified by the system when selected FedBizOpps postings occur that are of interest to that vendor based on the profile.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains an inventory of Federal solicitations and related documents, and vendor contact information. System information includes:
</p><p>a. Organizational, contact, and access control information on Federal contracting officials authorized to access and use the FedBizOpps system services for the management, administration, and posting of Federal solicitation information and related documents.
</p><p>b. Contact information in the form of an e-mail address, provided voluntarily by vendors and other individuals who wish to use FedBizOpps to be kept informed of Federal procurements and/or specific solicitations of interest. Vendors also may choose to be included on the Interested Vendors Listing (IVL) to further eCommerce opportunities. A vendor may provide any or all of the data in the Interested Vendor Listing, which consists of Company Name, Address, Phone Number(s), E-mail address(es), Name of Point of Contact, and Business Type.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 637 and 41 U.S.C. 416.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system for posting, finding, and retrieving Federal solicitation information for procurements valued over $25,000; and to disseminate Federal solicitations to interested public individuals and businesses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized Federal contracting officials to post Federal solicitation information and related documents in the conduct of official Federal business or by Federal contractors, vendors, and/or interested individuals to search, monitor, find, and/or respond to Federal solicitations of interest. Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM) and the Government Accountability Office (GAO) when the information is required for evaluation of the program.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information is collected electronically and is stored on readily accessible hard drives, backed up to tape media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Federal government electronic solicitation records and related documents are readily retrievable by the general public using the search and retrieval and/or drill-down select and retrieval capabilities of FedBizOpps. The Federal buyer and interested individual (vendor) contact information described in the Categories of Records in the System paragraph is accessible only to authorized Federal officials and to the FedBizOpps system services that use the information for its intended purposes.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and the FedBizOpps System Security Plan. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is stored, processed, and transmitted, including password protection and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the GSA Records Maintenance and Disposition System handbooks OAD P 1820.2A and CIO P 1820.1, and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>FBO Program Manager, FedBizOpps Program Office, General Services Administration, Federal Supply Service (GSA/FIB), Crystal Mall Four, Room 804 (CM4-804), 1901 South Bell Street, Arlington, VA 22202-4502.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may obtain information on whether the system contains his or her record by addressing a request to the FedBizOpps (FBO) Program Manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the FedBizOpps (FBO) Program Manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, for contesting the contents of systems of records, and for appealing initial determinations are published in the <i>Federal Register</i>, 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals who are Federal contracting officials authorized to use the FedBizOpps system for official Federal business or who are individuals voluntarily providing contact information using FedBizOpps vendor services in order to be notified of solicitations of interest.
</p></xhtmlContent></subsection></section>
<section id="oap5" toc="yes">
<systemNumber>/OAP-5</systemNumber>
<subsection type="systemName">Federal Acquisition Institute (FAI) Online University.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is managed by the Federal Acquisition Institute, located at 9820 Belvoir Road, Fort Belvoir VA 22060-5565. Contact the system manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Individuals, public or private, who use the FAI Online University resources and who register for or take the online courses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains a record of an individual and his/her course progress while attending online courses. Required information consists of name and e-mail. Additional information is voluntarily provided and may include: a. Contact data (home or business address including city, state, zip code, and country; and home or business telephone and fax number). b. Work-related information, including affiliated organization, business telephone, business fax number, and manager's e-mail. c. Training records, including course type selection, course progress, and course start/completion dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. Chapters 5, 31, and 33; Title 5 U.S.C. 4101, <i>et seq.;</i> E.O. 11348, as amended; E.O. 13111; and the Federal Procurement Policy Act (Pub. L. 93-400, as amended).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a system for providing acquisition and procurement training in order to promote the development of a professional Federal acquisition workforce, ensure availability of exceptional training, and improve Federal acquisition workforce management.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized FAI employees, System Administrators, and contractors in the conduct of their official duties associated with tracking and administering training record and for system management purposes. In addition, information from this system may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of a civil or criminal law or regulation.
</p><p>c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM) and the Government Accountability Office (GAO) when the information is required for evaluation of the program.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information is electronically collected and stored on hard drives.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act and the Computer Security Act. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is stored, processed, and transmitted. Records are protected by passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the GSA Records Maintenance and Disposition System handbooks OAD P 1820.2A and CIO P 1820.1, and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Federal Acquisition Institute, c/o Defense Acquisition University, 9820 Belvoir Road, Fort Belvoir, VA 22060-5565.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may obtain information on whether the system contains his or her record by sending the request to Director, Federal Acquisition Institute, c/o Defense Acquisition University, 9820 Belvoir Road, Fort Belvoir, VA 22060-5565.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals may access their own records using their own password. Requests from individuals for access to their records also may be requested from FAI by writing to the above address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, for contesting the contents of systems of records, and for appealing initial determinations are published in the <i>Federal Register</i>, 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals who register with FAI Online University.
</p></xhtmlContent></subsection></section>
<section id="oea1" toc="yes">
<systemNumber>/OEA-1</systemNumber>
<subsection type="systemName">Records of Defunct Agencies.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records is located in the GSA regional office building, 7th &amp; D Streets, SW., Washington, DC 20407, and at the GSA National Payroll Center, 6BCY, 1500 E. Bannister Road, Kansas City, MO 64131-3088.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of defunct agencies, including but not limited to, presidential commissions, committees, small agencies, and boards, whose records the GSA services under a reimbursable agreement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Payroll and financial records, including but not limited to, time and attendance cards, payment vouchers, employee health benefit records, requests for deductions, tax forms, including W-2 forms, overtime requests, leave data, retirement records, and vendor register and payment tapes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Part III, Subparts D and E, 26 U.S.C. Chapter 24 and 3501, E.O. 9397, and 31 U.S.C. 1531.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To notify the public of the routine use and storage of payroll, personnel and financial records stored by GSA for defunct agencies that are sensitive in nature.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The GSA uses the records for concluding the administrative operations of the defunct agency. Routine uses include providing a copy of an employee's Department of the Treasury Form W-2, and Wage and Tax Statement, to the State, city, or other local jurisdiction that has authority to tax the employee's pay. The agency also provides a record under a withholding agreement between a State, city, or other jurisdiction and the Department of the Treasury under 5 U.S.C. 5516, 5517, and 5520, or in response to the written request of an authorized official of the taxing jurisdiction to the Director, GSA National Payroll Center (6BCY), 1500 East Bannister Road, Kansas City, MO 64131-3088. The request must include a copy of the statute or ordinance showing the authority of the jurisdiction to tax the employee based on place of residence, place of employment, or both.
</p><p>Under a withholding agreement between a city and the Department of the Treasury (5 U.S.C. 5520), the GSA furnishes copies of executed city tax withholding certificates to the city in response to a written request from the proper city official to the GSA official named in the paragraph above. Records are also released to the Government Accountability Office for audits and to the Internal Revenue Service for use in investigations. Additional routine uses are:
</p><p>a. To disclose a record to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, or regulation, or order, where the GSA becomes aware of an indication of a violation, or potential violation of a civil or criminal law or regulation.
</p><p>b. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>c. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant and a physician to conduct a fitness-for-duty examination of a GSA officer or employee.
</p><p>g. To disclose a record to the OPM concerning pay, benefits, retirement deductions, and other information needed under that agency's responsibility to evaluate Federal personnel management.
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>To the extent that official personnel records in the GSA's custody are covered within systems of records published by the OPM as Government-wide records, the records are considered part of the Government-wide system. Other personnel records covered by notices published by the GSA and considered to be separate systems of records may be transferred to the OPM under personnel programs as a routine use.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are in file folders and card files. Microfiche records on microfiche sheets are stored in cabinets. CD-ROMs and floppy disks are stored in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Payroll records are retrievable by Social Security Number and other records by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, the records are stored in locked metal containers or in secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Division Director of the Agency Liaison Division and the National Payroll Center disposes of the records as scheduled in the handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system managers are the Director, Agency Liaison Division (WB-E), General Services Administration, 7th &amp; D Streets, SW., Washington, DC 20407 and the Director, GSA National Payroll Center, 6BCY, 1500 E. Bannister Road, Kansas City, MO 64131-3088.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to review or receive a copy of a record should be sent to the system manager named above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See 41 CFR part 105-64, published in the <i>Federal Register</i>, for the procedures. Address your written request to review or copy records to the system manager, with the words "Privacy Act Request" written on the letter and on the envelope.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>When it shuts down, the agency that the GSA services publishes a notice in the <i>Federal Register</i> transferring administrative responsibility for the records to the GSA.
</p></xhtmlContent></subsection></section>
<section id="ogc1" toc="yes">
<systemNumber>/OGC-1</systemNumber>
<subsection type="systemName">Office of General Counsel Cases.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is maintained electronically and in paper form in the Office of the General Counsel and the regional counsels' offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved with administrative matters, claims or litigation with GSA. Individuals referenced in potential or actual cases and matters under the jurisdiction of the Office of General Counsel; and attorneys, paralegals, and other employees of the Office of General Counsel directly involved in these cases or matters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed for administering and properly managing and resolving the cases in the Office of General Counsel. Records in this system pertain to a broad variety of administrative matters, claims and litigation under the jurisdiction of the Office of General Counsel including, but not limited to, torts, contract disputes, and employment matters. Records may include but are not limited to: name, social security number, home address, home phone number, email address, birth date, financial information, medical records, or employment records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>General authority to maintain the system is contained in 5 U.S.C. 301 and 44 U.S.C. 3101; the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 501 <i>et seq.</i>); the Federal Tort Claims Act (28 U.S.C. 2671 <i>et seq.</i>); Claims (Chapter 37 of Title 31 of the U.S. Code).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>Records are maintained for the purpose of litigating or resolving any case or administrative matter under consideration by the Office of General Counsel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to the purpose for this system of records, information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation, or to an agency, individual or organization, if there is reason to believe that such agency, individual or organization possesses information or is responsible for acquiring information relating to the investigation, trial or hearing and the dissemination is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.
</p><p>c. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or mediator; and an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO) in accordance with their responsibilities for evaluating Federal programs.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in both paper and electronic form.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable based on any information captured, including but not limited to: name, case name, and social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized individuals with passwords or keys. Electronic files are maintained behind a firewall, and paper files are stored in locked rooms or filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of General Counsel, General Services Administration, 1275 First Street, NE., Washington, DC 20417.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to amend their records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are data from other systems, information submitted by individuals or their representatives, information gathered from public sources, and information from other entities involved in the case.
</p></xhtmlContent></subsection></section>
<section id="ogc2" toc="yes">
<systemNumber>/OGC-2 (23-00-0040)</systemNumber>
<subsection type="systemName">Attorney Placement, GSA/OGC. This notice covers six unique systems of records of related subject matter.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each system is located in one of the following six offices; the supervisor in each of these six offices is the official who sets policies and procedures for the records in his or her own office; the General Counsel, L, and the Office of the Regional Counsels, Regions 1, 2, 5, 6, and 7. See appendix following notice OGC 6 for addresses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Each of the six systems covers attorneys and law students applying for employment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Each of the six systems covers qualifications of applicants for legal positions; the General Counsel, L, and the Regional Counsels for Regions 1, 2, 5, 6, and 7 and other authorized OGC employees use the records in their respective offices to fill vacancies and new positions with qualified applicants.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Each of the six systems is authorized by 5 U.S.C. 3101 and the Federal Property and Administrative Service Act of 1949 as amended.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>File folders are kept in guarded buildings and released only to authorized persons.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 18202.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system managers for the six systems are respectively: General Counsel, L; and Regional Counsels, Region 1, 2, 5, 6, and 7 for records within their offices. See appendix following notice OGC 6 for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>GSA notification procedures are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>GSA procedures for record access are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting records are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in each of the six systems comes from one of the following sources: Applicants, placement offices, and interviewers.
</p></xhtmlContent></subsection></section>
<section id="ogc4" toc="yes">
<systemNumber>/OGC-4 (23-00-0042)</systemNumber>
<subsection type="systemName">General Law Files, GSA/OGC. This notice covers 22 unique systems of records involving related subject matter.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The General Law Files of OGC are divided into 22 unique systems of related subject matter. Each system is located in one of the following 22 offices; the supervisor in each of these 22 offices is the official who sets policies and procedures for the records in his own office: L, LL, LB, LC, LE, LF, LM, LP, LR, LT, LX, and office of the Regional Counsels, Regions 1-10 and the National Capital Region, for records in their respective offices. See appendix following notice OGC 6 for addresses.
</p><p>For information on the location of specific law files contact L at the address listed in the appendix.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Each of the 22 systems covers one or more of the following categories of individuals:
</p><p>GSA employees, past and present; other agency employees, members of the public (including individuals, corporations, and firms); witnesses in regulatory proceedings; persons who have made Freedom of Information and Privacy Act requests and persons about whom such requests have been made; persons pursuing tort claims or involved in litigation with GSA; and grievances under collective bargaining agreement appellants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Each of the 22 systems covers one or more of the following categories of records: Among other data, name of individual; position description; grade; salary; SSN; work history; complaint; history of the case; applicable law; working papers of attorney; testimony of witnesses; background investigation materials; records subject to complaint, request, or litigation; correspondence; damage reports; contracts; accident reports; GSA Form 1593; SF 91; SF 91A; SF 92; pleadings; affidavits; credit ratings; medical diagnoses and prognoses; doctor's bills; estimates of repair costs; invoices; litigation reports; and financial data. Records are used to give general legal advice, as requested, throughout GSA, and to prepare attorneys for hearings and trials, to reference past actions, and to maintain internal statistics.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Each of the 22 systems is authorized by one or more of the following statutes or Executive Orders:
</p><p>Federal Property and Administrative Services Act of 1949, 63 Stat. 377 as amended; Freedom of Information Act, 5 U.S.C. 552 as amended; the Privacy Act of 1974, 5 U.S.C. 552a; 5 U.S.C., Part II (Civil Service Commission); 5 U.S.C., Chap. 33 (examination, selection and placement); Equal Employment Opportunity Act of 1972, 86 Stat. 103, 5 U.S.C. 5108, 5314-5316 and 42 U.S.C. 20003, et seq.; 5 U.S.C. 7151-7154 (antidiscrimination in employment); 5 U.S.C. 7301 (regulation of conduct); 5 U.S.C. 7501, note (adverse actions); 5 U.S.C., Chapter 77 (appeals); title 11 U.S.C. (bankruptcy); Federal Tort Claims Act, 28 U.S.C. 1291, 1346(b)(c), 1402(b), 1504, 2110, 2401(b), 2402, 2411(b), 2412(c), 2671-2680; 1 Stat. 515, 676, 31 U.S.C. 191 (debts owed by or due to U.S.); Federal Claims Collection Act of 1972, 80 Stat. 308-309; 31 U.S.C. 951-953, 78 Stat. 767, 768, 79 Stat. 789, 82 Stat. 998, 84 Stat. 412, 86 Stat. 491, 31 U.S.C. 240-243 (settlement of claims); E.O. 6166 Reorganization of Executive Agencies; E.O. 10577, Amending the Civil Service Rules and Authorizing a new Appointment System for the Competitive Service; E.O. 11491, Labor-Management Relations in the Federal Service; E.O. 11787, Revoking Executive Order 10987, Relating to Agency Systems for Appeals from Adverse Actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information may be released to the Department of Justice in review, settlement, defense, and prosecution of claims, complaints, and law suits involving contracts, torts, debts, bankruptcy, personnel adverse action, EEO, unit determination, unfair labor practices, and Freedom of Information and Privacy Act requests. The routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual, by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in secured buildings; available to authorized persons only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system managers for the 22 systems are respectively:
</p><p>General Counsel, L; Deputy General Counsel for Law, LL; Assistant General Counsels, LB, LC, LE, LF, LM, LP, LR, LT, LX and regional Counsels for Regions 1-10 and the National Capital Region. See appendix following notice OGC 6 for addresses.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>GSA notification procedures are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>GSA procedures for record access are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for record access are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in each of the 22 systems comes from one or more of the following sources: Federal employees and private parties involved in tort, contracts, personnel actions, unfair labor practices, and debts concerning the Federal Government; general law texts and sources; Dun and Bradstreet and other sources of financial information; law enforcement officers; witnesses; and others.
</p></xhtmlContent></subsection></section>
<section id="ogc6" toc="yes">
<systemNumber>/OGC-6 (23-00-0044)</systemNumber>
<subsection type="systemName">Potential Employees Referrals.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>LC. See appendix following notice GSA/OGC 6 for address.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for employment at GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Resumes, applications, recommendations, and replies, previous work history, reference checks, and notes. Used inside the agency in connection with litigation and hearings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Civil Service Rule 5, 5 CFR 5.1-5.4.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, apply to this system of records. Also may be transferred to OPM, outside counsel, and respondents in connection with ongoing litigation and hearings.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manually, by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in locked room in guarded building, accessible to authorized persons only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At the termination of all litigation and hearings relevant to the records, records will be integrated into individual Official Personnel Folders, to the extent possible. The remaining records will be disposed of in accordance with normal procedures.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant General Counsel, LC. See appendix following notice GSA/OGC 6 for address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>GSA notification procedures are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>GSA procedures for record access are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting records are contained in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>GSA Personnel Office, the individual, persons who provided reference, former employees, and GSA employees involved in personnel work.
</p><p><b>Appendix- GSA/OGC Address of Locations
</b></p><p>Office of General Counsel, Central Office Divisions located at the General Services Building, 18th and F Sts. NW, Washington, DC 20405. Business hours are 8-4:30 EST.
</p><p>L--General Counsel, (202) 566-1200.
</p><p>LL--Deputy General Counsel for Law, (202) 566-0050.
</p><p>LA--Administrative Officer, (202) 566-0681.
</p><p>LB--Assistant General Counsel, Public Buildings Division, (202) 566-0500.
</p><p>LC--Assistant General Counsel Claims and Litigation Division (202) 566-1594.
</p><p>LE--Assistant General Counsel Preparedness and Policy Division (202) 566-0528.
</p><p>LM--Assistant General Counsel Labor Law Division (202) 566-1146.
</p><p>LR--Assistant General Counsel Administration and Records Division (202) 566-1460.
</p><p>LT--Assistant General Counsel Regulatory Law Division (202) 566-0750.
</p><p>LX--Assistant General Counsel Automated Data and Telecommunications Division (202) 566-1156.
</p><p>Office of General Counsel, Central Office Division (Transportation Audit), located at 425 I Street NW, Washington, DC 20406. Business hours are 7:45-4;15 EST.
</p><p>LF--Assistant General Counsel Transportation Audit Division (202) 275-6101
</p><p>Office of General Counsel, Central Office Division (Procurement), located at Crystal Mall, Building 4, Room 819, Washington, DC 20406. Business hours are 7:45-4:15 EST.
</p><p>LP--Assistant General Counsel, Procurement Division, (202) 557-8417.
</p><p>Office of General Counsel, Regional Offices located at National Capital Region--GSA Regional Counsel, 7th and D Streets SW, Washington, DC 20407, (202) 472-1809, 8:15-4:45 EST.
</p><p>Region 1--GSA Regional Counsel, J. W. McCormack Post Office and Courthouse, Boston, MA 02109, (617) 223-2621, 8:20-4:50 EST.
</p><p>Region 2--GSA Regional Counsel, 26 Federal Plaza, New York, NY 10007.
</p><p>Region 3--GSA Regional Counsel, 9th and Market Sts., Rm. 5214, Philadelphia, PA 19107, Area Code 215-597-1319, 8-4:30 EST.
</p><p>Region 4--GSA Regional Counsel, 75 Spring St. SW, Atlanta, GA 30303, (404) 221-5105, 8-4:30 EST.
</p><p>Region 5--GSA Regional Counsel, 230 S. Dearborn Street, Chicago, IL 60604, (312) 353-5392, 8:30-5:00 CST.
</p>
<p>Region 6--GSA Regional Counsel, 1500 E. Bannister Road, Kansas City, MO 64131, (816) 926-7212, 8-4:30 CST.
</p><p>Region 7--GSA Regional Counsel, 819 Taylor Street, Fort Worth, TX 76102, (817) 334-2325, 7:45-4:15 CST.
</p><p>Region 8--GSA Regional Counsel, Building 41, Denver Federal Center, Denver, CO 80225, (303) 234-3813, 7:30-4:00 MST.
</p><p>Region 9--GSA Regional Counsel, 525 Market Street, San Francisco, CA 94105, (415) 556-3963, 7:45-4:15 PST.
</p><p>Region 10--GSA Regional Counsel, GSA Center, Auburn, WA 98002, (206) 833-5225, 7:30-4:00 PST.
</p></xhtmlContent></subsection></section>
<section id="pbs4" toc="yes">
<systemNumber>/PBS-4</systemNumber>
<subsection type="systemName">System for Tracking and Administering Real-property (STAR).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Electronic records are maintained at the GSA Public Buildings Service (PBS) Enterprise Service Center site. Paper records are located in PBS regional and field offices. Contact the system manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>STAR includes information on individuals who are sole proprietors who lease property to the Federal Government. In addition to sole proprietors, individuals who might be designated to receive lease payments are included. Information on these individuals includes their name, contact information, and their Taxpayer Identification Number (TIN).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains an inventory of government owned and leased property and includes:
</p><p>a. Personal information of property owners (including, but not limited to, names, addresses, social security numbers, and bank account numbers), including sole proprietors who are designated as Lessors, or the sole proprietor's designee who is authorized to receive payments for the lease, designated as Lease Payee.
</p><p>b. Internal communications that reference the Lessors and Lease Payees.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. Chapters 5, 31, and 33.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system for tracking and administering leased property.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized GSA employees or contractors in the conduct of official duties associated with the tracking and administration of leased property. The information may be shared with the following GSA property management systems: Business Information Solution, Occupancy Agreement Tool, and Data Gateway. Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM) and the Government Accountability Office (GAO) when the information is required for evaluation of the program.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate. Electronic records are kept on server hard drives and/or CD ROM. Paper records are maintained in locked file cabinets in the various PBS offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a lessor's or designee's name and/or TIN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Federal Information Security Management Act (FISMA) of 2002, and the STAR Enclave System Security Plan. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data that is stored, processed, and transmitted. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the GSA Records Maintenance and Disposition System (CIO P 1820.1), and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>STAR Program Manager, Systems Development Division (PGAB), Office of Technology Capital Asset Management, Room 5217, General Services Administration, 1800 F Street, NW., Washington, DC 20405-0001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may obtain information on whether the system contains his or her record by addressing a request to the STAR Program Manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the STAR Program Manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, for contesting the contents of systems of records, and for appealing initial determinations are published in the <i>Federal Register</i>, 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals who are sole proprietor property owners or individuals who are designated to receive lease payments.
</p></xhtmlContent></subsection></section>
<section id="pbs5" toc="yes">
<systemNumber>/PBS-5</systemNumber>
<subsection type="systemName">eLease.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system records and documents are maintained at the Enterprise Service Center of the GSA Public Buildings Service (PBS). Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system maintains information on individuals, as well as businesses, who have made an offer on a PBS lease solicitation or who have entered into a contract with PBS regarding a building lease.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains information required throughout the lifecycle of a PBS building lease including information about leases, offerors, and lessors. In addition to business contact and identification information (address, telephone number, and Taxpayer Identification Number (TIN)), the system includes personal information on individuals who use personal contact and identification information (home address, telephone, e-mail, and fax numbers, and Social Security Number) for business purposes as sole proprietors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act, as amended (40 U.S.C. Sec. 585).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system for operating, controlling, and managing the Federal property leasing program; tracking leasing projects and workflow activities; and managing associated documents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized GSA employees and contractors to conduct official duties associated with Federal government building leases. Information from this system may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office (GAO) or other Federal agency when the information is required for program evaluation purposes.
</p><p>e. To another Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; clarifying a job; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>f. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>i. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>System records and documents are electronically stored on servers and/or compact discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name and/or other personal identifier or appropriate type of designation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and the eLease System Security Plan. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the data. Security measures include password protections, assigned roles, and transaction tracking.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records will be according to the National Archives and Records Administration (NARA) guidelines, set forth in the GSA Records Maintenance and Disposition System (OAD P 1820.2A) handbook.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>eLease Program Manager, Systems Development Division (PGAB), Office of the PBS Chief Information Officer, General Services Administration, 1800 F Street, NW., Washington DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about their records from the eLease Program Manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the eLease Program Manager. GSA rules for individuals requesting access to their records are published in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals may contest their records' contents and appeal determinations according to GSA rules published in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals who are offerors or lessors of GSA PBS building leases.
</p></xhtmlContent></subsection></section>
<section id="pbs6" toc="yes">
<systemNumber>/PBS-6</systemNumber>
<subsection type="systemName">Electronic Acquisition System (EAS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system records and documents are maintained at the Enterprise Service Center of the GSA Public Buildings Service (PBS). Contact the EAS System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system maintains information on individuals, as well as businesses, who have made an offer or provided a quote in response to a PBS solicitation or who have entered into a contract with PBS.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains information required throughout the lifecycle of a PBS contract action including information about contracts, proposals and bids, and vendors. The Central Contractor Registry, a federal government computer system maintained by the Department of Defense, is the sole source for vendor information in EAS. All information received from CCR is originally submitted by the vendor to CCR. In addition to business contact and identification information (address, telephone number, and Taxpayer Identification Number (TIN)), the system includes personal information on individuals who use personal contact and identification information (home address, telephone, e-mail, and fax numbers, and Social Security Number) for business purposes as sole proprietors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Office of Federal Procurement Policy Act of 1974 (Pub. L. 93-400), as amended by Public Law 96-83, Federal Acquisition Regulation (FAR), General Services Administration Acquisition Manual (GSAM), GSA Order PBS 2120.1
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To provide and maintain a system supporting PBS acquisition contract preparation, workflow activities, tracking, and reporting. The system ensures that the PBS staff prepares, assembles, and maintains information necessary for compliance with FAR and GSAM contracting requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized GSA employees and contractors to conduct official duties associated with federal acquisition. Information from this system may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To duly authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office (GAO) or other Federal agency when the information is required for program evaluation purposes.
</p><p>e. To another Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; clarifying a job; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>f. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>System records and documents are electronically stored on servers, tape backups, and/or compact discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name and/or other personal identifier or appropriate type of designation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and the EAS System Security Plan. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the data. Security measures include password protections, assigned roles, and transaction tracking.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records will be according to the National Archives and Records Administration (NARA) guidelines, set forth in the GSA Records Maintenance and Disposition System (OAD P 1820.2A) handbook.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>EAS Program Manager, Systems Development and Maintenance Division (PGAB), Office of the PBS Chief Information Officer, General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about their records from the EAS Program Manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the EAS Program Manager. GSA rules for individuals requesting access to their records are published in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals must contest their record's source data and appeal determinations for correction at the Central Contractor Registry according to CCR rules. Individuals may contest their GSA records' contents and appeal determinations according to GSA rules published in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the Central Contractor Registry for registered and matched vendors who are offerors or winners of GSA PBS contract actions.
</p></xhtmlContent></subsection></section>
<section id="pbs7" toc="yes">
<systemNumber>/PBS-7</systemNumber>
<subsection type="systemName">The Museum System--TMS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is maintained for GSA under contract, and the records are maintained in electronic form. The system and records are located at the vendor location in PBS Enterprise Service Center (ESC) facility located at 14426 Albemarle Point Place, Suite 120, Building 3, Chantilly, VA 20151. Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals in the Art in Architecture and Fine Arts programs, including those in the fine arts collection, and in the National Artist Registry.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed for managing the Art in Architecture and Fine Arts programs, which includes access to information on artists represented in the fine arts collection and artists in the National Registry. Records may include but are not limited to: (1) biographical data such as name, birth date, and educational level; and (2) contact information such as telephone number, street address and email address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Property and Administrative Services Act of 1949 (40 U.S.C. &#167; 501 <i>et seq.</i>).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain an electronic system to manage and track all details pertaining to the full life cycle of Art in Architecture projects and manage the National Artist Registry in support of the Art in Architecture program. The system will also support the PBS Fine Arts program to safeguard the fine arts collection against waste, loss and unauthorized use or misappropriation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by employees of the Art in Architecture and Fine Art programs to manage, track, verify, and update system information.
</p><p>Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or mediator; and an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO) in accordance with their responsibilities for evaluating Federal programs.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. Nationality and year of birth may be disclosed to the public when relevant to an artist's work.
</p><p>i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable based on any information captured, including but not limited to: name, date of birth, place of birth, and current address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act. Access is limited to authorized individuals with passwords, and the database is maintained behind a firewall certified by the National Computer Security Association.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Systems Development Division, Public Building Service, General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to amend their records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are data from legacy systems, information submitted by individuals or their representatives, information gathered from public sources and information from the GSA staff directory.
</p></xhtmlContent></subsection></section>
<section id="pbs8" toc="yes">
<systemNumber>/PBS-8</systemNumber>

<subsection type="systemName">Electronic Document Management System--EDMS.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Public Buildings Service (PBS), Enterprise Service Center (ESC) in Chantilly, VA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are employees and the individuals who submit unsolicited resumes to the Public Buildings Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information related to unsolicited resumes from the public, suitability adjudication letters, training and warrant documents for GSA PBS employees, and other administrative employee documents such as telecommute agreements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Chapter 31 of Title 44--Records Management by Federal Agencies (44 U.S.C. 3101 <i>et seq.</i>).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain an electronic system to serve as a repository for GSA's PBS documents to reduce paper storage and provide reliable and secure access to documents where and when they are needed.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by the employees who place the documents into the system (document owners), designated employees, and managers to store and access unsolicited resumes received from members of the public for job consideration; to maintain documentation of the completion of certain administrative processes such as suitability adjudication letters, training certificates, and warrant documents; and to maintain employee records not included in other systems such as telecommute agreements.
</p><p>Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States is a party before a court or administrative body.
</p><p>b. To a Federal, State, local or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To an appeal, grievance, hearing, or complaint examiner; an equal employment opportunity investigator, arbitrator, or mediator; and an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the records.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO) in accordance with their responsibility for evaluating Federal programs.
</p><p>e. To a member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity or this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in conjunction with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable based on any information contained in the document. Documents are full text indexed by the system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act. Access is limited to authorized individuals with passwords, and the database is maintained behind a firewall certified by the National Computer Security Association.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of PBS Chief Information Officer (PGA), 1776 G Street NW., Room: 1776 G, Washington, DC 20006.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to amend their records should contact the system manager at the address above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources of information in the system are the individuals, employees, supervisors, and program managers.
</p></xhtmlContent></subsection></section>
<section id="ppfm1" toc="yes">
<systemNumber>/PPFM-1</systemNumber>
<subsection type="systemName">Disbursement and Accounts Payable Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are located in GSA's finance centers and other locations as follows:
</p><p>&#149; Heartland Finance Center, 1500 East Bannister Road, Kansas City, MO 64131.
</p><p>&#149; Greater Southwest Finance Center, 819 Taylor Street, Fort Worth, TX 76102.
</p><p>&#149; Office of the Chief Financial Officer, 1800 F Street,  NW., Washington, DC 20405.
</p><p>&#149; Service and Staff Offices throughout GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA employees; contractors and contractual or appointed experts and consultants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system provides for reporting each account's status. Records may include but are not limited to name, address, telephone number, vendor identification number, banking information and Social Security number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3501 <i>et  seq.;</i> 40 U.S.C. 311; 5 U.S.C. 3109.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assemble in one system disbursement and accounts payable records to GSA employees, contractors and other experts and consultants procured by contract or by appointment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To the extent necessary, the records are available outside GSA to monitor and document adverse action proceedings and to advise on credit inquiries. The following routine uses also apply:
</p><p>a. In a legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To the Office of Management and Budget in connection with reviewing private relief legislation at any stage of the coordination and clearance process.
</p><p>i. To the Department of Treasury and/or banking institutions so that payments may be made by electronic funds transfer (EFT).
</p><p>j. To the Department of Treasury so claims can be collected through cross servicing, Treasury Offset Program or the Centralized Salary Offset Program.
</p><p>k. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's effort to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are maintained in file folders and/or boxes and stored in filing cabinets or file room until archived at NARA, or in electronic form in computers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name or by identifying number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in guarded buildings and/or in areas controlled by authorized personnel. Computer files are protected by the use of passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is in accordance with the Handbook, GSA Records Maintenance and Disposition System (CIO P 1820.1).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief Financial Officer, Office of Financial Policy and Operations, General Services Administration, 1800 F Street,  NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about whether they are part of this system of records from the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests to access records should be directed to the system manager at the above address. Inquiries should provide, as appropriate, full name, Social Security number, vendor number, address, telephone number, and the dates and transactions giving rise to the record. For identification requirements, refer to the agency regulations in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, and for contesting the contents and appealing initial determinations are provided in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individuals themselves, employees, other agencies, management officials, and non-Federal sources such as private firms.
</p></xhtmlContent></subsection></section>
<section id="ppfm3" toc="yes">
<systemNumber>/PPFM-3</systemNumber>
<subsection type="systemName">Travel System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records is located in the General Services Administration (GSA) Central Office, service and staff offices and administrative offices throughout GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>GSA current and former employees and travelers of commissions, committees, and small agencies serviced by GSA, including persons other than full-time employees authorized to travel on Government business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system provides control over the expenditure of funds for travel, relocation, and related expenses. Therefore, provisions are made to authorize travel and relocation, provide and account for advances, and to pay for travel and relocation costs. The system contains records that may include, but are not limited to, name, Social Security Number, date of birth, gender, passport number, redress number, known traveler number, residence address, dependents' names and ages, duty stations, itinerary and credit data in the form of credit scores (examples of credit scores are FICO, an acronym for Fair Isaac Corporation, a Beacon score, etc.) or commercial and agency investigative reports showing debtors' assets, liabilities, income, expenses, bankruptcy petitions, history of wage garnishments, repossessed property, tax liens, legal judgments on debts owed, and financial delinquencies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. 5701--5709, 5 U.S.C. 5721--5739, and Section 639 of the Consolidated Appropriations Act, 2005 (Pub. L. 108--447).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assemble in one system information supporting the day-to-day
operating needs associated with managing the GSA travel and relocation
programs. The system includes an automated information system and supporting documents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized GSA employees or contractors to conduct official duties associated with the management and operation of the travel and relocation program. Information from this system also may be disclosed as a routine use:
</p><p>a. To another Federal agency, Travel Management Center (TMC), online booking engine suppliers and the airlines that are required to support the DHS/TSA Secure flight program. In this program, DHS/TSA assumes the function of conducting pre-flight comparisons of airline passenger information to federal government watch lists. In order to supply the appropriate information, these mentioned parties are responsible for obtaining new data fields consisting of personal information for date of birth, gender, known traveler number and redress number. At this time, the redress number and known traveler number are optional but may be required to be stored in another phase of the Secure Flight program.
</p><p>b. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>c. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>f. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>i. To the Office of Management and Budget in connection with reviewing private relief legislation at any stage of the coordination and clearance process.
</p><p>j. To banking institutions so that travelers may receive travel reimbursements by electronic funds transfer (EFT).
</p><p>k. To the Department of the Treasury regarding overseas travel allowances
that are excluded from taxable income, so that reports can be compiled and submitted to the Congress.
</p><p>l. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in file folders and/or boxes and stored in cabinets or file room until archived at NARA; magnetic tapes and cards are stored in cabinets and storage libraries; and computer records are stored within computers and attached equipment or other electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records are filed by name or by identifying number.
Electronic records are retrievable by name, vendor number (an identifier assigned by GSA to all payees, including companies and individuals), or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A130. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and transmitted. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The agency disposes of the records as described in the HB, GSA Records Maintenance and Disposition System (CIO P 1820.1).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Initiative Division (BCD), Office of Financial Policy and Operations, Office of the Chief Financial Officer, General Services Administration, 1800 F Street, NW., Washington DC, 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Employees may obtain information about whether they are a part of this system of records from the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, contesting the contents of systems of records, and appealing initial determinations are published at 41 CFR Part 105--64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources are individuals, other employees, supervisors, other agencies, management officials, and non-Federal sources such as private firms.
</p></xhtmlContent></subsection></section>
<section id="ppfm6" toc="yes">
<systemNumber>/PPFM-6</systemNumber>
<subsection type="systemName">Employee Credit Reports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located in the General Services Administration, Heartland Finance Center, Financial Information Control Division, 1500 East Bannister Road, Kansas City, MO 64131.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former employees and/or contractors who have refused to abide by the terms of their training agreement or other employment-related contracts, and thereby have incurred a liability to the Government. When appropriate, similar information is gathered on their spouses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information that may be stored includes but is not limited to, name and address, age, number of dependents, name of employer, nature of business, position held/time held, full or part-time employment, net worth and what it consists of, annual earned income, other income, reputation, credit record, financial records, and personal history. The records are used in GSA to investigate employees who default on employment-related contracts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3711(e).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assemble and maintain information on individuals who are indebted to GSA and other Federal entities for the purpose of effecting enforced collections from the debtors. The information contained in the records is maintained for the purpose of taking action to facilitate collection and resolution of debts using various methods, including, but not limited to, requesting repayment of debt by telephone or in writing, pursuing offset, administrative wage garnishment, centralized salary offset, referral to collection agencies or litigation, and using other collection or resolution methods authorized or required by law. The information is also maintained for the purpose of providing collection information about the debt to other Federal entities collecting the debt, and providing statistical information on debt collection operations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To appropriate agencies, entities, and persons with (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The paper records are maintained in file folders and/or boxes and stored in filing cabinets or file room until archived at NARA, or in electronic form in computers or other electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name or by identifying number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in guarded buildings and/or in areas controlled by authorized personnel. Computer files are protected by the use of passwords and other appropriate security measures. Only persons given authority to do so handle this information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are disposed of as scheduled in the handbook GSA Records Maintenance and Disposition System (CIO P 1820.1).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Information Control Division (6BCD), Heartland Finance Center, 1500 East Bannister Road, Kansas City, MO 64131.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Obtain this information from the office named above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See 41 CFR, part 105-64 for the procedures.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Credit companies, individuals, employers/supervisors, former employers, banks, and GSA credit investigators.
</p></xhtmlContent></subsection></section>
<section id="ppfm7" toc="yes">
<systemNumber>/PPFM-7</systemNumber>
<subsection type="systemName">Credit Data on Individual Debtors.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are located at the following GSA Central Office and Regional addresses of the GSA Office of Finance:
</p><p>&#149; GSA Building, 1800 F Street, NW., Washington, DC 20405.
</p><p>&#149; Bannister Complex, 1500 East Bannister Road, Kansas City, MO 64131.
</p><p>&#149; Fritz G. Lanham Federal Building, 819 Taylor Street, Fort Worth,
TX 76102.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered include employees, former employees, and other individuals who are indebted to GSA or any other agency or department of the United States; a State, territory or commonwealth of the United States, or the District of Columbia (hereinafter collectively referred to as "States"); or individuals that may become indebted to GSA or another agency or department of the United States as the result of a privately owned vehicle (POV) being involved in an accident with a GSA Fleet vehicle.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records may contain information from commercial and agency investigative reports showing debtors' assets, liabilities, income, and expenses; identifying information, such as names and taxpayer identification numbers (TINs) (i.e., Social Security Numbers or employer identification numbers); debtor contact information, such as work and home address, and work and home telephone numbers; and name of employer and employer address. The records for claims against nongovernmental individuals (i.e., claims arising from vehicle accidents) may contain information on privately owned vehicles (POVs), including, but not limited to: (a) The owner, year, make, model, tag number and State of the vehicle; and (b) the driver's or owner's insurance company information, including name, address, telephone number and policy number. Debts include unpaid taxes, loans, assessments, fines, fees, penalties, overpayments, advances, extensions of credit from sales of goods or services, third-party claims, and other amounts of money or property owed to, or collected by, GSA, any other Federal entity or a State, including past-due support that is being enforced by a State. The records also may contain information about: (a) The debt, such as the original amount of the debt, the debt account number, the date of debt origination, the amount of delinquency or default, date of delinquency or default, the basis for the debt, the amounts accrued for interest, penalties, and administrative costs; and the payments on the account; (b) actions taken to collect or resolve the debt, such as demand letters or invoices sent, documents or information required for referral of accounts to collection agencies, to other Federal entities, or for litigation, and notes taken regarding telephone or other communications related to the collection or resolution of the debt; and (c) the referring or collecting governmental entity that is collecting or is owed the debt, such as the name, telephone number, and address of the governmental entity contact.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5514, 31 U.S.C. 3701 and 3702, 31 U.S.C. 3711 <i>et seq.,</i> 31 U.S.C. 6503, and 26 U.S.C. 6402.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The purpose of the system is to assemble and maintain information on individuals who are indebted to GSA, other Federal entities, and States for the purpose of effecting enforced collections from the debtors, including past-due support enforced by States. The information contained in the records is maintained for the purpose of taking action to facilitate collection and resolution of debts using various methods, including, but not limited to, requesting repayment of debt by telephone or in writing, pursuing offset, levy, administrative wage garnishment, centralized salary offset, referral to collection agencies or litigation, and using other collection or resolution methods authorized or required by law. The information is also maintained for the purpose of providing collection information about the debt to other Federal entities or States collecting the debt, providing statistical information on debt collection operations, and testing and developing enhancements to computer systems containing the records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to the disclosures permitted under subsection (b) of the Privacy Act, 5 U.S.C. 552a(b), GSA may disclose information contained in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under the following routine uses:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To any Federal agency where the debtor is employed or receiving some form of remuneration for the purpose of enabling that agency to collect a debt owed the Federal government on GSA's behalf. GSA may negotiate with the debtor for voluntary repayment or may initiate administrative or salary offset procedures or other authorized debt collection methods under the provisions of the Debt
Collection Act of 1982, 5 U.S.C. 5514, or the Debt Collection Improvement Act of 1996, 31 U.S.C. 3701 <i>et seq.</i>
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>f. To any Federal, State or local agency, U.S. Territory or commonwealth, or the District of Columbia, or their agents or contractors, including private collection agencies (consumer and commercial):
</p><p>(1) To facilitate the collection of debts through the use of any combination of various debt collection methods required or authorized by law, including, but not limited to: Requests for repayment by telephone or in writing; negotiation of voluntary repayment or compromise agreements; offsets of Federal payments, which may include the disclosure of information contained in the records for the purpose of providing the debtor with appropriate pre-offset notice and to otherwise comply with offset prerequisites, to facilitate voluntary repayment in lieu of offset, and to otherwise effectuate the offset process; referral of debts to private collection agencies, to Treasury-designated debt collection centers, or for litigation; obtaining administrative and court-ordered wage garnishment; conducting debt sales; publishing names and identities of delinquent debtors in the media or other appropriate places; creating a Centralized Salary Offset program; and pursuing any other debt collection method authorized by law.
</p><p>(2) To conduct computerized comparisons to locate Federal payments to be made to debtors.
</p><p>(3) To conduct authorized computer matching programs in compliance with the Privacy Act of 1974, as amended, 5 U.S.C. 552a, to identify and locate individuals receiving Federal payments (including but not limited to salaries, wages and benefits), which may include the disclosure of information contained in the records for the purpose of requesting voluntary repayment or implementing Federal employee salary offset or other offset procedures.
</p><p>(4) To collect a debt owed to GSA, another Federal entity, or State through the offset of payments made by States, territories, commonwealths, or the District of Columbia.
</p><p>(5) To account for or report on the status of debts for which such entity has a financial or other legitimate need for the information in the performance of official duties.
</p><p>(6) To deny Federal financial assistance in the form of loans or loan guarantees to an individual who owes a delinquent debt to GSA or another
Federal entity or who owes delinquent child support that has been referred to GSA for collection by administrative offset.
</p><p>(7) To develop, enhance, and/or test databases, matching communications, or other computerized systems that facilitate debt collection processes.
</p><p>(8) To provide assistance with any other appropriate debt collection purpose.
</p><p>g. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>h. To any individual or entity:
</p><p>(1) To facilitate the collection of debts through the use of any combination of various debt collection methods required or authorized by law, including, but not limited to: pursuing administrative or court-ordered wage garnishment; reporting information to commercial credit bureaus; conducting asset searches; publishing the names and identities of delinquent debtors in the media or other appropriate places; conducting debt sales; or initiating Centralized Salary Offsets.
</p><p>(2) To deny Federal financial assistance in the form of loans or loan guarantees to an individual who owes a delinquent debt to the United States or delinquent child support that has been referred to GSA for collection by administrative offset.
</p><p>(3) To pursue any other appropriate debt collection purpose, such as to credit reporting agencies or credit bureaus for the purpose of adding to a credit history file or obtaining a credit history file or comparable credit information for use in debt collection. As authorized by the Debt Collection Improvement Act of 1996, 31 U.S.C. 3701 <i>et seq.,</i> GSA may report current (not delinquent) and delinquent consumer or commercial debts to these entities to aid the collection of debts, typically by providing an incentive to the person to repay the debt in a timely manner. GSA may report on delinquent debts to the Department of Housing and Urban Development's Credit Alert Interactive Voice Response System (CAIVRS).
</p><p>i. To the Internal Revenue Service and applicable State and local governments for tax reporting purposes. Under the provisions of the Debt Collection Improvement Act of 1996, 31 U.S.C. 3701 <i>et seq.</i>, GSA is permitted to provide the Department of Treasury with Form 1099-C information on canceled or forgiven debts so that the Department of Treasury may file the form on GSA's behalf with the IRS. W-2 and 1099 Forms contain information on items to be considered as income to an individual, including payments to persons not treated as employees (e.g., fees paid to consultants and experts) and amounts written-off as legally or administratively uncollectible in whole or in part.
</p><p>j. To banks enrolled in the Treasury Credit Card Network to collect a payment or debt when the individual has given his or her credit card number for this purpose.
</p><p>k. To the Department of Treasury or other Federal agency with whom GSA has entered into an agreement establishing the terms and conditions for debt collection cross servicing operations on behalf of GSA to satisfy, in whole or in part, debts owed to the United States. Cross servicing includes the possible use of all debt collections tools such as administrative offset, referral to debt collection contractors, and referral to the Department of Justice.
</p><p>l. To the Department of Treasury, government corporations, State or local agencies, or other Federal agencies to conduct computer matching programs for the purpose of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the United States under certain programs administered by the GSA in order to collect the debts under the provisions of the Debt Collection Act of 1982, as amended, 5 U.S.C. 5514, or the Debt Collection Improvement Act of 1996, 31
U.S.C. 3701 <i>et seq.</i>, by voluntary payment or administrative or salary offset procedures.
</p><p>m. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>n. To or from the Department of Treasury for the purpose of allowing the GSA National Payroll Center (NPC) to participate in the Centralized Salary Offset (CSO) program, or similar offset program. Agencies must notify the Department of Treasury of all delinquent debts over 180 days past due so that recovery may be made by centralized administrative offset. This includes debts that GSA seeks to recover from the pay account of an employee of another agency by salary offset, or by another agency seeking recovery from a GSA employee, including client agency employees, by salary offset.
</p><p>o. To or from another agency or department of the United States when a GSA
Fleet vehicle has been involved in an accident with an individual or commercial
POV. Disclosure to consumer reporting agencies: Disclosures pursuant to 5
U.S.C. 552a(b)(12) may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3) and 3711(e).
</p><p>p. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>q. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are maintained in file folders and/or boxes and stored in lockable filing cabinets or file room until archived at NARA, or in electronic form in computers or other electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are maintained by name and claim number and are cross-referenced with the Social Security Number (when available).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in guarded buildings and/or in areas controlled by authorized personnel. Computer files are protected by the use of passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records for files submitted to the Financial Management Service for cross servicing per the Debt Collection Act of 1996 are maintained on site for the time period at FMS (up to 10 years). Records for closed files are sent to the National Archives and Records Administration and are retained for 6 years and 3 months.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief Financial Officer, Office of Financial Policy and Operations, General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries by individuals under the Privacy Act of 1974, as amended (5 U.S.C. 552a) regarding claims pertaining to themselves should be addressed to the system manager. All individuals making inquiries should provide as much descriptive information as possible to identify the particular record desired. The system manager will advise as to whether GSA maintains the records requested by the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to records should be addressed to the system manager and should include the individual's name and address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting the contents of the records and for appealing initial determinations are promulgated in 41 CFR 105.64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is obtained from individual debtors; credit bureaus; agency investigative reports; other GSA systems of records; Federal and State agencies to which debts are owed; Federal employing agencies and other entities that employ the individual; Federal and State agencies issuing payments; collection agencies; locator and asset search companies; Federal, State or local agencies furnishings identifying information and/or addresses of debtors; or from public documents.
</p></xhtmlContent></subsection></section>
<section id="ppfm8" toc="yes">
<systemNumber>/PPFM-8</systemNumber>
<subsection type="systemName">Comprehensive Human Resources Integrated System (CHRIS)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The record system is an Oracle Web-based application used by GSA Services and Staff Offices, Presidential Boards and Commissions, and small agencies serviced by GSA, at the addresses below:
</p><p>GSA Central Office, 1800 F Street, NW., Washington, DC 20405.
</p><p>National Capital Region, 7th &amp; D Streets, SW., Washington, DC 20407.
</p><p>New England Region, 10 Causeway Street, Boston, MA 02222.
</p><p>Northeast and Caribbean Region, 26 Federal Plaza, New York, NY 10278.
</p><p>Mid-Atlantic Region, 20 N. Eighth Street, Philadelphia, PA 19107.
</p><p>Southeast Sunbelt Region, 77 Forsyth Street, Atlanta, GA 30303.
</p><p>Great Lakes Region, 230 South Dearborn Street, Chicago, IL 60604.
</p><p>The Heartland Region, 1500 East Bannister Road, Kansas City, MO 64131.
</p><p>Greater Southwest Region, 819 Taylor Street, Fort Worth, TX 76102.
</p><p>Rocky Mountain Region, 1 Denver Federal Center, Denver, CO 80225.
</p><p>Pacific Rim Region, 450 Golden Gate Avenue, San Francisco, CA 95102.
</p><p>OPM, 1900 E Street NW., Washington, DC 20415.
</p><p>OPM, 1137 Branchton Road, Boyers, PA 16020.
</p><p>RRB, 844 N. Rush, Chicago, IL 60611.
</p><p>NCUA, 1775 Duke Street, Alexandria, VA 22314.
</p><p>Export-Import Bank of the US, 811 Vermont Ave NW., Washington DC 20571.
</p><p>USIP, 2301 Constitution Avenue NW Washington, DC 20037.
</p><p>OCFO Business Objects--Ft Worth, TX.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of GSA, Presidential Boards and Commissions, and small agencies serviced by GSA, including persons in intern, youth employment, and work-study programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains personnel and training records. The records include information collected by operating officials and personnel officials administering programs for or about employees. The system has data needed to update the Central Personnel Data File (CPDF), the Enterprise Human Resources Integration (EHRI), and the Electronic Official Personnel Folder (eOPF) at the U.S. Office of Personnel Management (OPM), as well as process and document personnel actions. It may include, but is not limited to, the data maintained in each employee's Official Personnel Folder, including:
</p><p>a. Employee's name, Social Security Number, date of birth, gender, work schedule, type of appointment, education, veteran's preference, military service, and race or national origin.
</p><p>b. Employee's service computation date for leave, date probationary period began, and date of performance rating.
</p><p>c. Pay data such as pay plan, occupational series, grade, step, salary, and organizational location.
</p><p>d. Performance rating and types and amounts of awards.
</p><p>e. Position description number, special employment program, and target occupational series and grade.
</p><p>f. Training records that show what classes employees have taken.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C., pt. III, is the authority for maintaining personnel information. Authorities for recording Social Security Numbers are E.O. 9397, as amended; 26 CFR 31.6011(b)-2; and 26 CFR 31.6109-1.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain a computer-based information system supporting the day-to-day operating needs of human resource operations and management. The system is designed to meet information and statistical needs of all types of Government organizations and provides a number of outputs. For GSA's Office of the Chief People Officer, the system tracks, produces and stores personnel actions, and supplies HR data used to generate reports (organizational rosters, retention registers, retirement calculations, Federal civilian employment, length-of-service lists, award lists, etc.). It also provides reports for monitoring personnel actions to determine the impact of GSA policies and practices on minorities, women, and disabled persons, analyzing their status in the work force, and for establishing affirmative action goals and timetables. Other reports can be created using the web based Business Objects tool. Access to the tool allows users to create their own reports within their access and eliminates the need for CHRIS to create and distribute these reports. The system also provides management data for administrative and staff offices.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The information in the system is used by GSA employees and designated client agency representatives in the performance of their official duties as authorized by law and regulation and for the following routine uses:
</p><p>a. To disclose information to OPM for the Central Personnel Data File (CPDF) and the Enterprise Human Resources Integration (EHRI).
</p><p>b. To authorized GSA users of the Business Objects tool and the Personnel Information Database (PID) to disclose information to sources outside GSA, including other agencies and persons, for employees seeking employment elsewhere; and for documenting adverse actions, conducting counseling sessions, and preparing biographical sketches on employees for release to other agencies and persons.
</p><p>c. To disclose information in the personnel file to GSA's Office of the Chief People Officer.
</p><p>d. To disclose information to agency staff and administrative offices who may restructure the data for management purposes.
</p><p>e. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>f. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>g. To a Federal agency in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation, the letting of a contract, or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>h. To OPM, the Office of Management and Budget (OMB), or the U.S. Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>i. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>j. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant; to a board, committee, commission, or small agency receiving administrative services from GSA to which the information relates; or an expert, consultant, or contractor of a board, committee, commission, or small agency receiving administrative services from GSA to which the information relates in the performance of a Federal duty to which the information is relevant.
</p><p>k. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>l. To appropriate agencies, entities, and persons when (1) the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer records are stored on a secure server and accessed over the web using encryption software. Paper records, when created, are kept in file folders and cabinets in secure rooms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number, or Applicant or Employee ID. In the Business Objects tool, records can be retrieved and sorted by any category as long as the category is in the user's access rights.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer records are protected by a password system. Paper output is stored in locked metal containers or in secured rooms when not in use. Information is released to authorized officials based on their need to know. All users who have access to CHRIS are required to complete the following training courses before gaining access to the system: IT Security Awareness Training, Privacy Training 101.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of by shredding or burning as scheduled in the handbook, GSA Records Maintenance and Disposition System (CIO P 1820.1).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>CHRIS Program Manager, Office of the Chief Information Officer, Office of Human Resources Information Technology (HRIT) Services Division, U.S. General Services Administration, 1800 F Street NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Address inquiries to: Director of Human Resources Services (CP), Office of the Chief People Officer, U.S. General Services Administration, 1800 F Street NW., Washington, DC 20405; or, for regional personnel records, to the regional Human Resources Officer at the addresses listed above under System Location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Rules for contesting the content of a record and appealing a decision are contained in 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for the system information are the individuals themselves, other employees, supervisors, management officials, officials of other agencies, and record systems GSA/HRO-37, OPM/GOVT-1, and EEOC/GOVT-1.
</p></xhtmlContent></subsection></section>
<section id="ppfm9" toc="yes">
<systemNumber>/PPFM-9</systemNumber>
<subsection type="systemName">Payroll Accounting and Reporting (PAR) System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located in the Office of the Chief Financial Officer, U.S. General Services Administration (GSA) in Kansas City, Missouri; in commissions, committees, and small agencies serviced by GSA; and in administrative offices throughout GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Those covered are present and former employees of GSA and of commissions, committees, and small agencies serviced by GSA; and persons in intern, youth employment, and work/study programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The PAR system provides complete functionality for an employee's entire service life from initial hire through final payment and submission of retirement records to the U.S. Office of Personnel Management (OPM). The system holds payroll records, and includes information received by operating officials as well as personnel and finance officials administering their program areas, including information regarding nonsupport of dependent children. The system also contains data needed to perform detailed accounting distributions and provide for tasks such as mailing checks and bonds and preparing and mailing tax returns and reports. The record system may contain:
</p><p>a. Employee's name, Social Security Number, home address, date of birth, sex, work schedule, and type of appointment.
</p><p>b. Service computation date for assigning leave, occupational series, position, grade, step, salary, award amounts, and accounting distribution.
</p><p>c. Time, attendance, and leave; Federal, State, and local tax; allotments; savings bonds; and other pay allowances and deductions.
</p><p>d. Tables of data for editing, reporting, and processing personnel and pay actions, which include nature-of-action code, organization table, and salary table.
</p><p>e. Information regarding court-ordered payments to support dependent children, including amounts in arrears.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Part III, Subparts D and E; 26 U.S.C. Chapters 24 and 25; and E.O. 9397, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To maintain an automated information system to support the day-to-day operating needs of the payroll program. The system can provide payroll statistics for all types of Government organizations and allows many uses for each data element entered. The system has a number of outputs. For the payroll office, outputs include. comprehensive payroll reports; accounting distribution of costs; leave data summary reports; each employee's statement of earnings, deductions, and leave every payday; State, city, and local unemployment compensation reports; Federal, State, and local tax reports; Forms W-2, Wage and Tax Statement; and reports of withholding and contributions.
</p><p>For the Office of Human Resources Services, outputs include data for reports of Federal civilian employment. The system also provides data to GSA staff and administrative offices to use for management purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. To disclose information to a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where the agency becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>b. To disclose requested information to a court or other authorized agency regarding payment or nonpayment of court-ordered support for a dependent child.
</p><p>c. To disclose information to Congressional staff in response to a request from the person who is the subject of the record.
</p><p>d. To disclose information to an expert, consultant, or contractor of the GSA in the performance of a Federal duty to which the information is relevant; to a board, committee, commission, or small agency receiving administrative services from the GSA to which the information relates; or an expert, consultant, or contractor of a board, committee, commission, or small agency receiving administrative services from the GSA to which the information relates in the performance of a Federal duty to which the information is relevant.
</p><p>e. To disclose information to a Federal, State, or local agency maintaining civil, criminal, enforcement, or other information to obtain information needed to make a decision on hiring or retaining an employee, issuing a security clearance, letting a contract, or issuing a license, grant, or other benefit.
</p><p>f. To disclose requested information to a Federal agency in connection with hiring or retaining an employee, issuing a security clearance, reporting an employee investigation, or clarifying a job.
</p><p>g. To disclose information to an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator; arbitrator; union official or other official engaged in investigating or settling a grievance, complaint, or appeal filed by an employee.
</p><p>h. To disclose information to the Office of Management and Budget (OMB) for reviewing private relief legislation at any stage of the clearance process.
</p><p>i. To provide a copy of the U.S. Department of the Treasury Internal Revenue Service (IRS) Form W-2, Wage and Tax Statement, to the State, city, or other local jurisdiction that is authorized to tax the employee's compensation. The record is provided by a withholding agreement between the State, city, or other local jurisdiction and the Department of the Treasury under 5 U.S.C. 5516, 5517, and 5520.
</p><p>j. To disclose information to the Office of the Chief People Officer in reporting civilian employment.
</p><p>k. To disclose information to agency administrative offices who may restructure the data for management purposes.
</p><p>l. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in file folders, within locked power files; microfiches in cabinets; and computer records within a computer and attached equipment. All paper records are secured with the National Payroll Branch (NPB), which is a secured area at the GSA NPB in Kansas City, Missouri.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed by name or Social Security Number at each location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in locked power files, within the NPB in Kansas City, when not in use by an authorized person. Electronic records are protected by a password system and other appropriate security measures. The NPB is a secured access facility.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Financial and Payroll Services Division disposes of the records by shredding or burning, as scheduled in the handbook GSA Records Maintenance and Disposition System (CIO P 1820.1).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief Financial Officer, Office of Financial Policy and Operations, U.S. General Services Administration, 1800 F Street NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual inquiry should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual request should be addressed to the system manager. Furnish full name, Social Security Number, address, telephone number, approximate dates and  places of employment, and nature of the request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The GSA rules for contesting the content of a record and appealing an initial decision are in 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources are the individuals themselves, other employees, supervisors, officials of other agencies, State governments, record systems including GSA/PPFM-8, OPM/GOVT-1, and private firms.
</p></xhtmlContent></subsection></section>
<section id="ppfm10" toc="yes">
<systemNumber>/PPFM-10</systemNumber>
<subsection type="systemName">Purchase Card Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are maintained by the Office of Finance, General Services Administration (GSA), at 1800 F Street, NW., Washington, DC 20405, and by designated purchase card coordinators' offices in GSA regions. Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system includes employees of GSA, and of independent offices and commissions serviced by GSA, who qualify to use Federal Government charge cards for making authorized purchases for official business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system provides control over expenditure of funds through the use of Federal Government purchase cards. System records include:
</p><p>a. Personal information on charge card users, including names, home or business telephone numbers and addresses, Social Security Numbers, date of birth, employment information, or commercial and agency investigative reports showing debtors' asset, liabilities, income, expenses, bankruptcy petitions, history of wage garnishments, repossessed property, tax liens, legal judgments on debts owed, and financial delinquencies; and
</p><p>b. Account processing and management information, including charge card transactions, contractor monthly reports showing charges to individual account numbers, account balances, and other data needed to authorize, account for, and pay authorized purchase card expenses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41 U.S.C. 252a, 252b, 427, 428; E.O. 12931, and Section 639 of the Consolidated Appropriations Act, 2005 (Pub. L. 108-447).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain a system for operating, controlling, and managing the purchase card program involving commercial purchases by authorized Government employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information may be accessed and used by authorized GSA employees or contractors to conduct official duties associated with the management and operation of the purchase card program. Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>g. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>h. To the GSA Office of Finance for debt collection purposes (see GSA/PPFM-7).
</p><p>i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by a personal identifier or by other appropriate type of designation approved by GSA.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A-130. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and transmitted. Paper records are stored in secure cabinets or rooms. Electronic records are protected by passwords and other appropriate security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (CIO P 1820.1), and authorized GSA records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Initiative Division (BCD), Office of Financial Policy and Operations, Office of the Chief Financial Officer, General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A Privacy Act Statement on the purchase card data collection form notifies individuals of the purpose and uses of the information they provide. Employees may obtain information about whether they are a part of this system of records from the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals for access to their records should be addressed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to systems of records, contesting the contents of systems of records, and appealing initial determinations are published at 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals submitting charge card applications, monthly contractor reports, purchase records, managers, other agencies, non-Federal sources such as private firms, and other agency systems containing information pertaining to the purchase card program.
</p></xhtmlContent></subsection></section>
<section id="gsa11" toc="yes">
<systemNumber>/PPFM-11</systemNumber>
<subsection type="systemName">Pegasys.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Pegasys records and files are maintained in the Phoenix Data Center (PDC), with records also stored in the Washington, DC, Central Office; Ft. Worth regional office; and Kansas City regional office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by Pegasys include GSA vendors and Federal employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Pegasys contains records and files pertaining to financial information; therefore, these files and records contain the following privacy data: Social Security Number (SSN); Employee address; Banking information; Credit card number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Chief Financial Officers Act of 1990 (Pub. L. 101-576), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>Pegasys is the GSA core financial management system of records to make payments and record accounting transactions. This includes funds management (budget execution and purchasing), credit cards, accounts payable, disbursements, standard general ledger, and reporting. It is part of a shared-services financial operation providing a commercial off-the-shelf (COTS) financial system (in a private-vendor hosted environment), financial transaction processing, and financial analysis for its main business lines of Federal supplies and technology, public buildings, and general management and administration offices. GSA also utilizes this shared-service operation to cross-service multiple external client agencies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information accessed by Pegasys may be used by designated finance center employees and their supervisors, along with designated analysts and managers. System information also may be used:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To conduct investigations, by authorized officials, that are investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the U.S. Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the U.S. Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant; to a board, committee, commission, or small agency receiving administrative services from GSA to which the information relates; or an expert, consultant, or contractor of a board, committee, commission, or small agency receiving administrative services from GSA to which the information relates in the performance of a Federal duty to which the information is relevant.
</p><p>f. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>g. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records and files in Pegasys are stored electronically in a password-protected database format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information on individuals contained in Pegasys records and files are retrievable by name or vendor number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Pegasys records and files are safeguarded in accordance with the requirements of the Privacy Act. Access is limited to authorized individuals with passwords, and the database is maintained behind a certified firewall. Information on individuals is released only to authorized persons on a need-to-know basis and in accordance with the provisions of the purpose or a routine use. This system undergoes frequent testing and is certified and accredited for operation. Periodic Privacy Impact Assessments are performed as well to ensure the adequacy of security controls to protect personally identifiable information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Pegasys records and files are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration (NARA).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Management Systems Operations and Maintenance Division (IBA), U.S. General Services Administration, 1800 F Street NW., Washington, DC 20405.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the Pegasys system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for access may be directed to the Pegasys system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for accessing records, for contesting the contents, and appealing initial decisions are in 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in Pegasys are the individuals about whom the records are maintained, the supervisors of those individuals, and existing agency systems.
</p></xhtmlContent></subsection></section>
<section id="ppfm12" toc="yes">
<systemNumber>/PPFM-12</systemNumber>
<subsection type="systemName">ImageNow.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is maintained in Kansas City, MO, in the Financial Administrative Systems Division (BDT).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees and vendors who require and receive financial and payroll services from GSA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System records include information that identify vendors and/or employees by their names or other unique identifier in conjunction with other data elements such as gender, birth date, age, marital status, spouse and dependents, home e-mail addresses, home addresses, home phone numbers, health records, Social Security Numbers, Employer Identification Numbers, payroll deductions, banking information, personal credit card information, and similar personally identifiable information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. Part III, Subparts D and E, 26 U.S.C. Chapter 24 and 2501, and Executive Order 9397, and the Chief Financial Officers (CFO) Act of 1990 (Pub. L. 101-576) as amended (Chapter 9 of Title 31 of the U.S. Code (2009)).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The purpose of the system is to capture electronic images of financial documents, and store, retrieve, and process these images. It will maintain these images in order to support the day-to-day official operating needs of GSA's financial and payroll operations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System users will be limited to those U.S. government employees that require this information to perform their assigned official responsibilities. All access will be reviewed and approved by the employee's supervisor, system owner and the information system security officer. Information from this system also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To conduct investigations, by authorized officials, that are investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>e. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>f. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>g. To authorized officials of the agency that provided the information for inclusion in ACMIS.
</p><p>h. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>i. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>j. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored electronically in client-server computer format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable with indexing values or other unique identifiers such as name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act. Access is limited to authorized individuals with strengthened passwords, and the database is maintained behind a firewall that meets strict GSA OCIO security requirements.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial and Payroll Services Division, OCFO, GSA (BCE), 1500 E. Bannister Road, Kansas City, Missouri 66085.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the program manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to access their own records may do so by sending a request to the program manager listed above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for access to records, and for contesting the contents and appealing initial determinations are provided in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The source for the image data in the system originates from the individuals and vendors who submit the documents on their own behalf. In addition, documents may come from Federal Government Agencies that may include Privacy Act information.
</p></xhtmlContent></subsection></section>
<section id="regadm4" toc="yes">
<systemNumber>/REGADM-4</systemNumber>
<subsection type="systemName">Official Correspondence Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is located in the offices of the Regional  Administrators listed below.
</p><p>New England Region (R1), Office of the Regional Administrator (1A), Room 1008, 10 Causeway Street, Boston, MA 02222.
</p><p>Southeast Sunbelt Region (R4), Office of the Regional Administrator (4A), 77  Forsyth Street, Atlanta, GA 30303.
</p><p>The Heartland Region (R6), Office of the Regional Administrator (6A), 1500 East Bannister Road, Kansas City, MO 64131.
</p><p>Greater Southwest Region (R7), Office of the Regional Administrator (7A), 819  Taylor Street, Fort Worth, TX 76102.
</p><p>Rocky Mountain Region (R8), Office of the Regional Administrator (8A), Building 41, Denver Federal Center, Denver CO 80225-0006.
</p><p>Pacific Rim Region (R9), Office of the Regional Administrator (9A), 450 Golden 42  Gate Avenue, San Francisco, CA 94102-3400.
</p><p>Northwest/Arctic Region (R10), Office of the Regional Administrator (10A), 400  15th Street SW., Auburn, WA 98001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The individuals are those who correspond with the Regional Administrators regarding savings bond campaigns, employees receiving letters of appreciation or commendation, Members of Congress, mayors and their staffs, and other persons.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records are incoming letters, background material, and outgoing letters to the persons named in the system. The system serves as a record and reference source of correspondence in the offices of the Regional Administrators.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The authority for maintaining the system comes from Title 5, U.S.C., section 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>d. To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when:
</p><p>1. GSA, including any component or employee being represented by GSA or the U.S. Department of Justice, has an interest in the litigation or proceeding;
</p><p>2. GSA deems disclosure necessary and relevant to the nature of the proceedings; and
</p><p>3. GSA determines that disclosure is compatible with the purpose for which the record was compiled.
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>f. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in file folders; electronic records are stored in computers and attached equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed alphabetically by name of person or firm.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to the Regional Administrator and staff who have a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The schedules in the handbook, GSA Records Maintenance and Disposition System (GAD P 1820.2A), govern the disposal of the records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The officials responsible for the record system are the Regional Administrators at the addresses given at the beginning of this notice.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A requester may learn whether the system contains a record on him-or herself from the Regional Administrators at the addresses given above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A request to view a record must be addressed to the Regional Administrator at one of the addresses given above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>For GSA rules to contest the content of a record or to appeal a denial of a request to amend a record, see 41 CFR part 105-64, published in the <i>Federal Register</i>.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources are the correspondence and related records.
</p></xhtmlContent></subsection></section>
<section id="tpus2" toc="yes">
<systemNumber>/TPUS-2 (23-00-0107</systemNumber>
<subsection type="systemName">Accountability and Property Inventory System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at the Assistant Regional Administrator offices and motor equipment divisions at the addresses listed in the appendix following this notice. In addition, portion of the records are maintained at motor pools located throughout the regions, the addresses of which can be obtained from the applicable regional director.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Motor pool personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of keys issued, accountability of Government property and supplies, bonding of collection officers, contractor officer designations, and discrepancy reports. The records are primarily used by officers and employees of the agency who have a need for the records in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 40 U.S.C. Section 483; Title 5 U.S.C. generally; and Title 31 U.S.C. generally.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The routine use statements A, B, C, D, E, and G, described in the appendix following the GSA notices, apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Paper forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards and records are maintained in areas accessible only to authorized personnel of TPUS.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition of records shall be in accordance with the HB, GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Executive Director (TS), Transportation and Public Utilities Service, 425 I Street, NW, Chester A. Arthur Building, Washington, DC 20406. Mailing address: General Services Administration (TS), Washington, DC 20406.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may obtain information about whether they are part of this system of records from the regional director of the applicable activity shown in the location portion of this notice in which the individual is or was employed. If not known, general inquiries should be made to the Office of the Executive Director (TS), Transportation and Public Utilities Service, 425 I Street, NW, Chester A. Arthur Building, Washington, DC 20406.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individual to access records should be addressed to the officials cited above. In person requests may also be made during normal business hours at each location listed in the appendix following this notice. For written requests, the individual should provide full name, address, and telephone number; approximate dates and places of employment; and any other information which the individual believes would facilitate locating the record. For personal visits, the individual should be able to provide some acceptable identification such as a driver's license or employment identification card. Only general inquiries may be made by telephone.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>GSA rules for contesting records and for appealing initial determinations are contained in 41 CFR part 105-64, published in the Federal Register.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records is obtained from the individuals, agency supervisors, and personnel action forms.
</p><p><b>Appendix--GSA/TPUS Addresses of Locations
</b></p><p>Region 1
</p><p>John W. McCormack Post Office and Courthouse Office Square, Boston, MA 02109.
</p><p>Region 2
</p><p>26 Federal Plaza, New York, NY 10007.
</p><p>Region 3
</p><p>9th and Market Streets, Philadelphia, PA 19107.
</p><p>Region 4
</p><p>75 Spring Street, SW, Atlanta, GA 30303.
</p><p>Region 5
</p><p>230 South Dearborn Street, Chicago, IL 60604.
</p><p>Region 6
</p><p>1500 E. Bannister Road, Kansas City, MO 64131.
</p><p>Region 7
</p><p>817 Taylor Street, Fort Worth, TX 76102.
</p><p>Region 8
</p><p>Building 41, Denver Federal Center, Denver, CO 80225.
</p><p>Region 9
</p><p>525 Market Street, San Francisco, CA 94105.
</p><p>Region 10
</p><p>GSA Center, Auburn, WA 98002.
</p><p>National Capital Region
</p><p>7th and D Streets SW, Washington, DC 20407.
</p></xhtmlContent></subsection></section>
<section id="transit1" toc="yes">
<systemNumber>/TRANSIT-1</systemNumber>
<subsection type="systemName">Transportation Benefits Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System records are overseen by the Office of the Chief People Officer (C), 1275 First Street, NE., Washington, DC 20417; and by each of GSA's regional transportation benefits offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees applying for and receiving transit subsidies for use of public transportation and vanpools to and from the workplace.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record categories may include name, home address, Social Security Number, work organization and location, work zip code, work phone number, service computation date, mode of transportation, and commuting costs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 13150; 26 U.S.C. 132(f); and Federal Employees Clean Air Incentives Act (section 2(a) of Public Law 103-172, found at 5 U.S.C. 7905), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To establish and maintain systems for providing transportation fringe benefits to employees who use mass transportation to commute to and from work.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>System information is used to determine the eligibility of applicants for transportation benefits and to disburse benefits to eligible employees through the Department of Transportation. Information also may be disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States or other entity of the United States Government is a party before a court or administrative body.
</p><p>b. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>c. To an authorized official responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation; or to an agency, individual or organization, if there is reason to believe that such agency, individual or organization possesses information or is responsible for acquiring information relating to the investigation, trial or hearing, and the dissemination is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.
</p><p>d. To a Federal agency in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation, the letting of a contract, or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision.
</p><p>e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), or the Government Accountability Office (GAO) when the information is required for program evaluation purposes.
</p><p>f. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>g. To an expert, consultant, or contractor of GSA in the performance of
 a Federal duty related to the contract or appointment to which the information is relevant.
</p><p>h. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>i. To appropriate agencies, entities, and persons when (1) The Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
 property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>System records are paper-based and stored in locked cabinets or electronic and stored on secured computer systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, Social Security Number, or other identifier in the system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized individuals with passwords or keys. Electronic files are maintained behind a firewall and paper files are stored in locked rooms or filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Applications will be maintained for as long as the applicant is an eligible participant in the subsidy program. System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the National Archives and Records Administration (NARA).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Chief People Officer (C), Office of Human Capital Management (CH), General Services Administration, 1275 First Street, NE., Washington, DC 20417.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries should be directed to the system manager at the above address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for access to records should be directed to the system manager. GSA rules for accessing records under the Privacy Act are provided in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Requests to correct records should be directed to the system manager. GSA rules for contesting record contents and for appealing determinations are provided in 41 CFR part 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Sources for information in the system are: Employees submitting applications for transit subsidies.
</p></xhtmlContent></subsection></section>
<section id="recovery1" toc="yes">
<systemNumber>/RECOVERY-1</systemNumber>
<subsection type="systemName">Recovery.gov.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is housed at GSA's central office. The program is developed by contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any person who uses the Web site Recovery.gov and voluntarily provides personal information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains records that capture information users voluntarily provide including:
</p><p>&#149; Name
</p><p>&#149; E-mail address
</p><p>&#149; Telephone Number
</p><p>&#149; Address
</p><p>&#149; Comments such as a personal story of the effect on them of the economic downturn.
</p><p>While it is possible that the comments contain identifiable information they cannot be used as a searchable index.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5, Title XV, Section 1526) establishes recovery.gov.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>GSA proposes to establish a new system of records subject to the Privacy Act of 1974 (as amended), 5 U.S.C. 552a. The system will collect contact information to provide updates and other important stimulus information to subscribers. The information may be used in conjunction with voluntarily supplied reports to further identify the source (by first name and geographical location). Anonymous aggregations may be used to understand regional trends and/or other statistical analyses. The information will only be used as discussed. Those having access to the information are system administrators and GSA staff and contractors and White House and Recovery Board officials with a strict need to know.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from this system may be disclosed as a routine use by the following:
</p><p>a. System information may be accessed by system managers, technical support and designated analysts in the course of their official duties. The White House, Recovery Board officials and other authorized personnel may access demographic information to understand constituents' economic needs. They may access information to send emails to those who have signed up for this service.
</p><p>b. Stories provided by individuals may be selected for publication and used in speeches or other discussions related to the stimulus and economic recovery. The only identification will be the user's first name and state of residence.
</p><p>c. In any legal proceeding, where pertinent, to which GSA is a party before a court or administrative body.
</p><p>d. To authorized officials engaged in investigating or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>e. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>f. To an appeal, grievance, hearing, or complaints examiner; an equal employment opportunity investigator, arbitrator, or mediator; and an exclusive representative or other person authorized to investigate or settle a grievance, complaint, or appeal filed by an individual who is the subject of the record.
</p><p>g. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>h. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>i. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or of other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>j. To the National Archives and Records Administration (NARA) for records management purposes.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on a secure server and accessed only by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrievable by name, email address, or any other personal information listed in the Categories of Records in the System except for personal story.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act. Access is limited to authorized individuals with passwords, and the database is maintained behind a firewall certified by the National Computer Security Association.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of the Recovery Board and the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Acquisition Environment Division, General Services Administration, 2011 Crystal Drive, Suite 911, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire if the system contains information about them should contact the system manager listed above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for access also may be directed to the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Rules for contesting the content of a record and appealing a decision are contained in 41 CFR 105-64.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the users themselves.</p>
<p><b>Appendix</b></p>
<p>The following routine use statements will apply to General Services Administration notices where indicated:
</p><p>A. Routine Use--Law Enforcement: In the event that a system of records maintained by this agency to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto.
</p><p>B. Routine Use--Disclosure When Requesting Information: A record from this system of records may be disclosed as a routine use to a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary, to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.
</p><p>C. Routine Use--Disclosure of Requested Information: A record from this system of records may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision, on the matter.
</p><p>D. Routine Uses--Grievance, Complaint, Appeal: A record from this system of records may be disclosed to an authorized appeal or grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other duly authorized official engaged in investigation or settlement of a grievance, complaint, or appeal filed by an employee. A record from this system of records may be disclosed to the United States Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personnel management. To the extent that official personnel records in the custody of GSA are covered within systems of records published by the Office of Personnel Management as Government-wide records, those records will be considered as a part of that Government-wide system. Other official personnel records covered by notices published by GSA and considered to be separate systems of records may be transferred to the Office of Personnel Management in accordance with official personnel programs and activities as a routine use.
</p><p>E. Routine Use--Congressional Inquiries: A record from this system of records may be disclosed as a routine use to a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the request of the individual about whom the record is maintained.
</p><p>F. Routine Use--Private Relief Legislation: The information contained in this systems of records may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation at any stage of the legislative coordination and clearance process.
</p><p>G. Routine Use--GSA Agents: A record from this system of records may be disclosed as a routine use (1) to an expert, a consultant, or a contractor of GSA to the extent necessary to further the performance of a Federal duty and (2) to a physician to conduct a fitness-for-duty examination of a GSA officer or employee.
</p></xhtmlContent></subsection></section>
<section id="ocsit1" toc="yes">
<systemNumber>/OCSIT-1</systemNumber>
<subsection type="systemName">MyUSA.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system is maintained for GSA under contract. Contact the System Manager for additional information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Anyone is able to create an account.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include, but are not limited to: (1) Biographical data such as name, address, email, phone number, birth date, and
basic demographic information such as whether or not the individual is married, a veteran, a small business owner, a parent or a
student; (2) information stored by third-party applications that have been authorized by the user to access their account using one
or more of MyUSA's programmatic interfaces, such as notifications, tasks, or events; (3) a history of third-party applications
interactions with a user's account so the user can monitor how their account is being accessed by third-parties. Use of the system,
and contribution of personal information, is completely voluntary.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E-Government Act of 2002 (Pub. L. 107-347, 44 U.S.C. 3501 note).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable users to control how government interacts with them and their personal information, and to aid and assist users in
interacting with government.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Users interacting with third-party applications, such as those developed by government agencies, may be asked to authorize the
third-party application to access their system resources, such as their personal profile information. If a user authorizes use of his
or her information, the third-party application will be given programmatic access to the user's account resources. All interactions
with a user's account, such as reading personal profile information, are logged and are auditable by the user. Users can revoke a
third-party application's authorization to access their account resources at any time. System information may be accessed by system
managers, technical support and designated analysts in the course of their official duties. Information from this system also may be
disclosed as a routine use:
</p><p>a. In any legal proceeding, where pertinent, to which GSA, a GSA employee, or the United States is a party before a court or
administrative body.
</p><p>b. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute,
rule, regulation, or order when GSA becomes aware of a violation or potential violation of civil or criminal law or regulation.
</p><p>c. To a Member of Congress or his or her staff on behalf of and at the request of the individual who is the subject of the record.
</p><p>d. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), and the Government Accountability
Office (GAO) in accordance their responsibilities for evaluating Federal programs.
</p><p>e. To an expert, consultant, or contractor of GSA in the performance of a Federal duty to which the information is relevant.
</p><p>f. To the National Archives and Records Administration (NARA) for records management purposes.
</p><p>g. To a Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the
reporting of an investigation; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that
the information is relevant and necessary to a decision.
</p><p>h. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) The Agency has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely
upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to
assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All records are stored electronically in a database. Personally identifiable information is encrypted.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved using an authorization protocol. A user of the system grants explicit authorization to an application or
government agency to access his or her profile. The system generates a unique token that authorizes only that application or agency
to access the user's account. The system correlates the unique token, ensures that both the agency and the user involved are correct,
and returns the information to the agency.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System records are safeguarded in accordance with the requirements of the Privacy Act. Access to physical infrastructure is
limited to authorized individuals with passwords; the database is maintained behind a firewall certified in accordance with National
Institute of Standards and Technology standards and information in the database is encrypted.
</p><p>Records are safeguarded in accordance with Privacy Act requirements. Access is limited to authorized individuals and protected
with two-factor authentication, databases are behind a firewall. Personally Identifiable Information is encrypted at rest, and all
transmissions of any information over external networks are encrypted. All passwords, encryption algorithms and firewalls are
compliant with National Institute of Standards and Technology standards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>System records are retained and disposed of according to GSA records maintenance and disposition schedules and the requirements of
the National Archives and Records Administration. Users may delete their own information from the system at any time.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, MyUSA, General Services Administration, 1800 F Street NW., Washington, DC 20405. <i>https://my.usa.gov/.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals or users maintain their own information. Inquiries can be made via the Web site at <i>https://my.usa.gov/</i>
or at the above address under `System Manager and Address'.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals or users wishing to access their own records may do so by password.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals or users of the system may amend or delete their own records online.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources for information in the system are the individuals (or system users) for whom the records are maintained and third-
party applications which the user has authorized to contribute information to his or her account.
</p></xhtmlContent></subsection></section>

<previousPubs id="systems" toc="yes">
<title>Systems of Records Published Between January 3, 2012 and December 31, 2013</title>
</previousPubs>
<regulations id="reg" toc="yes">
<regulationsTitle number="41">
<heading> Public Contracts and Property Management </heading>
<regulationsChapter number="105">
<heading> General Services Administration </heading>
<regulationsPart number=" 105-64 ">
<heading> GSA PRIVACY ACT RULES </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>105-64.000 What is the purpose of this part?
</p>
<p>105-64.001 What terms are defined in this part?</p>
<p><b>Subpart 105-64.1--Policies and Responsibilities
</b></p>
<p>105-64.101 Who is responsible for enforcing these rules?
</p>
<p>105-64.102 What is GSA?s policy on disclosure of information in a system of records?
</p>
<p>105-64.103 What is GSA?s policy on collecting and using information in a system of records?
</p>
<p>105-64.104 What must the system manager tell me when soliciting information for a system of records?
</p>
<p>105-64.105 When may Social Security Numbers (SSNs) be collected?
</p>
<p>105-64.106 What is GSA?s policy on information accuracy in a system of records?
</p>
<p>105-64.107 What standards of conduct apply to employees with privacy-related responsibilities?
</p>
<p>105-64.108 How does GSA safeguard personal information?
</p>
<p>105-64.109 How does GSA handle other agencies? records?
</p>
<p>105-64.110 When may GSA establish computer matching programs?
</p>
<p>105-64.111 What is GSA?s policy on directives that may conflict with this part?</p>
<p><b>Subpart 105-64.2--Access to Records
</b></p>
<p>105-64.201 How do I get access to my records?
</p>
<p>105-64.202 How do I request access in person?
</p>
<p>105-64.203 How do I request access in writing?
</p>
<p>105-64.204 Can parents and guardians obtain access to records?
</p>
<p>105-64.205 Who will provide access to my records?
</p>
<p>105-64.206 How long will it take to get my record?
</p>
<p>105-64.207 Are there any fees?
</p>
<p>105-64.208 What special conditions apply to release of medical records?
</p>
<p>105-64.209 What special conditions apply to accessing law enforcement and security records?</p>
<p><b>Subpart 105-64.3--Denial of Access to Records
</b></p>
<p>105-64.301 Under what conditions will I be denied access to a record?
</p>
<p>105-64.302 How will I be denied access?
</p>
<p>105-64.303 How do I appeal a denial to access a record?
</p>
<p>105-64.304 How are administrative appeal decisions made?
</p>
<p>105-64.305 What is my recourse to an appeal denial?</p>
<p><b>Subpart 105-64.4--Amending Records
</b></p>
<p>105-64.401 Can I amend my record?
</p>
<p>105-64.402 What records are not subject to amendment?
</p>
<p>105-64.403 What happens when I submit a request to amend a record?
</p>
<p>105-64.404 What must I do if I agree to an alternative amendment?
</p>
<p>105-64.405 Can I appeal a denial to amend a record?
</p>
<p>105-64.406 How will my appeal be handled?
</p>
<p>105-64.407 How do I file a Statement of Disagreement?
</p>
<p>105-64.408 What is my recourse to a denial decision?</p>
<p><b>Subpart 105-64.5--Disclosure of Records
</b></p>
<p>105-64.501 Under what conditions may a record be disclosed without my consent?
</p>
<p>105-64.502 How do I find out if my record has been disclosed?
</p>
<p>105-64.503 What is an accounting of disclosures?
</p>
<p>105-64.504 Under what conditions will I be denied an accounting of disclosures?</p>
<p><b>Subpart 105-64.6--Establishing or Revising Systems of Records in GSA
</b></p>
<p>105-64.601 Procedures for establishing system of records.</p>
<p><b>Subpart 105-64.7--Assistance and Referrals
</b></p>
<p>105-64.701 Submittal of requests for assistance and referrals.</p>
<p><b>Subpart 105-64.8--Privacy Complaints
</b></p>
<p>105-64.801 How to file a privacy complaint.
</p>
<p>105-64.802 Can I appeal a decision to a privacy complaint?
</p>
<p>105-64.803 How will my appeal by handled?
</p>
<p>Appendix A to Part 105-64--Addresses for Geographically Dispersed Records
</p>
<p><b>Authority:</b> 5 U.S.C. 552a.
</p>
<p><b>Source:</b> 74 FR 66246, Dec. 15, 2009, unless otherwise noted.
</p>
<p><b>&#167; 105-64.000
 What is the purpose of this part?
</b></p>
<p>This part implements the General Services Administration (GSA) rules under the Privacy Act of 1974, 5 U.S.C. 552a, as amended. The rules cover the GSA systems of records from which information is retrieved by an individual?s name or personal identifier. These rules set forth GSA?s policies and procedures for accessing, reviewing, amending, and disclosing records covered by the Privacy Act. GSA will comply with all existing and future privacy laws.

</p>
<p><b>&#167; 105-64.001
 What terms are defined in this part?
</b></p>
<p>GSA defines the following terms to ensure consistency of use and understanding of their meaning under this part:</p>
<p><i>Agency</i> means any organization covered by the Privacy Act as defined in 5 U.S.C. 551(1) and 5 U.S.C. 552a (a)(1). GSA is such an agency.
</p>
<p><i>Computer matching program</i> means the computerized comparison of two or more Federal personnel or payroll systems of records, or systems of records used to establish or verify an individual?s eligibility for Federal benefits or to recoup delinquent debts.
</p>
<p><i>Disclosure of information</i> means providing a record or the information in a record to someone other than the individual of record.
</p>
<p><i>Exempt records</i> means records exempted from access by an individual under the Privacy Act, subsections (j)(1), Central Intelligence Agency, (j)(2) and (k)(2), law enforcement, (k)(1), Section 552 (b)(1), (k)(3), protective services to the President,(k)(4), statistical records, (k)(5), employee background investigations, (k)(6), federal service disclosure, and (k)(7), promotion in armed services.
</p>
<p><i>Individual</i> means a citizen of the United States or a legal resident alien on whom GSA maintains Privacy Act records. An individual may be addressed as <i>you</i> when information is provided for the individual?s use.
</p>
<p><i>Personally Identifiable Information</i> (PII) means information about a person that contains some unique identifier, including but not limited to name or Social Security Number, from which the identity of the person can be determined. In OMB Circular M-06-19, the term ?Personally Identifiable Information? is defined as any information about an individual maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and information which can be used to distinguish or trace an individual?s identity, such as their name, Social Security Number, date and place of birth, mother?s maiden name, biometric records, including any other personal information which can be linked to an individual.
</p>
<p><i>Record</i> means any item, collection, or grouping of information about an individual within a system of records which contains the individual?s name or any other personal identifier such as number or symbol, fingerprint, voiceprint, or photograph. The information may relate to education, financial transactions, medical conditions, employment, or criminal history collected in connection with an individual?s interaction with GSA.
</p>
<p><i>Request for access</i> means a request by an individual to obtain or review his or her record or information in the record.
</p>
<p><i>Routine use</i> means disclosure of a record outside GSA for the purpose for which it is intended, as specified in the systems of records notices.
</p>
<p><i>Solicitation</i> means a request by an officer or employee of GSA for an individual to provide information about himself or herself for a specified purpose.
</p>
<p><i>System of records</i> means a group of records from which information is retrieved by the name of an individual, or by any number, symbol, or other identifier assigned to that individual.
</p>
<p><i>System manager</i> means the GSA associate responsible for a system of records and the information in it, as noted in the <i>Federal Register</i> systems of records notices.</p>
<p><b>Subpart 105-64.1--Policies and Responsibilities

</b></p>
<p><b>&#167; 105-64.101
 Who is responsible for enforcing these rules?
</b></p>
<p>GSA Heads of Services and Staff Offices and Regional Administrators are responsible for ensuring that all systems of records under their jurisdiction meet the provisions of the Privacy Act and these rules. System managers are responsible for the system(s) of records assigned to them. The GSA Privacy Act Officer oversees the GSA Privacy Program and establishes privacy-related policy and procedures for the agency under the direction of the GSA Senior Agency Official for Privacy.

</p>
<p><b>&#167; 105-64.102
 What is GSA?s policy on disclosure of information in a system of records?
</b></p>
<p>No information contained in a Privacy Act system of records will be disclosed to third parties without the written consent of you, the individual of record, except under the conditions cited in &#167; 105-64.501.

</p>
<p><b>&#167; 105-64.103
 What is GSA?s policy on collecting and using information in a system of records?
</b></p>
<p>System managers must collect information that is used to determine your rights, benefits, or privileges under GSA programs directly from you whenever practical, and use the information only for the intended purpose(s).

</p>
<p><b>&#167; 105-64.104
 What must the system manager tell me when soliciting personal information?
</b></p>
<p>When soliciting information from you or a third party for a system of records, system managers must: Cite the authority for collecting the information; say whether providing the information is mandatory or voluntary; give the purpose for which the information will be used; state the routine uses of the information; and describe the effect on you, if any, of not providing the information. This information is found in the Privacy Act Statement. Any form that asks for personal information will contain this statement.

</p>
<p><b>&#167; 105-64.105
 When may Social Security Numbers (SSNs) be collected?
</b></p>
<p>(a) Statutory or regulatory authority must exist for collecting Social Security Numbers for record systems that use the SSNs as a method of identification. Systems without statutory or regulatory authority implemented after January 1, 1975, will not collect Social Security Numbers.
</p>
<p>(b) In compliance with OMB M-07-16 (Safeguarding Against and Responding to the Breach of Personally Identifiable Information) collection and storage of SSN will be limited to systems where no other identifier is currently available. While GSA will strive to reduce the collection and storage of SSN and other PII we recognize that some systems continue to need to collect this information.

</p>
<p><b>&#167; 105-64.106
 What is GSA?s policy on information accuracy in a system of records?
</b></p>
<p>System managers will ensure that all Privacy Act records are accurate, relevant, necessary, timely, and complete. All GSA systems are reviewed annually. Those systems that contain Personally Identifiable Information (PII) are reviewed to ensure they are relevant, necessary, accurate, up-to-date, and covered by the appropriate legal or regulatory authority. A listing of GSA Privacy Act Systems can be found at the following link (<i>http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&amp;contentId=21567</i>).

</p>
<p><b>&#167; 105-64.107
 What standards of conduct apply to employees with privacy-related responsibilities?
</b></p>
<p>(a) Employees who design, develop, operate, or maintain Privacy Act record systems will protect system security, avoid unauthorized disclosure of information, both verbal and written, and ensure that no system of records is maintained without public notice. All such employees will follow the standards of conduct in 5 CFR part 2635, 5 CFR part 6701, 5 CFR part 735, and 5 CFR part 2634 to protect personal information.
</p>
<p>(b) Employees who have access to privacy act records will avoid unauthorized disclosure of personal information, both written and verbal, and ensure they have met privacy training requirements. All such employees will follow GSA orders HCO 9297.1 GSA Data Release Policy, HCO 9297.2A GSA Information Breach Notification Policy, HCO 2180.1 GSA Rules of Behavior for Handling Personally Identifiable Information (PII), CIO P 2100.1E CIO P GSA Information Technology (IT) Security Policy, and CIO 2104.1 GSA Information Technology (IT) General Rules of Behavior.

</p>
<p><b>&#167; 105-64.108
 How does GSA safeguard personal information?
</b></p>
<p>(a) System managers will establish administrative, technical, and physical safeguards to ensure the security and confidentiality of records, protect the records against possible threats or hazards, and permit access only to authorized persons. Automated systems will incorporate security controls such as password protection, verification of identity of authorized users, detection of break-in attempts, firewalls, or encryption, as appropriate.
</p>
<p>(b) System managers will ensure that employees and contractors who have access to personal information in their system will have the proper background investigation and meet all privacy training requirements.

</p>
<p><b>&#167; 105-64.109
 How does GSA handle other agencies? records?
</b></p>
<p>In cases where GSA has either permanent or temporary custody of other agencies? records, system managers will coordinate with those agencies on any release of information. Office of Personnel Management (OPM) records that are in GSA?s custody are subject to OPM?s Privacy Act rules.

</p>
<p><b>&#167; 105-64.110
 When may GSA establish computer matching programs?
</b></p>
<p>(a) System managers will establish computer matching programs or agreements for sharing information with other agencies only with the consent and under the direction of the GSA Data Integrity Board that will be established when and if computer matching programs are used at GSA.
</p>
<p>(b) GSA will designate which positions comprise the Data Integrity Board and develop a policy that defines the roles and responsibilities of these positions.

</p>
<p><b>&#167; 105-64.111
 What is GSA?s policy on directives that may conflict with this part?
</b></p>
<p>These rules take precedence over any GSA directive that may conflict with the requirements stated here. GSA officials will ensure that no such conflict exists in new or existing directives.
</p><p><b>Subpart 105-64.2--Access to Records

</b></p>
<p><b>&#167; 105-64.201
 How do I get access to my records?
</b></p>
<p>You may request access to your record in person or by writing to the system manager or, in the case of geographically dispersed records, to the office maintaining the records (<i>see</i> Appendix A to this part). Parents or guardians may obtain access to records of minors or when a court has determined that the individual of record is incompetent.

</p>
<p><b>&#167; 105-64.202
 How do I request access in person?
</b></p>
<p>If appearing in person, you must properly identify yourself through photographic identification such as an agency identification badge, passport, or driver?s license. Records will be available during normal business hours at the offices where the records are maintained. You may examine the record and be provided a copy on request. If you want someone else to accompany you when reviewing a record, you must first sign a statement authorizing the disclosure of the record; the statement will be maintained with your record.

</p>
<p><b>&#167; 105-64.203
 How do I request access in writing?
</b></p>
<p>If you request access in writing, mark both the envelope and the request letter ?Privacy Act Request?. Include in the request your full name and address; a description of the records you seek; the title and number of the system of records as published in the <i>Federal Register;</i> a brief description of the nature, time, and place of your association with GSA; and any other information you believe will help in locating the record.

</p>
<p><b>&#167; 105-64.204
 Can parents and guardians obtain access to records?
</b></p>
<p>If you are the parent or guardian of a minor, or of a person judicially determined to be incompetent, you must provide full information about the individual of record. You also must properly identify yourself and provide a copy of the birth certificate of the individual, or a court order establishing guardianship, whichever applies.

</p>
<p><b>&#167; 105-64.205
 Who will provide access to my record?
</b></p>
<p>The system manager will make a record available to you on request, unless special conditions apply, such as for medical, law enforcement, and security records.

</p>
<p><b>&#167; 105-64.206
 How long will it take to get my record?
</b></p>
<p>The system manager will make a record available within 10 workdays after receipt of your request. If a delay of more than 10 workdays is expected, the system manager will notify you in writing of the reason for the delay and when the record will be available. The system manager may ask you for additional information to clarify your request. The system manager will have an additional 10 workdays after receipt of the new information to provide the record to you, or provide another acknowledgment letter if a delay in locating the record is expected.

</p>
<p><b>&#167; 105-64.207
 Are there any fees?
</b></p>
<p>No fees are charged for records when the total fee is less than $25. The system manager may waive the fee above this amount if providing records without charge is customary or in the public interest. When the cost exceeds $25, the fee for a paper copy is 10 cents per page, and the fee for materials other than paper copies is the actual cost of reproduction. For fees above $250, advance payment is required. You should pay by check or money order made payable to the General Services Administration, and provide it to the system manager.

</p>
<p><b>&#167; 105-64.208
 What special conditions apply to release of medical records?
</b></p>
<p>Medical records containing information that may have an adverse effect upon a person will be released only to a physician designated in writing by you, or by your guardian or conservator. Medical records in an Official Personnel Folder (OPF) fall under the jurisdiction of the Office of Personnel Management (OPM) and will be referred to OPM for a response.

</p>
<p><b>&#167; 105-64.209
 What special conditions apply to accessing law enforcement and security records?
</b></p>
<p>Law enforcement and security records are generally exempt from disclosure to individuals except when the system manager, in consultation with legal counsel and the Head of the Service or Staff Office or Regional Administrator or their representatives, determines that information in a record has been used or is being used to deny you any right, privilege, or benefit for which you are eligible or entitled under Federal law. If so, the system manager will notify you of the existence of the record and disclose the information, but only to the extent that the information does not identify a confidential source. If disclosure of information could reasonably be expected to identify a confidential source, the record will not be disclosed to you unless it is possible to delete all such information. A confidential source is a person or persons who furnished information during Federal investigations with the understanding that his or her identity would remain confidential.
</p><p><b>Subpart 105-64.3--Denial of Access to Records

</b></p>
<p><b>&#167; 105-64.301
 Under what conditions will I be denied access to a record?
</b></p>
<p>The system manager will deny access to a record that is being compiled in the reasonable anticipation of a civil action or proceeding or to records that are specifically exempted from disclosure by GSA in its system of records notices, published in the <i>Federal Register.</i> Exempted systems include the Investigation Case Files, Internal Evaluation Case Files, and Security Files. These systems are exempted to maintain the effectiveness and integrity of investigations conducted by the Office of Inspector General, and others, as part of their duties and responsibilities involving Federal employment, contracts, and security.

</p>
<p><b>&#167; 105-64.302
 How will I be denied access?
</b></p>
<p>If you request access to a record in an exempt system of records, the system manager will consult with the Head of Service or Staff Office or Regional Administrator or their representatives, legal counsel, and other officials as appropriate, to determine if all or part of the record may be disclosed. If the decision is to deny access, the system manager will provide a written notice to you giving the reason for the denial and your appeal rights.

</p>
<p><b>&#167; 105-64.303
 How do I appeal a denial to access a record?
</b></p>
<p>If you are denied access to a record in whole or in part, you may file an administrative appeal within 30 days of the denial. The appeal should be in writing and addressed to: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. Mark both the envelope and the appeal letter ?Privacy Act Appeal?.

</p>
<p><b>&#167; 105-64.304
 How are administrative appeal decisions made?
</b></p>
<p>The GSA Privacy Act Officer will conduct a review of your appeal by consulting with legal counsel and appropriate officials. The Privacy Act Officer may grant record access if the appeal is granted. If the decision is to reject the appeal, the Privacy Act Officer will provide all pertinent information about the case to the Deputy Administrator and ask for a final administrative decision. The Deputy Administrator may grant access to a record, in which case the Privacy Act Officer will notify you in writing, and the system manager will make the record available to you. If the Deputy Administrator denies the appeal, he or she will notify you in writing of the reason for rejection and of your right to a judicial review. The administrative appeal review will take no longer than 30 workdays after the Privacy Act Officer receives the appeal. The Deputy Administrator may extend the time limit by notifying you in writing of the extension and the reason for it before the 30 days are up.

</p>
<p><b>&#167; 105-64.305
 What is my recourse to an appeal denial?
</b></p>
<p>You may file a civil action to have the GSA administrative decision overturned within two years after the decision is made. You may file in a Federal District Court where you live or have a principal place of business, where the records are maintained, or in the District of Columbia.
</p><p><b>Subpart 105-64.4--Amending Records

</b></p>
<p><b>&#167; 105-64.401
 Can I amend my record?
</b></p>
<p>You may request to amend your record by writing to the system manager with the proposed amendment. Mark both the envelope and the letter ?Privacy Act Request to Amend Record?.

</p>
<p><b>&#167; 105-64.402
 What records are not subject to amendment?
</b></p>
<p>You may not amend the following records under the law:
</p>
<p>(a) Transcripts of testimony given under oath or written statements made under oath.
</p>
<p>(b) Transcripts of grand jury proceedings, judicial proceedings, or quasi-judicial proceedings which constitute the official record of the proceedings.
</p>
<p>(c) Pre-sentence reports that are maintained within a system of records but are the property of the courts.
</p>
<p>(d) Records exempted from amendment by notice published in the <i>Federal Register.</i>

</p>
<p><b>&#167; 105-64.403
 What happens when I submit a request to amend a record?
</b></p>
<p>The system manager will consult with the Head of Service or Staff Office or Regional Administrator or their representatives, and legal counsel. They will determine whether to amend an existing record by comparing its accuracy, relevance, timeliness, and completeness with the amendment you propose. The system manager will notify you within 10 workdays whether your proposed amendment is approved or denied. In case of an expected delay, the system manager will acknowledge receipt of your request in writing and provide an estimate of when you may expect a decision. If your request to amend is approved, the system manager will amend the record and send an amended copy to you and to anyone who had previously received the record. If your request to amend is denied, the system manager will advise you in writing, giving the reason for denial, a proposed alternative amendment if possible, and your appeal rights. The system manager also will notify the GSA Privacy Act Officer of any request for amendment and its disposition. Any amendment to a record may involve a person?s Official Personnel Folder (OPF). OPF regulations are governed by OPM regulations, including alternate amendments and appeals of denials, and not GSA regulations.

</p>
<p><b>&#167; 105-64.404
 What must I do if I agree to an alternative amendment?
</b></p>
<p>If you agree to the alternative amendment proposed by the system manager, you must notify the manager in writing of your concurrence. The system manager will amend the record and send an amended copy to you and to anyone else who had previously received the record.

</p>
<p><b>&#167; 105-64.405
 Can I appeal a denial to amend a record?
</b></p>
<p>You may file an appeal within 30 workdays of a denial to amend your record by writing to the: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405. Mark both the envelope and the appeal letter ?Privacy Act Amendment Appeal.? Appeals to amend records in a GSA employee?s official personnel file will be sent to the Office of Personnel Management, Washington, DC 20415.

</p>
<p><b>&#167; 105-64.406
 How will my appeal be handled?
</b></p>
<p>The GSA Privacy Act Officer will consult with legal counsel and appropriate GSA officials concerning your appeal. If they decide to reject your appeal, the Privacy Act Officer will provide the Deputy Administrator with all pertinent information about the case and request a final administrative decision. The Deputy Administrator may approve your amendment, in which case the Privacy Act Officer will notify you in writing, and the system manager will amend the record and send an amended copy to you and anyone who had previously been provided with the record. If the Deputy Administrator denies the appeal, he or she will notify you in writing of the reason for denial, of your right to a judicial review, and of your right to file a Statement of Disagreement. The amendment appeal review will be made within 30 workdays after the Privacy Act Officer receives your appeal. The Deputy Administrator may extend the time limit by notifying you in writing of the reason for the extension before the 30 days are up.

</p>
<p><b>&#167; 105-64.407
 How do I file a Statement of Disagreement?
</b></p>
<p>You may file a Statement of Disagreement with the system manager within 30 days of the denial to amend a record. The statement should explain why you believe the record to be inaccurate, irrelevant, untimely, or incomplete. The system manager will file the statement with your record, provide a copy to anyone who had previously received the record, and include a copy of it in any future disclosure.

</p>
<p><b>&#167; 105-64.408
 What is my recourse to a denial decision?
</b></p>
<p>You may file a civil action to have the GSA decision overturned within two years after denial of an amendment appeal. You may file the civil action in a Federal District Court where you live or have a principal place of business, where the records are maintained, or in the District of Columbia.
</p><p><b>Subpart 105-64.5--Disclosure of Records

</b></p>
<p><b>&#167; 105-64.501
 Under what conditions may a record be disclosed without my consent?
</b></p>
<p>A system manager may disclose your record without your consent under the Privacy Act when the disclosure is: To GSA officials or employees in the performance of their official duties; required by the Freedom of Information Act; for a routine use stated in a <i>Federal Register</i> notice; to the Bureau of the Census for use in fulfilling its duties; for statistical research or reporting, and only when the record is not individually identifiable; to the National Archives and Records Administration (NARA) when the record has been determined to be of historical or other value that warrants permanent retention; to a U.S. law enforcement agency or instrumentality for a civil or criminal law enforcement purpose; under compelling circumstances affecting an individual?s health and safety, and upon disclosure a notification will be sent to the individual; to Congress or its committees and subcommittees when the record material falls within their jurisdiction; to the Comptroller General or an authorized representative in the performance of the duties of the Government Accountability Office (GAO); under a court order; or to a consumer reporting agency under the Federal Claims Collection Act of 1966, 31 U.S.C. 3711.

</p>
<p><b>&#167; 105-64.502
 How do I find out if my record has been disclosed?
</b></p>
<p>You may request an accounting of the persons or agencies to whom your record has been disclosed, including the date and purpose of each disclosure, by writing to the system manager. Mark both the envelope and the letter ?Privacy Act Accounting Request?. The system manager will provide the requested information in the same way as that for granting access to records; see Subpart 105-64.2, providing no restrictions to disclosure or accounting of disclosures applies.

</p>
<p><b>&#167; 105-64.503
 What is an accounting of disclosures?
</b></p>
<p>The system manager maintains an account of each record disclosure for five years or for the life of the record, whichever is longer. The accounting of disclosure information includes the name of the person or agency to whom your record has been provided, the date, the type of information disclosed, and the reason for disclosure. Other pertinent information, such as justifications for disclosure and any written consent that you may have provided, is also included. No accounting needs to be maintained for disclosures to GSA officials or employees in the performance of their duties, or disclosures under the Freedom of Information Act.

</p>
<p><b>&#167; 105-64.504
 Under what conditions will I be denied an accounting of disclosures?
</b></p>
<p>The system manager will deny your request for an accounting of disclosures when the disclosures are to GSA officials or employees in the performance of their duties or disclosures under the Freedom of Information Act, for which no accounting is required; law enforcement agencies for law enforcement activities; and systems of records exempted by notice in the <i>Federal Register.</i> You may appeal a denial using the same procedures as those for denial of access to records, <i>see</i> Subpart 105-64.3.
</p><p><b>Subpart 105-64.6--Establishing or Revising Systems of Records in GSA

</b></p>
<p><b>&#167; 105-64.601
 Procedures for establishing system of records.
</b></p>
<p>The following procedures apply to any proposed new or revised system of records:
</p>
<p>(a) Before establishing a new or revising an existing system of records, the system manager, with the concurrence of the appropriate Head of Service or Staff Office, will provide to the GSA Privacy Act Officer a proposal describing and justifying the new system or revision.
</p>
<p>(b) A Privacy Impact Assessment (PIA) will be filled out to determine if a system notice needs to be completed.
</p>
<p>(c) The GSA Privacy Act Officer will work with the program office to create the draft system of notice document.
</p>
<p>(d) The GSA Privacy Office will work with various offices to take the draft system notice through the concurrence process.
</p>
<p>(e) The GSA Privacy Act Officer will publish in the <i>Federal Register</i> a notice of intent to establish or revise the system of records at least 30 calendar days before the planned system establishment or revision date.
</p>
<p>(f) The new or revised system becomes effective 30 days after the notice is published in the <i>Federal Register</i> unless submitted comments result in a revision to the notice, in which case, a new revised notice will be issued.
</p>
<p>(g) When publishing a new system notice letters will be sent to the Chairman, Committee on Homeland Security and Governmental Affairs, Chairman, Committee on Oversight and Government Reform, and the Docket Library Office of Information and Regulatory Affairs, Office of Management and Budget.
</p><p><b>Subpart 105-64.7--Assistance and Referrals

</b></p>
<p><b>&#167; 105-64.701
 Submittal of requests for assistance and referrals.
</b></p>
<p>Address requests for assistance involving GSA Privacy Act rules and procedures, or for referrals to system managers or GSA officials responsible for implementing these rules to: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street, NW., Washington, DC 20405.
</p><p><b>Subpart 105-64.8--Privacy Complaints

</b></p>
<p><b>&#167; 105-64.801
 How to file a privacy complaint.
</b></p>
<p>E-mail your complaint to <i>gsa.privacyact@gsa.gov</i> or send to: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street NW., Washington, DC 20405. Please provide as much details about the complaint in the communication. Provide contact information where you prefer all communication to be sent. The Privacy Officer will conduct an investigation and consult with appropriate GSA officials and legal counsel to render a decision within 30 workdays of the complaint being received by the privacy office. The decision will be sent by the method the complaint was received.

</p>
<p><b>&#167; 105-64.802
 Can I appeal a decision to a privacy complaint?
</b></p>
<p>You may file an appeal within 30 workdays of a denial of a privacy complaint by writing to: GSA Privacy Act Officer (CIB), General Services Administration, 1800 F Street NW., Washington, DC 20405. Mark both the envelope and appeal letter ?Privacy Act Complaint appeal?.

</p>
<p><b>&#167; 105-64.803
 How will my appeal be handled?
</b></p>
<p>The Privacy Act Officer will consult with legal counsel and the appropriate GSA officials concerning your appeal. The decision will be made by the Senior Agency Official for Privacy. The decision will be sent within 30 workdays of the appeal being received by the privacy office. The decision provided in the appeal letter is the final recourse.
</p><p><b>Appendix A to Part 105-64--Addresses for Geographically Dispersed Records
</b></p>
<p>Address requests for physically dispersed records, as noted in the system of records notices, to the Regional Privacy Act Coordinator, General Services Administration, at the appropriate regional GSA office, as follows:</p>
<p><i>Great Lakes Region</i> (includes Illinois, Indiana, Michigan, Ohio, Minnesota, and Wisconsin), 230 South Dearborn Street, Chicago, IL 60604-1696.
</p>
<p><i>Greater Southwest Region</i> (includes Arkansas, Louisiana, Oklahoma, New Mexico, and Texas), 819 Taylor Street, Fort Worth, TX 76102.
</p>
<p><i>Mid-Atlantic Region</i> (includes Delaware, Maryland, Pennsylvania, Virginia, and West Virginia, but excludes the National Capital Region), The Strawbridge Building, 20 North 8th Street, Philadelphia, PA 19107-3191.
</p>
<p><i>National Capital Region</i> (includes the District of Columbia; the counties of Montgomery and Prince George?s in Maryland; the city of Alexandria, Virginia; and the counties of Arlington, Fairfax, Loudoun, and Prince William in Virginia), 7th and D Streets, SW., Washington, DC 20407.
</p>
<p><i>New England Region</i> (includes Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont), 10 Causeway Street, Boston, MA 02222.
</p>
<p><i>Northeast and Caribbean Region</i> (includes New Jersey, New York, Puerto Rico, and Virgin Islands), 26 Federal Plaza, New York, NY 10278.
</p>
<p><i>Northwest/Arctic Region</i> (includes Alaska, Idaho, Oregon, and Washington), 400 15th Street, SW., Auburn, WA 98001-6599.
</p>
<p><i>Pacific Rim Region</i> (includes Arizona, California, Hawaii, and Nevada), 450 Golden Gate Avenue, San Francisco, CA 94102-3400.
</p>
<p><i>Rocky Mountain Region</i> (includes Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming), U.S. General Services Administration, DFC, Bldg. 41, Rm. 210, P.O. Box 25006, Denver, CO 80225-0006.
</p>
<p><i>Southeast-Sunbelt Region</i> (includes Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee), Office of the Regional Administrator (4A), 77 Forsyth Street, Atlanta, GA 30303.
</p>
<p><i>The Heartland Region</i> (includes Iowa, Kansas, Missouri, and Nebraska), 1500 East Bannister Road, Kansas City, MO 64131-3088</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
