<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Department of Energy</name>
<abbrev>
DOE
</abbrev>




<section id="doe1" toc="yes">
<systemNumber>1</systemNumber>
<subsection type="systemName">Grievance Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science--Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory, P.O. Box
10940, 626 Cochrans Mill Road, Pittsburgh, PA
15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory (Tulsa),
One West Third Street, Suite 1400, Tulsa, OK 74103
-3519.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory (Alaska)
2175 University Avenue South, Suite 201, Fairbanks,
AK 99709.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory, 1450 Queen
Avenue, SW., Albany, OR 97321-2198.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science--Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Consolidated
Business Center
(EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p><p>U.S. Department of Energy, Office of Repository Development,
P.O. Box
364629, North Las Vegas, NV 89036-8629.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
employees including National Nuclear Security Administration (NNSA)
employees,
consultants, board
members, and applicants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Grievances;
names; social
security numbers; work and home address; work and home telephone
numbers; job
titles, series,
and grade levels; organization; supervisors' names and telephone
numbers; copies of
employee records, such as personnel actions,
performance appraisals, pay and leave records, and security
clearance documents;
management reports; witness statements;
affidavits; checklists; notes; and relevant correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and 5 CFR Part 771.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records maintained in the
system pertain
to grievances subject to the negotiated grievance process and the
agency's
administrative grievance process. The records in this
system will be used by management officials in the resolution of
employee concerns
about working conditions, administration of
the agency's grievance process, employee-supervisor relations, work
processes, or
other similar issues.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to union officials acting
in their
official capacity as a
representative of the grievant or affected employees under 5 U.S.C.
Chapter 71.
</p><p>2. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>3. A record from this system may be disclosed as a routine
use to an
appropriate Federal, State, or local agency that is
authorized to review and resolve the issue(s) raised in the
grievance.
</p><p>4. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department or assisting in such representation; (2)
others involved in the matter, their representatives and persons
assisting such
persons; and (3) witnesses, potential witnesses,
their representatives and assistants, and any other persons
possessing information
pertaining to the matter when it is necessary
to obtain information or testimony relevant to the matter.
</p><p>5. A record from this system may be disclosed as a routine
use to a
contractor of the Department who is authorized to review
and resolve the issue(s) raised in the grievance, including a
mediator or
arbitrator in the performance of their duties. Those
provided information under this routine use are subject to the same
limitations
applicable to Department officers and employees
under the Privacy Act.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
name of the grievant or complainant or other personal identifier,
such as social
security
number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director of Human
Capital Management, U.S. Department of Energy, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>Field Offices: The Human Capital Directors of the "System
Locations" listed
above are the system managers for
their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records generally are kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
grievant or
complainant, applicable management officials, program office
records, congressional
offices, and fact
finders' notes and reports.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe2" toc="yes">
<systemNumber>2</systemNumber>
<subsection type="systemName">DOE-Personnel Supervisor Maintained
Personnel
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science--Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory (Tulsa),
One West Third Street, Suite 1400, Tulsa, OK 74103
-3519.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 8913-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
employees including National Nuclear Security Administration (NNSA)
employees, who
have departed
within the last year, assigned military or detailed personnel, and
applicants for
employment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social
security
number, copies and summaries of employment history; SF-171; job
description;
education;
address; next of kin; home and work telephone numbers; date of
birth; awards and
commendations received; participation in
professional or community activities; training; earnings and leave
data; travel
actions; certification or qualification
examinations; injury reports; appraisals; copy of ADP-produced Form
702; Form 50;
assignment records; security infraction
notices; records of supervisor-employee discussions; supervisor
observations;
reprimands; admonitions; adverse actions;
commendations; contingency planning data; security clearance status;
and Government
property in employee possession.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.,
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by DOE
to maintain a file of personnel information that would allow DOE
managers to make
informed personnel and management decisions
concerning employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to a Federal, State, or
local agency to
obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>2. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>3. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>4. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters and
Field Offices:
The immediate supervisor of the subject of the record(s).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with DOE Privacy Act regulation, proper identification is
required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject employee,
employee's supervisor(s), personnel action documents, payroll
documents, and
personnel security
documents.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe3" toc="yes">
<systemNumber>3</systemNumber>
<subsection type="systemName">Employee Concerns Program Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory, P.O. Box
10940, 626 Cochrans Mill Road, Pittsburgh, PA
15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory (Tulsa),
One West Third Street, Suite 1400.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory (Alaska)
2175 University Avenue South, Suite 201, Fairbanks,
AK 99709.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory, 1450 Queen
Avenue,  SW., Albany, OR 97321-2198.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Cincinnati, OH
45202.
</p><p>U.S. Department of Energy, Office of River Protection, P.O.
Box 550, MS
A1-61, Richland, WA 99352.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621
Portland, OR 97208.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
employees including National Nuclear Security Administration (NNSA)
employees and
DOE contractor
and subcontractor employees who file concerns or complaints with the
DOE Employee
Concerns Program offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee
concerns, informal
whistleblower reprisal complaints, names, social security numbers,
work and home
addresses
and telephone numbers, job titles, series, grade or pay levels;
organization;
supervisors'  names and telephone numbers; copies
of employee records such as personnel actions, performance
appraisals, pay and
leave records and security clearance documents;
management reports; witness statements; affidavits; checklists;
notes; and relevant
correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p); 42 U.S.C. 7254; 42 U.S.C.
5801(a).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or Social Security number.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to document and resolve employee concerns about
environmental, safety
and health issues, employee-supervisor
relations, work processes and practices, and other work-related
issues.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to union officials acting
in their
official capacity as a
representative of the grievant or affected employees under 5 U.S.C.
Chapter 71.
</p><p>2. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member of
Congress with respect to the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>3. A record from the system may be disclosed as a routine use
to the
appropriate local, State or Federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>4. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department or assisting in such representation; (2)
others involved in the matter, their representatives and persons
assisting such
persons; and (3) witnesses, potential witnesses,
their representatives and assistants, and any other persons
possessing information
pertaining to the matter when it is necessary
to obtain information or testimony relevant to the matter.
</p><p>5. A record from this system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. A record from this system may
also be disclosed as a routine use to the Nuclear Regulatory
Commission and its
officers and employees who have a need for the
record in the performance of their duties. Recipients of this
information pursuant
to this routine use are subject to the same
limitations applicable to Department officers and employees under
the Privacy Act.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
name of the concerned employee or complainant or other personal
identifier, such as
social
security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE records schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Employee Concerns, U.S. Department of Energy, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>Field Offices: The managers of the Office of Employee
Concerns at the
"System Locations" listed above are the
system managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the office
location(s) where the requester believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records generally are kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
concerned employee
or complainant; applicable management officials; program office
records; and
congressional
offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The system is
exempt under
subsections 552a(k)(1), (2) and (5) of the Privacy Act to the extent
that
information within
the system meets the criteria of those subsections of the Act. Such
information has
been exempted from the provisions of
subsections (c)(3); 5 U.S.C. Sec. 552a(d); 5 U.S.C. 552a(e)(1) of
the Act; see the
Department's Privacy Act regulation at 10 CFR
Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe4" toc="yes">
<systemNumber>4</systemNumber>
<subsection type="systemName">Form EIA-457 Survey Reports,
Residential Energy
Consumption Survey (RECS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Energy Information Administration (EIA), 1000 Independence Avenue,
SW., Washington,
DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons
responding to
the Form EIA-457, Residential Energy Consumption Survey (RECS).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
identification
number, age, gender, race, ethnicity, home address, home telephone
number, income,
family size and
composition, characteristics of household, characteristics of
housing unit, fuels
used, household vehicles, name and address of
landlord, names and addresses of energy suppliers, and records of
energy purchases.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such information is collected
and maintained
by the DOE to measure the levels of energy consumption by homeowners
and the cost
of energy consumed. The information also is
used for monitoring, analyzing, and modeling changes in the
residential sector and
its energy consumption.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties.
</p><p>2. A record may be disclosed to an agent under a written
agreement to
maintain the confidentiality of the record, to use the
information for exclusively statistical purposes, and to use the
information
consistent with the purpose cited above. Those
provided information under the routine uses are subject to the
Privacy Act.
</p><p>3. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member of
Congress with respect to the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>4. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established computer center procedures (personnel screening and
physical security),
and they are password protected. Passwords
are known only by authorized system users. Access is limited to
those whose
official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Administrator,
Energy Information Administration, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual
and energy supply companies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe5" toc="yes">
<systemNumber>5</systemNumber>
<subsection type="systemName">Personnel Records of Former Contractor
Employees.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Naval Petroleum Reserves in
California, P.O. Box
11, Tupman, CA 93276.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves, 907 North
Poplar, Suite 150, Casper, WY 82601.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Grand Junction Office, 2597 B 3/4
Road, Grand
Junction, CO 81503.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former
employees of
companies that currently have or have had a
contract with the DOE including the National Nuclear Security
Administration
(NNSA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
employment history,
earnings, medical history, and other related
information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.,
50 U.S.C. 2401 et seq. and the
Memorandum of Understanding between the Department of Energy and the
Department of
Health and Human Services, 56 FR 9701, March
7, 1991.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to verify employment of contractor employees who
have worked at
a DOE facility or for a prime management and
operating contractor for the DOE to settle or pay claims associated
with their
employment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to the appropriate local,
State or Federal
agency when
records alone or in conjunction with other information, indicates a
violation or
potential violation of law whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program pursuant thereto.
</p><p>2. A record from the system may be disclosed as a routine use
to a Federal,
State, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the
issuance of a license, grant, or other benefit.
The Department must deem such disclosure to be compatible with the
purpose for
which the Department collected the information.
</p><p>3. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; and (3) witness, potential witness, or
their representatives and assistants, and any person possesses
information
pertaining to the matter when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>4. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) is relevant to, and necessary for, the
proceeding; (2)
compatible with the purpose for which the Department
collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractor
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>5. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>6. A record from the system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from the system of records may be disclosed to
contractor
personnel, grantees, and cooperative agreement holders
of components of the Department of Health and Human Services,
including the
National Institute for Occupational Safety and
Health and the National Center for Environmental Health of the
Centers for Disease
Control and Prevention, and the Agency for
Toxic Substances and Disease Registry pursuant to Memoranda of
Understanding
between the Department and the Department of Health
and Human Services or its components.
</p><p>8. A record from the system may be disclosed to contractors,
grantees,
participants in cooperative agreements, collaborating
researchers, or their employees, in performance of health studies or
related health
or environmental duties pursuant to their
contracts, grants, and cooperating or collaborating research
agreements. In order
to perform such studies, the Department, its
contractors, grantees, participants in cooperative agreements, and
collaborating
researchers may disclose a record to: Federal,
State and local health and medical agencies or authorities;
subcontractors in order
to determine a subject's vital status or
cause of death; health care providers to verify a diagnosis or cause
of death; or
third parties to obtain current addresses for
participants in health-related studies, surveys, and surveillance.
All recipients
of such records are required to comply with
the Privacy Act, to follow prescribed measures to protect personal
privacy, and to
disclose or use personally identifiable
information only for the above described research purposes.</p>
<p>9. A record from this system may be disclosed to members of DOE
advisory
committees, the Department of Health and Human
Services Advisory Committee on Projects Related to Department of
Energy Facilities,
and to designated employees of Federal,
State, or local government or government-sponsored entities
authorized to provide
advice to the DOE concerning health, safety,
or environmental issues. All recipients of such records are required
to comply with
the Privacy Act, to follow prescribed
measures to protect personal privacy, and to disclose or use
personally
identifiable information only for the purpose of
providing advice to the DOE or to the Department of Health and Human
Services. All
recipients of such records are required to
comply with the Privacy Act, to follow prescribed measures to
protect personal
privacy and to disclose or use personally
identifiable information only for the purpose of providing advice to
the DOE or to
the Department of Health and Human Services.
</p><p>10. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>11. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records are
stored as paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
name of the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Access is limited to those whose official
duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Contractor Human Resource Management, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
</p><p>Field Offices: The Human Resource Managers of the "System
Locations" listed
above are the system managers for
their respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
employer of the
subject individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe7" toc="yes">
<systemNumber>7</systemNumber>
<subsection type="systemName">Whistleblower Investigation, Hearings,
and Appeals
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified and
unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters:
U.S. Department of
Energy, Office of Hearings and Appeals, 1000 Independence
Avenue, SW., Washington, DC 20585-1615.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former
employees of DOE including National Nuclear
Security Administration (NNSA) employees, contractors and
subcontractors whose
complaints are received at the Office of Hearings
and Appeals pursuant to Title 10, Code of Federal Regulations, Part
708, and
pursuant to Section 3164 of the National Defense
Authorization Act for FY 2000, Public Law 106-65, codified at 42
U.S.C. 7239.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>
Whistleblower reprisal
complaints; names, social security numbers, case numbers,
work and home addresses and telephone numbers, job titles, series,
grade or pay
levels; organization information; supervisors'
names and telephone numbers; copies of employee records such as
personnel actions,
performance appraisals, pay and leave
records, and security clearance documents; management reports;
witness statements;
affidavits; checklists; notes; reports of
investigation; and relevant correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 42 U.S.C.
2201(b), (c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42
U.S.C. 7239.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to document and resolve complaints made by
employees of DOE and
its contractors and subcontractors who
allege retaliation by their employer for disclosure of information
concerning
danger to public or worker health or safety,
substantial violations of law, or gross mismanagement; for
participation in
Congressional proceedings; or for refusal to
participate in dangerous activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed to any source from which additional
information is
requested when
necessary to obtain information relevant to the processing of a
whistleblower
complaint by the Office of Hearings and Appeals.
The source will be provided such information from the system of
records only to the
extent necessary to identify the individual,
inform the source of the purpose(s) of the request, and to identify
the type of
information requested.
</p><p>2. A record from this system may be disclosed as a routine
use to the
appropriate local, State or Federal agency in the event
that a record within this system of records, alone or in conjunction
with other
information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature,
and whether or
arising by general statute or particular
program pursuant thereto.
</p><p>3. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons
representing the
Department or assisting in such representation; (2)
others involved in the matter, their representatives and assistants;
and (3) any
other person possessing information pertaining
to the matter, when it is necessary to obtain information or
testimony relevant to
the matter.
</p><p>4. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings, or discussion in open court) when
such disclosure (1) is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the record; and (3) the proceeding involves:
</p><p>(a) The Department, its predecessor agencies, current or
former contractor
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>5. A record from this system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
DOE officers and
employees under the Privacy Act.
</p><p>6. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. Decisions, opinions, reports of investigation, orders and
other
determinations signed by investigators, hearing officers
or the Director of the Office of Hearings and Appeals that are
records contained in
this system of records may be published for
the general public, for precedential or educational purposes, in
paper format and
electronically on the Office of Hearings and
Appeals' Web site, the current address of which is
http://www.oha.doe.gov.</p>
<p>8. A record from this system may be disclosed as a routine use
when (1) it is
suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by
complainant's name or other personal identifier or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE records
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office
of Hearings and
Appeals, U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585-1615.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
complainant;
individuals and organizations that have pertinent knowledge about
the
subject of the complaint; those authorized by the complainant to
furnish
information; confidential informants; and Congressional
offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The system is
exempt under
subsections 552a(k)(1), (2) and (5) of
the Privacy Act to the extent that information within the system
meets the criteria
of those subsections of the Act. Such
information has been exempted from the provisions of subsections (c)
(3); 5 U.S.C.
552a(d); 5 U.S.C. 552a(d) and (e)(1) of the
Act; see the DOE Privacy Act regulation at Title 10, Code Federal
Regulations, Part
1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe8" toc="yes">
<systemNumber>8</systemNumber>
<subsection type="systemName">Intergovernmental Personnel Act (IPA)
Agreements.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, Forrestal Building, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p><p>U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road,
Germantown, MD 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE, Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.</p>
<p>U.S. Department of Energy, Idaho Operations Office, 1955 Fremont
Avenue, Idaho
Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, Office of Naval Reactors, Crystal
City, VA 22202.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who are
now, or have been, under an IPA agreement to or
from the DOE including the National Nuclear Security Administration
(NNSA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home
and work
addresses, social security number, home and work telephone
numbers, salary, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 5 U.S.C.
Chapter 33, Subchapter VI, and 5 CFR Part 334.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by DOE to provide a basis for payments under the terms of
the IPA
agreements, provide employment histories, and provide
information for reports and program evaluations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed to State and local governments, institutions
of higher
education,
Federally Funded Research and Development Centers, or other
"eligible"
organizations for the purpose of assigning
prospective individuals for temporary periods.
</p><p>2. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>3. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member of
Congress with respect to the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>4. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as electronic media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name or
social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director of Human
Capital Management, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585.</p>
<p>Field Offices: The Human Capital Directors at the field locations
listed above
under "Systems Locations" are the
system managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual
and current or prospective employer.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe9" toc="yes">
<systemNumber>9</systemNumber>
<subsection type="systemName">Members of DOE Advisory Committees.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of the Executive Secretariat, 1000 Independence Avenue, SW.,
Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
individuals who are
members of DOE including the National
Nuclear Security Administration (NNSA) Advisory Committee.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
biographical
information, home address and telephone number, work address
and telephone number, type of business or organizational
affiliation, present
position with business or other organization,
number of years in present position, other related experience,
congressional
district, and photographs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; and the
Federal Advisory Committee Act, 5 U.S.C. App. 2.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to keep a current listing of advisory committee
members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to a member of Congress
submitting a
request involving
the constituent when the constituent has requested assistance from
the member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>2. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>3. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
the Executive Secretariat, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
members of Congress, and public interest groups.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe10" toc="yes">
<systemNumber>10</systemNumber>
<subsection type="systemName">Energy Employees Occupational Illness
Compensation
Program Act Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy, 1000
Independence Avenue,  SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, 19901 Germantown Road, Germantown,
MD 20874-1290.
</p><p>U.S. Department of Energy, Albany Research Center, 1450 Queen
Avenue, SW.,
Albany, OR 97321.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Amarillo Site Operations, Highway
60, FM2373,
Amarillo, TX 79177.
</p><p>U.S. Department of Energy, Bettis Atomic Power Laboratory,
Bechtel Bettis,
Inc., 814 Pittsburgh McKeesport Blvd., West
Mifflin, PA 15122-0079.
</p><p>U.S. Department of Energy, Office of Energy, Efficiency and
Renewable
Energy, Boston Regional Office, John F. Kennedy,
Federal Bldg., Room 675, Boston, MA 02203-0002.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Office of Energy, Efficiency and
Renewable
Energy, Denver Regional Office, 1617 Cole Blvd., MS
-1721, Golden, CO 80401.
</p><p>U.S. Department of Energy, Fernald Environmental Management
Project, 7400
Wiley Road, Cincinnati, OH 45030.
</p><p>U.S. Department of Energy, General Atomics Site Office, 3550
General Atomic
Court, B-7, Room 119, San Diego, CA 92121.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Blvd., Golden, CO
80401.
</p><p>U.S. Department of Energy, Hanford Environmental Health
Foundation, 3080
George Washington Way, Richland, WA 99352.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Idaho National Engineering and
Environmental
Laboratory, CF 690 MS 4149, Scoville, ID 83415.
</p><p>U.S. Department of Energy, Kansas City Site Office, 2000 East
95th Street,
Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office,
Pennsylvania &amp; H
Street, Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Knolls Atomic Power Laboratory,
2401 River Road,
Niskayuna, NY 12309.</p>
<p>U.S. Department of Energy, Lawrence Berkeley National Laboratory,
1 Cyclotron
Road, Berkeley, CA 94720.
   </p><p>U.S. Department of Energy, University of California,
   Livermore Site
   Office, 7000 East Avenue, P.O. Box 808, L-1,
   Livermore, CA 94550.
</p><p>U.S. Department of Energy, Livermore Site Office, Nevada Test
Site,
University of California, P.O. Box 45, Mercury, NV 89023.
</p><p>U.S. Department of Energy, Lockheed Idaho Technical Center,
765 Lindsay
Blvd., Idaho Falls, ID 84303.
</p><p>U.S. Department of Energy, The Office of Site Operations, 528
35th Street,
Los Alamos, NM 87545.
</p><p>U.S. Department of Energy, NNSA Los Alamos National
Laboratory, SM #30
Bikini Road, Los Alamos, NM 87545.
</p><p>U.S. Department of Energy, Miamisburg Environmental
Management Project, 1
Mound Road, Miamisburg, OH 45343-0066.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, National Renewable Energy
Laboratory Area Office,
1617 Cole Blvd., Golden, CO 80401-3393.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Nevada Test Site Mercury, Nevada,
Building 111,
P.O. Box 677, Mercury, NV 89023-0677.
</p><p>U.S. Department of Energy, Oak Ridge Institute for Science
and Education,
230 Warehouse Road, Bldg. 1916T2, Oak Ridge, TN
37830.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, 902
Battelle Blvd., P.O. Box 999, Richland, WA 99352.
</p><p>U.S. Department of Energy, Paducah Site Office, 5600 Hobbs
Road, West
Paducah, KY 42086.
</p><p>U.S. Department of Energy, Philadelphia Regional Office, 1880
John F.
Kennedy Blvd., Suite 501, Philadelphia, PA 19103-
7483.
</p><p>U.S. Department of Energy, Portsmouth/Paducah Project Office,
3930 U.S. 23,
Perimeter Road, Piketon, OH 45661.
</p><p>U.S. Department of Energy, Radiological &amp; Environmental
Health
Laboratory, University of California, San Francisco, Box
0750, 3rd Avenue &amp; Parnassos Avenue, San Francisco, CA
94143-0750.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, 1515
Eubank Blvd., SE,
Albuquerque, NM 87123.
</p><p>U.S. Department of Energy, Savannah River Ecology Laboratory,
Drawer E,
Aiken, SC 29802.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Seattle Regional Office, 800 Fifth
Avenue, Suite
3950, Seattle, WA 98104.
</p><p>U.S. Department of Energy, Stanford Linear Accelerator
Center, 2575 Sand
Hill Road, Menlo Park, CA 94025.
</p><p>U.S. Department of Energy, Stanford Site Office, 2575 Sand
Hill Road, B-41,
MS: 8-A, Menlo Park, CA 94025.
</p><p>U.S. Department of Energy, Stanford Synchrotron Radiology
Laboratory,
Stanford University, PO Box 4349, MS 69, Stanford, CA
94025.
</p><p>U.S. Department of Energy, Thomas Jefferson National
Accelerator Facility,
12000 Jefferson Avenue, Newport News, VA 23606.
</p><p>U.S. Department of Energy, Waste Isolation Pilot Project
Office, PO Box
3090, Carlsbad, NM 88221.
</p><p>U.S. Department of Energy, West Valley Demonstration Project,
10282 Rock
Springs Road, West Valley, NY 14171-9799.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This
system of records
covers individuals or their survivors who
claim benefits under the Energy Employees Occupational Illness
Compensation Program
Act (EEOICPA). These individuals include,
but are not limited to, federal employees or survivors of federal
employees,
employees or survivors of employees of the
Department of Energy including the National Nuclear Security
Administration (NNSA),
its predecessor agencies, and their
contractors and subcontractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system
of records is
created by DOE in response to requests from the
Department of Labor (DOL), the National Institute for Occupational
Safety and
Health (NIOSH), and claimants for information for
the adjudication of claims. The records are compiled as part of
DOE's
responsibilities under the EEOICPA.
</p><p>The system may contain, but is not limited to, the following
kinds of
records: claim forms filed by or on behalf of claimants
or their survivors seeking benefits under the EEOICPA; employment
records; exposure
records; medical reports; personnel security
questionnaires; safety records or other incident reports, including
but not limited
to area sampling data, accidental releases,
explosions, spills, etc.; and correspondence from individuals, the
DOL, and the
NIOSH.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; The Energy
Employees Occupational Illness Compensation Program Act of 2000,
Public Law
106-398.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are collected and
maintained as needed by the Department to comply with the provisions
of the
EEOICPA. These provisions of the Act that govern DOE
responsibilities with regard to providing information to NIOSH, and
to the DOL
include: &#167; 734n(e), &#167;
738o(f), &#167; 7384q(d), &#167; 7384w-1(b) and &#167; 7385c-10(c)
and (d).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>1. A record from this system may be disclosed as a routine use to
DOE
contractors (past and present) in performance of
their contracts, and their officers and employees who have a need
for the record in
the performance of their duties. Those
provided information under this routine use are subject to the same
limitations
applicable to Department officers and employees
under the Privacy Act.
</p><p>2. A record from this system may be disclosed as a routine
use to DOE
financial assistance recipients in performance of their
financial assistance agreements, and their officers and employees
who have a need
for the record in the performance of their
duties. Those provided information under this routine use are
subject to the same
limitations applicable to Department officers
and employees under the Privacy Act.
</p><p>3.  A record from this system may be disclosed as a routine
use to other
state and federal agencies or entities whose mission
entails reviewing or managing workers' compensation claims or
administering other
benefits programs. Those provided information
under this routine use are subject to the same limitations
applicable to Department
officers and employees under the Privacy
Act.
</p><p>4.  A record from this system may be disclosed as a routine
use to members
of a physician's panel(s) established to review
and provide a determination regarding whether the illness or death
that is the
subject of an application for compensation arose
out of and in the course of employment by or for DOE. Those provided
information
under this routine use are subject to the same
limitations applicable to Department officers and employees under
the Privacy Act.
</p><p>5.  A record from this system may be disclosed as a routine
use to medical
specialists in fields that include occupational
medicine, pulmonology, immunology, toxicology, dermatology,
hematology/oncology,
rheumatology, neurology, neurotoxicology,
psychiatry, psychology, endocrinology, pathology, and any other
specialty that the
physicians panel member(s) deem necessary to
reach a conclusion in a case. Those provided information under this
routine use are
subject to the same limitations applicable
to Department officers and employees under the Privacy Act.
</p><p>6.  A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.</p>
<p>7. A record from this system may be disclosed as a routine use to
the members
and the staff of the DOE advisory committee
established to provide advice on workers' compensation issues, and
the members and
the staff of an advisory board on Radiation
and Worker Health required to be established under the Energy
Employees
Occupational Illness Compensation Program Act. All
recipients of such records are required to comply with the Privacy
Act, to follow
prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the
purpose of providing advice relating to
workers' compensation.
</p><p>8. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to a (1) persons
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants; and (4) any other person who
possesses information
pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
</p><p>9. A record from this system may be disclosed as a routine
use to the
Department of Justice when DOE determines that an
individual may be eligible for compensation under the Radiation
Exposure and
Compensation Act of 1990 (42 U.S.C. 2210, note, and
as further clarified in 28 CFR Part 79), a compensation program
administered by the
Department of Justice.
</p><p>10. A record from this system may be disclosed as a routine
use to the
appropriate local, State or Federal agency when the
record alone or in conjunction with other information, indicates a
violation or
potential violation of law whether civil,
criminal, or regulatory in nature.
</p><p>11. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>12. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must  provide a copy of the constituent's request
for
assistance.
</p><p>13. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
name of the individual and/or social security number and/or at some
locations by employee number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters: U.S.
Department of
Energy, Chief, Health, Safety and Security, Office of
Health, Safety and Security, 1000 Independence Avenue, SW.,
Washington, DC 20585.
</p><p>Field Offices: The managers of the Office of Health, Safety
and Security of
"Systems Locations" listed above are
the system managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" having jurisdiction over the records for that site,
as listed in
the Correlation. The request
should include the requester's complete name, time period for which
records are
sought, and the office location(s) where the
requester believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records
in this systems
will be obtained from sources, including, but not limited to the
individual who is the subject of the records; physicians and other
medical
professionals; medical institutions; state and
federal workers' compensation offices; family members of the
subject; attorneys
representing the individual; individuals'
employer, including DOE and its contractors and subcontractors;
medical
laboratories; other state and federal agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe11" toc="yes">
<systemNumber>11</systemNumber>
<subsection type="systemName">Emergency Operations Notification Call
List.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy, NNSA
Service Center Albuquerque, P.O. Box 5400, Albuquerque, NM
87185-5400.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Headquarters, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, Office of Naval Reactors, Crystal
City, VA 22202.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Naval Reactors Field Office,
Pittsburgh Naval
Reactors, P.O. Box 109, Pittsburgh, PA 15122.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Naval Reactors Field Office,
Schenectady Naval
Reactors Office, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p><p>U.S. Department of Energy, Office of Repository Development,
P.O. Box
364629, North Las Vegas, NV 89036-8629.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Department of Energy
and National Nuclear Security Administration senior officials,
office directors,
managers, key
support staff, and DOE contractors involved in DOE emergency
management and
operations activities, Continuity of Government
activities and Continuity of Operations activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, office
telephone
number, home telephone number, home address, pager numbers, cellular
phone numbers,
and
electronic mail addresses.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title
42, United States
Code (U.S.C.), Section 7101 et seq.; 50
U.S.C. 2401 et seq.; The Homeland Security Act of 2002; and the
Homeland Security
Presidential Directive-5 (HSPD-
5), "Management of Domestic Incidents."
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by DOE to create a list that will enable 24 hour contact
with DOE
personnel and contractors in the event of an
emergency in order to marshal a coordinated, unified response to
catastrophic
events that may impact DOE facilities or
activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
DOE officers and
employees under the Privacy Act.
</p><p>2. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>3. A record of this system may be disclosed as a routine use
for the purpose
of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants; and (4) any other person who
possesses information
pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in a
secure area and locked cabinets and desks. Electronic records are
controlled through established DOE computer center procedures
(personnel screening
and physical security). Passwords are
protected. Access is limited to those whose official duties require
access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters,
Deputy
Administrator for Defense Nuclear Nonproliferation in the
National Nuclear Security Administration, U.S. Department of Energy,
1000
Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
The request
should include the requester's
complete name, time period for which records are sought, and the
office location(s)
where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe12" toc="yes">
<systemNumber>12</systemNumber>
<subsection type="systemName">Automated Materials and Property
Systems (AMPS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Germantown, 19901 Germantown Road,
Germantown, MD
20784-1290.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
DOE including
National Nuclear Security Administration
(NNSA) Headquarters employees who purchase supply products at the
three Self
Service Stores in the Washington, DC area and
vicinity.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of DOE
employee, badge
number, organization, date of purchase, quantity,
and price.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 42 U.S.C.
7263, and 42 U.S.C. 5815G.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department for billing purposes under the Working
Capital Fund
(WFC). The WCF issues bills to Headquarters
program offices for both stock and non stock supplies that were
purchased for use
by employees to perform their duties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system of records may be disclosed as a routine use to DOE
contractors in
performance of their
contracts, and their officers and employees who have a need for the
record in the
performance of their duties. Those provided
information under this routine use are subject to the same
limitations applicable
to DOE officers and employees under the
Privacy Act.
</p><p>2. A record in this system of records may be disclosed as a
routine use to a
member of Congress submitting a request
involving the constituent when the constituent has requested
assistance from the
member concerning the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>3. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or badge number of the DOE employee.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Assets
Management and Support Services Group, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notifications
procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Sources
of information
for the system include: supplies and their respective price lists
that are purchased and placed into the supply system for sale;
purchases made by
DOE employees; and the information contained on
the employee's badge.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe13" toc="yes">
<systemNumber>13</systemNumber>
<subsection type="systemName">Payroll and Leave Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.</p>
<p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady Naval
Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Atlanta Regional Support Office,
730 Peachtree,
NE, Suite 876, Atlanta, GA 30308.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Energy Efficiency and
Renewable Energy,
Boston Regional Support Office, One Congress
Street, Room 1101, Boston, MA 02203-0002.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves, 907 N.
Poplar, Suite 150, Casper, WY 82601.
</p><p>U.S. Department of Energy, Naval Petroleum Reserves in
California, 1601 New
Stine Road, Suite 240, Bakersfield, CA 93309.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Scientific &amp;
Technical Information,
P.O. Box 62, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Philadelphia Regional Support
Office, 1880 John
F. Kennedy Boulevard, Suite 501, Philadelphia, PA
19103-7483.
</p><p>U.S. Department of Energy, Pittsburgh Naval Reactors Office,
P.O. Box 109,
West Mifflin, PA 15122-0109.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Seattle Regional Support Office,
800 Fifth
Avenue, Suite 3950, Seattle, WA 98104.
</p><p>U.S. Department of Energy, Schenectady Naval Reactors Office,
P.O. Box 1069,
Schenectady, NY 12301.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration (NNSA)
personnel and consultants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Time and
attendance
records, earning records, payroll actions, deduction
information requests, authorizations for overtime and night
differential, and
Office of Personnel Management (OPM) retirement
records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Privacy Act of
1974, Public Law 93-579 (5 U.S.C. 552a); General Accounting Office
Policy and
Procedures Manual; Personal Responsibility
and Work Opportunity Reconciliation Act, Public Law 104-193.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to document historical information on employee
wages,
deductions, retirement benefits, and leave.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the Department of
Treasury to collect
withheld taxes,
process payroll payments, and issue savings bonds.
</p><p>2. A record from this system may be disclosed as a routine
use to the
Internal Revenue Service to process Federal income tax
payments and tax levies.
</p><p>3. A record from this system may be disclosed as a routine
use to state and
local governments to process state and local
income tax deductions and court ordered child support or alimony
payments.
</p><p>4. A record from this system may be disclosed as a routine
use to OPM to
establish and maintain retirement records and
benefits.
</p><p>5. A record from this system may be disclosed as a routine
use to the Thrift
Savings Board to update Section 401K type
records and benefits.
</p><p>6. A record from this system may be disclosed as a routine
use to the Social
Security Administration to establish Social
Security records and benefits.
</p><p>7. A record from this system may be disclosed as a routine
use to the
Department of Labor to process workmen's compensation
claims.
</p><p>8. A record from this system may be disclosed as a routine
use to the
Department of Defense to adjust military retirement.
</p><p>9. A record from this system may be disclosed as a routine
use to financial
institutions to credit net check deposits,
savings allotments, and discretionary allotments.
</p><p>10. A record from this system may be disclosed as a routine
use to the
employee unions to credit accounts for employees with
union dues deductions.
</p><p>11. A record from this system may be disclosed as a routine
use to health
insurance carriers to process insurance claims.
</p><p>12. A record from this system may be disclosed as a routine
use to the
General Accounting Office to verify accuracy and
legality of disbursement.
</p><p>13. A record from this system may be disclosed as a routine
use to the
Department of Veterans Affairs to evaluate veteran's
benefits to which the individual may be entitled.
</p><p>14. A record from this system may be disclosed as a routine
use to States'
departments of employment security to determine
entitlement to unemployment compensation or other State benefits.
</p><p>15. A record from the system may be disclosed as a routine
use to the
appropriate local, State or Federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>16. A record from the system may be disclosed as a routine
use to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>17. A record from the system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
DOE officers and
employees under the Privacy Act.
</p><p>18. A record from this system of records may be disclosed as
a routine use
to a member of Congress submitting a request
involving the constituent when the constituent has requested
assistance from the
member concerning the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>19. A record from this system may be disclosed as a routine
use to the
Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services,
Federal Parent
Locator System (FPLS) and Federal Tax Offset
System to locate individuals and identify their income sources to
establish
paternity, establish and modify orders of support,
and for enforcement action.
</p><p>20. A record from this system may be disclosed as a routine
use to the
Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services,
FPLS and
Federal Tax Offset System, for release to the
Social Security Administration to verify social security numbers in
connection with
the operation of the FPLS by the Office of
Child Support Enforcement.
</p><p>21. A record from this system may be disclosed as a routine
use to the
Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services,
FPLS and
Federal Tax Offset System, for release to the
Department of Treasury to administer the Earned Income Tax Credit
Program (Section
32, Internal Revenue Code of 1986) and verify
a claim with respect to employment in a tax return.
</p><p>22. A record from this system may be disclosed as a routine
use to the
Defense Finance and Accounting Service (DFAS) so that
DFAS may perform payroll processing services for DOE. These services
may include
the issuance of salary payments to employees
and distribution of wages; and the distribution of allotments and
deductions to
financial and other institutions, many of which
are through electronic funds transfer</p>
<p>23. A record from this system may be disclosed as a routine use
when (1) it is
suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number, and/or payroll number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Financial Accounting, U.S. Department of Energy,
1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Directors, Office of Financial Accounting
of the DOE
offices of the "System Locations" listed
above are the system managers for their respective portions of this
system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
supervisors, timekeepers, official personnel records, and the
Internal Revenue Service.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe14" toc="yes">
<systemNumber>14</systemNumber>
<subsection type="systemName">Report of Compensation.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Naval Petroleum Reserves in
California, P.O. Box
11, Tupman, CA 93276.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves, 907 North
Poplar, Suite 150, Casper, WY 82601.</p><p>U.S. Department of
Energy, Office of
Science, Oak Ridge Office, P.O. Box 2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Contractor employees of
DOE, including National Nuclear Security
Administration (NNSA) contractor employees, performing and operating
onsite service
work in the DOE-owned or controlled
facilities, including long-term architect-engineering and cost-
reimbursement
construction contractor employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, job
title,
contractor, current salary meeting the threshold level for
reporting as specified in the respective contract, amount
reimbursed, and other
compensation (actual and amount reimbursed).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to aid Managers of Field Offices, Program
Secretarial Officers
and Headquarters Program Managers in
determining the reasonableness of compensation paid to top level
contractor
employees and to monitor the growth of contractor
compensation at all levels.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>4. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>5. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as magnetic tape and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Contractor and Resource Management, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: Field Directors, Office of Contractor and
Resource
Management, of the "System Locations" listed
above are the system managers for their respective portions of this
system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Contractor salary
administrative personnel.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe15" toc="yes">
<systemNumber>15</systemNumber>
<subsection type="systemName">Intelligence-Related Access
Authorization.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified and
unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Intelligence, 1000 Independence Avenue, SW., Washington,
DC 20585.
</p><p>U.S. Department of Energy, Livermore Site Office, 7000 East
Avenue, B-261,
Livermore, CA 94551.
</p><p>U.S. Department of Energy, Idaho National Engineering &amp;
Environmental
Laboratory Systems Analysis Facility, 2271 N.
Boulevard, Idaho Falls, ID 83403.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Freemont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, NNSA Service Center (Albuquerque),
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Nevada Site Office, P.O. Box
98518, Las Vegas, NV
89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, Energy
&amp; Environmental Sciences Building (EESB), 3230 Q
Avenue, Richland, WA 99352.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, Center
for National
Security &amp; Arms Control, Building 810W,
Albuquerque, NM 87185.
</p><p>U.S. Department of Energy, Remote Sensing Laboratory,
EG&amp;G/EM, 4600 N.
Hollywood Blvd., Nellis AFB, Bldg 2211, Las Vegas,
NV 89191-6403.
</p><p>U.S. Department of Energy, NNSA Los Alamos National
Laboratory,
Nonproliferation &amp; National Security, TA-3,
Building SM-43, Los Alamos, NM 87544.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.</p>
<p>U.S. Department of Energy, Special Technologies Laboratory, 5520
Elkwill Street,
Santa Barbara, CA 93111.
</p><p>U.S. Department of Energy, Lockheed Martin Energy Systems,
P.O. Box 2003,
Blair Road Oak Ridge, TN 37831-7312.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
employees including National Nuclear Security
Administration (NNSA) employees, and contractor employees;
applicants for
employment at DOE; individuals who may be assigned or
detailed to Federal positions at DOE; consultants to DOE.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The
following information
may be maintained in the system:</p><p>Results of
background investigations, law enforcement records, reports and
files; reports on
foreign contacts/travel; records, reports and
files received from other DOE elements and other Federal agencies
related to
intelligence activities; polygraph examination
records, reports and videotapes of the polygraph session;
eligibility evaluation
reports; and electronic mail stored on CD.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C., 2401 et seq.; The Atomic
Energy Act of 1954, as amended; 42 U.S.C. 7239; Executive Order
12333, United
States Intelligence Activities (December 4, 1981);
Department of Energy Procedures for Intelligence Activities,
approved by the
Attorney General under Executive Order 12333
(October 19, 1992); Executive Order 12958, Classified National
Security Information
(April 17, 1995); Executive Order 12968,
Access to Classified Information (August 2, 1995); Presidential
Decision
Directive-61, U.S. Department of Energy
Counterintelligence Program, and DOE Order 5670.1A, Management and
Control of
Foreign Intelligence.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to conduct eligibility determinations,
adjudications,
revocations and appeals from denials and revocations.
Under DOE Order 5670.1A the Director of Intelligence is directed to
control access
to and use of Sensitive Compartmented
Information (SCI) and other classified Intelligence information
bearing the
Director, Central Intelligence (DCI) authorized
control markings; and approve access to SCI in compliance with DCI
directives.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to the appropriate local,
state or federal
agency when
records alone or in conjunction with other information, indicates a
violation or
potential violation of law whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program pursuant thereto.
</p><p>2. A record from the system may be disclosed as a routine use
to a federal,
state or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>3. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>4. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; and (3) a witness, potential witness, or
their representatives and assistants, and any person possessing
information
pertaining to the matter when it is necessary to
obtain information or testimony relevant to the matter, the
reporting of an
investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit, to
the extent that
the information is relevant and necessary to
the requesting agency's decision on the matter.
</p><p>5. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to and necessary for, the
proceeding; (2)
compatible with the purpose for which the Department
collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractor
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>6. A record from this system may be disclosed as a routine
use to foreign
governments in accordance with treaties,
international conventions, or executive agreements.
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>8. A record from the system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for
assistance.</p>
<p>9. A record from this system may be disclosed as a routine use
when (1) it is
suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Records may
be stored as
paper records, electronic media, and videotapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and
videotapes are
maintained in locked cabinets. Electronic records are controlled
through
established DOE computer center procedures (personnel screening and
physical
security), secured for classified information and
are password protected. Access is limited to those whose official
duties require
access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Intelligence, U.S. Department of Energy, Forrestal
Building, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Directors of Field Intelligence Elements
of the "System
Locations" listed above are the system
managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the Director, Headquarters Freedom of
Information Act
and Privacy Act Group, U.S. Department of
Energy. The request should include the requester's complete name,
time period for
which records are sought, and the office
location(s) where the requester believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where work
is performed. In accordance with DOE's Privacy Act regulation,
proper
identification is required before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
present and former DOE employees and DOE contractor employees;
consultants; publicly available material; other agencies within the
Intelligence
Community; other agencies within the U.S.
Government, other offices within the DOE; the FBI, and other
Federal, State and
local law enforcement agencies; and sources
contacted during investigations.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt pursuant
to (k)(1), (2) and (5) of the
Privacy Act, 5 U.S.C. 552a, to the extent that information within
the system meets
the requirements of those subsections of the
Act. To the extent the information in this system of records is
exempt pursuant to
5 U.S.C. 552a(k)(1), (2) and (5), the system
has been further exempted from subsections (c)(3) and (4), (d), (e)
(1), (e)(4)(G)
and (H) and (f) of 5 U.S.C. 552a under the
Privacy Act of 1974. See DOE's Privacy Act Regulation at 10 CFR Part
1008.12.
</p></xhtmlContent></subsection>
</section>
<section id="doe16" toc="yes">
<systemNumber>16</systemNumber>
<subsection type="systemName">Federal Employee Subsidy Program
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.</p>
<p>U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh),
P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
including National Nuclear Security
Administration (NNSA) employees, who participate in the child care
assistance
program and the Transit Subsidy Program (Commuter
Choice).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Child
Care Tuition
Assistance-Program Application forms for child care
tuition assistance containing personal information, including
employee's (parent)
name, social security number, grade, home and
work telephone numbers, home address, salary and total family
income, other child
care subsidies, and each child's name and date
of birth; earnings statements; income tax returns. (2) Transit
Subsidy Program
(Commuter Choice)--Application forms that
contain personal information, including employee's name, social
security number,
home and work telephone numbers, home address,
and method(s) and cost(s) of commuting; and records of vouchers or
payments
distributed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Child
Care Tuition
Assistance Program--Public Law 106-58, section
643 and E.O. 9397; Transit Subsidy Program (Commuter Choice)--
Transportation Equity
Act of 1998, E.O. 13150, and 26 CFR
Parts 1 and 602.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are used by the
Department to determine eligibility for a program, administer the
program, make
payments to child care providers or providers of
transportation and/or parking services, and/or reimburse employees
for
transportation and/or parking expenses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to local and state
officials and child
care providers in
determining eligibility for child care tuition assistance that is
available through
their programs.
</p><p>2. A record from this system may be disclosed as a routine
use to a panel of
DOE employees to determine the amount of the
child care subsidy with names and social security numbers deleted.
</p><p>3. A record from this system may be disclosed as a routine
use to other
agency and/or public transportation officials when
they assist in administering the Department's transit subsidy
program.
</p><p>4. A record from this system may be disclosed to union
officials acting in
their official capacity as a representative of the
affected employee under 5 U.S.C. Chapter 71.
</p><p>5. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>6. A record from this system may be disclosed as a routine
use for the
purpose to investigate, settle a claim, or prepare and
conduct litigation to (a) a person representing the Department or
assisting in such
representation; (b) others involved in the
matter, their representatives, and persons assisting such persons;
and (c)
witnesses, potential witnesses, their representatives
and assistants, and any other persons possessing information
pertaining to the
matter when it is necessary to obtain information
or testimony relevant to the matter.
</p><p>7. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic data.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
name of the applicant or other personal identifier, such as a social
security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established computer procedures within DOE and its representatives
and they are
password protected. Access is limited to those
whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE records
schedules that have
been approved by NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director of Human
Capital Management, U.S. Department of Energy,
1000 Independence Ave, SW., Washington, DC 20585.
</p><p>Field Offices: The Human Capital Directors of the "System
Locations" listed
above are the system managers for
their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
procedures above. Records generally are kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
applicant, and
applicable management officials, child care subsidy providers,
transportation officials, and reports.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe17" toc="yes">
<systemNumber>17</systemNumber>
<subsection type="systemName">DOE Alert System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
DOE employees
and contractor employees including National
Nuclear Security Administration (NNSA) employees, consultants, and
board members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records
include the
name of the individual, work and home electronic mail
addresses, work and home telephone numbers, and pager numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are used by the
Department to alert those employees who have requested and
registered to be
notified in the event of an emergency at DOE or its
facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>4. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>5. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by the
name of the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Safety and Health, Office of Management and
Administration, U.S. Department of Energy, 1000 Independence Avenue,
SW.,
Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
procedures above. Records generally are kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual to whom
the record pertains provides all information maintained in the
system.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe18" toc="yes">
<systemNumber>18</systemNumber>
<subsection type="systemName">Financial Accounting System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 19901 Germantown Road, Germantown, MD, 20874.
</p><p>U.S. Department of Energy, Headquarters, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Atlanta Regional Support Office,
730 Peachtree,
NE., Suite 876, Atlanta, GA 30308.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office Energy Efficiency and
Renewable Energy,
Boston Regional Support Office, One Congress
Street, Room 1101, Boston, MA 021144-2021.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves, 907 N.
Poplar, Suite 150, Casper, WY 82601.</p>
<p>U.S. Department of Energy, Naval Petroleum Reserves in
California, 1601 New
Stine Road, Suite 240, Bakersfield, CA 93309.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Scientific &amp;
Technical Information,
P.O. Box 62, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Philadelphia Regional Support
Office, 1880 John
F. Kennedy Boulevard, Suite 501, Philadelphia, PA
19103-7483.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Seattle Regional Support Office,
800 Fifth
Avenue, Suite 3950, Seattle, WA 98104.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees, former
employees, current and former contractor
employees, vendors and others who are either due money from or owe
money to DOE
including the National Nuclear Security
Administration (NNSA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
address, telephone
number, date of birth, employment date, gender, tax
payer identification number; amount owed and services or goods
received; amounts
due; underpayments, overpayments and, or other
accounting information; invoice number; servicing bank name and
address; account
number; amount and status of claim; history of
claim, including collection actions taken.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; the GAO Policy
and Procedures Manual; Statement of Federal Financial Accounting
Standards
published by the Government Accountability Office and
the Office of Management and Budget; Debt Collection Improvement Act
of 1996, 31
U.S.C. 3512; 5 U.S.C. 5701-09; Federal
Property Management Regulations 101-107; Treasury Financial Manual;
Executive Order
12009; and Executive Order 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE to substantiate obligations and payments to
individuals for
goods and services received by the agency and to
record and manage the Department's accounts receivables.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the appropriate local,
state or Federal
agency when
that record alone or in conjunction with other information,
indicates a violation
or potential violation of law, whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program thereto.
</p><p>2. A record from this system may be disclosed as a routine
use to a Federal
agency to facilitate the requesting agency's
decision concerning the hiring or retention of an employee, the
issuance of a
security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a
license, grant, or other benefit, to the extent
that the information is relevant and necessary to the requesting
agency's decision
on the matter. The Department must deem such
disclosure to be compatible with the purpose for which the
Department collected the
information.
</p><p>3. A record from the system may be disclosed as a routine use
for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; and (3) witness, potential witness, or
their representatives and assistants, and any other person who
possesses
information pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
</p><p>4. A record from this system may be disclosed as a routine
use to other
federal agencies, consumer reporting agencies for
acquiring credit information, and collection agencies to aid in the
collection of
outstanding debts owed to the Federal
Government.
</p><p>5. A record from this system may be disclosed as a routine
use to Defense
Manpower Data Center, Department of Defense, the
United States Postal Service, and other federal, state, or local
agencies to
identify and locate, through computer matching,
individuals indebted to DOE who are receiving federal salaries or
benefit payments.
Information from the match will be used to
collect the debts by voluntary repayment, by administrative offset,
or by salary
offset procedures.</p>
<p>6. A record from the system may be disclosed as a routine use to
the Internal
Revenue Service (1) to collect the debt by
offset against the debtor's tax refunds under the Federal Tax Refund
Offset
Program, and (2) to obtain the mailing address of a
taxpayer to collect a debt owed to the DOE. Subsequent disclosure by
DOE to a
consumer reporting agency is limited to the
purpose of obtaining a commercial credit report on the particular
taxpayer. The
mailing address information will not be used for
any other DOE purpose or disclosed by DOE to another federal, state,
or local
agency which seeks to locate the same individual
for its own debt collection purpose.
</p><p>7. A record from the system may be disclosed as a routine use
to the
Department of Treasury for the purpose of administrative
offset and debt recovery under section 31001 (m)(1) of the Debt
Collection
Improvement Act of 1996 (Pub. L. 104-134).
</p><p>8. A record of this system may be disclosed as a routine use
to the
Department of Treasury for the purpose of paying
creditors for services or goods provided to the Department.
</p><p>9. A record from this system may be disclosed as a routine
use to a
"consumer reporting agency" as defined by the
Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims
Collections
Act of 1966, 31 U.S.C. 3701(a)(3), in
accordance with 31 U.S.C. 3711(f).
</p><p>10. A record from the system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those individuals provided
information under this routine use are subject to the same
limitations applicable
to DOE officers and employees under the
Privacy Act.
</p><p>11. A record from this system of records may be disclosed as
a routine use
to a member of Congress submitting a request
involving the constituent when the constituent has requested
assistance from the
member concerning the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>12. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, electronic media and magnetic tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
taxpayer identification number, voucher, invoice, or payment
reports.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
the Chief Financial Officer, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The field Chief Financial Officers at the
"System Locations"
listed above are the system managers
for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individual,
contracting officer, and accounting records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe21" toc="yes">
<systemNumber>21</systemNumber>
<subsection type="systemName">Asset Readiness Management System
(ARMS).</subsection>

<subsection type="securityClassification"><xhtmlContent><p>
Classified and
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters:
U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal
employees
including DOE and National Nuclear Security
Administration (NNSA) employees, military personnel, and
contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The
following information
may be maintained in the system: Name, home address,
home and work telephone numbers, e-mail address, social security
number, employee
number, date of hire, DOE badge number,
security clearance number, date of birth, tourist passport number,
official
passport number, education level, blood type,
immunization record, and other medical information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Homeland
Security Presidential Directive 5 (HSPD-5), "Management of Domestic
Incidents," The
Homeland Security Act of
2002, Public Law 107-296, 116 Stat. 2135 (Nov. 25, 2002), Robert T.
Stafford
Disaster Relief and Emergency Assistance Act,
Public Law 106-390, 114 Stat. 1552--1575 (October 30, 2000).
</p><p>Purpose:</p><p>For those records described in Categories of
Records in the
System, such records are maintained and
used by the Office of Emergency Response to quantify, monitor, and
track readiness
of and deploy personnel and equipment as part
of a coordinated Federal government response to an emergency
involving nuclear
and/or radiological materials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to officials of the Federal
Bureau of
Investigation,
Department of Defense, Nuclear Regulatory Commission, Environmental
Protection
Administration, National Aeronautics Space
Administration, Department Homeland Security, and Department of
State who have been
approved as agents by NNSA Office of
Emergency Response for purposes of managing and assessing state of
readiness, to
obtain visas for official foreign travel, and
to provide information to gain access to incident areas controlled
by one or more
U.S. government agencies under the National
Response Plan.
</p><p>2. A record from this system may be disclosed as a routine
use to a DOE
contractor employee who has been approved as an agent
by NNSA Office of Emergency Response in performance of the contract.
Those provided
information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the
Privacy Act.
</p><p>3. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>4. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records
will be stored as electronic records in a computer database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
employee number, e-mail address, work telephone number, and/or home
telephone number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records
are controlled
through established DOE computer center procedures (personnel
screening
and physical security), and they are password protected. Passwords
are known only
by the system administrator and users of the
system. Access is limited to those whose official duties require
access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters: U.S.
Department of
Energy, Director, Office of Emergency Response,
National Nuclear Security Administration, 1000 Independence Avenue,
SW.,
Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name and time period for which records are
sought.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. In accordance with the DOE Privacy Act regulation,
proper identification is required before the request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual
and site training records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe23" toc="yes">
<systemNumber>23</systemNumber>
<subsection type="systemName">Property Accountability System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Southeastern Area Power
Administration, 2 S.
Public Square, Elberton, GA 30635-2496.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration (NNSA)
employees, and contractor employees authorized to be custodians of
controlled DOE
equipment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Item
description, date of
purchase, acquire date, purchase price, purchase order
number, vendor and manufacturer, model/serial/license number,
property tag
identification, status/date, condition of property,
operation number, high risk field, disposal code, responsible
officer, the name and
employee identification and position numbers
of employees assigned equipment, account numbers, organization,
organization code,
and location.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Federal
Property and Administrative Services Act of 1949, Section 202(b), 40
U.S.C. 483(b);
and 41 CFR 109, Federal Property Management
Regulation (FPMR), Subchapter E, Part 109.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the DOE (a) to provide inventories to satisfy other
Federal Procurement
Management Regulation requirements; (b) to
maintain a record of location of emergency equipment; (c) to control
equipment
assignments authorized under union contracts; (d)
to provide management information necessary for the budgeting and
allocation of
equipment; and (e) to provide evidence of
assignment, location, and value in the event that government
property is stolen.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to any law enforcement
agency as needed to
provide
evidence of assignment, location, and value in the event that
Government property
is stolen.
</p><p>2. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>3. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; and (3) witness, potential witness, or
their representatives and assistants, and any other person who
possess information
pertaining to the matter when it is necessary
to obtain information or testimony relevant to the matter.
</p><p>4. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>5. A record from the system may be disclosed as a routine use
to a Federal,
State, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>6. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>8. A record from this system of records may be disclosed as a
routine use to
a member of Congress submitting a request
involving the constituent when the constituent has requested
assistance from the
member concerning the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>9. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by tag
number, license number, custodian name, employee identification
number, position
number,
accounting information, catalog number, contract number, make,
model, security
logon identification, serial number, and/or
storage location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and
microfilm are
maintained in secured areas and/or maintained in locked cabinets and
desks.
Electronic
records are controlled through established DOE computer center
procedures
(personnel screening and physical security), and they
are password protected. Passwords are protected. Access is limited
to those whose
official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Management, U.S. Department of Energy, 1000 Independence Avenue,
SW.,
Washington, DC 20585.
</p><p>Field Offices: The Managers of the "System Locations" listed
above are the
system managers for their
respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." The request should include the requester's
complete name,
time period for which records
are sought, and the office location(s) where the requester believes
the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information in this
system comes from the Payroll/Personnel system application, various
internal forms,
accountable
property representative and employees, data processing personnel,
and supply
officers.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe24" toc="yes">
<systemNumber>24</systemNumber>
<subsection type="systemName">Land Records System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Bonneville Power Administration, P.O. Box 3621, Portland, OR 97208
</p><p>U.S. Department of Energy, Southwestern Power Administration:
One West Third
Street, Tulsa, OK 74103
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals from whom
or to whom Southwestern Power Administration, Western Area Power
Administration and
Bonneville
Power Administration have acquired or given interests in land.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual,
agency, and/or
company names; description of land tract, type of agreement; rights
granted or
received;
history of the transaction, and IRS Form 1099 information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
DOE to track and manage land rights information resulting from
property right
acquisitions, licenses, transfer, exchanges,
permits, outgrants, encroachments and disposals in support of
Southwestern Power
Administration, Western Power Administration
and Bonneville Power Administration construction and maintenance
programs, right-
of-way tracking for transmission line
vegetation management, and line maintenance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) a person
representing
the Department or assisting in such
representation; (2) others involved in the matter, their
representatives and
persons assisting such persons; and (3) witnesses,
potential witnesses, their representatives and assistants, and any
other persons
possessing information pertaining to the matter
when it is necessary to obtain information or testimony relevant to
the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractor
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>4. A record from the system may be disclosed as a routine use
to the
Internal Revenue Service to provide notification of
individuals who have received payment exceeding $600 on any one land
right
transaction.
</p><p>5. A record from the system may be disclosed as a routine use
to the
Department of Justice to provide support of land right
condemnation actions.
</p><p>6. A record from the system may be disclosed as a routine use
to courts and
attorneys for the purpose of land right
settlement disputes or litigation.
</p><p>7. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>8. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>9. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.</p>
</xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by line
identification, personal identification, cross referenced by name of
landowner,
grantee,
or grantor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and
microfilm are
maintained in locked cabinets and desks. Electronic records are
controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Field Offices: The
Managers and
Directors of the "System Locations" listed above are the system
managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the
Privacy Act Officer at the Power Administrations identified above
under "System
Locations." The request should
include the requester's complete name, time period for which records
are sought,
and the office location(s) where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information in this
system comes from individual landowners, grantees, or grantors;
agency officials;
and State and
local authorities.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None
</p></xhtmlContent></subsection>
</section>
<section id="doe25" toc="yes">
<systemNumber>25</systemNumber>
<subsection type="systemName">U.S. Commuter Locator and Parking
Space Information
System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters:
U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.</p>
</xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All DOE
including
National Nuclear Security Administration (NNSA) employees, and
contractor employees
who apply as
members of a car pool or van pool for parking spaces managed and
controlled by DOE
under the general direction of the General
Services Administration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of
driver and car or
van pool members, Federal service computation date, payroll and
other assigned
number, office
address and telephone number, home addresses, home telephone
numbers, make and year
of automobile, State of registration, tag
number of vehicles, number of days per week in the car pool or van
pool, and other
car pooling or van pooling information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Executive Order 12778; DOE HQ 0344.1
Parking.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by DOE
to maintain information of existing car pools, van pools, and other
categories of
parking, in order to keep a current record on
employees who commute to work.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the Council of
Governments for commuter
connections.
</p><p>2. A record from this system may be disclosed as a routine
use to
individuals seeking to car pool or van pool operating from
their community or residential area.
</p><p>3. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>4. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>5. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
location of parking assignment, home address, assigned number,
and/or license
number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Building
Operations, Office of Management, U.S. Department of Energy, 1000
Independence
Avenue,
SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer. The request
should include
the requester's complete name, time period
for which records are sought, and the office location(s) where the
requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individual car poolers
and van poolers.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="doe26" toc="yes">
<systemNumber>26</systemNumber>
<subsection type="systemName">Official Travel Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE, Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves in
Colorado, Utah, and Wyoming, 907 North Poplar, Suite
150, Casper, WY 82601.
</p><p>U.S. Department of Energy, Naval Petroleum Reserves in
California, 28950
Highway 119, P.O. Box 11, Tupman, CA 93276.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who travel
or relocate at the expense of DOE including the National Nuclear
Security
Administration (NNSA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
address, telephone
number, social security number, authorization number, travel
itinerary, mode and
purpose of
travel, advance amount, expenses claimed, amounts reimbursed, charge
card account
numbers, residential sales records, and
receipts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 5 U.S.C. 301; 5 U.S.C. Chapter 57; Policy
and Procedures
Manual for Guidance of Federal Agencies, Titles 3 and 4; Federal
Travel Regulation;
Federal Property Management Regulations 101
-41; Department of Energy Order DOE 1500.2A, Travel Policy and
Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by DOE
to document official domestic and foreign travel and relocation
expenditures and to
support reimbursement of allowable expenses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the U.S. Treasury for
payment of
claim.</p>
<p>2. A record from this system may be disclosed as a routine use to
the U.S.
General Accounting Office for audit and
verification of accuracy and legality of disbursements.
</p><p>3. A record from this system may be disclosed as a routine
use to the
Internal Revenue Service for notification regarding
taxable reimbursements.
</p><p>4. A record from this system may be disclosed as a routine
use to the
General Services Administration for audit of
transportation services.
</p><p>5. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>6. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicate a violation
or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>7. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>8. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number, and/or travel authorization number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Chief Financial
Officer, U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The field Chief Financial Officers of the
"System Locations"
listed above are the system managers
for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above.</p>
<p>Records are generally kept at locations where the work is
performed. In
accordance with the DOE Privacy Act regulation,
identification is required before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individual travelers,
supervisors, Government travel offices, and finance office standard
references.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe27" toc="yes">
<systemNumber>27</systemNumber>
<subsection type="systemName">Foreign Travel Management System
(FTMS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Germantown, 19901 Germantown Road, Germantown, MD 20874-1290.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
employees including
National Nuclear Security Administration
(NNSA) and contractor employees authorized to travel to foreign
countries on
official business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Traveler's
name and social
security number, background data relating to proposed
foreign travel; authorization number, travel itinerary; expenses;
and summary
report following completion of travel.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 5 U.S.C.
Chapter 3, Section 301; 5 U.S.C. Chapter 57; Federal Travel
Regulation; Department
of Energy Order 1500.2A, "Travel Policy
and Procedures"; Department of Energy Order DOE 551.1A, "Official
Foreign Travel".
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by DOE to document all official foreign travel, by DOE
employees and
contractor employees, approvals and expenditures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the General Services
Administration for
verification
of transportation services.
</p><p>2. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>3. A record from this system may be disclosed as a routine
use to the
Department of State for purpose of obtaining foreign
country clearance for the traveler.
</p><p>4. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>5. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number, and/or travel authorization number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (Personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposals authorities are contained in the National Archives and
Records Administration (NARA) General Records Schedule and DOE
record schedules
that have been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Department of
Energy,
Director, Office of Security Operations, 1000 Independence
Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with DOE
regulation implementing the Privacy Act, Title 10, Code of Federal
Regulations, Part 1008, a request by an individual to determine if a
system of
records contains information about him/her should
be directed to the U.S. Department of Energy, Headquarters, Privacy
Act Officer.
The request should include the requester's
complete name, time period for which records are sought, and the
office location(s)
where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above. Paper records are generally kept at locations
where
the work is performed. In accordance with the DOE Privacy Act
regulation,
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individual travelers,
supervisors, and travel offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe28" toc="yes">
<systemNumber>28</systemNumber>
<subsection type="systemName">General Training Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, Forrestal Building, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p><p>U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road,
Germantown, MD 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Office of Amarillo Site
Operations, P.O. Box
30030, Amarillo, TX 79120-0030.
</p><p>U.S. Department of Energy, Atlanta Support Office, 730
Peachtree, NE., Suite
876, Atlanta, GA 30308.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
Lower Columbia
Area, 1500 NE. Irving Street, Portland, OR 97232.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
Puget Sound
Area, 201 Queen Ann Avenue, N., Suite 400, P.O. Box C
-19030, Seattle, WA 98109-1030.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
Snake River
Area, 101 West Poplar, Walla Walla, WA 99362.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
Upper Columbia
Area, Room 561, U.S. Court House, W. 920 Riverside
Avenue, Spokane, WA 99201.
</p><p>U.S. Department of Energy, Office of Energy Efficiency and
Renewable Energy,
Boston Support Office, One Congress Street, Room
1101, Boston, MA 02114-2021.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.</p>
<p>U.S. Department of Energy, Continuous Electron Beam Accelerator
Facility, 12000
Jefferson Avenue, Newport News, VA 23606.
</p><p>U.S. Department of Energy, Dayton Area Office, P.O. Box 66,
Miamisburg, OH
45342-0066.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Kansas City Site Office, P.O. Box
410202, Kansas
City, MO 64141-0202.
</p><p>U.S. Department of Energy, Kansas City Support Office, 911
Walnut Street,
Room 1411, Kansas City, MO 64106.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office. P.O. Box
5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, University of California, NNSA Los
Alamos
National Laboratory, P.O. Box 1663, Los Alamos, NM
87545.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road, East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, New York Support Office, 26
Federal Plaza, Room
3437, New York, NY 10278-0068.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Scientific and Technical
Information,
P.O. Box 62, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Energy Efficiency and
Renewable Energy,
Philadelphia Support Office, 1880 John F.
Kennedy Blvd., Ste 501, Philadelphia, PA 19103-7483.
</p><p>U.S. Department of Energy, Pittsburgh Naval Reactors Office,
Idaho Branch
Office, P.O. Box 2469, Idaho Falls, ID 83403-
2469.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p><p>U.S. Department of Energy, Western Area Power Administration,
Billings Area
Office, P.O. Box 35800, Billings, MT 59107-
5800.
</p><p>U.S. Department of Energy, Western Area Power Administration,
Loveland Area
Office, P.O. Box 3700, Loveland, CO 80539-
3003.
</p><p>U.S. Department of Energy, Western Area Power Administration,
Salt Lake City
Area Office, P.O. Box 11606, Salt Lake City, UT
84147-0606.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All DOE
employees
including National Nuclear Security Administration
(NNSA) employees and contractor employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name;
ressume; assigned
number; occupational series; training
requests and authorizations; grade; organization; date of birth;
social security
number; home address and telephone number;
special interest area, education completed; course name;
justification for
attending the course; direct and indirect costs of
training; coded information dealing with purpose, type, source of
training;
training evaluations; course evaluation forms;
training examinations; training attendance records; lesson plans;
training
assignment sheets; reading assignment sheets;
position qualification statement; self study sheet; position
descriptions;
accounting records; and quarterly training report.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Nuclear Waste
Policy Act of 1982 (Pub. L. 97-425); Nuclear Waste Policy Amendment
Act of 1987
(Pub. L. 100-203); Government
Employees Training Act of 1958; and 5 CFR Parts 410 and 412.</p>
</xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to document planning, completion, funding and
effectiveness of employee
training and development. Appropriate local,
state and federal agencies use certain records maintained in this
system to ensure
Departmental compliance with other regulatory
requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to Federal agencies,
including the Office
of Personnel
Management, for purposes of determining eligibility or suitability
for training and
as source documents for training reports; to
training institutions that personnel have requested to attend; and
to other federal
agencies as necessary for payment of
training.
</p><p>2. A record from this system may be disclosed as a routine
use to state and
local governments, the Nuclear Regulatory
Commission (NRC), and other federal agencies that conduct research,
investigations,
or audits to determine whether DOE and
contractor personnel satisfy quality assurance requirements for
activities
necessary to obtain a license from the NRC for the
construction, operation and closing of a nuclear waste repository
and/or a
Monitored Retrievable Storage facility. These
activities also will include research and development, site
characterization,
transportation, waste packaging, handling, design,
maintenance, performance confirmation, inspection, fabrication, and
development and
production of repository waste forms.
</p><p>3. A record from this system may be disclosed as a routine
use to federal,
state or local government officials where the
regulatory program being implemented is applicable to the DOE or
contractor program
and requires that such access be provided
for the conduct of the regulatory agencies' activities. Those
provided information
under this routine use are subject to the
same limitations applicable to DOE officers and employees under the
Privacy Act.
</p><p>4. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>5. A record from this system may be disclosed to a member of
Congress
submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the
record; the member must provide a copy of the
constituent's request for assistance.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the record.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by
NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Training
and Human Resource Development, U.S. Department of Energy, 1000
Independence
Avenue,
SW., Washington, DC 20585-0702.
</p><p>Field Offices: The Directors, Training and Human Resource
Development of the
"System Locations" listed above are
the system managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individuals
and their supervisors.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe31" toc="yes">
<systemNumber>31</systemNumber>
<subsection type="systemName">Firearms Qualification Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, Wet Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Argonne National Laboratory-West,
P.O. Box 2528,
Idaho Falls, ID 83403-2528.
</p><p>U.S. Department of Energy, Brookhaven National Laboratory, 24
S. Upton Road,
Building 50, Upton, NY 11973.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Nonproliferation and National
Security Institute,
Building 30132, Kirtland Air Force Base,
Albuquerque, NM.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Amarillo Site Office, Highway 60
FM2373,
Amarillo, TX 79177.</p>
<p>U.S. Department of Energy, Kansas City Site Office, P.O. Box
410202, 2000 E.
95th Street, Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, 1515
Eubank Blvd., S.E.,
Albuquerque, NM 87123.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration (NNSA) Federal and contractor
employees who are
required to
conduct and/or to maintain firearms qualification, training, and
proficiency
activities in the performance of their regular
duties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of
an individual's
annual qualification scores; social security numbers, approvals of
arming authority
and issue
of Security Police Officer and Federal Officer Credentials and
firearms
accountability and maintenance records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained to
document DOE
protective force firearms programs information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to the appropriate local,
state or federal
agency when
records alone or in conjunction with other information, indicates a
violation or
potential violation of law whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program pursuant thereto.
</p><p>2. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the
issuance of a license, grant, or other benefit.
The Department must deem such disclosure to be compatible with the
purpose for
which the Department collected the information.
</p><p>3. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>4. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; and (3) witness, potential witness, or
their representatives and assistants, and any person possesses
information
pertaining to the matter when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>5. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2)
compatible with the purpose for which the Department
collected the records; and (3) the proceedings involve:

</p><p>(a) The Department, its predecessor agencies, current or
former contractor
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>6. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>7. A record from the system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>8. A record from the system of records may be disclosed to
training,
administrative, and operations personnel of local law
enforcement agencies in the performance of their regular duties in
order to process
and to maintain documentation for protective
force personnel who have been commissioned as reserve officers or
deputies.
</p><p>9. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Security Operations, U.S. Department of Energy, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>Field Offices: The Security Directors of the "System
Locations" listed above
are the system managers for their
respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with DOE Privacy Act regulation, identification is
required before a
request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Arming
and arrest
credential notifications and firearm qualifications results from
individuals and
training personnel.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe33" toc="yes">
<systemNumber>33</systemNumber>
<subsection type="systemName">Personnel Medical Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.</p>
<p>U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Office of Amarillo Site
Operations, P.O. Box
30030, Amarillo, TX 79120-0030.
</p><p>U.S. Department of Energy, Ashtabula Area Office, P.O. Box
579, Ashtabula,
OH 44005-0579.
</p><p>U.S. Department of Energy, Bartlesville Project Office, 220
North Virginia
Avenue, P.O. Box 1398, Bartlesville, OK 74003.
</p><p>U.S. Department of Energy, Battelle Columbus Laboratories,
505 King Avenue,
Room A-496 Columbus, OH 43201.
</p><p>U.S. Department of Energy, Batavia Area Office, P.O. Box
2000, Batavia, IL
60510.
</p><p>U.S. Department of Energy, Bettis Atomic Power Laboratory,
P.O. Box 79,
Pittsburgh, PA 15122-0079.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Continuous Electron Beam
Accelerator Facility,
12000 Jefferson Avenue, Newport News, VA 23606.
</p><p>U.S. Department of Energy, Dayton Area Office, P. O. Box 66,
Miamisburg, OH
45342-0066.
</p><p>U.S. Department of Energy, EG&amp;G Mound Applied
Technologies, P.O. Box
3000, Miamisburg, OH 45343-3000.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Fernald Environmental Restoration
Management
Corporation, P.O. Box 398704, Cincinnati, OH 45239
-8704.
</p><p>U.S. Department of Energy, Fernald Field Office, 7400 Willey
Road,
Cincinnati, OH 45030.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Grand Junction Office, 2597 B 3/4
Road, Grand
Junction, CO 81503.
</p><p>U.S. Department of Energy, Hanford Environmental Health
Foundation, 3080
George Washington Way, Richland, WA 99352.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Kansas City Site Office, P.O. Box
410202, Kansas
City, MO 64141-0202.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, P.O. Box
5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Knolls Atomic Power Laboratory,
P.O. Box 1072,
Schenectady, NY 12301.
</p><p>U.S. Department of Energy, Livermore Site Office, P.O. Box
808, Livermore,
CA 94551.
</p><p>U.S. Department of Energy, Lawrence Berkeley Laboratory, One
Cyclotron Road,
Building 26, Room 143, Berkeley, CA 94720.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, Lockheed Martin Energy Systems,
Inc., Y-12 Plant,
P.O. Box 2009 Oak Ridge, Tennessee 37831
-8103.
</p><p>U.S. Department of Energy, Lockheed Martin Energy Systems,
Inc., K-25 Plant,
P.O. Box 2003 Oak Ridge, TN 37831-
7422.
</p><p>U.S. Department of Energy, MK Ferguson of Oak Ridge Company,
P.O. Box 2011,
Oak Ridge, TN 37831-2011.
</p><p>U.S. Department of Energy, National Energy Technology Center,
(Morgantown)
3610 Collins Ferry Road, Morgantown, WV 26507
-0080.</p>
<p>U.S. Department of Energy, National Energy Technology Center
(Pittsburgh), P. O.
Box 10940, Pittsburgh, PA 15236-0940.
</p><p>U.S. Department of Energy, National Renewable Energy
Laboratory Area Office,
1617 Cole Boulevard, Golden, CO 80401-
3393.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves, 907 N.
Poplar, Suite 150 Casper, WY 82601.
</p><p>U.S. Department of Energy, Naval Petroleum Reserves in
California, 28590
Highway 119, P.O. Box 11, Tupman, CA 93276.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Naval Base
Branch Post Office, General Delivery, Charleston
Naval Shipyard, Charleston, SC 29408-5615.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, P.O. Box
7021, Groton, CT 06340.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Mare Island
Naval Shipyard P.O. Box 2053, Vallejo, CA 94592.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Newport
News Shipbuilding &amp; Dry Dock Company, P.O. Box
973, Newport News, VA 23607.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Norfolk
Naval Shipyard P.O. Box 848, Portsmouth, VA 23705
-0848.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Pearl
Harbor Naval Shipyard P.O. Box 128, Pearl Harbor, HI
96860.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Portsmouth
Naval Shipyard Naval Base Branch, P.O. Box 2008,
Portsmouth, NH 03801-2008.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Puget Sound
Naval Shipyard Substation, P.O. Box 1A,
Bremerton, WA 98314.
</p><p>U.S. Department of Energy, Nevada Test Site Mercury, Mercury,
NV 89023.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Phoenix Area Office, P.O. Box
6457, Phoenix, AZ
85005.
</p><p>U.S. Department of Energy, Plasma Physics Laboratory, James
Forrestal
Campus, Princeton University, P.O. Box 451, Princeton,
NJ 08543.
</p><p>U.S. Department of Energy, Portsmouth Site Office, P.O. Box
700, Piketon, OH
45661.
</p><p>U.S. Department of Energy, Radiological and Environmental
Sciences
Laboratory, 785 DOE Place, Idaho Falls, ID 83402.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Rocketdyne--Rockwell Aerospace,
6633 Canoga
Avenue, P.O. Box 7922, Department 056 EA08,
Canoga Park, CA 91309-7922.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Stanford Linear Accelerator
Center, P.O. Box
4349, Stanford, CA 94309.</p>
<p>U.S. Department of Energy, Strategic Petroleum Reserve Project
Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Weldon Spring Site Remedial Action
Project, 7295
Highway 94 South, St. Charles, MO 63304.
</p><p>U.S. Department of Energy, West Valley Nuclear Service
Company, Inc., P.O.
Box 191, MS: F, West Valley, NY 14171.
</p><p>U.S. Department of Energy, Waste Isolation Pilot Project
Office, P.O. Box
3090, Carlsbad, NM 88221.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present
and former DOE
including National Nuclear Security Administration (NNSA) employees,
and DOE
contractor
employees. This system includes in-patients at Kadlec Hospital,
Richland, WA, prior
to September 9, 1956.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social
security
number, medical histories on contractor employees resulting from
medical
examination; in cases of
injury, description of injury occurrence and treatment; medical
records of periodic
physical examinations and psychological
testing, blood donor program records, audiometric testing, routine
first aid, and
other visits; hospital in-patients at Kadlec
Hospital; records on the results of workplace and medical monitoring
of individuals
for exposure to chemical and physical agents
(not covered in DOE-35) and related work history data, including
drug testing
information and results; contractor
employee-completed health questionnaires not resulting from a
medical examination;
information from the contractor employee's
private medical doctor or other health care providers, such as
hospitals or
laboratories not generated from workplace medical
examinations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Atomic
Energy Act of
1954, (42 U.S.C. 2051a), section 31a; Economy Act of 1932, as
amended, (31 U.S.C.
section 1535); 42
U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; and DOE Order 440.1.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to: (a) Provide data necessary for proper medical
evaluations,
diagnosis, treatment and care; (b) provide an accurate
medical history, including job and/or hazard exposure documentation
and health
monitoring in relation to health status and
claims of the individual; (c) provide a method for evaluating
quality of health
care rendered and job-health protection
including engineering protection provided, protective equipment,
workplace
monitoring, and medical examinations monitoring
required by the Occupational Safety Health Administration (OSHA) or
by good
practice; (d) provide data for health hazard
evaluations, epidemiologic studies and public health activities; (e)
ensure that
all relevant, necessary, accurate, and timely
data are available to support any medically-related employment
decisions affecting
the subject of the records, including
decisions pertaining to the fitness-for-duty and disability
retirement; (f)
document possible re-employment rights under
statutes governing that program; (g) document employee's reporting
of on-the-job
injuries or unhealthy or unsafe working
conditions, including the reporting of such conditions to the OSHA
and actions
taken by the agency or by the employing agency;
and (h) ensure proper and accurate operation of the agency's
employee drug testing
program under Executive Order 12564.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to physicians, the U.S.
Department of
Labor, various
state departments of labor and industry groups, and contractors to:
(a) Ascertain
suitability of an employee for job assignments
with regard to health; (b) provide benefits under federal programs
or contracts;
and (c) maintain a record of occupational
injuries or illnesses and the performance of regular diagnostic and
treatment
services to patients.
</p><p>2. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>3. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractor
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>4. A record from this system of records may be disclosed to a
federal
agency, in response to its written request, to
facilitate the requesting agency's decision concerning the hiring or
retention of
an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a
contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the
requesting agency's decision on the matter.
The Department must deem such disclosure to be compatible with the
purpose for
which the Department collected the information.
</p><p>5. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.</p>
<p>6. A record from the system may be disclosed as a routine use to
DOE contractors
in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.
</p><p>7. A record from this system of records may be disclosed as a
routine use to
a member of Congress submitting a request
involving the constituent when the constituent has requested the
subject matter of
the record. The member of Congress must
provide a copy of the constituent's request for assistance.
</p><p>8. A record from this system may be disclosed as a routine
use to contractor
personnel, grantees, and cooperative agreement
holders of components of the Department of Health and Human
Services, including the
National Institute for Occupational Safety
and Health and the National Center for Environmental Health of the
Centers for
Disease Control and Prevention, and the Agency
for Toxic Substances and Disease Registry pursuant to Memoranda of
Understanding
between the Department and the Department of
Health and Human Services or its components.
</p><p>9. A record from this system may be disclosed as a routine
use to
contractors, grantees, participants in cooperative
agreements, collaborating researchers, or their employees, when
conducting health
studies or related health or environmental
duties pursuant to their contracts, grants, and cooperating or
collaborating
research agreements. In order to conduct such
studies, the Department, its contractors, grantees, participants in
cooperative
agreements, and collaborating researchers may
disclose a record to Federal, State and local health and medical
agencies or
authorities; to subcontractors in order to
determine a subject's vital status or cause of death; to health care
providers to
verify a diagnosis or cause of death; or to
third parties to obtain current addresses for participants in
health-related
studies, surveys and surveillance. All recipients
of such records are required to comply with the Privacy Act, to
follow prescribed
measures to protect personal privacy, and to
disclose or use personally identifiable information only for the
above described
research purposes.
</p><p>10. A record from this system may be disclosed as a routine
use to members
of DOE advisory committees, the Department of
Health and Human Services Advisory Committee on Projects Related to
Department of
Energy Facilities and to designated employees
of Federal, State, or local government or government-sponsored
entities authorized
to provide advice to the Department
concerning health, safety or environmental issues. All recipients of
such records
are required to comply with the Privacy Act,
to follow prescribed measures to protect personal privacy, and to
disclose or use
personally identifiable information only for
the purpose of providing advice to the Department or to the
Department of Health
and Human Services.
</p><p>11. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>12. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>13. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Chief, Health,
Safety and Security Officer, Office of Health, Safety and Security,
U.S. Department
of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Health, Safety and Security Officers of
"System
Locations" listed above are the system
managers for their respective portions of this system.</p>
</xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is
performed. In accordance
with the DOE Privacy Act regulation, proper identification is
required before a
request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual who is
the subject of the record, physicians, medical institutions, Office
of Workers
Compensation
Programs, military retired pay systems records, Federal civilian
retirement
systems, Office of Personnel Management retirement
life insurance and health benefits records system, and the personnel
management
records systems of the Office of Personnel
Management.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> None.
</p></xhtmlContent></subsection>
</section>
<section id="doe34" toc="yes">
<systemNumber>34</systemNumber>
<subsection type="systemName">Employee Assistance Program (EAP)
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, Forrestal Building, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Idaho Branch
Office, P.O. Box 2469, Idaho Falls, ID 83403-
2469.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Office of Amarillo Site
Operations, Highway 60
FM2372, Amarillo, TX 79120.
</p><p>U.S. Department of Energy, Atlanta Regional Support Office,
730 Peachtree,
NE., Suite 876, Atlanta, GA 30308.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Boston Regional Office, JFK
Federal Building,
Room 675 Boston, MA 02203-0002.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Fernald Field Office, 7400 Willey
Road,
Cincinnati, OH 45030.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.</p>
<p>U.S. Department of Energy, Idaho Operations Office, 1955 Fremont
Avenue, Idaho
Falls, ID 83415.
</p><p>U.S. Department of Energy, The Office of Site Operations,
2000 E 95th
Street, Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Scientific and Technical
Information,
P.O. Box 62, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Superconducting Super
Collider, 2550
Beckleymeade Avenue, MS 1020, Dallas, TX 75237
-3946.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center, 250 E. Fifth Street, Suite 500, Cincinnati,
OH 45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
including National Nuclear Security Administration (NNSA) employees,
and contractor
employees who
have contacted a service provider and have received counseling
and/or have been
referred for assistance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(a) Employee
profile--name;
social security number; work and home addresses, and work, cellular,
and home
telephone
numbers; job title and grade level; employee identification number;
organization;
supervisor's name and telephone number; sex;
race; marital status; spouse and family members' names; name,
address, and
telephone number of any previously seen counselor or
treatment facility; security clearance; (b) interest inventory
and/or psychological
test results; (c) issue(s) inventory; (d)
case notes; (e) consent/release forms; (f) correspondence, including
referrals to
community resources and/or treatment
facilities; and (g) medical and/or psychological reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Public Law 91-616, Comprehensive Alcohol
Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970;
Public Law
102-142, The Omnibus Transportation Employee
Testing Act of 1991; 5 U.S.C. 301, 7901, and 7904; 5 CFR Part 792;
and 15 U.S.C.
764.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to document employees seeking assistance on personal or
work-related
issues.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
DOE officers and
employees under the Privacy Act.
</p><p>2. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency in the event
that a record within this system of records, alone or in conjunction
with other
information, if the employee is suspected of
child, spousal, or elder abuse.
</p><p>3. A record from this system may be disclosed as a routine
use to any person
or entity to the extent necessary to prevent an
imminent or potential crime which directly threatens loss of life or
serious bodily
injury.
</p><p>4. A record from this system may be disclosed as a routine
use to qualified
personnel for the purpose of conducting
scientific research, management audits, financial audits, or program
evaluation,
but such personnel may not identify, directly
or indirectly, any individual patient in any report, or otherwise
disclose patient
identities in any manner.
</p><p>5. A record from this system may be disclosed as a routine
use to the
Department of Justice or other appropriate Federal
agencies in defending claims against the United States, when the
claim results from
action against an individual based upon the
individual's behavior, or mental or physical condition, or is
alleged to have
arisen because of activities of any Federal agency
in connection with the individual.
</p><p>6. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>7. A record from this system of records may be disclosed as a
routine use to
a member of Congress submitting a request
involving the constituent when the constituent has requested the
subject matter of
the record. The member of Congress must
provide a copy of the constituent's request for assistance.
</p><p>8. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
(Federal Employees)
Director of Human Capital Management, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
(Contractor Employees) Director, Office of Health,
Safety and Security, U.S. Department of Energy, 1000 Independence
Avenue, SW.,
Washington, DC 20585.</p>
<p>Field Offices: (Federal Employees) The Human Capital Directors of
the "System
Locations" listed above are the
system managers for their respective portions of this system.
(Contractor
Employees) The Environment, Safety and Health Managers
listed above are the system managers for their respective portion of
this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with DOE Privacy Act regulation,
identification is
required before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject employee,
employee's supervisor(s), employee assistance program coordinator,
staff of the applicable servicing personnel office, staff of the
applicable
personnel security office, and therapists or
institutions providing treatment.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe35" toc="yes">
<systemNumber>35</systemNumber>
<subsection type="systemName">Personnel Radiation Exposure Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Amarillo Site Office, P.O. Box
30030, Amarillo,
TX 79120-0030.
</p><p>U.S. Department of Energy, Bettis Atomic Power Laboratory,
P.O. Box 79,
Pittsburgh, PA 15122-0079.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Continuous Electron Beam
Accelerator Facility,
12000 Jefferson Avenue, Newport News, VA 23606.
</p><p>U.S. Department of Energy, Dayton Area Office, P.O. Box 66,
Miamisburg, OH
45342-0066.
</p><p>U.S. Department of Energy, EG&amp;G Mound Applied
Technologies, P.O. Box
3000, Miamisburg, OH 45343-3000.
</p><p>U.S. Department of Energy, Fernald Environmental Restoration
Management
Corporation, P.O. Box 398704, Cincinnati, OH 45239
-8704.
</p><p>U.S. Department of Energy, Fernald Field Office, 7400 Willey
Road,
Cincinnati, OH 45030.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Grand Junction Project Office,
2597 B 3/4 Road,
Grand Junction, CO 81503.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Inhalation Toxicology Research
Institute, P.O.
Box 5890, Albuquerque, NM 87185.
</p><p>U.S. Department of Energy, Kansas City Site Office, 2000 E
9th Street,
Kansas City, MO 64141-3202.</p>
<p>U.S. Department of Energy, NNSA Sandia Site Office, P.O. Box
5400, Albuquerque,
NM 87185-5400.
</p><p>U.S. Department of Energy, Knolls Atomic Power Laboratory,
P.O. Box 1072,
Schenectady, NY 12301.
</p><p>U.S. Department of Energy, Livermore Site Office, P.O. Box
808, Livermore,
CA 94551.
</p><p>U.S. Department of Energy, Lawrence Berkeley Laboratory, One
Cyclotron Road,
Building 26, Room 143, Berkeley, CA 94720.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, Lockheed Martin Energy Systems,
Inc., Y-12 Plant,
P.O. Box 2009,  Oak Ridge, TN 37831-
8103.
</p><p>U.S. Department of Energy, Lockheed Martin Energy Systems,
Inc., K-25 Plant,
P.O. Box 2003, Oak Ridge, TN 37831-
7422.
</p><p>U.S. Department of Energy, MK Ferguson of Oak Ridge Company,
P.O. Box 2011,
Oak Ridge, TN 37831-2011.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Institute for Petroleum
and Energy
Research, BDM-Oklahoma, Inc., P.O. Box 2565,
Bartlesville, OK 74005.
</p><p>U.S. Department of Energy, National Renewable Energy
Laboratory Area Office,
1617 Cole Boulevard, Golden, CO 80401-
3393.
</p><p>U.S. Department of Energy, Naval Petroleum and Oil Shale
Reserves, 907 N.
Poplar, Suite 150, Casper, WY 82601.
</p><p>U.S. Department of Energy, Naval Petroleum Reserves in
California, P.O. Box
11, Tupman, CA 93276.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Naval Base
Branch Post Office, General Delivery, Charleston
Naval Shipyard, Charleston, SC 29408-5615.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, P.O. Box
7021, Groton, CT 06340.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Mare Island
Naval Shipyard, P.O. Box 2053, Vallejo, CA
94592.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Newport
News Shipbuilding &amp; Dry Dock Company, P.O. Box
973, Newport News, VA 23607.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Norfolk
Naval Shipyard, P.O. Box 848, Portsmouth, VA 23705
-0848.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Pearl
Harbor Naval Shipyard, P.O. Box 128, Pearl Harbor, HI
96860.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Portsmouth
Naval Shipyard, Naval Base Branch, P.O. Box 2008,
Portsmouth, NH 03801-2008.
</p><p>U.S. Department of Energy, Naval Reactors Representative
Office, Puget Sound
Naval Shipyard Substation, P.O. Box 1A,
Bremerton, WA 98314.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-98518.
</p><p>U.S. Department of Energy, Nevada Test Site Mercury, Mercury,
NV 89023.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center, 250 E. Fifth Street, Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, 902
Battelle Boulevard, P.O. Box 999, Richland, WA 99352.
</p><p>U.S. Department of Energy, Phoenix Area Office, P.O. Box
6457, Phoenix, AZ
85005.
</p><p>U.S. Department of Energy, Portsmouth Site Office, P.O. Box
700, Piketon, OH
45661.
</p><p>U.S. Department of Energy, Princeton Area Office, P.O. Box
102, Princeton,
NJ 08542.
</p><p>U.S. Department of Energy, Radiological and Environmental
Sciences
Laboratory, 850 Energy Drive, Idaho Falls, ID 83402.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Rocketdyne--Rockwell Aerospace,
6633 Canoga
Avenue, P.O. Box 7922, Department 056 EA08,
Canoga Park, CA 91309-7922.</p>
<p>U.S. Department of Energy, NNSA Sandia Site Office, P.O. Box
5800, Albuquerque,
NM 87115.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Stanford Linear Accelerator
Center, P.O. Box
4349, Stanford, CA 94309.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Weldon Spring Site Remedial Action
Project, 7295
Highway 94 South, St. Charles, MO 63304.
</p><p>U.S. Department of Energy, West Valley Nuclear Service
Company, Inc., 10282
Rock Springs Road, P.O. Box 191, MS: F, West
Valley, NY 14171.
</p><p>U.S. Department of Energy, Waste Isolation Pilot Project
Office, P.O. Box
3090, Carlsbad, NM 88221.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
employees including
National Nuclear Security Administration
employees, and contractor employees, and any other persons having
access to certain
DOE facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DOE
contractor personnel
and other individuals' radiation exposure records,
social security numbers, and other records, in connection with
registries of
uranium, transuranic, or other elements encountered
in the nuclear industry.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department for the purpose of monitoring and
recording levels of
radiation exposure to individuals working or
visiting DOE facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the Department of the
Navy to monitor
radiation
exposure of Naval and other personnel.
</p><p>2. A record from this system may be disclosed as a routine
use to the
Nuclear Regulatory Commission to monitor radiation
exposure of DOE and its contractors and consultants, contractors
from other
agencies who have been exposed to ionizing radiation
during nuclear testing, and to conduct epidemiological studies of
radiation effects
on individuals so identified.
</p><p>3. A record from this system may be disclosed to the
Department of Defense
for the purpose of identifying DOD and DOD-
contractor personnel exposed to ionizing radiation during nuclear
testing and for
conducting epidemiological studies of
radiation effects on individuals so identified.
</p><p>4. A record from this system may be disclosed as a routine
use to contractor
personnel, grantees, and cooperative agreement
holders of components of the Department of Health and Human
Services, including the
National Institute for Occupational Safety
and Health and the National Center for Environmental Health of the
Centers for
Disease Control and Prevention, and the Agency
for Toxic Substances and Disease Registry pursuant to  Memoranda of
Understanding
between the Department and the Department of
Health and Human Services or its components.</p>
<p>5. A record from this system may be disclosed as a routine use to
contractors,
grantees, participants in cooperative
agreements, and collaborating researchers, or the employees of these
parties, in
performance of health studies or related health
or environmental duties pursuant to their contracts, grants, and
cooperating or
collaborating research agreements. In order to
perform such studies, the Department, its contractors, grantees,
participants in
cooperative agreements, and collaborating
researchers may disclose a record to Federal, State and local health
and medical
agencies or authorities; to subcontractors in
order to determine a subject's vital status or cause of death; to
health care
providers to verify a diagnosis or cause of death;
or to third parties to obtain current addresses for participants in
health-related
studies, surveys and surveillance. All
recipients of such records are required to comply with the Privacy
Act, to follow
prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the
above described research purposes.
</p><p>6. A record from this system may be disclosed as a routine
use to members of
DOE advisory committees, the Department of
Health and Human Services Advisory Committee on Projects Related to
Department of
Energy Facilities and to designated employees
of Federal, State, or local government or government-sponsored
entities authorized
to provide advice to the Department
concerning health, safety or environmental issues. All recipients of
such records
are required to comply with the Privacy Act,
to follow prescribed measures to protect personal privacy, and to
disclose or use
personally identifiable information only for
the purpose of providing advice to the Department or to the
Department of Health
and Human Services.
</p><p>7. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>8. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>9. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>10. A record from this system of records may be disclosed to
a member of
Congress submitting a request involving a
constituent when the constituent has requested assistance from a
member with
respect to the subject matter of record. The member
of Congress must provide a copy of the constituent's request for
assistance.
</p><p>11. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
alphanumeric code, and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Chief Health,
Safety and Security Officer, Office of Health, Safety and
Security, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p><p>Field Offices: The Managers and Directors of the "System
Locations" listed
above are the records are maintained
are the system managers for their respective portions of this
system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE's Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
accident-incident investigations, film badges, dosimetry records,
and previous employee records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe38" toc="yes">
<systemNumber>38</systemNumber>
<subsection type="systemName">Occupational and Industrial Accident
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration, San
Point Way, NE.,
Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Amarillo Site Office, Pantex
Plant, P.O. Box
1086, Amarillo, TX 79105.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Carbondale Mining Research Center,
P.O. Box 2587,
Carbondale, IL 62901.
</p><p>U.S. Department of Energy, Clinch River Breeder Reactor Plant
Project, P.O.
Box U, Oak Ridge, TN 37830.
</p><p>U.S. Department of Energy, Dayton Area Office, P.O. Box 66,
Miamisburg, OH
45342.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Environmental Measurements
Laboratory, 376 Hudson
Street, New York, NY 10014.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Idaho Branch Office, P.O. Box
2469, Idaho Falls,
ID 8340.
</p><p>U.S. Department of Energy, Kansas City Site Office, 2000 E
95th Street,
Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, Knolls Atomic Power Laboratory,
P.O. Box 1072,
Schenectady, NY 12301.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, P.O.
Box 5800, Los
Alamos, NM 87544.</p>
<p>U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown),
P.O. Box 880, Morgantown, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Naval Petroleum Reserve, P.O. Box
11, Tupman, CA
93276.
</p><p>U.S. Department of Energy, Nevada Test Site, Mercury, NV
89023.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Puerto Rico Area Office, P.O. Box
BB, San Juan,
PR 00935.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Sandia Area Office, P. O. Box
5800, Albuquerque,
NM 87115.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Shippingport Branch Office, P. O.
Box 11,
Shippingport, PA 15077.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road, East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration (NNSA)
employees, contractor employees, and any other persons having access
to DOE
facilities who have had accidents on DOE facilities.
Also individuals involved in accidents with employees or contractor
employees or
other persons having access to DOE facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social
security
number, accident/incident information, occupational injury
and illness experience, property damage experience, and motor
vehicle accidents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301;
Department of Energy Organization Act, including authorities
incorporated by reference in Title III of the Department of Energy
Organization
Act; Federal Tort Claims Act, 28 U.S.C. 2671
-2680; Military Personnel and Civilian Employees Claims Act, 31
U.S.C. 240-243;
Executive Order 12009.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to monitor and record information about
DOE employees,
contractor employees, and other persons, who
have had accidents on DOE facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to physicians, the
Department of Labor,
various State
departments of labor and industry groups, and contractors who use
information to:
(a) Ascertain suitability of an employee for
job assignments with regard to health (b) provide benefits under
Federal programs
or contracts, and (c) maintain a record of
occupational injuries or illnesses and the performance of regular
diagnostic and
treatment services to patients.</p>
<p>2. A record from this system may be disclosed as a routine use
for the purpose
of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) persons
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>5. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>6. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>7. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive agreements.
</p><p>8. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>9. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>10. A record from this system may be disclosed as a routine
use to DOE
contractor personnel, grantees, and cooperative
agreement holders of components of the Department of Health and
Human Services,
including the National Institute for
Occupational Safety and Health, the National Center for
Environmental Health of the
Center for Disease Control and Prevention,
and the Agency for Toxic Substances and Disease Registry when
conducting
epidemiological studies, or public health activities as
required by law performed and pursuant to a Memorandum of
Understanding between the
Department of Health and Human Services or
its components. Those provided information under this routine use
are subject to
the same limitations applicable to Department
officers and employees under the Privacy Act.
</p><p>11. A record from this system may be disclosed as a routine
use to
contractors, grantees, participants in cooperative
agreements, and collaborating researchers, or the employees of these
parties, when
conducting health studies or related health
or environmental duties pursuant to their contracts, grants, and
cooperating or
collaborating research agreements. In order to
conduct the studies, the Department, its contractors, grantees,
participants in
cooperative agreements, and collaborating
researchers may disclose a record to federal, state and local health
and medical
agencies or authorities; to subcontractors in
order to determine a subjects vital status or cause of death; to
health care
providers to verify a diagnosis or cause of death;
or to third parties to obtain current addresses for participants in
health-related
studies, surveys and surveillances. All
recipients of such records are required to comply with the Privacy
Act, to follow
prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the
above described research purpose. Those
provided information under this routine use are subject to the same
limitations
applicable to Department officers and employees
under the Privacy Act.</p>
<p>12. A record from this system of records may be disclosed to
members of DOE
advisory committees, the Department of Health and
Human Services Advisory Committee on Project Related to Department
of Energy
Facilities and to designated employees of Federal,
State, or local government or government-sponsored entities
authorized to provide
advice to the Department concerning health,
safety, or environmental issues. Those provided information under
this routine use
are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>13. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>14. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected.
Passwords are known only by the system manager. Access is limited to
those whose
official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Chief, Health,
Safety and Security Officer, Office of Health, Safety and
Security, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p><p>Field Offices: The Health, Safety and Security Officers of
field locations
listed above under "System Location(s)
" are the system managers for their respective portions of this
system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual who is
the subject of the record, physicians, medical is institutions,
Office of Workers Compensation Programs, military retired pay system
records,
Federal civilian retirement systems, retirement
life insurance and health benefits records system of the Office of
Personnel
Management, and the personnel management records
systems of the Office of Personnel Management.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe41" toc="yes">
<systemNumber>41</systemNumber>
<subsection type="systemName">Legal Files (Claims, Litigation,
Criminal Violations,
Patents, and Others).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration,
Federal Records
Center, San Point Way, NE., Seattle, WA 98115.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bartlesville Energy Technology
Center, P.O. Box
1398, Bartlesville, OK 74003.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Grand Forks Energy Technology
Center, P.O. Box
8213, University Station, Grand Forks, ND 58201.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Los Alamos Site Office, 528 35th
Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Cincinnati, OH
45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
persons identified
in files maintained by the Office of General
Counsel, which includes attorneys at all DOE offices including
National Nuclear
Security Administration (NNSA), from which
information is retrieved by name or other personal identifier,
including: Litigants
and other claimants against the Department
and its contractors asserting matters including, but not limited to,
personal
injury, property damage or infringement (including
intellectual property), contract violation and harms resulting from
employer-
employee relationships; persons who are the
subjects of claims by the DOE, such as persons who may have violated
criminal laws,
DOE regulations and contracts with the DOE
and persons against whom the DOE considered asserting such claims;
DOE's
contractors and potential contractors; persons holding
copyrights and issued patents pertaining to the DOE's activities;
DOE employees,
subject to garnishment or assignments; and DOE
employees and contractor employees who use Alternative Dispute
Resolution (ADR).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records
concerning legal
matters include, but are not limited to, documents
pertaining to: (1) Litigation and all other claims against, and by,
the DOE and its
contractors, which have been assigned to the
Office of General Counsel; (2) DOE contracts; (3) issued patents and
copyright
matters; (4) records pertaining ADR. Litigation
and claim records may, among others, include correspondence,
pleadings such as
complaints, answers, and motions; depositions,
court orders and briefs. Records in this system also may include
accident reports,
inspection reports, investigation reports,
audit reports, personnel files, contracts, consultant agreements,
reports
pertaining to criminal matters of interest to the DOE,
Personnel Security Review Board documents, medical records,
photographs, telephone
records, patents and related documents,
correspondence, and memoranda.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to settle claims and prepare for
litigation and resolve
disputes.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to: (1) A
person representing
the Department in the investigation,
settlement or litigation, and to individuals assisting in such
representation; (2)
others involved in the investigation,
settlement, and litigation, and their representatives and
individuals assisting
those representatives; (3) a witness, potential
witness, or their representatives and assistants, and any other
person who
possesses information pertaining to the matter, when
it is necessary to obtain information or testimony relevant to the
matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>6. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive agreements.
</p><p>8. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>9. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>10. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
case name, claim name, or assigned identifying number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by
NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Deputy General
Counsel, Office of the General Counsel, U.S. Department of Energy,
1000
Independence
Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Chief Counsels of the "System Locations"
listed above are
the system managers for their
respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individuals,
inspection reports, other agencies, Office of General Counsel
attorneys, other
agency officers and
staff, contractors, investigators, and auditors.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under
subsection (k)(1), (k)(2), and (k)(5) of the Privacy Act, to the
extent that
information
within the System meets the criteria of those subsections of the
Act. Such
information has been exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the Act; see the DOE Privacy
Act regulation
at Title 10, Code of Federal Regulations,
Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe43" toc="yes">
<systemNumber>43</systemNumber>
<subsection type="systemName">Personnel Security Files.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue SW., Washington, DC 20585.
U.S. Department
of Energy,
NNSA Service Center Albuquerque, P.O. Box 5400, Albuquerque, NM
87185-5400. U.S.
Department of Energy, NNSA Naval Reactors
Field Office, Pittsburgh Naval Reactors, P.O. Box 109, West Mifflin,
PA 15122-0109.
U.S. Department of Energy, NNSA Naval
Reactors Field Office, Schenectady Naval Reactors, P.O. Box 1069,
Schenectady, NY
12301. U.S. Department of Energy, Office of
Science, Chicago Office, 9800 South Cass Avenue, Argonne, IL 60439.
U.S. Department
of Energy, Idaho Operations Office, 1955
Fremont Avenue, Idaho Falls, ID 83415. U.S. Department of Energy,
NNSA Nevada Site
Office, P.O. Box 98518, Las Vegas, NV 89193
-8518. U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831. U.S. Department
of Energy, Richland Operations Office, P.O. Box 550, Richland, WA
99352. U.S.
Department of Energy, Savannah River Operations
Office, P.O. Box A, Aiken, SC 29801.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Applicants for DOE
including National Nuclear Security Administration (NNSA)
employment; DOE employees
including
assignees and detailees, agents and consultants with the DOE, DOE
contractors and
subcontractors, and DOE access permittees
processed for DOE access authorizations for access to classified
matter or special
nuclear materials; other Federal agency
contractor and subcontractor applicants for employment, and their
employees,
detailees, agents, and consultants processed for
DOE access authorizations; and other individuals processed for DOE
access
authorizations as determined by the Secretary.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date
and place of
birth, social security number, citizenship status, grade,
organization,
employer(s), initial
investigation and reinvestigation history; and access authorization
history; the
formal request(s) and justification(s) for
access authorization processing; security forms, fingerprint cards,
and
acknowledgments completed by the individual for both the
initial investigation and reinvestigation; results of pre-employment
checks (if
required); request(s) and approval(s) for
issuance of a security badge(s); report of investigation provided by
an agency
which has previously conducted an investigation
of the individual for employment or security clearance purposes;
approvals for
classified visits; photographs; security
infraction reports; security termination statement(s), foreign
travel document;
letters of interrogatory, personnel security
interview transcripts or summaries, and/or audio tapes of the
interviews, and
evaluations of the interviews; reports of
hospitalization or treatment for a mental condition or substance
abuse, including
information provided by an Employee Assistance
Program provider; reports of DOE-sponsored mental evaluations
conducted by
competent medical authorities; reports of security
violations; public record information to include law enforcement,
financial,
divorce, bankruptcy, name change and other court
information or reports and copies of information appearing in the
media; security
advisory letters; information concerning
citizenship status, foreign contacts, and spouse and/or
individual(s) with whom the
individual resides; administrative review
processing data; justifications for participation in sensitive DOE
activities
and/or for Sensitive Compartmented Information
access approval; results of required testing for participation in
sensitive DOE
activities; documents concerning Interim Access
Authorization processing or processing under Section 145b of the
Atomic Energy Act
of 1954, as amended; written evaluations of
reported derogatory information; credit check results; copies of
correspondence to
and from the individual concerning the items
above and copies of inter- and intra-agency correspondence
concerning the items
above; and any other material relevant to the
individual's DOE access authorization or special authorization
eligibility or
processing and, for DOE employees, suitability for
Federal employment.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 10 CFR Part 710, Subpart A; Executive Orders
10450 and
12968; 5 CFR Part 732; DOE O 474.4 Safeguards and Security Program
of 8-26-05; DOE
M 470.4-5, Personnel
Security, of 08- 26-05 and Director of Central Intelligence
Directive 6/14 of
6-20-00.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or assigned DOE file number (alphanumeric code).</p>
</xhtmlContent>
</subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department as an official record of all information gathered and
evaluated to
determine an individual's initial and continued
DOE access authorization eligibility and, if applicable, an
individual's
eligibility for participation in DOE sensitive
activities or for access to Sensitive Compartmented Information.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to competent medical
authority who, under
a formal
agreement for payment of services with the local DOE personnel
security element,
conducts evaluations under Title 10, Code of
Federal Regulations, Part 710, to determine whether an individual
has an illness or
mental condition of a nature which causes,
or may cause, a significant defect in judgment or reliability, or is
alcohol
dependent or suffering from alcohol abuse.</p>
<p>2. A record from the system may be disclosed as a routine use to
a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or of a
security
clearance, the letting of a contract, or the issuance
of a license, grant, or other benefit. The Department must deem such
disclosure to
be compatible with the purpose for which the
Department collected the information.</p>
<p>3. A record from this system may be disclosed to a federal agency
to facilitate
the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.</p>
<p>4. A record from the system may be disclosed as a routine use to
the appropriate
local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.</p>
<p>5. A record from this system of records may be disclosed to a
member of Congress
submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for
assistance.</p>
<p>6. A record from this system of records may be disclosed to
foreign governments
or international organizations in accordance
with treaties, international conventions, or executive agreements.
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act</p>
<p>8. A record from this system may be disclosed as a routine use
when (1) it is
suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p>9. A record from this system may be disclosed to a federal agency
for studies
and analyses in support of evaluating and
improving the effectiveness and efficiency of the investigative and
adjudicative
methodologies. The findings of any such studies
or analyses shall not be released to the general public until all
personal
identifiers such as name, social security number, and
date and place of birth have been deleted from them.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>A record may be stored as paper records, microfiche, and
electronic media.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or assigned DOE file number (alphanumeric code).</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by
NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Security Operations, U.S. Department of Energy, 1000 Independence
Avenue SW.,
Washington, DC 20585. Field Offices: The Security Officers of the
"System
Locations" listed above are the system
managers for their respective portions of this system.</p>
</xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with DOE's Privacy Act regulation, proper identification
is required
before a request is processed.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Documents
completed
and/or furnished by subject; Department of Energy; Office of
Personnel Management;
Federal Bureau of
Investigation; Defense Security Service; medical professionals; and
confidential
sources.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under
subsection (k)(1), (k)(2), and (k)(5) of the Privacy Act to the
extent that
information
within the System meets the criteria of those subsections of the
Act. Such
information has been exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the Act. See the Department's
Privacy Act
regulation at Title 10, Code of Federal
Regulations, Part 1008.</p></xhtmlContent></subsection>
</section>
<section id="DOE" toc="yes">
<systemNumber>44</systemNumber>
<subsection type="systemName">Special Access Authorization for
Categories of
Classified Information.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Amarillo Site Office, Highway 60
FM2373,
Amarillo, TX 79120.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Kansas City Site Office, 2000 E
95th Street,
Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.</p>
<p>U.S. Department of Energy, Office of Science, Oak Ridge Office,
P.O. Box 2001,
Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, 1515
Eubank Avenue,
Albuquerque, NM 87123.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
and National Nuclear Security Administration employees, current and
former DOE
contractor
employees, and employees of other Federal agencies authorized access
to special
categories of classified information and
compartmentalized DOE facilities and/or areas.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of
individuals,
social security numbers, letters and memoranda, and status reports
relating to
authorized access
to special categories of classified information and
compartmentalized DOE
facilities and/or areas.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 5 U.S.C. 301; Atomic Energy Act of 1954, as
amended;
Department of Energy Organization Act, including authorities
incorporated by
reference in Title of the Department of Energy
Organization Act; DOE M 471.2-4, Executive Order 12333; Executive
Order 12968;
Federal Personnel Manual, Chapters 731 and
736.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by DOE
to verify individuals who are authorized access to special
categories of classified
information and compartmentalized DOE
facilities and/or areas.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>2. A record from this system may be disclosed as a routine
use to other
federal agencies or departments for determining
individuals who have access to classified information generated by
these agencies.
</p><p>3. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>4. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member of
Congress with respect to the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>5. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>A record
may be stored as paper records, microfiche, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by
name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and
microfiche are
maintained in locked General Services Administration approved
security
containers. Electronic records are controlled through established
DOE computer
center procedures (personnel screening and
physical security), and they are locked in General Services
Administration approved
security containers. Access is limited to
those whose official duties require access to the records on a
strict need-to-know
basis.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Security Operations, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Security Officers of the "System
Locations" listed above
are the system managers for their
respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with DOE's Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
present and former DOE employees and contractor employees;
publicly available material; other agencies within the Intelligence
Community;
other offices and elements within DOE; and other
Federal agencies and official records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under
subsection (k)(1) of the Privacy Act
to the extent that information within the System meets the criteria
of those
subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3),and (e)(1) of the
Act. See the
Department's Privacy Act regulation at Title
10, Code of Federal Regulations, Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe45" toc="yes">
<systemNumber>45</systemNumber>
<subsection type="systemName">Weapon Data Access Control System
(WDACS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters:
U.S. Department of
Energy, l000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Amarillo Site Office, P.O. Box
30030, Amarillo,
TX 79120-0030.
</p><p>U.S. Department of Energy, The Office of Kansas City Site
Operations, P.O.
Box 410202, Kansas City, MO 64141-0202.
</p><p>U.S. Department of Energy, Miamisburg Area Office, P.O. Box
66, Miamisburg,
OH 45342-0066.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.</p>
<p>U.S. Department of Energy, Office of Scientific and Technical
Information, P.O.
Box 62, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office,
Albuquerque, P.O. Box
5800, Albuquerque, NM 87185-5800.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, P.O. Box
969, Livermore,
CA 94551-0969.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, Tonopah
Test Range, P.O.
Box 871, Tonopah, NV 89049.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, University of California,
Livermore Site Office,
7000 East Avenue, P.O. Box 808, Livermore, CA
94550.
</p><p>U.S. Department of Energy, University of California, NNSA Los
Alamos
National Laboratory, P.O. Box 1663, Los Alamos, NM
87545.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration, Department
of Defense (DOD), and other Government agency employees,
contractors, and
consultants requiring access to classified weapons
information and/or DOE nuclear weapons program facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, social
security
number, date of birth, citizenship, employer, type of
clearance, number and date of clearance, categories of information
requested and
authorized, locations to be visited and dates
of visit, purpose of visit, point of contact, Government agency
certifying need-to-
know, and classified mail/shipping addresses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
by the Department to document all persons who have been authorized
access to
nuclear weapon information through a visit to one
of the DOE Nuclear Weapons Complex facilities or to receive
classified data via a
classified mail/shipping channel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>2. A record from this system may be disclosed as a routine
use to a member
of Congress submitting a request involving a
constituent when the constituent has requested assistance from the
member of
Congress with respect to the subject matter of the
record. The member of Congress must provide a copy of the
constituent's request for
assistance.
</p><p>3. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as microfiche, paper records, or electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by social
security number and/or name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Deputy
Administrator, NNSA, U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Managers and Directors of the "System
Locations" listed
above are the system managers for
their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individuals, DOE,
DOD, and other Government agencies, and their contractors.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe46" toc="yes">
<systemNumber>46</systemNumber>
<subsection type="systemName">Administrative Review Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified and
classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 1099, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.</p>
<p>U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland,
WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals processed
for or granted DOE access authorization who
are subsequently processed under 10, CFR Part 710 for denial or
revocation of
access authorization. These individuals may be
applicants for employment; employees including assignees and
detailees; agents, and
consultants with the DOE including National
Nuclear Security Administration (NNSA); DOE and NNSA contractors and
subcontractors, and DOE access permittees. Other Federal
agencies' applicants for employment, and their employees, assignees,
detailees,
agents, consultants, contractors, and
subcontractors. Other individuals as determined by the Secretary of
Energy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Transcript
of the hearing
convened under 10 CFR Part 710 procedures (when an
individual does not avail himself/herself of the right to a hearing
under 10 CFR
Part 710 procedures, his/her DOE Personnel
Security File [see DOE-43, Personnel Security File] becomes the
basis of the
administrative record); exhibits submitted by
the DOE and the respondent to the Hearing Officer for inclusion in
the
administrative record; the Hearing Officer's opinion;
decisions rendered by the Manager, Chief, Health, Safety, and
Security Officer,
and/or the Appeal Panel; evidence submitted by
the DOE or the respondent subsequent to the closing of the
administrative record;
correspondence to and from the individual (and
his/her counsel or representative) related to the conduct of
proceedings; intra-
agency correspondence related to the conduct of
proceedings; and information concerning reconsideration of the case.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 10 CFR Part
710, Subpart A; Executive Order 12968; DOE O 470.4, Safeguards and
Security
Program, of 8-26-05, and DOE M 470.4
-5, Personnel Security, of 08-26-05.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to maintain an official administrative
record of 10 CFR
Part 710 proceedings that are conducted to
determine an individual's DOE access authorization eligibility.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed to competent medical authority who, under a
formal
agreement for payment
of services with the local DOE personnel security element, conducts
evaluations
under Title 10, Code of Federal Regulations,
Part 710, to determine whether an individual has an illness or
mental condition of
a nature that causes, or may cause, a
significant defect in judgment or reliability, or is alcohol
dependent or suffering
from alcohol abuse.
</p><p>2. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of an access authorization,
the letting of a contract, or the issuance of a license, grant, or
other benefit.
The Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>3. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>5. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>6. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive agreements
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>8. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, audio tape, video tape, microfiche and
electronic
media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or assigned DOE file number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Security Operations, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Security Officers of the "System
Locations" listed above
are the system managers for their
respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with DOE's Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual's
Personnel Security File, and DOE staff.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under
subsections (k)(1), (k)(2), and (k)
(5) of the Privacy Act, to the extent that information within the
System meets the
criteria of those subsections of the Act.
Such information has been exempted from the provisions of
subsections (c)(3), (d),
and (e)(1) of the Act; see the Department's
Privacy Act regulation at Title 10, Code of Federal Regulations,
Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe48" toc="yes">
<systemNumber>48</systemNumber>
<subsection type="systemName">Security Education and/or Infraction
Reports.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Amarillo Site Office, Highway 60
FM2373,
Amarillo, TX 79120.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Kansas City Site Office, 2000 E.
95th Street,
Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Cincinnati, OH
45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.</p>
<p>U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken,
SC 29801.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office,
Pennsylvania &amp; H
Street, Albuquerque, NM 87185-5400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration employees and
DOE contractor employees possessing DOE access authorizations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
records of security
education briefings, and investigative and summary
reports of security infraction incidents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et
seq.and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to inform individuals of their
responsibilities for
protecting classified matter, and the procedures
established by the Department to ensure authorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system of records may be disclosed to a
federal
agency, in response to its written request, to
facilitate the requesting agency's decision concerning the hiring or
retention of
an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a
contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the
requesting agency's decision on the matter.
The Department must deem such disclosure to be compatible with the
purpose for
which the Department collected the information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>6. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>8. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper files and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by
name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Security Operations, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Security Officers of the "System
Locations" above are the
system managers for their respective
portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Training
officers,
security personnel, individual's supervisor, and local, State, and
Federal authorities.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe49" toc="yes">
<systemNumber>49</systemNumber>
<subsection type="systemName">Security Communications File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified and
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who
communicated verbal, electronic, written or
telephonic expressions of interest about DOE including National
Nuclear Security
Administration (NNSA) personnel, facilities or
activities in a manner that causes security concerns.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Threat
communications
received from individuals as well as individuals who have
been identified from articles in the news media as being potential
threats to DOE
officials, DOE employees and DOE contractor
employees. Also includes name, social security number, date of
birth, other
personal identifiers, profiles and informational
reports on any of the individuals who may have made threats against
DOE personnel
or property.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.,
50 U.S.C. 2401 et seq., and the
implementing directive of E.O. 12958.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by DOE to maintain a database and profiles of all
individuals who have
made threats of any kind, and through any
medium, against DOE officials, DOE employees, DOE contractor
employees, DOE
facilities and/or DOE buildings.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to the appropriate local,
state or federal
agency when
records alone or in conjunction with other information, indicates a
violation or
potential violation of law whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program pursuant thereto.
</p><p>2. A record from the system may be disclosed as a routine use
to a federal,
state or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>3. A record from this system may be disclosed to a federal
agency to
facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>4. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to DOE
officers and
employees under the Privacy Act.</p>
<p>5. A record from the system of records may be disclosed to a
member of Congress
submitting a request involving the
constituent when the constituent has requested assistance from the
member
concerning the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfiche, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number, date of birth, and/or other miscellaneous
personal
identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked General Services Administration approved security containers.
Electronic
records
are controlled through established DOE computer center procedures
(personnel
screening and physical security), and they are
password protected. Access is limited to those whose official duties
require access
to the records on a strict need-to-know
basis and other law enforcement authorities, as applicable.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE records schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Department of
Energy,
Director, Office of Security Operations, 1000 Independence Avenue,
SW., Washington,
DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer. The request
should include
the requester's complete name, time period
for which records are sought, and the office location(s) where the
requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
complainants, witnesses, agency files and records, official Federal,
State, or
local records,
and publicly available material.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under
subsections (k)(1), (k)(2), and (k)(5) of the Privacy Act, to the
extent that
information
within the System meets the criteria of those subsections of the
Act. Such
information has been exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the Act; see the Department's
Privacy Act
regulation at Title 10, Code of Federal
Regulations, Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe50" toc="yes">
<systemNumber>50</systemNumber>
<subsection type="systemName">Human Reliability Program Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC
20585.</p>
<p>U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors Office, P.O. Box 109, Pittsburgh, PA
15122-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors Office, P.O. Box 1069, Schenectady,
NY 12301.
</p><p>U.S. Department of Energy, NNSA Amarillo Site Office
(Pantex), P.O. Box
30030, Amarillo, TX 79120.
</p><p>U.S. Department of Energy, NNSA Kansas City Site Office, 2000
E 9th Street,
Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, NNSA Livermore Site Office, P.O.
Box 808,
Livermore, CA 94551.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 89193-8518.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, NNSA Office of Secure
Transportation, NA-121,
P.O. Box 5400, Albuquerque, NM 87185-
5400.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office, P.O. Box
5800,
Albuquerque, NM 87115.
</p><p>U.S. Department of Energy, NNSA Y-12 Site Office, P.O. Box
2050, Oak Ridge,
TN 37831-8009.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Department of Energy,
including National Nuclear Security Administration, and contractor
employees
performing work that
affords both technical knowledge and access to assembled nuclear
explosives or
certain nuclear weapon components and assigned
to, or applying for a position that: (1) Affords access to Category
I Special
Nuclear Material (SNM) or has responsibility for
transportation or protection of Category I quantities of SNM; (2)
involves nuclear
explosive duties or has responsibility for
working with, protecting, or transporting nuclear explosives,
nuclear devices, or
selected components; (3) affords access to
information concerning vulnerabilities in protective systems when
transporting
nuclear explosives, nuclear devices, selected
components, or Category I quantities of SNM; or (4) affords the
potential to
significantly impact national security or cause
unacceptable damage and has been approved as an HRP position.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Results of
medical
examination; employment review; credit/consumer reports; data
pertaining to access
authorizations
(clearances); training records pertaining to individual's duties
involving
assembled nuclear explosives or certain nuclear
weapon components; employee name; department division; job title; L-
code (mail
code); telephone number; pager number; employee
number; and social security number; Acknowledgement and Agreement to
Participate in
the Human Reliability Program (HRP) Form;
Authorization and Consent to Release Human Reliability Program (HRP)
Records in
Connection with HRP Form; Refusal of Consent
Form; Human Reliability Program (HRP) Alcohol Testing Form; Human
Reliability
Program (HRP) Certification Form; random alcohol
testing results; drug test results and information related to
substance abuse;
results from the Office of Hearings and Appeals
relating to a safety certification issue; psychological evaluations;
and polygraph
results.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41
U.S.C. 2165; 42
U.S.C. 2201; 42 U.S.C. 5814-5815; 42 U.S.C. 7101 et seq.; 50 U.S.C.
2401 et seq.;
E.O. 10450, 3 CFR 1949-1953 as amended; E.O. 10865, 3 CFR 1959-1963,
as amended;
and 10 CFR 712, Personnel Assurance
Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to ensure that individuals assigned to nuclear explosive
duties do not
have emotional, mental, or physical
incapacities that could result in a threat to nuclear explosive
safety. This is
done through a continuous evaluation process
that identifies individuals whose judgment or reliability may be
impaired by
physical or mental/personality disorders, alcohol
abuse, use of illegal drugs or the abuse of legal drugs or other
substances, or any
condition or circumstance that may be a
security or safety concern.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who
are acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from this system of records may be disclosed to a
federal
agency, in response to its written request, to
facilitate the requesting agency's decision concerning the hiring or
retention of
an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a
contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the
requesting agency's decision on the matter.
The Department must deem such disclosure to be compatible with the
purpose for
which the Department collected the information.
</p><p>4. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicate a violation
or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>5. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>6. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>7. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper files and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number and/or employee number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Chief, Health,
Safety and Security Officer, Office of Health, Safety and Security,
U.S. Department
of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The HRP certifying official, or his or her
designee of the
"System Locations" listed above are the
system managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at 10 CFR Part 1008, a
request by an
individual to
determine if a system of records contains information about him/her
should be
directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate
address identified above under "System
Locations." For records maintained by Laboratories or Field Site
Offices, the
request should be directed to the Privacy
Act Officer for the site that has jurisdiction over the "System
Location" as listed
in the Correlation. The
request should include the requester's complete name, time period
for which records
are sought, and the office location(s) where
the requester believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual, medical
records, occupational training records, and HRP program and
personnel security
records.
Information also may be obtained from the supervisor, site
occupational medical
director, and the management official when
completing the Human Reliability Program Certification.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe51" toc="yes">
<systemNumber>51</systemNumber>
<subsection type="systemName">Employee and Visitor Access Control
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Amarillo Site Office, Highway 60
FM2373,
Amarillo, TX 79177.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, NNSA Kansas City Site Office, 2000
E. 95th
Street, Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, NNSA Sandia Site Office,
Pennsylvania &amp; H
Street, Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Cincinnati, OH
45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
including National
Nuclear Security Administration (NNSA) employees, DOE and NNSA
contractor employees
and other
individuals seeking access to DOE facilities and classified records.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of
individuals
visiting DOE facilities, employees' identification files, and
photographs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to track and control individuals accessing Departmental
facilities and
classified information areas.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to the appropriate local,
state or federal
agency when
records alone or in conjunction with other information, indicates a
violation or
potential violation of law whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program pursuant thereto.
</p><p>2. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for
assistance.</p>
<p>3. A record from the system may be disclosed as a routine use to
DOE contractors
in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>4. Records from this system may be disclosed to Department of
Defense
contractors and National Aeronautics and Space
Administration to authorize access to classified information and
areas.
</p><p>5. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper files and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Passwords are known
only by the system manager. Access is limited to those whose
official duties
require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office
Security Operations, U.S. Department of Energy, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>Field Offices: The Security Officers of the "System
Locations" listed above
are the system managers for their
respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individual,
Department of Defense, DOE offices and contractors, National
Aeronautics and Space
Administration,
and other Government agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe512" toc="yes">
<systemNumber>52</systemNumber>
<subsection type="systemName">Access Control Records of
International Visits,
Assignments, and Employment at DOE Facilities and Contractor Sites.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified and
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The centralized
data system is
located at NNSA Los Alamos National Laboratories.
</p><p>U.S. Department of Energy, Headquarters, Office of Security
and Emergency
Operations, Office of Foreign Visits and
Assignments, 1000 Independence Avenue, Washington DC 20585.
</p><p>U.S. Department of Energy, Albany Research Center 1450 Queen
Avenue, SW.,
Albany, OR 97321.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Amarillo Site Office, Highway 60
FM 2373,
Amarillo, TX 79120.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97232.</p>
<p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box 3090,
Carlsbad, NM
88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Dayton Area Office, P.O. Box 66,
Miamisburg, OH
45342-0066.
</p><p>U.S. Department of Energy, Environmental Measurements
Laboratory, 201 Varick
Street, 5th Floor, New York, NY, 10014-
4811.
</p><p>U.S. Department of Energy, Fernald Field Office, 7400 Willey
Road,
Cincinnati, OH 45030.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Grand Junction Office 2597 V 3/4th
Road, Grand
Junction, CO 81503.
</p><p>U.S. Department of Energy, General Atomics, P.O. Box 85608,
San Diego, CA
92186.
</p><p>U.S. Department of Energy, Hanford Environmental Health
Foundation, 3080
George Washington Way, Richland, WA 99352.
</p><p>U.S. Department of Energy, Idaho National Engineering
Laboratory, 850 Energy
Drive, Idaho Falls, ID 83401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, NNSA Kansas City Site Office, 2000
E. 95th
Street, Kansas City, MO 64141-3202.
</p><p>U.S. Department of Energy NNSA Sandia Site Office,
Pennsylvania &amp; H
Street, Albuquerque, NM.
</p><p>U.S. Department of Energy, NNSA Lawrence Berkeley Laboratory,
1 Cyclotron
Road Berkeley, CA 94720.
</p><p>U.S. Department of Energy, NNSA Livermore Site Office, 700
East Avenue, P.O.
Box 808, L-1, Livermore, CA 94551.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, NNSA Los Alamos National
Laboratory, University
of California, SM #30 Bikini Road, Los Alamos, NM
87545.
</p><p>U.S. Department of Energy, Miamisburg Area Office, 1 Mound
Road, Miamisburg,
OH 45342.
</p><p>U.S. Department of Energy, National Energy Technology Center
(Pittsburgh),
P.O. Box 10940, 626 Corchans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Renewable Energy
Laboratory Area
Office,1617 Cole Blvd., Golden, CO 80401.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Oak Ridge National Laboratory,
Bethel Valley
Road, Oak Ridge, TN, 37831.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center, (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, 902
Battelle Boulevard P.O. Box 999, Richland, WA 99352.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
550, Richland,
WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Scientific and Technical
Information, 175 Oak
Ridge Turnpike, Oak Ridge, TN 37830.
</p><p>U.S. Department of Energy, Stanford Linear Accelerator
Center, 2575 Sand
Hill Road, Menlo Park, CA 94205.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Thomas Jefferson National
Accelerator Facility,
12000 Jefferson Avenue, Newport News, VA 23606.
</p><p>U.S. Department of Energy, University of Rochester, 250 East
River Road,
Rochester, NY 14623.
</p><p>U.S. Department of Energy, Waste Isolation Pilot Plant, 4021
National Parks
Highway, Carlsbad, NM 88220.
</p><p>U.S. Department of Energy, West Valley Project Office, P.O.
Box 191, West
Valley, NY 14171.</p>
<p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box 281213,
Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All non-
U.S. citizens
seeking access to DOE facilities,
laboratories, contractor sites, or DOE including National Nuclear
Security
Administration (NNSA) sponsored events for
unclassified purposes to include employees of DOE or DOE
contractors; prospective
DOE or DOE contractor employees; employees of
other U.S. Government agencies or their contractors of universities,
of companies
(professional or service staff), or of other
institutions; foreign students at U.S. institutions; officials or
other persons
employed by foreign governments or other foreign
institutions who may or may not be involved in cooperation under
international
agreements; permanent resident aliens;
representatives or agents of foreign national governments seeking
access to DOE
facilities, laboratories, or contractor sites or
DOE-sponsored events for purposes of high-level protocol; national
security;
International Atomic Energy Agency, or
international relations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal
data: Full name
(including Also Known As (A.K.A.'s), visitor request
number, gender, place of birth, city and country, date of birth,
country(ies) of
citizenship, date of last visit to country of
citizenship, passport number and passport, expiration date,
immigration status,
type of visa and expiration date, country of
current residence and how long at current residence, language
interpretation needs,
work phone, e-mail and fax, name of current
employer, place of work, street, city, state, zip code, country;
position title or
description of requesters duties.
Visit/Assignment Request Information: Date of request, purpose of
request
(including subjects to be discussed or researched and
specific activities involved); requesters current whereabouts, (.e.,
is proposed
visitor currently in the US), specific
visa status and purpose, (.e., exchange visitor (J-1) Visa), time
duration of
proposed visit, assignment or
activity (desired start and end dates), identification of specific
international
agreement(s) or delegations related to the
proposed request, name, organization, telephone number of DOE
contact, name of
financial sponsor, cost if sponsor is other than
DOE. Visit/Assignment Facility Information: Name, location and room
number of
facility or organization to be accessed during
visit/assignment, name of the host responsible for the
visit/assignment, host's
telephone number, building and room numbers,
number of days on site, visit assignment relationship to program,
subject codes,
subjects to be discussed or statement of
research, determination of computer access, and sensitive subject
designation.
Visit/Assignment Program Information and Remark:
Designation of high level protocol visit, cost to DOE, visit or
assignment purpose
code, purpose and justification of visit
assignment including benefits to DOE program(s) and certification of
DOE mission
advancement, technology transfer determination,
name of requesting official or contractor, title and organization of
requesting
officer, signature of requesting official or
contractor, date signed, name of site manager and local headquarters
approving
official, title and organization of local
headquarters approving official, signature(s) of site field,
headquarters approving
official, date signed and remarks, the kind
of business or organization of assignee's employer (e.g. government,
company,
Laboratory, university), education
background of requestor including college or university training
with degrees and
dates conferred; field of research, and family
members who will accompany or join the applicant later). Management
Reviews and
Approvals: Level, type or topic of review, name
of reviewer and or approval authority(ies), the date of the review
approval, and
remarks.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to document, track, manage, analyze, and
or report on
foreign visit and assignment access to DOE
facilities including Headquarters, Field Offices, National
Laboratories, and
Contractor Sites.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A
records from this
system may be disclosed as a routine use to Department of Defense
contractors
responsible for
security controlling access to sensitive information and sensitive
equipment, and
sensitive property areas.
</p><p>2. A record from this system may be disclosed as a routine
use to
contractors, grantees, participants in cooperative
agreements, collaborating researchers, or their employees, in
performance of
national security, international visit and
assignment, or foreign access related responsibilities.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>6. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive
agreements.</p>
<p>8. A record from the system may be disclosed as a routine use to
DOE contractors
in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>9. A record from this system of records may be disclosed as a
routine use to
members of the DOE Advisory committees and
interagency boards charged with responsibilities pertaining to
international visits
and assignments and/or national security.
</p><p>10. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfiche, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or other personal identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records Administration (NARA) General Records Schedule and DOE
record schedules
that have been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters,
Director, Office of
Security Operations, U.S. Department of Energy, 1000
Independence Avenue, Washington, DC 20585.
</p><p>Field Offices: The Security Directors of the "System
Locations" listed above
are system managers for their
respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time period for
which records are sought, and the office location(s) where the
requester believes
the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Foreign
national
individuals requesting access to DOE facilities including contractor
sites, reports from federal investigation agencies, DOE Office of
Counterintelligence, Department of State, Department of
Defense, and Immigration and Naturalization Service.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe53" toc="yes">
<systemNumber>53</systemNumber>
<subsection type="systemName">Access Authorization for ADP
Equipment.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, Energy Information Administration, 1000 Independence
Avenue, SW.,
Washington,
DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Users of
the Energy
Information Administration computer system, including DOE and
National Nuclear
Security
Administration employees and contractor employees and other
authorized users of the
system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
employer,
citizenship, user identification number, office address and
telephone number,
organizational code,
computer usage figures, data accessed, and other management-related
information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; OMB Circular A-71; Department of Commerce
Federal
Information Processing Standards Publications (FIPS PUBS) on
computer security; GSA
Procurement Regulations Amendment 155,
adding Section 1-1.327.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
EIA to identify EIA computer users and control access to EIA
computer and
information resources. The information is frequently
reviewed and updated to ensure records are current and accurate.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>2. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>3. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or user identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrator,
Energy Information
Administration, U.S. Department of Energy, 1000 Independence Avenue,
SW.,
Washington,
DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer. The request
should include
the requester's complete name, time period
for which records are sought, and the office location(s) where the
requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is
performed. In accordance
with the DOE Privacy Act regulation, proper identification is
required before a
request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individual, with
some information assigned by the ITG Staff.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe54" toc="yes">
<systemNumber>54</systemNumber>
<subsection type="systemName">Investigation Files of the Inspector
General.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified and
classified.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, Forrestal Building, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Subjects
of an
investigation, witnesses in an investigation, sources of
investigative information,
investigative
personnel, and DOE employees including National Nuclear Security
Administration
employees and other individuals involved in an
Office of Inspector General investigation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Criminal,
civil, and
administrative investigative records and files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; The Inspector General Act of 1978, as
amended, 5 U.S.C.
App. 3.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department in furtherance of the responsibilities of the Inspector
General. These
responsibilities include conducting and
supervising investigations relating to Departmental programs and
operations;
promoting economy, efficiency, and effectiveness in
the administration of such programs and operations, and preventing
and detecting
fraud and abuse in such programs and
operations. The records are used in investigations of individuals
and entities
suspected of having committed illegal or
unethical acts. The records also are used in any resulting criminal
prosecutions,
civil proceedings, or administrative actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system of records may be disclosed to a
federal
agency, in response to its written request, to
facilitate the requesting agency's decision concerning the hiring or
retention of
an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a
contract, or the issuance of a license, grant, or
other benefit, to the extent that the information is relevant and
necessary to the
requesting agency's decision on the matter.
The Department must deem such disclosure to be compatible with the
purpose for
which the Department collected the information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.</p>
<p>6. A record from this system of records may be disclosed to a
member of Congress
submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive agreements.
</p><p>8. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>9. A record from this system of records may be disclosed as a
routine use to
authorized officials within Offices of
Inspectors General listed in the Inspector General Act of 1978, the
Department of
Justice, the Federal Bureau of Investigation,
or the U.S. Marshals Service, as necessary, for investigative
qualitative
assessment reviews.
</p><p>10. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
subject(s), case number, title of investigative report, name of
complainant, name
of
subject(s), and/or names of witnesses.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Classified information
is maintained in locked General Services Administration approved
class 6 security
containers. Access is limited to those whose
official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant
Inspector General for
Investigations, U.S. Department of Energy, Headquarters, 1000
Independence Avenue,
SW.,
Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer. The request
should include
the requester's complete name, time period
for which records are sought, and the office location(s) where the
requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individuals;
individuals and organizations that have pertinent knowledge about
the subject;
those authorized by
the individual to furnish information; confidential informants; the
Department of
Justice; Federal Bureau of Investigation
(FBI); and other Federal, State, and local agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under (j)
(2) of the Privacy Act to the extent that the information within the
system meets
the
criteria of those subsections of the Act. Such information has been
exempted from
the provisions of subsections: (c)(3) and (4),
(d)(1), (2), (3), and (4), (e)(1), (2), and (3), (e)(4)(G) and (H),
(e)(5) and (8),
(f), (g) of the Act; see the Department's
Privacy Act regulation at Title 10, Code of Federal Regulations,
Part 1008.
</p><p>This system is exempt under (k)(1), (k)(2), and (k)(5) of the
Privacy Act,
to the extent that information within the System
meets the criteria of those subsections of the Act. Such information
has been
exempted from the provisions of subsections (c)
(3), (d), and (e)(1), (e)(4)(G), (H) and (f) of the Act; see the
Department's
Privacy Act regulation at Title 10, Code of
Federal Regulations, Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe55" toc="yes">
<systemNumber>55</systemNumber>
<subsection type="systemName">Freedom of Information and Privacy Act
(FOIA/PA)
Requests for Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Grand Forks Energy Technology
Center, P.O. Box
8213, University Station, Grand Forks, ND 58201.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507
-0940.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals requesting
copies of records from DOE including the National Nuclear Security
Administration
(NNSA) under
the provisions of the FOIA and the Privacy Act (PA) of 1974.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
address, and
telephone number; description or identification of records
requested, furnished
and/or denied; FOIA
and PA division employee assigned responsibility for processing
request; dates of
request and actions; interim and final actions
taken on request; persons or offices assigned actions on requests;
copy of records
requested, furnished and/or denied; fee data,
including payment delinquencies; final determinations of appeals;
name/title of
officials responsible for denial of records; and
case notes.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Freedom of Information Act 5 U.S.C. 552, and
the Privacy
Act of 1974, 5 U.S.C. 552a.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to record, control, and determine the status of FOIA and
PA requests;
produce statistical reports; and as a data
source for management information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system of records may be disclosed to another federal agency when
consultation or
referral is
required to process requests.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>4. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>5. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper, microfiche, video, audio, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
requester and/or assigned request control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Freedom of
Information Act and Privacy Act Office, Office of Information
Resources, U.S.
Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Freedom of Information Act and Privacy Act
Officers of
the "Systems Locations" listed above
are the system managers for their respective portions of this
system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individuals requesting
copies of records and individuals responsible for processing and/or
making
determination on
requests.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="doe56" toc="yes">
<systemNumber>56</systemNumber>
<subsection type="systemName">Congressional Constituent Inquiries.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585;
U.S. Department
of Energy.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Cincinnati, OH
45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who have
requested assistance from their Congressional
Representative, and the member of Congress who corresponded with the
Department of
Energy including the National Nuclear
Security Administration on behalf of the constituent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and
address of
constituent and date of letter by a member of Congress on
behalf of the constituent; materials forwarded by a member of
Congress; and DOE
response.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to record Congressional inquiries on
behalf of
constituents, to ensure proper document control of the
response, and to record the Department's responses to such
inquiries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to another federal agency
when
consultation or referral
is required to process requests.
</p><p>2. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) person representing
the Department
in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>3. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:

</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>4. A record from the system may be disclosed as a routine use
to the
appropriate local, State or Federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>5. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>6. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>7. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
constituent and/or name of member of Congress.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters: The
Executive
Secretariat, U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585
</p><p>Field Offices: The Managers or Directors of the "System
Locations" listed
above are the system managers for their
respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individual,
member of Congress, and the author of the DOE response.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe57" toc="yes">
<systemNumber>57</systemNumber>
<subsection type="systemName">Congressional Profiles.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Alaska Power Administration, San
Point Way, NE.,
Seattle, WA 98115.</p>
<p>U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bartlesville Energy Technology
Center, P. O. Box
1398, Bartlesville, OK 74003.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Grand Forks Energy Technology
Center, P.O. Box
8213, University Station, Grand Forks, ND 58201.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, 528
35th Street, Los
Alamos, NM 87544.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgan town, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations, Office,
P.O. Box A,
Aiken, SC 29801
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
members of
Congress.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
picture from
Congressional Yellow Book, personal background obtained from
published sources, demographic information by state or district,
committee
assignments, and information about energy interests
obtained from published sources, information from member's office,
abstracts from
Congressional Record, committee hearings and
other public sources.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301;
Department of Energy Organization Act, including authorities
incorporated by reference in Title III of the Department of Energy
Organization
Act; Executive Order 12009.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to maintain biographical data on all
members of
Congress, including a list of their sensitive energy
issues or energy related legislation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system of records may be disclosed to a member of Congress
submitting a request
involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>2. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant
Secretary for
Congressional and Intergovernmental Affairs, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices:  The Managers or Directors of the "System
Locations" listed
above are the system managers for
their respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Published
sources,
committee hearings, and the members' offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe58" toc="yes">
<systemNumber>58</systemNumber>
<subsection type="systemName">General Correspondence Files of the
Office of the
Secretary, Deputy Secretary and Under Secretary
of Energy.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members
of Congress,
representatives of organizations, and other
federal and state agencies and the general public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name,
address of
correspondent, copies of correspondence from individuals, and
copies of the agency response. This is the portion of DOE including
National
Nuclear Security Administration (NNSA)
correspondence files that relates to correspondence with
individuals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used
by the Department to document and manage information from or to
correspondents
outside of DOE and to ensure proper document
control of the DOE response.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.</p>
<p>3. A record from the system may be disclosed as a routine use to
the appropriate
local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>4. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>5. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
correspondent or assigned control number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters: The
Executive
Secretariat, U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with DOE's Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individuals and
drafter of DOE response.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe59" toc="yes">
<systemNumber>59</systemNumber>
<subsection type="systemName">Mailing Lists for Requesters of
Energy-Related
Information.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons
requesting DOE
energy-related information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and
address of the
subject individual; some mailing lists may also indicate
specific interests of publications requested by the individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301;
Department of Energy Organization Act, including authorities
incorporated by reference in Title III of the Department of Energy
Organization
Act; Executive Order 12009.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to distribute DOE related material to DOE
employees, DOE
contractors, and others requesting
information from DOE.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>2. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>3. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfiche and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by record
identification and code number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records Administration (NARA) General Records Schedule and DOE
record schedules
that have been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters: U.S.
Department of
Energy, Director, Print Media and Mail Services
Group, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with DOE's Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
generally as the result of a request for information by that
individual.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe60" toc="yes">
<systemNumber>60</systemNumber>
<subsection type="systemName">General Correspondence Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Headquarters, Germantown, 19901
Germantown Road,
Germantown, MD 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26507.</p>
<p>U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh),
P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Naval Reactors, Crystal
City, VA 22202.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road East, New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals
communicating with organizational elements of DOE.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of
general
correspondence submitted to the Heads of the Departmental
Program Offices and Heads of the Department Field Offices that may
include name,
address, telephone number, organization, date
of birth, and supporting documentation, and copies of the agency
response letters
and documentation required to prepare the
response.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p><p>Purpose:</p><p>For those records described in Categories of
Records in the
System, such records are maintained and
used by organizational elements of DOE to document and manage
information from or
to correspondents outside of DOE and to ensure
proper document control of the DOE response.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicate a violation
or potential
violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>4. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>5. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters: The
Office
Directors for their respective offices.
</p><p>Field Offices: The Managers and Directors of the "System
Locations" listed
above are the system managers for
their respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with DOE's Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individuals and
drafter of DOE response.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe61" toc="yes">
<systemNumber>61</systemNumber>
<subsection type="systemName">Census of High Energy Physicists.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy, 19901
Germantown Road, Germantown, MD 20874-1290.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Scientists and graduate
students in the field of high energy
physics including DOE and National Nuclear Security Administration
employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date
of birth,
education, employment history, research activities, and
technical specialties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq. </p><p>
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to provide a database for statistical and
demographic
studies of the high energy physics research
community.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to physicists, research
organizations, and
various
Government organizations engaged in supporting physics research to
obtain
information for statistical and demographic purposes,
on individuals and institutions engaged in high energy physics
research.
</p><p>2. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>3. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for
assistance.</p>
<p>4. A record from this system may be disclosed as a routine use
when (1) it is
suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records
are controlled
through established DOE computer center procedures (personnel
screening
and physical security), and they are password protected. Access is
limited to those
whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director
for High
Energy and Nuclear Physics, Office of Science, U.S.
Department of Energy, 19901 Germantown Road, Germantown, MD
20874-1290.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe62" toc="yes">
<systemNumber>62</systemNumber>
<subsection type="systemName">Historical Files--Published
Information Concerning
Selected Persons in the Energy Field.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Selected
senior staff
officials of the Manhattan Project, Atomic
Energy Commission, Nuclear Regulatory Commission, Energy Research
and Development
Administration, DOE including the National
Nuclear Security Administration, and other selected individuals
prominent in the
energy field.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of
selected person,
newspaper and magazine articles, press releases,
announcements, and speeches.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to record, historical records of the DOE
and predecessor
agencies, including the Atomic Energy
Commission, Federal Energy Administration, and the Energy Research
and Development
Administration. Records are used to prepare
histories in responding to informational inquiries from DOE
officials and members
of the public.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to members of the public
and the media
when responding to
requests for information.
</p><p>2. A record from the system may be disclosed as a routine use
to another
federal agency when consultation or referral is
required to process requests.
</p><p>3. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>4. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>5. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity of this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Access is limited to those whose official
duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Historian,
History and
Heritage Resources, Office of the Executive Secretariat,
U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>DOE press
releases, DOE
News Clips (a daily compilation of energy related newspaper and
magazine articles), and other published sources.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe63" toc="yes">
<systemNumber>63</systemNumber>
<subsection type="systemName">Personal Identity Verification (PIV)
Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, Ames Site Office, 9800 S. Cass
Avenue, Argonne,
IL 60439.
</p><p>U.S. Department of Energy, Ames Laboratory, 311 TASF, Ames,
IA 50011-3020.
</p><p>U.S. Department of Energy, Argonne Site Office, 9800 S. Cass
Avenue,
Argonne, IL 60439.
</p><p>U.S. Department of Energy, Argonne National Laboratory, 9700
S. Cass Avenue,
Argonne, IL 60439.
</p><p>U.S. Department of Energy, Berkeley Site Office, 1 Cyclotron
Road, Berkeley,
CA 94720.
</p><p>U.S. Department of Energy, NNSA Service Center, P.O. Box
5400, Albuquerque,
NM 87185-5400.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208-3621.
</p><p>U.S. Department of Energy, Brookhaven Site Office, 53 Bell
Avenue, Building
464, Upton, NY 11973.
</p><p>U.S. Department of Energy, Brookhaven National Laboratory,
P.O. Box 5000,
Upton, NY 11973-5000.
</p><p>U.S. Department of Energy, Carlsbad Field Office, P.O. Box
3090, Carlsbad,
NM 88221.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center, 250 E. 5th Street, Suite 500, Cincinnati,
OH 45202.
</p><p>U.S. Department of Energy, Fermi National Accelerator
Laboratory, P.O. Box
500, Batavia, IL 60510-0500.
</p><p>U.S. Department of Energy, Fermi Site Office, P.O. Box 2000,
Batavia, IL
60510-0500.
</p><p>U.S. Department of Energy, General Atomics, 3550 General
Atomics Court, San
Diego, CA 92121.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Grand Junction Office, 2597 B 3/4
Road, Grand
Junction, CO 81503.
</p><p>U.S. Department of Energy, Idaho National Laboratory, P.O.
Box 1625, Idaho
Falls, ID 83415.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Lawrence Berkeley National
Laboratory, 1
Cyclotron Road, Berkeley, CA 94720.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory-ARC, 1450
Queen Avenue SW., Albany, OR 97321.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory-Fairbanks,
2175 University Avenue South, Suite 201,
Fairbanks, AK 99709.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), 3610 Collins Ferry Road, P.O. Box 880
Morgantown, WV 26507-0880.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory (Tulsa),
One West Third Street, Suite 1400 Tulsa, OK 74103
-3519.</p>
<p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las Vegas,
NV 89193-8518.
</p><p>U.S. Department of Energy, National Renewable Energy
Laboratory Area Office,
1617 Cole Boulevard, Golden CO 80401.
</p><p>U.S. Department of Energy, Oak Ridge Institute of Science and
Education, 130
Badger Avenue, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Oak Ridge National Laboratory,
P.O. Box 2008, Oak
Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, P.O. Box
999, K1-46, Richland, WA 99352.
</p><p>U.S. Department of Energy, Pacific Northwest Site Office,
P.O. Box 350, MS K
8-50, Richland, WA 99354.
</p><p>U.S. Department of Energy, Portsmouth/Paducah Project Office,
1017 Majestic
Drive, Suite 200 Lexington KT 40513.
</p><p>U.S. Department of Energy, Princeton Plasma Physics
Laboratory, P.O. Box
451, Princeton, NJ 08543.
</p><p>U.S. Department of Energy, Princeton Site Office, P.O. Box
102, Princeton,
NJ 08042.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29802.
</p><p>U.S. Department of Energy, Savannah River Site Office, P.O.
Box A, Aiken, SC
29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Stanford Linear Accelerator
Center, 2575 Sand
Hill Road, MS 75, Menlo Park, CA 94025.
</p><p>U.S. Department of Energy, Stanford Site Office, 2575 Sand
Hill Road, MS 8-A
Menlo Park, CA 94025.</p>
<p>U.S. Department of Energy, Strategic Petroleum Reserve Project
Management
Office, 900 Commerce Road East New Orleans, LA
70123-3401.
</p><p>U.S. Department of Energy, Thomas Jefferson Site Office,
12000 Jefferson
Avenue, Newport News, VA 23606.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who have
applied for a DOE PIV credential under the PIV
process.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records
maintained in
this system of records include all documents submitted
during application for the PIV credential or copies of those
documents, and any
resulting investigative, adjudicative, appeal,
or reciprocity documentation. The PIV information contained in the
records includes
the applicant's name, social security
number, date of birth, place of birth, signature, status as Federal
or contractor
employee or prospective employee, and
sponsor's or employer's name, address, and telephone number. The
records are the
PIV credential request submitted by the
applicant's sponsor and may include depending on the applicant's
history and
actions any of the following: copies of identity
source documents; data from source documents used to positively
identify the
applicant; copies of applicant's photograph; copies
of the applicant's background investigation forms [e.g., Standard
Form 85 (SF 85),
Questionnaire for Non-Sensitive
Positions; SF 85P, Questionnaire for Public Trust Positions; SF 86,
Questionnaire
for National Security Positions; SF 87, Fingerprint Chart; FD-258,
Fingerprint
Card; Optional Form 306 (OF 306), Declaration for
Federal Employment; SF 171, Application for Federal Employment; OF
612, Optional
Application for Federal
Employment; a resume or similar document]; adjudication documents;
verification of
previous adjudication decision by DOE or
another Federal agency; disposition of applicant's PIV processing;
correspondence
and related documents to and from other
Federal agencies for reciprocity purposes; and appeal documents. The
above
information will be used to positively identify
individuals and determine the eligibility of those individuals for
access to DOE
facilities in accordance with HSPD-12.
</p><p>Note:</p><p>Executive Order 10450 Section 9(c) stipulates
that reports and
other investigative material and information that
originated from the background investigation (BI) will remain the
property of the
investigative agency that conducted the
investigation. DOE Privacy Act Officers will forward requests for BI
results to the
agency that conducted the investigation. The
requester will be notified of the referral.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.,
50 U.S.C. 2401 et seq., 5 U.S.C. 552a
(the Privacy Act of 1974), Homeland Security Presidential Directive
12, "Policy for
a Common Identification Standard for
Federal Employees Contractors," August 27, 2004, and Title 5, Code
of Federal
Regulation, Parts 5 and 736.
</p><p>Purposes:</p><p>For those records described in Categories of
Records in the
System, such records are maintained and
used by DOE to determine the eligibility of individuals for a PIV
credential that
provides access to DOE owned or leased
facilities in accordance with HSPD-12.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
DOE in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use to the
Department of Justice when: (a) DOE or any component
thereof; or (b) any employee of DOE in his or her official capacity;
or (c) any
employee of DOE in his or her individual
capacity where DOE or the Department of Justice has agreed to
represent the
employee; or (d) the Federal Government, is a party
to litigation or has an interest in such litigation, and after
careful review, DOE
determines that the records are both relevant
and necessary to the litigation and the use of such records by the
Department of
Justice is therefore deemed by DOE to be for a
purpose compatible with the purpose for which DOE collected the
records.
</p><p>3. A record from this system may be disclosed as a routine
use to a court or
adjudicative body in a proceeding when: (a) DOE
or any component thereof; (b) any employee of DOE in his or her
official capacity;
(c) any employee of DOE in his or her
individual capacity where DOE or the Department of Justice has
agreed to represent
the employee; or (d) the Federal Government
is a party to litigation or has an interest in such litigation and,
after careful
review, DOE determines that the records are
both relevant and necessary to the litigation and the use of such
records is
therefore deemed by DOE to be for a purpose that is
compatible with the purpose for which DOE collected the records.
</p><p>4. A record from this system may be disclosed as a routine
use to a federal,
state, local, foreign, tribal, or other public
authority that the system of records contains information relevant
to the retention
of an employee, the retention of a security
clearance, the letting of a contract, or the issuance or retention
of a license,
grant, or other benefit. No disclosure will be
made unless the information has been determined to be sufficiently
reliable to
support a referral to another office within DOE
or to another Federal agency for criminal, civil, administrative
personnel or
regulatory action.
</p><p>5. Except for self-admissions of illegal use of drugs or drug
activity on
questionnaire Forms SF 85, SF 85P, and SF 86, when
a record on its face, or in conjunction with other records,
indicates a violation
or potential violation of law, whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or
particular program statute, or by regulation, rule,
or order issued pursuant thereto, a routine use disclosure may be
made to the
appropriate public authority, whether Federal,
foreign, State, local, or tribal, or otherwise, responsible for
enforcing,
investigating or prosecuting such violation or
charged with enforcing or implementing the statute, or rule,
regulation, or order
issued pursuant thereto, if the information
disclosed is relevant to any enforcement, regulatory, investigative
or
prosecutorial responsibility of the receiving entity.
</p><p>6. A record from this system may be disclosed as a routine
use to a member
of Congress or to a Congressional staff member in
response to an inquiry of the Congressional office made at the
written request of
the constituent about whom the record is
maintained. The member of Congress must provide a copy of the
constituent's request
for assistance.
</p><p>7. A record from this system may be disclosed as a routine
use to DOE
contractors in the performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>8. A record from this system may be disclosed as a routine
use to the
National Archives and Records Administration for
records management inspections under 44 U.S.C. 2904 and 2906.
</p><p>9. A record from this system may be disclosed as a routine
use to any source
or potential source from which the information
is requested in the course of an investigation concerning the
retention of an
employee or other personnel action (other than
hiring), or the retention of a security clearance, contract, grant,
license, or
other benefit, to the extent necessary to
identify the individual, inform the source of the nature and purpose
of the
investigation, and to identify the type of
information requested.</p>
<p>10. A record from this system may be disclosed as a routine use
to a Federal,
State, or local agency, or other appropriate
entities or individuals, or through established liaison channels to
selected
foreign governments, in order to enable an
intelligence agency to carry out its responsibilities under the
National Security
Act of 1947, as amended, the CIA Act of 1949,
as amended, Executive Order 12333 or any successor order, applicable
national
security directives, or classified implementing
procedures approved by the Attorney General and promulgated pursuant
to such
statutes, orders, or directives.
</p><p>11. A record from this system may be disclosed as a routine
use to notify
another Federal agency, or verify whether, a PIV
credential is no longer valid.
</p><p>12. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper files and/or electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number, or unique PIV file number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records, when
not in use, are
maintained in a combination-locked cabinet or safe, or in an equally
secure area. Electronic records are controlled through established
DOE cyber
security directives or procedures, and they are
password protected. Both paper and electronic records are protected
by screening
the personnel who have regular access to them
and by physically protecting the locations where they are kept.
Access to paper or
electronic records is limited to those whose
official duties require access to the records and who have a need-
to-know. Data
from the system of records that is personally
identifiable information which may be electronically transmitted is
protected by
encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are in the National Archives and Records
Administration (NARA) General Records Schedule and in supplemental
DOE record
schedules that have been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Health, Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Security Officers of the System Locations
listed with
their addresses above are the system managers for
their respective portions of the system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act at Title 10, Code of
Federal Regulations (CFR), Part 1008, a request by an individual to
determine if a
system of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or to the Privacy Act Officer at
the appropriate location identified under System Locations above.
For records
maintained by Laboratories or Field Site Offices,
the request should be directed to the Privacy Act Officer for the
site that has
jurisdiction over the "System Location
" as listed in the Correlation. The request should include the
requester's complete
name, time period for which
records are sought, and the office location(s) where the requester
believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act regulation
at 10 CFR
1008, proper identification is required before a
request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Documents
completed or
furnished by the applicant; Department of Energy; Office of
Personnel Management; Federal Bureau of Investigation; other Federal
agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe66" toc="yes">
<systemNumber>66</systemNumber>
<subsection type="systemName">Power Sales to Individuals.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Western Area Power Administration, P.O. Box 281213, Lakewood, CO
80228-8213.
</p><p>U.S. Department of Energy, Western Area Power Administration,
1800 South Rio
Grand, Montrose, CO 81401.
</p><p>U.S. Department of Energy, Colorado River Storage Region, 257
E200S, Suite
475, Salt Lake City, UT 84111.
</p><p>U.S. Department of Energy, Desert Southwest Region, 615 S.
43rd Avenue,
Phoenix, AZ 85009.
</p><p>U.S. Department of Energy, Rocky Mountain Region, 5555 E.
Crossroads
Boulevard, Loveland, CO 80538-8986.
</p><p>U.S. Department of Energy, Sierra Nevada Region, 114
Parkshore Drive,
Folsom, CA 95630-4710.
</p><p>U.S. Department of Energy, Upper Great Plains Region, 2900
4th Avenue North,
Billings, MT 59101-1266.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals purchasing
power from the Western Area Power
Administration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Executed
contracts,
agreements, amendments, extensions, and related
correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.,
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to bill individuals for sale of purchase
power.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) persons
representing
the Department in the investigation, settlement
or litigation, and to individuals assisting in such representation;
(2) others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>6. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>8. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper files and/or electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Access is limited to those whose official
duties require
access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrator,
Western Area Power
Administration, U.S. Department of Energy, P.O. Box 3402, Golden, CO
80401.
</p><p>Regional Offices: The Directors of the "System Locations"
listed above are
the system managers for their
respective locations.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." The request should include the requester's
complete name,
time period for which records
are sought, and the office location(s) where the requester believes
the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above.</p>
<p>Records are generally kept at locations where the work is
performed. In
accordance with the DOE Privacy Act regulation,
proper identification is required before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individuals.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe71" toc="yes">
<systemNumber>71</systemNumber>
<subsection type="systemName">The Radiation Accident Registry.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Science, Oak Ridge Office, P.O. Box 2001, Oak Ridge, TN
37831.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Those
persons
accidentally exposed to acute dose of ionizing radiation as defined
by exposure
dose criteria agreed to by
DOE including the National Nuclear Security Administration (NNSA)
and the Nuclear
Regulatory Commission (NRC) by an interagency
agreement. The dose criteria established by this agreement include
one or more of
the following: Greater than or equal to 25 REM
(Roentgen Equivalent in Man) to the whole body, active blood forming
organs or
gonads; greater than or equal to 600 REM to skin
of the whole body or extremities; greater than or equal to 75 REM to
other tissues
or organs from an external source; and
greater than or equal to 1/2 NCRP maximum permissible organ burden
internally; all
those medical administrations of
radioisotopes that result in a dose or organ burden equal to or
greater than those
given above.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Official
accident reports
including reports of those accidents that have occurred within the
jurisdiction of
the NRC and
have been transferred to the DOE for the Accident Registry according
to the DOE/NRC
agreement; names, addresses, social security
numbers, date of birth, and sex; medical records compiled at the
time of the
accident (such records include physician and
hospital records, diagnostic and laboratory test reports,
radiographs, EKGs, and
radiation exposure report); medical records of
illnesses, examinations, including routine follow-up examinations,
and
investigations that have occurred since the radiation
exposure; photographs or facsimiles of radiation-induced injuries;
search and
contact information for registrants not identified
and/or located; consent to release information forms completed by
registrants;
death certificates; anecdotal information; and
correspondence relating to the accident and/or the individuals
involved.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; DOE Order
5500.2B, Emergency Categories, Classes, and Notification and
Reporting
Requirements, April 30, 1991; 42 U.S.C. 7274i. Program to
monitor Department of Energy workers exposed to hazardous and
radioactive
substances.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to provide a current record of radiation accidents; to
identify specific
populations for use in epidemiological and
clinical studies; and to conduct medical surveillance during the
lifetime of the
registrants.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system of records may be disclosed to a member of Congress
submitting a request
involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>2. A record from this system of records may be disclosed to
contractor
personnel, grantees, and cooperative agreement holders
of components of the Department of Health and Human Services,
including the
National Institute for Occupational Safety and
Health and the National Center for Environmental Health of the
Centers for Disease
Control and Prevention, and the Agency for
Toxic Substances and Disease Registry to facilitate health hazard
evaluations,
epidemiological studies, or public health
activities required by law pursuant to a Memoranda of Understanding
between the
Department and the Department of Health and
Human Services or its components. Those provided information under
this routine use
are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act</p>
<p>3. A record from this system of records may be disclosed as a
routine use to DOE
contractors, grantees, participants in
cooperative agreements, and collaborating researchers, or the
employees of these
parties, in performance of health studies or
related health or environmental duties pursuant to their contracts,
grants, and
cooperating or collaborating research
agreements; federal, state and local health and medical agencies or
authorities; to
subcontractors in order to determine a
subject' s vital status or cause of death; to health care providers
to verify a
diagnosis or cause of death; or to third parties
to obtain current addresses for participants in health-related
studies, surveys and
surveillances. Those provided information
under this routine use are subject to the same limitations
applicable to Department
officers and employees under the Privacy
Act.
</p><p>4. A record from this system of records may be disclosed as a
routine use to
members of DOE advisory committees, the
Department of Health and Human Services Advisory Committee on
Projects Related to
Department of Energy Facilities and to
designated employees of federal, state, or local government or
government-sponsored
entities authorized to provide advice to the
Department concerning health, safety, or environmental issues. Those
provided
information under this routine use are subject to
the same limitations applicable to Department officers and employees
under the
Privacy Act.
</p><p>5. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) person representing
the Department
in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>6. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>7. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>8. A record from this system of records may be disclosed to
foreign
governments or international organizations, in accordance
with treaties, international conventions, or executive agreements.
</p><p>9. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>10. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, U.S.
Department of
Energy, Office of Science, Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual, medical
records, physicians, medical institutions, and reports of
incident/accident/accident
investigations from private and public sources, radiation dosimetry
records,
security clearance records, and employment records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe72" toc="yes">
<systemNumber>72</systemNumber>
<subsection type="systemName">The DOE Radiation Study Registry.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Science, Oak Ridge Office, P.O. Box 2001, Oak Ridge, TN
37831.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present
and former
employees, DOE contractor employees, including employees of the
National Nuclear
Security
Administration (NNSA) predecessor agencies and organizations,
including the
Manhattan District, U.S. Atomic Energy Commission,
and Energy Research and Development Administration; and present and
former civilian
employees in the DOE Naval Reactor Program
who received a whole body exposure of ionizing radiation equal to or
in excess of 5
REM in any 1 year.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Rosters of
names of
individuals meeting the above criteria for inclusion in the Registry
submitted
through the DOE field
operation officers from DOE owned and operated facilities and sites.
In addition to
names of such individuals, these rosters
include social security number or other identifying information,
sex, race, date of
birth, date and/or place of death, first
date of hire, last date of termination, continuity of hire, year in
which they
received first dose greater than or equal to 5
REM, actual radiation doses in excess of 5 REM, and total career
radiation exposure
dose.
</p><p>Original or copied lifetime medical records from plant and
private
physicians and hospitals including routine physical
examinations, reports of diagnostic and laboratory tests,
radiographs, EKGs, etc.,
or abstracted portions of such records as are
required for the purposes of this study.
</p><p>Contact information for registrants who are no longer
employed at qualified
sites or who are deceased.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; DOE Order
5500.2B, Emergency Categories, Classes, and Notification and
Reporting
Requirements, April 30, 1991; 42 U.S.C. 7274i.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained and
used by the
Department to identify specific populations for use in
epidemiological and clinical
studies; and to conduct medical surveillance
during the lifetime of the registrants.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>2. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for
assistance.</p>
<p>3. A record from this system of records may be disclosed to
contractor
personnel, grantees, and cooperative agreement holders
of components of the Department of Health and Human Services,
including the
National Institute for Occupational Safety and
Health and the National Center for Environmental Health of the
Centers for Disease
Control and Prevention, and the Agency for
Toxic Substances and Disease Registry to facilitate health hazard
evaluations,
epidemiological studies, or public health
activities required by law pursuant to a Memoranda of Understanding
between the
Department and the Department of Health and
Human Services or its components. Those provided information under
this routine use
are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>4. A record from this system of records may be disclosed as a
routine use to
members of DOE advisory committees, the
Department of Health and Human Services Advisory Committee on
Projects Related to
Department of Energy Facilities and to
designated employees of Federal, State, or local government or
government-sponsored
entities authorized to provide advice to the
Department concerning health, safety, or environmental issues. Those
provided
information under this routine use are subject to
the same limitations applicable to Department officers and employees
under the
Privacy Act.
</p><p>5. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>6. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>7. A record from this system of records may be disclosed as a
routine use to
the United States Enrichment Corporation and its
contractors in performance of their contracts, and their officers
and employees who
have a need for the record in the
performance of their duties subject to the same limitations
applicable to DOE
officers and employees under the Privacy Act at
the following sites: (1) Portsmouth Gaseous Diffusion Plant at
Piketon, Ohio, and
(2) Paducah Site Office at Paducah, Kentucky.
</p><p>8. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>9. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>10. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established
DOE
computer center procedures (personnel screening and physical
security), and they
are password protected. Access is limited to
those whose official duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA)
General Records Schedule and DOE record schedules that have been
approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, U.S.
Department of
Energy, Office of Science, Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal
Regulations, Part 1008,
a request by an individual to determine if a system of records
contains information
about him/her should be directed to the U.S.
Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act Officer
at the appropriate address identified above
under "System Locations." For records maintained by Laboratories or
Field Site
Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is
performed. In
accordance with the DOE Privacy Act regulation, proper
identification is required
before a request is processed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual, medical
records, physicians, medical institutions, and reports of
incident/accident/accident
investigations from private and public sources, radiation dosimetry
records,
security clearance records, and employment records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="doe73" toc="yes">
<systemNumber>73</systemNumber>
<subsection type="systemName">The US-DTPA Registry.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Science, Oak Ridge Office, P. O. Box 2001, Oak Ridge, TN
37831.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who are or
suspected of internal contamination with
transuranic elements and have received diethylene triamine
pentaacetic acid (DTPA)
in the calcium or zinc form during the course
of chelation therapy. Administration of the agent DTPA is limited to
physicians who
are co-investigators with the DOE contractor
staff on the Investigative New Drug License of the Food and Drug
Administration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records
compiled by the
physician administering DTPA in the event of an
exposure that was known to have or was suspected of having caused
transuranic
contamination internally requiring chelation
therapy with DTPA. These records include a description of the
exposure, the results
of serial bioassays and investigations
conducted to evaluate the level of internal contamination and the
efficacy of
subsequent chelation by DTPA.
</p><p>Name, social security numbers or other identifiers and vital
status of
treated persons. The name and address of the
individual's last known private physicians are included in the DTPA
Registry to
facilitate the search and contact of
individuals; medical records of illnesses, examinations, including
routine follow-
up examinations, and investigations that have
occurred since the initial administration of DTPA; and death
certificate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 42 U.S.C.
7274i.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to provide a current record of
individuals treated with
DTPA. To identify by epidemiological methods
any long-term effects associated with DTPA therapy; and to provide
information to
Food and Drug Administration in accordance
with the Investigative New Drug licenses and issuances,
epidemiological and
clinical studies; and to conduct medical
surveillance during the lifetime of the registrants.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from the
system may be disclosed as a routine use to DOE contractors in
performance of their
contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>2. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>3. A record from this system of records may be disclosed to
contractor
personnel, grantees, and cooperative agreement holders
of components of the Department of Health and Human Services,
including the
National Institute for Occupational Safety and
Health and the National Center for Environmental Health of the
Centers for Disease
Control and Prevention, and the Agency for
Toxic Substances and Disease Registry to facilitate health hazard
evaluations,
epidemiological studies, or public health
activities required by law pursuant to Memoranda of Understanding
between the
Department and the Department of Health and Human
Services or its components. Those provided information under this
routine use are
subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
</p><p>4. A record from this system of records may be disclosed as a
routine use to
members of DOE Advisory Committees, the
Department of Health and Human Services Advisory Committee on
Projects Related to
Department of Energy Facilities, and to
designated employees of Federal, State, or local government or
government-sponsored
entities authorized to provide advice to the
Department concerning health, safety, or environmental issues. Those
provided
information under this routine use are subject to
the same limitations applicable to Department officers and employees
under the
Privacy Act.</p>
<p>5. A record from this system may be disclosed as a routine use
for the purpose
of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>6. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>7. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>8. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. Those provided
information under this routine use are subject to the same
limitations applicable
to Department officers and employees under the
Privacy Act.
</p><p>9. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those providing information
under this
routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>10. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name
and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, U.S.
Department of
Energy, Office of Science, Oak Ridge Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the
U.S. Department of Energy, Headquarters, Privacy Act Officer, or the
Privacy Act
Officer at the appropriate address identified
above under "System Locations." For records maintained by
Laboratories or Field
Site Offices, the request should be
directed to the Privacy Act Officer for the site that has
jurisdiction over the
"System Location" as listed in the
Correlation. The request should include the requester's complete
name, time period
for which records are sought, and the
office location(s) where the requester believes the records are
located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
individual, medical
records, physicians, medical institutions, and reports of
incident/accident/accident investigations from private and public
sources,
radiation dosimetry records, security clearance
records, and employment records.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe75" toc="yes">
<systemNumber>75</systemNumber>
<subsection type="systemName">Call Detail Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Pittsburgh Naval Reactors, P.O.
Box 109,
Pittsburgh, PA 15122.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p><p>U.S. Department of Energy, Office of Repository Development,
P.O. Box
364629, North Las Vegas, NV 89036-8629.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees of DOE
including employees of the National Nuclear
Security Administration (NNSA) and those employees of other Federal
agencies and
contractors who are located on the DOE premises
and who have assigned station numbers in the on-premises
telecommunications system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Originating
and terminating
call data records relating to use of DOE telephones,
including calling station number; date, time call originated,
duration of call, and
called number; directory records indicating
assignment of telephone numbers to employees; and records relating
to location of
telephones. Reports may be generated from
stored call detail records and may include, but are not limited to,
station usage
summaries, trunk usage summaries, traffic and
network busy hour studies, on-net and off-net pricing, exception
reports, bill
certification, and cost allocation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to help manage and control the costs of
operating the
Department's telephone systems. To this end,
the program will collect information about the use of the agency's
telephone system
for local, long distance, and other toll
calls and may attempt to assign responsibility to an individual
person for
particular calls. The information also assists the
Department in choosing more efficient and cost effective ways of
communicating; in
making decisions about acquiring hardware,
software, and services; and in developing management strategies for
more efficient
use of existing telecommunications
capabilities. Other uses are to deter use of the telephone systems
for unofficial
purposes, and to recover the cost of
unofficial calls.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to representatives of the
General Services
Administration
who are conducting records management inspections under the
authority of 44 U.S.C.
2904 and 2906.
</p><p>2. A record from this system may be disclosed as a routine
use to "consumer
reporting agencies" as defined in the
Fair Credit Reporting Act, 15 U.S.C. 2904 and 2906.
</p><p>3. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicate a violation
or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>4. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>5. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>6. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>7. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>8. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>9. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive agreements.
</p><p>10. A record from the system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>11. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by
individual telephone extension number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper and microfilm
records are
maintained in locked cabinets and desks. Electronic records are
controlled through established DOE computer center procedures
(personnel screening
and physical security), and they are password
protected. Access is limited to those whose official duties require
access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Information Management, U.S. Department of Energy,
19901 Germantown Road, Germantown, MD 20874.</p>
<p>Field Offices: The Managers and Directors of the "System
Locations" listed above
are the system managers for
their respective locations.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Categories include
telephone assignment records; call detail listings; results of
administrative inquiries relating to assignment of responsibility
for placement of
special local and long-distance calls.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe77" toc="yes">
<systemNumber>77</systemNumber>
<subsection type="systemName">Physical Fitness Test Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, 19901 Germantown Road, Germantown, MD 20874-1290.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P.O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Office of Repository Development,
P.O. Box
364629, North Las Vegas, NV 89036-8629.</p>
<p>U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland,
WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DOE
contractor
employees (armed uniformed guards).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record of
individual's
ability to complete the physical fitness test as set
forth in applicable DOE directives.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to record physical fitness tests of DOE
Federal and
contractor employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) a person
representing
the Department in the investigation,
settlement or litigation, and to individuals assisting in such
representation; (2)
others involved in the investigation,
settlement, and litigation, and their representatives and
individuals assisting
those representatives; (3) witness, potential
witness, or their representatives and assistants, and any other
person who
possesses information pertaining to the matter, when
it is necessary to obtain information or testimony relevant to the
matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>6. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>8. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Security Operations, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Security Officers of the "System
Locations" listed above
are the system managers for their
respective portions.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the Director, Headquarters Freedom of
Information Act
and Privacy Act Group, U.S. Department of
Energy, or the Privacy Act Officer at the appropriate address
identified above
under "System Locations." For records
maintained by Laboratories or Field Site Offices, the request should
be directed to
the Privacy Act Officer for the site that
has jurisdiction over the "System Location" as listed in the
Correlation. The
request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
physicians, and persons administering the tests.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe81" toc="yes">
<systemNumber>81</systemNumber>
<subsection type="systemName">Counterintelligence Administrative and
Analytical
Records and Reports.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified and
unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Headquarters, Office of Intelligence, 1000 Independence Avenue, SW.,
Washington, DC
20585;
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 Cass
Ave., Argonne, IL 60439.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Livermore Site Office, P.O. Box
808, L-062,
Livermore, CA 94551.</p>
<p>U.S. Department of Energy, Lockheed Martin Idaho Technology, P.O.
Box 1625, M/S
2800, Idaho Falls, ID 83415-2800.
</p><p>U.S. Department of Energy, NNSA Los Alamos National
Laboratory, Mail Station
5000, P.O. Box 1663, Los Alamos, NM 87545.
</p><p>U.S. Department of Energy, Martin Lockheed Energy Systems,
P.O. Box 2009,
Oak Ridge, TN 37831-8107.
</p><p>U.S. Department of Energy, Pantex Plant, Bldg 11-54, P.O. Box
30020,
Amarillo, TX 79177.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Pacific Northwest Laboratory, 902
Battelle Blvd.,
P.O. Box 999, Richland, WA 99352.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, NNSA Sandia National Laboratory,
P.O. Box 969,
M/S 9020, Livermore, CA 94551-0969.
</p><p>U.S. Department of Energy, NNSA Sandia National Laboratory,
Org 7400, P.O.
Box 5800, M/S 0173, Albuquerque, NM 87185.
</p><p>U.S. Department of Energy, Westinghouse Hanford Co., P.O. Box
1970,
Richland, WA 99352.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
employees including employees of the National
Nuclear Security Administration (NNSA), contractor employees, and
consultants;
persons suspected of violating DOE regulations or
laws; and, where there are indications of contact with a current or
former DOE
employee, contractor employee or consultant,
persons who are reasonably believed to be officers or employees of,
or otherwise
acting for or on behalf of, a foreign power;
members of an organization reasonably believed to be owned or
controlled directly
or indirectly by a foreign power; reasonably
believed to be targets, hostages, or victims of international
terrorist
organizations; or reasonably believed to be engaged in
or about to engage in clandestine intelligence activities, sabotage,
assassinations, or international terrorist activities
involving DOE programs, personnel, facilities, information or
materials.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Analytical,
training and
investigative records, reports and files; travel
reports; reports on foreign contacts; records, reports and files
received from
other DOE elements and other Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; Federal
Personnel Manual, Chapters 731 and 736.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department in furtherance of the responsibilities of
the Office of
Counterintelligence (OCI), which include
analysis of the foreign intelligence threat; conducting
administrative inquiries
and investigations to identify and neutralize
the foreign intelligence threat to classified and sensitive DOE
programs,
personnel, information and activities; reporting on
foreign contacts and travel, including briefings and debriefings;
conducting
counterintelligence investigations and producing
intelligence on hostile and foreign intelligence entities;
counterintelligence
related training; and other activities relating
to OCI's responsibilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the Federal Bureau of
Investigation
when such records
indicate a violation or probable violation of the law.
</p><p>2. A record from this system may be disclosed as a routine
use to other
counterintelligence agency components with whom the
Office of Counterintelligence is preparing joint analysis of
counterintelligence-
related threats which may impact the
Department.
</p><p>3. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>4. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.</p>
<p>5. A record from the system may be disclosed as a routine use to
a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>6. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>7. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>8. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>9. A record from this system of records may be disclosed to
foreign
governments or international organization in accordance
with treaties, international conventions, or executive agreements.
</p><p>10. A record from the system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>11. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
social security number or other personal identifying data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters:
Director, Office of
Counterintelligence, Analytical Division, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
</p><p>Field Offices: The Directors of Field Intelligence Elements
of the "System
Locations" listed above are the system
managers for their respective portions.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual;
present and former DOE employees and contractor employees; publicly
available material; other agencies within the Intelligence
Community; other offices
and elements within DOE; the FBI, and other
Federal, State and local law enforcement agencies; sources contacted
during
administrative inquiries and investigations; and
official records.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under (k)
( 1), (k)(2), and (k)(5) of the
Privacy Act to the extent that information within the system meets
the criteria of
those subsections of the Act. Such
information has been exempted from the provisions of
subsections (c)(3), and (4), (d), and (e)(1), (e)(4)(G) and (H) and
(f) of the Act;
See the DOE Privacy Act regulation at
Title10, Code of Federal Regulations, Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe82" toc="yes">
<systemNumber>82</systemNumber>
<subsection type="systemName">Grant and Contract Records for
Research Projects,
Science Education, and Related Activities.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy, 1000
Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1)
Applicant/Grantee
organization; Principal Investigator, .e.
, the scientist or other individual designated by the applicant or
proposer to
direct the project; Senior Personnel, .e.
, scientists or other individuals designated by the applicant or
proposer to
perform work on the project; Certifying
Representative, .e., the business representative having the
authority to accept the
obligation to comply with DOE
including the National Nuclear Security Administration terms and
conditions if DOE
makes a grant or contract award. (2) DOE
officials DOE Project Officer, .e., the individual who is
responsible for the
review and evaluation of the application
or proposal and the monitoring of a resulting grant or contract; DOE
Program
Official, .e., the individual who is
responsible for review and approval of applications or proposals for
funding; DOE
Budget Official, .e., the individual
who is responsible for certifying funds availability for approved
applications or
proposals; DOE Contracting Officer or Contract
Specialist, .e., individuals who are responsible for awarding and
administering
grants or contracts. (3) Merit/Peer
Reviewer, .e., the individual (Federal or non-Federal) who provides
a written
review or evaluation of the application or
proposal to the DOE Project Officer.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Grant
applications,
contract proposals, technical reviews by peer reviewer,
records of grant and contract awards, financial data, social
security number, and
any other pertinent information needed for the
tracking or approval of a grant or contract.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.
and 50 U.S.C. 2401 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to track and monitor the receipt, review,
and
disposition of grant applications and contract
proposals from universities, non-profit organizations, large and
small businesses,
other Federal agencies, State and local
governments, individuals, and DOE national laboratories seeking
Federal financial
support for research projects, training, and
related activities. The system also tracks and monitors funding
authorizations and
associated financial data.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to expert peer reviewers
selected by DOE
for their
expertise in specific research areas to evaluate the application or
proposal in
accordance with established evaluation criteria.
</p><p>2. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>3. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>4. A record from this system may be disclosed as a routine
use to an
applicant's principal investigator, sponsored programs
office, business office, or similar element, via electronic media
for the purpose
of checking the status of its grant
applications or contract proposals which have been submitted to DOE
for support.
Safeguards will be employed on a case by case
basis to allow access only to authorized persons having a need to
know.
</p><p>5. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by
application or proposal number, project number, award number, name
of
applicant or awardee, name of principal investigator, social
security number, name
of peer reviewer, DOE project officer, or
budget and reporting classification code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Grants
and Contracts
Division, Office of Resource Management, Office of
Science, U.S. Department of Energy, Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Grant
applications and
contract proposals.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe83" toc="yes">
<systemNumber>83</systemNumber>
<subsection type="systemName">Allegation-Based Inspection Files of
the Office of
Inspector General.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified and
classified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Inspector General, Headquarters, 1000 Independence Avenue,
SW.,
Washington, DC
20585.
</p><p>U.S. Department of Energy, Office of Inspector General, P.O.
Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Office of Inspector General,
Building 703-41A,
Aiken, SC 29802.
</p><p>U.S. Department of Energy, Office of Inspector General, P.O.
Box 2254,
Livermore, CA 94551.
</p><p>U.S. Department of Energy, Office of Inspector General, P.O.
Box 2001, Room
502, Oak Ridge, TN 37831.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who are the
subjects of inspections or inquiries
concerning allegations or complaints, individuals who have pertinent
knowledge
about the inspection or inquiry including DOE
employees and National Nuclear Security Administration employees,
individuals
authorized to furnish information, confidential
informants, complainants, Office of Inspector General inspections
personnel, and
other individuals involved in these
inspections.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Inspection
files predicated
on allegations or complaints and which identify
subjects or sources of information by name. Inspections performed
relate to
sensitive allegations of wrongdoing received
concerning certain individuals, including agency employees, or other
persons or
entities with some relationship to the agency.
Allegations include, but are not limited to, abuse of authority;
misuse of
government time, property, or position; conflicts of
interest; whistleblower reprisal; or other non-criminal violations
of law, rules,
or regulations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; The Inspector
General Act of 1978, as amended, 5 U.S.C. App. 3.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department in furtherance of the responsibilities of
the Inspector
General. These responsibilities include
evaluating the effectiveness and efficiency of an operation,
determining compliance
with laws and regulations, evaluating
Departmental program operations and results, preventing and
detecting fraud and
abuse in such programs and operations, and
assuring the investigation of complaints by contractor employees
alleging
retaliation for making disclosures protected under 10
CFR Part 708 and 41 U.S.C. &#167; 265.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use for the purpose of an
investigation,
settlement of
claims, or the preparation and conduct of litigation to (1) a person
representing
the Department in the investigation,
settlement or litigation, and to individuals assisting in such
representation; (2)
others involved in the investigation,
settlement, and litigation, and their representatives and
individuals assisting
those representatives; (3) witness, potential
witness, or their representatives and assistants, and any other
person who
possesses information pertaining to the matter, when
it is necessary to obtain information or testimony relevant to the
matter.
</p><p>2. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>3. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>4. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>5. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>6. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>7. A record from this system of records may be disclosed to
foreign
governments or international organizations in accordance
with treaties, international conventions, or executive agreements.
</p><p>8. A record from the system may be disclosed as a routine use
to DOE
contractors in performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their
duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers
and employees under the Privacy Act.
</p><p>9. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper, microfilm, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name of
individual involved, case number, report title, or subject matter.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Inspector
General for
Inspections, U.S. Department of Energy, Room 5B-
250, 1000 Independence Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Inspector General of the "System
Locations" listed above
are the system managers for their
respective locations.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individuals;
individuals and organizations that have pertinent knowledge about a
subject individual or corporate entity; those authorized by an
individual to
furnish information; confidential informants; and
Federal Bureau of Investigation (FBI) and other Federal, State, and
local entities.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt under (k)
(1) and (k)(2) of the Privacy Act
to the extent that information within the System meets the criteria
of those
subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3), (d), and (e)(1),
(e)(4)(G) and
(H) and (f) of the Act; See the DOE Privacy
Act regulation at Title 10, Code of Federal Regulations, Part 1008.
</p></xhtmlContent></subsection>
</section>
<section id="doe84" toc="yes">
<systemNumber>84</systemNumber>
<subsection type="systemName">Counterintelligence Investigative
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Classified and
unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records
maintained in DOE-84,
except those pertaining to polygraph examinations and the
analysis of electronic communications, will be stored at the
following locations:
</p><p>U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC
20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P.O. 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Livermore Site Office, 7000 East
Avenue, P.O. Box
808, Livermore, CA 94551.
</p><p>U.S. Department of Energy, Lockheed Idaho Technical Center,
765 Lindsay
Boulevard, Idaho Falls, ID 83403.
</p><p>U.S. Department of Energy, NNSA Los Alamos Site Office, M/S
B-236, P.O. Box
1663, Los Alamos, NM 87545.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, 902
Battelle Blvd., P.O. Box 999, Richland, WA 99352.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, NNSA Sandia National Laboratory--
Albuquerque,
P.O. Box 5400, Albuquerque, NM 87185-
5800.
</p><p>U.S. Department of Energy, NNSA Sandia National Laboratory--
California, P.O.
Box 969, Livermore, CA 94551.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>Records maintained in DOE-84 in connection with DOE
administered
counterintelligence-scope polygraph examinations, will
be maintained only at the following locations:
</p><p>U.S. Department of Energy, Headquarters, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>U.S. Department of Energy, DOE Test Center, Albuquerque, NM
87106.
</p><p>Records maintained in DOE-84 in connection with the DOE
electronic
communications analysis will be maintained only at
the following locations:
</p><p>U.S. Department of Energy, Headquarters, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>U.S. Department of Energy, Office of Science--Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Idaho National Laboratory, 2525 N.
Freemont
Avenue, Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, 902
Battelle Blvd., P.O. Box 999, Richland, WA 99352.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former DOE
employees including employees of the National
Nuclear Security Administration (NNSA) and contractor employees;
applicants for
employment at DOE; individuals who may be
assigned or detailed to Federal positions at DOE; consultants to
DOE; any user of
electronic communications systems at the DOE
facilities; persons suspected of violating DOE regulations or
criminal laws;
individuals who voluntarily request a polygraph
examination in order to respond to questions that have arisen in the
context of a
counterintelligence investigation; and those
individuals who are (a) reasonably believed to be officers or
employees of, or
otherwise acting for or on behalf of, a foreign
power; (b) members of an organization reasonably believed to be
owned or controlled
directly or indirectly by a foreign power;
(c) reasonably believed to be targets, hostages, or victims of
international
terrorist organizations; or (d) reasonably believed
to be engaged or about to engage in clandestine intelligence
activities, sabotage,
assassinations, or international terrorist
activities involving DOE programs, personnel, facilities,
information, or materials
and have made personal or impersonal contact
with a current or former DOE employee, contractor employee or
consultant.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Law
enforcement records,
reports and files; reports on foreign contacts;
records, reports and files received from other DOE elements and
other Federal
agencies related to intelligence activities;
counterintelligence evaluation records; polygraph examination
records; reports and
videotapes of the polygraph session; and
electronic mail stored on electronic media.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; The Atomic
Energy Act of 1954, as amended; National Defense Authorization Act
of Fiscal Year
2000 Public Law 106-65; the Employee
Polygraph Protection Act, Public Law 100-347; 29 U.S.C. 2006(b)(1)
(B); the
Electronic Communications Privacy Act, Public
Law 99-508, 18 U.S.C. 2510 et seq.; Executive Order 12333, United
States
Intelligence Activities (December 4,
1981); Department of Energy Procedures for Intelligence Activities,
approved by the
Attorney General under Executive Order 12333
(October 19, 1992); Executive Order 12958, Classified National
Security Information
(April 17, 1995); Executive Order 12968,
Access to Classified Information (August 2, 1995); and Presidential
Decision
Directive-61.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to conduct counterintelligence
investigations. The
records in this system also will be used by the
Office of Intelligence and Counterintelligence when participating in
joint law
enforcement counterintelligence-related
investigations with the FBI or other Federal law enforcement
agencies or components
thereof in order to detect and prevent
foreign intelligence threats directed at or involving DOE classified
and sensitive
information, materials, programs, facilities,
personnel, and other Department resources. Finally, the records in
this system are
collected and maintained by the Office of
Counterintelligence in order to fulfill its statutory
responsibilities under
Section 3154 of the National Defense Authorization
Act for Fiscal Year 2000.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to an appropriate Federal,
State, local or
foreign agency
when a record within this system of records, alone or in conjunction
with other
information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature,
and whether
arising by general statute of particular program
pursuant thereto.
</p><p>2. A record from this system of records may be disclosed, as
a routine use,
to a federal, state or local agency that
maintains relevant information to obtain information relevant to a
Department
decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the
issuance of a license, grant, or other
benefit. The Department must deem such disclosure to be compatible
with the purpose
for which the Department collected the
information</p><p>3. A record from this system may be disclosed to a
federal agency
to facilitate the requesting agency's decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the
reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit,
to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. The
Department
must deem such disclosure to be compatible with
the purpose for which the Department collected the information.
</p><p>4. A record from this system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. The contractor and its officers
receiving information under this routine use are subject to the same
limitations
applicable to DOE officers and employees under
the Privacy Act.
</p><p>5. A record from this system of records may be disclosed to a
member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>6. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>Records may be stored as paper records, electronic media, and
videotapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
e-mail address, and/or social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and
videotapes are
maintained in locked cabinets. Electronic records are controlled
through established DOE computer center procedures (personnel
screening and
physical security), secured for classified
information and are password protected. Access is limited to those
whose official
duties require access to the records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records Administration (NARA) General Records Schedule and DOE
record schedules
that have been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office
of
Counterintelligence, U.S. Department of Energy, 1000 Independence
Avenue, SW., Washington, DC 20585.
</p><p>Field Offices: The Directors of Field Intelligence Elements
of the "System
Locations" listed above are the system
managers for their respective portions of this system.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where work
is performed. In accordance with the DOE Privacy Act regulation,
proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual,
present and former DOE employees and DOE contractor employees,
applicants for employment, individuals assigned or detailed to
Federal positions at
DOE, and consultants; any user of a DOE
electronic communications system; publicly available material; other
agencies
within the Intelligence Community; other offices
within the DOE; the FBI, and other Federal, State and local law
enforcement
agencies; and sources contacted during
investigations.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system is
exempt pursuant
to subsections (j)(2) and (k)(1),
(2) and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that
information
within the system meets the requirements of those
subsections of the Act. Under subsection (j)(2) of the Privacy Act,
this system has
been exempted from subsections (c)(3) and
(4), (d), (e)(1), (2), and (3), (e)(4)(G) and (H), (e)(8), (f) and
(g) of 5 U.S.C.
552a. See DOE the Privacy Act Regulation at
10 CFR Part 1008.12.
</p><p>To the extent the information in this system of records is
exempt pursuant
to 5 U.S.C. 552a(k)(1), (2) and (5), the system
has been further exempted from subsections (c)(3), (d), (e)(1), (e)
(4)(G) and (H)
and (f) of 5 U.S.C. 552a under the Privacy Act
of 1974. See the DOE Privacy Act Regulation at 10 CFR Part
1008.12(b).
</p></xhtmlContent></subsection>
</section>
<section id="doe86" toc="yes">
<systemNumber>86</systemNumber>
<subsection type="systemName">Human Radiation Experiments
Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Human Radiation Experiments, 1000 Independence Avenue,
SW.,
Washington, DC 20585.
</p><p>U.S. Department of Energy, Coordination and Information
Center, 3084 S.
Highland St., Las Vegas, NV 89109.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons
who
participated in the organizing, conducting, and
financing of the Human Radiation Experiments and environmental
releases of
radiation described in Executive Order 12891, 59 Fed.
Reg. 2935 (January 20, 1994). Records are also maintained on persons
who were
subjects of the experiments or were affected by
the releases. Generally, the records pertain to persons in the
following
categories: (1) Former and current employees of the
DOE, including the National Nuclear Security Administration, its
predecessor
agencies and their contractors and subcontractors;
(2) members of the public; (3) persons exposed to radiation as a
result of
proximity to nuclear facilities or the intentional or
accidental release of radiation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records
pertaining to the
planning, organizing, financing, conducting, effects
and results of experiments and environmental releases, gathered from
DOE, its
predecessor agencies and their contractors and
subcontractors. Such records include correspondence, memoranda,
published and
unpublished reports, notes, logs, proposals,
contracts, minutes of meetings of the Atomic Energy Commission and
its advisory
committees and subcommittees dealing with
radiation, correspondence with members of the public, transcripts of
interviews of
persons associated with the organizing,
financing and conducting of the experiments, reports of
Congressional hearings,
personal notes, diaries and papers, archival
collections, interagency memoranda and agreements, consent forms,
medical and
laboratory reports, transcripts of medical
conferences, and newspaper and magazine articles.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 42 U.S.C.
7151; 42 U.S.C. 2201 and 42 U.S.C. 5813 and 5817.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, the purpose of this system of
records is to assist members of the public in piecing together their
own (or
immediate family) history of possible involvement
in government-sponsored radiation experiments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to the Advisory Committee
on Human
Radiation Experiments
to perform its assigned task of evaluating the scientific and
ethical aspects of
the Human Radiation Experiments and
environmental releases. A record from this system of records may be
disclosed to
that Committee to provide it with information
concerning experiments or releases of radiation that were sponsored,
financed or
conducted by DOE, its predecessors, or other
Federal agencies, and their contractors and subcontractors. Those
provided
information under this routine use are subject to the
same limitations applicable to Department officers and employees
under the Privacy
Act.
</p><p>2. A record from this system may be disclosed as a routine
use pertaining to
another federal agency if it appears from the
record, or other available information, that the other federal
agency conducted the
Human Radiation Experiment or environmental
release or that referral to the other Federal agency is appropriate
for remedial
purposes.
</p><p>3. A record from this system may be disclosed as a routine
use to DOE
contractors and subcontractors conducting
epidemiological, industrial safety or hygiene studies to ascertain
or determine:
(a) How radiation exposure effects the health
and well-being of individuals or groups of individuals; and (b) the
risks of
working with, or being in proximity to, nuclear
equipment, devices and facilities and how such risks may be
ameliorated. Those
provided information under this routine use are
subject to the same limitations applicable to Department officers
and employees
under the Privacy Act.
</p><p>4. A record from this system may be disclosed as a routine
use to the
Centers for Disease Control and Prevention, other
Federal and State health agencies, and federal and state agencies
involved with
industrial or employee safety to be used for
epidemiological or industrial safety or hygiene studies to ascertain
or determine:
(a) How radiation exposure effects the health
and well-being of individuals or groups of individuals; and (b) the
risks of
working with, or being in proximity to, nuclear
equipment, devices and facilities, and how such risks may be
ameliorated.</p>
<p>5. A record from this system may be disclosed as a routine use
for the purpose
of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>6. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>7. A record from the system may be disclosed as a routine use
to a federal,
state, or local agency to obtain information
relevant to a Departmental decision concerning the hiring or
retention of an
employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>8. A record from this system of records may be disclosed to a
federal agency
to facilitate the requesting agency's decision
concerning the hiring or retention of an employee, the issuance of a
security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant, or other
benefit, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter. The
Department must deem such disclosure to be
compatible with the purpose for which the Department collected the
information.
</p><p>9. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>10. A record from this system of records may be disclosed to
a member of
Congress submitting a request involving the
constituent when the constituent has requested assistance from the
member with
respect to the subject matter of the record. The
member of Congress must provide a copy of the constituent's request
for assistance.
</p><p>11. A record from the system may be disclosed as a routine
use to DOE
contractors in performance of their contracts, and
their officers and employees who have a need for the record in the
performance of
their duties. Those provided information under
this routine use are subject to the same limitations applicable to
Department
officers and employees under the Privacy Act.
</p><p>12. A record from this system of records may be disclosed to
officials and
contractor personnel of the Agency for Toxic
Substances and Disease Registry in carrying out that agency's
authorized activities
at DOE's facilities pursuant to Section
104(I) of the Comprehensive Environmental Response, Compensation,
and Liability
Act.
</p><p>13. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
Federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.
</p><p>14. A record from this system may be disclosed as a routine
use when (1) it
is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are
retrieved by
name or other personal identifier as dictated by the needs of the
particular researcher.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records Administration (NARA) General Records Schedule and DOE
record schedules
that have been approved by NARA.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Department of
Energy,
Director, Office of Human Radiation Experiments, 1000
Independence Avenue, SW., Washington, DC 20585.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office
location(s) where the requester believes the
records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at locations where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Persons
conducting or
otherwise having a role in the organization and financing of
experiments or releases, present and former DOE and predecessor
agency contractors
and subcontractors, physicians, medical
records, dosimetry records, subject individuals, DOE and its
predecessor agency
officials and operating offices.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="doe88" toc="yes">
<systemNumber>88</systemNumber>
<subsection type="systemName">Epidemiologic and Other Health
Studies, Surveys, and
Surveillances.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department
of Energy,
Office of Health, Safety and Security, Office of Health and Safety,
Germantown, MD
20874
-1290. Portions also may be located with contractors, other entities
involved in
conducting or managing health studies,
surveys, and surveillances, or other Department offices listed
below:
</p><p>U.S. Department of Energy, Headquarters, 1000 Independence
Avenue, SW.,
Washington, DC 20585.
</p><p>U.S. Department of Energy, NNSA Service Center Albuquerque,
P. O. Box 5400,
Albuquerque, NM 87185-5400.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Pittsburgh
Naval Reactors, P.O. Box 109, West Mifflin, PA 15122
-0109.
</p><p>U.S. Department of Energy, NNSA Naval Reactors Field Office,
Schenectady
Naval Reactors, P.O. Box 1069, Schenectady, NY
12301.
</p><p>U.S. Department of Energy, Bonneville Power Administration,
P. O. Box 3621,
Portland, OR 97208.
</p><p>U.S. Department of Energy, Office of Science, Chicago Office,
9800 South
Cass Avenue, Argonne, IL 60439.
</p><p>U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden,
CO 80401.
</p><p>U.S. Department of Energy, Environmental Management
Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202.
</p><p>U.S. Department of Energy, Idaho Operations Office, 1955
Fremont Avenue,
Idaho Falls, ID 83415.
</p><p>U.S. Department of Energy, National Energy Technology
Laboratory
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507
-0880.</p>
<p>U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh),
P.O. Box 10940, 626 Cochrans Mill Road,
Pittsburgh, PA 15236.
</p><p>U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box
98518, Las
Vegas, NV 89193-8518.
</p><p>U.S. Department of Energy, Office of Science, Oak Ridge
Office, P.O. Box
2001, Oak Ridge, TN 37831.
</p><p>U.S. Department of Energy, Pacific Northwest National
Laboratory, 902
Battelle Boulevard, P.O. Box 999, Richland, WA 99352.
</p><p>U.S. Department of Energy, Richland Operations Office, P.O.
Box 550,
Richland, WA 99352.
</p><p>U.S. Department of Energy, Office of Repository Development,
P.O. Box
364629, North Las Vegas, NV 89036-8629.
</p><p>U.S. Department of Energy, Savannah River Operations Office,
P.O. Box A,
Aiken, SC 29801.
</p><p>U.S. Department of Energy, Southeastern Power Administration,
1166 Athens
Tech Road, Elberton, GA 30635-6711.
</p><p>U.S. Department of Energy, Southwestern Power Administration,
Williams Tower
One, One West Third Street, Tulsa, OK 74103.
</p><p>U.S. Department of Energy, Strategic Petroleum Reserve
Project Management
Office, 900 Commerce Road, East New Orleans, LA
70123.
</p><p>U.S. Department of Energy, Western Area Power Administration,
P.O. Box
281213, Lakewood, CO 80228-8213.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Data
about individuals
who were included in any authorized
epidemiologic or other health study, survey, or surveillance. Such
persons include
current and former employees of the
Department, including the National Nuclear Security Administration,
its predecessor
agencies, and their contractors and
subcontractors, as well as other individuals included in health
studies, surveys,
and surveillances pertaining to any potential
health hazard (including electromagnetic fields) associated with
energy production,
transmission, or use. Accordingly, persons
having access, or in proximity, to the Department's facilities,
persons involved in
or effected by energy production activities,
and members of the general population selected as control groups
also may be
included.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Specific
types of records
collected and maintained are determined by the needs
of the individual study, survey, or surveillance. Examples include,
but are not
limited to, questionnaires, demographic
information, work history, medical and reproductive history, birth
data, radiation
and other exposure history, laboratory test
results, data from prior studies, surveys, and surveillances,
alcohol and tobacco
use history, and illness absence information.
Information may be collected directly from individuals, as well as
extracted as
necessary from personnel files and lists,
training files, medical records, legal case files, bioassay records,
industrial
hygiene files, payroll and leave records,
radiation and other hazard exposure records, occupational and
industrial accident
records, employee insurance claims, personnel
security clearance questionnaires, personnel assurance program
records, and related
sources.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7101 et seq.;
50 U.S.C. 2401 et seq.; 42 U.S.C. 7151
and 7297; 42 U.S.C. 2201(c), 2201(I)(3), 5813 and 5817.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For those records
described in
Categories of Records in the System, such records are maintained
and used by the Department to conduct epidemiological and other
health studies,
surveys and surveillances, conducted by the
Department and the Department of Health and Human Services
performing studies for
the Department, their contractors, grantees,
and collaborating researchers. The health studies pertain to
individual and
aggregate population health risks from exposures to
radiation, or other chemical, physical, or biological hazards that
may occur or may
have occurred as a result of the
Department's, or its predecessor agencies' operations, or as a
result of energy
production, transmission, or use. Individually
identifiable information does not appear in published
epidemiological studies or
other published health studies, surveys, and
surveillances. However, the system will contain records compiled in
completing
published and unpublished studies, surveys, and
surveillances from which information is retrieved by name or other
personal
identifier.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. A record
from this
system may be disclosed as a routine use to contractor personnel,
grantees, and
cooperative
agreement holders of components of the Department of Health and
Human Services,
including the National Institute for
Occupational Safety and Health, the National Center for
Environmental Health of the
Centers for Disease Control and Prevention,
and the Agency for Toxic Substances and Disease Registry pursuant to
a Memoranda of
Understanding between the Department and the
Department of Health and Human Services or its components. Those
provided
information under this routine use are subject to the
same limitations applicable to Department officers and employees
under the Privacy
Act.
</p><p>2. A record from this system of records may be disclosed as a
routine use to
contractors, grantees, participants in
cooperative agreements and collaborating researchers, or the
employees of these
parties, when conducting health studies or
related health or environmental duties pursuant to their contracts,
grants, and
cooperating or collaborating research
agreements. In order to perform such studies, the Department, its
contractors,
grantees, participants in cooperative agreements,
and collaborating researchers may disclose a record: To federal,
state, and local
health and medical agencies or authorities; to
subcontractors in order to determine a subject's vital status or
cause of death; to
health care providers to verify a diagnosis
or cause of death; or to third parties to obtain current addresses
for participants
in health-related studies, surveys and
surveillances. All recipients of such records are required to comply
with the
Privacy Act, to follow prescribed measures to
protect personal privacy, and to disclose or use personally
identifiable
information only for the above described research
purposes. Those provided information under this routine use are
subject to the same
limitations applicable to Department
officers and employees under the Privacy Act.
</p><p>3. A record from this system of records may be disclosed to
members of
Department advisory committees, the Department of
Health and Human Services Advisory Committee on Projects Related to
Department of
Energy Facilities, and to designated employees
of federal, state, or local government, or government-sponsored
entities,
authorized to provide advice to the Department
concerning health, safety, or environmental issues. All recipients
of such records
are required to comply with the Privacy Act,
to follow prescribed measures to protect personal privacy, and to
disclose or use
personally identifiable information only for
the purpose of providing advice to the Department or to the
Department of Health
and Human Services. Those provided information
under this routine use are subject to the same limitations
applicable to Department
officers and employees under the Privacy
Act.
</p><p>4. A record from this system of records may be disclosed as a
routine use,
to DOE contractors in performance of their
contracts, and their officers and employees who have a need for the
record in the
performance of their duties subject to the
same limitations applicable to DOE officers and employees under the
Privacy Act.
</p><p>5. A record from this system may be disclosed as a routine
use for the
purpose of an investigation, settlement of claims, or
the preparation and conduct of litigation to (1) a person
representing the
Department in the investigation, settlement or
litigation, and to individuals assisting in such representation; (2)
others
involved in the investigation, settlement, and
litigation, and their representatives and individuals assisting
those
representatives; (3) witness, potential witness, or their
representatives and assistants, and any other person who possesses
information
pertaining to the matter, when it is necessary to
obtain information or testimony relevant to the matter.
</p><p>6. A record from this system may be disclosed as a routine
use in court or
administrative proceedings to the tribunals,
counsel, other parties, witnesses, and the public (in publicly
available pleadings,
filings or discussion in open court) when
such disclosure: (1) Is relevant to, and necessary for, the
proceeding; (2) is
compatible with the purpose for which the
Department collected the records; and (3) the proceedings involve:
</p><p>(a) The Department, its predecessor agencies, current or
former contractors
of the Department, or other United States
Government agencies and their components, or
</p><p>(b) A current or former employee of the Department and its
predecessor
agencies, current or former contractors of the
Department, or other United States Government agencies and their
components, who is
acting in an official capacity, or in any
individual capacity where the Department or other United States
Government agency
has agreed to represent the employee.
</p><p>7. A record from the system may be disclosed as a routine use
to the
appropriate local, state or federal agency when records
alone or in conjunction with other information, indicates a
violation or potential
violation of law whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program
pursuant thereto.
</p><p>8. A record from this system may be disclosed to Department
of Health and
Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational
Illness Compensation Program Act of 2000, to
estimate radiation doses and other workplace exposures received by
Department of
Energy and contractor employees. The Secretary
of Health and Human Services and the Secretary of Energy shall each
make available
to researchers and the general public
information on the assumptions, methodology, and data used in
establishing
radiation doses consistent with the protection of
private medical records. Those provided information under this
routine use are
subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
</p><p>9. A record from this system may be disclosed as a routine
use to the
personnel, contractors, grantees, and cooperative
agreement holders of the Department of Labor, the Department of
Health and Human
Services, the Department of Justice, and other
federal agencies and their components, designated by the President
to implement the
Federal compensation program established by
the Energy Employees Occupational Illness Compensation Program Act,
for the purpose
of assisting in the adjudication or
processing of a claim under that Act. Those provided information
under this routine
use are subject to the same limitations
applicable to Department officers and employees under the Privacy
Act.</p>
<p>10. A record from this system may be disclosed as a routine use
when (1) it is
suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2)
the Department has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to
economic or
property interests, identity theft or fraud, or
harm to the security integrity if this system or other systems or
programs (whether
maintained by the Department or another
agency or entity) that rely upon the compromised information; and
(3) the
disclosure is made to such agencies, entities, and
persons who are reasonably necessary to assist in connection with
the Department's
efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Records may
be stored as microfilm, paper records, and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are
retrieved by name,
study/surveillance-assigned control number, social security number,
or
other personal identifier, as dictated by the needs of the
particular researcher.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
locked cabinets and desks. Electronic records are controlled through
established DOE computer center procedures (personnel screening and
physical
security), and they are password protected. Access
is limited to those whose official duties require access to the
records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records
retention and
disposal authorities are contained in the National Archives and
Records
Administration (NARA) General Records Schedule and DOE record
schedules that have
been approved by NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office
of Illness and
Injury Prevention Programs, U.S. Department of Energy,
19901 Germantown Road, Germantown, MD 20874-1290.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>In
accordance with the
DOE regulation implementing the Privacy Act, at Title 10, Code of
Federal Regulations, Part 1008, a request by an individual to
determine if a system
of records contains information about
him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy
Act Officer, or the Privacy Act Officer at
the appropriate address identified above under "System Locations."
For records
maintained by Laboratories or Field
Site Offices, the request should be directed to the Privacy Act
Officer for the
site that has jurisdiction over the "
System Location" as listed in the Correlation. The request should
include the
requester's complete name, time
period for which records are sought, and the office location(s)
where the requester
believes the records are located.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
Notification
Procedures above. Records are generally kept at location where the
work is performed. In accordance with the DOE Privacy Act
regulation, proper
identification is required before a request is
processed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as Notification
Procedures.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
individual and
the individual's employer, including DOE and its predecessor
agencies and their contractors and subcontractors.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>





<section id="ferc6" toc="yes">
<systemNumber>/FERC 6</systemNumber>
<subsection type="systemName">Biographical Material on FERC
Commissioners and Key
Staff Members.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of External Affairs, Division of Congressional,
Intergovernmental and Public
Affairs, 888 First Street, NE, Room 11H-24, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Commissioners and key
staff members currently or formerly employed by the Commission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical
material on
Commissioners and key staff members of the Commission including:
Date and place of
birth, marital
status, number of children, educational background, past work
experience, honors or
awards, published materials, and military
experience and honors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15
U.S.C. 717o; 16
U.S.C. 825h; 42 U.S.C. 7172(a)(2); 44 U.S.C. section 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain and provide
immediate
access to current and historical biographical data for official use.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records are
used by
authorized Commission personnel whose official duties require access
in preparation
of introductions
for speaking engagements, and news releases to announce appointments
of
Commissioners and key staff members. Records are also made
available to the general public pursuant to the Freedom of
Information Act, 5
U.S.C. 552.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are
maintained in a lockable
file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed when
they are superseded or obsolete.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division of
Congressional,
Intergovernmental and Public Affairs, Office of External Affairs,
Federal Energy
Regulatory
Commission, 888 First Street, Room 11H-22, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
by individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individuals on whom the
records are maintained.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc15" toc="yes">
<systemNumber>/FERC 15</systemNumber>
<subsection type="systemName">Commission Labor and Employee
Relations Case Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 4A-05,
Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employees who are
the subject of any one of the following actions:
Disciplinary/adverse action,
performance-based
action, and grievance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Various
agency forms,
decision documents, grievances, denials, appeals, requests for
reconsideration, and
briefs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
parts 430, 432,
752, 771; 5 U.S.C. 7121.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Maintain data on labor
and employee
relations cases that may be used to support actions before other
government
entities
such as the Merit System Protection Board (MSPB) and Federal Labor
Relations
Authority (FLRA), and to support progressive
discipline actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for the Office of Personnel
Management (OPM) or
the Government Accounting Office (GAO) during
the course of on-site inspections or audits; to serve as a data
source to FERC
officials in determining the proper current
personnel action to take concerning the employee; to adjudicate
appeals,
complaints, grievances.
</p><p>Disclosure to consumer reporting agencies:</p>
<p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of
requester or by type
of action.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties
require access. Access to lockable room is badge-activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records
Administration. File
documents are shredded and disposed of in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of Strategy
and
Organizational Management,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
4A-05, Washington,
DC 20426




</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
employee,
supervisors, Office Directors, Office of Strategy and Organizational
Management
director, personnel
specialists, Office of the General Counsel staff, and Merit Systems
Protection
Board.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc16" toc="yes">
<systemNumber>/FERC 16</systemNumber>
<subsection type="systemName">Commission Death Cases
File.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 4A-05,
Washington, DC
20426.</p></xhtmlContent></subsection><subsection
type="categoriesOfIndividuals">
<xhtmlContent><p>FERC employees who die while employed and whose
survivors file a
claim for death benefits.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Claims forms for
various death
benefits filed by deceased employees' survivors.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
831.102 and
841.106 and 5 CFR parts 870 and 890.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Maintain copies in case
of disputes
relating to claims for benefits by survivors of deceased
employees.</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for OPM or GAO during the course
of on-site
inspections or audits; to disclose to a federal,
state, or local agency for use in a decision by that agency on a
claim arising from
the employee's death.</p>
<p>Disclosure to consumer
reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Paper (assorted documents, e.g. letters, forms, etc.).</p>
</xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee
name.</p></xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties
require access. Access to lockable room is badge-activated.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Three
years. File
documents are shredded and disposed of in burn bags.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of Strategy
and
Organizational Management,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Chief,
Labor and
Employee Relations Branch and employees' survivors.</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc17" toc="yes">
<systemNumber>/FERC 17</systemNumber>
<subsection type="systemName">Commission Disability Retirements
File.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 415,
Washington, DC
20426.</p></xhtmlContent></subsection><subsection
type="categoriesOfIndividuals">
<xhtmlContent><p>FERC employees who file claim to retire from
Federal service due
to medical disability.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Various
retirement claims forms, supporting
medical and other documentation, and decision documents on the claim
from the
Office of Personnel Management.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
831.102 and
841.106.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Maintain documentation
relating to
employee's request and approval/disapproval for disability
retirement.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for OPM or GAO during the course
of on-site
inspections or audits; to disclose to a federal,
state, or local agency for a decision by that agency on a claim by
the employee; to
adjudicate appeals, complaints, or grievances.</p><p>Disclosure to
consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>

<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Paper (assorted documents, e.g. letters, forms, etc.).</p>
</xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee
name.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties
require access. Access to lockable room is badge-activated.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
shredded and
disposed of in burn bags upon receipt of official OPM acceptance of
annual
summary.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of Strategy
and
Organizational Management,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
415, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Office of
Personnel
Management, retiree, supervisors, doctors, insurance companies,
personnel
specialists, and the FERC
Personnel Director.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent></subsection>
</section>
<section id="ferc18" toc="yes">
<systemNumber>/FERC 18</systemNumber>
<subsection type="systemName">Commission Discontinued Service
Retirements
File.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 415,
Washington, DC
20426.</p></xhtmlContent></subsection><subsection
type="categoriesOfIndividuals">
<xhtmlContent><p>FERC employees retiring due to involuntary
separation.</p></xhtmlContent></subsection>
<subsection
type="systemLocation"><xhtmlContent><p>Retirement application
documents and
supporting documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
831.102 and
841.106.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation in support of
employees' discontinued service retirement.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for OPM or GAO during the course
of on-site
inspections or audits; to disclose to a federal,
state, or local agency for a decision by that agency on a claim by
the employee; to
adjudicate appeals, complaints, or grievances.</p><p>Disclosure to
consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
shredded and
disposed of in burn bags upon receipt of official OPM acceptance of
annual summary.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 415, Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>FERC
Personnel Director,
subject employee, personnel specialists.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.

</p></xhtmlContent></subsection>
</section>
<section id="ferc19" toc="yes">
<systemNumber>/FERC 19</systemNumber>
<subsection type="systemName"> Commission Equal Employment
Opportunity (EEO)
Discrimination Complaints File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory Commission, Office of Strategy and Organizational
Management, Equal
Employment Opportunity Manager, 888 First Street, NE, Room 42-26,
Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals who file
formal EEO Complaints of Discrimination.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Written complaint,
investigative reports and decision documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 29 CFR
part 1614.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To maintain
documentation of FERC EEO
complaints filed.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for EEO, OPM or GAO during the
course of on-site
inspections or audits; to serve as a data
source to FERC officials in determining the proper current personnel
action to take
concerning the employee; to disclose to a
federal, state or local agency for a decision by that agency on a
claim by the
employee; to adjudicate appeals, complaints, or
grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage: </p>
<p>Paper (assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By employee
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are
maintained in lockable
metal file cabinets in a lockable room limited to those whose
official
duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Official
discrimination
complaint case files are destroyed 4 years after resolution of case.
Records documenting complaints that do not develop into official
discrimination
complaint cases are destroyed when 2 years old.
Records are shredded and/or disposed of in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Equal Employment
Opportunity
Manager, Office of Strategy and Organizational Management,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
42-26, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Equal
Employment
Opportunity Investigator, subject employee, EEO Manager, Office of
the
General Counsel staff, Equal Employment Opportunity Commission, and
courts.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.</p>
</xhtmlContent>
</subsection>


</section>
<section id="ferc20" toc="yes">
<systemNumber>/FERC 20</systemNumber>
<subsection type="systemName"> Commission Employee Suggestions File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 415,
Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employees
submitting suggestions to the FERC suggestion program.</p>
</xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Written
suggestions, evaluation and decision documents relating to the
suggestions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 CFR
451.107.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To maintain
documentation on employee
suggestions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to adjudicate appeals, complaints, or
grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By employee
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed 2
years after approval or disapproval. They are shredded and disposed
of
in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 415, Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
Director of the
Program Office to which the suggestion is directed, subject
employee, if
known, and personnel specialists responsible for follow-up on
suggestions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.

</p></xhtmlContent></subsection>
</section>
<section id="ferc21" toc="yes">
<systemNumber>/FERC 21</systemNumber>
<subsection type="systemName"> Commission Training Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory Commission, Office of Strategy and Organizational
Management, Division
of
Human Resources, Training and Development Branch, 888 First Street,
NE, Room 42-19,
Washington, DC, 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
employees who
formally request to attend training at the expense
of the Commission.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>Name
of employee,
Program Office, course name, vendor, cost, type of course, and
purpose.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 CFR
410.311.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To maintain data on the
training and
development of FERC employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
serve as a data source to make reports available to OPM; to generate
individual
training histories and produce ad-hoc management
reports; to track agency office expenditures.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Computer
and paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By employee
name, Program
Office, course name, or vendor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are in
lockable file
cabinets, and/or in a lockable room with access limited to those
employees whose official duties require access. Access to lockable
room containing
official agency training records is badge-
activated. Access and system rights to the electronic records are
assigned by the
system administrator to Training and Development
Branch employees requiring access. Training and Development Branch
staff access the
database through their personal computers. All
Branch staff with assigned rights must enter a user identification
and a valid
password to access their computers and all
employees use screen saver passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Official
records are
destroyed when 5 years old or 5 years after completion of a specific
training program. Administrative copies of training
requests/authorizations,
vouchers and evaluations maintained by Program Office
Administrative Officers are destroyed when 2 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Training
and Development
Branch, Division of Human Resources, Office of Strategy
and Organizational Management, Federal Energy Regulatory Commission,
888 First
Street, NE, Room 42-19, Washington, DC 20426
or the appropriate Administrative Office in which the individual is
employed.</p></xhtmlContent></subsection>

<subsection type="notificationProcedure"><xhtmlContent><p> Requests
from
individuals to determine if a system of records contains information
about them
should be directed to the Administrative Office in which the
individual is
employed, or to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Administrative Officer
for individual Program Offices, Training and Development Branch
staff, Commission employee.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.

</p></xhtmlContent></subsection>
</section>
<section id="ferc22" toc="yes">
<systemNumber>/FERC 22</systemNumber>
<subsection type="systemName"> Commission Indebtedness Cases Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
415, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> FERC
employees about
whom creditors submit written complaints of
indebtedness to FERC</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Written complaints
and agency correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 CFR
part 735.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To maintain
correspondence relating to
employee indebtedness.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to serve as a data source to FERC
officials in determining the proper current personnel action to take
concerning the
employee; to adjudicate appeals, complaints,
or grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p> Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By employee
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records
are destroyed 3
years after garnishment is terminated. Documents are shredded and
disposed of in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 415, Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Requests
from
individuals to determine if a system of records contains information
about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Creditors of employees,
personnel specialists, supervisors, and subject employee.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc23" toc="yes">
<systemNumber>/FERC 23</systemNumber>
<subsection type="systemName"> Commission Leave Without Pay Requests
File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> FERC
employees
requesting leave without pay in excess of 52 weeks.</p>
</xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Written request
and decision document from the Director, Office of Strategy and
Organizational Management.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 CFR
630.101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To maintain
documentation supporting
requests and approvals for LWOP in excess of 52 weeks.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to serve as a data source to FERC
officials in determining the proper current personnel action to take
concerning the
employee; to adjudicate appeals, complaints,
or grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p> Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By employee
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records
are destroyed
after GAO audit or when 3 years old, whichever is sooner. Documents
are
shredded and disposed of in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> Requests
from
individuals to determine if a system of records contains information
about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Director, Office of
Strategy and Organizational Management, subject employee and
employee's
supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.

</p></xhtmlContent></subsection>
</section>
<section id="ferc24" toc="yes">
<systemNumber>/FERC 24</systemNumber>
<subsection type="systemName"> Commission Miscellaneous
Investigation File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees involved in
issues that FERC management deems appropriate
for informal inquiry and that do not involve a finalized grievance,
appeal process,
or formal Department of Energy Inspector
General inquiry.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Formal reports of
inquiry and supporting documentation, records of actions taken
resulting from the inquiry, and decision documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 5 CFR
part 735.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To maintain
documentation on employee
issues that do not go through the formal grievance process.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to serve as a data source to FERC
officials in determining the proper current personnel action to take
concerning the
employee; to adjudicate appeals, complaints,
or grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p> Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By employee
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records
are maintained
pursuant to instructions authorized by the National Archives and
Records Administration. File documents are shredded and disposed of
in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.</p></xhtmlContent></subsection>

<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>

<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Various
FERC officials,
complainants, and investigators.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc25" toc="yes">
<systemNumber>/FERC 25</systemNumber>
<subsection type="systemName">Commission Office of Workers
Compensation Program
(OWCP) Claims File.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 4A-05,
Washington, DC
20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employees who file
compensation claims for expenses or "lost time" salary reimbursement
due to work-
related injury or
illness.</p></xhtmlContent></subsection><subsection
type="systemLocation">
<xhtmlContent><p>Employee claims and supporting documents,
supporting data from
FERC officials, and Department of Labor decision documents.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>20 CFR
part 10.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation on employees
who file OWCP claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for OPM or GAO during the course
of on-site
inspections or audits; to disclose to a federal,
state, or local agency for a decision by that agency on a claim by
the employee; to
serve as a data source to FERC officials in
determining the proper current personnel action to take concerning
the employee; to
adjudicate appeals, complaints, or grievances.</p><p>
Disclosure to consumer reporting agencies:
</p><p>None. Policies and practices for storing, retrieving,
accessing, retaining,
and disposing of records in the system:
</p><p>Storage:</p><p>Paper (assorted documents, e.g. letters,
forms, etc.).</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
cut off on
termination of compensation or when deadline for filing a claim has
passed, and
destroyed 3 years
after cutoff. Documents are shredded and disposed of in burn
bags.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Department of Labor,
subject employee, and various FERC officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc27" toc="yes">
<systemNumber>/FERC 27</systemNumber>
<subsection type="systemName">Commission Reconsideration of
Retirement Refund
Decisions File.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 4A-05,
Washington, DC
20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employees
appealing a determination of ineligibility for refund of Civil
Service
Retirement/Federal Employees
Retirement System deductions.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Written
reconsideration request,
agency preliminary decision, and final OPM decision document.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
831.2002 and
842.308.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation concerning
requests and appeals for refund of retirement deductions.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for OPM or GAO during the course
of on-site
inspections or audits; to disclose to a federal,
state, or local agency for a decision by that agency on a claim by
the employee; to
adjudicate appeals, complaints, or grievances.</p><p>Disclosure to
consumer
reporting agencies:</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g. letters, forms, etc.).</p></xhtmlContent>
</subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee
name.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties
require access. Access to lockable room is badge-activated.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
shredded and
disposed of in burn bags upon receipt of official OPM acceptance of
annual
summary.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of Strategy
and
Organizational Management,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
4A-05, Washington,
DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Office of
Personnel
Management, subject employee, and personnel specialists.</p>
</xhtmlContent>
</subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc28" toc="yes">
<systemNumber>/FERC 28</systemNumber>
<subsection type="systemName">Commission Restoration of Annual Leave
Requests File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employees
requesting restoration of excess annual leave lost due
to illness or exigencies of public business.</p></xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Request for
restoration and supporting documents and the decision document.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
630.101.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation of those
employees requesting restoration of excess annual leave.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to serve as a data source for FERC
officials in determining the proper current personnel action to take
concerning the
employee; to adjudicate appeals, complaints,
or grievances.</p><p>Disclosure to consumer reporting
agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed 3
years after GAO audit or when 3 years old, whichever is sooner.
Documents are shredded and disposed of in burn bags.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.</p></xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Chief,
Labor and
Employee Relations Branch, Director, Office of Strategy and
Organizational
Management, subject employee, personnel specialists.</p>
</xhtmlContent>
</subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc29" toc="yes">
<systemNumber>/FERC 29</systemNumber>
<subsection type="systemName">Commission Unemployment Compensation
File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former
FERC employees
who have filed for unemployment compensation.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Notification of
filing from state unemployment compensation office, former
employee's claim, and decision document.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>20 CFR
part 609.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation of requests
for unemployment compensation and decision documents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to adjudicate appeals.</p>

<p>Disclosure to consumer reporting agencies:</p><p>None.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed when
they are 6 months old. Documents are shredded and disposed of in
burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.</p></xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>State
Unemployment
Compensation Office, Chief, Labor and Employee Relations Branch,
former
employees, and supervisors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc30" toc="yes">
<systemNumber>/FERC 30</systemNumber>
<subsection type="systemName">Commission Within-Grade Increase (WGI)
Denials and
Reconsideration File.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employees who have
had their Within-Grade Increases withheld
and/or who have filed requests to have the withholding decision
reconsidered.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Withholding
letter and
supporting documents, written reconsideration request,
review documents, and decision document.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
531.410.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation on WGI
denials and actions taken after denials.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
respond to a member of Congress concerning the status of the
particular action or
the employee's general employment history; to
serve as a data source for OPM or GAO during the course of on-site
inspections or
audits; to serve as a data source to FERC
officials in determining the proper current personnel action to take
concerning the
employee; to adjudicate appeals, complaints,
or grievances.</p><p>Disclosure to consumer reporting
agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g. letters, forms, etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Three
years. File
documents are shredded and disposed of in burn bags.</p>
</xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.</p></xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
employee,
supervisors and management officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc31" toc="yes">
<systemNumber>/FERC 31</systemNumber>
<subsection type="systemName">Commission Parking Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Division of Logistics Management, Management Services
Branch,
888 North Capitol Street, NE, Room 4V-13, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees and members of
the public who park in the FERC Headquarters
garage.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Name, office and
home address, office and home phone number, vehicle description
and license tag number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41 CFR
101-20.104.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To oversee parking in
the Federal
Energy Regulatory Commission Headquarters garage as managed and
controlled by the Commission.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To rank
and assign applications for FERC parking spaces; to notify drivers
of emergencies
or parking violations; to match employees in the
same zip code area to existing or potential carpools.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper and
computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee's or
member of the
public's name, by city, zip code or vehicle license plate number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
lockable file cabinets in a lockable room with access limited to
those
employees whose official duties require access; Computer data is
secured by
password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper
records are shredded
and destroyed and computer data is deleted after subsequent open
parking season.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Management
Services Branch,
Division of Logistics Management, Office of Finance,
Accounting and Operations, Federal Energy Regulatory Commission, 888
First Street,
NE, Room 4V-13, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee
or member of
the public.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc32" toc="yes">
<systemNumber>/FERC 32</systemNumber>
<subsection type="systemName">Commission Fitness Center Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Fitness Center Office, 888 First Street, NE, Room E-1,
Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees and FERC
contractors who are members of the Commission
Fitness Center.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Sign-in sheets;
individual's name, gender, age, history of certain medical
conditions, name of individual's personal physician and of any
prescription or
over-the-counter drugs taken on a regular basis;
name, telephone number and address of a person to be notified in
case of emergency;
individual's degree of physical fitness and
his/her fitness activities and goals. Contains forms, memoranda, or
correspondence
as appropriate, related to the employee's
membership in the Commission Fitness Center.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain health
profiles of members
of the Fitness Center.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
provide a point of contact in case of an emergency; to monitor
member's degree of
physical fitness.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Member's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
updated when
necessary to reflect changes and maintained pursuant to instructions
authorized by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chairman, Board of
Directors,
Commission Fitness Center Organization, Federal Energy
Regulatory Commission, 888 First Street, NE, Room E-1, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager of the system.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Fitness
Center members.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc35" toc="yes">
<systemNumber>/FERC 35</systemNumber>
<subsection type="systemName">Commission Security Investigations
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Finance, Accounting and Operations, Division
of
Logistics Management, Facilities and Security Branch, 888 First
Street, NE, Room
41-74, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former
employees of the Commission, current and former
contractors of the Commission, and current and former day care
provider employees.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, social
security number, home and work address and phone number, reference's
home and work address and phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301, 2302(b)
(2)(B), 2302(b)(10), 7311, 7313; Executive Order 10450; 5
CFR 731.103.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To conduct security
investigations on
FERC employees, applicants for FERC employment, and individuals
performing work for the Commission under contract.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To an
agency, office, or other establishment in the executive,
legislative, or judicial
branches of the Federal Government, or the
District of Columbia Government, in response to its request, in
connection with the
hiring or retention of an employee, the
issuance of a security clearance, the conducting of a security or
suitability
investigation of an individual, the classifying of
jobs, the letting of a contract, or the issuance of a license,
grant, or other
benefit by the requesting agency; to intelligence
agencies for use in intelligence activities; to any source from
which information
is requested in the course of an investigation,
to the extent necessary to identify the individual, inform the
source of the nature
and purpose of the investigation, and to
identify the type of information requested; to Federal agencies as a
data source
for management information through the production
of summary descriptive statistics and analytical studies in support
of the
functions for which the records are maintained or for
related studies; to a congressional office in response to an inquiry
made at the
request of that individual; in litigation before
a court or in an administrative proceeding being conducted by a
Federal agency; to
a Federal, State, or local agency responsible
for investigating, prosecuting, enforcing, or implementing a
statute, rule,
regulation, or order in connection with functions
vested in those agencies.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee or other
individual
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are
maintained in
combination safes in locked rooms pursuant to Office of Personnel
Management
regulations.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed upon
notification of death or not later than 5 years after separation or
transfer of employee or no later than 5 years after contract
relationship expires,
whichever is applicable. Records are shredded
and disposed of in burn bags.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Security, Safety
and Occupational
Health Officer, Facilities and Security Branch,
Division of Logistics Management, Office of Finance, Accounting and
Operations,
Federal Energy Regulatory Commission, 888 First
Street, NE, Room 41-74, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Employees, contractors,
applicants, questionnaires, other forms completed in the course of
an
investigation for employment at another federal government agency,
SF-171 or
resume, transmittal correspondence.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc36" toc="yes">
<systemNumber>/FERC 36</systemNumber>
<subsection type="systemName">Management, Administrative, and
Payroll System
(MAPS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Hard copy of
personnel and
timekeeping data is located at the Federal Energy Regulatory
Commission, 888 First
Street, NE,
Washington, DC 20426. Hard copy of payroll transactions and reports
are located at
the Department of Veterans Affairs, Financial
Services Center (FSC), Austin, Texas 78772. Computerized data is
located at the
Department of Veterans Affairs, Austin Automation
Center (AAC), Austin, Texas 78772.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
employees (Senior
Executive Service and non-Senior Executive Service, bargaining unit
and non-
bargaining unit)
employed by the Federal Energy Regulatory Commission.</p>
</xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>All
official
personnel actions and/or payroll transaction information on
Commission
employees.</p></xhtmlContent></subsection>

<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301, 2302(b)
(20)(B), 2302(b)(10), 7311, 7313; Executive Order 10450; 5 CFR
731.103.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the
Commission's management,
administrative, and payroll systems.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To the
Merit Systems
Protection Board, the Office of Special Counsel, the Equal
Employment Opportunity
Commission, or the
Federal Labor Relations Authority, in connection with functions
vested in those
agencies. To a Congressional office in response to
an inquiry made at the request of that individual. To the Office of
Management and
Budget in connection with private relief
legislation. In litigation before a court or in an administrative
proceeding being
conducted by a Federal agency. To the National
Archives and Records Administration for records management
inspections. To Federal
agencies as a data source for management
information through the production of summary descriptive statistics
and analytical
studies in support of the functions for which
the records are maintained for related studies.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Not applicable.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>On paper in
Official Folders located at the FERC and FSC. Computerized on a DEC
Alpha Server
which resides at the AAC.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data can be
retrieved by
employee's name, employee identification number, or social security
number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The Austin Automation
Center is
located in a secured Federal complex. Within this secured building,
the Computer
Operations Center is located in a controlled access room. Specific
employees have
been identified as system and database
administrators having specific responsibilities allowing access to
FERC personnel
and payroll data. Security is embedded within
the software, in both the operating system and at the application
level.
Individuals not granted access rights cannot view or
change data. The database is monitored by software applications that
provide audits
of log-ins, both successful and failed. Output
documents from the system are maintained as hard copy documents by
FERC's Human
Resources Division and the VA's Payroll Operations
and Finance Offices and are safeguarded in secured cabinets located
within secured
rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records
Administration and the
Office of Personnel Management.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Federal Energy
Regulatory
Commission and the Department of Veterans Affairs share
responsibility for system
management. The first point of contact is the Director, Division of
Management,
Administrative and Payroll Support, Office of
Finance, Accounting and Operations, Federal Energy Regulatory
Commission, 888 First
Street, NE, Room 42-59, Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above. Involvement by the Office of Personnel Management
may be
necessary, as provided in
the Federal Personnel Manual, Chapter 731.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Department of Energy's
Corporate Human Resource Information System (CHRIS); FERC's Payroll
Utilization
Reporting System
(PURS); the employee's supervisors; and the employee.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc38" toc="yes">
<systemNumber>/FERC 38</systemNumber>
<subsection type="systemName">Commission Voluntary Leave Transfer
Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 4A-05,
Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
employees who
request participation in the Voluntary Leave Transfer Program
(VLTP).</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Written requests to
participate in the VLTP and supporting medical documentation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
630.913.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain information
concerning VLTP
applicants and the number of applications approved.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of a particular action or the
employee's general
employment
history; to serve as a data source for OPM and GAO during the course
of onsite
inspections or audits; to serve as a data source
for FERC officials in determining the proper current personnel
action to take
concerning the employee; to adjudicate appeals,
complaints or grievances.
</p><p>>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g., letters, memos, forms, support medical
documentation).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties
require access. Access to lockable room is badge-activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
shredded and
disposed of in burn bags 1 year after the end of the year in which
the file is
closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of Strategy
and
Organizational Management,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee,
personnelist
and supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc38" toc="yes">
<systemNumber>/FERC 38</systemNumber>
<subsection type="systemName">Commission Employee Performance Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of Human
Resources, Labor
and Employee Relations Branch, 888 First Street, NE, Room 4A-05,
Washington, DC
20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Supervisory and
nonsupervisory employees.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Employee
performance appraisals, awards documentation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
parts 430 and
451.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain information
on employee
performance appraisals and awards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of a particular action or the
employee's general
employment
history; to serve as a data source for OPM and GAO during the course
of onsite
inspections or audits; to serve as a data source
for FERC officials to adjudicate appeals, complaints and grievances;
to adjudicate
appeals, complaints or grievances.


</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents) and computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
Computer records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper
records and computer
performance-related records pertaining to former employees are
destroyed and deleted when four years old. Other paper and computer
summary
performance appraisal records are destroyed and
deleted four years after the date of the appraisal. Paper and
computer employee
awards records are destroyed and deleted 2 years
after approval or disapproval.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
employees,
supervisors and personnelists.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
</section>
<section id="ferc39" toc="yes">
<systemNumber>/FERC 39</systemNumber>
<subsection type="systemName">Commission Temporary Work-at-Home
Program.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees with medical
problems who apply for program.
</p></xhtmlContent></subsection><subsection type="systemLocation">
<xhtmlContent><p>Written employee
requests and supporting medical documentation. Letters of
approval/disapproval.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>29 CFR
1613.704.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation concerning
employee requests to participate in an alternate worksite program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
respond to a member of Congress the status of a particular action or
the employee's
general employment history; to serve as a data
source for OPM &amp; GAO during the course of onsite inspections or
audits; to
serve as a data source for FERC officials in
determining proper current personnel action to take concerning the
employee; to
adjudicate appeals, complaints or grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g., written request, medical documentation,
memos, letters,
etc.).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
shredded and
destroyed in burn bags 1 year after the end of the employee's
participation in the program, or 1 year after the request is
rejected if
disapproved.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
employee,
personnelists, and supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent></subsection>
</section>
<section id="ferc40" toc="yes">
<systemNumber>/FERC 40</systemNumber>
<subsection type="systemName">Commission Family Medical Leave Act
(FMLA) Request
Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Strategy and Organizational Management,
Division of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE, Room
4A-05, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees who apply for
leave under FMLA.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Written requests
for FMLA coverage and supporting medical documentation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
630.1211.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation on FMLA
requests.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
respond to a member of Congress concerning the status of a
particular action or the
employee's general employment history; to
serve as a data source for OPM or GAO during the course of an onsite
investigation
or audits; to serve as a data source for FERC
officials in determining the proper, current personnel action to
take concerning
the employee; to adjudicate appeals, complaints
or grievances.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper
(assorted documents, e.g., letters, memos, forms, medical
documentation).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose
official duties require access. Access to lockable room is badge-
activated.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
shredded and
destroyed in burn bags after GAO audit or when 3 years old,
whichever
is sooner.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject
employee,
personnelists, and supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc41" toc="yes">
<systemNumber>/FERC 41</systemNumber>
<subsection type="systemName">Commission Transit Subsidy Program
(TSP)
Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Finance, Accounting and Operations, Division
of Logistics
Management,
Management Services Branch, 888 First Street, NE, Room 3L-06,
Washington, DC
20426.</p></xhtmlContent></subsection><subsection
type="categoriesOfIndividuals">
<xhtmlContent><p>Employees using public transportation who receive
commuting cost
reimbursement.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Employee name,
office and home
address, office phone number, grade, monthly commuting cost, and
mode of public
transportation.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41 CFR
101-6.300.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To account for
disbursement of Federal
government transportation subsidies to employees.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To track
employees'
commuting expenses; to monitor the TSP budget.</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Paper and computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee
name.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Hard copy records are
in lockable
file cabinets in a lockable room with access limited to those
employees whose
official
duties require access; computer data secured by password.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Hard copy
records are
shredded and destroyed in burn bags when three years old. Computer
data is deleted
when three years
old.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Management
Services
Branch, Division of Logistics Management, Office of Finance,
Accounting and
Operations, Federal
Energy Regulatory Commission, 888 First Street, NE, Room 3L-06,
Washington, DC
20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Employee.</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc42" toc="yes">
<systemNumber>/FERC 42</systemNumber>
<subsection type="systemName">Commission Headquarters Security
Access and Control
Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Finance, Accounting and Operations, Division
of Logistics
Management,
Facilities and Security Branch, 888 First Street, NE, Room 101-20,
Washington, DC
20426.</p></xhtmlContent></subsection><subsection
type="categoriesOfIndividuals">
<xhtmlContent><p>Current and former employees, consultants,
contractors, other
Government agency personnel, and approved members of the
public.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Individual name,
employee badge
number, date, time and entry point of building access.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41 CFR
101-20.103.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For Federal government
building
security, access control and monitoring.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To monitor
access of
employees and members of the public to a Federal government
building.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Paper and computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual
name, date,
employee badge number, or entry point.</p></xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties require access; computer data is password protected.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained for
2 years after final entry or 2 years after date of document.
Identification
credentials are
destroyed 3 months after return to security officer.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Security, Safety
and Occupational
Health Officer, Facilities and Security Branch, Division of
Logistics Management,
Office
of Finance, Accounting and Operations, Federal Energy Regulatory
Commission, 888
First Street, NE, Room 41-74, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee
or member of
the public.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc43" toc="yes">
<systemNumber>/FERC 43</systemNumber>
<subsection type="systemName">Commission Travel
Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Finance, Accounting and Operations, Division
of Financial
Services, 888
First Street, NE, Room 42-71, Washington, DC 20426.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FERC
employee.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Employee name,
home and office
address, home and office phone numbers, social security number,
destination,
itinerary,
mode and purpose of travel, date of travel, government credit card
numbers,
expenses, amounts claimed, amounts reimbursed, travel
orders, travel vouchers and receipts.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
302.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To administer the travel
requirements
of the Commission.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To process
travel
authorizations and travel vouchers, including government credit card
usage, for
employees on official
travel; to maintain a tracking system for travel authorizations and
vouchers for
employees on official travel; to General
Accounting Office for audit and verification purposes.
</p>
<p>Disclosure to consumer reporting agencies: </p><p>Cardholder
information is
reported to consumer credit reporting agencies
only if the account is closed, or for non-payment purposes in excess
of $100.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper and
computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee name,
employee social
security number, employee address, government credit card account
number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
lockable file cabinets; computer data is password protected and
appropriate user identifications must be established.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division
of Financial
Services, Office of Finance, Accounting and Operation,
Federal Energy Regulatory Commission, 888 First Street, NE, Room
42-71, Washington,
DC 20426 and Administrative Offices in
which individuals are employed.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager or to the Administrative
Office in which
the individual is employed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Employees, supervisors,
the Electronic Account Government Ledger System (EGALS), and the
Commission's Management, Administrative, and Payroll System (MAPS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc44" toc="yes">
<systemNumber>/FERC 44</systemNumber>
<subsection type="systemName"> Requests for Commission Publications
and
Information.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the
Chief Information
Officer, Information Services Group, Information Services Team,
Federal Energy Regulatory Commission, 888 First Street, NE, Room 2-
A, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Members
of the general
public, federal, state and local governments,
regulated entities, and public and private interest groups.</p>
</xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Name, address,
phone number and/or e-mail address of requester, description of
information being requested, receipt of request and completion
dates, and method of
payment for documents and publications when
costs are incurred.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 18 CFR
388.106.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To allow Technical
Information
Specialists within the Public Reference Room a single point of
reference
for tracking information requests; to provide statistics to
management on services
provided to the public; to monitor average
turn-around times for requests; and to identify trends information
requests for
customer service profiles.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> Used to
monitor status of requests, identify technical assistance provided,
develop request
statistics, and identify trends in types of
information being requested by members of the public.
</p><p>Disclosure to consumer reporting agencies:</p><p> None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p> Paper and
computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By date, name of
requester or
company represented.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Hard copies are
maintained in a
centralized area to which the general public is not authorized
access. The
public's access to the records are monitored by Technical
Information Specialists
at a front desk and a security guard. Access and
system rights to the computer are assigned by the system
administrator to Technical
Information Specialists requiring access.
Technical Information Specialists access the system through their
personal
computers. All Technical Information Specialists with
assigned rights to access the system must enter a user
identification and a valid
password to access their computers and all
employees use screen saver passwords. In addition, the computers are
situated in an
area to which the general public is not
allowed access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Paper
records are
maintained for three months then disposed of in burn bags. Computer
data is
purged annually.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Leader,
Information Services
Team, Information Services Group, Office of the Chief
Information Officer, Federal Energy Regulatory Commission, 888 First
Street, Room
2-A, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> All
inquiries and
requests relating to this system of records should be addressed to
the
system manager of the system.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> Members
of the general
public.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc45" toc="yes">
<systemNumber>/FERC 45</systemNumber>
<subsection type="systemName"> Commission's Requested Records
Tracking System
(RRTS).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Office of the
Chief Information
Officer, Information Services Group, Records Maintenance Team,
Federal Energy Regulatory Commission, 888 First Street, NE, Room 1-
B5, Washington,
DC 20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> FERC
staff, members of
the general public, federal, state and local
governments, regulated entities, and public and private interest
groups.</p>
</xhtmlContent></subsection><subsection type="systemLocation">
<xhtmlContent><p>
Name, company represented (if applicable), address, phone number of
requester,
self-assigned user identification, records requested, dates and
times of records
requests, descriptions, docket numbers, assignee,
locations of records, dates of requester notification, receipt and
return, and
other general comments.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 18 CFR
388.106.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p> To allow Records
Maintenance Team
personnel a single point of reference for tracking requests for
official
Commission records; and to monitor official records requested and/or
charged out of
the Commission's Records Maintenance Center.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> System
is used to monitor status of records charged out to Commission
employees and/or
members of the public.</p>
<p>Disclosure to consumer
reporting agencies:</p><p> None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>
Computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> By date, control
number, docket
number, record description, assignee, and/or name of requester.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p> Access and system
rights to the
computer are assigned by the system administrator only to employees
of the
Records Maintenance Team (RMT). RMT employees access the system
through their
personal computers. All employees with assigned
rights to access the system must enter a user identification and a
valid password
to access their computers and employees all use
screen saver passwords. In addition, the computers are situated in
an area to which
the general public is not allowed access.</p></xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records
are maintained
pursuant to instructions authorized by the National Archives and
Records Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Leader, Records
Maintenance
Team, Information Services Group, Office of the Chief
Information Officer, Federal Energy Regulatory Commission, 888 First
Street, Room
2-A, Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> All
inquiries and
requests relating to this system of records should be addressed to
the
system manager of the system.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> Same
as
notification procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Commission employees
and members of the general public.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p> None.</p>
</xhtmlContent>
</subsection>


</section>
<section id="ferc46" toc="yes">
<systemNumber>/FERC 46</systemNumber>
<subsection type="systemName">Commission Freedom of Information Act
and Privacy Act
Request Files.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of External Affairs, Division of Congressional,
Intergovernmental and Public Affairs, 888 First Street, NE, Room
11H-22,
Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
individuals
requesting records from FERC under the provisions of
the Freedom of Information Act (FOIA) and the Privacy Act (PA) of
1974.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Requester's name
and address,
log number, description of request, billing
information, tracking information, and all correspondence with the
requester.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
552, 552a;
Executive Order 12009.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record, track and
maintain a
complete record of events and ensure proper document control of
time-
sensitive responses to FOIA and PA inquiries.</p></xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
maintain a tracking system to expedite responses within the
statutory time limits
for the FOIA requests; to contact FOIA
requesters; to prepare an annual report to the U.S. Department of
Justice for
submission to Congress each fiscal year under
section 552(e) of the Freedom of Information Act; to prepare
periodic activity
reports for the Director, Office of External
Affairs, to serve as a point of reference for all events and
documents pertinent to
the request in case of litigation.</p><p>Disclosure to
consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Computer
and paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By log number,
individual name,
affiliation and subject.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are
maintained in lockable
metal file cabinets in a lockable room with a key distributed to
those
whose official duties require access. Computer data is secured by
password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention
period is two
years after completion date if the information is released or six
years
after completion date if any or all information is withheld from the
requester.
Computer records are deleted and paper records are
shredded and destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>FOIA Liaison,
Division of
Congressional, Intergovernmental and Public Affairs, Office of
External Affairs, Federal Energy Regulatory Commission, 888 First
Street, NE, Room
11H-22, Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
by individuals
to determine if a system of records contains information about them
should be directed to the System Manager.</p></xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests
for access to
records should be directed to the Director, Office of External
Affairs, Federal Energy Regulatory Commission, 888 First Street, NE,
Room 11H,
Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as record
access procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
subject individual;
system manager; FERC staff, and the Director, Office of External
Affairs.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc47" toc="yes">
<systemNumber>/FERC 47</systemNumber>
<subsection type="systemName">Commission Office of Finance,
Accounting and
Operations' Recruitment Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Finance, Accounting and Operations, Division
of
Operations Support, 888 First Street, NE, Room 72-15, Washington, DC
20426.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Prospective applicants
submitting resumes for potential employment
opportunities with the Commission's Office of Finance, Accounting
and Operations.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Applicant name,
home and office address, home and office phone number and social
security number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR
300.101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To keep current source
of prospective
applicants for Auditor vacancies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Used to
track applicants interested in employment with the Commission's
Office of Finance,
Accounting and Operations, Division of
Operations Support.</p><p>Disclosure to consumer
reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper and
computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Applicant name,
school or event
(job fair).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained locked
file cabinets; computer data is password protected and accessible
only
by those employees whose official duties require access.</p>
</xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
destroyed
and/or deleted when two years old.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Supervisory
Auditor, Division of
Operations Support, Office of Finance, Accounting and
Operations, Federal Energy Regulatory Commission, 888 First Street,
NE, Room 72-15,
Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager of the system.</p>
</xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Prospective applicants
and schools.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc48" toc="yes">
<systemNumber>/FERC 48</systemNumber>
<subsection type="systemName">Department of Energy (DOE) Inspector
General
Investigative Records Relating to the Federal Energy
Regulatory Commission.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory Commission, Office of Finance, Accounting and Operations,
Division of
Internal Control and Evaluation, 888 First Street, NE, Room 4V-07,
Washington, DC
20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Employees or
contractors who are or have been subjects of the DOE
Inspector General's investigations relating to Commission programs
and
operations.</p></xhtmlContent></subsection><subsection
type="systemLocation"><xhtmlContent><p>Correspondence relevant to
the
investigation; internal staff correspondence,
subpoenas issued during the investigation, affidavits, statements
from witnesses,
transcripts of testimony taken in the
investigation and accompanying exhibits; documents and records or
copies obtained
during the investigation; working papers of the
staff and other documents and records relating to the investigation;
opening
reports, progress reports and closing reports.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L.
95-452, as
amended; 5 U.S.C. app. at 1184.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation on
investigations conducted by the DOE Inspector General.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Where
there is an indication of a violation or a potential violation of
law, whether
civil, criminal or regulatory in nature, whether
arising by general statute or particular program statute, or by
regulation, rule or
order issued pursuant thereto, the relevant
records in the system of records may be referred to the appropriate
agency, whether
federal, foreign, state, or local, charged
with enforcing or implementing the statute, or rule, regulation or
order; to
Federal, foreign, state or local authorities in order
to obtain information or records relevant to an Inspector General
investigation; to
Federal, foreign, state or local governmental
authorities maintaining civil, criminal or other relevant
enforcement information
or other pertinent information to obtain
information relevant to an agency decision concerning the hiring or
retention of an
employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant or other
benefit; to Federal, foreign, state, or local
governmental authorities in response to their request in connection
with the hiring
or retention of an employee, discriminatory or
other administrative action concerning an employee, the issuance of
a security
clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant or other
benefit by the requesting agency, to the extent
that the information is relevant and necessary to the requesting
agency's decision
in the matter; to non-governmental parties
where those parties may have information the Inspector General seeks
to obtain in
connection with an investigation; to independent
auditors or other private firms with which the Inspector General has
contracted to
carry out an independent audit, or to collate,
aggregate or otherwise refine data collected in the system of
records; to respond
to subpoenas in any litigation or other
proceeding; to the Department of Justice and/or the Office of
General Counsel of
the Commission when the defendant in litigation
is: (A) Any component of the Commission or any employee of the
Commission, or any
employee of the Commission in his or her
official capacity; (B) the United States where the Commission
determines that the
claim, if successful, is likely to directly
affect the operations of the Commission; or (C) any Commission
employee in his or
her individual capacity where the Department of
Justice and/or the Commission's Office of the General Counsel agree
to represent
such employee; to a Congressional office from the
record of an individual in response to an inquiry from the
Congressional office
made at the request of that individual.</p><p>Disclosure
to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper and
computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of the
subject of the
investigation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in a
lockable file room with access limited to those persons whose
official
duties require such access; computer records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records Administration; records created on electronic mail and word
processing
system are deleted within 180 days after the
recordkeeping copy is produced.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division
of Internal
Control and Evaluation, Office of Finance, Accounting
and Operations, Federal Energy Regulatory Commission, 888 First
Street, NE, Room
4V-07, Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager of the system.</p>
</xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individuals including,
where practicable, those to whom the information relates; witnesses,
corporations and other entities; records of individuals and of the
Commission;
records of other entities; Federal, foreign, state
or local bodies and law enforcement agencies; documents,
correspondence relating to
litigation, and transcripts of testimony; and
miscellaneous other sources.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ferc49" toc="yes">
<systemNumber>/FERC 49</systemNumber>
<subsection type="systemName">Commission Telecommunications Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory Commission, Office of the Chief Information Officer,
Operations Group,
General Operations and Telecommunications Team, 888 First Street,
NE, Room 42-35,
Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Individuals assigned
telephone numbers by the Federal Energy
Regulatory Commission, including current and former Commission
employees and
contractors, who make long distance and local calls
placed from Commission telephones.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records relating
to the use of
government telephones to place long distance and
local calls; records indicating assignment of telephone numbers to
individuals
covered by the system; records relating to the
assignment of government equipment and location of government
telephones.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 2201.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To oversee
telecommunications services
managed by the Federal Energy Regulatory Commission.</p>
</xhtmlContent>
</subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
disclose to a federal, state, or local agency if such agency is
charged with the
responsibility of investigating violations or
charged with enforcing a statute, rule, regulation, or order issued;
to identify
assignment of government equipment to individuals
and the telephone numbers assigned to those individuals; to maintain
an inventory
of government telecommunications equipment and
in planning for long range requirements; to use as a source for
budgetary purposes;
and to conduct invoice certification.
</p><p>Disclosure to consumer reporting agencies: </p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper and
computer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By telephone
number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
lockable filing cabinets with access limited to those employees
whose
official duties require access. Computer data is secured by system
rights and
identification passwords.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager,
Operations Group, Office
of the Chief Information Officer, Federal Energy
Regulatory Commission, 888 First Street, NE, Room 42-35, Washington,
DC 20426.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All
inquiries and
requests relating to this system of records should be addressed to
the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Telephone
companies or
telecommunications service providers for the Commission, government
telephone assignment records.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>
</section>
<section id="ferc50" toc="yes">
<systemNumber>/FERC 50</systemNumber>
<subsection type="systemName">Commission Accounting System
Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of Finance, Accounting and Operations, Division
of Financial
Services, 888
First Street, NE, Room 42-71, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>
FERC employees, contractors and vendors.</p></xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, social
security number,
address, bank account information for employees and vendors,
accounts receivable
and payable
information, cost centers, source document information.</p>
</xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31
U.S.C. 3511.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage and oversee
the Commission's
Accounting Program.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To process
and track
electronic payments to employees and vendors; to record and track
travel and
training accounting
transactions.</p><p>Disclosure to consumer reporting
agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper and
computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, social
security number,
address and source document identification.</p></xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
lockable file cabinets with access limited to those employees whose
official duties
require access. Computer data is secured by system rights and
identification
passwords.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records
Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division
of Financial
Services, Office of Finance, Accounting and Operations, Federal
Energy Regulatory
Commission, 888 First Street, NE, Room 42-71, Washington, DC
20426.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>FERC
employees, vendors,
Commission travel and training records, and the Departmental
Integrated
Standardized Core
Accounting System (DISCAS).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc51" toc="yes">
<systemNumber>/FERC 51</systemNumber>
<subsection type="systemName">Commission Congressional
Correspondence, State Files
and Constituent Records.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of External Affairs, Division of Congressional,
Intergovernmental and Public
Affairs, 888 First Street, NE, Room 11H-15, Washington, DC
20426.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members
of the United
States Congress or Congressional constituent who have requested
information from
the Commission.</p></xhtmlContent></subsection><subsection
type="systemLocation"><xhtmlContent><p>Requester's name and address,
log number,
description of request, tracking information, and incoming and
outgoing
correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 7172.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records of
correspondence
by the Commission with Congress.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To maintain
a tracking
system to expedite responses; to maintain documentation of
correspondence relating
to Commission
matters.</p><p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Paper and
computer.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of
Senators and
representatives and internal Commission tracking log number.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
maintained in
lockable metal file cabinets in a lockable room with a key
distributed to those
whose
official duties require access. Computer records are password
protected.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records
Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division of
Congressional,
Intergovernmental and Public Affairs, Office of External Affairs,
Federal Energy
Regulatory
Commission, 888 First Street, NE, Room 11H-15, Washington, DC 20426
or the
appropriate Administrative Office in which the
staff member replying to the correspondence is employed.</p>
</xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
by individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Federal
Energy
Regulatory Commission, 888 First Street, NE, Washington, DC 20426.
The records are
maintained at all FERC
Offices, by employees' respective supervisors.</p></xhtmlContent>
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
Commission
employees; in a few cases, records include current contractors of
the Commission
and former employees
of the Commission.</p></xhtmlContent></subsection><subsection
type="systemLocation"><xhtmlContent><p>The contents vary from Office
to Office, but
include all or some of the following: Copies and summaries of
employment
history, job description, education, address, date of birth, social
security
number, awards and commendations received,
participation in professional or community activities, training,
earnings and leave
data, certification or qualification
examinations, injury reports, appraisals, security infraction
notices, records of
supervisor-employee discussions, reprimands,
admonitions, adverse actions, contingency planning data, security
clearance status,
and Government property in employee's
possession. Also contains emergency contact information such as home
address and
phone number, next of kin or individual to
contact in case of emergency and their respective addresses and
phone numbers.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
301.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain
documentation on
supervisor-employee relations.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To respond
to a member of
Congress concerning the status of the particular action or the
employee's general
employment
history; to serve as a data source for OPM or GAO during the course
of on-site
inspections or audits; to serve as a data source to
FERC officials in determining the proper current personnel action to
take
concerning the employee; to adjudicate appeals,
complaints, or grievances; to contact individuals in case of an
emergency.</p><p>
Disclosure to consumer reporting agencies:</p><p>None.</p>
</xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper and
computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.</p>
</xhtmlContent>
</subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are
maintained under the
control of supervisory officials in lockable file cabinets or
drawers. Computer
records
are password protected.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to guidelines authorized by the National Archives and
Records
Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The supervisor of
the individual.
Federal Energy Regulatory Commission, 888 First Street, NE,
Washington, DC
20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager or to the Privacy Act Officer, Federal Energy
Regulatory Commission,
888 First Street, NE, Room 91-21,
Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The great
majority of
the data comes directly from the individuals or cognizant
supervisory officials;
other data comes
from copies of personnel action documents.</p></xhtmlContent>
</subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
</section>
<section id="ferc53" toc="yes">
<systemNumber>/FERC 53</systemNumber>
<subsection type="systemName">Information Technology System Log
Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory Commission, Office of the Chief Information Officer,
Computer Data
Center,
888 First Street, NE., Room 1F, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All
individuals
accessing the Commission's applications.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Records relating to
the use of the Commission's applications, including
Information Technology system log files; Internet/Intranet, local
area network, and
software, system, and e-mail usage.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
302.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To oversee, maintain and
troubleshoot
problems with information technology resources managed by the
Federal Energy Regulatory Commission.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
determine hardware or software problems; to maintain inventory; to
monitor overall
activity and disk space usage; to serve as a
data source if the Commission, in carrying out its functions,
discovers a violation
of law, whether civil, criminal, or regulatory
in nature, and whether arising by general statute or particular
program statute, or
by regulation, rules, or order issued pursuant
thereto, the relevant records in the system of records may be
referred, as a
routine use, to the appropriate agency, whether
Federal, State, local, or foreign, charged with the responsibility
of investigating
or prosecuting such violation or charged with
enforcing or implementing the statute, or rule, regulation, or order
issued
pursuant thereto.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Disk and
tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>User
Identification Code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access and system
rights are
assigned by the System Administrator to only those employees whose
official
duties require access. All employees with assigned rights must enter
a user
identification and a valid password to access the
data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Operations
Manager, Office of the
Chief Information Officer, Federal Energy Regulatory
Commission, 888 First Street, NE., Room 42-35, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All
inquiries and
requests relating to this system of records should be addressed to
the
system manager of the system.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information is
automatically captured when accessing an application.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc54" toc="yes">
<systemNumber>/FERC 54</systemNumber>
<subsection type="systemName">Commission Employee Assistance Program
Files
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory Commission, Office of Strategy and Organizational
Management, Division
of
Human Resources, Labor and Employee Relations Branch, 888 First
Street, NE., Room
3-J, Washington, DC 20426.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>
Commission employees
who have been counseled by or referred to the
Employee Assistance Program for problems relating to alcoholism,
drug abuse, job
stress, chronic illness, family or relationship
concerns, and emotional and other similar issues.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>
Information on
employees who have participated in the Employee Assistance Program
and the results of any counseling or referrals which may have taken
place, and
information on the nature of each individual's
problem, subsequent treatment, and progress.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42
U.S.C. 290dd-1 and
290ee.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide assistance to
employees in
need of counsel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>For
statistical reporting purposes; any disclosure of information
pertaining to an
individual will be made in compliance with the
Confidentiality of Alcohol and Drug Abuse Patient Records
regulation, 42 CFR part
2, as authorized by 21 U.S.C. 1175 and 42 U.S.C.
4582, as amended.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Paper.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained
in lockable
cabinets and under the immediate control of the Employee Assistance
Program Counselor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained
pursuant to instructions authorized by the National Archives and
Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Labor and
Employee
Relations Branch, Division of Human Resources, Office of
Strategy and Organizational Management, Federal Energy Regulatory
Commission, 888
First Street, NE., Room 4A-05, Washington,
DC 20426.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be directed to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedures above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Information is compiled
by the Employee Assistance Program Counselor during the course of
counseling an employee.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc55" toc="yes">
<systemNumber>/FERC 55</systemNumber>
<subsection type="systemName">Personal Identity Verification
Records</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of the Executive Director, 888 First Street, NE.,
Washington, DC
20426.</p></xhtmlContent></subsection><subsection
type="categoriesOfIndividuals">
<xhtmlContent><p>Current and former employees, consultants and
contractors.</p></xhtmlContent></subsection><subsection
type="systemLocation"><xhtmlContent><p>Individual's name,
individual's address,
individual's telephone number, individual's office of assignment,
individual's
signature, individual's digital photograph, individual's digital
and/or paper
fingerprint images, individual's social security
number, results of individual's background check, PIV sponsor's
signature, PIV
credential number and PIV expiration date.</p></xhtmlContent>
</subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41 CFR
101-20.103,
HSPD-12/FIPS 201.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For Federal Government
identity
management.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To document
the identity
and background of agency employees, contractors and consultants.</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Paper and computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual
name, PIV
credential number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are in
lockable file
cabinets in a lockable room with access limited to those employees
whose official
duties require access; computer data is password protected and
backed up.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained for
3 years after final separation. Identification credentials are
destroyed after
return to
security department.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commission
Security and Safety
Officer, Security and Safety Office, Federal Energy Regulatory
Commission, 888
First
Street, NE., Washington, DC 20426.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee,
contractor, or
consultant.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent>
</subsection>

</section>
<section id="ferc56" toc="yes">
<systemNumber>/FERC 56</systemNumber>

<subsection type="systemName">MAPS Financials</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Energy
Regulatory
Commission, Office of the Executive Director, 888 First Street, NE,
Washington, DC
20426.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former
employees.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's
name.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31
U.S.C. 3511.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For reimbursement by
agency to
employees' bank accounts for incurred allowable expenses while on
official
travel.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To
facilitate the
automatic payment to agency employees for allowable expenses
previously incurred
while on official
travel.</p><p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Paper and computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual's
name and social
security number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are
stored in a locked
room with access limited to those employees whose official duties
require access.
Computer data is backed up, password protected and limited to
employees with a
requirement to access and maintain it.</p></xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are
maintained for
6 years and 3 months after the period covered by the account, and
then are
destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division
of Payroll,
Application and Integration, Office of the Executive Director,
Federal Energy
Regulatory
Commission, 888 First Street, NE., Washington, DC 20426, (202)
502-6679.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests
from individuals
to determine if a system of records contains information about them
should be
directed to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same
as notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Employee.</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>
<section id="ferc57" toc="yes">
<systemNumber>/FERC 57</systemNumber>

<subsection type="systemName">Federal Personnel and Payroll System
(FPPS)
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>
Unclassified.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Automated
personnel records are
maintained in the Federal Personnel Payroll System (FPPS) managed by
the National
Business
Center, U.S. Department of the Interior, 7301 West Mansfield Avenue,
MS D-2400,
Denver, CO 80235.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current
and former
employees.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee
name, employee
address, employee phone numbers, employee emergency contact
information (including
name, address
and phone number), employee Social Security Number and
organizational code;
employee common identifier (ECI), pay rate, grade,
length of service, individual's pay and leave records; source
documents for posting
time and leave attendance; allowances, and
cost distribution records; deductions for Medicare, Old Age,
Survivors, and
Disability Insurance (OASDI, also known as Social
Security), bonds, Federal Employees Group Life Insurance (FEGLI),
union dues,
taxes, allotments, quarters, retirement, charities,
health benefits, Flexible Spending Account, Long Term Care, Thrift
Savings Fund
contributions, awards, shift schedules, and pay
differentials, tax lien data, commercial garnishments, child support
and/or alimony
wage assignments; and related payroll and
personnel data. Also included is information on debts owed to the
government as a
result of overpayment, refunds owed, or a debt
referred for collection on a transferred employee or emergency
worker. The payroll,
attendance, retirement, and leave records
described in this notice form a part of the information contained in
the Department
of the Interior's integrated Federal Personnel
and Payroll System (FPPS). Personnel records contained in the FPPS
are covered
under the government-wide system of records notice
published by the Office of Personnel Management (OPM/GOVT-1) and the
Department-
wide system of records notice, DOI-79,
"Interior Personnel Records".</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C.
2951, 5 U.S.C.
5101, et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The
official personnel
records provide basic data for preparation and verification of
personnel reports
and documents.
They also provide a comprehensive and continuing record of each
employee's service,
status, skills, and personnel history, for use
in the merit promotion program, reduction in force program, and to
effect other
personnel actions. Automated records are used to
generate reports and listings, produce standard personnel management
documents,
establish and verify entitlements to pay and
benefits, and provide historical data. The payroll, attendance, and
leave records
provide for fiscal operations for payroll, time
and attendance, leave, insurance, tax, retirement, debt, budget, and
cost
accounting programs; to prepare related reports to
FERC's parent agency, the Department of Energy; and other Federal
agencies
including the Department of the Treasury and the Office
of Personnel Management; for reporting purposes by the FERC; and for
human capital
management purposes.</p><p>Disclosure outside the FERC may be made
to the
Commission's parent agency, the Department of Energy (DOE) for
reporting
purposes; as well as individuals, entities, and agencies identified
in:
</p><p>(a) Payroll, Attendance, Retirement, and Leave Records--
Interior, DOI-85</p>
<p>(b) Interior Personnel Records--Interior, DOI-79</p>
<p>(c) General Personnel Records--OPM, OPM/GOVT-1</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may
be made from
this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the
Federal Claims
Act of 1966 (31 U.S.C. 3701(a)(3)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p>
<p>Records are stored in paper and electronic file folders, on lists
and forms, and
in electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be
retrieved by
employee identification such as name, Social Security Number, common
identifier,
birthday,
organizational code, etc.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records
covered by the
system will be permitted only to authorized personnel in accordance
with
requirements
found in the Departmental Privacy Act regulations (43 CFR 2.51).
Paper or micro
format records are maintained in locked metal file
cabinets or in secured rooms. Electronic records are maintained with
safeguards
meeting the security requirements of 43 CFR 2.51
for automated records, which conform to Office of Management and
Budget and
Departmental guidelines reflecting the implementation
of the Federal Information Security Management Act. The electronic
data are
protected through user identification, passwords,
database permissions, encryption and software controls. Such
security measures
establish different degrees of access for different
types of users. An audit trail is maintained and reviewed
periodically to identify
unauthorized access. A Privacy Impact
Assessment was completed and is updated at least annually to ensure
that Privacy
Act requirements and personally identifiable
information safeguard requirements are met.</p></xhtmlContent>
</subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records
contained in
this system of records have varying retention periods as described
in the General
Records
Schedule, Sections 1, 2, and 20, (at http://www.archives.gov),
issued by the
Archivist of the United States, and are
disposed of in accordance with the National Archives and Records
Administration
Regulations, 36 CFR part 1228 et seq. The
records are also covered by item 7551 of the Department of the
Interior, Office of
the Secretary's pending records schedule.</p></xhtmlContent>
</subsection>
<subsection type="systemManager"><xhtmlContent><p>The following
system manager is
responsible for the payroll records contained in the FPPS system:
Director, Human
Resources Division, Office of the Executive Director, Federal Energy
Regulatory
Commission, 888 First Street, NE., Washington, DC
20426, (202) 502-6088. Personnel records contained in the system
fall under the
jurisdiction of the Office of Personnel
Management as prescribed in 5 CFR part 253 and 5 CFR part 297.</p>
</xhtmlContent>
</subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request
for record
access should be addressed to the System Manager. The request must
be in writing,
signed by the
requester, and meet the requirements of 43 CFR 2.63.</p>
</xhtmlContent>
</subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as
notification
procedure above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A
petition for
amendment should be addressed to the System Manager. The request
must be in
writing, signed by the
requester, and meet the content requirements of 43 CFR 2.71.</p>
</xhtmlContent>
</subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The
source data for the
system comes from individuals on whom the records are maintained,
official
personnel records of
individuals on whom the records are maintained, supervisors,
timekeepers, previous
employers, the Internal Revenue Service and
state tax agencies, the Department of the Treasury, other Federal
agencies, courts,
State child support agencies, employing agency
accounting offices, and third-party benefit providers.</p>
</xhtmlContent>
</subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p>
</xhtmlContent>
</subsection>

</section>







<appendix id="appa" toc="yes" >
<title>Correlation of DOE Field Locations and Field Site Offices,
M&amp;O
Laboratories, and Other
Offices Maintaining Records Under Field Location
Jurisdiction</title><xhtmlContent>
<p><i>Bonneville Power Administration
</i></p><p>Carlsbad Field Office:
</p><p>Waste Isolation Pilot Project Office.</p>
<p>Environmental Management Consolidated Business Center:
</p><p>West Valley Demonstration Project.</p>
<p>Golden Field Office:
</p><p>National Renewable Energy Laboratory
</p><p>Idaho Operations Office:
</p><p>Idaho National Laboratory;
</p><p>Radiological and Environmental Sciences Laboratory.</p>
<p>National Energy Technology Laboratory (NETL) Pittsburgh:
</p><p>NETL Albany, OR,
</p><p>NETL Fairbanks, AK,
</p><p>NETL Morgantown, WV,
</p><p>NETL Tulsa, OK.</p>
<p>NNSA Service Center (Albuquerque) (formerly Albuquerque
Operations Office):
</p><p>Kansas City Site Office,
</p><p>Kansas City Plant,
</p><p>Lawrence Livermore National Laboratory,
</p><p>Livermore Site Office,
</p><p>Los Alamos Site Office,
</p><p>Los Alamos National Laboratory,
</p><p>Nevada Site Office (formerly NNSA Service Center (Nevada),
</p><p>Pantex Site Office,
</p><p>Pantex Plant,
</p><p>Sandia Site Office,
</p><p>Sandia National Laboratory,
</p><p>NNSA Y-12 Site Office (formerly Y-12 Area Office),
</p><p>Y-12 National Security Complex (formerly Y-12 Plant).</p>
<p>NNSA Naval Reactors Laboratory Field Office--Pittsburgh Naval
Reactors:
</p><p>Bettis Atomic Power Laboratory,
</p><p>Naval Reactors Facility, Idaho Falls, ID</p>
<p>NNSA Naval Reactors Laboratory Field Office--Schenectady Naval
Reactors:
</p><p>Knolls Atomic Power Laboratory,
</p><p>Kesselring Site.
</p><p>Office of Repository Development (formerly Yucca Mountain
Site
Characteristic Office):
</p><p>Office of Science Chicago Office (formerly Chicago Operations
Office):
</p><p>Ames Site Office,
</p><p>Ames Laboratory,
</p><p>Argonne Site Office,
</p><p>Argonne National Laboratory,
</p><p>Brookhaven Site Office,
</p><p>Brookhaven National Laboratory,
</p><p>Fermi Site Office,
</p><p>Fermi National Accelerator Laboratory,
</p><p>Berkeley Site Office,
</p><p>Lawrence Berkeley National Laboratory,
</p><p>Princeton Site Office,
</p><p>Princeton Plasma Physics Laboratory,
</p><p>New Brunswick Laboratory.
</p><p><i>Office of Science Oak Ridge Office (formerly Oak Ridge
Operations Office)
</i></p><p>Oak Ridge Gaseous Diffusion Plant (K-25),
</p><p>Oak Ridge National Laboratory (X-10),
</p><p>Oak Ridge Institute for Science and Education (ORISE),
</p><p>Melton Valley TRU Waste Storage Facility,
</p><p>Spallation Neutron Source, Oak Ridge Reservation,
</p><p>Thomas Jefferson Site Office,
</p><p>Thomas Jefferson National Accelerator Facility,
</p><p>Paducah Gaseous Diffusion Plant,
</p><p>Portsmouth Gaseous Diffusion Plant,
</p><p>Portsmouth/Paducah Project Office, Lexington, KY,
</p><p>Horizon Center,
</p><p>East Tennessee Mechanical Contractors,
</p><p>Pacific Northwest Site Office,
</p><p>Pacific Northwest National Laboratory,
</p><p>Stanford Site Office,
</p><p>Stanford Linear Accelerator Center.
</p><p><i>Richland Operations Office
</i></p><p>AdvanceMed Hanford Inc.,
</p><p>Office of River Protection.
</p><p><i>Savannah River Operations Office
</i></p><p>Savannah River Site Office (formerly Savannah River Area
Office),
including Savannah River, </p><p>Ecology Laboratory and
Savannah River Technology Center,
</p><p>NNSA Tritium Facility.
</p><p>Southeastern Power Administration:
</p><p>Alaska Power Administration.
</p><p><i>Southwestern Power Administration
</i></p><p>Strategic Petroleum Reserve Project Management Office:
</p><p><i>Western Area Power Administration
</i></p><p>Colorado River Storage Project Management Center,
</p><p>Desert Southwest Regional Office,
</p><p>Rocky Mountain Region,
</p><p>Sierra Nevada Region,
</p><p>Upper Great Plains Regional Office
</p></xhtmlContent></appendix>



<regulations id="reg1" toc="yes">

<regulationsTitle number="10">
<heading>Energy</heading>
<regulationsChapter number="X">
<heading>Department of Energy</heading>
<regulationsPart number=" 1008">
<heading>RECORDS MAINTAINED ON INDIVIDUALS (PRIVACY ACT)</heading>
<xhtmlContent>
<p><b>Subpart A--General Provisions</b></p>
<p>Sec.
</p><p>1008.1 Purpose and scope.
</p><p>1008.2 Definitions.
</p><p>1008.3 Employee standards of conduct with regard to privacy.
</p><p>1008.4 Procedures for identifying the individual making a
request for access to or amendment of records.
</p><p>1008.5 Effect of the Freedom of Information Act (FOIA).
</p><p><b>Subpart B--Requests for Access or Amendment
</b></p><p>1008.6 Procedures for Privacy Act requests.
</p><p>1008.7 Processing of requests.
</p><p>1008.8 Action in response to a request for access: disclosure
of requested information to subject individuals.
</p><p>1008.9 Action in response to a request for access: initial
denial of access.
</p><p>1008.10 Action in response to a request for correction or
amendment of records.
</p><p>1008.11 Appeals of denials of requests pursuant to &#167;
1008.6.
</p><p>1008.12 Exemptions.
</p><p>1008.13 Fees.
</p><p>1008.14 Requests under false pretenses.
</p><p>1008.15 Civil remedies.
</p><p><b>Subpart C--Disclosure to Third Parties
</b></p><p>1008.16 Prohibition against disclosure.
</p><p>1008.17 Conditions of disclosure.
</p><p>1008.18 Accounting for disclosures.
</p><p>1008.19 Criminal penalties--improper disclosure.
</p><p><b>Subpart D--Maintenance and Establishment of Systems of
Records
</b></p><p>1008.20 Content of systems of records.
</p><p>1008.21 Collection of information by DOE about an individual
for a system of records.
</p><p>1008.22 Use and collection of social security numbers.
</p><p>1008.23 Public notice of systems of records.
</p><p>1008.24 Criminal penalties--failure to publish a system
notice.
</p><p><b>Authority:</b> 42 U.S.C. 7101 <i>et seq.</i>; 50 U.S.C.
2401 <i>et seq.</i>; 5 U.S.C. 552a.</p>
<p><b>Source:</b> 45 FR 61577, Sept. 16, 1980, unless otherwise
noted. </p>
<p><b>Subpart A--General Provisions</b></p>
<p><b>&#167;1008.1
 Purpose and scope.
</b></p><p>(a) This part establishes the procedures to implement the
Privacy Act of 1974 (Pub. L. 93-579, 5 U.S.C. 552a) within the
Department of Energy.
</p><p>(b) This part applies to all systems of records, as defined
in &#167; 1008.2(m), maintained by DOE.
</p><p>(c) This part applies to all divisions within the DOE, and to
the personnel records of the Federal Energy Regulatory Commission
(FERC), which are maintained by DOE on behalf of FERC. These
regulations do not apply to other systems of records maintained by
FERC. These regulations also apply to DOE contractors and their
employees to the extent required by 5 U.S.C. 552a(m).

</p><p><b>&#167;1008.2
 Definitions.
</b></p><p>(a) <i>Department</i> or <i>Department of Energy (DOE)
</i> means all organizational entities which are a part of the
executive department created by title II of the Department of Energy
Organization Act, Public Law 95-91, except the Federal Energy
Regulatory Commission (FERC).
</p>
<p>(b) <i>Director, Office of Hearings and Appeals</i> means the
Director or his delegate.
</p>
<p>(c) <i>DOE locations</i> means each of the following DOE
components:
</p>
<p>(1) Bonneville Power Administration, P.O. Box 3621-KDP-7,
Portland, OR 97232.
</p><p>(2) Carlsbad Field Office, P.O. Box 3090, Carlsbad, NM 88221.
</p><p>(3) Chicago Office, 9800 S. Cass Avenue, Argonne, IL 60439.
</p><p>(4) Environmental Management Consolidated Business Center,
250 East 5th Street, Suite 500, Cincinnati, OH 45202.
</p><p>(5) Golden Field Office, 1617 Cole Boulevard, Golden, CO
80401.
</p><p>(6) Headquarters, Department of Energy, Washington, DC 20585.
</p><p>(7) Idaho Operations Office, 1955 Fremont Avenue, MS 1203,
Idaho Falls, ID 83401.
</p><p>(8) National Nuclear Security Administration Service Center,
P.O. Box 5400, Albuquerque, NM 87185-5400.
</p><p>(9) National Nuclear Security Administration Nevada Site
Office, P.O. Box 98518, Las Vegas, NV 89193-3521.
</p><p>(10) National Energy Technology Laboratory, 3610 Collins
Ferry Road, Morgantown, WV 26507-0800.
</p><p>(11) Oak Ridge Office, P.O. Box 2001, Oak Ridge, TN 37831.
</p><p>(12) Office of Scientific and Technical Information, 175 S.
Oak Ridge Turnpike, P.O. Box 62, Oak Ridge, TN 37830.
</p><p>(13) Pacific Northwest Site Office, P.O. Box 350, Mail Stop
K8-50, Richland, WA 99352.
</p><p>(14) Pittsburgh Naval Reactors, P.O. Box 109, West Mifflin,
PA 15122-0109.
</p><p>(15) Richland Operations Office, P.O. Box 550, Mail Stop
A7-75, Richland, WA 99352.
</p><p>(16) Savannah River Operations Office, P.O. Box A, Aiken, SC
29801.
</p><p>(17) Schenectady Naval Reactors, P.O. Box 1069, Schenectady,
NY 12301.
</p><p>(18) Southeastern Power Administration, 1166 Athens Tech
Road, Elberton, GA 30635-6711.
</p><p>(19) Southwestern Power Administration, One West Third,
S1200, Tulsa, OK 74103.
</p><p>(20) Strategic Petroleum Reserve Project Management Office,
900 Commerce Road East-MS FE-455, New Orleans, LA 70123.
</p><p>(21) Western Area Power Administration, 12155 W. Alameda
Parkway, P.O. Box 281213, Lakewood, CO 80228-8213.
</p><p>(d) <i>General Counsel</i> means the General Counsel provided
for in section 202(b) of the Department of Energy Organization Act,
or any DOE attorney designated by the General Counsel.
</p>
<p>(e) <i>Headquarters</i> means all DOE facilities functioning
within the Washington, DC metropolitan area.
</p>
<p>(f) <i>Individual</i> means a citizen of the United States or an
alien lawfully admitted for permanent residence, but does not
include proprietorships, businesses, or corporations. Where
appropriate, the term <i>individual</i> also includes a duly
authorized representative of an individual.
</p>
<p>(g) <i>Maintain</i> means maintain, collect, use, or disseminate.
</p>
<p>(h) <i>Privacy Act Officer</i> means the person designated by the
Director, Office of Administration, as responsible for administering
the DOE's program for implementing the requirements of the Privacy
Act of 1974 at the DOE locations listed at &#167; 1008.2(c).
</p>
<p>(i) <i>Record</i> means any item, collection, or grouping of
information about an individual that is maintained by or for the DOE
including, but not limited, to education, financial transactions,
medical history, and criminal or employment history, and that
contains that individual's name, or other identifying number,
symbol, or other identifying particulars assigned to the individual,
such as a finger or voice print or photograph. See subsection (a)(4)
of the Act.
</p>
<p>(j) <i>Routine use</i> means, with respect to the disclosure of a
record, the use of such record for a purpose which is compatible
with the purpose for which it was collected. See subsection (a)(7)
of the Act.
</p>
<p>(k) <i>Statistical record</i> means a record in a system of
records maintained for statistical research or reporting purposes
only and not used in whole or in part in making any determination
about an identifiable individual, except as provided by 13 U.S.C. 8.
See subsection (a)(6) of the Act.
</p>
<p>(l) <i>System Manager</i> means the DOE official who is
responsible for a system of records as designated in the system
notice of that system of records published by DOE.
</p>
<p>(m) <i>System of records</i> means a group of any records under
DOE control from which information is retrieved by the name of the
individual or by some identifying number, symbol, or other
identifying particulars assigned to the individual. See subsection
(a)(5) of the Act.
</p>
<p>(n) <i>Act</i> means the Privacy Act of 1974, Public Law 93-579;
references to subsections of the Act mean subsections of section 3
of the Act.
</p>
<p>[45 FR 61577, Sept. 16, 1980, as amended at 71 FR 68735, Nov. 28,
2006]

</p><p><b>&#167;1008.3
 Employee standards of conduct with regard to privacy.
</b></p><p>(a) The Headquarters DOE Privacy Act Officer shall assure
that DOE personnel are advised of the provisions of the Privacy Act,
including the criminal penalties and civil liabilities provided
therein, (subsections (g) and (i) of the Act), and that DOE
personnel are made aware of their responsibilities: to protect the
security of personal information to assure its accuracy, relevance,
timeliness and completeness; to avoid unauthorized disclosure; and
to insure that no system of records concerning individuals, no
matter how insignificant or specialized, is maintained without
public notice.
</p><p>(b) DOE personnel shall:
</p><p>(1) Collect or maintain no information of a personal nature
about individuals unless relevant and necessary to achieve a purpose
or carry out a responsibility of the DOE as required by statute or
by Executive Order. See subsection (e)(1) of the Act and &#167;
1008.18(a).
</p><p>(2) Collect information, wherever possible, directly from the
individual to whom it pertains. See subsection (e)(2) of the Act and
&#167; 1009.19(a).
</p><p>(3) Inform individuals from whom information is collected of
the authority for collection, the principal purposes for which the
information will be used, the routine uses that will be made of the
information, and the effects of not furnishing the information. See
subsection (e)(3) of the Act and &#167; 1008.19(b).
</p><p>(4) Collect, maintain, use or disseminate no information
concerning an individual's rights guaranteed by the First Amendment,
unless:
</p><p>(i) The individual has volunteered such; or
</p><p>(ii) The information is expressly authorized by statute to be
collected, maintained, used or disseminated; or
</p><p>(iii) The activities involved are pertinent to and within the
scope of an authorized law enforcement activity. See subsection (e)
(7) of the Act and &#167; 1008.18(b).
</p><p>(5) Advise their supervisors of the existence or proposal of
any system of records which retrieves information about individuals
by the individual's name or other identifying number, symbol, or
identifying particulars assigned to the individual.
</p><p>(6) Maintain an accounting, in the prescribed form, of all
disclosures of information other than those to officers or employees
who have a need for the record in the performance of their duties
and those required under the Freedom of Information Act. See
subsection (c) of the Act.
</p><p>(7) Disclose no records other than to DOE personnel without
the advance written consent of the individual, except as authorized
by 5 U.S.C. 552a(b) including routine uses published in the <i>
Federal Register.</i>
</p>
<p>(8) Maintain and process information concerning individuals with
care to insure that no inadvertent disclosure of the information is
made. See subsection (e)(10) of the Act.
</p><p>(9) Inform the proper DOE authorities of any information
maintained in a DOE system of records which is not authorized by the
Privacy Act of 1974.
</p><p>(c) Heads of Headquarters Divisions and Offices and heads of
the other DOE locations shall review annually the systems of records
subject to their responsibility to insure compliance with the
requirements of the Privacy Act of 1974.

</p><p><b>&#167;1008.4
 Procedures for identifying the individual making a request for
 access to or amendment of records.
</b></p><p>(a) When a request for information about or for access to
or correction of a record pertaining to an individual and contained
in a system of records has been made pursuant to &#167; 1008.6,
valid identification of the individual making the request shall be
required before information will be given, access granted or a
correction considered, to insure that information is given,
corrected, or records disclosed or corrected only at the request of
the proper person.
</p><p>(b) Subject to paragraphs (c) and (d) of this section, an
individual making a request may establish his identity by:
</p><p>(1) Including with his request, if submitted by mail, a
photocopy of two identifying documents bearing his name and
signature, one of which shall bear his current home or business
address and date of birth; or
</p><p>(2) Appearing at the appropriate DOE location during the
regular business hours and presenting either of the following:
</p><p>(i) One identifying document bearing the individual's
photograph and signature, such as a driver's license or passport; or
</p><p>(ii) Two identifying documents bearing the individual's name
and signature, one of which shall bear the individual's current home
or business address and date of birth; or
</p><p>(3) Providing such other proof of identity as the Privacy Act
Officer deems satisfactory in the circumstances of a particular
request.
</p><p>(c) If the Privacy Act Officer or the appropriate System
Manager determines that the information in a record is so sensitive
that unauthorized access could cause harm or embarrassment to the
individual whose record in involved, or if the individual making the
request is unable to produce satisfactory evidence of identity under
paragraph (b) or (d) of this section, the individual making the
request may be required to submit a notarized statement attesting to
his identity and his understanding of the criminal penalties
provided under section 1001 of title 18 of the United States Code
for making false statements to a Government agency and under
subsection (i)(3) of the Act for obtaining records under false
pretenses. Copies of these statutory provisions and forms of such
notarized statements may be obtained upon request from the Privacy
Act Officer, Headquarters, Department of Energy, Washington, DC.
</p><p>(d) When an individual acting as the parent of a minor or the
legal guardian of the person to whom a record pertains makes a
request pursuant to &#167; 1008.6 of this part:
</p><p>(1) Such an individual shall establish his personal identity
in the same manner required in either paragraph (b) or (c) of this
section.
</p><p>(2) In addition, such an individual shall establish his
identity in the representative capacity of parent or legal guardian.
In the case of the parent of a minor, the proof of identity shall be
a certified or authenticated copy of the minor's birth certificate.
In the case of the legal guardian of a person who has been declared
incompetent due to physical or mental incapacity or age by a court
of competent jurisdiction, the proof of identity shall be a
certified or authenticated copy of the order from a court of
competent jurisdiction.
</p><p>(3) A parent or legal guardian may act only for a living
individual, not for a decedent. Requests for the records of
decedents will be handled under the Freedom of Information Act (5
U.S.C. 552).

</p><p><b>&#167;1008.5
 Effect of the Freedom of Information Act (FOIA).
</b></p><p>(a) DOE shall not rely on any exemption contained in the
Freedom of Information Act (5 U.S.C. 552) to withhold from the
individual to whom it pertains, any record which is otherwise
accessible to such individual under this part.
</p><p>(b) DOE shall rely on subsection (b) of the Privacy Act to
withhold information from a person other than the person to whom the
record pertains only when the information is also exempt from
disclosure under the FOIA.
</p><p>(c) Where a request for access to records is submitted
pursuant to both the FOIA and the Privacy Act, the DOE shall, to the
maximum extent possible, process the request under the provisions of
this part, including the time limits of this part.
</p><p><b>Subpart B--Requests for Access or Amendment

</b></p><p><b>&#167;1008.6
 Procedures for Privacy Act requests.
</b></p><p>(a) Any individual may--
</p><p>(1) Ask the DOE whether a system of records maintained by the
DOE contains records about him or her;
</p><p>(2) Request access to information pertaining to him or her
that is maintained in a DOE system of records;
</p><p>(3) Request that information about him or her in a DOE system
of records be amended or corrected. Requests for correction or
amendment may include inquiries concerning:
</p><p>(i) Whether such information is relevant or necessary to
accomplish a purpose that DOE is required to accomplish by statute
or Executive Order; or
</p><p>(ii) If the information is to be used by the DOE in making a
determination about the individual, whether the information is as
accurate, relevant, timely, or complete as is reasonably necessary
to assure fairness in the determination.
</p><p>(b) Requests submitted pursuant to this section shall:
</p><p>(1) Be in writing and signed by the individual making the
request;
</p><p>(2) State that the request is a "Privacy Act Access"  or
"Privacy Act Amendment"  request;
</p><p>(3) Include the identification information required by &#167;
1008.4;
</p><p>(4) Specify, if possible, the title and identifying number of
the system of records as listed in DOE's published notices of system
of records;
</p><p>(5) Provide if possible any additional information to aid DOE
in responding to the request, for example, a description of the
records sought;
</p><p>(6) Indicate, as appropriate, the time, place, and form of
access sought.
</p><p>(c) Any request not addressed and marked as specified in
paragraph (a) of this section shall be forwarded immediately to the
appropriate Privacy Act Officer. An improperly addressed request
will not be deemed to have been received for purposes of measuring
time periods pursuant to &#167;&#167; 1008.7 and 1008.10 until
actual receipt by the appropriate Privacy Act Officer. The
individual making the request shall be notified that the request was
improperly addressed and the date when the request was received by
the Privacy Act Officer.
</p><p>(d) Assistance in preparing an access request pursuant to
this section may be obtained from any DOE Privacy Act Officer at the
locations listed at &#167; 1008.2(e).
</p><p>(e) An individual shall not be required to state a reason or
otherwise justify his request for information or access to a record
pertaining to him/her that is contained in a system of records.

</p><p><b>&#167;1008.7
 Processing of requests.
</b></p><p>(a) Receipt of a request made in accordance with &#167;
1008.6 shall be promptly acknowledged by the Privacy Act Officer.
</p><p>(b) Each request shall be acted upon promptly. Every effort
will be made to respond within ten working days of the date of
receipt by the System Manager or designee. If a response cannot be
made within ten working days, the appropriate Privacy Act Officer
shall send an interim response providing information on the status
of the request, including an estimate of the time within which
action is expected to be taken on the request and asking for any
further information as may be necessary to respond to the request.
Action will be completed as soon as possible, but not later than 20
working days after receipt of the original specific inquiry. In
unusual circumstances and for good cause, the appropriate Privacy
Act Officer may decide that action cannot be completed within the
initial 20 working days. In such case, the appropriate Privacy Act
Officer will advise the individual of the reason for the delay and
the date (not to exceed an additional 20 working days) by which
action can be expected to be completed.
</p><p>(c) The term <i>unusual circumstances</i> as used in this
section includes situations where a search for requested records
from inactive storage is necessary; cases where a voluminous amount
of data is involved; instances where information on other
individuals must be separated or expunged from the particular
record; and cases where consultation with other agencies which have
substantial interest in the response to the request is necessary.
</p>
<p>(d) Upon receiving a request, the Privacy Act Officer shall
ascertain which System Manager or Managers of the DOE have primary
responsibility for, custody of, or concern with the system or
systems of records subject to the request and shall forward the
request to such System Manager or Managers. The System Manager or
Managers shall promptly identify and, in consultation with the
General Counsel, review the records encompassed by the request.
</p><p>(e) Where the request is for access to or information about
records, after reviewing the material the System Manager or Managers
concerned shall transmit to the Privacy Act Officer the requested
material. The transmission to the Privacy Act Officer shall include
any recommendation that the request be granted or wholly or
partially denied and shall set forth any exemption categories
supporting denials. Any denial recommendation must be concurred in
by the appropriate General Counsel.
</p><p>(f) Where the request is for correction or amendment of
records, after reviewing the material the System Manager or Managers
shall transmit a recommended decision to the Privacy Act Officer.
Any recommendation that the request be granted or wholly or
partially denied shall cite the exemption relied on and set forth
the policy considerations supporting a denial. Any recommendation of
denial must be concurred in by General Counsel.

</p><p><b>&#167;1008.8
 Action in response to a request for access: disclosure of requested
 information to subject individuals.
</b></p><p>(a) Consistent with the recommendation of the System
Manager and the concurrence of the appropriate General Counsel, the
Privacy Act Officer shall provide to the requesting individual the
information about or access to a record or information pertaining to
the individual contained in a system of records, unless the request
is being denied in accordance with &#167; 1008.9 of this part. The
Privacy Act Officer shall notify the individual of such
determination and provide the following information:
</p><p>(1) Whether there is information or a record pertaining to
him that is contained in a system of records;
</p><p>(2) The methods of access as set forth in paragraph (b) of
this section;
</p><p>(3) The place at which the record or information may be
inspected;
</p><p>(4) The earliest date on which the record or information may
be inspected and the period of time that the record or information
will remain available for inspection. In no event shall the earliest
date be later than thirty calendar days from the date of
notification.
</p><p>(5) An indication that copies of the records are enclosed, or
the estimated date by which a copy of the record could be mailed and
the estimate of fees that would be charged to provide other than the
first copy of the record, pursuant to &#167; 1008.13.
</p><p>(6) The fact that the individual, if he wishes, may be
accompanied by another person during the in-person review of the
record or information, provided that the individual shall first
furnish to the Privacy Act Officer a written statement authorizing
disclosure of that individual's record in the accompanying person's
presence; and
</p><p>(7) Any additional requirements that must be satisfied in
order to provide information about or to grant access to the
requested record or information.
</p><p>(b) The following methods of access to records or information
pertaining to an individual and contained in a system of records may
be available to that individual depending on the circumstances of a
particular request:
</p><p>(1) A copy of the record may be enclosed with the initial
response in accordance with paragraph (a) of this section;
</p><p>(2) Inspection in person may be arranged during the regular
business hours of the DOE in the office specified by the Privacy Act
Officer;
</p><p>(3) Transfer of records to a Federal facility more convenient
to the individual may be arranged, but only if the Privacy Act
Officer determines that a suitable facility is available, that the
individual's access can be properly supervised at that facility, and
that transmittal of the records or information to that facility will
not unduly interfere with operations of the DOE or involve
unreasonable costs, in terms of money or manpower; and
</p><p>(4) The requested number of copies in addition to the initial
copy may be mailed at the request of the individual, subject to
payment of the fees prescribed in &#167; 1008.13.
</p><p>(c) If the Privacy Act Officer believes, based upon a
recommendation of the System Manager and the agency's medical
officer, that disclosure of medical and/or psychological information
directly to an individual could have an adverse effect upon that
individual, the individual may be asked:
</p><p>(1) To designate in writing a physician or mental health
professional to whom he would like the records to be disclosed; or
</p><p>(2) To submit a signed statement by his physician or a mental
health professional indicating that, in his view, disclosure of the
requested records or information directly to the individual will not
have an adverse effect upon the individual. If the individual
refuses to designate a physician or mental health professional, or
to submit a signed statement from his physician or mental health
professional as provided in paragraphs (c) (1) and (2) of this
section, the request will be considered denied, and the appeal
rights provided in &#167; 1008.11 will be available to the
individual.
</p><p>(d) The Privacy Act Officer shall supply such other
information and assistance at the time of an individual's review of
his record as is necessary to make the record intelligible to the
individual.
</p><p>(e) The DOE will, as required by subsection (d)(1), assure an
individual's right "to review his or her record and have a copy made
of all or any portion thereof in a form comprehensible to him."
However, original records will be made available to individuals only
under the supervision of the Privacy Act Officer or his designee.
Individuals will be provided at their request with a copy, but not
the original, of records pertaining to them.

</p><p><b>&#167;1008.9
 Action in response to a request for access: initial denial of
 access.
</b></p><p>(a) A request by an individual for information about or
access to a record or information pertaining to that individual that
is contained in a system of records may be denied only upon a
determination by the appropriate System Manager, with the
concurrence of the appropriate General Counsel, that:
</p><p>(1) The record is subject to an exemption under &#167;
1008.12;
</p><p>(2) The record is information compiled in reasonable
anticipation of a civil action or proceeding; or
</p><p>(3) The individual has unreasonably failed to comply with the
procedural requirements of this part.
</p><p>(b) The Privacy Act Officer shall give written notice of the
denial of a request of information about or access to records or
information pertaining to the individual and contained in a system
of records. Such written notice shall be sent by certified or
registered mail, return receipt requested and shall include the
following information:
</p><p>(1) The System Manager's name and title;
</p><p>(2) The reasons for the denial, including citation to the
appropriate sections of the Privacy Act and this part; and
</p><p>(3) Notification of the individual's right to appeal the
denial pursuant to &#167; 1008.11 and to administrative and judicial
review under 5 U.S.C. 552a(g)(1)(B), as limited by 552a(g)(5).
</p><p>(c) Nothing in this section shall:
</p><p>(1) Require the furnishing of information or records that are
not retrieved by the name or by some other identifying number,
symbol or identifying particular of the individual making the
request;
</p><p>(2) Prevent a System Manager from waiving any exemption
authorizing the denial of records, in accordance with &#167;
1008.12.

</p><p><b>&#167;1008.10
 Action in response to a request for correction or amendment of
 records.
</b></p><p>(a) The Privacy Act Officer must respond in writing to
the requester for amendment of a record within 10 working days of
receipt. This response shall inform the requester of the decision
whenever possible.
</p><p>(b) If the decision cannot be reached within 10 working days,
the requester shall be informed of the reason for delay and the date
(within 20 working days) it is expected that the decision will be
made.
</p><p>(c) The Privacy Act Officer, consistent with the
recommendation of the System Manager or Managers, as concurred in by
the appropriate General Counsel, if appropriate, shall do one of the
following:
</p><p>(1) Instruct the System Manager to make the requested
correction or amendment; and advise the individual in writing of
such action, providing either a copy of the corrected or amended
record, or a statement as to the means whereby the correction or
amendment was accomplished in cases where a copy cannot be provided
(for example, erasure of information from a record maintained only
in an electronic data bank); or
</p><p>(2) Inform the individual in writing that his request is
denied in whole or in part. Such denial shall be sent by certified
or registered mail, return receipt requested, and shall provide the
following information:
</p><p>(i) The System Manager's name and title;
</p><p>(ii) The reasons for the denial; including citation to the
appropriate sections of the Act and this part; and
</p><p>(iii) Notification of the individual's right to appeal the
denial pursuant to &#167; 1008.11 and to administrative and judicial
review under 5 U.S.C. 552a(g)(1)(B), as limited by 5 U.S.C. 552a(g)
(5).
</p><p>(iv) Notification of the right of the individual to submit a
statement of disagreement consistent with &#167; 1008.11(g).
</p><p>(d) Whenever an individual's record is amended pursuant to a
request by that individual, the Privacy Act Officer or the System
Manager, as appropriate, shall notify all persons and agencies to
which the amended portion of the record had been disclosed prior to
its amendment, if an accounting of such disclosure was required by
the Act. The notification shall request a recipient agency
maintaining the record to acknowledge receipt of the notification,
to correct or amend the record and to apprise an agency or person to
which it had disclosed the record of the substance of the amendment.
</p><p>(e) The following criteria will be taken into account by the
DOE in reviewing a request for amendment:
</p><p>(1) The sufficiency of the evidence submitted by the
individual;
</p><p>(2) The factual accuracy of the information;
</p><p>(3) The relevance and necessity of the information in
relation to the purpose for which it was collected;
</p><p>(4) If such information is used in making any determination
about the individual, whether the information is as accurate,
relevant, timely, and complete as is reasonably necessary to assure
fairness to the individual in such determination;
</p><p>(5) The degree of possibility that denial of the request
could unfairly result in a determination adverse to the individual;
</p><p>(6) The nature of the record sought to be corrected or
amended; and
</p><p>(7) The propriety and feasibility of complying with the
specific means of amendment requested by the individual.
</p><p>(f) The DOE will not undertake to gather evidence for the
individual, but does reserve the right to verify the evidence that
the individual submits.
</p><p>(g) Amendment of a record requested by an individual may be
denied upon a determination that:
</p><p>(1) The individual has failed to establish, by a
preponderance of the evidence, the propriety of the amendment in
relation to the criteria stated in paragraph (c) of this section;
</p><p>(2) The record sought to be amended was compiled in a
terminated judicial, quasi-judicial or quasi-legislative proceeding
to which the individual was a party or participant;
</p><p>(3) The record sought to be amended is the subject of a
pending judicial, quasi-judicial or quasi-legislative proceeding to
which the individual is a party or participant;
</p><p>(4) The amendment would violate a duly enacted statute or
promulgated regulation;
</p><p>(5) The individual has unreasonably failed to comply with the
procedural requirements of this part; or
</p><p>(6) The record has been properly exempted from the provisions
of subsection (d) of the Act.
</p><p>(h) Nothing in this section shall restrict the DOE from
granting in part or denying in part a request for amendment of
records.
</p><p>[45 FR 61577, Sept. 16, 1980; 46 FR 31637, June 17, 1981]

</p><p><b>&#167;1008.11
 Appeals of denials of requests pursuant to &#167; 1008.6.
</b></p><p>(a) Any individual may appeal the denial of a request
made by him for information about or for access to or correction or
amendment of records. An appeal shall be filed within 30 calendar
days after receipt of the denial. When an appeal is filed by mail,
the postmark is conclusive as to timeliness. The appeal shall be in
writing and must be signed by the individual. The words "PRIVACY ACT
APPEAL"  should appear in capital letters on the envelope and the
letter. Appeals of denials relating to records maintained in
government-wide systems of records reported by the OPM, shall be
filed, as appropriate, with the Assistant Director for Agency
Compliance and Evaluation, Office of Personnel Management (OPM),
1900 E Street, NW., Washington, DC 20415. All other appeals relating
to DOE records shall be directed to the Director, Office of Hearings
and Appeals (OHA), Department of Energy, Headquarters, Washington,
DC.
</p><p>(b) An appeal not addressed and marked as specified in
paragraph (a) of this section shall be forwarded immediately to the
Assistant Director for Agency Compliance and Evaluation, OPM, or the
Director, OHA, as appropriate. An appeal that is not properly
addressed by an individual shall not be deemed to have been received
for purposes of time periods in this section until actual receipt of
the appeal by the Assistant Director, OPM, or the Director, OHA. In
each instance when an appeal so forwarded is received, the
individual filing the appeal shall be notified that the appeal was
improperly addressed and the date when the appeal was received by
the Assistant Director, OPM, or the Director, OHA.
</p><p>(c) The appeal shall include the following:
</p><p>(1) A copy of the original request for access or for
amendment;
</p><p>(2) A copy of the initial denial; and
</p><p>(3) A statement of the reasons why the initial denial is
believed to be in error.
</p><p>(d) The records or record to which the individual was denied
access, or which was requested to be corrected or amended, will be
supplied to the appropriate appeal authority by the Privacy Act
Officer who issued the initial denial. While such records normally
will comprise the entire record on appeal, the appeal authority may
seek such additional information as is necessary to assure that the
final determination is fair and equitable.
</p><p>(e) No personal appearance or hearing on appeal will be
allowed.
</p><p>(f) The appropriate appeal authority for DOE records shall
act upon the appeal and issue a final determination in writing no
later than 20 working days from the date on which the appeal is
received. However, the appeal authority may extend the ten-day
period upon a determination that a fair and equitable review cannot
be made within that period. In such cases the individual shall be
advised in writing of the reason for the extension and of the
estimated date by which a final determination will be issued. The
final determination shall be issued not later than the 30th working
day after receipt of the appeal unless unusual circumstances, as
defined in &#167; 1008.7, are present, whereupon an additional 30
days may be extended.
</p><p>(g) If an appeal of a denial of access is granted, a copy of
the determination shall be transmitted promptly to the individual,
the Privacy Act Officer and the appropriate System Manager. Upon
receipt of the determination, the Privacy Act Officer promptly shall
take action consistent with &#167; 1008.8.
</p><p>(h) If an appeal of a denial of correction or amendment is
granted, the final determination shall identify the specific
corrections or amendments to be made. A copy of the determination
shall be transmitted promptly to the individual, the Privacy Act
Officer and the appropriate System Manager. Upon receipt of the
determination, the Privacy Act Officer promptly shall take steps to
insure that the actions set forth in &#167; 1008.10 (a) and (b) are
taken.
</p><p>(i) If the appeal of a denial of access is denied, the final
determination shall state the reasons for the denial and shall be
transmitted promptly to the individual, the Privacy Act Officer and
the appropriate System Manager. The determination shall also include
a statement identifying the right of the individual to
administrative and judicial review pursuant to 5 U.S.C. 552a(g)(1)
(B) as limited by 5 U.S.C. 552a(g)(5).
</p><p>(j) If the appeal of a denial of correction or amendment is
denied, the final determination shall state the reasons for the
denial and shall be transmitted promptly to the individual, the
Privacy Act Officer and the appropriate System Manager.
</p><p>(1) The determination also shall include the following:
</p><p>(i) Notice of the right of the individual to file with the
Privacy Act Officer a concise, signed statement of reasons for
disagreeing with the final determination, receipt of which statement
will be acknowledged by the Privacy Act Officer.
</p><p>(ii) An indication that any disagreement statement filed by
the individual will be noted and appended to the disputed record and
that a copy of the statement will be provided by the Privacy Act
Officer or the System Manager, as appropriate, to persons and
agencies to which the record is disclosed subsequent to the date of
receipt of such statement;
</p><p>(iii) An indication that the DOE shall append to any
disagreement statement filed by the individual a copy of the final
determination or a summary thereof, which determination or summary
also will be provided to persons and agencies to which the
disagreement statement is disclosed; and,
</p><p>(iv) A statement of the right of the individual to
administrative and judicial review under 5 U.S.C. 552a(g)(1)(B), as
limited by 5 U.S.C. 552a(g)(5).
</p><p>(2) Although a copy of the final determination or a summary
thereof will be treated as part of the individual's record for
purposes of disclosure in instances where the individual has filed a
disagreement statement, it will not be subject to correction or
amendment by the individual.
</p><p>(3) Where an individual files a statement of disagreement
consistent with paragraph (j)(1) of this section, the Privacy Act
Officer shall take steps to insure that the actions provided in
paragraphs (j)(1) (i), (ii) and (iii) of this section are taken.

</p><p><b>&#167;1008.12
 Exemptions.
</b></p><p>(a) <i>General exemptions</i>--(1) <i>Generally.</i> 5
U.S.C. 552a(j)(2) allows the exemption of any system of records
within the DOE from any part of section 552a except subsections (b),
(c)(1) and (2), (e)(4)(A) through (F) (e)(6), (7), (9), (10), and
(11), and (i) of the Act if the system of records is maintained by a
DOE component which performs as its principal function any activity
pertaining to the enforcement of criminal laws, including police
efforts to prevent, control, or reduce crime or to apprehend
criminals, and which consists of:
</p>
<p>(i) Information compiled for the purpose of identifying
individual criminal offenders and alleged offenders;
</p><p>(ii) Information compiled for the purpose of a criminal
investigation, including reports of informants and investigators,
and associated with an identifiable individual; or
</p><p>(iii) Reports identifiable to an individual compiled at any
stage of the process of enforcement of the criminal laws from arrest
or indictment through release from supervision.
</p><p>(2) <i>Applicability of general exemptions to DOE systems of
records</i>--(i) <i>Investigative Files of the Inspector General
(DOE-54).</i> This system of records is being exempted pursuant to
subsection (j)(2) of the Act in order to aid the Office of the
Inspector General in the performance of its law enforcement
function. The system is exempted from subsections (c)(3) and (4);
(d)(1)-(4); (e)(1)-(3); (4)(G), (H), and (I); (5) and (8); and (g)
of the Act. The system is exempt from these provisions for the
following reasons: notifying an individual at the individual's
request of the existence of records in an investigative file
pertaining to such individual, or granting access to an
investigative file could (A) interfere with investigative and
enforcement proceedings and with co-defendants' right to a fair
trial; (B) disclose the identity of confidential sources and reveal
confidential information supplied by these sources; and (C) disclose
investigative techniques and procedures.
</p>
<p>(ii) <i>Law Enforcement Investigative Records (DOE-84).</i> This
system of records is being exempted pursuant to subsection (j)(2) of
the Act to enable the Office of Counterintelligence to carry out its
duties and responsibilities as they pertain to its law enforcement
function. The system is exempted from subsections (c)(3) and (4),
(d), (e) (1), (2), and (3), (e)(4) (G) and (H), (e)(8), (f), and (g)
of the Act. The system is exempt from these provisions for the
following reasons: Notifying an individual at the individual's
request of the existence of records in an investigative file
pertaining to such individual, or granting access to an
investigative file could interfere with investigative and
enforcement proceedings and with co-defendants' right to a fair
trial; disclose the identity of confidential sources and reveal
confidential information supplied by these sources; and disclose
investigative techniques and procedures.
</p>
<p>(b) <i>Specific exemptions.</i> Subsection (k) of the Privacy Act
establishes seven categories of systems of records which may be
exempted from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and
(I), and (7) of the Act. The Department has exempted systems of
records under four of these provisions, as follows:
</p>
<p>(1) <i>Classified material.</i> (i) Subsection (k)(1) permits
exemption of systems of records that are specifically authorized
under criteria established under statute or Executive Order to be
kept secret in the interest of national defense or foreign policy,
and are in fact properly classified pursuant to such statute or
Executive Order. Restricted Data and Formerly Restricted Data under
the Atomic Energy Act of 1954, as amended, are included in this
exemption.
</p>
<p>(ii) The DOE systems of records listed below have been exempted
under subsection (k)(1) to the extent they contain classified
information, in order to prevent serious damage to the national
defense or foreign policy that could arise from providing
individuals access to classified information. Systems exempted under
subsection (k)(1) are:
</p><p>(A) Alien Visits and Participation (DOE-52).
</p><p>(B) Clearance Board Cases (DOE-46).
</p><p>(C) Security Correspondence Files (DOE-49).
</p><p>(D) Foreign Travel Records (DOE-27)
</p><p>(E) Legal Files (Claims, Litigations, Criminal Violation,
Patents, and other Legal Files) (DOE-41).
</p><p>(F) Personnel Security Clearance Files (DOE-43).
</p><p>(G) Personnel Security Clearance Index (Automated) (DOE-42).
</p><p>(H) Special Access Authorization for Categories of Classified
Information (DOE-44).
</p><p>(I) Administrative and Analytical Records and Reports
(DOE-81).
</p><p>(J) Law Enforcement Investigative Records (DOE-84).
</p><p>(K) Employee Concerns Program Records (DOE-3)
</p><p>(L) Whistleblower Investigation, Hearing and Appeal Records
(DOE-7)
</p><p>(M) Intelligence Related Access Authorization (DOE-15)
</p><p>(2) <i>Investigatory material compiled for law enforcement
purposes.</i> (i) Subsection (k)(2) permits the exemption of
investigatory material compiled for law enforcement purposes: <i>
Provided, however,</i> That if any individual is denied any right,
privilege, or benefit to which he would otherwise be entitled by
Federal law, or for which he would otherwise be eligible, as a
result of the maintenance of such material, such material shall be
provided to such individual, except to the extent that the
disclosure of such material would reveal the identity of a source
who furnished information to the Government under an express promise
that the identity of the source would be held in confidence, or,
prior to September 27, 1975, under an implied promise that the
identity of the source would be held in confidence.
</p>
<p>(ii) The DOE systems of records listed below have been exempted
under subsection (k)(2) in order to prevent subjects of
investigation from frustrating the investigatory process through
access to records about themselves or as a result of learning the
identities of confidential informants; to prevent disclosure of
investigative techniques; to maintain the ability to obtain
necessary information; and thereby to insure the proper functioning
and integrity of law enforcement activities. Systems of records
exempted under subsection (k)(2) are:
</p><p>(A) Alien Visits and Participation (DOE-52).
</p><p>(B) Clearance Board Cases (DOE-46).
</p><p>(C) Security Correspondence Files (DOE-49).
</p><p>(D) Foreign Travel Records (DOE-27).
</p><p>(E) Legal Files (Claims, Litigation, Criminal Violations,
Patents, and other Legal Files) (DOE-41).
</p><p>(F) Personnel Security Clearance Files (DOE-43).
</p><p>(G) Personnel Security Clearance Index (Automated) (DOE-42).
</p><p>(H) Special Access Authorization for Categories of Classified
Information (DOE-44).
</p><p>(I) DOE Personnel and General Employment Records (DOE-1)
(only personnel investigative records concerning current and former
DOE employees and applicants for employment by DOE).
</p><p>(J) Investigative Files of the Inspector General (DOE-54)
(only investigative records concerning past and present DOE
employees).
</p><p>(K) Administrative and Analytical Records and Reports
(DOE-81).
</p><p>(L) Law Enforcement Investigative Records (DOE-84).
</p><p>(M) Allegation-Based Inspections Files of the Office of
Inspector General (DOE-83).
</p><p>(N) Employee Concerns Program Records (DOE-3)
</p><p>(O) Whistleblower Investigation, Hearing and Appeal Records
(DOE-7)
</p><p>(P) Intelligence Related Access Authorization (DOE-15)
</p><p>(3) <i>Investigatory material compiled for determining
suitability for Federal employment.</i> (i) Subsection (k)(5)
permits exemption of systems of records that contain investigatory
material compiled solely for the purpose of determining suitability,
eligibility, or qualification for Federal civilian employment,
military service, Federal contracts, or access to classified
information, but only to the extent that the disclosure of such
material would reveal the identity of a source who furnished
information to the Government under an express promise that the
identity of the source would be held in confidence, or, prior to
September 27, 1975, under an implied promise that the identity of
the source would be held in confidence.
</p>
<p>(ii) The DOE systems of records listed below have been exempted
under subsection (k)(5) to the extent they contain the kinds of
records described in subsection (k)(5) in order to maintain DOE's
ability to obtain candid information on candidates for employment,
contracts, or access to classified information and to fulfill
commitments made to sources to protect the confidentiality of
information, and thereby to facilitate proper selection or
continuation of the best applicants or persons for a given position
or contract. Systems exempted under subsection (k)(5) are:
</p><p>(A) DOE Personnel and General Employment Records (DOE-1);
</p><p>(B) Personnel Security Clearance Files (DOE-43);
</p><p>(C) Investigative Files of the Inspector General (DOE-54);
</p><p>(D) Alien Visits and Participation (DOE-52);
</p><p>(E) Clearance Board Cases (DOE-46);
</p><p>(F) Security Correspondence Files (DOE-49);
</p><p>(G) Foreign Travel Records (DOE-27);
</p><p>(H) Legal Files (Claims, Litigation, Criminal Violations,
Patents, and other Legal Files) (DOE-41);
</p><p>(I) Personnel Security Clearance Index (Automated) (DOE-42);
</p><p>(J) Special Access Authorization for Categories of Classified
Information (DOE-44);
</p><p>(K) DOE Personnel: Supervisor-Maintained Personnel Records
(DOE-2);
</p><p>(L) Applications for DOE Employment (DOE-4);
</p><p>(M) Administrative and Analytical Records and Reports
(DOE-81);
</p><p>(N) Law Enforcement Investigative Records (DOE-84).
</p><p>(O) Allegation-Based Inspections Files of the Office of
Inspector General (DOE-83).
</p><p>(P) Employee Concerns Program Records (DOE-3)
</p><p>(Q) Whistleblower Investigation, Hearing and Appeal Records
(DOE-7)
</p><p>(R) Intelligence Related Access Authorization (DOE-15)
</p><p>(4) <i>Testing or examination material.</i> (i) Subsection
(k)(6) permits exemption of systems of records that include testing
or examination material used solely to determine individual
qualifications for appointment or promotion in the Federal service,
the disclosure of which would compromise the objectivity or fairness
of the testing of examination process.
</p>
<p>(ii) The DOE systems of records listed below have been exempted
to the extent they contain testing or examination material in order
to protect the integrity of the personnel testing and evaluation
process and to avoid providing individuals with unfair advantage, by
premature or unfair disclosure of testing or rating information.
Systems exempted under subsection (k)(6) are:
</p><p>(A) (DOE-2) DOE Personnel: Supervisor-Maintained Personnel
Records.
</p><p>(B) (DOE-4) Applications for DOE Employment.
</p><p>(C) (DOE-1) DOE Personnel and General Employment Records.
</p><p>(c) <i>Application of exemptions to particular requests.</i>
(1) The Privacy Act Officer, consistent with the recommendation of
the System Manager and with concurrence of the appropriate General
Counsel, may make available records which the DOE is authorized to
withhold under this section.
</p>
<p>(2) With respect to records containing material or information
that would reveal the identity of a source who was given an
assurance of confidentiality, a determination to make records
available pursuant to paragraph (c)(1) of this section shall be made
only if the source consents to the release of such information to
the individual, or if it is determined that the material or
information is not adverse or detrimental to the individual, or for
good cause shown. The exercise of discretion with respect to waiver
of the exemption shall be final.
</p><p>(3) Prior to making a determination to deny access to a
record in a system of records covered by exemption (k)(1) for
classified material (see paragaph (b)(1) of this section), the
System Manager shall consult with the Director, Division of
Classification, to verify the current classification status of the
information in the requested record.
</p><p>[45 FR 61577, Sept. 16, 1980, as amended at 60 FR 35836, July
12, 1995; 62 FR 67519, Dec. 24, 1997; 67 FR 4171, Jan. 29, 2002]

</p><p><b>&#167;1008.13
 Fees.
</b></p><p>(a) The only fees to be charged to or collected from an
individual under the provisions of this part are for copying records
at the request of the individual. The fee charged shall be
consistent with the fee schedule set forth in paragraph (b) of this
section.
</p><p>(1) No fees shall be charged or collected for the following:
Search for and retrieval of records; review of records; copying by
the DOE incident to granting access; copying at the initiative of
the DOE without a request from the individual; copying when the
aggregate of fees for copying is $25 or less; time spent providing
copies; transportation of records and personnel; and first class
postage.
</p><p>(2) It is the policy of the DOE to provide an individual with
one copy of each record corrected or amended pursuant to request
without charge.
</p><p>(3) As required by the Office of Personnel Management in its
published regulations implementing the Act, the DOE will charge no
fee for a single copy of a personnel record covered by that
Commission's Government-wide published notice of systems of records.
</p><p>(b) The schedule of fees is as follows:
</p><p>(1) $.10 per copy of each page.
</p><p>(2) For other forms of copying and other forms of materials
(e.g., cassettes, computer materials), the direct cost of the
materials, personnel, and equipment shall be charged, but only with
prior specific approval of the person making the request, when such
charges would be in excess of $25.
</p><p>(c) The Privacy Act Officer may, upon application by an
individual, furnish any records without charge or at a reduced rate,
if the Privacy Act Officer determines that such waiver or reduction
of fees is in the public interest.
</p><p>(d) Payment shall be made by check or money order payable to
the United States Department of Energy.
</p><p>(e) Advance payment of all or part of the fees may be
required at the discretion of the Privacy Act Officer. Unless the
individual requesting the copies specifically states that he is
willing to pay whatever fees are assessed for meeting the request
or, alternatively, specifies an amount in excess of $25 that he is
willing to pay and which in fact covers the anticipated fees for
meeting the request, a request that is expected to involve assessed
fees in excess of $25 shall not be deemed to have been received, for
purposes of the time periods specified in &#167;&#167; 1008.7 and
1008.10 until the individual making the request is notified of the
anticipated cost, agrees to bear it, and makes any advance deposit
required. Such notification shall be made by the Privacy Act Officer
as promptly as possible after receipt of the request.

</p><p><b>&#167;1008.14
 Requests under false pretenses.
</b></p><p>Subsection (i)(3) of the Act provides that any person who
knowingly and willingly requests or obtains any record concerning an
individual from an agency under false pretenses shall be quilty of a
misdeamenaor and fined not more than $5,000.

</p><p><b>&#167;1008.15
 Civil remedies.
</b></p><p>Subsection (g) of the Act provides that an individual may
bring suit against the DOE for a violation of the Privacy Act, as
follows:
</p><p>(a) If the DOE refuses to grant a request for access to an
individual's records, the court may order the DOE to provide the
individual with access to his or her records and award reasonable
litigation costs and attorney's fees.
</p><p>(b) If the DOE refuses to amend a record or fails to review
an amendment request as required by subsection (d)(3) of the Act,
the court may order the DOE to make the amendment and award
reasonable litigation costs and attorney's fees.
</p><p>(c) If the DOE makes an adverse determination based on a
record which is not maintained in an accurate, timely, relevant, and
complete manner, the individual may be awarded actual damages of at
least $1,000. In order to prevail, the individual must show that:
</p><p>(1) The DOE's action was willful and intentional; and
</p><p>(2) The adverse determination was based on the faulty record.
</p><p>(d) If the DOE fails to comply with any other provision of
the Privacy Act or agency rule promulgated under the Act, in such a
way as to have an adverse effect on the individual, the court may
award actual damages of at least $1,000. In order to prevail, the
individual must show that:
</p><p>(1) The DOE's action was willful and intentional; and
</p><p>(2) The agency's action had an adverse effort on the
individual; and
</p><p>(3) The adverse effect was causally related to the DOE's
action.
</p><p><b>Subpart C--Disclosure to Third Parties

</b></p>
<p><b>&#167;1008.16
 Prohibition against disclosure.
</b></p><p>Except as provided in &#167; 1008.17, the DOE shall not
disclose any record which is contained in a system of records, by
any means of communication, to any agency or to any person other
than the individual who is the subject of the record.

</p><p><b>&#167;1008.17
 Conditions of disclosure.
</b></p><p>(a) Notwithstanding the prohibition contained in &#167;
1008.16, the DOE may disclose records covered by this part (1) to
the individual to whom the record pertains or to an agency or (2) to
a person other than the individual where he has given his prior
written consent to the disclosure or has made a written request for
such disclosure.
</p><p>(b) Notwithstanding the prohibition contained in &#167;
1008.16 the DOE may also disclose records covered by this part
whenever the disclosure is:
</p><p>(1) To officers and employees of the DOE who have a need for
the record in the performance of their duties;
</p><p>(2) Required under the Freedom of Information Act (5 U.S.C.
552);
</p><p>(3) For a routine use (as defined in &#167; 1008.2) which is
described in the <i>Federal Register</i> notice for the system of
records which the disclosure is to be made;
</p>
<p>(4) To the Bureau of the Census for purposes of planning or
carrying out a census or survey or related activity pursuant to the
provisions of title 13 of the United States Code;
</p><p>(5) To a recipient who has provided the agency with advance
adequate written assurance that the record will be used solely as a
statistical research or reporting record, and the record is to be
transferred in a form that is not individually identifiable;
</p><p>(6) To the National Archives of the United States as a record
which has sufficient historical or other value to warrant its
continued preservation by the United States Government, or for
evaluation by the Administrator of General Services or his designee
to determine whether the record has such value;
</p><p>(7) To another agency or to an instrumentality of any
governmental jurisdiction within or under the control of the United
States for a civil or criminal law enforcement activity if the
activity is authorized by law and if the head of the agency or
instrumentality has made a written request to the DOE specifying the
particular portion desired and the law enforcement activity for
which the record is sought;
</p><p>(8) To a person pursuant to a showing of compelling
circumstances affecting the health or safety of an individual if
upon such disclosure notification is transmitted to the last known
address of such individual;
</p><p>(9) To either House of Congress, or to any committee or
subcommittee thereof, any joint committee of Congress or
subcommittee of any such joint committee, to the extent of matter
within its jurisdiction;
</p><p>(10) To the Comptroller General, or any of his authorized
representatives, in the course of the performance of the duties of
the General Accounting Office;
</p><p>(11) Pursuant to the order of a court of competent
jurisdiction.
</p><p>(c) Notwithstanding the prohibition contained in &#167;
1008.16 of this part, the DOE may also disclose records covered by
this part when disseminating a corrected or amended record or
notation of a disagreement statement as required by subsection (c)
(4) of the Act.

</p><p><b>&#167;1008.18
 Accounting for disclosures.
</b></p><p>(a) For each disclosure of information contained in a
system of records under his control, except disclosures to
authorized officers and employees of DOE and disclosures required by
the Freedom of Information Act, the appropriate System Manager shall
keep an accurate accounting of:
</p><p>(1) The date, nature, and purposes of each disclosure of a
record made to any person or to another agency; and
</p><p>(2) The name and address of the person or agency to which the
disclosure was made.
</p><p>(b) The accounting shall be retained for at least five years
or the life of the record, whichever is longer, after the disclosure
for which the accounting is made.
</p><p>(c) The accounting described in paragraph (a) of this section
shall be made available to the individual named in the record upon
written request to the Privacy Act Officer at the appropriate DOE
location listed at &#167; 1008.2(c) of this part. However, the
accounting shall not be revealed with respect to disclosures made
under &#167; 1008.17(b)(7) of this part, pertaining to law
enforcement activity; or with respect to disclosures involving
system of records for which DOE had claimed an exemption from
certain requirements of the Act, as provided in &#167; 1008.12 of
this part.
</p><p>(d) Whenever an amendment or correction of a record or a
notation of dispute concerning the accuracy of records is made by
the DOE in accordance with &#167;&#167; 1008.10(a)(2)(iv) and
1008.11(g) of this part, DOE shall inform any person or other agency
to whom the record was previously disclosed if an accounting of the
disclosure was made pursuant to the requirements of paragraph (a) of
this section, unless the disclosure was made pursuant to &#167;
1008.17(b)(7) of this part; or the disclosure involved a system of
records of which DOE has claimed an exemption from certain
requirements of the Act, as provided in &#167; 1008.12 of this part.
</p><p>(e) The System Manager shall make reasonable efforts to serve
notice on an individual when any record containing information about
such individual in a DOE system of records is disclosed to any
person under compulsory legal process when such process becomes a
matter of public record.
</p><p>(f) Prior to disclosing any record about an individual to any
person other than an agency, unless the disclosure is pursuant to
the Freeedom of Information Act, the System Manager shall make
reasonable efforts to assure that each record is accurate, complete,
timely, and relevant for DOE's purposes.

</p><p><b>&#167;1008.19
 Criminal penalties--improper disclosure.
</b></p><p>Subsection (i)(1) of the Act provides that a Federal
employee who willfully discloses information subject to the Privacy
Act in violation of the Act or rules promulgated under it shall be
guilty of a misdemeanor and fined up to $5,000.
</p><p><b>Subpart D--Maintenance and Establishment of Systems of
Records

</b></p><p><b>&#167;1008.20
 Content of systems of records.
</b></p><p>(a) The DOE will maintain in its records only such
information about an individual as is relevant and necessary to
accomplish a purpose DOE is required to accomplish by statute or by
Executive Order of the President, unless an exemption ot this
requirement has been claimed by DOE, as provided in &#167; 1008.12
of this part.
</p><p>(b) The DOE will maintain no record describing how any
individual exercises rights guaranteed by the First Amendment unless
expressly authorized by statute or by the individual about whom the
record is maintained or unless it is pertinent to and within the
scope of an authorized law enforcement activity.
</p><p>(c) The DOE will maintain all records that are used by it to
make any determination about any individual with such accuracy,
relevance, timeliness and completeness as is reasonably necessary to
assure fairness to the individual in such determination.

</p><p><b>&#167;1008.21
 Collection of information by DOE about an individual for a system
 of records.
</b></p><p>(a) The DOE will collect information, to the greatest
extent practicable, directly from the subject individual when the
use of the information may result in adverse determinations about an
individual's rights, benefits and privileges under Federal programs,
unless an exemption from the Act to this requirement has been
claimed by DOE as provided in &#167; 1008.12
</p><p>(b) Unless an exemption from the Act has been claimed by DOE
under subsection (j)(2), as provided in &#167; 1008.12, DOE shall
inform each individual whom it asks to supply information, on the
form or other means by which it uses to collect the information, or
on a separate form that can be retained by the individual, of the
following:
</p><p>(1) The authority (whether granted by statute or by Executive
Order of the President) that authorizes the solicitation of the
information and whether the provision of such information is
mandatory or voluntary;
</p><p>(2) The principal purpose or purposes for which the
information is intended to be used;
</p><p>(3) The routine uses that may be made of the information, as
published in the <i>Federal Register</i> pursuant to the
requirements of the Act; and
</p>
<p>(4) The effect on the individual, if any, of not providing all or
any part of the requested information.

</p><p><b>&#167;1008.22
 Use and collection of social security numbers.
</b></p><p>(a) The System Manager of each system of records which
utilizes social security numbers as a method of identification
without statutory authorization or authorization by regulation
adopted prior to January 1, 1975, shall revise the system to avoid
future collection and use of the social security numbers.
</p><p>(b) Heads of Headquarters Divisions and Offices and heads of
the other DOE locations shall insure that employees authorized to
collect information from individuals are advised that individuals
may not be required to furnish social security numbers without
statutory authorization, and that individuals who are requested to
provide social security numbers voluntarily must be advised that
furnishing the number is not required and that no penalty or denial
of benefits will flow from the refusal to provide it.

</p><p><b>&#167;1008.23
 Public notice of systems of records.
</b></p><p>(a) The DOE shall publish in the <i>Federal Register</i>
at least annually a notice of the existence and character of each of
its systems of records, which notice shall include:
</p>
<p>(1) The name and location of the system;
</p><p>(2) The categories of individuals on whom records are
maintained in the system;
</p><p>(3) The categories of records maintained in the system;
</p><p>(4) Each routine use of the records contained in the system,
including the categories of users and the purpose of such use,
subject to paragraph (d) of this section;
</p><p>(5) The policies and practices of the DOE regarding storage,
retrievability, access controls, retention, and disposal of the
records;
</p><p>(6) The title and business address of the DOE official who is
responsible for the system of records;
</p><p>(7) The DOE procedures whereby an individual can be notified
at his request if the system of records contains a record pertaining
to him;
</p><p>(8) The DOE procedures whereby an individual can be notified
at his request about how he can gain access to any record pertaining
to him contained in the system or records, and how he can contest
its content; and
</p><p>(9) The categories of source of records in the systems.
</p><p>(b) Notwithstanding the requirements of paragraph (a) of this
section, the notice of systems of records shall not necessarily
include the information in paragraphs (a) (7) through (9) of this
section if DOE has claimed a general or specific exemption from the
requirements of the Act, as provided in &#167; 1008.12.
</p><p>(c) Copies of the notices as printed in the <i>Federal
Register</i> shall be available at the DOE locations listed at
&#167; 1008.2(c). Requests by mail for copies of such notices should
be sent to Privacy Act Officer, Headquarters, U.S. Department of
Energy, Washington, DC. 20585. The first copy will be furnished free
of charge. For each additional copy, the costs of printing and
handling may be charged.
</p>
<p>(d) DOE shall publish in the <i>Federal Register</i> notice of
any new routine use or intended routine use of a record in the
system of records, at least 30 calendar days prior to the
implementation of any new routine use of a record in a system of
records, or at least 30 calendar days prior to publication of the
annual notice of such routine uses, as provided in paragraph (a) of
this section, an opportunity for interested persons to submit
written comments consisting of data, views, or arguments regarding
such use to DOE, shall be provided.

</p>
<p><b>&#167;1008.24
 Criminal penalties--failure to publish a system notice.
</b></p><p>Subsection (i)(2) of the Act provides that an agency
officer or employee who willfully maintains a system of records
without publishing a system notice as required by subsection (e)(4)
of the Act shall be guilty of a misdemeanor and fined up to
$5,000.</p>
</xhtmlContent>
      </regulationsPart>
              </regulationsChapter>
            </regulationsTitle>
      </regulations>
<regulations id="reg2" toc="yes">
<regulationsTitle number="18">
<heading>Conservation of Power and Water Resources</heading>
<regulationsChapter number="I">
<heading>Federal Energy Regulatory Commission</heading>
<regulationsPart number="3b">
<heading>COLLECTION, MAINTENANCE, USE, AND DISSEMINATION OF RECORDS
OF IDENTIFIABLE PERSONAL INFORMATION </heading>
<xhtmlContent>
<p><b>Subpart A--General
</b></p>
<p>Sec.
</p><p>3b.1 Purpose.
</p><p>3b.2 Definitions.
</p><p>3b.3 Notice requirements.
</p><p>3b.4 Government contractors.
</p><p>3b.5 Legal guardians.
</p><p><b>Subpart B--Standards for Maintenance and Collection of
Records
</b></p>
<p>3b.201 Content of records.
</p><p>3b.202 Collection of information from individuals concerned.
</p><p>3b.203 Rules of conduct.
</p><p>3b.204 Safeguarding information in manual and computer-based
record systems.
</p><p><b>Subpart C--Rules for Disclosure of Records
</b></p>
<p>3b.220 Notification of maintenance of records to individuals
concerned.
</p><p>3b.221 Access of records to individuals concerned.
</p><p>3b.222 Identification requirements.
</p><p>3b.223 Fees.
</p><p>3b.224 Requests to amend records and disputes thereon.
</p><p>3b.225 Written consent for disclosure.
</p><p>3b.226 Accounting of disclosures.
</p><p>3b.227 Mailing lists.
</p><p><b>Subpart D--Rules for Exemptions
</b></p>
<p>3b.250 Specific exemptions.
</p><p><b>Authority:</b> Federal Power Act, as amended, sec. 309, 49
Stat. 858-859 (16 U.S.C. 825h); Natural Gas Act, as amended, sec.
16, 52 Stat. 830 (15 U.S.C. 717o); and Pub. L. 93-579 (88 Stat.
1896). </p>
<p><b>Source:</b> Order 536, 40 FR 44288, Sept. 25, 1975, unless
otherwise noted. </p>
<p><b>Subpart A--General
</b></p><p><b>&#167;3b.1
 Purpose.
</b></p><p>Part 3b describes the Federal Power Commission's program
to implement the provisions of the Privacy Act of 1974 (Pub. L. No.
93-579, 88 Stat. 1896) to allow individuals to have a say in the
collection and use of information which may be used in
determinations affecting them. The program is structured to permit
an individual to determine what records pertaining to him and filed
under his individual name, or some other identifying particular, are
collected, maintained, used or disseminated by the Commission, to
permit him access to such records, and to correct or amend them, and
to provide that the Commission collect, use, maintain and
disseminate such information in a lawful manner for a necessary
purpose.

</p><p><b>&#167;3b.2
 Definitions.
</b></p><p>In this part:
</p><p>(a) <i>Agency,</i> as defined in 5 U.S.C. 551(1) as "* * *
each authority of the Government of the United States, whether or
not it is within or subject to review by another agency, * * *",
includes any executive department, military department, Government
corporation, Government controlled corporation, or other
establishment in the executive branch of the Government (including
the Executive Office of the President), or any independent
regulatory agency [5 U.S.C. 552(e)];
</p>
<p>(b) <i>Individual</i> means a citizen of the United States or an
alien lawfully admitted for permanent residence;
</p>
<p>(c) <i>Maintain</i> includes, maintain, collect, use, or
disseminate;
</p>
<p>(d) <i>Record</i> means any item, collection or grouping of
information about an individual that is maintained by an agency,
including, but not limited to, his education, financial
transactions, medical history, and criminal or employment history
and that contains his name, or the identifying number, symbol, or
other identifying particular assigned to the individual, such as a
finger or voice print or a photograph;
</p>
<p>(e) <i>System of records</i> means a group of any records under
the control of any agency from which information is retrieved by the
name of the individual or by some identifying number, symbol, or
other identifying particular assigned to the individual;
</p>
<p>(f) <i>Statistical record</i> means a record in a system of
records maintained for statistical research or reporting purposes
only and not used in whole or in part in making any determination
about an identifiable individual, except as provided by section 8 of
title 13 of the United States Code;
</p>
<p>(g) <i>Routine use</i> means, with respect to the disclosure of a
record, the use of such record for a purpose which is compatible
with the purpose for which it was collected; and
</p>
<p>(h) <i>Disclosure</i> means either the transmittal of a copy of a
record or the granting of access to a record, by oral, written,
electronic or mechanical communication.

</p>
<p><b>&#167;3b.3
 Notice requirements.
</b></p><p>(a) The Commission will publish at least annually in the
<i>Federal Register</i> a notice identifying the systems of records
currently maintained by the Commission. For each system of records,
the notice will include the following information:
</p>
<p>(1) The name and location of the system;
</p><p>(2) The categories of individuals on whom records are
maintained in the system;
</p><p>(3) The categories of records maintained in the system;
</p><p>(4) The specific statutory provision or executive order, or
rule or regulation issued pursuant thereto, authorizing the
maintenance of the information contained in the system;
</p><p>(5) Each routine use of the records contained in the system,
including the categories of users and the purposes of such use;
</p><p>(6) The policies and practices regarding the storage,
retrievability, access controls, and retention and disposal of the
records;
</p><p>(7) The title and business address of the Commission official
who is responsible for the system of records;
</p><p>(8) The procedures whereby an individual can be notified at
his request if the system of records contains a record pertaining to
him;
</p><p>(9) The procedures whereby an individual can be notified at
his request how he can gain access to any record pertaining to him
contained in the system of records, and how he can contest its
contents; and
</p><p>(10) The categories of sources of records in the system.
</p><p>(b) At least thirty days prior to its operation, the
Commission will publish in the <i>Federal Register</i> a notice of
its intention to establish a new system of records reciting the
information required pursuant to paragraphs (a) (1) through (10) of
this section and notice of any major change to an existing system.
</p>
<p>(c) The Commission will publish in the <i>Federal Register</i> a
notice of its intention to establish any new or intended routine use
of the information in an existing system of records at least thirty
days prior to the disclosure of the record for that routine use. A
new routine use is one which involves disclosure of records for a
new purpose compatible with the purpose for which the record is
maintained or which involves disclosure to a new recipient or
category of recipients. At a minimum, the notice will contain the
following information:
</p>
<p>(1) The name of the system of records for which the routine use
is to be established;
</p><p>(2) The authority authorizing the maintenance of the
information contained in the system;
</p><p>(3) The categories of records maintained in the system;
</p><p>(4) The proposed routine use(s);
</p><p>(5) The categories of recipients for each proposed routine
use; and
</p><p>(6) Reference to the public notice in the <i>Federal
Register</i> under which the existing system had already been
published.

</p>
<p><b>&#167;3b.4
 Government contractors.
</b></p><p>Systems of records operated by a contractor, pursuant to
a <i>contract,</i> on behalf of the Commission, which are designed
to accomplish a Commission function, are considered, for the
purposes of this part, to be maintained by the Commission. A <i>
contract</i> covers any contract, written or oral, subject to the
Federal Procurement Regulations. The contractual instrument will
specify, to the extent consistent with the Commission's authority to
require it, that the systems of records be maintained in accordance
with the requirements of this part.

</p>
<p><b>&#167;3b.5
 Legal guardians.
</b></p><p>For the purposes of this part, the parent of any minor,
or the legal guardian of any individual who has been declared to be
incompetent due to physical or mental incapacity or age by a court
of competent jurisdiction, may act on behalf of the individual.
</p><p><b>Subpart B--Standards for Maintenance and Collection of
Records

</b></p>
<p><b>&#167;3b.201
 Content of records.
</b></p><p>(a) All records which are maintained by the Commission in
a system of records will contain only such information about an
individual that is relevant and necessary to accomplish a purpose of
the Commission as required to be accomplished by statute or by
executive order of the President. Pursuant to &#167; 3b.3(a)(4) of
this part, the Commission will identify in the <i>Federal
Register</i> the specific provisions in law which authorize it to
maintain information in a system of records. In determining the <i>
relevance</i> and <i>necessity</i> of records, the following
considerations will govern:
</p>
<p>(1) Whether each item of information relates to the purposes, in
law, for which the system is maintained;
</p><p>(2) The adverse consequences, if any, of not collecting the
information;
</p><p>(3) Whether the need for the information could be met through
the maintenance of the information in a non-individually
identifiable form;
</p><p>(4) Whether the information in the record is required to be
collected on every individual who is the subject of a record in the
system or whether a sampling procedure would suffice;
</p><p>(5) The length of time it is necessary to retain the
information;
</p><p>(6) The financial cost of maintaining the record as compared
to the adverse consequences of not maintaining it; and
</p><p>(7) Whether the information, while generally relevant and
necessary to accomplish a statutory purpose, is specifically
relevant and necessary only in certain cases.
</p><p>(b) All records which the Commission maintains in a system of
records and which are used to make a determination about an
individual will be maintained with such accuracy, relevance,
timeliness, and completeness as is reasonably necessary to assure
fairness to the individual in the determination. Where practicable,
in questionable instances, reverification of pertinent information
with the individual to whom the record pertains may be appropriate.
In pursuit of <i>completeness</i> in the collection of information,
the Commission will limit its records to those elements of
information which clearly bear on the determination for which the
records are intended to be used, assuring that all elements
necessary to the determination are present before the determination
is made.
</p>
<p>(c) Prior to disseminating any records in a system of records,
the Commission will make reasonable efforts to assure that such
records are as accurate, relevant, timely, and complete as
appropriate for the purposes for which they are collected and/or
maintained, except when they are disclosed to a member of the public
under the Freedom of Information Act, 5 U.S.C. 552, as amended, or
to another agency.
</p><p>(d) No records of the Commission in a system of records shall
describe how any individual exercises his First Amendment rights
unless expressly authorized by statute or by the individual about
whom the record is maintained or unless pertinent to and within the
scope of an authorized law enforcement activity. The exercise of
these rights includes, but is not limited to, religious and
political beliefs, freedom of speech and of the press, and freedom
of assembly and petition. In determining whether or not a particular
activity constitutes the exercise of a right guaranteed by the First
Amendment, the Commission will apply the broadest reasonable
interpretation.

</p><p><b>&#167;3b.202
 Collection of information from individuals concerned.
</b></p><p>(a) Any information collected by the Commission for
inclusion in a system of records which may result in adverse
determinations about an individual's rights, benefits, and
privileges under Federal programs, will, to the greatest extent
practicable, be collected directly from the subject individual (see
paragraph (d) of this section).
</p><p>(b) The Commission will inform each individual whom it asks
to supply information about himself, on the form which it uses to
collect the information, or on a separate sheet that can be easily
retained by the individual, in language which is explicit,
informative, and easily understood, and not so lengthy as to deter
an individual from reading it, of:
</p><p>(1) The specific provision of the statute or executive order
of the President, including the brief title or subject of that
statute or order which authorizes the solicitation of the
information; whether disclosure of such information is mandatory or
voluntary; and whether the Commission is authorized or required to
impose penalties for failing to respond;
</p><p>(2) The principal purpose or purposes for which the
information is intended to be used;
</p><p>(3) The routine uses which may be made of the information, as
described in the <i>Federal Register</i> in the notice of the system
of records in which the information is maintained, and which are
relatable and necessary to a purpose described pursuant to paragraph
(b)(2) of this section; and
</p>
<p>(4) The effects (beneficial and adverse) on the individual if
any, of not providing all or any part of the requested information.
</p><p>(c) Social security numbers will not be required from
individuals whom the Commission asks to supply information unless
the disclosure of the number is required by Federal statute or
unless disclosure is to the Commission maintaining a system of
records in existence and operating before January 1, 1975, if such
disclosure was required pursuant to a statute or regulation adopted
prior to such date to verify the identity of an individual. When an
individual is requested to disclose his social security number to
the Commission, he will be informed under what statutory or other
authority such number is solicited, what uses will be made of it,
whether disclosure is mandatory or voluntary, and if it is
mandatory, under what provisions of law or regulation.
</p><p>(d) The use of third-party sources to collect information
about an individual may be appropriate in certain circumstances. In
determining when the use of third-party sources would be
appropriate, the following considerations will govern:
</p><p>(1) When the information needed can only be obtained from a
third party;
</p><p>(2) When the cost of collecting the information directly from
the individual concerned far exceeds the cost of collecting it from
a third party;
</p><p>(3) When there is little risk that the information proposed
to be collected from the third party, if inaccurate, could result in
an adverse determination about the individual concerned.
</p><p>(4) When there is a need to insure the accuracy of
information supplied by an individual by verifying it with a third
party, or there is a need to obtain a qualitative assessment of the
individual's capabilities or character; or
</p><p>(5) When there are provisions for verifying any third-party
information with the individual concerned before making a
determination based on that information.
</p><p>Third party sources, where feasible, will be informed of the
purposes for which information which they are asked to provide will
be used. In appropriate circumstances, pursuant to 5 U.S.C. 552a(k)
(2), (5), and (7), the Commission may assure a third party that his
identity will not be revealed to the subject of the collected
information.

</p><p><b>&#167;3b.203
 Rules of conduct.
</b></p><p>(a) The Executive Director of the Commission has the
overall administrative responsibility for implementing the
provisions of the Privacy Act of 1974 and overseeing the conduct of
all Commission employees with respect to the act.
</p><p>(b) It is the responsibility of the Comptroller of the
Commission, under the guidance of the Executive Director, to prepare
the appropriate internal administrative procedures to assure that
all persons involved in the design, development, or operation of any
system of records, or in collecting, using, or disseminating any
individual record, and who have access to any system of records, are
informed of all rules and requirements of the Commission to protect
the privacy of the individuals who are the subjects of the records,
including the applicable provisions of the FPC Standards of Conduct
for Employees, Special Government Employees and Commissioners,
specifically 18 CFR 3.207(e) and 3.228(d).
</p><p>(c) The Director, Office of Personnel Programs, is
responsible for establishing and conducting an adequate training
program for such persons whose official duties require access to and
collection, maintenance, use, and dissemination of such records.
</p><p>(d) The General Counsel of the Commission is responsible for
providing legal interpretation of the Privacy Act of 1974, and for
preparing all agency rules and notices for official publication in
compliance with the act.
</p><p>(e) Commission employees will be informed of all the
implications of their actions in this area, including especially:
</p><p>(1) That there are criminal penalties for knowing and willful
unauthorized disclosure of material within a system of records; for
willful failure to publish a public notice of the existence of a
system of records; and for knowingly and willfully requesting or
obtaining records under false pretenses;
</p><p>(2) That the Commission may be subject to civil suit due to
failure to amend an individual's record in accordance with his
request or failure to review his request in conformity with &#167;
3b.224; refusal to comply with an individual's request of access to
a record under &#167; 3b.221; willful or intentional failure to
maintain a record accurately pursuant to &#167; 3b.201(b) and
consequently a determination is made which is adverse to the
individual; or willful or intentional failure to comply with any
other provision of the Privacy Act of 1974, or any rule promulgated
thereunder, in such a way as to have an adverse effect upon an
individual.

</p><p><b>&#167;3b.204
 Safeguarding information in manual and computer-based record
 systems.
</b></p><p>(a) The administrative and physical controls to protect
the information in the manual and computer-based record systems from
unauthorized access or disclosure will be specified for each system
in the <i>Federal Register.</i> The system managers, who are
responsible for providing protection and accountability of such
records at all times and for insuring that the records are secured
in proper containers whenever they are not in use or under direct
control of authorized persons, will be identified for each system of
records in the <i>Federal Register.</i>
</p>
<p>(b) Whenever records in the manual or computer-based record
systems, including input and output documents, punched cards, and
magnetic tapes or disks, are not under the personal control of an
authorized person, they will be stored in lockable containers and/or
in a secured room, or in alternative storage systems which furnish
an equivalent or greater degree of physical security. In this
regard, the Commission may refer to security guidelines prepared by
the General Services Administration, the Department of Commerce
(National Bureau of Standards), or other agencies with appropriate
knowledge and expertise.
</p><p>(c) Access to and use of records will only be permitted to
persons pursuant to &#167;&#167; 3b.221, 3b.224, and 3b.225. Access
to areas where records are stored will be limited to those persons
whose official duties require work in such areas. Proper control of
data, in any form, associated with the manual and computer-based
record systems will be maintained at all times, including
maintenance of an accounting of removal of the records from the
storage area.
</p><p><b>Subpart C--Rules for Disclosure of Records

</b></p>
<p><b>&#167;3b.220
 Notification of maintenance of records to individuals concerned.
</b></p><p>(a) Upon written request, either in person or by mail, to
the appropriate system manager specified for each system of records,
an individual will be notified whether a system of records
maintained by the Commission and named by the individual contains a
record or records pertaining to him and filed under his individual
name, or some other identifying particular.
</p><p>(b) The system manager may require appropriate identification
pursuant to &#167; 3b.222, and if necessary, may request from the
individual additional information needed to locate the record which
the individual should reasonably be expected to know, such as, but
not limited to, date of birth, place of birth, and a parent's first
name.
</p><p>(c) When practicable, the system manager will provide a
written acknowledgement of the inquiry within ten days of receipt of
the inquiry (excluding Saturdays, Sundays and legal public holidays)
and notification of whether or not a system of records maintained by
the Commission and named by the individual contains a record
pertaining to him and filed under his individual name or some other
identifying particular. If the system manager is unable to provide
an answer within the ten-day period, he will so inform the
individual in writing, stating the reasons therefor (for good cause
shown), and when it is anticipated that notification will be made.
Such an extension will not exceed fifteen days from receipt of the
inquiry (excluding Saturdays, Sundays, and legal public holidays).
</p><p>(d) <i>For good cause shown,</i> as used in all sections of
this part, includes circumstances such as the following: Where a
search for and/or collection of requested records from inactive
storage, field offices, or other establishments is required; where a
voluminous amount of data is involved; where information on other
individuals must be separated or expunged from the record; or where
consultations are required with other agencies or with others having
a substantial interest in the determination of the request.

</p>
<p><b>&#167;3b.221
 Access of records to individuals concerned.
</b></p><p>(a) Upon written request, either in person or by mail, to
the appropriate system manager specified for each system of records,
any individual may gain access to records or information in a system
of records pertaining to him and filed under his individual name, or
some other identifying particular, to review and to have a copy made
of all or any portion thereof in a form comprehensible to him.
</p><p>(b) A person of his own choosing may accompany the individual
to whom the record pertains when the record is disclosed [see &#167;
3b.222(e)].
</p><p>(c) Before disclosure, the following procedure may apply:
</p>
<p>Medical or psychological records will be disclosed directly to
the individual to whom they pertain unless, in the judgment of the
system manager, in consultation with a medical doctor or a
psychologist, access to such records could have an adverse effect
upon the individual. When the system manager and a doctor determine
that the disclosure of such information could have an adverse effect
upon the individual to whom it pertains, the system manager may
transmit such information to a medical doctor named by the
requesting individual.
</p>
<p>(d) The system manager will provide a written acknowledgement of
the receipt of a request for access within ten days of receipt
(excluding Saturdays, Sundays, and legal public holidays). Such
acknowledgement may, if necessary, request any additional
information needed to locate the record which the individual may
reasonably be expected to know, and may require appropriate
identification pursuant to &#167; 3b.222 of this part. No
acknowledgment is required if access can be granted within the ten-
day period.
</p><p>(1) If access can be granted, the system manager will notify
the individual, in writing, as to when, and whether access will be
granted in person or by mail, so that access will be provided within
twenty days of the receipt of the request (excluding Saturdays,
Sundays, and legal public holidays). If the system manager is unable
to provide access within twenty days of receipt of the request, he
will inform the individual in writing as to the reasons therefor
(for good cause shown), and when it is anticipated that access will
be granted. If the expected date of access indicated in the written
notification to the individual cannot be met, the system manager
will advise the individual in writing of the delay, the reasons
therefor (for good cause shown), and of a revised date when access
will be granted. Such extensions will not exceed thirty days from
receipt of the request (excluding Saturdays, Sundays, and legal
public holidays).
</p><p>(2) If access cannot be granted, the system manager will
inform the individual, in writing, within twenty days of receipt of
the request (excluding Saturdays, Sundays, and legal public
holidays) of the refusal of his request; the reasons for the
refusal; the right of the individual, within thirty days of receipt
of the refusal, to request in writing a review of the refusal by the
Chairman of the Federal Power Commission, 825 North Capitol Street,
NE., Washington, DC 20426, or by an officer designated by the
Chairman pursuant to &#167; 3b.224(f); and the right of the
individual to seek advice or assistance from the system manager in
obtaining such a review.
</p><p>(e) The Chairman, or officer designated pursuant to &#167;
3b.224(f), not later than thirty days (excluding Saturdays, Sundays,
and legal public holidays) from the date of receipt of the
individual's request for review will complete such review, unless,
for good cause shown, the Chairman, or designated officer, extends
the thirty-day period in writing to the individual with reasons for
the delay and the approximate date on which the review is expected
to be completed. Such an extension will not exceed thirty-five days
from receipt of the request for review (excluding Saturdays, Sundays
and legal public holidays). The Chairman, or designated officer,
will make one of the following determinations:
</p><p>(1) Grant the individual access to the requested record and
notify the individual, in writing, as to when, and whether access
will be granted in person or by mail; or
</p><p>(2) Inform the individual in writing of the refusal, the
reasons therefor, and the right of the individual to seek judicial
review of the refusal of his request for access.
</p><p>(f)(1) The Commission will deny an individual access to the
following records pertaining to him:
</p><p>(i) Information compiled in reasonable anticipation of a
civil action or proceeding;
</p><p>(ii) Records listed in the <i>Federal Register</i> as exempt
from certain provisions of the Privacy Act of 1974, pursuant to
subpart D of this part; and
</p>
<p>(iii) Records which may be required to be withheld under other
statutory provisions.
</p><p>(2) The Commission will not deny an individual access to a
record pertaining to him because that record is permitted to be
withheld from members of the public under the Freedom of Information
Act, 5 U.S.C. 552, as amended.
</p><p>(g) Disclosure of an original record will take place in the
presence of the Commission representative having physical custody of
the record.

</p><p><b>&#167;3b.222
 Identification requirements.
</b></p><p>The appropriate system manager specified for each system
of records will require reasonable identification from individuals
to assure that records in a system of records are disclosed to the
proper person. Identification requirements will be consistent with
the nature of the records being disclosed.
</p><p>(a) Disclosure of records to the individual to whom the
record pertains, or under whose name or some other identifying
particular the record is filed, in person, requires that the
individual show an identification card. Employee identification, a
Medicare card, or a driver's license are examples of acceptable
identification. Documents incorporating a picture and signature of
the individual are preferred.
</p><p>(b) For records disclosed by mail, the system manager will
require certain minimum identifying information: name, date of
birth, or the system's personal identifier if known to the
individual. A comparison of the signatures of the requester and
those in the record will be used to determine identity.
</p><p>(c) If the system manager determines that the data in the
record is so sensitive that unauthorized access could cause harm or
embarrassment to the individual involved, a signed notarized
statement asserting identity or some other reasonable means to
verify identity will be required.
</p><p>(d) If an individual can provide no suitable information or
documents for identification, the system manager will require a
signed statement from the individual asserting his identity and
stipulating that the individual understands that knowingly or
willfully seeking or obtaining access to records about an individual
under false pretenses is a misdemeanor punishable by a fine of up to
$5,000.
</p><p>(e) The system manager will require an individual who wishes
to be accompanied by another person when reviewing his records to
furnish a signed written statement authorizing discussion of his
records in the presence of the accompanying person.
</p><p>(f) The appropriate identification requirements of this
section may be required by a system manager from an individual to
whom a record does not pertain who seeks access to the record
pursuant to &#167; 3b.225 of this part.
</p><p>(g) No individual will be denied notification of maintenance
of a record pursuant to &#167; 3b.220 or access to a record pursuant
to &#167;&#167; 3b.221 and 3b.224 for refusing to disclose a social
security number.
</p><p>(h) No verification of identity will be required of
individuals seeking notification of or access to records which are
otherwise available to a member of the public under the Freedom of
Information Act, 5 U.S.C. 552, as amended.

</p><p><b>&#167;3b.223
 Fees.
</b></p><p>(a) Fees will be charged for the direct cost of
duplication of records in a system of records when copies are
requested by the individual seeking access to the records. Any
person may obtain a copy of the Commission's schedule of fees by
telephone, by mail or by coming in person to the office of the
appropriate system manager who is responsible for the protection and
accountability of the desired record. Requests for copies of
requested records and payment therefor must be made to the system
manager. Fees will only be charged for costs of $2 or more.
</p><p>(b) Where practicable, self-service duplication of requested
documents may also be made on duplicating machines by the person
requesting the records, on a reimbursable basis to the system
manager, in the presence of the Commission representative having
physical custody of the record. Where data has been extracted from
one of the Commission's systems of records on magnetic tape or
disks, or computer files, copies of the records of these files may
be secured on a reimbursable basis upon written request to the
appropriate system manager. The fee will vary for each requirement,
depending on size and complexity.
</p><p>(c) No fee will be charged in the following instances:
</p><p>(1) When the system manager determines that he can grant
access to records only by providing a copy of the record through the
mail because he cannot provide reasonable means for the individual
to have access in person;
</p><p>(2) For search and review of requested records to determine
if they fall within the disclosure requirements of this part; and
</p><p>(3) When the system manager makes a copy of the record as a
necessary part of the process of making it available for review.
</p><p>(d) Except for requests made by Government agencies,
certification of copies of any official Commission record shall be
accompanied by a fee of $2 per document.

</p><p><b>&#167;3b.224
 Requests to amend records and disputes thereon.
</b></p><p>(a) Upon written request, either in person or by mail, to
the appropriate system manager specified for each system of records,
any individual may amend records in a system of records pertaining
to him and filed under his individual name or some other identifying
particular. Such requests should contain identifying information
needed to locate the record, a brief description of the item or
items of information to be amended, and information in support of
the request for amendment. The individual may obtain assistance in
preparing his request to amend a record from the appropriate system
manager.
</p><p>(b) The system manager will provide a written acknowledgement
of the receipt of a request to amend within ten days of receipt
(excluding Saturdays, Sundays, and legal public holidays). Such an
acknowledgement may, if necessary, request any additional
information needed to make a determination which the individual may
reasonably be expected to know, and verification of identity
consistent with &#167; 3b.222. The acknowledgement will clearly
describe the request and advise the individual requesting the
amendment when he may expect to be notified of action taken on the
request. No acknowledgement is required if the request can be
reviewed, processed, and the individual notified of compliance or
denial within the ten-day period.
</p><p>(c) The system manager will complete the review and advise
the individual in writing of the results within twenty days of the
receipt of the request (excluding Saturdays, Sundays, and legal
public holidays). If the system manager is unable to complete the
review within twenty days of the receipt of the request, he will
inform the individual in writing as to the reasons therefor (for
good cause shown) and when it is anticipated that the review will be
completed. If the completion date for the review indicated in the
acknowledgement cannot be met, the system manager will advise the
individual in writing of the delay, the reasons therefor (for good
cause shown), and of a revised date when the review may be expected
to be completed. Such extensions will not exceed thirty days from
receipt of the request (excluding Saturdays, Sundays, and legal
public holidays). The system manager will take one of the following
actions:
</p><p>(1) Make the requested correction or amendment; so advise the
individual in writing; and, where an accounting of the disclosure of
the record was made pursuant to &#167; 3b.226, advise all previous
recipients of the record in writing of the fact that the amendment
was made and the substance of the amendment [see &#167; 3b.225(d)];
or
</p><p>(2) Inform the individual in writing of the refusal to amend
the record in accordance with the request; the reasons for the
refusal including any of the standards which were employed pursuant
to paragraph (d) of this section in conducting the review; the right
of the individual, within thirty days of receipt of the refusal, to
request in writing a review of the refusal by the Chairman of the
Federal Power Commission, 825 North Capitol Street, NE., Washington,
DC 20426, or by an officer designated by the Chairman pursuant to
paragraph (f) of this section; and the right of the individual to
seek advice or assistance from the system manager in obtaining such
a review.
</p><p>(d) In reviewing a record in response to a request to amend,
the system manager and the Chairman, or the officer he designates
pursuant to paragraph (f) of this section, shall assess the
accuracy, relevance, timeliness and completeness of the record. They
shall consider the record in terms of the criteria established in
&#167; 3b.201 of this part.
</p><p>(e) The Chairman, or officer designated pursuant to paragraph
(f) of this section, not later than thirty days (excluding
Saturdays, Sundays, and legal public holidays) from the date of
receipt of the individual's request for review, will complete such
review, unless, for good cause shown, the Chairman, or designated
officer, extends the thirty-day period in a writing to the
individual with reasons for the delay and the approximate date on
which the review is expected to be completed. Such an extension will
not exceed thirty-five days from receipt of the request for review
(excluding Saturdays, Sundays, and legal public holidays). The
Chairman, or designated officer, will make one of the following
determinations:
</p><p>(1) Make the correction in accordance with the individual's
request and proceed as in paragraph (c)(1) of this section; or
</p><p>(2) Inform the individual in writing of:
</p><p>(i) The refusal to amend the record in accordance with the
request,
</p><p>(ii) The reasons therefor, including any of the standards
which were employed pursuant to paragraph (d) of this section in
conducting the review;
</p><p>(iii) The right of the individual to file with the Chairman,
or designated officer, a concise written statement setting forth the
reasons for his disagreement with the decision;
</p><p>(iv) The fact that the statement of disagreement will be made
available to anyone to whom the record is subsequently disclosed,
together with the portion of the record which is disputed clearly
noted, and, with, at the discretion of the Chairman, or designated
officer, a brief statement by the Chairman, or designated officer,
summarizing the reasons for refusing to amend the record;
</p><p>(v) Where an accounting of the disclosure of the record was
made pursuant to &#167; 3b.226 of this part, the fact that prior
recipients of the disputed record will be provided a copy of the
individual's statement of disagreement, with the portion of the
record which is disputed clearly noted, and, at the Chairman's or
designated officer's discretion, the statement summarizing the
refusal to amend [see &#167; 3b.225(d)]; and
</p><p>(vi) The individual's right to seek judicial review of the
refusal to amend.
</p><p>(f) The Chairman may designate, in writing, another officer
of the Commission to act in his capacity for the purposes of this
part. The officer will be organizationally independent of or senior
to the system manager who made the initial determination and will
conduct a review independent of the initial determination.

</p><p><b>&#167;3b.225
 Written consent for disclosure.
</b></p><p>(a) The Commission will not disclose any record which is
contained in a system of records by any means of communication to
any person, or to any other agency, unless it has the written
request by, or the prior written consent of, the individual to whom
the record pertains and under whose individual name, or some other
identifying particular, the record is filed. The written request or
consent should include, at a minimum, the general purposes for or
the types of recipients to whom disclosure may be made. The fact
that an individual is informed of the purposes for which information
will be used when information is collected pursuant to &#167;
3b.202(b)(2) will not constitute consent.
</p><p>(b) A written request or consent is not required if the
disclosure is:
</p><p>(1) To those officers and employees of the Commission who
have a need for the record in the performance of their duties;
</p><p>(2) Required under the provisions of the Freedom of
Information Act, 5 U.S.C. 552, as amended;
</p><p>(3) For a routine use as defined in &#167; 3b.2(g) of this
part and as described in the public notice for each system of
records;
</p><p>(4) To the Bureau of the Census for purposes of planning or
carrying out a census or survey or related activity pursuant to the
provisions of title 13 of the United States Code;
</p><p>(5) To a recipient who has provided the appropriate system
manager specified for each system of records with advance adequate
written assurance that the record will be used solely as a
statistical research or reporting record, and the record is to be
transferred in a form that is not individually identifiable. The
written statement of assurance should include at a minimum:
</p><p>(i) A statement of the purpose for requesting the record; and
</p><p>(ii) Certification that the record will only be used for
statistical purposes.
</p><p>In addition to stripping personally identifying information
from records released for statistical purposes, the system manager
will ensure that the identity of the individual cannot reasonably be
deduced or determined by combining various statistical records, or
by reference to public records or other available sources of
information;
</p><p>(6) To the National Archives of the United States, pursuant
to 44 U.S.C. 2103, as a record which has sufficient historical or
other value to warrant its continued preservation by the United
States Government, or for the evaluation by the Administrator of
General Services or his designee to determine whether the record has
such value;
</p><p>(7) To another agency or to an instrumentality of any
governmental jurisdiction within or under the control of the United
States for a civil or criminal law enforcement activity if the
activity is authorized by law, and if the head of the agency or
instrumentality, or his delegated official, has made a written
request to the appropriate system manager specifying the particular
portion of the record desired and the law enforcement activity for
which the record is being sought;
</p><p>(8) To a person pursuant to a showing of compelling
circumstances affecting the health or safety of an individual (not
necessarily the individual to whom the record pertains), if, upon
disclosure, notification of such is sent to the last known address
of the individual to whom the record pertains;
</p><p>(9) To either House of Congress, or to any committee or
subcommittee thereof, on a matter within its jurisdiction;
</p><p>(10) To the Comptroller General, or any of his authorized
representatives, in the course of the performance of the duties of
the General Accounting Office; or
</p><p>(11) Pursuant to the order of a court of competent
jurisdiction.
</p><p>(c) When a record is disclosed under compulsory legal process
and such process becomes a matter of public record, the system
manager will make reasonable efforts to notify the individual to
whom the record pertains. A notice will be sent to the individual's
last known address noted in the Commission's files.
</p><p>(d) The appropriate system manager shall notify all prior
recipients of records, disclosure to whom an accounting was made
pursuant to &#167; 3b.226, of any amendments made to the records,
including corrections, amendments and notations of dispute made
pursuant to &#167;&#167; 3b.224(c)(1) and 3b.224(e)(1) and (2)(v),
within ten days of receipt of the corrected information or notation
of dispute (excluding Saturdays, Sundays, and legal public
holidays), except under unusual circumstances [see circumstances
described in &#167; 3b.220(d)].
</p><p>(e) The content of the records disclosed under this section
shall be maintained pursuant to the standards established in &#167;
3b.201(c).

</p><p><b>&#167;3b.226
 Accounting of disclosures.
</b></p><p>(a) The appropriate system manager specified for each
system of records will keep an accurate written account of all
disclosures of records made to any person or to any other agency
with the written consent or at the written request of the individual
to whom the record pertains and pursuant to &#167; 3b.225(b)(3)
through (11). The account will include the following information:
</p><p>(1) The date, nature, and purpose of each disclosure;
</p><p>(2) The name and address of the person or agency to whom the
disclosure is made; and
</p><p>(3) A reference to the justification or basis upon which the
release was made, including reference to any written document
required as when records are released for statistical or law
enforcement purposes pursuant to &#167; 3b.225(b) (5) and (7).
</p><p>(b) Each system manager will retain the accounting made under
paragraph (a) of this section for at least five years from the date
of disclosure for which the accounting is made, or the life of the
record, which ever is longer.
</p><p>(c) Except for disclosures made for law enforcement purposes
pursuant to &#167; 3b.225(b)(7), and unless the system of records
has been exempted from this provision pursuant to subpart D of this
part, each system manager will make the accounting made under
paragraph (a) of this section available to the individual named in
the record at his written request.
</p><p>(d) The accounting of disclosures is not a system of records
under the definition in &#167; 3b.2(e) and no accounting will be
maintained for disclosure of the accounting of disclosures.

</p><p><b>&#167;3b.227
 Mailing lists.
</b></p><p>An individual's name and address maintained by the
Commission will not be sold or rented for commercial or other
solicitation purposes not related to the purposes for which the
information was collected, unless such sale or rental is
specifically authorized by law. This provision shall not be
construed to require the withholding of names or addresses otherwise
permitted to be made public, as pursuant to the Freedom of
Information Act, 5 U.S.C. 552, as amended.
</p><p><b>Subpart D--Rules for Exemptions

</b></p>
<p><b>&#167;3b.250
 Specific exemptions.
</b></p><p>Any system of records maintained by the Commission may be
exempt from certain provisions of the Privacy Act of 1974, and the
appropriate sections of this part promulgated pursuant thereto, if
the following requirements are met:
</p><p>(a) The system of records falls within one or more of the
following categories:
</p><p>(1) Records subject to the provisions of 5 U.S.C. 552(b)(1)
as classified material;
</p><p>(2) Investigatory material compiled for law enforcement
purposes [except to the extent that the system is more broadly
exempt under 5 U.S.C. 552a(j)(2) covering records maintained by an
agency whose principal function pertains to the enforcement of
criminal laws] provided, however, that is such record is used as a
basis for denying an individual any right, privilege, or benefit to
which the individual would be entitled in the absence of that
record, the individual must be granted access to that record except
to the extent that access would reveal the identity of a
confidential source who furnished the information to the Government
under an express promise that his identity would be held in
confidence, or, prior to September 27, 1975, under an implied
promise that his identity would be held in confidence;
</p><p>(3) Records maintained to provide protective services to the
President of the United States or other individuals pursuant to 18
U.S.C. 3056;
</p><p>(4) Records required by statute to be maintained and used
solely as statistical records;
</p><p>(5) Investigatory material compiled solely for determining
suitability, eligibility, or qualifications for Federal civilian
employment, military service, Federal contracts, or access to
classified information, but only to the extent that disclosure of
such material would reveal the identity of a source who furnished
information to the Government under an express promise that his
identity would be held in confidence, or, prior to September 27,
1975, under an implied promise that his identity would be held in
confidence;
</p><p>(6) Testing or examination material used solely to determine
individual qualifications for appointment or promotion in the
Federal service the disclosure of which would compromise the
objectivity or fairness of the testing or examination process; or
</p><p>(7) Material used to evaluate potential for promotion in the
armed services, but only to the extent that the disclosure of such
material would reveal the identity of a source who furnished the
information to the Government under an express promise that his
identity would be held in confidence, or, prior to September 27,
1975, under an implied promise that his identity would be held in
confidence;
</p><p>(b) Publication in the <i>Federal Register</i> is made in
accordance with the requirements (including general public notice)
of the Administrative Procedure Act, 5 U.S.C. 553, to include, at a
minimum:
</p>
<p>(1) The name of the system of records;
</p><p>(2) The specific provision or provisions of the Privacy Act
of 1974, and the appropriate sections of this part promulgated
pursuant thereto, from which the system is to be exempted; and
</p><p>(3) The reasons for the exemption; and
</p><p>(c) The system of records is exempted from one or more of the
following provisions of the Privacy Act and the appropriate sections
of this part promulgated pursuant thereto:
</p><p>(1) 5 U.S.C. 552a(c)(3); 18 CFR 3b.226(c)--Making the
accounting of disclosures available to the individual named in the
record at his request;
</p><p>(2) 5 U.S.C. 552a(d); 18 CFR 3b.221, 3b.224--Granting an
individual the right of access to his records and permitting him to
request amendment of such;
</p><p>(3) 5 U.S.C. 552a(e)(1); 18 CFR 3b.201(a)--Requiring
maintenance of relevant and necessary information in a system of
records as required by statute or Executive order of the President;
</p><p>(4) 5 U.S.C. 552a(e)(4)(G); 18 CFR 3b.3(a)(8)--Requiring a
description of procedures for determining if a system contains a
record on an individual in the public notice of the system of
records;
</p><p>(5) 5 U.S.C. 552a(e)(4)(H); 18 CFR 3b.3(a)(9)--Requiring a
description of procedures for gaining access to and contesting the
contents of a record in the public notice of the system of  records;
</p><p>(6) 5 U.S.C. 552a(e)(4)(I); 18 CFR 3b.3(a)(10)--Requiring a
description of the categories of the sources of records in the
public notice of the system of records; and
</p><p>(7) 5 U.S.C. 552a(f); 18 CFR 3b.220-3b.224--Requiring agency
rules for determining if an individual is the subject of a record,
for handling requests for access, for granting requests for access,
for amending records, and for fees. </p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>



