<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Department of Commerce</name>
<abbrev>
COMMERCE

</abbrev>
<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses</b></p>
<p>Records in the above listed systems of records may be disclosed as follows: 
</p><p>To appropriate agencies, entities, and persons when (1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. 
</p></xhtmlContent></routineUses>
<section id="dept1" toc="yes">
<systemNumber>/DEPT-1</systemNumber>
<subsection type="systemName">Attendance, Leave, and Payroll Records of Employees and Certain Other Persons.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>For employees of the Office of the Secretary, Bureau of Economic Analysis, Bureau of Export Administration, Bureau of the Census, Economic Development Administration, Economics and Statistics Administration, International Trade Administration, Minority Business Development Agency, National Institute of Standards and Technology, National Oceanic and Atmospheric Administration, National Telecommunications and Information Administration, National Technical Information Service, Office of the Inspector General, Patent and Trademark Office, Technology Administration: National Finance Center, U.S. Department of Agriculture, PO Box 70160, New Orleans, Louisiana 70160.
</p><p>For Census Field Representative employees: Field Administrative Payroll System, Bureau of the Census, Suitland, Maryland 20746.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Commerce Department employees and certain other persons as categorized by organizational component above.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date of birth, social security number and employee number, service computation date, grade, step, and salary; organization (copde), retirement or FICA data as applicable; Federal, State, and local tax deductions, as appropriate; IRS tax lien data; savings bond and charity deductions; regular and optional Government life insurance deduction(s), health insurance deduction and plan of code; cash award data; jury duty data; military leave data; pay differentials; union dues deductions; allotments, by type and amount; financial institution code and employee account number, type of account; leave status and leave data of all types (including annual, compensarory, jury duty, maternity, military, retirement disability, sick, transferred, absence without leave, and without pay); time and attendance records, including number of regular, overtime, holiday, Sunday, and other hours worked; pay period number and ending date of living allowances; mailing address, co-owner and/or beneficiary of bonds, marital status and number of dependents; and "Notification of Personnel Action". The individual records listed herein are included only as pertinent or applicable to the individual employee. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 5 U.S.C., Title 31 U.S.C. 66a, 492, Title 44 U.S.C. 3101, 3309.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Transmittal of data of U.S. Department of Agriculture, and Treasury, and employee designated financial institutions to effect issuance of paycheck to employees and distributions of pay according to employee directions for savings bonds, allotments, alimony, child support, and other authorized purposes.
</p><p>Reporting: Tax withholding to Internal Revenue Service and appropriate State and local taxing authorities; FICA deductions to the Social Security Administration; dues deductions to labor unions; withholding for health and life insurance to the insurance carriers and the U.S. Office of Personnel Management; charity contribution deductions to agents of charitable institutions; annual W-2 statements to taxing authorities and the indivudals; wage, employment, and separation information to state unemployment compensation agencies, to the U.S. Department of Labor to determine eligibility for unemployment compensation, and to housing authorities for low-cost housing applications; and NOAA Corps data to U.S. Office of Personnel Management for preparation of statistical materials. Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). Also, see routine use paragraphs 1-5 and 8-13 of the Prefatory Statement.
</p><p>The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Servicels, for the purpose of locating individuals to establish paternity, esatablishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA; Pub.-193). 
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosures to 5 U.S.C. 552a(b)(12):Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f), and the Federal Claims Collection Act of 1966 (31 U.AS.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Both manual and machine-readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and/or employee or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical, technical and administrative security is maintained, with all storage equipment and/or rooms locked when not in use. Admittance, when open, is restricted to authorized personnel only. All payroll personnel and computer operators and programmers are instructed and cautioned on the confidentiality of the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained on site until after GAO audit, then disposed of, or transferred either to Federal Records Storage Centers in accordance with the fiscal records program approval by GAO, as appropriate, or general Record Schedules of GSA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Finance Center, U.S. Department of Agriculture, PO Box 70160, New Orleans, Louisiana 70160.
</p><p>Field Administrative Payroll System, Demographic and Decennial Census Staff, Bureau of the Census, Suitland, Maryland 20746.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For Economics and Statistics Administration and Bureau of the Census records of employees employed in the Washington, D.C., metropolitan area, a Census Regional Office, the Census Hagerstown Telephone Center and the Census Tucson Telephone Center, information may be obtained from: Bureau of the Census, Human Resources Division, ATTN: Chief, Pay, Processing and Systems Branch, Room 3254, FOB 3, Washington, DC 20233, (301) 457-3710.
</p><p>For records of Census employees employed by the Jeffersonville Census Data Preparation Division, information may be obtained from: Bureau of the Census, Data Administration Preparation Division, ATTN: Chief, Human Resources Branch Room 113, Bldg. 66, Jeffersonville, Indiana 47132, (812) 218-3323.
</p><p>For Patent and Trademark Office records, information may be obtained from: Human Resources Manager, U.S. Patent and Trademark Office, Box 3, Washington, DC 20231, (703) 305-8221.
</p><p>For records of International Trade Administration employees employed in the Washington, D.C., metropolitan area, information may be obtained from: Human Resources Manager, Personnel Management Division, Room 4809, 14th &amp;Constitution Avenue, NW, Washington, DC 20230, (202) 482-3438.
</p><p>For records of National Institute of Standards and Technology employees other than those employed in Colorado and Hawaii and for Technology Administration records, information may be obtained from: Personnel Officer, Office of Human Resources Management, Administration Building, Room A-123, Gaithersburg, Maryland 20899, (301) 975-3000.
</p><p>For National Technical Information Service records, information may be obtained from: Human Resources Manager, 8001 Forbes Place, Suite 203, Springfield, Virginia 22161, (703) 605-6692.
</p><p>For Office of the Inspector General records, information may be obtained from: Human Resources Manager, Resource Management Division, Room 7713, 14th &amp;Constitution Avenue, NW, Washington, DC 20230, (202) 482-4948.
</p><p>For records of National Oceanic and Atmospheric Administration employees in the Washington, D.C., metropolitan area, information may be obtained from: Chief, Human Resources Services Division, National Oceanic and Atmospheric Administration, 1315 East-West Highway, Room 13619, Silver Spring, Maryland 20910, (301) 713-0524.
</p><p>For records of Office of the Secretary, Bureau of Economic Analysis, Bureau of Export Administration, Economic Development Agency, Minority Business Development Agency, and National Telecommunications and Information Administration employees in the Washington, D.C., metropolitan area, information may be obtained from: Human Resources Manager, Office of Human Resources Services, Office of the Secretary, Room 5005, 14th &amp;Constitution Avenue, NW, Washington, DC 20230, (202) 482-3827.
</p><p>For records of regional employees of National Oceanic and Atmospheric Administration, National Institute of Standards and Technology, Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, International Trade Administration, and National Telecommunications and Information Administration, information may be obtained from the Human Resources Manager servicing the region or state in which they are employed, as follows:
</p><p>a. Central Region. For National Oceanic and Atmospheric Administration employees in the States of Arkansas, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Ohio, Tennessee, and Wisconsin; for National Marine Fisheries Service employees in the States of North Carolina, South Carolina and Texas; and for National Weather Service employees in the States of Colorado, Kansas, Nebraska, North Dakota, South Dakota, and Wyoming; for employees in the Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, and International Trade Administration in the States of Arkansas, Connecticut, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nebraska, New Hampshire, New York, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Vermont, and Wisconsin: Human Resources Manager, Central Administrative Support Center (CASC), Federal Building, Room 1736, 601 East 12th Street, Kansas City, Missouri 64106, (816) 426-2056.
</p><p>b. Eastern Region. For National Oceanic and Atmospheric Administration employees in the States of Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, West Virginia, Puerto Rico, and the Virgin Islands; for employees in Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, and International Trade Administration in the States of Alabama, Delaware, Florida, Georgia, Maryland, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Tennessee, Virginia, West Virginia, Puerto Rico, and the Virgin Islands: Human Resources Manager, Eastern Administrative Support Center (EASC), National Oceanic and Atmospheric Administration EC, 200 World Trade Center, Norfolk, Virginia 23510, (757) 441-6517.
</p><p>c. Mountain Region. For National Oceanic and Atmospheric Administration employees in the States of Alaska, Colorado, Florida, Hawaii, Idaho, and Oklahoma, at the South Pole and in American Samoa; and for the National Weather Service employees in the States of Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, New Mexico, Oklahoma, Tennessee, Texas and in Puerto Rico; for employees in Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, National Institute of Standards and Technology, and National Telecommunications and Information Administration in the States of Arkansas, Colorado, Hawaii, Iowa, Louisiana, Missouri, Montana, South Dakota, Texas, Utah and Wisconsin: Human Resources Office, Mountain Administrative Support Center (MASC), MC22A, 325 Broadway, Boulder, Colorado 80303-3328, (303) 497-3578.
</p><p>d. Western Region. For National Oceanic and Atmospheric Administration employees in the States of Arizona, California, Montana, Nevada, Oregon, Utah, Washington, and the Trust Territories; for employees in Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, and International Trade Administration in the States of Arizona, California, Nevada, Oregon, Utah, Washington, and the Trust Territories: Human Resources Manager, Western Administrative Support Center (WASC), National Oceanic and Atmospheric Administration WC2, 7600 Sand Point Way, NE, Bin C15700, Seattle, Washington 98115-0070, (206) 526-6057.
</p><p>For all other records, information may be obtained from: Director for Human Resources Management, U.S. Department of Commerce, Room 5001, 14th &amp;Constitution Avenue, NW, Washington, DC 20230, (202) 482-4807.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address of the desired location as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address for desired location.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals, those authorized by the individual to furnish information, supervisors, timekeepers, official personnel records, and IRS.

</p></xhtmlContent></subsection></section>
<section id="dept2" toc="yes">
<systemNumber>/DEPT-2</systemNumber>
<subsection type="systemName">Accounts Receivable. </subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) For Office of the Secretary (OS), which includes Gifts &amp;Bequests Fund, Salaries &amp;Expense Fund, and Working Capital Fund:
</p><p>a. NIST, 100 Bureau Drive, Building 101, Room C29, Gaithersburg, MD 20899
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(2) For Bureau of the Census (Census):
</p><p>a. U.S. Census Bureau, 4700 Silverhill Road, Federal Building #3, Rooms 3280/3565, Washington, DC 20233
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(3) For Bureau of Industry and Security (BIS) (formerly called the Bureau of Export Administration (BXA)):
</p><p>a. NOAA, 20020 Century Boulevard, Stations 3333/3505, Germantown, MD 20874
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(4) For Economic and Statistics Administration/Bureau of Economic Analysis (ESA/BEA):
</p><p>a. NIST, 100 Bureau Drive, Building 101, Room C29, Gaithersburg, MD 20899
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(5) For Economic Development Administration (EDA):
</p><p>a. EDA, Accounting Division, Herbert C. Hoover Building, Room 7215, 14th &amp;Constitution Avenue, NW., Washington, DC 20230
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(6) For Emergency Loan Guarantee Program, Oil &amp;Gas/Steel (ELGP):
</p><p>a. NIST, 100 Bureau Drive, Building 101, Room C29, Gaithersburg, MD 20899
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(7) For International Trade Administration (ITA):
</p><p>a. National Business Center, P&amp;S Mail Stop 2760, 7301 W. Mansfield Avenue, Lakewood, CO 80235-2230
</p><p>b. National Archives, Bldg. 48, Denver Federal Center, P.O. Box 25307, Denver, CO, 80225 
</p><p>(8) For Minority Business Development Agency (MBDA):
</p><p>a. NIST, 100 Bureau Drive, Building 101, Room C29, Gaithersburg, MD 20899
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(9) For National Institute of Standards and Technology (NIST):
</p><p>a. NIST, 100 Bureau Drive, Room A822, Gaithersburg, MD 20899
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(10) For National Oceanic and Atmospheric Administration (NOAA):
</p><p>a. NOAA, 20020 Century Boulevard, Stations 3333/3505, Germantown, MD 20874
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(11) For National Telecommunications &amp;Information Administration (NTIA):
</p><p>a. NIST, 100 Bureau Drive, Building 101, Room C29, Gaithersburg, MD 20899
</p><p>b. Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 
</p><p>(12) For National Technical Information Service (NTIS):
</p><p>a. NTIS, 5285 Port Royal Road, Room 1021, Springfield, VA 22161 
</p><p>(13) For U.S. Patent and Trademark Office (PTO):
</p><p>a. U.S. Patent and Trademark Office, 2011 Crystal Drive, Suite 802, Arlington, VA 22202
</p><p>b. U.S. Patent and Trademark Office Franconia Warehouse (Files Repository), 6808 Loisdale Road, Springfield, VA 22150-1910 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who owe debts to the Department or one of its offices or bureaus. </p></xhtmlContent>
</subsection>  <subsection type="categoriesOfRecords"><xhtmlContent><p>Debt records containing information about the debtor(s), the type of debt, the governmental entity to which the debt is owed, and the debt collection tools utilized to collect the debt. The records may contain identifying information, such as name(s) and taxpayer identifying number (i.e., social security number or employer identification number); debtor contact information, such as work and home address, and work and home telephone numbers; and name of employer and employer address. Debts include loans, assessments, fines, fees, penalties, overpayments, advances, extensions of credit from sales of goods or services, and other amounts of money or property owed to the Department or one of its offices or bureaus. The records also may contain information about: (a) The debt, such as the original amount of the debt, the debt account number, the date the debt originated, the amount of the delinquency or default, the date of delinquency or default, basis for the debt, amounts accrued for interest, penalties, and administrative costs, and payments on the account; (b) Actions taken to collect or resolve the debt, such as copies of demand letters or invoices, documents or information required for the referral of accounts to collection agencies or for litigation, and collectors' notes regarding telephone or other communications related to the collection or resolution of the debt; and (c) The Departmental office or bureau that is collecting or owed the debt, and the name, telephone number, and address of the Departmental office or bureau contact. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>28 U.S.C. 3101-3105, Debt Collection Act of 1982 (Pub. L. 97-365); 26 U.S.C. 6402(d); and 31 U.S.C. 3711. 
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to maintain records about individuals who owe debt(s) to the Department or one of its offices or bureaus. The information contained in the records is maintained for the purpose of taking action to facilitate the collection and resolution of the debt(s) using various collection methods, including, but not limited to, requesting repayment of the debt by telephone or in writing, offset, levy, administrative wage garnishment, reporting to credit bureaus, referral to collection agencies or for litigation, and other collection or resolution methods authorized or required by law. The information also is maintained for the purpose of providing collection information about the debt to the agency collecting the debt, to provide statistical information on debt collection operations, and for the purpose of testing and developing enhancements to the computer systems which contain the records. 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed as follows: 
</p><p>(1) In the event that a system of records maintained by the Department to carry out its functions indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether Federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department. 
</p><p>(2) A record from this system of records may be disclosed to a Federal, state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Department decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. 
</p><p>(3) A record from this system of records may be disclosed to a Federal, state, local or international agency, in response to its request, in connection with the assignment, hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. 
</p><p>(4) A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations. 
</p><p>(5) A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record. 
</p><p>(6) A record in this system of records may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular. 
</p><p>(7) A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552). 
</p><p>(8) A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m). 
</p><p>(9) A record in this system may be transferred to the Office of Personnel Management: for personnel research purposes; as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies. 
</p><p>(10) A record from this system of records may be disclosed to the Administrator, General Services, or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (i.e. GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals.
</p><p>(11) Any Federal agency, state or local agency, U.S. territory or commonwealth, or the District of Columbia, or their agents or contractors, including private collection agencies (consumer and commercial):
</p><p>a. To facilitate the collection of debts through the use of any combination of various debt collection methods required or authorized by law, including, but not limited to;
</p><p>(i) Request for repayment by telephone or in writing;
</p><p>(ii) Negotiation of voluntary repayment or compromise agreements;
</p><p>(iii) Offset of Federal payments, which may include the disclosure of information contained in the records for the purpose of providing the debtor with appropriate pre-offset notice and to otherwise comply with offset prerequisites, to facilitate voluntary repayment in lieu of offset, and to otherwise effectuate the offset process;
</p><p>(iv) Referral of debts to private collection agencies, to Treasury-designated debt collection centers, or for litigation;
</p><p>(v) Administrative and court-ordered wage garnishment;
</p><p>(vi) Debt sales;
</p><p>(vii) Publication of names and identities of delinquent debtors in the media or other appropriate places; and
</p><p>(viii) Any other debt collection method authorized by law;
</p><p>b. To conduct computerized comparisons to locate Federal payments to be made to debtors;
</p><p>c. To conduct computerized comparisons to locate employers of, or obtain taxpayer identifying numbers or other information about, an individual for debt collection purposes;
</p><p>d. To collect a debt owed to the Department or one of its offices or bureaus through the offset of payments made by states, territories, commonwealths, or the District of Columbia;
</p><p>e. To account or report on the status of debts for which such entity has a financial or other legitimate need for the information in the performance of official duties;
</p><p>f. For the purpose of denying Federal financial assistance in the form of a loan or loan guaranty to an individual who owes delinquent debt to the United States;
</p><p>g. To develop, enhance and/or test database, matching, communications, or other computerized systems which facilitate debt collection processes; or
</p><p>h. For any other appropriate debt collection purpose.
</p><p>(12) The Department of Defense, the U.S. Postal Service, or other Federal agency for the purpose of conducting an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, to identify and locate individuals receiving Federal payments including, but not limited to, salaries, wages, and benefits, which may include the disclosure of information contained in the records for the purpose of requesting voluntary repayment or implementing Federal employee salary offset or other offset procedures;
</p><p>(13) The Department of Justice for the purpose of litigation to enforce collection of a delinquent debt or to obtain the Department of Justice's concurrence in a decision to compromise, suspend, or terminate collection action on a debt;
</p><p>(14) Any individual or other entity who receives Federal payments as a joint payee with a debtor for the purpose of providing notice of, and information about, offsets from such Federal payments; and
</p><p>(15) Any individual or entity:
</p><p>a. To facilitate the collection of debts through the use of any combination of various debt collection methods required or authorized by law, including, but not limited to:
</p><p>(i) Administrative and court-ordered wage garnishment;
</p><p>(ii) Report information to commercial credit bureaus;
</p><p>(iii) Conduct asset searches;
</p><p>(iv) Publish names and identities of delinquent debtors in the media or other appropriate places; or
</p><p>(v) Debt sales;
</p><p>b. For the purpose of denying financial assistance in the form of a loan or loan guaranty to an individual who owes delinquent debt to the Department or one of its offices or bureaus; or
</p><p>c. For any other appropriate debt collection purpose.
</p><p>Disclosure to consumer reporting agencies:</p><p>Debt information concerning a government claim against a debtor is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e), to consumer reporting agencies, as defined by the Fair Credit Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of an overdue debt.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in computer processible storage media, such as computer hard drives, magnetic disc, tape; in file folders; and on paper lists and forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by various combinations of name, taxpayer identifying number (i.e., social security number or employer identification number), or debt account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All officials access the system of records on a need-to-know basis only, as authorized by the system manager. Procedural and physical safeguards are utilized, such as accountability, receipt records, and specialized communications security. Access to computerized records is limited, through use of passwords, and other internal mechanisms, to those whose official duties require access. Hard-copy records are held in file cabinets, with access limited by visual controls and/or lock system. During normal working hours, files are attended by responsible officials; files are locked up during non-working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Hard-copy records and electronic records shall be retained and disposed of in accordance with National Archives and Records Administration regulations (36 CFR Subchapter B--Records Retention); Departmental directives and comprehensive records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(1) For Office of the Secretary (OS), which includes Gifts &amp;Bequests Fund, Salaries &amp;Expense Fund, and Working Capital Fund:
</p><p>a. Chief, Financial Operations Division, NIST, 100 Bureau Drive, Mail Stop 3750, Building 101, Room A738, Gaithersburg, MD 20899
</p><p>(2) For Bureau of the Census (Census):
</p><p>a. Chief, Reimbursable Section, Finance Division, U.S. Census Bureau, 4700 Silverhill Road, Federal Building #3, Room 3565, Washington, DC 20233
</p><p>(3) For Bureau of Industry and Security (BIS) (formerly called the Bureau of Export Administration (BXA)):
</p><p>a. Chief, Receivables Branch, NOAA, 20020 Century Boulevard, Room 3418, Germantown, MD 20874
</p><p>(4) For Economic and Statistics Administration/Bureau of Economic Analysis (ESA/BEA):
</p><p>a. Chief, Financial Operations Division, NIST, 100 Bureau Drive, Mail Stop 3750, Building 101, Room A738, Gaithersburg, MD 20899
</p><p>(5) For Economic Development Administration (EDA):
</p><p>a. Director, Accounting Division, EDA, Herbert C. Hoover Building, Room 7215, 14th &amp;Constitution Avenue, NW., Washington, DC 20230
</p><p>(6) For Emergency Loan Guarantee Program, Oil &amp;Gas/Steel (ELGP):
</p><p>a. Chief, Financial Operations Division, NIST, 100 Bureau Drive, Mail Stop 3750, Building 101, Room A738, Gaithersburg, MD 20899
</p><p>(7) For International Trade Administration (ITA):
</p><p>a. Supervisor Accountant, National Business Center, P&amp;S Mail Stop 2760, 7301 W. Mansfield Avenue, Lakewood, CO 80235-2230
</p><p>(8) For Minority Business Development Agency (MBDA):
</p><p>a. Chief, Financial Operations Division, NIST, 100 Bureau Drive, Mail Stop 3750, Building 101, Room A738, Gaithersburg, MD 20899
</p><p>(9) For National Institute of Standards and Technology (NIST):
</p><p>a. Supervisor, Accounts Receivable Group, NIST, 100 Bureau Drive, Mail Stop 3751, Gaithersburg, MD 20899-3751
</p><p>(10) For National Oceanic and Atmospheric Administration (NOAA):
</p><p>a. Chief, Receivables Branch, NOAA, 20020 Century Boulevard, Room 3418, Germantown, MD 20874
</p><p>(11) For National Telecommunications &amp;Information Administration (NTIA):
</p><p>a. Chief, Financial Operations Division, NIST, 100 Bureau Drive, Mail Stop 3750, Building 101, Room A738, Gaithersburg, MD 20899
</p><p>(12) For National Technical Information Service (NTIS):
</p><p>a. Supervisory Accountant, NTIS, 5285 Port Royal Road, Room 1021, Springfield, VA 22161
</p><p>(13) For U.S. Patent and Trademark Office (PTO):
</p><p>a. Director, Office of Finance, U.S. Patent and Trademark Office, 2011 Crystal Drive, Suite 802, Arlington, VA 22202
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries under the Privacy Act of 1974, as amended, shall be addressed to the System Managers at the addresses listed in the section above. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The system manager will advise as to whether the Department or one of its offices or bureaus maintains the records requested by the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals requesting information under the Privacy Act of 1974, as amended, concerning procedures for gaining access or contesting records should write to the System Managers listed above. All individuals are urged to examine the rules of the Department as published in 15 CFR part 4 b, concerning requirements of the Department with respect to the Privacy Act of 1974, as amended.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Record access procedures"  above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual on whom the record is maintained, the Departmental office or bureau to which the debt is owed, Federal employing agencies and other entities that employ the individual, Federal agencies issuing payments, collection agencies, locator and asset search companies, credit bureaus, Federal agencies furnishing identifying information and/or address of debtor information, or from public documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None. </p></xhtmlContent></subsection></section>
<section id="dept3" toc="yes">
<systemNumber>/DEPT-3</systemNumber>

<subsection type="systemName"> Conflict of Interest Records, Appointed Officials--COMMERCE/DEPT-3.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of General Counsel, Room 5897, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals, past and present, appointed by the President to Commerce Department offices and other senior level officers of the Department.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Statement of personal and family shareholding and other interests in business enterprises; copies of blind trust and other agreements pertaining to such interests; correspondence as to insulation of control of such interests; opinions of counsel; and confirmation materials.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 18 U.S.C. 208, 28 U.S.C. 533-535, 44 U.S.C. 3101, E.O. 10450, and E.O. 11222.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs of Prefatory Statement, except paragraphs 6, 8, and 10.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposed of 6 years after separation of employee.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant General Counsel for Administration, Room 5883, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Assistant General Counsel for Administration, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name, and date of appointment pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual, financial institutions involved, counsel, and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(5), all investigatory material in the record which meets the criteria of 5 U.S.C. 552a(k)(5) is exempted from the notice, access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)) of the agency regulations in order to fulfill commitments made to protect the confidentiality of sources, and to maintain access to sources of information which are necessary to determine suitability for employment.
</p></xhtmlContent></subsection></section>
<section id="COMMERCE4" toc="yes">
<systemNumber>/DEPT-4</systemNumber>

<subsection type="systemName"> Congressional Files--COMMERCE/DEPT-4.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. Office of the Assistant Secretary for Congressional Affairs, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>b. Office of the Director of Congressional and Public Affairs, National Telecommunications and Information Administration, 1800 G Street, NW, Washington, DC 20504.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of Congress.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information from sources such as the Congressional Quarterly, Almanac of American Politics, Congressional Directory, biographies provided by Members' Offices, extracts from the Congressional Record, and correspondence between the Members and the Department.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5, 8, 10, and 12 of Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Maintained in paper form only.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of Member or State or Congressional District.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained in accordance with the Office's Record Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a.: Assistant Secretary for Congressional Affairs, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>For records at location b.: Director of Congressional and Public Affairs, National Telecommunications and Information Administration, U.S. Department of Commerce, 1800 G Street, NW, Washington, DC 20504.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For records at location a.: Information may be obtained from: Departmental Office of Organization and Management Systems, OS, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>For records at location b.: Information may be obtained from: Privacy Officer, National Telecommunications and Information Administration, U.S. Department of Commerce, 1800 G Street, NW, Washington, DC 20504. Requester should provide name of Member pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Published Congressional reference materials and the Member, himself or herself.</p></xhtmlContent></subsection></section>
<section id="COMMERCE5" toc="yes">
<systemNumber>/DEPT-5</systemNumber>

<subsection type="systemName"> Freedom of Information and Privacy Request Records--COMMERCE/DEPT-5.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For FOIA request records of CENSUS: Planning and Security Office, Bureau of the Census, Federal Building 3, Suitland, MD 20233.
</p><p>b. For FOIA and PA request records of ITA: Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230.
</p><p>c. For FOIA and PA requests for EDA Office of Public Affairs, U.S. Department of Commerce, Washington, DC 20230.
</p><p>d. For FOIA request records of NOAA: Freedom of Information Request Control Desk, National Oceanic and Atmospheric Administration, 6010 Executive Boulevard, Rockville, MD 20852.
</p><p>e. For FOIA request records of NTIA: Freedom of Information Request Control Desk, National Telecommunications and Information Administration, 1800 G Street, NW, Washington, DC 20504.
</p><p>f. For PA request records of the Office of the Secretary: Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.
</p><p>g. For FOIA and PA request records of PTO: Office of the Solicitor, U.S. Patent and Trademark Office, 2121 Crystal Drive, Suite 918, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested records under the Freedom of Information and/or Privacy Acts contained in files maintained by the organizational units shown in the System Location paragraph above.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Incoming requests; correspondence developed during processing of requests; initial and final determination letters; records summarizing pertinent facts about requests and action taken; copy or description of records released; description of records denied (copies of records denied are not kept with these files).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 5 U.S.C. 552, 5 U.S.C. 552a and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used by Department management and legal personnel to assure that each request receives an appropriate reply and to compile data for the required annual reports on activities under the Acts. General routine uses of the 1-5, 9, 12, and 13 of the Prefatory Statement also apply.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>At all locations: Paper records in file folders or loose-leaf binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>At location b.: By control number assigned to each request based on date of receipt.
</p><p>At all other locations: Alphabetically by name of requester.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>At all locations: Privacy Act request records are stored in file cabinets in secured premises with access limited to those whose official duties require access. Freedom of Information request records are generally available to the public.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of in accordance with the appropriate records disposition authorization approved by the Archivist of the United States.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location b.: Privacy Act Officer, ITA.
</p><p>For records at location c.: Director, Office of Public Affairs, EDA.
</p><p>For records at location d.: Assistant Administrator for Management and Budget, NOAA.
</p><p>For records at location e.: Director, Office of Administration, NTIA.
</p><p>For records at location f.: Director, Office of Organization and Management Systems, U.S. Department of Commerce.
</p><p>For records at location g.: Deputy Solicitor, Box B, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For each system manager, use the same address as shown for that unit in the System Location section above.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For records at locations a., b., c., d., and f.: Same individual and address for each as shown in System Manager section above.
</p><p>For records at location e.: Privacy Officer, NTIA, same address as shown in System Manager section above.
</p><p>Requestor should provide name and address pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual making the request, and records derived from the processing of Freedom of Information and Privacy Act requests.
</p></xhtmlContent></subsection></section>
	<section id="dept6" toc="yes">
<systemNumber>/DEPT-6</systemNumber>

<subsection type="systemName"> Visitor Logs and Permits for Facilities Under Department Control--COMMERCE/DEPT-6.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Bureau of Standards: Security Office, Administration Building, Washington, DC 20234; and Physical Security Office, Radio Building, NBS, Boulder, Colorado 80302.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Non-Federal visitors, Federal personnel entering facilities after duty hours, and employees seeking parking and firearm permits.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, place of birth, citizenship, physical characteristics, type and number of firearms and amount of ammunition, purpose of visit, affiliation, time in and time out, license numbers, and records of violations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5 and 8-13 of Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name, or date and time.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained on site for five years, then disposed of in accordance with unit's Record Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Security Officer, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p><p>Requesters should provide name and address, date of visit or type of permit, as appropriate, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, and employers.
</p></xhtmlContent></subsection></section>
<section id="dept7" toc="yes">
<systemNumber>/DEPT-7</systemNumber>

<subsection type="systemName"> Employee Accident Reports--COMMERCE/DEPT-7.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For employees of Departmental Offices, BEA, BIE, and USTS: Office of Administrative Services, U.S. Department of Commerce, Washington, DC 20230.
</p><p>b. For employees of ITA: Office of Administrative Support, International Trade Administration, Washington, DC 20230.
</p><p>c. For employees of EDA: Office Service Division, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>d. For employees of MBDA: Office of Planning, Budget and Evaluation, Minority Business Development Agency, Washington, DC 20230.
</p><p>e. For employees of NBS: Occupational Health and Safety Division, Supply and Plant Building, NBS, Washington, DC 20234.
</p><p>f. For employees of NOAA: Office of Administrative Operations, National Oceanic and Atmospheric Administration, 6010 Executive Blvd., Rockville, MD 20852.
</p><p>g. For employees of NTIS: Facilities Management Division, National Technical Information Service, Springfield. VA 22161.
</p><p>h. For employees of PAT-TM: Office of General Services, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, VA 22202.
</p><p>i. For employees of CENSUS: Administrative Service Division, Bureau of the Census, Building 4, Washington, DC 20233.
</p><p>j. For employees of NTIA: Office of Administration, National Telecommunications and Information Administration, 1800 G Street, NW, Washington, DC 20504. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Department employees as categorized by organization component in a through j above, who have sustained occupational injury/illness or who have been involved in a motor vehicle accident while on official Government business.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name; address; home telephone number; date and place of birth; sex; social security number; occupation; grade; location and description of accident or injury; driving permit or license data; physical condition at time of incident; insurance information; vehicle ownership and licensing data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>29 U.S.C. 651-78, 28 U.S.C. 2671-2680, Executive Order 12196. 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs of Prefatory Statement. Also, accident reports involving Government vehicles are disclosed to the General Services Administration, the custodian of Government vehicles; accident information may also be disclosed to insurance carriers during resolution of claims.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposed after 5 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a: Coordinator for Occupational Safety and Health and Motor Management, Departmental Office of Administrative Services, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location b.: Director, Office of Administrative Support, International Trade Administration, Washington, DC 20230.
</p><p>For records at location c.: Chief, Office Service Division, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>d. For records at location: Assistant Director, Office of Planning, Budget, and Evaluation, Minority Business Development Agency, Washington, DC 20230.
</p><p>e. For records at location: Safety and Health Manager, Supply and Plant Building, NBS, Washington, DC 20234.
</p><p>f. For records at location: Safety Engineer, Office of Administrative Operations, National Oceanic and Atmospheric Administration, Rockville, MD 20852.
</p><p>g. For records at location: Chief, Facilities Management Division, National Technical Information Service, Springfield, VA 22161.
</p><p>h. For records at location: Director, Office of General Services, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>i. For records at location: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>j. For records at location: Safety Officer, Office of Administration, National Telecommunications and Information Administration, 1800 G Street, NW, U.S. Department of Commerce, Washington, DC 20504. 
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For Departmental office records at location a., information may be obtained from: Director, Office of Organization and Management Systems, OS, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For BEA records at location a., information may be obtained from: Chief, Management and Organization Branch of Administration, BEA, Tower Building, 1401 K Street, NW, Washington, DC 20230;
</p><p>For BIE records at location a., information may be obtained from: Administrative Officer, BIE Room 4845, 14th &amp;Constitution Avenue, NW, Washington, DC 20230;
</p><p>For USTS records at location a., information may be obtain from: Director, Office of Administration, United States Travel Service, Washington, DC 20230.
</p><p>For records at location b., information may be obtain from: Privacy Act Officer, Office of Management and Systems, International Trade Administration, Room 3102, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For records at location c., information may be obtain from: Director, Office of Public Affairs, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>For records at location d., information may be obtain from: Privacy Officer, Office of Chief Counsel, Minority Business Development Agency, Washington, DC 20230;
</p><p>For records at location e., information may be obtain from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234; 
</p><p>For records at location f., information may be obtain from: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric Administration, Rockville, MD 20852;
</p><p>For records at location g., information may be obtain from: Associate Director for Financial and Administrative Management, National Technical Information Service, Springfield, VA 22161; 
</p><p>For records at location h., information may be obtain from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231; 
</p><p>For records at location i., information may be obtain from: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233; 
</p><p>For records at location j., information may be obtain from: Privacy Officer, National Telecommunications and Information Administration, 1800 G Street, NW, U.S. Department of Commerce, Washington, DC 20504. 
</p><p>Requester should provide name and approximate date of accident pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address of the desired location as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address for desired location.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information; others involved in accident; witnesses; employee's supervisor; and, the safety officer.

</p></xhtmlContent></subsection></section>
<section id="dept8" toc="yes">
<systemNumber>/DEPT-8</systemNumber>
<subsection type="systemName"> Employee Applications for Motor Vehicle Operator's Card--COMMERCE/DEPT-8.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> a. For employees of Departmental offices, BEA, BIE, MBDA, NTIA, offices of Federal Cochairmen, and USTS: Office of Administrative Services, U.S. Department of Commerce, Washington, DC 20230
</p><p>b. For employees of ITA: Office of Administrative Support, International Trade Administration, Washington, DC 20230.
</p><p>c. For employees of EDA: Office Service Division, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>d. For employees of NBS and NTIS: Occupational Health and Safety Division, Supply and Plant Building, Washington, DC 20234; and Staff Services Office, Radio Building, NBS, Boulder, Colorado 80302.
</p><p>e. For employees of NOAA: Office of Administrative Operations, National Oceanic and Atmospheric Administration, Rockville, MD 20852.
</p><p>f. For employees of PAT-TM: Office of General Services, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p><p>g. For employees of CENSUS: Administrative Service Division, Bureau of the Census, Federal Building 4, Washington, DC 20233; and the following Census Regional Offices: 1365 Peachtree Street, NE, Atlanta, Georgia 30309; 441 Stuart Street, Boston, Massachusetts 02116; 230 South Tryon Street, Charlotte, North Carolina 28202; 55 East Jackson Boulevard, Chicago, Illinois 60604; 1100 Commerce Street, Dallas, Texas 75242; 575 Union Boulevard (PO Box 25207), Denver, Colorado 80225; 231 W. Lafayette, Detroit, Michigan 48226; One Gateway Center, 4th and State Streets, Kansas City, Kansas 66101; 11777 San Vicente Boulevard, Los Angeles, California 90049; 26 Federal Plaza, New York City, New York 10278, 600 Arch Street, Philadelphia, Pennsylvania 19106; and 1700 Westlake Avenue, Seattle, Washington 98109.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> All Department employees as categorized by organizational components in a through g above, who are seeking or holding a Federal vehicle operator permit.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name; position title; date and place of birth; physical characteristics; social security number, summary of driving record, including all arrests, traffic citations and accidents for the past five years; hearing and visual acuity examination report; road test results; and medical history.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 40 U.S.C. 471; E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs 1-6 and 9-13 in the Prefatory Statement. Also, information is transmitted to the Department of Transportation with request for suitability check.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Disposed of when re-issued at the end of three years or upon employee's termination of employment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> For records at location a.: Coordinator for Occupational Safety and Health and Motor Management, Departmental Office of Administrative Services, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location b.: Director, Office of Administrative Support, International Trade Administration, Washington, DC 20230.
</p><p>For records at location c.: Chief, Office Service Division, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>For records at location d.: Safety and Health Manager, Supply and Plant Building, National Bureau of Standards, Washington, DC 20234; and Safety Engineer, Radio Building, NBS, Boulder, Colorado 80302.
</p><p>For records at location e.: Motor Fleet Manager, Office of Administrative Operations, National Oceanic and Atmospheric Administration, Rockville, MD 20852.
</p><p>For records at location f.: Director, Office of General Services, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location g.: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For BEA records at location a., information may be obtained from: Chief, Management and Organization Branch BEA, Tower Building, 1401 K Street, NW, Washington, DC 20230;
</p><p>For BIE records at location a., information may be obtained from: Administrative Officer, BIE, Room 4845, 14th &amp;Constitution Avenue, NW, Washington, DC 20230;
</p><p>For MBDA records at location a., information may be obtained from: Privacy Officer, Office of Chief Counsel MBDA, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For NTIA records at location a., information may be obtained from: Privacy Officer, NTIA, U.S. Department of Commerce, Washington, DC 20504;
</p><p>For USTS records at location a., information may be obtained from: Director, Office of Administration, USTS, U.S. Department of Commerce, Washington, DC 20230; and
</p><p>For all other records at location a., information may be obtained from: Director, Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location b., information may be obtained from: Privacy Act Officer, Office of Management and Systems, International Trade Administration, Room 3102, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location c., information may be obtained from: Director, Office of Public Affairs, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>For records at location d., information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p><p>For records at location e., information may be obtained from: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric Administration, Rockville, Maryland 20852.
</p><p>For records at location f., information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location g., information may be obtained from: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>Requester should provide name, organizational unit, and approximate date of employment pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address of the desired location as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Subject individual, those authorized by the individual to furnish information, motor vehicle departments in individual's state, and National Driver Register of the Department of Transportation.</p></xhtmlContent></subsection></section>
<section id="dept9" toc="yes">
<systemNumber>/DEPT-9</systemNumber>
<subsection type="systemName"> Travel Records (Domestic and Foreign) of Employees and Certain Other Persons--COMMERCE/DEPT-9.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For employees of Departmental Offices, BEA, Census (for travel paid on or after July 1, 1982), EDA, ITA, MBDA, NBS, NOAA (except employees of NOAA regional offices listed in c. below), NTIA, NTIS, PTO, USTTA, members of DOC Advisory Committees; and private citizens invited to visit the Department: Management Service Center, U.S. Department of Commerce, Caller Service No. 6025, Germantown, Maryland 20874.
</p><p>b. For employees of CENSUS (for travel paid prior to July 1, 1982); Finance Division, Bureau of the Census, Federal Building 3, Washington, DC 20233 and the following Regional Offices for intermittent CENSUS employees: 1365 Peachtree Street, NE, Atlanta, Georgia 30309; 441 Stuart Street, Boston, Massachusetts 02116; 230 South Tryon Street, Charlotte, North Carolina 28202; 55 East Jackson Boulevard, Chicago, Illinois 60604; 1100 Commerce Street, Dallas, Texas 75242; 7655 W. Mississippi Avenue (PO Box 26750), Denver, Colorado 80226; 231 W. Lafayette, Detroit, Michigan 48226; One Gateway Center, 4th and State Streets, Kansas City, Kansas 66101; 11777 San Vicente Boulevard, Los Angeles, California 90049; 26 Federal Plaza, New York City, New York 10278; 600 Arch Street, Philadelphia, Pennsylvania 19106; and 1700 Westlake Avenue, Seattle, Washington 98109.
</p><p>For employees of NOAA regional offices: DOC/NOAA/EASC, RAS/EC5, 235 Monticello Avenue, Norfolk, Virginia 23510; DOC/NOAA/MASC, RAS/MC7 Room 5524, 325 Broadway, Boulder, Colorado 80303; DOC/NOAA/WASC, RAS/WC5, Operations Building, 7600 Sand Point Way, NE, Seattle, Washington 98115; and DOC/NOAA/CASC, RAS/CC5, Federal Building, Room 1758, 601 E. 12th Street, Kansas City, Missouri 64106.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees, Advisory Committee Members, and official guests of the Department.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, social security number, destination, itinerary, mode and purpose of travel; dates; expenses including amounts advanced (if any), amounts claimed, and amounts reimbursed; travel orders, travel vouchers, receipts, and passport record card.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Budget and Accounting Act of 1921; Accounting and Auditing Act of 1950; and Federal Claim Collection Act of 1966.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Transmittal to U.S. Treasury for payment, to State Department for passports. Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). Also, see paragraphs 1-5 and 9-13 of the Prefatory Statement.
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies"  as defined in their Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual and machine-readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by name, social security number, or travel order number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained according to GSA Federal Travel Regulations, and then disposed of according to unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a., Director, Management Service Center, U.S. Department of Commerce, Caller Service No. 6025, Germantown, Maryland 20874.
</p><p>For records at location b., Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233 and the Director of the particular Regional Office listed above.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For BEA records at location a., information may be obtained from: Chief, Management and Organization Branch, BEA Tower Building, 1401 K Street, NW, Washington, DC 20230;
</p><p>For Census records at location a. and b., information may be obtained from: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233;
</p><p>For EDA records at location a., information may be obtained from: Director, Office of Public Affairs, EDA, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230;
</p><p>For ITA records at location a., information may be obtained from: Director, Office of Management and Systems, ITA, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For MBDA records at location a., information may be obtained from: Privacy Officer, Office of Chief Counsel, MBDA, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For NBS records at location a., information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p><p>For NOAA records at locations a. and c., information may be obtained from: Director, Administrative and Technical Services, National Oceanic and Atmospheric Administration, Room 4213, Herbert C. Hoover Building, 14th and Constitution Avenue, NW, Washington, DC 20230;
</p><p>For NTIA records at location a., information may be obtained from: Privacy Officer NTIA, U.S. Department of Commerce, Washington, DC 20504.
</p><p>For PTO records at location a., information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For USTTA records at location a., information may be obtained from: Director, Office of Administration, USTTA, U.S. Department of Commerce, Washington, DC 20230; and
</p><p>For all other records at location a., information may be obtained from: Chief, Information Management Division, Office of Information Resources Management, U.S. Department of Commerce, Washington, DC 20230.
</p><p>Requester should provide name, travel order number, if known, and date of travel, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests should be address to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, supervisors, and finance (or accounting) office standard references.</p></xhtmlContent></subsection></section>
<section id="dept10" toc="yes">
<systemNumber>/DEPT-10</systemNumber>
<subsection type="systemName"> Executive Correspondence Files--COMMERCE/DEPT-10.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For Office of the Secretary correspondence: Executive Secretariat and Office of Information Management (Computer Services Division); U.S. Department of Commerce; 14th &amp;Constitution Avenue, NW., Washington, DC 20230.
</p><p>b. For EDA correspondence: Executive Secretariat, EDA, Room 7227, 14th and Constitution Avenue, NW., Washington, DC 20230.
</p><p>c. For MBDA correspondence: MBDA Secretariat, Room 5083, 14th and Constitution Avenue, NW., Washington, DC 20230.
</p><p>d. For NOAA correspondence: Executive Secretariat, Office of the Administrator, NOAA, Room 5807, 14th and Constitution Avenue, NW., Washington, DC 20230. Records on magnetic tape are also temporarily located at the contractor's installation: Dialcom Inc., 1104 Spring Street, Silver Spring, MD 20910.
</p><p>e. For PTO correspondence: Office of the Commissioner of Patents and Trademarks, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(a) Individuals who correspond with the Secretary of Commerce, and the Deputy Secretary, and individuals whose correspondence has been referred by the White House, other Executive agencies or Members of Congress to the Secretary or Deputy Secretary for response.
</p><p>(b) Individuals who correspond with top level officials in EDA, MBDA, NOAA, and PTO. In these categories the individuals include only those who express views or seek information or assistance. Freedom of Information Act or Privacy Act requests are not indexed in this system (See Freedom of Information and Privacy Request Records--COMMERCE/DEPT-5).</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>The system may include the name and address or correspondent, summary of subject matter, original correspondence, official response, referral letters, memoranda or notes concerning the subject of the correspondence, or copies of any enclosures. The records in the system are arranged numerically by control number assigned to each item of correspondence. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used by personnel in the Office of the Secretary, Executive Secretariat, and administrative offices of each operating unit of the Department to assure that each request receives an appropriate and timely reply and to prepare statistical reports for management on correspondence volume or topics of public interest. Information from or copies of the records may be provided to the original addresses of the original correspondence. General routine uses of the Prefatory Statement also apply.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Maintained in paper form and on diskettes and magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By agency responsibility, by control number, by correspondent's name, by subject, by addressee, by category of writer (e.g., Member of Congress, White House staff, Cabinet member, mayor, citizen) by category of correspondence, by Executive Secretariat analysts' identification code, by type of priority for response time, by date, or possibly by city and state of correspondent's address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records, disk, and magnetic tape as stored in file cabinets on secured premises with access limited to personnel whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of in accord with the appropriate records disposition schedule approved by the Archivist of the United States.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a.: Director, Executive Secretariat, Office of the Secretary, U.S. Department of Commerce, Washington, DC 20230. for records at location b.: Chief, Executive Secretariat, EDA, Room 7227, 14th and Constitution Avenue NW., Washington, DC.
</p><p>For records at location c.: Chief, MBDA Secretariat, Room 5083, 14th and Constitution Avenue NW., Washington, DC 20230. For records at location d.: Director, Executive Secretariat, Office of the Administrator, National Oceanic and Atmospheric Administration, Washington, DC 20230. For records at location e.: Commissioner of Patents and Trademarks, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For records at location a., information may be obtained from the Director, Office of Management and Organization, U.S. Department of Commerce, Washington, DC 20230. For records at location b., information may be obtained from the Director, Office of Public Affairs, EDA, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location c., information may be obtained from the Privacy Officer, Office of Chief Counsel, MBDA, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location d., information may be obtained from the Assistant Administrator for Management and Budget, NOAA, 6010 Executive Boulevard, Rockville, Maryland 20852. For records at location e., information may be obtained from the Solicitor, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>All requests for information should provide the correspondent's name as included in original correspondence, or provide any items listed under the retrievability section above pursuant to the inquiry provisions of the Department's rules that appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request for access and disclosures should be addressed to the same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determination by the individual concerned appear in 15 CFR part 4b. Requests for correction should be addressed to manager as shown above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The correspondent, referral source, Department employees involved in processing the correspondence, and other individuals, as required to prepare an appropriate response.

</p></xhtmlContent></subsection></section>
<section id="dept11" toc="yes">
<systemNumber>/DEPT-11</systemNumber>
<subsection type="systemName"> Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Secretary, Room 5716, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals recommended for membership on advisory committees, current members and former members of advisory committees.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Resume information: Name, home address, business address, educational and employment histories, awards and honors received, age, date of birth, and other biographical information; records of appointment, expiration of the appointment, and correspondence including letters of recommendation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. 301, Pub.L. 92-463.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See general routine uses 1, 2, 3, 5, and 9 of the Prefatory statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper hard copy, diskettes for use on word processing equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Data is filed by committee. An alphabetical card file index of candidates, members, and former members' names is used to retrieve data. This index is also on diskette to retrieve information on word processing equipment.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in a locked office. Paper records and diskettes are in locked file cabinets. Access to data on the word processor is by password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records will be maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Confidential Assistant, Office of the Secretary, Room 5716, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Director, Office of Organization and Management Systems, O/S, U.S. Department of Commerce, Washington, DC 20230. Requestor should provide name and address, pursuant to the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: The address listed in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual appear in 15 CFR part 4b. Use the address given in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual candidate or member, persons recommending candidates and those authorized by the individual to provide information.</p></xhtmlContent></subsection>
</section>
<section id="dept12" toc="yes">
<systemNumber>/DEPT-12</systemNumber>
<subsection type="systemName">OIG Investigative Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but Unclassified (SBU).</p></xhtmlContent></subsection>

<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of Commerce, Office of Inspector General, 14th Street and Constitution Avenue NW., Washington, DC 20230; U.S. Department of Commerce, Office of Inspector General, Regional Offices, and investigative site(s) used in the course of OIG investigation(s).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>In connection with its investigative duties, DOC OIG maintains records in its records system on the following categories of individuals insofar as they are relevant to any investigation or preliminary inquiry undertaken to determine whether to commence an investigation: subjects of investigations; complainants; witnesses; confidential and non-confidential informants; contractors; subcontractors; recipients of Federal funds and their contractors/subcontractors and employees; individuals interacting with DOC employees or management; current, former, and prospective DOC employees; alleged violators of DOC rules and regulations; union officials; individuals who are investigated and/or interviewed; persons suspected of violations of administrative, civil, and/or criminal provisions; grantees; sub-grantees; lessees; licensees; persons engaged in official business with the DOC; or other persons identified by the OIG or by other agencies, constituent units of the DOC, and members of the general public in connection with the authorized functions of the OIG. The names of individuals and related information may be received by referral or through inquiries initiated at the discretion of the Inspector General in the conduct of assigned duties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains investigative reports and materials gathered or created with regard to investigations of administrative, civil, and criminal matters by DOC OIG and other Federal, State, local, tribal, territorial, non-governmental, international, foreign regulatory, or foreign law enforcement agencies or entities. Categories of records may include: complaints; requests to investigate; information contained in criminal, civil, or administrative referrals; statements from subjects and/or witnesses; affidavits, transcripts, police reports, photographs, and/or documents relative to a subject's prior criminal record; medical records; accident reports; materials and intelligence information from other governmental investigatory or law enforcement organizations; information relative to the status of a particular complaint or investigation, including any determination relative to criminal prosecution, civil, or administrative action; general case management documentation; subpoenas and evidence obtained in response to subpoenas; evidence logs; pen registers; correspondence; records of investigation; and other data and evidence collected or generated by OIG's Office of Investigations while conducting its official duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Inspector General Act of 1978, 5 U.S.C. App. 3, as amended.
</p><p>Purpose:</p><p>The records contained in this system are used by DOC OIG to carry out its statutory responsibilities under the Inspector General Act of 1978, 5 U.S.C. App. 3, as amended, to conduct and supervise investigations, prevent and detect fraud, waste, and abuse, and promote economy, efficiency, and effectiveness in DOC programs and operations. The records are used in the course of investigating individuals and entities suspected of criminal, civil, or administrative misconduct and in supporting related judicial and administrative proceedings.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record from this system of records may be disclosed, as a routine use, to a Federal, state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current license, if necessary to obtain information relevant to a DOC decision concerning the assignment, hiring, or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
 
</p><p>2. A record from this system of records may be disclosed, as a routine use, in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
</p><p>3. A record in this system of records may be disclosed, as a routine use, to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
</p><p>4. A record in this system of records may be disclosed, as a routine use, to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p><p>5. A record in this system of records may be disclosed, as a routine use, to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).
</p><p>6. A record in this system may be transferred, as a routine use, to the Office of Personnel Management for personnel research purposes; as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies.
</p><p>7. A record from this system of records may be disclosed, as a routine use, to the Administrator, General Services, or his or her designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose and any other relevant (i.e. GSA or DOC) directive. Such disclosure shall not be used to make determinations about individuals.
</p><p>8. A record from this system of records may be disclosed, as a routine use, to the appropriate agency or entity, whether Federal, State, local, tribal, territorial, foreign, or international, charged with the responsibility for investigating or prosecuting a violation of any law, rule, regulation or order. Routine use for law enforcement purposes also includes disclosure to individuals or to agencies, whether Federal, State, local, foreign, or international, when necessary to further the ends of an investigation.
</p><p>9. A record from this system of records may be disclosed, as a routine use, to representatives of the Department of Justice (DOJ) or of any other agency that is responsible for representing DOC interests in connection with judicial, administrative or other proceedings. This includes circumstances in which (1) The DOC or OIG, or any component thereof; (2) any employee of the DOC or OIG in his or her official capacity; (3) any employee of the DOC or OIG in his or her individual capacity, where DOJ has agreed to represent or is considering a request to represent the employee; or (4) the United States or any of its components, is a party to pending or potential litigation or has an interest in such litigation; in which the DOC or OIG is likely to be affected by the litigation, or in which the DOC or OIG determines that the use of such records by the DOJ is relevant and necessary to the litigation; provided, however, that in each case, the DOC or OIG determines that disclosure of records to the DOJ or representative is a use of the information that is compatible with the purpose for which the records were collected. Records may also be disclosed to representatives of DOJ and other U.S. Government entities, to the extent necessary, to obtain their advice on any matter relevant to an OIG investigation.
</p><p>10. A record from this system of records may be disclosed, as a routine use, to any source from which additional information is requested in order to obtain information relevant to: a decision by either the DOC or OIG concerning the hiring, assignment, or retention of an individual or other personnel action; the issuance, renewal, retention, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance, retention, or revocation of a license, grant, award, contract, or other benefit to the extent the information is relevant and necessary to a decision by the DOC or OIG on the matter.
 
</p><p>11. A record from this system of records may be disclosed, as a routine use, to a Federal, State, local, tribal, territorial, foreign, international, or other public authority in response to its request in connection with: the hiring, assignment, or retention of an individual; the issuance, renewal, retention, or revocation of a security clearance; the reporting of an investigation of an individual; the execution of a security or suitability investigation; the letting of a contract; or the issuance, retention, or revocation of a license, grant, award, contract, or other benefit conferred by that entity to the extent that the information is relevant and necessary to the requesting entity's decision on the matter.
</p><p>12. A record in this system of records may be disclosed, as a routine use, in the event that a record, either by itself or in combination with other information, indicates a violation or a potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto; or a violation or potential violation of a contract provision. In these circumstances, the relevant records in the system may be referred, as a routine use, to the appropriate agency or entity, whether Federal, State, local, tribal, territorial, foreign, or international charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, order, or contract.
</p><p>13. A record in this system of records may be disclosed, as a routine use, to any source from which additional information is requested, either private or governmental, to the extent necessary to solicit information relevant to any investigation, audit, or evaluation.
</p><p>14. A record in this system of records may be disclosed, as a routine use, to a foreign government or international organization pursuant to an international treaty, convention, implementing legislation, or executive agreement entered into by the United States.
</p><p>15. A record in this system of records may be disclosed, as a routine use, to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job, or other activity for the DOC or OIG, who have a need to access the information in the performance of their duties or activities. When appropriate, recipients will be required to comply with the requirements of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).
</p><p>16. A record in this system of records may be disclosed, as a routine use, to representatives of the Office of Personnel Management, the Office of Special Counsel, the Merit Systems Protection Board, the Federal Labor Relations Authority, the Equal Employment Opportunity Commission, the Office of Government Ethics, and other Federal agencies in connection with their efforts to carry out their responsibilities to conduct examinations, investigations, and/or settlement efforts, in connection with administrative grievances, complaints, claims, or appeals filed by an employee, and such other functions promulgated in 5 U.S.C. 1205-06.
</p><p>17. A record in this system of records may be disclosed, as a routine use, to a grand jury agent pursuant to a Federal or State grand jury subpoena or to a prosecution request that such record be released for the purpose of its introduction to a grand jury.
</p><p>18. A record in this system of records may be disclosed, as a routine use, to the Departments of the Treasury and Justice in circumstances in which OIG seeks to obtain, or has in fact obtained, an ex parte court order to obtain tax return information from the Internal Revenue Service.
</p><p>19. A record in this system of records may be disclosed, as a routine use, to any Federal official charged with the responsibility to conduct qualitative assessment reviews of internal safeguards and management procedures employed in investigative operations for purposes of reporting to the President and Congress on the activities of OIG. This disclosure category includes other Federal Offices of Inspectors General and members of the Council of Inspectors General on Integrity and Efficiency, and officials and administrative staff within their investigative chain of command, as well as authorized officials of DOJ and its component, the Federal Bureau of Investigation.
</p><p>20. A record in this system of records may be disclosed, as a routine use, to appropriate agencies, entities, and persons when (1) It is suspected or determined that the security or confidentiality of information in the system of records has been compromised; (2) it is determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identify theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by OIG, DOC, or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with efforts to respond to the suspected or confirmed compromise and to prevent, minimize, or remedy such harm.
</p><p>21. A record in this system of records may be disclosed, as a routine use, to the public or to the media for release to the public, following consultation with the DOC Chief Privacy Officer, when the matter under investigation has become public knowledge or the Inspector General determines that such disclosure is necessary to preserve confidence in the integrity of the Inspector General audit, inspection, review, or investigative process, or is necessary to demonstrate the accountability of DOC employees, officers or individuals covered by the system, unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.
</p><p>22. A record in this system of records may be disclosed, as a routine use, to Congress, congressional committees, or the staffs thereof, in order to fulfill the Inspector General's responsibility, as mandated by the Inspector General Act of 1978, to keep the Congress, in connection with its oversight and legislative functions concerning the administration of programs and operations administered or financed by DOC, fully and currently informed concerning fraud and other serious problems, abuses, and deficiencies concerning the administration of programs and operations administered or financed by DOC.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records and other media (photographs, audio recording, diskettes, CDs, etc.) are stored in GSA-approved security containers with combination locks in a secured area. Electronic records are maintained on two servers, a data server which maintains the IG-CIRTS database, and a file server which maintains case files and related materials. Both servers are maintained in a secured, restricted-area facility.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records are retrieved by alphabetical indices cross referenced to file numbers. Electronic records are retrieved via `Secure Socket Layer' (SSL) encryption search mechanisms. Electronic searches may be performed by search criteria that include case numbers, names of individuals or organizations, and other key word search variations.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are kept in locked cabinets, secured rooms, in a guarded building, and used only by authorized screened personnel. Electronic records are stored on two servers maintained in a locked facility that is secured at all times by security systems and video cameras. Data in the system are encrypted and password protected. Access to electronic records is restricted to DOC OIG staff individually authorized to access the IG-CIRTS application. Passwords are changed every 90 days. Backup tapes are stored in a locked and controlled room in a secure off-site facility.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with the DOC OIG Records Retention Schedules approved by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Inspector General for Investigations, Room 7898c, Office of Inspector General, United States Department of Commerce, 1401 Constitution Ave., NW., Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The Inspector General has exempted this system from the procedures of the Privacy Act relating to individuals' requests for notification of the existence of records on themselves.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The Inspector General has exempted this system from the access procedures of the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Inspector General has exempted this system from the contest procedures of the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>DOC OIG collects information from a wide variety of sources, including information from the DOC and other Federal, State, and local agencies, subjects, witnesses, complainants, victims, confidential and non-confidential sources, individuals, and non-governmental entities.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Under 5 U.S.C. 552a(j)(2), the head of any agency may exempt any system of records within the agency from certain provisions of the Privacy Act of 1974, if the agency or component that maintains the system performs as its principal function any activities pertaining to the enforcement of criminal laws. The Inspector General Act of 1978, 5 U.S.C. App. 3, as amended, mandates the Inspector General to recommend policies for, and to conduct, supervise and coordinate activities in the Department and between the Department and other Federal, State and local government agencies with respect to all matters relating to the prevention and detection of fraud in programs and operations administered or financed by the Department, and to the identification and prosecution of participants in such fraud. Under the Act, whenever the Inspector General has reasonable grounds to believe there has been a violation of Federal criminal law, the Inspector General must report the matter expeditiously to the Attorney General. In addition to these principal functions pertaining to the enforcement of criminal laws, the Inspector General may receive and investigate complaints on information from various sources concerning the possible existence of activities constituting violations of law, rules or regulations, or mismanagement, gross waste of funds, abuses of authority or substantial and specific danger to the public health and safety. The provisions of the Privacy Act of 1974 from which exemptions are claimed under 5 U.S.C. 552a(j)(2) are as follows: 5 U.S.C. 552a(c)(3) and (4); 5 U.S.C. 552a(d); 5 U.S.C. 552a(e)(1), (2) and (3); 5 U.S.C. 552a(e)(4)(G), (H), and (I); 5 U.S.C. 552a(e)(5) and (8); 5 U.S.C. 552a(f); 5 U.S.C. 552a(g).
</p><p>To the extent that the exemption under 5 U.S.C. 552a(j)(2) is held to be invalid, then the exemptions under 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5) are claimed for all material which meets the criteria of these three subsections.
</p><p>Provisions of the Privacy Act of 1974 from which exemptions are claimed under 5 U.S.C. 552a(k)(1), (k)(2) and (k)(5) are as follows: 5 U.S.C. 552a(c)(3); 5 U.S.C. 552a(d); 5 U.S.C. 552a(e)(1); 5 U.S.C. 552a(e)(4)(G), (H), and (I); 5 U.S.C. 552a(f).
</p><p>Reasons for exemptions: In general, the exemption of this information and material is necessary in order to accomplish the law enforcement function of the Office of Inspector General, to prevent disclosure of classified information as required by Executive Order, to prevent subjects of investigations from frustrating the investigatory process, to prevent the disclosure of investigative techniques, to fulfill commitments made to protect the confidentiality of sources, to maintain access to sources of information, and to avoid endangering these sources and law enforcement personnel. Detailed reasons follow:
</p><p>Reasons for exemptions under 5 U.S.C. 552a(j)(2) and (k)(2):
</p><p>(1) 5 U.S.C. 552a(c)(3) requires that upon request, an agency must give an individual named in a record an accounting which reflects the disclosure of the record to other persons or agencies. This accounting must state the date, nature and purpose of each disclosure of the record and the name and address of the recipient. The application of this provision would alert subjects of an investigation to the existence of the investigation and that such persons are subjects of that investigation. Since release of such information to subjects of an investigation would provide the subjects with significant information concerning the nature of the investigation, it could result in the altering or destruction of documentary evidence, improper influencing of witnesses, and other activities that could impede or compromise the investigation.
</p><p>(2) 5 U.S.C. 552a(c)(4), (d), (e)(4)(G) and (H), (f) and (g) relate to an individual's right to be notified of the existence of records pertaining to such individual; requirements for identifying an individual who requests access to records; the agency procedures relating to access to records and the contest of information contained in such records; and the civil remedies available to the individual in the event of adverse determinations by an agency concerning access to or amendment of information contained in records systems. This system is exempt from the foregoing provisions for the following reasons: To notify an individual at the individual's request of the existence of records in an investigative file pertaining to such individual, or to grant access to an investigative file could interfere with investigative and enforcement proceedings, deprive co-defendants of a right to a fair trial or other impartial adjudication, constitute an unwarranted invasion of personal privacy of others, disclose the identity or confidential sources, reveal confidential information supplied by these sources and disclose investigative techniques and procedures.
</p><p>(3) 5 U.S.C. 552a(e)(4)(I) requires the publication of the categories of sources of records in each system of records. The application of this provision could disclose investigative techniques and procedures and cause sources to refrain from giving such information because of fear of reprisal, or fear of breach of promises of anonymity and confidentiality. This would compromise the ability to conduct investigations, and to identify, detect, and apprehend violators.
 
</p><p>(4) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual that is relevant and necessary to accomplish a purpose of the agency required by statute or Executive Order. An exemption from the foregoing is needed:
</p><p>a. Because it is not possible to detect relevance or necessity of specific information in the early stages of a criminal or other investigation.
</p><p>b. Relevance and necessity are questions of judgment and timing. What appears relevant and necessary when collected may ultimately be determined to be unnecessary. It is only after the information is evaluated that the relevance and necessity of such information can be established.
</p><p>c. In any investigation the Inspector General may obtain information concerning the violations of laws other than those within the scope of his or her jurisdiction. In the interest of effective law enforcement, the Inspector General should retain this information as it may aid in establishing patterns of criminal activity, and provide leads for those law enforcement agencies charged with enforcing other segments of criminal or civil law.
</p><p>d. In interviewing persons, or obtaining other forms of evidence during an investigation, information may be supplied to the investigator which related to matters incidental to the main purpose of the investigation but which may relate to matters under the investigative jurisdiction of another agency. Such information cannot readily be segregated.
</p><p>(5) 5 U.S.C. 552a(e)(2) requires an agency to collect information to the greatest extent practicable directly from the subject individual when the information may result in adverse determinations about an individual's rights, benefits, and privilege under Federal programs. The application of the provision would impair investigations of illegal acts, violations of the rules of conduct, merit system and any other misconduct for the following reasons:
</p><p>a. In certain instances the subject of an investigation cannot be required to supply information to investigators. In those instances, information relating to a subject's illegal acts, violations of rules of conduct, or any other misconduct, etc., must be obtained from other sources.
</p><p>b. Most information collected about an individual under investigation is obtained from third parties such as witnesses and informers. It is not feasible to rely upon the subject of the investigation as a source for information regarding his or her activities.
</p><p>c. The subject of an investigation will be alerted to the existence of an investigation if any attempt is made to obtain information from subject. This could afford the individual the opportunity to conceal any criminal activities to avoid apprehension.
</p><p>d. In any investigation, it is necessary to obtain evidence from a variety of sources other than the subject of the investigation in order to verify the evidence necessary for successful litigation.
</p><p>(6) 5 U.S.C. 552a(e)(3) requires that an agency must inform the subject of an investigation who is asked to supply information of:
</p><p>a. The authority under which the information is sought and whether disclosure of the information is mandatory or voluntary,
</p><p>b. The purposes for which the information is intended to be used,
</p><p>c. The routine uses which may be made of the information, and
</p><p>d. The effects on the subject, if any, of not providing the requested information. The reasons for exempting this system of records from the foregoing provision are as follows:
</p><p>(i) The disclosure to the subject of the investigation as stated in (b) above would provide the subject with substantial information relating to the nature of the investigation and could impede or compromise the investigation.
</p><p>(ii) If the subject were informed of the information required by this provision, it could seriously interfere with undercover activities requiring disclosure of undercover agents' identity and impairing their safety, as well as impairing the successful conclusion of the investigation.
</p><p>(iii) Individuals may be contacted during preliminary information-gathering in investigations before any individual is identified as the subject of an investigation. Informing the individual of the matters required by this provision would hinder or adversely affect any present or subsequent investigations.
</p><p>(7) 5 U.S.C. 552a(e)(5) requires that records be maintained with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to assure fairness to the individual in making any determination about an individual. Because the law defines "maintain" to include the collection of information, complying with this provision would prevent the collection of any data not shown to be accurate, relevant, timely, and complete at the moment of its collection. In gathering information during the course of an investigation it is not possible to determine this prior to collection of the information. Facts are first gathered and then placed into a logical order which objectively proves or disproves criminal behavior on the part of the suspect. Material which may seem unrelated, irrelevant, incomplete, untimely, etc., may take on added meaning as an investigation progresses. The restrictions in this provision could interfere with the preparation of a complete investigative report.
</p><p>(8) 5 U.S.C. 552a(e)(8) requires an agency to make reasonable efforts to serve notice on an individual when any record of such individual is made available to any persons; under compulsory legal process when such process becomes a matter of public record. The notice requirements of this provision could prematurely reveal an ongoing criminal investigation to the subject of the investigation.
</p><p>Reasons for exemptions under 5 U.S.C. 552a(k)(1):
</p><p>(1) 5 U.S.C. 552a(c)(3) requires that an agency make accountings of disclosures of records available to individuals named in the record at their request. These accountings must state the date, nature and purpose of each disclosure of the record and the name and address of the recipient. The application of this provision would alert subjects of an investigation to the existence of the investigation, and that such persons are subjects of that investigation, information which if known might cause damage to national security.
</p><p>(2) 5 U.S.C. 552a(d), (e)(4)(G) and (H), and (f) relate to an individual's right to be notified of the existence of records pertaining to such individual; requirements for identifying an individual who requests access to records; and the agency procedures relating to access to records, and the contest of information contained in such records. This system is exempt from the foregoing provisions for the following reasons: To notify an individual at the individual's request of the existence of records in an investigative file pertaining to such individual or to grant access to an investigative file could interfere with investigations undertaken in connection with national security; or could disclose the identity of sources kept secret to protect national security or reveal confidential information supplied by these sources.
</p><p>(3) 5 U.S.C. 552a(e)(4)(I) requires the publication of the categories of sources of records in each system of records. The application of this provision could disclose the identity of sources kept secret to protect national security.
</p><p>(4) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual that is relevant and necessary to accomplish a purpose of the agency required by statute or Executive Order. An exemption from the foregoing is needed:
</p><p>a. Because it is not possible to detect relevance or necessity of specific information in the early stages of an investigation involving national security matters.
</p><p>b. Relevance and necessity are questions of judgment and timing. What appears relevant and necessary when collected may ultimately be determined to be unnecessary. It is only after the information is evaluated that the relevance and necessity of such information can be established.
 
</p><p>c. In any investigation the Inspector General may obtain information concerning the violators of laws other than those within the scope of his or her jurisdiction. In the interests of effective law enforcement, the Inspector General should retain this information as it may aid in establishing patterns of criminal activity, and provide leads for those law enforcement agencies charged with enforcing other segments of criminal or civil law.
</p><p>d. In interviewing persons, or obtaining forms of evidence during an investigation, information may be supplied to the investigator which relate to matters incidental to the main purpose of the investigation but which may relate to matters under the investigative jurisdiction of another agency. Such information cannot readily be segregated.
</p><p>Reasons for exemptions under 5 U.S.C. 552a(k)(5):
</p><p>(1) 5 U.S.C. 552a(c)(3) requires that an agency make accountings of disclosures of records available to individuals named in the records at their request. These accountings must state the date, nature and purpose of each disclosure of the record and the name and address of the recipient. The application of this provision would alert subjects of an investigation to the existence of the investigation and that such persons are subjects of that investigation. Since release of such information to subjects of an investigation would provide the subject with significant information concerning the nature of the investigation, it could result in the altering or destruction of documentary evidence, improper influencing of witnesses, and other activities that could impede or compromise the investigation.
</p><p>(2) 5 U.S.C. 552a(d), (e)(4)(G) and (H), and (f) relate to an individual's right to be notified of the existence of records pertaining to such individual; requirements for identifying an individual who requests access to records; and the agency procedures relating to access to records and the contest of information contained in such records. This system is exempt from the foregoing provisions for the following reasons: To notify an individual at the individual's request of the existence of records in an investigative file pertaining to such individual or to grant access to an investigative file could interfere with investigative and enforcement proceedings; co-defendants of a right to a fair trial; constitute an unwarranted invasion of personal privacy of others; disclose the identity of confidential sources and reveal confidential information supplied by these sources; and disclose investigative techniques and procedures.
</p><p>(3) 5 U.S.C. 552a(e)(4)(I) requires the publication of the categories of sources of records in each system of records. The application of this provision could disclose investigative techniques and procedures and cause sources to refrain from giving such information because of fear of reprisal, or fear of breach of promises of anonymity and confidentiality. This would compromise the ability to conduct investigations, and to make fair and objective decisions on questions of suitability for Federal employment and related issues.
</p><p>(4) 5 U.S.C. 552a(e)(1) requires each agency to maintain in its records only such information about an individual that is relevant and necessary to accomplish a purpose of the agency required by statute or Executive Order. An exemption from the foregoing is needed:
</p><p>a. Because it is not possible to detect relevance or necessity of specific information in the early stages of an investigation.
</p><p>b. Relevance and necessity are questions of judgment and timing. What appears relevant and necessary when collected may ultimately be determined to be unnecessary. It is only after that information is evaluated that the relevance and necessity of such information can be established.
</p><p>c. In any investigation the Inspector General may obtain information concerning the violations of laws other than those within the scope of his or her jurisdiction. In the interest of effective law enforcement, the Inspector General should retain this information as it may aid in establishing patterns of criminal activity, and provide leads for those law enforcement agencies charged with enforcing other segments of criminal or civil law.
</p><p>d. In interviewing persons, or obtaining other forms of evidence during an investigation, information may be supplied to the investigator which relate to matters incidental to the main purpose of the investigation but which may relate to matters under investigative jurisdiction of another agency. Such information cannot readily be segregated.</p></xhtmlContent></subsection></section>
<section id="dept13" toc="yes">
<systemNumber>/DEPT-13</systemNumber>

<subsection type="systemName"> Investigative and Security Records--COMMERCE/DEPT-13.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Departmental Office of Security, OS, Herbert C. Hoover Building, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Nominees, members, and former members of public advisory committees, trade missions and export councils; employees, former employees, and prospective employees; research associates; and guest workers. Employees of contractors used, or which may be used, by the Department on national security classified projects. Principal officers of some contractors used, or which may be used by the Department, principal officers and some employees of organizations, firms, or institutions which were recipients or beneficiaries, or prospective recipients or beneficiaries, of grants, loans, or loan guarantee programs of the Department prior to May 9, 1980.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name; address; date and place of birth; Social Security Number; citizenship; physical characteristics; employment and military service history; credit references and credit records; education; medical history; arrest records; Federal employee relatives; dates and purpose of visits to foreign countries; passport numbers; names of spouses, relatives, references, and personal associates; activities; and security; and suitability materials. This system does not include records of EEO investigations. Such records are covered in a government-wide system noticed by the Office of Personnel Management and now the responsibility of the Equal Employment Opportunity Commission. For assistance contact the Privacy Officer for the Office of the Secretary.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Orders 10450, 11478, 12065, 5 U.S.C. 301 and 7531-332; 15 U.S.C. 1501 et. seq.; 28 U.S.C. 533-535; 44 U.S.C. 3101; and Equal Employment Act of 1972.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information concerning nominees, members and former members of public advisory committees may be disclosed: (a) To OMB in connection with its committee management responsibilities; (b) to other Federal agencies which have joint responsibility for advisory committees or which receive or utilize advice of the committees; and (c) to a Federal, state or local agency, private organization or individual as necessary to obtain information in connection with a decision concerning appointment or reappointment of an individual to committee membership.
</p><p>Information concerning (1) nominees, members, and former members of trade missions and export councils; (2) current employees, former employees, and prospective employees; (3) research associates; (4) guest workers; (5) employees of contractors used, or which may be used, by the Department on national security classified projects; (6) principal officers of some contractors used, or which may be used, by the Department; and (7) principal officers and some employees of organizations, firms or institutions which are recipients or beneficiaries or prospective recipients or beneficiaries of grants, loans, guarantee or other assistance programs of the Department;--may be disclosed to a private organization or individual as necessary to obtain information in connection with a decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). See routine use paragraphs in Prefatory Statement.
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Locked cabinets in secure rooms in guarded buildings, and used only by authorized screened personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>When cases are closed, records are disposed of in accordance with the unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Security, OS, Herbert C. Hoover Building, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Chief, Information Management Division, Office of Information Resources Management, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name and association with the Department, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals; OPM, FBI and other Federal, state and local agencies; individuals and organizations that have pertinent knowledge about the subject; and, those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a (k)(1), (k)(2) and (k)(5), all information and material in the record which meets the criteria of these subsections are exempted from the notice, access, and contest requirements under 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f) of the agency regulations because of the necessity to exempt this information and material in order to accomplish the law enforcement function of the agency, to prevent disclosure of classified information as required by Executive Order 12065, to assure the protection of the President, to prevent subjects of investigation from frustrating the investigatory process, to prevent the disclosure of investigative techniques, to fulfill commitments made to protect the confidentiality of information, and to avoid endangering these sources and law enforcement personnel.</p></xhtmlContent></subsection></section>
<section id="dept14" toc="yes">
<systemNumber>/DEPT-14</systemNumber>
<subsection type="systemName"> Litigation, Claims, and Administrative Proceeding Records--COMMERCE/DEPT-14.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For matters involving CENSUS: Office of the Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233. Some records may be duplicated in the offices of Census Bureau division chiefs. A complete address list of division chiefs is available upon request from the individual designated in the Notification section below.
</p><p>b. For matters involving ITA tort and personal property claims: Office of Administrative Support, International Trade Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>c. For matters involving EDA: Office of Chief Counsel, EDA, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>d. For matters involving NBS other than personal property loss claims and violations of traffic and grounds regulation: National Bureau of Standards, Office, of the Legal Adviser, Administration Building, Washington, DC 20234. For matters involving personal property loss claims, Office Management Division, National Bureau of Standards Supply and Plant Building, Washington, DC 20234. For matters involving violations of traffic and grounds regulations at Gaithersburg, Maryland, Security Office, Administration Building, Washington, DC 20234 and for violations of those regulations at Boulder or Fort Collins, Colorado, Physical Security Office, NBS, Radio Building, Boulder, Colorado, 80302.
</p><p>e. For matters including NOAA--see location i.
</p><p>f. For matters involving NTIS: Office of the Associate Director for Financial and Administrative Management, National Technical Information Service, Springfield, VA 22161.
</p><p>g. For matters involving NTIA: Office of the Chief Counsel, National Telecommunications and Information Administration, 1800 G Street, NW, Washington, DC 20504; or Office of Administration, National Telecommunications and Information Administration, 1800 G Street, NW, Washington, DC 20504.
</p><p>h. For matters involving PAT-TM: Office of the Solicitor, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p><p>i. For matters involving the Department's Sexual Orientation Discrimination Complaint Process: Files containing informal complaint records are maintained by the Bureau EEO Officer. Files containing records of formal complaints are maintained in the Departmental Office of Civil Rights, U.S. Department of Commerce, 14th Street and Constitution Avenue, NW, Room 6010, Washington, DC 20230.
</p><p>j. For all other matters: Office of the General Counsel, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230. Some of the records at location a through h may be duplicated at location i. Also, the records at locations a through h may be duplicated in part or in whole in other Department of Commerce systems of records, or in Government-wide systems, at other locations. For assistance in this regard, information may be obtained from the individual identified in the appropriate Notification procedure section below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals the subject of any litigation in which the Department is involved; individuals who make administrative claims or appeals against the Department; individuals the subject of claims and administrative actions brought by the Department. Individuals cited for violation of traffic and grounds regulations. Individuals who may have provided statements or other evidence with respect to any of the above. "Department"  means the U.S. Department of Commerce or any component thereof, or any officer or employee thereof.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Names, addresses, social security account numbers, statements of claims and analyses thereof, investigatory reports, opinions of law, and pleadings, motions, depositions, rulings, opinions, citation particulars (description of vehicle, date of birth, physical characteristics, driving permit or license data, vehicle license data, etc.), and other litigation and claims documentation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 44 U.S.C. 31101; 42 U.S.C. 3211; 31 U.S.C. 240; 28 U.S.C. 533-535 and 1346(b); 15 U.S.C. 277 and 278e(b); E.O. 10450; E.O. 11478, as amended and all other authorities of the Department.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The names, social security numbers, home address and salary may be disclosed to the appropriate federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual; to an authorized appeal grievance examiner, formal complaints examiner, administrative judge, equal employment opportunity investigator, arbitrator or other duly authorized official engaged in investigation or settlement of a grievance, complaint or appeal filed by an employee; in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders and electronic records in computer files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name or numerically by complaint number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access. Access to electronic files is limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of according to unit's Record Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a.: Associate Director for Administration Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>For records at location b.: Director, Officer of Administrative Support, International Trade Administration, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location c.: Chief Counsel, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>For records at location d.: For matters involving NBS other than personal property loss claims and violations of traffic and grounds regulations: Legal Adviser, National Bureau of Standards, Washington, DC 20234. For matters involving violations of traffic and grounds regulations; Chief, Facilities Services Division, National Bureau of Standards, Supply and Plant Building, Washington, DC 20234. For matters involving personal property loss claims: Staff Officer, Office Management Division, National Bureau of Standards, Washington, DC 20234.
</p><p>For records at location f.: Associate Director for Financial and Administrative Management, National Technical Information Service, Springfield, VA 22161.
</p><p>For records at location g.: Chief Counsel and Director of Administration (for their respective portions), National Telecommunications and Information Administration, U.S. Department of Commerce, 1800 G Street, NW, Washington, DC 20504.
</p><p>For records at location h.: Solicitor, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location i.: Chief Compliance Division, Office of Civil Rights, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location e, f and j.: General Counsel, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For records at location a.: Information may be obtained from: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>For records at location b., information may be obtained from: Privacy Act Office, Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location c., information may be obtained from: Director, Office of Public Affairs, EDA, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location d.: Information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234;
</p><p>For records at location e.: Information may be obtained from: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric Administration, 6010 Executive Boulevard, Rockville, Maryland 20852.
</p><p>For records at location f.: Information may be obtained from: Associate Director for Financial and Administrative Management, National Technical Information Service, Springfield, VA 22161.
</p><p>For records at location g.: Information may be obtained from: Privacy Officer, National Telecommunications and Information Administration, U.S. Department of Commerce, 1800 G Street, NW, Washington, DC 20504.
</p><p>For records at location h.: Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location i.: Information may be obtained from: Chief, Compliance Division, Office of Civil Rights, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location j.: Information may be obtained from: Director, Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.
</p><p>Requester should provide name, address, social security number, case number, date of claim, organization unit in which employed, as appropriate, pursuant to the inquiry provisions which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject claimant or plaintiff; those authorized by the foregoing to furnish information; and, whatever sources pertinent to the nature of the case.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a (k)(1), (k)(2) and (k)(5), all investigatory material and material subject to the provisions of 5 U.S.C. 552(b)(1) in the record which meets the criteria of these sub-sections is exempted from the notice, access, and contest requirements (under 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)) of the agency regulations because of the necessity to exempt this information and material in order to prevent disclosure of classified information as required by Executive Order 12065 in the interest of the national defense and foreign policy and in order for the Department's legal staff to properly perform its functions.</p></xhtmlContent></subsection></section>
<section id="dept15" toc="yes">
<systemNumber>/DEPT-15</systemNumber>
<subsection type="systemName"> Private Legislation Claimants-Central Legislative Files--COMMERCE/DEPT-15.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the General Counsel, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individual claimants against the government seeking remedy through private relief bills in patent, contract, employee compensation, and other similar areas which involve the Department.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Draft and formal relief bills, statements, and information as to the basis and validity of the claim, and correspondence with the claimant and the sponsor of the legislation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. 301, Act of February 4, 1903, 32 Stat. 825.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in lockabled metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained according to the Office's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Assistant General Counsel, Legislation, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Director, Office of Organization and Management Systems, OS, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name, social security number, date of claim, and name of bill, if any, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject claimant and those authorized by the claimant to furnish information; records of units of the Department primarily involved in the transaction; service or application on which the claim is founded; and the sponsoring Member of Congress.</p></xhtmlContent></subsection>

</section>
<section id="dept16" toc="yes">
<systemNumber>/DEPT-16</systemNumber>
<subsection type="systemName"> Property Accountability Files--COMMERCE/DEPT--16.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For all libraries of the Department. For listing, see Directory of Libraries in the United States Department of Commerce, Department of Commerce, Washington, DC; or American Library Directory, biennial, R.R. Bowker Company, New York City.
</p><p>b. For employees of Census: Administrative Services Division, Bureau of the Census, Federal Building 4, Washington, DC 20233, and the following Census Regional Offices: 1365 Peachtree Street, NE, Atlanta, Georgia 30309; 441 Stuart Street, Boston, Massachusetts 02116; 230 South Tryon Street, Charlotte, North Carolina 28202; 55 East Jackson Boulevard, Chicago, Illinois 60604; 1100 Commerce Street, Dallas, Texas 75242; 7655 W. Mississippi Avenue (PO Box 26750), Denver, Colorado 80226; 231 W. Lafayette, Detroit, Michigan 48226; One Gateway Center, 4th and State Streets, Kansas City, Kansas 66101; 11777 San Vicente Boulevard, Los Angeles, California 90049; 26 Federal Plaza, New York City, New York 10278; 600 Arch Street, Philadelphia, Pennsylvania 19106; and 1700 Westlake Avenue, Seattle, Washington 98109.
</p><p>c. For employees of NBS: Security Office, National Bureau of Standards, Administration Building, Gaithersburg, Maryland 20899. Instrument Shops Division, Shops Building, NBS, Gaithersburg, Maryland 20890; and Security Office, Radio Building, NBS, Boulder, Colorado 80302.
</p><p>d. For employees of PTO: Users Service Section, Scientific Library, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>e. For NTIA: Office of Administration, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees, general public, institutions, and anyone who charges out or signs for books or other materials.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name; telephone number, title of book; identification of property or equipment; home and business address; employee I.D. number, position, job title; grade; organization; explanations for items not accounted for, correspondence; clearance; and key number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 44 U.S.C. 3101; 40 U.S.C. 481-92; 15 U.S.C. 1518.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). See routine use paragraphs 1-5 and 9-13 of Prefatory Statement.
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(1)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)93)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper copy in file folders and trays and machine-readable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets, or lockable desks, or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until property is accounted for, then disposed of in accordance with unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a.: The head of the respective library.
</p><p>For records at location b.: Associate Director for Management Services, Bureau of the Census, Federal Building 3, Washington, DC 20233, and the Director of the particular Regional Office listed above.
</p><p>For records at location c.: Security Officer, National Bureau of Standards, Administration Building, Gaithersburg, Maryland 20899.
</p><p>For records at location d.: Program Manager, Scientific Library, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location e.: Director of Administration, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For records at location a.: Address communication to the library's parent organization (e.g., National Bureau of Standards), Attention: Privacy Officer, or use the Privacy Officer's official position title and address as listed in Appendix B to the Department's rules which appear in 15 CFR part 4b.
</p><p>For records at location b.: Information may be obtained from: Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>For records at location c.: Information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p><p>For records at location d.: Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, U.S. Department of Commerce, Washington, DC 20231.
</p><p>For records at location e.: Information may be obtained from: Privacy Officer, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230.
</p><p>Requester should provide name and address pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, book cards, and supply person providing the equipment.</p></xhtmlContent></subsection></section>
<section id="dept17" toc="yes">
<systemNumber>/DEPT-17</systemNumber>
<subsection type="systemName"> Records of Cash Receipts--COMMERCE/DEPT-17.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For Departmental offices, BEA, ITA, MBDA, USTTA, Office of Financial Operations and Travel Management, OS, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p><p>b. For NTIS: Accounting Division, National Technical Information Service, Springfield, Virginia 22161.
</p><p>c. For PTO: Office of Finance, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p><p>d. For Census: Finance Division, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>e. For NTIA: Office of Administration, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230.
</p><p>f. For EDA: Accounting Division, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW., Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals paying for goods or services, reimbursing overpayments, or otherwise delivering cash to the Department.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, the goods or service purchased, amount, date, check number, division or office, bank deposit, treasury deposit number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 66(a).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). See routine use paragraphs 1-5 and 9-13 of the Prefatory Statement.
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual and machine-readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or account or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanently maintained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a.: Director, Office of Financial Operations and Travel Management, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location b.: Chief, Accounting Division, National Technical Information Service, Springfield, Virginia 22161.
</p><p>For records at location c.: Director, Office of Finance, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location d.: Associate Director for Management Services, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>For records at location e.: Director of Administration, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location f.: Chief, Accounting Division, Economic Development Administration, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For BEA records at location a., information may be obtained from: Chief, Management and Organization Branch, BEA, Tower Building, 1401 K Street, NW, Washington, DC 20230;
</p><p>For ITA records at location a., information may be obtained from: Director, Office of Management and Systems, ITA, U.S. Department of Commerce, Washington, DC 20230; 
</p><p>For MBDA records at location a., information may be obtained from: Privacy Officer, Office of Chief Counsel MBDA, U.S. Department of Commerce, Washington, DC 20230; 
</p><p>For USTTA records at location a., information may be obtained from: Director, Office of Administration, USTTA, U.S. Department of Commerce, Washington, DC 20230; and 
</p><p>For all other records at location a., information may be obtained from: Chief, Information Management Division, Office of Information Resources Management, U.S. Department of Commerce, Washington, DC 20230; 
</p><p>For records at location b., information may be obtained from: Associate Director for Financial and Administrative Management, National Technical Information Service, Springfield, Virginia 22161. 
</p><p>For records at location c., information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231; 
</p><p>For records at location d., information may be obtained from: Associate Director for Management Services, Bureau of the Census, Federal Building 3, Washington, DC 20233; 
</p><p>For records at location e., information may be obtained from: Privacy Officer, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230; 
</p><p>For records at location f., information may be obtained from: Director, Office of Public Affairs, EDA, U.S. Department of Commerce, Washington, DC 20230; 
</p><p>Requester should provide name, address, date of receipt, an check number or case number pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address. 
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information.</p></xhtmlContent></subsection>

</section>
<section id="dept18" toc="yes">
<systemNumber>/DEPT-18</systemNumber>
<subsection type="systemName">Employees Personnel Files Not Covered by Notices of Other Agencies-COMMERCE/DEPT-18.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. For all Departmental employees: Departmental Office of Human Resources Management, Room 5001, U.S. Department of Commerce, Washington, DC 20230 (for automated records and for selected records relating to Senior Executive Service and Departmental Honor Awards).
</p><p>b. For employees of Departmental Offices, Office of Human Resource Services, Room 5005, U.S. Department of Commerce, Washington, DC 20230.
</p><p>c. For employees of the Bureau of the Census: Human Resources Division, Bureau of the Census, Federal Building 3, Room 3260, Suitland, Maryland 20233.
</p><p>d. For employees of International Trade Administration, National Telecommunications and Information Administration, Minority Business Development Agency, Economic Development Administration, Bureau of Industry and Security, and Bureau of Economic Analysis: Human Resources Management, International Trade Administration, Room 7060, U.S. Department of Commerce, Washington, DC 20230.
</p><p>e. For employees of National Institute of Standards and Technology, Technology Administration and National Technical Information Service: Human Resources Management Division, National Institute of Standards and Technology, Administration Building, 100 Bureau Drive, Stop 1720, Gaithersburg, Maryland 20899-1720.
</p><p>f. For employees of National Oceanic and Atmospheric Administration: NOAA Workforce Management Office, National Oceanic and Atmospheric Administration, 1305 East-West Highway, 12th Floor, Silver Spring, Maryland 20910, and the following Administrative Support Centers:
</p><p>NOAA Workforce Management Office, UNSEC Client Services Division, 1305 East-West Highway, Silver Spring, MD 20910; NOAA Workforce Management Office, NOS/NMAO Client Services Division, Norfolk Federal Building, 200 Granby Street, Room 839, Norfolk, Virginia 23510; NOAA Workforce Management Office, NWS Client Services Division, Federal Building, 601 E. 12th Street, Room 1737, Kansas City, Missouri 64106; NOAA Workforce Management Office, OAR/NESDIS Client Services Division, 325 Broadway, Room GB109, Boulder, Colorado 80305-3328; and NOAA Workforce Management Office, NMFS Client Services Division, 7600 Sand Point Way, NE., Seattle, Washington 98115-6349.
</p><p>g. For employees of U.S. Patent and Trademark Office, Office of Human Resources, U.S. Patent and Trademark Office, U.S. Department of Commerce, 550 Elizabeth Lane, ETH04A85, Arlington, Virginia 22314.
</p><p>h. For employees of Office of Inspector General, Human Resources Management Division, Room 7711, U.S. Department of Commerce, Washington, DC.
</p><p>i. For employees of U.S. Foreign and Commercial Service, Office of Foreign Service Human Resources, Room 3227, U.S. Department of Commerce, Washington, DC 20230.
</p><p>j. For Bureau of the Census' National Processing Center, Human Resources Branch, U.S. Department of Commerce, National Processing Center, Bureau of the Census, 1201 East 10th Street, Jeffersonville, IN 47132.
</p><p>k. For political appointees in the Department of Commerce, Office of White House Liaison, U.S. Department of Commerce, Room 5835, Washington, DC 20230.
</p><p>l. For any Department employee: The immediate office of the employee's supervisor(s).
</p><p>m. For any reasonable accommodation reports (CD 575): The Office of Civil Rights, U.S. Department of Commerce, Room 6003, Washington, DC 20230.
</p><p>n. For any records regarding the Workforce Assessment. Database: The Office of Acquisition Management, U.S. Department of Commerce, Room 6422, Washington, DC 20230.
</p><p>o. For any emergency notification system records: The Office of Security, U.S. Department of Commerce, Room 1069, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants, Current and Former Employees. Volunteers, grantees, contract employees, and occupants of Commerce facilities, on whom the agency maintains records, may also be covered by this system.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>All personnel records in the Department which are subject to the Privacy Act but are not covered in the notices of systems of records published by other agencies with influence upon personnel management in the Department, such as the Office of Personnel Management, Merit Systems Protection Board, Office of Special Counsel, Equal Employment Opportunity Commission, Department of State or Department of Labor. The records of this system may include, but are not limited to: The individual's name; birth date; home and emergency addresses and telephone numbers; personnel actions; qualifications; training; employment history; awards; counseling; reprimands; work assignments; injuries; travel; outside employment; employee development records; incentive awards; employee relations; grievance records; medical records; work-related injury or illness claims; career management program ship personnel; employee overseas assignment(s); minority group statistics program; work performance and appraisal records, including supervisory records; re-employment and priority placement program; executive assignments and merit pay actions; merit assignment programs; retirements; within-grade denials (reconsideration files); reasonable accommodation report (CD 575); automated employee information system; and U.S. Foreign and Commercial Service employee personnel and security information employee certifications, warrants, education and contact for Workforce Assessment Tool Database; Student Loan Repayment Program (SLRP) records; Continuity of Operations Plan (COOP) records; Automated Notification System records, and Employee Emergency Call Center records; Drug and Alcohol-Free Workplace Program records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Includes the following, with all revisions and amendments: 5 U.S.C. 301; 44 U.S.C. 3101; E.O. 12107, E.O. 13164, 41 U.S.C. 433(d); 5 U.S.C. 5379; 5 CFR Part 537; DAO 202-957; E.O. 12656; Federal Preparedness Circular (FPC) 65, July 26, 1999; DAO 210-110; Executive Order 12564; Public Law 100-71, dated July 11, 1987.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed as follows:
</p><p>(1) In the event that a system of records maintained by the Department to carry out its functions indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether Federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department.
</p><p>(2) A record from this system of records may be disclosed to a Federal, state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Department decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p><p>(3) A record from this system of records may be disclosed to a Federal, state, local or international agency, in response to its request, in connection with the assignment, hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
</p><p>(4) A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
</p><p>(5) A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
</p><p>(6) A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).
</p><p>(7) A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m).
</p><p>(8) A record in this system may be disclosed to the Office of Personnel Management: for personnel research purposes; as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies.
</p><p>(9) A record from this system of records may be disclosed to the Administrator, General Services Administration (GSA), or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (i.e. GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals.
</p><p>(10) A record in this system of records may be disclosed to any source from which additional information is requested in the course of processing a grievance to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested.
</p><p>(11) A record in this system of records may be disclosed to officials of the Office of Personnel Management, Merit Systems Protection Board, including the Office of the Special Counsel, the Federal Labor Relations Authority and its General Counsel, or the Equal Employment Opportunity Commission, the Department of State, or the Department of Labor when requested in performance of their authorized duties.
</p><p>(12) A record in this system of records may be disclosed in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
</p><p>(13) A record in this system of records may be disclosed to officials or labor organizations reorganized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions.
</p><p>(14) A record in this system of records may be disclosed to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718).
</p><p>(15) A record in this system of records may be disclosed to Senior State Department officials at U.S. Embassies, including the Ambassador, Deputy Chief of Mission, Administrative Counselor and Human Resource Officers, for matters relating to employment or security issues pertaining to Department of Commerce employees working in U.S. Embassies or facilities overseas.
</p><p>(16) A record in this system of records may be disclosed to the U.S. Coast Guard for National Oceanic and Atmospheric Administration wage marine employees for the purpose of complying with the requirements of the Drug and Alcohol-Free Workplace Program.
</p><p>(17) A record in this system of records may be disclosed to the U.S. Department of Transportation for employees in transportation positions for the purpose of complying with the requirements of the Omnibus Transportation Employee Testing Act of 1991 and 49 CFR Part 40.
</p><p>Disclosure to consumer reporting agencies: 
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), and the Federal Claims Collection Act of 1968 (31 U.S.C. 3701(a)(3). 
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: 
</p><p>Records are maintained in computer processible storage media, such as computer hard drives, magnetic disc, tape; in file folders; and on paper lists and forms. 
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by various combinations of name, taxpayer identifying number (i.e., social security number or employer identification number), or debt account number. 
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in secured rooms or secured premises or secured computers with access limited to those whose official duties require access. 
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records shall be retained and disposed of in accordance with National Archives and Records Administration regulations (36 CFR Subchapter B--Records Retention); Departmental directives and comprehensive records schedules. 
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Same as listed under System Location. 
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For Bureau of Economic Analysis records at locations a and d, information may be obtained from: Chief, Management and Organization Branch, Bureau of Economic Analysis, Tower Building, 1401 K Street, NW., Washington, DC 20230;
</p><p>For National Telecommunications and Information Administration records at locations a and d, information may be obtained from: Privacy Officer, National Telecommunications and Information Administration, U.S. Department of Commerce, Washington, DC 20230; For National Technical Information Service records at locations a and e, information may be obtained from: Privacy Officer, National Technical Information Service, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For Minority Business Development Agency records at locations a and d, information may be obtained from: Privacy Officer, Office of Chief Counsel, Minority Business Development Agency, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For all other records at locations a and b, information may be obtained from Departmental Privacy Act Officer, Office of Management and Organization, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For records at location c, information may be obtained from Associate Director for Finance and Administration, Bureau of the Census, Federal Building 3, Washington, DC 20230;
</p><p>For records at location d, information may be obtained from Privacy Act Officer, Office of Management and Systems, International Trade Administration, Room 4001B, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For records at location e, information may be obtained from: Chief, Management and Organization Division, Room A525, Administration Building, National Institute of Standards and Technology, Gaithersburg, Maryland 20899-3220;
</p><p>For records at location f, information may be obtained from: Director, Human Resources Management Offices, National Oceanic and Atmospheric Administration, 1305 East-West Highway, 12th Floor, Silver Spring, Maryland 20910;
</p><p>For records at location g, information may be obtained from: Chief Financial Officer and Chief Administrative Officer, U.S. Patent and Trademark Office, Washington, DC 20231;
</p><p>For records at location h, information may be obtained from: Personnel Management Division, Economic Development Administration, Room 7089, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For Bureau of Industry and Security records at location d, information may be obtained from: Director, Office of Planning, Evaluation and Management, and various Director's offices, Room 6883, U.S. Department of Commerce, Washington, DC 20230;
</p><p>For Technology Administration records at location e, information may be obtained from: Human Resources Management Division, National Institute of Standards and Technology, Administration Building, Room A-123, Gaithersburg, Maryland 20899-3550;
</p><p>For records at location k, information may be obtained from: Privacy Officer for employee's unit. 
</p><p>For records at location l, information may be obtained from: Privacy Officer for employee's operating unit. 
</p><p>Requester should provide name, social security number, and time or organization unit of employment pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b. 
</p><p>For records at location h, information may be obtained from: Personnel Management Division, Economic Development Administration, Room 7089, U.S. Department of Commerce, Washington, DC. 
</p><p>For records at location i, information may be obtained from: Office of Foreign Service Human Resources, Room 3227, U.S. Department of Commerce, Washington, DC 20230. 
</p><p>For records at location j, information may be obtained from: Human Resources Branch, U.S. Department of Commerce, National Processing Center, Bureau of the Census, 1201 East 10th Street, Jeffersonville, IN 47132. 
</p><p>For records at location m and n, and o, information may be obtained from Departmental Privacy Act Officer, Office of Management and Organization, U.S. Department of Commerce, 1401 Constitution Avenue, NW., Washington, DC 20230. 
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be addressed to: same address as stated in the Notification section above. 
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use address in notification section. 
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information; others involved in reference of the individual; physicians; employee's supervisor; for grievance records information is also provided by the testimony of witnesses, by agency officials, and from related correspondence from organizations or persons.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="dept19" toc="yes">
<systemNumber>/DEPT-19</systemNumber>
<subsection type="systemName"> Department Mailing Lists--COMMERCE/DEPT-19.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> a. Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>b. Minority Business Development Agency, U.S. Department of Commerce, Washington, DC 20230.
</p><p>c. Office of General Services, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p><p>d. For carpool locator records of NBS: Facilities Services Division, National Bureau of Standards, Administration Building, Washington, DC 20234.
</p><p>e. Office of Administrative Services, U.S. Department of Commerce, 14th &amp;Constitution Avenue, NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> At location a.: 1. Persons employed in the Suitland Federal Center who have voluntarily submitted an application to be included in the carpool locator system and be listed as a possible carpool member, and 2. Subscribers to Bureau of the Census publications.
</p><p>At location b.: Subscribers to MBDA publications and/or representatives of the media who receive MBDA material at their home addresses.
</p><p>At location c.: Former employees of the Patent and Trademark Office who have requested that their names be included on a newsletter mailing list.
</p><p>At location d.: Individuals who have voluntarily submitted an application to be included in the carpool locator system and to be listed as a potential carpool member.
</p><p>At location e.: Individuals who communicated with the 1978 White House Conference on Balanced National Growth and Economic Development, including individuals who received Conference literature.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> At location a.: 1. Carpool records include name, address, work week, hours of work, work location, work phone number, willingness to join in a carpool, willingness to participate as a driver or rider in a carpool, zip code. 2. Subscriber lists include name and home address.
</p><p>At location b.: Name and home address.
</p><p>At location c.: Name and home address.
</p><p>At location d.: Carpool locator records include applicant's name, home address, zip code, work hours, work location, office telephone number.
</p><p>At location e.: Name, home and/or business address; home and/or business telephone number; place of employment or interest group; type of organization; nature of relationship to the Conference (participant, guest, observer, etc.); source of name; and subject area(s) of interest.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>For records at location e.: Public Works and Economic Development Act of 1976, Pub.L. 94-487, Title II, 90 Stat. 2339, 42 U.S.C. 3121 note.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> For all locations, see general routine uses 4, 5, 9, 10, 12, and 13 of the Prefatory Statement.
</p><p>For records at location a.: Carpool records are disseminated to other persons working at the Suitland Federal Center who have voluntarily listed themselves to form carpools; home address is suppressed.
</p><p>For records at location d.: Carpool locator records are disseminated to individuals working at or near the NBS site, who request information on carpools. (Home addresses are withheld.)
</p><p>For records at location e.: Information may be provided Federal, State, local or international agencies in response to a written request indicating likelihood that individuals on the mailing list would benefit by or be interested in material to be sent by the requesting agency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper copy in file folders, computer tape, mailing labels.
</p><p>For records at location e.: Index cards and computer print-outs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Alphabetically by name, and for records at location a., by zip code.
</p><p>For records at location e.: Alphabetically, by name, by geographical area (state, city), by type of organization with which affiliated if any, by nature of relationship to the Conference, by source of name, and by subject area(s) of interest.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in locked cabinets or in secured rooms or premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained in accordance with each unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> For records at location a.: Associate Director for Administation, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p><p>For records at location b.: Chief of Information, Office of Public Affairs, MBDA, Washington, DC 20230.
</p><p>For records at location c.: Director, Office of General Services, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location d.: Chief, Facilities Services Division, National Bureau of Standards, Administration Building, Room A705, Washington, DC 20234.
</p><p>For records at location e.: Director, Office of Administrative Services, U.S. Department of Commerce, 14th and Constitution Avenue, NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> For records at location a.: Information may be obtained from: Associate Director for Administration, Federal Building 3, Bureau of the Census, Washington, DC 20233.
</p><p>For records at location b.: Privacy Officer, Office of Chief Counsel, Minority Business Development Agency, U.S. Department of Commerce, Washington, DC 20230.
</p><p>For records at location c.: Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231.
</p><p>For records at location d.: Information may be obtained from Deputy Director of Administration, Room 1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requests should provide applicant's name and address in accord with the inquiry provisions of the Department's rules that appear in 15 CFR part 4b.
</p><p>For records at location e.: Information may be obtained from: Director, Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address of the desired location as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address for desired location.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals, and those authorized by subject individual.
</p><p>For records at location e.: Subject individual; those authorized by the individual to furnish information; public reference sources (press articles, Who's Who, etc.); government, private and public interest organizations.</p></xhtmlContent></subsection></section>
<section id="dept20" toc="yes">
<systemNumber>/DEPT-20</systemNumber>
<subsection type="systemName">COMMERCE/DEPARTMENT-20, Biographical Files and Social Networks.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None
</p></xhtmlContent></subsection>
	<subsection type="systemLocation"><xhtmlContent><p>a. For Secretarial Officers and senior-level officials, and employees of the Office of the Secretary: Office
of Public Affairs, U.S. Department of Commerce, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>b. For Secretarial Officers and senior-level officials included in Biographical Resumes of Key Officials and
social media: Office of Human Resources Management, and Chief Financial Officer for Administration and
Assistant Secretary for Administration; all Office of the Secretary, U.S. Department of Commerce, 1401
Constitution Avenue NW., Washington, DC 20230.
</p><p>c. For U.S. Census Bureau, Office of Public Affairs, 4600 Silver Hill Road, Suitland, MD
</p><p>d. For Bureau of Economic Analysis/Economic Statistics Administration, U.S. Department of Commerce, 1401
Constitution Avenue NW., Washington, DC 20230.
</p><p>e. For Economic Development Administration, Office of Public Affairs, U.S. Department of Commerce, 1401
Constitution Avenue NW., Washington, DC 20230.
</p><p>f. For Bureau of Industry and Security, U.S. Department of Commerce, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>g. For employees of International Trade Administration: Office of Public Affairs, International Trade
Administration, U.S. Department of Commerce, 1401 Constitution Avenue NW., Room 3416, Washington, DC 20230.
</p><p>h. For members of advisory committees within International Trade Administration: Office of Advisory
Committee, Manufacturing and Services, International Trade Administration, U.S. Department of Commerce, 1401
Constitution Avenue NW., Room 4036, Washington, DC 20230.
</p><p>i. For Minority Business Development Agency, Office of Public Affairs, U.S. Department of Commerce, 1401
Constitution Avenue NW., Washington, DC 20230.
</p><p>j. For senior management and select employees of National Institute of Standards and Technology
(Gaithersburg and Boulder): Public and Business Affairs Office, National Institute of Standards and Technology,
Administration Building, 100 Bureau Drive, Gaithersburg, MD 20899.
</p><p>k. For National Technical Information Service, 5301 Shawnee Road, Alexandria, VA 22312.
</p><p>l. For National Telecommunications and Information Administration, Chief Information Officer, 1401
Constitution Avenue NW., Washington, DC 20230.
</p><p>m. For employees of National Oceanic and Atmospheric Administration: NOAA headquarters locations: Office of
Communications &amp; External Affairs, U.S. Department of Commerce, 1401 Constitution Avenue NW., Room A100,
Washington, DC 20230, and/or NOAA field offices, the principal addresses of which are:
</p><p>NOAA, National Marine Fisheries Service, 1315 East-West Highway, SSMC3, Silver Spring, MD 20910.
</p><p>NOAA, National Ocean Service, 1305 East-West Highway, SSMC4, Silver Spring, MD 20910.
</p><p>NOAA, National Weather Service, 1325 East-West Highway, SSMC2, Silver Spring, MD 20910.
</p><p>NOAA, Office of Oceanic and Atmospheric Research, 1315 East-West Highway, SSMC3, Silver Spring, MD 20910.
</p><p>NOAA, Office of Oceanic and Atmospheric Research, Earth System Research Laboratory, David Skaggs Research
Center, 325 Broadway, Boulder, CO 80305-3337.
</p><p>n. For U.S. Patent and Trademark Office, 600 Dulany Street, Madison Building, Alexandria, VA 22314.
</p><p>o. For Office of Inspector General, Office of Administration, U.S. Department of Commerce, 1401 Constitution
Avenue NW., Washington, DC 20230.
</p><p>p. Social media outreach, and internal collaborative network records contained in these systems of records
are maintained by the Bureau or Office conducting the social media outreach.
</p><p>1. For Office of the Secretary, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>2. For U.S. Census Bureau, 4600 Silver Hill Road, Suitland, MD 20746.
</p><p>3. For Bureau of Economic Analysis/Economic Statistics Administration, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>4. For Economic Development Administration, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>5. For Bureau of Industry and Security, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>6. For International Trade Administration, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>7. For Minority Business Development Agency, Office of the Secretary, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>8. For National Institute of Standards and Technology, 100 Bureau Drive, Gaithersburg, MD 20899.
</p><p>9. For National Technical Information Service, 5301 Shawnee Road, Alexandria, VA 22312.
</p><p>10. For National Telecommunications and Information Administration, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>11. For National Oceanic and Atmospheric Administration, 1305 East-West Highway, SSMC3, Silver Spring, MD
20910.
</p><p>12. For U.S. Patent and Trademark Office, 600 Dulany Street, Madison Building, Alexandria, VA 22314.
</p><p>13. For Office of Inspector General, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>Social media sites may retain separate records from the Department.
</p><p>The information in this system may be duplicated in other Privacy Act systems of the Commerce Department, in
the systems maintained by the Office of Personnel Management, or in the immediate office of the individual to
whom the biographical record pertains. For assistance in this regard, contact the Director, Office of Human
Resources Management, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former Department personnel, and members of advisory committees. Individuals who interact with
the Department of Commerce through various social media outlets, who submit feedback to the Department of
Commerce, who correspond with the Department as a result of the Department's outreach using social networks, or
who wish to be contacted by the Department as part of an outreach effort.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information which may include, but is not limited to: Date and place of birth; education;
military service; present position; employment history; field of research; publications; inventions and
patents; awards and honor; memberships and business or volunteer affiliations; present and past residences;
telephone numbers; email; names; ages; and addresses of family members; hobbies and outside interest;
photograph of individual; username; home address; work address; security questions, IP addresses, passwords,
contact information, financial data, and input and feedback from the public, such as but not limited to
comments, videos, and images, which may include tags, geotags or geographical metadata.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 5 U.S.C. App.--Inspector General Act of 1978, section 2; 5 U.S.C.
App.--Reorganization Plan of 1970, section 2; 13 U.S.C. section 2; 13 U.S.C. section 131; 15 U.S.C.
section 272; 15 U.S.C. section 1151; 15 U.S.C. section 1501; 15 U.S.C. section 1512; 15 U.S.C. section 1516; 15
U.S.C. section 3704b; 16 U.S.C.
section 1431; 35 U.S.C. section 2; 42 U.S.C. section 3121 <i>et seq.;</i> 44 U.S.C. 3101 and
Reorganization Plan No. 5 of 1950; 47 U.S.C. section 902; 50 U.S.C. App. section 2401 <i>et seq.;</i>
E.O. 11625; 77 FR 49699; Presidential Memorandum to the Heads of Executive Departments and Agencies on
Transparency and Open Government, January 21, 2009; OMB Open Government Directive, M-10-06,
December 8, 2009; OMB Guidance for Online Use of Web Measurement and Customization Technologies,
M-10-22, June 25, 2010, OMB Guidance for Agency Use of Third-Party Web sites and Applications,
M-10-23, June 25, 2010.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to allow for collection of biographical information for present and former
Department personnel, and members of advisory committees; and to allow Department of Commerce employees to
interact with one another on internal Department networking platforms that allow them to share biographical
and/or personal information and to allow the Department of Commerce to interact with the public and provide
additional transparency to the public through the use of social media. Registration information, username,
comments, and suggestions made by the public on third party social networks where the Department has an
official presence may be collected by third party social networks for registration or use of social media
sites. Information and comments provided may be shared with the Department of Commerce to facilitate
interaction with the public, to disseminate information regarding an upcoming event, to notify the public of an
emergency or breaking news, or solicit feedback about Department programs. The Department of Commerce may also
receive information directly from individuals who provide feedback from social media outreach using alternate
methods, such as an email directly to the Department, a form on a Department of Commerce Web page, or comments
on a Department of Commerce blog.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed as follows:
</p><p>1. In the event that a system of records maintained by the Department to carry out its functions indicates a
violation or potential violation of law or contract, whether civil, criminal or regulatory in nature, and
whether arising by general statute or particular program statute or contract, or rule, regulation, or order
issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the
system of records may be referred to the appropriate agency, whether Federal, state, local or foreign, charged
with the responsibility of investigating or prosecuting such violation or charged with enforcing or
implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the
interest of the Department.
</p><p>2. A record from this system of records may be disclosed to a Federal, state or local agency maintaining
civil, criminal or other relevant enforcement information or other pertinent information, such as current
licenses, if necessary to obtain information relevant to a Department decision concerning the assignment,
hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant or other benefit.
</p><p>3. A record from this system of records may be disclosed to a Federal, state, local or international agency,
in response to its request, in connection with the assignment, hiring or retention of an individual, the
issuance of a security clearance, the reporting of an investigation of an individual, the letting of a
contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's decision on the matter.
</p><p>4. A record from this system of records may be disclosed in the course of presenting evidence to a court,
magistrate or administrative tribunal, including disclosures to opposing counsel in the course of settlement
negotiations.
</p><p>5. A record in this system of records may be disclosed to a Member of Congress submitting a request
involving an individual when the individual has requested assistance from the Member with respect to the
subject matter of the record.
</p><p>6. A record from this system of records may be disclosed to the Department of Justice in connection with
determining whether disclosure thereof is required by the Freedom of Information Act 5 U.S.C. 552.
</p><p>7. A record from this system of records may be disclosed to a contractor of the Department having need for
the information in the performance of the contract, but not operating a system of records within the meaning of
5 U.S.C. 552a(m).
</p><p>8. A record from this system of records may be disclosed to the National Archives and Records Administration
or to the Administrator, General Services, or his designee during an inspection of records conducted by GSA as
part of that agency's responsibility to recommend improvements in records management practices and programs,
under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA
regulations governing inspection of records for this purpose, and any other relevant (i.e. GSA or Commerce)
directive. Such disclosure shall not be used to make determinations about individuals.
</p><p>9. A record in this system of records may be disclosed, as a routine use, to appropriate agencies, entities,
and persons when (1) It is suspected or determined that the security or confidentiality of information in the
system of records has been compromised; (2) the Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property interests, identify theft or fraud, or
harm to the security or integrity of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's
efforts to respond to the suspected or confirmed compromise and to prevent, minimize, or remedy such harm.
</p><p>10. A record in this system of records may be disclosed to the news media, other government agencies, and
the general public for use in connection with written articles, oral interviews, speaking engagements,
retirement and obituary notices, and other purposes of public information, except to the extent it is
determined that release of the specific information in the context of a particular case would constitute an
unwarranted invasion of personal privacy.
</p><p>11. A record in this system of records that was collected on a Department internal collaborative network may
be shared with other Department employees on the platform for networking and collaboration purposes, consistent
with the terms of use of any such networking platform.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p><p>Paper records are contained in file folders stored in file cabinets; electronic records are contained in
removable drives, computers, email and electronic databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records may be retrieved alphabetically by name or by position or work unit. Electronic records may be
retrieved by full-text search, name, image, video, email address, user name, or date received.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system are safeguarded in accordance with applicable security rules and policies. Paper
records are kept in locked cabinets in secure facilities and access to them is restricted to individuals whose
official duties require access. Access to the servers containing the records in this system is limited to
personnel who have the need to know the information for the performance of their official duties. The computer
servers in which records are stored are located in facilities with access codes, security codes, and security
guards. Access to networks and data requires a valid username and password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with records schedules approved by the National Archives
and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Use the same address as listed in System Location section above.
</p><p>For records at location a: Director, Office of Public Affairs.
</p><p>For records at location b: Director, Office of Human Resources Management.
</p><p>For records at location c: Director, U.S. Census Bureau.
</p><p>For records at location d: Director, Office of Public Affairs, Bureau of Economic Analysis/Economic
Statistics Administration.
</p><p>For records at location e: Director, Office of Public Affairs, Economic Development Administration.
</p><p>For records at location f: Director, Office of Public Affairs, Bureau of Industry and Security.
</p><p>For records at location g: Director, Office of Public Affairs, International Trade Administration.
</p><p>For records at location h: Director, Office of Advisory Committees, International Trade Administration.
</p><p>For records at location i: Director, Office of Public Affairs, Minority Business Development Agency.
</p><p>For records at location j: Director, Office of Public and Business Affairs, National Institute of Standards
and Technology.
</p><p>For records at location k: Director, Office of Public Affairs, National Technical Information Service.
</p><p>For records at location l: Office of the Chief Information Officer, National Telecommunications and
Information Administration.
</p><p>For records at location m: Director, Office of Public Affairs, National Oceanic and Atmospheric
Administration.
</p><p>For records at location n: Director, Office of Public Affairs, U.S. Patent and Trademark Office.
</p><p>For records at location o: Director of Human Resources Management, Office of Administration, Office of
Inspector General.
</p><p>For records at location p: use addresses listed 1-13 in the System Location above.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual requesting notification of the existence of records on himself or herself should send a
signed, written inquiry to the U.S. Department of Commerce, Freedom of Information and Privacy Act Office. The
request letter should be clearly marked "PRIVACY ACT REQUEST." The written inquiry must be signed
and notarized or submitted with certification of identity under penalty of perjury. Requesters should
reasonable specify the record contents being sought.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual requesting access to records on himself or herself should send a signed, written inquiry to
the U.S. Department of Commerce, Freedom of Information and Privacy Act Office. The request letter should be
clearly marked "PRIVACY ACT REQUEST." The written inquiry must be signed and notarized or submitted
with certification of identity under penalty of perjury. Requesters should reasonable specify the record
contents being sought.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual requesting corrections or contesting information contained in his or her records must send a
signed, written request to the Departmental Privacy Act Officer, U.S. Department of Commerce, Office of Privacy
and Open Government, Room A300, 1401 Constitution Avenue NW., Washington, DC 20230. Requesters should
reasonably identify the record, specify the information they are contesting and state the corrective action
sought and the reasons for the correction with supporting justification showing how the record is incomplete,
untimely, inaccurate, or irrelevant.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals; individuals who interact with the Department of Commerce through social media networks
or as a result of public outreach.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.  

</p></xhtmlContent></subsection></section>
<section id="dept22" toc="yes">
<systemNumber>/DEPT-22</systemNumber>
<subsection type="systemName"> Small Purchase Records.</subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>1. Records on cardholders and authorizing officials: the Office of the Secretary's computer facilities in Springfield, Virginia at 5285 Port Royal Road, Springfield, Virginia 22151. 2. Records reflecting information on imprest funds paid to individuals: Finance Services Division, Office of Administration, National Oceanic and Atmospheric Administration, Germantown, Maryland 20876.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Commerce employees established as Government Credit Card (BankCard) holders and their authorizing officials; and individuals seeking reimbursement through the Department's imprest funds.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social security number, official duty station; background information and authorities given to BankCard holders and authorizing officials, and claim for reimbursement forms filed by imprest fund claimants; receipts for small purchases, and receipts and/or other documentation for nominal expenses incurred for ground transportation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3321 and 40 U.S.C. 486(c).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records and data may be disclosed, as necessary, (1) to Members of Congress who respond to inquiries for individual constituents that are record subjects; (2) to representatives of the General Services Administration or to the National Archives and Records Administration who conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906; (3) to a non-government company providing credit card consulting or contracting services to the Government.
</p><p>Also, records and data may be disclosed, as necessary, (1) in responding to a request for discovery or for the appearance of a witness, provided that what is disclosed pertains to the subject matter involved in a pending judicial or administrative proceeding; and (2) to respond to a Federal agency's request made regarding the hiring or retention of an employee, provided that the information disclosed is relevant and necessary to the requesting agency's decision on the matter. If material in this system indicates a violation of civil, criminal, or regulatory law whether arising by general statute, by regulation, or order issued pursuant thereto, then the relevant records may be disclosed to the appropriate Federal, state, local or foreign agency charged with investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order, issued pursuant thereto.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>System records will be stored on paper, computer printouts, magnetic tape, word processor diskettes, microform media or other electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by employee name, social security number or account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and backup diskettes are located in locked metal file cabinets; data on personal computer is password protected. Other machine readable records are stored on magnetic tape in a safe accessible only to security personnel; captured social security numbers will be invisible and will be maintained and sealed in a record system maintained solely in the Springfield office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained and disposed of at the time specified in the National Archives and Records Administration General Records Schedules 7 and 20. Records on electronic media will be erased, and records on paper, microform or microfiche will be destroyed through shredding or burning.
</p><p>Records that must be retained longer than the specified retention period (e.g., records kept under court order, etc.) shall be maintained until appropriate releases are issued. At that time, such records will be disposed of in the method described above.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>1. For Charge Card Management Information System: Director, Office of Financial Policies and Procedures, Office of Financial Management, room H6818, U.S. Department of Commerce, Washington, DC 20230.
</p><p>2. For Imprest Management Information System: Chief, Finance Services Division, Office of Administration, National Oceanic and Atmospheric Administration, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the System Manager(s). Requester should provide his or her name pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection><subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be sent to the address stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing the initial determination appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subject individual, commercial entities involved, contractors, and those authorized by the individual to furnish information.

</p></xhtmlContent></subsection></section>
<section id="dept23" toc="yes">
<systemNumber>/DEPT-23</systemNumber>
<subsection type="systemName">Information Collected Electronically in Connection with Department of Commerce Activities, Events, and Programs.</subsection>

<subsection type="systemLocation"><xhtmlContent><p>Information will be maintained electronically and under the control of the individual Departmental offices.
</p><p>a. For Office of the Secretary, Chief Information Officer, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>b. For U.S. Census Bureau, Chief Information Officer, 4600 Silver Hill Road, Suitland, MD 20746.
</p><p>c. For Bureau of Economic Analysis/Economic Statistics Administration, Chief Information Officer, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>d. For Economic Development Administration, Chief Information Officer, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>e. For Bureau of Industry and Security, Chief Information Officer, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>f. For International Trade Administration, Chief Information Officer, 1401 Constitution Avenue NW., Washington, DC 20230.
</p><p>g. For Minority Business Development Agency, Office of the Secretary, Chief Information Officer, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>h. For National Institute of Standards and Technology, Chief Information Officer, 100 Bureau Drive, Gaithersburg, MD 20899.
</p><p>i. For National Technical Information Service, Chief Information Officer, 5301 Shawnee Road, Alexandria, VA 22312
</p><p>j. For National Telecommunications and Information Administration, Chief Information Officer, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p><p>k. For National Oceanic and Atmospheric Administration, Chief Information Officer, 1305 East-West Highway, SSMC3, Silver Spring,
MD 20910.
</p><p>l. For U.S. Patent and Trademark Office, Chief Information Officer, 600 Dulany Street, Madison Building, Alexandria, VA 22314.
</p><p>m. For Office of Inspector General, Chief Information Officer, Chief Information Officer, 1401 Constitution Avenue NW.,
Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested and/or are registered to participate in an agency-sponsored activity, event, or program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, organization affiliation, title, address, email, and telephone number; credit card information; Web site URL; organization
category and description; business function; objectives for matchmaking; sponsorship information; exhibition booth preferences; and
special requirements for exhibition needs; and all other information submitted to participate in an agency-sponsored activity,
program, or event.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. App.--Inspector General Act of 1978, &#167; 2; 5 U.S.C. App.--Reorganization Plan of 1970,
&#167; 2; 13 U.S.C. &#167; 2; 13 U.S.C. &#167; 131; 15 U.S.C. &#167; 272; 15 U.S.C. &#167; 1151; 15
U.S.C. &#167; 1501; 15 U.S.C. &#167; 1512; 15 U.S.C. &#167; 1516; 15 U.S.C. &#167; 3704b; 16 U.S.C.
&#167; 1431; 35 U.S.C. &#167; 2; 42 U.S.C. &#167; 3121 <i>et seq.;</i> 47 U.S.C. &#167; 902; 50 U.S.C.
App. &#167; 2401 <i>et seq.;</i> E.O. 11625; 77 FR 49699 (Aug. 16, 1012).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record from this system of records may be disclosed, as a routine use, to other registrants to facilitate
company/organization matchmaking. Once registered for an agency activity, event, or program, one would be able to access the
following information fields: name; title; address; email address; telephone number; Web site URL; organization category and
description; business function, product, or service description; and other fields capturing information related to the agency-
sponsored activity, event, or program.
</p><p>2. In the event that a system of records maintained by the Department to carry out its functions indicates a violation or
potential violation of law or contract, whether civil, criminal or regulatory in nature, and whether arising by general statute or
particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an
interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether Federal,
State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or
implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the
Department.
</p><p>3. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or
administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
</p><p>4. A record in this system of records may be disclosed, as a routine use, to a Member of Congress submitting a request involving
an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
</p><p>5. A record in this system of records may be disclosed, as a routine use, to the Office of Management and Budget in connection
with the review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative
coordination and clearance process as set forth in that Circular.
</p><p>6. A record in this system of records may be disclosed, as routine use, to the Department of Justice in connection with
determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. &#167; 552).
</p><p>7. A record in this system of records may be disclosed, as routine use, to a contractor of the Department having need for the
information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C.
&#167; 552a(m).
</p><p>8. A record from this system of records may be disclosed, as routine use, to the Administrator, General Services, or his designee,
during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records
management practices and programs, under authority of 44 U.S.C. &#167; 2904 and 2906. Such disclosure shall be made in
accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (<i>i.e.</i> GSA
or Commerce) directive. Such disclosure shall not be used to make determinations about individuals.
</p><p>9. A record in this system of records may be disclosed, as a routine use, to appropriate agencies, entities, and persons when (1)
it is suspected or determined that the security or confidentiality of information in the system of records has been compromised; (2)
the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, identify theft or fraud, or harm to the security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure
made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond
to the suspected or confirmed compromise and to prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Electronic media, backed up to tape media, using backup software with encryption enabled, and in paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, confirmation number, affiliated organization, mailing address, email address, telephone number, or Web site URL.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records and servers are located in a locked, climate controlled data centers with physical security and electronic badge access
for authorized administrators.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records shall be retained and disposed of in accordance with National Archives and Records Administration regulations (36 CFR
Subchapter B-- Records Retention); Departmental directives and comprehensive records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>System managers are the same as stated in the System Location section above.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Departmental Privacy Act Officer, Office of the Secretary, U.S. Department of Commerce, 1401
Constitution Avenue NW., Suite A300, Room A326, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for contesting the contents of records, and appealing initial determinations by the individual concerned
appear in 15 CFR subpart 4B. Use address contained in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual on whom the record is maintained.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>
<section id="COMMERCE" toc="yes">
<systemNumber/>
<subsection type="systemName">Bureau of the Census</subsection></section>
<section id="census1" toc="yes">
<systemNumber>/CENSUS-1</systemNumber>
<subsection type="systemName">Agriculture Census Records for 1974 and 1978--COMMERCE/CENSUS-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bureau of the Census, Federal Building 3, Washington, DC 20233 and Bureau of the Census, 1201 East 10th Street, Jeffersonville, Indiana 47103.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Farm operators.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Age, race, residence, ethnic groups off-farm employment, income.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>13 U.S.C. 142.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These data maintained by the Bureau of the Census are used solely for statistical purposes and are confidential under 13 U.S.C. 8 and 9. Publications of the Bureau do not contain data that could identify any particular establishment or individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Magnetic tape, microform, paper hard copy.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by unique serial identification numbers internal to the Bureau.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All employees are subject to the restrictions penalties, and prohibitions of Title 13, U.S.C. Employees are also regularly advised of the regulations issued pursuant to Title 13, governing the confidentiality of the data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal practices are in accordance with approved General Services Administration schedules. Generally, records are retained for periods of 5 to 11 years, unless a longer period is necessary for statistical purposes or for permanent archival retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Administration, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(4), this record is exempted from the notification, access and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the data are maintained by the Bureau of the Census solely as statistical records as required under Title 13 U.S.C. and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with agency rules published in 15 CFR part 4b.</p></xhtmlContent></subsection></section>
<section id="census2" toc="yes">
<systemNumber>/CENSUS-2</systemNumber>
<subsection type="systemName">Employee Productivity Measurement Records--COMMERCE/CENSUS-2.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bureau of the Census, Federal Building 3, Washington, DC 20233 and Bureau of the Census, National Processing Center, 1201 East 10th Street, Jeffersonville, Indiana 47103. Also at the following Census Regional Offices: 101 Marietta Street, NW., Suite 3200, Atlanta, Georgia 30303-2700; 2 Copley Place, Suite 301, PO Box 9108, Boston, Massachusetts 02117-9108; 901 Center Park Drive, Suite 106, Charlotte, North Carolina 28217-2935; 2255 Enterprise Drive, Suite 5501, Chicago, Illinois 60154; 6303 Harry Hines Boulevard, Suite 210, Dallas, Texas 75235-2569; 6900 West Jefferson Avenue, Suite 100, Denver, Colorado 80235-2032; 1395 Brewer Park Boulevard, Detroit, Michigan 48207; Gateway Tower II, 400 State Avenue, Suite 600, Kansas City, Kansas 66101-2410; 15359 Sherman Way, Suite 300, Van Nuys, California 91406-4224; Jacob K. Javits Federal Building, 26 Federal Plaza, Room 37-130, New York, New York 10278-0044; 21st Floor, 1601 Market Street, Philadelphia, Pennsylvania 19103-2395; 700 5th Avenue, Suite 5100, Seattle, Washington, 98104-5018. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Census Bureau employees.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, employee number, rate of pay, supervisor, organization unit, location, type of work performed, time work accomplished, work units processed, production standard and percent performance, percent of time or standard (incentive coverage) number and types of errors and error rates, work units accepted and rejected, and similar information on employee and work group productivity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to determine employee performance and work group productivity, to improve workforce performance, and to evaluate the cost effectiveness of the programs that the Bureau manages. 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) In the event that a system or records maintained by the Department to carry out its functions indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether Federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department. 
</p><p>(2) A record from this system of records may be disclosed to a Federal, state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Department decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. 
</p><p>(3) A record from this system of records may be disclosed to a Federal, state, local or international agency, in response to its request, in connection with the assignment, hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. 
</p><p>(4) A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations. 
</p><p>(5) A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record. 
</p><p>(6) A record in this system of records may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular. 
</p><p>(7) A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552). 
</p><p>(8) A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m). 
</p><p>(9) A record in this system may be transferred to the Office of Personnel Management: for personnel research purposes; as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies. 
</p><p>(10) A record from this system of records may be disclosed to the Administrator, General Services, or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (i.e. GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals. 
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Magnetic tape, paper copy and electronic records, microform.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or employee number and/or program or interviewer code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Tapes and under ADP security, and sensitive materials are held in locked file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> In accordance with the General Records Schedule and Census Bureau records control schedules that are approved by the National Archives and Records Administration, records retained for 5 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Field Operations , Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Same address as stated in the system manager section above. Requester should provide name, employee number and/or program or interviewer code, pursuant to the inquiry provisions of the Department's Privacy Act rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department rules for access, for contesting contents and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals, timekeepers, supervisors, managers, and those authorized by the individuals to furnish information.
</p></xhtmlContent></subsection></section>
<section id="census3" toc="yes">
<systemNumber>/CENSUS 3</systemNumber>
<subsection type="systemName">Special Censuses, Surveys, and Other Studies.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bowie Computer Center, U.S. Census Bureau, 17101 Melford Blvd., Bowie, Maryland 20715, and U.S. Census Bureau, National Processing Center, 1201 East 10th Street, Jeffersonville, Indiana 47103; and National Archives and Records Administration, Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system covers the population of the United States. Survey respondents typically are individuals aged 15 years old or over. Data collected directly from respondents may be supplemented with data from administrative record files received from other federal, state, or local agencies, or commercial sources. These files are collected and processed under the Statistical Administrative Records system. Administrative record files are from agencies including, the Departments of Agriculture, Education, Health and Human Services, Homeland Security, Housing and Urban Development, Labor, Treasury, Veterans Affairs, and from the Office of Personnel Management, the Social Security Administration, the Selective Service System, and the U.S. Postal Service. Comparable data may also be sought from State agencies and commercial sources. Please see the COMMERCE/CENSUS-8, Statistical Administrative Records System SORN for more information. Additionally, subjects of cognitive interviews (to test understanding of a new survey form, for example) are covered in this system of records.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records in this system of records consist of working statistical files (<i>i.e.,</i> those files being analyzed to produce survey results), survey data files (<i>i.e.,</i> those files containing answers directly from the respondent), and/or data contact files (<i>i.e.,</i> those files used for contacting respondents). Records in this system of records may contain information such as: Respondent contact information--telephone number, email address; Demographic information--date of birth, sex, race, ethnicity, household and family characteristics, mobility status, education, marital status, tribal affiliation, veteran's status, disability status; Geographical information--address and geographic codes; Health information--health problems, type of provider, services provided, cost of services, quality indicators; Economic information--housing and institutional characteristics, income, occupation, employment and unemployment information, health insurance coverage, federal and state program participation, assets and wealth; Activity and event related information--commuting, travel, childcare, recreation, consumer expenditures, community service, drug and alcohol use, and crime victimization; Field Representative (FR) related information--U.S. Census Bureau FR code, which is used only as an administrative control item for each record. Some records in this system of records may be obtained from datasets maintained by the COMMERCE/CENSUS-8, Statistical Administrative Records System where direct identifiers have been replaced with a unique non-identifying code prior to delivery to this system of records, and, therefore are not on the working statistical files. These categories of records are maintained on unique data sets that are extracted or combined on an as needed basis using the unique non-identifying codes but with the original identifiers removed. These records may contain: Demographic information--date of birth, sex, race, ethnicity, household and family characteristics, education, marital status, Tribal affiliation, and veteran's status; Geographical information--address and geographic codes; Mortality information--cause of death and hospitalization information; Health information--type of provider, services provided, cost of services, and quality indicators; Economic information--housing characteristics, income, occupation, employment and unemployment information, health insurance coverage, Federal program participation, assets, and wealth. Another category of records contains two types of records that are maintained on unique data sets that are extracted or combined on an as-needed basis using the unique non-identifying codes but with some name information retained. One type of records contains: Business information--business name, revenues, number of employees, and industry codes in support of economic statistical products. The other type contains: Respondent contact information--name, address, telephone number, age, and sex in support of survey and census data collection efforts. See the COMMERCE/CENSUS-8, Statistical Administrative Records System SORN for more information. However, for limited short-term projects, some records obtained from datasets maintained by the COMMERCE/CENSUS-8, Statistical Administrative Records System may contain some direct identifiers (such as name, Social Security Number (SSN)) that have been retained in working statistical files for this collection. These short-term projects must present project and use proposal documentation to a team of high level managers, and obtain approval to use direct identifiers in these working statistical files. Additionally, direct identifiers collected from survey respondents are routinely maintained on data contact files in order to facilitate respondent contact or to pre-load data for a data collection instrument.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 13 U.S.C. 8(b), 182, and 196 provide the authority for the U.S. Census Bureau to conduct statistical surveys.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to collect statistical information from respondents through survey instruments or other means and to conduct methodological research on improving various aspects of surveys authorized by Title 13, U.S.C. 8(b), 182, and 196, such as: survey sampling frame design; sample selection algorithms; questionnaire development, design, and testing; usability testing of computer software and equipment; post data collection processing; data quality review; and non-response research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>None. The data will be used only for statistical purposes. No disclosures which permit the identification of individual respondents, and no determinations affecting individual respondents are made.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records (including, but not limited to, sound files of survey or cognitive interviews or electronic datasets) will be stored in a secure computerized system and on magnetic media; output data will be electronic files or paper copies. Paper copies or magnetic media will be stored in a secure area within a locked drawer or cabinet. Data sets may be accessed only by authorized personnel. Control lists will be used to limit access to those employees with a need to know; rights will be granted based on job functions.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>A limited number of sworn U.S. Census Bureau staff will be permitted to retrieve records containing direct identifiers (such as a name or SSN). Staff producing final statistical products will have access only to data sets from which direct identifiers have been deleted and replaced by unique non-identifying codes internal to the U.S. Census Bureau.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The U.S. Census Bureau is committed to respecting respondent privacy and protecting confidentiality. Through the Data Stewardship Program, we have implemented management, operational, and technical controls and practices to ensure high-level data protection to respondents of our census and surveys. (1) An unauthorized browsing policy protects respondent information from casual or inappropriate use by any person with access to Title 13 protected data. (2) All employees permitted to access the system are subject to the restriction, penalties, and prohibitions of 13 U.S.C. 9 and 214, as modified by Title 18 U.S.C. 3551, <i>et seq.;</i> the Privacy Act of 1974 (5 U.S.C. 552a(b)(4)); and when applicable, Title 26 U.S.C. 7213, 7213A, and 7431; as well as any additional restrictions imposed by statutory authority of a sponsor. (3) All U.S. Census Bureau employees and persons with special sworn status will be regularly advised of regulations issued pursuant to Title 13 U.S.C. governing the confidentiality of the data, and will be required to complete an annual Title 13 awareness program; and those who have access to Federal Tax Information data will be regularly advised of regulations issued pursuant to Title 26 U.S.C. governing the confidentiality of the data, and will be required to complete an annual Title 26 awareness program. (4) All computer systems that maintain sensitive information are in compliance with the Federal Information Security Management Act, which includes auditing and controls over access to restricted data. (5) The use of unsecured telecommunications to transmit individually identifiable information is prohibited. (6) Paper copies that contain sensitive information are stored in secure facilities in a locked drawer or file cabinet behind a locked door. (7) Additional data files containing direct identifiers will be maintained solely for the purpose of data collection activities, such as respondent contact and pre-loading an instrument for a continued interview, and will not be transferred to, or maintained on, working statistical files. (8) Any publications based on this system will be cleared for release under the direction of the U.S. Census Bureau's Disclosure Review Board, which will confirm that all the required disclosure avoidance procedures have been implemented and no information that identifies any individual is released.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are to be retained in accordance with the General Records Schedule and U.S. Census Bureau's records control schedules that are approved by the National Archives and Records Administration. Generally, records are retained for less than 10 years, unless a longer period is necessary for statistical purposes or for permanent archival retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Demographic Programs, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals and populations covered by selected administrative records systems and U.S. Census Bureau surveys and special censuses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to Title 5 U.S.C. 552a(k)(4), this system of records is exempted from the notification, access, and contest requirements of the agency procedures (under 5 Title U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the data are maintained by the U.S. Census Bureau and required by Title 13 to be used solely as statistical records and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with the Department's rules, which appear in 15 CFR part 4 subpart B, and in accordance with agency rules published in the rules section of this <i>Federal Register</i>.
</p>
</xhtmlContent></subsection></section>
<section id="census4" toc="yes">
<systemNumber>/CENSUS-4</systemNumber>

<subsection type="systemName">Economic Survey Collection.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233; U.S. Census Bureau, Bowie Computer Center, 17101 Melford Boulevard, Bowie, Maryland 20715; and U.S. Census Bureau, National Processing Center, 1201 East 10th Street, Jeffersonville, Indiana 47132.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system covers individuals operating a business, data on individuals from federal, state and local governments, and businesses in the United States. Data collected directly from respondents may be supplemented with data from administrative record files received from other federal, state, or local agencies, or commercial sources. Most of these files are collected and processed under the Statistical Administrative Records System. Administrative record files are from agencies including, the Departments of Agriculture, Education, Health and Human Services, Homeland Security, Housing and Urban Development, Labor, Treasury, Veterans Affairs, and from the Office of Personnel Management, the Social Security Administration, the Selective Service System, and the U.S. Postal Service. Comparable data may also be sought from State agencies and commercial sources. Please see the COMMERCE/CENSUS-8, Statistical Administrative Records System SORN for more information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records in this system of records consist of working statistical files (<i>i.e.,</i> those files being analyzed to produce survey results), survey data files (<i>i.e.,</i> those files containing answers directly from the respondent), and/or data files (<i>i.e.,</i> those files used for contacting respondents). Records in this system of records may contain information such as: Demographic Information--gender, race, ethnicity, place of birth, and veteran status; Economic Information--business name, address, telephone number, geographic area, industry classification code, legal form of business, business receipts, number of employees, annual payroll and Federal Tax Information; Processing Information--employer identification number (EIN). Some records in this system of records may be obtained from datasets maintained by the COMMERCE/CENSUS-8, Statistical Administrative Records System where direct identifiers (SSN) have been replaced with a unique non-identifying code prior to delivery to this system of records. These categories of records are maintained on unique data sets that are extracted or combined on an as needed basis using the unique non-identifying codes but with the original identifiers removed. These records may contain: Demographic information--date of birth, sex, race, ethnicity, household and family characteristics, education, marital status, Tribal affiliation, and veteran's status; Geographical information--address and geographic codes; Mortality information--cause of death and hospitalization information; Health 
information--type of provider, services provided, cost of services, and quality indicators; Economic information--housing characteristics, income, occupation, employment and unemployment information, health insurance coverage, Federal program participation, assets, and wealth. Another category of records contains two types of records that are maintained on unique data sets that are extracted or combined on an as-needed basis using the unique non-identifying codes but with some name information retained. One type of records contains: Business information--business name, revenues, number of employees, and industry codes in support of economic statistical products. The other type contains: Respondent contact information--name, address, telephone number, age, and sex in support of survey and census data collection efforts. See the COMMERCE/CENSUS-8, Statistical Administrative Records System SORN for more information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>13 U.S.C., Chapter 5, 8(b), 131, 132, and 182.
 
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The economic survey collections covered by this system of records produce a wide-range of products for data users, including compilations of administrative records and survey-collected data, and numerous research and technical studies. For example, the U.S. Census Bureau's non-employer statistics program provides national and sub-national summary information on more than 20 million businesses without paid employees. The economic programs also combine data for non-employer and employer businesses in order to provide a complete picture of the Nation's economic activity. One example survey is, the Survey of Business Owners and Self-Employed Persons (SBO), which provides comprehensive information on demographic and economic characteristics of businesses and business owners. Another example survey is the Survey of Construction (SOC), which tracks a sample of builders from county building permit offices, to gauge the amount of residential construction by geographic area. Additionally, the economic programs provide data on the structure, function, finances, taxation, employment, and retirement systems within the United State's federal, state and local governments. A related purpose is to conduct research on the methodology associated with various aspects of surveys, such as data quality checks and review during post data collection processing. An other purposes of the system of records for economic collections include the integration of non-employer and employer records to form a comprehensive business universe file for subsequent analysis.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Building permit data is compiled from public use data, and, therefore, is not subject to confidentiality restrictions; and may be released to other agencies or individuals.
</p><p>(2) Economic data related to government operations that are publicly available may be released and used by other federal agencies, state and local legislators, researchers, businesses, and individuals.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records will be stored in a secure computerized system and on electronic or magnetic media; output data will be either electronic or paper copies. Paper copies and magnetic media will be stored in a secure area within a locked drawer or cabinet. Data sets may be accessed only by authorized personnel. Control lists will be used to limit access to those employees with a need to know; rights will be granted based on job functions. For data that do not require confidentiality protections, security controls are not applied.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>A limited number of sworn U.S. Census Bureau staff will be permitted to retrieve records containing direct identifiers (SSN). Staff producing final statistical products will have access only to data sets from which direct identifiers have been deleted and replaced by unique non-identifying codes internal to the Census Bureau. In those cases, information may be retrieved by the unique non-identifying code, name of the business owner, demographic characteristics, or economic characteristics.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The U.S. Census Bureau is committed to respecting respondent privacy and protecting confidentiality. Through the Data Stewardship Program, we have implemented management, operational, and technical controls and practices to ensure high-level data protection to respondents of our census and surveys. (1) An unauthorized browsing policy protects respondent information from casual or inappropriate use by any person with access to Title 13 protected data. (2) All employees permitted to access the system are subject to the restriction, penalties, and prohibitions of 13 U.S.C. 9 and 214, as modified by Title 18 U.S.C. 3551, <i>et seq.;</i> the Privacy Act of 1974 (5 U.S.C. 552a(b)(4)); and when applicable, Title 26 U.S.C. 7213, 7213A, and 7431. (3) All U.S. Census Bureau employees and persons with special sworn status will be regularly advised of regulations issued pursuant to Title 13 U.S.C. governing the confidentiality of the data, and will be required to complete an annual Title 13 awareness program; and those who have access to Federal Tax Information data will be regularly advised of regulations issued pursuant to Title 26 U.S.C. governing the confidentiality of the data, and will be required to complete an annual Title 26 awareness program. (4) All computer systems that maintain sensitive information are in compliance with the Federal Information Security Management Act, which includes auditing and controls over access to restricted data. (5) The use of unsecured telecommunications to transmit individually identifiable information is prohibited. (6) Paper copies that contain sensitive information are stored in secure facilities in a locked drawer or file cabinet behind a locked door. (7) Any publications, based on data that confidentiality is protected, in this system will be cleared for release under the direction of the U.S. Census Bureau's Disclosure Review Board, which will confirm that all the required disclosure avoidance procedures have been implemented and no information that identifies any individual is released.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are to be retained in accordance with the General Records Schedules and U.S. Census Bureau's records control schedules that are approved by the National Archives and Records Administration. Records are retained in accordance with agreements developed with entities who provide the data. Federal tax information administrative record data will be retained and disposed of in accordance with Publication 1075, <i>Tax information Security Guidelines for Federal, State, and Local Agencies and Entities.</i> The U.S. Census Bureau issues an Annual Safeguard Activity Report that includes information on the retention and disposal of federal administrative record source data. Due to IRS regulation, Title 26 data cannot be transferred to the National Archive and Records Administration (NARA). Permanent data will be archived at the Census Bureau.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Economic Programs, Room 8H132-North Building, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8100.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, state and local governments, and businesses covered by economic censuses and surveys and selected administrative record systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to Title 5 U.S.C. 552a(k)(4), this system of records is exempted from the notification, access, and contest requirements of the agency procedures (under Title 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the data are maintained by the U.S. Census Bureau and required by Title 13 to be used solely as statistical records and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with the Department's rules which appear in 15 CFR part 4 subpart B and in accordance with agency rules published in the rules section of this <i>Federal Register</i>.</p></xhtmlContent></subsection></section>
<section id="census5" toc="yes">
<systemNumber>/CENSUS-5</systemNumber>
<subsection type="systemName">Decennial Census Program.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8100; Bureau of the Census, Bowie Computer Center, 17101 Medford Boulevard, Bowie, Maryland 20715. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons surveyed during the ongoing American Community Survey and all persons counted during the Decennial Census of Population and Housing as well as all persons counted in any pilot census tests of procedures related to the American Community Survey and the Decennial Census of Population and Housing are covered by the system. Participation in the decennial censuses (the American Community Survey and the Decennial Census of Population and Housing) as well as all of the pilot censuses is mandatory.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Records collected by the American Community Survey and its pilot censuses obtain population information such as name, address, telephone number, age, sex, race, Hispanic origin, relationships, housing tenure, number of persons in the household, as well as more detailed information on topics such as, marital status and history, fertility, income, employment, education, health insurance or health coverage plans, disability, grandparents as care-givers, and military status and history. In addition, the American Community Survey and its pilot censuses contain housing information on topics such as year built, structure description, uses, features, amenities, and number of rooms, utilities, purchase type (e.g. mortgage or deed of trust), and financial characteristics (e.g. home value, property taxes, etc.).
</p><p>Records collected during the Decennial Census of Population and Housing contain population information such as name, address, telephone number, age, sex, race, Hispanic origin, relationship, housing tenure, number of persons in the household, number of persons in the household not permanent residents, and whether residents sometimes live somewhere else.
</p><p>In accordance with 13 U.S.C., Section 6(c), information in the American Community Survey and Decennial Census of Population and Housing may also come from administrative records from federal, states, counties, cities, or other units of government, or from private persons and agencies. For instance, external sources used for information include: the U.S. Department of Defense and the U.S. Office of Personal Management for enumeration of federally affiliated Americans overseas; tribal, State, and local governments for service-based enumeration of persons without permanent shelter; and the U.S. Postal Service for address and road updates.
</p><p>Pilot census records may contain information similar to that included in the American Community Survey and Decennial Census of Population and Housing.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>13 U.S.C. 141 and 193.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to collect statistical information from respondents for the Decennial Census Program, which includes both the American Community Survey and the Decennial Census of Population and Housing, in order to provide key infrastructure data for the nation. The American Community Survey, the Decennial Census of Population and Housing, and pilot census records are maintained to conduct research and analysis with survey and administrative data for projects as authorized by Title 13 of the U.S.C., Sections 141 and 193 and the U.S. Census Bureau; and to undertake methodological evaluations and enhancements leading to improved data collection and quality control studies. Also, information collected by the Decennial Census of Population and Housing is used to provide official census transcripts of the results to the named person(s), their heirs, or legal representatives as authorized by Title 13 of the U.S.C., Section 8 as described in the system of records notice COMMERCE/CENSUS-6, Population Census Personal Service Records for 1910 and All Subsequent Decennial Censuses (this does not apply to the American Community Survey and pilot census records).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records are maintained and used solely for statistical purposes and are confidential under Title 13 of the U.S.C., Sections 9 and 214. Publications do not contain data that could identify any particular household or individual. 
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records will be stored in a secure computerized system and on magnetic media; output data will be either electronic or paper copies. Source data sets containing personal identifiers will be maintained in a secure restricted-access environment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information for the Decennial Census of Population and Housing and for the American Community Survey may be retrieved by name and address. Additionally, information may be retrieved only by authorized access and in accordance with other security controls.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The U.S. Census Bureau is committed to respecting respondent privacy and protecting confidentiality. Through the Data Stewardship Program, we have implemented management, operational, and technical controls and practices to ensure high-level data protection to respondents of our census and surveys: (1) All U.S. Census Bureau sworn individuals are subject to the restrictions, penalties, and prohibitions of Title 13 of the U.S.C., and all employees are annually certified through training concerning confidentiality of data; (2) data sets released by the U.S. Census Bureau have been subjected to and have successfully met criteria established by an internal Disclosure Review Board to ensure no personally identifiable data are released; (3) an unauthorized browsing policy protects respondent information from casual or inappropriate use by any person with access to Title 13 protected data; (4) all computer systems that maintain sensitive information are in compliance with the Federal Information Security Management Act, which includes auditing and controls over access to restricted data; and (5) paper copies that contain sensitive information are stored in secure facilities in a locked drawer or file cabinet behind a locked door.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>American Community Survey, Decennial Census of Population and Housing, and pilot census respondent data, including personally identifying data, are captured as images suitable for computer processing. Original data sources are destroyed, according to the disposal procedures for Title 13 records, after confirmation of successful data capture and data transmission to U.S. Census Bureau headquarters. For the American Community Survey, personally identifying data are scheduled for permanent retention. For the Decennial Census of Population and Housing, a unified record of individual response, including all names and other written entries provided by the respondent, and all associated address and geographic information for each housing unit or person living in group quarters is scheduled for permanent retention to meet the National Archives and Records Administration (NARA) archiving requirements. Pilot data collections, data capture, and data processing records are destroyed within two years or when no longer needed for program or evaluation purposes, whichever is later. These requirements are laid out in the Records Schedule established in conjunction with NARA (Title 44, U.S.C., Section 2108).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Decennial Census, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals covered by selected administrative records systems and Census Bureau censuses and surveys.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a (k)(4), this system of records is exempted from the notification, access, and contest requirements of the agency procedures (under 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f)). This exemption is applicable because the data are maintained by the U.S. Census Bureau solely as statistical records, as required under Title 13 U.S.C., and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with the Department's rules which appear in 15 CFR part 4 subpart B and in accordance with agency rules published in the rules section of the <i>Federal Register.</i>
</p></xhtmlContent></subsection></section>
<section id="census6" toc="yes">
<systemNumber>/CENSUS-6</systemNumber>
<subsection type="systemName">Population Census Personal Service Records for 1910 and All Subsequent Decennial Censuses.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Census Bureau, National Processing Center, 1201 East 10th Street, Jeffersonville, IN 47132.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons ever counted during decennial censuses of population (1910 and all subsequent decennial censuses).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The categories of records contain records with direct identifiers (i.e., name) such as: household information: Name, address, relationship to head of household; demographic information: age (at time of census) or month/year (depending on census year), marital status, occupation and limited education data, race of household members, and other similar characteristics as reported in each census.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 13, U.S.C. 8.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to search the 1910 and all subsequent decennial census records. Official census transcripts of the results are provided to the named person(s), their heirs, or legal representatives, upon receipt of a signed Application for Search of Census Records (Form BC-600). Census transcripts provide proof of age for Social Security or other retirement benefits. They can also be used in making passport applications, to prove relationship in settling estates, in limited genealogy research, or to satisfy other situations where a birth certificate or other legal documentation is needed but is not available. These records may be considered as statistical records pursuant to 5 U.S.C. 552(a), as they were originally collected for statistical purposes, and are now maintained to perform searches at the request of subject individuals under procedures published in the 15 CFR part 50 and in accordance with 13 U.S.C. 8 to provide proof of age, citizenship, proof of relationship, and limited use for genealogical purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>None.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are stored in a computerized environment, paper, microform, and electronic media. Paper copies, digital media, and electronic media that contain sensitive information are stored in secure facilities within a locked drawer or cabinet, or in secure storage facilities with 24-hour monitoring. Records may also be stored in a highly restricted secure computerized environment with a customized level of authentication and access control.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>A limited number of sworn U.S. Census Bureau staff will be permitted to retrieve individual records. Some census records are indexed by the SOUNDEX system--a numerical coding of the surname. The majority of census records are arranged on a geographic basis where the address must be known to determine which roll, microfilm, or electronic media that contains the name(s) for which a search is requested.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The U.S. Census Bureau is committed to respecting respondent privacy and confidentiality. Through the Data Stewardship Program, we have implemented management, operational, and technical controls and practices to ensure high-level data protection to respondents of our censuses and surveys: (1) An unauthorized browsing policy protects respondent information from casual or inappropriate use by any person with access to Title 13 protected data. (2) All employees permitted to access the system are subject to the restriction, penalties, and prohibitions of 13 U.S.C. 9 and 214 as modified by Title 18 U.S.C. 3551, <i>et seq.,</i> and the Privacy Act of 1974 (5 U.S.C. 552a(b)(4)). (3) All U.S. Census Bureau employees and persons with special sworn status will be regularly advised of regulations issued pursuant to Title 13 U.S.C. governing the confidentiality of the data, and will be required to complete an annual Title 13 awareness program. (4) All computer systems that maintain sensitive information are in compliance with the Federal Information Security Management Act, which includes auditing and controls over access to restricted data. (5) The use of unsecured telecommunications to transmit individually identifiable information is prohibited. (6) Paper copies that contain sensitive information are stored in secure facilities in a locked drawer or file cabinet behind a locked door. (7) Data sets released by the U.S. Census Bureau have been subjected to, and have successfully met, criteria established by an internal Disclosure Review Board to ensure no individually identifiable data are released. (8) Details from confidential records can only be released to the named persons, their heirs, or legal representatives upon submission of a notarized transcript application. (9) Individual records are confidential for 72 years (Title 44, U.S.C. &#167; 2108 (b)).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely. Records are stored at the Census Bureau's National Processing Center in Jeffersonville, Indiana, and also are provided to the National Archives and Records Administration for permanent retention. Records stored at the National Archives and Records Administration are not made public for 72 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Field Operations, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals covered by U.S. Census Bureau decennial censuses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(4) this system of records is exempt from the notification, access, and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the data are maintained by the U.S. Census Bureau and required by Title 13 to be used solely as statistical records and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with the Department's rules, which appear in 15 CFR part 4, subpart B, and in accordance with agency rules published in the rules section of this <i>Federal Register</i>.</p></xhtmlContent></subsection></section>
<section id="census7" toc="yes">
<systemNumber>/CENSUS-7</systemNumber>
<subsection type="systemName">Special Censuses of Population Conducted for State and Local Government--COMMERCE/CENSUS-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bureau of the Census, Federal Building 3, Washington, DC 20233 and Bureau of the Census, National Processing Center, 1201 East 10th Street, Jeffersonville, Indiana 47132.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Residents counted in the geographical boundaries of local units of government requesting a special census during non-decennial years.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Address, name, age, race, sex, relationship to head of household, and occasionally other related social, economic, and demographic characteristics.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>13 U.S.C. 196. These collections are conduted under procedures published at 15 CFR part 50.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this sytem of records is to verify the accuracy and quality of data collection and processing.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These data maintained by the Bureau of the Census are used solely for statistical purposes. Publications do not contain data that could identify any particular establishment or individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Magnetic tape, paper copy.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All employees are subject to the restrictions, penalties, and prohibitions of Title 13, U.S.C. Employees are also regularly advised of the regulations issued pursuant to Title 13, U.S.C. governing the confidentiality of the data. Computer systems processing sensitive information meet the basic security requirements for discretionary access control as defined by DOD 5200.28 STD, commonly referred to as C2-level security. This level of security controls through use of specific security features, access to information such that only properly authorized individuals, or processes operating on their behalf, will have access to read, write, create, or delete information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>In accordance with the Census Bureau records ontrol schedule approved by the national Archives and Records Administration, tapes are retained for 90 days after processing, then erased, paper copy is retained for three years, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Field Operations, Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(4) this system records is exempt from the notification access and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the data are maintained by the Bureau of the Census solely as statistical records as required under Title 13 U.S.C. and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance to agency rules published in the rules section of this <i>Federal Register</i>.
</p></xhtmlContent></subsection></section>
<section id="census8" toc="yes">
<systemNumber>/CENSUS 8</systemNumber>
<subsection type="systemName">Statistical Administrative Records System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bowie Computer Center, Bureau of the Census, 17101 Melford Blvd., Bowie, Maryland 20715.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system covers the population of the United States. In order to approximate coverage of the population in support of its statistical programs, the Census Bureau will acquire administrative record files relevant to those programs from agencies including, the Departments of Agriculture, Education, Health and Human Services, Homeland Security, Housing and Urban Development, Labor, Treasury, Veterans Affairs, and from the Office of Personnel Management, the Social Security Administration, the Selective Service System, and the U.S. Postal Service. Comparable data may also be sought from State agencies and commercial sources.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>The first category contains records with personal identifiers (names and Social Security Numbers), with access restricted to a limited number of sworn Census Bureau staff. The records are maintained in a secure restricted-access environment. They are used solely during a brief period while the personal identifiers are replaced with unique non-identifying codes.
</p><p>The second category contains records that are maintained on unique data sets that are extracted or combined on an as-needed basis using the unique non-identifying codes but with the original identifiers removed. These records may contain: Demographic information--date of birth, sex, race, ethnicity, household and family characteristics, education, marital status, Tribal affiliation, and veteran's status; Geographical 
information--address and geographic codes; Mortality information--cause of death and hospitalization information; Health information--type of provider, services provided, cost of services, and quality indicators; Economic information--housing characteristics, income, occupation, employment and unemployment information, health insurance coverage, Federal program participation, assets, and wealth.
</p><p>The third category contains two types of records that are maintained on unique data sets that are extracted or combined on an as-needed basis using the unique non-identifying codes but with some name information retained. One type of records contain: Business information--business name, revenues, number of employees, and industry codes in support of economic statistical products. The other type contains: Respondent contact information--name, address, telephone number, age, and sex in support of survey and census data collection efforts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 13, U.S.C. 6.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to centralize and control the use of personally identifiable information by providing a secure repository that supports statistical operations through the removal of personal identifiers (Social Security Numbers and names), prior to delivery to other Census Bureau operating units. By combining current demographic and economic survey and census data with administrative record data from other agencies, and data procured from commercial sources on an as-needed basis, the Census Bureau will improve the quality and usefulness of its statistics and reduce the respondent burden associated with direct data collection efforts. The system will also be used to plan, evaluate, and enhance survey operations; improve questionnaire design and selected survey data products; and produce research and statistical products such as estimates of the demographic, social, and economic characteristics of the population.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>None. The StARS will be used only for statistical purposes. No disclosures which permit the identification of individual respondents, and no determinations affecting individual respondents will be made.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: 
</p><p>Records will be stored in a secure computerized system and on magnetic media; output data will be either electronic or paper copies. Source data sets containing personal identifiers will be maintained in a secure restricted-access environment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Staff producing statistical products will have access only to data sets from which Social Security Numbers have been deleted and replaced by unique non-identifying codes internal to the Census Bureau. Only a limited number of sworn Census Bureau staff, who work within a secure restricted-access environment, will be permitted to retrieve records containing Social Security Numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Each project must be approved by an in-house Project Review Board to ensure that data relating to the project will be used only for authorized purposes. All uses of the data will be only for statistical purposes, which by definition means that uses will not directly affect any individual. Once the Project Review Board has approved a project, construction of statistical extracts with information from one or more of the source data sets may occur. Extract data sets will be based on unique non-identifying codes and will only be released to designated sworn Census Bureau staff with a need-to-know. The data in the extracts for these projects will not be made publicly available. Any publications based on the StARS will be cleared for release under the direction of the Census Bureau's Disclosure Review Board, which will confirm that all the required disclosure protection procedures have been implemented. No information will be released that identifies any individual. All employees are subject to the restrictions, penalties, and prohibitions of 13 U.S.C. 9 and 214; 5 U.S.C. 552a(b)(4); 18 U.S.C. 1905; 26 U.S.C. 7213; and 42 U.S.C. 1306. When confidentiality or penalty provisions differ, the most stringent provisions apply to protect the data. Employees are regularly advised of the regulations issued pursuant to 13 U.S.C 9 and 214 and other relevant statutes governing confidentiality of the data. For example, 13 U.S.C. 214 provides for penalties of up to five years in prison, and applicable criminal statutes could impose fines up to $250,000, for any releases of confidential data. The restricted-access environment has been established to limit the number of Census Bureau employees with direct access to the personal identifiers in this system, so as to protect the confidentiality of the data and to prevent unauthorized use or access. These safeguards provide a level and scope of security that meet the level and scope of security established by the Office of Management and Budget in OMB Circular No. A-130, Appendix III, Security of Federal Automated Information Resources. Furthermore, the use of unsecured telecommunications to transmit individually identifiable information is prohibited.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are to be retained in accordance with the unit's Records Control Schedule, which is based on separate agreements with each source entity. Retention is not to exceed 10 years, unless, by agreement with the source entity, it is determined that a longer period is necessary for statistical purposes. At the end of the retention period or upon demand, all original data sets, extracts, and paper copies, from each source entity will be returned or destroyed as mandated by the agreements.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Demographic Programs, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>For the Census Bureau's records, information may be obtained from: Assistant Division Chief for Data Management, Data Integration Division, Demographic Directorate, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8100.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Record Notification Procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals covered by selected administrative record systems and Census Bureau censuses and surveys.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C., Section 552a(k)(4), this system of records is exempted from the notification, access, and contest requirements of the agency procedures (under 5 U.S.C., 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the data are maintained by the Bureau of the Census solely as statistical records, as required under Title 13 U.S.C., and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with the Department's rules which appear in 15 CFR part 4 subpart B and in accordance with agency rules published in the rules section of the <i>Federal Register</i>.
</p></xhtmlContent></subsection></section>
<section id="census9" toc="yes">
<systemNumber>/CENSUS 9</systemNumber>
<subsection type="systemName">Longitudinal Employer-Household Dynamics System, COMMERCE/CENSUS--9.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bowie Computer Center, U.S. Census Bureau, 17101 Melford Boulevard, Bowie, MD 20715.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The population of the United States. In order to approximate coverage of the entire U.S. population, the Census Bureau will combine administrative record files from the Internal Revenue Service, the Social Security Administration, selected Census Bureau economic and demographic censuses and surveys, and comparable data from selected state agencies.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Personal identifiers--e.g., name and social security number (this information will be replaced by Census Bureau-generated unique identifiers, which will be provided on statistical data files); Demographic information--e.g., gender, race, ethnicity, education, marital status, tribal affiliation, veterans status; Geographic information--e.g., address; Economic information--e.g., income, job information, total assets; and Processing information--e.g., processing codes and quality indicators.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 13, U.S.C.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of the Longitudinal Employer-Household Dynamics System of records is to enable the Census Bureau to undertake studies intended to improve the quality of its core demographic and economic censuses and surveys and conduct policy-relevant research. By using administrative record data from other agencies, the Census Bureau will be able to improve the quality and usefulness of its data, while reducing costs and respondent burden.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These data will be used by the Census Bureau to evaluate and enhance selected survey data and to produce new data products and conduct analyses of the social and economic characteristics of the population. The administrative record files will be used both alone and in conjunction with Census Bureau census or survey data for these purposes. The data will not be used to identify specific individuals, but will be used to produce statistical extracts with information from one or more of the source files. These records are being maintained and used by the Census Bureau solely for statistical purposes and are confidential under Title 13, U.S.C., Section 9. Only persons sworn to uphold the confidentiality of Census Bureau information and who have a need to know will have access to the data. Publications will not contain data that could identify any individual or establishment. No determinations affecting individual respondents will be made as a result of this routine use.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records will be stored in a secure computerized system and on magnetic tape; output data will be either electronic or paper copy. All identifiable data will be maintained in a secure environment, and access to identifiable information will be restricted to only a small number of persons sworn to uphold the confidentiality of Census Bureau data that have a need to know.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are maintained within a secure, restricted access environment and can be retrieved by unique serial identification numbers internal to the Census Bureau by only a limited number of persons sworn to uphold the confidentiality of Census Bureau data and who have a need to know. It should be noted that the purpose of these identifiers is not to facilitate retrieval of information concerning specific individuals, but only to develop matched data sets for subsequent statistical extracts.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only a limited number of persons sworn to uphold the confidentiality of Census Bureau data and who have a need to access these data will have access to them in identifiable form in order to construct the linked data sets and produce statistical extracts. The data will not be used to identify specific individuals, but will be used to create extracts containing information from one or more of the source files. Extract files will be released only to designated persons sworn to uphold the confidentiality of Census Bureau data and who have a need to know. The microdata will not be made publicly available. Any publications resulting from these data will be cleared for release under the direction of the Census Bureau's Disclosure Review Board, which will confirm that the data do not directly or indirectly disclose information that would identify any individual or establishment. All persons sworn to uphold the confidentiality of Census Bureau data are subject to the restrictions, penalties, and prohibitions of Title 13, U.S.C., Sections 9 and 214; the Privacy Act of 1974 (5 U.S.C. 552a(b)(4)); Title 18, U.S.C., Section 1905; Title 26, U.S.C., Section 7213; and Title 42, U.S.C., Section 1306. When confidentiality or penalty provisions differ, the most stringent provisions apply to protect the data. Persons sworn to uphold the confidentiality of Census Bureau data are regularly advised of the regulations issued pursuant to Title 13, U.S.C., and other relevant statutes governing confidentiality of the data. The restricted access environment has been established to limit the number of persons having direct access to identifiable microdata from this system. While all persons with access to this system are sworn to uphold the confidentiality of Census Bureau data, this restricted access environment further protects the confidentiality of the data and prevents unauthorized use of or access to it. These safeguards provide a level and scope of security that is not less than the level and scope of security established by the Office of Management and Budget in OMB Circular No. A-130, Appendix III, Security of Federal Automated Information Systems. Furthermore, the use of unsecured telecommunications to transmit individually identifiable or deducible information derived from the administrative record files is prohibited.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal practices are in accordance with the General Records Schedule and Census Bureau records control schedules that are approved by the National Archives and Records Administration. Each of the agreements between the Census Bureau and the administrative record source agencies contain specific language pertaining to retention and disposal. Retention is not to exceed 10 years, unless, by agreement with the source agency, it is determined that a longer period is necessary for statistical purposes. At the end of the retention period or upon demand, all original files, extracts, and paper copies from each agency will be returned to the source agency or destroyed as stated in the respective interagency agreement.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Demographic Programs, U.S. Census Bureau, FOB 3, Washington, DC 20233.
</p><p>Custodian:
</p><p>Director, Longitudinal Employer-Household Dynamics Program, Demographic Surveys Division, Demographic Programs Directorate, U.S. Census Bureau, FOB 3, Washington, DC 20233.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Selected state and federal administrative record systems and Census Bureau censuses and surveys.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to Title 5, U.S.C., Section 552a(k)(4), this system of records is exempted from the notification, access, and contest requirements of the agency procedures (under Title 5, U.S.C., Section 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is applicable, as the data are maintained by the Census Bureau solely as statistical records, as required under Title 13, U.S.C., and are not used in whole or in part in making any determination about an identifiable individual or establishment. This exemption is made in accordance with agency rules published in the rules section of the <i>Federal Register</i>. 
</p></xhtmlContent></subsection></section>
<section id="census10" toc="yes">
<systemNumber>/CENSUS 10</systemNumber>
<subsection type="systemName">American Community Survey.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
	<subsection type="systemLocation"><xhtmlContent><p>U.S. Census Bureau, Federal Building 3, Washington, DC 20233; Bureau of the Census, Bowie Computer Center, 17101 Melford Boulevard, Bowie, Maryland 20715.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons counted during the American Community Survey. Participation in the American Community Survey is mandatory.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, telephone number, age, sex, relationships, race, Hispanic origin, housing tenure, marital status, income and employment (income; labor force status; industry; occupation, and class of worker; work status last year; and veteran status); education (school enrollment and educational attainment); origins and language (including ancestry; place of birth; citizenship, and year entry; and language spoken at home); residence five years ago; disability; grandparents as care-givers; place of work and journey to work. In addition, physical characteristics of housing may include the year built, units in structure, number of rooms, number of bedrooms, kitchen facilities, plumbing facilities, telephone service availability, heating fuel, year moved to unit, and farm residence; and vehicles available. Financial characteristics of housing may include home value, selected monthly owner costs, and rent.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>13 U.S.C. 141 and 193.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The American Community Survey records are maintained to perform methodological evaluations and enhancements for data collection and quality control studies; and to undertake linkages with survey and administrative data for statistical projects as authorized by law and the U.S. Census Bureau.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>None. These records are maintained and used solely for statistical purposes and are confidential under Title 13 of the U.S.C. Sections 9 and 214. Publications do not contain data that could identify any particular household or individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Magnetic tape, on-line disk storage, CD-ROMs/DVD, server, and hard disk.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information may be retrieved by name and address. Name and address information are maintained separately from corresponding survey data for privacy and confidentiality purposes.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The U.S. Census Bureau is committed to respecting respondent privacy and protecting confidentiality. Though the Data Stewardship Program, we have implemented management, operational and technical controls and practices to ensure high-level data protection to respondents of our census and surveys: (1) All U.S. Census Bureau sworn individuals are subject to the restrictions, penalties, and prohibitions of Title 13 of the U.S.C., and all employees are annually certified through training concerning the confidentiality of data; (2) data sets released by the U.S. Census Bureau have been subjected to and have successfully met criteria established by an internal Disclosure Review Board to ensure no personally identifiable data is released; (3) an unauthorized browsing policy protects respondent information from casual or inappropriate use by any person with access to Title 13 protected data; and (4) all computer systems that maintain sensitive information are in compliance with Common Criteria auditing, which monitors all read, write, create, and delete access to restricted data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>American Community Survey respondent data, including personally identifying data, are captured as images suitable for computer processing. Original data sources are destroyed, according to the disposal procedures for Title 13 ("census confidential" ) records, after confirmation of successful data capture and data transmission to U.S. Census Bureau headquarters. Personally identified data are scheduled for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director for Decennial Census, U.S. Bureau of the Census, Federal Building 3, Washington, DC 20233.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>U.S. Census Bureau surveys.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a (k)(4), this system of records is exempted from the notification, access and contest requirements of the agency procedures (under 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f)). This exemption is applicable as data are maintained by the U.S. Census Bureau solely as statistical records as required under Title 13 U.S.C. and are not used in whole or in part in making any determination about an identifiable individual. This exemption is made in accordance with the Department's rules, which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection></section>
 
<section id="census12" toc="yes">
<systemNumber>/CENSUS 12</systemNumber>
<subsection type="systemName">Foreign Trade Statistics.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection>
	 <subsection type="categoriesOfRecords"><xhtmlContent><p>Automated Export System (AES), Automated Commercial System (ACS), e-214 System--U.S. Customs and Border Protection (CBP) National Data Center, Washington, DC.  
</p><p>AES<i>Direct</i>--Flagship Customs Services, contractor subject to Title 13 restrictions, Silver Spring, Maryland.  
</p><p>Import and Export Transaction Level Files--U.S. Census Bureau Headquarters, Suitland, Maryland and Census Bureau Computer Center, Bowie, Maryland.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals engaged in the importation or exportation of merchandise including but not limited to the Importer of Record, the U.S. Principal Party in Interest (USPPI); the authorized agent of the importer, USPPI or Foreign Principal Party in Interest; consignees (including consignee, intermediate consignee and ultimate consignee); and the filer and the transmitter of an automated record. <i>Note:</i> Nearly all of the transactions covered by this system involve only business enterprises. However, a small percentage of transactions involve individuals engaged in the importation or exportation of goods. Such transactions may involve transportation of personal items or business activities.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records maintained on individuals engaged in import or foreign trade zone activities include the following data fields: Name, address, telephone number, social security number (SSN), and border crossing number or passport number. Records maintained on individuals engaged in export activities include the following data fields: Name, address, telephone number, e-mail address, and an identifier (employer identification number (EIN) or SSN, border crossing number, or passport number). The remaining information collected contains details of the shipment and its transportation into or out of the United States, or between the United States and Puerto Rico or the U.S. Virgin Islands.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 13, U.S.C., Chapter 9; and Foreign Trade Statistical Regulations or its successor document, the Foreign Trade Regulations, both in Title 15, CFR part 30; and Title 19, CFR 24.5.  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system of records are used by the Census Bureau to compile the U.S. merchandise trade statistics, a key component of the monthly U.S. International Trade in Goods and Services report (FT-900) and to provide information needed for related statistical programs of other agencies. In addition, the records in this system of records are also used by other Federal agencies to enforce U.S. export laws and regulations, to evaluate the impact of trade agreements and to monitor compliance with such agreements.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. By Census Bureau staff for use in the compilation of U.S. international trade statistics and related research and analysis, and to provide customer assistance to members of the trade community in areas such as AES filing and interpretation of the Foreign Trade Statistics Regulations and its successor, the Foreign Trade Regulations. Information from this system is matched against information in the Census Bureau's Business Register to develop data products describing the characteristics of companies that export. However, since this project does not use any Business Register subsets that contain information about individuals, (nor does any subset of the Business Register contain SSNs), no information about individuals is incorporated in the data tabulations that comprise the Exporter Database.  
</p><p>2. By authorized sworn staff of Flagship Customs Services (FCS) for purposes of operating the AES<i>Direct</i> system and providing customer service to AES<i>Direct</i> filers. FCS staff's access is limited to the information filed through the AES<i>Direct.</i>  
</p><p>3. Provided to the U.S. Bureau of Labor Statistics, the U.S. Army Corps of Engineers, U.S. Maritime Administration, Bureau of Economic Analysis, the U.S. Foreign Agricultural Service, the U.S. Federal Reserve Board and other U.S. government agencies, as authorized by a National Interest Determination (NID), for statistical purposes.  
</p><p>4. Provided, with authorization by CBP, to Statistics Canada (for imports from Canada only) for statistical purposes only in accordance with the terms of the U.S.--Canada Data Exchange agreement. No name, address or other identifying information is provided beyond an altered version of the importer identifier, so that no actual SSN is provided.  
</p><p>5. Provided to the U.S. Department of Justice (U.S. Attorneys) and U.S. courts, the U.S. Bureau of Industry and Security, the U.S. Department of Homeland Security, the U.S. Office of Naval Intelligence, the U.S. Maritime Administration, the U.S. Department of State, the Office of the U.S. Trade Representative, or other government agency, as authorized by NIDs, for purposes of enforcing U.S. export laws and regulations through analysis, investigation and prosecution of violations or other circumstances where the Secretary of Commerce or Census Bureau Director determines that withholding the information would be contrary to the national interest.  
</p><p>6. Provided, with authorization from CBP for import information and as authorized by an NID for export information, to the U.S. Office of Textiles and Apparel to monitor the implementation of textile agreements.  
</p><p>7. Provided, when authorized by NID, to appropriate agencies, entities and persons when (1) the Census Bureau suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Census Bureau has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Census Bureau or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities and persons is reasonably necessary to assist in connection with the Census Bureau's efforts to respond to the suspected or confirmed compromise and prevent, minimize or remedy such harm.  
</p><p>Disclosure to consumer reporting agencies:</p><p>None.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>The AES, AES<i>Direct</i> and the FT-900 systems have all been certified under the Federal Information Processing Standard requirements in accordance with the National Institute of Standards and Technology guidelines. Records are stored in a secure computerized system and on magnetic media; output data will use either electronic or paper media. Source data sets containing personal identifiers are maintained in a secure restricted-access environment. Access is controlled by use of usernames and passwords to ensure that system users may only access the information they are authorized to see. All communications between filers and the Census Bureau are encrypted. Access control lists and unique usernames and passwords, in accordance with Federal computer security guidelines; protect all data extracted by the Census Bureau from the AES.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records of individuals may be retrieved by name, address, telephone number, SSN or the alternate identifier.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The U.S. Census Bureau is committed to respecting respondent privacy and protecting confidentiality. Through the Data Stewardship Program, it has implemented management, operational, and technical controls and practices to ensure high-level data protection to respondents of our census and surveys. All U.S. Census Bureau employees, contractors and other special sworn staff under Title 13, U.S.C. 23(c) are subject to the restrictions, penalties, and prohibitions of Title 13, U.S.C., Chapter 9; 15 CFR part 30; the Privacy Act of 1974 (Title 5, U.S.C. 552a(b)(4)); Title 18, U.S.C. 1905; Title 26, U.S.C. 7213; and Title 42, U.S.C. 1306. When confidentiality or penalty provisions differ, the most stringent provisions apply to protect the data. Census Bureau employees and contractors are regularly advised of the regulations issued pursuant to Title 13, U.S.C. and other relevant statutes governing confidentiality of the data. The Trade Secrets Act, 18 U.S.C. 1905 provides for penalties of up to $100,000 or imprisonment for no more than one year, or both for any unauthorized release of confidential data. Furthermore, the use of unsecured telecommunications to transmit individually identifiable information is prohibited.  
</p><p>Pursuant to Title 13, U.S.C. 301(g), Shipper's Export Declaration (SED) (or any successor document) are exempt from public disclosure unless the Secretary of Commerce (whose authority has been delegated to the Census Bureau Director) determines that such an exemption would be contrary to the national interest. Releases under such NIDs have been limited to U.S. government agencies. Both the NID and the implementing Memorandum of Understanding (MOU) place strict limits upon the use of SED information, including prohibiting public disclosure except to U.S. courts when necessary to prosecute a violation of U.S. export laws and regulations. Several levels of Census Bureau management up to and including the Director review all such requests before the NID is issued. Prior to providing data to an agency pursuant to an NID, and periodically thereafter, the Census Bureau conducts a safeguard review, including an on-site inspection, to ensure that the information provided will be adequately protected and used solely for the purposes authorized. The terms of the MOU governing the U.S.-Canada Data Exchange prohibit use of the data for any nonstatistical purpose. The import data obtained by the Census Bureau are collected under the authority of the CBP and are kept confidential by the Census Bureau, as required by law, unless disclosure is authorized by the CBP.  Parties to U.S. import or export transactions that believe the published statistics disclose their confidential business information may contact the Chief, Foreign Trade Division, U.S. Census Bureau, Washington, DC 20233, 301-763-2255 to request that measures be taken to protect their information.  
</p><p>Access to the databases covered by this notice reside on servers/hardware reflected in the security plans and system documentation maintained by the IT Directorate. All software running on the servers is Census Bureau approved and further resides in environments that are certified and accredited. In addition to periodic virus scans, the systems are subjected to security reviews and audits. Access to the databases covered by this notice is controlled through the use of documented processes requiring the use of usernames and passwords to ensure that system users may only access the information they are authorized to see. Usernames and passwords comply with Census Bureau IT Security Policy, which includes standards for password complexity, how often they must be changed, etc. In the AES and the AES<i>Direct,</i> access is further limited by user roles, which restrict users' access to the information required to fulfill their responsibilities. Access to all databases covered by this notice is further restricted through use of access control lists.  
</p></xhtmlContent></subsection>
	<subsection type="retentionAndDisposal"><xhtmlContent><p>Forms from which transaction level data are keyed are retained for three years. Consistent with 15 CFR part 30, the export transaction level records will be available to USPPIs and their agents, and authorized U.S. Federal agencies for five years unless there is a legal requirement established through a court order. In which case, the records will be retained until that order is no longer in effect. Both import and export transaction level records will be available internally indefinitely, with records archived within the Census Bureau when direct access is no longer needed. Electronic summary files are kept for 20 years or disposed of sooner if deemed no longer needed.  
</p></xhtmlContent></subsection>
	<subsection type="systemManager"><xhtmlContent><p>Associate Director for Economic Programs, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233-8000.  
</p></xhtmlContent></subsection>
	<subsection type="notificationProcedure"><xhtmlContent><p>To determine if this system contains records relating to you, write to: Freedom of Information Act Officer, U.S. Census Bureau, 4600 Silver Hill Road, Washington, DC 20233 or telephone 888-206-6463.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content must submit a request in writing addressed to the Freedom of Information Act Officer at the address above. The envelope or fax cover sheet should be clearly marked "Privacy Act Access Request." The request should include a general description of the records sought and must include the requester's full name, current address and contact information. Requests for notification or access should not be sent via e-mail. The request must be signed and either notarized or submitted under penalty of perjury.  Additionally, outside of the Privacy Act procedures, USPPIs or their authorized agents can obtain access to the records they filed, or that were filed on their behalf by contacting the Chief, Foreign Trade Division, U.S. Census Bureau at 4600 Silver Hill Road, Washington, DC 20233; telephoning 301-763-2255; or secure faxing 301-763-8835.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Record Access Procedures" above.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals involved in import and export transactions covered in U.S. Census Bureau Foreign Trade statistics.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>


<section id="ita1" toc="yes">
<systemNumber>/ITA-1</systemNumber>
<subsection type="systemName"> Individuals Identified in Export Transactions--COMMERCE/ITA-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of Export Administration, ITA, U.S. Department of Commerce, 14th St. and Constitution Ave., NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> a. Individuals involved in export transactions. Information is maintained on domestic and foreign companies and business officials, and includes U.S. citizens involved with or working for firms abroad. b. Individuals identified in an export administration compliance proceeding or investigation. Individuals alleged to have violated the Export Administration regulations; established violators of the regulations; certain other individuals identified by the FBI or other investigating agency or individual in the investigative process such as those involved in organized crime; and individuals who have received warning letters.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Reports and cables from U.S. foreign service posts. Reports from F.B.I., other law enforcement or investigative agencies, investigators, or informants; investigative and intelligence data; documented violations; warning letters. Includes any information on alleged or proven violators of the Export Administration Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Export Administration Act of 1979 (Pub. L. 96-72, 50 U.S.C. App. et seq.). 5 U.S.C. 301, 28 U.S.C. 533-535, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs 1-5 and 8-13 of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Information filed by case or subject file. All names are cross-referenced by name card file.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Retained for a reasonable period of time. Disposition is recorded.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, Compliance Division, Office of Export Administration, ITA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Privacy Officer, Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name, address, and case or subject, if known, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing intial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual exporters, those authorized by the individual exporters to furnish information, trade sources, investigative agencies, intelligence, investigative and other personnel of the Office of Export Administration, informants, CIA, FBI, Justice Department, Defense Department, Energy Department, and State Department.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Pursuant to 5 U.S.C. 552a(j)(2), all information about an individual in the record which meets the criteria stated in 5 U.S.C. 552a(j)(2) are exempted from the notice, access and contest requirements of the agency regulations and from all parts of 5 U.S.C. 552a except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i), and pursuant to 5 U.S.C. 552a(k)(1) and (k)(2) on condition that the 5 U.S.C. 552a(j)(2) exemption is held to be invalid, all investigatory material in the record which meets the criteria stated in 5 U.S.C. 552a(k)(1) and (k)(2) are exempted from the notice, access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)) of the agency regulations because of the necessity to exempt this information and material in order to accomplish this law enforcement function of the agency, to prevent subjects of investigation from frustrating the investigatory process, to prevent the disclosure of investigative techniques, to fulfill commitments made to protect the confidentiality of sources, to maintain access to sources of information, and to avoid endangering these sources and law enforcement personnel. Section 12(c) of the Export Administration Act of 1979 also protects certain of this information and material related to export licenses from disclosure.</p></xhtmlContent></subsection></section>
<section id="ita2" toc="yes">
<systemNumber>/ITA-2</systemNumber>
<subsection type="systemName"> Individuals Involved in International Business Trade Complaints--COMMERCE/ITA-2.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of Export Marketing Assistance, ITA, U.S. Department of Commerce, 14th St. and Constitution Ave., NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals filing trade complaints (business disputes) against foreign firms, or against whom foreign firms file complaints through U.S. Embassies.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Complaint and supporting documentation, record of the handling and disposition of the complaint, and third party information (bank references, information obtained from other parties to the transaction, and commercial contacts of the individual).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 15 U.S.C. 1512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs 1-5, 9 and 13 of the Prefatory Statement. Also foreign governments obtain information on the disputants in order to check reliability of the firms involved, and foreign firms involved in the dispute obtain information. This information is supplied to the foreign governments and foreign firms through the Department of State. The Department of State also uses information to check the credibility of the foreign firms involved in a dispute. Information is released to other executive branch agencies, e.g., SBA, USDA, when a party to the dispute falls within their area of jurisdiction in an attempt to solve the dispute.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Name of American party to the dispute.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Metal cabinets with bar and combination lock.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, Office of Export Marketing Assistance, ITA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Privacy Act Officer, Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name of individual and name of American party to the dispute pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, the complainant, banks, commercial contracts, and other parties to the transaction.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Pursuant to 5 U.S.C. 552a(k)(1), material which is classified is exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), to prevent disclosures detrimental to national defense or foreign policy.</p></xhtmlContent></subsection></section>
<section id="ita3" toc="yes">
<systemNumber>/ITA-3</systemNumber>
<subsection type="systemName"> Mission Directors/Seminar Chairpersons/Industry Technical Representatives--COMMERCE/ITA-3.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of Export Promotion, ITA, 14th St. and Constitution Ave. NW, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals who are Directors of Department of Commerce U.S. Trade Missions, Chairpersons of U.S. Government Seminar Missions, and Industry Technical Representatives of Department of Commerce Catalog Exhibitions and Video/Catalog Exhibitions.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Home address, date and place of birth, photographs, brief career history, citizenship, and passport numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Delegation of Authority, dated June 25,1962 from United States Information Agency under Section 5(e) of Executive Order 11034 of June 25, 1962, as amended by Executive Order 11380 of November 8, 1967, insofar as said delegation pertains to U.S. Participation in trade missions abroad under the Mutual Educational and Cultural Exchange Act of 1961, as amended (22 U.S.C. 2451 et seq.).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> General routine uses 1-5, 9 and 13 apply.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By promotion theme of trade event, location of trade event and individual's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are locked in lockable metal file cabinets or in metal file cabinets in secured rooms or premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> File is retained for three years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, Special Promotions Division, Office of Export Promotion, ITA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Privacy Act Officer, Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name and location of trade mission and individual's name pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, and individual's company, and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>
<section id="ita4" toc="yes">
<systemNumber>/ITA-4</systemNumber>
<subsection type="systemName"> Membership Information: District Export Councils--COMMERCE/ITA-4.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Commercial Service, ITA, 14th St. and Constitution Ave. NW., U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present, former and potential members of the District Export Councils.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Address, date and place of birth, brief career history, education, special qualifications for appointment, and record of appointment. Miscellaneous material such as photographs, press releases and resumes are maintained on some members.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 1512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5 and 9, 12, and 13 of Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by council and name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal cabinets in secured rooms or premises with access limited to those whose Official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for active councils. Retired when councils terminate or when individuals leave councils.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Secretary for the U.S. Commercial Service, ITA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Privacy Act officer, Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230. Requester should provide name of individual and council pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, individual's company, and persons nominating the individual for council membership.</p></xhtmlContent></subsection></section>
<section id="ita6" toc="yes">
<systemNumber>/ITA-6</systemNumber>
<subsection type="systemName"> Foreign Service Officer Evaluations--COMMERCE/ITA-6.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Foreign Commerce Service, ITA, U.S. Department of Commerce, 14th and Constitution Ave., NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Members of the Foreign Commercial Service of the United States and Foreign Service Officers of the United States (State Department) serving abroad in commercial and/or economic positions or serving domestically in the United States Government.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> (1) Memorandums, cables, letters and other documents used in the preparation of Foreign Service Commercial Officer Evaluation Reports; and (2) other documents relating to officer performance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Foreign Service Act of 1980 (Pub.L. 96-465)
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> A record in this system may be disclosed as a routine use to the Department of State in connection with the evaluation of the performance of a Foreign Service Officer. See also paragraphs 1-5 of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed alphabetically by individual FSO's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in lockable metal file cabinets in premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Documents relating to officer performance are retained until retirement, resignation, or death of the individual and then retired or destroyed, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director General of the Foreign Commercial Service, ITA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Privacy Act Officer, Office of Management and Systems, ITA, Room 3102, U.S. Department of Commerce, Washington, DC 20230. Requester should provide his name pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, and supervisors of those individuals.

</p></xhtmlContent></subsection></section>
<section id="ita7" toc="yes">
<systemNumber>/ITA 7</systemNumber>
<subsection type="systemName">Export.gov Community Registration.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System will be housed and hosted in the International Trade Administration, Room 1842 1401 Constitution Avenue, NW., Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. exporting companies and/or individuals involved in an ongoing exporting concern, U.S. private citizens, students and/or researchers.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Company name, contact person's name, contact person's title, company address, company telephone number, company Web address, U.S. or non-U.S. organization, e-mail address, login name and password, fax number, company type, number of employees, product/service description, estimated annual sales, industry, the country(ies) of interest, yes/no option to be contacted with more information, and similar identifying information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 1512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) A record from this system of records may be disclosed to the Trade Promotion Coordination Committee (TPCC) partner agencies trade professionals.
</p><p>(2) In the event that a system of records maintained by the Department to carry out its functions indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department.
</p><p>(3) A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
</p><p>(4) A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
</p><p>(5) A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).
</p><p>(6) A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m).
</p><p>(7) A record from this system of records may be disclosed to the Administrator, General Services, or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs, under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (i.e. GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in computer processible storage media, such as computer hard drives, magnetic disc, tape, in file folders, and on paper lists and forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are submitted to the system by registrants to Export.gov. Each registrant chooses a unique username and password that enables the registrant to retrieve and edit their record only. Registrant records are transferred (or retrieved) from the central database by participating Federal Trade Promotion Coordinating Committee Agencies (TPCC) via Simple Object Access Protocol (SOAP). The security of the data transmissions between agencies are protected through the use of an encryption key shared between the International Trade Administration and its partner agency(ies).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records and servers are located in a locked, climate controlled server room within the Department of Commerce. Access to this room and server is limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records shall be retained and disposed of in accordance with National Archives and Records Administration regulations (36 CFR Subchapter B--Records Retention); Departmental directives and comprehensive records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Same as listed under System Location.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Chief Information Office, International Trade Administration, U.S. Department of Commerce, 1401 Constitution Avenue, NW., Room 4800, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use address contained in the notification section.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual on whom the record is maintained. 
</p></xhtmlContent></subsection></section>

<section id="iatc1" toc="yes">
<systemNumber>/IATC-1</systemNumber>
<subsection type="systemName"> Auditor Trainee Registrants--COMMERCE/IATC-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of Administrative Services, Records Management Division, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals who had registered as an enrollee at the Interagency Auditor Training Center.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name; date of birth; social security number; phone; address; occupation; position; grade level; and education.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Government Employees Training Act of 1958; Executive Order 11348, April 20, 1976; and Intergovernmental Cooperation Act of 1968 (Pub.L. 90-557).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5 and 9-13 of Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Indexed by name and year of attendance.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records will be disposed of in accordance with the Office's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Administrative Services, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: address same as above. Requester should provide name and dates of attendance pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Director, Office of Organization and Management Systems, OS, Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>

<section id="mbda1" toc="yes">
<systemNumber>/MBDA-1</systemNumber>
<subsection type="systemName">Descriptive Data Questionnaire--COMMERCE/MBDA-1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>James H. Lowry and Associates, Suite 1340, 303 East Wacker Drive, Chicago, Illinois 60601.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Students and business managers and entrepreneurs surveyed on a voluntary basis as part of the study of business management development needs of minorities.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Age, sex, ethnic origin, education, company data, assessment of career and goals, organizational affiliation(s), personal performance evaluation, opinions of career opportunities/impediments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 11625.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The James H. Lowry Associates, specifically the Project Manager and an administrative staffer, will use this information to identify those areas which MBDA's business management development program should address.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper copy in file folders for 60 days; then converted to magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By site code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in company vault with access limited to those whose official duties require access. Only two James H. Lowry and Associates employees will have access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Survey information will be destroyed September 30, 1982.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director for Planning, Budget and Evaluation, MBDA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from Deputy Chief Counsel, MBDA, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information.

</p></xhtmlContent></subsection></section>

<section id="nbs1" toc="yes">
<systemNumber>/NBS-1</systemNumber>
<subsection type="systemName">NBS Guest Workers--COMMERCE/NBS-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Division, National Bureau of Standards, U.S. Department of Commerce, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Guest workers pursuing individual scientific or technical projects.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Agreement between NBS and guest worker; name; citizenship; social security number; supervisor; arrival and departure dates; date of security assurance; conditions; and facilities to be made available.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>27 Stat. 395 and 31 Stat. 1039.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-10 and 13 in the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are disposed 5 years after guest worker terminates.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Personnel Officer, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director of Administration, Room 1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requester should provide name and approximate date of affiliation, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, and operating officials making the facilities available.</p></xhtmlContent></subsection></section>
<section id="nbs2" toc="yes">
<systemNumber>/NBS-2</systemNumber>
<subsection type="systemName">Inventors of Energy-Related Processes and Devices--COMMERCE/NBS-2.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Energy-Related Inventions, National Engineering Laboratory, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Inventors submitting ideas for evaluation by NBS.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, and telephone number of the persons submitting ideas or inventions for evaluation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>88 Stat. 1894.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to the routine use paragraphs 1-10 and 13 in the Prefatory Statement, the information is used in correspondence with the inventor or person submitting the invention for evaluation and submitter-designated interested third parties, in the evaluation of technical and commercial feasibility, in reports to the Department of Energy, and in development of statistical and analytical data.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual and machine-readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets; access to all files is restricted to those persons requiring access for evaluation or administrative purposes and who have permission pursuant to a written contract or agreement with NBS, or have written authorization of the legal advisor; an exception to this would be a valid request made under the Freedom of Information Act for information that is not (1) a trade secret or (2) commercial or financial information that is privileged or confidential and therefore falling within the exemption set out in the Act, 5 U.S.C. 552(b)(4).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Currently all records are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Office of Energy-Related Inventions, National Engineering Laboratory, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director of Administration, Room 1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requester should provide name and additional factual data as appropriate, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>
<section id="nbs3" toc="yes">
<systemNumber>/NBS-3</systemNumber>
<subsection type="systemName">Research Associates--COMMERCE/NBS-3.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Director, Administration Building, National Bureau of Standards, U.S. Department of Commerce, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Research Associates.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Personal history statement, conflict of interest statement.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>27 Stat. 395 and 31 Stat. 1039.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5, 9, and 13 of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable file cabinets with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are transferred from an active to terminated section of the files at conclusion of individual's service as a research associate and are retained in accordance with the unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Industrial Liaison Officer, Office of the Director, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director of Administration, Room 1105, Administration Bldg., National Bureau of Standards, Washington, DC 20234. Requester should provide name and approximate date of affiliation, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>
<section id="nbs4" toc="yes">
<systemNumber>/NBS-4</systemNumber>
<subsection type="systemName">Employees External Radiation Exposure Records--COMMERCE/NBS-4.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Health Physics, Occupational Health and Safety Division, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals working with radioactive materials and machines who may be exposed to ionizing radiation.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social security number, date of birth, organizational unit, and amount of radiation received.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2201 and 68 Stat. 950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1, 3, 4, 5, 6, and 9 in the Prefatory Statement. Also, film from badges is sent monthly to the U.S. Army for determination of amount of radiation exposure.
</p><p>Information involving exposure levels, incidents, and amounts of overexposure is required to be submitted to the Nuclear Regulatory Commission. In the event of serious overexposure, information would be disclosed to the Bethesda (Maryland) Naval Medical Center, employee's family physician, and other appropriate medical authorities.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, film, and/or machine-readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are located in lockable metal file cabinets with access limited to those whose official duties require access. Machine-readable records are accessible only with terminals under the administrative control of the Health Physics Unit of the Occupational Health and Safety Division.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Currently, records are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Health Physics, Occupational Health and Safety Division, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director, Room 1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requester should provide name, social security number, and date of employment, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rule for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and U.S. Army.</p></xhtmlContent></subsection></section>
<section id="nbs5" toc="yes">
<systemNumber>/NBS-5</systemNumber>
<subsection type="systemName">Nuclear Reactor Operator Licensees File--COMMERCE/NBS-5.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reactor Radiation Division, National Measurement Laboratory, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NBS employees who are licensed as Nuclear Reactor Operators, those whose applications for licenses are being processed, and those whose licenses have expired.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain information relating to the application for a Nuclear Reactor Operator's license, certification of competency, certification of medical history, results of medical examination and related correspondence, reactor operator examination and examination results, records of training, and license or denial letter.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Sections 107, 161(i), Atomic Energy Act of 1954 as amended, 42 U.S.C. 2137, and 2021(i), 15 U.S.C. 272.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information in these records may be disclosed: To the Nuclear Regulatory Commission for the purpose of conducting audits of the qualifications of reactor operators. Also see routine use paragraphs 1-6 and 9-13 of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a locked filing cabinet in a limited access building.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records relating to an individual's license and documentation for license including requalification requirements will be retained as long as is required by the Reactor License and will thereafter either be turned over to the individual concerned or destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Reactor Radiation Division, National Measurement Laboratory, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director of Administration, Room 1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requester should provide name and additional factual data as appropriate, pursuant to the inquiry provisions of the Department's rules, which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, licensed physician, employees of the Reactor Radiation Division, and those authorized by the subject individual to supply information.</p></xhtmlContent></subsection></section>
<section id="nbs6" toc="yes">
<systemNumber>/NBS-6</systemNumber>
<subsection type="systemName">Participants in Experiments, Studies, and Surveys--COMMERCE/NBS-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Portions of the system may be located with contractors involved in the experiments, studies, or surveys, or in any one of the following locations:
</p><p>National Measurement Laboratory, Room B364, Materials Bldg., NBS, Washington, DC 20234; Room R4011, NBS, Boulder, CO 80302;
</p><p>National Engineering Laboratory, Room B117, Technology Bldg., NBS, Washington, DC 20234.
</p><p>Institute for Computer Sciences and Technology, Room A200, Administration Bldg., NBS, Washington, DC 20234.
</p><p>For those portions located with contractors, a complete list of contractors and addresses is available from the Deputy Director for Information Systems, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have voluntarily applied to serve or who have served as participants in socio-economic, technical, or psychological experiments, studies and surveys undertaken in furtherance of authorized research activities.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, age, birth date, place of birth, sex, race, home address and telephone number, business address and telephone number, education, income, occupation, family size and composition, patterns of product use, drug sensitivity data, medical, dental and physical history information, and such other information as is necessary, to be determined by the subject matter and purpose of the experiment, study or survey, including data derived from participants' responses during the course of the authorized research.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 271 et. seq.; 29 U.S.C. 651 et. seq.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information in the system may, on occasion, be disclosed to Federal agencies and other outside organizations which have sponsored the research in connection with which the data were obtained. General routine use paragraphs 5, 9, and 13 of the Prefatory Statement also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, electromagnetic storage material and microform.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name, or control number or other code identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>During business hours the records at NBS sites are maintained in a secured building with access limited to those whose official duties require access; during non-business hours, the records are in secured rooms with access controlled by security guards. Any records maintained by contractors will be maintained in similar fashion in accordance with contractual specifications.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in accord with NBS's records control schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National Engineering Laboratory, Room B117, Technology Bldg., NBS, Washington, DC 20234.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requester should provide name, approximate date, and title of experiment, study or survey pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>
<section id="nbs7" toc="yes">
<systemNumber>/NBS-7</systemNumber>
<subsection type="systemName">NBS Emergency Locator System--COMMERCE/NBS-7.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Bureau of Standards, Gaithersburg, Maryland: Physical Security Office, Fire Protection Service Office, Health Physics Unit Office; National Bureau of Standards, Boulder, Colorado: Guard Office, Deputy Security Office, homes of Department of Commerce management officials having overall responsibility for the protection of personnel, buildings, and equipment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NBS employees and other individuals utilizing NBS facilities.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Names and home telephone numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 15 U.S.C. 278e, 40 U.S.C. 490(d).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Home telephone numbers will be used by the Department of Commerce staff to contact NBS employees or individuals using NBS facilities in the case of an emergency (e.g., fire, explosion, power outage, heavy snow). Those contacted will typically be scientists or engineers whose experiments might be affected by such an emergency or other employees who will be required to deal with the emergency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual and machine-readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Building and room number; organizational code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records will be kept in lockable file cabinets with limited access; machine-readable records will have limited access with security key required.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be updated every 6 months or more frequently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Facilities Services Division, Office of the Director of Administrative and Information Systems, NBS, Washington, DC 20234; Staff Services Officer, Boulder Executive Office, Radio Building, Room 4011, NBS, Boulder, Colorado 80303.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Deputy Director of Administration, Room A1105, Administration Building, National Bureau of Standards, Washington, DC 20234. Requester should provide name and building location or organizational unit.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear at 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection></section>

<section id="nist4" toc="yes">
<systemNumber>NIST-4</systemNumber>
<subsection type="systemName">Employees External Radiation Exposure Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Health Physics Group, Occupational Health and Safety Division, National Institute of Standards and Technology, Gaithersburg, MD 20899-3541.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals working with radioactive materials and machines who may be exposed to ionizing radiation, including employees, contractors, and visiting scientists.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social security number (voluntary), date of birth, organizational unit number, and amount of radiation received.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2201 and 10 CFR 20.2106.  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>All Nuclear Regulatory Commission (NRC) licensees are required to monitor occupational exposure to radiation and to maintain individual and collective dose records for that exposure. This information will assist NIST's compliance with NRC regulations under 10 CFR 20.2106 "Records of Individual Monitoring Results." This data is used to document compliance with the dose limits specified in the regulations and is analyzed to adjust practices and policies to maintain risks as low as reasonably achievable.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records or information contained therein may specifically be disclosed as a routine use as follows:  
</p><p>1. Dosimeters are sent monthly or quarterly to the U.S. Army or the U.S. Navy (depending on the type of dosimeter issued) for a determination of amount of radiation exposure. Information involving exposure levels, incidents, and amounts of overexposure is required to be submitted to the Nuclear Regulatory Commission. In the event of serious exposure, information would be disclosed to the Bethesda (Maryland) Naval Medical Center, employee's family physician, and other appropriate medical authorities.  
</p><p>2. Data is provided to the Nuclear Regulatory Commission for inclusion in their system of records designated as NRC-27 and in aggregate form to other Federal and State regulators having jurisdiction over ionizing radiation safety as necessary to shape policies and decisions.  
</p><p>3. In the event that a record in this system of records indicates a violation or potential violation of law or contract, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, rule, regulation, or order issued pursuant thereto, or protecting the interest of the Department.  
 
</p><p>4. A record from this system of records may be disclosed to a federal, state, local or international agency in response to its request in connection with the assignment, hiring, or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.  
</p><p>5. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.  
</p><p>6. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.  
</p><p>7. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, microfilm, and electronic records.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by name, social security number, or other personal identifier.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper and microfilm records are stored in locked metal file cabinets.  
</p><p>Access to paper, microfilm and electronic records is limited to those whose official duties require access.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Health Physics Group, Occupational Health and Safety Division, National Institute of Standards and Technology, Gaithersburg, MD 20899-3541.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Chief, Management and Organization Division, National Institute of Standards and Technology, Gaithersburg, MD 20899-3220. Requester should provide name and additional factual data, as appropriate, pursuant to the inquiry provisions of the Department's rules, which appear in 15 CFR part 4.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for individuals listed in the database should be addressed to: Health Physics Group Leader, Occupational Health and Safety Division, National Institute of Standards and Technology, Gaithersburg, MD 20899-3541.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4. Use above address.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Per regulatory requirements, individuals will be notified annually of their exposure reports if they receive greater than one-tenth the regulatory limit. Furthermore, a copy of their records will be provided to any organization upon written authorization and signature by the individual in question.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent> 
<p>None.
  </p></xhtmlContent></subsection></section>
<section id="nist5" toc="yes">
<systemNumber>/NIST-5</systemNumber>

<subsection type="systemName">Nuclear Reactor Operator Licensees File.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>NIST Center for Neutron Research, Materials Science and Engineering Laboratory, National Institute of Standards and Technology, Gaithersburg, MD 20899-8560.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent> 
<p>NIST employees who are licensed as Nuclear Reactor Operators, those whose applications for licenses are being processed, and those whose licenses have expired.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain information relating to the application for a Nuclear Reactor Operator's license, certification of competency, certification of medical history, results of medical examination and related correspondence, reactor </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 107, 161(i), Atomic Energy Act of 1954 as amended; 42 U.S.C. 2137, and 2021(i); 15 U.S.C. 272.  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information contained in the system is required because it must be available for disclosure to the Nuclear Regulatory Commission upon request for the purpose of conducting audits of the qualifications of reactor operators.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information in these records may be disclosed to the Nuclear Regulatory Commission for the purpose of conducting audits of the qualifications of reactor operators.  
</p><p>2. In the event that a record in this system of records indicates a violation or potential violation of law or contract, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or contract, or rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred as a routine use, to the appropriate agency, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, rule, regulation, or order issued pursuant thereto, or protecting the interest of the Department.  
</p><p>3. A record from this system of records may be disclosed to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Department decision concerning the assignment, hiring, or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.  
</p><p>4. A record from this system of records may be disclosed to a federal, state, local, or international agency, in response to its request, in connection with the assignment, hiring, or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.  
</p><p>5. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
</p><p>6. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
</p><p>7. A record in this system of records may disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system or records within the meaning of 5 U.S.C. 552a(m).
</p><p>8. A record in this system may be transferred to the Office of Personnel Management: for personnel research purposes; as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies.
</p><p>9. A record from this system of records may be disclosed to the Administrator, General Services, or designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (i.e., GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals.
</p><p>10. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a locked filing cabinet in a limited-access building.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records relating to an individual's license and documentation for license including requalification requirements will be retained as long as is required by the Reactor License and will thereafter either be turned over to the individual concerned or destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, NIST Center for Neutron Research, Materials Science and Engineering Laboratory, National Institute of Standards and Technology, Gaithersburg, MD 20899-8560.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Chief, Management and Organization Division, National Institute of Standards and Technology, Gaithersburg, MD 20899-3220. Requester should provide name and additional factual data, as appropriate, pursuant to the inquiry provisions of the Department's rules, which appear in 15 CFR part 4.
</p></xhtmlContent></subsection>
	<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification Section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4. Same address as stated in the Notification Section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, licensed physician, employees of the NIST Center for Neutron Research, and those authorized by the subject individual to supply information.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.
  </p></xhtmlContent>
</subsection>
</section>
<section id="nist6" toc="yes">
<systemNumber>/ NIST-6</systemNumber>
<subsection type="systemName">Participants in Experiments, Studies, and Surveys.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Portions of the system may be located in any one of the following locations:  
</p><p>(a) Office of the Director, Room A1000, Building 101, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-1000;  
</p><p>(b) Technology Services, Room B311, 820 West Diamond Avenue, Gaithersburg, MD 20899-2000;  
</p><p>(c) Director for Administration and Chief Financial Officer, Room A1105, Building 101, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-3200;  
</p><p>(d) Advanced Technology Program, Room A407, Building 101, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-4701;  
</p><p>(e) Manufacturing Extension Partnership Program, Room C100, Building 301, NIST, 100 Bureau  Drive, Gaithersburg, MD 20899-4800;  
</p><p>(f) Electronics and Electrical Engineering Laboratory, Room B358, Building 220, NIST 100  Bureau Drive, Gaithersburg, MD 20899-8100;  
</p><p>(g) Manufacturing Engineering Laboratory, Room B322, Building 220, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-8200;  
</p><p>(h) Chemical Science and Technology Laboratory, Room A311, Building 227, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-8300;  
</p><p>(i) Physics Laboratory, Room B160, Building 221, NIST 100 Bureau Drive, Gaithersburg, MD 20899-8400;  
</p><p>(j) Materials Science and Engineering Laboratory, Room B310, Building 223, 100 Bureau Drive, Gaithersburg, MD 20899-8500;  
</p><p>(k) Building and Fire Research Laboratory, Room B216, Building 226, 100 Bureau Drive, Gaithersburg, MD 20899-8600;  
</p><p>(l) Information Technology Laboratory, Room B264, 820 West Diamond Avenue, Gaithersburg, MD 20899-8900.  
</p><p>(m) For those portions located with contractors, a complete list of contractors and addresses is available from the Chief, Acquisition and Logistics Division, NIST, 100 Bureau Drive, Mail Stop 3570, Gaithersburg, MD 20899-3570.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have voluntarily agreed to serve or who have served as participants in socio-economic, technical, or psychological experiments, studies and surveys undertaken in furtherance of authorized research or investigation activities.  
</p></xhtmlContent></subsection>
	 <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, age, social security number (voluntary), birth date, place of birth, sex, race, home address and telephone number, business address and telephone number, education, income, occupation, family size and composition, patterns of product use, drug sensitivity data, medical, dental and physical history information, and such other information as is necessary, to be determined by the subject matter and purpose of the experiment, study or survey, including data derived from participants' responses during the course of the authorized research.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 271 et seq.; 15 U.S.C. 290; 15 U.S.C. 3710a; 15 U.S.C. 7301 et seq.; 42 U.S.C. 15441-15453.  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This information will allow NIST to retain appropriate records of participants in its research projects and investigation.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Information in the system may be disclosed to Federal agencies and other outside organizations which have sponsored the research in connection with which the data were obtained. In addition, information in the system may be shared with National Construction Safety Team members, Federal agencies, other outside organizations, guest researchers, contractors, and others with whom NIST has established a duty of confidentiality, when necessary to accomplish the research or investigation for which the data were obtained.  
</p><p>(2) A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.  
</p><p>(3) A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).  
</p><p>(4) A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m).  
</p><p>(5) A record from this system of records may be disclosed to the Administrator, General Services, or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs, under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose and any other relevant directive. Such disclosure shall not be used to make determinations about individuals.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, digital storage material and other electronic storage material, and microform.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name, or control number, or other code identifier.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in locked metal file cabinets in secured rooms with limited access or secured premises or secured computers with access limited to those whose official duties require access. Computers on which records are stored are password protected. Any records maintained by contractors will be maintained in similar fashion in accordance with contractual specifications.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in accord with NIST's records control schedule.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>(a) NIST Deputy Director, Office of the Director, Room A1000, Building 101, NIST, 100 Bureau  
Drive, Gaithersburg, MD 20899-1000; 
</p><p>(b) Director, Technology Services, Room B311, 820 West Diamond Avenue, Gaithersburg, MD 20899-2000;  
</p><p>(c) Director for Administration and Chief Financial Officer, Room A1105, Building 101, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-3200;  
</p><p>(d) Director, Advanced Technology Program, Room A407, Building 101, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-4701;  
</p><p>(e) Director, Manufacturing Extension Partnership Program, Room C100, Building 301, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-4800;  
</p><p>(f) Director, Electronics and Electrical Engineering Laboratory, Room B358, Building 220, NIST 100 Bureau Drive, Gaithersburg, MD 20899-8100;  
</p><p>(g) Director, Manufacturing Engineering Laboratory, Room B322, Building 220, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-8200;  
</p><p>(h) Director, Chemical Science and Technology Laboratory, Room A311, Building 227, NIST, 100 Bureau Drive, Gaithersburg, MD 20899-8300;  
</p><p>(i) Director, Physics Laboratory, Room B160, Building 221, NIST 100 Bureau Drive, Gaithersburg, MD 20899-8400;  
</p><p>(j) Director, Materials Science and Engineering Laboratory, Room B310, Building 223, 100 Bureau Drive, Gaithersburg, MD 20899-8500;  
</p><p>(k) Director, Building and Fire Research Laboratory, Room B216, Building 226, 100 Bureau Drive, Gaithersburg, MD 20899-8600;  
</p><p>(l) Director, Information Technology Laboratory, Room B264, 820 West Diamond Avenue, Gaithersburg, MD 20899-8900.  
</p><p>(m) For those portions located with contractors, a complete list of contractors and addresses is available from the Chief, Acquisition and Logistics Division, NIST, 100 Bureau Drive, Mail Stop 3570, Gaithersburg, MD 29899-3570.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Privacy Act Officer, NIST, 100 Bureau Drive, Mail Stop 1710, Gaithersburg, MD 20899-1710. Requester should provide name, approximate date, and title of experiment, study, or survey pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 15 CFR part 4. Use same address as stated in the notification section above.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>None.  

</p></xhtmlContent></subsection></section>
<section id="nist7" toc="yes">
<systemNumber>/NIST-7</systemNumber>
<subsection type="systemName">NIST Emergency Locator System.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Emergency Services Division, Director for Administration and Chief Financial Officer, National Institute of Standards and Technology, Gaithersburg, MD 20899-3590, Police Services Group, Fire Protection Services Group, Health Physics Group; National Institute of Standards and Technology, Boulder, Colorado.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NIST employees and other authorized individuals using NIST facilities.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names and home telephone numbers.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 15 U.S.C. 271 <i>et seq.</i>  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Home telephone numbers will be used by management officials to contact NIST employees or authorized individuals using NIST facilities in case of an emergency (<i>e.g.</i>, fire, explosion, power outage, heavy snow). Those contacted will typically be scientists or engineers whose experiments might be affected by such as emergency or other employees who will be required to deal with the emergency.  
</p><p>2. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.  
</p><p>3. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552).  
</p><p>4. A record in this system of records may disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system or records within the meaning of 5 U.S.C. 552a(m).  
</p><p>5. A record in this system may be transferred to the Office of Personnel Management: for personnel research purposes; as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies.  
</p><p>6. A record from this system of records may be disclosed to the Administrator, General Services, or designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose, and any other relevant (<i>i.e.</i>, GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper and electronic.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Building, room number, and organizational unit number.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records will be kept in locked file cabinets with limited access; machine-readable records will be limited access with security key required.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be updated every six months or more frequently.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Emergency Services Division, Office of the Director for Administration and Chief Financial Officer, National Institute of Standards and Technology, Gaithersburg, MD 20899-3590.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Chief, Management and Organization Division, National Institute of Standards and Technology, Gaithersburg, MD 20899-3220. Requester should provide name and additional factual data, as appropriate, pursuant to the inquiry provisions of the Department's rules, which appear in 15 CFR part 4.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to same address as stated in the Notification Section above.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4. Use above address.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>
	None. 
</p></xhtmlContent></subsection></section>

<section id="noaa1" toc="yes">
<systemNumber>/NOAA-1</systemNumber>
<subsection type="systemName"> Applicants for the NOAA Corps--Commerce/NOAA-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Director, NOAA Corps, National Oceanic and Atmospheric Administration, Rockville, Maryland 20852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Applicants for appointment in the NOAA Corps.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name, social security number, letters of reference, physical examinations, college transcripts, statements of prior military service, recruiting officer's appraisal, personal resumes, and similar data necessary to be considered for a commission in the NOAA Corps.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 33 U.S.C. 853i; 853j; 853j-1; 853t; 854; 854a-1.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs of Prefatory Statement. General routine use No.12 does not apply. Also to respond to the applicant, Members of Congress, or others with a valid interest who may inquire as to the status of the application or who may request reconsideration of a rejected application.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are maintained in secured room. Access only on the authority of the Director, NOAA Corps or the Chief/Deputy Chief, Commissioned Personnel Division.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Destroyed after approximately six months if rejected, unless applicant indicates a desire for reconsideration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, NOAA Corps, National Oceanic and Atmospheric Administration, Rockville, Maryland 20852.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Administrator for Management and Budget, NOAA, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide name, address, social security number, and date of birth, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals, personal references, the NOAA Corps officer who recruited the individual, and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Pursuant to 5 U.S.C. 552a(k)(5), all investigatory material in the record which meets the criteria of 5 U.S.C. 552a(k)(5) is exempted from the notice, access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)) of the agency regulations in order to fulfill commitments made to protect the confidentiality of sources, and to maintain access to sources of information which are necessary to determine applicant's suitability for employment in the NOAA Corps.</p></xhtmlContent></subsection></section>
<section id="noaa2" toc="yes">
<systemNumber>/NOAA-2</systemNumber>
<subsection type="systemName"> Commissioned Officers Official Travel Orders Folders--COMMERCE/NOAA-2.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Director, NOAA Corps, National Oceanic and Atmospheric Administration, Rockville, Maryland 20852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Commissioned officers of the NOAA Corps (active, retired, and deceased) and former officers separated within previous six months.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name, grade, social security number, estimated travel cost, dates of transfer, assignment locations, and type of duty.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>37 U.S.C.; 33 U.S.C. 857-5, 857a, 855.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs of the Prefactory Statement. General Routine uses No.6 and No.12 do not apply. Also the record is sent to the organization to which officer is assigned such as branches of the U.S. Military service, branches of foreign military services, World Weather Organization, etc., to authorize travel and travel allowances and to effect assignments and assignment changes for commissioned officers.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are maintained in a locked space. Access only on the authority of the Director, NOAA Corps, or the Chief/Deputy Chief, Commissioned Personnel Division.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained as separate file on all active duty officers. Incorporated into the Official Personnel File of retired and deceased officers and retained. Incorporated into the Official Personnel File of separated officers and after six months transferred to the National Personnel Records Center, St. Louis, Missouri 63118.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, NOAA Corps, see above address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Administrator for Management and Budget, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide full name, social security number, date of birth, and dates of service, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Subject individual's Official Personnel Record and from the approved recommendations of the Officer Assignment Board.</p></xhtmlContent></subsection></section>
<section id="noaa3" toc="yes">
<systemNumber>/NOAA-3</systemNumber>
<subsection type="systemName"> Commissioned Officer Official Personnel Folders--COMMERCE/NOAA-3.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Director, NOAA Corps (NC), National Oceanic and Atmospheric Administration, Rockville, Maryland 20852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Commissioned Officers of the NOAA Corps (active, retired, and deceased) and former commissioned officers separated within previous six months.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social security number; selective service number; promotion history; history of assignments; performance evaluations; date of birth; education; prior employment history; prior uniformed service; pay and allowance data; relatives; references; commendations; discipline; insurance; medical evaluations; and similar personal information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>33 U.S.C. 853a-t, 854a-a2, 855, 856, 857, 857-1-5, 857a, 858, 864, 865, 872, 873, 874, 875, 876; 5 U.S.C. 301; 28 U.S.C. 533-535; 44 U.S.C. 3101; and, E.O. 10450.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs of the Prefatory Statement. Users are Selective Service System, Veteran's Administration, Federal Housing Administration, Social Security Administation, Public Health Service, Department of Defense elements, Taxing authorities (Federal, State and local), unemployment compensation authorities, and the organization to which officer is assigned such as branches of U.S. Military Service, branches of foreign military services, World Weather Organizations, etc.
</p><p>Selected information is disseminated to determine eligibility for retention, promotion, retirement, separation, and other personnel actions; physical fitness; entitlement to pay and various allowances; report taxes withheld; entitlement to social security benefits, Veteran's benefits, unemployment compensation, waivers for repayment of student loans, death benefits, survivor benefits, and FHA in-service loans; assignments; and selective service status.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders (selected data elements in this system are duplicated on word processing equipment for ease of retrieval).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured area. Access only on the authority of the Director, NOAA Corps or the Chief/Deputy Chief, Commissioned Personnel Division.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely on active, retired, and deceased officers; discharged officers' records are retained for approximately 6 months, then transferred to the National Personnel Records Center, St. Louis, Missouri 63118.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, NOAA Corps, see above address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Director, Office of Administration, NOAA, Room 6863, Herbert C. Hoover Building, Washington, DC 20230.
</p><p>Requester should provide name, address, social security number, and date of birth pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individuals concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, official correspondence and forms generated by routine personnel actions, previous employers, prior military service, Selective Service System, Federal Housing Administration, Social Security Administration, and similar sources.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(5), all investigatory material in the record which meets the criteria of 5 U.S.C. 552a(k)(5), is exempted from the notice, access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f)) of the agency regulations in order to fulfill commitments made to protect the confidentiality of sources, and to maintain access to sources of information which are necessary to determine employee's suitability for employment in the NOAA Corps.</p></xhtmlContent></subsection></section>
<section id="noaa4" toc="yes">
<systemNumber>/NOAA-4</systemNumber>
<subsection type="systemName"> Commissioned Officers Retired Payroll--COMMERCE/NOAA-4.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Director, NOAA Corps, NOAA, Rockville, Md. 20852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Commissioned officers of the NOAA Corps who are entitled to retired pay, and the survivors of deceased active duty and retired officers who are entitled to a survivor's annuity.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name, social security number; amount of gross retired pay or survival annuity; amount of federal income tax withheld; amount of VA reduction; amount of survivor benefit cost deducted; miscellaneous deductions; and net retired pay or annuity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 33 U.S.C. 853a-h; 853j-1-t; 854a-2; 856; 857-2; 857-5; 872; 873. Authorities for Payroll Records: 5 U.S.C. 301; 552; Chap. 55; 31 U.S.C. 550; 628; 31 U.S.C. 52; 15 U.S.C. 1511; 37 U.S.C. 201 (Pay for Commissioned Officers); 5 App. Reorg. Plan No. 4 of 1970.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See routine use paragraphs of Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual, flat-paper computer print-out.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by month and year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are maintained in a secured area. Access only by authority of the Director, NOAA Corps or the Chief, Program Planning, Liaison and Training Division.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Retained 3 years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, NOAA Corps, see above address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Administrator for Management and Budget, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide full name, grade, social security number and branch of service pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is a print-out from the computerized retired pay system maintained by the Commanding Officer, U.S. Navy Finance Center, 240 East Ninth Street, Cleveland, Ohio 44199, who maintains, under contract, the pay accounts of retired NOAA Corps officers and their annuitants.

</p></xhtmlContent></subsection></section>
<section id="noaa5" toc="yes">
<systemNumber>/NOAA-5</systemNumber>
<subsection type="systemName">Fisheries Law Enforcement Case Files--COMMERCE/NOAA--5.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Enforcement Office, NMFS, 1825 Connecticut Avenue, NW, National Oceanic and Atmospheric Administration, U.S. Department of Commerce, Washington, DC 20235; and the Office of General Counsel, Southeast Regional Counsel, National Oceanic and Atmospheric Administration, 9450 Koger Blvd., Suite 102, St. Petersburg, Fl. 33702.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Violators and alleged violators of the criminal and/or civil provisions of certain laws (listed in the Authority Section of this notice) and the regulations issued thereunder, within the responsibility of the Secretary of Commerce.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>1. Information compiled for the purpose of identifying individual criminal and/or civil offenders and alleged offenders and consisting of identifying data and notations of arrests, the nature and disposition of criminal or civil charges, sentencing, confinement, release, parole and probation status, and fines and penalties assessed;
</p><p>2. Information compiled for the purpose of a criminal or civil investigation, including reports of informants and investigators, and associated with an identifiable individual;
</p><p>3. Reports identifiable to an individual compiled at any stage of the process of enforcement of the criminal and civil laws from arrest or indictment through release from supervision, and the imposition of civil sanctions through administrative and/or judicial process; and
</p><p>4. Investigatory material compiled for law enforcement purposes other than the material covered above.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Reorganization Plan No. 4 of 1970; 5 U.S.C. 301; 28 U.S.C. 533-535; 44 U.S.C. 3101; E.0.10450; certain sections of Titles 15, 16, 18, and 22 of the United States Code; and relevant treaty, international convention, and/or agreements of which there are approximately 20 (Example: International Convention for the Regulation of Whaling (TIAS 1849) cf. 16 U.S.C. 916).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Information is given to the Marine Mammal Commission for its use in making recommendations on the issuance of permits and the award of grants under the Marine Mammal Protection Act of 1972.
</p><p>2. Disclosure may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent penalties as authorized by the Debt Collection Act (31 U.S.C. 3718).
</p><p>3. Other routine uses for this system are identified at paragraphs 1-5, 8-10, and 13 of the Prefatory Statement.
</p><p>Disclosure to consumer reporting agencies:</p><p>Pursuant to the Privacy Act, 5 U.S.C. 552a(b)(12), disclosures may be made to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966 (3 U.S.C. 3701(a)(31)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Both manual and machine-readable, and computer output records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by individual's name or by an identifying case number upon initiation of the case.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Employees are informed of the Departmental rules of conduct regarding unauthorized disclosure of information contained in official records. All Special Agents receive a security clearance, granted by the Department of Commerce, after an investigation. The files of the Law Enforcement Division that relate to information concerning an identifiable individual are maintained in locked, metal file cabinets. The files of the Southeast Regional Counsel are maintained in metal locked file cabinets. Automated records are maintained on premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records of this Division are subject to the retention and disposal procedures set forth in NOAA Directives Manual 62-10, et seq.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Enforcement Office, National Marine Fisheries Services, National Oceanic and Atmospheric Administration, U.S. Department of Commerce, 1825 Connecticut Avenue, NW, Washington, DC 20235.
</p><p>Southeast Regional Counsel, National Oceanic and Atmospheric Administration, U.S. Department of Commerce, 9450 Koger Blvd., Suite 102, St. Petersburg, FL 33702.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Acting Director, Office of Administration, NOAA, Room H6863, Washington, DC 20230.
</p><p>Requester should provide name, address, and case number pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information; NMFS investigators; Federal and state law enforcement personnel; foreign governments; special interest organizations, members of the general public, and all information sources that are open to the public at large.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(j)(2), all information about an individual in the record which meets the criteria stated in the Act: 5 U.S.C. 552a(j)(2) are exempted from the notice, access and contest requirements of the agency regulations and from all parts of 5 U.S.C. 552a except subsections (b), (c) (1) and (2), (e)(4)(A) through (F), (e) (6), (7), (9), (10), and (11), and (i), and pursuant to 5 U.S.C. 552a(k)(2), on condition that if the 5 U.S.C. 552a(j)(2) exemption is held to be invalid, all investigatory material in the record which meet the criteria stated in 5 U.S.C. 552a(k)(2) are exempted from the notice access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f)) of the agency regulations because of the necessity to exempt this information and material in order to accomplish this law enforcement function of the agency, to prevent subjects of investigation from frustrating the investigatory process, to prevent the disclosure of investigative techniques, to fulfill commitments made to protect the confidentiality of sources, to maintain access to sources of information, and to avoid endangering these sources and law enforcement personnel. In addition, pursuant to 5 U.S.C. 552a(k)(1), all materials qualifying for this exemption are exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H), (I), and (f) in order to prevent disclosure of classified information as required by Executive Order 12065 in the interest of the national defense and foreign policy.</p></xhtmlContent></subsection></section>
<section id="noaa6" toc="yes">
<systemNumber>/NOAA-6</systemNumber>

<subsection type="systemName"> Fishermen's Statistical Data--COMMERCE/NOAA-6.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Data Management and Information Systems Division, NMFS, NOAA, U.S. Department of Commerce, 3300 Whitehaven Street, NW, Washington, DC 20235; and the following field locations of the National Marine Fisheries Services:
</p><p>Northeast Fisheries Center, Woods Hole, Massachusetts 02543
</p><p>Southeast Fisheries Center, 75 Virginia Beach Drive, Miama, Florida 33149
</p><p>Southwest Fisheries Center, PO Box 271, LaJolla, California 92038
</p><p>Northwest and Alaska Fisheries Center, 2725 Montlake Boulevard, East, Seattle, Washington 98112
</p><p>Northeast Regional Office, 14 Elm Street, Federal Building, Gloucester, Massachusetts 01930
</p><p>Southeast Regional Office, 9450 Gandy Boulevard, St. Petersburg, Florida 33702
</p><p>Southwest Regional Office, 300 South Ferry Street, Terminal Island, California 90731
</p><p>Northwest Regional Office, 1700 Westlake Avenue, North, Seattle, Washington 98105
</p><p>Alaska Regional Office, PO Box 1668, Juneau, Alaska 99802
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marine recreational and commercial fishermen, owners/operators of registered/documented boats and vessels.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> a. Marine recreational fishermen catches by species, length, weight, area of capture, disposition of catch, and expenses and other trip records.
</p><p>b. Fishery Management Plan data consist of such data as: Individual's name, address, telephone number, sex, age group, and income group, obtained in fishing censuses. Other data contain boat and vessel registration information, including owner and operator, vessel characteristics, gear types, and area fished.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> a. Fish and Wildlife Act as amended (16 U.S.C. 742 et seq.). b. Fishery Conservation and Management Act of 1976 as amended (16 U.S.C. 1852).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> a. See routine use paragraphs 1-5, 9, and 12 of the Prefatory Statement.
</p><p>b. Data in the system are required for the development and monitoring of fishery management plans.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper copy, punch cards, mag-tape, and disc files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Personnel indoctrination and screening; secured offices; and entrance into the computer system to obtain individual records would require detailed knowledge of in-house ADP procedures by a skilled computer programmer.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are permanently maintained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Executive Director, National Marine Fisheries Service, 3300 Whitehaven Street, Washington, DC 20235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Administrator for Management and Budget, NOAA, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide name pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals.</p></xhtmlContent></subsection></section>
<section id="noaa7" toc="yes">
<systemNumber>/NOAA-7</systemNumber>
<subsection type="systemName"> Guest Workers at National Geophysical and Solar-Terrestrial Data Center--COMMERCE/NOAA-7.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Geophysical and Solar-Terrestrial Data Center, EDS/NOAA, RB3, Room A123, Boulder, Colorado 80302.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>People that are visiting NGSDC as Guest Workers to use the data files.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name; address; length of visit; type of work they are doing; and education.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 44 U.S.C. 3301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5, 9, and 12 of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in metal file cabinets which are locked after hours. Access is limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained for 3 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Administrative Officer, NGSDC, see above address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Assistant Administrator for Management and Budget, NOAA, 6010 Executive Blvd., Rockville, Maryland 20852. Requester should provide name pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>
<section id="noaa8" toc="yes">
<systemNumber>/NOAA-8</systemNumber>
<subsection type="systemName">Individuals Engaged in Weather Modification Activities, COMMERCE/NOAA-8.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Assistant Administrator for Oceanic and Atmospheric Research, NOAA, U.S. Department of Commerce, 6010 Executive Boulevard, Rockville, Md. 20852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals and associations involved in weather modification operations.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name and address; type of weather modification activity; location and duration of project; and equipment used.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 92-205; 15 CFR part 908.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs in the Prefatory Statement. Also information is made available to anyone who so requests to comply with Pub. L. 92-205.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Electronic data base.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed sequentially by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located on an electronic data base with full public access upon request to comply with Pub. L. 92-205.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Director, Office of Weather Modification, see above address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Director, Office of Administration, NOAA, Room 6863, Herbert C. Hoover Building, Washington, DC 20230. Requester should provide name, address, date(s) of project etc., pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual or association involved and those authorized by the foregoing to furnish information.</p></xhtmlContent></subsection></section>
<section id="noaa9" toc="yes">
<systemNumber>/NOAA-9</systemNumber>
<subsection type="systemName">Scientist-Researchers in GATE (Global Atmospheric Research Program Atlantic Tropical Experiment)--COMMERCE/NOAA-9.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Assistant Administrator for Research and Development, NOAA, 6010 Executive Boulevard, Rockville, Maryland 20852.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Research meteorologists and ocean scientists participating in the Global Atmospheric Research Program Atlantic Tropical Experiment (GATE).</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Names of individual scientists; their research institutions and research programs; and their addresses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Ministerial requirement necessitated by NOAA's appointment, as lead agency for the U.S. participation in "GATE" ; Presidential memorandum dated July 5, 1968 to DOC; 5 U.S.C. 301; and 44 U.S.C 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5, 9, 12, and 13 of the Prefatory Statement. Data is also used to summarize and evaluate the U.S. GATE Research Program for the orld Meteorological Organization in cooperation into the International summary.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Indexed by name of principal scientist.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secure premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, GATE Project Office, see above address.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Administrator for Management and Budget, NOAA, 6010 Executive Blvd., Rockville, Maryland 20852. Requester should provide--name and address, etc., pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual and those authorized by the individual to furnish information.</p></xhtmlContent></subsection></section>
<section id="noaa10" toc="yes">
<systemNumber>/NOAA-10</systemNumber>
<subsection type="systemName"> NOAA Diving Program File--COMMERCE/NOAA-10.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>a. NOAA Diving Office, 11400 Rockville Pike, Rockville, Maryland 20852.
</p><p>b. For Atlantic Marine Center personnel, duplicate records are maintained at the Atlantic Marine Center, 439 West York Street, Norfolk, Virginia 23510.
</p><p>c. For Pacific Marine Center personnel, duplicate records are maintained at the Pacific Marine Center, 1801 Fairview Avenue, East, Seattle, Washington 98102.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for the diving program and NOAA employees who are NOAA Certified Divers.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Diving physical examinations, verification of completed scuba instruction, NOAA scuba diving written examination, diver resume, diver evaluations, letters of certification and/or appointment, monthly diving logs, individual correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 44 U.S.C. 3101; 16 U.S.C. 1432; 33 U.S.C. 1441, 1442.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See general routine use paragraphs numbered 1 through 6, 8 through 10, and 12 of the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Manual and machine readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Alphabetically by surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are located in locked metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Five years after termination of diver.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For records at location a.: NOAA Diving Coordinator, 6001 Executive Boulevard, Rockville, Maryland 20852.
</p><p>For records at location b.: CAM Diving Officer, Atlantic Marine Center, 439 W. York Street, Norfolk, Virginia 23510.
</p><p>For records at location c.: Budget and Finance Officer, Pacific Marine Center, 1801 Fairview Avenue, East, Seattle, Washington 98102.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric Administration, 6010 Executive Boulevard Rockville, Maryland 20852. Requestor should provide name and address pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, the Unit Diving Officer, training officers and NOAA Diving Medical Review Board.</p></xhtmlContent></subsection></section>
<section id="noaa11" toc="yes">
<systemNumber>/NOAA-11</systemNumber>
<subsection type="systemName">NOAA Mailing Lists--COMMERCE/NOAA-11.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Mailing lists are maintained at numerous NOAA installations throughout the United States. Addresses of major installations where there are mailing lists are:
</p><p>Office of Publications, Main Commerce Building, 14th Street and Constitution Avenue, NW, Washington, DC 20230.
</p><p>Headquarters:
</p><p>Assistant Administrator for Management and Budget, 6010 Executive Boulevard, Rockville, Maryland 20852.
</p><p>Director, Office of Finance, North Bethesda Office Center, 11420 Rockville Pike, Rockville, Maryland 20852.
</p><p>Assistant Administrator for Fisheries:
</p><p>Assistant Administrator for Fisheries, Office of Fisheries, 3300 Whitehaven Street, NW, Washington, DC 20235.
</p><p>Director, Northwest Region, National Marine Fisheries Service, NOAA, 1700 Westlake Avenue North, Seattle, Washington, 98109.
</p><p>Director, Southeast Region, National Marine Fisheries Service, NOAA, 9450 Koger Boulevard, St. Petersburg, Florida 33702.
</p><p>Director, Northeast Region, National Marine Fisheries Service, NOAA, 14 Elm Street, Federal Building, Gloucester, Massachusetts 01930.
</p><p>Director, Southwest Region, National Marine Fisheries Service, NOAA, 300 South Ferry Street, Terminal Island, California 90731.
</p><p>Director, Alaska Region, National Marine Fisheries Service, NOAA, PO Box 1668, Juneau, Alaska 99802.
</p><p>Chief, Resource Statistics Division, National Marine Fisheries Service, NOAA, 3300 Whitehaven Street, NW, Washington, DC 20235.
</p><p>Chief, Scientific Publications Office, National Marine Fisheries Service, NOAA, 1107 Northeast 45th Street, Seattle, Washington 98105.
</p><p>Director, Northeast Fisheries Center, NOAA, Woods Hole, Massachusetts 02543.
</p><p>Director, Southwest Fisheries Center, NOAA, PO Box 271, LaJolla, California 92038.
</p><p>Director, Charleston Laboratory, NOAA, PO Box 12607, Charleston, S.C. 29412.
</p><p>Director, Southeast Fisheries Center, NOAA, 75 Virginia Beach Drive, Miami, Florida 33149.
</p><p>Director, Beaufort Laboratory, NOAA, PO Box 570, Beaufort, North Carolina 28516.
</p><p>National Ocean Survey:
</p><p>Director, National Ocean Survey, 6001 Executive Boulevard, Rockville, Maryland 20852.
</p><p>Chief, Distribution Division, NOAA, Riverdale Building, 6501 Lafayette Avenue, Riverdale, Maryland 20840.
</p><p>Environmental Data and Information Service:
</p><p>Director, Environmental Data and Information Service, 3300 Whitehaven Street, NW, Washington, DC 20235.
</p><p>Director, National Climatic Center, Environmental Data and Information Service, Federal Building, Ashville, North Carolina 28801.
</p><p>Director, National Geophysical and Solar Terrestrial Center, Research Building 3, NOAA, 3100 Marine Street, Boulder, Colorado 80302.
</p><p>National Earth Satellite Service:
</p><p>National Earth Satellite Service, National Oceanic and Atmospheric Administration, Federal Building 4, Suitland, Maryland 20233.
</p><p>A roster of each mailing list covered by the Privacy Act and its specific location is maintained by the system manager, address below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Recipients of NOAA publications and/or other publicly available programmatic information.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>All of the lists contain names and addresses. Some of the lists contain telephone numbers, subscription information, addressee's product and its country of origin.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 15 U.S.C. 1512.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See general routine use paragraphs numbered 4, 5, and 9-13 in the Prefatory Statement.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual and machine readable.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely; however, individuals are advised of the existence of the mailing list annually and at their request, names will be deleted or addresses corrected.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Administrator for Management and Budget, 6010 Executive Boulevard, Rockville, Maryland 20852.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Assistant Administrator for Management and Budget, National Oceanic and Atmospheric Administration, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide name and address pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual.</p></xhtmlContent></subsection></section>
<section id="noaa12" toc="yes">
<systemNumber>/NOAA-12</systemNumber>
<subsection type="systemName"> Marine Mammals, Endangered and Threatened Species, Permits and Exemptions Applicants--COMMERCE/NOAA-12.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Marine Mammal and Endangered Species, National Marine Fisheries Service, National Oceanic and Atmospheric Administration, U.S. Department of Commerce, Washington, DC 20235.
</p><p>Duplicate portions of the system may be located in the Regional Offices of the National Marine Fisheries Service at:
</p><p>Federal Building, 14 Elm Street, Gloucester, Massachusetts 01930.
</p><p>Duval Building, 9450 Gandy Boulevard, St. Petersburg, Florida 33702.
</p><p>300 South Ferry Street, Terminal Island, California 90731.
</p><p>Lake Union Building, 1700 Westlake Avenue North, Seattle, Washington 98109.
</p><p>PO Box 1668, Juneau, Alaska 99801.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for permits to take, import, transport or sell in interstate or foreign commerce endangered species or marine mammals either for scientific research or public display purposes; for enhancement of propagation or enhancement of survival. Applicants for exemptions from the provisions of the Marine Mammal Protection Act of 1972, on the basis of undue economic hardship. Applicants for permits to engage in activities involving threatened species.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name and address; professional or business affiliation; educational and professional background; other qualifications of the individuals; the activities conducted by an individual as authorized by exemption or by permit; and economic and financial information indicating the degree of anticipated economic hardship.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Endangered Species Act of 1973; 16 U.S.C. 1531-1543 10(a), 10(b), 11(f); Marine Mammal Protection Act of 1972; 16 U.S.C. 1361-1407, and regulations (50 CFR 216.31) promulgated thereunder.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See routine use paragraphs 1-5 and 9-13 of Prefatory Statement. Information from the applications is published in the Federal Register and made available to the public to comply with the statutes under which the application is made.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Both manual and machine-readable, and computer output records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by file number and cross-referenced alphabetically by applicant names and permit or exemption number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in cabinets with full public access upon request.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, Office of Marine Mammals and Endangered Species, National Marine Fisheries Service, National Oceanic and Atmospheric Administration, U.S. Department of Commerce, Washington, DC 20235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the Assistant Administrator for for Management and Budget, National Oceanic and Atmospheric Administration, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide name and address pursuant to to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification procedure section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The rules for access, for contesting contents and appealing initial determination by the individuals concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual applicants; public comments on an application; reviews by NMFS Offices and, in the case of marine mammals, the Marine Mammal Commission; reports from Federal agents and observers on activities conducted under permit authority; and those authorized by the individual to provide the information.

</p></xhtmlContent></subsection></section>
<section id="noaa13" toc="yes">
<systemNumber>/NOAA-13</systemNumber>
<subsection type="systemName"> Personnel, Payroll, Travel, and Attendance Records of the Regional Fishery Management Councils--COMMERCE NOAA-13.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>New England Fishery Management Council, Office of the Executive Director, Suntaug Office Park, Five Broadway--Route One, Saugus, Massachusetts 01906.
</p><p>Mid-Atlantic Fishery Management Council, Office of the Executive Director, Federal Building, Room 2115, North and New Streets, Dover, Delaware 19901.
</p><p>South Atlantic Fishery Management Council, Office of the Executive Director, Southpark Building, Suite 306, 1 Southpark Circle, Charleston, South Carolina 29407.
</p><p>Caribbean Fishery Management Council, Office of the Executive Director, Suite 806, Banco de Ponce Building, (Postal Address), PO Box 1001, Hato Rey, Puerto Rico.
</p><p>Gulf of Mexico Fishery Management Council, Office fo the Executive Director, Lincoln Center, Suite 881, 5401 West Kennedy Boulevard, Tampa, Florida 33609.
</p><p>Pacific Fishery Management Council, Office of the Executive Director, 528 SW Mill Street, Portland, Oregon 97201.
</p><p>North Pacific Fishery Management Council, Office of the Executive Director, Suite 32, 333 West Fourth Avenue, (Postal Address), PO Box 3136DT, Anchorage, Alaska 99501.
</p><p>Western Pacific Fishery Management Council, Office of the Executive Director, Room 1506, 1164 Bishop Street, Honolulu, Hawaii 96813.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Members of each Regional Fishery Management Council, members of each Council's Scientific and Statistical Committee, members of each Council's Advisory Panel; each Council's staff.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> a. Personnel information including but not limited to name, birthdate, social security number, employment history, education and training, personnel actions and performance appraisals, records relating to life insurance, health benefits, and designation of beneficiary, medical records.
</p><p>b. Payroll information including but not limited to marital status, mailing address, number of dependents, allotments and deductions for income tax withholding, savings bonds, charity contributions, and insurance premiums.
</p><p>c. Travel orders and vouchers including data such as destination, itinerary, mode and purpose of travel, expense incurred.
</p><p>d. Time and attendance data including number of regular, overtime holiday, Sunday, and other hours worked; number of hours on leave (sick, annual, holiday, etc.).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Fishery Conservation and Management Act of 1976 (Pub.L. 94-265, 16 U.S.C. 1852).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> These records are used as indicated below:
</p><p>a. See routine use paragraphs in Prefatory Statement 1-5, 9, 12 and 13 in Prefatory Statement.
</p><p>b. When an individual to whom a record pertains dies, information in the individual's record may be disclosed to the person appointed as representative of the estate, to the person designated by the representative, or to a designated beneficiary. When a representative of the estate has not been appointed, the next of kin may be recognized as the representative of the estate.
</p><p>c. Information may be disclosed to authorize payroll deductions for allotments, savings bonds, charitable contributions, union dues, health benefits and life insurance; collect indebtedness for overpayment of salary and unpaid internal revenue taxes; pay income tax obligations to the Internal Revenue Service and state and local tax authorities, as appropriate; authorize mailing or holding salary checks or savings bonds; authorize issuing of salary checks by the Treasury Department; obtain reimbursement of travel expenses for official business; report gross wages and separation information for unemployment compensation; pay any uncollected compensation due a deceased employee; and provide for a summary of employees payroll data and retirement contributions.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folders and magnetic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Alphabetically by name, or by social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Physical, technical, and administrative security is maintained, with all storage equipment and/or rooms locked when not in use. Admittance is restricted to authorized personnel only. All payroll personnel, computer operators and programmers are instructed and cautioned on the confidentiality of the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Retained on site until after GAO audit, then either disposed of or transferred to Federal Records Storage Centers in accordance with the fiscal records program approval by GAO, as appropriate, or General Record Schedules of GSA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Executive Director of each Council; address as shown under system location above.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: The Executive Director of the appropriate Regional Fishery Management Council or the Assistant Administrator for Management and Budget, NOAA, 6010 Executive Boulevard, Rockville, Maryland 20852. Requester should provide name and other identifying information pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals, those authorized by the individual to furnish information; employee's supervisor; timekeepers.

</p></xhtmlContent></subsection></section>
<section id="noaa14" toc="yes">
<systemNumber>/NOAA 14</systemNumber>
<subsection type="systemName">Dr. Nancy Foster Scholarship Program. </subsection>
<subsection type="systemLocation"><xhtmlContent><p>The National Ocean Service, Office of the Assistant Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 20910-3281. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Scholarship applicants and recipients of scholarship awards. 
</p></xhtmlContent></subsection>
	 <subsection type="categoriesOfRecords"><xhtmlContent><p>Application Packages, including: General Information Sheet, Statement of Intent, Institute Certification, Transcripts, and Letters of Recommendation; Annual Progress Reports; Tuition Statements and Receipts. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Marine Sanctuaries Amendments Act of 2000 (Pub. L. 106-513 sec. 318). 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records will be used to track scholarship recipients' academic progress and to make annual financial awards. 
</p><p>The following routine uses apply: 
</p><p>1. A record from this system of records may be disclosed to a Federal, state or local agency maintaining civil, criminal or other relevant enforcement information, or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Department decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. 
</p><p>2. A record from this system of records may be disclosed to a Federal, state, local, or international agency, in response to its request, in connection with the assignment, hiring, or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. 
</p><p>3. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations. 
</p><p>4. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record. 
</p><p>5. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552). 
</p><p>6. A record in this system may be transferred to the Office of Personnel Management for personnel research purposes, as a data source for management information; for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained; or for related manpower studies. 
</p><p>7. A record from this system of records may be disclosed to the Administrator, General Services, or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs, under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose and any other relevant (i.e. GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals. 
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folder or distributed to individuals and management; microfilm and electronic storage media. 
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Scholarship recipient files will be alphabetized by recipient's last name. Documents may be retrieved by the individual's name. 
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security systems. Records are maintained in areas accessible only to authorized personnel who are properly screened and cleared. 
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the agency's records disposition schedule. 
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Administrator, Dr. Nancy Foster Scholarship Program, National Ocean Service, Office of the Assistant Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 20910-3281. 
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Program Administrator, Dr. Nancy Foster Scholarship Program, National Ocean Service, Office of the Assistant Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 20910-3281. 
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Program Administrator, Dr. Nancy Foster Scholarship Program, National Ocean Service, Office of the Assistant Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 20910-3281. 
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 15 CFR part 4B. Use above address. 
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Scholarship applicants and recipients. 

</p></xhtmlContent></subsection></section>
<section id="noaa15" toc="yes">
<systemNumber>/NOAA 15</systemNumber>
<subsection type="systemName">Alaska Region-North Pacific Groundfish Observer Program: Certified Domestic Observer Final Evaluations. </subsection>
<subsection type="systemLocation"><xhtmlContent><p>The National Marine Fisheries Service, Alaska Fisheries Science Center, North Pacific Groundfish Observer Program, 7600 Sand Point Way NE, Building 4, Seattle, Washington 98115-0070. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>NMFS-certified groundfish observers and NMFS-certified contractors (observer provider companies). 
</p><p>Categories of records in the system: 
</p><p>Certified Domestic Observer Final Evaluations are completed by North Pacific Groundfish Observer Program staff for each NMFS-certified observer upon the completion of each deployment. A deployment is a period of time not to exceed 90 days when an observer is assigned to work aboard a fishing vessel or in a shoreside processor. The Certified Domestic Observer Final Evaluations include the following information: Observer name; debriefer name; cruise number; future training recommendation; mid-cruise briefing requirement; deployment history, including vessel or plant names, and dates deployed at each; deployment scores; and narrative evaluations. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Magnuson-Stevens Fishery Conservation and Management Act, 16 U.S.C. 1853. 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. In the event that a system of records maintained by the Department to carry out its functions indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute or contract, or rule, regulation or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigation or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department. 
</p><p>2. A record from this system of records may be disclosed to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a Department decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. 
</p><p>3. A record from this system of records may be disclosed to a Federal, state, local, or international agency, in response to its request, in connection with the assignment, hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. 
</p><p>4. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations. 
</p><p>5. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record. 
</p><p>6. A record in this system of records may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular. 
</p><p>7. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether disclosure thereof is required by the Freedom of Information Act (5 U.S.C. 552). 
</p><p>8. A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m). 
</p><p>9. A record in this system may be transferred to the Office of Personnel Management for personnel research purposes, as a data source for management information, for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or related to manpower studies. 
</p><p>10. A record in this system may be disclosed to the Administrator, General Services, or his designee, during an inspection of records conducted by GSA as part of that agency's responsibility to recommend improvements in records management practices and programs under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with the GSA regulations governing inspection of records for this purpose and any other relevant (i.e. GSA or Commerce) directive. Such disclosure shall not be used to make determinations about individuals. 
</p><p>11. NMFS will make available to each NMFS-certified contractor a NMFS-generated final evaluation, containing the information described above, for each observer deployment made under contract with that contractor. 
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Electronic storage on computers or disk; paper records in file folders individually named and kept in secure file cabinets. 
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Observers are assigned observer numbers and "cruise"  (or deployment) numbers. Documents can be electronically retrieved by observer name or observer number combined with cruise number and year of deployment. Contractors included in this system of records do not have electronic access to this information. Paper printouts of electronic records will be made by NMFS staff to transmit via fax to the contractors included in this system of records. 
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Grounds and buildings employ security systems. Where electronic information is retrievable by terminal, all safeguards appropriate to secure the telecommunications system (hardware and software) are utilized. Paper records are maintained in secured file cabinets in areas that are accessible only to authorized personnel. NMFS-certified contractors, to whom access to this information is granted in accordance with this systems of records routine uses provision, are instructed on the confidential nature of this information. 
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal is in accordance with the National Archives Records Administration and the Department of Commerce record keeping procedures. 
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>North Pacific Groundfish Observer Program Task Leader, Alaska Fisheries Science Center, North Pacific Groundfish Observer Program, 7600 Sand Point Way NE, BIN C15700, Building 4, Seattle, Washington, 98115-0070. 
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Privacy Act information contained in this system of records may be requested from the system manager at the address above and must be approved by the Office of General Counsel, National Oceanic and Atmospheric Administration, Alaska Region. A requestor, including a NMFS-certified observer seeking information on himself or herself, should provide name, address, date of application, and record sought, pursuant to the inquiry provisions of the Department of Commerce's rules which appear in 15 CFR part 4b--Privacy Act. 
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Upon completion of each deployment debriefing, NMFS will fax a copy of the observer's final deployment evaluation to the observer's contracting company. The observer provider company must keep the observer evaluation record confidential and cannot release it without prior written release from the observer. Each observer is provided with a copy of his or her final evaluation upon completion of that debriefing. A request from a NMFS-certified observer for past evaluations should be addressed to the same address as stated in the notification section above. 
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 15 CFR part 4b--Privacy Act. 
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>NMFS-certified observers and North Pacific Groundfish Observer Program staff. 

</p></xhtmlContent></subsection></section>
<section id="noaa16" toc="yes">
<systemNumber>/NOAA 16</systemNumber>
<subsection type="systemName">Crab Economic Data Report (EDR) for BSAI off the coast of Alaska. 
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None. 
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Pacific States Marine Fisheries Commission, 612 West Willoughby Avenue, Juneau, Alaska, 99802. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners or lessees of vessels that harvest or process crab beginning with year 1996, including all future data, and owners or lessees of plants that process crab beginning with 1996, including all future data. Crew members. Captains (operators) of vessels. 
</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>System includes records for historical, annual, and current EDRs including financial information, crab harvest activity and cost, crab product and cost information, labor cost information for crew, and crab sales information. Each report includes the following: the name, title, telephone number, FAX number, and e-mail address of the person completing the EDR; name and address of the owner or lessee of the plant or vessel; Federal fisheries permit number; Federal processor permit number; Alaska vessel registration number; crew license number and city of residence, assigned internal individual identifier. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 313(j) of the Magnuson-Stevens Act, 16 U.S.C. 1853. 
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This information will permit: The evaluation of the economic effects of the Crab Rationalization Program (Program), specifically the harvesting and processing sectors; the determination of the economic efficiency and distributional effects of the Program; and distribution of information to the Department of Justice and Federal Trade Commission to assist in anti-trust analysis of the Program. 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records or information contained therein may specifically be disclosed as a routine use as stated below. The Department will, when so authorized, make the determination as to the relevancy of a record prior to its decision to disclose a document. 
</p><p>1. In the event that a system of records maintained by the Department to carry out its functions indicates or is relevant to a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute or contract, or rule, regulation or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records, including individual identifiers, may be referred to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigation or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department. That agency may disclose such records in the course of conducting its investigation. 
</p><p>2. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate or administrative tribunal, including disclosures during the course of litigation, such as through discovery or to opposing counsel in the course of settlement negotiations. 
</p><p>3. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record. 
</p><p>4. A record in this system of records may be disclosed without individual identifiers to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m). 
</p><p>5. A record in this system of records may be disclosed with individual identifiers to Department of Justice and the Federal Trade Commission when such records are requested by those agencies for anti-trust analyses or enforcement proceedings. 
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Computerized data base; electronic storage media; paper records in file folders in locked cabinets. 
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>May be retrieved by NMFS internal identification number, name of owner or lessee, vessel permit number, plant permit number, crew license number, vessel name, or plant name; however, records can be accessed by any file element or any combination thereof. 
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings where the records are maintained employ security systems with locks and access limits. Only those that have the need to know, to carry out the official duties of their job, have access to the information. Computerized data base is password protected and access is limited. Paper records are maintained in secured file cabinets in areas that are accessible only to authorized personnel of DCA. NMFS, Alaska Region, contractors, to whom access to this information is granted in accordance with this system of records routine uses provision, are instructed on the confidential nature of this information. 
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records shall be retained and disposed of in accordance with National Archives and Records Administration regulations (36 CFR subchapter B--Records Retention); Departmental directives and comprehensive records schedules. 
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Pacific States Marine Fisheries Commission, 612 West Willoughby Avenue, Juneau, Alaska 99802. 
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the System Manager. Written requests must be signed by the requesting individual. 
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the System Manager. 
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for accessing records, contesting contents, and appealing initial determinations are published in 15 CFR part 4b or may be obtained from the System Manager. 
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the files is obtained from the individual EDRs. 
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None. 

</p></xhtmlContent></subsection></section>
<section id="noaa19" toc="yes">
<systemNumber>/NOAA 19</systemNumber>


<subsection type="systemName">Permits and Registrations for United States Federally Regulated Fisheries.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>NMFS Northeast Region, One Blackburn Drive, Gloucester, MA 01930 (includes Atlantic Highly Migratory Species (HMS) Tuna Dealer permits).  
</p><p>NMFS Southeast Region, 263 13th Avenue South, St. Petersburg, FL 33701 (includes Atlantic HMS International Trade Permit, shark and swordfish vessel permits, shark and swordfish dealer permits).  
</p><p>NMFS Northwest Region, Sustainable Fisheries Division, 7600 Sand Point Way NE., Bldg. #1, Seattle, WA 98115.  
</p><p>NMFS Southwest Region, 501 West Ocean Boulevard, Suite 4200, Long Beach, CA 90802.
</p><p>NMFS Southwest Fisheries Science Center, 8604 La Jolla Shores Drive, La Jolla, CA 92037 (Pacific Highly Migratory Species database only).  
</p><p>NMFS Pacific Islands Region, 1601 Kapiolani Boulevard, Suite 1110, Honolulu, HI 96814.  
</p><p>NMFS Alaska Region, 709 West Ninth Street, Juneau, AK 99802-1668.  
</p><p>NMFS Office of Science and Technology, 1315 East West Highway, 12th Floor, Silver Spring, MD 20910 (National Saltwater Angler Registry, High Seas Fishing Compliance Act, and Antarctic Marine Living Resources harvesting permit data).  
</p><p>NMFS Office of Sustainable Fisheries, P.O. Drawer 1207, Pascagoula, MS 39567 (Antarctic Marine Living Resources import permit data).  
</p><p>NMFS Office of Sustainable Fisheries, 1315 East West Highway, Room 13130, Silver Spring, MD 20910 (Atlantic HMS Tuna vessel permits, HMS Angling Permit, HMS Charter/headboat permits database).  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners or holders of a permit or registration as recognized by NMFS, owner agents, vessel owners and/or operators. Individuals who apply for any permit, permit exception, permit exemption or regulation exemption, registration, dedicated access privilege or fishing quota share either initially, annually, or by transfer. Applicants seeking permission to fish in a manner that would otherwise be prohibited in order to conduct experimental fishing. Owners of processing facilities and/or fish dealers. Permit qualifiers (persons whose incomes are used for permit qualification). Allocation assignees under a Southeast Region individual fishing quota.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This information is collected and/or maintained by all regions and divisions: 
</p><p>Current permit number, permit status information, type of application, name of applicant and of other individuals on application (vessel owner(s), owner's agent, operator, dealer, corporation members), and position in company (if applicable), corporation name, date of incorporation and articles of incorporation (if applicable), date of birth, address, telephone numbers (business, cell and/or fax), U.S. Coast Guard Certificate of Documentation number or state vessel registration number and date of expiration, Vessel Monitoring System (VMS) activation certification, vessel name, vessel function, vessel characteristics (length, breadth, external markings, hull or superstructure color), gross and net tonnage, type of construction, fuel capacity and type, horsepower (engine, pump), type of product storage. The Tax Identification Number (TIN) (Employer Identification Number (EIN) or Social Security Number (SSN)) is required for all permits, under the authority of the Debt Collection Improvement Act (DCIA), 31 U.S.C. 7701. The primary purpose for requesting the TIN is for the collection and reporting on any delinquent amounts arising out of such person's relationship with the government pursuant to the DCIA.  
</p><p>It is required in subsection (c)(1) that each person doing business with NMFS is to furnish their taxpayer identifying number. For purposes of administering the various NMFS fisheries permit and registration programs, a person shall be considered to be doing business with a federal agency including but not limited to if the person is an applicant for, or recipient of, a federal license, permit, right-of-way, grant, or benefit payment administered by the agency or insurance administered by the agency pursuant to subsection (c)(2)(B) of the DCIA.  
</p><p>Additional information is collected and/or maintained by individual regions and divisions:  
</p>
<p>Northeast Region
</p><p>For transferable permits: Hair and eye color, height and weight, ID-sized photograph, medical records for resolution of permit dispute, enforcement actions, court and legal documents, and permit sanction notices filed by General Counsel, credit card and/or checking account numbers, cancelled checks, tax returns, internal permit number specific to each limited entry permit, baseline specifications on limited entry permit, country, captain's license, State and Federal Dealer Numbers (if applicable), coast on which dealer does business, processing sector, facilities where fish received, vessel landing receipts and records, dealer purchase receipts, bills of sale, type of vessel registration, NMFS unique vessel ID, year vessel built, hailing port, hailing port state, principal port, principal state, vessel operations type (catching and/or processing: For at-sea processing permit), fish hold capacity, passenger capacity, VMS status, crew size, fishery type, fishery management plan and category, maximum days at sea, quota allocation and shares, regional fishery management organization, species or species code, type of gear, gear code and rank, buoy and trap/pot color, number of tags assigned to vessel, number of traps, dredge size and number.  
</p><p>Southeast Region  
</p><p>Fee payment information, business e-mail address, Web site, gender, hair and eye color, height and weight, ID-sized photograph, Dunn and Bradstreet Corporation Number, NMFS internal identification number, county, country, marriage certificate, divorce decree, death certificate, trust documents, probated will, enforcement actions, court and legal documents, and permit sanction notices filed by General Counsel, name of vessel permit applicant if not owner, and relationship to owner, type of vessel ownership, captain's license, original permit, permit payment information, name of permit transferor and number of permit before transfer, permit and vessel sale price (for permit transfers), date of permit transfer signature, notarized sale and lease agreement with lease start and end dates if applicable, income or license qualifier for certain fisheries, Income Qualification Affidavit for income qualified fisheries, U.S. importer number, State and Federal Dealer Numbers (if applicable), plant name and operator, hull identification number, hailing port and hailing port state, year vessel built, location where vessel built, fish hold capacity, live well capacity, radio call sign, vessel communication types and numbers, crew size, passenger capacity, fishery type, quota shares, vessel landing receipts and records, bills of sale, processing facility where fish are received, gear type, species/gear endorsements, buoy/trap color code, number of traps, trap tag number series, trap dimensions, trap mesh size, designated fishing zone, aquaculture reports, site description, material deposited and harvested, value of material, Highly Migratory Species workshop certificate, informational telephone calls recorded with member of public's knowledge, for customer service evaluation and constituent statement records.  
</p><p>Atlantic Highly Migratory Species
</p><p>Business e-mail, Web site, Dunn and Bradstreet Corporation Number, percent/rank of ownership interest, lease start/end date, income or license qualifier for certain fisheries, U.S. Importer Number (dealers), State and Federal Dealer Numbers (if applicable), processing facility where fish are received, type of vessel registration, hull identification number, passenger capacity, crew size, hailing port, hailing port state, principal port, principal port state, fish hold capacity, year vessel built, fishery type, species or species code, type of fishing gear, gear code.
</p><p>Northwest Region
</p><p>Fee payment information, business e-mail address, NMFS internal identification number, ownership rank if applicable, permit payment information, credit card and/or checking account numbers, canceled checks, tax returns, divorce decree, marriage certificate, city and state where married, death certificate, probated will, trust documents, medical records for emergency transfer of certain permits only, enforcement actions, court and legal documents, and permit sanction notices filed by General Counsel, name of permit transferor and number of permit before transfer, period of permit lease, permit price, location where vessel built, fishery type, quota shares, species and gear endorsements, gear code, amount of landed fish or processed fish product, operation as mother ship with start and end date.
</p><p>Southwest Region
</p><p>Business e-mail address, applicant's name and relationship to owner or owner manager if not owner or operator, country, Dunn and Bradstreet Corporation Number, other federal, state and commercial licenses held by operator, name of permit transferor and number of permit before transfer, type of vessel (commercial fishing, charter), vessel photograph, hull identification number, hailing port, hailing port state, principal port, principal port state, year vessel built, where vessel built, maximum vessel speed, fish hold capacity, processing equipment, passenger capacity, crew size, international radio call sign, Vessel Monitoring System (VMS) status, dolphin safety gear on board, previous vessel flag, previous vessel name and effective dates, species/gear endorsements, fishery type, type of fishing gear, gear code, fishing status (active or inactive), intent to make intentional purse seine sets on marine mammals, date, location, and provider of most recent tuna purse seine marine mammal skipper workshop.
</p><p>Pacific Islands Region
</p><p>Photograph identification, citizenship, credit card and/or checking account numbers, cancelled checks, owner of checking account from which permit fees paid, enforcement actions, court and legal documents, and permit sanction notices filed by General Counsel, name of permit transferor and number of permit before transfer, International Maritime Organization number, NMFS vessel identification number, international radio call sign, year vessel built, location where vessel built, fishery type, percent of ownership interest, ownership and catch history as basis for exemption eligibility, days at sea allocations, quota shares, vessel landing receipts and records, dealer purchase receipts, bills of sale.
</p><p>Alaska Region
</p><p>Business e-mail address, country, NMFS internal identification number, citizenship, reference names, owner beneficiary, death certificate, marriage certificate, divorce decree, trust documents, probated will, medical information for emergency transfer of certain permits only, enforcement actions, court and legal documents, and permit sanction notices filed by General Counsel, credit card and/or bank account numbers, canceled checks, tax returns, name of Alaska Native tribe, community of residence, fishery community organization, community governing body contact person, nonprofit name, community represented by nonprofit, cooperative representative, percent of ownership interest, permit restrictions, quota type, names of other quota holders if affiliated with any cooperative member receiving quota against cap, names and relationship of permit transferor and transferee, transfer eligibility certificate, sector and region before transfer, relationship of transferor and transferee, reason for transfer, broker's name and fee, lien information (if applicable), quota transfer costs, permit financing source, permit fee, sale/lease agreement, period of lease, agreement to return shares (if applicable), for crab rationalization: affidavit that right of first refusal contracts were signed, number of units and pounds of fish transferred, applicable dealer license numbers, processing plant name and identification, operation type and operator, type of vessel registration, State of Alaska registration number, NMFS vessel identification number, hull identification number, hailing port and hailing port state, numbers of existing permits if applicable to current application, documentation of loss or destruction of a vessel, list of vessels in a vessel cooperative, vessel operations type in terms of catching and/or processing, species/gear endorsements for fisheries requiring vessel monitoring systems, fishery type, species or species code, fishery management plan, days at sea allocations, quota shares, type of fishing gear, gear code, vessel landing receipts and records, bills of sale, delivery receipts, dealer purchase receipts, processing sector and facility where fish are received, statement from processor that there is a market for rockfish received from applicant for entry level harvester permit.
</p><p>High Seas Fishing Compliance Act
</p><p>Citizenship, internal identification number, percent/rank of ownership interest, hull identification number, vessel photograph, type of vessel registration, year vessel built, where vessel built, fish hold capacity, hailing port, hailing port state, crew size, international radio call sign, previous vessel flag, previous vessel name, fishery type, fishery management plan, regional fishery management organization, type of fishing gear, gear code.
</p><p>Antarctic Marine Living Resources
</p><p>Nationality, type of vessel (commercial fishing, charter), where vessel built, year vessel built, fish hold capacity, International Maritime Organization number (if issued), vessel communication types and serial numbers, details of tamper-proof VMS elements, ice classification, processing equipment, international radio call sign, foreign vessel flag, previous vessel flag, previous vessel name, permit number of supporting foreign vessel, crew size, species code, type of fishing gear, information on the known and anticipated impacts of bottom trawling gear on vulnerable marine ecosystems, and the products to be derived from an anticipated catch of krill.
</p><p>National Saltwater Angler Registry Program
</p><p>Name, TIN, address, telephone number, designation as owner or operator of for-hire vessel, vessel name and registration/documentation number and a statement of the region(s) in which the registrant fishes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Magnuson-Stevens Fishery Conservation and Management Act, 16 U.S.C. 1801 et seq. (Magnuson-Stevens Act); High Seas Fishing Compliance Act of 1995, 16 U.S.C. 5501 et seq; International Fisheries Regulations: Vessels of the United States Fishing in Colombian Treaty Waters: 50 CFR 300.120; the American Fisheries Act, Title II, Public Law No. 105-277; the Atlantic Coastal Fisheries Cooperative Management Act of 1993, 16 U.S.C. 5101-5108, as amended 1996; the Tuna Conventions Act of 1950, 16 U.S.C. 951-961; the Atlantic Tunas Convention Authorization Act, 16 U.S.C., Chapter 16A; the Northern Pacific Halibut Act of 1982, 16 U.S.C. 773 et seq. (Halibut Act), the Antarctic Marine Living Resources Convention Act of 1984, 16 U.S.C. 2431-2444; the Marine Mammal Protection Act, 16 U.S.C. 1361; and the Debt Collection Improvement Act, 31 U.S.C. 7701.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This information will allow NMFS to identify owners and holders of permits and non-permit registrations, identify vessel owners and operators, evaluate requests by applicants and current participants, or agency actions, related to the issuance, renewal, transfer, revocation, suspension or modification of a permit or registration.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed as follows.
</p><p>1. In the event that a system of records maintained by the Department to carry out its functions indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute or contract, rule, regulation, or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, rule, regulation, or order issued pursuant thereto, or protecting the interest of the Department.
</p><p>2. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.
</p><p>3. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.
</p><p>4. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether the Freedom of Information Act (5 U.S.C. 552) requires disclosure thereof.
</p><p>5. A record in this system will be disclosed to the Department of Treasury for the purpose of reporting and recouping delinquent debts owed the United States pursuant to the Debt Collection Improvement Act of 1996.
</p><p>6. A record in this system may be disclosed to the Department of Homeland Security for the purpose of determining the admissibility of certain seafood imports into the United States.
</p><p>7. A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract but not operating a system of records within the meaning of 5 U.S.C. 552a(m).
</p><p>8. A record in this system of records may be disclosed to approved persons at the state or interstate level within the applicable Marine Fisheries Commission for the purpose of co-managing a fishery or for making determinations about eligibility for permits when state data are all or part of the basis for the permits.
</p><p>9. A record in this system of records may be disclosed to the applicable Fishery Management Council (Council) staff and contractors tasked with the development of analyses to support Council decisions about Fishery Management Programs.
</p><p>10. A record in this system of records may be disclosed to the applicable NMFS Observer Program for purpose of identifying current permit owners and vessels and making a random assignment of observers to vessels in a given fishing season.
</p><p>11. A record in this system of records may be disclosed to the applicable Regional or International Fisheries Management Body for the purpose of identifying current permit owners and vessels pursuant to applicable statutes or regulations and/or conservation and management measures adopted by a Regional or International Fisheries Management Body, such as: the Food and Agriculture Organization of the United Nations, Commission for the Conservation of Antarctic Marine Living Resources, Inter-American Tropical Tuna Commission, International Pacific Halibut Commission, and International Commission for the Conservation of Atlantic Tunas.
</p><p>12. A record in this system of records may be disclosed to appropriate agencies, entities, and persons when: (1) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that, as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosure to consumer reporting agencies pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Computerized database; CDs; paper records stored in file folders in locked metal cabinets and/or locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are organized and retrieved by NMFS internal identification number, name of entity, permit number, vessel name or identification number, or plant name. Records can be accessed by any file element or any combination thereof.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system of records is stored in a building with doors that are locked during and after business hours. Visitors to the facility must register with security guards and must be accompanied by federal personnel at all times. Records are stored in a locked room and/or a locked file cabinet. Electronic records containing Privacy Act information are protected by a user identification/password. The user identification/password is issued to individuals as authorized by authorized personnel.
</p><p>All electronic information disseminated by NOAA adheres to the standards set out in Appendix III, Security of Automated Information Resources, OMB Circular A-130; the Computer Security Act (15 U.S.C. 278g-3 and 278g-4); and the Government Information Security Reform Act, Public Law 106-398; and follows NIST SP 800-18, Guide for Developing Security Plans for Federal Information Systems; NIST SP 800-26, Security Self-Assessment Guide for Information Technology Systems; and NIST SP 800-53, Recommended Security Controls for Federal Information Systems.
 
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records are retained and disposed of in accordance with National Archive and Records Administration regulations (36 CFR Chapter XII, Subchapter B--Records Management); Departmental directives and comprehensive records schedules; NOAA Administrative Order 205-01; and the NMFS Records Disposition Schedule, Chapter 1500.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Chief, Fisheries Statistics Office, NMFS Northeast Region, NMFS Northeast Region, One Blackburn Drive, Gloucester, MA 01930.  
</p><p>Assistant Regional Administrator for Operations, Management, and Information Services, NMFS Southeast Region, 263 13th Avenue South, St. Petersburg, FL 33701.  
</p><p>Permit Team Leader, NMFS Northwest Region, Sustainable Fisheries Division, 7600 Sand Point Way NE., Bldg. #1, Seattle, WA 98115.  
</p><p>Assistant Regional Administrator and Tuna Dolphin Policy Analyst, NMFS Southwest Region, 501 West Ocean Boulevard, Suite 4200, Long Beach, CA 90802.  
</p><p>Information/Permit Specialist, Sustainable Fisheries Division, NMFS Pacific Islands Region, 1601 Kapiolani Boulevard, Suite 1110, Honolulu, HI 96814.  
</p><p>Regional Administrator, NMFS Alaska Region, 709 West Ninth Street, Juneau, AK 99801.  
</p><p>High Seas Fishing Compliance Act: Fishery Management Specialist, Office of International Affairs (F/IA), NMFS, 1315 East-West Highway, Room 12604, Silver Spring, MD 20910.  
</p><p>AMLR harvesting permits: Foreign Affairs Specialist for International Science, NMFS Office of Science and Technology, 1315 East-West Highway, Room 12350, Silver Spring, MD 20910.  
</p><p>AMLR dealer permits: Import Control Officer, NMFS Office of Sustainable Fisheries, P.O. Drawer 1207, Pascagoula, MS 39567.  
</p><p>National Saltwater Angler Registry: Fish Biologist, Office of Science and Technology, Fisheries Statistics Division NMFS, 1315 East-West Highway, Room 12423, Silver Spring, MD 20910.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the national or regional Privacy Act Officer:  
</p><p>Privacy Act Officer, NOAA, 1315 East-West Highway, Room 10641, Silver Spring, MD 20910.  
</p><p>Privacy Act Officer, NMFS, 1315 East-West Highway, Room 13706, Silver Spring, MD 20910.  
</p><p>Privacy Act Officer, NMFS Northeast Region, One Blackburn Drive, Gloucester, MA 01930.  
</p><p>Privacy Act Officer, NMFS Southeast Region, 263 13th Avenue South, St. Petersburg, FL 33701.  
</p><p>Privacy Act Officer, NMFS Northwest Region, 7600 Sand Point Way NE., Bldg. #1, Seattle, WA 98115.  
</p><p>Privacy Act Officer, NMFS Southwest Region, 501 West Ocean Boulevard, Suite 4200, Long Beach, CA 90802.  
</p><p>Privacy Act Officer, NMFS Pacific Islands Region, 1601 Kapiolani Boulevard, Suite 1110, Honolulu, HI 96814.  
</p><p>Privacy Act Officer, NMFS Alaska Region, P.O. Box 21668, Juneau, AK 99802, or delivered to the Federal Building, 709 West 9th Street, Juneau, AK 99801.  
</p><p>Written requests must be signed by the requesting individual. Requestor must make the request in writing and provide his/her name, address, and date of the request and record sought. All such requests must comply with the inquiry provisions of the Department's Privacy Act rules which appear at 15 CFR part 4, Appendix A.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests for access to records maintained in this system of records should be addressed to the same address given in the Notification section above. <i>Note:</i> Complete records for jointly owned permits are made accessible to each owner upon his/her request.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned are provided for in 15 CFR part 4, Appendix A.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system will be collected from individuals applying for a permit or registration or from an entity supplying related documentation regarding an application, permit, or registration.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.   
</p></xhtmlContent></subsection></section>
<section id="noaa20" toc="yes">
<systemNumber>/NOAA-20</systemNumber>
<subsection type="systemName">Search and Rescue Satellite Aided Tracking (SARSAT) 406 MHz Emergency Beacon Registration Database.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>NOAA/SARSAT, E/SP3, NSOF, 4231 Suitland Road, Suitland, MD 20746.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners of 406 MHz Emergency Position Indicating Radio Beacons (EPIRBs), 406 MHz Emergency Location Transmitters (ELTs), 406 MHz Personnel Locator Beacons (PLBs), and 406 MHz Ship Security Alerting System (SSAS) Beacons.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Beacon Unique Identifier Number (Beacon ID), beacon category, beacon manufacturer, beacon model; owner name, owner address, owner e-mail address, owner telephone number by home, work, cellular, and fax; and name and telephone number of primary/alternate 24-hour emergency contact. Additional categories specifically for:  
</p><p>EPIRBs and SSAS beacon registrations--vessel information including usage, type, name, color, survival and radio equipment, vessel telephone numbers with call sign, Inmarsat number, cellular and MMSI number, federal/state registration number, length, capacity, and homeport; ELT registrations--aircraft information including registration (tail) number, type, manufacturer, model, color, seating capacity, radio equipment, survival equipment, principal airport; and  
</p><p>PLB registrations--general use data including usage, specific usage, and type.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>47 CFR parts 80, 87, and 95. The system is also authorized by the U.S. Office of Management &amp; Budget (OMB) Control Number: OMB 0648-0295.  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This information will assist search and rescue forces in carrying out their mission of rescue assistance and false alert abatement.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed as follows:  
</p><p>1. A record in this system of records is used when a beacon alert is received at the United States Mission Control Center (USMCC) from a registered beacon. The information kept in the database is automatically forwarded to rescue coordination centers operated by the United States Air Force, United States Coast Guard, State Police/State SAR authority, or another foreign SARSAT Mission Control Center, should it be requested for use in a SAR case in a foreign search and rescue region. The information is used by search and rescue (SAR) controllers as a tool to coordinate and resolve the SAR event.  
</p><p>2. Every two years, NOAA uses the information in the database to alert beacon owners to update and renew their registration in the database.  
</p><p>3. In the event that a system of records maintained by the Department to carry out its function indicates a violation or potential violation of law or contract, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute or contract, or rule, regulation or order issued pursuant thereto, or the necessity to protect an interest of the Department, the relevant records in the system of records may be referred to the appropriate agency, whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or contract, or rule, regulation or order issued pursuant thereto, or protecting the interest of the Department.  
</p><p>4. A record from this system of records may be disclosed in the course of presenting evidence to a court, magistrate, or administrative tribunal, including disclosures to opposing counsel in the course of settlement negotiations.  
</p><p>5. A record in this system of records may be disclosed to a Member of Congress submitting a request involving an individual when the individual has requested assistance from the Member with respect to the subject matter of the record.  
</p><p>6. A record in this system of records may be disclosed to a contractor of the Department having need for the information in the performance of the contract, but not operating a system of records within the meaning of 5 U.S.C. 552a(m).  
</p><p>7. A record in this system of records may be disclosed to the Department of Justice in connection with determining whether the Freedom of Information Act  
(5 U.S.C. 552) requires disclosure thereof.  
</p><p>8. A record in this system of records may be disclosed to the appropriate manufacturer, medical authority, or law enforcement authority if the Department finds that it is in the best interest of the individual's safety.  
</p><p>Disclosure to Consumer Reporting Agencies: </p><p>None.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p> <p>Computerized database stored behind open air firewall, electronic storage media, and paper records. All three mediums are retained in accordance with NOAA Records Disposition Handbook, Chapter 1404-02.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by unique beacon identification number, name of beacon owner, date of submittal, vessel name, aircraft name, or aircraft tail number; however, records can be accessed by any file element or any combination thereof.  
</p><p>Access: </p><p>Due to the sensitive information stored in the registration database, access has been granted only to a limited number of personnel in accordance with this system of records routine uses provision. This access comes in four different categories; beacon owners, system administrators, SAR users, and vessel/aircraft inspectors.  
</p><p>&#149; The beacon owner is granted access to his/her own registration information through the use of a user ID and an online password. Information can be accessed and updated by the beacon owner at any time.  
</p><p>&#149; The system administrator consists of personnel at the USMCC who maintains and operates the registration database. Access to records is through the use of a user ID and an online password.  
</p><p>&#149; The SAR user is limited to rescue coordination personnel responsible for SAR operations within internationally recognized SAR regions. Each individual SAR controller is issued a user ID and an online password. SAR controllers are given a view-only capability.  
</p><p>&#149; The vessel or aircraft inspector is an approved representative of a federal agency charged with inspecting vessels or aircraft which includes verifying that the emergency beacons carried onboard the vessel or aircraft are properly registered. Each individual inspector is issued a user ID and an online password. Inspectors are given a view-only capability.  
 </p><p>Exceptions to the above categories can only be approved by the SARSAT Program Steering Group. Consideration for access to the database by a requesting individual/agency will be based in light of their overall contribution to the SAR mission versus balancing the individual beacon owner's right to privacy.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Operational controls--the SARSAT Beacon Registration Database Computer Systems are located at NOAA's USMCC facility in Suitland, Maryland. The facility has a uniformed guard service and the USMCC has key card controls limiting access to all production servers.  
</p><p>Technical controls--access controls are implemented on the production equipment through the use of system user names and passwords as well as database user names and passwords. Access logs are maintained and reviewed for any improprieties. The entire database is covered by an intrusion detection system that monitors and detects any attempt to access or hack any part of the database. Communications with web users are by Secure Sockets Layer (SSL) protocol to ensure safe transmission of information. In addition to the SSL, information that is sent to the database is transferred through two firewalls prior to storage and use in the USMCC. The computerized database is backed up daily and the information is housed in a Redundant Array of Independent Disks (RAID) shelf to minimize the risk of disk drive failure. Every month the data is backed up to tape and stored in a safe at an offsite location. The system is also certified and accredited according to federal guidelines.  
</p><p>Hardcopy records are maintained in areas that are accessible only to authorized personnel and stored in accordance with NOAA Records Disposition Handbook.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records shall be retained and disposed of in accordance with NOAA Records Disposition Handbook, Chapter 1404-02, Departmental directives, and comprehensive records schedules.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>NOAA/SARSAT, E/SP3, NSOF, 4231 Suitland Road, Suitland, MD 20746.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Beacon owners are notified by letter once registration information has been put into the database. Every two years thereafter, beacon owners are contacted by e-mail or letter to update their information or to confirm that their information is correct.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals regarding this system of records should be addressed to the system manager. Individuals with information in the database have the ability to review and update their own individual information on the internet at <i>http://www.beaconregistration.noaa.gov.</i> User ID and user password are set-up with initial Web registration or with a first visit to the Web site.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individual beacon owners have access to their database file and have the ability to update or correct information. Other issues are addressed by the system manager who can be contacted at the above address.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual on whom the record is maintained provides information to NOAA by either the website or mail. Existing registrations can be updated according to the above processes, by a phone call from the beacon owner, or by rescue coordination center controllers when updated information is collected while processing a case.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>

<section id="ntis1" toc="yes">
<systemNumber>/NTIS-1</systemNumber>
<subsection type="systemName">Individuals interested in NTIS Publications, Shipped Order Addresses, Customer Account Records, and Subscriber Files--COMMERCE/NTIS-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Automated Data Processing Division and Document Distribution and Reproduction Division, Office of Computer and Communications Service and Document Services Division, NTIS, 5285 Port Royal Road, Springfield, Virginia 22161.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who order and/or purchase products and services from NTIS and all individuals who have requested (that they be placed on the NTIS promotional mailing list) NTIS promotional literature.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name; address; nine-digit taxpayer identification number; items ordered; items sent; amount of purchases, date order received; date order mailed; NTIS deposit account or customer code number; total charge to date; whether account collectible or not; categories of publications ordered by each purchaser; when subscription expired; amount of deposit.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 1151-57; 41 U.S.C. 104, 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records maintained in the system are disclosed to NTIS sales agents; and to individuals, organizations, Federal agencies, and State and local governments contributing publications to NTIS for their market research and sales accounting purposes, through the mechanism of providing them the names and addresses of individuals (and others) who have purchased their publications. Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). Also see general routine uses (1 through 6, 8 through 10, and 12 of Prefatory Statement notice in the <i>Federal Register</i> on October 2, 1975 (40 FR 45635), and amended on November 7, 1975 (40 FR 52074) and August 17, 1976 (41 FR 34805), 4, 5, 9 and 13 of Prefatory Statement.</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):
</p><p>Disclosures may be made from this system to "consumer reporting agencies"  as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and the Federal Claims Collection Act of 1968 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, film files, magnetic tape and disc files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by individual identifier such as deposit account number of credit card account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal tape vaults in secured rooms or premises with access limited to those whose official duties require access. The data can also be obtained at in-house computer terminals used by those whose official NTIS duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are updated regularly and maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, (Automated Data Processing Division) Office of Computer and Communications Services, NTIS, (5285 Port Royal Road), Springfield, Virginia 22161.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Director, Office of Administrative Management, NTIS (Sills Building), Springfield, Virginia 22161. Requester should provide name and address in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the Notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department rules for access, for contesting contents and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and NTIS transaction files.</p></xhtmlContent></subsection></section>


<section id="pat-tm1" toc="yes">
<systemNumber>/PAT-TM-1</systemNumber>
<subsection type="systemName">Attorneys and Agents Registered to Practice Before the Office.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Office of Enrollment and Discipline, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314; Office of the Solicitor, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Attorneys and agents who are, or have been, registered to practice before the United States Patent and Trademark Office (USPTO) in patent cases, and applicants and former applicants for such registration to practice.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information, personal and professional qualifications, character and fitness report, investigations of an applicant's suitability or eligibility for registration to practice before the USPTO, undertakings of former patent examiners, current address, and status information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 2.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO under 35 U.S.C. 2(b)(2)(D), in particular, the enrollment and recognition of individuals to practice as attorneys and agents before the USPTO in patent, trademark, and other non-patent matters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos. 1-5 and 8-13, as found at 46 FR 63501-63502 (December 31, 1981). A public roster including an address of record, law firm or company affiliation, telephone number, and registration number of the registered individuals is published and disseminated; registration status is disseminated upon inquiry; and information may be published or otherwise disclosed to solicit information regarding an applicant's suitability and eligibility for registration to practice before the USPTO.
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, microfilm, and machine-readable storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name or registration number. The files are searchable on a database available only to authorized staff members of the Office of Enrollment and Discipline.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access limited to those whose official duties require access. Electronic files are stored in secured premises with access limited to those whose official duties require access. The electronic files are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the unit's Record Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Enrollment and Discipline, United States Patent and Trademark Office, Mail Stop OED, P.O. Box 1450, Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the Director, Office of Enrollment and Discipline, United States Patent and Trademark Office, Mail Stop OED, P.O. Box 1450, Alexandria, VA 22313-1450. Requester should provide name, address, date of application, and record sought, pursuant to the inquiry provisions appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, references, and individuals furnishing information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(2), all investigatory materials in the record which meet the criteria in 5 U.S.C. 552a(k)(2) are exempted from the notice, access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)) of the agency regulations because of the necessity to exempt this information and material in order to accomplish the law enforcement function of the agency, to prevent subjects of investigations from frustrating the investigatory process, to prevent the disclosure of investigative techniques, to fulfill commitments made to protect the confidentiality of sources, to maintain access to sources of information, and to avoid endangering these sources and law enforcement personnel.</p></xhtmlContent></subsection></section>
<section id="pat-tm2" toc="yes">
<systemNumber>/PAT-TM-2</systemNumber>
<subsection type="systemName">Complaints, Investigations and Disciplinary Proceedings Relating to Attorneys and Agents Registered or Recognized to Practice Before
the Office.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Office of Enrollment and Discipline, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314; Office of
the Solicitor, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Attorneys and agents registered, recognized, or authorized to practice before the United States Patent and Trademark Office (USPTO)
in patent matters, attorneys engaged in practice before the USPTO in trademark and other non-patent matters, attorneys appearing before
the USPTO, and excluded or suspended attorneys and agents.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Complaints and information obtained during investigations and quasi-judicial disciplinary proceedings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 2.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO under 35 U.S.C. 2(b)(2)(D), in particular, for the enrollment and recognition of individuals to
practice as attorneys and agents before the USPTO in patent, trademark, and other non-patent matters and to aid the enforcement of
statutes and regulations regarding the conduct of attorneys and agents admitted, recognized, or authorized to practice before the
USPTO.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>(1) Routine uses will include dissemination of information concerning the complaint, investigation, or disciplinary proceeding may
be made to the complainant and to persons who can reasonably be expected to provide information needed in connection with the
complaint, investigation, or disciplinary proceeding. Notice of filing of a disciplinary complaint may be publicly disclosed. Upon a
final order reprimanding, suspending, or excluding an attorney or agent, the records in this system may be publicly disclosed.
</p><p>(2) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal,
state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation
of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil,
criminal, or regulatory in nature).
</p><p>(3) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(4) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or
working on a contract, service, grant, cooperative agreement, or other work assignment for the United States Patent and Trademark
Office, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to the United States
Patent and Trademark Office employees.
</p><p>(5) Routine uses will include the Prefatory Statement of General Routine Uses Nos. 1-5 and 8-13, as found at 46 FR
63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, microfilm, and machine-readable storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by name, registration number, or other retrievable indicators. The files are searchable in a database available only to
authorized staff members of the Office of Enrollment and Discipline.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in secured rooms or secured premises with access limited to those whose official duties require access.
Electronic files are stored in secured premises with access limited to those whose official duties require access. The electronic files
are password protected and can only be accessed by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series record schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy General Counsel for Enrollment and Discipline and Director of the Office of Enrollment and Discipline, United States Patent
and Trademark Office, Mail Stop OED, P.O. Box 1450, Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought in accordance with the procedures for making inquiries
appearing in 37 CFR 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals, client(s) of same, registered or recognized attorneys and agents, witnesses in disciplinary proceedings, court
opinions, and other individuals furnishing information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(2), all investigatory materials in the record which meet the criteria in 5 U.S.C. 552a(k)(2) are exempt
from the notice, access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)) of the
agency regulations because of the necessity to exempt this information and material in order to accomplish the law enforcement function
of the agency, to prevent subjects of investigations from frustrating the investigatory process, to prevent the disclosure of
investigative techniques, to fulfill commitments made to protect the confidentiality of sources, to maintain access to sources of
information, and to avoid endangering these sources and law enforcement personnel.
 </p></xhtmlContent></subsection></section>

<section id="pat-tm3" toc="yes">
<systemNumber>/PAT-TM-3</systemNumber>
<subsection type="systemName"> Employee Production Records--COMMERCE/PAT-TM-3.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of Management and Organization, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202; and Office of ADP Administration, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Employees of the Patent and Trademark Office.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Employee name and number, position and grade level, time in duty status, time on leave, duty hours distributed by task, receipt date of oldest item in processing queue, beginning and ending balances of work in process, work volumes compiled by organization and in some organizations by individuals, and comparative data on current production compared with earlier periods.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 U.S.C. 301 and 35 U.S.C. 6.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See Prefatory Statement of General Routine Uses Nos.1-5 and 9-13.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper records in file folder, microfilm and magnetic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed by organizations; cross referenced for access by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Where information is retrievable by terminal, all safeguards appropriate to secure the ADP telecommunications system (hardware and software) are utilized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records retention and disposal is in accordance with the unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director, Office of Management and Organization, U.S. Patent and Trademark Office, Washington, DC 20231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231. Requester should provide employee name and number, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, and the individual's supervisors.
</p></xhtmlContent></subsection>
</section>

<section id="pat-tm4" toc="yes">
<systemNumber>/PAT-TM-4</systemNumber>
<subsection type="systemName"> Government Employee Invention Rights--COMMERCE/PAT-TM-4.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Solicitor, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Government employees who are inventors or nongovernment employees who are joint inventors together with a government employee inventor.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Invention rights questionnaires including information as to the inventor's employment status and his official duties and responsibilities at the time the invention was made, title determinations, appeals to the Commissioner, and petitions for reconsideration.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 35 U.S.C. 1 and 6, and E.O. 10096, dated January 23, 1950.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See prefatory Statement of General Routine Uses Nos.1-5 and 8-13. Also, information is transferred to various Government departments and agencies in connection with determinations made as to respective property rights (or the methods of protection thereof) of Government employees and such departments and agencies in and to inventions made by such employees.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p><p> Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed alphabetically by name and case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records retention and disposal is in accordance with the unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent> <p>Head, Office of Government Employee Inventions, Office of the Solicitor, U.S. Patent and Trademark Office, Washington, DC 20231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231. Requester should provide name (and case number, if known) pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Subject individual and their employees, and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Pursuant to 5 U.S.C. 552a(k)(1), Government Employee Invention Rights records which relate to applications or inventions subject to a secrecy order pursuant to 35 U.S.C. 181 or are otherwise subject to security classification pursuant to E.O. 12065 or the Atomic Energy Act of 1954, are exempted from the notification, access, and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is made to prevent disclosure of information which might be detrimental to national security and in accordance to agency rules, which are published in the Rules Section of this <i>Federal Register</i>.
</p></xhtmlContent></subsection></section>
<section id="pat-tm6" toc="yes">
<systemNumber>/PAT-TM-6</systemNumber>
<subsection type="systemName">Parties Involved in Patent Interference Proceedings.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Patent Trial and Appeal Board, United States Patent and Trademark Office, Madison East, 600 Dulany Street, Alexandria, Virginia
22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for patent and patentees who become involved in a conflict involving the question of priority of invention.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>All records relating to the declaration, conduct, and termination of interference proceedings, including, but not limited to:
Preliminary statements, motions, testimony, and settlement agreements. The data contained in the records may include information
relating to an applicant's, a patentee's or a witness's name, age, citizenship, residence, educational and work background, physical
and mental health, activities relating to conception and reduction to practice of the contested subject matter, and other matters which
may arise during the conduct of the interference proceeding or in connection with any agreements made by the parties relative to the
interference proceeding.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 1, 6, 23, 24, and 135.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO under 35 U.S.C. 6 and 135, in particular, to review adverse decisions of patent examiners
regarding patent applications; to determine the priority and patentability of inventions in interference proceedings; and to conduct
Inter Partes Reviews, Post Grant Reviews, and Proceedings under the Transitional Program from Covered Business Methods Patents, and
Derivation Proceedings. Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>Records relating to interferences which do not involve an unpublished application are open to public inspection. Records relating to
interferences which do involve an unpublished application (37 CFR 41.6) are open to public inspection after the interference has
terminated, if any application or patent in the interference is or becomes published. Otherwise, information concerning these records
is provided outside the Office only upon authorization of the applicants or owners of the applications or patents involved, or when
necessary to carry out the provisions of any act of Congress or in such special circumstances as may be determined by the Director.
Copies of settlement agreements filed under 35 U.S.C. 135(c) are kept separate from other interference records if the party filing them
so requests, and are made available, as provided in the statute, only to Government agencies on written request or to any person on a
showing of good cause.
</p><p>In addition to the routine uses in the Prefatory Statement of General Routine Uses, as found at 46 FR 63501-63502 (December
31, 1981), routine uses of these records will also include:
</p><p>(1) Disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal, state, local, foreign,
international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation of any law, rule,
regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil, criminal, or
regulatory in nature).
</p><p>(2) Disclosure to an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized
by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(3) Disclosure to contractors and their agents, grantees, experts, consultants, and others performing or working on a contract,
service, grant, cooperative agreement, or other work assignment for the USPTO, when necessary to accomplish an agency function related
to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and
limitations on disclosure as are applicable to the USPTO employees.
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders or in electronic form. Electronic records held in confidence are in a password-controlled system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by Interference Number, cross-indexed to the names of the parties. The records may be indexed by applicant or patentee name,
but not by witness name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records of settlement agreements held in confidence are located in lockable metal file cabinets or in metal file cabinets in secured
rooms or secured premises with access limited to those whose official duties require access. Electronic files are stored in secured
premises with access limited to those whose official duties require access. The electronic files are password-protected and can only be
accessed by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Administrative Patent Judge, Patent Trial and Appeal Board, United States Patent and Trademark Office, P.O. Box 1450,
Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR part 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought (including Interference Number, if known) in accordance
with the procedures for making inquiries appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR part 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applicants for patent and patentees, the patent attorneys or agents authorized by such persons to represent them, those authorized
by the applicant to furnish information, and witnesses and other parties involved in the taking of testimony.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(1), Patent Interference Proceedings records which relate to applications subject to a secrecy order
pursuant to 35 U.S.C. 181 or are otherwise subject to security classification pursuant to E.O. 12065 or the Atomic Energy Act of 1954,
are exempted from the notification, access, and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1),
(e)(4)(G), (H), and (I), and (f)). This exemption is made to prevent disclosure of information which might be detrimental to national
security and in accordance to agency rules, which appear in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
</section>
<section id="pat-tm7" toc="yes">
<systemNumber>PAT-TM-7</systemNumber>
<subsection type="systemName">Patent Application Files. (Note: This notice is broken down, where indicated, into three subsystems relating to the status of the
files: a. Pending; b. Abandoned; and c. Patented.)</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>a. United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314; b. Franconia Warehouse--Files
Repository, 6808 Loisdale Road, Springfield, VA 22150; and United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA
22314; c. Franconia Warehouse--Files Repository, 6808 Loisdale Road, Springfield, VA 22150; and United States Patent and Trademark
Office, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for patent, including inventors, legal representatives for deceased or incapacitated inventors, and other persons
authorized by law to make applications for patent.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Oath or declaration of applicant including name, citizenship, residence, post office address and other information pertaining to the
applicant's activities in connection with the invention for which a patent is sought. Statements containing various kinds of
information with respect to inventors who are deceased or incapacitated, or who are unavailable or unwilling to make application for
patent.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 1, 6, and 115; 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO to grant and issue patents, including the collection of the inventor's oath or declaration
under 35 U.S.C. 115.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) a. Information concerning these records is provided outside the Office only upon authorization of the applicant or owner of the
application or when necessary to carry out the provisions of any act of Congress or in such special circumstances as may be determined
by the Commissioner, e.g. files referred for secrecy order determination under 35 U.S.C. 181. b. Same as a., except where application
is referred to in a U.S. Patent, in which case the record is open to public inspection. c. Records are open to public inspection.
</p><p>(2) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal,
state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation
of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil,
criminal, or regulatory in nature).
</p><p>(3) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(4) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or
working on a contract, service, grant, cooperative agreement, or other work assignment for the United States Patent and Trademark
Office, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to the United States
Patent and Trademark Office employees.
</p><p>(5) Routine uses for all three subsystems will also include the Prefatory Statement of General Routine Uses Nos. 1-5 and
8-13, as found at 46 FR 63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders, microfilm, and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Subsystems a. and b. filed by serial number, cross-indexed to name of applicant; or stored in searchable database and retrievable by
application number. Subsystem c. filed by patent number, cross-indexed to name of applicant; or stored in searchable database and
retrievable by patent number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened,
cleared, and trained. Where information is retrievable by computer, it is stored in databases protected by passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>a. Commissioner for Patents, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314; b. Director, Office
of Administrative Services, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314; c. Director, Office of
Administrative Services, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought (including Serial Number or Patent Number, if known) in
accordance with the procedures for making inquiries appearing in 37 CFR 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The inventors or other persons who submit applications for patent and the patent attorneys or agents authorized by such inventor or
other persons to represent them.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(1), Patent Applications, to the extent that they are subject to a secrecy order pursuant to 35 U.S.C.
181 or are otherwise subject to security classification pursuant to E.O. 12065 or the Atomic Energy Act of 1954 are exempted from the
notification, access and content requirements of the agency procedures (under 5 U.S.C. 552((c)(3), (d), (e)(1), (e)(4)(G), (H), and
(I), and (f)). This exemption is made to prevent disclosure of information which might be detrimental to national security and in
accordance with agency rules, which appear in 37 CFR 102 subpart B.</p></xhtmlContent></subsection>

</section>
<section id="pat-tm7" toc="yes">
<systemNumber>/PAT-TM-7</systemNumber>
<subsection type="systemName">Patent Application Secrecy Order Files.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Classified and Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Patent Examining Operation, Technology Center 3600, United States Patent and Trademark Office, 501 Dulany Street, Alexandria, VA
22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants including inventors, legal representatives for deceased or incapacitated inventors, and other persons authorized by law
to make applications for patent.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Identification of patent application and applicant including application serial number, filing date, title of invention, applicant's
or inventor's address and addresses of applicant's duly appointed representatives.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 1, 6, and 181 through 183.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO under 35 U.S.C. 181 through 183 regarding the disclosure or publication of applications or
patents that may be detrimental to national security.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>(1) Referral to authorized Government agencies under 35 U.S.C. 181 for determination of the requirement for a secrecy order, and
notification of the applicant or his duly appointed representative of such secrecy order.
</p><p>(2) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal,
state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation
of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil,
criminal, or regulatory in nature).
</p><p>(3) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(4) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or
working on a contract, service, grant, cooperative agreement, or other work assignment for the United States Patent and Trademark
Office, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to the United States
Patent and Trademark Office employees.
</p><p>(5) Routine uses will also include the Prefatory Statement of General Routine Uses Nos. 1-5 and 8-10, and 13, as found
at 46 FR 63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by application serial number, cross-indexed to name of applicant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are stored in a locked vault and maintained in areas accessible only to authorized
personnel who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Patent Examining Technology Center 3600, United States Patent and Trademark Office, 501 Dulany Street, Alexandria, VA
22314.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR part 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought (including social security or Patent Number, if known) in
accordance with the procedures for making inquiries appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR part 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject applicants or their representatives and authorized representatives of the Department of Energy, the Secretary of Defense,
and the Chief Officer of any other department or agency of the Government designated by the President as a defense agency of the United
States.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(1), these records, since they relate to determinations pertinent to secrecy orders pursuant to 35
U.S.C. 181 or to security classification pursuant to E.O. 12065 or the Atomic Energy Act of 1954 are exempted from the notification,
access, and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)).
This exemption is made to prevent disclosure of information which might be detrimental to national security and in accordance with
agency rules, which appear in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection></section>
<section id="pat-tm9" toc="yes">
<systemNumber>/PAT-TM-9</systemNumber>
<subsection type="systemName"> Patent Assignment Records--COMMERCE/PAT-TM-9.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of Patent and Trademark Services, Assignment Division, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Virginia 22202; Patent Examining Operation Group 220, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Va. 22202; and Office of ADP Administration, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Va. 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Persons who have given or received property rights under an application for patent or a patent by means of a written instrument recorded in the Patent and Trademark Office. Deceased or incapacitated inventors and their legal representatives.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Assignments, grants, mortgages, liens, encumbrances, licenses, and other instruments affecting title. Letters testamentary and other court certificates and orders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 35 U.S.C. 1, 6, and 261, and E.O. 9424.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See Prefatory Statement of General Routine Uses Nos.1-5 and 8-13. Statement. Records open to the public are searched by users for the purpose of determining ownership for other property rights with respect to patents and trademarks. On the separate Government Register, records categorized as "Public"  are available for public inspection; those records categorized as "Departmental"  are used by duly authorized employees of Government agencies; and those records designated as "Secret"  are disclosed only to persons having written authority from the head of the agency submitting the record. Assignment records relating to pending patent applications are maintained in confidence in accordance with 5 U.S.C. 122.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper files, microfilm reels, index card files and magnetic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Filed by inventor's name, application serial number, assignee's name, assignor's name, and patent number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Building employs security guards. Records subject to confidence requirements are maintained in areas accessible only to authorized personnel who are properly screened, cleared and trained. Records in the Secret Portion of the Government Register are, additionally, stored in a locked vault. Where information is retrievable by terminal, all safeguards appropriate to secure the ADP telecommunications system (hardware and software) are utilized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records retention and disposal is in accordance with the unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Recording Officer, Assignment Division, U.S. Patent and Trademark Office, Washington, DC 20231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231. Requesters should provide assignee's or assignor's name(s) and application serial number, if known, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Persons who have submitted written instruments to the Patent and Trademark Office for recording.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Pursuant to 5 U.S.C. 552a(k)(1), assignment records which are designated "Secret"  and maintained in the Government Register pursuant to E.O. 9424 are exempted from the notification, access, and contest requirements of the agency procedures (under 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f)). This exemption is made to prevent disclosure of information which might be detrimental to national security and in accordance with agency rules which appear in 15 CFR part 4b.

</p></xhtmlContent></subsection>
</section>
<section id="pat-tm10" toc="yes">
<systemNumber>/PAT-TM-10</systemNumber>

<subsection type="systemName">Deposit Accounts and Electronic Funds Transfer Profiles.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Office of Finance, Receipts Accounting Division, United States Patent and Trademark Office, 2051 Jamieson Avenue, Suite 300, Alexandria, VA 22314; Office of the Chief Information Officer, United States Patent and Trademark Office, Madison West Building, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Registered patent attorneys and agents and other members of the public who maintain deposit accounts or make electronic funds transfer (EFT) payments to pay the cost of products and services rendered by the United States Patent and Trademark Office (USPTO).</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>For deposit accounts: Name, address, telephone number, fax number, contact e-mail address, taxpayer ID number, Agency Location Code (ALC), deposit account number, type of account, authorized users list, access code, and financial transactions with the USPTO. For EFT: Bank account holder's name, address, bank name, bank routing number, bank account number and type of account, contact phone number, and contact e-mail address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 2 and 41 and 15 U.S.C. 1113.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The USPTO collects customer financial information for fee processing. Under 35 U.S.C. 41 and 15 U.S.C. 1113, as implemented in 37 CFR 1.16-1.28, 2.6-2.7, and 2.206-2.209, the USPTO charges fees for processing and other services related to patents, trademarks, and information products. This system of records contains the information necessary to allow customers to establish deposit accounts at the USPTO, maintain existing accounts, or charge the appropriate fee amount to the appropriate deposit account. This system of records also allows customers to establish and maintain a user profile in order to make fee payments from their bank accounts by EFT.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos. 1-5, 9-10 and 13, as found at 46 FR 63501-63502 (December 31, 1981). The financial information is used to establish and maintain deposit accounts and EFT user profiles for USPTO customers and to validate and process fee sales. Account information may also be disclosed to financial institutions for verification and processing of transactions. For EFT payments, the contact phone number and e-mail address are used in order to communicate with the customer in case there are any problems with the EFT information or the EFT fee sale. After a sale is completed, the information is stored as a historical transaction along with the identifying mark of the sale item. This historical information is used to verify that a customer has paid the appropriate fees for their goods or services.
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Microfilm and magnetic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Deposit account records may be retrieved by: Deposit account number, holder name, and access code. EFT records may be retrieved by: Bank routing number and bank account number. The files are searchable in a database available only to authorized staff.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Where information is retrievable by terminal, all appropriate system safeguards (hardware and software) are utilized. Financial information is collected using appropriate encryption technology and records are stored on a secure server. Access to electronic records is limited to key personnel and is restricted to the specific functions required by their duties. System operators and administrators are trained to keep financial information secure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series record schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Finance, United States Patent and Trademark Office, 2051 Jamieson Avenue, Suite 300, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the Privacy Officer, Office of General Law, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450. Requesters should provide name, account information, and record sought, pursuant to the inquiry provisions appearing in 37 CFR Part 102 Subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The rules for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR Part 102 Subpart B. Requests from individuals should be addressed to the same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="pat-tm11" toc="yes">
<systemNumber>/PAT-TM-11</systemNumber>
<subsection type="systemName"> Patent Examiner Testimony Files--COMMERCE/PAT-TM-11.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the Solicitor, U.S. Patent and Trademark Office, 2021 Jefferson Davis Highway, Arlington, Va. 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Employees and former employees who have testified in person or through deposition in court actions in regard to duties performed while employed by the Patent and Trademark Office, or who have been interviewed to determine whether such testimony will be taken.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name, address, employment status, education, work experience, and other matters which might be raised in the course of a deposition or other testimony.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 35 U.S.C. 1 and 6; 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos.1-5 and 9-13.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> Paper copy.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records retention and disposal is in accordance with the unit's Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Solicitor, U.S. Patent and Trademark Office, Washington, DC 20231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231. Requester should provide name and date(s) of testimony or interview, if known, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> The Department's rules for access, for contesting contents and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, the individual's co-workers, and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection></section>
<section id="pat-tm12" toc="yes">
<systemNumber>/PAT-TM-12</systemNumber>
<subsection type="systemName"> Patent Subscription Service System--COMMERCE/PAT-TM-12.</subsection>
<subsection type="systemLocation"><xhtmlContent><p> U.S. Patent and Trademark Office, Office of Patent and Trademark Services, 2021 Jefferson Davis Highway, Arlington, Virginia 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals subscribing to copies of patents, trademarks, designs, defensive publications, and related publications issued in certain classes or subclasses.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p> Name of subscriber, Deposit Account Number, address, classes or subclasses subscribed to, total number of subclasses subscribed to; and initial payment per year. Weekly listings of patent, trademark, design, defensive publication, and related publication numbers for each subscription order.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 41; 5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> See Prefatory Statement of General Routine Uses Nos.4-5, 9-10 and 13.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p> On magnetic tape and computer printout.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Subscriber's name and account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Maintained in areas accessible only to authorized personnel in building protected by security guards nonbusiness hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Director of Office of Patent and Trademark Services U.S. Patent and Trademark Office, Washington, DC 20231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Information may be obtained from: Assistant Commissioner for Administration, U.S. Patent and Trademark Office, Washington, DC 20231. Requester should provide name and Deposit Account Number in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR Part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection></section>
<section id="pat-tm13" toc="yes">
<systemNumber>/PAT-TM-13</systemNumber>
<subsection type="systemName">Petitioners for License to File for Foreign Patents.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Patent Examining Operation, Technology Center 3600, United States Patent and Trademark Office, 501 Dulany Street, Alexandria, VA
22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Petitioners for license to file a patent application in any foreign country.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Petitioner's name, address, and description of subject matter, or, where a corresponding U.S. application has been filed,
identification of applicant, application serial number, filing date, title to invention, applicant's address and addresses of
applicant's duly appointed representatives.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 1, 6, and 184.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO to grant and issue patents, including the requirements for authorizing the filing of a patent
application in a foreign country under 35 U.S.C. 184.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>(1) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal,
state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation
of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil,
criminal, or regulatory in nature).
</p><p>(2) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(3) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or
working on a contract, service, grant, cooperative agreement, or other work assignment for the United States Patent and Trademark
Office, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to the United States
Patent and Trademark Office employees.
</p><p>(4) Routine uses will also include the Prefatory Statement of General Routine Uses Nos. 1-5, 8-10, and 13, as found at
46 FR 63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper copy and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By number assigned (called P or R number) or by serial number, title of invention, applicant information or docket number, if any.
Records are stored in a searchable database.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened,
cleared, and trained. Where information is retrievable by computer, all safeguards appropriate to secure the system (hardware and
software) are utilized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Patent Examining Technology Center 3600, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA
22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR part 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought (including serial number or P number, if known) in
accordance with the procedures for making inquiries appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR part 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals or their duly appointed representatives.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>
<section id="pat-tm14" toc="yes">
<systemNumber>/PAT-TM-14</systemNumber>
<subsection type="systemName">Users of Public Facilities of the Patent and Trademark Office.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Public Search Facility, United States Patent and Trademark Office, Madison East 1st Floor, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal employees other than employees of the United States Patent and Trademark Office (USPTO); employees and other representatives
of commercial firms offering patent search services to the public; registered agents before the USPTO; and any member of the general
public who uses the search room.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name; addresses; telephone numbers; business firm or other organizations with which affiliated; user access number; record of use;
violations of policies governing use of the search facilities and other office areas; signature of recipients of user access number;
and other information as needed to establish identity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage user access to the materials provided at USPTO Public Facilities in order to ensure that the materials are preserved and
sufficient resources are allocated to serve the public.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Routine uses will include disclosure of information to law enforcement authorities, employers of violators of regulations
governing use of the search room, and organizations with which recipients of user passes claim affiliation. Information such as home
address or business affiliation, on individuals who have removed, with proper authority, patent documents from the search room but have
failed to return such documents, may be used in retrieving such documents.
</p><p>(2) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal,
state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation
of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil,
criminal, or regulatory in nature).
</p><p>(3) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(4) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or
working on a contract, service, grant, cooperative agreement, or other work assignment for the United States Patent and Trademark
Office, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this
routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to the United States
Patent and Trademark Office employees.
</p><p>(5) Routine uses will include the Prefatory Statement of General Routine Uses Nos. 1-5 and 9-13, as found at 46 FR
63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders and electronic storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by name and sequentially by user access number. Also, electronic sort by data element.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in lockable metal file cabinets or in metal file cabinets in secured rooms or secured premises with access
limited to those whose official duties require access. Electronic files are stored in secured premises with access limited to those
whose official duties require access. The electronic files are password protected and can only be accessed by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Public Search Facility, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450, (571)
272-3275.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR part 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought in accordance with the procedures for making inquiries
appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR part 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, employers, and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="pat-tm15" toc="yes">
<systemNumber>/PAT-TM-15</systemNumber>
<subsection type="systemName">System for Maintenance of Invention Promoter Complaints--COMMERCE/PAT-TM-TBD.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Office of Independent Inventor Programs, U.S. Patent and Trademark Office, 2121 South Clark Street, Arlington, Virginia 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Complaining inventors, invention promoters, and interested members of the public.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Complainant names, addresses, and telephone numbers; invention promoter names, addresses, and telephone numbers; complaints regarding invention promoters, responses to complaints by invention promoters, and correspondence relating to these complaints and responses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 35 U.S.C. 1, 6, and 297.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine uses Nos.1-5, 8-10, 12 and 13. Customer complaints regarding invention promoters together with responses by the invention promoters will be made publicly available.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folder or distributed to individuals and management; microfilm and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Complaints and responses will be assigned numbers. Documents may be retrieved by number, name of complainant, or name of invention promoter.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security systems. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Where information is retrievable by terminal, all safeguards appropriate to secure the ADP telecommunications system (hardware and software) are utilized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the Office of Independent Inventor Program Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Independent Inventor Programs, U.S. Patent and Trademark Office, 2011 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Privacy Officer, Office of the Solicitor, U.S. Patent and Trademark Office, Box 8, Washington, DC 20231. Requester should provide name, address, date of application, and record sought, pursuant to the inquiry provisions of the Department's rules which appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 15 CFR part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Complaining individuals and responding invention promoters.</p></xhtmlContent></subsection></section>
<section id="pat-tm16" toc="yes">
<systemNumber>/PAT-TM-16</systemNumber>
<subsection type="systemName">USPTO PKI Registration and Maintenance System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Enrollment and Discipline, U.S. Patent and Trademark Office, 2011 Crystal Drive, Arlington, VA 22202; and Office of Information Systems Security, U.S. Patent and Trademark Office, 2121 Crystal Drive, Arlington, VA 22202.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Registered Attorneys and Agents; Employees of Registered Attorneys and Agents designated to hold a certificate; Independent Inventors; an Employees of the Patent and Trademark Office and other individuals who apply for the use of a digital certificate including Patent and Trademark Depository Library personnel, employees of other Intellectual Property Offices, and World Intellectual Property Organization.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Requester status, signature, name, address, registration number, telephone, facsimile, electronic mail, associated customer numbers, action requested (certificate application, certificate revocation or key recovery), reason for the request, sponsoring Attorney/Agency signature, Notary Public signature, trusted party signature, distinguished name, date of issuance, and expiration.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 35 U.S.C. 6, 42(c).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos. 1-5 and 9-13.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folder and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by organizations; cross referenced for access by name, and where appropriate, customer number, employee number, issue, activity, or other unique variable information field.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employ security systems. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Where information is retrievable electronically, all safeguards appropriate to secure the ADP telecommunications system (hardware and software) are utilized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the Office of Enrollment and Discipline Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Enrollment and Discipline, U.S. Patent and Trademark Office, Washington, DC 20231; Manager, Information Systems Security Division, U.S. Patent and Trademark Office, Washington, DC 20231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Director, Office of Enrollment and Discipline, U.S. Patent and Trademark Office, Washington, DC 20231; Chief Information Officer, U.S. Patent and Trademark Office, Washington, DC 20231. Requester should provide employee name and number, in accordance with the inquiry provisions of the Department's rules which appear in 15 CFR Part 4b.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and appealing initial determinations by the individual concerned appear in 15 CFR Part 4b. Use above address.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, those authorized by the individual to furnish information, and the individual's supervisors.
</p></xhtmlContent></subsection></section>
<section id="pat-tm17" toc="yes">
<systemNumber>/PAT-TM-17</systemNumber>
<subsection type="systemName">USPTO Security Access Control and Certificate Systems.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>IT Security Program Office, United States Patent and Trademark Office, Madison Building West-Room 5A29, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USPTO employees, contractors, and other affiliates requiring PKI-authenticated access to USPTO electronic assets including the network, desktops, and laptops.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed to establish identity, accountability, and audit control of digital certificates issued by the new USPTO internal PKI that have been assigned to personnel who require access to USPTO electronic assets, including the USPTO network, as well as those who transmit electronic data that requires the protection of PKI security services. The records are created and maintained to provide assurance that the digital certificates are issued and delivered to the correct individual, who typically has been issued a smart card by the USPTO Office of Security.
</p><p>Records may include the individual's name; organization; work telephone number; social security number; driver's license number; passport number; date of birth; employee number; smart card serial number; work e-mail address; status as an employee, contractor or other affiliation with the USPTO; title; home address and phone number.
</p><p>Records also include information on the creation, renewal, replacement or revocation of digital certificates, including evidence provided by applicants for proof of identity and authority, sources used to verify an applicant's identity and authority, and the certificates issued, denied and revoked, including reasons for denial and revocation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 35 U.S.C. 2; the Electronic Signatures in Global and National Commerce Act, Pub. L. 106-229; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To improve security for USPTO electronic assets; to maintain accountability for issuance and disposition of security access; to maintain an electronic system to facilitate secure on-line communication between Federal automated systems, between Federal employees or contractors, and with the public, using digital signature technologies to authenticate and verify identity; to provide a means of access to USPTO electronic assets including the USPTO network, desktops, and laptops; and to provide mechanisms for non-repudiation of personal identification and access to sensitive electronic systems, including but not limited to human resource, financial, procurement, travel and property systems, as well as systems containing information on intellectual property and other mission critical systems. The system also maintains records relating to the issuance of digital certificates utilizing public key cryptography to employees and contractors for the transmission of sensitive electronic material that requires protection.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses: 
</p><p>See Prefatory Statement of General Routine Uses Nos. 1-13, as found at 46 FR 63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are stored as electronic media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by individual's name, social security number, employment status, organization and/or security access badge number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Entrance to data centers and support organization offices is restricted to those employees whose work requires them to be there for the system to operate. Identification cards are verified to ensure that records are in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Disclosure of electronic information through remote terminals is restricted through the use of passwords and sign-on protocols that are periodically changed. Reports produced from the remote printers are in the custody of personnel and financial management officers and are subject to the same privacy controls as other documents of like sensitivity.
</p><p>Digital certificates ensure secure local and remote access and allow only authorized employees, contractor employees, or other affiliated individuals to gain access to federal information assets available through secured systems access.
</p><p>Access to sensitive records is available only to authorized employees and contractor employees responsible for the management of the system and/or employees of program offices who have a need for such information. Paper records are maintained in locked safes and/or file cabinets. Electronic records are password-protected or PKI-protected. During non-work hours, records are stored in locked safes and/or cabinets in locked rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records on government employees and contractor employees are retained for the duration of their employment at the USPTO. Other individuals' records are kept for the duration of their affiliation with the USPTO and then treated as employee records. The records on separated employees are destroyed or sent to the Federal Records Center in accordance with General Records Schedule 18.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, IT Security Program Office, United States Patent and Trademark Office, Madison Building West--Room 5A05, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from either the Director, IT Security Program Office, United States Patent and Trademark Office, Madison Building West--Room 5A05, 600 Dulany Street, Alexandria, VA 22314; or the Chief Information Officer, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450. Requesters should provide the appropriate information in accordance with the inquiry provisions appearing at 37 CFR Part 102 Subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>USPTO employees wishing to inquire whether this system of records contains information about them should contact the system manager indicated. Individuals must furnish their full names for their records to be located and identified. See "Notification procedure"  above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>USPTO employees wishing to request amendment of their records should contact the system manager indicated. Individuals must furnish their full names for their records to be located and identified. See "Notification procedure"  above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information contained in these records is provided by or verified by the subject individual of the record, supervisors, other personnel documents, and non-Federal sources such as private employers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None. 
</p></xhtmlContent></subsection></section>
<section id="pat-tm18" toc="yes">
<systemNumber>/PAT-TM-18</systemNumber>
<subsection type="systemName">USPTO Personal Identification Verification (PIV) and Security Access Control Systems. </subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive but unclassified.  
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Office of Corporate Services, Office of Security and Safety, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All agency employees, contractors, consultants, and volunteers who require routine, long-term access (180 days or more) to USPTO facilities, information technology systems, and networks. At its discretion, the USPTO may include short-term employees and contractors in the PIV ID program and, therefore, inclusion into the USPTO Personal Identification Verification and Security Access Control System (PIVSACS). The system does not apply to occasional visitors or short-term guests. The USPTO will issue temporary identification and credentials for those purposes.</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Enrollment records maintained in the PIVSACS and on individuals applying for the PIV program and a PIV credential through the USPTO HSPD-12 system contained within the PIVSACS include the following data fields: Full name; Social Security number; employee ID number, date of birth; current address; digital color photograph; fingerprints; biometric template (two fingerprints); organization; employee affiliation; work e-mail address; work telephone number(s); copies of identity source documents; employee status; foreign national status; federal emergency response official status; results of background check; Government agency code; and PIV card issuance location. Records in the PIV ID Management System (IDMS) needed for credential management for enrolled individuals in the PIV program include: PIV card serial number; digital certificate(s) serial number; PIV card issuance and expiration dates; PIV card PIN; Cardholder Unique Identifier (CHUID); and card management keys.  
</p><p>Individuals enrolled in the USPTO PIVSACS will be issued a PIV card. The PIV card contains the following mandatory visual personally identifiable information: Name, photograph, employee affiliation, PIV card issue and expiration date, agency card serial number, and color-coding for employee affiliation. The card also contains an integrated circuit chip which is encoded with the following mandatory data elements which comprise the standard data model for PIV logical credentials: PIV card PIN, cardholder unique identifier (CHUID), PIV authentication digital certificate, and two fingerprint biometric templates. The PIV data model may be optionally extended to include the following logical credentials: Digital certificate for digital signature, digital certificate for key management, card authentication keys, and card management system keys. All PIV logical credentials can only be read by machine.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 35 U.S.C. 2; E.O. 9397; Federal Information Security Management Act (Pub. L. 107-296, Sec. 3544); E-Government Act (Pub. L. 107-347, Sec. 203); Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Homeland Security Presidential Directive 12 (HSPD-12) "Policy for a Common Identification Standard for Federal Employees and Contractors" (August 27, 2004).  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purposes of the system are to ensure the safety and security of USPTO facilities, systems, or information, and of facility occupants and users; to provide for interoperability and trust in allowing physical access to individuals entering other Federal facilities; and to allow logical access to USPTO information systems, networks, and resources.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside the USPTO as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 
</p><p>a. To the Department of Justice when: (1) The agency or any component thereof; (2) any employee of the agency in his or her official capacity; (3) any employee of the agency in his or her individual capacity where the agency or the Department of Justice has agreed to represent the employee; or (4) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records. 
</p><p>b. To a court or adjudicative body in a proceeding when: (1) The agency or any component thereof; (2) any employee of the agency in his or her official capacity; (3) any employee of the agency in his or her individual capacity where the agency or the Department of Justice has agreed to represent the employee; or (4) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. 
</p><p>c. Except as noted on Forms SF 85, SF 85-P, and SF 86, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local, or tribal, or otherwise, responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutorial responsibility of the receiving entity. 
</p><p>d. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. 
</p><p>e. To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906. 
 
</p><p>f. To agency contractors, grantees, or volunteers who have been engaged to assist the agency in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a), the Federal Information Security Management Act (Pub. L. 107-296), and associated Office of Management and Budget (OMB) policies, standards and guidance from the National Institute of Standards and Technology, and the General Services Administration. 
</p><p>g. To a Federal, state, local, or international agency, or tribal or other public authority, on request, in connection with the hiring or retention of an employee, the issuance or retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit, to the extent that the information is relevant and necessary to the requesting agency's decision. 
</p><p>h. To the OMB when necessary to the review of private relief legislation pursuant to OMB Circular No. A-19.
</p><p>i. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947, as amended; the CIA Act of 1949, as amended; Executive Order 12333 or any successor order; and applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders, or directives. 
</p><p>j. To designated agency personnel for controlled access to specific records for the purposes of performing authorized audit or authorized oversight and administrative functions. All access is controlled systematically through authentication using PIV credentials based on access and authorization rules for specific audit and administrative functions. 
</p><p>k. To the Office of Personnel Management in accordance with the agency's responsibility for evaluation of Federal personnel management. 
</p><p>l. To the Federal Bureau of Investigation for the National Criminal History check.  
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are stored in electronic files.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name of the individual, Cardholder Unique Identification Number, employee ID, and/or by any other unique individual identifier.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Consistent with the requirements of the Federal Information Security Management Act (Pub. L. 107-296) and associated OMB policies, standards and guidance from the National Institute of Standards and Technology, and the General Services Administration, the USPTO Office of Security and Safety protects all records from unauthorized access through appropriate administrative, physical, and technical safeguards. Access is restricted on a "need to know" basis, utilization of PIV card access, secure network access, and card readers on doors and approved storage containers. The building has security guards and secured doors. All entrances are monitored through electronic surveillance equipment. The hosting facility is supported by 24/7 onsite hosting and network monitoring by trained technical staff. Physical security controls include indoor and outdoor security monitoring and surveillance; badge and picture ID access screening; and pincode access screening. Personally identifiable information is safeguarded and protected in conformance with all Federal statutory and OMB guidance requirements. All access has role-based restrictions, and individuals with access privileges have undergone vetting and suitability screening. All data is encrypted in transit. The USPTO will maintain an audit trail and perform random periodic reviews to identify unauthorized access. Persons given roles in the PIV process must be approved by the USPTO and complete training specific to their roles to ensure they are knowledgeable about how to protect personally identifiable information.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.  The records on government employees and contractor employees are retained for the duration of their employment at the USPTO. Other individuals' records are kept for the duration of their affiliation with the USPTO and then treated as employee records. The records on separated employees are destroyed or sent to the Federal Records Center in accordance with General Records Schedule 18.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Security and Safety, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system manager at the address above. When requesting notification of or access to records covered by this notice, requesters should provide the appropriate information in accordance with the inquiry provisions appearing in 37 CFR part 102, subpart B.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the system manager at the address above. Individuals must furnish their full names for their records to be located and identified. See "Notification procedure" above.  
 
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR part 102, subpart B. Requests from individuals should be addressed to the system manager at the address above. Individuals must furnish their full names for their records to be located and identified. See "Notification procedure" above.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employees, contractors, and other applicants, and those authorized by the subject individuals to furnish information.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.  

</p></xhtmlContent></subsection></section>
<section id="pat-tm19" toc="yes">
<systemNumber>/PAT-TM-19</systemNumber>
<subsection type="systemName">Dissemination Events and Registrations.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Office of External Affairs, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have requested participation in an agency-sponsored event.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Name of individual, address, phone number, e-mail address, and social security number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 35 U.S.C. 2, and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To plan and manage events associated with dissemination of information to the public regarding patents and trademarks.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos. 4-5, 9-10 and 13, as found at 46 FR 63501-63502 (December 31, 1981).
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>On electronic media and in paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in areas accessible only to authorized personnel in a building protected by security guards during nonbusiness hours. Systems are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series record schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Under Secretary and Director, Office of External Affairs, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the Office of the Under Secretary and Director, Office of External Affairs, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450. Requesters should provide their names in accordance with the inquiry provisions appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The rules for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR part 102 subpart B. Requests from individuals should be addressed to the same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="pat-tm20" toc="yes">
<systemNumber>/PAT-TM-20</systemNumber>
<subsection type="systemName">Customer Call Center, Assistance and Satisfaction Survey Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Office of the Chief Information Officer, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the public, employees, contractors, and other individuals requesting information or assistance through the agency call
centers and customer service centers.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Customer name, company name, email address, telephone and fax numbers, mailing address, date and time of contact, agent name,
customer number, description and resolution of the problem or request, customer contact experience and satisfaction, service
recommendations, and desire to be contacted to discuss survey results.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 35 U.S.C. 2, and E.O. 12862.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the duties of the USPTO as outlined in 35 U.S.C. 2 concerning the dissemination of information, i.e., facilitating
communications and providing quality assistance services upon individual user request. This system serves as a controlled repository
for call center and customer data. The USPTO also uses this information to obtain customer feedback concerning their service experience
and the level of satisfaction provided by the agency's Electronic Business Center.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The USPTO may use the information contained in this system of records to contact customers regarding their survey responses and
comments.
</p><p>In addition to the routine uses in the Prefatory Statement of General Routine Uses, Nos. 1-5, 9-10, and 12-13, as
found at 46 FR 63501-63502 (December 31, 1981):
</p><p>(1) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal,
state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation
of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil,
criminal, or regulatory in nature).
</p><p>(2) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(3) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or
working on a contract, service, grant, cooperative agreement, or other work assignment for the USPTO, when necessary to accomplish an
agency function related to this system of records. Individuals provided information under this routine use are subject to the same
Privacy Act requirements and limitations on disclosure as are applicable to the USPTO employees.
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>On electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual's name or other identifier such as email address or telephone number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in areas accessible only to authorized personnel in a building protected by security guards during nonbusiness hours.
Systems are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Patent Electronic Business Center, Office of Patent Information Management (OPIM), United States Patent and Trademark
Office, P.O. Box 1450, Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system
manager at the address above or to the address provided in 37 CFR 102 subpart B for making inquiries about records covered by the
Privacy Act. Requesters should provide their name, address, and record sought in accordance with the procedures for making inquiries
appearing in 37 CFR 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in
37 CFR 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>


<section id="pat-tm21" toc="yes">
<systemNumber>/PAT-TM-21</systemNumber>
<subsection type="systemName">National Medal of Technology and Innovation Nominations.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.  
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Under Secretary and Director, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Nominees for the National Medal of Technology and Innovation.  
</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Nomination Form, including name, postal address, telephone number, e-mail address, citizenship, employment history, and other information pertaining to the applicant's activities. Statements containing various kind of information with respect to the contributions of the individual(s) and/or group(s).  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 3711.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information in this system of records is used by the Nomination Evaluation Committee to determine the eligibility and merit of nominees during the annual selection of the recipients of the National Medal of Technology and Innovation.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos. 1-5, 9-10, and 12-13, as found at 46 FR 63501-63502 (December 31, 1981). The USPTO may use the information contained in this system of records in support of the work of the nomination committee. The USPTO, the Department of Commerce, the National Medal of Technology Nomination Evaluation Committee, and White House staff may use the information contained in this system of records in support of the nomination and award process. The Committee will discuss the achievements and biographical information submitted (contact information will not be disclosed) at meetings that are open to the public in accordance with the Federal Advisory Committee Act. 
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p> 
<p>Paper records in file folders and electronic media.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual's name. 
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in areas accessible only to authorized personnel in a building protected by security guards during nonbusiness hours. Systems are password protected.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series record schedules.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Under Secretary and Director, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the Manager, National Medal of Technology and Innovation, Office of the Under Secretary and Director, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450. Requesters should provide their names in accordance with the inquiry provisions appearing in 37 CFR part 102 subpart B.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the notification section above.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The rules for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR part 102 subpart B. Requests from individuals should be addressed to the same address as stated in the notification section above.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information, as well as nominating entities and self-nominees.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.  
</p></xhtmlContent></subsection></section>
<section id="pat-tm22" toc="yes">
<systemNumber>/PAT-TM-22</systemNumber>
<subsection type="systemName">Patent e-Commerce Database.  
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.  
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Search and Information Resources Administration (SIRA), United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.  
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals subscribing to receive patent e-Commerce updates or to attend a patent e-Commerce event.  
</p></xhtmlContent></subsection>
	 <subsection type="categoriesOfRecords"><xhtmlContent><p>Name of subscriber, name of organization, and subscriber's electronic mail address.  
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>35 U.S.C. 2.  
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information in this system of records is used to maintain a list of customers who wish to receive patent e-Commerce updates or attend patent e-Commerce events.  
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See Prefatory Statement of General Routine Uses Nos. 4-5, 9-10, and 13, as found at 46 FR 63501-63502 (December 31, 1981). The USPTO may use the information contained in this system of records to contact customers who have expressed an interest in patent e-Commerce events and updates.  
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.  
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Electronic records in a computer database stored on magnetic storage media.  
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of subscriber (first and/or last), name of organization, and subscriber's electronic mail address.  
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The database is password-protected and can only be accessed by authorized personnel.  
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.  
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>SIRA Customer Outreach Manager, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450.  
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the SIRA Customer Outreach Manager at the address above. When requesting notification of or access to records covered by this notice, requesters should provide their name and electronic mail address in accordance with the inquiry provisions appearing in 37 CFR 102 subpart B.  
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the SIRA Customer Outreach Manager at the address above.  
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR 102 subpart B. Requests from individuals should be addressed to the SIRA Customer Outreach Manager at the address above.  
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.  
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="pat-tm23" toc="yes">
<systemNumber>/PAT-TM-23</systemNumber>
<subsection type="systemName">User Access for Web Portals and Information Requests.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.</p></xhtmlContent></subsection>

<subsection type="systemLocation"><xhtmlContent><p>United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314. Records may be located within several business units, including but not limited to the offices under the Commissioner for Patents, Commissioner for Trademarks, General Counsel, Chief Administrative Officer, Chief Financial Officer, and the Chief Information Officer.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who request information from the USPTO, including requests related to access to electronic portals, records, subscription services, and collaborative tools designed to disseminate information to the public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records compiled to respond to requests for information, including the name of the requester or subscriber, nature of request, deposit account number or other account tracking number, name of organization, physical mailing address, telephone number, and electronic mail address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 5 U.S.C. 552, 35 U.S.C. 2, 35 U.S.C. 41, and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information in this system of records is used to disseminate information to customers who have registered for access to information available through electronic means, such as web portals, subscribed to news updates or other information alerts, or have otherwise provided contact information in order to access or receive information from the USPTO.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>See Prefatory Statement of General Routine Uses Nos. 4-5, 9-10, and 13, as found at 46 FR 63501-63502 (December 31, 1981). The USPTO may use the information contained in this system of records to disseminate patent and trademark business information to customers or to provide customers with access to patent and trademark business information at their request.
</p><p>Disclosure to consumer reporting agencies:</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Electronic records in a computer database stored on magnetic storage media, or paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by specific data elements, including the account or tracking number, name of the requester, name of organization, subject or type of request, and address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Databases are password-protected and can only be accessed by authorized personnel. Records are maintained in areas accessible only to authorized personnel in buildings protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series records schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Each business unit within the USPTO is responsible for the data maintained for their business needs related to communication with individuals. Business units include but are not limited to the offices under the Commissioner for Patents, Commissioner for Trademarks, General Counsel, Chief Administrative Officer, Chief Financial Officer, and the Chief Information Officer. Inquiries may be addressed to: System Manager, (Name of business unit), United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the appropriate System Manager at the address above. When requesting notification of or access to records covered by this notice, requesters should provide their name and electronic mail address in accordance with the inquiry provisions appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR part 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="pat-tm24" toc="yes">
<systemNumber>/PAT-TM-24</systemNumber>
<subsection type="systemName">Background Investigations. 
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None for the system. However, items or records within the system may have national security/foreign policy classifications up through Secret. 
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Security and Safety, Office of Administrative Services, United States Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314. 
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants and employees or government contractors, experts, instructors, and consultants who undergo a personnel background investigation for the purpose of determining suitability for USPTO employment, contractor employee fitness, eligibility for access to classified information, and/or access to a federal facility or information technology system. 
</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>a. Name; address; date and place of birth; Social Security Number; citizenship; physical characteristics; employment and military service history; credit references and credit records; education; medical history; arrest records; Federal employee relatives; dates and purpose of visits to foreign countries; passport numbers; names of spouses, relatives, references, and personal associates; activities; and security; and suitability materials. This system does not include records of EEO investigations. Such records are covered in a government-wide system noticed by the Office of Personnel Management and now the responsibility of the Equal Employment Opportunity Commission. 
</p><p>b. Summaries of personal and third party interviews conducted during the course of the background investigation. 
</p><p>c. Records of personnel background investigations conducted by other Federal agencies. 
</p><p>d. Records of adjudicative and HSPD 12 decisions by other Federal agencies, including clearance determinations and/or polygraph results. 
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Orders 10450, 11478, 12065; 5 U.S.C. 301 and 7531-7533; 15 U.S.C. 1501 <i>et seq.;</i> 28 U.S.C. 533-535; 44 U.S.C. 3101; and Equal Employment Act of 1972. 
</p><p>Executive Orders 9397, as amended by 13478, 10450, 10577, 10865, 12968, and 13470; Section 2, Civil Service Act of 1883; Public Laws 82-298 and 92-261; Title 5, U.S.C., sections 1303, 1304, 3301, 7301, and 9101; Title 22, U.S.C., section 2519; Title 42 U.S.C. sections 1874(b)(3), 2165, 2201, and 2455; Title 50 U.S.C. section 435b(e); Title 5 CFR sections 731, 732 and 736; Homeland Security Presidential Directive 12 (HSPD 12) and OMB Circular No. A-130. 
 
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system may be used to provide investigatory information for determinations concerning whether an individual is suitable or fit for agency employment; eligible for logical and physical access to federally controlled facilities and information systems; eligible to hold sensitive positions (including but not limited to eligibility for access to classified information); fit to perform work for or on behalf of the agency as a contractor employee; qualified for government service; qualified to perform contractual services for the agency; and loyal to the United States. The system is also used to document such determinations and to otherwise comply with mandates and Executive Orders. 
</p><p>These records may also be used to locate individuals for personnel research. 
</p><p>The records may be used to help streamline and make more efficient the investigations and adjudications processes generally. 
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The USPTO will use the information contained in this system of records to conduct background investigations on applicants and employees. 
</p><p>Information concerning nominees, members and former members of public advisory committees may be disclosed: (a) To OMB in connection with its committee management responsibilities; (b) to other Federal agencies which have joint responsibility for advisory committees or which receive or utilize advice of the committees; and (c) to a Federal, state or local agency, private organization or individual as necessary to obtain information in connection with a decision concerning appointment or reappointment of an individual to committee membership. 
</p><p>Information concerning (1) current employees, former employees, and prospective employees; (2) interns and externs; (3) employees of contractors used, or which may be used, by the agency on national security classified projects; (4) and principal officers of some contractors used, or which may be used, by the agency; and (5) principal officers and some employees of organizations, firms or institutions which are recipients or beneficiaries or prospective recipients or beneficiaries of grants, loans, guarantee or other assistance programs of the agency;--may be disclosed to a private organization or individual as necessary to obtain information in connection with a decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). 
</p><p>In addition to the routine uses in the Prefatory Statement of General Routine Uses, as found at 46 FR 63501-63502 (December 31, 1981): 
</p><p>(1) Routine uses will include disclosure for law enforcement purposes to the appropriate agency or other authority, whether federal, state, local, foreign, international or tribal, charged with the responsibility of enforcing, investigating, or prosecuting a violation of any law, rule, regulation, or order in any case in which there is an indication of a violation or potential violation of law (civil, criminal, or regulatory in nature). 
 
</p><p>(2) Routine uses will include disclosure to an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>(3) Routine uses will include disclosure to contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other work assignment for the USPTO, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to the USPTO employees.
</p><p>Disclosure to consumer reporting agencies:</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in paper format in file folders, as digital images, and in electronic databases. Background investigation forms are maintained in the Electronic Questionnaires for Investigations Processing (e-QIP) automated system, which was developed for the U.S. Office of Personnel Management (OPM), Federal Investigative Services Division.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, social security number and/or other unique identifier of the individual on whom they are maintained. The files are searchable in a database available only to authorized employee and contractor staff members of the Office of Human Resources and Office of Security and Safety.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in secured rooms with retained background investigative security files being housed in security containers with access limited to those whose official duties require access. Electronic files are password protected and can only be accessed by authorized personnel.
</p><p>The e-QIP system is subject to federal law governing records maintained on individuals. Unauthorized attempts to access the e-QIP system, as well as any use of data in the system for unauthorized purposes, are a violation of federal law and/or regulation. Violators are subject to disciplinary action and prosecution.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records retention and disposal is in accordance with the series record schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Security and Safety, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information about the records contained in this system may be obtained by sending a request in writing, signed, to the system manager at the address above or to the address provided in 37 CFR 102 subpart B for making inquiries about records covered by the Privacy Act. Requesters should provide their name, address, and record sought in accordance with the procedures for making inquiries appearing in 37 CFR part 102 subpart B.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The general provisions for access, contesting contents, and appealing initial determinations by the individual concerned appear in 37 CFR part 102 subpart B. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individuals; OPM, FBI and other Federal, state and local agencies; individuals and organizations that have pertinent knowledge about the subject individual; and those authorized by the individual to furnish information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a (k)(1), (k)(2) and (k)(5), all investigatory information and material in the record which meets the criteria of these subsections are exempted from the notice, access, and contest requirements under 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f) of the agency regulations because of the necessity to exempt this information and material in order to accomplish the law enforcement function of the agency, to prevent disclosure of classified information as required by Executive Order 12065, to prevent subjects of investigation from frustrating the investigatory process, to prevent the disclosure of investigative techniques, to fulfill commitments made to protect the confidentiality of information, and to avoid endangering these sources and law enforcement personnel.

</p></xhtmlContent></subsection></section>

<section id="wbo1" toc="yes">
<systemNumber>/WBO-1</systemNumber>
<subsection type="systemName">Talent and Experience File of Women's Business Experts--COMMERCE/WBO-1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Administrative Services, U.S. Department of Commerce, 14th &amp;E Streets and Constitution Avenue, NW, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals with whom the Task Force communicated; having knowledge of women's business operations, problems and discriminations; or having special skills which would be of assistance to the Task Force.</p></xhtmlContent></subsection>
  <subsection type="categoriesOfRecords"><xhtmlContent><p>Personal background data normally including name, age, address, telephone numbers, Social Security number, business and work experience, educational background, professional association memberships, publications and information on areas of expertise.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 15 U.S.C. 1512; 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information is disclosed to other Federal agencies upon their request to provide names and addresses of individuals who possess special skills or expertise related to the problems of women business owners. General routine uses 4, 5, 9, and 13 in the Prefatory Statement also apply.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by individual's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are on premises with access limited to individuals whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained on site for five (5) years and then disposed of in accordance with the Office of the Secretary Records Control Schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Under Secretary for Regional Affairs, Office of the Secretary, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from: Director, Office of Organization and Management Systems, U.S. Department of Commerce, Washington, DC 20230.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to: Same address as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department's rules for access, for contesting contents, and for appealing initial determinations by the individual concerned appear in 15 CFR part 4b. Requests from individuals should be addressed as stated in the notification section above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual; those authorized by the individual to furnish information; public reference sources; government, private and public interest organizations.
</p></xhtmlContent></subsection></section>
 <regulations id="reg1" toc="yes">
	<regulationsTitle number="15">
<heading> Commerce and Foreign Trade</heading>
<regulationsPart number="4">
<heading>DISCLOSURE OF GOVERNMENT INFORMATION </heading>
<xhtmlContent>

<p><b>Subpart B--Privacy Act
</b></p>
<p>Sec.
</p>
<p>4.21 Purpose and scope.
</p>
<p>4.22 Definitions.
</p>
<p>4.23 Procedures for making inquiries.
</p>
<p>4.24 Procedures for making requests for records.
</p>
<p>4.25 Disclosure of requested records to individuals.
</p>
<p>4.26 Special procedures: Medical records.
</p>
<p>4.27 Procedures for making requests for correction or amendment.
</p>
<p>4.28 Agency review of requests for correction or amendment.
</p>
<p>4.29 Appeal of initial adverse agency determination on correction or amendment.
</p>
<p>4.30 Disclosure of record to person other than the individual to whom it pertains.
</p>
<p>4.31 Fees.
</p>
<p>4.32 Penalties.
</p>
<p>4.33 General exemptions.
</p>
<p>4.34 Specific exemptions.
</p>
<p><b>Appendix A to Part 4--Freedom of Information Public Inspection Facilities, and Addresses for Requests for Records Under the Freedom of Information Act and Privacy Act, and Requests for Correction or Amendment Under the Privacy Act.
</b></p>
<p><b>Appendix B to Part 4--Officials Authorized To Deny Requests for Records Under the Freedom of Information Act, and Requests for Records and Requests for Correction or Amendment Under the Privacy Act.
</b></p>
<p><b>Appendix C to Part 4--Systems of Records Noticed by Other Federal Agencies and Applicable to Records of the Department, and Applicability of this Part Thereto.
</b></p>
<p><b>Authority:</b> 5 U.S.C. 301; 5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C. 553; 31 U.S.C. 3717; 44 U.S.C. 3101; Reorganization Plan No. 5 of 1950.
</p>
<p><b>Source:</b> 66 FR 65632, Dec. 20, 2001, unless otherwise noted.</p>
<p><b>Subpart B--Privacy Act
</b></p>
<p><b>&#167; 4.21 Purpose and scope.
</b></p>
<p>(a) This subpart establishes policies and procedures for implementing the Privacy Act of 1974, as amended (5 U.S.C. 552a). The main objectives of the subpart are to facilitate full exercise of rights conferred on individuals under the Act, and to protect the privacy of individuals on whom the Department maintains records in systems of records under the Act.
</p>
<p>(b) The Department shall act promptly and in accordance with the Act upon receipt of any inquiry, request or appeal from a citizen of the United States or an alien lawfully admitted for permanent residence into the United States, regardless of the individual's age. Further, the Department shall maintain only such information on individuals as is relevant and necessary to the performance of its lawful functions; maintain that information with such accuracy, relevancy, timeliness, and completeness as is reasonably necessary to assure fairness in determinations made by the Department about the individual; obtain information from the individual to the extent practicable; and take every reasonable step to protect that information from unwarranted disclosure. The Department shall maintain no record describing how an individual exercises rights guaranteed by the First Amendment unless expressly authorized to do so by statute or by the individual about whom the record is maintained, or unless to do so is pertinent to and within the scope of an authorized law enforcement activity. An individual's name and address shall not be sold or rented by the Department unless such action is specifically authorized by law.
</p>
<p>(c) This subpart applies to all components of the Department. Components may promulgate supplementary orders and rules not inconsistent with this subpart.
</p>
<p>(d) The Assistant Secretary for Administration is delegated responsibility for maintaining this subpart, for issuing such orders and directives internal to the Department as are necessary for full compliance with the Act, and for publishing all required notices concerning systems of records.
</p>
<p>(e) Matters outside the scope of this subpart include:
</p>
<p>(1) Requests for records that do not pertain to the requester, or to the individual about whom the request is made if the requester is the parent or guardian of the individual;
</p>
<p>(2) Requests involving information pertaining to an individual that is in a record or file but not within the scope of a system of records notice published in the <i>Federal Register</i>;
</p>
<p>(3) Requests to correct a record if a grievance procedure is available to the individual either by regulation or through a provision in a collective bargaining agreement with the Department or a component of the Department, and the individual has initiated, or expressed in writing the intention of initiating, such a grievance procedure; and
</p>
<p>(4) Requests for employee-employer services and counseling that were routinely granted prior to enactment of the Act, including, but not limited to, test calculations of retirement benefits, explanations of health and life insurance programs, and explanations of tax withholding options.
</p>
<p>(f) Any request for records that pertains to the requester, or to the individual about whom the request is made if the requester is the parent or guardian of the individual, shall be processed under the Act and this subpart and under the Freedom of Information Act and the Department's implementing regulations at subpart A of this part, regardless whether the Act or the Freedom of Information Act is mentioned in the request.
</p>
<p><b>&#167; 4.22 Definitions.
</b></p>
<p>(a) All terms used in this subpart which are defined in 5 U.S.C. 552a shall have the same meaning herein.
</p>
<p>(b) As used in this subpart:
</p>
<p>(1) <i>Act</i> means the "Privacy Act of 1974, as amended (5 U.S.C. 552a)" .
</p>
<p>(2) <i>Appeal</i> means a request by an individual to review and reverse an initial denial of a request from that individual for correction or amendment.
</p>
<p>(3) <i>Component</i> means any office, division, bureau or other unit of the Department listed in Appendix A to this part (except that a regional office of a larger office or other unit does not constitute a separate component).
</p>
<p>(4) <i>Department</i> means the Department of Commerce.
</p>
<p>(5) <i>Inquiry</i> means either a request for general information regarding the Act and this subpart or a request from an individual (or that individual's parent or guardian) that the Department determine whether it has any record in a system of records that pertains to that individual.
</p>
<p>(6) <i>Person</i> means any human being and also shall include, but is not limited to, corporations, associations, partnerships, trustees, receivers, personal representatives, and public or private organizations.
</p>
<p>(7) <i>Privacy Officer</i> means those officials, identified in Appendix B to this part, who are authorized to receive and act upon inquiries, requests for access, and requests for correction or amendment.
</p>
<p>(8) <i>Request for access</i> means a request from an individual or an individual's parent or guardian to see a record pertaining to that individual in a particular system of records.
</p>
<p>(9) <i>Request for correction or amendment</i> means a request from an individual or an individual's parent or guardian that the Department change (by correction, amendment, addition or deletion) a particular record pertaining to that individual in a system of records.
</p>
<p><b>&#167; 4.23 Procedures for making inquiries.
</b></p>
<p>(a) Any individual, regardless of age, who is a citizen of the United States or an alien lawfully admitted for permanent residence into the United States may submit an inquiry to the Department. The inquiry should be made either in person or by mail addressed to the appropriate component identified in Appendix A to this part or to the official identified in the notification procedures paragraph of the systems of records notice published in the <i>Federal Register</i>.[2] If an individual believes the Department maintains a record pertaining to him or her but does not know which system of records might contain such a record and/or which component of the Department maintains the system of records, assistance in person or by mail will be provided at the first address listed in Appendix A to this part.
</p>
<p>[2] The United States Patent and Trademark Office (USPTO), which is established as an agency of the United States within the Department of Commerce, operates under its own PA regulations at 37 CFR part 102, subpart B. Accordingly, requests concerning records maintained by the USPTO should be sent directly to the USPTO.
</p>
<p>(b) Inquiries submitted by mail should include the words "PRIVACY ACT INQUIRY"  in capital letters at the top of the letter and on the face of the envelope. If the inquiry is for general information regarding the Act and this subpart, no particular information is required. The Department reserves the right to require compliance with the identification procedures appearing at &#167; 4.24(d). If the inquiry is a request that the Department determine whether it has a record pertaining to the individual, the following information should be submitted:
</p>
<p>(1) Name of individual whose record is sought;
</p>
<p>(2) Statement that individual whose record is sought is either a U.S. citizen or an alien lawfully admitted for permanent residence;
</p>
<p>(3) Identifying data that will help locate the record (for example, maiden name, occupational license number, period or place of employment, etc.);
</p>
<p>(4) Record sought, by description and by record system name, if known;
</p>
<p>(5) Action requested (that is, sending information on how to exercise rights under the Act; determining whether requested record exists; gaining access to requested record; or obtaining copy of requested record);
</p>
<p>(6) Copy of court guardianship order or minor's birth certificate, as provided in &#167; 4.24(d)(3), but only if requester is guardian or parent of individual whose record is sought;
</p>
<p>(7) Requester's name (printed), signature, address, and (optional) telephone number;
</p>
<p>(8) Date; and,
</p>
<p>(9) Certification of request by notary or other official, but only if
</p>
<p>(i) Request is for notification that requested record exists, for access to requested record, or for copy of requested record;
</p>
<p>(ii) Record is not available to any person under 5 U.S.C. 552; and
</p>
<p>(iii) Requester does not appear before an employee of the Department for verification of identity.
</p>
<p>(c) Any inquiry which is not addressed as specified in paragraph (a) of this section or which is not marked as specified in paragraph (b) of this section will be so addressed and marked by Department personnel and forwarded immediately to the responsible Privacy Officer. An inquiry which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring the time period for response until actual receipt by the Privacy Officer. In each instance when an inquiry so forwarded is received, the Privacy Officer shall notify the individual that his or her inquiry was improperly addressed and the date the inquiry was received at the proper address.
</p>
<p>(d)(1) Each inquiry received shall be acted upon promptly by the responsible Privacy Officer. Every effort will be made to respond within ten working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) of the date of receipt at the proper address. If a response cannot be made within ten working days, the Privacy Officer shall send an acknowledgment during that period providing information on the status of the inquiry and asking for such further information as may be necessary to process the inquiry. The first correspondence sent by the Privacy Officer to the requester shall contain the Department's control number assigned to the request, as well as a statement that the requester should use that number in all future contacts with the Department. The Department shall use that control number in all subsequent correspondence.
</p>
<p>(2) If the Privacy Officer fails to send an acknowledgment within ten working days, as provided in paragraph (d)(1) of this section, the requester may ask the Assistant General Counsel for Administration to take corrective action. No failure of a Privacy Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review.
</p>
<p>(e) An individual shall not be required to state a reason for or otherwise justify his or her inquiry.
</p>
<p>(f) Special note should be taken that certain agencies are responsible for publishing notices of systems of records having Government-wide application to other agencies, including the Department. The agencies known to be publishing these general notices and the types of records covered therein appear in Appendix C to this part. These general notices do not identify the Privacy Officers in the Department to whom inquiries should be presented or mailed. The provisions of this section, and particularly paragraph (a) of this section, should be followed in making inquiries with respect to such records. Such records in the Department are subject to the provisions of this part to the extent indicated in Appendix C to this part. The exemptions, if any, determined by the agency publishing a general notice shall be invoked and applied by the Department after consultation, as necessary, with that other agency.
</p>
<p><b>&#167; 4.24 Procedures for making requests for records.
</b></p>
<p>(a) Any individual, regardless of age, who is a citizen of the United States or an alien lawfully admitted for permanent residence into the United States may submit a request to the Department for access to records. The request should be made either in person or by mail addressed to the appropriate office listed in Appendix A to this part.
</p>
<p>(b) Requests submitted by mail should include the words "PRIVACY ACT REQUEST"  in capital letters at the top of the letter and on the face of the envelope. Any request which is not addressed as specified in paragraph (a) of this section or which is not marked as specified in this paragraph will be so addressed and marked by Department personnel and forwarded immediately to the responsible Privacy Officer. A request which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring time periods for response until actual receipt by the Privacy Officer. In each instance when a request so forwarded is received, the Privacy Officer shall notify the individual that his or her request was improperly addressed and the date the request was received at the proper address.
</p>
<p>(c) If the request follows an inquiry under &#167; 4.23 in connection with which the individual's identity was established by the Department, the individual need only indicate the record to which access is sought, provide the Department control number assigned to the request, and sign and date the request. If the request is not preceded by an inquiry under &#167; 4.23, the procedures of this section should be followed.
</p>
<p>(d) The requirements for identification of individuals seeking access to records are:
</p>
<p>(1) <i>In person.</i> Each individual making a request in person shall be required to present satisfactory proof of identity. The means of proof, in the order of preference and priority, are:
</p>
<p>(i) A document bearing the individual's photograph (for example, driver's license, passport or military or civilian identification card);
</p>
<p>(ii) A document, preferably issued for participation in a Federally-sponsored program, bearing the individual's signature (for example, unemployment insurance book, employer's identification card, national credit card, and professional, craft or union membership card); and,
</p>
<p>(iii) A document bearing neither the photograph nor the signature of the individual, preferably issued for participation in a Federally-sponsored program (for example, Medicaid card). If the individual can provide no suitable documentation of identity, the Department will require a signed statement asserting the individual's identity and stipulating that the individual understands the penalty provision of 5 U.S.C. 552a(i)(3) recited in &#167; 4.32(a). In order to avoid any unwarranted disclosure of an individual's records, the Department reserves the right to determine the adequacy of proof of identity offered by any individual, particularly if the request involves a sensitive record.
</p>
<p>(2) <i>Not in person.</i> If the individual making a request does not appear in person before a Privacy Officer or other employee authorized to determine identity, then identity must be determined by:
</p>
<p>(i) A certification of a notary public or equivalent officer empowered to administer oaths must accompany the request under the circumstances prescribed in &#167; 4.23(b)(9). The certification in or attached to the letter must be substantially in accordance with the following text:</p>
<p>City of ____ County of ____. (Name of individual), who affixed (his) (her) signature below in my presence, came before me, a (title), in and for the aforesaid County and State, this __ day of __, 20_, and established (his) (her) identity to my satisfaction. My commission expires ____.
</p>
<p>Signature: ______.; or
</p>
<p>(ii) Statement of identity made under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.

</p>
<p>(3) <i>Parents of minors and legal guardians.</i> An individual acting as the parent of a minor or the legal guardian of the individual to whom a record pertains shall establish his or her personal identity in the same manner prescribed in either paragraph (d)(1) or (d)(2) of this section. In addition, such other individual shall establish his or her identity in the representative capacity of parent or legal guardian. In the case of the parent of a minor, the proof of identity shall be a certified or authenticated copy of the minor's birth certificate. In the case of a legal guardian of an individual who has been declared incompetent due to physical or mental incapacity or age by a court of competent jurisdiction, the proof of identity shall be a certified or authenticated copy of the court's order. For purposes of the Act, a parent or legal guardian may represent only a living individual, not a decedent. A parent or legal guardian may be accompanied during personal access to a record by another individual, provided the provisions of &#167; 4.25(f) are satisfied.
</p>
<p>(e) If the provisions of this subpart are alleged to impede an individual in exercising his or her right to access, the Department will consider, from an individual making a request, alternative suggestions regarding proof of identity and access to records.
</p>
<p>(f) An individual shall not be required to state a reason for or otherwise justify his or her request for access to a record.
</p>
<p>[66 FR 65632, Dec. 20, 2001, as amended at 73 FR 10381, Feb. 27, 2008]
</p>
<p><b>&#167; 4.25 Disclosure of requested records to individuals.
</b></p>
<p>(a)(1) The responsible Privacy Officer shall act promptly upon each request. Every effort will be made to respond within ten working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) of the date of receipt. If a response cannot be made within ten working days due to unusual circumstances, the Privacy Officer shall send an acknowledgment during that period providing information on the status of the request and asking for any further information that may be necessary to process the request. "Unusual circumstances"  shall include circumstances in which:
</p>
<p>(i) A search for and collection of requested records from inactive storage, field facilities or other establishments is required;
</p>
<p>(ii) A voluminous amount of data is involved;
</p>
<p>(iii) Information on other individuals must be separated or expunged from the particular record; or
</p>
<p>(iv) Consultations with other agencies having a substantial interest in the determination of the request are necessary.
</p>
<p>(2) If the Privacy Officer fails to send an acknowledgment within ten working days, as provided in paragraph (a)(1) of this section, the requester may ask the Assistant General Counsel for Administration to take corrective action. No failure of a Privacy Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review.
</p>
<p>(b) Grant of access: (1) <i>Notification.</i> An individual shall be granted access to a record pertaining to him or her, unless the provisions of paragraph (g)(1) of this section apply. The Privacy Officer shall notify the individual of a determination to grant access, and provide the following information:
</p>
<p>(i) The methods of access, as set forth in paragraph (b)(2) of this section;
</p>
<p>(ii) The place at which the record may be inspected;
</p>
<p>(iii) The earliest date on which the record may be inspected and the period of time that the records will remain available for inspection. In no event shall the earliest date be later than thirty calendar days from the date of notification;
</p>
<p>(iv) The estimated date by which a copy of the record will be mailed and the fee estimate pursuant to &#167; 4.31. In no event shall the estimated date be later than thirty calendar days from the date of notification;
</p>
<p>(v) The fact that the individual, if he or she wishes, may be accompanied by another individual during personal access, subject to the procedures set forth in paragraph (f) of this section; and,
</p>
<p>(vi) Any additional prerequisites for granting access to a specific record.
</p>
<p>(2) <i>Methods of access.</i> The following methods of access to records by an individual may be available depending on the circumstances of a given situation:
</p>
<p>(i) Inspection in person may be had in the office specified by the Privacy Officer granting access, during the hours indicated in Appendix A to this part;
</p>
<p>(ii) Transfer of records to a Federal facility more convenient to the individual may be arranged, but only if the Privacy Officer determines that a suitable facility is available, that the individual's access can be properly supervised at that facility, and that transmittal of the records to that facility will not unduly interfere with operations of the Department or involve unreasonable costs, in terms of both money and manpower; and,
</p>
<p>(iii) Copies may be mailed at the request of the individual, subject to payment of the fees prescribed in &#167; 4.31. The Department, at its own initiative, may elect to provide a copy by mail, in which case no fee will be charged the individual.
</p>
<p>(c) Access to medical records is governed by the provisions of &#167; 4.26.
</p>
<p>(d) The Department shall supply such other information and assistance at the time of access as to make the record intelligible to the individual.
</p>
<p>(e) The Department reserves the right to limit access to copies and abstracts of original records, rather than the original records. This election would be appropriate, for example, when the record is in an automated data medium such as tape or disc, when the record contains information on other individuals, and when deletion of information is permissible under exemptions (for example, 5 U.S.C. 552a(k)(2)). In no event shall original records of the Department be made available to the individual except under the immediate supervision of the Privacy Officer or his or her designee.
</p>
<p>(f) Any individual who requests access to a record pertaining to that individual may be accompanied by another individual of his or her choice. "Accompanied"  includes discussing the record in the presence of the other individual. The individual to whom the record pertains shall authorize the presence of the other individual in writing. The authorization shall include the name of the other individual, a specific description of the record to which access is sought, the Department control number assigned to the request, the date, and the signature of the individual to whom the record pertains. The other individual shall sign the authorization in the presence of the Privacy Officer. An individual shall not be required to state a reason or otherwise justify his or her decision to be accompanied by another individual during personal access to a record.
</p>
<p>(g) Initial denial of access: (1) <i>Grounds.</i> Access by an individual to a record that pertains to that individual will be denied only upon a determination by the Privacy Officer that:
</p>
<p>(i) The record is exempt under &#167; 4.33 or 4.34, or exempt by determination of another agency publishing notice of the system of records, as described in &#167; 4.23(f);
</p>
<p>(ii) The record is information compiled in reasonable anticipation of a civil action or proceeding;
</p>
<p>(iii) The provisions of &#167; 4.26 pertaining to medical records temporarily have been invoked; or,
</p>
<p>(iv) The individual unreasonably has failed to comply with the procedural requirements of this part.
</p>
<p>(2) <i>Notification.</i> The Privacy Officer shall give notice of denial of access to records to the individual in writing, and the notice shall include the following information:
</p>
<p>(i) The Privacy Officer's name and title or position;
</p>
<p>(ii) The date of the denial;
</p>
<p>(iii) The reasons for the denial, including citation to the appropriate section of the Act and this part;
</p>
<p>(iv) The individual's opportunities, if any, for further administrative consideration, including the identity and address of the responsible official. If no further administrative consideration within the Department is available, the notice shall state that the denial is administratively final; and,
</p>
<p>(v) If stated to be administratively final within the Department, the individual's right to judicial review provided under 5 U.S.C.552a(g)(1), as limited by 5 U.S.C. 552a(g)(5).
</p>
<p>(3) <i>Administrative review.</i> If a Privacy Officer issues an initial denial of a request, the individual's opportunities for further consideration shall be as follows:
</p>
<p>(i) As to denial under paragraph (g)(1)(i) of this section, two opportunities for further consideration are available in the alternative:
</p>
<p>(A) If the individual contests the application of an exemption to the records, the review procedures in &#167; 4.25(g)(3)(ii) shall apply; or,
</p>
<p>(B) If the individual challenges the validity of the exemption itself, the individual must file a petition for the issuance, amendment, or repeal of a rule under 5 U.S.C. 553(e). If the exemption was determined by the Department, such petition shall be filed with the Assistant Secretary for Administration. If the exemption was determined by another agency (as described in &#167; 4.23(f)), the Department will provide the individual with the name and address of the other agency and any relief sought by the individual shall be that provided by the regulations of the other agency. Within the Department, no such denial is administratively final until such a petition has been filed by the individual and disposed of on the merits by the Assistant Secretary for Administration.
</p>
<p>(ii) As to denial under paragraphs (g)(1)(ii) of this section, (g)(1)(iv) of this section or (to the limited extent provided in paragraph (g)(3)(i)(A) of this section) paragraph (g)(1)(i) of this section, the individual may file for review with the Assistant General Counsel for Administration, as indicated in the Privacy Officer's initial denial notification. The individual and the Department shall follow the procedures in &#167; 4.28 to the maximum extent practicable.
</p>
<p>(iii) As to denial under paragraph (g)(1)(iii) of this section, no further administrative consideration within the Department is available because the denial is not administratively final until expiration of the time period indicated in &#167; 4.26(a).
</p>
<p>(h) If a request is partially granted and partially denied, the Privacy Officer shall follow the appropriate procedures of this section as to the records within the grant and the records within the denial.
</p>
<p><b>&#167; 4.26 Special procedures: Medical records.
</b></p>
<p>(a) No response to any request for access to medical records from an individual will be issued by the Privacy Officer for a period of seven working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) from the date of receipt.
</p>
<p>(b) For every request from an individual for access to medical records, the Privacy Officer shall:
</p>
<p>(1) Inform the individual of the waiting period prescribed in paragraph (a) of this section;
</p>
<p>(2) Seek from the individual the name and address of the individual's physician and/or psychologist;
</p>
<p>(3) Seek from the individual written consent for the Department to consult the individual's physician and/or psychologist, if the Department believes such consultation is advisable;
</p>
<p>(4) Seek written consent from the individual for the Department to provide the medical records to the individual's physician or psychologist, if the Department believes access to the record by the individual is best effected under the guidance of the individual's physician or psychologist; and,
</p>
<p>(5) Forward the individual's medical record to the Department's medical officer for review and a determination on whether consultation with or transmittal of the medical records to the individual's physician or psychologist is warranted. If consultation with or transmittal of such records to the individual's physician or psychologist is determined to be warranted, the Department's medical officer shall so consult or transmit. Whether or not such a consultation or transmittal occurs, the Department's medical officer shall provide instruction to the Privacy Officer regarding the conditions of access by the individual to his or her medical records.
</p>
<p>(c) If an individual refuses in writing to give the names and consents set forth in paragraphs (c)(2) through (c)(4) of this section, the Department shall give the individual access to said records by means of a copy, provided without cost to the requester, sent registered mail, return receipt requested.
</p>
<p><b>&#167; 4.27 Procedures for making requests for correction or amendment.
</b></p>
<p>(a) Any individual, regardless of age, who is a citizen of the United States or an alien lawfully admitted for permanent residence into the United States may submit a request for correction or amendment to the Department. The request should be made either in person or by mail addressed to the Privacy Officer who processed the individual's request for access to the record, and to whom is delegated authority to make initial determinations on requests for correction or amendment. The offices of Privacy Officers are open to the public between the hours of 9 a.m. and 4 p.m. Monday through Friday (excluding Saturdays, Sundays, and legal public holidays).
</p>
<p>(b) Requests submitted by mail should include the words "PRIVACY ACT REQUEST"  in capital letters at the top of the letter and on the face of the envelope. Any request that is not addressed as specified in paragraph (a) of this section or that is not marked as specified in this paragraph will be so addressed and marked by Department personnel and forwarded immediately to the responsible Privacy Officer. A request that is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring the time period for response until actual receipt by the Privacy Officer. In each instance when a request so forwarded is received, the Privacy Officer shall notify the individual that his or her request was improperly addressed and the date the request was received at the proper address.
</p>
<p>(c) Since the request, in all cases, will follow a request for access under &#167; 4.25, the individual's identity will be established by his or her signature on the request and use of the Department control number assigned to the request.
</p>
<p>(d) A request for correction or amendment should include the following:
</p>
<p>(1) Specific identification of the record sought to be corrected or amended (for example, description, title, date, paragraph, sentence, line and words);
</p>
<p>(2) The specific wording to be deleted, if any;
</p>
<p>(3) The specific wording to be inserted or added, if any, and the exact place at which it is to be inserted or added; and,
</p>
<p>(4) A statement of the basis for the requested correction or amendment, with all available supporting documents and materials that substantiate the statement. The statement should identify the criterion of the Act being invoked, that is, whether the information in the record is unnecessary, inaccurate, irrelevant, untimely or incomplete.
</p>
<p><b>&#167; 4.28 Agency review of requests for correction or amendment.
</b></p>
<p>(a)(1)(i) Not later than ten working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) after receipt of a request to correct or amend a record, the Privacy Officer shall send an acknowledgment providing an estimate of time within which action will be taken on the request and asking for such further information as may be necessary to process the request. The estimate of time may take into account unusual circumstances as described in &#167; 4.25(a). No acknowledgment will be sent if the request can be reviewed, processed and the individual notified of the results of review (either compliance or denial) within the ten working days. Requests filed in person will be acknowledged in writing at the time submitted.
</p>
<p>(ii) If the Privacy Officer fails to send the acknowledgment within ten working days, as provided in paragraph (a)(1)(i) of this section, the requester may ask the Assistant General Counsel for Administration to take corrective action. No failure of a Privacy Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review.
</p>
<p>(2) Promptly after acknowledging receipt of a request, or after receiving such further information as might have been requested, or after arriving at a decision within the ten working days, the Privacy Officer shall either:
</p>
<p>(i) Make the requested correction or amendment and advise the individual in writing of such action, providing either a copy of the corrected or amended record or, in cases in which a copy cannot be provided (for example, erasure of information from a record maintained only in magnetically-recorded computer files), a statement as to the means by which the correction or amendment was effected; or,
</p>
<p>(ii) Inform the individual in writing that his or her request is denied and provide the following information:
</p>
<p>(A) The Privacy Officer's name and title or position;
</p>
<p>(B) The date of the denial;
</p>
<p>(C) The reasons for the denial, including citation to the appropriate sections of the Act and this subpart; and,
</p>
<p>(D) The procedures for appeal of the denial as set forth in &#167; 4.29, including the address of the Assistant General Counsel for Administration.
</p>
<p>(3) The term <i>promptly</i> in this section means within thirty working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays). If the Privacy Officer cannot make the determination within thirty working days, the individual will be advised in writing of the reason for the delay and of the estimated date by which the determination will be made.
</p>
<p>(b) Whenever an individual's record is corrected or amended pursuant to a request from that individual, the Privacy Officer shall notify all persons and agencies to which the corrected or amended portion of the record had been disclosed prior to its correction or amendment, if an accounting of such disclosure required by the Act was made. The notification shall require a recipient agency maintaining the record to acknowledge receipt of the notification, to correct or amend the record, and to apprise any agency or person to which it had disclosed the record of the substance of the correction or amendment.
</p>
<p>(c) The following criteria will be considered by the Privacy Officer in reviewing a request for correction or amendment:
</p>
<p>(1) The sufficiency of the evidence submitted by the individual;
</p>
<p>(2) The factual accuracy of the information to be corrected or amended;
</p>
<p>(3) The relevance and necessity of the information in terms of the purpose for which it was collected;
</p>
<p>(4) The timeliness and currency of the information in light of the purpose for which it was collected;
</p>
<p>(5) The completeness of the information in terms of the purpose for which it was collected;
</p>
<p>(6) The degree of risk that denial of the request could unfairly result in determinations adverse to the individual;
</p>
<p>(7) The character of the record sought to be corrected or amended; and,
</p>
<p>(8) The propriety and feasibility of complying with the specific means of correction or amendment requested by the individual.
</p>
<p>(d) The Department will not undertake to gather evidence for the individual, but does reserve the right to verify the evidence the individual submits.
</p>
<p>(e) Correction or amendment of a record requested by an individual will be denied only upon a determination by the Privacy Officer that:
</p>
<p>(1) The individual has failed to establish, by a preponderance of the evidence, the propriety of the correction or amendment in light of the criteria set forth in paragraph (c) of this section;
</p>
<p>(2) The record sought to be corrected or amended is part of the official record in a terminated judicial, quasi-judicial or quasi-legislative proceeding to which the individual was a party or participant;
</p>
<p>(3) The information in the record sought to be corrected or amended, or the record sought to be corrected or amended, is the subject of a pending judicial, quasi-judicial or quasi-legislative proceeding to which the individual is a party or participant;
</p>
<p>(4) The correction or amendment would violate a duly enacted statute or promulgated regulation; or,
</p>
<p>(5) The individual unreasonably has failed to comply with the procedural requirements of this part.
</p>
<p>(f) If a request is partially granted and partially denied, the Privacy Officer shall follow the appropriate procedures of this section as to the records within the grant and the records within the denial.
</p>
<p><b>&#167; 4.29 Appeal of initial adverse agency determination on correction or amendment.
</b></p>
<p>(a) If a request for correction or amendment is denied initially under &#167; 4.28, the individual may submit a written appeal within thirty working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) of the date of the initial denial. If an appeal is submitted by mail, the postmark is conclusive as to timeliness.
</p>
<p>(b) An appeal should be addressed to the Assistant General Counsel for Administration, U.S. Department of Commerce, Room 5875, 14th and Constitution Avenue, NW., Washington, DC 20230. An appeal should include the words "PRIVACY APPEAL"  in capital letters at the top of the letter and on the face of the envelope. An appeal not addressed and marked as provided herein will be so marked by Department personnel when it is so identified, and will be forwarded immediately to the Assistant General Counsel for Administration. An appeal which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring the time periods in this section until actual receipt by the Assistant General Counsel for Administration. In each instance when an appeal so forwarded is received, the Assistant General Counsel for Administration shall notify the individual that his or her appeal was improperly addressed and the date on which the appeal was received at the proper address.
</p>
<p>(c) The individual's appeal shall be signed by the individual, and shall include a statement of the reasons why the initial denial is believed to be in error, and the Department's control number assigned to the request. The Privacy Officer who issued the initial denial shall furnish to the Assistant General Counsel for Administration the record the individual requests to be corrected or amended, and all correspondence between the Privacy Officer and the requester. Although the foregoing normally will comprise the entire record on appeal, the Assistant General Counsel for Administration may seek any additional information necessary to ensure that the final determination is fair and equitable and, in such instances, disclose the additional information to the individual to the greatest extent possible, and provide an opportunity for comment thereon.
</p>
<p>(d) No personal appearance or hearing on appeal will be allowed.
</p>
<p>(e) The Assistant General Counsel for Administration shall act upon the appeal and issue a final determination in writing not later than thirty working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) from the date on which the appeal is received, except that the Assistant General Counsel for Administration may extend the thirty days upon deciding that a fair and equitable review cannot be made within that period, but only if the individual is advised in writing of the reason for the extension and the estimated date by which a final determination will issue. The estimated date should not be later than the sixtieth working day after receipt of the appeal unless unusual circumstances, as described in &#167; 4.25(a), are met.
</p>
<p>(f) If the appeal is determined in favor of the individual, the final determination shall include the specific corrections or amendments to be made and a copy thereof shall be transmitted promptly to the individual and to the Privacy Officer who issued the initial denial. Upon receipt of such final determination, the Privacy Officer shall promptly take the actions set forth in &#167; 4.28(a)(2)(i) and (b).
</p>
<p>(g) If the appeal is denied, the final determination shall be transmitted promptly to the individual and state the reasons for the denial. The notice of final determination also shall inform the individual that:
</p>
<p>(1) The individual has a right under the Act to file with the Assistant General Counsel for Administration a concise statement of reasons for disagreeing with the final determination. The statement ordinarily should not exceed one page and the Department reserves the right to reject an excessively lengthy statement. It should provide the Department control number assigned to the request, indicate the date of the final determination and be signed by the individual. The Assistant General Counsel for Administration shall acknowledge receipt of such statement and inform the individual of the date on which it was received;
</p>
<p>(2) Any such disagreement statement submitted by the individual would be noted in the disputed record, and filed with it;
</p>
<p>(3) The purposes and uses to which the statement would be put are those applicable to the record in which it is noted, and that a copy of the statement would be provided to persons and agencies to which the record is disclosed subsequent to the date of receipt of such statement;
</p>
<p>(4) The Department would append to any such disagreement statement a copy of the final determination or summary thereof, which also would be provided to persons and agencies to which the disagreement statement is disclosed; and
</p>
<p>(5) The individual has a right to judicial review of the final determination under 5 U.S.C. 552a(g)(1)(A), as limited by 5 U.S.C. 552a(g)(5).
</p>
<p>(h) In making the final determination, the Assistant General Counsel for Administration shall employ the criteria set forth in &#167; 4.28(c) and shall deny an appeal only on the grounds set forth in &#167; 4.28(e).
</p>
<p>(i) If an appeal is partially granted and partially denied, the Assistant General Counsel for Administration shall follow the appropriate procedures of this section as to the records within the grant and the records within the denial.
</p>
<p>(j) Although a copy of the final determination or a summary thereof will be treated as part of the individual's record for purposes of disclosure in instances where the individual has filed a disagreement statement, it will not be subject to correction or amendment by the individual.
</p>
<p>(k) The provisions of paragraphs (g)(1) through (g)(3) of this section satisfy the requirements of 5 U.S.C. 552a(e)(3).
</p>
<p><b>&#167; 4.30 Disclosure of record to person other than the individual to whom it pertains.
</b></p>
<p>(a) The Department may disclose a record pertaining to an individual to a person other than the individual to whom it pertains only in the following instances:
</p>
<p>(1) Upon written request by the individual, including authorization under &#167; 4.25(f);
</p>
<p>(2) With the prior written consent of the individual;
</p>
<p>(3) To a parent or legal guardian under 5 U.S.C. 552a(h);
</p>
<p>(4) When required by the Act and not covered explicitly by the provisions of 5 U.S.C. 552a(b); and
</p>
<p>(5) When permitted under 5 U.S.C. 552a(b)(1) through (12), as follows:[3]
</p>
<p>[3] 5 U.S.C. 552a(b)(4) has no application within the Department.
</p>
<p>(i) To those officers and employees of the agency that maintains the record who have a need for the record in the performance of their duties;
</p>
<p>(ii) Required under 5 U.S.C. 552;
</p>
<p>(iii) For a routine use as defined in 5 U.S.C. 552a(a)(7);
</p>
<p>(iv) To the Bureau of the Census for purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13 of the U.S. Code;
</p>
<p>(v) To a requester who has provided the agency with advance adequate written assurance that the record will be used solely as a statistical research or reporting record, and the record is to be transferred in a form that is not individually identifiable;
</p>
<p>(vi) To the National Archives and Records Administration as a record that has sufficient historical or other value to warrant its continued preservation by the United States Government, or for evaluation by the Archivist of the United States, or the designee of the Archivist, to determine whether the record has such value;
</p>
<p>(vii) To another agency or to an instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity if the activity is authorized by law, and if the head of the agency or instrumentality has made a written request to the agency which maintains the record, specifying the particular portion desired and the law enforcement activity for which the record is sought;
</p>
<p>(viii) To a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual if upon such disclosure notification is transmitted to the last known address of such individual;
</p>
<p>(ix) To either House of Congress, or, to the extent of matter within its jurisdiction, any committee or subcommittee thereof, any joint committee of Congress or subcommittee of any such joint committee;
</p>
<p>(x) To the Comptroller General, or any of his or her authorized representatives, in the course of the performance of the duties of the General Accounting Office;
</p>
<p>(xi) Pursuant to the order of a court of competent jurisdiction; or
</p>
<p>(xii) To a consumer reporting agency in accordance with 31 U.S.C. 3711(e).
</p>
<p>(b) The situations referred to in paragraph (a)(4) of this section include the following:
</p>
<p>(1) 5 U.S.C. 552a(c)(4) requires dissemination of a corrected or amended record or notation of a disagreement statement by the Department in certain circumstances;
</p>
<p>(2) 5 U.S.C. 552a(d) requires disclosure of records to the individual to whom they pertain, upon request; and
</p>
<p>(3) 5 U.S.C. 552a(g) authorizes civil action by an individual and requires disclosure by the Department to the court.
</p>
<p>(c) The Privacy Officer shall make an accounting of each disclosure by him of any record contained in a system of records in accordance with 5 U.S.C. 552a(c)(1) and (2). Except for a disclosure made under 5 U.S.C. 552a(b)(7), the Privacy Officer shall make such accounting available to any individual, insofar as it pertains to that individual, upon any request submitted in accordance with &#167; 4.24. The Privacy Officer shall make reasonable efforts to notify any individual when any record in a system of records is disclosed to any person under compulsory legal process, promptly upon being informed that such process has become a matter of public record.
</p>
<p>[66 FR 65632, Dec. 20, 2001, as amended at 67 FR 60282, Sept. 25, 2002]
</p>
<p><b>&#167; 4.31 Fees.
</b></p>
<p>(a) The only fee to be charged to an individual under this part is for duplication of records at the request of the individual. Components shall charge a fee for duplication of records under the Act in the same way in which they charge a duplication fee under &#167; 4.11, except as provided in this section. Accordingly, no fee shall be charged or collected for: search, retrieval, or review of records; copying at the initiative of the Department without a request from the individual; transportation of records; or first-class postage.
</p>
<p>(b) The Department shall provide an individual one copy of each record corrected or amended pursuant to the individual's request without charge as evidence of the correction or amendment.
</p>
<p>(c) As required by the United States Office of Personnel Management in its published regulations implementing the Act, the Department shall charge no fee for a single copy of a personnel record covered by that agency's Government-wide published notice of systems of records.
</p>
<p><b>&#167; 4.32 Penalties.
</b></p>
<p>(a) The Act provides, in pertinent part:

</p>
<p>Any person who knowingly and willfully requests or obtains any record concerning an individual from an agency under false pretenses shall be guilty of a misdemeanor and fined not more than $5,000. (5 U.S.C. 552a(i)(3)).</p>
<p>(b) A person who falsely or fraudulently attempts to obtain records under the Act also may be subject to prosecution under such other criminal statutes as 18 U.S.C. 494, 495 and 1001.
</p>
<p><b>&#167; 4.33 General exemptions.
</b></p>
<p>(a) Individuals may not have access to records maintained by the Department but which were provided by another agency which has determined by regulation that such information is subject to general exemption under 5 U.S.C. 552a(j). If such exempt records are within a request for access, the Department will advise the individual of their existence and of the name and address of the source agency. For any further information concerning the record and the exemption, the individual must contact that source agency.
</p>
<p>(b) The general exemptions determined to be necessary and proper with respect to systems of records maintained by the Department, including the parts of each system to be exempted, the provisions of the Act from which they are exempted, and the justification for the exemption, are as follows:
</p>
<p>(1) <i>Individuals identified in Export Transactions</i>--COMMERCE/ITA-1. Pursuant to 5 U.S.C. 552a(j)(2), these records are hereby determined to be exempt from all provisions of the Act, except 5 U.S.C. 552a(b), (c)(1) and (2), (e)(4) (A) through (F), (e) (6), (7), (9), (10), and (11), and (i). These exemptions are necessary to ensure the proper functioning of the law enforcement activity, to protect confidential sources of information, to fulfill promises of confidentiality, to maintain the integrity of the law enforcement process, to avoid premature disclosure of the knowledge of criminal activity and the evidentiary bases of possible enforcement actions, to prevent interference with law enforcement proceedings, to avoid disclosure of investigative techniques, and to avoid endangering law enforcement personnel. Section 12(c) of the Export Administration Act of 1979, as amended, also protects this information from disclosure.
</p>
<p>(2) <i>Fisheries Law Enforcement Case Files--COMMERCE/NOAA-5.</i> Pursuant to 5 U.S.C. 552a(j)(2), these records are hereby determined to be exempt from all provisions of the Act, except 5 U.S.C. 552a (b), (c) (1) and (2), (e) (4) (A) through (F), (e) (6), (7), (9), (10), and (11), and (i). These exemptions are necessary to ensure the proper functioning of the law enforcement activity, to protect confidential sources of information, to fulfill promises of confidentiality, to prevent interference with law enforcement proceedings, to avoid the disclosure of investigative techniques, to avoid the endangering of law enforcement personnel, to avoid premature disclosure of the knowledge of criminal activity and the evidentiary bases of possible enforcement actions, and to maintain the integrity of the law enforcement process.
</p>
<p>(3) <i>Investigative and Inspection Records--COMMERCE/DEPT-12.</i> Pursuant to 5 U.S.C. 552a(j)(2), these records are hereby determined to be exempt from all provisions of the Act, except 5 U.S.C. 552a (b), (c) (1) and (2), (e)(4) (A) through (F), (e) (6), (7), (9), (10), and (11), and (i). These exemptions are necessary to ensure the proper operation of the law enforcement activity, to protect confidential sources of information, to fulfill promises of confidentiality, to prevent interference with law enforcement proceedings, to avoid the disclosure of investigative techniques, to avoid the endangering of law enforcement personnel, to avoid premature disclosure of the knowledge of criminal activity and the evidentiary bases of possible enforcement actions, and to maintain the integrity of the law enforcement process.
</p>
<p><b>&#167; 4.34 Specific exemptions.
</b></p>
<p>(a)(1) Certain systems of records under the Act that are maintained by the Department may occasionally contain material subject to 5 U.S.C. 552a(k)(1), relating to national defense and foreign policy materials. The systems of records published in the <i>Federal Register</i> by the Department that are within this exemption are:

</p>
<p>COMMERCE/ITA-1, COMMERCE/ITA-2, COMMERCE/ITA-3, COMMERCE/NOAA-11, COMMERCE/PAT-TM-4, COMMERCE/DEPT-12, COMMERCE/DEPT-13, and COMMERCE/DEPT-14.</p>
<p>(2) The Department hereby asserts a claim to exemption of such materials wherever they might appear in such systems of records, or any systems of records, at present or in the future. The materials would be exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f), because the materials are required by Executive order to be kept secret in the interest of the national defense and foreign policy.
</p>
<p>(b) The specific exemptions determined to be necessary and proper with respect to systems of records maintained by the Department, including the parts of each system to be exempted, the provisions of the Act from which they are exempted, and the justification for the exemption, are as follows:
</p>
<p>(1) Exempt under 5 U.S.C. 552a(k)(1). The systems of records exempt hereunder appear in paragraph (a) of this section. The claims for exemption of COMMERCE/DEPT-12, COMMERCE/ITA-1, and COMMERCE/NOAA-11 under this paragraph are subject to the condition that the general exemption claimed in &#167; 4.33(b)(3) is held to be invalid.
</p>
<p>(2)(i) Exempt under 5 U.S.C. 552a(k)(2). The systems of records exempt (some only conditionally), the sections of the Act from which exempted, and the reasons therefor are as follows:
</p>
<p>(A) Individuals identified in Export Administration compliance proceedings or investigations--COMMERCE/ITA-1, but only on condition that the general exemption claimed in &#167; 4.33(b)(1) is held to be invalid;
</p>
<p>(B) Individuals involved in export transactions--COMMERCE/ITA-2;
</p>
<p>(C) Fisheries Law Enforcement Case Files--COMMERCE/NOAA-11, but only on condition that the general exemption claimed in &#167; 4.33(b)(2) is held to be invalid;
</p>
<p>(D) Investigative and Inspection Records--COMMERCE/DEPT-12, but only on condition that the general exemption claimed in &#167; 4.33(b)(3) is held to be invalid;
</p>
<p>(E) Investigative Records--Persons Within the Investigative Jurisdiction of the Department--COMMERCE/DEPT-13;
</p>
<p>(F) Litigation, Claims and Administrative Proceeding Records--COMMERCE/DEPT-14; and
</p>
<p>(ii) The foregoing are exempted from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The reasons for asserting the exemption are to prevent subjects of investigation from frustrating the investigatory process; to ensure the proper functioning and integrity of law enforcement activities; to prevent disclosure of investigative techniques; to maintain the ability to obtain necessary information; to fulfill commitments made to sources to protect their identities and the confidentiality of information; and to avoid endangering these sources and law enforcement personnel. Special note is taken that the proviso clause in this exemption imports due process and procedural protections for the individual. The existence and general character of the information exempted shall be made known to the individual to whom it pertains.
</p>
<p>(3)(i) Exempt under 5 U.S.C. 552a(k) (4). The systems of records exempt, the sections of the Act from which exempted, and the reasons therefor are as follows:
</p>
<p>(A) Agriculture Census Records for 1974 and 1978--COMMERCE/CENSUS-1;
</p>
<p>(B) Individual and Household Statistical Surveys and Special Census Studies Records--COMMERCE/CENSUS-3;
</p>
<p>(C) Minority-Owned Business Enterprises Survey Records--COMMERCE/CENSUS-4;
</p>
<p>(D) Population and Housing Census Records of the 1960 and Subsequent Censuses--COMMERCE/ CENSUS-5;
</p>
<p>(E) Population Census Personal Service Records for 1900 and All Subsequent Decennial Censuses--COMMERCE/CENSUS-6; and
</p>
<p>(F) Special Censuses of Population Conducted for State and Local Government--COMMERCE/CENSUS-7.
</p>
<p>(G) Statistical Administrative Records System--COMMERCE/CENSUS-8.
</p>
<p>(ii) The foregoing are exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G) (H), and (I), and (f). The reasons for asserting the exemption are to comply with the prescription of Title 13 of the United States Code, especially sections 8 and 9 relating to prohibitions against disclosure, and to avoid needless consideration of these records whose sole statistical use comports fully with a basic purpose of the Act, namely, that no adverse determinations are made from these records as to any identifiable individual.
</p>
<p>(4)(i) Exempt under 5 U.S.C. 552a(k)(5). The systems of records exempt (some only conditionally), the sections of the Act from which exempted, and the reasons therefor are as follows:
</p>
<p>(A) Applications to U.S. Merchant Marine Academy (USMMA)--COMMERCE/MA-1;
</p>
<p>(B) USMMA Midshipman Medical Files--COMMERCE/MA-17;
</p>
<p>(C) USMMA Midshipman Personnel Files--COMMERCE/MA-18;
</p>
<p>(D) USMMA Non-Appropriated fund Employees--COMMERCE/MA-19;
</p>
<p>(E) Applicants for the NOAA Corps--COMMERCE/NOAA-4;
</p>
<p>(F) Commissioned Officer Official Personnel Folders--COMMERCE/NOAA-7;
</p>
<p>(G) Conflict of Interest Records, Appointed Officials--COMMERCE/DEPT-3;
</p>
<p>(H) Investigative and Inspection Records--COMMERCE/DEPT-12, but only on condition that the general exemption claimed in &#167; 4.33(b)(3) is held to be invalid;
</p>
<p>(I) Investigative Records--Persons Within the Investigative Jurisdiction of the Department--COMMERCE/DEPT-13; and
</p>
<p>(J) Litigation, Claims, and Administrative Proceeding Records--COMMERCE/DEPT-14.
</p>
<p>(ii) The foregoing are exempted from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f). The reasons for asserting the exemption are to maintain the ability to obtain candid and necessary information, to fulfill commitments made to sources to protect the confidentiality of information, to avoid endangering these sources and, ultimately, to facilitate proper selection or continuance of the best applicants or persons for a given position or contract. Special note is made of the limitation on the extent to which this exemption may be asserted. The existence and general character of the information exempted will be made known to the individual to whom it pertains.
</p>
<p>(c) At the present time, the Department claims no exemption under 5 U.S.C. 552a(k) (3), (6) and (7).</p>


	
<p><b>Appendix A to Part 4--Freedom of Information Public Inspection Facilities, and Addresses for Requests for Records Under the Freedom of Information Act and Privacy Act, and Requests for Correction or Amendment Under the Privacy Act
</b></p>
<p>Each address listed below is the respective component's mailing address for receipt and processing of requests for records under the Freedom of Information Act and Privacy Act, for requests for correction or amendment under the Privacy Act and, unless otherwise noted, its public inspection facility for records available to the public under the Freedom of Information Act. Requests should be addressed to the component the requester knows or has reason to believe has possession of, control over, or primary concern with the records sought. Otherwise, requests should be addressed to the Central Reference and Records Inspection Facility. The telephone number for each component is included after its address. Public inspection facilities are open to the public Monday through Friday (excluding Saturdays, Sundays, and legal public holidays) between 9 a.m. and 4 p.m. local time of the facility at issue. Certain public inspection facility records of components are also available electronically through the Department's "FOIA Home Page"  link found at the Department's World Wide Web site (<i>http://www.doc.gov</i>)), as described in &#167; 4.2(b). The Departmental Freedom of Information Officer is authorized to revise this appendix to reflect changes in the information contained in it. Any such revisions shall be posted at the Department's "FOIA Home Page"  link found at the Department's World Wide Web site (<i>http://www.doc.gov</i>).
</p>
<p>(1) Department of Commerce Freedom of Information Central Reference and Records Inspection Facility, U.S. Department of Commerce, Room 6022, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-4115. This facility serves the Office of the Secretary, all other components of the Department not identified below, and those components identified below that do not have separate public inspection facilities.
</p>
<p>(2) Bureau of the Census, Policy Office, U.S. Department of Commerce, Federal Building 3, Room 2430, Suitland, Maryland 20233; (301) 457-2520. This agency maintains a separate public inspection facility in Room 2455, Federal Building 3, Suitland, Maryland 20233.
</p>
<p>(3) Bureau of Economic Analysis/Economics and Statistics Administration, Office of the Under Secretary for Economic Affairs, Department of Commerce, Room 4836, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-3308. This component does not maintain a separate public inspection facility.
</p>
<p>(4) Bureau of Export Administration, Office of Administration, U.S. Department of Commerce, Room 6883, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-0500. This component does not maintain a separate public inspection facility.
</p>
<p>(5) Economic Development Administration, Office of the Chief Counsel, U.S. Department of Commerce, Room 7005, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-4687. Regional EDA offices (none of the following regional EDA offices maintains a separate public inspection facility):
</p>
<p>(i) Philadelphia Regional Office, EDA, U.S. Department of Commerce, Curtis Center, Suite 140 South, Independence Square West, Philadelphia, Pennsylvania 19106; (215) 597-7896.
</p>
<p>(ii) Atlanta Regional Office, EDA, U.S. Department of Commerce, 401 West Peachtree Street, NW, Suite 1820, Atlanta, GA 30308; (404) 730-3006.
</p>
<p>(iii) Denver Regional Office, EDA, U.S. Department of Commerce, Room 670, 1244 Speer Boulevard, Denver, Colorado 80204; (303) 844-4716.
</p>
<p>(iv) Chicago Regional Office, EDA, U.S. Department of Commerce, 111 North Canal Street, Suite 855, Chicago, IL 60606; (312) 353-8580.
</p>
<p>(v) Seattle Regional Office, EDA, U.S. Department of Commerce, Jackson Federal Building, Room 1856, 915 Second Avenue, Seattle WA 98174; (206) 220-7701.
</p>
<p>(vi) Austin Regional Office, EDA, U.S. Department of Commerce, 327 Congress Avenue, Suite 200, Austin, Texas 78701; (512) 381-8169.
</p>
<p>(6) International Trade Administration, Office of Organization and Management Support, U.S. Department of Commerce, Room 4001, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-3032.
</p>
<p>(7) Minority Business Development Agency, Data Resources Division, U.S. Department of Commerce, Room 5084, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-2025. This agency does not maintain a separate public inspection facility.
</p>
<p>(8) National Institute of Standards and Technology, Management and Organization Division, Administration Building, Room A525, 100 Bureau Drive, Gaithersburg, Maryland 20899; (301) 975-4054. This agency maintains a separate public inspection facility in Room E-106, Administration Building, Gaithersburg, Maryland.
</p>
<p>(9) National Oceanic and Atmospheric Administration, Public Reference Facility (OFAx2) 1315 East West Highway (SSMC3), Room 10730, Silver Spring, Maryland 20910; (301) 713-3540.
</p>
<p>(10) National Technical Information Service, Office of Administration, 5285 Port Royal Road, Springfield, Virginia 22161; (703) 605-6449. This agency does not maintain a separate public inspection facility.
</p>
<p>(11) National Telecommunications and Information Administration, Office of the Chief Counsel, U.S. Department of Commerce, Room 4713, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-1816. This component does not maintain a separate public inspection facility.
</p>
<p>(12) Office of Inspector General, Counsel to the Inspector General, U.S. Department of Commerce, Room 7892, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-5992. This component does not maintain a separate public inspection facility.
</p>
<p>(13) Technology Administration, Office of the Under Secretary, U.S. Department of Commerce, Room 4835, 14th and Constitution Avenue, NW, Washington, DC 20230; (202) 482-1984. This component does not maintain a separate public inspection facility.
	
	</p>
<p><b>Appendix B to Part 4--Officials Authorized To Deny Requests for Records Under the Freedom of Information Act, and Requests for Records and Requests for Correction or Amendment Under the Privacy Act
</b></p>
<p>The officials of the Department listed below and their superiors have authority, with respect to the records for which each is responsible, to deny requests for records under the FOIA, [1] and requests for records and requests for correction or amendment under the PA. In addition, the Departmental Freedom of Information Officer and the Freedom of Information Officer for the Office of the Secretary have the foregoing FOIA and PA denial authority for all records of the Department, and the Departmental Freedom of Information officer is authorized to assign that authority, on a case-by-case basis only, to any of the officials listed below, if the records responsive to a request include records for which more than one official listed below is responsible. The Departmental Freedom of Information Officer is authorized to revise this appendix to reflect changes in designation of denial officials. Any such revisions shall be posted at the Department's 'FOIA Home Page' link found at the Department's World Wide Web site (<i>http://www.doc.gov</i>).
</p>
<p>[1] The foregoing officials have sole authority under &#167; 4.7(b) to deny requests for records in any respect, including, for example, denying requests for reduction or waiver of fees.</p>
<p><b>Office of the Secretary
</b></p>
<p><i>Office of the Secretary:</i> Executive Secretary; Freedom of Information Officer
</p>
<p><i>Office of Business Liaison:</i> Director
</p>
<p><i>Office of Public Affairs:</i> Director; Deputy Director; Press Secretary; Deputy Press Secretary
</p>
<p>Assistant Secretary for Legislative and Intergovernmental Affairs; Deputy Assistant Secretary for Legislative and Intergovernmental Affairs
</p>
<p><i>Office of the Inspector General:</i> FOIA Officer; Senior Associate Counsel to the Inspector General.
</p>
<p><i>Office of the General Counsel:</i> Deputy General Counsel; Assistant General Counsel for Administration
</p>
<p><i>Office of Executive Support:</i> Director</p>
<p><b>Assistant Secretary for Administration
</b></p>
<p><i>Office of Civil Rights:</i> Director
</p>
<p><i>Office of Budget:</i> Director
</p>
<p><i>Office of Management and Organization:</i> Director
</p>
<p><i>Office of Chief Information Officer:</i> Director
</p>
<p><i>Office of Executive Budgeting and Assistance Management:</i> Director
</p>
<p><i>Office of Executive Assistance Management:</i> Director; Grants Officer
</p>
<p>Departmental Freedom of Information Officer.
</p>
<p><i>Office of Financial Management:</i> Director
</p>
<p><i>Office of Human Resources Management:</i> Director; Deputy Director.
</p>
<p><i>Office of Administrative Services:</i> Director
</p>
<p><i>Office of Security:</i> Director, Deputy Director
</p>
<p><i>Office of Acquisition Management:</i> Director
</p>
<p><i>Office of Acquisition Services:</i> Director
</p>
<p><i>Office of Small and Disadvantaged Business Utilization:</i> Director</p>
<p><b>Bureau of Export Administration
</b></p>
<p>Under Secretary
</p>
<p>Deputy Under Secretary
</p>
<p>Director, Office of Administration
</p>
<p>Director, Office of Planning, Evaluation and Management
</p>
<p>Assistant Secretary for Export Administration
</p>
<p>Deputy Assistant Secretary for Export Administration
</p>
<p>Director, Office of Strategic Industries and Economic Security
</p>
<p>Director, Office of Nonproliferation Controls and Treaty Compliance
</p>
<p>Director, Office of Strategic Trade and Foreign Policy Controls
</p>
<p>Director, Office of Exporter Services
</p>
<p>Assistant Secretary for Export Enforcement
</p>
<p>Deputy Assistant Secretary for Export Enforcement
</p>
<p>Director, Office of Export Enforcement
</p>
<p>Director, Office of Enforcement Analysis
</p>
<p>Director, Office of Antiboycott Compliance</p>
<p><b>Economics and Statistics Administration
</b></p>
<p><i>Office of Administration:</i> Director
</p>
<p><i>Bureau of Economic Analysis:</i> Director
</p>
<p><i>Bureau of the Census:</i> Freedom of Information Act Officer</p>
<p><b>Economic Development Administration
</b></p>
<p>Freedom of Information Officer</p>
<p><b>International Trade Administration
</b></p>
<p>Under Secretary for International Trade
</p>
<p>Deputy Under Secretary for International Trade
</p>
<p>Counselor to the Department
</p>
<p>Director, Trade Promotion Coordinating Committee Secretariat
</p>
<p>Director, Office of Public Affairs
</p>
<p>Director, Office of Legislative and Intergovernmental Affairs
</p>
<p><b>Administration
</b></p>
<p>Chief Financial Officer and Director of Administration
</p>
<p>Director, Office of Organization and Management Support
</p>
<p>Director, Office of Human Resources Management
</p>
<p>Director, Office of Information Resources Management
</p>
<p>ITA Freedom of Information Officer
</p>
<p><b>Import Administration
</b></p>
<p>Assistant Secretary for Import Administration
</p>
<p>Deputy Assistant Secretary for Antidumping and Countervailing Duty Enforcement I
</p>
<p>Deputy Assistant Secretary for Antidumping and Countervailing Duty Enforcement II
</p>
<p>Deputy Assistant Secretary for Antidumping and Countervailing Duty Enforcement III
</p>
<p>Director for Policy and Analysis
</p>
<p>Director, Office of Policy
</p>
<p>Director, Office of Accounting
</p>
<p>Director, Central Records Unit
</p>
<p>Director, Foreign Trade Zones Staff
</p>
<p>Director, Statutory Import Programs Staff
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement I
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement II
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement III
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement IV
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement V
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement VI
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement VII
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement VIII
</p>
<p>Director, Office of Antidumping Countervailing Duty Enforcement IX
</p>
<p><b>Market Access and Compliance
</b></p>
<p>Assistant Secretary for Market Access and Compliance
</p>
<p>Deputy Assistant Secretary for Agreements Compliance
</p>
<p>Deputy Assistant Secretary for the Middle East and North Africa
</p>
<p>Deputy Assistant Secretary for Europe
</p>
<p>Deputy Assistant Secretary for the Western Hemisphere
</p>
<p>Deputy Assistant Secretary for Asia and the Pacific
</p>
<p>Deputy Assistant Secretary for Africa
</p>
<p>Director, Office of Policy Coordination
</p>
<p>Director, Office of Multilateral Affairs
</p>
<p>Director, Trade Compliance Center
</p>
<p>Director, Office of the Middle East and North Africa
</p>
<p>Director, Office of European Union and Regional Affairs
</p>
<p>Director, Office of Eastern Europe, Russia and Independent States
</p>
<p>Director, Office of Latin America and the Caribbean
</p>
<p>Director, Office of NAFTA and Inter-American Affairs
</p>
<p>Director, Office of China Economic Area
</p>
<p>Director, Office of the Pacific Basin
</p>
<p>Director, Office of South Asia and Oceania
</p>
<p>Director, Office of Japan
</p>
<p>Director, Office of Africa
</p>
<p><b>Trade Development
</b></p>
<p>Assistant Secretary for Trade Development
</p>
<p>Deputy Assistant Secretary for Transportation and Technology Industries
</p>
<p>Deputy Assistant Secretary for Textiles, Apparel and Consumer Goods Industries
</p>
<p>Deputy Assistant Secretary for Service Industries and Finance
</p>
<p>Deputy Assistant Secretary for Basic Industries
</p>
<p>Deputy Assistant Secretary for Information Technology Industries
</p>
<p>Deputy Assistant Secretary for Environmental Technologies Industries
</p>
<p>Deputy Assistant Secretary for Tourism Industries
</p>
<p>Director, Office of Export Promotion Coordination
</p>
<p>Director, Trade Information Center
</p>
<p>Director, Office of Trade and Economic Analysis
</p>
<p>Director, Advocacy Center
</p>
<p>Director, Office of Planning, Coordination and Resource Management
</p>
<p>Director, Office of Aerospace
</p>
<p>Director, Office of Automotive Affairs
</p>
<p>Director, Office of Microelectronics, Medical Equipment and Instrumentation
</p>
<p>Director, Office of Textiles and Apparel
</p>
<p>Director, Office of Consumer Goods
</p>
<p>Director, Office of Environmental Technologies
</p>
<p>Director, Office of Export Trading Company Affairs
</p>
<p>Director, Office of Finance
</p>
<p>Director, Office of Service Industries
</p>
<p>Director, Office of Metals, Materials and Chemicals
</p>
<p>Director, Office of Energy, Infrastructure and Machinery
</p>
<p>Director, Office of Electronic Commerce
</p>
<p>Director, Office of Information Technologies
</p>
<p>Director, Office of Telecommunications Technologies
</p>
<p><b>U.S. and Foreign Commercial Service
</b></p>
<p>Assistant Secretary and Director General
</p>
<p>Deputy Director General
</p>
<p>Deputy Assistant Secretary for International Operations
</p>
<p>Deputy Assistant Secretary for Export Promotion Services
</p>
<p>Deputy Assistant Secretary for Domestic Operations
</p>
<p>Director, Office of Information Systems
</p>
<p>Director, Office of Planning
</p>
<p>Director, Office of Foreign Service Human Resources
</p>
<p>Director for Europe
</p>
<p>Director for Western Hemisphere
</p>
<p>Director for East Asia and the Pacific
</p>
<p>Director, Multilateral Development Bank Operations
</p>
<p>Director, Office of Public/Private Initiatives
</p>
<p>Director, Office of Export Information and Marketing Services
</p>
<p>Director, Office of Operations</p>
<p><b>Minority Business Development Administration
</b></p>
<p>Freedom of Information Officer</p>
<p><b>National Oceanic and Atmospheric Administration
</b></p>
<p>Under Secretary
</p>
<p>Assistant Secretary
</p>
<p>Director, Office of Public and Constituent Affairs
</p>
<p>Director, Office of Marine and Aviation Operations
</p>
<p>General Counsel
</p>
<p>Assistant Administrator for Ocean Services and Coastal Zone Management
</p>
<p>Assistant Administrator for Fisheries
</p>
<p>Assistant Administrator for Weather Services
</p>
<p>Assistant Administrator for Satellite and Information Services
</p>
<p>Assistant Administrator for Oceanic and Atmospheric Research
</p>
<p>Office of Finance and Administration: Chief Financial Officer/Chief Administrative Officer
</p>
<p>Director, Acquisition and Grants Office
</p>
<p>Director, Systems Acquisition Office
</p>
<p>Director, Human Resources Management Office
</p>
<p>Director, Office of Finance
</p>
<p>Director, Budget Office
</p>
<p>Director, Facilities Office
</p>
<p>Director, Information Systems Management Office
</p>
<p>Director, Eastern Administrative Support Center
</p>
<p>Director, Central Administrative Support Center
</p>
<p>Director, Mountain Administrative Support Center
</p>
<p>Director, Western Administrative Support Center
</p>
<p>Freedom of Information Officer</p>
<p><b>National Telecommunications and Information Administration
</b></p>
<p>Deputy Assistant Secretary
</p>
<p>Chief Counsel
</p>
<p>Deputy Chief Counsel</p>
<p><b>Technology Administration
</b></p>
<p>Under Secretary for Technology
</p>
<p>Deputy Under Secretary for Technology
</p>
<p>Assistant Secretary for Technology Policy
</p>
<p>Deputy Assistant Secretary for Technology Policy
</p>
<p>Chief Counsel
</p>
<p>Deputy Chief Counsel
</p>
<p>Senior Counsel for Internet Technology
</p>
<p><i>National Institute of Standards and Technology:</i> Director for Administration and Chief Financial Officer; Chief, Management and Organization Division; NIST Counsel.
</p>
<p><i>National Technical Information Service:</i> Director; Deputy Director; Chief Financial Officer/Associate Director for Finance and Administration.
</p>
<p>[66 FR 65632, Dec. 20, 2001, as amended at 70 FR 47725, Aug. 15, 2005; 70 FR 75730, Dec. 21, 2005; 72 FR 36595, July 5, 2007; 76 FR 39769, July 7, 2011]
</p>

<p><b>Appendix C to Part 4--Systems of Records Noticed by Other Federal Agencies and Applicable to Records of the Department and Applicability of this Part Thereto</b></p>

<table>
<tr>
<th>Category of records</th>
<th>Other Federal Agency</th></tr>
<tr><td>Federal Personnel Records</td><td>Office of Personnel Management.[1]</td>
</tr>
<tr><td>Federal Employee Compensation Act Program Program</td><td>Department of Labor.[2]</td></tr>
<tr><td>Equal Employment Opportunity Appeal Complaints</td><td>Equal Employment Opportunity Commission.[3]</td></tr>
<tr><td>Formal Complaints/Appeals of Adverse Personnel Actions</td><td>Merit Systems Protection Board.[4]</td></tr>
</table>

<p>[1] The provisions of this part do not apply to these records covered by notices of systems of records published by the Office of Personnel Management for all agencies. The regulations of OPM alone apply.
</p>
<p>[2] The provisions of this part apply only initially to these records covered by notices of systems of records published by the U.S. Department of Labor for all agencies. The regulations of that Department attach at the point of any denial for access or for correction or amendment.
</p>
<p>[3] The provisions of this part do not apply to these records covered by notices of systems of records published by the Equal Employment Opportunity Commission for all agencies. The regulations of the Commission alone apply.
</p>
<p>[4] The provisions of this part do not apply to these records covered by notices of systems of records published by the Merit Systems Protection Board for all agencies. The regulations of the Board alone apply.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsTitle>
</regulations>

	<regulations id="reg2" toc="yes">
<regulationsTitle number="37">
<heading> Patents, Trademarks, and Copyrights </heading>
<regulationsChapter number="I">
<heading> United States Patent and Trademark Office, Department of Commerce </heading>
<regulationsPart number="102">
<heading> DISCLOSURE OF GOVERNMENT INFORMATION </heading>
<xhtmlContent>
<p><b>Subpart B--Privacy Act
</b></p>
<p>102.21 Purpose and scope.
</p>
<p>102.22 Definitions.
</p>
<p>102.23 Procedures for making inquiries.
</p>
<p>102.24 Procedures for making requests for records.
</p>
<p>102.25 Disclosure of requested records to individuals.
</p>
<p>102.26 Special procedures: Medical records.
</p>
<p>102.27 Procedures for making requests for correction or amendment.
</p>
<p>102.28 Review of requests for correction or amendment.
</p>
<p>102.29 Appeal of initial adverse determination on correction or amendment.
</p>
<p>102.30 Disclosure of record to person other than the individual to whom it pertains.
</p>
<p>102.31 Fees.
</p>
<p>102.32 Penalties.
</p>
<p>102.33 General exemptions.
</p>
<p>102.34 Specific exemptions.
</p>
<p>Appendix to Part 102--Systems of Records Noticed by Other Federal Agencies and Applicable to USPTO Records, and Applicability of this Part Thereto
</p>
<p><b>Authority:</b> 5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C. 553; 31 U.S.C. 3717; 35 U.S.C. 2(b)(2), 21, 41, 42, 122; 44 U.S.C. 3101.
</p>
<p><b>Source:</b> 65 FR 52917, Aug. 31, 2000, unless otherwise noted.</p>

<p><b>Subpart B--Privacy Act
</b></p>
<p><b>&#167; 102.21 Purpose and scope.
</b></p>
<p>(a) The purpose of this subpart is to establish policies and procedures for implementing the Privacy Act of 1974, as amended (5 U.S.C. 552a) (the Act). The main objectives are to facilitate full exercise of rights conferred on individuals under the Act and to ensure the protection of privacy as to individuals on whom USPTO maintains records in systems of records under the Act. USPTO accepts the responsibility to act promptly and in accordance with the Act upon receipt of any inquiry, request or appeal from a citizen of the United States or an alien lawfully admitted for permanent residence into the United States, regardless of the age of the individual. Further, USPTO accepts the obligations to maintain only such information on individuals as is relevant and necessary to the performance of its lawful functions, to maintain that information with such accuracy, relevancy, timeliness, and completeness as is reasonably necessary to assure fairness in determinations made by USPTO about the individual, to obtain information from the individual to the extent practicable, and to take every reasonable step to protect that information from unwarranted disclosure. USPTO will maintain no record describing how an individual exercises rights guaranteed by the First Amendment unless expressly authorized by statute or by the individual about whom the record is maintained or unless pertinent to and within the scope of an authorized law enforcement activity. An individual's name and address will not be sold or rented by USPTO unless such action is specifically authorized by law; however, this provision shall not be construed to require the withholding of names and addresses otherwise permitted to be made public.
</p>
<p>(b) This subpart is administered by the Privacy Officer of USPTO.
</p>
<p>(c) Matters outside the scope of this subpart include the following:
</p>
<p>(1) Requests for records which do not pertain to the individual making the request, or to the individual about whom the request is made if the requester is the parent or guardian of the individual;
</p>
<p>(2) Requests involving information pertaining to an individual which is in a record or file but not within the scope of a system of records notice published in the <i>Federal Register</i>;
</p>
<p>(3) Requests to correct a record where a grievance procedure is available to the individual either by regulation or by provision in a collective bargaining agreement with USPTO, and the individual has initiated, or has expressed in writing the intention of initiating, such grievance procedure. An individual selecting the grievance procedure waives the use of the procedures in this subpart to correct or amend a record; and,
</p>
<p>(4) Requests for employee-employer services and counseling which were routinely granted prior to enactment of the Act, including, but not limited to, test calculations of retirement benefits, explanations of health and life insurance programs, and explanations of tax withholding options.
</p>
<p>(d) Any request for records which pertains to the individual making the request, or to the individual about whom the request is made if the requester is the parent or guardian of the individual, shall be processed under the Act and this subpart and under the Freedom of Information Act and USPTO's implementing regulations at Subpart A of this part, regardless whether the Act or the Freedom of Information Act is mentioned in the request.
</p>
<p><b>&#167; 102.22 Definitions.
</b></p>
<p>(a) All terms used in this subpart which are defined in 5 U.S.C. 552a shall have the same meaning herein.
</p>
<p>(b) As used in this subpart:
</p>
<p>(1) <i>Act</i> means the "Privacy Act of 1974, as amended (5 U.S.C. 552a)" .
</p>
<p>(2) <i>Appeal</i> means a request by an individual to review and reverse an initial denial of a request by that individual for correction or amendment.
</p>
<p>(3) <i>USPTO</i> means the United States Patent and Trademark Office.
</p>
<p>(4) <i>Inquiry</i> means either a request for general information regarding the Act and this subpart or a request by an individual (or that individual's parent or guardian) that USPTO determine whether it has any record in a system of records which pertains to that individual.
</p>
<p>(5) <i>Person</i> means any human being and also shall include but not be limited to, corporations, associations, partnerships, trustees, receivers, personal representatives, and public or private organizations.
</p>
<p>(6) <i>Privacy Officer</i> means a USPTO employee designated to administer this subpart.
</p>
<p>(7) <i>Request for access</i> means a request by an individual or an individual's parent or guardian to see a record which is in a particular system of records and which pertains to that individual.
</p>
<p>(8) <i>Request for correction or amendment</i> means the request by an individual or an individual's parent or guardian that USPTO change (either by correction, amendment, addition or deletion) a particular record in a system of records which pertains to that individual.
</p>
<p><b>&#167; 102.23 Procedures for making inquiries.
</b></p>
<p>(a) Any individual, regardless of age, who is a citizen of the United States or an alien lawfully admitted for permanent residence into the United States may submit an inquiry to USPTO. The inquiry should be made either in person at 10B20, Madison Building East, 600 Dulany Street, Alexandria, Virginia, or by mail addressed to the Privacy Officer, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, Virginia 22313-1450, or to the official identified in the notification procedures paragraph of the systems of records notice published in the <i>Federal Register.</i> If an individual believes USPTO maintains a record pertaining to that individual but does not know which system of records might contain such a record, the USPTO Privacy Officer will provide assistance in person or by mail.
</p>
<p>(b) Inquiries submitted by mail should include the words "PRIVACY ACT INQUIRY"  in capital letters at the top of the letter and on the face of the envelope. If the inquiry is for general information regarding the Act and this subpart, no particular information is required. USPTO reserves the right to require compliance with the identification procedures appearing at &#167; 102.24(d) where circumstances warrant. If the inquiry is a request that USPTO determine whether it has, in a given system of records, a record which pertains to the individual, the following information should be submitted:
</p>
<p>(1) Name of individual whose record is sought;
</p>
<p>(2) Individual whose record is sought is either a U.S. citizen or an alien lawfully admitted for permanent residence;
</p>
<p>(3) Identifying data that will help locate the record (for example, maiden name, occupational license number, period or place of employment, etc.);
</p>
<p>(4) Record sought, by description and by record system name, if known;
</p>
<p>(5) Action requested (that is, sending information on how to exercise rights under the Act; determining whether requested record exists; gaining access to requested record; or obtaining copy of requested record);
</p>
<p>(6) Copy of court guardianship order or minor's birth certificate, as provided in &#167; 102.24(f)(3), but only if requester is guardian or parent of individual whose record is sought;
</p>
<p>(7) Requester's name (printed), signature, address, and telephone number (optional);
</p>
<p>(8) Date; and,
</p>
<p>(9) Certification of request by notary or other official, but only if
</p>
<p>(i) Request is for notification that requested record exists, for access to requested record or for copy of requested record;
</p>
<p>(ii) Record is not available to any person under 5 U.S.C. 552; and
</p>
<p>(iii) Requester does not appear before an employee of USPTO for verification of identity.
</p>
<p>(c) Any inquiry which is not addressed as specified in paragraph (a) of this section or which is not marked as specified in paragraph (b) of this section will be so addressed and marked by USPTO personnel and forwarded immediately to the Privacy Officer. An inquiry which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring the time period for response until actual receipt by the Privacy Officer. In each instance when an inquiry so forwarded is received, the Privacy Officer shall notify the individual that his or her inquiry was improperly addressed and the date the inquiry was received at the proper address.
</p>
<p>(d)(1) Each inquiry received shall be acted upon promptly by the Privacy Officer. Every effort will be made to respond within ten working days (i.e., excluding Saturdays, Sundays and legal public holidays) of the date of receipt. If a response cannot be made within ten working days, the Privacy Officer shall send an acknowledgment during that period providing information on the status of the inquiry and asking for such further information as may be necessary to process the inquiry. The first correspondence sent by the Privacy Officer to the requester shall contain USPTO's control number assigned to the request, as well as a note that the requester should use that number in all future contacts in order to facilitate processing. USPTO shall use that control number in all subsequent correspondence.
</p>
<p>(2) If the Privacy Officer fails to send an acknowledgment within ten working days, as provided above, the requester may ask the General Counsel to take corrective action. No failure of the Privacy Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review.
</p>
<p>(e) An individual shall not be required to state a reason or otherwise justify his or her inquiry.
</p>
<p>(f) Special note should be taken of the fact that certain agencies are responsible for publishing notices of systems of records having Government-wide application to other agencies, including USPTO. The agencies known to be publishing these general notices and the types of records covered therein appear in an appendix to this part. The provisions of this section, and particularly paragraph (a) of this section, should be followed in making inquiries with respect to such records. Such records in USPTO are subject to the provisions of this part to the extent indicated in the appendix to this part. The exemptions, if any, determined by an agency publishing a general notice shall be invoked and applied by USPTO after consultation, as necessary, with that other agency.
</p>
<p>[65 FR 52917, Aug. 31, 2000, as amended at 68 FR 14338, Mar. 25, 2003; 70 FR 10489, Mar. 4, 2005]
</p>
<p><b>&#167; 102.24 Procedures for making requests for records.
</b></p>
<p>(a) Any individual, regardless of age, who is a citizen of the United States or an alien lawfully admitted for permanent residence into the United States may submit a request to the USPTO for access to records. The request should be made either in person at 10B20, Madison Building East, 600 Dulany Street, Alexandria, Virginia, or by mail addressed to the Privacy Officer, United States Patent and Trademark Office, P.O. Box 1450, Alexandria, Virginia 22313-1450.
</p>
<p>(b) Requests submitted by mail should include the words "PRIVACY ACT REQUEST"  in capital letters at the top of the letter and on the face of the envelope. Any request which is not addressed as specified in paragraph (a) of this section or which is not marked as specified in this paragraph will be so addressed and marked by USPTO personnel and forwarded immediately to the Privacy Officer. A request which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring time periods for response until actual receipt by the Privacy Officer. In each instance when a request so forwarded is received, the Privacy Officer shall notify the individual that his or her request was improperly addressed and the date when the request was received at the proper address.
</p>
<p>(c) If the request follows an inquiry under &#167; 102.23 in connection with which the individual's identity was established by USPTO, the individual need only indicate the record to which access is sought, provide the USPTO control number assigned to the request, and sign and date the request. If the request is not preceded by an inquiry under &#167; 102.23, the procedures of this section should be followed.
</p>
<p>(d) The requirements for identification of individuals seeking access to records are as follows:
</p>
<p>(1) <i>In person.</i> Each individual making a request in person shall be required to present satisfactory proof of identity. The means of proof, in the order of preference and priority, are:
</p>
<p>(i) A document bearing the individual's photograph (for example, driver's license, passport or military or civilian identification card);
</p>
<p>(ii) A document, preferably issued for participation in a federally sponsored program, bearing the individual's signature (for example, unemployment insurance book, employer's identification card, national credit card, and professional, craft or union membership card); and
</p>
<p>(iii) A document bearing neither the photograph nor the signature of the individual, preferably issued for participation in a federally sponsored program (for example, Medicaid card). In the event the individual can provide no suitable documentation of identity, USPTO will require a signed statement asserting the individual's identity and stipulating that the individual understands the penalty provision of 5 U.S.C. 552a(i)(3) recited in &#167; 102.32(a). In order to avoid any unwarranted disclosure of an individual's records, USPTO reserves the right to determine the adequacy of proof of identity offered by any individual, particularly when the request involves a sensitive record.
</p>
<p>(2) <i>Not in person.</i> If the individual making a request does not appear in person before the Privacy Officer or other employee authorized to determine identity, a certification of a notary public or equivalent officer empowered to administer oaths must accompany the request under the circumstances prescribed in &#167; 102.23(b)(9). The certification in or attached to the letter must be substantially in accordance with the following text:

</p>
<p>City of ________
</p>
<p>County of ________ :ss
</p>
<p>(Name of individual), who affixed (his) (her) signature below in my presence, came before me, a (title), in and for the aforesaid County and State, this _____ day of ______, 20____, and established (his) (her) identity to my satisfaction.
</p>
<p>My commission expires ________.
</p>
<p>(Signature)</p>
<p>(3) <i>Parents of minors and legal guardians.</i> An individual acting as the parent of a minor or the legal guardian of the individual to whom a record pertains shall establish his or her personal identity in the same manner prescribed in either paragraph (d)(1) or (d)(2) of this section. In addition, such other individual shall establish his or her identity in the representative capacity of parent or legal guardian. In the case of the parent of a minor, the proof of identity shall be a certified or authenticated copy of the minor's birth certificate. In the case of a legal guardian of an individual who has been declared incompetent due to physical or mental incapacity or age by a court of competent jurisdiction, the proof of identity shall be a certified or authenticated copy of the court's order. For purposes of the Act, a parent or legal guardian may represent only a living individual, not a decedent. A parent or legal guardian may be accompanied during personal access to a record by another individual, provided the provisions of &#167; 102.25(f) are satisfied.
</p>
<p>(e) When the provisions of this subpart are alleged to impede an individual in exercising his or her right to access, USPTO will consider, from an individual making a request, alternative suggestions regarding proof of identity and access to records.
</p>
<p>(f) An individual shall not be required to state a reason or otherwise justify his or her request for access to a record.
</p>
<p>[65 FR 52917, Aug. 31, 2000, as amended at 68 FR 14338, Mar. 25, 2003; 70 FR 10490, Mar. 4, 2005]
</p>
<p><b>&#167; 102.25 Disclosure of requested records to individuals.
</b></p>
<p>(a)(1) The Privacy Officer shall act promptly upon each request. Every effort will be made to respond within ten working days (i.e., excluding Saturdays, Sundays, and legal public holidays) of the date of receipt. If a response cannot be made within ten working days due to unusual circumstances, the Privacy Officer shall send an acknowledgment during that period providing information on the status of the request and asking for any further information that may be necessary to process the request. "Unusual circumstances"  shall include circumstances in which
</p>
<p>(i) A search for and collection of requested records from inactive storage, field facilities or other establishments is required;
</p>
<p>(ii) A voluminous amount of data is involved;
</p>
<p>(iii) Information on other individuals must be separated or expunged from the particular record; or
</p>
<p>(iv) Consultations with other agencies having a substantial interest in the determination of the request are necessary.
</p>
<p>(2) If the Privacy Officer fails to send an acknowledgment within ten working days, as provided above in paragraph (a) of this section, the requester may ask the General Counsel to take corrective action. No failure of the Privacy Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review.
</p>
<p>(b) <i>Grant of access</i>--(1) <i>Notification</i>. An individual shall be granted access to a record pertaining to him or her, except where the provisions of paragraph (g)(1) of this section apply. The Privacy Officer will notify the individual of a determination to grant access, and provide the following information:
</p>
<p>(i) The methods of access, as set forth in paragraph (b)(2) of this section;
</p>
<p>(ii) The place at which the record may be inspected;
</p>
<p>(iii) The earliest date on which the record may be inspected and the period of time that the records will remain available for inspection. In no event shall the earliest date be later than thirty calendar days from the date of notification;
</p>
<p>(iv) The estimated date by which a copy of the record could be mailed and the estimate of fees pursuant to &#167; 102.31. In no event shall the estimated date be later than thirty calendar days from the date of notification;
</p>
<p>(v) The fact that the individual, if he or she wishes, may be accompanied by another individual during personal access, subject to the procedures set forth in paragraph (f) of this section; and,
</p>
<p>(vi) Any additional requirements needed to grant access to a specific record.
</p>
<p>(2) <i>Methods of access</i>. The following methods of access to records by an individual may be available depending on the circumstances of a given situation:
</p>
<p>(i) Inspection in person may be had in a location specified by the Privacy Officer during business hours;
</p>
<p>(ii) Transfer of records to a Federal facility more convenient to the individual may be arranged, but only if the Privacy Officer determines that a suitable facility is available, that the individual's access can be properly supervised at that facility, and that transmittal of the records to that facility will not unduly interfere with operations of USPTO or involve unreasonable costs, in terms of both money and manpower; and
</p>
<p>(iii) Copies may be mailed at the request of the individual, subject to payment of the fees prescribed in &#167; 102.31. USPTO, on its own initiative, may elect to provide a copy by mail, in which case no fee will be charged the individual.
</p>
<p>(c) Access to medical records is governed by the provisions of &#167; 102.26.
</p>
<p>(d) USPTO will supply such other information and assistance at the time of access as to make the record intelligible to the individual.
</p>
<p>(e) USPTO reserves the right to limit access to copies and abstracts of original records, rather than the original records. This election would be appropriate, for example, when the record is in an automated data media such as tape or diskette, when the record contains information on other individuals, and when deletion of information is permissible under exemptions (for example, 5 U.S.C. 552a(k)(2)). In no event shall original records of USPTO be made available to the individual except under the immediate supervision of the Privacy Officer or the Privacy Officer's designee.
</p>
<p>(f) Any individual who requests access to a record pertaining to that individual may be accompanied by another individual of his or her choice. "Accompanied"  includes discussion of the record in the presence of the other individual. The individual to whom the record pertains shall authorize the presence of the other individual in writing. The authorization shall include the name of the other individual, a specific description of the record to which access is sought, the USPTO control number assigned to the request, the date, and the signature of the individual to whom the record pertains. The other individual shall sign the authorization in the presence of the Privacy Officer. An individual shall not be required to state a reason or otherwise justify his or her decision to be accompanied by another individual during personal access to a record.
</p>
<p>(g) <i>Initial denial of access</i>--(1) <i>Grounds</i>. Access by an individual to a record which pertains to that individual will be denied only upon a determination by the Privacy Officer that:
</p>
<p>(i) The record is exempt under &#167; 102.33 or &#167; 102.34, or exempt by determination of another agency publishing notice of the system of records, as described in &#167; 102.23(f);
</p>
<p>(ii) The record is information compiled in reasonable anticipation of a civil action or proceeding;
</p>
<p>(iii) The provisions of &#167; 102.26 pertaining to medical records temporarily have been invoked; or
</p>
<p>(iv) The individual has unreasonably failed to comply with the procedural requirements of this part.
</p>
<p>(2) <i>Notification</i>. The Privacy Officer shall give notice of denial of access to records to the individual in writing and shall include the following information:
</p>
<p>(i) The Privacy Officer's name and title or position;
</p>
<p>(ii) The date of the denial;
</p>
<p>(iii) The reasons for the denial, including citation to the appropriate section of the Act and this part;
</p>
<p>(iv) The individual's opportunities, if any, for further administrative consideration, including the identity and address of the responsible official. If no further administrative consideration within USPTO is available, the notice shall state that the denial is administratively final; and
</p>
<p>(v) If stated to be administratively final within USPTO, the individual's right to judicial review provided under 5 U.S.C. 552a(g)(1), as limited by 5 U.S.C. 552a(g)(5).
</p>
<p>(3) <i>Administrative review</i>. When an initial denial of a request is issued by the Privacy Officer, the individual's opportunities for further consideration shall be as follows:
</p>
<p>(i) As to denial under paragraph (g)(1)(i) of this section, two opportunities for further consideration are available in the alternative:
</p>
<p>(A) If the individual contests the application of the exemption to the records, review procedures in &#167; 102.25(g)(3)(ii) shall apply; or
</p>
<p>(B) If the individual challenges the exemption itself, the procedure is a petition for the issuance, amendment, or repeal of a rule under 5 U.S.C. 553(e). If the exemption was determined by USPTO, such petition shall be filed with the General Counsel. If the exemption was determined by another agency (as described in &#167; 102.23(f)), USPTO will provide the individual with the name and address of the other agency and any relief sought by the individual shall be that provided by the regulations of the other agency. Within USPTO, no such denial is administratively final until such a petition has been filed by the individual and disposed of on the merits by the General Counsel.
</p>
<p>(ii) As to denial under paragraphs (g)(1)(ii) of this section, (g)(1)(iv) of this section or (to the limited extent provided in paragraph (g)(3)(i)(A) of this section) paragraph (g)(1)(i) of this section, the individual may file for review with the General Counsel, as indicated in the Privacy Officer's initial denial notification. The procedures appearing in &#167; 102.28 shall be followed by both the individual and USPTO to the maximum extent practicable.
</p>
<p>(iii) As to denial under paragraph (g)(1)(iii) of this section, no further administrative consideration within USPTO is available because the denial is not administratively final until expiration of the time period indicated in &#167; 102.26(a).
</p>
<p>(h) If a request is partially granted and partially denied, the Privacy Officer shall follow the appropriate procedures of this section as to the records within the grant and the records within the denial.
</p>
<p><b>&#167; 102.26 Special procedures: Medical records.
</b></p>
<p>(a) No response to any request for access to medical records by an individual will be issued by the Privacy Officer for a period of seven working days (<i>i.e.</i>, excluding Saturdays, Sundays, and legal public holidays) from the date of receipt.
</p>
<p>(b) USPTO has published as a routine use, for all systems of records containing medical records, consultations with an individual's physician or psychologist if, in the sole judgment of USPTO, disclosure could have an adverse effect upon the individual. The mandatory waiting period set forth in paragraph (a) of this section will permit exercise of this routine use in appropriate cases. USPTO will pay no cost of any such consultation.
</p>
<p>(c) In every case of a request by an individual for access to medical records, the Privacy Officer shall:
</p>
<p>(1) Inform the individual of the waiting period prescribed in paragraph (a) of this section;
</p>
<p>(2) Obtain the name and address of the individual's physician and/or psychologist, if the individual consents to give them;
</p>
<p>(3) Obtain specific, written consent for USPTO to consult the individual's physician and/or psychologist in the event that USPTO believes such consultation is advisable, if the individual consents to give such authorization;
</p>
<p>(4) Obtain specific, written consent for USPTO to provide the medical records to the individual's physician or psychologist in the event that USPTO believes access to the record by the individual is best effected under the guidance of the individual's physician or psychologist, if the individual consents to give such authorization; and
</p>
<p>(5) Forward the individual's medical record to USPTO's medical expert for review and a determination on whether consultation with or transmittal of the medical records to the individual's physician or psychologist is warranted. If the consultation with or transmittal of such records to the individual's physician or psychologist is determined to be warranted, USPTO's medical expert shall so consult or transmit. Whether or not such a consultation or transmittal occurs, USPTO's medical officer shall provide instruction to the Privacy Officer regarding the conditions of access by the individual to his or her medical records.
</p>
<p>(d) If an individual refuses in writing to give the names and consents set forth in paragraphs (c)(2) through (c)(4) of this section and USPTO has determined that disclosure could have an adverse effect upon the individual, USPTO shall give the individual access to said records by means of a copy, provided without cost to the requester, sent registered mail return receipt requested.
</p>
<p><b>&#167; 102.27 Procedures for making requests for correction or amendment.
</b></p>
<p>(a) Any individual, regardless of age, who is a citizen of the United States or an alien lawfully admitted for permanent residence into the United States may submit a request for correction or amendment to USPTO. The request should be made either in person or by mail addressed to the Privacy Officer who processed the individual's request for access to the record, and to whom is delegated authority to make initial determinations on requests for correction or amendment. The office of the Privacy Officer is open to the public between the hours of 9 a.m. and 4 p.m., Monday through Friday (excluding legal public holidays).
</p>
<p>(b) Requests submitted by mail should include the words "PRIVACY ACT REQUEST"  in capital letters at the top of the letter and on the face of the envelope. Any request which is not addressed as specified in paragraph (a) of this section or which is not marked as specified in this paragraph will be so addressed and marked by USPTO personnel and forwarded immediately to the Privacy Officer. A request which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring the time period for response until actual receipt by the Privacy Officer. In each instance when a request so forwarded is received, the Privacy Officer shall notify the individual that his or her request was improperly addressed and the date the request was received at the proper address.
</p>
<p>(c) Since the request, in all cases, will follow a request for access under &#167; 102.25, the individual's identity will be established by his or her signature on the request and use of the USPTO control number assigned to the request.
</p>
<p>(d) A request for correction or amendment should include the following:
</p>
<p>(1) Specific identification of the record sought to be corrected or amended (for example, description, title, date, paragraph, sentence, line and words);
</p>
<p>(2) The specific wording to be deleted, if any;
</p>
<p>(3) The specific wording to be inserted or added, if any, and the exact place at which to be inserted or added; and
</p>
<p>(4) A statement of the basis for the requested correction or amendment, with all available supporting documents and materials which substantiate the statement. The statement should identify the criterion of the Act being invoked, that is, whether the information in the record is unnecessary, inaccurate, irrelevant, untimely or incomplete.
</p>
<p><b>&#167; 102.28 Review of requests for correction or amendment.
</b></p>
<p>(a)(1)(i) Not later than ten working days (<i>i.e.</i>, excluding Saturdays, Sundays and legal public holidays) after receipt of a request to correct or amend a record, the Privacy Officer shall send an acknowledgment providing an estimate of time within which action will be taken on the request and asking for such further information as may be necessary to process the request. The estimate of time may take into account unusual circumstances as described in &#167; 102.25(a). No acknowledgment will be sent if the request can be reviewed, processed, and the individual notified of the results of review (either compliance or denial) within the ten working days. Requests filed in person will be acknowledged in writing at the time submitted.
</p>
<p>(ii) If the Privacy Officer fails to send the acknowledgment within ten working days, as provided in paragraph (a)(1)(i) of this section, the requester may ask the General Counsel to take corrective action. No failure of the Privacy Officer to send an acknowledgment shall confer administrative finality for purposes of judicial review.
</p>
<p>(2) Promptly after acknowledging receipt of a request, or after receiving such further information as might have been requested, or after arriving at a decision within the ten working days, the Privacy Officer shall either:
</p>
<p>(i) Make the requested correction or amendment and advise the individual in writing of such action, providing either a copy of the corrected or amended record or a statement as to the means whereby the correction or amendment was effected in cases where a copy cannot be provided (for example, erasure of information from a record maintained only in magnetically recorded computer files); or
</p>
<p>(ii) Inform the individual in writing that his or her request is denied and provide the following information:
</p>
<p>(A) The Privacy Officer's name and title or position;
</p>
<p>(B) The date of the denial;
</p>
<p>(C) The reasons for the denial, including citation to the appropriate sections of the Act and this subpart; and
</p>
<p>(D) The procedures for appeal of the denial as set forth in &#167; 102.29, including the address of the General Counsel.
</p>
<p>(3) The term <i>promptly</i> in this section means within thirty working days (<i>i.e.,</i> excluding Saturdays, Sundays, and legal public holidays). If the Privacy Officer cannot make the determination within thirty working days, the individual will be advised in writing of the reason therefor and of the estimated date by which the determination will be made.
</p>
<p>(b) Whenever an individual's record is corrected or amended pursuant to a request by that individual, the Privacy Officer shall be responsible for notifying all persons and agencies to which the corrected or amended portion of the record had been disclosed prior to its correction or amendment, if an accounting of such disclosure required by the Act was made. The notification shall require a recipient agency maintaining the record to acknowledge receipt of the notification, to correct or amend the record, and to apprise any agency or person to which it had disclosed the record of the substance of the correction or amendment.
</p>
<p>(c) The following criteria will be considered by the Privacy Officer in reviewing a request for correction or amendment:
</p>
<p>(1) The sufficiency of the evidence submitted by the individual;
</p>
<p>(2) The factual accuracy of the information;
</p>
<p>(3) The relevance and necessity of the information in terms of purpose for which it was collected;
</p>
<p>(4) The timeliness and currency of the information in light of the purpose for which it was collected;
</p>
<p>(5) The completeness of the information in terms of the purpose for which it was collected;
</p>
<p>(6) The degree of risk that denial of the request could unfairly result in determinations adverse to the individual;
</p>
<p>(7) The character of the record sought to be corrected or amended; and
</p>
<p>(8) The propriety and feasibility of complying with the specific means of correction or amendment requested by the individual.
</p>
<p>(d) USPTO will not undertake to gather evidence for the individual, but does reserve the right to verify the evidence which the individual submits.
</p>
<p>(e) Correction or amendment of a record requested by an individual will be denied only upon a determination by the Privacy Officer that:
</p>
<p>(1) The individual has failed to establish, by a preponderance of the evidence, the propriety of the correction or amendment in light of the criteria set forth in paragraph (c) of this section;
</p>
<p>(2) The record sought to be corrected or amended is part of the official record in a terminated judicial, quasi-judicial, or quasi-legislative proceeding to which the individual was a party or participant;
</p>
<p>(3) The information in the record sought to be corrected or amended, or the record sought to be corrected or amended, is the subject of a pending judicial, quasi-judicial, or quasi-legislative proceeding to which the individual is a party or participant;
</p>
<p>(4) The correction or amendment would violate a duly enacted statute or promulgated regulation; or
</p>
<p>(5) The individual has unreasonably failed to comply with the procedural requirements of this part.
</p>
<p>(f) If a request is partially granted and partially denied, the Privacy Officer shall follow the appropriate procedures of this section as to the records within the grant and the records within the denial.
</p>
<p><b>&#167; 102.29 Appeal of initial adverse determination on correction or amendment.
</b></p>
<p>(a) When a request for correction or amendment has been denied initially under &#167; 102.28, the individual may submit a written appeal within thirty working days (<i>i.e.,</i> excluding Saturdays, Sundays and legal public holidays) after the date of the initial denial. When an appeal is submitted by mail, the postmark is conclusive as to timeliness.
</p>
<p>(b) An appeal should be addressed to the General Counsel, United States Patent and Trademark Office, PO Box 1450, Alexandria, Virginia 22313-1450. An appeal should include the words "PRIVACY APPEAL"  in capital letters at the top of the letter and on the face of the envelope. An appeal not addressed and marked as provided herein will be so marked by USPTO personnel when it is so identified and will be forwarded immediately to the General Counsel. An appeal which is not properly addressed by the individual will not be deemed to have been "received"  for purposes of measuring the time periods in this section until actual receipt by the General Counsel. In each instance when an appeal so forwarded is received, the General Counsel shall notify the individual that his or her appeal was improperly addressed and the date when the appeal was received at the proper address.
</p>
<p>(c) The individual's appeal shall include a statement of the reasons why the initial denial is believed to be in error and USPTO's control number assigned to the request. The appeal shall be signed by the individual. The record which the individual requests be corrected or amended and all correspondence between the Privacy Officer and the requester will be furnished by the Privacy Officer who issued the initial denial. Although the foregoing normally will comprise the entire record on appeal, the General Counsel may seek additional information necessary to assure that the final determination is fair and equitable and, in such instances, disclose the additional information to the individual to the greatest extent possible, and provide an opportunity for comment thereon.
</p>
<p>(d) No personal appearance or hearing on appeal will be allowed.
</p>
<p>(e) The General Counsel shall act upon the appeal and issue a final determination in writing not later than thirty working days (<i>i.e.,</i> excluding Saturdays, Sundays and legal public holidays) from the date on which the appeal is received, except that the General Counsel may extend the thirty days upon deciding that a fair and equitable review cannot be made within that period, but only if the individual is advised in writing of the reason for the extension and the estimated date by which a final determination will issue. The estimated date should not be later than the sixtieth working day after receipt of the appeal unless unusual circumstances, as described in &#167; 102.25(a), are met.
</p>
<p>(f) If the appeal is determined in favor of the individual, the final determination shall include the specific corrections or amendments to be made and a copy thereof shall be transmitted promptly both to the individual and to the Privacy Officer who issued the initial denial. Upon receipt of such final determination, the Privacy Officer promptly shall take the actions set forth in &#167; 102.28(a)(2)(i) and (b).
</p>
<p>(g) If the appeal is denied, the final determination shall be transmitted promptly to the individual and state the reasons for the denial. The notice of final determination also shall inform the individual of the following:
</p>
<p>(1) The right of the individual under the Act to file a concise statement of reasons for disagreeing with the final determination. The statement ordinarily should not exceed one page and USPTO reserves the right to reject a statement of excessive length. Such a statement shall be filed with the General Counsel. It should provide the USPTO control number assigned to the request, indicate the date of the final determination and be signed by the individual. The General Counsel shall acknowledge receipt of such statement and inform the individual of the date on which it was received.
</p>
<p>(2) The facts that any such disagreement statement filed by the individual will be noted in the disputed record, that the purposes and uses to which the statement will be put are those applicable to the record in which it is noted, and that a copy of the statement will be provided to persons and agencies to which the record is disclosed subsequent to the date of receipt of such statement;
</p>
<p>(3) The fact that USPTO will append to any such disagreement statement filed by the individual, a copy of the final determination or summary thereof which also will be provided to persons and agencies to which the disagreement statement is disclosed; and,
</p>
<p>(4) The right of the individual to judicial review of the final determination under 5 U.S.C. 552a(g)(1)(A), as limited by 5 U.S.C. 552a(g)(5).
</p>
<p>(h) In making the final determination, the General Counsel shall employ the criteria set forth in &#167; 102.28(c) and shall deny an appeal only on the grounds set forth in &#167; 102.28(e).
</p>
<p>(i) If an appeal is partially granted and partially denied, the General Counsel shall follow the appropriate procedures of this section as to the records within the grant and the records within the denial.
</p>
<p>(j) Although a copy of the final determination or a summary thereof will be treated as part of the individual's record for purposes of disclosure in instances where the individual has filed a disagreement statement, it will not be subject to correction or amendment by the individual.
</p>
<p>(k) The provisions of paragraphs (g)(1) through (g)(3) of this section satisfy the requirements of 5 U.S.C. 552a(e)(3).
</p>
<p>[65 FR 52917, Aug. 31, 2000, as amended at 68 FR 14339, Mar. 25, 2003]
</p>
<p><b>&#167; 102.30 Disclosure of record to person other than the individual to whom it pertains.
</b></p>
<p>(a) USPTO may disclose a record pertaining to an individual to a person other than the individual to whom it pertains only in the following instances:
</p>
<p>(1) Upon written request by the individual, including authorization under &#167; 102.25(f);
</p>
<p>(2) With the prior written consent of the individual;
</p>
<p>(3) To a parent or legal guardian under 5 U.S.C. 552a(h);
</p>
<p>(4) When required by the Act and not covered explicitly by the provisions of 5 U.S.C. 552a(b); and
</p>
<p>(5) When permitted under 5 U.S.C. 552a(b)(1) through (12), which read as follows:[1]
</p>
<p>[1] 5 U.S.C. 552a(b)(4) has no application within USPTO.
</p>
<p>(i) To those officers and employees of the agency which maintains the record who have a need for the record in the performance of their duties;
</p>
<p>(ii) Required under 5 U.S.C. 552 ;
</p>
<p>(iii) For a routine use as defined in 5 U.S.C. 552a(a)(7) and described under 5 U.S.C. 552a(e)(4)(D);
</p>
<p>(iv) To the Bureau of the Census for purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13;
</p>
<p>(v) To a recipient who has provided the agency with advance adequate written assurance that the record will be used solely as a statistical research or reporting record, and the record is to be transferred in a form that is not individually identifiable;
</p>
<p>(vi) To the National Archives and Records Administration as a record which has sufficient historical or other value to warrant its continued preservation by the United States Government, or for evaluation by the Archivist of the United States or the designee of the Archivist to determine whether the record has such value;
</p>
<p>(vii) To another agency or to an instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity if the activity is authorized by law, and if the head of the agency or instrumentality has made a written request to the agency which maintains the record specifying the particular portion desired and the law enforcement activity for which the record is sought;
</p>
<p>(viii) To a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual if upon such disclosure notification is transmitted to the last known address of such individual;
</p>
<p>(ix) To either House of Congress, or, to the extent of matter within its jurisdiction, any committee or subcommittee thereof, any joint committee of Congress or subcommittee of any such joint committee;
</p>
<p>(x) To the Comptroller General, or any of his authorized representatives, in the course of the performance of the duties of the General Accounting Office;
</p>
<p>(xi) Pursuant to the order of a court of competent jurisdiction; or
</p>
<p>(xii) To a consumer reporting agency in accordance with section 3711(e) of Title 31.
</p>
<p>(b) The situations referred to in paragraph (a)(4) of this section include the following:
</p>
<p>(1) 5 U.S.C. 552a(c)(4) requires dissemination of a corrected or amended record or notation of a disagreement statement by USPTO in certain circumstances;
</p>
<p>(2) 5 U.S.C. 552a(d) requires disclosure of records to the individual to whom they pertain, upon request; and
</p>
<p>(3) 5 U.S.C. 552a(g) authorizes civil action by an individual and requires disclosure by USPTO to the court.
</p>
<p>(c) The Privacy Officer shall make an accounting of each disclosure by him of any record contained in a system of records in accordance with 5 U.S.C. 552a(c) (1) and (2). Except for a disclosure made under 5 U.S.C. 552a(b)(7), the Privacy Officer shall make such accounting available to any individual, insofar as it pertains to that individual, on request submitted in accordance with &#167; 102.24. The Privacy Officer shall make reasonable efforts to notify any individual when any record in a system of records is disclosed to any person under compulsory legal process, promptly upon being informed that such process has become a matter of public record.
</p>
<p><b>&#167; 102.31 Fees.
</b></p>
<p>The only fees to be charged to or collected from an individual under the provisions of this part are for duplication of records at the request of the individual. The Privacy Officer shall charge fees for duplication of records under the Act in the same way in which they charge duplication fees under &#167; 102.11, except as provided in this section.
</p>
<p>(a) No fees shall be charged or collected for the following: Search for and retrieval of the records; review of the records; copying at the initiative of USPTO without a request from the individual; transportation of records and personnel; and first-class postage.
</p>
<p>(b) It is the policy of USPTO to provide an individual with one copy of each record corrected or amended pursuant to his or her request without charge as evidence of the correction or amendment.
</p>
<p>(c) As required by the United States Office of Personnel Management in its published regulations implementing the Act, USPTO will charge no fee for a single copy of a personnel record covered by that agency's Government-wide published notice of systems of records.
</p>
<p><b>&#167; 102.32 Penalties.
</b></p>
<p>(a) The Act provides, in pertinent part:

</p>
<p>Any person who knowingly and willfully requests or obtains any record concerning an individual from an agency under false pretenses shall be guilty of a misdemeanor and fined not more than $5,000. (5 U.S.C. 552a(i)(3)).</p>
<p>(b) A person who falsely or fraudulently attempts to obtain records under the Act also may be subject to prosecution under such other criminal statutes as 18 U.S.C. 494, 495 and 1001.
</p>
<p><b>&#167; 102.33 General exemptions.
</b></p>
<p>(a) Individuals may not have access to records maintained by USPTO but which were provided by another agency which has determined by regulation that such information is subject to general exemption under 5 U.S.C. 552a(j). If such exempt records are within a request for access, USPTO will advise the individual of their existence and of the name and address of the source agency. For any further information concerning the record and the exemption, the individual must contact that source agency.
</p>
<p>(b) The general exemption determined to be necessary and proper with respect to systems of records maintained by USPTO, including the parts of each system to be exempted, the provisions of the Act from which they are exempted, and the justification for the exemption, is as follows: <i>Investigative Records--Contract and Grant Frauds and Employee Criminal Misconduct--COMMERCE/DEPT.--12.</i> Pursuant to 5 U.S.C. 552a(j)(2), these records are hereby determined to be exempt from all provisions of the Act, except 5 U.S.C. 552a (b), (c) (1) and (2), (e)(4) (A) through (F), (e) (6), (7), (9), (10), and (11), and (i). These exemptions are necessary to ensure the proper functions of the law enforcement activity, to protect confidential sources of information, to fulfill promises of confidentiality, to prevent interference with law enforcement proceedings, to avoid the disclosure of investigative techniques, to avoid the endangering of law enforcement personnel, to avoid premature disclosure of the knowledge of criminal activity and the evidentiary bases of possible enforcement actions, and to maintain the integrity of the law enforcement process.
</p>
<p><b>&#167; 102.34 Specific exemptions.
</b></p>
<p>(a)(1) Some systems of records under the Act which are maintained by USPTO contain, from time-to-time, material subject to the exemption appearing at 5 U.S.C. 552a(k)(1), relating to national defense and foreign policy materials. The systems of records published in the <i>Federal Register</i> by USPTO which are within this exemption are: COMMERCE/PAT-TM-6, COMMERCE/PAT-TM-7, COMMERCE/PAT-TM-8, COMMERCE/PAT-TM-9.
</p>
<p>(2) USPTO hereby asserts a claim to exemption of such materials wherever they might appear in such systems of records, or any systems of records, at present or in the future. The materials would be exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f) to protect materials required by Executive order to be kept secret in the interest of the national defense and foreign policy.
</p>
<p>(b) The specific exemptions determined to be necessary and proper with respect to systems of records maintained by USPTO, including the parts of each system to be exempted, the provisions of the Act from which they are exempted, and the justification for the exemption, are as follows:
</p>
<p>(1)(i) Exempt under 5 U.S.C. 552a(k)(2). The systems of records exempt (some only conditionally), the sections of the Act from which exempted, and the reasons therefor are as follows:
</p>
<p>(A) Investigative Records--Contract and Grant Frauds and Employee Criminal Misconduct--COMMERCE/DEPT-12, but only on condition that the general exemption claimed in &#167; 102.33(b)(3) is held to be invalid;
</p>
<p>(B) Investigative Records--Persons Within the Investigative Jurisdiction of USPTO--COMMERCE/DEPT-13;
</p>
<p>(C) Litigation, Claims and Administrative Proceeding Records--COMMERCE/DEPT-14;
</p>
<p>(D) Attorneys and Agents Registered to Practice Before the Office--COMMERCE/PAT-TM-1;
</p>
<p>(E) Complaints, Investigations and Disciplinary Proceedings Relating to Registered Patent Attorneys and Agents--COMMERCE/PAT-TM-2; and
</p>
<p>(F) Non-Registered Persons Rendering Assistance to Patent Applicants--COMMERCE/PAT-TM-5.
</p>
<p>(ii) The foregoing are exempted from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The reasons for asserting the exemption are to prevent subjects of investigation from frustrating the investigatory process, to insure the proper functioning and integrity of law enforcement activities, to prevent disclosure of investigative techniques, to maintain the ability to obtain necessary information, to fulfill commitments made to sources to protect their identities and the confidentiality of information and to avoid endangering these sources and law enforcement personnel. Special note is taken of the fact that the proviso clause in this exemption imports due process and procedural protections for the individual. The existence and general character of the information exempted will be made known to the individual to whom it pertains.
</p>
<p>(2)(i) Exempt under 5 U.S.C. 552a(k)(5). The systems of records exempt (some only conditionally), the sections of the act from which exempted, and the reasons therefor are as follows:
</p>
<p>(A) Investigative Records--Contract and Grant Frauds and Employee Criminal Misconduct--COMMERCE/DEPT-12, but only on condition that the general exemption claimed in &#167; 102.33(b)(3) is held to be invalid;
</p>
<p>(B) Investigative Records--Persons Within the Investigative Jurisdiction of USPTO--COMMERCE/DEPT-13; and
</p>
<p>(C) Litigation, Claims, and Administrative Proceeding Records--COMMERCE/DEPT-14.
</p>
<p>(ii) The foregoing are exempted from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f). The reasons for asserting the exemption are to maintain the ability to obtain candid and necessary information, to fulfill commitments made to sources to protect the confidentiality of information, to avoid endangering these sources and, ultimately, to facilitate proper selection or continuance of the best applicants or persons for a given position or contract. Special note is made of the limitation on the extent to which this exemption may be asserted. The existence and general character of the information exempted will be made known to the individual to whom it pertains.
</p>
<p>(c) At the present time, USPTO claims no exemption under 5 U.S.C. 552a(k) (3), (4), (6) and (7).</p>


<p><b>Appendix to Part 102--Systems of Records Noticed by other Federal Agencies[1]and Applicable to USPTO Records and Applicability of this Part thereto </b></p>

<table>
	<tr>
<th>Category of records</th>
<th>Other Federal agency</th></tr>
<tr><td>Federal Personnel Records</td><td>Office of Personnel Management.[2]</td></tr>
<tr><td>Federal Employee Compensation Act Program</td><td>Department of Labor.[3]</td></tr>
<tr><td>Equal Employment Opportunity Appeal Complaints</td><td>Equal Employment Opportunity Commission.[4]</td></tr>
<tr><td>Formal Complaints/Appeals of Adverse Personnel Actions</td><td>Merit Systems Protection Board.[5] </td></tr></table>

<p>[1] Other than systems of records noticed by the Department of Commerce. Where the system of records applies only to USPTO, these regulations apply. Where the system of records applies generally to components of the Department of Commerce, the regulations of that department attach at the point of any denial for access or for correction or amendment.</p>
<p>[2] The provisions of this part do not apply to these records covered by notices of systems of records published by the Office of Personnel Management for all agencies. The regulations of OPM alone apply.
</p>
<p>[3] The provisions of this part apply only initially to these records covered by notices of systems of records published by the U.S. Department of Labor for all agencies. The regulations of that department attach at the point of any denial for access or for correction or amendment.
</p>
<p>[4] The provisions of this part do not apply to these records covered by notices of systems of records published by the Equal Employment Opportunity Commission for all agencies. The regulations of the Commission alone apply.
</p>
<p>[5] The provisions of this part do not apply to these records covered by notices of systems of records published by the Merit Systems Protection Board for all agencies. The regulations of the Board alone apply.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>

</agency>
</pai>

