American Battle Monuments Commission ABMC
-1 Official Personnel Records-ABMC.

American Battle Monuments Commission, 4C104 Forrestal Building, 1000 Independence Ave., SW, Washington, DC 20314.

ABMC Civil Service employees.

Official Personnel Folders.

Federal Personnel Manual, USCSC, Chapter 293

In house. Records are released to USCSC for audits; see appendix.

The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104-193).

Storage:

Paper.

Manual-By name and Social Security Number.

Stored in locked metal file containers in guarded building; released only to authorized personnel.

Retained while individual employed by Commission; transferred to new agency if employee leaves Commission for reemployment with another agency; transferred to Federal Records Center, St. Louis, Missouri, 30 days after individual is separated from government service or retires.

Director, Personnel and Administration

American Battle Monuments Commission

4C104 Forrestal Building

1000 Independence Avenue, SW

Washington, DC 20314

Contact individual listed above or Officer-in-Charge of field office appropriate to individuals' area of employment.

ABMC access procedures are contained in Sec. 407.3

Contesting Procedures are contained in Sec. 407.9.

The subject individual; the American Battle Monuments Commission.

ABMC-2 -2 General Financial Records-ABMC.

American Battle Monuments Commission, 4C104 Forrestal Building, 1000 Independence Ave., SW, Washington, DC 20314.

Past and present ABMC employees.

Varied payroll records, including, among other documents, time and attendance cards; payment vouchers; travel vouchers; official travel authorizations; comprehensive listing of employees; health benefits records; requests for deductions; tax forms; W2 forms; overtime requests; leave data; retirement records. Records are used by the ABMC employees to maintain adequate payroll information for ABMC employees and otherwise by the ABMC employees who have a need for the records in the performance of their duties.

31 USC generally and Pub. L. 91-175.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In house; see appendix. Records are also released to GAO for audits and to the Internal Revenue Service for investigation.

The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104-193).

Storage:

Paper.

Manual. Identifier-By name and Social Security Number.

Stored in metal file containers in guarded building; released only to authorized personnel.

Disposition of records shall be in accordance with HB GSA Records Maintenance and Disposition System (OAD P 1820.2).

Chief, Accounting Division

Operations and Finance

American Battle Monuments Commission

4C014 Forrestal Building

1000 Independence Avenue, SW

Washington, DC 20314

Contact individual listed above, or Director, Operations and Finance, American Battle Monuments Commission, 4C014 Forrestal Building, Washington, DC 20314.

ABMC access procedures are contained in Sec. 407.3.

Contesting Record Procedures are contained in Sec. 407.9.

The subject individual; the American Battle Monuments Commission.

ABMC-3 -3 Informal Personnel Files-ABMC.

American Battle Monuments Commission, 4C014 Forrestal Building, Washington, DC 20314.

Members of the Commission and employees.

General personnel information including position descriptions, training records, performance appraisals, security clearances, employment history, home address, titles, date of birth, grade and salary, age, social security number, home telephone number, resume, letters of recommendation, personal qualifications statement or recommendations for performance recognition.

44 USC 3101.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In house; see appendix.

Storage:

Paper

Manual. Identifier-Name.

Filed locked, steel cabinets; records available to authorized persons only.

Destroyed after three years of inactivity.

Director, Personnel and Administration

American Battle Monuments Commission

4C104 Forrestal Building

1000 Independence Avenue, SW

Washington, DC 20314

Contact individual listed above.

ABMC access procedures are contained in Sec. 407.3 Rules Safeguarding Personal Information in ABMC Records.

Contesting record procedures are contained in Sec. 407.9.

Individual himself; education institution; previous employers; letters of recommendations named by individual himself.

-4 Conflict of Interest Filed-ABMC.

American Battle Monuments Commission, 4C014 Forrestal Building, 1000 Independence Ave., SW, Washington, DC 20314.

ABMC employees.

Title: 'Confidential Report of Employment and Financial Interests' required of certain employees contains a statement of the financial interests of the employee and the members of his immediate family and the employment of the immediate family or any other employment by the ABMC employee.

44 USC 3101.

In house; see appendix.

Storage:

Paper.

Manual. Identifier-Name.

Filed in locked, steel cabinets; records available to authorized persons only.

Destroyed after two years of inactivity.

Director, Personnel and Administration

American Battle Monuments Commission

4C104 Forrestal Building

1000 Independence Avenue, SW

Washington, DC 20314

Contact individual listed above.

ABMC access procedures are contained in Sec. 407.3 Rules Safeguarding Personal Information in ABMC records.

Contesting Record Procedures are contained in Sec. 407.9.

Individual himself and people named by individual to supply information.

-5 Fund Raising Solicitation Files.

Security classification:

None.

American Battle Monuments Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, VA 22201.

Individuals who respond to requests for contributions to the National World War II Memorial.

Records documenting contributions, gift acknowledgments and information provided by contributors in memory of the national effort that led to victory in World War II.

36 U.S.C. 121, et. seq., generally and Pub. L. 103-32.

Records are maintained for the purpose of raising funds for the construction of the National World War II Memorial authorized by Pub. L. 103 -32.

A record maintained in this system of records may be disseminated as a routine use of such record as follows:

(1) The names, addresses and other information voluntarily provided by contributors and maintained in this system are used to by the Commission to solicit funds from private sources for the construction of the National World War II Memorial authorized by Pub. L. 103 -32 and to acknowledge such contributions.

(2) The records may be made available to contractors or other agents of the Commission in the course of comprehensive fund raising efforts.

(3) A record may be disclosed in response to a court subpoena, to appropriate parties engaged in litigation or in preparation of possible litigation such as potential witnesses for the purpose of securing their testimony when necessary to courts, magistrate or administrative tribunals, to parties and their attorneys for the purposes of proceeding with litigation or settlement of disputes, to individuals seeking information by using establishing discovery procedures, whether in connection with civil, criminal or regulatory proceedings.

(4) A record pertaining to an individual may be disclosed to a congressional office, in response to an inquiry which such congressional office presents as being made on behalf of, and at the request of, that individual.

(5) to facilitate processing Freedom of Information and Privacy Act requests for these records, information may be disclosed to another Federal agency to (a) permit a decision as to access, amendment or correction of records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of information submitted by an individual who has requested access to, or amendment or correction of records;

(6) information may be released to the news media and the public unless it is determined that release would constitute an unwarranted invasion of personal privacy;

(7) a record may be disclosed to the National Archives and Records Administration and the General Services Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

Storage:

Manual records are stored in file cabinets and on index cards. Automated records are stored on magnetic disks. The disks are stored on the premises of the Commission or a firm contracted by the Commission in a room designated as a disk library. Two hard copy printouts of the tapes are retained by the Commission or a firm contracted by the Commission in metal cabinets with key locks.

The records are maintained in alphabetical order.

Records are maintained by the Commission or its contractor so as to permit access only to employees or others acting on behalf of the Commission who have a need to know in connection with their duties.

The records are updated as contributions are made, or as additional information is otherwise received from contributors and obsolete names and related information is deleted.

Director, Personnel and Administration, American Battle Monuments Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard Arlington, VA 22201

Contact the system manager listed above.

Submit in writing all requests for access to the system manager identified above. Clearly mark the envelope and letter "FOI/PA Request" and provide a return address. The subject of the record should also provide his/her full name and notarized signature, date and place of birth, or other information which may assist in locating the records sought.

Individuals desiring to contest or amend information maintained in the system should direct their request to the system manager listed above. The request should clearly state what information is being contested, the reasons for contesting it, and the proposed amendment to the information sought.

Information is obtained from individuals voluntarily making contributions to the National World War II Memorial or providing information on individuals who contributed to the war effort.

American Battle Monuments Commission

1. In the event that a system of records maintained by this agency to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system or records may be referred, as a routine use, to the appropriate agency, whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute or rule, regulation or order issued pursuant thereto.

2. A record from this system of records may be disclosed as a 'routine use' to a federal state or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract or the issuance of a license, grant or other benefit.

3. A record from this system of records may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grantor or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision in the matter.

4. A record from this system of records may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other duly authorized official engaged in investigation or settlement of a grievance, complaint or appeal filed by an employee. A record from this system of records may be disclosed to the United States Civil Service Commission in accordance with the agency's responsibility for evaluation and oversight of federal personnel management.

5. A record from this system of records may be disclosed to officers and employees of a federal agency for purposes of audit.