<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Copyright Office, Library of Congress</name>
<abbrev>
CO
</abbrev>
<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>COPYRIGHT OFFICE, LIBRARY OF CONGRESS</b></p>
<p><i>Prefatory Statement</i></p>
<p>The Copyright Office serves primarily as an office of public record. Section 705 of title 17 of the United States Code requires the Register of Copyrights to provide and keep in the Copyright Office records of all deposits, registrations, recordations, and other actions taken under title 17, and to prepare indexes of all such records. It also provides that such records and indexes, as well as the articles deposited in connection with completed copyright registrations and retained under the control of the Copyright Office, shall be open to public inspection. Therefore, information from these records and indexes is routinely disclosed to the public. Further, in accordance with 17 U.S.C. 706(a), copies may be made of the public records and indexes of the Copyright Office. In accordance with section 908(b) of title 17, the provisions of chapter 7 relating to the records and publications of the Copyright Office apply to records pertaining to mask works under chapter 9 of title 17 U.S.C.
</p><p>The source for Copyright Office systems of records are, wherever possible, the individuals to whom the records pertain or their authorized agents. Copyright Office personnel frequently make additions or notations on Office records in the performance of their official duties. To the extent they add information on individuals to Office files, they should be considered sources of records. However, because of the volume of such additions and notations, Copyright Office personnel have not been cited specifically under the heading "source categories"  in this Systems' Notice.</p></xhtmlContent></routineUses>
<section id="co1" toc="yes">
<systemNumber>-1</systemNumber>
<subsection type="systemName">Copyright In-Process System (COINS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who make fee service requests to the Office, including individuals who maintain deposit accounts.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>If remittance received: Name of remitter, appropriate cross-references, title of work, amount received, amount used, class of application or fee service code, number of copies, nature of deposit code.
</p><p>If deposit account: Name of deposit account holder, title of work, debit, credit notation, old balance, new balance, class of application or fee service code, number of copies, nature of deposit code.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 705, 708.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Record copyright fee charges, reconcile deposits of fees and generate accounting reports; (2) create a record of receipt of all fee service requests; (3) determine the status of recently submitted requests, including the registration number assigned; (4) send periodic statements to deposit account holders of their transactions with the Office; and (5) notify deposit account holders that their accounts have become depleted.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records kept from November 1, 1977. Records are on computer discs and tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of remitter, title, deposit account holder, deposit account number, and transaction identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in a room which is restricted to authorized personnel and locked during nonworking hours. Computer access is by functional passwords which are restricted to personnel who require access to these records in the performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The computerized system is used to store transactions for at least six months, at which time the record is transferred to microfilm for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Fiscal Control Section, Receiving and Processing Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about a record should be in writing addressed to the Supervisory Copyright Information Specialist, GC/I&amp;R, PO Box 70400, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals who request fee services.
</p></xhtmlContent></subsection></section>
<section id="co2" toc="yes">
<systemNumber>-2</systemNumber>
<subsection type="systemName">Copyright Claims Registration Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000; Landover Center Annex, 1701 Brightseat Road, Landover, MD 20785; Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Authors and other copyright owners, copyright claimants, applicants for registration or copyright renewal, or the authorized agents of such individuals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names and addresses of copyright claimants; certified statements pertaining to authorship, creation, publication, and other registration related information; general correspondence pertaining to registration of claims to copyright.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 705, 708.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports at the request of a member of the public; (2) respond to requests by the public for information; (3) correspond with applicants or otherwise process applications and related materials; (4) monitor and control the flow of work in the Office; and (5) establish and maintain a public record. It is the general policy of the Copyright Office to deny direct public inspection of in-process application forms and correspondence, and any related material forming part of a pending application, except upon the request of the copyright claimant or his or her authorized representative. Once registration of a copyright claim has been completed or refused at the final agency level, the registration and correspondence records pertaining to that claim are open for public inspection from 8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Envelopes in file cabinets and on shelves, index cards in file cabinets, bound volumes and microfilm computer types and disks; Copyright Office Electronic Registration, Recordation and Deposit Systems (CORDS) records are stored on-line.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Registration number, cross-referenced by name of author, name of claimant, and title of work in the Copyright Card Catalog and post-1977 automated catalog files; alphabetically by author's pseudonym (prior to 1938) in Pseudonym Card File; on computer terminals by correspondence control number, remitter's name and any entered cross-references, in process number, registration number; in the case of physical files, by correspondence control number on a bar code label attached to each file, and in the case of on-line files, by accessing LOCIS (Library of Congress Information System) to examine the COHM, COHD, and COHS files. This can be done by connecting to LOCIS through the Library of Congress' internet gopher at marvel.loc.gov.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>With the exception of the Copyright Card Catalog and post-1977 automated catalog files, these records are maintained in areas that are restricted to authorized personnel. All records in this system are maintained in areas that are locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Renewals Section, Examining Division, Copyright Office, Library of Congress, Washington, DC 20559-6000; Section Head, Mail and Correspondence Control Section, Receiving and Processing Division, Copyright Office, Library of Congress, Washington, DC 20559-6000; Head, Records Management Section, and Head, Reference and Bibliography Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000; Section Head, Technical Support Section, Cataloging Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Remitters or their authorized agents.
</p></xhtmlContent></subsection></section>
<section id="co3" toc="yes">
<systemNumber>-3</systemNumber>
<subsection type="systemName">Miscellaneous Correspondence Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have: (1) Written to the Copyright Office for information about copyright or (2) requested fee services such as search reports, copies of records or additional certificates of copyright registration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>General correspondence, including, where appropriate, the requester's name and action taken by the Office.[1]</p>
<p>[1] Most general or routine requests for information made by letter, telephone or e-mail are answered but not permanently retained. The Licensing Division of the Copyright Office maintains a separate set of correspondence files regarding administration of the compulsory licenses in title 17, United States Code. These records are described below.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 407-410, 705, 706, 708.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Maintain a record of correspondence with individuals who address inquiries to the Office and with individuals who request fee services; (2) record the removal and return of documents in a file by Office personnel; and (3) control and monitor the processing of requests.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Envelopes in file cabinets and on shelves; on occasion, 3/5 paper slips in a file cabinet; personal computer hard drives or diskettes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by correspondent's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in areas that are restricted to authorized personnel and are locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Some files are retained indefinitely, while others are retained for only three years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Certification and Documents Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000; Section Head, Mail and Correspondence Control Section, Receiving and Processing Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, or his or her authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co4" toc="yes">
<systemNumber>-4</systemNumber>
<subsection type="systemName">Recorded Document Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are parties to, or have submitted for recordation, assignments, licenses, notices of termination of transfer, and other documents pertaining to a copyright; notices of error in the name in a copyright notice; authors of anonymous and pseudonymous works in instances where any person having an interest in the copyright in such a work submits a statement identifying one or more authors of the work; authors of works in instances where any person having an interest in the copyright in a particular work submits a statement of the death of the author or a statement that the author is still living on a particular date; those who have filed notices of intent to enforce copyright (NIEs) under the Uruguay Round Agreements Act (URAA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Assignments, licenses, notices of termination of transfer, wills, statements of abandonment of copyright, affidavits (such as a statement with respect to the authorship of a work), agreements or contracts, and other documents pertaining to copyright ownership, statements of identity of an anonymous or pseudonymous author, statements of the date of death of an author or that the author is still living on a particular date, notices of error in the name in a copyright notice, and notices of intent to enforce copyright under the Uruguay Round Agreements Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 104A, 203(a)(4), 205, 302, 304(c), 406(a)(2), 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records of recorded documents are open to public inspection from 8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays. The Office uses these documents to compile an index to filings received for recordation. The index to documents received and recorded through 1977 is located in the Copyright Card Catalog. Since January 1, 1978, access to assignment documents recorded after 1977 is available in the automated document catalog file.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Prior to recordation, records are maintained in envelopes in file cabinets. Once recorded, original documents are microfilmed and returned to the remitter. Copies of copyright assignments and related documents received prior to 1954 are in bound volumes as well as on microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the date the Office received the document and cross-referenced it in the Copyright Card Catalog or automated document catalog file by individual names and titles of works, by volume and page number or microfilm, by document number and Copyright imaging system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Prior to recordation, documents and related materials are maintained in a room which is restricted to authorized personnel. All records are maintained in areas that are locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head, Documents Recordation Section, Cataloging Division, Copyright Office, Library of Congress, Washington, DC 20559-6000; and Section Head, Reference and Bibliography Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, such individual's authorized agent, and other parties to the document recorded, or such parties' authorized agents, as well as individuals having an interest in the copyright in a work which is the subject of the document submitted for recordation.
</p></xhtmlContent></subsection></section>
<section id="co5" toc="yes">
<systemNumber>-5</systemNumber>
<subsection type="systemName">Motion Picture Agreement Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Motion Picture, Broadcasting, and Recorded Sound Division, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Copyright depositors who have agreed to return to the Library one archival quality copy of any motion picture returned to the depositor, if the Library of Congress requests such return within two years of the date of deposit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain the name and address of the depositor and the date on which the Motion Picture Agreement was executed by the Librarian of Congress.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 407, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Library of Congress  uses these records to determine if it has a Motion Picture Agreement with the depositor of a motion picture. If the Library has such an agreement, the copy of the motion picture submitted will be returned to the remitter if a written request has been made. In the absence of such an agreement, the Motion Picture, Broadcasting, and Recorded Sound Division of the Library of Congress will retain the copy.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The Agreement are retained and are publicly available in the Motion Picture Reading Room, Motion Picture, Broadcasting, and Recorded Sound Division, Room LM 338, James Madison Building, Library of Congress, Washington, DC 20540-4690.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by depositor's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Reference Assistant, Motion Picture, Broadcasting and Recorded Sound Division, Room LM 338, James Madison Building, Library of Congress, Washington, DC 20540-6600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Depositors or their authorized agents.
</p></xhtmlContent></subsection></section>
<section id="co6" toc="yes">
<systemNumber>-6</systemNumber>
<subsection type="systemName">Deposit Recordation File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who, without simultaneously applying for copyright registration, have submitted deposit copies in accordance with the provisions of 17 U.S.C. 407.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Title of work, edition statement, imprint, collation, in notice statement, depositor, depositor's address, number of copies received, date received, and disposition.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 407, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Keep a record of compliance with 17 U.S.C. 407; (2) locate and correspond with those who have published works but who have not deposited the required copies; (3) prepare weekly statistics on the number and nature of deposits received; and (4) prepare search reports at the request of a member of the public.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>4/6 inch index cards in a cabinet and visible file; records from April 5, 1993, kept on computer disk.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by depositor's name, author's name, and title of work.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Copyright Cataloging Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Deposit copies submitted.
</p></xhtmlContent></subsection></section>
<section id="co7" toc="yes">
<systemNumber>-7</systemNumber>
<subsection type="systemName">Compliance Activity File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals from whom the Office has demanded, in accordance with 17 U.S.C. 407, copies of works published in the United States. It also includes individuals whose works were found to be deposited in accordance with 17 U.S.C. 407 prior to a demand.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Author's name, title of work, publisher, copyright claimant, dates of initial and follow-up action.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 407, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to avoid sending out duplicate correspondence.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>4 x 6 inch index cards in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by title and claimant's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Copyright Acquisitions Division, Copyright Office, Library of Congress, Washington, DC 20559-6600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Printed bibliographies, publishers' catalogs, citations provided by the Library of Congress, published citations of the work, and Office personnel who have personally observed the item cited.
</p></xhtmlContent></subsection></section>
<section id="co8" toc="yes">
<systemNumber>-8</systemNumber>
<subsection type="systemName">Freedom of Information Act and Privacy Act Requests and Disclosures File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have submitted Freedom of Information Act and/or Privacy Act requests in accordance with 37 CFR parts 203 and 204.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Requests submitted under the Freedom of Information Act and/or Privacy Act; requests submitted under the Privacy Act for correction or amendment of Office records, and copies of the Office's responses to these requests.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 701; 5 U.S.C. 552, 552a.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Maintain an accounting of Freedom of Information Act and/or Privacy Act requests and Office responses to these requests; (2) maintain an accounting of requests submitted under the Privacy Act to correct or amend a record pertaining to an individual and the Office responses to these requests; (3) compile the annual report required by the Freedom of Information Act; and (4) review and compile the records report required by the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet, information on PC databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by requester's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom the record pertains, and Copyright Office records.
</p></xhtmlContent></subsection></section>
<section id="co9" toc="yes">
<systemNumber>-9</systemNumber>
<subsection type="systemName">Freedom of Information Act Annual Reports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports compiled by the Supervisory Copyright Information Specialist and submitted to Congress and/or the U.S. Attorney General summarizing the number of requests made to the Copyright Office under the Freedom of Information and the nature of the responses to these requests.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 701; 5 U.S.C. 552.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Reports submitted annually to Congress and/or the U.S. Attorney General summarizing the number of requests made to the Copyright Office under the Freedom of Information and the nature of the responses to these requests.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Chronologically, by year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom the record pertains, and Copyright Office records.
</p></xhtmlContent></subsection></section>
<section id="co10" toc="yes">
<systemNumber>-10</systemNumber>
<subsection type="systemName">Address File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Copyright claimants of record whose address has been requested by a member of the public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and address of claimant of record, year date of address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 407, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to facilitate searching for addresses of copyright claimants when such addresses are requested by a member of the public.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>3/5 inch index cards in file drawer.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by claimant of record's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and is locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely; however, obsolete addresses are disposed of as more current addresses are obtained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Reference and Bibliography Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Copyright claimants, their authorized agents, telephone books, and city directories.
</p></xhtmlContent></subsection></section>
<section id="co11" toc="yes">
<systemNumber>-11</systemNumber>
<subsection type="systemName">Secondary Transmissions by Cable Systems: Statements of Account.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners of cable systems who file semi-annual statements of account required by 17 U.S.C. 111(d)(2).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Legal names and addresses of owners of cable systems, call signs and locations of primary transmitters and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 111(d)(2).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports compiled at the request of a member of the public; and (2) establish and maintain a public record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet and, after three years, microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by legal name of the owner of the cable system, grouped according to accounting period and year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co12" toc="yes">
<systemNumber>-12</systemNumber>
<subsection type="systemName">Secondary Transmissions by Satellite Carriers for Private Home Viewing: Statements of Account.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20059-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Owners of satellite carriers who file semi-annual statements of account required by 17 U.S.C. 119(b)(1).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Legal names and addresses of owners of satellite systems that retransmit superstations and network television signals to subscribers for private home viewing together with the number of subscribers that received such transmissions, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 119(b)(2).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports compiled at the request of a member of the public; (2) establish and maintain a public record; and (3) prepare internal statistical and accounting reports.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet and, after three years, microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by legal name of the owner of the satellite carrier, grouped according to accounting period and year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co13" toc="yes">
<systemNumber>-13</systemNumber>
<subsection type="systemName">Licensing Division Correspondence File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who send letters of transmittal and other incidental Licensing Division correspondence.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>General correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 111, 115, 116, 118, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to maintain a record of incidental correspondence with the Licensing Division.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by correspondent's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept in the open file until a reply is received or until the case is closed. Records in the closed file are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co14" toc="yes">
<systemNumber>-14</systemNumber>
<subsection type="systemName">Secondary Transmissions by Cable Systems: Correspondence Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Cable systems owners and other individuals who correspond with the Licensing Division, the Copyright Office General Counsel, or the Register of Copyrights concerning the administration of the cable compulsory licensing system in section 111 of title 17 U.S.C.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence, including advisory letters regarding inquiries into administration of compulsory licenses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 111, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office maintains these records to facilitate public access to correspondence of the Licensing Division, Copyright Office General Counsel and the Register of Copyrights on the administration of the section 111 compulsory licensing system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet and binders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Correspondence usually accessible by date letter sent to member of public.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Licensing Division personnel, the Copyright Office General Counsel, and the Register of Copyrights.
</p></xhtmlContent></subsection></section>
<section id="co15" toc="yes">
<systemNumber>-15</systemNumber>
<subsection type="systemName">Cable System Videotape Transfer Contracts File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals to whom a cable system has transferred a videotape of a program nonsimultaneously transmitted by it pursuant to a written, nonprofit contract providing for the equitable sharing of costs of such videotape and its transfer.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Transferor, transferee, title, date contract effective, date of recordation, location of cable system, notation of acknowledgement of receipt by the Copyright Office, related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 111(e)(2)(A).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports compiled at the request of a member of the public; and (2) establish and maintain a public record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in file cabinet and on microfilm.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Parties to the transfer contracts or such parties' authorized agents.
</p></xhtmlContent></subsection></section>
<section id="co16" toc="yes">
<systemNumber>-16</systemNumber>
<subsection type="systemName">Network Name and Address File for Satellite Carrier Statutory License.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Television networks and individuals to whom a satellite carrier files a list identifying all subscribers to which the satellite carrier makes secondary transmissions of that network's primary transmission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of the television network, the contact person, a full mailing address, telephone number and related information required by 17 U.S.C. 119(a)(2)(C).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 119(a)(2)(C).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports compiled at the request of a member of the public; and (2) establish and maintain a public record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by legal name of the network owner.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Any individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co17" toc="yes">
<systemNumber>-17</systemNumber>
<subsection type="systemName">Voluntary Licensing Agreements File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who submit for recordation voluntary licensing agreements between: (1) Copyright owners of published nondramatic musical works and published pictorial, graphic, and sculptural works and public broadcasting entities; and (2) copyright owners of nondramatic literary works and public broadcasting entities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of actual agreements submitted for recordation, copies of registration certificates of record, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 118(b)(2), 118(e)(1).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports compiled at the request of a member of the public; (2) prepare internal statistical reports; and (3) establish and maintain a public record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet and on microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by names of copyright owners and public broadcasting entities.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Parties to voluntary licensing agreements or such parties' authorized agents.
</p></xhtmlContent></subsection></section>
<section id="co18" toc="yes">
<systemNumber>-18</systemNumber>
<subsection type="systemName">Satellite Carrier Voluntary Agreements File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Satellite carriers, distributors, and copyright owners.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of actual agreements submitted and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 119(c)(2)(C).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports complied at the request of a member of the public; and (2) establish and maintain a public record.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by legal name of the owner of the satellite carrier, distributor, and copyright owner.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Any individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co19" toc="yes">
<systemNumber>-19</systemNumber>
<subsection type="systemName">Notice of Intention to Obtain Compulsory License for Making and Distributing Phonorecords Embodying Nondramatic Musical Works File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who file a notice of their intention to obtain a compulsory license for making and distributing phonorecords embodying nondramatic musical works.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, name of copyright owner, titles, date of recordation of notice, internal notation of date upon which the Office informally acknowledged receipt of the notice.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 115(b)(1).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports compiled at the request of a member of the public; (2) establish and maintain a public record; and (3) prepare internal statistical reports.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by name of remitter and name of copyright owner.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co20" toc="yes">
<systemNumber>-20</systemNumber>
<subsection type="systemName">Annual list of claimants to the satellite carrier statutory license royalties.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Copyright owners who claim to be entitled to statutory license fees for secondary transmissions by satellite carriers for private home viewing.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Legal name and address of claimant, example of a secondary transmission forming the basis of the claim, and related information required under 37 CFR part 257.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 119(b)(4)(A).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Identify the claimants who assert a claim in a particular calendar year to the royalty fees collected under the satellite carrier compulsory license, (2) review compliance with the filing regulations, 37 CFR part 257, and (3) establish and maintain a public file.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Listed by claimant name in order of receipt.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Copyright General Counsel, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the CARP Specialist, Copyright/GC/CARP, PO Box 70997, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification procedures."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co21" toc="yes">
<systemNumber>-21</systemNumber>
<subsection type="systemName">Annual list of claimants to the cable compulsory license royalties.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copyright owners who claim to be entitled to statutory license fees for secondary transmissions of broadcast signals by a cable system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Legal name and address of claimant, example of a secondary transmission forming the basis of the claim, and related information required under 37 CFR part 253.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 111(d)(4)(A).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Identify the claimants who assert a claim in a particular calendar year to the royalty fees collected under the cable compulsory license; (2) review compliance with the filing regulations, 37 CFR part 257, and (3) establish and maintain a public file.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Listed by claimant name in order of receipt.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Copyright General Counsel, Copyright Office, Library of Congress, Washington DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the CARP Specialist, Copyright/GC/CARP, PO Box 70997, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co22" toc="yes">
<systemNumber>-22</systemNumber>
<subsection type="systemName">Annual list of claimants to the digital audio recording technology (DART) royalties.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Interested copyright parties who claim to be entitled to statutory license fees because their musical works or sound recordings have been embodied in digital or analog musical recordings and distributed to the public in transmissions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Legal name and address of claimant, example of a sound recording forming the basis of the claim, and related information required under 37 CFR part 259.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 1007(a)(1).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Identify the claimants who asserted claims in a particular calendar year to the royalty fees collected under the Audio Home Recording Act of 1992; (2) review compliance with the filing regulations; and (3) establish and maintain a public file.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Listed by claimant name according to fund and subfund in order of receipt.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Copyright General Counsel, Copyright Office, Library of Congress, Washington DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the CARP Specialist, Copyright Office/GC/CARP, PO Box 70977, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Any individual to whom the record pertains or such individual's authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co23" toc="yes">
<systemNumber>-23</systemNumber>
<subsection type="systemName">Records of proceedings to distribute royalty fees or adjust royalty rates.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Copyright owners who are entitled to receive statutory license fees and entities which pay the statutory fees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Petitions to initiate proceeding, legal filings, orders, transcripts, report of arbitration panel, and all other documents related to a distribution or rate adjustment proceeding.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 802(c).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Document distribution and rate adjustment proceedings; (2) create a written record for review by the U.S. Court of Appeals; and (3) establish and maintain a public file.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Docket number, date of filing, party name, and type of filing.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Copyright General Counsel, Library of Congress, Washington DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Parties who participate in the distribution or rate adjustment proceeding.
</p></xhtmlContent></subsection></section>
<section id="co24" toc="yes">
<systemNumber>-24</systemNumber>
<subsection type="systemName">Licensing Division File of Specialty Station Claimants
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Copyright owners who claim specialty station status for purposes of administration of 17 U.S.C. 111.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Affidavits from broadcast television stations that claim specialty station status due to carriage of former Federal Communications Commission rules at 47 CFR 76.5(kk)(1981).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 701.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Administer the provisions of the cable compulsory license, 17 USC 111; and (2) establish and maintain a public file available for review to verify facts in filings.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By station call letters.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Licensing Division, Copyright Office, Library of Congress, Washington DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the CARP Specialist, Copyright GC/CARP, PO Box 70977, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Broadcast television stations that claim specialty station status and file affidavits to that effect with the Copyright Office.
</p></xhtmlContent></subsection></section>
<section id="co25" toc="yes">
<systemNumber>-25</systemNumber>
<subsection type="systemName">Mask Work Registration Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20557.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Mask work owners, applicants for mask work registration, or the authorized agents of such individuals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names and addresses of mask work owners; certified statements pertaining to creation, commercial exploitation, ownership, and other registration-related information; general correspondence pertaining to registration of mask work claims.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 908(b), 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to: (1) Prepare search reports at the request of a member of the public; (2) respond to requests by the public for information; (3) correspond with applicants or otherwise process applications and related materials; (4) monitor and control the flow of work in the Office; and (5) establish and maintain a public record. It is the general policy of the Copyright Office to deny direct public inspection of in-process application forms and correspondence, and any related material forming part of a pending application, except upon the request of the mask work owner or his/her authorized representative. Once registration of a claim to mask work protection has been completed or refused at the final agency level, the registration and correspondence records pertaining to that claim are open for public inspection from 8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Envelopes in file cabinets and on shelves; computer tapes and discs; and microform.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By registration number, cross-referenced by name of owner and title of work in the automated or microform catalog files; by correspondence control number, applicant's name, title of work, and any entered cross-references in the automated correspondence management system; by fee service number, applicant's name, title of work, and any entered cross-references in the automated receipts in-process system; in the case of physical files, by correspondence control number on a bar code label attached to each file, for in-process files, and by applicant's name for closed correspondence files.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Automated records are available at computer terminals located throughout the Library of Congress. Physical records are maintained in areas that are restricted to authorized personnel. All records in this system are maintained in areas that are locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Visual Arts Section, Examining Division, Department MW, Library of Congress, Washington, DC 20540.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applicants or their authorized agents.
</p></xhtmlContent></subsection></section>
<section id="co26" toc="yes">
<systemNumber>-26</systemNumber>
<subsection type="systemName">Mask Work Recorded Documents Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are parties to, or have submitted for recordation, assignments, licenses, and other documents pertaining to a mask work.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Assignments, licenses, wills, agreements or contracts, and other documents pertaining to mask works.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 908(b), 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records of recorded documents are open to public inspection from 8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays. In addition, the Office uses these records to compile an index to recorded documents, which is interfiled in the automated catalog files.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Prior to recordation, records are maintained in manila envelopes in file cabinets. Once recorded, original documents are microfilmed and returned to the applicant. Mask work documents appear on microfilm. Mask work documents recorded prior to 1990 appear on separate reel(s) of microfilm; they are not interspersed with copyright related documents.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Before recordation, by date the Office received the document; after recordation, cross-referenced in the automated catalog files by names of parties and titles of works.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Prior to recordation, documents and related materials are maintained in a room which is restricted to authorized personnel. Automated records are available at computer terminals located throughout the Library of Congress. All records are maintained in areas that are locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head, Documents Recordation Section, Cataloging Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be in writing addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, such individual's authorized agent, and other parties named in the document recorded, or such parties' authorized agents, as well as individuals having an interest in the mask work which is the subject of the document submitted for recordation.
</p></xhtmlContent></subsection></section>
<section id="co27" toc="yes">
<systemNumber>-27</systemNumber>
<subsection type="systemName">Notices of Intent to Enforce Restored Copyrights under the Uruguay Round Agreements Act (URAA).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed notices of intent to enforce copyrights restored under the URAA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Notices of intent to enforce restored copyrights that have been filed with the Copyright Office.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 104(A).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records of notices of intent to enforce (NIEs) are useful to persons seeking to identify copyright owners and restored works whose owners have filed NIEs with the U.S. Copyright Office.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Prior to recordations, records are maintained in file cabinets. Once recorded, original documents are recorded on optical disc.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Catalog records of NIEs are retrievable online by title, author, and copyright owner. Records also retrievable online by volume and page number where the document is recorded. Full NIEs are retrievable on optical disc by volume and page number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Prior to recordation, documents and related material are maintained in a room which is restricted to authorized personnel. All records are maintained in areas that are locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head, Documents Recordation Unit, Cataloging Division, Copyright Office, Library of Congress, Washington, DC 20559-6000; and Chief, Cataloging Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about an individual's record should be made in writing, addressed to the Supervisory Copyright Information Specialist, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request from individuals should be made in writing, addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, such individual's authorized agent, and other parties to the documents recorded, or such parties' authorized agents, as well as individual having an interest in the copyright in a work which is the subject of the document submitted for recordation.
</p></xhtmlContent></subsection></section>
<section id="co28" toc="yes">
<systemNumber>-28</systemNumber>
<subsection type="systemName">Initial Notice of Digital Transmission of Sound Recordings under Statutory License.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Entities engaged in the digital transmission of sound recordings pursuant to statutory license.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of service, address of the service, telephone number, facsimile number, website address of service, name and title of an authorized representative of the service, signature of the authorized representative, and date of signature.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 114(f)(4)(A).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records of notices of digital transmissions of sound recordings are useful to copyright owners of sound recordings who wish to monitor the use of their works by digital transmission services.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet and binders. Information available through Copyright Office homepage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Initial notices are indexed by service name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about a Service's record should be in writing addressed to the Supervisory Copyright Information Specialist, GC/I&amp;R, PO Box 70400, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing and addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Authorized agent of service to which record pertains.
</p></xhtmlContent></subsection></section>
<section id="co29" toc="yes">
<systemNumber>-29</systemNumber>
<subsection type="systemName">Notice of Designation as Collective under Statutory License.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Collectives designated under a statutory license to collect and distribute royalty funds.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of collective, address of the collective, telephone number, facsimile number, website address of collective, and statement of authorization.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 114(f)(4)(A).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records of notice of designation as collective are useful to the services which make digital transmissions of the sound recordings.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Folders in a file cabinet and binders. Information available through Copyright Office homepage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Initial notices are indexed by name of collective.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in a room which is restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Licensing Division, Copyright Office, Library of Congress, Washington, DC 20557-6400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about a Service's record should be in writing addressed to the Supervisory Copyright Information Specialist, GC/I&amp;R, PO Box 70400, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing and addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Authorized agent of service to which record pertains.
</p></xhtmlContent></subsection></section>
<section id="co30" toc="yes">
<systemNumber>-30</systemNumber>
<subsection type="systemName">OnLine Service Provider Designation of Agent File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Designated agents of online service providers that receive notification of infringement by service providers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Included in this file are documents that include: (1) The name, address, telephone number, and electronic mail address of a service provider's agent; and (2) other contact information the Register of Copyrights deems appropriate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 701, 702, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to maintain a record of agents of online service providers who should receive any notification of a claimed infringement which may afford a service provider limited liability under the copyright law.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Binders in the Public Information Office in the Information and Reference Division in the Copyright Office, Library of Congress. Also available online on the Copyright Office's web page.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained by the Public Information Office, in a secure room monitored by authorized personnel and locked during nonworking hours. Hours of operation of the Public Information Office are 8:30 a.m.-5 p.m., Monday through Friday (except holidays).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about the decisions in this file should be in writing addressed to the Supervisory Copyright Information Specialist, GC/I&amp;R, PO Box 70400, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom the party pertains.
</p></xhtmlContent></subsection></section>
<section id="co31" toc="yes">
<systemNumber>-31</systemNumber>
<subsection type="systemName">Litigation Statement Authorization File
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who in the course of actual or pending litigation request copies of registration records or deposits that were submitted by a claimant as part of his or her registration application.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The litigation statement which was filed by an appropriate party to request copies of such registration materials to be used in actual or pending litigation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 705, 708.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to allow individuals involved in active or pending litigation on copyright matters to obtain copies of records that were submitted to the Office as part of the application and registration process.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file cabinets in the Certifications and Documents area of the Copyright Office in the James Madison Building of the Library of Congress in Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By registraton number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These areas are restricted to authorized personnel and locked during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 10 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Certification and Documents Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about a record should be in writing addressed to the Supervisory Copyright Information Specialist, GC/I&amp;R, PO Box 70400, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual to whom the record pertains, or his or her authorized agent.
</p></xhtmlContent></subsection></section>
<section id="co32" toc="yes">
<systemNumber>-32</systemNumber>
<subsection type="systemName">Copyright Office Appeal Decisions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants or their representatives who have appealed the Office's decision not to register claims submitted for copyright registration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Included in this file are: (1) Copies of letters written by designated Examining Division personnel who review decisions to refuse to register a claim after the applicant or his or her representative has filed a petition for reconsideration of the Examining Division's initial denial of registration; and (2) copies of the final decisions issued by the Copyright Office Appeals Board after reexamination of an applicant's file upon a second request for reconsideration of the Office's refusal to register a claim.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>17 U.S.C. 701, 705.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Office uses these records to maintain a record of decisions made by the Examining Division and the Copyright Office Appeals Board when an applicant seeks reconsideration of the Office's refusal to register his or her claims to copyright.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Binders in the Public Information Office in the Information and Reference Division in the Copyright Office, Library of Congress.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Documents are maintained in two categories, the first being Examining Division responses to initial requests for reconsideration of a refusal to register a claim, and the second being the Appeals Board's final decisions upon a second request for reconsideration of a claim. Each set of documents is retained in chronological order by the date of the correspondence in which the Office sends responses to the applicant or his or her agent.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in the Public Information Office, a room monitored by authorized personnel and locked during nonworking hours. Hours of operation of the Public Information Office are 8:30 a.m.-5p.m., Monday through Friday (except holidays).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Section Head, Information Section, Information and Reference Division, Copyright Office, Library of Congress, Washington, DC 20559-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries about the decisions in this file should be in writing addressed to the Supervisory Copyright Information Specialist, GC/I&amp;R, PO Box 70400, Southwest Station, Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be in writing addressed to the official designated under "Notification Procedure."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See rules published in 37 CFR part 204.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals to whom the record pertains, and Copyright Office records.
</p></xhtmlContent></subsection></section>
<regulations id="reg" toc="yes">
<regulationsTitle number="37">
<heading>Patents, Trademarks, and Copyrights </heading>
<regulationsChapter number="II">
<heading> Copyright Office </heading>
<regulationsPart number="204">
<heading> PRIVACY ACT: POLICIES AND PROCEDURES </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>204.1 Purposes and scope.
</p>
<p>204.2 Definitions.
</p>
<p>204.3 General policy.
</p>
<p>204.4 Procedure for notification of the existence of records pertaining to individuals.
</p>
<p>204.5 Procedures for requesting access to records.
</p>
<p>204.6 Fees.
</p>
<p>204.7 Request for correction or amendment of records.
</p>
<p>204.8 Appeal of refusal to correct or amend an individual's record.
</p>
<p>204.9 Judicial review.
</p>
<p><b>Authority:</b> 17 U.S.C. 702; 5 U.S.C. 552(a).
</p>
<p><b>Source:</b> 43 FR 776, Jan. 4, 1978, unless otherwise noted.
</p>
<p><b>&#167; 204.1
 Purposes and scope.
</b></p>
<p>The purposes of these regulations are:
</p>
<p>(a) The establishment of procedures by which an individual can determine if the Copyright Office maintains a system of records in which there is a record pertaining to the individual; and
</p>
<p>(b) The establishment of procedures by which an individual may gain access to a record or information maintained on that individual and have such record or information disclosed for the purpose of review, copying, correction, or amendment.
</p>
<p><b>&#167; 204.2
 Definitions.
</b></p>
<p>For purposes of this part:
</p>
<p>(a) The term <i>individual</i> means a citizen of the United States or an alien lawfully admitted for permanent residence;
</p>
<p>(b) The term <i>maintain</i> includes maintain, collect, use, or disseminate;
</p>
<p>(c) The term <i>record</i> means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or employment history, and that contains his or her name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph;
</p>
<p>(d) The term <i>system of records</i> means a group of any records under the control of any agency from which information is retrieved by the name of the individual; and
</p>
<p>(e) The term <i>routine use</i> means, with respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected.
</p>
<p><b>&#167; 204.3
 General policy.
</b></p>
<p>The Copyright Office serves primarily as an office of public record. Section 705 of title 17, United States Code, requires the Copyright Office to open for public inspection all records of copyright deposits, registrations, recordations, and other actions taken under title 17. Therefore, a routine use of all Copyright Office systems of records created under section 705 of title 17 is disclosure to the public. All Copyright Office systems of records created under section 705 of title 17 are also available for public copying as required by section 706(a), with the exception of copyright deposits, whose reproduction is governed by section 706(b) and the regulations issued under that section. In addition to the records mandated by section 705 of title 17, the Copyright Office maintains other systems of records which are necessary for the Office effectively to carry out its mission. These systems of records are routinely consulted and otherwise used by Copyright Office employees in the performance of their duties. The Copyright Office will not sell, rent, or otherwise make publicly available any mailing list prepared by the Office.
</p>
<p>[47 FR 36821, Aug. 24, 1982]
</p>
<p><b>&#167; 204.4
 Procedure for notification of the existence of records pertaining to individuals.
</b></p>
<p>(a) The Copyright Office will publish in the <i>Federal Register,</i> upon the establishment or revision of the system of records, notices of all Copyright Office systems of records subject to the Privacy Act, as provided by 5 U.S.C., section 552a(e)(4). Individuals desiring to know if a Copyright Office system of records contains a record pertaining to them should submit a written request to that effect either by mail to the Supervisory Copyright Information Specialist, Information Section, Copyright GC/I&amp;R, P.O. Box 70400, Southwest Station, Washington, DC 20024, or in person between the hours of 8:30 a.m. and 5 p.m. on any working day except legal holidays at Room LM-401, The James Madison Memorial Building, 1st and Independence Avenue, SE, Washington, DC.
</p>
<p>(b) The written request should identify clearly the system of records which is the subject of inquiry, by reference, whenever possible, to the system number and title as given in the notices of systems of records in the <i>Federal Register.</i> Both the written request and the envelope carrying it should be plainly marked "Privacy Act Request."  Failure to so mark the request may delay the Office response.
</p>
<p>(c) The Office will acknowledge all properly marked requests made by individuals wishing to gain access to view or copy their records or any information pertaining to the individual, within a reasonable time. The Office will acknowledge in writing an individual's request to amend a record pertaining to him or her within ten business days.
</p>
<p>(d) Since all Copyright Office Records created under section 705 of title 17 are open to public inspection, no identity verification is necessary for individuals who wish to know whether a system of records created under section 705 pertains to them.
</p>
<p>[43 FR 776, Jan. 4, 1978, as amended at 47 FR 36821, Aug. 24, 1982; 50 FR 697, Aug. 14, 1985; 60 FR 34169, June 30, 1995; 64 FR 36575, July 7, 1999; 65 FR 39820, June 28, 2000]
</p>
<p><b>&#167; 204.5
 Procedures for requesting access to records.
</b></p>
<p>(a) Individuals desiring to obtain access to Copyright Office information pertaining to them in a system of records other than those created under section 705 of title 17 should make a written request, signed by themselves or their duly authorized agent, to that effect either by mail to the Supervisory Copyright Information Specialist, Information Section, Copyright GC/I&amp;R, P.O. Box 70400, Southwest Station, Washington, DC 20024, or in person between the hours of 8:30 a.m. and 5 p.m. on any working day except legal holidays at Room LM-401, The James Madison Memorial Building, 1st and Independence Avenue, SE, Washington, DC.
</p>
<p>(b) The written request should identify clearly the system of records which is the subject of inquiry, by reference, whenever possible, to the system number and title as given in the notices of systems of records in the <i>Federal Register.</i> Both the written request and the envelope carrying it should be plainly marked "Privacy Act Request."  Failure to so mark the request may delay the Office response.
</p>
<p>(c) The Office will acknowledge all properly marked requests within 20 working days of receipt; and will notify the requester within 30 working days of receipt when and where access to the record will be granted. If the individual requested a copy of the record, the copy will accompany such notification.
</p>
<p>[43 FR 776, Jan. 4, 1978, as amended at 47 FR 36821, Aug. 24, 1982; 60 FR 34169, June 30, 1995; 64 FR 36575, July 7, 1999; 65 FR 39820, June 28, 2000]
</p>
<p><b>&#167; 204.6
 Fees.
</b></p>
<p>(a) The Copyright Office will provide, free of charge, one copy to an individual of any record pertaining to that individual contained in a Copyright Office system of records, except where the request is for a copy of a record for which a specific fee is required and identified in &#167; 201.3 of this chapter, in which case that fee shall be charged. For additional copies of records not covered by section 708 the fee will be a minimum of $15.00 for up to 15 pages and $.50 per page over 15. The Office will require prepayment of fees estimated to exceed $25.00 and will remit any excess paid or bill an additional amount according to the differences between the final fee charged and the amount prepaid. When prepayment is required, a request is not deemed "received"  until prepayment has been made.
</p>
<p>(b) The Copyright Office may waive the fee requirement whenever it determines that such waiver would be in the public interest.
</p>
<p>[43 FR 776, Jan. 4, 1978, as amended at 47 FR 36821, Aug. 24, 1982; 56 FR 59886, Nov. 26, 1991; 63 FR 29139, May 28, 1998; 64 FR 29522, June 1, 1999]
</p>
<p><b>&#167; 204.7
 Request for correction or amendment of records.
</b></p>
<p>(a) Any individual may request the correction or amendment of a record pertaining to her or him. With respect to an error in a copyright registration, the procedure for correction and fee chargeable is governed by section 408(d) of title 17 of the United States Code, and the regulations issued as authorized by that section. With respect to an error in any other record, the request shall be in writing and delivered either by mail addressed to the Supervisory Copyright Information Specialist, Information Section, Copyright GC/I&amp;R, P.O. Box 70400, Southwest Station, Washington, DC 20024, or in person between the hours of 8:30 a.m. and 5 p.m. on any working day except legal holidays, at Room LM-401, The James Madison Memorial Building, 1st and Independence Avenue, SE, Washington, DC. The request shall explain why the individual believes the record to be incomplete, inaccurate, irrelevant, or untimely.
</p>
<p>(b) With respect to an error in a copyright registration, the time limit for Office response to requests for correction is governed by section 408(d) of Pub. L. 94-553, and the regulations issued as authorized by that section. With respect to other requests for correction or amendment of records, the Office will respond within ten working days indicating to the requester that the requested correction or amendment has been made or that it has been refused. If the requested correction or amendment is refused, the Office response will indicate the reason for the refusal and the procedure available to the individual to appeal the refusal.
</p>
<p>[43 FR 776, Jan. 4, 1978, as amended at 47 FR 36821, Aug. 24, 1982; 60 FR 34169, June 30, 1995; 64 FR 36575, July 7, 1999; 65 FR 39820, June 28, 2000]
</p>
<p><b>&#167; 204.8
 Appeal of refusal to correct or amend an individual's record.
</b></p>
<p>(a) An individual who disagrees with a refusal of the Copyright Office to amend his or her record may request a review of the denial. The decision will be made within 30 business days, unless the Office can demonstrate good cause for extending the 30 day period. If the requestor is dissatisfied with the agency's final determination, the individual may bring a civil action against the Office in the appropriate United States district court. appeal the refusal to correct or amend a record pertaining to the individual. The individual should submit a written appeal to the General Counsel, Copyright Office, Copyright GC/I&amp;R, P.O. Box 70400, Southwest Station, Washington, DC 20024. Appeals, and the envelopes containing them, should be plainly marked "Privacy Act Appeal."  Failure to so mark the appeal may delay the Copyright Office General Counsel's response. An appeal should contain a copy of the request for amendment or correction and a copy of the record alleged to be untimely, inaccurate, incomplete or irrelevant.
</p>
<p>(b) The General Counsel will issue a written decision granting or denying the appeal within 30 working days after receipt of the appeal unless, after showing good cause, the General Counsel extends the 30 day period. If the appeal is granted, the requested amendment or correction will be made promptly. If the appeal is denied, in whole or part, the General Counsel's decision will set forth reasons for the denial. Additionally, the decision will advise the requester that he or she has the right to file with the Copyright Office a concise statement of his or her reasons for disagreeing with the refusal to amend the record and that such statement will be attached to the requester's record and included in any future disclosure of such record.
</p>
<p>[43 FR 776, Jan. 4, 1978, as amended at 64 FR 36575, July 7, 1999; 65 FR 39820, June 28, 2000; 65 FR 48914, Aug. 10, 2000; 66 FR 34373, June 28, 2001]
</p>
<p><b>&#167; 204.9
 Judicial review.
</b></p>
<p>Within two years of the receipt of a final adverse administrative determination, an individual may seek judicial review of that determination as provided in 5 U.S.C. 552a(g)(1).
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>

