<?xml version="1.0" encoding="UTF-8"?>
<pai>
<agency toc="yes">
<name>Office of Management and Budget</name>
<abbrev>
OMB
</abbrev>
<section id="spd1" toc="yes">
<systemNumber>/SPD/01</systemNumber>
<subsection type="systemName">Clearance Office Information System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget, Clearance Office, Statistical Policy Division, Room 10201, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Executive Office of the President and employees of agencies subject to the provisions of the Federal Reports Act who are reviewing or who have submitted for review requests for clearance under the Federal Reports Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain a docket number for every request for clearance under the Federal Reports Act; all materials submitted by the agency requesting clearance, including the names of agency employees directly responsible for the request and the names of those authorized to submit it; all material received from interested persons, including the names of the persons; records of all consultations including names of persons consulted; minutes of any public meeting or hearings, including the names of persons attending; a worksheet containing OMB reviewer notes and recommended action; a copy of the OMB action signed by the Clearance Officer; and copies of the approved materials. They also include computer-generated records and reports which show the name of the OMB employee assigned to the review of each pending request for clearance; the name of the employee assigned to the review of each completed review; the name of each agency clearance officer; summary reports of the number of reviews assigned to and completed by each employee for the last completed month and for the year to date; and a record of each docket borrowed by an OMB employee with the name, room number and phone number of the borrower.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3501-3511.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>These records are stored in three electric-powered rotary files, on a reference table within the Clearance Office, and in the OMB Records Depository. In addition, docket information is stored on computer disk for use in preparing inventory and control reports and listings. Materials stored on the reference table for immediate access consist of the current inventory of reporting and recordkeeping requirements cleared by OMB under the Federal Reports Act, the inventory of requests for clearance under the Federal Reports Act presently under review, and the inventory of OMB completed clearance actions for the current and preceding months.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed by OMB docket number except for some computer generated records which may be retrieved by agency clearance officers or the OMB reviewer number. Access to materials in the Records Depository is limited to the staff of the OMB Records Unit. There are no restrictions on access to materials in the rotary files except that no docket may be withdrawn from the file except by a member of the Clearance Office staff or by a member of the OMB staff or a member of an agency staff working under the instruction of a member of the Clearance Office staff. Except as provided below (see Safeguards) there are no restrictions to access of the material that is stored on the reference table for immediate use. Material processed in the OMB computer center is released only to authorized Clearance Office staff.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are under the immediate surveillance of Clearance Office staff during working hours. The materials in the rotary files are locked at all other times. The Records Depository is locked during nonoffice hours. The Computer Center is in a secured area.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Active dockets are retained in the Clearance Office Information System until the period of time for which they have been cleared expires. They are then transferred to the OMB Records Depository for destruction or transfer to National Archives under existing regulations.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Clearance Officer, Statistical Policy Division, Office of Management and Budget, New Executive Office Building, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to be notified whether the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th and Pennsylvania Avenue, NW (See also chapter III, part 1302 of title 5, Code of Federal Regulations, (40 FR 34165).)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from material submitted by agency requesting clearance and internal OMB work plans.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable.
</p></xhtmlContent></subsection></section>
<section id="lib1" toc="yes">
<systemNumber>/LIB-01</systemNumber>
<subsection type="systemName">Library Circulation System.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget Library, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Executive Office of the President.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain titles and other identifying data on materials borrowed from the OMB Library; name, room number, organization, and telephone number of borrower; and the return date for each item borrowed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act, Title II, Sec. 202(b)(1), 40 U.S.C. 483(b)(1).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>These records are stored at the circulation desk of the OMB Library.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are arranged alphabetically by last name of borrower, by title of item borrowed, by organization to which borrower belongs, and by order of input into the system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is under constant surveillance by Head of Reference and Loan Section during normal working hours. Secured in locked room after work hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained on individual library loans only until the item is returned to the Library. Reports on the status of loans are generated daily; current and preceding day?s reports are retained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Librarian, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th &amp; Pennsylvania Avenue, NW, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual to whom it pertains and from physical examination of materials borrowed.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable. 
</p></xhtmlContent></subsection></section>
<section id="budgo1" toc="yes">
<systemNumber>/BUDGO/01</systemNumber>
<subsection type="systemName">Payroll and Leave Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former and current employees of the Office of Management and Budget, the Domestic Council, and the Council of Economic Advisers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain information relating to the individuals name, Social Security number, age, sex, marital status, appointment, tenure, employment status, and occupation series. These records also contain data as of the year to date and the most recent pay period with regard to leave earned, used, and balances, withholdings, and allotments to financial institutions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 31 U.S.C. 66a, 44 U.S.C. 3101, 3309.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Records are filed in a file cabinet in the Payroll Office or in Federal Records Center Boxes in the OMB Records Depository.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed in chronological order by calendar year and by name. Access is limited to the staff of the Budget and Management Office and the Records Unit, and the appropriate supervisory officials, the Assistant to the Director for Administration, the Deputy Director, and the Director.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only Budget and Management Office staff and the Records Unit staff have access on a regular basis. Both the Budget and Management Office and the Records Depository are locked during nonworking hours and under visual surveillance during working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Temporary records subject to General Accounting Office audit are retained until completion of the audit which generally occurs every 2-4 years. Permanent records, comprehensive Listing of Employee Master File (Form TUS 404), are retired to National Archives after 6 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Budget and Management Officer, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th &amp; Pennsylvania Avenue, NW, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from employees application for employment, and withholding statements prepared by the employee.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable. 
</p></xhtmlContent></subsection></section>
<section id="budgo2" toc="yes">
<systemNumber>/BUDGO/02</systemNumber>
<subsection type="systemName">Staff Travel Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees (current and former) of the Office of Management and Budget, the Domestic Council, and the Council of Economic Advisers regardless of type of appointment, and other individuals, who have performed travel at government expense on official business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain the approved travel authorization, the travel vouchers submitted by the individual, memos of approval for special conveyance or actual subsistence, and receipts as may be required by the Federal Travel Regulations (FPMR 101-7).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 66a, 44 U.S.C. 3101, 3102, 3301, 3309, and General Accounting Office Policy and Procedures Manual for Guidance of Federal Agencies, Title 8, Chapter 2, Sections 4 and 5.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
</p><p>Storage: </p><p>Current records are maintained in folders in metal file cabinets. Noncurrent records are filed in Federal Records Center Boxes in the OMB Records Depository.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are alphabetically arranged by name according to fiscal year. Access to the records described herein is restricted to staff of the Budget and Management Office, the appropriate supervisory officials, the Assistant to the Director for Administration, the General Counsel, or his designee, the Deputy Director, Director, Executive Director, Domestic Council, and Chairman, Council of Economic Advisers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only Budget and Management Office staff and the Records Unit staff have access on a regular basis. Both the Budget and Management Office and Records Depository are locked during nonworking hours and under visual surveillance during working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Current records are maintained in the Budget and Management Office until they have been audited by the General Accounting Office. Noncurrent records are maintained by the Records Unit for 6 years following which time they are disposed of in accordance with the Records Disposition Schedules established by the General Services Administration General Schedule No. 9.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Budget and Management Officer, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations, (40 FR 34165).)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Content of records is obtained from the individual to whom the information pertains. Additional information may be added by the Budget and Management Office staff as a result of an internal audit.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable.
</p></xhtmlContent></subsection></section>
<section id="budgo3" toc="yes">
<systemNumber>/BUDGO/03</systemNumber>
<subsection type="systemName">Personnel Summary.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Budget and Management Office, Office of Management and Budget, New Executive Office Building, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current employees of the Office of Management and Budget, regardless of their type of appointment. A record of the employment as of the end of the preceding fiscal year is also maintained.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain the following information on each employee: (a) Name, (b) date of birth, (c) sex, (d) minority status, (e) degree, (f) date employee entered on duty with OMB or BOB, (g) type of appointment, (h) status of employment, (i) division and branch where employed, (j) occupational classification, (k) professional or nonprofessional identification, (l) grade and step, (m) annual salary, (n) daily rate, (o) service computation date, (p) date of last promotion, (q) person years of employment, and (r) occupation code.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the Agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Record is maintained on a computer from a commercial time-sharing firm under contract with OMB.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Access from the computer is restricted by an access code and is limited to two employees in the Budget and Management Office. The record, which is updated monthly is distributed to the Assistant to the Director for Administration and the staffs of the Budget and Management Office and the Personnel Office. Upon request a copy is made available to OMB?s Equal Employment Opportunity Officer or his/her designee.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access and distribution is limited as described above. In addition the terminals by which access can be obtained are located in the Budget and Management Office which is locked during nonworking hours. Copies of the record that are distributed internally as specified above are secured in a locked room or locked file cabinet during nonworking hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The record covering the most recent pay period and a record as of the end of the fiscal year are maintained. Prior copies are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Budget and Management Officer, Office of Management and Budget, New Executive Office Building, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th &amp; Pennsylvania Avenue, NW, Washington, DC 20503. Must provide building pass or some other form of verification that the individual is current or former employee of OMB. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from employees application (SF 171) and subsequent Notification of Personnel Actions (SF 50).
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable. 
</p></xhtmlContent></subsection></section>
<section id="budgo4" toc="yes">
<systemNumber>/BUDGO/04</systemNumber>
<subsection type="systemName">OMB Professional Staff Roster.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget, Old Executive Office Building, 17th and Pennsylvania Avenue, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and some former professional employees of the Office of Management and Budget.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records may contain information about the individuals? name, division where employed, schools attended, fields of study, degrees, years of study or degree, former places of employment, positions held, years of employment, and federal service awards received.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>When published in booklet form, the information is used to provide background information about the professional staff to other professional staff members, other staff, and interested parties outside OMB. Records may also be used in the preparation of biographical summaries for award recipients or for interagency meetings, to give two examples.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Records are stored on a computer file maintained by the Office of Administration. Data forms from which the file is created and hardcopy printouts of the data are stored in the safe in the Director?s Correspondence Unit.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Access to records stored in the computer is restricted by an access code. Access to hardcopy records is limited to members of the staff of the Assistant Director for Administration.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to record files is limited as described above. The information submitted is volunteered with the understanding that it will be published and distributed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data forms and hardcopy printout of the records are retained until the individual is no longer employed at OMB or indicates that his or her records be deleted. Records are then deleted from the computer file and hardcopy records destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director for Administration, Office of Management and Budget, Old Executive Office Building, Room 425, 17th Pennsylvania Avenue, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to the system manager, as above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is volunteered by employees on a form, "Information Sheet for Staff Roster."
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="legis1" toc="yes">
<systemNumber>/LEGIS/01</systemNumber>
<subsection type="systemName"> Private Relief Legislation.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p> None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Legislative Information Center, Office of Management and Budget, New Executive Office Building, 725 17th St., NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Individuals who are the subject of proposed or enacted private relief legislation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> The information contained in these records consists of only those private relief bills requiring Office of Management and Budget review as specified in OMB Circular No. A-19, Revised September, 1979. The information maintained may include copies of a draft bill proposed by an agency as defined in the Circular, copies of bills introduced in the Congress, and if applicable, Congressional committee reports, agency memorandums and letters, OMB memoranda and letters, and other documents as may be needed in connection with the legislative coordination and clearance process. Certain individual records may also contain correspondence from and to the individual about whom the information is maintained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Office of Management and Budget Circular No. A-19, Revised September, 1979.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p> Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>
</p><p> The records are stored in an electronically powered rotary file.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Information is retrieved by name of individual, bill number, or private law number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Access to the building is controlled and monitored by security personnel. Access to the records is limited to those whose official duties require access to the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Permanent records are maintained on private relief bills introduced during the current and prior two sessions of Congress and then transferred to the National Archives.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Supervisory Legislative Research Assistant, Legislative Information Center, Office of Management and Budget, New Executive Office Building, 725 17th St, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> If you wish to determine whether a record exists regarding you in the systems of records, contact the Freedom of Information Act Officer, Office of Management and Budget, New Executive Office Building, 725 17th Street NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> See Notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> See Notification procedure.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> See "Categories of records in the system."
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Not applicable.
</p></xhtmlContent></subsection></section>
<section id="persl1" toc="yes">
<systemNumber>/PERSL/01</systemNumber>
<subsection type="systemName"> Recruiting Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p> None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Administration Office, Office of Management and Budget, New Executive Office Building, 725 17th St. NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> Persons identified through OMB?s recruitment program have applied or who have been referred for employment consideration for a internship, summer employment or a permanent position.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> These records contain information relating to the education and training; appraisal of potential; honors, awards, or fellowships; and home address of these persons and is obtained from resumes provided by the applicants.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 5, U.S.C. Section 3109, 3301, 3302, 3304, 3309, 3318, 3319, and Executive Orders 10577 and 11103.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Including categories of users and the purpose of such uses:
</p><p>a. Office of Personnel Management (OPM) to the extent the information is relevant to OPM?s decision on a OMB request.
</p><p>b. A congressional office in response to an inquiry from the congressional office made at the applicant?s request.
</p><p>c. A requesting Federal agency, Commission or other public office if that applicant has indicated to OMB that he or she is available for referral to other agencies for consideration.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>
</p><p>Paper records and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>
</p><p>Individual records are indexed by name, by school, by area of interest, and by the type of appointment the applicant is seeking.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>
</p><p>Access to and use of the system and its records is limited to selected OMB staff whose official duties require having access. Files are kept in the OMB Administration Office and in the EOP computer center. Both facilities are locked and alarmed. Only OMB staff involved in recruiting or hiring personnel have access to this data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance with the National Archives and Records Administration records schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate/Assistant Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th and Pennsylvania Ave. NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>If you wish to determine whether a record exists regarding you in the systems of records, contact the Freedom of Information Act Officer, Office of Management and Budget, New Executive Office Building, 725 17th Street NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See Notification procedure.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>See "Categories of records in the system."
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>
</p><p>Not applicable.
</p></xhtmlContent></subsection></section>
<section id="recds1" toc="yes">
<systemNumber>/RECDS/01</systemNumber>
<subsection type="systemName">Researcher Request File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have requested to examine official records or reference materials prepared by the Bureau of the Budget or the Office of Management and Budget.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system of records contains the initial letter submitted by individuals asking to examine the official agency records, including a statement as to the nature and purposes of the research, their present occupation, home and/or place of employment. Brief descriptions and locations of the records reviewed examined and copied are also maintained in the file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Title 44, U.S.C. 3101-3103, 3105, 3106.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>These records are maintained in file folders and on index cards located in the OMB Records Depository.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are indexed and alphabetically arranged by names of individuals and cross-referenced by record or research subject. Access is restricted to the Assistant to the Director for Administration and the Records Unit.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records Depository is locked during nonworking hours and is under the visual surveillance of Records Unit staff during working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are retained for a period of eight years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Records Officer, Office of Management and Budget, 726 Jackson Place, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Request to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th &amp; Pennsylvania Avenue, NW, Washington, DC 20503. See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal information is received only from the individual. No additional data concerning the individual is added to the file.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable.
</p></xhtmlContent></subsection></section>
<section id="adser1" toc="yes">
<systemNumber>ADSER/01</systemNumber>
<subsection type="systemName">Staff Directory Card.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative Services, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current OMB employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system of records contains information on each employee consisting of name, address, person to notify in an emergency, home address, residence telephone number, office room number, Division or unit symbol, and office telephone extension.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 44 U.S.C. 3101
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connnection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Forms are maintained in a metal file cabinet specially adapted for directory cards.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed in alphabetical order. Access to the record is restricted to Administrative Services Office and Budget and Management Office employees. In emergency situations, the records may be accessed by the employee?s supervisor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The Administrative Services Office is locked during nonoffice hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record is destroyed when employee terminates employment with OMB.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Services Officer, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th &amp; Pennsylvania Avenue, NW, Washington, DC 20503. See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165). Supply name and building pass.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the system is obtained from the employee.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable.

</p></xhtmlContent></subsection></section>
<section id="adser2" toc="yes">
<systemNumber>ADSER/02</systemNumber>
<subsection type="systemName"> Staff Parking Application File.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p> None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p> Administration Office, Office of Management and Budget, New Executive Office Building, 725 17th Street NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p> OMB employees requesting a parking permit or joining a carpool.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> The system contains completed OMB Form 73 submitted by OMB employees who desire a parking permit. The form contains the following information on person making the application: Name, office or division, room number, telephone extension, home address, home telephone number, zip code, and make of car. For each rider the following information is recorded, name, home address, and work location and office phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> Federal Property Management Regulation (FPMR) 41 CFR 101-20.104 and Office of Management and Budget Office Memorandum No. 91-14.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p> Forms are maintained in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p> Records are kept by type of parking permit issued and by name. Access is limited to the Associate/Assistant Director for Administration, staff of the Administrative Services section, staff who wish to join a carpool, and upon request, the individual to which the information pertains.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p> Access to the building is controlled and monitored by security personnel. Access to the records is limited to those whose official duties require access to the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p> Records are retained and disposed of in accordance with the National Archives and Records Administration records schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p> Associate/Assistant Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th and Pennsylvania Ave. NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p> If you wish to determine whether a record exists regarding you in the systems of records, contact the Freedom of Information Act Officer, Office of Management and Budget, New Executive Office Building, 725 17th Street NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> See Notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p> See Notification procedure.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p> See "Categories of records in the system."
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p> Not applicable.
</p></xhtmlContent></subsection></section>
<section id="cavad1" toc="yes">
<systemNumber>/CAVAD/01</systemNumber>
<subsection type="systemName">Veterans Education and Training Load Model.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Management and Budget Computer Center, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Veterans and other eligibles using VA GI Bill education benefits.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain beneficiary name, address, identification number, as well as the name and address of the training institution, type of training, amount of training, and number of dependents, date of separation from the armed forces, remaining eligibility, remaining entitlement, and other accounting data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Budget and Accounting Act, 1921 (31 U.S.C. 1-24).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>These records are on magnetic tape, provided by the VA, and when not being used on the computer for the extract run, are in a tape storage area.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are arranged in numerical sequence by identification number, usually Social Security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data is on tape, therefore there is no direct access. The tapes are locked in the computer room when not actually being used by the machine and are accessible only to one computer job. The tapes are removed from NEOB back to VA when the job is completed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon completion of the extract run, the tapes are returned to the VA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Veterans Unit, CVA Division, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Since this file is only a duplicate of the VA Master Education File, no changes can be made at this site which will affect the utility of any of the records. For notification of whether the system contains data on a particular individual, inquiry should be made to the Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th &amp; Pennsylvania Avenue, NW, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual applicant for training, the training institution, and the appropriate branch of the armed services.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Not applicable. 
</p></xhtmlContent></subsection></section>
<section id="fai1" toc="yes">
<systemNumber>/FAI-1</systemNumber>
<subsection type="systemName">Federal Procurement and Logistics Personnel Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Acquisition Institute (FAI), 1815 N. Lynn Street, Arlington, Virginia 22209.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel of Federal agencies (civilian and military) involved in acquisition and logistics management. Such individuals are generally employed in the Business and Industry (GS-1100); Equipment, Facilities and Services (GS-1600); Quality Assurance, Inspection and Grading (GS-1900); Supply (GS-2000); and Transportation (GS-2100) General Schedule occupational fields, or equivalent military fields.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain biographical data on individuals such as name, social security number (SSN), birth date, past and present pay levels, position title, occupational series, training, and past personnel actions. Data also include employee?s work such as description of tasks, types and number of contracts assigned.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>a. Title 41 U.S.C. Secs. 404, 406, and 411, which established the Office of Federal Procurement Policy (OFPP), OMB, and requires executive agencies to furnish such Office access to all information and records determined to be necessary for the performance of its missions.
</p><p>b. OFPP Policy Memorandum of July 14, 1976, which established the Federal Procurement Institute (now the Federal Acquisition Institute) and delegated responsibility to the Institute for the Government-wide planning, development, implementation and evaluation of programs in procurement research, education and training, and career development.
</p><p>c. Memorandum of Understanding for the Sponsorship and Operation of the Federal Procurement Institute (May 11, 1976), which is an agreement between its signatories (at present: 24 Federal departments and agencies) for the interagency sponsorship and operation of the FAI and further provides that the FAI?s policies and programs will be under the direction and guidance of a Policy Board comprised of representatives from the FAI?s member departments and agencies.
</p><p>d. Title 5 U.S.C. Secs. 4103 and 4105, which authorize agencies to establish interagency training facilities such as the FAI, and to jointly operate training programs for Government personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary purpose of this system of records is to enable the FAI to prepare statistical reports on characteristics of the acquisition and logistics occupations and to periodically contact individual employees for personnel research projects that extend over a period of time (longitudinal studies). The FAI obtains data from employees and the management information systems of its member agencies, applying such data in the development of training, career development, education and research reports and programs.
</p><p>Automated data processing services are provided the FAI by the Bureau of Personnel Management Information Systems, OPM: Defense Manpower Data Center (Alexandria, Va.); Air Force Human Resources Laboratory (Brooks Air Force Base, Tex.); and the U.S Army Military Personnel Cneter (Alexandria, Va.).Records of the FAI are used to prepare reports on the acquisition and logistics workforce such as: (a) The distribution of acquisition and logistics tasks among Federal occupations, agencies and pay levels, (b) employee perceptions of the learning difficulty to each acquisition and logistics task, and (c) the frequency of promotions in acquisition and logistics occupations as compared to other Federal professional and administrative occupations. These reports consist of summary descriptive statistics only. No individually identifiable information on employees is disclosed in the reports. Copies of the reports are therefore made available to other Federal agencies, educational institutions, and any other individual who requests general statistical information on accquisition and logistics occupations.
</p><p>The FAI may transmit lists of names, SSN?s, birth dates, organizational mailing addresses and phone numbers of individual wmployees to the Federal agencies listed below. Purposes served thereby are to identify specific individuals who should be included in agency reports on members of the acquisition and logistics workforce and/or to locate specific individuals for personnel research. No individually identifiable data will be disclosed that would permit an individual?s employing agency to make a decision about the individual.
</p><p>Department of Energy.
</p><p>National Aeronautics and Space Administration.
</p><p>General Services Administration.
</p><p>Department of Human Resources.
</p><p>Department of Justice.
</p><p>Department of the Interior.
</p><p>Environmental Protection Agency.
</p><p>State Department.
</p><p>Veterans Administration.
</p><p>Department of Transportation.
</p><p>Department of Treasury.
</p><p>Department of Agriculture.
</p><p>Department of Housing and Urban Development.
</p><p>Department of Commerce.
</p><p>Small Business Administration.
</p><p>U.S.O.P.M.
</p><p>Department of Defense.
</p><p>Department of Labor.
</p><p>National Science Foundation.
</p><p>The above agencies are signatories to the memorandum of understanding for the sponsorship and operation of the FAI. No individually identifiable information is furnished outside the agencies enumerated above.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>At FAI: Paper records and computer printouts.
</p><p>At U.S.O.P.M.; Defense Manpower Data Center; Air Force Human Resources Laboratory; and U.S. Army Military Personnel Center: Magnetic tapes and discs, and computer printouts.
</p><p>The FAI may, on occasion, employ contractors to print questionnaires, transfer questionnaire responses to magnetic tapes and discs, and analyze responses. No such contractor shall be allowed to retain any data on individual employees for longer than 1 year, and any such contractor shall be obligated to observe the policies and practices of this notice.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, SSN, and date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are stored in buildings which employ security guards; records are accessible only to authorized personnel.
</p><p>Automated records are under the control of a cardkey access system which requires positive identification and authorization, and are located in a designated controlled area to which access is limited to selected personnel only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely by FAI for longitudinal studies of changes in the acquisition and logistics workforce. Reexamination of the population will occur periodically to update records on work assigned employees. Biographical data are updated annually through the acquisition of data from the Central Personnel Data File of the U.S. Civil Service Commission and agency personnel management information systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, FAI, 726 Jackson Place, NW, Washington, DC 20503.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained form the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the System Manager. Written requests should contain the individual?s full name, SSN, date of birth, and current address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The FAI is guided by the OMB?s rules for access to records, contesting contents, and appealing initial decisions.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The OPM?s Central Personnel Data File is the primary source of biographical data on members in this system of records. The primary source of data on work performed by an employee is the employee to whom the record pertains. This information is collected through questionnaires which are reissued to employees to update their records. Additional information may be obtained from management information systems of individual?s employing agency, from professional societies (which would report only the names and other identifiers of individual Federal employees they have certified as professional acquisition or logistics specialist), and from educational institutions (which would report only the names and other identifiers of individual Federal Employees who have attended educational programs in the fields of acquisition and logistics management) on an annual basis.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="fai2" toc="yes">
<systemNumber>/FAI-02</systemNumber>
<subsection type="systemName">Individual Credentialing Services Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Acquisition Institute (FAI), 1815 N Lynn Street, Arlington, VA 22209. A segment of the records may reside temporarily at the American Council on Education (ACE) or the University of the State of New York, which serve a contractual role for evaluation of individuals? questionnaires, transcripts, training, and work experience and determination of academic credit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel of Federal agencies involved in government procurement/acquisition and Federal assistance functions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Questionnaires completed by Federal employees who provide name, social security account number (SSAN), date of birth, home address and telephone number, military and civilian service data, citizenship, work experience, educational attainment level, and other similar relevant biographical data, together with appropriate support documents that may be required; academic transcripts furnished by colleges/universities; results of program manager/participant consultation; determinations/recommendations of the accrediting organization.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 93-400, August 30, 1974 (Title 41 U.S.C. 404, 405, 406, and 411 which established the Office of Federal Procurement Policy (OFPP) within the Office of Management and Budget (OMB) and authorizes the Administrator for Federal Procurement Policy to recommend and promote programs for recruitment, training, career development, and performance evaluation of procurement personnel. These functions were delegated to the Federal Procurement Institute by the Administrator by `Memorandum to Heads of Executive Departments and Agencies?, dated July 14, 1976. (The name of the Institute was changed to the Federal Acquisition Institute on March 1, 1978.)
</p><p>Title 5 U.S.C. 4104 and 4105 which authorizes the establishment of interagency training centers, such as the FAI, and the joint operation of a training program applicable to Government personnel.
</p><p>Pub. L. 93-400, August 30, 1974 which sets forth OFPP responsibility for improving the quality, efficiency, economy, and performance of Government procurement organizations and personnel and the `Memorandum of Understanding? issued by the Administrator for Federal Procurement Policy on May 11, 1976 and signed by 24 member agencies, for the organization and operation of the FAI to assist in these responsibilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The purpose of this system is to enable FAI to provide academic and/or other training accreditation services to Federal employees of Government agencies involved in procurement/acquisition and Federal assistance functions. This service will be provided by the organizations mentioned under `System Location?, and will constitute an authenticated evaluation of experience, education, and training and a determination of allowable credit. Information may be disclosed to an individual?s employing agency.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage: </p><p>Hard copy records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in cabinets accessible only to authorized personnel, within buildings secured by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained by FAI indefinitely; disposition will be negotiated with  National Archives and Records Administration. Records at supporting accreditation organizations are retained only for time necessary to review and provide credentialing service, after which they are returned to FAI.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, FAI, 1815 N Lynn Street, Arlington, VA 22209.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from the System Manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the System Manager. Written inquiries should contain requester?s full name, SSAN, date of birth, and current address. For personal visits, the individual must provide sufficient identification such as valid driver?s license, and information that can be verified with his/her records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The FAI is guided by the OMB?s rules for access to records, contesting contents, and appealing initial determinations.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primary information is furnished by the individual to whom the record pertains. With consent of the individual, additional information is obtained from college/university registrars.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<regulations id="reg" toc="yes">
<regulationsTitle number="5">
<heading> Administrative Personnel </heading>
<regulationsChapter number="III">
<heading>Office of Management and Budget </heading>
<regulationsPart number="1302">
<heading> PRIVACY ACT PROCEDURES </heading>
<xhtmlContent>
	<p>Sec.
</p>
<p>1302.1 Rules for determining if an individual is the subject of a record.
</p>
<p>1302.2 Requests for access.
</p>
<p>1302.3 Access to the accounting of disclosures from records.
</p>
<p>1302.4 Requests to amend records.
</p>
<p>1302.5 Request for review.
</p>
<p>1302.6 Schedule of fees.
</p>
<p><b>Authority:</b> Pub. L. 93-579, 88 Stat. 1896, 5 USC 552a(f).
</p>
<p><b>Source:</b> 41 FR 38491, Sept. 10, 1976, unless otherwise noted.
</p>
<p><b>&#167; 1302.1
 Rules for determining if an individual is the subject of a record.
</b></p>
<p>(a) Individuals desiring to know if a specific system of records maintained by the Office of Management and Budget contains a record pertaining to them should address their inquiries to the Assistant to the Director for Administration, Office of Management and Budget, Washington, DC 20503. The written inquiry should contain a specific reference to the system of records maintained by OMB listed in the OMB Notices of Systems of Records or it should describe the type of record in sufficient detail to reasonably identify the system of records. Notice of OMB systems of records subject to the Privacy Act will be made in the <i>Federal Register</i> and copies of the notices will be available upon request to the Assistant to the Director for Administration when so published. A compilation of such notices will also be made and published by the Office of Federal Register, in accordance with section 5 U.S.C. 552a(f).
</p>
<p>(b) At a minimum, the request should also contain sufficient information to identify the requester in order to allow OMB to determine if there is a record pertaining to that individual in a particular system of records. In instances when the information is insufficient to insure disclosure to the individual to whom the information pertains, in view of the sensitivity of the information, OMB reserves the right to ask the requester for additional identifying information.
</p>
<p>(c) Ordinarily the requester will be informed whether the named system of records contains a record pertaining to the requester within 10 days of receipt of such a request (excluding Saturdays, Sundays, and legal Federal holidays). Such a response will also contain or reference the procedures which must be followed by the individual making the request in order to gain access to the record.
</p>
<p>(d) Whenever a response cannot be made within the 10 days, the Assistant to the Director for Administration will inform the requester of the reasons for the delay and the date by which a response may be anticipated.
</p>
<p><b>&#167; 1302.2
 Requests for access.
</b></p>
<p>(a) <i>Requirement for written requests.</i> Individuals desiring to gain access to a record pertaining to them in a system of records maintained by OMB must submit their request in writing in accordance with the procedures set forth in paragraph (b) of this section. Due to security measures in effect in both the Old and New Executive Office Buildings, requests made in person (walk-ins) cannot be accepted, except that individuals who are employed by the Office of Management and Budget may make their request on a regularly scheduled workday (Monday through Friday, excluding legal Federal holidays) between the hours of 9:00 a.m. and 5:30 p.m. Such requests for access by individuals employed by OMB need not be made in writing.
</p>
<p>(b) <i>Procedures</i>--(1) <i>Content of the Request.</i> (i) The request for access to a record in a system of records shall be addressed to the Assistant to the Director for Administration, at the address cited above, and shall name the system of records or contain a description (as concise as possible) of such system of records. The request should state that the request is pursuant to the Privacy Act of 1974. In the absence of specifying solely the Privacy Act of 1974 and, if the request may be processed under both the Freedom of Information Act and the Privacy Act and the request specifies both or neither act, the procedures under the Privacy Act of 1974 will be employed. The individual will be advised that the procedures of the Privacy Act will be utilized, of the existence and the general effect of the Freedom of Information Act, and the difference between procedures under the two acts (e.g. fees, time limits, access). The request should contain necessary information to verify the identity of the requester (see &#167; 1302.2(b)(2)(vi), of this part) . In addition, the requester should include any other information which may assist in the rapid identification of the record for which access is being requested (e.g., maiden name, dates of employment, etc.) as well as any other identifying information contained in and required by the OMB Notice of Systems of Records.
</p>
<p>(ii) If the request for access follows a prior request under &#167; 1302.1, of this part, the same identifying information need not be included in the request for access if a reference is made to that prior correspondence, or a copy of the OMB response to that request is attached.
</p>
<p>(iii) If the individual specifically desires a copy of the record, the request should so specify.
</p>
<p>(2) <i>OMB action on request.</i> A request for access will ordinarily be answered within 10 days, except when the Assistant to the Director for Administration determines that access cannot be afforded in that time, in which case the requester will be informed of the reason for the delay and an estimated date by which the request will be answered. Normally, access will be granted within 30 days from the date the request was received by the Office of Management and Budget. At a minimum, the answer to the request for access shall include the following:
</p>
<p>(i) A statement that there is a record as requested or a statement that there is not a record in the system of records maintained by OMB;
</p>
<p>(ii) A statement as to whether access will be granted only by providing a copy of the record through the mail; or the address of the location and the date and time at which the record may be examined. In the event the requester is unable to meet the specified date and time, alternative arrangements may be made with the official specified in &#167; 1302.2(b)(1) of this part;
</p>
<p>(iii) A statement, when appropriate, that examination in person will be the sole means of granting access only when the Assistant to the Director for Administration has determined that it would not unduly impede the requester?s right of access;
</p>
<p>(iv) The amount of fees charged, if any (see &#167; 1302.6 of this part). (Fees are applicable only to requests for copies.);
</p>
<p>(v) The name, title, and telephone number of the OMB official having operational control over the record; and
</p>
<p>(vi) The documentation required by OMB to verify the identity of the requester. At a minimum, OMB?s verification standards include the following:
</p>
<p>(A) <i>Current or former OMB employees.</i> Current or former OMB employees requesting access to a record pertaining to them in a system of records maintained by OMB may, in addition to the other requirements of this section, and at the sole discretion of the official having operational control over the record, have his or her identity verified by visual observation. If the current or former OMB employee cannot be so identified by the official having operational control over the records, identification documentation will be required. Employee identification cards, annuitant identification, driver licenses, or the "employee copy" of any official personnel document in the record are examples of acceptable identification validation.
</p>
<p>(B) <i>Other than current or former OMB employees.</i> Individuals other than current or former OMB employees requesting access to a record pertaining to them in a system of records maintained by OMB must produce identification documentation of the type described herein, prior to being granted access. The extent of the identification documentation required will depend on the type of record to be accessed. In most cases, identification verification will be accomplished by the presentation of two forms of identification. Any additional requirements are specified in the system notices published pursuant to 5 U.S.C. 552a(e)(4).
</p>
<p>(C) <i>Access granted by mail.</i> For records to be accessed by mail, the Assistant to the Director for Administration shall, to the extent possible, establish identity by a comparison of signatures in situations where the data in the record is not so sensitive that unauthorized access could cause harm or embarrassment to the individual to whom they pertain. No identification documentation will be required for the disclosure to the requester of information required to be made available to the public by 5 U.S.C. 552. When, in the opinion of the Assistant to the Director for Administration, the granting of access through the mail could reasonably be expected to result in harm or embarrassment if disclosed to a person other than the individual to whom the record pertains, a notarized statement of identity or some similar assurance of identity will be required.
</p>
<p>(D) <i>Unavailability of identification documentation.</i> If an individual is unable to produce adequate identification documentation the individual will be required to sign a statement asserting identity and acknowledging that knowingly or willfully seeking or obtaining access to records about another person under false pretenses may result in a fine of up to $5,000. In addition, depending upon the sensitivity of the records sought to be accessed, the official having operational control over the records may require such further reasonable assurances as may be considered appropriate; e.g., statements of other individuals who can attest to the identity of the requester. No verification of identity will be required of individuals seeking access to records which are otherwise available to any person under 5 U.S.C. 552, Freedom of Information Act.
</p>
<p>(E) <i>Access by the parent of a minor, or legal guardian.</i> A parent of a minor, upon presenting suitable personal identification, may access on behalf of the minor any record pertaining to the minor maintained by OMB in a system of records. A legal guardian may similarly act on behalf of an individual declared to be incompetent due to physical or mental incapacity or age by a court of competent jurisdiction, absent a court order or consent, a parent or legal guardian has no absolute right to have access to a record about a child. Minors are not precluded from exercising on their own behalf rights given to them by the Privacy Act.
</p>
<p>(F) <i>Granting access when accompanied by another individual.</i> When an individual requesting access to his or her record in a system of records maintained by OMB wishes to be accompanied by another individual during the course of the examination of the record, the individual making the request shall submit to the official having operational control of the record, a signed statement authorizing that person access to the record.
</p>
<p>(G) <i>Denial of access for inadequate identification documentation.</i> If the official having operation control over the records in a system of records maintained by OMB determines that an individual seeking access has not provided sufficient identification documentation to permit access, the official shall consult with the Assistant to the Director for Administration prior to finally denying the individual access.
</p>
<p>(H) <i>Review of decision to deny access.</i> Whenever the Assistant to the Director for Administration determines, in accordance with the procedures herein, that access cannot be granted, the response will also include a statement of the procedures to obtain a review of the decision to deny in accordance with &#167; 1302.5 of this part.
</p>
<p>(vii) <i>Exceptions.</i> Nothing in these regulations shall be construed to entitle an individual the right to access to any information compiled in reasonable anticipation of a civil action or proceedings. The mere fact that records in a system of records are frequently the subject of litigation does not bring those systems of records within the scope of this provision. This provision is not intended to preclude access by an individual to records which are available to that individual under other processes such as the Freedom of Information Act or the rules of civil procedure.
</p>
<p><b>&#167; 1302.3
 Access to the accounting of disclosures from records.
</b></p>
<p>Rules governing the granting of access to the accounting of disclosures are the same as those for granting access to the records (including verification of identity) outlined in &#167; 1302.2, of this part.
</p>
<p><b>&#167; 1302.4
 Requests to amend records.
</b></p>
<p>(a) <i>Requirement for written requests.</i> Individuals desiring to amend a record that pertain to them in a system of records maintained by OMB, must submit their request in writing in accordance with the procedures set forth herein unless this requirement is waived by the official having responsibility for the system of records. Records not subject to the Privacy Act of 1974 will not be amended in accordance with these provisions. However, individuals who believe that such records are inaccurate may bring this to the attention of OMB.
</p>
<p>(b) <i>Procedures.</i> (1) (i) The request to amend a record in a system of records shall be addressed to the Assistant to the Director for Administration. Included in the request shall be the name of the system and a brief description of the record proposed for amendment. In the event the request to amend the record is the result of the individual?s having gained access to the record in accordance with the provisions concerning access to records as set forth above, copies of previous correspondence between the requester and OMB will serve in lieu of a separate description of the record.
</p>
<p>(ii) When the individual?s identity has been previously verified pursuant to &#167; 1302.2(b)(2)(vi) herein, further verification of identity is not required as long as the communication does not suggest that a need for verification is present. If the individual?s identity has not been previously verified, OMB may require identification validation as described in &#167; 1302.2(b)(2)(vi). Individuals desiring assistance in the preparation of a request to amend a record should contact the Assistant to the Director for Administration at the address cited above.
</p>
<p>(iii) The exact portion of the record the individual seeks to have amended should be clearly indicated. If possible, the proposed alternative language should also be set forth, or at a minimum, the facts which the individual believes are not accurate, relevant, timely, or complete should be set forth with such particularity as to permit OMB not only to understand the individual?s basis for the request, but also to make an appropriate amendment to the record.
</p>
<p>(iv) The request must also set forth the reasons why the individual believes his record is not accurate, relevant, timely, or complete. In order to avoid the retention by OMB of personal information merely to permit verification of records, the burden of persuading OMB to amend a record will be upon the individual. The individual must furnish sufficient facts to persuade the official in charge of the system of the inaccuracy, irrelevancy, timeliness, or incompleteness of the record.
</p>
<p>(v) Incomplete or inaccurate requests will not be rejected categorically. The individual will be asked to clarify the request as needed.
</p>
<p>(2) <i>OMB action on the request.</i> To the extent possible, a decision upon a request to amend a record will be made within 10 days, excluding Saturdays, Sundays, and legal Federal holidays. The response reflecting the decision upon a request for amendment will include the following:
</p>
<p>(i) The decision of the Office of Management and Budget whether to grant in whole, or deny any part of the request to amend the record.
</p>
<p>(ii) The reasons for the determination for any portion of the request which is denied.
</p>
<p>(iii) The name and address of the official with whom an appeal of the denial may be lodged.
</p>
<p>(iv) The name and address of the official designated to assist, as necessary, and upon request of, the individual making the request in the preparation of the appeal.
</p>
<p>(v) A description of the review of the appeal within OMB (see &#167; 1302.5 of this part).
</p>
<p>(vi) A description of any other procedures which may be required of the individual in order to process the appeal.
</p>
<p>If the nature of the request or the system of records precludes a decision within 10 days, the individual making the request will be informed within 10 days of the expected date for a decision. Such a decision will be issued as soon as it is reasonably possible, normally within 30 days from the receipt of the request (excluding Saturdays, Sundays, and legal Federal holidays) unless unusual circumstances preclude completing action within that time. If the expected completion date for the decision indicated cannot be met, the individual will be advised of that delay and of a revised date when the decision may be expected to be completed.
</p>
<p><b>&#167; 1302.5
 Request for review.
</b></p>
<p>(a) Individuals wishing to request a review of the decision by OMB with regard to an initial request to access or amend a record in accordance with the provisions of &#167;&#167; 1302.2 and 1302.4 of this part, should submit the request for review in writing and, to the extent possible, include the information specified in &#167; 1302.5(b), below. Individuals desiring assistance in the preparation of their request for review should contact the Assistant to the Director for Administration at the address provided herein.
</p>
<p>(b) The request for review should contain a brief description of the record involved or in lieu thereof, copies of the correspondence from OMB in which the request to access or to amend was denied and also the reasons why the requester believes that access should be granted or the disputed information amended. The request for review should make reference to the information furnished by the individual in support of his claim and the reasons as required by &#167;&#167; 1302.2 and 1302.4 of this part set forth by OMB in its decision denying access or amendment. Appeals filed without a complete statement by the requester setting forth the reasons for the review will, of course, be processed. However, in order to make the appellate process as meaningful as possible, the requester?s disagreement should be set forth in an understandable manner. In order to avoid the unnecessary retention of personal information, OMB reserves the right to dispose of the material concerning the request to access or amend a record if no request for review in accordance with this section is received by OMB within 180 days of the mailing by OMB of its decision upon an initial request. A request for review received after the 180 day period may, at the discretion of the Assistant to the Director for Administration, be treated as an initial request to access or amend a record.
</p>
<p>(c) The request for review should be addressed to the Assistant to the Director for Administration.
</p>
<p>(d) Upon receipt of a request for review, the Assistant to the Director for Administration will convene a review group composed of the Assistant to the Director for Administration, the General Counsel, or their designees, and the official having operational control over the record. This group will review the basis for the requested review and will develop a recommended course of action to the Deputy Director. If at any time additional information is required from the requester, the Assistant to the Director for Administration is authorized to acquire it or authorize its acquisition from the requester.
</p>
<p>(e) The Office of Management and Budget has established an internal Committee on Freedom of Information and Privacy (hereinafter referred to as the Committee). The Committee is composed of:
</p>
<p>(1) Deputy Director;
</p>
<p>(2) Assistant to the Director for Administration;
</p>
<p>(3) General Counsel;
</p>
<p>(4) Assistant Director for Budget Review;
</p>
<p>(5) Assistant Director for Legislative Reference;
</p>
<p>(6) Assistant to the Director for Public Affairs;
</p>
<p>(7) Deputy Associate Director for Information Systems;
</p>
<p>(8) Deputy Associate Director for Statistical Policy;
</p>
<p>(9) Deputy Associate Director for National Security;
</p>
<p>(10) Budget and Management Officer;
</p>
<p>(11) Personnel Officer.
</p>
<p>(f) The Committee, when directed by the Assistant to the Director for Administration, will review the Office?s administration of the Freedom of Information and Privacy Acts and make recommendations for the improvement thereto. In addition, the Committee, upon the request of the Deputy Director, may evaluate a request for review or appeal and recommend a decision to the Deputy Director, who has the final authority regarding appeals.
</p>
<p>(g) The Deputy Director will inform the requester in writing of the decision on the request for review within 20 days (excluding Saturdays, Sundays, and legal Federal holidays) from the date of receipt by OMB of the individual?s request for review unless the Deputy Director extends the 20 day period for good cause. The extension and the reasons therefor will be sent by OMB to the requester within the initial 20 day period. Such extensions should not be routine and should not normally exceed an additional thirty days. If the decision does not grant in full the request for amendment, the notice of the decision will provide a description of the steps the individual may take to obtain judicial review of such a decision, a statement that the individual may file a concise statement with OMB setting forth the individual?s reasons for his disagreement with the decision and the procedures for filing such a statement of disagreement. The Assistant to the Director for Administration has the authority to determine the "conciseness" of the statement, taking into account the scope of the disagreement and the complexity of the issues. Upon the filing of a proper concise statement by the individual, any subsequent disclosure of the information in dispute will be clearly noted so that the fact that the record is disputed is apparent, a copy of the concise statement furnished and a concise statement by OMB setting forth its reasons for not making the requested changes, if OMB chooses to file such a statement. A notation of a dispute is required to be made only if an individual informs the agency of his disagreement with OMB?s determination in accordance with &#167; 1302.5 (a), (b) and (c). A copy of the individual?s statement, and if it chooses, OMB?s statement will be sent to any prior transferee of the disputed information who is listed on the accounting required by 5 U.S.C. 552a(c). If the reviewing official determines that the record should be amended in accordance with the individual?s request, OMB will promptly correct the record, advise the individual, and inform previous recipients if an accounting of the disclosure was made pursuant to 5 U.S.C. 552(a)(c). The notification of correction pertains to information actually disclosed.
</p>
<p><b>&#167; 1302.6
 Schedule of fees.
</b></p>
<p>(a) <i>Prohibitions against charging fees.</i> Individuals will not be charged for:
</p>
<p>(1) The search and review of the record,
</p>
<p>(2) Any copies of the record produced as a necessary part of the process of making the record available for access, or
</p>
<p>(3) Any copies of the requested record when it has been determined that access can only be accomplished by providing a copy of the record through the mail.
</p>
<p>(b) <i>Waiver.</i> The Assistant to the Director for Administration may at no charge, provide copies of a record if it is determined the production of the copies is in the interest of the Government.
</p>
<p>(c) <i>Fee schedule and method of payment.</i> Fees will be charged as provided below except as provided in paragraphs (a) and (b) of this section.
</p>
<p>(1) <i>Duplication of records.</i> Records will be duplicated at a rate of $.10 per page for all copying of 4 pages or more. There is not charge for duplication 3 or fewer pages.
</p>
<p>(2) Where it is anticipated that the fees chargeable under this section will amount to more than $25.00, the requester shall be promptly notified of the amount of the anticipated fee or such portion thereof as can readily be estimated. In instances where the estimated fees will greatly exceed $25.00, an advance deposit may be required. The notice or request for an advance deposit shall extend an offer to the requester to consult with Office personnel in order to reformulate the request in a manner which will reduce the fees, yet still meet the needs of the requester.
</p>
<p>(3) Fees should be paid in full prior to issuance of requested copies. In the event the requester is in arrears for previous requests copies will not be provided for any subsequent request until the arrears have been paid in full.
</p>
<p>(4) Remittances shall be in the form either of a personal check or bank draft drawn on a bank in the United States, or a postal money order. Remittances shall be made payable to the order of the Treasury of the United States and mailed or delivered to the Assistant to the Director for Administration, Office of Management and Budget, Washington, DC 20503.
</p>
<p>(5) A receipt for fees paid will be given upon request.
</p>

</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
