<?xml version="1.0" encoding="UTF-8"?>
<pai>
  <agency toc="yes">
    <name>American Battle Monuments Commission</name>
    <abbrev>ABMC</abbrev>

<section id="abmc1" toc="yes">
<systemNumber>-1</systemNumber>

<subsection type="systemName">Official Personnel Records-ABMC.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>  American Battle Monuments Commission, 4C104 Forrestal Building,
1000 Independence Ave., SW, Washington, DC 20314.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent><p> ABMC Civil Service employees.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfRecords"><xhtmlContent><p> Official Personnel Folders.
</p>
</xhtmlContent></subsection><subsection type="authorityForMaintenance"><xhtmlContent><p> Federal Personnel Manual,
USCSC, Chapter 293
</p>
</xhtmlContent></subsection><subsection type="routineUsesOfRecords"><xhtmlContent><p> In house. Records are released
to USCSC for audits; see appendix.
</p>
<p> The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer
identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and Human Services for the purpose of locating
individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income,
and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity
Reconciliation Act (Welfare Reform Law, Pub. L. 104-193).
</p>
</xhtmlContent></subsection><subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p> <p>Paper.
</p>
</xhtmlContent></subsection><subsection type="retrievability"><xhtmlContent><p> Manual-By name and Social Security
Number.
</p>
</xhtmlContent></subsection><subsection type="safeguards"><xhtmlContent><p> Stored in locked metal file containers in
guarded building; released only to authorized personnel.
</p>
</xhtmlContent></subsection><subsection type="retentionAndDisposal"><xhtmlContent><p> Retained while individual
employed by Commission; transferred to new agency if employee leaves Commission for reemployment with another agency;
transferred to Federal Records Center, St. Louis, Missouri, 30 days after individual is separated from government
service or retires.
</p>
</xhtmlContent></subsection>






<subsection type="systemManager"><xhtmlContent>

<p> Director, Personnel and Administration
</p>
<p> American Battle Monuments Commission
</p>
<p> 4C104 Forrestal Building
</p>
<p> 1000 Independence Avenue, SW
</p>
<p> Washington, DC 20314
</p>
</xhtmlContent></subsection><subsection type="notificationProcedure"><xhtmlContent><p> Contact individual listed above
or Officer-in-Charge of field office appropriate to individuals' area of employment.
</p>
</xhtmlContent></subsection>


<subsection type="recordAccessProcedures"><xhtmlContent><p> ABMC access procedures are
contained in Sec. 407.3
</p>
</xhtmlContent></subsection>




<subsection type="contestingRecordProcedures"><xhtmlContent><p> Contesting Procedures are
contained in Sec. 407.9.
</p>
</xhtmlContent></subsection><subsection type="recordSourceCategories"><xhtmlContent><p> The subject individual; the
American Battle Monuments Commission.

</p></xhtmlContent></subsection></section>



<section id="abmc2" toc="yes">ABMC-2
<systemNumber>-2</systemNumber>

<subsection type="systemName">General Financial Records-ABMC. </subsection>

<subsection type="systemLocation"><xhtmlContent><p> American Battle Monuments Commission, 4C104 Forrestal Building,
1000 Independence Ave., SW, Washington, DC 20314.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent><p> Past and present ABMC
employees.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfRecords"><xhtmlContent><p> Varied payroll records,
including, among other documents, time and attendance cards; payment vouchers; travel vouchers; official travel
authorizations; comprehensive listing of employees; health benefits records; requests for deductions; tax forms; W2
forms; overtime requests; leave data; retirement records. Records are used by the ABMC employees to maintain adequate
payroll information for ABMC employees and otherwise by the ABMC employees who have a need for the records in the
performance of their duties.
</p>
</xhtmlContent></subsection><subsection type="authorityForMaintenance"><xhtmlContent><p> 31 USC generally and Pub. L.
91-175.
</p></xhtmlContent></subsection>






<subsection type="routineUses"><xhtmlContent><p> Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:</p><p>In house; see appendix. Records are also released to GAO for
audits and to the Internal Revenue Service for investigation.</p>

<p> The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer
identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and Human Services for the purpose of locating
individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income,
and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity
Reconciliation Act (Welfare Reform Law, Pub. L. 104-193).</p></xhtmlContent></subsection>





<subsection type="policiesAndPractices"><xhtmlContent><p>
Storage:</p><p>Paper.
</p>
</xhtmlContent></subsection><subsection type="retrievability"><xhtmlContent><p> Manual. Identifier-By name and Social
Security Number.
</p>
</xhtmlContent></subsection>






<subsection type="safeguards"><xhtmlContent><p> Stored in metal file containers in guarded
building; released only to authorized personnel.
</p>
</xhtmlContent></subsection><subsection type="retentionAndDisposal"><xhtmlContent><p> Disposition of records shall be
in accordance with HB GSA Records Maintenance and Disposition System (OAD P 1820.2).
</p>
</xhtmlContent></subsection><subsection type="systemManager"><xhtmlContent>

<p> Chief, Accounting Division
</p>
<p> Operations and Finance
</p>
<p> American Battle Monuments Commission
</p>
<p> 4C014 Forrestal Building
</p>
<p> 1000 Independence Avenue, SW
</p>
<p> Washington, DC 20314
</p>
</xhtmlContent></subsection><subsection type="notificationProcedure"><xhtmlContent><p> Contact individual listed
above, or Director, Operations and Finance, American Battle Monuments Commission, 4C014 Forrestal Building,
Washington, DC 20314.
</p>
</xhtmlContent></subsection><subsection type="recordAccessProcedures"><xhtmlContent><p> ABMC access procedures are
contained in Sec.  407.3.
</p>
</xhtmlContent></subsection><subsection type="contestingRecordProcedures"><xhtmlContent><p> Contesting Record
Procedures are contained in Sec.  407.9.
</p>
</xhtmlContent></subsection><subsection type="recordSourceCategories"><xhtmlContent><p> The subject individual; the
American Battle Monuments Commission.
</p>
</xhtmlContent></subsection>


</section>



<section id="abmc3" toc="yes">ABMC-3
<systemNumber>-3</systemNumber>

<subsection type="systemName">Informal Personnel Files-ABMC.</subsection>

<subsection type="systemLocation"><xhtmlContent><p> American Battle Monuments Commission, 4C014 Forrestal Building,
Washington, DC 20314.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent><p> Members of the Commission and
employees.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfRecords"><xhtmlContent><p> General personnel information
including position descriptions, training records, performance appraisals, security clearances, employment history,
home address, titles, date of birth, grade and salary, age, social security number, home telephone number, resume,
letters of recommendation, personal qualifications statement or recommendations for performance recognition.
</p>
</xhtmlContent></subsection>


<subsection type="authorityForMaintenance"><xhtmlContent><p> 44 USC 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUses"><xhtmlContent>Routine uses of records maintained in the system, including categories of
users and the purposes of such uses: <p> In house; see appendix.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper
</p>
</xhtmlContent></subsection><subsection type="retrievability"><xhtmlContent><p> Manual. Identifier-Name.
</p>
</xhtmlContent></subsection><subsection type="safeguards"><xhtmlContent><p> Filed locked, steel cabinets; records
available to authorized persons only.
</p>
</xhtmlContent></subsection><subsection type="retentionAndDisposal"><xhtmlContent><p> Destroyed after three years of
inactivity.
</p>
</xhtmlContent></subsection><subsection type="systemManager"><xhtmlContent>

<p> Director, Personnel and Administration
</p>
<p> American Battle Monuments Commission
</p>
<p> 4C104 Forrestal Building
</p>
<p> 1000 Independence Avenue, SW
</p>
<p> Washington, DC 20314
</p>
</xhtmlContent></subsection><subsection type="notificationProcedure"><xhtmlContent><p> Contact individual listed
above.
</p>
</xhtmlContent></subsection>




<subsection type="recordAccessProcedures"><xhtmlContent><p>ABMC access procedures are
contained in Sec.  407.3 Rules Safeguarding Personal Information in ABMC Records.
</p>
</xhtmlContent></subsection><subsection type="contestingRecordProcedures"><xhtmlContent><p> Contesting record
procedures are contained in Sec.  407.9.
</p>
</xhtmlContent></subsection><subsection type="recordSourceCategories"><xhtmlContent><p> Individual himself; education
institution; previous employers; letters of recommendations named by individual himself.
</p></xhtmlContent></subsection>
</section>


<section id="abmc4" toc="yes">
<systemNumber>-4</systemNumber>

<subsection type="systemName">Conflict of Interest Filed-ABMC. </subsection>

<subsection type="systemLocation"><xhtmlContent><p> American Battle Monuments Commission, 4C014 Forrestal Building,
1000 Independence Ave., SW, Washington, DC 20314.
</p>
</xhtmlContent></subsection>









<subsection type="categoriesOfIndividuals"><xhtmlContent><p> ABMC employees.
</p>
</xhtmlContent></subsection><subsection type="categoriesOfRecords"><xhtmlContent><p> Title: 'Confidential Report of
Employment and Financial Interests' required of certain employees contains a statement of the financial interests of
the employee and the members of his immediate family and the employment of the immediate family or any other
employment by the ABMC employee.
</p>
</xhtmlContent></subsection><subsection type="authorityForMaintenance"><xhtmlContent><p> 44 USC 3101.
</p></xhtmlContent></subsection>
<subsection type="routineUses"><xhtmlContent><p>
In house; see appendix.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p><p> Paper.
</p>
</xhtmlContent></subsection><subsection type="retrievability"><xhtmlContent><p> Manual. Identifier-Name.
</p>
</xhtmlContent></subsection><subsection type="safeguards"><xhtmlContent><p> Filed in locked, steel cabinets; records
available to authorized persons only.
</p>
</xhtmlContent></subsection><subsection type="retentionAndDisposal"><xhtmlContent><p> Destroyed after two years of
inactivity.
</p>
</xhtmlContent></subsection>









<subsection type="systemManager"><xhtmlContent><p> Director, Personnel and Administration
</p>
<p> American Battle Monuments Commission
</p>
<p> 4C104 Forrestal Building
</p>
<p> 1000 Independence Avenue, SW
</p>
<p> Washington, DC 20314
</p>
</xhtmlContent></subsection><subsection type="notificationProcedure"><xhtmlContent><p> Contact individual listed
above.
</p>
</xhtmlContent></subsection><subsection type="recordAccessProcedures"><xhtmlContent><p> ABMC access procedures are
contained in Sec.  407.3 Rules Safeguarding Personal Information in ABMC records.
</p>
</xhtmlContent></subsection>




<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contesting Record
Procedures are contained in Sec.  407.9.
</p>
</xhtmlContent></subsection><subsection type="recordSourceCategories"><xhtmlContent><p> Individual himself and people
named by individual to supply information.
</p></xhtmlContent></subsection>
</section>




<section id="abmc5" toc="yes">
<systemNumber>-5</systemNumber>
<subsection type="systemName">Fund Raising Solicitation Files.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Security classification:</p>

<p> None.
</p></xhtmlContent></subsection>







<subsection type="systemLocation"><xhtmlContent>
<p> American Battle Monuments Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, VA
22201.
</p></xhtmlContent></subsection>






<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Individuals who respond to requests for contributions to the National World War II Memorial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p> Records documenting contributions, gift acknowledgments and
information provided by contributors in memory of the national effort that led to victory in World War II.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p> 36 U.S.C. 121, et. seq., generally and Pub. L. 103-32.
</p></xhtmlContent></subsection>








<subsection type="purpose"><xhtmlContent><p> Records are maintained for the purpose of raising funds for the
construction
of the National World War II Memorial
authorized by Pub. L. 103 -32.
</p></xhtmlContent></subsection>








<subsection type="routineUses"><xhtmlContent><p>A record maintained in this system of records may be disseminated as a
routine use of such record as follows:
</p>
<p> (1) The names, addresses and other information voluntarily provided by contributors and maintained in this system
are used to by the Commission to solicit funds from private sources for the construction of the National World War II
Memorial authorized by Pub. L. 103 -32 and to acknowledge such contributions.
</p>
<p> (2) The records may be made available to contractors or other agents of the Commission in the course of
comprehensive fund raising efforts.
</p>
<p> (3) A record may be disclosed in response to a court subpoena, to appropriate parties engaged in litigation or in
preparation of possible litigation such as potential witnesses for the purpose of securing their testimony when
necessary to courts, magistrate or administrative tribunals, to parties and their attorneys for the purposes of
proceeding with litigation or settlement of disputes, to individuals seeking information by using establishing
discovery procedures, whether in connection with civil, criminal or regulatory proceedings.
</p>
<p> (4) A record pertaining to an individual may be disclosed to a congressional office, in response to an inquiry
which such congressional office presents as being made on behalf of, and at the request of, that individual.
</p>
<p> (5) to facilitate processing Freedom of Information and Privacy Act requests for these records, information may be
disclosed to another Federal agency to (a) permit a decision as to access, amendment or correction of records to be
made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of
information submitted by an individual who has requested access to, or amendment or correction of records;
</p>
<p> (6) information may be released to the news media and the public unless it is determined that release would
constitute an unwarranted invasion of personal privacy;
</p>
<p> (7) a record may be disclosed to the National Archives and Records Administration and the General Services
Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.
</p></xhtmlContent></subsection>









<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>

<p> Manual records are stored in file cabinets and on index cards. Automated records are stored on magnetic disks. The
disks are stored on the premises of the Commission or a firm contracted by the Commission in a room designated as a
disk library. Two hard copy printouts of the tapes are retained by the Commission or a firm contracted by the
Commission in metal cabinets with key locks.
</p></xhtmlContent></subsection>





<subsection type="Retrievability"><xhtmlContent>

<p>The records are maintained in alphabetical order.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p> Records are maintained by the Commission or its contractor so as to permit access only to employees or others
acting on behalf of the Commission who have a need to know in connection with their duties.
</p></xhtmlContent></subsection>






<subsection type="retentionAndDisposal">
<xhtmlContent><p> The records are updated as contributions are made, or as additional information is otherwise
received from
contributors and obsolete names and related information is deleted.
</p>
</xhtmlContent></subsection>



<subsection type="systemManager"><xhtmlContent>

<p>Director, Personnel and Administration, American Battle Monuments Commission, Courthouse Plaza II, Suite 500, 2300
Clarendon Boulevard Arlington, VA 22201
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>

<p> Contact the system manager listed above.
</p></xhtmlContent></subsection>




<subsection type="recordAccessProcedures"><xhtmlContent>
<p> Submit in writing all requests for access to the system manager identified above. Clearly mark the envelope and
letter "FOI/PA Request"  and provide a return address. The subject of the record should also provide his/her full name
and notarized signature, date and place of birth, or other information which may assist in locating the records
sought.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p> Individuals desiring to contest or amend information maintained in the system should direct their request to the
system manager listed above. The request should clearly state what information is being contested, the reasons for
contesting it, and the proposed amendment to the information sought.
</p></xhtmlContent></subsection>









<subsection type="recordSourceCategories"><xhtmlContent>
<p> Information is obtained from individuals voluntarily making contributions to the National World War II Memorial or
providing information on individuals who contributed to the war effort.
</p></xhtmlContent></subsection></section>





 <appendix id="Appendix" toc="yes">
	    <title>American Battle Monuments Commission</title><xhtmlContent><p> 1. In the event that a system of
	    records maintained by this agency to carry out its functions
indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the
relevant records in the system or records may be referred, as a routine use, to the appropriate agency, whether
federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute or rule, regulation or order issued pursuant thereto.
</p>
<p> 2. A record from this system of records may be disclosed as a 'routine use' to a federal state or local agency
maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current
licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a contract or the issuance of a license, grant or other
benefit.
</p>
<p> 3. A record from this system of records may be disclosed to a federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the issuance of a license, grantor or other benefit by the
requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision in
the matter.
</p>
<p> 4. A record from this system of records may be disclosed to an authorized appeal grievance examiner, formal
complaints examiner, equal employment opportunity investigator, arbitrator or other duly authorized official engaged
in investigation or settlement of a grievance, complaint or appeal filed by an employee. A record from this system of
records may be disclosed to the United States Civil Service Commission in accordance with the agency's responsibility
for evaluation and oversight of federal personnel management.
</p>
<p> 5. A record from this system of records may be disclosed to officers and employees of a federal agency for
purposes of audit.

</p></xhtmlContent>

</appendix>

  </agency>
</pai>






