DIRECTORY OF DEPARTMENT OF THE NAVY MAILING ADDRESSES

Department of the Navy USN

N05100-2 Parachute Jump Program.

Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

All Navy and Marine Corps personnel and trainees who participate in the premeditated parachute jumping and air drop activities.

Unit reports of each jump performed, which includes name of parachutist, Social Security Number, Unit Identification Code (UIC), and model of parachute; total jump activity survey reports; and annual jump activity reports.

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

To track jump activities date for specific individuals or types of parachutes and correlate the information with parachute jump mishap data; analyze information to determine the relationship between various categories and combinations of jump experience and accident involvement.

To provide results of these studies to all echelons within the Navy and Marine Corps having responsibility for jump operations, parachute training, and allocation of resources to and within the parachute jump program.

To provide, upon request, an annual summary of jump activity by parachute type to each reporting individual for his/her verification and personnel records. Upon request, a detailed by jump report for a specified time frame is also provided.

To provide records to the Chief of Naval Personnel for promotional screening, detailing, and compliance with minimum standards.

To provide summaries of jump activity for Marine Corps personnel to the Commandant of the Marine Corps.

To provide records of specific jump designated personnel to contractors, if required, for projects either funded by or deemed potentially valuable to the Department of the Navy.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Magnetic tape and computer printouts.

Name, Social Security Number, Unit Identification Code (UIC), and model of parachute.

Computer area is locked after hours and access is strictly controlled. Hard drive locked to preclude unauthorized access. Only two individuals have a key to access hard drive. Building is under 24 hour watch.

Permanent. Magnetic tape files contain all available records and are never purged.

Director of Shore Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director of Shore Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

The request should include full name, Social Security Number, and address of the individual concerned and should be signed.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director of Shore Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

The request should include full name, Social Security Number, and address of the individual concerned and should be signed.

The Navy's rules for accessing records, and for contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Navy and Marine Corps jumpers.

None.

N05100-3 Safety Equipment Needs, Issues, Authorizations.

Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander in Chief, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 96861-4028.

Personnel whose work requires them to wear, or are issued, protective clothing or equipment, including prescription safety lenses.

Listings, cards, and other records which list individuals requiring, authorized, or issued prescription or other safety equipment. Such listings may include name, Social Security Number, organization code, date equipment issued, date equipment returned, equipment I.D. number, etc.

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

To determine who needs, is eligible, or has been authorized or issued prescription or other safety equipment for protection.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and automated records.

Name, Social Security Number, or date equipment was issued.

File areas are accessible only to authorized persons who are properly screened, cleared, and trained. Computer terminals/personal computers are password protected.

Destroy when equipment is returned or inventoried.

Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity where assigned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Requests should contain full name, Social Security Number, and date equipment was assigned (if known), and be signed.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the activity where assigned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Requests should contain full name, Social Security Number, and date equipment was assigned (if known), and be signed.

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Individual.

None.

N05100-5 Enterprise Safety Applications Management System (ESAMS).

HGW and Associates, LLCI, Suite A-100, 9000 Executive Park Drive, Knoxville, TN 37923-4685 and organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://neds.daps.dla.mil/sndl.htm.

Department of Navy (DON) military and civilian personnel, non-appropriated personnel, foreign national military and civilian personnel, other U.S. Government personnel, or contractors, who work or receive support from the U.S. Navy, ashore and/or afloat.

Name, Social Security Number, date of birth, job title, rank/rate/grade, civilian/military/foreign nationals/contractors indicator, unit identification code (UIC), activity name, major command code, department, sex, training/certifications received, test scores, occupational medical stressors, date of last physical and non-diagnostic information concerning health readiness/restrictive duty, respirator usage and fit test results, chemical and/or environmental exposures, and occupational injuries/illnesses.

5 U.S.C. 4101-4118, the Government Employees Training Act of 1958; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5042, Commandant of the Marine Corps; E.O. 12196, Occupational Safety and Health Programs for Federal Employees; and DoD Instruction 6055.7, Accident Investigation, Reporting, and Record Keeping; and E.O. 9397 (SSN).

To ensure all individuals receive required safety, fire, police, force protection, and emergency management training courses necessary to perform assigned duties and comply with Federal, DoD, and Navy related regulations.

To the Occupational Safety and Health Administration (OSHA) during the course of an on-site inspection.

The DoD "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Computerized database and paper records.

Retrieved by individual's name and Social Security Number.

Computer facilities and terminals pre located in restricted areas accessible only to authorized persons that are properly screened, cleared and trained. Information is password protected. Manual records and computer printouts are available only to authorized personnel having a need-to-know.

Paper records are retained at the local command for a minimum of five years. Computerized database is retained for the duration of employment plus 10 years and then destroyed.

Policy Official: Commander, Navy Installations Command, 2713 Mitscher Road SW Ste 300, Anacostia Annex, DC 20373-5802.

Record Holder: Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at: http://neds.daps.dia.mil/sndl.htm.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Commanding Officer of the local activity. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://neds.daps.dia.mil/sndl.htm.

The request should contain individual's full name, Social Security Number, address and should be signed.

Individuals seeking to access the information about themselves contained in this system of records not accessible through system interfaces should address written inquiries to the Commanding Officer of the local activity. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://neds.daps.dla.mil/sndl.htm.

The request should contain the individual's full name, Social Security Number, address and should be signed.

Individual; personnel files; non-diagnostic extracts from medical records that address medical readiness/ restrictions; and office files.

None.

N05100-6 Driver Record Monitoring System (DRMS)

Primary Location: SAMBA Holdings, 1730 Montano Road NW., Albuquerque, NM 87101-3200.

Secondary Locations: Navy and Marine Corps activities. Official mailing addresses as published in the Standard Navy Distribution List that is available at: http://doni.daps.dla.mil/sndl.aspx.

Navy and Marine Corps active duty and reserve personnel with a driver's license issued by a U.S. state or territory.

Name, date of birth, driver's license number, state of license, pay grade, sex, and state driving records/histories.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and 18 U.S.C. 2721, Drivers Privacy Protection Act.

To identify Navy and Marine Corps members (officers and enlisted) whose driving habits may indicate they pose a threat to health/safety and identify required training, counseling, mentoring, etc., that would result in preventing future accidents.

To provide state department of motor vehicles offices with the full names, state of driver license, driving license numbers, sex, and dates of birth of Navy and Marine Corps personnel for purpose of identifying and collecting driving records/histories for use by Navy and Marine Corps personnel.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices also apply to this system.

Storage:

Paper and automated records.

Name and driver's license number.

Computer facilities and terminals are located in areas accessible only by authorized personnel who are properly screened, cleared, and trained to work with automated systems of records. Computer terminals are protected by passwords, unique user IDs, and applicable layers of security access within the applications. Electronic and paper computer printouts and reports are made available only to authorized personnel having an official need-to-know.

Records are destroyed two years after individual completes program.

Marine Corps: Commandant of the Marine Corps, Safety Division, Ground Branch, 2 Navy Annex, Washington, DC 20380-1775.

Navy: Commander, Naval Surface Forces (N41IH), 2841 Rendova Road, San Diego, CA 92155-5490.

Record Holders: Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to their commanding officer. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written requests should contain the member's full name and signature of the requester.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to their commanding officer. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written requests should contain the member's full name and signature of the requester.

The Navy's rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the System of Records Manager.

Individual; driving records; and activity records.

None.

M05100-6 Camp Lejeune Historic Drinking Water Notification Registry.

Headquarters U.S. Marine Corps (I&L LFL), 2 Navy Annex, Room 3109, Washington, DC 20380-1775.

U.S. Service Members (active, reserve, retired, and separated), military dependents, Federal government employees, and civilian personnel who were/are stationed, live(d), or were/are employed aboard Marine Corps Base Camp Lejeune, NC which may have been exposed to contaminated drinking water between 1957 to 1987. Additionally, any person interested in the Camp Lejeune contaminated drinking water issue.

Name, current address, phone number, e-mail address, date, address, and duty status while living or working on Camp Lejeune.

10 U.S.C. 5041, Headquarters, U.S. Marine Corps.

The purpose of this system is to maintain contact information of people who may have been exposed to contaminated drinking water while living or working on Camp Lejeune as well as other parties who are interested in the issue. This information will be used to provide notifications and updated information of such persons.

The DoD "Blanket Routine Uses" that appear at the beginning of the U.S. Marine Corps' compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Individual's name.

The Registry's servers are located in a secure area at Headquarters U.S. Marine Corps. Access to the database containing registry records will be controlled and restricted by Headquarters U.S. Marine Corps personnel through Public Key Infrastructure encryption and User ID permission levels. Public users will only be able input address/contact data into the registry and will not be able to retrieve any data.

Records will be kept for two years then destroyed.

Environmental Officer, Headquarters U.S. Marine Corps (I&L LFL), 2 Navy Annex, Room 3109, Washington, DC 20380-1775.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of Marine Corps, Headquarters U.S. Marine Corps (I&L LFL), 2 Navy Annex, Room 3109, Washington, DC 20380-1775.

Written requests should contain full name and must be signed.

Individuals seeking access to additional information about themselves contained in this system should address written inquiries to the Commandant of Marine Corps, Headquarters U.S. Marine Corps (I&L LFL), 2 Navy Annex, Room 3109, Washington, DC 20380-1775.

Written requests should contain full name and must be signed.

Individuals.

None.

N05120-1 Bond Accounting.

Decentralized, maintained by Issuing Agents for Savings Bonds. A list of decentralized locations is available from the Commander, Navy Accounting and Finance Center (NCF-123),Washington, DC 20376.

Civilian and Military Personnel of the Department of the Navy including contract employees who meet the requirement for ownership of savings bonds as outlined in Treasury Department Circular No. 530 as amended.

Files contain individual application and related records - The Bond Record File - Master Bond Record Card Control Account - The Master Control Account - Activity Subcontrol Accounts - Refund Subcontrol - Transfer Journal.

5 U.S.C. 301; Departmental Regulations.

To issue U.S. Savings Bonds; to provide an audit trail on requisition, control and issuance of bonds and to maintain the accounts.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Metal file cabinets equipped with a locking device - Paper records in metal filing cabinets - Microfilm.

Retrieved by name, Social Security Number or payroll number. From the Federal Reserve Bank by numerical sequence by serial number shown on bond issued stub.

Locked cabinets, with building or military base security. Access authorized to personnel engaged in payroll processing, disbursing, supervisory or management personnel, and auditors. Bond subscribers are authorized to receive information on their own records.

Records are maintained for one year. Records are then forwarded to a Federal Records Center.

Commander, Navy Accounting and Finance Center (NCF-123), Washington, DC 20376. A list of decentralized locations is available from the system manager. Procedures are prescribed in Comptroller of the Navy Manual (NAVSO P-1000).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Bond Issuing Office responsible for issuing bond if known. If unknown the inquiry should be submitted to Commander, Navy Accounting and Finance Center, NCF-123, Washington, DC 20376.

Requester should provide full name, Social Security Number or payroll number, current address when requesting information. An individual is permitted to visit any Bond Issuing Agent Office for information and will be required to provide identification such as identification card (i.e., DOD Building Pass).

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Bond Issuing Office responsible for issuing bond if known. If unknown the inquiry should be submitted to Commander, Navy Accounting and Finance Center, NCF-123, Washington, DC 20376.

The Navy's rules for accessing records and contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Request for Bonds are filed by individuals who provide information on themselves. Other rated from the original request.

None.

N05100-11 Privacy Act Request/Amendment Files and Tracking System.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals who request information concerning themselves which is in the custody of the Department of the Navy or who request access to or amendment of such records in accordance with the Privacy Act of 1974, as amended.

Letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual's request for access to or amendment of records concerning that person, including letters authorizing release to another individual, letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974. Names, addresses, and other personal identifiers of the individual requester. Database which tracks actions from start to finish.

5 U.S.C. 552a, The Privacy Act of 1974, as amended; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; Secretary of the Navy Instruction 5211.5D, Department of the Navy Privacy Act Program and E.O. 9397 (SSN).

To track, process, and coordinate individual requests for access and amendment of personal records; to process appeals on denials of requests for access or amendment to personal records; to compile information for reports, and to ensure timely response to requesters.

The DoD 'Blanket Routine Uses' set forth at the beginning of the Navy's compilation of systems of records notices also apply to this system.

Maintained in file folders, microform, microfilm, manual/computerized databases, and/or optical disk.

Name of requester; year request filed; serial number of response letter; or case file number, etc.

Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Computerized databases are password protected and accessed by individuals who have a need to know.

Granted requests, responses to requests for non-existent records, responses to requesters who provide inadequate descriptions and responses to requesters who fail to pay agency reproduction fees that are not appealed are destroyed 2 years after date of reply; requests which are denied and are appealed are destroyed after 5 years; requests which are amended are retained for 4 years; requests for amendment which are refused are destroyed after 3 years; disclosure accounting forms are retained for the life of the record of 5 years after the disclosure, whichever is later; and privacy act databases are destroyed after 5 years.

Policy Official: Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.

Record Holders: Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488; and

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

The request must be signed and contain the full name of the individual and one or more of the following kinds of information: year request filed; serial number of response letter; case file number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx".

The request must be signed and contain the full name of the individual and one or more of the following kinds of information: year request filed; serial number of response letter; case file number.

The Department of the Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

From the individual, Navy organizations, Department of Defense components, and other Federal, state, and local government agencies.

Department of the Navy exemption rules have been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 701, Subpart G. For additional information contact the system manager.

Note:

During the course of a Privacy Act (PA) action, exempt materials from other systems of records may become part of the case records in this system of records. To the extent that copies of exempt records from those 'other' systems of records are entered into these PA case records, the Department of the Navy hereby claims the same exemptions for the records as they have in the original primary systems of records of which they are a part.

N05233-2 Command Management Information System (CMIS) (March 18, 1997, 62 FR 12814

Deletion: Command is being disestablished on 14 Apr 07. All files have been destroyed.

N05300-3 Faculty Professional Files.

Superintendent, Naval Postgraduate School, Monterey, CA 93943-5100.

Faculty personnel employed by the Naval Postgraduate School and individuals applying for positions.

Faculty academic promotion/tenure case evaluation files and faculty professional status and accomplishment file.

5 U.S.C. 301, Departmental Regulations.

Promotion/tenure case evaluation files are used by Department Chairmen, Deans, and the Superintendent to determine the ranking, promotion tenure reappointment and evaluation of faculty personnel. Faculty professional status and accomplishment files constitute official record of employment.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

File folders.

Name.

During working hours, records are secured within locked file drawers within departmental offices to which only authorized personnel have access. After working hours, records are kept within locked file drawers within secured offices located within a locked building which is part of a naval facility to which entry is restricted.

Faculty academic promotion/tenure case evaluation files are destroyed upon personnel action completion. Faculty professional status and accomplishment files are retained in a permanent file.

Provost, Naval Postgraduate School (Code 01), Monterey, CA 93943-5100.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Provost, Naval Postgraduate School (Code 01), Monterey, CA 93943-5100.

Requests should contain full name and address of the individual concerned and should be signed.

Individuals seeking access to records about themselves in this system of records should address written inquiries to the Provost, Naval Postgraduate School (Code 01), Monterey, CA 93943-5100.

Requests should contain full name and address of the individual concerned and should be signed.

The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Information in this system comes from previous employers, educational background, correspondence, peer evaluations, supervisory evaluations and student evaluations of teaching.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), as applicable.

An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.

N05300-4 Personnel Management and Training Research Statistical Data System.

Commanding Officer, U.S. Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.

U.S. Navy and Marine Corps Personnel and applicants thereto: Active duty, reserve, prior service, dependents, retired, and Department of the Navy civilians from 1951 to present. (Only samples of data from each category are on file, depending on research study.)

Performance, attitudinal, biographical, aptitude, vocational interest, demographic, physiological. Data in any file are limited, depending on purpose of the research study.

5 U.S.C. 301, Departmental Regulations.

The data are used solely by Navy Personnel Research and Development Center researchers who analyze them statistically to arrive at recommendations to management on such topics as: Comparison of different training methods, selection tests, equipment designs, or policies relating to improving race relations and decreasing drug abuse. In no case are the data used for other than statistical purposes; that is, the data are not used in making decisions affecting specific individuals as individuals.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Magnetic tapes, magnetic disk, and print.

Records are retrievable by name, Social Security Number, or service/file numbers, but such identifying information is used only to permit collation of data for statistical analysis, and is not used for retrieval of individual records.

Access to building is controlled. Badge system is used to enter Center; 24 hour guard maintained on a fenced compound; control of visitors; data bank users having special access codes; and, access limited to only designated personnel.

Records are destroyed five years after termination of a research project. They are maintained within the confines of the Research Center. Destruction is accomplished by degaussing magnetic tapes and disks, and shredding paper products.

Director, Personnel and Organizational Assessment Department, Code 12, Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Personnel and Organizational Assessment Department, Code 12, Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.

Research Center files are organized by research study. To determine if Center files contain information concerning himself, an individual would have to specify time and place of participation in the research, unit to which attached at the time, and descriptive information about the study so that appropriate data may be located. For a personal visit, please contact the system manager.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Personnel and Organizational Assessment Department, Code 12, Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.

The source depends on purpose and nature of study: From the subjects themselves, educational institutions, supervisors, peers, instructors, spouses, and job sample tests.

None.

N05300-6 Armed Forces Staff College Administrative Data System (February 22, 1993, 58 FR 10752).

Deletion: This college is now called the Joint Forces Staff College and it falls under the National Defense University.

Records fall under Army systems of records notice A0351 NDU, NDU National Defense University Student Data Files.

N05300-2 Naval Aviation Workload Control System (February 22, 1993, 58 FR 10753).

Deletion: This system was replaced. The module for tracking time and attendance data now falls under NM07421-1, Time and Attendance Feeder Records (August 15, 2007, 72 FR 45798).

N05350-N Navy Drug and Alcohol Program System.

Primary location: Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000.

Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and Assistance Centers, Personal Responsibility and Values Education and Training Program (Prevent) Offices, Navy Drug Screening Laboratories, and local activities to which an individual is assigned. Addresses are contained in a directory which is available from the Director, Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000. Navy Personnel Command (Pers-602), 5720 Integrity Drive, Millington, TN 38055-6000.

Navy personnel (officers and enlisted) who have been identified as drug or alcohol abusers and who are subsequently screened or referred for remedial education, outpatient counseling, or residential rehabilitation; counselors, counselor interns, and counselor applicants; Navy personnel who attend the Prevent Program for preventive education; dependents and civilians, where authorized, who participate in preventive and remedial education programs, outpatient counseling, and residential rehabilitation; and officer, enlisted, and civilian staff members of facilities providing drug and alcohol education, screening, counseling, rehabilitation, and drug testing.

Documentation containing demographic data, screening and assessment information, progress notes, medical and laboratory data, narrative summaries of treatment, aftercare plans, and other information pertaining to a member's participation in substance abuse education, counseling, and rehabilitation programs.

10 U.S.C. 1090, Identifying and treating drug and alcohol dependence; 10 U.S.C. 5013, Secretary of the Navy; 42 U.S.C. 290dd-2; and E.O. 9397 (SSN).

To train, education, identify, screen, counsel, rehabilitate, and monitor the progress of individuals in drug and alcohol abuse programs.

Information is used to screen and evaluate the certified counselors, counselor interns, and counselor applicants throughout the course of their duties.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: In order to comply with the provisions of 42 U.S.C. 290dd-2, the Navy's 'Blanket Routine Uses' do not apply to this system of records.

Specifically, records of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be client/patient, maintained in connection with the performance of any alcohol or drug abuse, education, training, treatment, rehabilitation, or research which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records, except to the individual to whom the record pertains.

The content of any record may be disclosed in accordance with prior written consent of the patient with respect to whom such record is maintained, but only to such extent, under such circumstances, and for such purposes as may be allowed under such prescribed regulations.

Information from records may be released without the member's consent in the following situations:

To medical personnel to the extent necessary to meet a bona fide medical emergency.

To qualified personnel for the purpose of conducting scientific research, management audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report of such research, audit or evaluation, or otherwise disclose patient identities in any manner.

If authorized by an appropriate order of a court of competent jurisdiction granted after applications showing good case therefore. In accessing good cause, the court shall weigh the public interest and the need for disclosure against the injury to the patient, to the physician-patient relationship, and to the treatment services. Upon the granting of such order, the court, in determining the extent to which any disclosure of all or any part of an record is necessary, shall impose appropriate safeguards against unauthorized disclosures.

The above prohibitions do not apply to any interchange of records within the Armed Forces or within those components of the Department of Veterans Affairs furnishing health care to veterans or between such components and the Armed Forces.

Storage:

Automated records may be stored on computer disks (both hard drive and floppy), magnetic tapes, and drums.

Manual records may be stored in paper file folders, computer printouts, microfiche, or microfilm.

Name and Social Security Number.

Computer facilities are located in restricted areas accessible only to authorized persons that are properly screened, cleared and trained.

Manual records and computer printouts are available only to authorized personnel having a need-to-know.

Manual records are maintained for two years (Level I/II) or three years (Level III) and then retired to the nearest Federal Records Center. Automated records are maintained indefinitely.

Director, Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000 or to the naval activity providing treatment. Addresses are contained in a directory which is available from the Director, Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000.

The letter should contain full name, Social Security Number, rank/rate, military status, and signature of the requester.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000 or to the naval activity providing treatment. Addresses are contained in a directory which is available from the Director, Personnel Readiness and Community Support (N151), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000.

The letter should contain full name, Social Security Number, rank/rate, military status, and signature of the requester.

DOD/DON officials; notes and documents from Service Jackets and Medical Records; and general correspondence concerning the individual.

None.

N05354-1 Equal Opportunity Management Information System.

Primary location: Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001; local activity to which individual is attached. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Commander in Chief, U.S. Atlantic Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander in Chief, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI, 96861-4028.

Secondary location: Department of the Navy activities in the chain of command between the local activity and the headquarters level. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Military personnel who are involved in formal or informal complaints or investigations involving aspects of equal opportunity; and/or who have initiated, or were the subject of correspondence concerning aspects of equal opportunity.

Correspondence and records concerning incident data, endorsements and recommendations, formal and informal complaints and investigations concerning aspects of equal opportunity.

5 U.S.C. 301, Departmental Regulations.

To assist in equal opportunity measures, including but not limited to, complaints, investigations, and correspondence.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Automated records may be stored on magnetic tapes, disc, and drums. Manual records may be stored in paper files, microfiche, or microform.

Filed alphabetically by last name of individual concerned.

Computer facilities are located in restricted areas accessible only to authorized persons that are properly screened, trained and cleared. Manual records and computer printouts are available only to authorized personnel having a need to know.

Records maintained for two years and then destroyed.

Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001; or to the local activity where assigned. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

The letter should contain full name and signature of the requester. The individual may visit the Chief of Naval Personnel, Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for assistance with records located in that building; or the individual may visit the local activity to which attached for access to locally maintained records. Proof of identification will consist of Military Identification Card for persons having such cards, or other picture-bearing identification.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001; or, in accordance with the Directory of Department of the Navy Mailing Addresses (i.e., local activities).

Federal, state, and local court documents; military investigatory reports; general correspondence concerning individual.

Parts of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1) and (k)(5), as applicable.

An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR Part 701, subpart G. For additional information contact the system manager.

N05370-1 Statements of Employment (Regular Retired Officers).

Commanding Officer, Navy Finance Center Anthony J Celebrezze, Federal Building, Cleveland, OH 44199 and Marine Corps Finance Center, Kansas City, MO 64197

All Navy and Marine Corps Regular retired officers who have filed a Statement of Employment (DD Form 1357).

The information is typically contained in the individual's pay account file and occasionally accompanied by correspondence from, to, or concerning individuals in the above-stated category.

5 U.S.C. 301, 3326; 18 U.S.C. 207, 281, 283; 37 U.S.C. 801; 44 U.S.C. 3101; U.S. Const., Art. I, 9, CL. 8.

To determine whether the retiree has or may have a conflict of interest or is engaging in prescribed post-retirement employment activities. In some cases, the information is provided to the Judge Advocate General to serve as basis for advisory opinions on the legality and possible penial and civil consequences of post-retirement employment activities and related conflicts of interests and standards of conduct questions.

To officials and employees of the Department of Justice and other law enforcement and investigation agencies in instances of suspected violations of conflict of interests and related standards of conduct.

To the Comptroller General or any of his authorized representatives, upon request, in the course of the performance of duties of the General Accounting Office relating to instances of suspected violations of conflict of interests and related standards of conduct.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Records are maintained in file folders.

By name or Social Security Number of the individual concerned.

Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside of official working hours.

Records are maintained at the above-stated locations for up to two years after the death of the individual concerned, at which time they are transferred to the Federal Records Center, Mechanicsburg, PA, in the case of Navy personnel, and to the Federal Records Center, Kansas City, MO in the case of Marine Corps personnel.

For Navy Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.

For Marine Corps Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197

Navy Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.

Information may be obtained by written request which adequately identifies the system of records and the individual about whom the record is kept (i.e., full name and Social Security Number); the written request must be signed by the requesting individual.

Navy Regular retired officers seeking access to information about themselves contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.

For Marine Corps Regular retired officers seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197

The Navy's rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

The information is obtained from the individual to whom the record pertains.

None.

N05370-2 Financial Interest Disclosure Statements.

Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander in Chief, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 96861-4028.

Categories of individuals covered by the system: Individuals required to file SF 450, SF 278, and/or DD Form 1787.

SF 450, Confidential Statement of Affiliations and Financial Interests; SF 278, Financial Disclosure Report; DD Form 1787, Report of DOD and Defense Related Employment; Position Descriptions; and related information.

5 U.S.C. 301, Departmental Regulations; Public Law 95-521, Ethics in Government Act of 1978; E.O. 11222; and E.O. 9397 (SSN).

To permit supervisors, counselors, and other responsible DON officials to determine whether there are actual or apparent conflicts of interests between members' or employees' present and prospective official duties and their nonfederal affiliations and financial interests.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and automated records.

Name.

Information is locked in a file cabinet accessible to authorized personnel only.

SF 450 and a complete record of all action taken thereon are retained for a period of six years in a central location within the command or activity to which the reporting official was assigned at the time of filing, after which they will be destroyed.

SF 278 and DD Forms 1787 are retained for six years from the date of filing, and then destroyed unless needed for any investigation in which case they shall be held pending completion of the investigation.

Policy Officials: General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012 and Judge Advocate General, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, DC 20375-5066.

Record Holder:

Commanding Officer or head of the organization in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commanding Officer or head of the activity where they filed the forms. Written requests should contain full name and must be signed by the individual.

Individuals seeking access to records about themselves should address written inquiries to the Commanding Officer or head of the activity where they filed the forms. Written requests should contain full name and must be signed by the individual.

Individual concerned, his/her supervisor, and ethics counselor.

None.

NM05380-1 Combined Federal Campaign/Navy and Marine Corps Relief Society.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

All assigned personnel.

Names, addresses, Social Security Numbers(SSN), payroll identifying data, contributor cards and lists.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and, E.O. 9397 (SSN), 10927 and 12353.

To manage the Combined Federal Campaign and Navy and Marine Corps Relief Society Fund drives and provide the respective campaign coordinator with necessary information. Payroll deduction contribution data is supplied to the Defense Finance and Accounting Service.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Manual and computerized records.

Name, Social Security Number (SSN), and organization.

Access provided on need-to-know basis only. Manual records maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access to computerized data controlled by password or other user code system.

Records are maintained for one year or completion of next equivalent campaign and then destroyed.

Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the naval activity where currently or previously employed. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should include full name, Social Security Number (SSN), address of the individual concerned, and should be signed.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the naval activity where currently or previously employed. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should include full name, Social Security Number (SSN), address of the individual concerned, and should be signed.

Individual; payroll files; personnel files.

None.

N0420-1 Field Naval Aviator Evaluation Board (FNAEB).

Commander, Naval Air Force, U.S. Pacific Fleet, NAS North Island, San Diego, CA 92135-7051.

Commander, Naval Air Force, U.S. Atlantic Fleet, 1279 Franklin Street, Norfolk, VA 23511-2494.

All active duty and reserve Naval Aviators for which a Field Naval Aviator Evaluation Board has been conducted.

Field Naval Aviator Evaluation Board (FNAEB) reports, endorsements, witness statements, extracts from medical and personnel records. Data base consists of name, Social Security Number, race, sex, squadron, carrier wing (CVW), type aircraft, total hours, reason for FNAEB, board results, final disposition, probationary terms, and probationary status.

5 U.S.C. 301, Departmental Regulations; OPNAV Instruction 5420.1, Field Naval Aviator Evaluation Board Procedures; and E.O. 9397 (SSN).

To maintain a database of all naval aviators who have had a Field Naval Aviator Evaluation Board (FNAEB) conducted and to maintain copies of FNAEB reports.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and automated records.

Name and Social Security Number.

During the processing of the FNAEB, access to the information is limited and records are transferred as 'FOR OFFICIAL USE ONLY.' Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours. Automated records are password protected.

Information is retained until no longer needed for research and then destroyed.

Policy official: Chief of Naval Operations (N88), 2000 Navy Pentagon, Washington, DC 20350-2000.

Record holder: Commander Naval Air Force, U.S. Pacific Fleet, NAS North Island, PO Box 457051, San Diego, CA 92135-7051.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander Naval Air Force, U.S. Pacific Fleet, NAS North Island, PO Box 457051, San Diego, CA 92135-7051.

Request should include full name, Social Security Number and date of Field Naval Aviator Evaluation Board.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander Naval Air Force, U.S. Pacific Fleet, NAS North Island, PO Box 457051, San Diego, CA 92135-7051.

Request should include full name, Social Security Number, and date of Field Naval Aviator Evaluation Board.

Individual, accident report, training command data, Field Naval Aviator Evaluation Board report.

None.

N05500-1 Security Inspection and Violation System.

Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander in Chief, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals involved in security violations.

Security violation reports, security inspection reports.

5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

To identify problem areas in security indoctrination, to alert command management officials to areas which present larger than normal security problems and identify personnel who are cited as responsible for non-compliance with procedures.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

File folders, card files, personal computers, and magnetic tape.

Name, Social Security Number, Case number, organization.

Access provided on a need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.

Records are destroyed 2 years after completion of final corrective or disciplinary action.

Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Requests must be signed and contain the individual's name and Social Security Number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices. Requests must be signed and contain the individual's name and Social Security Number.

Individual; records of the activity; investigator's reports; witness statements.

None.

N05512-1 Vehicle Parking Permit and License Control System.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals who apply for parking or who have registered their vehicles, boats, or trailers at a Navy, Marine Corps, Pacific Command, or Joint Forces Command installation; individuals who have applied for a Government Motor Vehicle Operator's license; and individuals who possess a Government Motor Vehicle Operator's license with authority to operate government vehicles.

File contains records of each individual who has registered a vehicle on the installation concerned to include parking permit information, decal data, insurance information, state of registration and identification. Applications may contain such information as name, date of birth, Social Security Number (SSN), Driver's license information (i.e., height, weight, hair and eye color), place of employment, driving record, Military I.D. information, etc. File also contains records/notations of traffic violations, citations, suspensions, applications for government vehicle operator's I.D. card, operator qualifications and record licensing examination and performance, record of failures to qualify for a Government Motor Vehicle Operator's permit, record of government motor vehicle and other vehicle's accidents, and information on student driver training.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

To track the issuance of parking permits and to provide a record of each individual who has registered a vehicle at an installation to include a record on individuals authorized to operate official government vehicles.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and automated records.

Individual's name, Social Security Number, state license plate number, case number, and organization.

Limited access provided on a need-to-know basis only. Information maintained on computers is password protected. Files maintained in locked and/or guarded office.

Records are maintained for one year after transfer or separation from the installation concerned. Paper records are then destroyed and records on magnetic tapes erased.

Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commanding Officer or head of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written requests should contain the individual's full name, Social Security Number (SSN), and the request must be signed.

Individuals seeking access to records about themselves should address written inquiries to the Commanding Officer or head of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written requests should contain the individual's full name, Social Security Number (SSN), and the request must be signed.

Individual concerned, driving record, insurance papers, activity correspondence, investigators reports, and witness statements.

None.

N05512-2 Badge and Access Control System.

Organizational elements of the Department of the Navy.

Official mailing addresses are published in the Standard Navy Distribution List that is available at "http://doni.daps.dla.mil/sndl.aspx."

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals considered or seeking consideration for access to space under the control of the Department of the Navy/combatant command and any visitor (military, civilian, or contractor) requiring access to a controlled facility.

Visit requests for permission to transact commercial business; visitor clearance data for individuals to visit a Navy/Marine Corps base/activity/contractor facility; barring lists and letters of exclusion; badge/pass issuance records; and information that reflects time of entry/exit from facility.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 5530.14C, Navy Physical Security; Marine Corps Order P5530.14, Marine Corps Physical Security Program Manual; and E.O. 9397 (SSN).

To maintain all aspects of proper access control; to issue badges, replace lost badges and retrieve passes upon separation; to maintain visitor statistics; collect information to adjudicate access to facility; and track the entry/exit times of personnel.

To designated contractors, Federal agencies, and foreign governments for the purpose of granting Navy officials access to their facility.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Paper records in file folders and electronic storage media.

Name, Social Security Number (SSN), case number, organization, and company's name.

Access is provided on a need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.

Badges and passes are destroyed three months after return to issuing office. Records and issuance are destroyed six months after new accountability system is established or one year after final disposition of each issuance record is entered in retention log or similar record, whichever is earlier. Visit request records are destroyed two years after final entry or two years after date of document, whichever is later.

Policy Official: Chief of Naval Operations (N09N2), 2000 Navy Pentagon, Washington, DC 20350-2000.

Record Holder: Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Requests should contain individual's full name, Social Security Number (SSN), and signed.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Requests should contain individual's full name, Social Security Number (SSN), and signed.

Visit requests, individual, records of the activity, investigators, witnesses, contractors, and companies.

None.

N05520-1 Personnel Security Eligibility Information System (September 2, 1999, 64 FR 48148).

Deletion: The information in this system of records is now maintained under the Defense Security Service systems of records notice V5-05, Joint Personnel Adjudication System (JPAS) (July 1, 2005, 70 FR 38120).

N05520-2 Listing of Personnel/Sensitive Compartmented Information (February 22, 1993, 58 FR 10761).

Deletion: This information now comes under N05520-5, Personnel Security Management Records System (May 9, 2003, 68 FR 24974).

N05520-4 NCIS Investigative Files System.

Primary System: Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.

Decentralized Segments--Located at the Naval Criminal Investigative Service (NCIS) Field Offices (FO), Resident Agencies (RA), and Polygraph sites worldwide. Law Enforcement Information Exchange (LInX) secure remote computer server sites. Naval Criminal Investigative Service Regional Offices retain copies of certain portions of some investigative files and related documentation. The number and location of these Naval Criminal Investigative Service Field Offices, Naval Criminal Investigative Service Resident Agencies, and Polygraph sites are subject to change in order to meet the requirements of the Department of the Navy.

Consolidated Evidence Facilities maintain evidence inventory records.

Current locations of NCIS decentralized segments may be obtained from the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.

Persons in the following categories who require access to classified defense information and others who are of criminal, counterintelligence, security or general investigative interest to NCIS:

Active, reserve, and inactive members of the naval service; civilians, to include applicants for employment with NCIS; both citizen and alien employees located in both the U.S. and in overseas areas and including temporary, part-time, and advisory personnel employed by the Department of the Navy; industrial and contractor personnel; civilian personnel being considered for sensitive positions, boards, conferences, etc. Civilian personnel who worked or resided overseas, e.g., Red Cross personnel. Civilian and military personnel accused, suspected, a witness to, or victims of felonious type offenses, or lesser offenses impacting on the good order, discipline, morale or security of the Department of the Navy; civilian personnel seeking access to or seeking to conduct or operate any business or other function aboard a Department of the Navy installation, facility or ship; civilians and civilian or military personnel who are subjects, co-subjects, witnesses, and victims in law enforcement and investigative cases in which law enforcement and investigative authorities (Federal, state, local, tribal, and foreign) have requested laboratory analysis of submitted evidence for law enforcement purposes; civilian or military personnel involved in the loss, compromise, or unauthorized disclosure of classified material/information; civilian and military personnel who were/are of counterintelligence interest to the Department of the Navy. Persons under investigation and parties to the communications whose communications have been intercepted during wire, electronic or oral surveillance operations conducted by or on behalf of NCIS.

10 U.S.C. 5013, Secretary of the Navy; 18 U.S.C. 2510-2520 and 3504; 47 U.S.C. 605; DoD Directive 5210.48, Polygraph and Credibility Assessment Program; DoD Regulation 5240.1-R, Procedures Governing the Activities of DoD Intelligence Components that Affect United States Persons; DoD Directive 5505.9, Interception of Wire, Electronic, and Oral Communications for Law Enforcement; Secretary of the Navy Instruction 5430.107, Mission and Functions of the Naval Criminal Investigative Service; Secretary of the Navy M-5510.30, Department of the Navy Personnel Security Program; Secretary of the Navy M-5510.36, Department of the Navy Information Security Program; OPNAVINST 5530.14, Navy Physical Security and Law Enforcement; MCO 558.2, Law Enforcement Manual; E.O. 10450, Security Requirements for Government Employees, in particular sections 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, United States Intelligence Activities and E.O. 9397 (SSN).

The information in this system is (was) collected to meet the investigative, counterintelligence, and security responsibilities of the Department of the Navy. This includes personal, personnel security, internal security, criminal, and other law enforcement matters all of which are essential to the effective operation of the Department of the Navy.

The records in this system are used for the following purposes: suitability for access or continued access to classified information; suitability for promotion, employment, or assignment; suitability for access to military installations or industrial firms engaged in government projects/contracts; suitability for awards or similar benefits; use in current law enforcement investigation or program of any type including applicants; use in judicial or adjudicative proceedings including litigation or in accordance with a court order; to assist Federal, state and local agencies that perform law enforcement or quasi-law enforcement functions; to assist Federal, state and local agencies that perform victim/witness assistance services, child protection services or family support or sailor services; insurance claims including workmen's compensation; provide protective operations under the DoD Distinguished Visitor Protection Program and to assist the U.S. Secret Service in meeting its responsibilities; assist local law enforcement agencies in meeting their responsibilities for complying with Congressionally mandated records checks such as Brady Handgun Violence Prevention Act checks; used for public affairs or publicity purposes such as wanted persons announcements, etc; referral of matters under their cognizance to Federal, state or local law enforcement authorities including criminal prosecution, civil court action or regulatory order; advising higher authorities and naval commands of the important developments impacting on security, good order or discipline; reporting of statistical data to naval commands and higher authority; input into the Defense Security Service managed Defense Clearance Index of Investigations (DCII) database under system notice V5-02. Wire, Electronic, and Oral Interceptions Index is maintained to enable NCIS to quickly locate records of intercept activities in response to motions for discovery and inquiries.

Users of the records in this system include NCIS employees who require access for operational, administrative, or supervisory purposes; DoD criminal investigative and intelligence units; DoD components making suitability determinations.

(1) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, local, tribal, or foreign) where the information is relevant to the recipient entity's law enforcement responsibilities.

(2) To a governmental entity lawfully engaged in collecting criminal law enforcement, criminal law enforcement intelligence, or national security intelligence information for law enforcement or intelligence purposes.

(3) To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal Government, when necessary to accomplish an agency function related to this system of records.

(4) In an appropriate proceeding before a court, or administrative or adjudicative body, when NCIS determines that the records are arguably relevant to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

(5) To an actual or potential party to litigation or the party's authorized representative for the purpose of negotiation or discussion of such matters as settlement, plea bargaining, or in informal discovery proceedings.

(6) To a former employee of NCIS for purposes of: responding to an official inquiry by a Federal, state, or local government entity or professional licensing authority, in accordance with applicable NCIS regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where NCIS requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility.

(7) To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.

(8) To complainants and/or victims to the extent necessary to provide such persons with information and explanations concerning the progress and/or results of the investigation or case arising from the matters of which they complained and/or of which they were a victim.

(9) To commercial insurance companies in those instances in which they have a legitimate interest in the results of the investigation, but only to that extent and provided an unwarranted invasion of privacy is not involved.

(10) To the White House for the purpose of personnel actions requiring approval of the President of the United States as provided for in DoD Instruction 1320.4.

(11) To any person or entity if deemed by NCIS to be necessary in order to elicit information or cooperation from the recipient for use by NCIS in the performance of an authorized law enforcement activity.

(12) To any individual, organization, or governmental entity in order to notify them of a serious terrorist threat for the purpose of guarding against or responding to such a threat.

The DoD Blanket Routine Uses that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Storage:

Maintained on paper records in file folders, audio and audiovisual tapes, microimaging, electronic systems, magnetic tape, optical digital data disks, CD ROM, and computer output products. Some laboratory documents are stored in loose-leaf notebooks or bound record books.

NCIS closed case paper files are filed by numeric sequential number, alphabetic by company and topical title, and geographic location; microfilm files are filed by dossier number and location; and electronic/optically imaged files by case or control number, name, and Social Security Number (SSN).

In order to locate the file it is necessary to query the Defense Clearance Index of Investigations. Open case files may also be retrieved from NCIS automated systems by a case number assigned at the time the investigation was initiated.

Copies of the files in the Naval Criminal Investigative Service Field Offices, Naval Criminal Investigative Service Resident Agencies, and Polygraph sites are retrieved by name.

Polygraph sites can also retrieve copies of the file by polygraph approval number. Wire, Electronic, and Oral Intercept Index records are retrieved by a combination of name, address, Social Security Number, telephone number/radio call sign, or case designation.

Buildings employ alarms, security guards, and or rooms with security controlled areas accessible only to authorized persons. Classified and highly sensitive paper records are maintained in General Service Administrative approved security containers. Paper and microform records in NCIS records office are stored on open shelves and in filing cabinets in security controlled areas accessible only to authorized persons. Electronically, digital, and optically stored records are maintained in 'fail-safe' system software with password protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared and trained. Noncurrent hardcopy and master copy of microfilmed files are retired to the Washington National Records Center where retrieval is restricted to authorized NCIS personnel.

NCIS employees authorized to work offsite will safeguard government/agency records from unauthorized disclosure or damage by transporting only unclassified records in approved locked briefcases, satchels, or boxes. When not in use by the offsite employee, all records or case-related material is stored in a locked file cabinet or desk in the areas designated that is accessible only to authorized persons. Some documents will be prepared on government computers by NCIS employees at designated offsite locations. When offsite, computers may be connected securely to the Navy networks using approved virtual private network (VPN) software, and data and documents on government computers are protected using encryption. No data is authorized to be transferred to or stored on any employee's personal computer. Documents prepared at designated offsite locations and or temporarily held for the purposes of offsite work will not be printed at any unauthorized offsite location.

Counterintelligence (CI) Records:

CI records are retained in the active file until the case is closed; then destroyed 25 years after the date of last action. Major CI investigations are retired to the NCIS records office upon case closure; then transferred to the National Archives and Records Administration (NARA) when 25 years old.

Source records are retained in the active file until the operation is complete; then destroyed 75 years after the date of the last action.

Reciprocal CI investigative files regarding individuals or organizations under investigative jurisdiction of the requesting agency are disposed of as prescribed above for CI investigative records; except when the request is for CI personnel security matters; then the file is destroyed after one year. CI defensive briefings are retained until case closure, retired to the NCIS records office; then destroyed after 15 years. Foreign national marriage and visa applicant investigations are retired to the NCIS records office upon case closure; then destroyed after one year except when the investigation surfaces significant derogatory material. These files are destroyed after five years.

Records pertaining to CI polygraph examinations conducted in support of CI activities are filed with the case file and disposed of in accordance with the guidance for the associated file. CI Security Polygraph Program (CSP) records are maintained in the active file until no longer needed; then disposed of after the final quality control review as follows: (1) CSP cases favorably resolved are destroyed after the final quality assurance review, except at NCIS Polygraph Units which retain the CSP investigative reports only; destroying it when no longer needed or after one year (2) CSP cases other than favorably resolved are destroyed 25 years after completion of the final quality assurance review, except when an existing criminal investigation exists. In such cases the CSP Package is incorporated into the investigative file and disposed of in accordance with the disposition guidance for the dossier (3) audio tape recordings of routine CSP examinations with no significant responses are erased when no longer needed or after 90 days. Recordings referred for further investigation are incorporated into the investigative case file and disposed of in accordance with the disposition guidance for the dossier.

Personnel investigations:

Completed NCIS investigative files on Personnel Security Investigations (PSI's) are destroyed after 15 years unless significant incidents or adverse information is developed, in which case they are destroyed after 25 years. PSI files on persons considered for affiliation with DoD will be destroyed within one year if the affiliation is not consummated. Special Agent applicant records are retained for one year if the applicant declines offer of employment and five years if the applicant is rejected for employment. Non-DoD-affiliated applicant records are destroyed when no longer needed or after 90 days. Records for applicants who are accepted are retired to NCIS records office upon case closure; then destroyed 10 years after release, separation, transfer, retirement, or resignation. Internal personnel inquiries records are retired to NCIS records office after case closure; then destroyed 25 years after the date of last action or 10 years after termination of employment, whichever is later.

Limited inquiries records are retired to NCIS records office at inquiry closure; then destroyed after 5 years. Support applicant records are retired to NCIS records office at case closure; then destroyed after 15 years.

Law Enforcement Records:

Criminal investigative files are destroyed after 25 years, except (1) controlled death investigations which are destroyed 75 years after date of case closure (2) files of cases determined to be of historical value are transferred to NARA 25 years after the date of the last action, except Grand Jury material which is destroyed at the time of transfer. Incident Complaint Reports (ICR) received from Navy Shore Patrol and Marine Corps military police offices pertaining to categories of investigations/reports under the jurisdiction of NCIS are destroyed when 25 years old. Cases referred but determined not under NCIS jurisdiction are destroyed when no longer needed.

Criminal intelligence operations files are retired to NCIS records office upon closure; then destroyed 15 years after closure for Group 1 records and five years for Group 2. Protective operations files involving protective details of distinguished persons are destroyed when five years old, except records where a threat or attempted threat materialized are destroyed when 25 years old.

Law enforcement source (also called 'cooperating witness') records are retired to NCIS records office after case closure and destroyed 15 years after the date of last action. Information reports consisting of incidental information impacting on the security or discipline of commands or of interest to other law enforcement elements are destroyed when 25 years old.

Reciprocal investigative files regarding requests for investigative assistance from other Federal, state and local law enforcement agencies are disposed of as prescribed for the criminal investigative reports and ICRs, as appropriate.

Polygraph examinations conducted for criminal investigations are quality assured and filed in the associated criminal investigation. Disposition is in accordance with the guidance for the investigative case file.

Wire, Electronic, Oral Interception Index computer entries are deleted upon destruction or transfer to NARA of the case file containing intercept information. Disposition of the case files is governed by the NARA approved retention period applied to the case dossier. Hardcopy records used to create the index are destroyed upon verification that the indexing information has been fully and accurately entered into the automated index. National Crime Information Center (NCIC) records that support Department of the Navy entries into the FBI's National Crime Information Center are destroyed after the related entry is deleted from the National Crime Information Center computer. Microfiche copies are destroyed when all cases on the fiche are cleared from the National Crime Information Center.

Laboratory fingerprint card files are disposed of as follows:

(1) One fingerprint card set is forwarded to the Federal Bureau of Investigation; the other set is destroyed when 75 years old.

(2) Fingerprint card indices and related correspondence are destroyed when all administrative needs have expired.

Counterintelligence records on persons not affiliated with DoD must be destroyed within 90 days or one year under criteria set forth in DoD Directive 5200.27, unless retention is required by law or specifically approved by the Secretary of the Navy. Files retained in the Naval Criminal Investigative Service Field Offices and Naval Criminal Investigative Service Resident Agencies and Polygraph sites are temporary and are destroyed after 90 days or one year, as appropriate.

Destruction of records will be by shredding, burning, or pulping for paper records; burning for microform records; and magnetic erasing for computerized records. Optical digital data and CD ROM records are destroyed as specified by NAVSO P-5239-26, 'Remanence Security Guidebook' of September 1993.

Counterintelligence (CI)/ Counterterrorism (CT) Records: CI records are retained in the active file until the case is closed, then retired to the NCIS records office; then destroyed 25 years after the date of last action. Major CI/CT investigations are retired to the NCIS records office upon case closure; then transferred to the National Archives when 50 years old.

Copies may be retained at NCIS Field Offices for one year after case closure unless extended retention is authorized. Source records are retained in the active file until the operation is complete; then destroyed 75 years after the date of the last action.

Reciprocal CI/CT investigative files regarding individuals or organizations under investigative jurisdiction of the requesting agency are disposed of as prescribed above for CI/CT investigative records; except when the request is for CI/CT personnel security matters; then the file is destroyed after one year.

CI defensive briefings are retained until case closure, retired to the NCIS records office; then destroyed after 15 years. Foreign national marriage and visa applicant investigations are retired to the NCIS records office upon case closure; then destroyed after one year except when the investigation surfaces significant derogatory material. These files are destroyed after five years.

Records pertaining to CI polygraph examinations conducted in support of CI activities are filed with the case file and disposed of in accordance with the guidance for the associated file.

CI Security Polygraph Program (CSP) records are maintained in the active file until no longer needed; then disposed of after the final quality control review as follows: (1) CSP cases favorably resolved are destroyed after the final quality assurance review, except at NCIS Polygraph Units which retain the CSP investigative reports only; destroying it when no longer needed or after one year (2) CSP cases other than favorably resolved are destroyed 25 years after completion of the final quality assurance review, except when an existing criminal investigation exists.

In such cases the CSP Package is incorporated into the investigative file and disposed of in accordance with the disposition guidance for the dossier (3) audio tape recordings of routine CSP examinations with no significant responses are erased when no longer needed or after 90 days. Recordings referred for further investigation are incorporated into the investigative case file and disposed of in accordance with the disposition guidance for the dossier.

Personnel investigations: Completed NCIS investigative files on Personnel Security Investigations (PSI's) are destroyed after 15 years unless significant incidents or adverse information is developed, in which case they are destroyed after 25 years. PSI files on persons considered for affiliation with DoD will be destroyed within one year if the affiliation is not consummated. Special Agent applicant records are retained for one year if the applicant declines offer of employment and five years if the applicant is rejected for employment. Non-DoD-affiliated applicant records are destroyed when no longer needed or after 90 days. Records for applicants who are accepted are retired to NCIS records office upon case closure; then destroyed 10 years after release, separation, transfer, retirement, or resignation. Internal personnel inquiries records are retired to NCIS records office after case closure; then destroyed 15 years after case closure.

Limited inquiries records are retired to NCIS records office at inquiry closure; then destroyed after 5 years.

Support applicant records are retired to NCIS records office at case closure; then destroyed after 15 years.

Law Enforcement Records: Criminal investigative files are destroyed after 25 years, except (1) controlled death and criminal sex investigations and investigations created on or after January 1, 1988 and where DoDI 5505.11 requires submission of offender criminal history data to the FBI are destroyed 50 years after date of case closure (2) files of cases determined to be of historical value are transferred to NARA 50 years after the date of the last action, except Grand Jury material which is destroyed at the time of transfer. Copies may be retained at NCIS Field Offices for one year after case closure unless extended retention is authorized.

Incident Reports (IR) received from Navy Law Enforcement and Marine Corps Military Police offices pertaining to categories of investigations/reports under the jurisdiction of NCIS and created prior to 1 January 1988 are destroyed when 25 years old. Cases created on or after 1 January 1988 are destroyed when 50 years old. Cases referred but determined not under NCIS jurisdiction are destroyed when no longer needed. Copies may be retained at the submitting office for two years after case closure unless extended retention is authorized.

Criminal Initiative Operations files are retired to NCIS records office upon closure; then destroyed 15 years after closure for Group 1 records and five years for Group 2.

Protective Operations files involving protective details of distinguished persons are destroyed when five years old, except records where a threat or attempted threat materialized are destroyed when 25 years old.

Law enforcement source records are retired to NCIS records office after case closure and destroyed 15 years after the date of last action.

Preliminary Investigation Reports (PIR) Records are used to document the receipt of information that at the initial stage indicated an incident occurred involving one or more criminal offenses, however, it was subsequently determined that no criminal offense occurred or that the incident and offenses did not fall within NCIS' jurisdiction and or responsibility to investigate. These records are destroyed/deleted 5 years after case closure.

Hardcopy records used to create the index are destroyed upon verification that the indexing information has been fully and accurately entered into the automated index.

National Crime Information Center (NCIC) records that support Department of the Navy entries into the FBI's National Crime Information Center are destroyed after the related entry is deleted from the National Crime Information Center computer.

Microfiche copies are destroyed when all cases on the fiche are cleared from the National Crime Information Center.

Fingerprint card files are disposed of as follows:

(1) Digital capture of one fingerprint card set is forwarded to the Federal Bureau of Investigation; and the card is destroyed when it is verified that the digitally copy was accurately captured and transferred.

(2) Second fingerprint card, indices, and related correspondence are destroyed when 5 years old.

Counterintelligence records retained solely for the purpose of determining whether the information may be permanently retained on persons not affiliated with DoD must be destroyed within 90 days, unless retention is required by law or specifically approved by the Secretary of the Navy.

Counterintelligence Security Polygraph packages forwarded to Naval Criminal Investigative Service headquarters is destroyed when 35 years old. Files retained in the Naval Criminal Investigative Service Field Offices and Naval Criminal Investigative Service Resident Agencies and Polygraph sites are temporary and are destroyed after 90 days or earlier if no longer needed.

Destruction of records will be by shredding, burning, or pulping for paper records; burning for microform records; and magnetic erasing for computerized records. Optical digital data and CD ROM records are destroyed as specified by Department of the Navy, Information Assurance Remanence Publication 5239-26.

Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, Code 00JF, 716 Sicard Street, SE., Washington, DC 20388-5380.

Requests must contain the full name of the individual and at least one additional personal identifier such as date and place of birth, or Social Security Number (SSN). Persons submitting written requests must properly establish their identity to the satisfaction of the Naval Criminal Investigative Service. In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).

If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).

Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, Code 00JF, 716 Sicard Street, SE., Washington, DC 20388-5380.

Requests must contain the full name of the individual and at least one additional personal identifier such as date and place of birth and Social Security Number (SSN). Persons submitting written requests must properly establish their identity to the satisfaction of the Naval Criminal Investigative Service. In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:

Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.

From individual, DoD and Military Department records; Federal Agency records; foreign law enforcement agencies, security, intelligence, investigatory, or administrative authorities; state, county, and municipal records; employment records of public schools, colleges, universities, technical and trade schools; hospital records; real estate agencies; credit bureaus; financial institutions which maintain credit information on individuals such as loan and mortgage companies, credit unions, banks, etc.; transportation companies (airlines, railroad, etc.); other private records sources deemed necessary in order to complete an investigation; miscellaneous records such as: telephone directories, city directories; Who's Who in America; Who's Who in Commerce and Industry; Who Knows What, a listing of experts in various fields; American Medical Directory; Martindale-Hubbell Law Directory; U.S. Postal Guide; Insurance Directory; Dunn and Bradstreet; and the U.S. Navy BIDEX (Biographical Index); any other type of miscellaneous records deemed necessary to complete the investigation or inquiry; the interview of individuals who have knowledge of the subject's background and activities; the interview of witnesses, victims, confidential sources, and or other individuals deemed necessary to complete the investigation.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), since the information is compiled and maintained by the Naval Criminal Investigative Command, which performs as its principle function the enforcement of criminal laws.

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3506, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4).

Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.

N05520-5 Personnel Security Program Management Records System.

Department of the Navy Central Adjudication Facility, Washington Navy Yard, Building 176, Room 308, Washington, DC 20388-5389.

System computer facility: Defense Investigative Service (DIS), Personnel Investigations Center, 911 Eldridge Landing Road, Linthicum, MD 21090-2902.

Record documentation: Naval Criminal Investigative Service (NCIS), Washington Navy Yard, Building 111, Records Management Division, 901 M Street, SE, Washington, DC 20388-5380.

Decentralized segments: The security office of command to which the individual is assigned; Headquarters, Naval Security Group Command, 9800 Savage Road, Fort George G. Meade, MD 20755-6585; Office of Naval Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB3, 4251 Suitland Road, Washington, DC 20395-5720; and, Headquarters, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 901 M Street, SE, Washington, DC 20388-5380.

Additionally, duplicate portions of records may be held by the Chief of Naval Personnel (Pers-81), Washington, DC 20370-5000, Office of Civilian Personnel Management, 800 N. Quincy Street, Arlington, VA 22203-1998; Naval Reserve Personnel Center, New Orleans, LA 70149-7800; Headquarters, U.S. Marine Corps (Code MIF), 2 Navy Annex, Washington, DC 20380-0001; and, the security office at the local activity to which the individual is assigned. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

All Department of the Navy military personnel and civilian employees and certain 'affiliated employees' whose duties require or may in the future require a DON security clearance or assignment to sensitive positions and aliens being processed for access to National Security information. Also included are DON adjudicative actions for all U.S. Coast Guard (USCG) military personnel and those USCG civilian employees having access to sensitive compartmented information only. Individuals adjudicated as a result of interservice and interagency support agreements. 'Affiliated employees' include contractors, consultants, nonappropriated fund employees, USO personnel and Red-Cross volunteers and staff.

Navy Joint Adjudicative and Clearance System (NJACS), the automated portion of this system, contains records that include an individual's name, Social Security Number, date and place of birth, citizenship status and the unit identification code (UIC) of the individual's assignment. Other data elements track the individual's status in the clearance adjudication process and records the final determination. Data files may also include duty-assignment designations and sensitivity levels, as well as specific access such as cryptographic information access or participation in the Personnel Reliability Program.

The documentation system includes information pertaining to the investigation, inquiry, or its adjudication by clearance authority to include: (1) Chronology of the investigation, inquiry, and/or adjudication; (2) all recommendations regarding future status of subject; (3) decisions of security/loyalty review boards and Defense Office of Hearings and Appeals (DOHA); (4) final actions/determinations made regarding subject; and (5) security clearance, access authorizations, or security determination; index tracings that contain aliases and names of subject as reflected in Defense Clearance and Investigations Index (DCII) under system notice V5-02; security termination; notification of denial, suspension, or revocation of clearance or access; classified nondisclosure agreements created from 1987 to early 1992 and managed by DON CAF; and other documentation related to the adjudication decision.

At local command security offices information includes tickler copies of requests for clearance and access; records of access, reports of disqualifying/derogatory information; records of clearance of individual personnel as well as accreditation of personnel for access to classified information requiring special access authorizations; nondisclosure agreements, associated briefings and debriefing statements; and other related records supporting the Personnel Security Program.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7311; 10 U.S.C. 5013; and E.O. 9397 (SSN); E.O. 10450, Security Requirements for Government Employees, in particular sections 2, 3, 4, 5, 6, 7, 8, 9, and 14; 12958, Classified National Security Information; 12968, Access to Classified Information; DoD Regulation 5200.2-R, Personnel Security Program Regulation; and OPNAV Instruction 5510.1H, Department of Navy Information and Personnel Security Program Regulation.

To provide a comprehensive system to manage information required to adjudicate and document the eligibility of DON military, civilian, and certain affiliated employees for access to classified information and assignment to sensitive positions. These records are also used to make determinations of suitability for promotion, employment, or assignments.

To the White House to obtain approval of the President of the United States regarding certain military personnel officer actions as provided for in DoD Instruction 1320.4.

To the Immigration and Naturalization Service for use in alien admission and naturalization inquiries for purposes of determining access to National Security information.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Maintained on paper records in file folders, audio or audiovisual tapes, micro-imaging; CD-ROM; optical digital data disk; computers; magnetic tapes, disks, and drums; and computer output products.

By name, dossier number, Social Security Number, and date and place of birth.

Buildings employ alarms, security guards, and/or rooms are security controlled areas accessible only to authorized persons. DON CAF primary system paper and microfilm records are maintained in General Service Administration approved security containers and/or are stored in security controlled areas accessible only to authorized persons. Locally generated paper security records and/or copies of investigative reports are stored in a vault, safe, or steel file cabinet having at least a lock bar and approved three-position, dial type combination padlock, or in similarly protected containers or area. Electronically and optically stored records are maintained in 'fail-safe' system software with password protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.

Files transferred to NCIS Records Management Division for storage are monitored and stored on open shelves and filing cabinets located in secure areas accessible to only authorized personnel.

Investigative/adjudicative records on non-DoD persons who are considered for affiliation with DoD are destroyed after 1 year if affiliation is not completed.

Investigative/DON CAF adjudicative records of a routine nature are retained in the active file until final adjudicative decision is made; then retired to NCIS Records Management Division and retained for 15 years after last action reflected in the file, except that files that contain significant derogatory information and/or resulted in adverse action(s) against the individual are destroyed after 25 years. Administrative papers not included in the case file are destroyed 1 year after closure or when no longer needed, whichever is later. Records determined to be of historical value, of wide spread value or Congressional interest are permanent. They will be retained for 25 years after the date of last action reflected in the file and then permanently transferred to the National Archives. Classified nondisclosure agreements if maintained separately from the individual's official personnel folder will be destroyed when 70 years old. If maintained in the individual's personnel folder, the disposition for the official personnel file applies. Locally stored case file paper or automated access records are destroyed when employee/service member is separated or departs the command, except for access determinations not recorded in official personnel folders. They are destroyed 2 years after the person departs the command. However, once affiliation is terminated, acquiring and adding material to the file is prohibited unless affiliation is renewed. The automated NJACS maintains records on persons as long as they continue to be employed by or affiliated with the DON. NJACS computer data records are purged two years after an individual terminates DON employment or affiliation. General and flag officer data records are maintained until the individual's death. Destruction of records will be by shredding, burning, or pulping for paper records; burning for microform records and magnetic erasing for computerized records. Optical digital data and CD-ROM records are destroyed as required by NAVSO P-5239-26, 'Remanence Security Guidebook' of September 1993.

Director, Department of the Navy Central Adjudication Facility, Washington Navy Yard Building 111, 716 Sicard Street SE, Washington, DC 20388-5389.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Department of the Navy Central Adjudication Facility, Washington Navy Yard, Building 111, 716 Sicard Street SE, Washington, DC 20388-5389 or to the Commanding Officer/Director of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals requesting personal records must properly establish their identity to the satisfaction of the Director, Navy Central Adjudication Facility or the Commanding Officer/Director of the local command, as appropriate. This can be accomplished by providing an unsworn declaration subscribed to be true that states 'I declare under penalty of perjury under the laws of the United States of America that the foregoing is true and correct'. Individual should also provide their full name, aliases, date and place of birth, Social Security Number, or other information verifiable from the records in the written request.

Individuals should mark the letter and envelope containing the request 'Privacy Act Request'.

Proposed amendments to the information must be directed to the agency which conducted the investigation.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Department of the Navy Central Adjudication Facility, Washington Navy Yard, Building 111, 716 Sicard Street SE, Washington, DC 20388-5389 or the Commanding Officer/Director of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals should mark the letter and envelope containing the request 'Privacy Act Request'.

Proposed amendments to the information must be directed to the agency which conducted the investigation.

Attorneys or other persons acting on behalf of an individual must provide a written authorization from that individual for their representative to act on their behalf.

Information in this system comes from the cognizant security manager or other official sponsoring the security clearance/ determination for the subject and from information provided by other sources, e,g., personnel security investigations, personal financial records, military service records and the subject.

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

NM05580-1 Security Incident System.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals involved in or witnessing incidents requiring the attention of base, station, or activity security personnel.

Incident/complaint reports; data sheets that contain information on victims and perpetrators; military magistrate's records; confinement records; traffic accident and violation records; traffic court file; citations to appear before U.S. Magistrate; witness statements; stolen property reports; military police investigator's report; military police motor vehicle accident and injury report; military police alert cards; military police property custody forms; tags, and disposition of evidence letters; military police field interview cards; military police desk blotter; use of force reports; traffic violation records; driving record reports; traffic court files; citations to appear before U.S. Magistrate; criminal investigation reports; civil court cases records; minor offense report; uniform violation report; narcotics reports; polygraph examinations; letters of warning/eviction from base housing; letters of warning/barring from federal reservation; Armed Forces police reports; suspect photographic files; child abuse files; juvenile case files; valuable property receipt; vehicle impound files and vehicle towing reports; suspension of driving privileges and revocation letters assignment to absentee/deserter escort duty; informant list; Master Crime index card; evidence record file; military police log/journal; breathalyzer report; criminal investigation file; and any other such report received by military police personnel in the official execution of their duties.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

To track and prosecute offenses, counsel victims, and other administrative actions; to support insurance claims and civil litigation; to revoke base, station, or activity driving privileges.

To individuals involved in base incidents, their insurance companies, and/or their attorneys for the purpose of adjudicating a claim, such as personal injury, traffic accident, or other damage to property. The release of personal information is limited to that required to adjudicate a claim.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper records and electronic storage media.

Name, Social Security Number, case number, and organization.

Maintained for two years and then destroyed.

Policy Official: Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington Navy Yard, DC 20388-5380.

Record Holder:

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/default.aspx.

Written requests should contain full name, Social Security Number, and must be signed by the individual.

Individuals seeking access to information about themselves should address written inquiries to the Commanding Officer or head of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/default.aspx.

Individuals involved in base accidents, their insurance companies and/or attorneys can seek a routine use disclosure of information for the purpose of adjudicating a claim, such as personal injury, traffic accident, or other damage to property. The release of personal information is limited to that required to adjudicate a claim. The request should be titled "Routine Use Disclosure Request" and include the name and social security number of the individual involved and the date of the incident.

Written requests should contain full name, Social Security Number, and must be signed by the individual.

Individual concerned, other records of the activity, investigators, witnesses, and correspondents.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.

An exemption rule for this system has been published in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.

NM05720-1 FOIA Request/Appeal Files and Tracking System.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.asp.

Individuals who request access to information under the provisions of the Freedom of Information Act (FOIA) or make an appeal under the FOIA.

FOIA request/appeal, copies of responsive records (redacted and released), correspondence generated as a result of the request, cost forms, memoranda, legal opinions, messages, and miscellaneous documents which related to the request. Database used to track requests from start to finish and formulate response letters may contain names, addresses, and other personal identifiers of the individual requester.

5 U.S.C. 552, the Freedom of Information Act, as amended; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; E.O. 9397 (SSN); and Secretary of the Navy Instruction 5720.42F, Department of the Navy Freedom of Information Act Program.

To track, process, and coordinate requests/appeals/litigation made under the provisions of the FOIA.

To individuals who file FOIA requests for access to information on who has made FOIA requests and/or what is being requested under FOIA.

The DoD 'Blanket Routine Uses' set forth at the beginning of the Navy's compilation of systems of records notices also apply to this system.

Storage:

Maintained in file folders, microform, microfilm, manual/computerized databases, and/or optical disk.

Name of requester/appellant; year request/appeal filed; serial number of response letter; case file number; etc.

Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in cabinets or rooms, which are not viewable by individuals who do not have a need to know. Computerized databases are password protected and accessed by individuals who have a need to know.

Granted requests, no record responses, and/or responses to requesters who fail to adequately describe the records being sought or fail to state a willingness to pay processing fees are destroyed 2 years after date of reply. Requests which are denied in whole or in part, appealed, or litigated are destroyed 6 years after final action.

Policy Official: Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.

Appellate Authorities:

Office of the Judge Advocate General (Code 14), 1322 Patterson Avenue SE., Suite 3000, Washington, Navy Yard, DC 20374-5066.

General Counsel of the Navy (FOIA), 1000 Navy Pentagon, Washington, DC 20350-1000.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Freedom of Information Act coordinator, commanding officer of the activity in question, or in the case of appeals to the appropriate appellate authority. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should contain the full name of the individual and one or more of the following kinds of information: year request/appeal filed; serial number of response letter; and/or case file number. Requests must also be signed.

Individuals seeking access to information about themselves contained in this system commanding officer of the activity in question, or in the case of appeals to the appropriate appellate authority. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

From the individual, Navy's organizations, Department of Defense components, and other Federal, state, and local government agencies.

Note:

During the course of a FOIA action, exempt materials from other systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those 'other' systems of records are entered into this FOIA case record, the Department of the Navy hereby claims the same exemptions for the records from those 'other' systems that are entered into this system, as claimed for the original primary systems of records which they are a part.

NM-05724-1 Fleet Hometown News System (FHNS) Records.

Fleet Hometown News Center, 9420 Third Ave., Norfolk, VA 23511-2125.

Active-duty Navy, Marine Corps and Coast Guard personnel.

Biographical information submitted includes full name, Social Security Number (SSN), rank, gender, marital status, date entered service, branch of service, duty status, Command mailing address, spouse's first name, father's name and address, mother's name and address, father-in-law's name and address, mother-in-law's name and address, high school and college/university complete names, graduation dates, city, state, and zip codes, and duty to which assigned/job title.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; SECNAVINST 5724.3A, Fleet Hometown News Program Policy and Procedures; and E.O. 9397 (SSN).

Information is collected and maintained to generate public awareness of the accomplishments of Navy, Marine Corps, and Coast Guard personnel by distributing news releases and photographs to the hometown news media of individual service members. Hometown news media include, but are not limited to, newspapers, radio and television stations, and college/university alumni publications throughout the United States and its territories and their respective Web sites. Release of this information is done with the individual's full cooperation and written consent.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper records and electronic storage media.

By individual's name and Social Security Number (SSN).

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to computerized data is restricted by passwords, which are changed periodically. Data sent by Public Affairs Officers Hometown News Service is over a secure connection. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.

Records are destroyed one year after submission. Paper records are destroyed by shredding, burning or pulping. Electronic records are destroyed by erasing, deleting or overwriting.

SPAWAR Systems Center Atlantic, Code 54550, FORCEnet Engineering and Technology Support Branch--IT Umbrella Program Support--Tidewater Node of the FORCEnet Composeable Environment, 9456 Fourth Ave., Bldg. V53, Room 340, Norfolk, VA 23511-2125.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Fleet Hometown News System Manager, 9420 Third Ave., Norfolk, VA 23511-2125.

Written and signed requests must contain name and Social Security Number (SSN).

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Fleet Hometown News System Manager, 9420 Third Ave., Norfolk, VA 23511-2125.

Written and signed requests must contain name and Social Security Number (SSN).

The Navy's rules for accessing records, for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CDR part 701; or may be obtained from the system manager.

From the individual.

None.

N05760-1 Biographical and Service Record Sketches of Chaplains.

Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.

Navy chaplains who have served on extended active duty at some time during the period 1778-1981 inclusive, and any future editions. It lists the names, years in which they were commissioned, and the ecclesiastical affiliations of all who held chaplaincy commissions during the period.

Biographical and professional summary which includes individual's full name, denomination of faith group, date and place of birth, education, ordination, date of marriage and name of spouse, first names of children, prior professional experience, authorship, prior military service (including date of commission, date of rank of commissioning, ships/stations, places and dates; and period spent, if any, in Inactive Reserve), date of augmentation (if applicable), promotion history, awards and decorations, conclusion of active duty (date of resignation, release from active duty, or retirement as applicable), post active duty career (retirees only), and distinctions which have made the chaplains career interesting or unusually significant (corroborative material suggested).

5 U.S.C. 301, Departmental Regulations.

To provide background data in response to news media requests; to provide information on individual chaplains prior to public appearances in which they are scheduled to appear; to provide internal release of information as required.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Records are maintained in bound and published volumes. Source materials are in paper files.

Data is retrieved alphabetically by individual names.

Files are locked after official working hours.

Forms and documents are destroyed after five years from the date of publication. The volumes are kept indefinitely.

Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.

The request should contain full name and address of the individual.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chaplain Corps Historian, Chaplain Resource Board, 6500 Hampton Boulevard, Norfolk, VA 23508-1296.

The request should contain full name and address of the individual.

Information in this system comes from returned questionnaires addressed to individual chaplains, supplemented by Officer Data Cards and historical research.

None.

N05800-1 Legal Office Litigation/Correspondence File.

Associate General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.

Individuals involved in litigation which requires Navy action.

Statements; affidavits/declarations; investigatory and administrative reports, including background investigations to determine suitability for service; personnel, financial, medical and business records; promotion/evaluation information; test or evaluation materials; hotline complaints and responses thereto; discovery and discovery responses; motions; orders; rulings; letters; messages; forms; reports; surveys; audits; summons; English translations of foreign documents; photographs; legal opinions; subpoenas; pleadings; memos; related correspondence; briefs; petitions; court records involving litigation; and, related matters.

5 U.S.C. 301, Departmental Regulations.

To prepare correspondence and materials for litigation.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

File cabinets and computerized docket system.

Name of individual and the year litigation commenced.

Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.

After closure, records are sent to Federal Records Center where they are retained permanently.

Associate General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the naval activity involved in the litigation or to the Office of the General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.

Written requests should include name and date litigation was filed.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the naval activity involved in the litigation or to the Office of the General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.

Written requests should include full name and year litigation commenced.

Court records, records from the individual, personal interviews and statements, departmental records such as personnel files, medical records, State and Federal records, police reports and complaints, general correspondence.

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.

N05800-2 DON Alternative Dispute Resolution Program.

Department of the Navy Alternative Dispute Resolution Program, Office of the General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012.

Individuals involved in Department of the Navy (DON) Dispute Resolution (ADR) activities.

Records pertaining to mediator, facilitator, and other neutral qualifications including security clearance, experience, training, languages spoken and read, status of certification, names, addresses, telephone numbers and e-mail addresses.

Records pertaining to ADR program activities conducted including convening and scheduling records, evaluation forms, form of ADR, case type, dates, times and locations of ADR sessions, participant information including names, addresses, telephone numbers and e-mail addresses, subject matter of the mediation or other ADR activity, outcomes of ADR activities, and notes pertaining to the ADR activity.

Administrative Dispute Resolution Act of 1996, Pub. L. 104-320 § 3, 110 Stat. 3872; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and SECNAVINST 5800.13, Alternative Dispute Resolution (ADR).

To identify Navy Certified Mediators and other neutrals for assignment to cases; to record the accomplishment of training and other prerequisites necessary to become and remain Navy Certified Mediators and to determine the certification status of Mediators and other neutrals involved in DON ADR programs and activities; to schedule ADR activities such as mediation; to notify participants of scheduled ADR activities; to assign mediators, facilitators, and other neutrals to cases; to record the outcomes of mediation activities, and to gather information to assess and evaluate the effectiveness of the DON Alternative Dispute Resolution Program.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

File cabinets and computerized ADR tracking system.

Name of individual.

Disposition pending (until the National Archives and Records Administration has approved the retention and disposition schedule for these records, treat them as permanent).

Deputy Dispute Resolution Specialist and ADR Counsel, General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of the Navy Alternative Dispute Resolution Program, Office of the General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012.

Written requests should include the full name and address of the individual and be signed.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Department of the Navy Alternative Dispute Resolution Program, Office of the General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012. Written requests should include the full name and address of the individual and be signed.

Individual; evaluations by parties to a dispute of the effectiveness of relevant ADR efforts; and information provided by parties seeking to use Department of the Navy ADR program services.

None.

N05801-1 JAG Management Information System (JAGMIS).

Naval Legal Service Command, 1322 Patterson Avenue SE, Suite 3000, Washington DC 20374-5066; Trial Service Offices and detachments; Naval Legal Service Offices and detachments; and any other Naval Legal Office providing legal assistance services. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Service members who are pending courts-martial, administrative separation proceedings, nonjudicial punishment proceedings, or who have sought advice or counseling or other representational services from a Naval Legal Service Office, Detachment, or Branch Office. Authorized military and civilian personnel and dependents who have sought legal assistance, advice or counseling or other representational services from Naval Legal Service Offices or Detachments and any command with a legal assistance office.

(1) Legal Assistance Card Files: Legal assistance card files typically contain client identification information, e.g., name, address, duty station, telephone numbers, etc., client description of legal problem, attorney classification of problem, and attorney time expended.

(2) Judge Advocate General Management Information System (JAGMIS): JAGMIS records contain identification information about the individual being courts-martialed such as name; rank/rate; Social Security Number; organizational information, such as Convening Authority and Supervisory Authority; information relevant to internal management of the Trial Service Office or Legal Service Office, such as dates of receipt, docketing, trial, and transcript completion; identities of counsel and military judge; information on the charges of which convicted, if any, sentence adjudged; and other information describing overall case management and processing. This information may also be entered into the JAGMIS system by the office rendering service.

(3) Legal Assistance, Personnel Claims, and Personal Representation Client Records: File contains I.D. information about the individual seeking legal advice such as name, address, duty station, telephone number, type of assistance requested, results of any hearing involved, and attorney time expended.

5 U.S.C. 301, Departmental Regulations; Manual of the Judge Advocate General; and E.O. 9397 (SSN).

To process courts-martials and render legal assistance and advice to naval personnel and their dependents. Naval Legal Service Offices and legal assistance offices will use the data for internal management purposes, such as court scheduling and counsel assignment information, and generating monthly workload productivity and statistical reports.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices apply to this system.

Military justice, legal assistance, and personal representation case files are stored in file cabinets. Case data is entered into the JAGMIS computer system which is maintained on computer hard disks.

Name of client or accused, or by assigned case number.

Manual records/cards are maintained in file cabinets or other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside of official working hours. Information in the JAGMIS system is stored on computer hard disks which are afforded the same physical protection afforded to manual records/cards. Additionally, computers containing JAGMIS information are protected by individual operator passwords to preclude access by unauthorized personnel.

Manual records, cards, and case files are retained for two years after completion of the case, then destroyed. JAGMIS records, maintained since July 1985, are retained indefinitely.

Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066 for legal assistance files and Deputy Assistant Judge Advocate General, Management and Plans Division, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066 for case files.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066, for case files.

The written request should include full name and must be signed by the requesting individual.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066, for case files.

The written request should include full name and must be signed by the requesting individual.

Basic information contained in the legal assistance records file is provided by the client. Basic information contained in the courts-martial files is provided by the Convening Authority for the courts-martial, the attorneys and military judge assigned to the case, and administrative personnel assigned to the Trial Service Office or Naval Legal Service Office. Information regarding personal representation services is provided by the client, by the commanding officer of the individual being processed, and by administrative personnel of the Trial Service Office or Naval Legal Service Office. Information regarding the ultimate disposition of the matter is provided by the attorney rendering the service.

None.

N05801-2 Legal Assistance Management Information System.

Naval Legal Service Offices (NLSO) and NLSO detachments and other commands that provide legal assistance services under the auspices of the Navy's Legal Assistance Program through an assigned judge advocate or civilian attorney. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Active duty military personnel, retirees, dependents, and authorized civilians who have been provided legal assistance.

Legal Assistance Card Files contain basic client identification information; e.g., name, address, duty station, telephone number(s), a brief description of the subject of the visit, name of the attorney assigned, and attorney time expended.

Legal Assistance Client Case Files contain personal and privileged information on the client and about the legal matter(s) for which the client is seeking assistance, including various documents related to the client's case, such as copies of client records provided to the attorney; memoranda of attorney-client interviews and attorney-client telephone conversations; memoranda of meetings and telephone conversations with relevant third parties; copies of statutes and case law relevant to the case; attorney research and notes; copies of all documents prepared, and of all correspondence sent or received, by the legal assistance provider; and a record of the results obtained.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1044; and 32 CFR part 727, Legal Assistance.

Data from the records is compiled for the purpose of generating periodic workload productivity and statistical reports, for internal management of the office, and for counsel assignment. To provide an administrative record for use by attorneys and clerical personnel directly involved in rendering legal assistance.

The 'Blanket Routine Uses' published at the beginning of the Navy's compilation do not apply to this system of records.

Storage:

Paper card and case files are stored in file cabinets. Electronic records are stored on computers and computer disks.

Name of client.

Cards, case files, and computer disks are maintained in metal filing cabinets or other storage devices under the control of authorized personnel during working hours. The office space in which the file cabinets and storage devices are located in locked outside normal working hours. The files are not accessible to the public or to persons within the command without an official need-to-know.

Most files are maintained for two years after the completion of the services and then destroyed. However, some files may be maintained indefinitely if a future legal dispute or inquiry about the matters addressed in the file is reasonably foreseeable.

Files are maintained for two years after completion of the services and then destroyed.

Deputy Assistant Judge Advocate General (Legal Assistance), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the office providing the legal assistance or to the Deputy Assistant Judge Advocate General (Legal Assistance), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

The written request should include full name and must be signed by the requesting individual.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the office providing the legal assistance or to the Deputy Assistant Judge Advocate General (Legal Assistance), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

The written request should include full name, address, and telephone number of the requester and must be signed by the requesting individual.

Basic information is provided by the client. Additional information regarding the case, including actions taken and the ultimate disposition of the case, is provided by the attorney rendering the service.

None.

N05802-1 Fiduciary Affairs Records.

Office of the Judge Advocate General (Code 32), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.

All active duty, fleet reserve, and retired members of the Navy and Marine Corps who have been medically determined to be mentally incapable of managing their financial affairs, their appointed or prospective trustees, and members' next-of-kin.

Proceedings of medical boards, documentation indicating the origin of the mental incapability, the name(s) and address(es) of the individual's next-of-kin, the disability retirement index, a copy of the interview(s) of prospective trustee(s), the appointment of the approved trustee, authority to pay the individual's retirement pay to the approved trustee, the instruction of duties and responsibilities to the trustee, annual trustee accounting reports, copy of the trustee's surety bond, a copy of the affidavit executed by the trustee's surety bond, a copy of the affidavit executed by the trustee to obtain the surety bond, miscellaneous responsibilities, annual approvals of the trustee account, discharge(s) of trustee, release(s) of surety, periodic physical examinations, medical records, and related correspondence.

5 U.S.C. 301, Departmental Regulations; 37 U.S.C. 601-604; and 44 U.S.C. 3101.

To provide nonjudicial financial management of military pay and allowances payable to active duty, fleet reserve, and retired Navy and marine Corps members for the period during which they are medically determined to be mentally incapable of managing their financial affairs.

To officials and employees of the Department of Justice when there is reason to suspect financial mismanagement and no satisfactory settlement with the surety can be reached.

To officials and employees of the Department of Veterans Affairs in connection with programs administered by the agency.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices also apply to this system.

Storage:

Papers records in file folders stored in file cabinets or other storage devices.

By name of the member.

Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside official working hours.

Five years after closure of case, files are transferred to the Federal Records Center, Suitland, MD 20409 for permanent retention.

Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Navy Department, 200 Stovall Street, Alexandria, VA 22332-2400.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400. Request should contain the full name of the individual concerned and should be signed.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.

Components within the Department of the Navy, medical doctors, approved trustees, prospective trustees, surety companies, and the Department of Veterans Affairs.

None.

N05810-2 Military Justice Correspondence and Information File.

Office of the Judge Advocate General (Code 20), Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047 and duplicate copies may be maintained in local legal office file.

Active duty, retired, and discharged Navy and Marine Corps personnel who were the subject of military justice proceedings or investigations.

Files contain background information relevant to specific military justice cases, copies of incoming and outgoing correspondence relating to military justice cases, and may contain information relating to the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victim's Rights and Restitution Act of 1990.

5 U.S.C. 301, Departmental Regulations and 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.

To provide a record of individual inquiries and JAG responses concerning military justice related matters, and to maintain background information on military justice matters to assist in responding to inquiries.

To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

The DoD "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of system notices apply to this system.

Storage:

File folders, binder-notebooks, and computer hard drive and floppy disks.

Files are kept in alphabetical order according to the last name of the individual who is the subject of the file.

Records are maintained in office for two years and then forwarded to the Federal Records Center, Suitland, MD 20409 for storage; files containing background material are maintained on computer hard drive for two years and then purged.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Criminal Law), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Information may be obtained by written request stating the full name of the individual concerned. Written requests must be signed by the requesting individual. Personal visits may be made to the Criminal Law Division, Office of the Judge Advocate General at the above address. Individuals making such visits should be able to provide some acceptable identification, e.g., G1Armed Forces' identification card, driver's license, etc.

Individuals seeking access to records about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Criminal Law), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Records in this system are compiled from information received from naval field offices, records of trial, and correspondence.

None.

N05813-1 Professional Responsibility/Ethics File.

Office of the Judge Advocate General (Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

Judge Advocate Division, Research and Civil Law Branch, 2 Navy Annex, Washington, DC 20380-1775.

Civilian and military lawyers who have practiced, or are practicing, in proceedings conducted under the supervision and cognizance of the Judge Advocate General of the Navy (JAG), and whose professional or personal conduct has been the subject of a professional responsibility/ethics complaint or investigation.

Reports of investigation, correspondence, and court papers relating to the professional responsibility/ethics complaint brought against attorneys.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 826, 827; 32 CFR part 776; Rule for Courts-Martial 109, Manual for Courts-Martial; and Judge Advocate General Instruction 5803.1.

To record the disposition of professional responsibility/ethics complaints; to provide a record of individual lawyers who are not authorized to practice as legal assistance attorneys before courts-martial or other proceedings conducted under the Uniform Code of Military Justice (UCMJ), or in Navy and Marine Corps administrative proceedings, and to document professional responsibility/ethics violations and corrective action taken.

To attorney licensing and/or disciplinary authorities as required to support professional responsibility investigations and proceedings.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

File folders.

Files are kept in alphabetical order according to the last name of the attorney concerned.

Records are maintained in office for a minimum of two years. Records are retained for as long as an attorney remains subject to JAG-imposed limitations on practice. Records pertaining to unsubstantiated complaints, or to attorneys who are no longer subject to limitations on practice, are destroyed after 10 years.

Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

Director, Judge Advocate Division, 2 Navy Annex, Washington, DC 20380-1775.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066; or in the case of USMC attorneys, Judge Advocate Division, Research and Civil Law Branch, 2 Navy Annex, Washington, DC 20380-1775.

The written request should include the full name of the individual concerned and must be signed.

Personal visits may be made to the Deputy Assistant Judge Advocate General (Administrative Law), Suite 7000, Presidential Towers, Arlington, Virginia, or in the case of USMC attorneys, Room 5E588, The Pentagon, Arlington, Virginia, during normal working hours, Monday through Friday, 8 a.m. to 4:30 p.m. Individuals making such visits should be able to provide some acceptable identification, e.g., Armed Forces identification card, driver's license, etc.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066; or in the case of USMC attorneys, Judge Advocate Division, Research and Civil Law Branch, 2 Navy Annex, Washington, DC 20380-1775.

The written request should include the full name of the individual concerned and must be signed.

Correspondence from individuals, military judges, staff judge advocates, and other military personnel; correspondence from the Judge Advocate General of other branches of the Armed Forces; investigative reports from Naval Criminal Investigative Service and other offices, correspondence from other military and civilian authorities and copies of court papers.

None.

N05813-2 Courts-Martial Case Report.

Chief, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.

Individuals having appeared before a special or general courts-martial.

The recording of the Article violation of the UCMJ, the plea, the finding, the sentence and other related information concerning the trial.

5 U.S.C. 301, Departmental Regulations.

To formulate status reports for the Judge Advocate General.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices apply to this system.

Computer hard disk on office personal computer by circuit and fiscal year.

By name or case number.

Personal computer is located in office which is under observation during working hours and is locked at night. The office is located in a secure building which is guarded 24 hours a day. Access to hard disk is controlled by password and is restricted to personnel having a need to know.

Database contains up to 10 fiscal years of information. Prior information is purged from the database.

Circuit Military Judge, ATLANTIC Judicial Circuit, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Circuit Military Judge, ATLANTIC Judicial Circuit, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004. Requesters should provide full name, branch of service, military status, where stationed when tried, and when tried.

Individuals seeking access to records about themselves should address written inquiries to the Circuit Military Judge, ATLANTIC Judicial Circuit, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.

Requesters should provide full name, branch of service, military status, where stationed when tried, and when tried.

Military Judge of respective individual's courts-martial.

None.

N05813-3 Records of Trial of General Courts-Martial.

Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Active duty Navy and Marine Corps personnel tried by general courts-martial.

General courts-martial records of trial.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; and 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.

To complete appellate review as required under 10 U.S.C. 866, 867, 869 and provide central repository accessible to the public who may request information concerning the appellate review or want copies of individual public records.

To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

File folders.

Files are kept by Navy courts-martial number and each case is cross-referenced by an index card which is filed in alphabetical order according to the last name of the individual concerned.

Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours.

Records are maintained in office for three years and then forwarded to the Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 20409 for storage.

Assistant Judge Advocate General (Military Law), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should contain full name and address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g., G1 Armed Forces identification card, driver's license, etc.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should contain full name and address of the individual concerned and should be signed.

Proceedings by a general courts-martial.

None.

N05813-4 Trial/Government Counsel Files.

Trial Service Offices, Detachments, and Branch Offices which have trial counsel assigned, regardless of branch of service. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Navy, Marine Corps, and Coast Guard members who have been charged with violating the Uniform Code of Military Justice (UCMJ) and pending trial by court-martial, an investigation pursuant to Article 32, UCMJ, or a Court or Board of Inquiry; convicted or acquitted by court-martial; charged with violating the UCMJ in cases in which charges were dismissed; or the subject of a military justice investigation, a Court or Board of Inquiry, or other administrative or disciplinary hearing, which did not result in a court-martial.

Charge sheets; convening orders; appointing orders; investigative reports of Federal, state, and local law enforcement agencies; local command investigations; witness statements; results from witness interviews; witness travel claim programs and files; documentary evidence; pretrial advice; immunity requests; search authorizations; general correspondence; legal research and memoranda; motions; forensic reports; pretrial confinement orders; personnel, financial, and medical records; report of Article 32, UCMJ investigations; report of Court or Board of Inquiry; subpoenas; discovery requests; correspondence reflecting pretrial negotiations; requests for resignation or discharge in lieu of trial by court-martial; work-product of trial counsel and trial department staff; results of trial memoranda; case tracking programs and files; and forms to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 10606-10607; E.O. 9397 (SSN); and Rule for Court-Martial 502(d)(5), Manual for Court-Martial; and the Victims' Rights and Restitution Act of 1990.

To prosecute or otherwise resolve military justice cases.

To obtain support from the U.S. Department of Justice on requests for immunity for civilian witnesses.

To obtain information from a Federal, state, local, or foreign agency, or from an individual or organization, relating to an investigation, charges, or court-martial.

To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, Sexual Assault Prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

To the U.S. Department of Justice to obtain support for requests for immunity for civilian witnesses.

To a Federal, state, local, or foreign agency, or to an individual or organization, if there is reason to believe that such agency, individual, or organization possesses information relating to the investigation, charges, or court-martial, and the disclosure is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.

To victims and witnesses to comply with the Victim and Witness Assistance Program, Sexual Assault Prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

To attorney licensing and/or disciplinary authorities as required to support professional responsibility investigations and proceedings.

The "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices also apply to this system.

Storage:

Paper and automated records.

Name and/or Social Security Number, year of case.

Classified information is stored in locked safe drawers with the proper security measures applicable. Unclassified information is located in file cabinets. Some file cabinets have locking capabilities. Automated files are password protected. Offices are locked during non-working hours. The files are not accessible to the public or to persons within the command without an official need to know.

Files relating to pretrial matters are destroyed when two years old or purpose is served. Files relating to court-martial reviews and appeals are destroyed four years after completion of appellate review.

Commander, Naval Legal Service Command, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066 and at the Trial Service Office, Detachment, or Branch Office where the matter was handled.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the cognizant Trial Service Office, Detachment, or Branch Office. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

The request should include the full name, Social Security Number, and address of the individual concerned; the name of the case; and any other identifying information which may be of assistance in locating the record. The request must be signed.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the cognizant Trial Service Office, Detachment, or Branch Office. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

The request should include the full name, Social Security Number, and address of the individual concerned; the name of the case; and any other identifying information that may be of assistance in locating the record. The request must be signed.

Court-martial, Article 32, UCMJ investigations, Courts or Boards of Inquiry or other administrative or disciplinary hearings; convening authorities; Federal, state, and local law enforcement agencies; witness interviews; personnel, financial, and medical records; medical facilities; financial institutions; case tracking programs and files; and the work-product of trial counsel, legalmen, and legal assistants working on particular cases.

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.

N05813-5 Record of Trial of Special Courts-Martial Resulting in Bad Conduct Discharges or Concerning Officers.

Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Navy and Marine Corps personnel tried by special courts-martial and awarded a bad conduct discharge, and all Navy and Marine Corps commissioned officers tried by special courts-martial.

Special courts-martial which resulted in a bad conduct discharge, or involving commissioned officers.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; 10 U.S.C. 866(b); and 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.

To complete appellate review as required under 10 U.S.C. 866(b) and provide central repository accessible to the public who may request information concerning the appellate review or want copies of individual public records.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records apply to this system.

Storage:

File folders.

Files are kept by Navy courts-martial number and each case is cross-referenced by an index card which is filed in alphabetical order according to the last name of the individual concerned.

Records are maintained in office for three years and then forwarded to the Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 20409 for storage.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should contain full name and address of the individual concerned and should be signed.

Special courts-martial proceedings.

None.

N05813-6 Summary and Non-BCD Special Courts-Martial Records of Trial.

Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Navy and Marine Corps enlisted personnel tried by summary courts-martial or by special courts-martial which did not result in a bad conduct discharge (BCD).

Summary courts-martial and non-BCD special courts-martial records of trial.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; and 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.

To complete appellate review as required under 10 U.S.C. 864(a) and provide repositories accessible to the public who may request information concerning the appellate review or want copies of individual public records.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

File folders.

Type of courts-martial, date, command which convened the courts-martial, name of individual defendant, and command which completed the supervisory authority's action.

Records are retained for two years after final action by officers having supervisory authority over shore activities, and for three months by officers having supervisory authority over fleet activities. At the termination of the appropriate retention period, records are forwarded for storage to the National Personnel Records Center (Military Personnel Records), GSA, 9700 Page Avenue, St. Louis, MO 63132-5100. Records are destroyed 15 years after final action has been taken.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047 or appropriate officer having supervisory authority over the naval activity which convened the court-martial.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy-Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should include the full name of the individual concerned, the type of courts-martial (summary or special), the name of the command which held the courts-martial, and the date of the courts-martial proceedings. Written requests must be signed by the requesting individual.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy-Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Proceedings of summary courts-martial and special courts-martial which did not result in a bad conduct discharge.

None.

N05814-3 Courts-Martial Information.

Administrative Support Division (Code 40), Navy-Marine Corps Appellate Review Activity, Office of the Judge Advocate General, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Navy and Marine Corps personnel tried by general courts-martial and by special courts-martial when the special courts-martial sentence, as finally approved, includes a punitive discharge.

Courts-martial information on special courts-martial if sentence, as finally approved, includes a punitive discharge and all general courts-martial including name, Social Security Number, pleas, convening authority action, supervisory authority action, and Court of Military Review action. Information is available from 1970 through 1986 only.

5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures; and E.O. 9397 (SSN).

To collect data on general and bad conduct discharge special courts-martial.

To governmental, public and private organizations and individuals, as required.

To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Index card file.

Index cards are filed by year appellate review of the case was completed and alphabetically by last name within a given year.

Office is located in a secure building which is guarded 24 hours a day. Admission is allowed only to personnel on official business and authorized visitors.

Indefinite.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should contain full name and address of the individual concerned and should be signed.

Navy Judge Advocate General Form 5813/1.

None.

N05814-4 Article 69(b) Petitions.

Navy and Marine Corps personnel who were tried by courts-martial which were not reviewed by the Navy-Marine Corps Court of Criminal Appeals and when such service member has petitioned the Judge Advocate General pursuant to Article 69(b), Uniform Code of Military Justice, for review.

Files contain individual service member's petition together with all forwarding endorsements and copy of action taken by the Judge Advocate General with supporting memorandum.

5 U.S.C. 301, Departmental Regulations; Article 69, Uniform Code of Military Justice, 10 U.S.C. 869) and 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.

To complete appellate review as required under 10 U.S.C. 869(b) and to provide a central repository accessible to the public who may request information concerning the appellate review or want copies of individual public records.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records apply to this system.

Storage:

File folders.

Records are maintained in chronological calendar order with alphabetical cross-referencing system.

Records are maintained in office for four years and then destroyed.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should contain full name and address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g., Armed Forces identification card, driver's license, etc.

The request should contain full name and address of the individual concerned and should be signed.

The records comprise of the following source materials: (1) Petitions for relief, (2) forwarding endorsements thereon by petitioner's commanding officer and convening/supervisory authorities of courts-martial (above information is omitted if petitioner is former service member), and (3) action of the Judge Advocate General on petition.

None.

N05814-5 Article 73 Petitions for New Trial.

Administrative Support Division, Navy and Marine Corps Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

Navy and Marine Corps personnel who submitted petitions for new trial to the Judge Advocate General within two years after approval of their courts-martial sentence by the convening authority but after their case had been reviewed by the Navy-Marine Corps Court of Criminal Appeals or the Court of Appeals for the Armed Forces, if appropriate.

The petition for new trial, the forwarding endorsements if the petition was submitted via the chain of command, and the action of the Judge Advocate General on the petition.

5 U.S.C. 301, Departmental Regulations; Article 73, Uniform Code of Military Justice, 10 U.S.C. 873); and 42 U.S.C. 10601 et seq.

G1, Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.

To provide a record of individual petitions in order to answer inquiries from the individual concerned and to provide additional advice to commands involved when and if such petitions are granted.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records apply to this system.

Storage:

File folders.

Files are kept in alphabetical order according to the last name of the individual concerned.

Records are maintained in the office for four years and then destroyed.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.

The request should contain full name and address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g., Armed Forces identification card, driver's license, etc.

The records are comprised of the following source materials: (1) Petitions for new trial; (2) forwarding endorsements thereon by petitioner's commanding officer and convening/supervisory authorities of courts-martial (above information is omitted if petitioner is former service member); and (3) action of the Judge Advocate General on petitions.

None.

N05814-6 Appellate Case Tracking System (ACTS).

Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.

All individuals who have their appellate case reviewed by the Navy-Marine Corps Court of Criminal Appeals and/or the Court of Appeals for the Armed Forces.

Navy appellate case records; additional Navy appellate case information records; and historical Navy appellate case records from 1986 to present. Files contain personal information such as name, rank, Social Security Number, etc., and specific information with regard to the Navy appellate cases.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 866, 867; and E.O. 9397 (SSN).

To track the status of courts-martial cases appealed to the Navy-Marine Corps Court of Criminal Appeals for the Armed Forces. The system will also be used by the officials and employees of the Department of the Navy to provide management and statistical information to governmental, public, and private organizations and individuals.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Records are maintained on magnetic disk, magnetic tape, computers, and on hard copy forms.

ACTS users obtain information by means of a query or a request for a standard report. Data may be indexed by any data item although the primary search keys are the name, Social Security Number, or the Navy-Marine Corps Court of Criminal Appeals docket number.

Access to building is protected by uniformed guards requiring positive identification for admission after hours. The system is protected by the following software features: User account number and password sign-on, data base access authority, data set authority for add and delete, and data item authority for list and update.

An individual's record is retained on disk and will be available for on-line access for twenty-five years after the close of the individual's case. The record will be purged to magnetic tape after twenty-five years and will be utilized in a batch processing mode.

Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.

The request should contain full name, Social Security Number, and address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047. Individuals making such visits should be able to provide some acceptable identification, e.g., Armed Forces' I.D. card, driver's license, etc.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.

The request should contain full name, Social Security Number, and address of the individual concerned and should be signed.

Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047. Individuals making such visits should be able to provide some acceptable identification, e.g., Armed Forces' I.D. card, driver's license, etc.

Information in this system comes from the individual's record of trial and supporting documents.

None.

N058149-4 Complaints of Wrong Under Article 138/Article 1150.

Office of the Judge Advocate General (Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 and duplicate copies may be maintained in local legal office files. Complaints, three years old or older, are stored at the Federal Records Center, Suitland, MD 20409.

Active duty Navy and Marine Corps personnel who have submitted complaints of wrong pursuant to Article 138, Uniform Code of Military Justice, or Article 1150 of the U. S. Navy Regulations (1990) which have been forwarded to the Secretary of the Navy for final review of the proceedings.

Files consist of complaint or report, the investigations into the complaint or report, the action of the general court-martial authority, and action of the Secretary of the Navy accumulated at the Office of the Judge Advocate General.

Article 138, Uniform Code of Military Justice and Article 1150 of the U.S. Navy Regulations (1990).

Used by JAG as a working file to review and make recommendations to the Secretary of the Navy on Article 138 and Article 1150 complaints.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Paper and automated records.

Last name of the complainant.

Files are maintained in file cabinets and other storage devices under control of authorized personnel during working hours; the office spaces in which the file cabinets and storage devices are located is locked outside office working hours. Automated files are password protected.

Permanent. Retire to Washington National Records Center when 3 years old. Transfer to National Archives and Records Administration when 20 years old.

Deputy Assistant Judge Advocate General (Administrative Law), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

The written request should contain full name and the approximate date the complaint was submitted for review, if known. Written requests must be signed by the requesting individual.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

The written request should contain full name and the approximate date the complaint was submitted for review, if known. Written requests must be signed by the requesting individual

Complainant; investigatory files; individuals interviewed.

None.

N05820-1 Foreign Criminal Jurisdiction Files.

U.S. Naval Legal Offices in a foreign country and the Office of the Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

Military personnel, members of civilian component and their dependents, and contractor employees and their dependents who have had criminal charges lodged against them in a foreign country.

Computerized summaries and card files containing copies of legal documents received and filed relative to the case, statements, affidavits, handwritten notes, and other miscellaneous data about the particular case.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1037; and E.O. 9397 (SSN).

Used by foreign civilian attorneys in representing the accused, by the accused's military advisor in seeking an expeditious settlement of the case; by supervisory personnel in the performance of their official duties when monitoring foreign criminal litigation, foreign confinement, and legal hold status of the individuals involved.

The "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Records are maintained on computers, magnetic tape, file folders and file cards.

Files are retrieved by name and Social Security Number.

Only personnel in the International and Operational Law Department are authorized access. Offices are kept locked when not occupied. Computers are password protected.

Destroy when 2 years old or purpose is served, whichever is earlier.

Policy Official: Judge Advocate General, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

Record Holder.--Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000. Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individual should provide name, rate and service number, Military I.D. or any standard I.D. showing applicant's photo shall be sufficient for personal visits.

Individuals seeking access to information about themselves contained in this system, should address written inquiries to the Commanding Officer, head of the organization in question, or the Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individual should provide name, rate and service number, Military I.D. or any standard I.D. showing applicant's photo shall be sufficient for personal visits.

Foreign judicial system, accused, attorneys representing accused, military legal advisor, Provost Marshal's office, subject's commanding officer, witnesses, and the complainant.

None.

N05830-1 JAG Manual Investigative Records.

For those records of incidents occurring prior to 1996, and all Litigation type investigations: Office of the Judge Advocate General (Code 35), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

For all other incidents occurring after 1996: the General Court Martial Convening Authority of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of system of records notices.

Any individual who participated in, who was involved in, who incurred an injury, disease, or death in, who was intoxicated (drugs or alcohol) during, before, or after, or who had an interest in any accident, incident, transaction, or situation involving or affecting the Department of the Navy, naval personnel, or any procedure, operation, material, or design involving the Department of the Navy.

The records contain all documented evidence relevant to the item under investigation, together with an investigating officer's report, which makes findings of fact and expresses opinions and recommendations, the reviewing authority's actions which either approved or modified the investigating officer's report or returned the entire record for further investigation or remedial action to perfect the record, and, the results of hearings afforded persons who incurred injuries and diseases, to allow them to explain or rebut adverse information in the record.

The Judge Advocate General's correspondence to locate and obtain required investigations is also included in the record. Some records contain only a field command's explanation as to why an investigation is not required, together with documents pertinent to this lack of requirement. Some records contain only an accident, injury, or death report, prepared for the Department of the Navy by the Army, Air Force, Coast Guard, or other agency under reciprocal agreements, in situations where the Navy or Marine Corps could not conduct the investigation.

Requirement that Enlisted Men Make Up Time Lost Due to Misconduct or Abuse of Alcohol or Drugs (10 U.S.C. 972(5)); Retirement or Separation for Physical Disability (10 U.S.C. 1201-1221); E.O. 11476; Manual for Courts-Martial, paragraph 133b; Uniform Code of Military Justice (10 U.S.C. 815, 832, 869, 873, 935, 936, and 938-940); Collection From Third Party Payers Act (10 U.S.C. 2095); Military Claims Act (10 U.S.C. 2733); Foreign Claims Act (10 U.S.C. 2734, 2734a, 2734b); Emergency Payment of Claims (10 U.S.C. 2736); Non-scope Claims (10 U.S.C. 2737); Duties of the Secretary of the Navy (10 U.S.C. 5013); Duties of the Office of the Chief of Naval Operations (10 U.S.C. 5031-5033, 5035-5037); Duties of the Bureaus and Offices of the Department of the Navy and Duties of the Judge Advocate General (10 U.S.C. 5131-5153); Duties of the Commandant of the Marine Corps (10 U.S.C. 5043); Reservist's Disability and Death Benefits (10 U.S.C. 6148); Requirement of exemplary conduct (10 U.S.C. 5947); Promotion of Accident and Occupational Safety by the Secretary of the Navy (10 U.S.C. 7205); Admiralty Claims (10 U.S.C. 7622-23); Public Vessels Act (46 U.S.C. 781-790); Suits in Admiralty Act (46 U.S.C. 741-752); Admiralty Extension Act (46 U.S.C. 740); Transportation Safety Act (49 U.S.C. 1901); Federal Tort Claims Act (28 U.S.C. 1346, 2671-2680); Financial Liability of Accountable Officers (31 U.S.C. 82, 89-92); Military Personnel and Civilian Employee's Claims Act of 1964, as amended (31 U.S.C. 240-243); Federal Claim Collection Acts (31 U.S.C. 71-75, 951-953); Forfeiture of Pay for Time Lost Due to Incapacitation Caused by Alcohol or Drug Use (37 U.S.C. 802); Eligibility for Certain Veterans Benefits (38 U.S.C. 105); Postal claims (39 U.S.C. 712); Federal Medical Care Recovery Act (42 U.S.C. 2651-2653); General Authority to Maintain Records (5 U.S.C. 301); Records Management By Agency Heads (44 U.S.C. 3101); and E.O. 9397 (SSN).

JAG Manual Investigative Records are used internally within the Department of the Navy as a basis for evaluating procedures operations, material, and designs with a view to improving the efficiency and safety of the Department of the Navy; determinations concerning status of personnel regarding disability benefits, entitlements to pay during periods of disability, severance pay, retirement pay, increases of pay for longevity, survivors' benefits, and involuntary extensions of enlistments, dates of expiration of active obligated service and accrual of annual leave; determinations concerning relief of accountable personnel from liability for losses of public funds or property; determinations pertaining to disciplinary or punitive action and evaluation of petitions, grievances, and complaints; adjudication, pursuit, or defense of claims for or against the Government; and public information releases.

To officials and employees of the Department of Veterans Affairs for use in determinations concerning entitlements to veterans and survivors' benefits.

To Servicemen's Group Life Insurance administrators for determinations concerning payment of life insurance proceeds.

To the U.S. Government Accounting Office for purposes of determinations concerning relief of accountable personnel from liability for losses of public funds and related fiscal matters.

To contractors for use in connection with settlement, adjudication, or defense of claims by or against the Government, and for use in design and evaluation of products, services, and systems.

To agencies of the Federal, State or local law enforcement authorities, court authorities, administrative authorities, and regulatory authorities, for use in connection with civilian and military criminal, civil, administrative, and regulatory proceedings and actions.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices also apply to this system.

Storage:

Paper documents and data stored prior to 1985 are stapled together (with real evidence attached, if any) in paper file folders and stored in metal file cabinets, on shelves, and in cardboard boxes.

Records of reports received and stored since 1985 are maintained within a computer data base.

Records and data stored prior to 1985 are filed in calendar year groupings by surname of individual, bureau number of aircraft, name of ship, hull number of unnamed watercraft, or vehicle number of Government vehicles, or date of incident. Incidents are topically cross-referenced.

Records stored since 1985 are maintained on data base and are retrievable from the data base in calendar year groupings by surname, Social Security Number, bureau number of aircraft, name of ship, hull number of unmanned watercraft, vehicle number of Government vehicles, or date of incident. Incidents are topically cross-referenced.

Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office spaces in which the file cabinets and storage devices are locked outside official working hours. Access to the building is protected by uniformed guards requiring positive identification for admission. The data base system is protected by user account number and password sign-on, data base access authority, data set authority for add and delete, and data item authority for list and update.

The records are retained for 75 years. All naval activities which prepare JAG manual Investigative Reports or Command Investigations or which are intermediate addresses, typically retain duplicate copies in local files for a two year period. The release authority or the General Court Martial Convening authority retires his reports after two years to a Federal Storage Facility where they are retained for 75 years.

Office of the Judge Advocate General (Code 35), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 for those incidents occurring prior to 1996, and all Litigation type investigations.

For all other incidents occurring after 1996: The General Court Martial Convening Authority of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of system of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Office of the Judge Advocate General (Claims, Investigations, and Tort Litigation), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 for incidents occurring prior to 1996 and all Litigation type investigations.

All other requests should be directed to the General Court Martial Convening Authority of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

The request should contain as much identifying data as possible, including, but not limited to the complete names of all individuals involved, the location and date of incident, the bureau number of aircraft or name and hull number of ship, government vehicle number, and type of incident.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Office of the Judge Advocate General (Claims, Investigations, and Tort Litigation), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 for incidents occurring prior to 1996 and all Litigation type investigations.

Records of JAG Manual Investigations are compilations of evidence, information, and data concerning the circumstances of incidents, accidents, events, transactions, and situations, prepared by administrative fact-finding bodies of utilization by proper authorities in making determinations, decisions, or evaluations relating to the matters under investigation.

Records may contain: (1) testimony or statements of individuals who are parties to the investigations, witnesses, and others having pertinent knowledge concerning matters under investigation; (2) documentary evidence, including records and reports of military or Federal, state, or foreign, civilian law enforcement investigation, judicial, or corrections authorities; medical records and reports, investigations and accident and injury reports prepared by federal, state, or foreign governmental agencies or other organizations or persons; court records and other public records; official logs and other official naval records; letters and correspondence, personnel, pay, and medical records; financial records, receipts, and cost estimates; publications, and other pertinent documents and writings; (3) pertinent real evidence; and (4) pertinent demonstrative evidence.

None.

N05861-1 Private Relief Legislation.

Office of Legislative Affairs, Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.

Individuals concerning whom private legislation is introduced in the U.S. Congress.

Letters to Congressional Committees, expressing the views of the department concerning the legislation and records necessary to prepare the letters.

10 U.S.C. 5013, Secretary of the Navy.

To prepare the Department of the Navy's position to Congress concerning proposed private relief legislation.

To members of Congress to provide the Navy position on proposed legislation.

To officials and employees of the Office of Management and Budget to clear the Navy position on proposed legislation.

To other executive agencies who would have an interest in the Navy's position on the proposed legislation and/or the Navy's position would impact on that agency.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and automated records/databases.

Name.

Permanent. Retained on-site for at least 4 years or as long as the legislation is active. After 4 years, records are transferred to the Washington Federal Records Center Suitland, GSA Accession Section, Washington, DC 20409.

Chief of Legislative Affairs, Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Legislative Affairs, Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.

Individual should provide a signed request with full name, term and session of Congress when bill introduced, bill number, sponsor of bill (if available); driver's license or similar substitute for identification purposes.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Legislative Affairs, Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.

Member of Congress; individual about whom file is maintained and individuals from whom he solicits information; other Navy, Marine Corps, and DOD components; OMB; and other interested executive agencies.

None.

N05870-1 Intellectual Property Files.

Central System: Office of Naval Research, 800 North Quincy Street, Arlington, VA 22217-5660. Duplicate portions of records can be retained at various Navy offices of counsel.

Inventors and patent owners of inventions in which Government has an interest or which Department of the Navy has evaluated; copyright owners of works in which Government has an interest; claimants or parties in administrative proceedings or litigation with the Government involving patents, copyrights or trademarks and licensees of Government owned inventions in the custody of the Secretary of the Navy.

Invention disclosures; disposition of rights in inventions of Government employees; patent applications and patented files; patent licenses and assignments; patent secrecy orders; copyright licenses and assignments; patent and copyright royalty matters; administrative claims and litigation with the Government involving patents, copyrights and trademarks including private relief legislation involving these matters; and documents and correspondence relating to the foregoing.

10 U.S.C. 5022.

Used by Navy patent personnel to determine rights of the Government and employees in employee inventions; to file and prosecute patent applications; to publish invention disclosures for public information and defensive purposes; to provide evidence and record of Government interest in or under patents or applications for patents; to provide evidence and record or patent and copyright licensing and assignment; to determine action or recommended action regarding disposition of claims or litigation; to recommend Government employee incentive awards; and to license inventions. Used by other Navy/Marine Corps commands to determine Government interest in inventions; to permit utilization of inventions; and to support employee incentive awards.

To officials and employees of the U.S. Patent and Trademark Office to determine respective rights of the Government and employee-inventors and to evidence legal interests in patent and copyright licenses and assignments; and for the prosecution of patent applications.

To the Commissioner of Patents and Trademarks to administer patent secrecy responsibilities.

To appropriate foreign government offices for prosecution of patent applications.

To officials and employees of the U.S. Copyright Office to evidence legal interests in patent and copyright licenses and assignments.

To the National Technical Information Service for publication of inventions available for licensing; non-governmental personnel (including contractors and prospective contractors) having an identified interest in particular inventions and Government rights therein, in infringement of particular patents or copyrights, or in allowance of royalties of contracts.

To the Congress in the form of reports on particular bills for private relief and reports of action on Congressional and constituent requests.

To government agencies involved in claims or litigation, including the Department of Justice, who have access to prosecute and defend cases.

To all government agencies who have access to license records.

To parties involved in particular licensing arrangements who have access to specific files involved.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records also apply to this system.

Storage:

Paper records in file folders and card files and electronic computer memory.

Subject matter; Navy invention case number; name of inventor, patentee, copyright owner, claimant or correspondent.

Maintained in safes and file cabinets in controlled spaces accessible only by authorized personnel who are properly instructed in the permissible use of the information and on computer memory accessible only by authorized personnel in the Office of Counsel.

Permanent. Transferred to Washington National Records Center when 4 years old. Offered to the National Archives and Records Administration when 20 years old.

Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.

Information obtained from individual inventor, patent or copyright owner, claimant, licensor or licensee, or from U.S. Patent and Trademark Office, or from U.S. Copyright Office.

None.

N05880-2 Admiralty Claims Files.

Office of the Judge Advocate General; Office of the Commander in Chief, United States Naval Forces Europe; Office of the Commander Sixth Fleet; and the Federal Records Center, Suitland, MD. Local commands with which claims under the Public Vessels Act and the Suits in Admiralty Act are initially filed, typically retain copies of such claims and accompanying files. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

All individuals who have asserted claims or instituted suits under the Public Vessels Act and Suits in Admiralty Act against the Department of the Navy in the name of the United States and all individuals who have instituted suits against third parties who have impleaded the Department of the Navy in the name of the United States.

The files may contain claims filed, correspondence, investigative reports, accident reports, medical and dental records, x-rays, allied reports (such as local police investigations, etc.), photographs, drawings, legal memoranda, opinions of experts, and court documents.

Admiralty Claims Act (10 U.S.C. 7622); 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101.

To evaluate admiralty claims asserted for and against the Navy for settlement and for litigation support to the Department of Justice.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Paper records in file folders stored in file cabinets or other storage devices and duplicate portions of the records are also stored in computer system.

Name of claimant or ship.

Files are maintained in file cabinets or other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside of official working hours. Computer files subject to controlled access and maintained on a controlled access server.

Records are retained at OJAG headquarters as long as necessary and destroyed when no longer required.

Deputy Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington DC 20374-1566.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington DC 20374-1566.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington DC 20374-1566.

Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual. For personal visits, the individual should be able to provide some acceptable identification, e.g., driver's license, etc., and give some verbal information that could be verified in the file.

The sources of information contained in the files include the following: X-rays, medical and dental records from civilian and military doctors and medical facilities; investigative reports; witnesses; and correspondence from claimants and their representatives.

None.

N05890-1 Claims Information System.

Primary location: Office of the Judge Advocate General (Code 35), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

Secondary locations:

Federal Tort Claims Files and Military Claims Files are located at Naval Legal Service Offices and Detachments, overseas commands with a Navy or Marine Corps judge advocate attached, and the Federal Records Center, Suitland, MD. Local commands, with which claims under the Federal Tort Claims Act or Military Claims Act are initially filed, retain copies of such claims and accompanying files.

Affirmative Claims Files are located at Naval Legal Service Offices and Detachments; U.S. Sending State Office For Italy; with overseas commands with a Navy or Marine Corps judge advocate attached; the Federal Records Center, Suitland, MD; and such other offices or officers as may be designated by the Judge Advocate General.

Foreign Claims Files are located at U.S. Sending State Office for Italy; Naval Missions (including the office of the naval section of military missions); Military Assistance Advisory Groups (including the Office of Chiefs, Naval Section, Military Assistance Advisory Groups); Office of the Naval Advisory to Argentina; naval attaches; any command which has appointed a Foreign Claims Commission; and the Federal Records Center, Suitland, MD. Local commands, with which claims under the Foreign Claims Act are initially filed and which do not have or choose to appoint a Foreign Claims Commission, retain copies of such claims and accompanying files.

Nonscope Claims Files are located at Naval Legal Service Offices and Detachments, and the Federal Records Center, Suitland, MD. Local commands, with which claims under the 'Nonscope' Claims Act are initially filed, retain copies of such claims and accompanying files.

Military personnel and Civilian Employees' Claims Files are located at Naval Legal Service Offices and Detachments; the Federal Records Center, Suitland, MD; naval activities where there are officers specifically designated by the Judge Advocate General to adjudicate personnel claims.

U.S. Postal Service Indemnity Claims Files are located at the Federal Records Center, Suitland, MD 20409.

All individuals who have filed claims against the Department of the Navy under the Federal Tort Claims Act, Military Claims Act, the 'Nonscope' Claims Act, or Military and Civilian Employees' Claims Act.

All individuals who have filed claims with the U.S. Postal Service for loss or damage to mailed matter, and which claims have been paid by the U.S. Postal Service and thereafter forwarded for reimbursement by the Department of the Navy pursuant to 39 U.S.C. 406 and 2601.

All individuals against whom the Navy has claims sounding in tort, and all individuals who are in the military or retired or are dependents of military members and have been provided medical care by a naval medical facility or civilian medical facility for injuries or illness.

All commercial insurance carriers against whom recovery has been sought by the Department of the Navy. Any medical personnel involved in medical malpractice claims against the Department of the Navy.

The files may contain claims filed, correspondence, investigative reports, personnel, medical and dental records, x-rays, allied reports (such as police and U.S. Postal Service investigations), photographs, drawings, legal research and memoranda, opinions of experts and others, court documents, reports of injuries to individuals entitled to care at Navy expense, reports of damage to Navy property, statements of charges for medical and dental treatment, copies of orders, copies of insurance policies, government bills of lading, copies of powers of attorney, estimates of loss or damage, inventories, demands on carriers for reimbursement, substantiating documents.

Federal Tort Claims Act (28 U.S.C. 1346(b), 2671-2680); 32 CFR 750.21-750.40; Medical Care Recovery Act (42 U.S.C. 2651-2653); Collection From Third Party Payers Act (10 U.S.C. 1095); Federal Claims Collection Act (31 U.S.C. 3701, 3711, 3716-3719); 32 CFR 757.1-757.21; Foreign Claims Act (10 U.S.C. 2734); Military Claims Act (10 U.S.C. 2733); 32 CFR 750.41-750.60; 'Nonscope' Claims Act (10 U.S.C. 2737); 32 CFR 750.60-750.69; Military and Civilian Employees Claims Act (31 U.S.C. 3701, 3721); 32 CFR 751.0-751.3; 10 U.S.C. 1552; 39 U.S.C. 406 and 2601; 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and 31 U.S.C. 3729.

To manage and evaluate, and process claims both for and against the Department of the Navy for purposes of adjudication, collection and litigation.

The Federal Tort Claims Files and Military Claims Files are used by the claimant or his authorized representative for those claims for which payment is determined proper; to third parties in those cases in which they indemnify the U.S. Government or to verify claims; to officials and employees of the General Accounting Office and of the Department of Treasury for those claims for which payment is determined proper.

The Affirmative Claims Files are used by insurance companies to support claims by documenting injuries or diseases for which treatment was provided at government expense; by civilian attorneys representing injured parties and the government's interest. For those claims for which payment is determined proper, the files or portions thereof may be provided to the Department of the Treasury.

The Nonscope Claims Files are used by officials and employees of the Department of Justice to defend unauthorized suits brought against the U.S. under the Military Personnel and Civilian Employees' Claim Act. To the claimant of his/her authorized representative.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of records notices also apply to this system.

Storage:

Paper records in file folders stored in file cabinets or other storage devices. Some records are also maintained on magnetic disc, magnetic tape, or within a computer system.

Filed alphabetically by name of claimant or by a locally assigned claim number. Additionally, Military Personnel and Civilian Employees' Claims Act files may be filed alphabetically by name of common carrier, warehousemen, contractors, and insurers.

Documents and computer disks are maintained in filing cabinets or other storage devices under control of authorized personnel during working hours. Password access is restricted to those personnel with a need-to-know. The office space in which the file cabinets and storage devices are located is locked and guarded outside official working hours.

Records are destroyed four years after final action.

Deputy Assistant Judge Advocate General (Claims and Tort Litigation), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Claims and Tort Litigation), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

The request should contain full name and address of the individual concerned and must be signed. Visitors should be able to identify themselves by any commonly recognized evidence of identity.

Individuals seeking access to record about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Claims and Tort Litigation), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.

The request should contain full name and address of the individual concerned and must be signed. Visitors should be able to identify themselves by any commonly recognized evidence of identity.

The sources of information contained in the files include the following: X-rays and medical and dental records from civilian and military doctors and medical facilities; investigative reports of accidents from military and civilian police agencies; report of circumstances if incidents from operators of Government vehicles an equipment; witnesses; correspondence from claimants, their insurance companies, state commissions, United States Attorneys, and various other Government agencies with information concerning the claim; line of duty investigations; commercial credit and asset reports; questionnaires completed by accident victims; statements of charges from civilian and military doctors and medical facilities; information provided by the claimant; investigative reports from personal property offices; investigative reports from a military member's command or an investigative agency; information contributed from commercial carriers; substantiating documents; allied reports (such as U.S. Postal Service investigative reports); legal memoranda.

None.

N05890-8 NAVSEA Radiation Injury Claim Records.

Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.

Navy employees and contractors who have alleged radiation injury from radiation exposure associated with Naval Nuclear Propulsion Plants.

Excerpts from personnel medical records, Navy field organization and Navy contractor work histories, and Navy and Labor Department correspondence.

5 U.S.C. 301, Departmental Regulations.

To provide NAVSEA Radiological Control Managers with information necessary to evaluate radiation injury compensation claims.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

File folders.

Name.

Records are maintained in a safe with controlled access.

Permanent.

Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.

Written requests should include name, organization where employed at time of alleged injury and supporting evidence.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.

Written requests should include name, organization where employed at time of alleged injury and supporting evidence.

The Department of the Navy rules for accessing records and contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Personnel medical records and Navy and contractor work histories.

None.

N05891-1 JAG Litigation Case File.

Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066 and duplicate copies may be maintained in local legal office files.

Individuals who may or have instituted litigation concerning matters under the cognizance of the Judge Advocate General, Department of the Navy. Excluded are cases arising in admiralty, under the Federal Tort Claims Act, and from matters under the cognizance of the Navy's General Counsel Office.

Records, correspondence, pleadings, documents, memoranda, and notes relating to the litigation or anticipated litigation.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5148; and 44 U.S.C. 3101.

To represent the Department of the Navy and cognizant officials in litigation.

To U.S. Attorneys, litigants, and other parties in litigation.

To Federal and state courts to whom and which information may be provided.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Storage:

Paper records in file folders.

Name of litigant or anticipated litigant.

Records are maintained in file cabinets accessible only to persons responsible for servicing the record system in performing their official duties.

Generally retained in office files for six years after final action, then destroyed. Specially designated files are retained for longer periods and then destroyed.

Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066. Written requests should include full name and be signed.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066. Written requests should include full name and be signed.

From all sources with information which may impact upon actual or anticipated litigation, e.g., other record systems within DON, DOD, and other agencies and departments of the Federal Government, particularly the Department of Justice; state and local governments and law enforcement agencies; counsel and parties in litigation; third parties who provide information voluntarily or in response to discovery, etc.

None.

N06110-1 Physical Readiness Information Management System (PRIMS).

Records are located at Bureau of Naval Personnel Online (https://www.bol.navy.mil).

Local command fitness leaders and assistant command fitness leaders at Navy installations/bases have access to the information about command personnel assigned to their Unit Identification Code (UIC).

Navy active duty and reserve personnel.

Physical Readiness Information Management System (PRIMS) consists of command information, authorization information, member personnel data (such as name, Social Security Number (SSN), Unit Identification Code, Department, Division, gender, service, rank, date of birth, Navy Enlisted Code/Designator, physical date, date reported to command, medical waivers, body composition assessment (such as weight, height, neck, abdomen, waist, hips, body fat)) and Physical Readiness Test data, Fitness Enhancement Program data, and Ship Shape data.

10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 6110.1H, Physical Readiness Program; and E.O. 9397 (SSN).

To provide a standardized Navy database to monitor and track the progress of members' Physical Fitness Assessment (PFA) data and to identify, screen, train, educate, counsel, monitor and rehabilitate members who do not meet the Physical Fitness Assessment standards. This system is used by officials and employees of other components of the Department of Defense in the performance of their official duties relating to the conduct of physical fitness studies.

To qualified personnel for the purpose of conducting scientific research, management audits or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report of such research, audit or evaluation or otherwise disclose member identities in any manner.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Records are maintained on Web-based server. Paper records may be printed from the database.

Name of member and Social Security Number (SSN).

Computer facilities are located in restricted areas accessible only to authorized persons who are properly screened, cleared and trained. Access to records is controlled by the use of need-to-know "roles" in the application. Paper records downloaded from the database are marked "For Official Use Only."

Records are maintained for a period of five years and then destroyed.

Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 and/or the local command fitness leader/assistant command fitness leader.

All active duty and active Reserve Navy members with Internet capabilities who are seeking to determine whether this system of records contains information about themselves can access this record system online by first going to https://www.bol.navy.mil.

Member must use LOGIN ID and Password to gain access to site and then select PRIMS from the menu.

Former service members who are seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 or to the command where they were last assigned.

Requests must be signed and individuals should include their full name, Social Security Number (SSN), name or unit identification code of last command assigned, and dates of last assignment.

All active duty and active Reserve Navy members with Internet capabilities seeking access to records about themselves in this system of records may do so by first going to https://www.bol.navy.mil.

Member must use LOGIN ID and Password to gain access to site and then select PRIMS from the menu.

Former service members seeking access to records about themselves in this system of records may receive a copy of the records by making written inquiries to the Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 or to the command where they were last assigned.

Requests must be signed and individuals should include their full name, Social Security Number, name or unit identification code of last command assigned and dates of last assignment.

The Navy's rules for accessing records and for contesting contents and appealing initial agency determinations are published in the Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Individual, command personnel, and/or medical personnel.

None.

N06150-1 Medical Department Professional/Technical Personnel Development.

Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120; individual's duty station or reserve unit (see Directory of the Department of the Navy Mailing Addresses); Military Sealift Command, Navy Department, Washington, DC 20390; National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, Missouri 63132; National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118; Bureau of Medicine and Surgery managed education and training activities; various colleges and universities affiliated with BUMED managed education and training activities. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Navy (military and civilian) health care personnel; applicants to student status in Navy Aerospace Medicine, Navy Aerospace Physiology and Navy Aerospace Experimental Psychology; Navy (military and civilian) personnel qualified as divers or involved in other professional/specialty/technical training; Navy (military and civilian) personnel exposed to occupational/environmental hazards; distinguished/noted civilian physicians employed by the Navy in capacity of lecturer/consultant.

Personnel records, including demographic, medical, and personal data, records of disciplinary, administrative, and credentialing, and punitive actions, curricula vitae of both active-duty and civilian lecturers/consultants.

Title 10, 5 U.S.C. 301; Title 10, CFR part 20, Standards for Protection Against Radiation; and E.O. 9397.

To manage the Bureau of Medicine and Surgery's management of health care personnel, including education and training activities; procurement; assignments planning; professional/specialty/technical training; credentialing; promotional decisions; career development planning; evaluation of candidates for position of lecturer/consultant; mobilization, planning, and verification of reserve service; surgical team contingency planning.

Information of adverse actions, including administrative or disciplinary actions or revocations of health care providers' clinical credentials may be disseminated to the various federal and state licensure boards, professional regulating bodies, and appropriate military and civilian organizations and facilities.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Automated records stored on disc, tape, punched cards, and machine listings. Manual records stored in card files and folders in filing cabinets.

Manual records retrieved by full name, Social Security Number, file numbers, program title or locator card. Automated records retrieved by key to any data field.

Records maintained in monitored or controlled access rooms or areas; public access to the records is not permitted; computer hardware is located in supervised areas; access is controlled by password or other user code system; utilization reviews ensure that the system is not violated. Access is restricted to personnel having a need for the record in the performance of their duties. Buildings/rooms locked outside regular working hours.

Medical Department personnel professional development and training records; Headquarters, BUMED records--retained at BUMED for duration of member's service, then retired to NPRC, St. Louis for 10 year retention; COMNAVMEDCON field activities--retained 5 years, then destroyed.

Radiation exposure records; personnel exceeding exposure limits--retained at BUMED 50 years, then destroyed; all others--retained 5 years, then destroyed.

Surgical support team records; Headquarters, BUMED--destroyed upon termination of active duty service; BUMED field activities--destroyed upon termination of duty at the Medical Department facility.

Curricular vitae of lecturers/consultants--destroyed upon termination of status at the Medical Department facility.

Commander, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120; Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132; Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118; Commanding Officers of naval activities, ships and stations.

Offices where requester may visit to obtain information of records pertaining to the individual: Potomac Annex, 23rd and E Streets, NW, Washington, DC 20372-5120; Navy medical centers and hospitals; other Navy health care facilities; and BUMED managed education and training facilities.

The individual should present proof of identification such as an I.D. Card, driver's license, or other type of identification bearing signature and photograph.

Written requests may be addressed as follows:

Active duty Navy members or civilian employees presently working for the Navy should address requests to the Commanding Officer of the Facility or ship where they are stationed or employed.

Former members of the Navy should address requests to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132.

Former civilian employees of the Navy should address requests to the Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118.

All written requests should contain full name, rank, Social Security Number, file number (if any) and designator.

The individual should present proof of identification such as an I.D. Card, driver's license, or other type of identification bearing signature and photograph.

Written requests may be addressed as follows:

Active duty Navy members or civilian employees presently working for the Navy should address requests to the Commanding Officer of the Facility or ship where they are stationed or employed.

Former members of the Navy should address requests to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132.

Former civilian employees of the Navy should address requests to the Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118.

All written requests should contain full name, rank, Social Security Number, file number (if any) and designator.

Military headquarters, offices and commands; education institutions at training hospitals; boards, colleges and associations of professional licensure and medical specialties; personnel records; information submitted by the individual; automated system interface.

None.

N06150-2 Health Care Record System.

Military outpatient health (medical and dental) records of active duty individuals are retained at the member's medical or dental treatment facility. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Military outpatient health (medical and dental) records of current reservists are retained by the member's command. Military outpatient health (medical and dental) records of retired and separated individuals are retained at the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100; Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800; Marine Corps Reserve Support Center, 10905 El Monte, Overland Park, KS 66211-1408; Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; or Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.

Inpatient health records are retained at the originating naval medical treatment facility (official mailing addresses are published as an appendix to the Navy's compilation of system of records notices); Department of Veterans Affairs Hospitals; other medical treatment facilities such as PRIMUS; National Personnel Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5100; National Personnel Records Center (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199; Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800; Marine Corps Reserve Support Center, 10950 El Monte, Overland Park, KS 66211-1408; Medical Director, American Red Cross, Washington, DC 20226; Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; or Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.

Outpatient health (medical and dental) treatment records of civilians are retained at the originating naval medical or dental treatment facility (official mailing addresses are published as an appendix to the Navy's compilation of system of records notices); Department of Veterans Affairs Hospitals; other medical treatment facilities such as PRIMUS; National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100; National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199; Medical Director, American Red Cross, Washington, DC 20226; Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; or Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.

Navy and Marine Corps personnel, other military personnel, dependents, retired and separated military personnel and dependents, civilian employees, Red Cross personnel, foreign personnel, VA beneficiaries, humanitarian patients, and all other individuals who receive treatment at a Navy medical or dental treatment facility. All commercial insurance carriers with whom the Department of the Navy has filed a claim under the Third Party Payers Act.

Outpatient and inpatient health (medical and dental) records contain forms documenting care and treatment. These records contain patient and sponsor demographic data.

Secondary health records contain forms documenting care and treatment at specific departments or clinics.

Subsidiary health records contain information from individual health records and supporting documentation. Examples are: X-ray files; electrocephalogram tracing files; laboratory or secondary treatment record with supporting documentation or they may be based on the files; pharmacy files, social work case files; alcohol rehabilitation files; psychiatric or psychology case files, including psychology files documenting the clinical psychological evaluation of individuals for suitability for certain assignments; nursing care plans; medication and treatment cards, stat/daily orders; patient intake and output forms; ward reports; day books; nursing service reports; pathology and clinical laboratory reports; tumor registries; autopsy reports; laboratory information system (LABIS); blood transfusion reaction records; blood donor and blood donor center records; pharmacy records, surgery records, and vision records and reports; communicable disease case files, statistics, and reports; occupational health, industrial, and environmental control records, statistics, and reports, including data concerning periodic and total lifetime accumulated exposure to occupational/environmental hazards; emergency room and sick call logs; family advocacy case files, statistics, reports, and registers; psychiatric workload statistics and unit evaluations; gynecology malignancy data, etc.

Aviation physical examinations and evaluation case files contain medical records documenting fitness for admission or retention in aviation programs.

Marine Security Guard Battalion psychological examination, evaluation, and treatment case files contain medical records documenting suitability for assignment as Embassy Guards.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1095, Collection from Third Party Payers Act; 10 U.S.C. 5131 (as amended); 10 U.S.C. 5132; 44 U.S.C. 3101; 10 CFR part 20, Standards for Protection Against Radiation; and, E.O. 9397.

This system is used by officials, employees and contractors of the Department of the Navy (and members of the National Red Cross in naval medical treatment facilities) in the performance of their official duties relating to the health and medical treatment of Navy and Marine Corps members; physical and psychological qualifications and suitability of candidates for various programs; personnel assignment; law enforcement; dental readiness; claims and appeals before the Council of Personnel Boards and the Board for Correction of Naval Records; member's physical fitness for continued naval service; litigation involving medical care; performance of research studies and compilation of statistical data; implementation of preventive medicine programs and occupational health surveillance programs; implementation of communicable disease control programs; and management of the Bureau of Medicine and Surgery's Radiation program and to report data concerning individual's exposure to radiation.

This system is also used for the initiation and processing, including litigation, of affirmative claims against potential third party payers.

This system is used by officials and employees of other components of the Department of Defense in the performance of their official duties relating to the health and medical treatment of those individuals covered by this record system; physical and psychological qualifications and suitability of candidates for various programs; and the performance of research studies and the compilation of medical data.

To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans' claims and in providing medical care to Navy and Marine Corps members.

To officials and employees of other departments and agencies of the Executive Branch of Government upon request in the performance of their official duties related to review of the physical qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies.

To private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal Government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.

To officials and employees of the National Research Council in cooperative studies of the National History of Disease.To officials and employees of local and state governments and agencies in the performance of their official duties relating to public health and welfare, communicable disease control, preventive medicine, child and spouse abuse prevention and public safety.

To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing and accreditation of health care providers.

To law enforcement officials to protect the life and welfare of third parties. This release will be limited to necessary information. Consultation with the hospital or regional judge advocate is advised.

To spouses of service members (including reservists) who are infected with the Human Immunodeficiency Virus. This release will be limited to HIV positivity information. Procedures for informing spouses will be published by the Director, Naval Medicine and must be used.

To military and civilian health care providers to further the medical care and treatment of the patient.

To release radiation data per 10 CFR part 20.

To third parties in those cases where the Government is seeking reimbursement under the Third Party Payers Act.

When required by federal statute, by executive order, or by treaty, medical record information will be disclosed to the individual, organization, or government agency, as necessary.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of records notices also apply to this system.

Note:

Records of identity, diagnosis, prognosis or treatment of any patient which are maintained in connection with the performance of any program or activity relating to substance abuse education, prevention, training, treatment, rehabilitation, or research, which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, except as provided in 42 U.S.C. 290dd-2(e), be confidential and be disclosed only for the purposes and under the circumstances expressly authorized under 42 U.S.C. 290dd-2(b). The 'Blanket Routine Uses' do not apply to these types of records.

Storage:

Primary, secondary, and subsidiary medical health records are stored in file folders, microform, on magnetic tape, personal computers, machine listings, discs, and other computerized or machine readable media.

Military health (medical and dental) treatment records are filed and maintained by the last four digits of the military member's Social Security Number, the member's last name, or the member's Social Security Number. A locator case file cross-references the patient's name with the location of his/her record.

Inpatient (clinical) health records are filed and maintained by the last four digits of the sponsor's Social Security Number or a register number. A manual or automatic register of patients is kept at each Navy medical treatment facility. The location of the file can be determined by a seven-digit register number or the patient's name.

Outpatient (medical and dental) health records are filed and maintained by the sponsor's Social Security Number or date of birth, relationship to the sponsor, and name. A locator file cross-references the patient's name with the location of his/her record.

Treatment records retired to a Federal Records Center prior to 1971 are retrieved by the name and service number or file number. After that date, records are retrieved by name and Social Security Number.

Aviation medical records are filed and maintained by Social Security Number and name.

Marine Security Guard Battalion psychological examination, evaluation, and treatment case files contain medical records documenting fitness for assignment as Embassy Guards and are filed and maintained by Social Security Number and name. Subsidiary health care records may or may not be identified by patient identifier. When they are, they may be retrieved by name and Social Security Number.

Records are maintained in various kinds of filing equipment in specific monitored or controlled access rooms or areas; public access is not permitted. Computer terminals are located in supervised areas. Access is controlled by password or other user code system. Utilization reviews ensure that the system is not violated. Access is restricted to personnel having a need for the record in providing further medical care or in support of administrative/clerical functions. Records are controlled by a charge-out system to clinical and other authorized personnel.

Health care records are retained, retired, and disposed of in accordance with Secretary of the Navy Instruction 5215.5 (Disposal of Navy Marine Corps Records) and Bureau of Medicine and Surgery Instruction 6150.1 (Health Care Treatment Records). Specifics are given below:

Military health (medical and dental) records, are transferred with the member upon permanent change of duty station to his/her new duty station. These records are retired to the National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100; Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800; and, Marine Corps Reserve Support Center, 10950 El Monte, Overland Park, KS 66211-1408.

Inpatient health records are transferred to the National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100 or to the National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199, two years after the calendar year of the last date of treatment.

Outpatient health records of civilians are transferred to the National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100 or to the National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199, two years after the calendar year of the last date of treatment.

X-ray files are retained on-site and destroyed three years after the last x-ray in the file. Asbestos x-rays are retained on site indefinitely.

Secondary health record may be retained separate from the health record. A notation is made in the health record that these records exist and where they are being kept. When the health record is retired or the patient transfers, these records should be entered in the health record.

Aviation medical records are retained at the activity and destroyed when 30 years old.

Marine Security Guard Battalion psychological examination, evaluation, and treatment case files containing medical records documenting fitness for assignment as Embassy Guards are retained at the activity and destroyed after 50 years.

Clinical psychology case files documenting suitability for special assignment will be retained at the originating medical treatment facility and destroyed when 50 years old.

Radiation exposure records for personnel are maintained indefinitely in the health record, and in a centralized exposure registry held by the Navy Environmental Health Center Detachment, Naval Dosimetry Center, Bethesda, MD 20889-5614.

Service medical (health and dental) records for active and reserve, Navy and Marine Corps: Chief, Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; Commanding Officers, Naval Activities, Ships and Stations; and, Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Inpatient and outpatient treatment records: Chief, Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; Commanding Officers and Officers-in-Charge of naval medical treatment facilities; and, Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Active duty Navy and Marine Corps personnel and drilling members of the Navy and Marine Corps Reserves seeking to determine whether this system of records contains information about themselves should address written inquiries to the originating medical or dental treatment facility. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Inactive Naval Reservists should address requests for information to the Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800. Marine Reservists should address requests for information to Marine Corps Reserve Support Center, 10950 El Monte, Overland Park, KS 66211-1408. Former members who have no further reserve or active duty obligations should address requests for information to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100.

All written requests should contain the full name and Social Security Number of the individual, his/her signature, and in those cases where his/her period of service ended before 1971, his/her service or file number. In requesting records for personnel who served before 1964, information provided to the National Personnel Records Center should also include date and place of birth and dates of periods of active Naval service.

Records may be requested in person. Proof of identification will consist of the Armed Forces Identification Card or by other types of identification bearing picture and signature.

Requests for inpatient records within two years of inpatient stay should be addressed to the Commanding Officer of the hospital where the individual was treated.

Requests for inpatient records after two years after inpatient stay should be addressed to the Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199 or to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100.

Requests for subsidiary medical records should be addressed to the Commanding Officer of medical or dental center where treatment was received.

The following data should be provided: Full name, Social Security Number, status, date(s) of treatment or period of hospitalization, address at time of medical treatment, and service number.

Full name, date, and place of birth, I.D. card or driver's license, or other identification to sufficiently identify the individual with the medical records held by the treatment facility must be presented.

Individuals seeking access to record about themselves contained in this system of records should address written inquiries to the medical or dental treatment facility where treatment was received or to the officials listed under 'Notification procedure'.

Reports from attending and previous physicians and other medical personnel regarding the results of physical, dental, and mental examinations, treatment, evaluation, consultation, laboratory, x-rays, and special studies conducted to provide health care to the individual or to determine the individual's physical and dental qualification.

None.

N06150-3 Health/Dental Research Center Data File (September 8, 2004, 69 FR 54275).

Naval Medical Research and Development Command, Naval Medical Research Institute, Naval Health Research Center, and/or Naval Dental Research Institute to which individual is assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.

For medical: Navy and Marine Corps personnel on active duty since 1960 to date and civilians taking part in Operation Deep Freeze, 1964 to date; for U.S. Coast Guard, Air Force, and Army personnel on active duty since 1980.

For dental: Navy and Marine Corps personnel on active duty since 1967 to date.

Extracts of information from official medical/dental and personnel records, results of dental examinations conducted by staff research scientists, as well as information dealing with biographical, attitudes, and questions relating to medical and dental health patterns during active service or prior to active duty.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5041, Headquarters, Marine Corps; 14 U.S.C. 93, Commandant, U.S. Coast Guard General Powers; and E.O. 9397 (SSN).

To research, monitor and analyze the types and frequency of medical and dental diseases and illnesses in Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel.

The DoD "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Note:

This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.

Paper and automated records.

Retrievability is by Social Security Number or service number as appropriate for military and former military personnel. Civilians are by name only.

Access is restricted to personnel having a need to work with the research data stored. Access is controlled by password for health records stored on magnetic tape. Computerized dental research records contain I.D. numbers that can be matched to Social Security Numbers on code sheets maintained by research personnel.

Research records are permanent. Paper records, if used, are maintained for five years at the activity performing the research and then retired to the Federal Records Center, St. Louis, MO.

Commanding Officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer of the activity in question.

Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.

Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel and former serving members must provide a Social Security Number or service number as appropriate, give the branch of service, and years of active duty. Civilians in Operation Deep Freeze must identify themselves by full name and the year in which they wintered over.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer of the activity in question.

Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.

Information is derived from (a) Medical Treatment Record Systems, including medical, dental, health records, inpatient treatment records and outpatient treatment records, (b) Personnel Records System and Personnel Rehabilitation Support System, (c) Enlisted Master File, (d) information provided by the members themselves on a volunteer basis in response to specific research questionnaires and forms, (e) information provided by the members' peers and superiors, and (f) the Defense Manpower Data Center.

None.

N06150-4 DoD Birth Defects Registry.

Naval Health Research Center, Emerging Illness Division, PO Box 85122, San Diego, CA 92186-5122.

DoD beneficiary infants born in both military and civilian medical facilities beginning October 1, 1993, and their parents.

Demographic data and health data potentially related to a birth defect.

10 U.S.C. 131, Office of the Secretary of Defense; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 2358, Research and Development Projects; E.O. 9397 (SSN); and OASD/HA Policy for National Surveillance for Birth Defects Among Department of Defense (DoD) Health Care Beneficiaries Clinical Policy 99-006 dated November 17, 1998.

To determine those birth defects that are most common within this population; to provide information regarding increases, if any, in the incidence of specific malformations; to compare rates stratified by beneficiary status (military or dependent) and among active-duty personnel, by occupation; to identify geographical or military service-related areas of reproductive concern for cluster analysis; to identify any correlation of rates of defects with changing trends in cultural, social, and environmental factors; and to provide a data repository that future investigators and policy makers might use to study militarily important birth defects hypotheses.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

To the Social Security Administration (SSA) for considering individual claims for benefits for which SSA is responsible.

To the Department of Veterans Affairs (DVA) for considering individual claims for benefits for which that DVA is responsible, and for use in scientific, medical and other analysis regarding reproductive outcomes research associated with military service.

To the Department of Health and Human Services, Centers for Disease Control and Prevention and state birth defect registries for use in scientific, medical and other analysis regarding reproductive outcomes research associated with military service.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Computerized and paper records.

Name and Social Security Number.

Access provided on a need-to-know basis only. Computerized information is password protected and maintained in a locked and/or guarded office.

Records are destroyed when three years old or discontinuance of function, whichever is earlier.

Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E Street, NW., Washington, DC 20372-5300. System manager: Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity where assigned.

The request should contain full name, Social Security Number, and must be signed.

Individuals seeking access to records contained in this system of records should address written inquiries to the commanding officer of the activity where assigned. The request should contain full name, Social Security Number, and must be signed.

Individual, American Red Cross, blood donors, hospitals, persons seeking replacement of blood.

None.

N06150-5 Millennium Cohort Study.

Naval Health Research Center, Emerging Illness Division, PO Box 85122, San Diego, CA 92186-5122.

An initial probability-based, cross-sectional sample of 100,000 U.S. Armed Forces personnel (active duty Army, Navy, Marine Corps, and coast guard and reserve/National Guard), as of October 2000, that will be followed prospectively by postal surveys every 3 years over a 21-year period. The initial sample of 100,000 persons will be comprised of 30,000 individuals whoi have been deployed to Southwest Asia, Bosnia, or Kosovo since August 1997, and 70,000 individuals who have not been deployed to these conflicts. In October 2004, and October 2007, a random sample of 20,000 new Armed Forces personnel will be added to the cohort. The total of 140,000 individuals will be followed until the year 2022.

Demographic data, such as name, Social Security Number, rank, grade, gender, military occupational speciality, Health data, such as self-reported medical conditions and symptoms, smoking and drinking behaviors. Validated instruments will be incorporated to capture self-assessed physical and mental functional status (Short Form-36 Veterans), psychosocial assessment (Patient Health Questionnaire), and postraumatic stress disorder (Patient Checklist-17).

Information obtained from the survey responses will be supplemented with deployment, occupational, vaccination, and healthcare utilization datla related to individual health status.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense forPersonnel and Readiness; and E.O. 9397(SSN); DoD Protocol Number 32227; Sec. 743 National Defense Authorization Act of fiscal Year 1999; Sec. 735, National Defense Appropriations Act for Fiscal Year 2001; Defense Technology Objective MD.25 Deployed Force Health Protection: Predicting Warfighter Resilience.

To create a probability-based, cross sectional database of selected veterans who have, or have not, deployed overseas so that various longitudinal health and research studies may be conducted over a 21 year period. The data base will be used:

a. To systematically collect population-based demographic and health data to evaluate the health of Armed Forces personnel throughout their careers and after leaving service.

b. To evaluate the impact of operational deployments on various measures of health over time including medically unexplained symptoms and chronic disease such as cancer, heart disease and diabetes.

c. To serve as a foundation upon which other routinely captured medical and deployment data may be added to answer future questions regarding the health risks of operational deployment, occupations, and general service in the Armed Forces.

d. To examine characteristics of service in the Armed Forces associated with common clinician-diagnosed diseases and with scores on several standarized self-reported health inventories for physical and psychological functional status.

e. To provide a data repository and available representative Armed Forces cohort that future investigators and policy makers might use to study important aspects of service in ther Armed Forces including diseases outcomes among a Armed Forces cohort.

In addition to revealing changes in veterans' health status over time, the Millennium Cohort Study will serve as a data repository, providing a solid foundation upon which additional epidemiologic studies may be constructed.

To the Department of Veterans Affiard (DVA) for (1) considering individual claims for benefits for which that DVA is responsible; and (2) for use in scientific, medical and other analysis regarding health outcomes research associated with military service.

To the Department of Health and Human Services, Centers for Disease Control and Prevention for use in scientific, medical andother analysis regarding health outcome research associated with military service.

Note:

All disclosures to the DVA and HHS must have prior approval of the Naval Health Research Center Institutional Review Board and a Memorandum of Understanding must be enteredd into to ensure the right and obligations of the signatories are clear. Access to data (1) is provided on need-to-know basis only; (2) must adjere to the rule of minimization in that only information necessary to accomplish the purpose for which the disclosure is being made is releasable; and (3) must follow strict guidelines established in the data sharing agreement.

To the Social Security Administration (SSA) for considering individual claims for benefits for which that SSA is responsible.

The DoD "Blanket routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Automated databases; electronic records are stored on magnetic media.

Records are retrieved by military service member's name and Social Security Number.

Access to areas where records are maintained is limited to authorized personnel. Access control devices protect areas during working hours and intrusion alarm devices during non-duty hours. Access to data is provided on need-to-know vbasis only. Password or other user code controls access to data.

Disposition pending (until the National Archives and Records Administration has approved the retention and disposition schedule for these records, treat them as permanent.

Policy Official: Commanding Officer; Naval Health Research Center, Box 85122, San Diego, CA 92186-5122.

Record Holder: Senior Investigator, The Millennium Cohort Study, Naval Health Research Center, Emerging Illiness Division, PO Box 85122, San diego, CA 92186-5122.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Senior Investigator, The Millennium Cohort Study, Naval Health Research Center, Emerging Illness Division, PO Box 85122, San Diego, CA 92186-5122.

The request should contain the slervice member's name and Social Security Number and must be signed by the service member requesting the information

The navy's rules for accessing records, and for contesting contents and appealing initial agency determinations lare published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Individual participant survey instruments; Composite Health Care System; Corporate Executive Information Systems; Defense Enrollment Eligibility Reporting System; Civilian Health and Medical Program of the Uniformed Services; survey research at Naval Medical Center, San Diego; andindividual physical exams and biological specimens.

NM06150-6 Medical Readiness Reporting System (MRRS).

Space and Naval Warfare Systems Center New Orleans (SSC NOLA), 2251 Lakeshore Drive, New Orleans, LA 70145-0001.

Active duty Marine Corps personnel, Navy Reserve, and Marine Corps Reserve personnel.

Name; Social Security Number (SSN); date of birth; unit assigned; demographic information; medical readiness data that includes information regarding labs, physicals, exams, immunizations (date and type), eyes/audio, dental readiness; and injury status.

10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

The purpose of this system of records is to track medical readiness to ensure individuals are medically eligible to be deployed; to track lab, exams, physicals, and immunizations that impact medical readiness; and to provide immunization data to the Defense Enrollment Eligibility System (DEERS).

The "Blanket Routine Uses" that appear at the beginning of the Navy's complication of system of record notices apply to this system.

Storage:

Automated records are stored on magnetic tapes, disc, and drums. Manual records are stored in paper file folders, microfiche, or microfilm.

Name and Social Security Number.

Computer processing facilities and terminals are located in restricted areas accessible only to authorized persons that are properly screened, cleared, and trained. Manual records and computer printouts are available only to authorized personnel having a need-to-know.

Permanent pending approval of disposal.

For Navy Reserves: Commander, Naval Reserve Force (CNRF), 4400 Dauphine Street, New Orleans, LA 70146-5046.

For Marine Corps Reserves: Commander, Marine Corps Force Reserve Command (MARFORRES), 4400 Dauphine Street, New Orleans, LA 70146-5400.

For Marine Corps Active Duty: Commandant of the Marine Corps, Headquarters U.S. Marine Corps, PPO, PLN (National Plans Branch), 3000 Marine Corps Pentagon, Washington, DC 20350-3000.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the appropriate systems manager listed above.

The signed letter should contain full name and Social Security Number.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the appropriate systems manager listed above.

The signed letter should contain full name and Social Security Number.

Individual; their medical records; military personnel records; care giver; testing data; dental information; physical readiness records, and Defense Manpower Data Center (DMDC).

None.

NM06150-7 Navy-Marine Corps Combat Trauma Registry (CTR).

Naval Health Research Center, P.O. Box 85122, San Diego, CA 92186-5122.

All injury, disease, psychiatric, and sick call patients (active duty Army, Air Force, Navy, Marine Corps, and Coast Guard, reserve/National Guard, civilian, and contractor) initially treated at a deployed Navy-Marine Corps medical facility during military operations.

Demographic and health data related to the injury, disease or psychiatric event incurred. Demographic data includes individual's name, Social Security Number (SSN), rank, unit, date of birth, gender. Event data includes mechanism of injury, personal protective equipment, date and times of injury, and arrival to the treatment facility. Health data includes anatomical location of injury, vital signs, diagnosis, treatment, procedures, operative notes, disposition, outcomes, and quality of life indicators.

Health data are collected from clinical encounters, from the point of injury (or disease event) through long-term rehabilitative care.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OASD/HA Policy 04-031, Coordination of Policy to Establish a Joint Theater Trauma Registry; Memorandum of Understanding between the Naval Health Research Center and the U.S. Army Institute of Surgical Research; and E.0. 9397 (SSN).

To create, populate, and maintain a computerized database of medical events associated with combat casualty care. From the point of injury (or disease event) through final rehabilitative outcome(s) for patients treated at Navy-Marine Corps medical facilities; To track persons through the medical chain of evacuation, to relate outcomes with medical care received, and to conduct research studies and analyses; to track active duty personnel initially treated at these facilities throughout the medical chain of evacuation and on through long-term rehabilitative care; to provide Navy-Marine Corps data to the Joint Theater Trauma Registry at the Institute of Surgical Research, Brooke Army Medical Center, San Antonio, TX, for the aggregation of Army, Navy, and Air Force combat casualty data.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices also apply to this system, except as identified below.

Note 1:

Note 2:

Personal identity, diagnosis, prognosis or treatment information of any patient maintained in connection with the performance of any program or activity relating to substance abuse education, prevention, training, treatment, rehabilitation, or research, which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, except as provided in 42 U.S.C. 290dd-2, will be treated as confidential and will be disclosed only for the purposes and under the circumstances expressly authorized under 42 U.S.C. 290dd-2. The "Blanket Routine Uses" do not apply to these types of records.

Storage:

Paper records in file folders and electronic storage media.

Individual's name and Social Security Number (SSN).

Records are located in restricted areas accessible only to authorized personnel that are properly screened, cleared, and trained. Automated information is password protected and encrypted. Automated and manual records are available only to authorized personnel having a need-to-know.

Permanent.

Policy Official: Commanding Officer, Naval Health Research Center, P.O. Box 85122, San Diego, CA 92186-5122.

Record Holder: Principal Investigator, Navy-Marine Corps Combat Trauma Registry, Naval Health Research Center, P.O. Box 85122, San Diego, CA 92186-5122.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Principal Investigator, Navy-Marine Corps Combat Trauma Registry, Naval Health Research Center, P.O. Box 85122, San Diego, CA 92186-5122.

The request should include the individual's full name, Social Security Number (SSN), complete mailing address, and must be signed by the service member requesting the information.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Principal Investigator, Navy-Marine Corps Combat Trauma Registry, Naval Health Research Center, P.O. Box 85122, San Diego, CA 92186-5122.

The request should include the individual's full name, Social Security Number (SSN), complete mailing address, and must be signed by the service member requesting the information.

Individual theater medical registry forms; medical records at Landstuhl Regional Medical Center, Germany (LRMC); National Naval Medical Center, Bethesda (NNMC); autopsy records at Armed Forces Institute of Pathology, Washington, DC (AFIP); Career History Archival Medical and Personnel System (CHAMPS); Civil Composite Health Care System (CHCS); Defense Enrollment Eligibility Reporting System (DEERS); Defense Manpower Data Center (DMDC), Joint Patient Tracking Application (JPTA); Joint Theater Trauma Registry (JTTR); and TRICARE Management Activity (TMA).

None.

N06310-1 Reports of Injury/Illness for Personnel on MSC Ships.

Office of the Judge Advocate General (Code 31), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.

Injured civilian seamen and government service seamen employed by the Military Sealift Command or its contract operators for service on board MSC ships.

System consists of preliminary personal injury and illness reports on civilian seamen and government service seamen employed by the Military Sealift Command or its contract operators.

Admiralty Claims Act (10 U.S.C. 7622); 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101.

To evaluate and settle admiralty claims asserted against the Navy.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Storage:

Paper records in file folders stored in file cabinets.

Name of injured seaman; name of MSC ship; date of injury.

Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours.

Reports are maintained in personal injury report file folders for a period of two years from the date of particular injury or illness and are, thereafter, destroyed at the local office level.

Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street Alexandria, VA 22332-2400.

Masters of Military Sealift Command ships; witnesses; medical and dental forms; and investigative reports.

None.

N06320-1 Health Care Accounts and Insurance Information.

Primary System is located at the Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120.

Decentralized Segments are located at the Naval Hospitals and Medical Clinics which provide services or perform work giving rise to such accounts receivable. Official mailing addresses are published as an appendix to the Navy's compilation of system of record notices.

Any individual receiving health care treatment or examination services funded by the Navy Medical Department. Coverage also includes sponsors and other persons responsible for the debts of such persons. All commercial insurance carriers with whom the Department of the Navy has filed a claim under the Third Party Payers Act.

Individual's name and Social Security Number, sponsor's Social Security Number, if applicable, pay grade, branch of service of service, duty station address, account number, activity performing service, patient's insurance information, civilian employer, patient category, time and dates of service, units of service, physicians' and hospitals' statements of service a total charges for treatment including interest, administrative and penalty charges, payment receipts, admission documents, correspondence relating to collection attempts to ascertain eligibility status, patient category, and third party insurer liability, records of payment received and outstanding balances, letter reports of uncollectible accounts receivable, records suspending or terminating collection action or effecting compromise settlement agreements, and requests for recovery of CHAMPUS funds and substantiating documents.

31 U.S.C. 191-195, 227, and 952 (also known as the Federal Claims Collection Act of 1966); 10 U.S.C. 1078-1079 and 1095; 37 U.S.C. 702, 705, and 1007; E.O. 9397; and, 10 U.S.C. 1095, Collection From Third Party Payers Act.

To identify and facilitate payment of amounts owed the U.S. Users of the information include Bureau of Medicine and Surgery personnel who are directly involved in processing payments or billings of patient accounts. The information is used to determine amounts owed, methods to be employed to effect recovery, whether or not the claim can be compromised or collection action thereon terminated or suspended.

To determine amounts owed by third party health insurers, and to collect charges for utility bills and other miscellaneous items. File may be forwarded to the Naval Criminal Investigative Service for investigation or to any component of DOD, as needed, in the performance of their duties related to same.

To third parties in those cases where the Government is seeking reimbursement under the Third Party Payers Act.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Disclosure to consumer reporting agencies:

Disclosure may be made from this system to 'consumer reporting agencies' as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Automated records stored on disc, tape, punched cards, and machine listings. Manual records stored on index cards (3x5) in card files and in file folders and reading files.

Automated records are retrieved by either a query or a request for a standard report. Data may be indexed by any data element although the primary search keys are name and Social Security Number. Paper records are filed alphabetically by last name of debtor.

Access to the automated system requires user account number and password sign on. Access to the paper records and/or terminals are limited to authorized personnel that are properly screened and trained. Office space where records and/or terminals are located is locked after official working hours.

Records are retained in active file until collection action has been completed, compromised, suspended, or terminated. They are held in inactive file until statute of limitations has run and then destroyed.

Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120 and Commanding Officers of Medical Treatment Facilities. Official mailing addresses are published as an appendix to Navy's compilation of system of record notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120 or to the Commanding Officer of the Medical Treatment Facility where treatment was received. Requests should provide the full name of the patient and sponsor, the military or dependency status of the patient and sponsor, and the location and approximate dates of treatment or examination. Driver's license and/or military I.D. card will be considered adequate proof of identity.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120 or to the Commanding Officer of the Medical Treatment Facility where treatment was received. Requests should provide the full name of the patient and sponsor, the military or dependency status of the patient and sponsor, and the location and approximate dates of treatment or examination. Driver's license and/or military I.D. card will be considered adequate proof of identity.

Automated patient administration system records produced at Medical Treatment Facilities include but are not limited to Inpatient Admission/Disposition Records, NAVMEDCOM 6300/5; Report of Treatment Furnished Pay, Patients-Hospitalization/Outpatient Treatment Furnished, DOD 7/7A, Part A/B. Other record source categories are: OCHAMPUS, Denver; U.S. Postal Service; Military Locator Service; State Departments of Motor Vehicles; any component of the DOD; the Department of Justice, the General Accounting Office, retail credit associations, financial institutions, current or previous employers, educational institutions, trade associations, automated system interfaces, local law enforcement agencies, the Department of Health and Human Services, the Internal Revenue Service, and the Office of Personnel Management.

None.

N06320-2 Family Advocacy Program System.

Central Registry: Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120.

All beneficiaries entitled to care at Navy medical and dental facilities whose abuse or neglect is brought to the attention of appropriate authorities, and all persons reported for abusing or neglecting such beneficiaries.

Medical records, investigative reports, correspondence, family advocacy, committee reports, follow-up and evaluative reports, and any other supportive data assembled relevant to suspected, at risk, and confirmed cases of family members abuse or neglect.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5132; 44 U.S.C. 3101; and E.O. 9397.

This system is used by officials and employees of the Department of the Navy and the Department of Defense in the performance of their official duties relative to the health and medical treatment of Department of Defense beneficiaries in naval medical and dental facilities.

This system is used by officials and employees of the Department of the Navy to collect information pertaining to the identification, evaluation, intervention, treatment, prevention and follow-up of victims and perpetrators of abuse or neglect.

To the Executive Branch of government in the performance of their official duties relating to the coordination of family advocacy programs, medical care, and research concerning family member abuse or neglect.

To federal, state or local government agencies when it is deemed appropriated to utilize civilian resources in the counseling and treatment of individuals or families involved in abuse or neglect or when it is deemed appropriate or necessary to refer a case to civilian authorities for civil or criminal law enforcement.

To authorized officials and employees of the National Academy of Sciences, and private and public organizations and individuals for authorized health research in the interest of the federal government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.

To officials and employees of federal, state, and local governments and agencies when required by law and/or regulation in furtherance of local communicable disease control, family abuse prevention programs, preventive medicine and safety programs, and other public health and welfare programs.

To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing, and accreditation of health care providers.

When required by federal statute, by executive order, or by treaty; information will be disclosed to the individual, organization, or government agency, as necessary.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Note:

Records of identify, diagnosis, prognosis or treatment of any client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United Sates, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-3 and 290ee-3. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The 'Blanket Routine Uses' do not apply to these types of records.

Storage:

Records may be stored in file folders, microfilm, magnetic tape, machine lists, discs, and other computerized or machine readable media.

Records are retrieved through indices and cross indices of all individuals and relevant incident data. Types of indices used include, but are not limited to: Names, Social Security Numbers, and types of incidents.

Records are maintained in various kinds of filing equipment in specified monitored or controlled access rooms or areas. Public access is not permitted. Records are accessible only to authorized personnel who are properly screened and trained, and on a need-to-know basis, only.

Computer terminals are located in supervised areas, with access controlled by password or other user code system.

Family Advocacy case records are maintained in terminal digit, color code folders at the activity four years after the last entry in the file. If there is no subsequent activity four years after closure, the records are transferred to the National Personnel Records Center, 9600 Page Boulevard, St. Louis, MO 63132-5100, where they are retained for 50 years and then destroyed. Central Registry records are retained at the Medical Information Medical System where they are cut annually and copies are maintained for three years and then destroyed.

Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120, and commanding officers of medical treatment facilities. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the medical treatment facility for which they received treatment or to the Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records. The request should contain the full name of the individual and Social Security Number of the military or civilian sponsor or guardian, date and place of treatment, and alleged reporting of incident.

The requester may visit the office of the Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 29372-5120, and the commanding officers of the individual medical treatment facilities to obtain information on whether or not the system contains records pertaining to him or her. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices. Armed Forces I.D. card or other type of identification bearing the picture and signature of the requester will be considered adequate proof of identity.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the medical treatment facility for which they received treatment or to the Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records.

Medical and dental records and reports and information from other sources including educational institutions, medical institutions, law enforcement agencies, public and private health and welfare agencies, and witnesses.

Part of this system may be exempt under 5 U.S.C. 552a(k)(2) and (k)(5), as applicable.

N06320-3 Quality Assurance/Risk Management.

Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120; health care treatment facilities. Official mailing addresses are published as an appendix to the Navy's compilation of record system notices.

Naval Military health care providers including active duty, reserve, retired, and separated personnel; Naval civilian health care providers including government employees, volunteers, and contractors.

Credentialing records including Individual Credentials Files, Clinical Activity Files, Clinical Performance Profiles, Performance Appraisal Reports and other records including administrative and disciplinary proceedings; records of current and past employment and/or assignment, current and past clinical privileges, qualifications and performance, peer review records, Internal Review records, statements of physical and mental health.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1102 and 5132; and E.O. 9397.

This system relates to the Bureau of Medicine and Surgery's Quality Assurance/Risk Management Program. It is used to review the quality and appropriateness of are provided to patients; investigate analyze, and report accidents, injuries, and other incidents which may be related to patient care or safety; to identify health care providers with known or suspected deficiencies or impairments which may affect patient care or safety or be the subject of professional negligence claims.

With the exception of the subject of a quality assurance act, the identify of any person receiving health care services from the Department of Defense of the identify of any other person associated with the department for purposes of a medical quality assurance program that is disclosed in a medical quality assurance record shall be deleted from that record or document before any disclosure of such record is made outside the Department of Defense. Such requirement does not apply to the release of information pursuant to the Privacy Act of 1974, as amended (5 U.S.C. 552a).

Medical quality assurance record (10 U.S.C. 1102) described herein may not be made available to any person under the Freedom of Information Act (5 U.S.C. 552).

Quality assurance records may be disclosed:

To a Federal executive agency or private organization, if such medical quality assurance record or testimony is needed by such agency or organization to perform licensing or accreditation functions related to Department of Defense health care facilities or to perform monitoring, required by law, or Department of Defense Health care facilities.

To an administrative or judicial proceeding commenced by a present or former Department of Defense health care provider concerning the termination, suspension, or limitation of clinical privileges of such health care provider.

To a governmental board or agency or to a professional health care society of organization, is such medical quality assurance record or testimony is needed by such board, agency, society, or organization to perform licensing, credentialing, or the monitoring of professional standards with respect to any health care provider who is a or was a member of an employee of the Department of Defense.

To a hospital, medical care center, or other institution that provides health care services, if such medical quality assurance record or testimony is needed by such institution to assess the professional qualifications of any health care provider who is or was a member or employee of the Department of Defense and who has applied for or been granted authority or employment to provide health care services in or on behalf of such institutions.

To an officer, employee, or contractor of the Department of Defense who has a need for such record or testimony to perform official duties.

To a criminal or civil law enforcement agency or instrumentality charged under applicable law with the protection of the public health or safety, if a qualified representative of such agency or instrumentality makes a written request that such record of testimony be provided for a purpose authorized by law.

In an administrative or judicial proceeding commenced by a criminal or civil law enforcement agency or instrumentality referred to in the above paragraph, but only with respect to the subject of such proceeding.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Storage:

Records are maintained on hard copy forms in filing cabinets.

Records are retrieved by full name or Social Security Number of health care provider, or other alpha/numeric identifier.

Files are monitored during normal working hours by authorized personnel and the room or the files are locked at all other times.

Records are retained at the command to which the health care provider is assigned and are transferred to the provider's new command upon transfer. When health care providers leave the health care system, the Individual Credentials Files are ordinarily retained at a provider's last command for 10 years and then destroyed. If the provider's Individual Credentials File contains a permanent adverse privileging action or an investigation of criminal misconduct, the original is forwarded to BUMED for the 10 year retention period and then permanently archived. Performance Appraisal Reports and associated documents are retained at each command to which a provider is assigned for 10 years after the provider leaves the facility and then destroyed.

Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120. Commanding officers or Officers in charge of Navy Medical Department health care treatment facilities. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the naval medical facility where the treatment was received or to the Chief, Bureau of Medicine and Surgery. Requests should contain the full name, Social Security Number, and signature of the individual. The individual may also visit BUMED or the health care treatment facility. Visitors must posses proof of identification such as I.D. card, driver's license, or other identification showing name and a recent photograph of the individual.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the naval medical facility where the treatment was received or to the Chief, Bureau of Medicine and Surgery. Requests should contain the full name, Social Security Number, and signature of the individual. The individual may also visit BUMED or the health care treatment facility. Visitors must possess proof of identification such as I.D. card, driver's license, or other identification showing name and a recent photograph of the individual.

Incident reports relating to patients, staff, and other personnel documenting accidents, injuries, and other incidents, together with supportive correspondence and statements including statistical display and summaries.

None.

N06320-4 Blood Donor Files.

Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Personnel donating blood or seeking replacement of blood.

Blood donation and blood replacement requirement records.

5 U.S.C. 301, Departmental Regulations; 21 U.S.C. 600-799; and E.O. 9397.

To record emergency blood requests by blood type, identify donors, replace blood provided to cover individuals, and to meet regulatory requirements imposed by the Food and Drug Administration.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices apply to this system.

Storage:

Computerized and paper records.

Name and Social Security Number.

Access provided on a need-to-know basis only. Computerized information is password protected and maintained is a locked and/or guarded office.

Records are destroyed when three years old or discontinuance of function, whichever is earlier.

Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5300.

System manager: Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity where assigned.

The request should contain full name, Social Security Number, and must be signed.

Individuals seeking access to records contained in this system of records should address written inquiries to the commanding officer of the activity where assigned.

The request should contain full name, Social Security Number, and must be signed.

Individual, American Red Cross, blood donors, hospitals, persons seeking replacement of blood.

None.

N07200-1 Navy Morale, Welfare, and Recreation Debtors List.

Local Morale, Welfare, and Recreation Offices/Visitors Quarters/Civilian Fund Business Offices that fall under the Commanding Officer of an installation. Official mailing addresses are published in http://doni.daps.dla.mil/sndl.aspx.

Individuals who owe money to Navy Morale, Welfare and Recreation (MWR) facilities.

Copy of application, dunning notices, DD Form 139s, correspondence from responsible MWR Business Office, Bad Check System (including: Returned Check Ledger; Returned Check Report; copies of returned checks; bank advice relative to the returned check(s); correspondence relative to attempt by Navy MWR to locate the patron and/or obtain payment; a printed report of names of those persons who have not made full restitution promptly, or who have had one or more checks returned through their own fault or negligence); Accounts Receivable Ledger, detailed by patron; and Treasury Offset Program (TOP) accounts.

10 U.S.C. 5013, Secretary of the Navy; 31 FR 285.11, Administrative Wage Garnishment; Federal Claims Collection Act of 1966 (Pub. L. 89-508) and Debt Collection Act of 1982 (Pub. L. 97-365); and E.O. 9397 (SSN).

To maintain an automated tracking and accounting system for individuals indebted to the Department of the Navy's Morale, Welfare and Recreation (MWR) facilities for the purpose of collecting debts.

Records in this system are subject to use in approved computer matching programs authorized under the Privacy Act of 1974, as amended, for debt collection purposes.

To a commercial credit reporting agency for the purpose of either adding to a credit history file or obtaining a credit history file for use in the administration of debt collection.

To a debt collection agency for the purpose of collection services to recover indebtedness owed to the Department of the Navy.

To the Internal Revenue Service (IRS) to obtain the mailing address of a taxpayer for the purpose of locating such taxpayer to collect or to compromise a Federal claim by Navy against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance with 31 U.S.C. 3711, 3217, and 3718.

To any State and local governmental agency that employs the services of others and that pays their wages or salaries, where the employee owes a delinquent non-tax debt to the United States for the purpose of garnishment.

To the Department of the Treasury, Financial Management Service, for the purpose of collecting delinquent debts owed to the U.S. Government via administrative offset.

Note:

Redisclosure of a mailing address from the IRS may be made only for the purpose of debt collection, including to a debt collection agency in order to facilitate the collection or compromise of a Federal claim under the Debt Collection Act of 1982, except that a mailing address to a consumer reporting agency is for the limited purpose of obtaining a commercial credit report on the particular taxpayer. Any such address information obtained from the IRS will not be used or shared for any other Navy purpose or disclosed to another Federal, State or local agency which seeks to locate the same individual for its own debt collection purpose.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3). The purpose of the disclosure is to aid in the collection of outstanding debts owed to the Federal Government; typically, to provide an incentive for debtors to repay delinquent Federal Government debts by making these debts part of their credit records.

The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose.

Storage:

Mainframe magnetic tapes, disk drives, printed reports, file folders, and PC hard and floppy disks.

Name and Social Security Number.

Information is stored in locked file cabinets, supervised office space, supervised computer tape library that is accessible only through the data center, entry to which is controlled by a "cardpad" security system, for which only authorized personnel are given the access code. PC entry into the system may only be made through individual passwords.

Policy official: Commander, Navy Installations (Finance Department) Millington Detachment, 5720 Integrity Drive, Millington, TN 38055-6500.

Record holder: Local Morale, Welfare, and Recreation Offices/Visitors Quarters/Civilian Fund Business Offices that fall under the Commanding Officer of an installation. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the local Morale, Welfare, and Recreation Office/Visitors Quarters/Civilian Fund Business Office at the installation where they obtained services or to the System Manager. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

In the initial inquiry, the requester must provide full name, Social Security Number, date of transaction, and the activity where they had their dealings. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester's signature.

Individuals seeking access to records about themselves should address written inquiries to the local Morale, Welfare, and Recreation Office/Visitors Quarters/Civilian Fund Business Office at the installation where they obtained services or to the System Manager. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The individual; the bank involved; activity records; Internal Revenue Service; credit bureaus; the Defense Manpower Data Center; and the Department of the Treasury.

None.

N07210-1 Losses of Public Funds File (February 22, 1993, 58 FR 10798).

Deletion:

Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under the DFAS Privacy Act system of records notice T7332, entitled 'Defense Debt Management System (DDMS)' last published on June 27, 2002, at 67 FR 43292.

N07220-1 Navy Standard Integrated Personnel System (NSIPS).

Primary location: Naval Support Activity Midsouth, 54722 Integrity Drive, Bldg 456, Millington, TN 38054-5045 for records of all active duty and reserve members.

Secondary locations: Personnel Offices and Personnel Support Detachments providing administrative support for the local activity where the individual is assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://doni.daps.dla.mil/sndl.aspx..

All Navy military members.

Name, Social Security Number (SSN), date of birth, education, training and qualifications, professional history, assignments, performance, promotions, leave and pay entitlements and deductions.

10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).

The purpose of this system is to provide secure worldwide personnel and pay support for Navy members and their commands. To allow authorized navy personnel and pay specialists to collect, process, modify, transmit, and store unclassified personnel and pay data. To support management of leave and pay entitlements and deductions to that this information can be provided to the Defense Finance and Accounting Service (DFAS) for payroll processing and preparation of the Leave and Earnings Statements (LES).

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of records notices apply to this system.

Storage:

Paper and automated records.

Records are retrieved by name and Social Security Number (SSN).

Records shall be destroyed when no longer needed.

Policy Official: Program Executive Office for Enterprise Information Systems (PEO-EIS), 1225 S. Clark Street, Suite 1000, Arlington, VA 22202-4371.

Record Holder: Personnel Office or Personnel Support Detachment that provides administrative support for the local activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://doni.daps.dla.mil/sndl.aspx..

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Personnel Office or Personnel Support Detachment providing administrative support for the local activity where they are assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://doni.daps.dla.mil/sndl.aspx.

The request should include full name, Social Security Number, and address of the individual concerned and should be signed.

Individuals seeking access to records about themselves should address written inquiries to the Personnel Office or Personnel Support Detachment providing administrative support for the local activity where they are assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://doni.daps.dla.mil/sndl.aspx."

Enlisted Personnel Management Center; Navy Enlisted System; Navy Manpower and Personnel Distribution System; Navy Personnel Database; Reserve Headquarters System; Navy Training Reservation Systems; Officer Personnel Information System; Officer Promotion Administrative System; Total Force Manpower Management System; Reserve Automated Medical Interim System; Standard Training Administration Support System (STASS); Recruit Training Module; Defense Manpower Data Center; Defense Joint Military Pay System-Active Component; and, Defense Joint Military Pay System-Reserve Component.

None.

N07230-1 Unified Civilian Mariner Payroll System (UCPS).

Military Sealift Command Afloat, Personnel Management Center, Building 231, B Street, Camp Pendleton, Virginia Beach, VA 23451-0000.

All civil service mariners employed by Military Sealift Command and paid from command working capital funds.

Civil service mariners (CIVMARS) pay and leave records; source documents for posting of time and leave attendance; individual retirement deduction records, source documents, and control files; wage and separation information files; health benefit records; income tax withholding records; allowance and differential eligibility files; withholding and deduction authorization files, such as, but not limited to federal income tax withholding, insurance and retirement deductions; accounting documents files, input data posting media, including personnel actions affecting pay; accounting and statistical reports and computer edit listings; claims and waivers affecting pay; control logs and collection/disbursement vouchers; listings for administrative purposes, such as, but not limited to health insurance, life insurance, bonds, locator files, and checks to financial institutions; correspondence with the human resource office, dependents, attorneys, survivors, insurance companies, financial institutions, and other governmental agencies; leave and earnings statements; separation documents; official correspondence; federal, state and city tax reports and files; forms for pay changes and deductions; and documentation pertaining to garnishment of wages.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 53, 55, and 81; and E.O. 9397 (SSN).

To accurately compute individual employees pay entitlements, withhold required and authorized deductions, and issue payments for amounts due. The data in the payroll system is forwarded as required to the subject matter areas to ensure accurate accounting and recording of pay to civilian employees.

To verify and balance all payments, deductions, and contributions with the NC Form 1128 (Payroll for Personal Services Certification and Summary) in the APMC civilian pay office and other applicable subject matter areas, and to report this information to the recipients and other government and non-government agencies.

To extract or compile data and reports for management studies and statistical analyses for use internally as required by the Department of Defense and the Department of the Navy.

All records in this system are subject to use in authorized computer matching programs within DoD and with other Federal agencies or non-Federal agencies as regulated by the Privacy Act of 1974, as amended, (5 U.S.C. 552a).

To Federal Reserve Banks under procedures specified in 31 CFR part 210 for health benefit carriers to ensure proper credit for employee-authorized health benefit deductions.

To officials of labor organizations recognized under 5 U.S.C. Chapter 71 and applicable Executive Orders, when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions (including disclosure of reasons for non-deduction of dues, if applicable).

To the U.S. Treasury to maintain cash accountability.

To the Internal Revenue Service to record withholding and Social Security information.

To the Bureau of Employment Compensation to process disability claims.

To the Social Security Administration and Office of Personnel Management to credit the employee's account for Federal Insurance Contributions Act or Civil Service Retirement withheld.

To the National Finance Center, Office of Thrift Savings Plan, for participating employees.

To state revenue departments to reflect annual income subject to taxation.

To state employment agencies which require wage information to determine eligibility for unemployment compensation benefits of former employees.

To city revenue departments of appropriate cities to credit employees for city tax withheld.

To any agency or component thereof that needs the information for proper accounting of funds, such as, but not limited to the Office of Personnel Management to assist in resolving complaints, grievances, etc., and to compute Civil Service Retirement annuity.

To Federal, State, and local agencies for the purpose of conducting computer matching programs as regulated by the Privacy Act of 1974, as amended (5 U.S.C. 552a).

To extract or compile data and reports for management studies and statistical analyses for use internally or externally as required by other government agencies.

The DoD 'Blanket Routine Uses' published at the beginning of the Navy's compilation of systems of records notices also apply to this system.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to 'consumer reporting agencies' as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.

Paper and computerized records.

Information is retrieved by individual's name and Social Security Number.

Records are accessed by person(s) who are properly screened and are responsible for and authorized to use the system of records in the performance in an official duty status. Records are in office buildings controlled by the screening of personal visitors. Access to the base is controlled by a guard. Payroll storage is in locked building only accessible by payroll staff or security staff. Payroll office entrance is through one door and to receptionist desk.

Individual Employee Pay Records of Civilian Employees where no site audit is performed are maintained in an electronic database that may be a stand-alone payroll system or part of a combined personnel/payroll system are transferred to National Personnel Records Center (NPRC) after three years. NPRC will destroy 56 years after date of last entry.

Where an audit is performed, they are transferred two years after GAO on-site audit to NPRC (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118. Earnings records are destroyed when 56 years after date of last entry.

Combined Federal Campaign (CFC): Records for Authorization for Individual Allotment to CFC are destroyed after the GAO Audit or when 3 years old, whichever is sooner.

Savings Bond Purchase File: Records of Authorization for Purchase and Request for Change are destroyed when superseded or after employee separates.

Bond registration files are destroyed 4 months after date of issue.

Reports of insurance deductions and related records are destroyed when 6 years old.

Other authorizations, such as union dues and savings, are destroyed after the GAO audit, or when 3 years old, whichever is sooner.

Thrift Savings Plan Election Form 1 authorizing deductions is destroyed when superseded or after employee separates.

Tax Files: Employee withholding allowance certificates are destroyed after superseded or obsolete upon separation of employee.

Copies of Report of Taxes Withheld and related papers are destroyed when 4 years old. Agency copies of Employee Wages and Tax Statements, such as IRS Form W-2, are destroyed when 4 years old.

Copies of report of federal tax withheld, such as IRS Form W-3, with papers relating to income, Social Security tax, Medicare, and those deductions are destroyed when 4 years old.

Civilian Payroll Accounting Records (Payrolls, Checklists and related Certification Sheets): The accounting copies are cut off at the end of the Fiscal Year, transferred to NPRC when 3 years old and destroyed when 10 years old. Information copies are destroyed when one year old.

Forms Used for Accumulating Civilian Personnel Cost and Payroll Data: Payroll messages, correspondence and other similar papers or cards. These records are destroyed when 2 years old.

Payroll control records and all subsidiary (supporting) documents, including payroll work-sheets or cards or rough payrolls in other forms; data processing printouts and audit trials that are used in reconciling data with payroll control records (except time cards). Where and off-site audit is made, the records are destroyed after The GAO audit. Where no on-audit is made records are destroyed when 3 years old.

Leave Records: Individual records of leave used and balances by type of leave are maintained in electronic database. This database may be a stand alone payroll system. Records are destroyed when 3 years old.

Time and Attendance Input Records. Records in either paper or electronic form that are used for accounting of time and attendance data into a payroll system are retained at the APMC. Records are destroyed after GAO audit or when 6 years old, whichever is sooner.

Record of Employee Leave, such as SF 1150, are prepared upon transfer or separation. Upon transfer or separation are filed on the right side of the Official Personnel Folder and destroyed when 3 years old.

Levy and Garnishment Files: The Official Notice of Levy or Garnishment (IRS Form 668A or equivalent), change slips, work papers, correspondence, release and other forms, and other records relating to a charge against a salary or other compensation for payment of back income taxes, child support or other debts of Federal employees. Records are destroyed 3 years after garnishment is terminated.

Director, Afloat Personnel Management Center, Code: APMC 8, P.O. Box 120, Virginia Beach, VA 23458-0120.

Courier/Express Mailing Address: Director, Afloat Personnel Management Center, Building 231, B Street, Camp Pendleton, Virginia Beach, VA 23451-0000.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Afloat Personnel Management Center, Code: APMC 8, P.O. Box 120, Virginia Beach, VA 23458-0120.

Requesters should submit a written signed request that contains their full name, Social Security Number, position, current address, and telephone number.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Afloat Personnel Management Center, Code: APMC 8, PO Box 120, Virginia Beach, VA 23458-0120.

Requesters should submit a written signed request that contains their full name, Social Security Number, position, current address, and telephone number.

Individual; Standard Forms 50 (Personnel Action); time and attendance records; applications for leave and overtime authorizations; allotment authorizations; court orders, for garnishment of wages for child support and alimony payment; previous employers; financial institutions; medical institutions; automated systems and computer matching, state or local governments, other DoD components and Federal agencies such as, but not limited to, Social Security Administration, Internal Revenue Service, state revenue departments, State Department, Department of Defense components, and correspondence with attorneys, dependents, survivors, or guardians.

None.

N07240-1 Commercial Invoice Payments History System (February 22, 1993, 58 FR 10806).

Deletion: Records fall under T7801, myInvoice System (October 12, 2006, 71 FR 60121). All Navy records were destroyed after four years.

N07300-1 Relief for Losses of Public Funds/SBP Annuitants for Overpayment of Benefits (February 22, 1993, 58 FR 10807).

Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under the DFAS Privacy Act system of records notice T7332, entitled 'Defense Debt Management System (DDMS)' last published on June 27, 2002, at 67 FR 43292 and T7347b, entitled 'Defense Military Retiree and Annuity Pay System' last published on February 20, 2003, at 68 FR 8230.

NM07320-1 Property Accountability Records.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Any individual who receives and signs for government property.

The receipts maintained are any of the following: Logbooks, property passes, custody chits, charge tickets, sign out cards, tool tickets, sign out forms, photographs, charge cards, or any other statement of individual accountability for receipt of government property.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

To identify individuals to whom government property has been issued and provide a record of loss or deterioration of clothing and equipment assigned to each individual.

The DoD "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic media.

Individual's name, Social Security Number (SSN), badge number, tool number, property serial number, or any other locally determined method of property receipt accountability.

Access is limited and provided on a need-to-know basis only. Computerized data bases are password protected.

Property accounting records are destroyed when two years old. Custody receipts are destroyed when material or equipment is destroyed or individual is separated.

Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether system records contain information pertaining to them may do so by making application to the commanding officer or officer in charge of the activity where the receipts are located. Individuals making applications must have an identification card. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx."

Written requests must contain individual's name, Social Security Number (SSN), and signed.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the commanding officer or officer in charge of the activity where the receipts are located. Individuals making application must have an identification card. Official mailing addresses are published in the Standard Navy Distribution List (SNDL that is available at http://doni.daps.dla.mil/sndl.aspx.

Written request must contain individual's name, Social Security number (SSN), and signed.

Individual and command reports.

The system of records is maintained under Department of the Navy systems of records notice NM01700-1, entitled, DON General Morale, Welfare and Recreation Records (June 14, 2006, 71 FR 34321).

N07421-1 Time and Attendance Feeder Records.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx..

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

This system is sometimes referred to as Standard Labor Data Collection and Distribution Application (SLDCADA), it maintains time and attendance data and labor distribution data that includes name, Social Security Number (SSN), work location, job order number, task orders, leave accrual data, occupational series, grade, pay period identification, time card certification information, special pay categories, work schedule, etc.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

Records are being collected and maintained for the purpose of tracking time and attendance and labor distribution data for civilian, military, and contractor labor against job order numbers for financial purposes.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folder and electronic storage media.

Name, Social Security Number (SSN), organization, pay period.

Computer processing facilities are located in restricted areas accessible only to authorized persons that are properly screened, cleared, and trained. Manual records and computer printouts are only available to authorized personnel having a need-to-know. Access to individual computers are controlled by Common Access Card (CAC) or user-id and password protected. Access to the application through the web client is controlled by Public Key Infrastructure (PKI) authentication. Each user has an individual user id and password or PKI certificate for access to web service. Transfer of data is accomplished through data encryption.

Feeder reports are maintained at the local office for 6 years and then destroyed. Data base information held by the Defense Information Systems Agency is retained for 6 years and then destroyed.

Policy Official: Deputy Assistant Secretary of the Navy (Civilian Personnel/Equal Employment Opportunity), 1000 Navy Pentagon, Washington, DC 20350-1000.

Record Holders: Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://doni.daps.dla.mil/sndl.aspx.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer for their organization. Official mailing addresses are published in the SNDL that is available at http://doni.daps.dla.mil/sndl.aspx.

Requests should contain the individual's full name, home address, Social Security Number (SSN), organization, pay period, and signed.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commanding Officer for their organization. Official mailing addresses are published in the SNDL at http://doni.daps.dla.mil/sndl.aspx.

Requests should contain the individual's full name, home address, Social Security Number (SSN), organization, pay period, and signed.

Individual, time sheets, and work schedules.

None.

NM08370-1 Weapons Registration.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Individuals registering firearms or other weapons with station security offices and/or Provost Marshal; all individuals who purchase a firearm or weapon at authorized exchange activities; and/or individuals who reside in government quarters who possess privately-owned firearms; all individuals authorized access to individual armories.

Individual's name, Social Security Number (SSN), rank, weapon registration and permit records, notification to commanding officers of failure to register firearm purchased at authorized exchanges, exchange notification of firearm purchase, physical location of subject weapon, weapon description, and such other identifiable items.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

To assure proper control of weapons on installations; to monitor and control purchase and disposition of weapons/accessories; and provide record of individuals authorized access to armory spaces.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual's name, Social Security Number (SSN), case number, and/or organization name.

Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings, and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening, and visitor registers.

Records destroyed when individual leaves command.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written request must contain name and Social Security Number (SSN) and signed.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written request must contain name and Social Security Number (SSN) and signed.

Individual concerned, other records of activity, investigators, witnesses, and correspondents.

None.

N10140-1 Ration Card Records (February 22, 1993, 58 FR 10812).

Deletion: Ration Cards are no longer issued for that area. All files have been destroyed, as our offices have been closed in that area.

N10140-2 Privately-Owned Tax-free Vehicle Record Cards, Tax-free Gasoline Record Cards (February 22, 1993, 58 FR 10812).

Deletion: Program discontinued when bases were closed in this area. All files have been destroyed.

NM11101-1 DON Family and Bachelor Housing Program.

DON housing offices. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Military/civilian personnel eligible for/interested in occupying DON housing and those occupying DON housing (including privatized housing).

DD Form 1746, Application for Assignment to Housing (application contains information such as name, address, rank/rate, Social Security Number (SSN), length of service, time remaining on active duty, date of rank, etc.; dependency data, e.g., total number in family, spouse, age and sex of dependents, etc.; and other pertinent housing information, e.g., last assignment, months involuntarily separated, special health problems, etc.); orders; emergency data form; detaching endorsement from prior duty station; full name.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C. 2831, Military Family Housing Management Account; DoD 4165.63-M, DoD Housing Management; and E.O. 9397 (SSN).

To determine an individual's eligibility for Navy or Marine Corps housing (including privatized housing) and notification for subsequent assignment to housing or granting a waiver to allow occupancy of private housing.

To determine priority and list individual's name on appropriate housing waiting list.

To oversee housing occupancy once assigned.

To provide housing information to DON or other military components and government agencies.

To private partners who operate privatized Navy or Marine Corps housing for management and operational purposes.

To police and fire departments for accident, health and safety, and other investigative activities.

To child protective services during their investigation into possible child abuse.

To adoption agencies who seek information on housing status, problems, etc., for use in qualifying a couple to adopt.

To provide demographic data to the public school system to help determine military impact on school population.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

File folders and centrally maintained networked database.

Name of applicant; name of resident; and house number of resident.

Access to files is limited to personnel requiring access in the performance of their official duties. Records are maintained in a secure building on a secure military base, encrypted, maintained behind a firewall, and password protected. Private partners maintain comparable security protections.

Paper files are retained for up to three years after termination of housing occupancy and then destroyed. Electronic files are maintained until no longer required and then destroyed.

Policy Official: Commander, Navy Installations Command, Director of Housing, Suite 300, 2713 Mitscher Road, SW., Anacostia Annex, Washington, DC 20373-5802.

Record Holder:

Housing Offices at the station/base in question. Official station/base mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Housing Office at the station/base where they applied for housing. Official station/base mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Requests must be signed and include full name of applicant or name of resident, house number, and year(s) of occupancy.

Individuals seeking access to records about themselves should address written inquiries to the Housing Office at the station/base where they applied for housing. Official station/base mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Requests must be signed and include full name of applicant or name of resident, house number, and year(s) of occupancy.

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5, 32 CFR part 701; or may be obtained from the system manager.

Individual; DD Form 1746 (Application for Assignment to Housing); Military Orders; Emergency Data Form; detaching endorsement from prior duty station; military pay records.

None.

N11101-2 Family Housing Requirements Survey Records System (June 8, 1999, 64 FR 30501).

Deletion: Program discontinued and all records have been destroyed.

N11101-4 Station Housing Records (February 22, 1993, 58 FR 10817).

Deletion: Program discontinued and all files deleted.

N11103-01 Housing Referral Services Record System (February 22, 1993, 58 FR 10817).

Deletion: Program discontinued and all records have been destroyed.

N12290-1 Personnel Action Reporting System.

Navy Personnel Command (NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, and local activity to which individual is assigned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Non-appropriated Fund (NAF) civilian employees attached to NAF activities under the Commander, Navy Personnel Command.

Correspondence and records pertaining to performance, employment, pay, classification, security clearance, personnel actions, medical, insurance, retirement, tax withholding information, exemptions, unemployment compensation, employee profile, education, training, labor management relations, worker compensation, performance based actions, business based actions, benefits, discipline and administration of nonappropriated fund civilian personnel.

5 U.S.C. 301, Departmental Regulations; Pub. L. 92-392; Fair Labor Standards Act, as amended; E.O. 9397 (SSN); and E.O. 12107.

To manage, supervise, and administer the nonappropriated fund civilian personnel program for employees attached to Nonappropriated Fund Activities under the Commander, Navy Personnel Command.

To insurance carriers and other third parties who administer benefits coverage to NAF employees.

To Department of Labor for unemployment compensation purposes.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices also apply to this system.

Storage:

Automated records may be stored on magnetic tapes or discs. Manual records may be stored in paper file folders, microfiche, or microfilm.

Name, Social Security Number, and/or activity number.

Computer processing facilities are located in restricted areas accessible only to authorized persons that are properly screened, cleared and trained. Manual records and computer printouts are available only to authorized personnel having a need-to-know.

Records are transferred to the National Personnel Records Center (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118, one year after the individual terminates employment.

Commander, Navy Personnel Command (NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Navy Personnel Command (NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, or to the local activity where assigned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

The letter should contain full name, Social Security Number, activity at which employed, and signature of the requester.

The individual may visit the Commander, Navy Personnel Command (NPC-653), 5720 Integrity Drive, Millington, TN 38055-6530, for assistance with records located in that building; or the individual may visit the local activity to which attached for access to locally maintained records.

The letter should contain full name, Social Security Number, activity at which employed, and signature of the requester.

Individual; local activity where assigned; Defense Investigative Service; previous employers; educational institutions; employment agencies; civilian and military investigative reports; general correspondence concerning individual.

None.

N12300-1 Employee Assistance Program Case Record System (February 22, 1993, 58 FR 10819).

Deletion: Record system is no longer in use since OPM stopped their mandatory reporting requirement in the mid-1990s.

N12300-2 Joint Employment Management System (JEMS).

Web based tool at www.jemsjobs.com is maintained by JEMS, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.

Job Seekers: Active duty personnel, reservists, retirees, dependents, and civilian employees who are subject to reduction in force and are seeking employment opportunities in Hawaii.

Employers: Businesses who have job openings in Hawaii.

Job Seeker: Name; home addresses; home, business, and/or cell telephone numbers; applicant generated number; e-mail address; military/civilian status; branch of service; pay rate; command/duty station; sponsor's name; U.S. Citizen; job categories; job search areas; skills check list; resume; employment resource center; employment consultant; client status; application date; last review date; last login date; expiration date; client login name; open date; close date; renewal date; action; hired salary; login count; and remarks.

Employer: Company name; company identification number; point of contact name; e-mail address; login name; business address; phone and fax numbers; company Web site; job Web site; parent company name; application procedures; job locations; type of industry; company alias, company status; status date; job update method; company add date; first job listed; last job listed; job fair invitation; contact log; and job listings.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy.

To provide job resources to individuals coming to the high cost area of Hawaii by expanding and enhancing employment assistance services and sponsoring an annual job fair.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems notices also apply to this system.

Storage:

Web based commercial server and paper records.

Job Seeker: Name or applicant identification number.

Company: Company name or company identification number.

File/database servers are located in locked rooms and access is restricted to authorized persons only. Information is encrypted, compartmentalized, password protected and restricted to a limited number of authorized government personnel having a need-to-know. Manual and electronic records are restricted to a limited number of authorized government personnel having a need-to-know.

Job Seekers records are deleted from the program two years after their record is closed.

Employer records are deleted from the program when the business/organization/agency goes out of business or no longer offers employment opportunities.

Policy Officials: Joint Project Advisory Board, JEMS, Commander, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.

Record Holder: JEMS, Commander, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to JEMS, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.

The request should be signed and include the requester's full name, login name, e-mail address and a complete mailing address.

Individuals seeking access to records about themselves should address written inquiries to JEMS, Navy Region Hawaii, 1025 Quincy Ave, Suite 100, Pearl Harbor, HI 96860-4512.

The request should be signed and include the requester's full name, login name, e-mail address and a complete mailing address.

Individual; employers; and Web site.

None.

N112308-1 Navy Fleet and Family Readiness (F&FR) Internship Program.

For outside the continental United States, system is located at Navy Installations Command (N947), 5720 Integrity Drive, Bldg. 457, Millington, TN 38055-6540.

For continental United States, system is located at organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Navy F&FR Internship Program applicants and selectees.

Name, contact address, phone number and e-mail address, educational information-university, major/minor, grade point average, advisor, advisor's contact phone number and e-mail address, work/volunteer experience, certifications/skills/hobbies, references, and official university transcripts from all program applicants. Additional information from selectees for producing passport application documents, travel orders, area security clearances, accommodation and travel reservations, voluntary service agreements, electronic funds transfers and correspondence: Birth location, birth date, citizenship, gender, height, weight, hair color, eye color, emergency point of contact name, emergency point of contact relation, emergency point of contact address, emergency point of contact phone number, emergency point of contact e-mail address, Social Security Number (SSN), driver's license state, driver's license number, driver's license issue and expiration dates, U.S. passport number, U.S. passport issue and expiration dates, bank name, bank routing number, bank account number, type of bank account, name on bank account, medical statement, proof of insurance, background check and fingerprints for Child & Youth interns, and performance evaluation.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 1588, Authority to Accept Certain Voluntary Services; and E.O. 9397 (SSN).

To select and place student interns at host installations and for local in-processing. To prepare all required documents and reservations associated with placing student interns and getting them to their internship locations, such as preparing passport application documents, submitting background checks, making travel and accommodation reservations, preparing travel orders, and securing area clearances. To supervise and monitor performance of student interns and to track overall program satisfaction and results.

The DoD "Blanket Routine Uses" that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Automated records/databases and manual records.

Name, internship semester/year and internship location.

Manual records are maintained in monitored or controlled areas accessible only to authorized personnel. Building and rooms are locked outside regular working hours. Automated records are maintained in computer files and a database with limited access only to personnel with a need to know. Access to individual computers is controlled by Common Access Card (CAC) and password.

Information from applicants not selected are destroyed upon the start of the semester/year for which the individual applied.

Full records are kept for three years after an individual completes their internship, then destroyed except for the following:

No-fee passports are kept until they expire (up to five years), then destroyed. If an individual gains employment that would require or authorize them to obtain a no-fee passport prior to its expiration, it will be turned over at their request.

Placement information, contact information and post-internship evaluations are kept indefinitely for historical and analytical purposes.

Policy Officials: Commander, Navy Installations Command (N947), 5720 Integrity Drive, Bldg 457, Millington TN 38055-6540.

Record Holders: Commander, Navy Installations Command (N947), 5720 Integrity Drive, Bldg 457, Millington TN 38055-6540; and/or commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Navy Installations Command (N947), 5720 Integrity Drive, Bldg 457, Millington TN 38055-6540 for internships outside the continental United States. For internships in the continental United States, written inquiries should be made to the appropriate Navy activity concerned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should be signed and include proof of identity, full name, dates and location of internship, and a complete mailing address.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Commander, Navy Installations Command (N947), 5720 Integrity Drive, Bldg 457, Millington TN 38055-6540 for internships outside the continental United States. For internships in the continental United States, written inquiries should be made to the appropriate Navy activity concerned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should be signed and include proof of identity, full name, dates and location of internship, and a complete mailing address.

The individual; educational institutions; state and local authorities; and general correspondence concerning the individual.

None.

NM12410-1 MWR Training Student Database.

Navy Installations, Millington Detachment (N253), 5720 Integrity Drive, Millington, TN 38055-6500.

Civilian and military employees attached to non-appropriated fund activities under the Commander, Navy Installations Command and the Commandant of the Marine Corps.

Training records pertaining to the enrollment and completion status of persons attending Morale Welfare and Recreation (MWR) related training provided through the Navy Installations Command.

10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).

To manage, supervise, and administer the centrally managed MWR training program for civilian and military employees attached to non-appropriated fund activities under the Commander, Navy Installations Command and Commandant of the Marine Corps. This includes providing information to supervisors on their employee's training and providing a record of Continuing Education Credits earned.

The "Blanket Routine Uses" that appear at the beginning of the Navy and Marine Corps' compilation of systems notices also apply to this system.

Storage:

Automated and manual records.

Name, Social Security Number, class, and/or date of training.

Computer processing facilities are located in restricted areas accessible only to authorized persons that are properly screened, cleared, and trained. Manual records are computer printouts are only available to authorized personnel having a need to know. Access to individual computers is password protected. Access to the database is limited to personnel with a need to know. Each user has an individual password for access to the database.

Destroy 3 years after completion of the annual period or when no longer required for activity review and/or analysis, whichever is later.

Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6610.

Individuals seeking to determine whether information about themselves is contained i n this system should address written inquiries to the Navy Personnel Command (Pers-654), 5720 Integrity Drive, Millington, TN 38055-6540. Request should contain full name, Social Security Number, activity at which employed/attached, and signature of the requester.

The individual may visit the Navy Personnel Command (Pers-654), located in the Lassen Building, at 7736 Kitty Hawk Avenue, Millington, TN 38055-6540, for assistance with records located in that building.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Navy Personnel Command (Pers-654), 5720 Integrity Drive, Millington, TN 38055-6540. Request should contain full name, Social Security Number, activity at which employed/attached, and signature of the requester.

The individual may visit the Navy Personnel Command (Pers-654), located in the Lassen Building, at 7736 Hawk Avenue, Millington, TN 38055-6540, for assistance with records located in that building.

Individual and local activity where assigned.

None.

NM12410-2 NCIS Training Academy Records.

NCIS Training Academy, NCIS Townhouse 394 Federal Law Enforcement Training Center, Glynco, GA 31524-2002.

Students and instructors of the Naval Criminal Investigative Service (NCIS) Academy.

Individual Training Records: Name, Social Security Number, rank, e-mail address, duty station address, etc.; training evaluations (grades/scores) and indicating whether program was completed (either satisfactory or unsatisfactory); documentation of course completion; qualifications of students; waivers or exemptions requested or granted and verification of physical abilities (as required) either as a prerequisite or as a final qualification.

Instructor Training Records: Name, Social Security Number, rank, e-mail address, etc.; personal training history; attendance records; exemptions or waivers requested/granted; evaluations; qualification notifications; certifications; re-certifications; and verifications of ability.

10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).

To maintain course and training demands, requirements and achievements; identify waivers or exemptions requested or granted, verify physical abilities required; document attendance and/or course completion, provide academic and performance evaluations and for other training administration requirements necessary to meet the Federal Law Enforcement Training Accreditation's (FLETA) requirements necessary for accreditation of the NCIS Training Academy.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and automated records.

Name and Social Security Number.

For student records: Retire hardcopy records to the Federal Records Center when 4 years old. Destroy 40 years after the end of the training year.

For instructor records: Destroy records 4 years after departure from Academy.

Deputy Assistant Director, Training, NCIS Training Academy, NCIS Townhouse 394 FLETC, Glynco, GA 31524-2002.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Director, Naval Criminal Investigative Service Headquarters (Code 00LJF), 716 Sicard Street, SE., Suite 2000, Washington Navy Yard, DC 20388-5380.

Written requests should include the full name, Social Security Number, and address of the individual and be signed.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Director, Naval Criminal Investigative Service Headquarters (Code 00LJF), 716 Sicard Street, SE., Suite 2000, Washington Navy Yard, DC 20388-5380.

Written requests should include the full name, Social Security Number and address of the individual and be signed.

Individual; school and educational institutions, medical authorities, military agencies, instructors, and FLETA for instructor accreditation records.

Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal or military service, if the disclosure would compromise the objectivity or fairness of the test or examination process may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.

An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.

N12593-1 Civilian Overseas Quarters and Lodging Allowances.

Overseas organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Appropriated and non-appropriated fund U.S. civilian employees eligible for allowance.

Employee's name, grade, address, rent and utility expenses, living quarters and lodging allowance, and name of family and/or members.

5 U.S.C. 301, Departmental Regulations and E.O.s 9397 (SSN), 10903, 10970, 10853, and 10982.

To record civilian overseas employee's living quarters and/or temporary lodging allowance entitlement.

To officials of the Department of State for the purpose of monitoring the level of allowances that Navy is authorized.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper records and computerized data base.

Name and Social Security Number.

Access provided on need to know basis only. Access to computerized and manual records is limited he control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Access to computerized data base is password protected.

Files are retained for four years and then destroyed.

Overseas commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Commanding Officer at the overseas activity where he or she is assigned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records.

Requester should include full name, Social Security Number, and dates assigned to the activity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer at the overseas activity where he or she is assigned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records.

Requester should include full name, Social Security Number, and dates assigned to the activity.

Individual and official personnel files.

None.

NM12610-1 Hours of Duty Records.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.

Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.

Military and civilian personnel.

Record contains such information as name, grade/rate, Social Security Number, organizational code, work center code, grade code, pay rate, labor code, type transaction, hours assigned. Database includes scheduling and assignment of work; skill level; tools issued; leave; temporary assignments to other areas.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

To effectively manage the work force.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and computerized records.

Name, organization code, Social Security Number, and work center.

Access is provided on need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access to computerized data is controlled by password or other user code system.

Records are destroyed when three years old.

The commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the naval activity where currently employed. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should be signed and include full name and Social Security Number (SSN).

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the naval activity where currently employed. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should be signed and include full name and Social Security Number (SSN).

Individual, correspondence, and personnel records.

None.

NM12630-1 DON Voluntary Leave Transfer Program Records

DON Human Resources Offices. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals who have volunteered to participate in the leave transfer program as either a donor or recipient.

Separate files exist for leave recipients and leave donors records.

Leave recipient records contain the individual's name, organization, office telephone number, Social Security Number, position title, grade, pay level, leave balance, number of hours requested, brief description of the medical or personal hardship which qualifies the individual for inclusion in the program, the status of that hardship, and a statement that selected data elements may be used in soliciting donations. The file may also contain medical or physician certifications and agency approvals or denials.

Leave donor records contain the individual's name, organization, office telephone number, Social Security Number, position title, grade and pay level, leave balance, number of hours donated and the name of the designated recipient.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 et seq. (Leave); 5 CFR part 630 and E.O. 9397 (SSN).

To manage the Department of the Navy's Voluntary Leave Transfer Program. The recipient's name, position data, organization, and brief hardship description are published internally for passive solicitation purposes. The Social Security Number is sought to effectuate the transfer of leave by human resources and pay offices from the donor's account to the recipient's account.

To the Department of Labor in connection with a claim filed by an employee for compensation due to a job-connected injury or illness, when leave donor and leave recipient are employed by different Federal agencies.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Storage:

Paper and electronic storage media.

Name/Social Security Number of leave recipient for access to their files. Name/Social Security Number of leave donor for access to their files.

Access to records is limited to the custodian of the records or by persons responsible for servicing the records in the performance of their official duties. Records are stored in locked cabinets or rooms and are controlled by personnel screening. Computer terminals are located in supervised areas. Access to computerized data is controlled by password or other user code systems.

Records are destroyed one year after the end of the year in which the file is closed.

Policy official: Office of Civilian Human Resources, 614 Sicard Street, SE., Suite 100, Washington Navy Yard, Washington, DC 20374-5072.

RECORD HOLDER:

Director of local Human Resources Offices. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Individuals seeking to determine whether this system contains information about themselves should address written inquires to their servicing Human Resources Office. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should contain the name, approximate date during which the case record was developed, the address of the individual concerned and be signed.

Individuals seeking access to information about them contained in this system of records should address written inquiries to their servicing Human Resources Office. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

The request should contain the name, approximate date during which the case record was developed, the address of the individual concerned and be signed.

Employee, supervisors, co-workers or other agency or contractor-employee personnel, and private individuals to include family members of employee and outside practitioners.

None.

NM12711-1 Labor Management Relations Records System

Office of Civilian Human Resources (OCHR), Labor and Employee Relations Division (Code 012), Department of the Navy (DON) and Designated Contractors; Human Resources Service Centers (HRSCs) and Human Resources Offices (HROs) at major commands and field activities employing civilians. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

DON civilian employees paid from appropriated and non-appropriated funds, who are involved in a grievance which has been referred to an arbitrator for resolution, or who are involved in the filing of an Unfair Labor practice complaint which has been referred to the Federal Labor Relations Authority (FLRA) for resolution, or who are involved in a labor negotiations impasse which has been referred to the Federal Service Impasses Panel or an interest arbitrator for resolution, or who are involved in a negotiability dispute which has been referred to the FLRA for resolution; union officials and representatives (both Navy employees and non-employees) involved in the aforementioned processes and in national consultation; independent arbitrators involved in grievance and interest arbitrations concerning Don activities.

Records are comprised of (1) Manual files maintained in paper folders, manually filed by type of case and case number (not individual). Folder contains all information pertaining to a specific case. Field activities maintain manual rosters of local union officials and representatives. OCHR maintains manual roster of addresses and files concerning national consultation with national/international unions regarding changes in Departmental level civilian personnel policies. (2) Some commands and field activities keep electronic records by type of case and case number (not individual) in localized case tracking systems. Bargaining unit files contain information about each bargaining unit, including contact information on union officials.

5 U.S.C. 7101-7135.

To manage the Labor-Management Relations Program, e.g., administration/implementation of arbitration awards; processing of unfair labor practice charges; adjudication of negotiability disputes, resolution of negotiations impasses; interpretation of 5 U.S.C. 7101-7135 through 3rd party case decisions; national consultation and other dealings with recognized unions.

To representatives of the Office of Personnel Management on matters relating to the inspection, survey, audit, or evaluation of DON Civilian Human Resources Programs.

To the Comptroller General or any of his authorized representatives, in the course of the performance of duties of the Government Accountability Office relating to the DON's Labor Management Relations Program. To a duly appointed hearing examiner, Administrative Law Judge, arbitrator, or other proper 3rd party for the purpose of conducting a hearing or inquiry in connection with an employee's grievance, unfair labor practice charge, impasse, negotiability appeal, or other labor relations dispute.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Manual records are retrieved by case subject, case number, and/or individual employee names. Electronic records are retrieved by case subject, activity, bargaining unit, servicing personnel office, command, or 3rd party docket number.

All files are accessible only to authorized personnel having a need-to-know. Access to the electronic data base is controlled through the use of security codes.

Case files are maintained in accordance with records retention schedules. Files involved in administrative or judicial litigation may be permanently maintained. Union official rosters are normally destroyed after a new roster has been established.

OCHR Labor and Employee Relations Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the OCHR Labor and Employee Relations Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072, their servicing HRO or HRSC.

Request should contain individual's full name, any particulars, and signed.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the OCHR Labor and Employee Relations Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072, their servicing HRO or HRSC.

Request should contain full name, any particulars, and signed.

DON Human Resource Services Centers, Human Resources Offices, arbitrators, and labor organizations (unions).

None.

NM12713-1 Equal Employment Opportunity (EEO) Complaints Tracking System.

All Department of Navy (DON) Equal Employment Opportunity Program offices. DON activity addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx..

All DON civilians, non-appropriated fund employees, and external applicants for employment.

Name, home and duty station address, phone numbers, unique identifier, dates and status of EEO complaints.

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and Civilian Human Resources Manual 1614.1, Civilian Discrimination Complaints Management Program.

To track the status of Equal Employment Opportunity discrimination complaints for the Department of Navy.

To a duly appointed Hearing Examiner or Arbitrator (an employee of another Federal agency) for the purpose of conducting a hearing in connection with an employee's discrimination complaint.

To Equal Employment Opportunity Complaints Office of Federal Operations and Administrative Judges for review and adjudication.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records also apply to this system.

Storage:

Electronic storage media.

Case number or individual's name.

Password controlled system, files, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.

Permanent.

Policy Official: Director, Naval Office of EEO Complaints Management and Adjudication, 614 Sicard Street SE, Bldg 201, Washington Navy Yard DC 20374-5072.

Distribution List that is available at http://doni.dla.mil/sndl.aspx.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the to the EEO office where assigned. DON activity addresses are published in the Standard Navy Distribution List that is available at http://doni.dla.mil/sndl.aspx.

Requests should contain individual's full name and signed.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to their servicing EEO office. DON activity addresses are published in the Standard Navy Distribution List that is available at http://doni.dla.mil/sndl.aspx.

Request should contain individual's full name and signed.

Individual, interviews, and Equal Employment Opportunity Program Offices.

None.

NM12771-1 Discrimination Complaints.

Naval Office of EEO Complaints and Adjudication (NAVOECMA), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072; field activities employing civilians and servicing Human Resources Offices (HROs). Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Former and present civilian employees of the Department of the Navy, and civilian applicants for employment with the Department of the Navy.

The case files contain background material on the act or situation complained of; the results of any investigation including affidavits and depositions; records of personnel actions involved; transcripts of hearings held; administrative judges' reports of findings and recommended actions; advisory memoranda from the Chief of Naval Operations, Chief of Naval Personnel, Department of Defense, Systems Commands; Secretary of the Navy decisions; reports of actions taken by local activities; comments by NAVOECMA or local activities on appeals made to the Equal Employment Opportunity Commission (EEOC); EEOC decisions, Court decisions, Comptroller General decisions. Brief summaries of case files are maintained in a computer data base.

5 U.S.C. 1301, 3301, 3302, 7201-7204, 7301, 7701; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041, Headquarters, Marine Corps.

This information is used by NAVOECMA to adjudicate cases. Systems Commands, the Chief of Naval Operations, and the Office of Civilian Resources (OCHR) are internal users for informational/implementational purposes. Individual members acting on behalf of the individual involved are supplied with copies of decisions and other appropriate background material. EEO complainants are furnished Secretary of the Navy (SECNAV) decisions, with copies of the hearing transcripts and administrative judges' reports; complainants' representatives are provided copies of SECNAV decisions on grievances and appeals. Activities involved in EEO complaints are provided copies of SECNAV decisions, hearing transcripts, and administrative judges' reports.

To officials and employees of the Equal Employment Opportunity Commission to adjudicate cases.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Note:

Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the report pertains. The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices do not apply to these records.

Storage:

Records are stored on paper and on electronic storage media.

Name.

Materials are kept in file cabinets within NAVOECMA's office or in a secured computer data base. Access to the office during business hours is controlled by NAVOECMA personnel and by identification card. The office is locked at the close of business; the building in which the office is located employs security guards.

Case files are destroyed four years after being closed.

Director, Naval Office of EEO Complaints and Adjudication (NAVOECMA), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Director, Naval Office of EEO Complaints and Adjudication (NAVOECMA), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.

The requester must provide full name, employing office, and sign the request.

Individuals seeking access to records about themselves should address written inquiries from former and present civilian employees of the DON, applicants for employment with the DON, employing activities, EEOC, and NAVOECMA.

The requester must provide full name, employing office, and sign the request.

Information in the file is obtained from former and present civilian employees of the DON, applicants for employment with the DON, employing activities, EEOC, and NAVOECMA.

None.

NM12771-2 Administrative Grievance Files.

Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Navy and Marine Corps civilian employees paid from appropriated funds serving under career, career-conditional, temporary and excepted service appointments by whom grievances exist.

Information pertaining to administrative grievances to include but not limit to individual's name, address and Social Security Number (SSN).

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

To support management in the processing, administration, and adjudication of grievances and for program evaluation purposes.

To representatives of the Office of Personnel Management on matters relating to the inspection, survey, audit, or evaluation of Navy and Marine Corps civilian personnel management programs or personnel actions, or such other matters under the jurisdiction of the Office of Personnel Management.

To disclose information on any source from which additional information is requested in the course of processing a grievance to the extent necessary to identify the individual, to inform the source of the purpose(s) of the request, and identify the type of information requested.

To officials of labor organizations recognized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Note:

Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The Navy's 'Blanket Routine Uses' do not apply to these records.

Storage:

Paper files in folders and electronic storage media.

Filed by last name. SSN is used to differentiate individuals who have the same name.

Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. For contractor operated facilities, client data is kept in a certified data facility. At no time is client data removed from the secure hosting environment and access to client data is only to those employees with a direct functional need. Password complexity, expiration, minimum length, and history will assist in assuring only appropriate personnel have access to client data.

Complaint records are retained for six years after final adjudication. All other records are retained for two years or destroyed upon separation of the employee, whichever is later.

For Navy: Employee Relations Program Manager, Office of Civilian Human Resources, 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.

For Marine Corps: Commandant of the Marine Corps (Code MPC-30), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Commander/Commanding Officer of the activity assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written request should contain full name, last four digits of Social Security Number (SSN), and signed request.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commander/Commanding Officer of the activity assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx.

Written request should contain full name, last four digits of Social Security Number (SSN), and signed request.

Supervisors; individual; witnesses; correspondence files; e-mails; and databases.

None.

NM12792-7 Drug-Free Workplace Program Records.

Records are located at the local Navy/Marine Corps activity, local servicing Human Resources Offices, Human Resource Service Center Regional Offices, or the Office of Civilian Human Resources.

Civilian employees and applicants for employment with the Department of the Navy.

Records related to selection, notification, testing of employees and applicants, urine specimens, drug test results, collection authentication and chain of custody documents.

Pub. L. 100-71, 5 U.S.C. 7301; 21 U.S.C. 812 (Schedule of Controlled Substances); and E.O. 12564, Drug-Free Federal Workplace; and Department of Health and Human Services Mandatory Guidelines for Federal Workplace Drug Testing Programs; and E.O. 9397 (SSN).

The system is established to maintain records relating to the selection and testing of Department of the Navy employees, and applicants for employment, for use of illegal drugs and drugs identified in Schedules I and II of 21 U.S.C. 812 (Schedule of Controlled Substances).

The records are also used by the Medical Review Officer; the administrator of any employee Assistance Program in which the employee is receiving counseling or treatment or is otherwise participating; and supervisory or management officials within the employee's agency having authority to take adverse personnel action against such employee.

In order to comply with the provisions of 5 U.S.C. 7301, the DoD 'Blanket Routine Uses' published at the beginning of the Navy's compilation do not apply to this system.

To a court of competent jurisdiction where required by the United States Government to defend against any challenge against any adverse personnel action.

Note:

Record of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. The results of a drug test of civilian employees may be disclosed only as expressly authorized under 5 U.S.C. 7301. These statutes take precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains.

Storage:

Paper records in file folders and electronic storage media.

Records are retrieved by name of employee, applicant for employment, Social Security Number (SSN), specimen I.D. number assigned, or any combination of these.

Records will be stored in secure containers, e.g., safes, locked filing cabinets, etc. Urine specimens will be stored in appropriate locked storage facilities. Access to such records and specimens is restricted. Chain-of-custory and other procedural and documentary requirements of Pub. L. 100-71 and the Department of Health and Human Services. Guidelines will be followed in collection of urine samples, conducting drug tests, and processing test results. All information contained in computers is password protected.

Negative test records are retained for three years and then destroyed by shredding, burning, or erasure in the case of electronic media. Positive or Non-negative test records are permanently retained. Written records and test results together with urine specimens shall be retained until litigation is complete when the employee challenges or appeals adverse actions. Negative urine specimens are disposed of at the end of the test day.

Drug Program Manager, Office of Civilian Human Resources, Human Resources Service Center Southwest, 525 B Street, Suite 600, San Diego, CA 92101-4418.

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Commanding Officer/Commander of the DON activity or the servicing human resources office at which they are or were employed, or at which they made application for employment, and for which they provided a urine specimen for drug testing.

Individuals may furnish their full name, Social Security Number (SSN), the title, series, and grade of the position they occupied or applied for when the drug test was conducted, specimen ID number, and the date of the test.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commanding Officer/Commander of the DON activity or the servicing human resources office at which they are or were employed, or at which they made application for employment, and for which they provided a urine specimen for drug testing.

Records are obtained from the individual to whom the record pertains; DON or contractor employee involved in the selection, notification, and collection of urine from individuals who are tested; DON or contractor laboratories that test urine samples for the presence of illegal drugs, DON or contractor Medical Review Officers; supervisors and managers and other DON officials engaged in administering the Drug-Free Workplace Program; the Civilian Employee Assistance Program; processing adverse actions based on drug test results; and DON or contractor electronic databases.

None.

NM12930-2 Area Coordinator Information and Operation Files (February 22, 1993, 58 FR 10825).

Deletion: Program changed which required the establishment of a new system. The new system is N12713-1, Equal Employment Opportunity (EEO) Complaints Tracking System which was published in the Federal Register on May 14, 2007, 72 FR 27094.

DIRECTORY OF DEPARTMENT OF THE NAVY MAILING ADDRESSES

The Department of the Navy has over 4,000 ships and stations. Not all mailing addresses are included in this directory. Should you require assistance in obtaining any Navy mailing address not listed, please contact the Head, PA/FOIA Branch, Office of the Chief of Naval Operations (N09B30), Navy Department, Room 5E521, 2000 Navy Pentagon, Washington, DC 20350-2000, Commercial (703) 614-2817 or DSN 224-2817/2004.

Assistance in obtaining any Marine Corps mailing address not included in this directory may be obtained from the Commandant of the Marine Corps (Code ARAD), Headquarters, United States Marine Corps, 2 Navy Annex, Washington, DC 20380-0001, Commercial (703) 614-4008 or DSN 224-4008.

ALABAMA

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1001 4th Avenue, Southwest, Bessemer, AL 35023-4731.

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 2627 10th Avenue, Tuscaloosa, AL 35401-6699.

Commanding Officer, Naval Reserve Center, 3011 Sparkman Drive, Northwest, Huntsville, AL 35810-3799.

Commanding Officer, Naval and Marine Corps Reserve Center, 4851 Museum Drive, Mobile, AL 36608-2510.

Officer in Charge, Naval Branch Medical Clinic, 1800 Camellia Loop, Building 200A, Mobile, AL 36675-5005.

ALASKA

Commanding Officer, Naval Air Facility, PSC 486 Box 1202, FPO AP 96506-1202.

Commanding Officer, Naval Security Group Activity, FPO AP 98777-1800.

Commanding Officer, Naval Security Group Activity, 41760 Loop Road, Elmendorf Air Force Base, AK 99506-3910.

Commanding Officer, Naval Reserve Center, 2735 East Rudor Road, Anchorage, AK 99507-5113.

Commander, U.S. Naval Forces Alaska, Box 25517, Juneau, AK 99802-5517.

ARIZONA

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1201 North 35th Avenue, Phoenix, AZ 85009-3398.

Officer in Charge, Naval Branch Medical Clinic, Box 99116, Marine Corps Air Station, Yuma, AZ 85364-9116.

Commanding Officer, Marine Corps Air Station, Yuma, AZ 85369-5000.

Commanding Officer, Naval and Marine Corps Reserve Center, 3655 South Wilmot Drive, Tucson, AZ 85730-3259.

ARKANSAS

Commanding Officer, Naval and Marine Corps Reserve Center, 8005 Camp Robinson Road, North Little Rock, AR 72118-2206.

CALIFORNIA

Commanding Officer, Navy Recruiting District Los Angeles, 5051 Rodeo Road, Los Angeles, CA 90016-4795.

Director, Navy Office of Information West, 11000 Wilshire Boulevard, Suite 1100, Los Angeles, CA 90024-3691.

Commanding Officer, Naval Weapons Station Seal Beach, 800 Seal Beach Boulevard, Seal Beach, CA 90740-5000.

Commanding Officer, Naval Station, Long Beach, CA 90822-5000.

Officer in Charge, Personnel Support Detachment Naval Station Long Beach, Naval Station, Long Beach, CA 90822-5001.

Commanding Officer, Naval Medical Clinic, Building 831 Reeves Avenue, Naval Shipyard, Long Beach, CA 90822-5073.

Office in Charge, Naval Legal Service Office Detachment, Building 2 Naval Station, Richardson Street, Long Beach, CA 90822-5075.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Building 676 Naval Shipyard, Long Beach, CA 90822-5092.

Commanding Officer, Naval Dental Center, Long Beach, CA 90822-5096.

Navy Exchange Officer, Navy Exchange, Long Beach, CA 90822-5097.

Commander, Long Beach Naval Shipyard, 300 Shipjack Road, Long Beach, CA 90822-5099.

Commanding Officer, Naval and Marine Corps Reserve Center, 6337 Balboa Boulevard, Encino, CA 91316-1584.

Commanding Officer, Naval Reserve Center, 1700 East First Street, Pomona, CA 91766-2303.

Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station North Island, Imperial Beach, CA 92032-5000.

Commanding General, Marine Corps Base, Camp Pendleton, CA 92055-5001.

Commanding General, I Marine Expeditionary Force FMF, Camp Pendleton, CA 92055-5008.

Commanding Officer, Naval Hospital, Camp Pendleton, CA 92055-5008.

Commanding Officer, Naval Dental Center, Camp Pendleton, CA 92055-5009.

Commanding General, 1st Marine Division FMF, Camp Pendleton, CA 92055-5501.

Director, Naval Criminal Investigative Service Western Region, Federal Building, 880 Front Street, Suite 5265, San Diego, CA 92101-8820.

Commanding Officer, Naval Submarine Base, 140 Sylvester Road, San Diego, CA 92106-3521.

Commanding Officer, Submarine Training Facility, 544 White Road, San Diego, CA 92106-3550.

Director, Naval Audit Service Western Region, 8885 Rio San Diego Drive, Suite 107, San Diego, CA 92108-1625.

Director, Office of Civilian Personnel Management Southwest Region, 9040 Friars Road, Suite 550, San Diego, CA 92108-5896.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 9955 Pomerado Road, San Diego, CA 92131-5001.

Commanding Officer, Fleet and Industrial Supply Center, 937 North Harbor Drive, San Diego, CA 92132-5044.

Commander, Naval Base, 937 North Harbor Drive, San Diego, CA 92132-5100.

Officer in Charge, Naval Computer and Telecommunications Activity, 937 Harbor Drive, San Diego, CA 92132-5104.

Commander, Naval Reserve Readiness Command Region Nineteen, 960 North Harbor Drive, San Diego, CA 92132-5108.

Commanding Officer, Southwest Naval Facilities Engineering Command, 1220 Pacific Highway, Room 207, San Diego, CA 92132-5190.

Commanding Officer, Personnel Support Activity, 937 North Harbor Drive, San Diego, CA 92132-5190.

Navy Exchange Officer, Navy Exchange, Naval Training Center, 32133 Roosevelt Road, San Diego, CA 92133-1342.

Commanding Officer, Service School Command, 32224 Roosevelt Road, Suite 220B, San Diego, CA 92133-1368.

Commander, Naval Training Center, 33502 Decatur Road, Suite 120, San Diego, CA 92133-1449.

Officer in Charge, Personnel Support Activity Detachment, Naval Training Center, 32182 Dewey Road, Suite 100, San Diego, CA 92133-1450.

Commanding Officer, Navy Recruiting District San Diego, 33176 Sampson Road, San Diego, CA 92133-1641.

Commanding Officer, Naval Medical Center, 34800 Bob Wilson Drive, Suite 1800, San Diego, CA 92134-5001.

Commanding Officer, Naval School of Health Sciences, San Diego, CA 92134-6000.

Commanding Officer, Navy Drug Screening Laboratory, San Diego, CA 92134-6900.

Director, Navy Exchange, Naval Medical Center, San Diego, CA 92134-7000.

Officer in Charge, Naval Healthcare Support Office, San Diego, CA 92134-7000.

Navy Exchange Officer, Navy Exchange, Naval Air Station North Island, San Diego, CA 92135-5000.

Commanding Officer, Naval Air Station North Island, PO Box 357033, San Diego, CA 92135-7033.

Officer in Charge, Branch Medical Clinic, Naval Air Station North Island, PO Box 357046, San Diego, CA 92135-7046.

Commander, Naval Air Force U.S. Pacific Fleet, Naval Air Station North Island, PO Box 357051, San Diego, CA 92135-7051.

Office in Charge, Naval Reserve Recruiting Command Detachment Pacific, Fleet Career Information Team, PO Box 357051 CNAP Code N01RC, Naval Air Station North Island, CA 92135-7051.

Officer in Charge, Personnel Support Detachment North Island, Naval Air Station North Island, PO Box 357052, San Diego, CA 92135-7052.

Commanding Officer, Naval Computer and Telecommunications Station, Naval Air Station North Island Building 1482, PO Box 357056, San Diego, CA 92135-7056.

Commanding Officer, Naval Aviation Depot, Naval Air Station North Island, PO Box 357058, San Diego, CA 92135-7058.

Commanding Officer, Naval Air Reserve San Diego, Naval Air Station North Island, PO Box 357099, San Diego, CA 92135-7099.

Navy Exchange Officer, Navy Exchange Detachment, Naval Auxiliary Landing Field, San Clemente, San Diego, CA 92136-5000.

Navy Exchange Officer, Navy Exchange Naval Station, San Diego, CA 92136-5000.

Supervisor of Shipbuilding, Conversion and Repair, PO Box 368119, 3600 Surface Navy Boulevard, San Diego, CA 92136-5066.

Officer in Charge, Personnel Support Detachment Naval Station San Diego, 3395 Sturtevant Street, Suite 1, Box 368204, San Diego, CA 92136-5075.

Commanding Officer, Naval Station, Box 368016, 3455 Senn Road, Room 105, San Diego, CA 92136-5084.

Commanding Officer, Naval Legal Service Office Southwest, PO Box 368138, 3205 Senn Road, San Diego, CA 92136-5090.

Officer in Charge, Naval Branch Medical Clinic, Naval Station, San Diego, CA 92136-5133.

Officer in Charge, Navy Environmental and Preventive Medicine Unit 5, 3035 Albacore Alley Box 368143, San Diego, CA 92136-5199.

Commander, Amphibious Group 3, Box 368201, 3985 Cummings Road, Suite 4, San Diego, CA 92136-5289.

Commanding Officer, Public Works Center, 2730 Mckean Street, Suite 1, San Diego, CA 92136-5294.

Commanding Officer, Naval Dental Center, PO Box 368147, 2310 Craven Street, San Diego, CA 92136-5596.

Commanding Officer, Navy Exchange Service Center, Box 368150, San Diego, CA 92136-8150.

Commanding Officer, Naval Health Research Center, PO Box 85122, San Diego, CA 92138-9174.

Commanding General, Marine Corps Recruiting Depot, San Diego, CA 92140-5001.

Commanding Officer, Naval Air Station Miramar, San Diego, CA 92145-5000.

Navy Exchange Officer, Navy Exchange, Naval Air Station Miramar, San Diego, CA 92145-5000.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Station Miramar, 19871 Mitscher Way, San Diego, CA 92145-5197.

Commanding Officer, Naval Alcohol Rehabilitation Center, Naval Air Station Miramar, 19760 Polaris Avenue, San Diego, CA 92145-5299.

Commanding Officer, Naval Consolidated Brig Miramar, 46141 Miramar Way, Suite 1, San Diego, CA 92145-5499.

Commanding Officer, Navy Fighter Weapons School, Naval Air Station Miramar, 45390 Regulus Road, San Diego, CA 92145-5698.

Officer in Charge, Personnel Support Detachment Miramar, San Diego, CA 92145-5858.

Commanding Officer, Naval Air Reserve Center, Naval Air Station Miramar, 45876 Raven Road, Suite 1, San Diego, CA 92145-5902.

Commanding Officer, Fleet Combat Training Center Pacific, 53690 Tomahawk Drive, Suite 144, San Diego, CA 92147-5080.

Commanding Officer, Tactical Training Group Pacific, 53720 Horizon Drive, San Diego, CA 92147-5087.

Commander, Naval Command Control and Ocean Surveillance Center, 53660 Oceanview Drive, Suite 317, San Diego, CA 92147-5088.

Commander, Training Command U.S. Pacific Fleet, 33055 Nixie Way, San Diego, CA 92147-5192.

Commanding Officer, Navy Personnel Research and Development Center, San Diego, CA 92152-6800.

Commanding Officer, Naval Amphibious Base Coronado, 5420 Guadalcanal Road, San Diego, CA 92155-5001.

Commanding Officer, Naval Amphibious School Coronado, Naval Amphibious Base, 3423 Guadalcanal Road, Room 142, San Diego, CA 92155-5099.

Commander, Naval Surface Force U.S. Pacific Fleet, Naval Amphibious Base Coronado, 2421 Vella Lavella Road, Room 105, San Diego, CA 92155-5490.

Commanding Officer, Naval Special Warfare Center, 2446 Trident Way, San Diego, CA 92155-5494.

Commander, Naval Special Warfare Group One, 3632 Guadalcanal Road, Naval Amphibious Base Coronado, San Diego, CA 92155-5583.

Commanding Officer, Command and Control Warfare Group Pacific, 2024 Trident Way Room 228, San Diego, CA 92155-5598.

Commander, Naval Special Warfare Command, 2000 Trident Way, San Diego, CA 92155-5599.

Navy Exchange Officer, Navy Exchange Detachment, Naval Air Facility El Centro, El Centro, CA 92243-5000.

Commanding Officer, Naval Air Facility, El Centro, CA 92243-5001.

Commanding General, Marine Corps Air Ground Combat Center, Twentynine Palms, CA 92278-5001.

Commanding Officer, Naval Hospital, Twentynine Palms, CA 92278-5008.

Officer in Charge, Naval Branch Medical Clinic, Marine Corps Logistics Base, Barstow, CA 92311-5001.

Commanding General, Marine Corps Logistics Base, Barstow, CA 92311-5001.

Commander, Marine Corps Air Base Western Area, Marine Coprs Air Station El Toro, Santa Ana, CA 92709-5001.

Commanding General, Marine Coprs Air Station El Toro, Santa Ana, CA 92709-5001.

Commanding General, 3rd Marine Aircraft Wing, Marine Coprs Air Station El Toro, Santa Ana, CA 92709-6001.

Commanding Officer, Marine Corps Air Station, Tustin, CA 92710-5001.

Commanding Officer, Naval Reserve Center, 2345 Barranca Road, Irvine, CA 92714-5053.

Commanding Officer, Naval Air Weapons Station, Point Mugu, CA 93042-5000.

Commander, Naval Air Warfare Center Weapons Division, 521 9th Street, Point Mugu, CA 93042-5001.

Navy Exchange Officer, Navy Exchange Detachment, Point Mugu, CA 93042-5007.

Officer in Charge, Naval Telecommunications Center, 521 9th Street Building 36, Suite 1055, Point Mugu, CA 93042-5016.

Commanding Officer, Naval Air Reserve Point Mugu, Naval Air Weapons Station, 355 Nar Road, Point Mugu, CA 93042-5018.

Officer in Charge, Personnel Support Activity Detachment, Point Mugu, CA 93042-5030.

Commanding Officer, Naval Construction Training Center, 363 White House Way, Port Hueneme, CA 93043-4303.

Commanding Officer, Naval Medical clinic, 162 First Street, Port Hueneme, CA 93043-4316.

Commanding Officer, Naval Facilities Engineering Service Center, 560 Center Drive, Port Hueneme, CA 93043-4328.

Navy Exchange Officer, Navy Exchange, 2330 Coats Avenue, Port Hueneme, CA 93043-4329.

Officer in Charge, Personnel Support Detachment, 2251 Pacific Road, Suite 1, Port Hueneme, CA 93043-4331.

Commanding Officer, Naval Reserve Center, 951 23rd Avenue, Naval Construction Battalion Center, Port Hueneme, CA 93043-4361.

Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station Point Mugu, Point Mugu, CA 93043-5007.

Commanding Officer, Naval Air Reserve Center, 300 Reeves Boulevard, Mod 5, Room 215, Lemoore, CA 93246-0018.

Commanding Officer, Naval Air Station Lemoore, 700 Avenger Avenue, Room 224, Lemoore, CA 93246-5001.

Commanding Officer, Naval Hospital, 930 Franklin Avenue, Lemoore, CA 93246-5004.

Officer in Charge, Navy Data Automation Facility Lemoore, 773 West Franklin Boulevard, Lemoore, CA 93246-5006.

Officer in Charge, Personnel Support Detachment Lemoore, 736 Enterprise Boulevard, Lemoore, CA 93246-5007.

Navy Exchange Officer, Navy Exchange, 828 Hancock Circle, Lemoore, CA 93246-5020.

Commanding Officer, Strike Fighter Weapons School Pacific, 4 West K Street, Lemoore, CA 93246-5028.

Commanding Officer, Naval and Marine Corps Reserve Center, 4201 Chester Avenue, Bakersfield, CA 93301-1198.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Weapons Station, 1 Administration Circle, China Lake, CA 93555-6001.

Navy Exchange Officer, Navy Exchange Detachment, Naval Air Weapons Station, 1 Administration Circle, China Lake, CA 93555-6001.

Commander, Naval Air Warfare Center Weapons Division, 1 Administration Circle, China Lake, CA 93555-6001.

Commanding Officer, Naval Air Weapons Station, 1 Administration Circle, China Lake, CA 93555-6001.

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 5565 East Shields Avenue, Fresno, CA 93727-7790.

Navy Exchange Officer, Navy Exchange, Monterey, CA 93940-5003.

Superintendent, Naval Postgraduate School, 1 University Circle, Monterey, CA 93943-5001.

Officer in Charge, Personnel Support Detachment Monterey, 1588 Cunningham Road, Room 210, Monterey, CA 93943-5210.

Officer in Charge, Naval Medical Administrative Unit, Presidio of Monterey Health Clinic, Monterey, CA 93944-5012.

Commanding Officer, Naval Air Reserve Santa Clara, 500 Shenandoah Plaza, Moffett Field, CA 94035-5000.

Commanding Officer, Naval Air Station, Moffett Field, CA 94035-5000.

Officer in Charge, Personnel Support Detachment Santa Clara, 550 Severyns Avenue, Federal Air Field Moffett, Mountain View, CA 94035-5002.

Commanding Officer, Naval and Marine Corps Reserve Center, 900 Commodore Drive Building 1, San Bruno, CA 94066-0727.

Commanding Officer, Engineering Field Activity West, Naval Facilities Engineering Command, 900 Commodore Drive, San Bruno, CA 94066-2402.

Supervisor of Shipbuilding, Conversion and Repair, San Francisco, CA 94124-2996.

Commander, Naval Reserve Readiness Command Region Twenty, 410 Palm Avenue, Treasure Island, San Francisco, CA 94130-0410.

Commanding Officer, Naval Station Treasure Island, 410 Palm Avenue, San Francisco, CA 94130-0410.

Commander, Naval Base San Francisco Treasure Island, 410 Palm Avenue, San Francisco, CA 94130-0411.

Officer in Charge, Personnel Support Activity Detachment Treasure Island, 550 4th Street, San Francisco, CA 94130-0549.

Commanding Officer, Naval Legal Service Office West, Treasure Island, 550 4th Street, San Francisco, CA 94130-0551.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center Treasure Island, 586 4th Street, San Francisco, CA 94130-0586.

Director, 12th Marine Corps District Treasure Island, 586 4th Street, San Francisco, CA 94130-0586.

Officer in Charge, Naval Dental Center Treasure Island, 655 Avenue H, San Francisco, CA 94130-0655.

Officer in Charge, Naval Branch Medical Clinic, Naval Station Treasure Island, San Francisco, CA 94130-5030.

Officer in Charge, Naval Reserve Recruiting Command Detachment One, 2433 Marine Square Loop, Suite 100, Alameda, CA 94501-1036.

Commanding Officer, Naval and Marine Corps Reserve Center, 2144 Clement Avenue, Alameda, CA 94501-1486.

Commanding Officer, Naval Air Station, 250 Mall Square, Alameda, CA 94501-5000.

Commanding Officer, Naval Aviation Depot, 1779 Second Avenue, Alameda, CA 94501-5008.

Commanding Officer, Navy Regional Data Automation Center San Francisco, 1748 Third Avenue, Alameda, CA 94501-5009.

Officer in Charge, Naval Branch Medical Clinic, 1858 Third Avenue, Alameda, CA 94501-5010.

Officer in Charge, Navy Disease Vector Ecology and Control Center, 1835 Fourth Avenue, Alameda, CA 94501-5013.

Navy Exchange Officer, Navy Exchange, Naval Air Station Alameda, 1151 Guam Street, Alameda, CA 94501-5056.

Commanding Officer, Naval Weapons Station Concord, 10 Delta Street, Concord, CA 94520-5100.

Navy Exchange Officer, Navy Exchange Detachment, Vallejo, CA 94592-0971.

Officer in Charge, Personnel Support Detachment Mare Island, Vallejo, CA 94592-5011.

Navy Exchange Officer, Navy Exchange, 695 Walnut Avenue, Suite 5014, Mare Island, CA 94592-5014.

Commanding Officer, Naval Reserve Center, 695 Walnut Avenue, Suite 5019, Mare Island, CA 94592-5019.

Commander, Mare Island Naval Shipyard, 695 Walnut Avenue, Suite 5100, Mare Island, CA 94592-5100.

Director, Office of Civilian Personnel Management Northwest Region, 2890 North Main Street, Suite 301, Walnut Creek, CA 94596-2739.

Commanding Officer, Navy Recruiting District San Francisco, 1500 Broadway, Oakland, CA 94612-2096.

Commander, Navy Recruiting Area Eight, 1301 Clay Street, Suite 610N, Oakland, CA 94612-5217.

Commanding Officer, Fleet and Industrial Supply Center, 250 Executive Way, Oakland, CA 94625-5000.

Commander, Military Sealift Command Pacific, 280 Anchor Way, Suite 1W, Oakland, CA 94625-5010.

Commanding Officer, Naval Medical Center, Oakland, CA 94627-5000.

Commanding Officer, Navy Drug Screening Laboratory, 8750 Mountain Boulevard, Oakland, CA 94627-5000.

Commanding Officer, Naval and Marine Corps Reserve Center, 995 East Mission Street, San Jose, CA 95112-1699.

Navy Exchange Officer, Navy Exchange Detachment, Naval Communications Station Stockton, 305 West Fyffe Avenue, Stockton, CA 95203-4920.

Commanding Officer, Naval Communications Station, 305 West Fyffe Avenue, Stockton, CA 95203-4920.

Commanding Officer, Naval Reserve Center, Building 317A, Rough and Ready Island, Stockton, CA 95203-5000.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 8277 Elder Creek Road, Sacramento, CA 95828-1799.

COLORADO

Officer in Charge, Naval Reserve Recruiting Command Detachment Seven, 791 Chambers Road, Suite 502, Aurora, CO 80011-7152.

Commanding Officer, Naval Air Reserve Center Denver, Buckley Ang Base, Aurora, CO 80011-9599.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, PO Box 111802, Aurora, CO 80042-1802.

Commanding Officer, Navy Recruiting District Denver, 225 East 16th Avenue, Suite 300, Denver, CO 80203-1607.

Officer in Charge, Marine Corps Recruiting Station, 1600 Sherman Street, Suite 500, Denver, CO 80203-1609.

Commanding Officer, Naval Reserve Center, Building 8932, Fort Carson, CO 80913-5040.

CONNECTICUT

Commanding Officer, Naval and Marine Corps Reserve Center, 1 Linsley Drive, Plainville, CT 06062-2918.

Officer in Charge, Naval Branch Medical Clinic, Naval Nuclear Power Training Unit, Windsor Locks, CT 06095-0454.

Supervisor of Shipbuilding, Conversion and Repair, 73 Eastern Point Road, Groton, CT 06340-4990.

Commanding Officer, Naval Submarine Base New London, Box 00, Groton, CT 06349-5000.

Commanding Officer, Naval Legal Service Office Northeast, Box 10, Naval Submarine Base New London, Groton, CT 06349-5010.

Director, Human Resources Office, Box 20, Naval Submarine Base New long, Groton, CT 06349-5020.

Commanding Officer, Personnel Support Activity, Box 63, Groton, CT 06349-5063.

Officer in Charge, Personnel Support Activity Detachment, Building 83, 2nd Floor Room 218, Naval Submarine Base New London, Groton, CT 06349-5088.

Commanding Officer, Naval Security Group Activity, Box 99 Naval Submarine Base New London, Groton, CT 06349-5099.

Commander, Submarine Group 2, Naval Submarine Base New London, Box 100, Groton, CT 06349-5100.

Commander, Submarine Development Squadron 12, Naval Submarine Base New London, Box 70, Groton, CT 06349-5200.

Commanding Officer, Naval Hospital, PO Box 600, Groton, CT 06349-5600.

Commanding Officer, Naval Submarine School, Box 700, Groton, CT 06349-5700.

Commanding Officer, Naval Submarine Medical Research Laboratory, PO Box 900, Groton, CT 06349-5900.

DELAWARE

Commanding Officer, Naval and Marine Corps Reserve Center, 3920 Kirkwood Highway, Wilmington, DE 19808-5194.

Officer in Charge, Naval Reserve Facility, 77 Cape Henlopen Drive, Lewes, DE 19958-1195.

DISTRICT OF COLUMBIA

Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.

Under Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.

Assistant for Administration, Under Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.

Assistant Secretary of the Navy, Financial Management, 1000 Navy Pentagon, Washington, DC 20350-1000.

Assistant Secretary of the Navy, Manpower and Reserve Affairs, 1000 Navy Pentagon, Washington, DC 20350-1000.

Assistant Secretary of the Navy, Research Development and Acquisition, 1000 Navy Pentagon, Washington, DC 20350-1000.

Comptroller of the Navy, Navy Department, Washington, DC 20350-1100.

Chief of Information, Navy Department, Washington, DC 20350-1200.

Chief of Legislative Affairs, Navy Department, Washington, DC 20350-1300.

Chief of Naval Operations, 2000 Navy Pentagon, Washington, DC 20350-2000.

General Counsel, Navy Department, Washington, DC 20360-5100.

Chief of Naval Personnel, Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-0000.

Executive Director, Board for Correction of Naval Records, Department of the Navy, Washington, DC 20370-5100.

Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120.

Director, Naval Historical Center, Washington Navy Yard, Washington, DC 20374-0571.

Commanding Officer, Naval Legal Service Office National Capital, Washington Navy Yard, Washington, DC 20374-1003.

Officer in Charge, Navy Marine Corps Appellate Review Activity, Building 111 Washington Navy Yard, 901 M Street Southeast, Washington, DC 20374-1111.

Officer in Charge, Naval Branch Medical Clinic, Washington Navy Yard, Washington, DC 20374-1832.

Naval Inspector General, Building 200 Washington Navy Yard, Washington, DC 20374-2001.

Commandant, Naval District Washington, Washington Navy Yard, Washington, DC 20374-2002.

Commanding Officer, Personnel Support Activity, Building 92, Naval District Washington, Washington, DC 20374-2002.

Commander, Naval Reserve Readiness Command Region Six, Washington Navy Yard Building 200, Washington, DC 20374-2003.

Chief, Navy Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, Naval District Washington, Washington Navy Yard Anacostia, Washington, DC 20374-3511.

Officer in Charge, Personnel Support Activity Detachment, 2701 South Capitol Street Southwest, Washington, DC 20374-5005.

Director, Human Resources Office, Washington Navy Yard, 901 M Street Southeast Building 200, Washington, DC 20374-5050.

Officer in Charge, Navy Band, Washington Navy Yard Building 105, 901 M Street Southeast, Washington, DC 20374-5054.

Commanding Officer, Naval Station Anacostia, Building 72, 2701 South Capitol Street Southeast, Washington, DC 20374-5061.

Commanding Officer, Information Technology Acquisition Center, Building 166, Washington Navy Yard, Washington, DC 20374-5070.

Navy Exchange Officer, Navy Exchange, Building 169 Washington Navy Yard, 901 M Street Southeast, Washington, DC 20374-5074.

Commanding Officer, Naval Media Center, Naval Station Anacostia, Building 168, 2701 South Capitol Street Northwest, Washington, DC 20374-5080.

Commanding Officer, Navy and Marine Corps Appellate Leave Activity, Washington Navy Yard Building 36, 901 M Street Southeast, Washington, DC 20374-5083.

Commanding Officer, Naval Research Laboratory, Washington, DC 20375-5320.

Commandant of the Marine Corps, Headquarters U.S. Marine Corps, Washington, DC 20380-0001.

Director, Naval Criminal Investigative Service Command, Washington Navy Yard, Building 111, Washington, DC 20388-5000.

Director, Department of the Navy, Central Adjudication Facility, Washington Navy Yard, 901 M Street Southeast, Washington, DC 20388-5389.

Superintendent, U.S. Naval Observatory, 34th and Massachusetts Avenue, Northwest Washington, DC 20392-5100.

Commander, Naval Security Group Command, Naval Security Group Headquarters, 3801 Nebraska Avenue, Northwest, Washington, DC 20393-5210.

Commanding Officer, Naval Security Group Support, 3801 Nebraska Avenue, Northwest, Washington, DC 20393-5220.

Commander, Naval Computer and Telecommunications Command, 4401 Massachusetts Avenue, Northwest, Washington, DC 20394-5460.

Director, Office of Naval Intelligence, 4251 Suitland Road, Washington, DC 20395-5720.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Facility, Andrews Air Force Base, Washington, DC 20396-5135.

Commanding Officer, Naval Air Facility, Andrews Air Force Base, 1 San Diego Loop, Building 3198, Washington, DC 20396-5500.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Facility, 1 San Diego Loop, Building 3282, Washington, DC 20396-5504.

Officer in Charge, Naval Computer and Telecommunications Station, Washington Detachment Cheltenham, 9190 Commo Road, Washington, DC 20397-5520.

Commander, Military Sealift Command, Washington Navy Yard Building 210, 901 M Street Southeast, Washington, DC 20398-5540.

FLORIDA

Commanding Officer, Navy Recruiting District Jacksonville, 4070 Boulevard Center Drive, Jacksonville, FL 32207-2897.

Commanding Officer, Naval Air Reserve Jacksonville, Naval Air Station, Box 4, Jacksonville, FL 32212-0004.

Commanding Officer, Navy Exchange Service Center, Jacksonville, FL 32212-0013.

Officer in Charge, Disease Vector Ecology and Control Center, Naval Air Station, Jacksonville, FL 32212-0043.

Commanding Officer, Naval and Marine Corps Reserve Center, Box 44 Armed Forces Reserve Center, Naval Air Station, Jacksonville, FL 32212-0044.

Commanding Officer, Naval Alcohol Rehabilitation Center, Naval Air Station, Jacksonville, Fl 32212-0046.

Commanding Officer, Personnel Support, Box 50, Naval Air Station, Jacksonville, FL 32212-0050.

Commanding Officer, Naval Dental Center, Jacksonville, FL 32212-0074.

Commander, Naval Reserve Readiness Command Region Eight, Box 90 Naval Air Station, Jacksonville, FL 32212-0090.

Commanding Officer, Fleet and Industrial Supply Center, Box 97, Jacksonville, FL 32212-0097.

Commander, Naval Base, Box 102, Naval Air Station, Jacksonville, FL 32212-0102.

Navy Exchange Officer, Navy Exchange, Jacksonville, FL 32212-0104.

Commanding Officer, Naval Legal Service Office, Naval Air Station, Jacksonville, FL 32212-0107.

Commanding Officer, Naval Computer and Telecommunications Station, Naval Air Station, Jacksonville, FL 32212-0111.

Officer in Charge, Naval Healthcare Support Office, Box 140, Jacksonville, FL 32212-0140.

Director, Human Resources Office, Box 22 Naval Air Station, Jacksonville, FL 32212-5000.

Commanding Officer, Naval Air Station, Jacksonville, FL 32212-5000.

Commanding Officer, Screening Laboratory, Naval Hospital, Jacksonville, FL 32214-0113.

Commanding Officer, Naval Hospital, Jacksonville, FL 32214-0113.

Commanding Officer, Strike Fighter Weapons School Atlantic, Naval Air Station, Cecil Field, FL 32215-0615.

Officer in Charge, Naval Legal Service Office Southeast Detachment, Naval Air Station, Cecil Field, FL 32215-5000.

Commanding Officer, Naval Air Station, Cecil Field, FL 32215-5000.

Navy Exchange Officer, Navy Exchange, Cecil Field, FL 32215-5000.

Officer in Charge, Personnel Support Activity Detachment, Box 280008, Naval Station, Mayport, FL 32228-0008.

Officer in Charge, Naval Legal Service Office Southeast Detachment, Box 280017 Naval Station, Mayport, FL 32228-0017.

Navy Exchange Officer, Navy Exchange, Mayport, FL 32228-0077.

Commanding Officer, Naval Station, Box 280112, Mayport, FL 32228-0112.

Commanding Officer, Fleet Training Center Mayport, Box 280147 Naval Station, Mayport, FL 32228-0147.

Officer in Charge, Naval Branch Medical Clinic Mayport, Box 280148, Mayport, FL 32228-0148.

Supervisor of Shipbuilding, Conversion and Repair, Box 280158, Mayport Naval Station, Jacksonville, FL 32228-0158.

Commanding Officer, Naval and Marine Corps Reserve Center, 2910 Roberts Avenue, Tallahassee, FL 32304-5098.

Commanding Officer, Coastal Systems Station Dahlgren Division, Naval Surface Warfare Center, 6703 West Highway 98, Panama City, FL 32407-7001.

Navy Exchange Officer, Navy Exchange Detachment (Coastal Systems Station), Dahlgren Division Naval Surface Warfare Center, 6703 West Highway 98, Suite 395, Panama City, FL 32407-7001.

Officer in Charge, Personnel Support Activity Detachment, Coastal Systems Station Dahlgren Division, Naval Surface Warfare Center, 6703 West Highway 98, Suite 386, Panama City, FL 32407-7001.

Commanding Officer, Naval Aerospace and Operational Medical Institute, 220 Hovvey Road, Pensacola, FL 32508-1047.

Commanding Officer, Fleet and Industrial Supply Center, 115 Cunningham Street, Suite A, Pensacola, FL 32508-5002.

Commanding Officer, Naval Legal Service Office Central, 206 South Avenue, Suite B, Pensacola, FL 32508-5100.

Commanding Officer, Naval Aviation Depot, 222 East Avenue, Pensacola, FL 32508-5108.

Commanding Officer, Naval Computer and Telecommunications Station, 130 West Avenue, Suite B, Pensacola, FL 32508-5111.

Director, Human Resources Office, 368 South Avenue, Naval Air Station, Pensacola, FL 32508-5124.

Officer in Charge, Personnel Support Activity Detachment, 421 Saufley Street, Suite B, Pensacola, FL 32508-5202.

Commanding Officer, Personnel Support Activity, 431 Saufley Street, Pensacola, FL 32508-5203.

Navy Exchange Officer, Navy Exchange, 250 Chambers Avenue, Pensacola, FL 32508-5208.

Commanding Officer, Naval Dental Center, 450 Turner Street, Suite A, Pensacola, FL 32508-5214.

Commanding Officer, Naval Air Station Pensacola, 190 Radford Boulevard, Pensacola, FL 32508-5217.

Chief of Naval Education and Training, 250 Dallas Street, Pensacola, FL 32508-5220.

Commanding Officer, Naval Aviation Schools Command, 181 Chambers Avenue, Suite C, Pensacola, FL 32508-5221.

Commanding Officer, Public Works Center, 310 John Tower Road, Pensacola, FL 32508-5303.

Commanding Officer, Naval Aerospace Medical Research Laboratory, Naval Air Station, Pensacola, FL 32508-5600.

Commanding Officer, Naval Education and Training Program Management Support Activity, 6490 Saufley Field Road, Pensacola, FL 32509-5237.

Commanding Officer, Naval Reserve Center, 550 Raby Avenue, Pensacola, FL 32509-5246.

Commanding Officer, Naval Technical Training Center Corry Station, 640 Roberts Avenue, Room 112, Pensacola, FL 32511-5138.

Officer in Charge, Personnel Support Activity Detachment Corry Station, 640 Roberts Avenue, Room 102, Pensacola, FL 32511-5142.

Commanding Officer, Naval Hospital, 6000 West Highway 98, Pensacola, FL 32512-0003.

Officer in Charge, Personnel Support Activity Detachment, 7501 USS Enterprise Street, Milton, FL 32570-6012.

Officer in Charge, Branch Medical Clinic Naval Air Station Whiting Field, 7119 Langley Street, Suite 101, Milton, FL 32570-6146.

Commanding Officer, Naval Air Station Whiting Field, 7550 USS Essex Street, Suite 100, Milton, FL 32570-6155.

Navy Exchange Officer, Navy Exchange Detachment Whiting Field, 7160 USS Wasp Street, Milton, FL 32570-6160.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 595 N Primrose Drive, Orlando, FL 32803-5014.

Commanding Officer, Naval Nuclear Power Training Command, 1101 Rickover Place, Orlando, FL 32813-6300.

Commanding Officer, Recruit Training Command, 2201 Farragut Avenue, Orlando, FL 32813-8006.

Officer in Charge, Personnel Support Activity Detachment, Recruit Training Center, 2851 Decatur Avenue, Orlando, FL 32813-8018.

Officer in Charge, Naval Legal Service Office Southeast Detachment, Naval Training Center, 1871 Grace Hopper Avenue, Orlando, FL 32813-8107.

Commanding Officer, Service School Command, Naval Training Center, 2200 Leahy Avenue, Orlando, FL 32813-8122.

Commanding Officer, Naval Hospital, 5201 Raymond Street, Orlando, FL 32813-8221.

Navy Exchange Officer, Navy Exchange, 1500 Farragut Avenue, Orlando, FL 32813-8317.

Commanding Officer, Naval Dental Center, 4500 Kitty Hawk Street, Orlando, FL 32813-8359.

Commander, Naval Training Center, 4551 Kitty Hawk Street, Orlando, FL 32813-8360.

Officer in Charge, Personnel Support Activity Detachment, Naval Training Center, 4801 Langley Street, Orlando, FL 32813-8442.

Officer in Charge, Naval Reserve Recruiting Command Detachment Four, 5850 T G Lee Boulevard, Suite 210, Orlando, FL 32822-4437.

Commanding Officer, Naval Air Warfare Center Training Systems Division, 12350 Research Parkway, Orlando, FL 32828-3224.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 18650 Northwest 62 Avenue, Miami, FL 33015-6009.

Commanding Officer, Naval Medical Clinic, 1325 South Roosevelt Boulevard, Key West, FL 33040-4594.

Commanding Officer, Naval Air Station, PO Box 9001, Key West, FL 33040-9001.

Officer in Charge, Naval Legal Service Office Southeast Detachment, PO Box 9014, Key West, FL 33040-9014.

Officer in Charge, Personnel Support Activity Detachment, PO Box 9015, Key West, FL 33040-9015.

Navy Exchange Officer, Navy Exchange, PO Box 9035, Key West, FL 33040-9035.

Commanding Officer, Navy Recruiting District Miami, Savannah Building, Suite 201C, 8525 Northwest 53rd Terrace, Miami, FL 33166-4521.

Commanding Officer, Naval and Marine Corps Reserve Center, 1227 Marine Drive, West Palm Beach, FL 33409-6298.

Commanding Officer, Naval Reserve Center, 1325 York Street, Tampa, FL 33602-4298.

Commanding Officer, Naval Reserve Center, 15400 Fairchild Drive, Clearwater, FL 34622-3532.

GEORGIA

Officer in Charge, Personnel Support Activity Detachment Atlanta, Marietta, GA 30060-5099.

Commanding Officer, Naval Air Station Atlanta, Marietta, GA 30060-5099.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Station Atlanta, Marietta, GA 30060-5099.

Navy Exchange Officer, Navy Exchange, Marietta, GA 30060-5099.

Commanding Officer, Navy Recruiting District Atlanta, 2400 Herodian Way, Suite 400, Smyrna, GA 30080-5099.

Director, Navy Office of Information Southeast, 101 Marietta Tower, Suite 2802, Atlanta, GA 30303-2700.

Director, 6th Marine Corps District, 1365 Peachtree Street NE, Atlanta, GA 30309-3117.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 274 Fifth Street Northwest, Atlanta, GA 30318-5699.

Commanding Officer, Naval Reserve Officers Training Corps Unit Atlanta, 225 North Avenue Northwest, Atlanta, GA 30322-0125.

Commanding Officer, Navy Supply Corps School, 1425 Prince Avenue, Athens, GA 30606-2205.

Petty Officer in Charge, Navy Supply Corps School Detachment, Fort Gordon, GA 30905-5688.

Commanding Officer, Naval and Marine Corps Reserve Center, 2869 Central Avenue, Augusta, GA 30909-3904.

Commander, Navy Recruiting Area Three, 451 College Street, Box 4887, Macon, GA 31208-4887.

Commanding Officer, Naval and Marine Corps Reserve Center, 1407 Wheaton Street, Savannah, GA 31404-1799.

Navy Exchange Officer, Navy Exchange, 1219 USS Daniel Boone Avenue, Kings Bay, GA 31547-2506.

Director, Naval Branch Dental Clinic, 871 USS James Madison Road, Kings Bay, GA 31547-2531.

Commanding Officer, Naval Medical Clinic, 881 USS James Madison Road, Kings Bay, GA 31547-2531.

Petty Officer in Charge, Personnel Support Activity Detachment, 922 USS James Madison Road, Room S38, Kings Bay, GA 31547-2540.

Officer in Charge, Naval Legal Service Office Southeast Detachment, 922 USS James Madison Road, Room 501, Kings Bay, GA 31547-2540.

Commanding Officer, Naval Submarine Base, 1063 USS Tennessee Avenue, Kings Bay, GA 31547-2606.

Commander, Submarine Group 10, 1050 USS Georgia Avenue, Kings Bay, GA 31547-2609.

Commander, Submarine Squadron 20, 580 USS Mariano G Vallejo Avenue, Kings Bay, GA 31547-2626.

Commanding Officer, Strategic Weapons Facility Atlantic, 1150 USS Los Angeles Road, Kings Bay, GA 31547-2634.

Commanding General, Marine Corps Logistics Base, Albany, GA 31704-5000.

Officer in Charge, Naval Branch Medical Clinic, Marine Corps Logistics Base, Albany, GA 31705-5000.

Commanding Officer, Naval Reserve Center, Box 1539, Columbus, GA 31902-1539.

HAWAII

Commanding Officer, Fleet and Industrial Supply Center, Box 300, Pearl Harbor, HI 95860-5300.

Commanding Officer, Pacific Missile Range Facility, Box 128, Kekaha, HI 96752-0128.

Navy Exchange Officer, Navy Exchange Detachment, Kakaha Kauai, HI 96752-5000.

Director, Navy Exchange Detachment, NCTAMS EASTPAC, Building 4 Tarawa Drive, Wahiawa, HI 96786-3050.

Officer in Charge, Personnel Support Activity Detachment, Wahiawa, HI 96786-3050.

Director, Consolidated Civilian Personnel Office Pearl Harbor, 4300 Radford Drive, Honolulu, HI 96818-3298.

Director, Navy Marine Corps Mars Region 8, Naval and Marine Corps Reserve Center, 530 Peltier Avenue, Honolulu, HI 96818-3753.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 530 Peltier Avenue, Honolulu, HI 96818-3753.

Commander, Naval Base, Pearl Harbor, HI 96860-5020.

Commanding Officer, Naval Dental Center, Box 111, Pearl Harbor, HI 96860-5030.

Officer in Charge, Navy Environmental and Preventive Medicine Unit 6, Box 112 Building 1535, Pearl Harbor, HI 96860-5040.

Director, Office of Civilian Personnel Management Pacific Region, Box 119, Pearl Harbor, HI 96860-5060.

Commanding Officer, Naval Medical Clinic, Box 121, Pearl Harbor, HI 96860-5080.

Commanding Officer, Naval Legal Service Office Middle Pacific, Box 124, Naval Base, Pearl Harbor, HI 96860-5110.

Commanding Officer, Navy Exchange Service Center, Pearl Harbor, HI 96860-5180.

Navy Exchange Officer, Navy Exchange, Pearl Harbor, HI 96860-5180.

Commander, Pearl Harbor Naval Shipyard, 401 Avenue East, Suite 124, Pearl Harbor, HI 96860-5350.

Commander, Naval Surface Group MIDPAC, PO Box 102, Pearl Harbor, HI 96860-5430.

Commanding Officer, Naval Station, Pearl Harbor, HI 96860-6000.

Commanding Officer, Naval Alcohol Rehabilitation Center, Naval Station Box 77, Pearl Harbor, HI 96860-6300.

Commanding Officer, Naval Submarine Base, Pearl Harbor, HI 96860-6500.

Commander, Submarine Force U.S. Pacific Fleet, Building 619, 100 Morton Street, Pearl Harbor, HI 96860-6543.

Commanding Officer, Naval Submarine Training Center Pacific, Pearl Harbor, HI 96860-6600.

Officer in Charge, Personnel Support Activity Detachment, Naval Submarine Base, Box 308, Pearl Harbor, HI 96860-6660.

Officer in Charge, Personnel Support Activity Detachment, Box 304, Pearl Harbor, HI 96860-6700.

Commander in Chief, U.S. Pacific Fleet, 250 Makalapa Drive, Pearl Harbor, HI 96860-7000.

Commander, Antisubmarine Warfare Force, U.S. Pacific Fleet, Pearl Harbor, HI 96860-7005.

Commander, Pacific Naval Facilities Engineering Command, Building 258 Makalapa, Pearl Harbor, HI 96860-7300.

Commanding General, Fleet Marine Force Pacific, Camp H M Smith, HI 96861-5000.

Commander, Marine Corps Base Hawaii, Camp H M Smith, HI 96861-5000.

Commander, Patrol Wings U.S. Pacific Fleet, Naval Air Station, Barbers Point, HI 96862-4415.

Commanding Officer, Naval Air Station, Barber Point, HI 96862-5000.

Commanding Officer, Marine Corps Air Facility, Marine Corps Base Hawaii, Kaneohe Bay, HI 96863-5001.

IDAHO

Officer in Charge, Naval Reserve Facility, 611 West Quinn Road, Pocatello, ID 83202-1954.

Officer in Charge, Personnel Support Detachment Idaho Falls, 550 First Street, Idaho Falls, ID 83401-3998.

Officer in Charge, Naval Administrative Unit, 550 First Street, Idaho Falls, ID 83401-3998.

Commanding Officer, Naval and Marine Corps Reserve Center, 4087 West Harvard, Boise, ID 83705-6507.

Officer in Charge, Naval Surface Warfare Center, Carderock Division Detachment, Box 129, Bayview, ID 83803-0129.

ILLINOIS

Commanding Officer, Naval Air Station, Glenview, IL 60026-5000.

Commanding Officer, Navy Recruiting District Chicago, Naval Air Station Building 41, Glenview, IL 60026-5200.

Officer in Charge, Navy Data Automation Facility, Great Lakes, Building 3400, North Chicago, IL 60064-3013.

Commander, Naval Training Center, Great Lakes, IL 60088-5000.

Commander, Naval Reserve Readiness Command Region Thirteen, 2701 Sheridan Road, Great Lakes, IL 60088-5026.

Commanding Officer, Naval Legal Service Office, Building 1, Room 230, Great Lakes, IL 60088-5029.

Director, Navy Exchange Detachment, Great Lakes, IL 60088-5129.

Navy Exchange Officer, Navy Exchange, Great Lakes, IL 60088-5129.

Commander, Navy Recruiting Area Five, Building 3, Naval Training Center, Great Lakes, IL 60088-5135.

Commanding Officer, Navy Drug Screening Laboratory, Building 38-H, Great Lakes, IL 60088-5223.

Commanding Officer, Naval Hospital, Great Lakes, IL 60088-5230.

Commanding Officer, Naval Hospital Corps School, Great Lakes, IL 60088-5257.

Commanding Officer, Naval Dental Center, Great Lakes, IL 60088-5258.

Commanding Officer, Naval Dental Research Institute, Great Lakes, IL 60088-5259.

Commanding Officer, Recruit Training Command, Great Lakes, IL 60088-5300.

Commanding Officer, Service School Command, Building 3, Great Lakes, IL 60088-5400.

Commanding Officer, Personnel Support Activity, Building 2C Third Deck, Great Lakes, IL 60088-5500.

Officer in Charge, Personnel Support Activity Detachment, Naval Training Center, Building 2C Second Deck, Great Lakes, IL 60088-5521.

Officer in Charge, Personnel Support Activity Detachment, Recruit Training Command, Building 1405, Great Lakes, IL 60088-5522.

Petty Officer in Charge, Navy Exchange Services Support Office Field Support Office Detachment, Building 3451, Great Lakes, IL 60088-5707.

Commanding Officer, Naval Reserve Readiness Center, Building 2711 Naval Training Center, Great Lakes, IL 60088-5707.

Officer in Charge, Naval Reserve Recruiting Command Detachment Two, 2500 Green Bay Road, Building 3400, Room 230, Great Lakes, IL 60088-5709.

Commanding Officer, Naval Reserve Center, 7410 West Roosevelt Road, Forest Park, IL 60130-2592.

Director, Navy Office of Information Midwest, 55 East Monroe Street, Suite 1402, Chicago, IL 60603-5705.

Commanding Officer, Naval and Marine Corps Reserve Center, Building 218, Rock Island Arsenal, Rock Island, IL 61299-7620.

Commanding Officer, Naval and Marine Corps Reserve Center, 7117 West Plank Road, Peoria, IL 61604-5297.

Commanding Officer, Naval Reserve Center, 2595 Federal Drive, Decatur, IL 62526-2162.

INDIANA

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 3010 White River Parkway East Drive, Indianapolis, IN 46208-4998.

Petty Officer in Charge, Service School Command Detachment, Fort Benjamin, Harrison, IN 46216-6200.

Officer in Charge, Personnel Support Activity Detachment, 6221 East 21st Street, Indianapolis, IN 46219-2189.

Commanding Officer, Naval Air Warfare Center, Aircraft Division, 6000 East 21st Street, Indianapolis, IN 46219-2189.

Commanding Officer, Navy Recruiting District Indianapolis, 8925 North Meridian Street, Room 250, Indianapolis, IN 46260-2386.

Commanding Officer, Naval and Marine Corps Reserve Center, 860 North Lake Street, Gary, IN 46403-1098.

Commanding Officer, Naval and Marine Corps Reserve Center, 1901 Kemble Avenue, South Bend, IN 46613-1799.

Commander, Crane Division, Naval Surface Warfare Center Division, 300 Highway 361, Crane, IN 47522-5001.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 2900 East Division Street, Evansville, IN 47711-6897.

IOWA

Commanding Officer, Naval and Marine Corps Reserve Center, Building 47 Dickman Road, Fort Des Moines, Des Moines, IA 50315-0000.

Commanding Officer, Naval and Marine Corps Reserve Center, 1689 Burton Avenue, Waterloo, IA 50703-2198.

Commanding Officer, Naval Reserve Center, 10677 Airport Road, Dubuque, IA 52003-9556.

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 2525 Matterhorn Drive, Cedar Rapids, IA 52402-3798.

KANSAS

Commanding Officer, Naval Air Reserve Center Olathe, 300 Navy Drive, Industrial Airport, KS 66031-0013.

Commanding Officer, Marine Corps Reserve Center, 721 South Packard Street, Kansas City, KS 66105-2199.

Director, 9th Marine Corps District, 10000 West 75th Street, Shawnee Mission, KS 66211-1408.

Commanding Officer, Naval and Marine Corps Reserve Center, 2014 Southeast Washington Street, Suite 2, Topeka, KS 66607-1398.

Commanding Officer, Naval Reserve Center, 3026 George Washington Boulevard, Wichita, KS 67210-1599.

KENTUCKY

Commanding Officer, Naval and Marine Corps Reserve Center, 5401 Southside Drive, Louisville, KY 40214-2674.

Commanding Officer, Naval Surface Warfare Center Ordnance Station, 5403 Southside Drive, Louisville, KY 40214-5000.

Commanding Officer, Naval Reserve Center, 151 Votech Road, Lexington, KY 40510-1002.

LOUISIANA

Commanding Officer, Naval Support Activity, New Orleans, LA 70142-5000.

Director, 8th Marine Corps District, New Orleans, LA 70142-5100.

Director, Human Resources Office New Orleans, New Orleans, LA 70142-5200.

Commanding Officer, Naval Medical Clinic, New Orleans, LA 70142-5300.

Commanding Officer, Personnel Support Activity, Naval Support Activity, 2300 General Meyer Avenue, New Orleans, LA 70142-5400.

Officer in Charge, Personnel Support Activity Detachment, Naval Support Activity, 2300 General Meyer Avenue, New Orleans, LA 70142-5450.

Commander, Naval Reserve Readiness Command Region Ten, Building 11 Naval Support Activity, New Orleans, LA 70142-5600.

Officer in Charge, Naval Reserve Force Detachment, Management School, Naval Support Activity Building 59, New Orleans, LA 70142-5900.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, 400 Russell Avenue, New Orleans, LA 70143-5012.

Commanding Officer, Naval Air Station, Joint Reserve Base, 400 Russell Avenue, New Orleans, LA 70143-5012.

Commanding Officer, Naval Computer and Telecommunications Station, 4400 Dauphine Street, New Orleans, LA 70145-7799.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 5020 Lakeshore Drive, New Orleans, LA 70146-3310.

Commander, Naval Reserve Force, 4400 Dauphine Street, New Orleans, LA 70146-5000.

Commander, Naval Reserve Recruiting Command, 4400 Dauphine Street, New Orleans, LA 70146-5001.

Commander, Naval Surface Reserve Force, 4400 Dauphine Street, New Orleans, LA 70146-5100.

Commander, Naval Air Reserve Force, New Orleans, LA 70146-5200.

Commanding General, 4th Marine Division (Rein) FMF USMCR, 400 Dauphine Street, New Orleans, LA 70146-5400.

Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station New Orleans, New Orleans, LA 70146-5450.

Commanding Officer, Navy Recruiting District New Orleans, 4400 Dauphine Street, Building 602 2C, New Orleans, LA 70146-6400.

Director, Navy Air Logistic Office, 4400 Dauphine Street, New Orleans, LA 70146-7500.

Commanding Officer, Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800.

Commanding Officer, Enlisted Personnel Management Center, 4400 Dauphine Street, New Orleans, LA 70159-7900.

Commanding Officer, Naval Biodynamics Laboratory, Box 29407, New Orleans, LA 70189-0407.

Commanding Officer, Naval and Marine Corps Reserve Center, 8410 General Chennault Drive, Baton Rouge, LA 70807-8000.

Commanding Officer, Naval and Marine Corps Reserve Center Shreveport, 1440 Swan Lake Road, Bossier City, LA 71111-5344.

MAINE

Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, Brunswick, ME 04011-5000.

Commanding Officer, Naval Air Station, Brunswick, ME 04011-5000.

Commanding Officer, Naval Reserve Readiness Center, 350 Commercial Street, Portland, ME 04101-4620.

Commanding Officer, Naval Reserve Center, 300 Hildreth Street North, Number 300, Bangor, ME 04401-5773.

Supervisor of Shipbuilding, Conversion and Repair, 574 Washington Street, Bath, ME 04530-1916.

Commanding Officer, Naval Computer and Telecommunications Station, HCR 69 Box 198, East Machias, ME 04630-1000.

Officer in Charge, Personnel Support Activity Detachment Cutler, East Machias, ME 04630-1000.

Navy Exchange Officer, Navy Exchange Cutler, East Machias, ME 04630-1000.

Navy Exchange Officer, Navy Exchange, Winter Harbor, ME 04693-0900.

Commanding Officer, Naval Security Group Activity, Building 10, Winter Harbor, ME 04693-0900.

Officer in Charge, Personnel Support Activity Detachment, Winter Harbor, ME 04693-0900.

MARYLAND

Commander, Carderock Division, Naval Surface Warfare Center, Bethesda, MD 20084-5000.

Navy Exchange Officer, Navy Exchange Detachment, Naval Surface Warfare Center, 3 Jackson Road, Indian Head, MD 20640-5035.

Commander, Indian Head Division, Naval Surface Warfare Center, 101 Strauss Avenue, Indian Head, MD 20640-5035.

Officer in Charge, Naval Branch Medical Clinic, Naval Surface Warfare Center Indian Head Division, 1600 West Wilson Road, Indian Head, MD 20640-5035.

Commanding Officer, Naval School Explosive Ordnance Disposal, 309 Strauss Avenue, Indian Head, MD 20640-5040.

Commander, Naval Air Warfare Center Aircraft Division, Building 304, Patuxent River, MD 20670-5304.

Commanding Officer, Naval Hospital, Patuxent River MD 20670-5370.

Senior Member, Board of Inspection and Survey, Patuxent River Naval Air Station, Patuxent River, MD 20670-5405.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, Patuxent River, MD 20670-5409.

Commanding Officer, Naval Air Station, Patuxent River, MD 20670-5409.

Officer in Charge, Personnel Support Activity Detachment, Naval Security Group Activity, Fort George G Meade, MD 20755-5285.

Commanding Officer, Naval Security Group Activity, Fort George G Meade, MD 20755-5290.

Commanding Officer, Naval Reserve Center, 2600 Powder Mill Road, Adelphi, MD 20783-1198.

Commanding Officer, Naval Health Sciences Education and Training command, Bethesda, MD 20814-5022.

Commanding Officer, Naval Medical Research Institute, Bethesda, MD 20814-5022.

Commanding Officer, Naval Medical Research and Development Command, Bethesda, MD 20814-5022.

Commanding Officer, Naval School of Health Sciences, Bethesda, MD 20814-5033.

Navy Exchange Officer, Navy Exchange, Bethesda, MD 20814-5099.

Officer in Charge, Naval Reserve Recruiting Command Detachment Five, 4040 Blackburn Lane, Suite 210, Burtonsville, MD 20866-1170.

Commander, National Naval Medical Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5000.

Commanding Officer, Naval Medical Information Management Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5066.

Administrator, Naval Council of Personnel Boards Detachment, Physical Evaluation Board Hearing Panel, Bethesda, MD 20889-5135.

Commanding Officer, National Naval Dental Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5602.

Director, Armed Forces Radiobiology Research Institute, 8901 Wisconsin Avenue, Bethesda, MD 20889-5603.

Officer in Charge, Personnel Support Activity Detachment, National Naval Medical Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5610.

Officer in Charge, Dahlgren Division Detachment White Oak, Naval Surface Warfare Center, 10901 New Hampshire Avenue, Silver Spring, MD 20903-5640.

Commanding Officer, Naval Reserve Readiness Center, Fort McHenry, 1201 Halsey Place, Baltimore, MD 21230-5392.

Officer in Charge, Naval Surface Warfare Center, Carderock Division Detachment, Annapolis, MD 21402-1198.

Superintendent, United States Naval Academy, 121 Blake Road, Annapolis, MD 21402-5000.

Commanding Officer, Naval Medical Clinic, 250 Wood Road, Annapolis, MD 21402-5050.

Officer in Charge, Personnel Support Activity Detachment, 251 Wood Road, Annapolis, MD 21402-5051.

Commanding Officer, Naval Station, 58 Bennion Road, Annapolis, MD 21402-5054.

Navy Exchange Officer, Navy Exchange, 321 Kinkaid Road, Annapolis, MD 21402-5066.

Commanding Officer, Naval Reserve Center, 1 Navy Way, Cumberland, MD 21502-2598.

Commanding Officer, Naval Medical Logistics Command, Fort Detrick, Frederick, MD 21702-5015.

Commanding Officer, Naval Support Facility, Box 1000, Thurmont, MD 21788-5001.

Naval Air Warfare Center Aircraft Division, Patuxent River Detachment, Villa Road, St Inigoes, MD 22684-0010.

MASSACHUSETTS

Commanding Officer, Naval and Marine Corps Reserve Center, 640 Plantation Street, Worcester, MA 01605-2098.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 67 North Parish Road, Lawrence, MA 01843-2999.

Director, Navy Office of Information New England, 408 Atlantic Avenue, Room 222, Boston, MA 02110-3316.

Commanding Officer, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5000.

Commanding Officer, Naval Reserve Center, 1134 Main Street, Building 17, Naval Air Station, South Weymouth, MA 02190-5000.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5001.

Navy Exchange Officer, Navy Exchange, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5003.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5004.

Commanding Officer, Navy Recruiting District New England, 495 Summer Street, Boston, MA 02210-2282.

MICHIGAN

Officer in Charge, Personnel Support Activity Detachment Detroit, Building 1410, Mt Clemens, MI 48045-5065.

Commanding Officer, Naval Reserve Center, 3500 Douglass Street, Saginaw, MI 48601-4799.

Commanding Officer, Naval and Marine Corps Reserve Center, 1620 East Saginaw, St Lansing, MI 48912-2396.

Commanding Officer, Naval and Marine Corps Reserve Center, 101 Base Avenue, Battle Creek, MI 49015-1242.

Commanding Officer, Naval and Marine Corps Reserve Center, 1863 Monroe Ave Northwest, Grand Rapids, MI 49505-6294.

Commanding Officer, Naval Reserve Center, 601 Chestnut Street, Cadillac, MI 49601-1798.

Officer in Charge, Naval Reserve Facility, Route 1, Box 94F, Calumet, MI 49913-0231.

MINNESOTA

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Twin Cities Fort Snelling, 6400 Bloomington Road, St Paul, MN 55111-4051.

Commanding Officer, Navy Recruiting District Minneapolis, 212 3rd Avenue South, Suite 159, Minneapolis, MN 55401-2556.

Officer in Charge, Personnel Support Activity Detachment, 3201 East 62nd Street, Minneapolis, MN 55450-2800.

Commanding Officer, Naval Air Reserve Center, 3201 East 62nd Street, Minneapolis, MN 55450-2800.

Commander, Naval Reserve Readiness Command Region Sixteen, Building 715 Minneapolis St Paul International Airport, Minneapolis, MN 55450-2996.

Commanding Officer, Naval Reserve Center, 5019 Airport Road, Duluth, MN 55811-1546.

MISSISSIPPI

Officer in Charge, Personnel Support Activity Detachment, 1155 Rosenbaum Avenue, Suite 91, Meridian, MS 39309-5002.

Commanding Officer, Naval Air Station, 1155 Rosenbaum Avenue, Suite 13, Meridian, MS 39309-5003.

Officer in Charge, Branch Medical Clinic, 1801 Fuller Road, Suite A01, Meridian, MS 39309-5107.

Commanding Officer, Naval Technical Training Center, Meridian, MS 39309-5200.

Commanding Officer, CBC, 5200 CBC 2nd Street, Gulfport, MS 39501-5001.

Officer in Charge, Personnel Support Activity Detachment, 4801 Marvin Shields Boulevard, Gulfport, MS 39501-5004.

Officer in Charge, Branch Medical Clinic, 5501 Marvin Shields Boulevard, Gulfport, MS 39501-5007.

Commanding Officer, Naval Reserve Center, ATTN NCS Standby Reporting Officer, 4901 CBC 3 Road Street, Gulfport, MS 39501-5013.

Commanding Officer, Naval Oceanographic Office, 1002 Balch Boulevard, Stennis Space Center, MS 39522-5001.

Commander, Naval Meteorology and Oceanography Command, 1020 Balch Boulevard, Stennis Space Center, MS 39529-5005.

Commanding Officer, Naval Technical Training Unit, Keesler Air Force Base, MS 39534-5000.

Officer in Charge, Personnel Support Activity Detachment, Naval Station, Pascagoula, MS 39567-5000.

Officer in Charge, Naval Branch Medical Clinic, Naval Station, Pascagoula, MS 39567-5000.

Commanding Officer, Naval Station, Pascagoula, MS 39567-5000.

Supervisor of Shipbuilding, Conversion and Repair, Box 7003, Pascagoula, MS 39568-7003.

MISSOURI

Commanding Officer, Naval Reserve Readiness Center, 10810 Lambert International Boulevard, Bridgeton, MO 63044-2314.

Commanding Officer, Naval Reserve Readiness Center, 3100 East Brush Creek Boulevard, Kansas City, MO 64130-2499.

MONTANA

Commanding Officer, Naval and Marine Corps Reserve Center, 8th Avenue North and 22nd Street, Billings, MT 59101-0398.

Commanding Officer, Naval Reserve Center, 2825 Airport Avenue B, Great Falls, MT 59404-5571.

Commanding Officer, Naval Reserve Center, Building 26A Fort Missoula, Missoula, MT 59801-7299.

NEBRASKA

Commanding Officer, Navy Recruiting District Omaha, Overland Wolf Building, 6910 Pacific Street, Suite 400, Omaha, NE 68106-1085.

Commanding Officer, Naval and Marine Corps Reserve Center, 5808 North 30th Street, Omaha, NE 68111-1603.

Officer in Charge, Personnel Support Activity Detachment, 513 Sac Boulevard, Suite 1, Offutt Air Force Base, NE 68113-2090.

Commanding Officer, Naval Reserve Center, 4511 North West 42nd Street, Lincoln, NE 68524-2241.

NEVADA

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 2801 East Sahara Avenue, Las Vegas, NV 89104-4119.

Commanding Officer, Naval Air Station, Fallon, NV 89406-5000.

Commanding Officer, Naval and Marine Corps Reserve Center, 4601 Cocoa Avenue, Reno, NV 89506-1298.

NEW HAMPSHIRE

Commanding Officer, Naval and Marine Corps Reserve Center, 25 Constitution Drive, Bedford, NH 03110-6000.

Commanding Officer, Naval Medical Clinic, Portsmouth, NH 03801-3884.

Officer in Charge, Personnel Support Activity Detachment, Portsmouth Naval Shipyard Building H10, Portsmouth, NH 03804-5000.

Commander, Portsmouth Naval Shipyard, Portsmouth, NH 03804-5000.

NEW JERSEY

Officer in Charge, Personnel Support Activity Detachment, Military Ocean Terminal Building 42, Bayonne, NJ 07002-5393.

Commander, Military Sealift Command Atlantic, 32nd Street & Avenue E, Military Ocean Terminal Building 42, Bayonne, NJ 07002-5399.

Naval Control of Shipping Officer, c/o Commanding Officer, Naval Reserve Readiness Center, 53 Hackensack Avenue, Kearny, NJ 07032-3238.

Commanding Officer, Naval Reserve Readiness Center, 53 Hackensack Avenue, Kearny, NJ 07032-4619.

Commanding Officer, Naval Weapons Station Earle, 201 Highway 34 South, Colts Neck, NJ 07722-5001.

Officer in Charge, Naval Legal Service Branch Office Earle, 201 Highway 34 South, Colts Neck, NJ 07722-5016.

Navy Exchange Officer, Navy Exchange Detachment, Naval Weapons Station Earle, 201 Highway 34 South, Colts Neck, NJ 07722-5027.

Director, Naval Audit Service Northeast Region, 5 Executive Campus, Suite 200, Cherry Hill, NJ 08002-4104.

Commanding Officer, Naval Air Warfare Center Aircraft Division Trenton, Box 7176, Trenton, NJ 08628-0176.

Commanding Officer, Naval Reserve Center, 5952 Orlando Street, Fort Dix, NJ 08640-7800.

Navy Exchange Officer, Navy Exchange, Lakehurst, NJ 08733-5000.

Officer in Charge, Naval Air Technical Training Center Detachment, Lakehurst, NJ 08733-5001.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Warfare Center, Aircraft Division Lakehurst, Lakehurst, NJ 08733-5003.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Engineering Station, Lakehurst, NJ 08733-5066.

NEW MEXICO

Officer in Charge, Marine Corps Recruiting Station, 505 Marquette Avenue Northwest, Number 800, Albuquerque, NM 87102-2160.

Officer in Charge, Personnel Support Detachment Albuquerque, 2050 Second Street Southeast, Kirtland Air Force Base, NM 87117-5000.

Officer in Charge, Warfare Center Weapons Division Detachment, 2050 Second Street Southeast, Kirtland Air Force Base, Albuquerque, NM 87117-5000.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 400K Wyoming Northeast, Albuquerque, NM 87123-1099.

Commanding Officer, Navy Recruiting District Albuquerque, Box 8667, Albuquerque, NM 87198-8667.

NEW YORK

Director, Navy Office of Information East, 133 East 58th Street, 15th Floor, New York, NY 10022-1236.

Officer in Charge, Naval Legal Service Office Detachment, Naval Station New York, 355 Front Street, Staten Island, NY 10304-3848.

Commanding Officer, Naval Reserve Center, 356 New York Avenue, Staten Island, NY 10305-5082.

Commanding Officer, Naval and Marine Corps Reserve Center, Fort Schuyler, 4 Pennyfield Avenue, Bronx, NY 10465-4196.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Armed Forces Reserve Center, Floyd Bennett Field, Brooklyn, NY 11234-7097.

Director, 1st Marine Corps District, 605 Stewart Avenue, Garden City, Long Island, NY 11530-4761.

Navy Exchange Officer, Navy Exchange, Mitchel Field Building 14, Garden City, NY 11530-6795.

Commanding Officer, Navy Recruiting District New York, 1975 Hempstead Turnpike, East Meadow Long Island, NY 11554-1781.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 600 Albany Avenue, Amityville, NY 11701-1124.

Clinic Supervisor, Naval Branch Medical Clinic, Ballston Spa, NY 12020-1215.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 780 Washington Avenue, Albany, NY 12203-1492.

Officer in Charge, Personnel Support Activity Detachment, Scotia, NY 12302-9460.

Officer in Charge, Naval Administrative Unit, Scotia, NY 12302-9460.

Commander, Navy Recruiting Area One, GSA Depot Building One, Amsterdam Road, Scotia, NY 12302-9462.

Commander, Naval Reserve Readiness Command Region Two, Building 1, Scotia, NY 12302-9465.

Officer in Charge, Naval Reserve Recruiting Command Detachment Six, GSA Depot Building 2, Scotia, NY 12302-9465.

Commanding Officer, Naval Reserve Center, 2 Parker Street, Glens Falls, NY 12801-2285.

Commanding Officer, Naval Reserve Center, 5308 East Malloy Road, Syracuse, NY 13211-1999.

Commanding Officer, Naval Reserve Center, 201 Third Avenue, Frankfort, NY 13340-1419.

Commanding Officer, Naval Reserve Center, 327 Mullin Street Box 247, Watertown, NY 13601-0247.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 3 Porter Avenue, Buffalo, NY 14201-1096.

Commanding Officer, Navy Recruiting District Buffalo, Federal Building, 111 West Huron Street, Buffalo, NY 14202-2384.

Officer in Charge, Personnel Support Activity Detachment, Federal Building, Room 1110, 111 West Huron Street, Buffalo, NY 14202-2396.

Commanding Officer, Naval and Marine Corps Reserve Center, 439 Paul Road, Rochester, NY 14624-4796.

Commanding Officer, Naval Reserve Center, 3126 Lake Road, Horseheads, NY 14845-3103.

NORTH CAROLINA

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Triad Armed Forces Reserve Center, 7838 Mcloud Road, Greensboro, NC 27409-9634.

Commanding Officer, Navy Recruiting District Raleigh, 801 Oberlin Road, Suite 120, Raleigh, NC 27605-1130.

Commanding Officer, Naval and Marine Corps Reserve Center, 2725 Western Boulevard, Raleigh, NC 27606-2127.

Commanding Officer, Naval Reserve Officers Training Corps Unit, North Carolina Piedmont Region, Hanes House Trent Drive, Durham, NC 27706-2589.

Commanding Officer, Naval and Marine Corps Reserve Center, 6115 North Hills Circle, Charlotte, NC 28213-6256.

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 2144 West Lakeshore Drive, Wilmington, NC 28401-7297.

Officer in Charge, Personnel Support Activity Detachment, PSC Box 8012, Cherry Point, NC 28533-0012.

Commanding General, 2D Marine Aircraft Wing, PSC Box 8050, U.S. Marine Corps Forces Atlantic, Cherry Point, NC 28533-0050.

Commanding General, Marine Corps Air Station, Cherry Point, NC 28533-5000.

Commander, Marine Corps Air Bases Eastern Area, Marine Corps Air Station, Cherry Point, NC 28533-5001.

Commanding Officer, Naval Hospital, Cherry Point, NC 28533-5030.

Commanding General, Marine Corps Base, Camp Lejeune, NC 28542-5001.

Commanding Officer, Naval Dental Center, Camp Lejeune, NC 28542-5009.

Commanding Officer, Naval Hospital, Camp Lejeune, NC 28542-5009.

Commanding General, 2D Marine Division FMF, Camp Lejeune, NC 28542-5501.

Commanding General, 2D Force Service Support Group FMF, Camp Lejeune, NC 28542-5701.

Commanding Officer, Marine Corps Air Station, New River, Jacksonville, NC 28545-5001.

Commanding Officer, Naval Reserve Center, 721 Merrimon Avenue, Asheville, NC 28804-2414.

NORTH DAKOTA

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 3920 31st Street Northwest, Fargo, ND 58102-6206.

OHIO

Petty Officer in Charge, Personnel Support Activity Detachment, 3990 East Broad Street, DCSC Building 48, Columbus, OH 43213-1120.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 85 North Yearling Road, Columbus, OH 43213-1392.

Commanding Officer, Navy Recruiting District Columbus, Federal Building, Room 609, 200 North High Street, Columbus, OH 43215-6192.

Commanding Officer, Naval Air Reserve Center, 2988 North Access Road, Columbus, OH 43217-1199.

Commanding Officer, Naval and Marine Corps Reserve Center, 28828 Glenwood Road, Perrysburg, OH 43551-3014.

Commanding Officer, Naval Reserve Center, 1089 East 9th Street, Cleveland, OH 44114-1091.

Officer in Charge, Naval Branch Medical Clinic, DFAS Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.

Officer in Charge, Naval Training Center Detachment, DFAS Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.

Commanding Officer, Naval and Marine Corps Reserve Center, 800 Dan Street, Akron, OH 44310-3986.

Commanding Officer, Naval and Marine Corps Reserve Center, 3893 King Graves Road, Afressta Building 540, Vienna, OH 44473-5000.

Commander, Naval Reserve Readiness Command Region Five, 3893 King Graves Road, Vienna, OH 44473-5000.

Commanding Officer, Naval and Marine Corps Reserve Center, 3190 Gilbert Avenue, Cincinnati, OH 45207-1498.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 410 North Gettysburg Avenue, Dayton, OH 45417-1797.

OKLAHOMA

Officer in Charge, Personnel Support Detachment Oklahoma City, 7641 Mercury Road Building 830, Tinker Air Force Base, OK 73145-8706.

Commanding Officer, Naval Reserve Readiness Center, 5316 South Douglas Boulevard, Oklahoma City, OK 73150-9702.

Commanding Officer, Naval and Marine Corps Reserve Center, Tulsa Armed Forces Reserve Center, 1101 North 6th Street, Suite 5, Broken Arrow, OK 74012-2041.

OREGON

Commanding Officer, Navy Recruiting District Portland, Federal Building, Suite 576, 1220 Southwest Third Avenue, Portland, OR 97204-2813.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 6735 N Basin Avenue, Portland, OR 97217-3993.

Commanding Officer, Naval and Marine Corps Reserve Center, 1015 Airport Road Southeast, Salem, OR 97301-5097.

Commanding Officer, Naval and Marine Corps Reserve Center, 1520 West 13th Avenue, Eugene, OR 97402-3899.

Commanding Officer, Naval Reserve Center, 3070 Ross Lane, Central Point, OR 97502-1399.

PENNSYLVANIA

Petty Officer in Charge, Personnel Support Activity Detachment, 625 East Pittsburgh McKeesport Boulevard, North Versailles, PA 15137-2209.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 625 East Pittsburgh McKeesport Boulevard, North Versailles, PA 15137-2209.

Commanding Officer, Navy Recruiting District Pittsburgh, Federal Building, 1000 Liberty Avenue, Pittsburgh, PA 15222-4094.

Commanding Officer, Naval and Marine Corps Reserve Center, 261 Industrial Park Road, Ebensburg, PA 15931-8955.

Commanding Officer, Naval and Marine Corps Reserve Center, 3938 Old French Road, Erie, PA 16504-2098.

Officer in Charge, Personnel Support Activity Detachment, Navy Ships Parts Control Center, Box 2020, Mechanicsburg, PA 17055-0788.

Commanding Officer, Navy Ships Parts Control Center, 5450 Carlisle Pike Box 2020, Mechanicsburg, PA 17055-0788.

Commanding Officer, Naval Sea Logistics Center, 5450 Carlisle Pike, Box 2060, Mechanicsburg, PA 17055-0795.

Commanding Officer, Naval and Marine Corps Reserve Center, 2991 North 2nd Street, Harrisburg, PA 17110-1298.

Commanding Officer, Naval Reserve Center, 1307 Grove Street, Williamsport, PA 17701-2423.

Commanding Officer, Naval and Marine Corps Reserve Center, 1400 Postal Road, Allentown, PA 18103-9508.

Commanding Officer, Naval Reserve Center, 1200 Navy Way Road, Avoca, PA 18641-2298.

Commander, Naval Air Warfare Center Aircraft Division Warminster, Box 5152, Warminster, PA 18974-0591.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, Willow Grove, PA 19090-5010.

Commanding Officer, Naval Air Reserve Anti-Submarine Warfare Training Center, Naval Air Station, Willow Grove, PA 19090-5010.

Navy Exchange Officer, Navy Exchange, Willow Grove, PA 19090-5010.

Commanding Officer, Naval Air Station, Joint Reserve Base, Box 21, Willow Grove, PA 19090-5021.

Commanding Officer, Navy Recruiting District Philadelphia, 128 North Broad Street, Philadelphia, PA 19102-1483.

Commanding Officer, Naval Reserve Officers Training Corps Unit Philadelphia, 3000 South Street, Philadelphia, PA 19104-6399.

Director, Naval Industrial Resources Support Activity, 700 Robbins Avenue, Building 10, 2nd Floor, Philadelphia, PA 19111-5078.

Commanding Officer, Navy International Logistics Control Office, Philadelphia, PA 19111-5095.

Commanding Officer, Naval Air Technical Services Facility, 700 Robbins Avenue, Philadelphia, PA 19111-5097.

Commanding Officer, Naval Aviation Supply Office, 700 Robbins Avenue, Philadelphia, PA 19111-5098.

Commanding Officer, Naval Medical Clinic, Naval Base, Building 133, Philadelphia, PA 19112-5005.

Director, Office of Civilian Personnel Management Northeast Region, Building 75-3 Naval Base, Philadelphia, PA 19112-5006.

Officer in Charge, Personnel Support Activity Detachment, Philadelphia, PA 19112-5069.

Director, Consolidated Civilian Personnel Office, Building 75 Naval Base, Philadelphia, PA 19112-5073.

Navy Exchange Officer, Navy Exchange, Philadelphia, PA 19112-5076.

Commanding Officer, Naval Station, Philadelphia, PA 19112-5084.

Commander, Philadelphia Naval Shipyard, Philadelphia, PA 19112-5087.

Commanding Officer, Naval Reserve Readiness Center, Building 662 Naval Base, Philadelphia, PA 19112-5093.

Officer in Charge, Naval Legal Service Office Detachment Philadelphia, Building 6 Naval Base, Philadelphia, PA 19112-5098.

Director, 4th Marine Corps District, Building 75 Naval Base, Philadelphia, PA 19112-5098.

Commander, Naval Base, Philadelphia, PA 19112-5098.

Officer in Charge, Naval Branch Medical Clinic, Philadelphia Naval Shipyard, Philadelphia, PA 19112-5199.

Commanding Officer, Northern Naval Facilities Engineering Command, 10 Industrial Highway, Mail Stop 82, Lester, PA 19113-2090.

Commanding Officer, Naval and Marine Corps Reserve Center, 615 Kenhorst Boulevard, Reading, PA 19611-1717.

PUERTO RICO

Officer in Charge, U.S. Naval School of Health Sciences Bethesda Detachment, VA Medical Center, 1 Veterans Plaza, San Juan, PR 00927-5800.

Officer in Charge, U.S. Navy Recruiting District Miami Detachment, Navy Recruiting Class a Station, San Juan GSA Service Center Building 651, Route 28, Guaynabo Box 34267 Ft Buchanan, PR 00934-0267.

Commanding Officer, U.S. Naval Computer and Telecommunications Station, PSC 1008, FPO AA 34051-8200.

Commanding Officer, Atlantic Fleet Weapons Training Facility, PSC 1008, FPO AA 34051-9000.

RHODE ISLAND

Navy Exchange Officer, Navy Exchange, Newport, RI 02840-5075.

President, Naval War College, 686 Cushing Road, Newport, RI 02841-1207.

Commander, Naval Reserve Readiness Command Region One, 344 Easton Street, Newport, RI 02841-1515.

Officer in Charge, Naval Legal Service Office Detachment, 360 Elliot Street, Newport, RI 02841-1517.

Officer in Charge, Naval Justice School Detachment, International Training, 360 Elliot Street, Newport, RI 02841-1523.

Commander, Naval Undersea Warfare Center, 1176 Howell Street, Newport, RI 02841-1708.

Commander, Naval Education and Training Center, Newport, RI 02841-5000.

Commanding Officer, Naval Hospital, Newport, RI 02841-5003.

Commanding Officer, Naval Justice School, Newport, RI 02841-5030.

Commanding Officer, Naval Academy Preparatory School, Naval Education and Training Center, Newport, RI 02841-5042.

Commanding Officer, Naval Dental Center, Newport, RI 02841-5046.

Commander, Naval Undersea Warfare Center Division, Newport, RI 02841-5047.

Commanding Officer, Naval Underwater Systems Center, Newport, RI 02841-5047.

Officer in Charge, Personnel Support Activity Detachment, Naval Education and Training Center, Building K61, Newport, RI 02841-5062.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1 Narragansett Street, Providence, RI 02905-4233.

SOUTH CAROLINA

Commanding Officer, Naval Consolidated Brig Charleston, 1050 Remount Road Building 3107, Charleston, SC 29046-3515.

Commanding Officer, Naval Reserve Center, 513 Pickens Street, Columbia, SC 29201-4198.

Commanding Officer, Naval Hospital, 3600 Rivers Avenue, North Charleston, SC 29405-7744.

Commanding Officer, Naval Reserve Readiness Center, 4500 Leeds Avenue, Suite 401, Charleston, SC 29405-8521.

Commanding Officer, Naval Legal Service Office Southeast, 1691 Turnbull Avenue, Charleston, SC 29408-1944.

Commanding Officer, Naval Security Group Activity, 1470 Avenue H, Charleston, SC 29408-1953.

Commander, Naval Base, 1690 Turnbull Avenue, Suite A, Charleston, SC 29408-1955.

Commanding Officer, Naval Station, Naval Base, 1180 King Fisher Avenue, Charleston, SC 29408-2610.

Officer in Charge, Personnel Support Activity Detachment, Naval Station, 1275 King Fisher Avenue, Charleston, SC 29408-2619.

Commanding Officer, Submarine Training Facility, Charleston, SC 29408-5300.

Commanding Officer, Naval Dental Center, Charleston, SC 29408-5800.

Commander, Naval Reserve Readiness Command Region Seven, Naval Base, Charleston, SC 29408-6050.

Commander, Charleston Naval Shipyard, Charleston, SC 29408-6100.

Commanding Officer, Fleet and Industrial Supply Center, Charleston, SC 29408-6300.

Navy Exchange Officer, Navy Exchange, Charleston, SC 29408-7000.

Director, Consolidated Civilian Personnel Office, Naval Base, Charleston, SC 29408-8000.

Commanding Officer, Southern Naval Facilities Engineering Command, 2155 Eagle Drive, North Charleston, SC 29419-9010.

Navy Exchange Officer, Navy Exchange Detachment, Naval Weapons Station Charleston, 1765 Red Bank Road, Goose Creek, SC 29445-6514.

Commanding Officer, Naval Weapons Station Charleston, 2316 Red Bank Road, Suite 100, Goose Creek, SC 29445-8601.

Officer in Charge, Personnel Support Activity Detachment, Naval Weapons Station Charleston, 2120 Quality Circle, Goose Creek, SC 29445-8611.

Commanding Officer, Naval Nuclear Power Training Unit, 1260 Snow Point Road, Goose Creek, SC 29445-8612.

Officer in Charge, Naval Nuclear Power Training Unit Detachment Two, Moored Training Ship Mts 626, 1258 Snow Pointe Road, Goose Creek, SC 29445-8616.

Officer in Charge, Naval Nuclear Power Training Unit Detachment One, Moored Training Ship Mts 635, 1262 Snow Pointe Road, Goose Creek, SC 29445-8617.

Commanding Officer, Naval and Marine Corps Reserve Center, 669 Perimeter Road, Greenville, SC 29605-5452.

Commanding Officer, Marine Corps Air Station, Beaufort, SC 29902-5000.

Commanding Officer, Naval Hospital, 1 Pinckney Boulevard, Beaufort, SC 29902-6148.

Commanding Officer, Naval Dental Center, Parris Island, SC 29905-5001.

Commanding General, Marine Corps Recruiting Deport, Parris Island, SC 29905-5001.

SOUTH DAKOTA

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Training Center, 1800 West Russell Avenue, Sioux Falls, SD 57104-1393.

TENNESSEE

Commanding Officer, Naval Reserve Center, 1515 Davidson Street, Nashville, TN 37206-3199.

Commanding Officer, Navy Recruiting District Cumberland Valley, Metro Center, Suite 228, 233 Cumberland Bend, Nashville, TN 37228-1808.

Commanding Officer, Naval and Marine Corps Reserve Center, 12 Meadow Street, Chattanooga, TN 37405-3950.

Commanding Officer, Naval and Marine Corps Reserve Center, Box 667, Knoxville, TN 37901-0667.

Navy Exchange Officer, Navy Exchange, Millington, TN 38054-5000.

Commanding Officer, Naval Reserve Readiness Center Memphis, 7800 3rd Avenue, Millington, TN 38054-5008.

Director, Naval Education and Training Program, Management Support Activity Detachment, 7800 3rd Avenue Building S237, Millington, TN 38054-5019.

Officer in Charge, Naval Legal Service Office Detachment, Naval Air Station Memphis, 7800 Third Avenue, Millington, TN 38054-5030.

Commanding Officer, Naval Air Reserve Memphis, 7800 3 Road Avenue, Millington, TN 38054-5038.

Commanding Officer, Naval Air Station Memphis, 7800 3rd Avenue, Millington, TN 38054-5045.

Commanding Officer, Naval Reserve Fleet Hospital, 500 Commz Eleven, Naval Reserve Readiness Command Region 9, Building E3, South Avenue, Naval Station Memphis, Millington, TN 38054-5048.

Commander, Naval Reserve Readiness Command Region Nine, 7800 Third Avenue, Millington, TN 38054-5048.

Commanding Officer, Naval Air Technical Training Center, 7800 3rd Avenue, Millington, TN 38054-5059.

Officer in Charge, Personnel Support Activity Detachment Memphis, 7800 3rd Avenue, Naval Air Station, Millington, TN 38054-5099.

Officer in Charge, Personnel Support Activity Detachment, Naval Air Technical Training Center, Naval Air Station Memphis, Millington, TN 38054-5099.

Commanding Officer, Naval Hospital, 6500 Navy Road, Millington, TN 38054-5201.

Officer in Charge, Naval Branch Dental Clinic, 7800 3 Road Avenue, Millington, TN 38054-5296.

Commanding Officer, Navy Recruiting District Memphis, 2500 Mt Moriah, Suite G800, Memphis, TN 38115-1522.

TEXAS

Officer in Charge, Naval Reserve Recruiting Command Detachment Three, 800 West Freeway, Suite 200, Grand Prairie, TX 75051-1400.

Commanding Officer, Naval Air Station, 8100 West Jefferson Boulevard, Dallas, TX 75211-9501.

Navy Exchange Officer, Navy Exchange, 8100 West Jefferson, Building 12, Naval Air Station, Dallas, TX 75211-9501.

Commander, Naval Reserve Readiness Command Region Eleven, Naval Air Station, 8100 West Jefferson Building 11, Dallas, TX 75211-9502.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 8100 West Jefferson, Dallas, TX 75211-9504.

Officer in Charge, Personnel Support Activity Detachment, 8100 West Jefferson, Building 12 Naval Air Station, Dallas, TX 75211-9510.

Officer in Charge, Naval Branch Medical Clinic, 8100 West Jefferson, Building 9, Naval Air Station, Dallas, TX 75211-9516.

Commanding Officer, Navy Recruiting District Dallas, 1565 West Mockingbird Lane, Suite 500, Dallas, TX 75235-5006.

Director, Navy Office of Information Southwest, 1114 Commerce Street, Suite 811, Dallas, TX 75242-2897.

Commander, Navy Recruiting Area Seven, 1499 Regal Row, Suite 501, Dallas, TX 75247-3688.

Commanding Officer, Naval Reserve Center, 1818 North Confederate, Tyler, TX 75702-3128.

Commanding Officer, Naval and Marine Corps Reserve Center, 2100 North New Road, Waco, TX 76707-1097.

Petty Officer in Charge, Personnel Support Activity Detachment, Goodfellow Air Force Base, San Angelo, TX 76908-5000.

Commanding Officer, Navy Recruiting District Houston, 9990 Richmond Avenue, Suite 200, Houston, TX 77042-4545.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1902 Old Spanish Trail, Houston, TX 77054-2097.

Commanding Officer, Naval Reserve Center, 905 Pier Road, PO Box 8001, Orange, TX 77631-8001.

Officer in Charge, Naval Reserve Facility, Building P50, Fort McIntosh, Laredo, TX 78040-4393.

Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station Beeville, Beeville, TX 78103-5017.

Director, Civilian Personnel Data System Center, 555 East Street West, Suite 02, Randolph Air Force Base, TX 78150-4531.

Commanding Officer, Navy Recruiting District San Antonio, Energy Plaza, Suite 310, 8610 North New Braunfels Avenue, San Antonio, TX 78217-6390.

Commanding Officer, Naval and Marine Corps Reserve Center, Building 3620, Fort Sam Houston, 3837 Binz-Englemann Road, San Antonio, TX 78219-2296.

Officer in Charge, Naval Legal Service Branch Office, Building 100 Naval Station, Ingleside, TX 78362-5000.

Commanding Officer, Naval Station Ingleside, 1455 Ticonderoga Road, Suite W210, Ingleside, TX 78362-5001.

Officer in Charge, Personnel Support Activity Detachment, Naval Station, 1455 Ticonderoga Road, Suite W103, Ingleside, TX 78362-5012.

Officer in Charge, Naval Branch Medical Clinic, Naval Station, 327 Coral Sea Road, Suite 165, Ingleside, TX 78362-5025.

Commanding Officer, Naval Air Station Kingsville, 802 Dealey Avenue, Suite 209, Kingsville, TX 78363-5027.

Navy Exchange Officer, Navy Exchange Detachment, 745 Rosendahl Street, Suite 101, Kingsville, TX 78363-5109.

Officer in Charge, Personnel Support Activity Detachment, Building 4728 Naval Air Station, 734 Forrestal Street, Suite 101, Kingsville, TX 78363-5114.

Officer in Charge, Naval Branch Medical Clinic, Naval Air Station, Kingsville, TX 78363-5180.

Commander, Mine Warfare Command, Naval Air Station, Corpus Christi, TX 78419-5000.

Officer in Charge, Personnel Support Activity Detachment, 10461 D Street, Suite 107, Corpus Christi, TX 78419-5017.

Commanding Officer, Naval Air Station Corpus Christi, 11001 D Street, Suite 143, Corpus Christi, TX 78419-5021.

Officer in Charge, Naval Legal Service Office Detachment, 320 Fifth Street Southeast, Suite 2A, Corpus Christi, TX 78419-5031.

Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.

Navy Exchange Officer, Navy Exchange, 651 Lexington Boulevard, Corpus Christi, TX 78419-5105.

Commanding Officer, Naval Reserve Center, 1430 Dimmit Drive, Suite 140, Corpus Christi, TX 78419-5121.

Commanding Officer, Naval Hospital, 10651 E Street, Corpus Christi, TX 78419-5131.

Commanding Officer, Naval Reserve Center, 1300 Teege Avenue, Harlingen, TX 78550-5363.

Commanding Officer, Naval Reserve Center, 4601 Fairview Drive, Austin, TX 78731-5398.

Commanding Officer, Naval and Marine Corps Reserve Center, 2500 Tee Anchor Building, Amarillo, TX 79104-2416.

Commanding Officer, Naval and Marine Corps Reserve Center, 2903 Fourth Street, Lubbock, TX 79415-3299.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 4810 Pollard Street, El Paso, TX 79930-6898.

UTAH

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Stephen A Douglas Air Force Reserve Center, 116 Pollock Road, Salt Lake City, UT 84113-5010.

Commanding Officer, Naval Reserve Center, 980 20th Street, Ogden, UT 84401-0698.

VERMONT

Commanding Officer, Naval Reserve Center, 1 College Street, Burlington, VT 05401-5295.

VIRGINIA

Auditor General of the Navy, Naval Audit Service Headquarters, 5611 Columbia Pike, Room 506B, NASSIF Building, Falls Church, VA 22041-5080.

Commanding Officer, Marine Security Guard Battalion, (Department of State), Marine Corps Combat Development Command, Quantico, VA 22134-5020.

Commander, Marine Corps Systems Command, Quantico, VA 22134-5080.

Commanding General, Marine Corps Combat Development Command, Quantico, VA 22134-5129.

Commanding Officer, Naval Medical Clinic, Quantico, VA 22134-6050.

Commander, Naval Information Systems Management Center, 1225 Jefferson Davis Highway, Room 334, Arlington, VA 22202-5000.

Director, Office of Civilian Personnel Management Capital Region, 801 North Randolph Street, Arlington, VA 22203-1927.

Director, Naval Council of Personnel Boards, Ballston Centre Tower 2, 801 North Randolph Street, Arlington, VA 22203-1989.

Commander, Navy Recruiting Command, 801 North Randolph Street, Arlington, VA 22203-1991.

Director, Office of Civilian Personnel Management, 800 North Quincy Street, Arlington, VA 22203-1998.

Commanding Officer, Headquarters Battalion, Headquarters U.S. Marine Corps, Henderson Hall, Arlington, VA 22214-5001.

Chief of Naval Research, Ballston Centre Tower One, 800 North Quincy Street, Arlington, VA 22217-5660.

Director, Marine Corps Institute, Box 1775, Arlington, VA 22222-0001.

Commander, Naval Supply Systems Command, 1931 Jefferson Davis Highway, Arlington, VA 22241-5360.

Director, Strategic Systems Programs, 1931 Jefferson Davis Highway, Arlington, VA 22241-5362.

Director, Human Resources Office, Naval Sea Systems Command, 1921 Jefferson Davis Highway, Arlington, VA 22241-5363.

Officer in Charge, Personnel Support Activity Detachment, Crystal Mall 3 Room 123, 1931 Jefferson Davis Highway, Arlington, VA 22241-5366.

Director, Naval Audit Service Capital Region, 1941 Jefferson Davis Highway, Arlington, VA 22241-5367.

Commander, Naval Sea Systems Command, 2531 Jefferson Davis Highway, Arlington, VA 22242-5160.

Commander, Naval Surface Warfare Center, 2531 Jefferson Davis Highway, Arlington, VA 22242-5160.

Commander, Naval Air Systems Command, Naval Air Systems Command Headquarters, 1421 Jefferson Davis Highway, Arlington, VA 22243-5120.

Commander, Space and Naval Warfare Systems Command, 2451 Crystal Drive, Arlington, VA 22245-5200.

Commander, Naval Air Warfare Center, 1421 Jefferson Davis Highway, Arlington, VA 22261-6000.

Senior Member, Navy Department Board of Decorations and Medals, Hoffman II, Room 8N23, Alexandria, VA 22332-2100.

Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.

Commander, Naval Legal Service Command, 200 Stovall Street, Alexandria, VA 22332-2400.

Officer in Charge, Personnel Support Activity Detachment, Dahlgren Division, Naval Surface Warfare Center, Dahlgren, VA 22448-5000.

Officer in Charge, Naval Branch Medical Clinic Dahlgren Division, Naval Surface Warfare Center, Dahlgren, VA 22448-5000.

Commander, Dahlgren Division, Naval Surface Warfare Center, 17320 Dahlgren Road, Dahlgren, VA 22448-5100.

Commanding Officer, Aegis Training Center, 5395 First Street, Dahlgren, VA 22448-5200.

Commander, Naval Space Command, 5280 Fourth Street, Dahlgren, VA 22448-5300.

Officer in Charge, Cheatham Annex, Fleet and Industrial Supply Center Norfolk, 108 Sanda Avenue, Williamsburg, VA 23187-8792.

Commanding Officer, Navy Recruiting District Richmond, 3410 West Broad Street, Richmond, VA 23230-5004.

Commanding Officer, Naval and Marine Corps Reserve Center, 6000 Strathmore Road, Richmond, VA 23234-4999.

Officer in Charge, Personnel Support Activity Detachment, 1320 Northwest Boulevard, Suite 101, Chesapeake, VA 23322-4092.

Commanding Officer, Naval Security Group Activity Northwest, 1320 Northwest Boulevard, Suite 100, Chesapeake, VA 23322-4094.

Officer in Charge, Fleet Combat Training Center Atlantic Detachment (ROTHR) Northwest, 4931 Relay Road, Chesapeake, VA 23322-4498.

Commander, Naval Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.

Commanding Officer, Naval Air Station Oceana, Virginia Beach, VA 23460-5120.

Officer in Charge, U.S. Navy Landing Signal Officer School, Naval Air Station Oceana, Virginia Beach, VA 23460-5129.

Officer in Charge, Naval Air Maintenance Training Group Detachment, Naval Air Station Oceana, Virginia Beach, VA 23460-5165.

Officer in Charge, Personnel Support Activity Detachment Oceana, Virginia Beach, VA 23460-5170.

Navy Exchange Officer, Navy Exchange, Virginia Beach, VA 23460-5180.

Commanding Officer, Strike Weapons and Tactics School Atlantic, Naval Air Station Oceana, Virginia Beach, VA 23460-5206.

Officer in Charge, Naval Legal Service Office Detachment, Naval Air Station Oceana, Virginia Beach, VA 23460-5263.

Officer in Charge, Personnel Support Activity Detachment Dam Neck, 432 Tarter Avenue, Virginia Beach, VA 23461-1998.

Commanding Officer, Fleet Combat Training Center Atlantic, 1912 Regulus Avenue, Virginia Beach, VA 23461-2098.

Commanding Officer, Navy and Marine Corps Intelligence Training Center, 2088 Regulus Avenue, Virginia Beach, VA 23461-2099.

Officer in Charge, Naval Branch Medical Clinic, 1885 Terrier Avenue, Suite 100, Virginia Beach, VA 23461-2298.

Commanding Officer, Navy Exchange Service Center, 9222 Hampton Boulevard, Norfolk, VA 23505-1095.

Officer in Charge, Naval Healthcare Support Office, 6500 Hampton Boulevard, Norfolk, VA 23508-1297.

Commanding Officer, Naval Administrative Command, Armed Forces Staff College, 7800 Hampton Boulevard, Norfolk, VA 23511-1702.

Commanding Officer, Naval Air Station, 9420 Third Avenue, Norfolk, VA 23511-2197.

Commander, Patrol Wings Atlantic, 7927 Ingersol Street, Norfolk, VA 23511-2394.

Officer in Charge, Personnel Support Activity Detachment, 1278 Franklin Street, Norfolk, VA 23511-2493.

Commander, Naval Air Force U.S. Atlantic Fleet, 1279 Franklin Street, Norfolk, VA 23511-2494.

Commanding Officer, Navy Drug Screening Laboratory, 1321 Gilbert Street, Norfolk, VA 23511-2597.

Commander, Naval Facilities Engineering Command Atlantic, 1510 Gilbert Street, Norfolk, VA 23511-2699.

Commanding Officer, Fleet Training Center, 9550 Farragut Avenue, Norfolk, VA 23511-2790.

Commander, Training Command U.S. Atlantic Fleet, 1474 Gilbert Street, Norfolk, VA 23511-2795.

Commander, Naval Base, 1530 Gilbert Street, Suite 200, Norfolk, VA 23511-2797.

Commanding Officer, Naval Alcohol Rehabilitation Center, 9482 Bacon Avenue, Norfolk, VA 23511-2894.

Commanding Officer, Naval Station, 1653 Morris Street, Norfolk, VA 23511-2895.

Commanding Officer, Naval Dental Center, 1647 Taussig Boulevard, Norfolk, VA 23511-2896.

Officer in Charge, Naval Branch Medical Clinic, 1721 Taussig Boulevard, Norfolk, VA 23511-2899.

Officer in Charge, Personnel Support Activity Detachment, 1755 Powhatan Street, Suite 100, Norfolk, VA 23511-2984.

Commanding Officer, Personnel Support Activity, 1755 Powhatan Street, Suite 200, Norfolk, VA 23511-2985.

Commanding Officer, Naval Legal Service Office Middle Atlantic, 9620 Maryland Avenue, Suite 100, Norfolk, VA 23511-2989.

Director, Fleet Home Town News Center, 1877 Dillingham Boulevard, Norfolk, VA 23511-3097.

Officer in Charge, Fleet Technical Support Center Atlantic Detachment, 1960 Dillingham Boulevard, Norfolk, VA 23511-3290.

Commanding Officer, Naval Security Group Activity, 1802 Powhatan Street, Norfolk, VA 23511-3379.

Commanding Officer, Fleet and Industrial Supply Center, 1968 Gilbert Street, Suite 600, Norfolk, VA 23511-3392.

Officer in Charge, Navy Environmental and Preventive Medicine Unit 2, 1887 Powhatan Street, Norfolk, VA 23511-3394.

Commander, Naval Surface Group Norfolk, 9349 Decatur Avenue, Suite 200, Norfolk, VA 23511-3493.

Commander, Military Sealift Command Middle Atlantic, 1966 Morris Street, Norfolk, VA 23511-3496.

Commanding Officer, Submarine Training Facility, 1915 C Avenue, Norfolk, VA 23511-3791.

Navy Exchange Officer, Navy Exchange, 1560 Arleigh Burke Cresent, Norfolk, VA 23511-3898.

Director, Human Resources Office, 487 East C Street, Norfolk, VA 23511-3997.

Commanding Officer, Naval Occupational Safety and Health and Environmental Training Center, 9080 Breezy Point Crescent, Norfolk, VA 23511-3998.

Commanding Officer, Naval Air Reserve Norfolk, 521 Park Cresent, Norfolk, VA 23511-4092.

Commander, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.

Officer in Charge, Submarine Personnel Support Activity Detachment, Building CEP 126A Naval Station, Norfolk, VA 23511-6075.

Director, Office of Civilian Personnel Management Southeast Region, 5301 Robin Hood Road, Suite 130, Norfolk, VA 23513-2406.

Commanding Officer, Navy Environmental Health Center, 2510 Walmer Avenue, Norfolk, VA 23513-2617.

Navy Exchange Officer, Navy Exchange, 1240 Gator Boulevard, Norfolk, VA 23521-2315.

Commanding Officer, Naval Amphibious Base, 1450 D Street, Norfolk, VA 23521-2438.

Commanding Officer, School of Music, 1420 Gator Boulevard, Norfolk, VA 23521-2617.

Officer in Charge, Naval Branch Medical Clinic, 1035 Nider Boulevard, Suite 100, Norfolk, VA 23521-2731.

Officer in Charge, Personnel Support Activity Detachment Little Creek, 1155 Nider Boulevard, Norfolk, VA 23521-2732.

Commanding Officer, Naval Amphibious School, 1575 Gator Boulevard, Suite 231, Norfolk, VA 23521-2740.

President, Board of Inspection and Survey, Navy Department, 2600 Tarawa Court, Suite 250, Norfolk, VA 23521-3234.

Commanding Officer, Navy and Marine Corps Reserve Readiness Center, 7690 Shore Drive, Suite 100, Norfolk, VA 23521-3298.

Commander, Naval Surface Group Little Creek, Naval Amphibious Base Little Creek, Norfolk, VA 23521-5120.

Commanding Officer, Naval Reserve Officers Training Corps Unit, Hampton Roads, 5215 Hampton Boulevard, Norfolk, VA 23529-0120.

Commander, Naval Shore Activities, U.S. Atlantic Fleet, 1562 Mitscher Avenue, Suite 300, Norfolk, VA 23551-2480.

Commander in Chief, U.S. Atlantic Fleet, 1562 Mitscher Avenue, Suite 250, Norfolk, VA 23551-2487.

Commanding Officer, Surface Nuclear Propulsion Mobile Training Team, 7837 Blandy Road, Norfolk, VA 23551-2489.

Commander, Submarine Force U.S. Atlantic Fleet, 7958 Blandy Road, Norfolk, VA 23551-2492.

Commander, Naval Surface Force U.S. Atlantic Fleet, 1430 Mitscher Avenue, Norfolk, VA 23551-2494.

Officer in Charge, Personnel Support Activity Detachment, Atlantic Fleet Headquarters Support Activity, 1452 Blandy Road, Suite 100, Norfolk, VA 23551-2593.

Commanding General, Fleet Marine Force Atlantic, 1468 Ingram Street, Suite 100, Norfolk, VA 23551-2596.

Commanding Officer, Naval Ophthalmic Support and Training Activity, Yorktown, VA 23690-5071.

Officer in Charge, Personnel Support Activity Detachment, Naval Weapons Station, Yorktown, VA 23691-0160.

Navy Exchange Officer, Navy Exchange Detachment, Naval Weapons Station Yorktown, Yorktown, VA 23691-0160.

Commanding Officer, Naval Weapons Station Yorktown, Box 160, Yorktown, VA 23691-0160.

Commander, Naval Medical Center, Portsmouth, VA 23708-5100.

Officer in Charge, Personnel Support Activity Detachment, Portsmouth, VA 23708-5150.

Commander, Norfolk Naval Shipyard, Portsmouth, VA 23709-5000.

Officer in Charge, Naval Branch Medical Clinic, Norfolk Naval Shipyard, Portsmouth, VA 23709-5000.

Commanding Officer, Naval and Marine Corps Reserve Center, 5301 Barns Avenue Northwest, Roanoke, VA 24019-3899.

WASHINGTON

Commanding Officer, Naval Reserve Readiness Center, 860 Terry Avenue North, Seattle, WA 98109-4391.

Navy Exchange Officer, Navy Exchange, Seattle WA 98115-5000.

Commanding Officer, Naval Station Puget Sound, Seattle, WA 98115-5000.

Officer in Charge, Marine Corps Reserve Training Center, Hangar 1 Naval Air Station, Seattle, WA 98115-5004.

Officer in Charge, Naval Branch Medical Clinic Everett, Branch Medical Annex, 7500 Sand Point Way Northeast, Seattle, WA 98115-5004.

Commander, Naval Reserve Readiness Command Region Twenty-Two, Building 9 Naval Station Puget Sound, Seattle, WA 98115-5009.

Commanding Officer, Navy Recruiting District Seattle, 2901 3rd Avenue, Suite 250, Seattle, WA 98121-1042.

Commanding Officer, Military Sealift Command Office Seattle, 4735 East Marginal Way South, Seattle, WA 98134-2325.

Commanding Officer, Naval Reserve Center, 2220 West Marine View Drive, Everett, WA 98201-2798.

Officer in Charge, Personnel Support Activity Detachment, 2000 West Marine View Drive, Everett, WA 98207-1400.

Officer in Charge, Naval Legal Service Office Detachment, 2000 West Marine View Drive, Everett, WA 98207-1900.

Commanding Officer, Naval Station Everett, 2000 West Marine View Drive, Everett, WA 98207-5001.

Officer in Charge, Naval Legal Service Office Detachment, Naval Air Station Whidbey Island, 3530 North Langley Boulevard, Oak Harbor, WA 98278-1300.

Navy Exchange Officer, Navy Exchange, Naval Air Station Whidbey Island, 2110 North Coral Sea Avenue, Oak Harbor, WA 98278-4500.

Commanding Officer, Naval Air Station Whidbey Island, 1170 West Lexington Street, Oak Harbor, WA 98278-5000.

Officer in Charge, Personnel Support Detachment Whidbey Island, Naval Air Station Whidbey Island, 1155 West Lexington Street, Oak Harbor, WA 98278-5800.

Commanding Officer, Naval Hospital, Naval Air Station Whidbey Island, 3475 North Saratoga Street, Oak Harbor, WA 98278-8800.

Commanding Officer, Naval Facility Whidbey Island, Naval Air Station Whidbey Island, 1280 West Eighth Street, Oak Harbor, WA 98278-9400.

Commanding Officer, Naval Reserve Center, PO Box 499, Bremerton, WA 98310-0121.

Commanding Officer, Naval Hospital, HP01 Boone Road, Bremerton, WA 98312-1898.

Navy Exchange Officer, Navy Exchange, Puget Sound Naval Shipyard, Bremerton, WA 98314-5000.

Commander, Puget Sound Naval Shipyard, Bremerton, WA 98314-5000.

Commanding Officer, Fleet and Industrial Supply Center Puget Sound, 467 West Street, Bremerton, WA 98314-5100.

Commanding Officer, Naval Dental Center, Bremerton, WA 98314-5245.

Commanding Officer, Naval Legal Service Office Northwest, Building 433, Puget Sound Naval Shipyard, Bremerton, WA 98314-5260.

Officer in Charge, Personnel Support Detachment Bremerton, Puget Sound Naval Shipyard, Bremerton, WA 98314-5305.

Commanding Officer, Personnel Support Activity Puget Sound, 1013 Silversides Road, Silverdale, WA 98315-1013.

Officer in Charge, Personnel Support Detachment Bangor, 1101 Tautog Circle, Suite 106, Silverdale, WA 98315-1089.

Officer in Charge, Naval Legal Service Office Detachment Bangor, 1010 Skate Street, Suite B, Silverdale, WA 98315-1092.

Commanding Officer, Naval Submarine Base Bangor, 1100 Hunley Road, Suite 203, Silverdale, WA 98315-1199.

Officer in Charge, Branch Medical Clinic Bangor, 2050 Barb Street, Suite A, Silverdale, WA 98315-2099.

Navy Exchange Officer, Navy Exchange Bangor, 2600 Ohio Street, Silverdale, WA 98315-2600.

Commander, Naval Base Seattle, NAVSUBASE Bangor, 1103 Hunley Road, Silverdale, WA 98315-5000.

Commanding Officer, Strategic Weapons Facility Pacific Bangor, 6401 Skipjack Circle, Silverdale, WA 98315-6499.

Commander, Naval Undersea Warfare Center Division, 610 Dowell Street, Keyport, WA 98345-7610.

Commanding Officer, Naval and Marine Corps Reserve Center, 1100 Alexander Avenue, Tacoma, WA 98421-4198.

Officer in Charge, Marine Corps Reserve Training Center, 1702 Tahoma Avenue, Yakima, WA 98902-5792.

Commanding Officer, Naval and Marine Corps Reserve Readiness Center, North 5101 Assembly Street, Spokane, WA 99205-6199.

Commanding Officer, Naval Reserve Center, 1840 Terminal Drive, Richland, WA 99352-4923.

WEST VIRGINIA

Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 105 Lakeview Drive, Charleston, WV 25313-1487.

Commanding Officer, Naval Reserve Center, 841 Jackson Avenue, Huntington, WV 25704-2595.

Commanding Officer, Naval and Marine Corps Reserve Center, 1600 Lafayette Avenue, Moundsville, WV 26041-2347.

Commanding Officer, Naval Security Group Activity, Sugar Grove, WV 26815-0002.

WISCONSIN

Commanding Officer, Naval Reserve Center, 428 Wisconsin Avenue, Sheboygan, WI 53081-4146.

Commanding Officer, Naval and Marine Corps Reserve Center, 2401 South Lincoln Memorial Drive, Milwaukee, WI 53207-1999.

Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 1430 Wright Street, Madison, WI 53704-4192.

Commanding Officer, Naval and Marine Corps Reserve Center, 2949 Ramada Way, Green Bay, WI 54304-5799.

Commanding Officer, Marine Wing Support Squadron 474 Detachment A, Naval and Marine Corps Reserve Center, 2949 Ramada Way, Green Bay, WI 54304-5799.

Commanding Officer, Naval Reserve Center, 4701 Industrial Park Road, Stevens Point, WI 54481-5009.

OVERSEAS - AA ADDRESSES

Commanding Officer, U.S. Naval Station (Roosevelt Roads RQ), PSC 1008 Box 1, FPO AA 34051-0001.

Navy Exchange Officer, U.S. Navy Exchange (Roosevelt Roads RQ), PSC 1008 Box 3006, FPO AA 34051-0003.

Commander, Fleet Air Caribbean, PSC 1008 Box 3037, FPO AA 34051-8000.

Commanding Officer, U.S. Naval Hospital (Roosevelt Roads RQ), PSC 1008, FPO AA 34051-8100.

Commanding Officer, U.S. Naval Dental Center (Roosevelt Roads RQ), PSC 1008 Box 3012, FPO AA 34051-8300.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Roosevelt Roads RQ), PSC 1008, FPO AA 34051-8400.

Officer in Charge, U.S. Naval Legal Service Office Detachment (Roosevelt Roads RQ), PSC 1008 Box 3017, FPO AA 34051-8800.

Commanding Officer, U.S. Naval Reserve Center (Roosevelt Roads RQ), U.S. Naval Station, PSC 1008 Box 3937, FPO AA 34051-8800.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Sabana Seca RQ), Naval Security Group Activity, PSC 1009 Box 2, FPO AA 34053-0003.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Sabana Seca RQ), PSC 1009 Box 4, FPO AA 34053-2000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Antigua), FPO AA 34054-0003.

Commanding Officer, U.S. Naval Support Facility (Antigua), PSC 1011 Box 10, FPO AA 34054-1000.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Andros Island, Bahamas), PSC 1012, FPO AA 34058-0051.

Commanding Officer, Military Sealift Command Office Panama, Unit 5902, FPO AA 34059-1300.

Commanding Officer, U.S. Naval Security Group Activity (Galeta Island PM), Unit 6000, FPO AA 34060-9998.

Commanding Officer, U.S. Naval Station (Canal Rodman PM), Unit 6249, FPO AA 34061-1000.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Panama Rodman PM) FPO AA 34061-1600.

OVERSEAS - AE ADDRESSES

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Vaihingen GE), Box 1000, APO AE 09128-0178.

Commanding Officer, U.S. Naval Security Group Activity (Augsburg GE), APO AE 09157-5000.

Petty Officer in Charge, U.S. Naval Medical Clinic London Detachment Landstuhl, 2nd General Hospital, CMR 402 Box 4, APO AE 09180-5000.

Petty Officer in Charge, U.S. Naval Medical Clinic London Detachment (Wiesbaden GE), 7100 C Southwest Medical Center, PSC 18 Box SGR, APO AE 09220-5300.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Mawgan UK), PSC 803 Box 13, FPO AE 09409-0003.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Mawgan UK), PSC 803, FPO AE 09415-5000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Edzell UK), PSC 807 Box 1400, FPO AE 09419-0003.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Edzell UK), PSC 807 Box 2300, FPO AE 09419-0051.

Officer in Charge, U.S. Naval Branch Medical Clinic (Edzell UK), U.S. Naval Security Group Activity, PSC 807 Box 1900, FPO AE 09419-0055.

Commanding Officer, U.S. Naval Security Group Activity (Edzell) C, PSC 807 Box 1700, FPO AE 09419-1002.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Brawdy UK), PSC 808 Box 580, FPO AE 09420-0003.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Brawdy UK), PSC 808 Box 590, FPO AE 09420-0003.

Commanding Officer, U.S. Naval Facility (Brawdy UK), PSC 808 Box 001, FPO AE 09420-1000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (West Ruislip UK), PSC 821 Box 46, FPO AE 09421-0003.

Navy Exchange Officer, U.S. Navy Exchange (Dunstable UK), PSC 821 Box 46, FPO AE 09421-0003.

Commander, Military Sealift Command Europe, PSC 821 Box 3, FPO AE 09421-2000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Machrinhanish UK), Unit 50144, FPO AE 09422-0003.

Navy Exchange Officer, U.S. Navy Exchange Detachment (London UK), PSC 802 Box 98, FPO AE 09499-0003.

Commander in Chief, U.S. Naval Forces Europe, PSC 802 Box 2, FPO AE 09499-0152.

Director, Office of Civilian Personnel Management European Region, PSC 802 Box 4, FPO AE 09499-0152.

Officer in Charge, U.S. Naval Legal Service Office Detachment (London UK), PSC 802 Box 60, FPO AE 09499-1000.

Commander, U.S. Naval Activities United Kingdom, PSC 802 Box 60, FPO AE 09499-1000.

Officer in Charge, U.S. Naval Branch Dental Clinic (London UK), U.S. Naval Activities, PSC Box 51, FPO AE 09499-1006.

Commanding Officer, U.S. Naval Medical Clinic (London UK), PSC 802 Box 31, FPO AE 09499-1006.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (London UK), PSC 802 Box 96, FPO AE 09499-2700.

Commander, Carrier Group 2, Unit 60101, FPO AE 09501-4302.

Commander, Carrier Group 4, Unit 60102, FPO AE 09501-4304.

Commander, Carrier Group 8, Unit 60104, FPO AE 09501-4308.

Commander, Submarine Squadron 22, Unit 60602, FPO AE 09501-5201.

Commander, Submarine Squadron 2, Unit 60201, FPO AE 09501-5204.

Commander, Submarine Squadron 6, Unit 60205, FPO AE 09501-5206.

Commander, Submarine Squadron 8, Unit 60203, FPO AE 09501-5208.

Commander, Sixth Fleet, FPO AE 09501-6002.

Commander, Amphibious Group 2, Unit 60001, FPO AE 09501-6007.

Commander, U.S. Naval Forces Central Command, FPO AE 09501-6008.

Commander, Middle East Force, FPO AE 09501-6008.

Officer in Charge, Fleet Surgical Team Six, FPO AE 09501-7027.

Officer in Charge, Fleet Surgical Team Two, FPO AE 09501-7028.

Officer in Charge, Fleet Surgical Team Four, FPO AE 09501-7029.

Commander Second Fleet, FPO AE 09506-6000.

Officer in Charge, Medical Treatment Facility, USNS Comfort (TAH 20), FPO AE 09566-4008.

Navy Exchange Officer, U.S. Navy Exchange (Guantanamo Bay CU), PSC 1005 Box 35, FPO AE 09593-0003.

Officer in Charge, U.S. Naval Branch Dental Clinic (Guantanamo Bay CU), U.S. Naval Base, PSC 1005 Box 64, FPO AE 09593-0064.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Guantanamo Bay CU), PSC 1005 Box 95, FPO AE 09593-0095.

Commanding Officer, U.S. Naval Station (Guantanamo Bay CU), PSC 1005 Box 1, FPO AE 09593-0100.

Commanding Officer, U.S. Naval Hospital (Guantanamo Bay CU), PSC 1005 Box 36, FPO AE 09593-0136.

Officer in Charge, Naval Legal Service Office Detachment (Guantanamo Bay CU), U.S. Naval Base, PSC 1005 Box 40, FPO AE 09593-0140.

Commanding Officer, U.S. Naval Security Group Activity (Guantanamo Bay CU), U.S. Naval Base, PSC 1005 Box 41, FPO AE 09593-0141.

Commander, U.S. Naval Base (Guantanamo Bay CU), PSC 1005 Box 25, FPO AE 09593-1000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Gaeta IT), PSC 811, FPO AE 09609-0003.

Commanding Officer, U.S. Naval Support Activity, PSC 811 Administrative Office (Gaeta IT), FPO AE 09609-1001.

Navy Exchange Officer, U.S. Navy Exchange Detachment, U.S. Naval Support Office La Maddalena, PSC 816 Box 1750, FPO AE 09612-0003.

Commanding Officer, U.S. Navy Support Activity (La Maddalena IT), PSC 816 Box 1795, FPO AE 09612-0051.

Petty Officer in Charge, U.S. Navy Personnel Support Activity Detachment (La Maddalena IT), PSC 816 Box 1865, FPO AE 09612-0065.

Navy Exchange Officer, U.S. Navy Exchange, PSC 810 Box 30, FPO AE 09619-0003.

Commanding Officer, U.S. Navy Personnel Support Activity Europe (Naples IT), PSC 810 Box 20, FPO AE 09619-0200.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Naples IT), PSC 810 Box 4, FPO AE 09619-0300.

Commanding Officer, U.S. Naval Legal Service Office Europe and Southwest Asia, PSC 810 Box 8, FPO AE 09619-0500.

Commanding Officer, U.S. Naval Hospital (Naples IT), PSC 810 Box 19, FPO AE 09619-0700.

Commanding Officer, U.S. Naval Dental Center (Naples IT), PSC 810 Box 21, FPO AE 09619-0800.

Commanding Officer, U.S. Naval Support Activity (Naples IT), PSC 810 Box 1, FPO AE 09619-1000.

Commander, Fleet Air Mediterranean, PSC 810 Box 2, FPO AE 09619-2000.

Commander, Submarine Group 8, PSC 810 Box 16, FPO AE 09619-3000.

Commanding Officer, U.S. Naval Security Group Activity (Naples), PSC 810 Box 37, FPO AE 09619-4000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Sigonella IT), Unit 50059, FPO AE 09627-0003.

Commanding Officer, U.S. Naval Air Station (Sigonella IT), PSC 812 Box 1000, FPO AE 09627-1000.

Officer in Charge, U.S. Navy Environmental and Preventive Medicine Unit 7 (Sigonella IT), PSC 825 Box 295, FPO AE 09627-2003.

Officer in Charge, U.S. Naval Branch Dental Clinic, U.S. Naval Air Station Sigonella, Unit 50003, FPO AE 09627-2403.

Commanding Officer, U.S. Naval Hospital (Sigonella IT), PSC 824 Box 318, FPO AE 09627-2500.

Officer in Charge, U.S. Naval Legal Service Office Detachment (Sigonella IT), U.S. Naval Air Station, Unit 50022, FPO AE 09627-2700.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Sigonella IT), Unit 50066, FPO AE 09627-3500.

Navy Exchange Officer, U.S. Navy Exchange Detachment Moron Air Force Base, APO AE 09643-5000.

Navy Exchange Officer, U.S. Navy Exchange (Rota SP), PSC 819 Box 17, FPO AE 09645-0003.

Commander, U.S. Naval Activities Spain, PSC 819 Box 2, FPO AE 09645-1000.

Commanding Officer, U.S. Naval Station (Rota SP), PSC 819 Box 1, FPO AE 09645-1000.

Officer in Charge, U.S. Naval Legal Service Office Detachment, U.S. Naval Station, PSC 819 Box 46, FPO AE 09645-2200.

Officer in Charge, U.S. Naval Branch Dental Clinic (Rota SP), U.S. Naval Station, PSC 819 Box 18, FPO AE 09645-2500.

Commanding Officer, U.S. Naval Hospital (Rota SP), PSC 819 Box 18, FPO AE 09645-2500.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Rota SP), PSC 819 Box 48, FPO AE 09645-3900.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Lisbon PO), PSC 83 Box NEX, APO AE 09726-0001.

Navy Exchange Officer, U.S. Navy Exchange (Bermuda), PSC 1002, FPO AE 09727-0003.

Officer in Charge, U.S. Naval Branch Medical Clinic (Bermuda), U.S. Naval Air Station, PSC 1002, FPO AE 09727-0023.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment, Bermuda, PSC 1002, FPO AE 09727-0027.

Officer in Charge, U.S. Naval Branch Dental Clinic (Bermuda), U.S. Naval Air Station, PSC 1002, FPO AE 09727-5020.

Commanding Officer, U.S. Naval Air Station (Bermuda), PSC 1002, FPO AE 09727-5056.

Commander, U.S. Naval Forces Iceland, PSC 1003 Box 2, FPO AE 09728-0302.

Commander, Fleet Air Keflavik, PSC 1003 Box 2, FPO AE 09728-0302.

Commanding Officer, U.S. Naval Facility (Keflavik IC), PSC 1003 Box 7, FPO AE 09728-0307.

Commanding Officer, U.S. Naval Hospital (Keflavik IC), PSC 1003 Box 8, FPO AE 09728-0308.

Officer in Charge, U.S. Naval Branch Dental Clinic (Keflavik IC), PSC 1003 Box 9, FPO AE 09728-0309.

Navy Exchange Officer, U.S. Navy Exchange (Keflavik IC), PSC 1003 Box 10, FPO AE 09728-0310.

Commanding Officer, U.S. Naval Air Station (Keflavik IC), PSC 1003 Box 15, FPO AE 09728-0315.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Keflavik IC), PSC 1003 Box 36, FPO AE 09728-0336.

Navy Exchange Officer, U.S. Navy Exchange (Argentia CAN), PSC 1006 Box 44, FPO AE 09730-0003.

Officer in Charge, Personnel Support Activity Detachment Argentia, PSC 1006 Box 17, FPO AE 09730-3000.

Commanding Officer, U.S. Naval Medical Research Unit 3 (Cairo), PSC 452 Box 5000, FPO AE 09835-0007.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Souda Bay GR), U.S. Naval Support Activity, PSC 814 Box 24, FPO AE 09865-0003.

Commanding Officer, U.S. Naval Support Activity (Souda Bay GR), PSC 814 Box 1, FPO AE 09865-0051.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Souda Bay GR), PSC 814 Box 2, FPO AE 09865-0103.

OVERSEAS - AP ADDRESSES

Commander, U.S. Naval Forces Korea, Unit 15250, APO AP 96205-0023.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Seoul KOR), Unit 15601, APO AP 96205-0573.

Commander, Fleet Activities Chinhae, PSC 479, APO AP 96269-1100.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Atsugi JA), PSC 477 Box 10, FPO AP 96306-0003.

Commanding Officer, U.S. Naval Air Facility (Atsugi JA), PSC 477 Box 9, FPO AP 96306-1209.

Officer in Charge, U.S. Naval Branch Medical Clinic (Atsugi JA), U.S. Naval Air Facility, PSC 477 Box 2, FPO AP 96306-1602.

Officer in Charge, U.S. Navy Personnel Support Detachment Atsugi, PSC 477 Box 6, FPO AP 96306-2800.

Officer in Charge, U.S. Naval Branch Medical Clinic (Iwakuni JA), U.S. Marine Corps Air Station, FPO AP 96310-0000.

Commanding Officer, U.S. Naval Security Group Activity (Misawa JA), APO AP 96319-0006.

Officer in Charge, U.S. Navy Personnel Support Detachment Misawa, Unit 5054, APO AP 96319-5000.

Commanding Officer, U.S. Naval Air Facility Misawa, Unit 5048, APO AP 96319-5000.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Sasebo JA), PSC 476 Box 3, FPO AP 96322-0003.

Commander, Fleet activities (Sasebo JA), PSC 476 Box 1100, FPO AP 96322-1100.

Officer in Charge, U.S. Naval Branch Medical Clinic (Sasebo JA), Fleet Activities, PSC 476 Box 1650, FPO AP 96322-1650.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Sasebo JA), PSC 476 Box 1700, FPO AP 96322-1700.

Navy Exchange Officer, U.S. Navy Exchange (Yokosuka JA), PSC 473 Box 70, FPO AP 96349-0003.

Commander, U.S. Naval Forces Japan, PSC 473 Box 12, FPO AP 96349-0051.

Commander, Fleet Activities (Yokosuka JA), PSC 473 Box 1, FPO AP 96349-1100.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Yokosuka JA), PSC 473 Box 19, FPO AP 96349-1700.

Commanding Officer, U.S. Navy Personnel Support Activity Far East PSC 473 Box 19, FPO AP 96349-1700.

Commanding Officer, U.S. Naval Legal Service Office Northwest Pacific, PSC 473 Box 14, FPO AP 96349-2400.

Commanding Officer, U.S. Naval Hospital (Yokosuka JA), FPO AP 96350-1600.

Commanding Officer, U.S. Naval Dental Center (Yokosuka JA), FPO AP 96350-1690.

Commanding Officer, U.S. Naval Hospital (Okinawa JA), PSC 482, FPO AP 96362-1620.

Commander, Fleet Activities U.S. Naval Air Facility (Okinawa JA), PSC 480 Box 1100, FPO AP 96370-1100.

Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Okinawa Kadena JA), PSC 480, FPO AP 96370-1700.

Officer in Charge, U.S. Navy Personnel Support Detachment Diego Garcia, PSC 466 Box 1, FPO AP 96464-1701.

Commanding Officer, U.S. Naval Support Facility (Diego Garcia), PSC 466 Box 2, FPO AP 96464-2000.

Commanding Officer, Naval Air Facility (Adak AK), PSC 486 Box 1202, FPO AP 96506-1202.

Officer in Charge, U.S. Naval Branch Medical Clinic (Adak AK), PSC 486 Box 1211, FPO AP 96506-1211.

Officer in Charge, Personnel Support Detachment Adak, PSC 486 Box 1274, FPO AP 96506-1274.

Commanding Officer, U.S. Naval Air Facility (Midway Island), FPO AP 96516-1200.

Commanding Officer U.S. Naval Medical Research Unit 2 (Jakarta), Box 3, APO AP 96520-1600.

Commanding Officer, U.S. Naval Antarctic Support Unit Christchurch, PSC 467 Box 291, FPO AP 96531-2000.

Navy Exchange Officer, U.S. Navy Exchange (Christchurch NZ), PSC 467 Box 293, FPO AP 96531-2000.

Commander, U.S. Naval Forces Marianas, PSC 489, FPO AP 96536-0051.

Commanding Officer, U.S. Naval Air Station (Agana GU), PSC 456 Box 51, FPO AP 96539-1200.

Officer in Charge, U.S. Navy Personnel Support Detachment Agana, U.S. Naval Air Station Agana, PSC 456 Box 95, FPO AP 96539-1751.

Navy Exchange Officer, U.S. Navy Exchange Detachment (Agana GU), PSC 455 Box 178, FPO AP 96540-1000.

Commanding Officer, U.S. Naval Activities (Navacts GU), PSC 455 Box 152, FPO AP 96540-1000.

Commanding Officer, U.S. Naval Hospital (GU), PSC 455 Box 7607, FPO AP 96540-1600.

Commanding Officer, U.S. Naval Dental Center (GU), PSC 455 Box 171, FPO AP 96540-1674.

Officer in Charge, U.S. Navy Personnel Support Detachment Naval Station Guam, U.S. Naval Station, PSC 455 Box 172, FPO AP 96540-1728.

Navy Exchange Officer, U.S. Navy Exchange (GU), PSC 455 Box 184, FPO AP 96540-2300.

Commanding Officer, U.S. Naval Legal Service Office Southwest Pacific, U.S. Naval Station, PSC 455 Box 177, FPO AP 96540-2400.

Commander, Cruiser Destroyer Group 1, Unit 25064, FPO AP 96601-4700.

Commander, Cruiser Destroyer Group 3, Unit 25065, FPO AP 96601-4702.

Commander, Cruiser Destroyer Group 5, Unit 25066, FPO AP 96601-4703.

Commander Third Fleet, FPO AP 96601-6001.

Commander Seventh Fleet, FPO AP 96601-6003.

Commander, Amphibious Group 1, Unit 25093, FPO AP 96601-6006.

Commanding General, 3D Marine Division FMF, Unit 35880, FPO AP 96602-5880.

Commanding General, 1st Marine Aircraft Wing, Unit 37101, FPO AP 96603-7101.

Commanding Officer, U.S. Naval Dental Center (Okinawa JA), Unit 38450, FPO AP 96604-8450.

Officer in Charge, Medical Treatment Facility, USNS Mercy (TAH 19), FPO AP 96672-4090.

National Defense Department of the Navy AVAILABILITY OF DEPARTMENT OF THE NAVY RECORDS AND PUBLICATION OF DEPARTMENT OF THE NAVY DOCUMENTS AFFECTING THE PUBLIC

Subpart F--DON Privacy Program

Sec.

701.100 Purpose.

701.101 Privacy program terms and definitions.

701.102 Online resources.

701.103 Applicability.

701.104 Responsibility and authority.

701.105 Policy.

701.106 Collecting information about individuals.

701.107 Record access.

701.108 Amendment of records.

701.109 Privacy Act (PA) appeals.

701.110 Conditions of disclosure.

701.111 Disclosure accounting.

701.112 "Blanket routine uses."

701.113 PA exemptions.

701.114 PA enforcement actions.

701.115 Protected personal information (PPI).

701.116 PA systems of records notices overview.

701.117 Changes to PA systems of records.

701.118 Privacy, IT, and PIAs.

701.119 Privacy and the web.

701.120 Processing requests that cite or imply PA, Freedom of Information (FOIA), or PA/FOIA.

701.121 Processing "routine use" disclosures.

701.122 Medical records.

701.123 PA fees.

701.124 PA self assessments/inspections.

701.125 Computer matching program.

Subpart G--Privacy Act Exemptions

701.126 Purpose.

701.127 Exemption for classified records.

701.128 Exemptions for specific Navy record systems.

701.129 Exemptions for specific Marine Corps record systems.

Authority: 5 U.S.C. 552.

Source: 64 FR 49850, Sept. 14, 1999, unless otherwise noted.

Subpart F--DON Privacy Program

Source: 71 FR 27536, May 11, 2006, unless otherwise noted.

§ 701.100 Purpose.

Subparts F and G of this part implement the Privacy Act (5 U.S.C. 552a), and the DOD Directives 5400.11 and 5400.11-R series, DOD Privacy Program (see 32 CFR part 310) and provides DON policies and procedures to ensure that all DON military members and civilian/contractor employees are made fully aware of their rights and responsibilities under the provisions of the Privacy Act (PA); to balance the Government's need to maintain information with the obligation to protect individuals against unwarranted invasions of their privacy stemming from the DON's collection, maintenance, use, and disclosure of Protected Personal Information (PPI); and to require privacy management practices and procedures be employed to evaluate privacy risks in publicly accessible DON Web sites and unclassified non-national security information systems.

(a) Scope. Governs the collection, safeguarding, maintenance, use, access, amendment, and dissemination of PPI kept by DON in PA systems of records.

(b) Guidance. Provides guidance on how to respond to individuals who seek access to information in a PA system of records that is retrieved by their name and/or personal identifier.

(c) Verify identity. Establishes ways to verify the identity of individuals who request their records before the records are made available to them.

(d) Online resources. Directs the public to the Navy's PA Online Web site at http://www.privacy.navy.mil that defines the DON's PA Program, lists all Navy, Marine Corps, and Government-wide systems of records and provides guidance on how to gain access to those records.

(e) Rules of conduct. Governs the PA rules of conduct for personnel, who will be subject to either civil or criminal penalties for noncompliance with 5 U.S.C. 552a.

(f) Privacy impact assessment (PIA) requirements. Establishes requirements for conducting, reviewing, approving, and publishing PIAs.

§ 701.101 Privacy program terms and definitions.

(a) Access. Review or copying a record or parts thereof contained in a system of records by any individual.

(b) Agency. For the purposes of disclosing records subject to the PA between or among DOD components, DOD is considered a single agency. For all other purposes, DON is considered an agency within the meaning of PA.

(c) Disclosure. The transfer of any personal information from a system of records by any means of communication (such as oral, written, electronic, mechanical, or actual review), to any person, private entity, or Government agency, other than the subject of the record, the subject's designated agent or the subject's legal guardian.

(d) Federal personnel. Officers and employees of the U.S. Government, members of the uniformed services (including members of the reserve), individuals or survivors thereof, entitled to receive immediate or deferred retirement benefits under any retirement program of the U.S. Government (including survivor benefits).

(e) Individual. A living citizen of the U.S. or an alien lawfully admitted to the U.S. for permanent residence. The custodial parent of a minor or the legal guardian of any individual also may act on behalf of an individual. Members of the United States Armed Forces are "individuals." Corporations, partnerships, sole proprietorships, professional groups, businesses, whether incorporated or unincorporated, and other commercial entities are not "individuals."

(f) Individual access. Access to information pertaining to the individual by the individual or his/her designated agent or legal guardian.

(g) Information in identifiable form (IIF). Information in an Information Technology (IT) system or online collection that directly identifies an individual (e.g., name, address, social security number or other identifying code, telephone number, e-mail address, etc.) or by an agency intends to identify specific individuals in conjunction with other data elements (i.e., indirect identification that may include a combination of gender, race, birth date, geographic indicator, and other descriptors).

(h) Information system. A discrete set of information resources organized for the collection, processing, maintenance, transmission, and dissemination of information.

(i) Maintain. Includes maintain, collect, use, or disseminate.

(j) Member of the public. Any individual or party acting in a private capacity.

(k) Minor. Under this subpart, a minor is an individual under 18 years of age, who is not a member of the U.S. Navy or Marine Corps, or married.

(l) Official use. Within the context of this subpart, this term is used when DON officials and employees have a demonstrated need for the use of any record or the information contained therein in the performance of their official duties.

(m) Personal information. Information about an individual that identifies, relates, or is unique to, or describes him or her (e.g., Social Security Number (SSN), age, military rank, civilian grade, marital status, race, salary, home/office phone numbers, etc.).

(n) Privacy Act (PA) request. A request from an individual for notification as to the existence of, access to, or amendment of records pertaining to that individual. These records must be maintained in a system of records.

(o) Privacy Impact Assessment (PIA). An ongoing assessment to evaluate adequate practices in balancing privacy concerns with the security needs of an organization. The process is designed to guide owners and developers of information systems in assessing privacy through the early stages of development. The process consists of privacy training, gathering data from a project on privacy issues, identifying and resolving the privacy risks, and approval by a designated privacy representative.

(p) Protected personal information (PPI). Any information or characteristics that may be used to distinguish or trace an individual's identity, such as their name, SSN, or biometric records.

(q) Record. Any item, collection, or grouping of information, whatever the storage media (e.g., paper, electronic, etc), about an individual that is maintained by a DON activity including, but not limited to, the individual's education, financial transactions, and medical, criminal, or employment history, and that contains the individual's name or other identifying particulars assigned to the individual, such as a finger or voice print or a photograph.

(r) Review authority. An official charged with the responsibility to rule on administrative appeals of initial denials of requests for notification, access, or amendment of records. SECNAV has delegated review authority to the Assistant Secretary of the Navy (Manpower & Reserve Affairs) (ASN(M&RA)), General Counsel of the DON (GC), and the Judge Advocate General of the Navy (JAG). Additionally, the Office of Personnel Management (OPM) is the review authority for civilian official personnel folders or records contained in any other OPM record.

(s) "Routine use" disclosure. A disclosure of a record made outside DOD for a purpose that is compatible with the purpose for which the record was collected and maintained by DOD. The "routine use" must have been included in the notice for the system of records published in the Federal Register.

(t) Statistical record. A record maintained only for statistical research, or reporting purposes, and not used in whole or in part in making any determination about a specific individual.

(u) System manager. An official who has overall responsibility for a system of records. He/she may serve at any level in DON. Systems managers are indicated in the published record systems notices. If more than one official is indicated as a system manager, initial responsibility resides with the manager at the appropriate level (i.e., for local records, at the local activity).

(v) System of records. A group of records under the control of a DON activity from which information is retrieved by the individual's name or by some identifying number, symbol, or other identifying particular assigned to the individual. System notices for all PA systems of records must be published in the Federal Register and are also available for viewing or downloading from the Navy's Privacy Act Online Web site at http://www.privacy.navy.mil.

(w) Web site. A collection of information organized into a number of Web documents related to a common subject or set of subjects, including the "home page" and the linked subordinate information.

(x) Working day. All days excluding Saturday, Sunday, and legal holidays.

§ 701.102 Online resources.

(a) Navy PA online Web site (http://www.privacy.navy.mil). This Web site supplements this subpart and subpart G. It provides a detailed understanding of the DON's PA Program. It contains information on Navy and Marine Corps systems of records notices; Government-wide systems of records notices that can be used by DON personnel; and identifies Navy and Marine Corps exempt systems of records notices. It includes: PA policy documents; sample training materials; DOD "Blanket Routine Uses;" a checklist for conducting staff assistance visits; a copy of PA statute; guidance on how to establish, delete, alter, or amend PA systems of records notices; and provides updates on the DON's PA Program.

(b) DON Chief Information Officer (DON CIO) Web site (http://www.doncio.navy.mil). This Web site provides detailed guidance on PIAs.

(c) DOD's PA Web site (http://www.defenselink.mil/privacy). This Web site is an excellent resource that contains a listing of all DOD and its components' PA systems of records notices, DOD PA directive and regulation, OMB Circulars, Defense Privacy Decision Memoranda, etc.

(d) DON Freedom of Information Act (FOIA) Web site (http://www.foia.navy.mil). This Web site discusses the interface between PA and FOIA and provides detailed guidance on the DON's FOIA Program.

§ 701.103 Applicability.

(a) DON activities. Applies to all DON activities that collect, maintain, or disseminate PPI. Applies to DON activities and to contractors, vendors, and other entities that develop, procure, or use Information Technology (IT) systems under contract to DOD/DON, to collect, maintain, or disseminate IIF from or about members of the public.

(b) Combatant commands. Applies to the U.S. Joint Forces Command (USJFCOM) and U.S. Pacific Command (USPACOM), except for U.S. Forces Korea as prescribed by DOD Directive 5100.3.

(c) U.S. citizens and legally admitted aliens. Applies to living citizens of the U.S. or aliens lawfully admitted for permanent legal residence. Requests for access to information in a PA system of records made by individuals who are not U.S. citizens or permanent residents will be processed under the provisions of the FOIA.

(d) Federal contractors. Applies to Federal contractors by contract or other legally binding action, whenever a DON contract provides for the operation, maintenance, or use of records contained in a PA system of records to accomplish a DON function.

(1) When a DON activity contracts for the operation or maintenance of a system of records or a portion of a system of records by a contractor, the record system or the portion of the record system affected are considered to be maintained by the DON activity and are subject to this subpart and subpart G of this part.

(2) The contractor and its employees are considered employees of the DON activity for purposes of the sanction provisions of the PA during the performance of the contract.

(3) The Defense Acquisition Regulatory (DAR) Council, which oversees the implementation of the Federal Acquisition Regulations (FAR) within DOD, is responsible for developing the specific policies and procedures for soliciting, awarding, and administering contracts that are subject to this subpart and 5 U.S.C. 552a.

(4) Consistent with the FAR regulations, contracts for the operation of a system of records shall identify specifically the record system and the work to be performed, and shall include in the solicitation and resulting contract the terms as prescribed by the FAR (see http://www.privacy.navy.mil (Admin Tools)).

(5) DON activities must furnish PA Program guidance to their personnel who solicit and award or administer Government contracts; inform prospective contractors of their responsibilities regarding the DON PA Program; and establish an internal system of contractor performance review to ensure compliance with the DON Privacy Program.

(6) This instruction does not apply to records of a contractor that are:

(i) Established and maintained solely to assist the contractor in making internal contractor management decisions, such as records maintained by the contractor for use in managing the contract;

(ii) Maintained as internal contractor employee records, even when used in conjunction with providing goods or services to a DON activity;

(iii) Maintained as training records by an educational organization contracted by a DON activity to provide training when the records of the contract students are similar to and commingled with training records of other students, such as admission forms, transcripts, and academic counseling and similar records;

(iv) Maintained by a consumer reporting agency to which records have been disclosed under 31 U.S.C. 3711; or

(7) DON activities shall establish contract surveillance programs to ensure contractors comply with the procedures established by the DAR Council.

(8) Disclosing records to a contractor for use in performing a contract let by a DON activity is considered a disclosure within DON (i.e., based on an official need to know). The contractor is considered the agent of DON when receiving and maintaining the records for that activity.

(e) Precedence. In case of a conflict, this subpart and subpart G takes precedence over any DON directive that deals with the personal privacy and rights of individuals regarding their personal records, except for disclosure of PPI required by 5 U.S.C. 552 and implemented by Secretary of the Navy (SECNAVINST) 5720.42F.

§ 701.104 Responsibility and authority.

(a) Delegation. The Chief of Naval Operations (CNO) for administering and supervising the execution of 5 U.S.C. 552a, DOD Directive 5400.11 and DOD Regulation 5400.11-R. The Director, Navy Staff (DNS) will administer this program through the Head, DON PA/FOIA Policy Branch (DNS-36) who will serve as the Principal PA Program Manager for the DON.

(b) CNO (DNS-36). (1) Develops and implements DON policy on the provisions of the PA; serves as principal advisor on all DON PA matters; oversees the administration of the DON's PA program; reviews and resolves PA complaints; maintains the DON's PA Online Web site; develops a Navy-wide PA training program and serves as training oversight manager; establishes, maintains, deletes, and approves Navy and joint Navy/Marine Corps PA systems of records notices; compiles reports that address the DON's PA Program to DOD and/or the Office of Management and Budget (OMB); conducts PA reviews as defined in OMB Circular A-130; publishes exempt systems of records in the CFR; and conducts staff assistance visits/program evaluations within DON to review compliance with 5 U.S.C. 552a, this subpart and subpart G of this part.

(2) Serves as PA Coordinator for the Secretary of the Navy (SECNAV), Office of the CNO (OPNAV) and the Naval Historical Center (NHC).

(3) Represents SECNAV on the Defense Privacy Board (DPO). Per DOD Directive 5400.11, the Board has oversight responsibility for implementation of the DOD Privacy Program.

(4) Represents SECNAV on the Defense Data Integrity Board. Per DOD Directive 5400.11, the Board has oversight responsibility for reviewing and approving all computer matching agreements between the DOD and other Federal, State, or local government agencies, as well as memoranda of understanding when the match is internal to DOD, to ensure that appropriate procedural and due process requirements have been established before engaging in computer matching activities.

(5) Provides input to the DPO on OMB's Federal Information Security Management Act (FISMA) Report.

(6) Coordinates on all PIAs prior to the PIA being submitted to DON CIO for review and final approval. Makes a determination as to whether the new IT system constitutes a PA system of records. If it does, determines whether an existing system covers the collection or whether a new systems notice will have to be written and approved. As necessary, assists the DON activity in creating and getting a new PA system of records notice approved.

(7) Oversees the administration of OPNAV's PA program.

(8) Chairs the DON PA Oversight Working Group.

(c) Commandant of the Marine Corps (CMC). (1) Administers and supervises the execution of this instruction within the Marine Corps and maintains and approves Marine Corps PA systems of records notices. The Commandant has designated CMC (ARSF) as the PA manager for the U.S. Marine Corps.

(2) Oversees the administration of the Marine Corps' PA program; reviews and resolves PA complaints; develops a Marine Corps privacy education, training, and awareness program; reviews and validates PIAs for Marine Corps information systems and submits the validation to CNO (DNS-36); establishes, maintains, deletes, and approves Marine Corps PA systems of records notices; and conducts staff assistance visits/program evaluations within the Marine Corps to review compliance with 5 U.S.C. 552a, this subpart and subpart G of this part.

(3) Serves as the PA Coordinator for all Headquarters, U.S. Marine Corps components, except for Marine Corps Systems Command and the Marine Corps Combat Development Command.

(4) Provides input to CNO (DNS-36) for inclusion FISMA Report.

(5) Serves on the DON PA Oversight Working Group.

(6) Coordinates on all PIAs prior to the PIA being submitted to DON CIO for review and final approval, making a determination as to whether the new IT system constitutes a PA system of records. If it does, determines whether an existing system covers the collection or whether a new systems notice will have to be written and approved. As necessary, assists the DON activity in creating and getting a new PA system of records notice approved.

(d) DON CIO. (1) Integrates protection of PPI into the overall DON major information system life cycle management process as defined in the E-Government Act of 2002 (Pub. L. 107-347).

(2) Provides guidance for effective assessment and utilization of privacy-related technologies.

(3) Provides guidance to DON officials on the conduct of PIAs (see their Web site at http://www.doncio.navy.mil) and oversees DON PIA policy and procedures to ensure PIAs are conducted commensurate with the information system being assessed, the sensitivity of IIF in that system, and the risk of harm for unauthorized release of that information. Also, DON CIO reserves the right to request that a PIA be completed on any system that may have privacy risks.

(4) Reviews and approves all PIAs for the DON and submits the approved PIAs to DOD and OMB according to Federal and DOD guidance.

(5) Serves as the focal point in establishing and validating DON information systems privacy requirements and coordinating issues with other DOD Military Departments and Federal Agencies.

(6) Develops and coordinates privacy policy, procedures, education, training, and awareness practices regarding DON information systems.

(7) Compiles and prepares responses to either DOD or OMB regarding PIA issues.

(8) Develops and coordinates DON web privacy policy, education, training and an awareness program in accordance with DON Web privacy requirements including annual Web site privacy posting training with CNO (DNS-36).

(9) Provides guidance toward effective research and development of privacy-related technologies.

(10) Serves as the focal point in establishing and validating DON Web privacy requirements and coordinating issues with DOD, other Military Departments, and other Federal agencies.

(11) Provides guidance on the use of encryption software to protect privacy sensitive information.

(12) Implements DON IT privacy requirements and coordinates IT information system requirements that cross service boundaries with the Joint Staff.

(13) Provides recommended changes to CNO (DNS-36) on policy guidance set forth in this instruction regarding IT privacy policy and procedures that includes requirements/guidance for conducting PIAs.

(14) Provides input to CNO (DNS-36) for inclusion in the FISMA Report.

(15) Serves on the DON PA Oversight Working Group.

(e) The Chief of Information (CHINFO) and U.S. Marine Corps Director of Public Affairs (DIRPA). CHINFO and DIRPA, in accordance with DON CIO guidance on Department-wide Information Management (IM) and IT matters, are responsible for developing and administering Navy and Marine Corps Web site privacy policies and procedures respectively per SECNAVINST 5720.47B. Additionally, CHINFO and DIRPA:

(1) Maintains master World Wide Web (WWW) page to issue new service-specific Web privacy guidance. CHINFO will maintain a master WWW page to issue DON guidance and DIRPA will link to that page. All significant changes to this Web site and/or its location will be issued via Naval (ALNAV) message.

(2) Maintains overall cognizance for DON and U.S. Marine Corps Web sites and Web site content-related questions as they pertain to Web site privacy requirements.

(3) Ensures that public-facing Web sites have machine-readable privacy policies (i.e., web privacy policies are P3P-enabled or automatically readable using some other tool).

(4) Provides input to CNO (DNS-36) for inclusion in the FISMA Report.

(5) Serves on the DON PA Oversight Working Group.

(f) DON PA Oversight Working Group. The DON PA Oversight Working Group is charged with reviewing and coordinating compliance with DON PA program initiatives. CNO (DNS-36) will chair this working group, hosting meetings as deemed appropriate to discuss best PA practices, PA issues, FISMA reporting and other reporting requirements, PA training initiatives, etc. At a minimum, membership shall consist of CNO (DNS-36), DON CIO, CMC (ARSF), CMC (C4I-IA), OJAG (Code 13), OGC (PA/FOIA), CMC (JAR), CHINFO, and CMC (PA).

(g) DON activities. Each DON activity is responsible for implementing and administering a PA program under this subpart and subpart G.

(h) Navy Echelon 2 and 3 Commands and Marine Corps Major Subordinate Commands. Each Navy Echelon 2 and 3 Command and Marine Corps Major Subordinate Command will designate a PA Coordinator to:

(1) Serve as principal point of contact on PA matters.

(2) Advise CNO (DNS-36) promptly of the need to establish a new Navy PA system of records; amend or alter an existing Navy system of records; or, delete a Navy system of records that is no longer needed.

(3) Advise CMC (ARSF) promptly of the need to establish a new Marine Corps PA system of records; amend or alter an existing Marine Corps system of records; or, delete a Marine Corps system of records that is no longer needed.

(4) Ensure no official files are maintained on individuals that are retrieved by name or other personal identifier without first ensuring that a system of records notice exists that permits such collection.

(5) Ensure that PA systems of records managers are properly trained on their responsibilities for protecting PPI being collected and maintained under the DON PA Program.

(6) Provide overview training to activity/command personnel on the provisions of this subpart and subpart G.

(7) Issue an implementing instruction which designates the activity's PA Coordinator, addresses PA records disposition, addresses PA processing procedures, identifies those PA systems of records being used by their activity; and provide training/guidance to those personnel involved with collecting, maintaining, disseminating information from a PA system of records.

(8) Review internal directives, forms, practices, and procedures, including those having PA implications and where Statements (PAS) are used or PPI is solicited.

(9) Maintain liaison with records management officials (e.g., maintenance and disposal procedures and standards, forms, and reports), as appropriate.

(10) Provide guidance on handling PA requests; scope of PA exemptions; and the fees, if any, that may be collected.

(11) Conduct staff assistance visits or program evaluations within their command and lower echelon commands to ensure compliance with the PA.

(12) Work closely with their PA systems managers to ensure they are properly trained with regard to collecting, maintaining, and disseminating information in a PA system of records notice.

(13) Process PA complaints.

(14) Ensure protocols are in place to avoid instances of loss of PPI. Should a loss occur, take immediate action to apprise affected individuals of how to ensure their identity has not been compromised.

(15) Work closely with their public affairs officer and/or web master to ensure that PPI is not placed on public Web sites or in public folders.

(16) Annually conduct reviews of their PA systems of records to ensure that they are necessary, accurate, and complete.

(17) Provide CNO (DNS-36) or CMC (ARSF) respectively, with a complete listing of all PA Coordinators under their jurisdiction. Such information should include activity name, complete mailing and E-Mail addresses, office code, name of PA Coordinator, and commercial, DSN, and FAX telephone numbers.

(18) Review and validate PIAs for their information systems and submit the validation to CNO (DNS-36) for Navy information systems or to HQMC (ARSF) for Marine Corps information systems.

(i) DON employees/contractors. DON employees/contractors are responsible for safeguarding the rights of others by:

(1) Ensuring that PPI contained in a system of records, to which they have access or are using to conduct official business, is protected so that the security and confidentiality of the information is preserved.

(2) Not disclosing any information contained in a system of records by any means of communication to any person or agency, except as authorized by this instruction or the specific PA systems of records notice.

(3) Not maintaining unpublished official files that would fall under the provisions of 5 U.S.C. 552a.

(4) Safeguarding the privacy of individuals and confidentiality of PPI contained in a system of records.

(5) Properly marking all documents containing PPI data (e.g., letters, E-Mails, message traffic, etc.) as "FOR OFFICIAL USE ONLY--PRIVACY SENSITIVE--Any misuse or unauthorized disclosure can result in both civil and criminal penalties."

(6) Not maintaining privacy-sensitive information in public folders.

(7) Reporting any unauthorized disclosure of PPI from a system of records to the applicable Privacy Point of Contact (POC) for his/her activity.

(8) Reporting the maintenance of any unauthorized system of records to the applicable Privacy POC for his/her activity.

(j) Denial authority. Within DON, the head of the activity having cognizance over an exempt PA system of record is authorized to deny access to that information under the exemptions cited in the PA systems of records notice. The denial authority may also deny requests to amend a system of records or to deny notification that a record exists. As deemed appropriate, the head of the activity may further designate initial denial authority to an individual properly trained on the provisions of the PA and this subpart and subpart G of this part.

(k) Release authority. Within DON, officials having cognizance over a non-exempt PA system of record that is requested by a first party or his/her authorized representative are authorized to release records. A release authority may also grant requests for notification and amendment of systems of records. The PA systems manager, who is properly trained on the provisions of 5 U.S.C. 552a, DOD Directive 5400.11 and DOD 5400.11-R, may be delegated this responsibility.

(l) Review authority. (1) Assistant Secretary of the Navy (Manpower & Reserve Affairs) (ASN(M&RA)) is designated to act upon requests for administrative review of initial denials of requests for amendment of records related to fitness reports and performance evaluations of military personnel.

(2) Both the JAG and GC are designated to act upon requests for administrative review of initial denials of records for notification, access, or amendment of records under their cognizance.

(3) The authority of SECNAV, as the head of an agency, to request records subject to the PA from an agency external to DOD for civil or criminal law enforcement purposes, under (b)(7) of 5 U.S.C. 552a, is delegated to CMC; the Commander, Naval Criminal Investigative Service; JAG and GC.

(m) System manager. System managers are responsible for overseeing the collection, maintenance, use, and dissemination of information from a PA system of records and ensuring that all personnel who have access to those records are aware of their responsibilities for protecting PPI that is being collected or maintained. In this capacity, they shall:

(1) Establish appropriate administrative, technical, and physical safeguards to ensure the records in every system of records are protected from unauthorized alteration, destruction, or disclosure.

(2) Protect the records from reasonably anticipated threats or hazards that could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained.

(3) Work closely with their coordinator to ensure that all personnel who have access to a PA system of records are properly trained on their responsibilities under the PA. Training materials may be downloaded from http://www.privacy.navy.mil.

(4) Ensure that no illegal files are maintained.

Note:

Official files on individuals that are retrieved by name and/or personal identifier must be approved and published in the Federal Register.

(5) Review annually each PA system of records notice under their cognizance to determine if the records are up-to-date and/or used in matching programs and whether they are in compliance with the OMB Guidelines. Such items as organization names, titles, addresses, etc., frequently change and should be reported to CNO (DNS-36) for updating and publication in the Federal Register.

(6) Work with IT personnel to identify any new information systems being developed that contain PPI. If a PA systems notice does not exist to allow for the collection, assist in creating a new systems notice that permits collection.

(7) Complete and maintain a PIA for those systems that collect, maintain or disseminate IIF, according to DON PIA guidance found at http://www.privacy.navy.mil and http://www.doncio.navy.mil.

(8) Complete and maintain a disclosure accounting form for all disclosures made without the consent of the record subject, except those made within DOD or under FOIA. (See 701.111).

(9) Ensure that only those DOD/DON officials with a "need to know" in the official performance of their duties has access to information contained in a system of records.

(10) Ensure safeguards are in place to protect the privacy of individuals and confidentiality of PPI contained in a system of records.

(11) Ensure that records are maintained in accordance with the identified PA systems of records notice.

(12) Ensure that each newly proposed PA system of records notice is evaluated for need and relevancy and confirm that no existing PA system of records notice covers the proposed collection.

(13) Stop collecting any category or item of information about individuals that is no longer justified, and when feasible remove the information from existing records.

(14) Ensure that records are kept in accordance with retention and disposal requirements set forth in SECNAVINST 5720.47B.

(15) Take reasonable steps to ensure the accuracy, relevancy, timeliness, and completeness of a record before disclosing the record to anyone outside the Federal Government.

(16) Identify all systems of records that are maintained in whole or in part by contractor personnel, ensuring that they are properly trained and that they are routinely inspected for PA compliance.

§ 701.105 Policy.

DON recognizes that the privacy of an individual is a personal and fundamental right that shall be respected and protected and that PPI shall be collected, maintained, used, or disclosed to ensure that it is relevant and necessary to accomplish a lawful DON/DOD purpose required to be accomplished by statute or Executive Order (E.O.). Accordingly, it is DON policy that DON activities shall fully comply with 5 U.S.C. 552a, DOD Directive 5400.11 and DOD 5400.11-R to protect individuals from unwarranted invasions of privacy when information is collected, processed, maintained, or disseminated. To ensure compliance, DON activities shall follow the procedures listed in this section.

(a) Collection, maintenance and use. (1) Only maintain systems of records that have been approved and published in the Federal Register. (See http://www.privacy.navy.mil for a list of all DOD, Navy, Marine Corps, and component systems of records notices, as well as, links to Government-wide systems that the DON is eligible to use).

Note:

CNO (DNS-36) can assist Navy activities in identifying existing systems that may meet their needs and HQMC (ARSF) can assist Marine Corps activities.

(2) Only collect, maintain, and use PPI needed to support a DON function or program as authorized by law or E.O. and disclose this information only as authorized by 5 U.S.C. 552a, this subpart and subpart G of this part. In assessing need, DON activities shall consider alternatives such as: truncating the SSN by only using the last four digits; using information that is not individually identifiable; using a sampling of certain data for certain individuals only. Additionally, they shall consider the length of time the information is needed and the cost of maintaining the information compared to the risks and adverse consequences of not maintaining the information.

(3) Only maintain PPI that is timely, accurate, complete, and relevant to the purpose for which it was collected.

(4) DON activities shall not maintain records describing how an individual exercises his/her rights guaranteed by the First Amendment (freedom of religion; freedom of political beliefs; freedom of speech; freedom of the press; the right to peaceful assemblage; and petition for redress of grievances), unless they are: expressly authorized by statute; authorized by the individual; within the scope of an authorized law enforcement activity; or are used for the maintenance of certain items of information relating to religious affiliation for members of the naval service who are chaplains.

Note:

This should not be construed, however, as restricting or excluding solicitation of information that the individual is willing to have in his/her record concerning religious preference, particularly that required in emergency situations.

(b) Disposal. Dispose of records from systems of records to prevent inadvertent disclosure. To this end:

(1) Disposal methods are considered adequate if the records are rendered unrecognizable or beyond reconstruction (e.g., tearing, burning, melting, chemical decomposition, burying, pulping, pulverizing, shredding, or mutilation). Magnetic media may be cleared by completely erasing, overwriting, or degaussing the tape.

(2) DON activities may recycle PA data. Such recycling must be accomplished to ensure that PPI is not compromised. Accordingly, the transfer of large volumes of records in bulk to an authorized disposal activity is not considered a disclosure of records.

(3) When disposing of or destroying large quantities of records from a system of records, DON activities must ensure that the records are disposed of to preclude easy identification of specific records.

(c) Individual access. (1) Allow individuals to have access to and/or copies of all or portions of their records to which they are entitled. In the case of a legal guardian or custodial parent of a minor, they have the same rights as the individual he/she represents. A minor is defined as an individual under the age of 18. In the case of members of the Armed Forces under the age of 18, they are not considered to be minors for the purposes of the PA.

(2) Enter all PA first-party access requests into a tracking system and assign a case file number. (Files should comply with DON PA systems of records notice NM05211-1, PA Request Files and Tracking System at http://www.privacy.navy.mil/notices.)

(3) Allow individuals to seek amendment of their records when they can identify and provide proof that factual information contained therein is erroneous, untimely, incomplete, or irrelevant. While opinions are not subject to amendment, individuals who are denied access to amending their record may have a statement of disagreement added to the file.

(4) Allow individuals to appeal decisions that deny them access to or refusal to amend their records. If a request to amend their record is denied, allow the individual to file a written statement of disagreement.

(d) Posting and use of PA sensitive information. (1) Do not post PPI on an Internet site. Also, limit the posting and use of PA sensitive information on an Intranet Web site, letter, FAX, e-mail, etc.

(2) When posting or transmitting PPI, ensure the following legend is posted on the document: "FOR OFFICIAL USE ONLY--PRIVACY ACT SENSITIVE: Any misuse or unauthorized disclosure of this information may result in both criminal and civil penalties."

(e) Safeguarding PPI. DON activities shall establish appropriate administrative, technical and physical safeguards to ensure that the records in every system of records are protected from unauthorized alteration or disclosure and that their confidentiality is protected. Protect the records against reasonably anticipated threats of hazards that could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual about whom information is kept. At a minimum, DON activities shall:

(1) Tailor system safeguards to conform to the type of records in the system, the sensitivity of the PPI stored, the storage medium used, and the number of records maintained.

(2) Treat all unclassified records that contain PPI that normally would be withheld from the public under FOIA exemptions (b)(6) and (b)(7)(C) as if they were designated "For Official Use Only" and safeguard them from unauthorized disclosure.

(3) Ensure that privacy considerations are addressed in the reengineering of business processes and take proactive steps to ensure compliance with the PA and 5 U.S.C. 552a as they move from conducting routine business via paper to electronic media.

(4) Recognize the importance of protecting the privacy of its members, especially as it modernizes its collection systems. Privacy issues must be addressed when systems are being developed, and privacy protections must be integrated into the development life cycle of automated systems. This applies also to contractors, vendors, and other entities that develop, procure, or use IT systems under contract to DOD/DON, to collect, maintain, or disseminate IIF from or about members of the public (see § 701.115).

(5) Ensure that adequate safeguards are implemented and enforced to prevent misuse, unauthorized disclosure, alteration, or destruction of PPI in records per 5 U.S.C. 552a, this subpart and subpart G of this part.

§ 701.106 Collecting information about individuals.

(a) Collecting information directly from the individual. To the greatest extent practicable, collect information for systems of records directly from the individual to whom the record pertains if the record may be used to make an adverse determination about the individual's rights, benefits, or privileges under a Federal program.

(b) Collecting information about individuals from third persons. It may not always be practical to collect all information about an individual directly. For example, when verifying information through other sources for security or employment suitability determinations; seeking other opinions, such as a supervisor's comments on past performance or other evaluations; obtaining the necessary information directly from the individual would be exceptionally difficult or would result in unreasonable costs or delays; or, the individual requests or consents to contacting another person to obtain the information.

(c) Soliciting the SSN. (1) It is unlawful for any Federal, State, or local government agency to deny an individual a right, benefit, or privilege provided by law because the individual refuses to provide his/her SSN. However, this prohibition does not apply if a Federal law requires that the SSN be provided, or the SSN is required by a law or regulation adopted before January 1, 1975, to verify the individual's identity for a system of records established and in use before that date.

(2) Before requesting an individual to provide the SSN, the individual must be advised whether providing the SSN is mandatory or voluntary; by what law or other authority the SSN is solicited; and what uses will be made of the SSN.

(3) The preceding advice relates only to the SSN. If other information about the individual is solicited for a system of records, a PAS also must be provided.

(4) The notice published in the Federal Register for each system of records containing SSNs solicited from individuals must indicate the authority for soliciting the SSNs and whether it is mandatory for the individuals to provide their SSN. E.O. 9397 requires Federal Agencies to use SSNs as numerical identifiers for individuals in most Federal records systems. However, it does not make it mandatory for individuals to provide their SSNs.

(5) When entering military service or civilian employment with the DON, individuals are asked to provide their SSNs. In many instances, this becomes the individual's numerical identifier and is used to establish personnel, financial, medical, and other official records (as authorized by E.O. 9397). The individuals must be given the notification described above. Once the individual has provided his/her SSN to establish a record, a notification is not required when the SSN is requested only for identification or to locate the records.

(6) DON activities are discouraged from collecting SSNs when another identifier would suffice. In those instances where activities wish to differentiate individuals, they may find it advantageous to only collect the last four digits of the individual's SSN, which is not considered to be privacy sensitive.

(7) If a DON activity requests an individual's SSN even though it is not required by Federal statute, or is not for a system of records in existence and operating prior to January 1, 1975, it must provide a PAS and make it clear that disclosure of the number is voluntary. Should the individual refuse to disclose his/her SSN, the activity must be prepared to identify the individual by alternate means.

(d) Contents of a PAS. (1) When an individual is requested to furnish PPI for possible inclusion in a system of records, a PAS must be provided to the individual, regardless of the method used to collect the information (e.g., forms, personal or telephonic interview, etc). If the information requested will not be included in a system of records, a PAS is not required.

(2) The PAS shall include the following:

(i) The Federal law or E.O. that authorizes collection of information (i.e., E.O. 9397 authorizes collection of SSNs);

(ii) Whether or not it is mandatory for the individual to provide the requested information. (Note: It is only mandatory when a Federal law or E.O. of the President specifically imposes a requirement to furnish the information and provides a penalty for failure to do so. If furnishing information is a condition precedent to granting a benefit or privilege voluntarily sought by the individual, then the individual may decline to provide the information and decline the benefit);

(iii) The principal purposes for collecting the information;

(iv) The routine uses that will be made of the information (e.g., to whom and why it will be disclosed outside DOD); and

(v) The possible effects on the individual if the requested information is not provided.

(3) The PAS must appear on the form used to collect the information or on a separate form that can be retained by the individual collecting the information. If the information is collected by a means other than a form completed by the individual, i.e., solicited over the telephone, the PAS should be read to the individual and if requested by the individual, a copy sent to him/her. There is no requirement that the individual sign the PAS.

(e) Format for a PAS. When forms are used to collect information about individuals for a system of records, the PAS shall appear as follows (listed in the order of preference):

(1) Immediately below the title of the form;

(2) Elsewhere on the front page of the form (clearly indicating it is the PAS);

(3) On the back of the form with a notation of its location below the title of the form; or,

(4) On a separate form which the individual may keep.

(f) Using forms issued by non-DOD activities. Forms subject to the PA issued by other Federal agencies have a PAS attached or included. DON activities shall ensure that the statement prepared by the originating agency is adequate for the purpose for which the form will be used by the DON activity. If the PAS provided is inadequate, the DON activity concerned shall prepare a new statement or a supplement to the existing statement before using the form. Forms issued by agencies not subject to the PA (state, municipal, and local agencies) do not contain a PAS. Before using a form prepared by such agencies to collect PPI subject to this subpart and subpart G, an appropriate PAS must be added.

§ 701.107 Record access.

The access provisions of this subpart and subpart G of this part are intended for use by individuals about whom records are maintained in systems of records. Accordingly, only individuals seeking first party access to records retrieved by their name and/or personal identifier from a system of records have access under the provisions of 5 U.S.C. 552a, this subpart and subpart G of this part, unless they provide written authorization for their representative to act on their behalf. (See § 701.107(e) regarding access by custodial parents and legal guardians.)

(a) How to request records. Individuals shall address requests for access to records retrieved by their name and/or personal identifier to the PA systems manager or to the office designated in the paragraph entitled, "Record Access Procedures."

(1) DON activities may not require an individual to state a reason or justify the need to gain access under 5 U.S.C. 552a, this subpart and subpart G of this part.

(2) However, an individual must comply with the requirements of the PA and this instruction in order to seek access to records under the provisions of 5 U.S.C. 552a, this subpart and subpart G of this part. Specifically, individuals seeking access to records about themselves that are maintained in a PA system of records must sign their request and provide specific identifying data to enable a search for the requested record. Failure to sign the request or to provide sufficient identifying data to locate the record will result in the request being returned for non-compliance with the "Record Access Procedures" cited in the PA system of records notice.

(b) Authorized access. (1) Individuals may authorize the release of all or part of their records to anyone they choose provided they submit a signed authorization to that DON activity. Such authorization must specifically state the records to which the individual may have access.

(2) Individuals may be accompanied by anyone they choose when seeking to review their records. In such instance, DON activities shall require the individual to provide a written authorization to allow the record to be discussed in front of the other person.

(c) Failure to comply. First party requesters will be granted access to their records under the provisions of the PA, unless:

(1) They did not properly identify the records being sought; did not sign their request; and/or failed to provide sufficient identifying data to locate the requested record(s);

(2) They are seeking access to information in a system of records that is exempt from disclosure in whole or in part under the provisions of 5 U.S.C. 552a;

(3) They are seeking access to information that was compiled in anticipation of a civil action or proceeding (i.e., 5 U.S.C. 552a(d)(5) applies). The term "civil action or proceeding" includes quasi-judicial and pre-trial judicial proceedings, as well as formal litigation. However, this does not prohibit access to records compiled or used for purposes other than litigation or to records frequently subject to litigation. The information must have been compiled for the primary purpose of litigation to be withheld under 5 U.S.C. 552a(d)(5); or

(4) They are seeking access to information contained in the system that is currently and properly classified (see 5 U.S.C. 552a(k)(1)).

(d) Blanket requests. Many DON activities are unable to respond to "blanket" requests from individuals for access or copies of "all records pertaining to them," because they do not have a centralized index that would allow them to query by name and personal identifier to identify "all files." Accordingly, it is the requester's responsibility to identify the specific PA system of records notice for which they seek information. To assist the requester in identifying such systems, DON activities shall apprise the requester that a listing of all DON PA systems of records can be downloaded from http://www.privacy.navy.mil and that they should identify the specific records they are seeking and write directly to the PA systems manager listed in the notice, following the guidance set forth under the section entitled "Record Access Procedures" of the notice.

(e) Access by custodial parents and legal guardians. The custodial parent of any minor, or the legal guardian of any individual declared by a court of competent jurisdiction to be incompetent due to physical or mental incapacity or age, may obtain access to the record of the minor or incompetent individual under the provisions of the PA, if they are acting on behalf of/in the best interest of/for the benefit of the minor or incompetent. If the systems manager determines that they are not acting on behalf of/in the best interest of/for the benefit of the minor or incompetent, access will not be granted under the PA and the request will be processed under FOIA (5 U.S.C. 552). See 701.122 regarding access to medical records.

(f) Access by a minor or incompetent. The right of access of the parent or legal guardian is in addition to that of the minor or incompetent. Although a minor or incompetent has the same right of access as any other individual under this subpart and subpart G of this part, DON activities may wish to ascertain whether or not the individual is being coerced to obtain records for the benefit of another. If so, the activity may refuse to process the request under the provisions of PA.

(g) Requests from members of Congress. Requests received from a Member of Congress on behalf of a constituent shall be processed under the provisions of the PA and this subpart and subpart G of this part if the requester is seeking access to records about the constituent contained in a non-exempt PA system of records (i.e., first party request). Otherwise, the request will be processed under the provisions of the FOIA (see 5 U.S.C. 552) since the request is received from a third party (i.e., not the record subject).

(1) The DOD "Blanket Routine Uses" enables DON activities to process requests from Members of Congress on behalf of their constituents without submitting a written authorization from the constituent granting authorization to act on their behalf.

(2) In those instances where the DON activity wishes to verify that a constituent is seeking assistance from a Member of Congress, an oral or written statement by a Congressional staff member is sufficient to confirm that the request was received from the individual to whom the record pertains.

(3) If the constituent inquiry is made on behalf of an individual other than the record subject (i.e., a third party requester), advise the Member of Congress that a written consent from the record subject is required before information may be disclosed. Do not contact the record subject to obtain consent for the disclosure to the Member of Congress, unless specifically requested by the Member of Congress.

(4) Depending on the sensitivity of the information being requested, a DON activity may choose to provide the record directly to the constituent and notify the congressional office that this has been done without providing the record to the congressional member.

(h) Release of PPI. Release of PPI to individuals under the PA and/or this subpart or subpart G is not considered to be a public release of information.

(i) Verification of identity. (1) An individual shall provide reasonable verification of identity before obtaining access to records. In the case of seeking to review a record in person, identification of the individual can be verified by documents they normally carry (e.g., identification card, driver's license, or other license, permit/pass). DON activities shall not, however, deny access to an individual who is the subject of the record solely for refusing to divulge his/her SSN, unless it is the only means of retrieving the record or verifying identity.

(2) DON activities may not insist that a requester submit a notarized signature to request records. Instead, the requester shall be offered the alternative of submitting an unsworn declaration that states "I declare under perjury or penalty under the laws of the United States of America that the foregoing is true and correct."

(j) Telephonic requests. DON activities shall not honor telephonic requests nor unsigned E-Mail/FAX/letter requests for first party access to a PA system of records.

(k) Denials. (1) An individual may be denied access to a record pertaining to him/her only if the record was compiled in reasonable anticipation of civil action; is in a system of records that has been exempted from the access provisions of this subpart and subpart G of this part under one of the permitted exemptions; contains classified information that has been exempted from the access provision of this instruction under the blanket exemption for such material claimed for all DOD PA systems of records; is contained in a system of records for which access may be denied based on some other federal statute.

(2) Only deny the individual access to those portions of the records for which the denial of access serves some legitimate governmental purpose.

(3) Only a designated denial authority may deny access to information contained in an exempt PA system of records. The denial must be in writing and at a minimum include the name, title or position and signature of the designated denial authority; the date of the denial; the specific reason for the denial, including specific citation to the appropriate sections of the PA or other statutes, this instruction, or CFR authorizing the denial; notice to the individual of his/her right to appeal the denial through the component appeal procedure within 60 calendar days; and, the title or position and address of the PA appeals official for the DON.

(l) Illegible or incomplete records. DON activities may not deny an individual access to a record solely because the physical condition or format of the record does not make it readily available (i.e., when the record is in a deteriorated state or on magnetic tape). DON activities may either prepare an extract or recopy the document and mark it "Best Copy Available."

(m) Personal notes. (1) Certain documents under the physical control of a DON employee and used to assist him/her in performing official functions are not considered "agency records" within the meaning of this instruction. Un-circulated personal notes and records that are not disseminated or circulated to any person or organization (e.g., personal telephone lists or memory aids) that are retained or discarded at the author's discretion and over which the DON activity does not exercise direct control, are not considered "agency records." However, if personnel are officially directed or encouraged, either in writing or orally, to maintain such records, they may become "agency records," and may be subject this subpart and subpart G of this part.

(2) The personal uncirculated handwritten notes of unit leaders, office supervisors, or military supervisory personnel concerning subordinates are not systems of records within the meaning of this instruction. Such notes are an extension of the individual's memory. These notes, however, must be maintained and discarded at the discretion of the individual supervisor and not circulated to others. Any established requirement to maintain such notes (such as, written or oral directives, regulations, or command policy) make these notes "agency records" and they then must be made a part of a system of records. If the notes are circulated, they must be made a part of a system of records. Any action that gives personal notes the appearance of official agency records is prohibited, unless the notes have been incorporated into a system of records.

(n) Compiled in anticipation of litigation. An individual is not entitled to access information compiled in reasonable anticipation of a civil action or proceeding. Accordingly, deny access under 5 U.S.C. 552a(d)(5) and then process under FOIA (SECNAVINST 5740.42F) to determine releasibility.

§ 701.108 Amendment of records.

Amendments under this subpart and subpart G of this part are limited to correcting factual or historical matters (i.e., dates and locations of service, participation in certain actions of activities, not matters of opinion (e.g., evaluations of work performance and assessments of promotion potential contained in employee evaluations, fitness reports, performance appraisals, or similar documents)) except when such matters of opinion are based solely on inaccurate facts and the accuracy of those facts has been thoroughly discredited.

(a) Individual review and correction. Individuals are encouraged to make periodic reviews of the information maintained about them in systems of records and to avail themselves of the amendment procedures established by 5 U.S.C. 552a, this subpart and subpart G of this part, and other regulations to update their records.

(b) Eligibility. An individual may request amendment of a record retrieved by his/her personal identifier from a system of records, unless the:

(1) System has been exempt from the amendment procedure under 5 U.S.C. 552a and/or

(2) Record is covered by another procedure for correction, such as by the Board for Correction of Naval Records.

(c) Amendment requests. Amendment requests shall be in writing, except for routine administrative changes, such as change of address.

(1) An amendment request must include: a description of the factual or historical information to be amended; the reason for the amendment; the type of amendment action sought (e.g., deletion, correction, or addition); and copies of available documentary evidence that support the request.

(2) The burden of proof rests with the individual. The individual must demonstrate the existence of specific evidence establishing the factual or historical inaccuracy, and in the case of matters of opinion, must specifically discredit the underlying facts. General allegations of error are inadequate.

(3) The individual may be required to provide identification to prevent the inadvertent or intentional amendment of another's record.

(d) Limits on attacking evidence previously submitted. (1) The amendment process is not intended to permit the alteration of evidence presented in the course of judicial or quasi-judicial proceedings. Any amendments or changes to these records normally are made through the specific procedures established for the amendment of such records.

(2) Nothing in the amendment process is intended or designed to permit a collateral attack upon what has already been the subject of a judicial or quasi-judicial determination. However, while the individual may not attack the accuracy of the judicial or quasi-judicial determination under this instruction, he/she may challenge the accuracy of the recording of that action.

(e) Sufficiency of a request to amend. DON activities shall consider the following factors when evaluating the sufficiency of a request to amend: the accuracy of the information itself and the relevance, timeliness, completeness, and necessity of the recorded information for accomplishing an assigned mission or purpose.

(f) Time limits. Within 10 working days of receiving an amendment request, the systems manager shall provide the individual a written acknowledgement of the request. If action on the amendment request is completed within the 10 working days and the individual is so informed, no separate acknowledgment is necessary. The acknowledgment must clearly identify the request and advise the individual when to expect notification of the completed action. Only under exceptional circumstances should more than 30 working days be required to complete the action on an amendment request.

(g) Granting an amendment request in whole or in part. A record must be accurate, relevant, timely, complete, and necessary. If the record in its present state does not meet each of the criteria, the requester's request to amend the record should be granted to the extent necessary to meet them.

(1) Notify the requester. To the extent the amendment request is granted, the systems manager shall notify the individual and make the appropriate amendment.

(2) Notify previous recipients. Notify all previous recipients of the information (as reflected in the disclosure accounting record) that the amendment has been made and provide each a copy of the amended record. Recipients who are no longer retaining the record need not be advised of the amendment. If it is known that other naval activities, DOD components, or Federal Agencies have been provided the information that now requires amendment, or if the individual requests that these agencies be notified, provide the notification of amendment even if those activities or agencies are not listed on the disclosure accounting form.

(h) Denying an amendment request. If an amendment request is denied in whole or in part, promptly notify the individual in writing and include the following information in the notification:

(1) Those sections of 5 U.S.C. 552a, this subpart or subpart G of this part upon which the denial is based;

(2) His/her right to appeal to the head of the activity for an independent review of the initial denial;

(3) The procedures for requesting an appeal, including the title and address of the official to whom the appeal should be sent; and

(4) Where the individual can receive assistance in filing the appeal.

(i) Requests for amendment of OPM records. The records in an OPM Government-wide system of records are only temporarily in the custody of DON activities. See the appropriate OPM Government-wide systems notice at http://www.defenselink.mil/privacy/govwide for guidance on how to seek an amendment of information. The custodian DON denial authority may deny a request, but all denials are subject to review by the Assistant Director for Workforce Information, Office of Merit Systems Oversight and Effectiveness, Office of Personnel Management, 1900 E Street, NW., Washington, DC 20415.

(j) Individual's statement of disagreement. (1) If the review authority refuses to amend the record as requested, the individual may submit a concise statement of disagreement listing the reasons for disagreeing with the refusal to amend.

(2) If possible, DON activities shall incorporate the statement of disagreement into the record. If that is not possible, annotate the record to reflect that the statement was filed and maintain the statement so that it can be readily obtained when the disputed information is used or disclosed.

(3) Furnish copies of the statement of disagreement to all individuals listed on the disclosure accounting form (except those no longer retaining the record), as well as to all other known holders of copies of the record.

(4) Whenever the disputed information is disclosed for any purpose, ensure that the statement of disagreement is also disclosed.

(k) Statement of reasons. (1) If the individual files a statement of disagreement, the DON activity may file a statement of reasons containing a concise summary of the activity's reasons for denying the amendment request.

(2) The statement of reasons shall contain only those reasons given to the individual by the appellate official and shall not contain any comments on the individual's statement of disagreement.

(3) At the discretion of the DON activity, the statement of reasons may be disclosed to those individuals, activities, and agencies that receive the statement of disagreement.

§ 701.109 Privacy Act (PA) appeals.

(a) How to file an appeal. Individuals wishing to appeal a denial of notification, access, or amendment of records shall follow these guidelines:

(1) The appeal must be received by the cognizant review authority (i.e., ASN (M&RA), OJAG, OGC, or OPM) within 60 calendar days of the date of the response.

(2) The appeal must be in writing and requesters should provide a copy of the denial letter and a statement of their reasons for seeking review.

(b) Time of receipt. The time limits for responding to an appeal commence when the appeal reaches the office of the review authority having jurisdiction over the record. Misdirected appeals should be referred expeditiously to the proper review authority and the requester notified.

(c) Review authorities. ASN (M&RA), JAG, and GC are authorized to adjudicate appeals made to SECNAV. JAG and GC are further authorized to delegate this authority to a designated Assistant JAG or Deputy Assistant JAG and the Principal Deputy General Counsel or Deputy General Counsel, respectively, under such terms and conditions as they deem appropriate.

(1) If the record is from a civilian Official Personnel Folder or is contained on any other OPM forms, send the appeal to the Assistant Director for Workforce Information, Personnel Systems and Oversight Group, Office of Personnel Management, 1900 E Street, NW., Washington, DC 20415. Records in all systems of records maintained in accordance with the OPM Government-wide systems notices are only in the temporary custody of the DON.

(2) If the record pertains to the employment of a present or former Navy or Marine Corps civilian employee, such as Navy or Marine Corps civilian personnel records or an employee's grievance or appeal file, send it to the General Counsel of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.

(3) If the record pertains to a present or former military member's fitness reports or performance evaluations, send it to the Assistant Secretary of the Navy (Manpower and Reserve Affairs), 1000 Navy Pentagon, Washington, DC 20350-1000.

(4) All other records dealing with present or former military members should be sent to the Office of the Judge Advocate General, 1322 Patterson Avenue SE., Suite 3000, Washington Navy Yard, DC 20374-5066.

(d) Appeal procedures. (1) If the appeal is granted, the review authority shall advise the individual that his/her appeal has been granted and provide access to the record being sought.

(2) If the appeal is denied totally or in part, the appellate authority shall advise the reason(s) for denying the appeal, citing the appropriate subsections of 5 U.S.C. 552a or this subpart and subpart G of this part; the date of the appeal determination; the name, title, and signature of the appellate authority; and a statement informing the requester of his/her right to seek judicial relief in the Federal District Court.

(e) Final action, time limits and documentation. (1) The written appeal notification granting or denying access is the final naval activity action on the initial request for access.

(2) All appeals shall be processed within 30 working days of receipt, unless the appellate authority finds that an adequate review cannot be completed within that period. If additional time is needed, notify the applicant in writing, explaining the reason for the delay and when the appeal will be completed.

(f) Denial of appeal by activity's failure to act. An individual may consider his/her appeal denied if the appellate authority fails to:

(1) Take final action on the appeal within 30 working days of receipt when no extension of time notice was given; or

(2) Take final action within the period established by the notice to the appellate authority of the need for an extension of time to complete action on the appeal.

§ 701.110 Conditions of disclosure.

The PA identifies 12 conditions of disclosure whereby records contained in a system of records may be disclosed by any means of communication to any person, or to another agency, except pursuant to a written request by, or with the prior written consent of, the individual to whom the record pertains. These instances are identified as:

(a) Official need to know. Records pertaining to an individual may be disclosed without the consent of the individual to any DOD official who has need for the record in the performance of his/her assigned duties. Rank, position, or title alone does not authorize access to PPI about others. An official need must exist before disclosure can be made. For the purposes of disclosure, DOD is considered a single agency.

Note:

No disclosure accounting required.

(b) FOIA. Records must be disclosed if their release is required by FOIA. 5 U.S.C. 552 and SECNAVINST 5720.42F require that records be made available to the public unless exempted from disclosure by one of the nine FOIA exemptions found in the Act. It follows, therefore, that if a record is not exempt from disclosure, it must be released. Note: No disclosure accounting required.

(c) Routine use. Each DON PA system of records notice identifies what records may be disclosed outside DOD without consent of the individual to whom the record pertains.

Note:

Disclosure accounting is required.

(1) A routine use shall be compatible with and related to the purpose for which the record was compiled; identify the persons or organizations to whom the record may be released; identify specifically the uses to which the information may be put by the receiving agency; and, have been published previously in the Federal Register.

(2) A routine use shall be established for each user of the information outside the DOD who needs the information for an official purpose.

(3) A routine use may be established, discontinued, or amended without the consent of the individuals involved. However, new or changed routine uses must be published in the Federal Register for at least 30 days before actually disclosing the records.

(4) In addition to specific routine uses, the DOD has identified certain "Blanket Routine Uses" that apply to all systems, unless the systems notice states that they do not. (See § 701.112 regarding Blanket Routine Uses.)

(d) Bureau of Census. Records may be disclosed to the Bureau of Census for purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13.

Note:

Disclosure accounting is required.

(e) Statistical research and reporting. Records may be disclosed for statistical research and reporting without the consent of the individual to whom they pertain. Before such disclosures, the recipient must provide advance written assurance that the records will be used as statistical research or reporting records; only to transferred in a form that is not individually identifiable; and will not be used, in whole or in part, to make any determination about rights, benefits, or entitlements of specific individuals.

Note:

Disclosure accounting is required.

(f) National Archives and Records Administration (NARA). Records may be disclosed to NARA as a record that has sufficient historical or other value to warrant its continued preservation by the U.S. Government, or for evaluation by the Archivist of the U.S. or his designee to determine whether the record has such value.

Note:

Disclosure accounting is required.

(1) Records may be disclosed to NARA to carry out records management inspections required by law.

(2) Records transferred to a Federal Records Center (FRC) operated by NARA for storage are not within this category. Those records continue to be maintained and controlled by the transferring DON activity. The FRC is considered to be the agency of the DON for this purpose.

(g) Disclosures for law enforcement purposes. Records may be disclosed without the consent of the individual whom they pertain to another agency or to an instrumentality of any governmental jurisdiction within or under the control of the U.S. for a civil or criminal law enforcement activity provided the civil or criminal law enforcement activity is authorized by law; the head of the law enforcement activity or a designee has made a written request specifying the particular records desired and the law enforcement purpose (such as criminal investigations, enforcement of a civil law, or a similar purpose) for which the record is sought; and there is no Federal statute that prohibits the disclosure of the records to the agency which maintains the record specifying the particular portion desired and the law enforcement activity for which the record is sought.

(1) Disclosure to foreign law enforcement agencies is not governed by the provisions of 5 U.S.C. 552a. To enable disclosure, a specific routine use must be published in the record system notice or another governing authority must exist.

(2) If a DON activity discloses a record outside the DOD for law enforcement purposes without the individual's consent and without an adequate written request, the disclosure must be under an established routine use, such as the "Blanket Routine Use" for law enforcement.

(3) Blanket requests from law enforcement activities for all records pertaining to an individual shall not be honored. The requesting agency must specify each record or portion desired and how each relates to the authorized law enforcement activity.

(4) When a record is released to a law enforcement activity under this routine use, DON activities shall maintain a disclosure accounting. This disclosure accounting shall not be made available to the individual to whom the record pertains if the law enforcement activity requests that the disclosure not be released.

(5) The Blanket Routine Use for law enforcement records applies to all DON PA systems of records notices. Only by including this routine use can a DON activity on its own initiative report indications of violations of law found in a system of records to a law enforcement activity without the consent of the individual to whom the record pertains.

(h) Emergency disclosures. Records may be disclosed without the written consent of the individual to whom they pertain if disclosure is made under compelling circumstances affecting the health or safety of any individual. The affected individual need not be the subject of the record disclosed.

Note:

Disclosure accounting is required.

(1) When such a disclosure is made, notify the individual who is the subject of the record. Notification sent to the last known address of the individual reflected in the records is sufficient.

(2) In instances where information is requested by telephone, an attempt will be made to verify the inquirer's and medical facility's identities and the caller's telephone number.

(3) The specific data to be disclosed is at the discretion of the releasing authority. Emergency medical information may be released by telephone.

(i) Disclosure to Congress. (1) Records may be disclosed without the consent of the individual to whom they pertain to either house of the Congress or to any committee, joint committee or subcommittee of Congress if the release pertains to a matter within the jurisdiction of the committee. Note: Disclosure accounting is required.

(2) See § 701.107(g) regarding how to process constituent inquiry requests.

(j) Government Accountability Office (GAO). Records may be disclosed to the Comptroller General, or any of his authorized representatives, in the course of the performance of the duties of the GAO.

Note:

Disclosure accounting is required.

(k) Court orders. Records may be disclosed without the consent of the person to whom they pertain under a court order signed by a judge of a court of competent jurisdiction. Releases may also be made under the compulsory legal process of Federal and state bodies having authority to issue such process.

Note:

Disclosure accounting is required.

(1) The court order must bear the signature of a Federal, state, or local judge. Orders signed by court clerks or attorneys are not deemed to be orders of a court of competent jurisdiction. A photocopy of the order will be sufficient evidence of the court's exercise of its authority of the minimal requirements of SECNAVINST 5820.8A, "Release of Official Information for Litigation Purposes and Testimony by DON Personnel."

(2) When a record is disclosed under this provision and the compulsory legal process becomes a matter of public record, make reasonable efforts to notify the individual to whom the record pertains. Notification sent to the last known address of the individual is sufficient. If the order has not yet become a matter of public record, seek to be advised as to when it will become public. Neither the identity nor the party to whom the disclosure was made nor the purpose of the disclosure shall be made available to the record subject unless the court order has become a matter of public record.

(l) Disclosures to consumer reporting agencies. Certain information may be disclosed to a consumer reporting agency in accordance with section 3711(f) of Title 31.

Note:

Certain information (e.g., name, address, SSN, other information necessary to establish the identity of the individual; amount, status, and history of the claim; and the agency or program under which the claim arose, may be disclosed to consumer reporting agencies (i.e., credit reference companies as defined by the Federal Claims Collection Act of 1966, 31 U.S.C. 952d).

Note:

Disclosure accounting is required.

§ 701.111 Disclosure accounting.

Disclosure accounting allows the individual to determine what agencies or persons have been provided information from the record, enable DON activities to advise prior recipients of the record of any subsequent amendments or statements of dispute concerning the record, and provide an audit trail of DON's compliance with 5 U.S.C. 552a. Since the characteristics of various records maintained within the DON vary widely, no uniform method for keeping disclosure accountings is prescribed. The primary criteria are that the selected method be one which will enable an individual to ascertain what persons or agencies have received disclosures pertaining to him/her; provide a basis for informing recipients of subsequent amendments or statements or dispute concerning the record; and, provide a means to prove, if necessary, that the activity has complied with the requirements of 5 U.S.C. 552a, this subpart and subpart G of this part.

(a) Record of disclosures made. DON activities must keep an accurate record of all disclosures made from a record (including those made with the consent of the individual) except those made to DOD personnel for use in performing their official duties and those disclosures made under FOIA. Accordingly, each DON activity with respect to each system of records under its control must keep a record of the date of the disclosure, a description of the information disclosed, the purpose of the disclosure, and the name and address of the person or agency to whom the disclosure was made. OPNAV Form 5211/9, Disclosure Accounting Form, is downloadable from http://www.privacy.navy.mil and should be used whenever possible to account for disclosures.

Note:

DON activities do not have to maintain a disclosure accounting for disclosures made under (b)(1), to those officers and employees of an agency which maintains the record who have a need for the record in the performance of their duties or under (b)(2)--which is required under FOIA.

(b) Retention. Disclosure accountings must be kept for five years after the disclosure is made or for the life of the record, whichever is longer.

(c) Right of access. The record subject has the right of access to the disclosure accounting except when the disclosure was made at the request of a civil or criminal law enforcement agency or when the system of records has been exempted from the requirement to provide access to the disclosure accounting.

(d) Correction. A DON activity must inform any person or other agency about any correction or notation of dispute made by the agency in accordance with subsection (d) of 5 U.S.C. 552a of any record that has been disclosed to the person or agency if an accounting of the disclosure was made. The exception is for intra-agency "need to know" and FOIA disclosures.

(e) Accurate accounting. A DON activity that does not keep a running tabulation of every disclosure at the time it is made, must be able to reconstruct an accurate and complete accounting of disclosures to be able to respond to requests in a timely fashion.

§ 701.112 "Blanket routine uses."

In the interest of simplicity, economy, and to avoid redundancy, DOD has established "DOD Blanket Routine Uses." These "blanket routine uses" are applicable to every PA system of records notice maintained within DOD, unless specifically stated within a particular systems notice. "DOD Blanket Routine Uses" are downloadable from http://www.privacy.navy.mil (Notices) and are published at the beginning of the Department of the Navy's Federal Register compilation of record systems notices.

§ 701.113 PA exemptions.

(a) Exempt systems of records. 5 U.S.C. 552a authorizes SECNAV to adopt rules designating eligible systems of records as exempt from certain requirements of the Act. This authorization has been delegated to CNO (DNS-36), who will be responsible for proposing an exemption rule. Exempt systems of records are identified at http://www.privacy.navy.mil.

(b) Exemption rule. No PA exemption may be established for a system of records until the system itself has been established by publishing a notice in the Federal Register. This allows interested persons an opportunity to comment.

(c) Access. A PA exemption may not be used to deny an individual access to information that he/she can obtain under 5 U.S.C. 552.

(d) Exemption status. An exempt system of records that is filed in a non-exempt system of records retains its exempt status.

(e) Types of exemptions. There are two types of exemptions permitted by 5 U.S.C. 552a, general and specific exemptions.

(1) General exemptions allow a system of records to be exempt from all but specifically identified provisions of 5 U.S.C. 552a. They are:

(i) "(j)(1)"--this exemption is only available for use by CIA to protect access to their records.

(ii) "(j)(2)"--this exemption protects criminal law enforcement records maintained by the DON. To be eligible, the system of records must be maintained by a DON activity that performs, as one of its principal functions, the enforcement of criminal laws. For example, the Naval Criminal Investigative Service and military police activities qualify for this exemption. Criminal law enforcement includes police efforts to detect, prevent, control, or reduce crime, or to apprehend criminals and the activities of prosecution, court, correctional, probation, pardon, or parole authorities.

(A) This exemption applies to information compiled for the purpose of identifying criminal offenders and alleged criminal offenders and identifying data and notations of arrests; the nature and disposition of criminal charges; and sentencing, confinement, release, parole and probation status; information compiled for the purpose of a criminal investigation, including reports of informants and investigators, and associated with the identifiable individual; and reports identifiable to an individual, compiled at any stage of the enforcement process, from arrest, apprehension, indictment, or preferral of charges through final release from the supervision that resulted from the commission of a crime.

(B) The exemption does not apply to investigative records maintained by a DON activity having no criminal law enforcement duties as one of its principle functions; or investigative records compiled by any element concerning an individual's suitability, eligibility; or, qualification for duty, employment, or access to classified information, regardless of the principle functions of the DON activity that compiled them.

(2) Specific exemptions permit certain categories of records to be exempted from specific provisions of 5 U.S.C. 552a. They are:

(i) "(k)(1)": Information which is properly classified under E.O. in the interest of national defense or foreign policy.

Note:

All DOD systems of records that contain classified information automatically qualify for (k)(1) exemption, without establishing an exemption rule.

(ii) "(k)(2)": Investigatory material compiled for law enforcement purposes, other than material within the scope of exemption (j)(2). If an individual is denied any right, privilege, or benefit that he would otherwise be eligible, as a result of such material, such material shall be provided to such individual, except to the extent that the disclosure would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to 27 September 1975 under an implied promise that the identity of the source would be held in confidence.

(iii) "(k)(3)": Information maintained in connection with providing protective services to the President of the United States or other individuals pursuant to section 3056 of Title 18.

(iv) "(k)(4)": Information required by statute to be maintained and used solely as statistical records.

(v) "(k)(5)": Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information, but only to the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence.

(vi) "(k)(6)": Testing and evaluation material used solely to determine individual qualifications for appointment or promotion in the Federal service the disclosure of which would compromise the objectivity or fairness of the testing or examination process.

(vii) "(k)(7)": Evaluation material used to determine potential for promotion in the armed services, but only to the extent that the disclosure of such material would reveal the identity of the source who furnished information to the government under an express promise that the identity of the source would be held in confidence, or, prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence.

(f) Detailed analysis of PA exemptions. A detailed analysis of each exemption can be found in the Department of Justice's (DOJ's) "Freedom of Information Act Guide & Privacy Act Overview" that appears on http://www.privacy.navy.mil.

§ 701.114 PA enforcement actions.

(a) Administrative remedies. Any individual who alleges that he/she has been affected adversely by a DON activity's violation of 5 U.S.C. 552a and this subpart may seek relief from SECNAV through administrative channels. It is recommended that the individual first address the issue through the PA coordinator having cognizance over the relevant records or supervisor (if a Government employee). If the complaint is not adequately addressed, the individual may contact CNO (DNS-36) or CMC (ARSF), for assistance.

(b) Civil court actions. After exhausting administrative remedies, an individual may file a civil suit in Federal court against a DON activity for the following acts:

(1) Denial of an amendment request. The activity head, or his/her designee wrongfully refuses the individual's request for review of the initial denial of an amendment or, after review, wrongfully refuses to amend the record.

(2) Denial of access. The activity wrongfully refuses to allow the individual to review the record or wrongfully denies his/her request for a copy of the record.

(3) Failure to meet recordkeeping standards. The activity fails to maintain an individual's record with the accuracy, relevance, timeliness, and completeness necessary to assure fairness in any determination about the individual's rights, benefits, or privileges and, in fact, makes an adverse determination based on the record.

(4) Failure to comply with PA. The activity fails to comply with any other provision of 5 U.S.C. 552a or any rule or regulation issued under 5 U.S.C. 552a and thereby causes the individual to be adversely affected.

(c) Civil remedies. In addition to specific remedial actions, 5 U.S.C. 552a provides for the payment of damages, court costs, and attorney fees in some cases.

(d) Criminal penalties. 5 U.S.C. 552a authorizes criminal penalties against individuals for violations of its provisions, each punishable by fines up to $5,000.

(1) Wrongful disclosure. Any member or employee of DON who, by virtue of his/her employment or position, has possession of or access to records and willfully makes a disclosure knowing that disclosure is in violation of 5 U.S.C. 552a, this subpart or subpart G.

(2) Maintaining unauthorized records. Any member or employee of DON who willfully maintains a system of records for which a notice has not been approved and published in the Federal Register.

(3) Wrongful requesting or obtaining records. Any person who knowingly and willfully requests or obtains any record concerning an individual from an agency under false pretenses.

(e) Litigation notification. Whenever a complaint citing the PA is filed in a U.S. District Court against the DON or any DON employee, the responsible DON activity shall promptly apprise CNO (DNS-36)) and provide a copy of all relevant documents. CNO (DNS-36) will in turn apprise the DPO, who will apprise the DOJ. When a court renders a formal opinion or judgment, copies of the judgment and/or opinion shall be promptly provided to CNO (DNS-36). CNO (DNS-36) will apprise the DPO.

§ 701.115 Protected personal information (PPI).

(a) Access/disclosure. Access to and disclosure of PPI such as SSN, date of birth, home address, home telephone number, etc., must be strictly limited to individuals with an official need to know. It is inappropriate to use PPI in group/bulk orders. Activities must take action to protect PPI from being widely disseminated. In particular, PPI shall not be posted on electronic bulletin boards because the PA strictly limits PPI access to those officers and employees of the agency with an official need to know.

(b) Transmittal. In those instances where transmittal of PPI is necessary, the originator must take every step to properly mark the correspondence so that the receiver of the information is apprised of the need to properly protect the information. For example, when transmitting PPI in a paper document, FAX, or E-Mail, it may be appropriate to mark it "FOR OFFICIAL USE ONLY (FOUO)--PRIVACY SENSITIVE. Any misuse or unauthorized disclosure may result in both civil and criminal penalties." When sending a message that contains PPI, it should be marked FOUO. It is also advisable to inform the recipient that the message should not be posted on a bulletin board. In all cases, recipients of message traffic that contain PPI, whether marked FOUO or not, must review it prior to posting it on an electronic bulletin board.

(c) Collection/maintenance. The collection and maintenance of information retrieved by an individual's name and/or personal identifier should be performed in compliance with the appropriate PA systems of record notice (see http://www.privacy. navy.mil). If you need to collect and maintain information retrieved by an individual's name and/or personal identifier, you must have an approved PA systems notice to cover that collection. If you are unsure as to whether a systems notice exists or not, contact the undersigned for assistance.

(d) Best practices. PA Coordinators should work closely with command officials to conduct training, evaluate what PPI can be removed from routine message traffic, review Web site postings, review command electronic bulletin boards, etc., to ensure appropriate processes are in place to minimize the misuse and overuse of PPI information that could be used to commit identity theft. PA Coordinators should also ensure that their PA systems of records managers have a copy of the appropriate PA systems notice and understand PA rules. DON activities shall ensure that PPI (e.g., home address, date of birth, SSN, credit card or charge card account numbers, etc.) pertaining to a Service member, civilian employee (appropriated and non-appropriated fund), military retiree, family member, or another individual affiliated with the activity (i.e., volunteer) is protected from unauthorized disclosures. To this end, DON activities shall:

(1) Notify their personnel of this policy. Address steps necessary to ensure that PPI is not compromised.

(2) Conduct and document privacy awareness training for activity personnel (e.g., military, civilian, contractor, volunteers, NAF employees, etc.) Training options include: "All Hands" awareness briefing; memo to staff; formal training; circulation of brief sheet on Best Practices, etc.

(3) Examine business practices to eliminate the unnecessary collection, transmittal and posting on internet/intranet of PPI. DON activities shall reevaluate the necessity and value of including an individual's SSN and other PPI in messages, e-mails, and correspondence in order to conduct official business. The overuse and misuse of SSNs should be discontinued to avoid the potential for identity theft. For example, there is no need to include an individual's SSN in a welcome aboard message. Such messages are routinely posted on command bulletin boards that are viewable by all. If a unique identifier is needed, truncate the SSN using only the last four digits.

(4) Mark all documents that contain PPI (e.g., letters, memos, emails, messages, documents FAXed, etc) FOUO. Consider using a header/footer that reads: "FOR OFFICIAL USE ONLY--PRIVACY SENSITIVE: ANY MISUSE OR UNAUTHORIZED DISCLOSURE MAY RESULT IN BOTH CIVIL AND CRIMINAL PENALTIES."

(5) Train DON military members/employees who maintain PPI on their laptop computers/BlackBerrys, who telecommute, work from home, or take work home, etc., to ensure information is properly safeguarded against loss/compromise. Should a loss occur, ensure they are aware of how, what, and where to report the loss.

(6) Review existing postings on activity Web sites and public folders to ensure that the PPI is removed to prevent identity theft.

(7) Remove PPI from documents prior to posting or circulating information to individuals without an "official need to know."

(8) Evaluate risks for potential compromise of PPI held in activity files, databases, etc., to ensure proper safeguards are in place to prevent unauthorized disclosures. Revise protocols as necessary.

(9) Ensure that PPI is not left out in the open or circulated to individuals not having an official need to know.

(10) Ensure that PA systems of records are properly safeguarded and that PPI is properly destroyed (http://www.privacy.navy.mil/noticenumber/noticeindex.asp).

(11) Organizations that are moving or being disestablished need to ensure they do not dispose of documents containing PPI in containers that may be subject to public access/compromise.

(12) DON activities shall build a Privacy Team to identify ways to preclude inadvertent releases of PPI.

(e) Unauthorized disclosure. In the event an unauthorized disclosure of PPI is made, DON activities shall:

(1) Take immediate action to prohibit further damage/disclosure.

(2) Within 10 days, the DON activity shall notify all affected individuals by letter, including the specific data involved and the circumstances surrounding the incident. If the DON activity is unable to readily identify the affected individuals, a generalized notice should be sent to the potentially affected population. As part of any notification process, individuals shall be informed to visit the Federal Trade Commission's (FTC's) Web site at http://www.consumer.gov/idtheft for guidance on protective actions the individual can take. A synopsis of the disclosure made, number of individuals affected, actions to be taken, should be e-mailed to CNO (DNS-36) with "Identity Theft Notification" in the subject line.

(3) If the DON activity is unable to comply with the notification requirements set forth in paragraph (e)(2) of this section, the activity shall immediately inform CNO (DNS-36) as to the reasons why. CNO (DNS-36) will, in turn, notify the Secretary of Defense.

(4) DON activities shall identify ways to preclude future incidents.

§ 701.116 PA systems of records notices overview.

(a) Scope. A "system of records notice" consists of "records" that are routinely retrieved by the name, or some other personal identifier, of an individual and under the control of the DON.

(b) Retrieval practices. How a record is retrieved determines whether or not it qualifies to be a system of records. For example, records must be retrieved by a personal identifier (name, SSN, date of birth, etc.) to qualify as a system of records. Accordingly, a record that contains information about an individual but IS NOT RETRIEVED by a personal identifier does not qualify as a system of records under the provisions of the PA. (Note: The "ability to retrieve" is not sufficient to warrant the establishment of a PA system of records. The requirement is retrieval by a name or personal identifier.) Should a business practice change, DON activities shall immediately contact CNO (DNS-36) to discuss the pending change, so that the systems notice can be changed or deleted as appropriate.

(c) Recordkeeping standards. A record maintained in a system of records subject to this instruction must meet the following criteria:

(1) Be accurate. All information in the record must be factually correct.

(2) Be relevant. All information contained in the record must be related to the individual who is the record subject and must be related to a lawful purpose or mission of the DON activity maintaining the record.

(3) Be timely. All information in the record must be reviewed periodically to ensure that it has not changed due to time or later events.

(4) Be complete. It must be able to stand alone in accomplishing the purpose for which it is maintained.

(5) Be necessary. All information in the record must be needed to accomplish a mission or purpose established by Federal Law or E.0. of the President.

(d) Approval. CNO (DNS-36) is the approval authority for Navy PA systems of records actions. CMC (ARSF) is the approval authority for Marine Corps PA systems of records actions. Activities wishing to create, alter, amend, or delete systems should contact CNO (DNS-36) or CMC (ARSF), respectively. Those officials will assist in electronically preparing and coordinating the documents for DOD/Congressional approval, as electronic processing is both time and cost efficient.

(e) Publication in the Federal Register. Per DOD 5400.11-R, the DPO has responsibility for submitting all rulemaking and changes to PA system of records notices for publication in the Federal Register and CFR.

§ 701.117 Changes to PA systems of records.

CNO (DNS-36) is the approval authority for Navy/DON PA systems of records actions. CMC (ARSF) is the approval authority for Marine Corps PA systems of records actions. DON activities wishing to create, alter, amend, or delete systems should contact CNO (DNS-36) or CMC (ARSF), who will assist in electronically preparing the documents for coordination and DOD/Congressional approval.

(a) Creating a new system of records. (1) A new system of records is one for which no existing system notice has been published in the Federal Register. DON activities wishing to establish a new PA system of records notice shall contact CNO (DNS-36) (regarding Navy system of records) or CMC (ARSF) (regarding Marine Corps system of records.) These officials will assist in the preparation and approval of the notice. Once approval is obtained from DOD, the systems notice will be published in the Federal Register for comment by the public. In the case of an exempt system of records, it will also be published at 32 CFR part 701. A listing of all DON PA systems of records notices is available at http://www.privacy.navy.mil.

(2) A DON activity may not begin collecting or maintaining PPI about individuals that is retrieved by their name and/or personal identifier until a PA system of records notice has been approved and published in the Federal Register. Failure to comply with this mandate could result in both criminal and civil penalties.

(3) In those cases where a system of records has been cancelled or deleted and it is later determined that it should be reinstated or reused, a new system notice must be prepared.

(4) DON activities wishing to create a new PA system of records must conduct a risk analysis of the proposed system to consider the sensitivity and use of the records; present and projected threats and vulnerabilities; and projected cost effectiveness of safeguards. (See § 701.118 regarding PIAs.)

(b) Altering a system of records notice. A systems manager shall contact CNO (DNS-36)/CMC (ARSF) to alter a PA system of records notice when there has been:

(1) A significant increase or change in the number or types of individuals about who records are maintained. For example, a decision to expand a system of records that originally covered personnel assigned to only one activity to cover personnel at several installations would constitute an altered system. An increase or decrease in the number of individuals covered due to normal growth or decrease is not an alteration.

(2) A change that expands the types or categories of information maintained.

(3) A change that alters the purpose for which the information is used. In order to be an alteration, the change must be one that is not reasonably inferred from any of the existing purposes.

(4) A change that adds a new routine use.

(5) A change to equipment configuration (either hardware or software) that creates substantially greater use of records in the system. For example, placing interactive computer terminals at regional offices when the system was formerly used only at the headquarters would be an alteration.

(6) A change in the manner in which records are organized or in the method by which records are retrieved.

(7) A combining of record systems due to reorganization.

(c) Amending a system of records notice. DON activities should apprise CNO (DNS-36) or CMC (ARSF) respectively when a minor change has been made to a system of records.

(d) Deleting a system of records notice. When a system of records is discontinued, incorporated into another system, or determined to be no longer subject to this instruction, a deletion notice must be published in the Federal Register. The deletion notice shall include the system identification number, system name, and the reason for deleting it. If a system is deleted through incorporation into or merger with another system, identify the successor system in the deletion notice. Systems managers who determine that a systems notice is no longer needed should contact CNO (DNS-36)/CMC (ARSF) who will prepare the deletion notice and submit it electronically to DOD for publication in the Federal Register.

(e) Numbering a system of records notice. Systems of records notices are identified with an "N" for a Navy system; "M" for a Marine Corps system; or an "NM" to identify a DON-wide system, followed by the subject matter Standard Subject Identification Code (SSIC).

(f) Detailed information. Detailed information on how to write, amend, alter, or delete a PA system of records notice is contained at http://www.privacy.navy.mil.

§ 701.118 Privacy, IT, and PIAs.

(a) Development. Privacy must be considered when requirements are being analyzed and decisions are being made about data usage and storage design. This applies to all of the development methodologies and system life cycles used in the DON.

(b) E-Government Act of 2002. The E-Government Act of 2002 (Pub. L. 107-347) directs agencies to conduct reviews of how privacy issues are considered when purchasing or creating new IT systems or when initiating new electronic collections of IIF. See DOD Memo of 28 Oct 05, subject "DOD PIA Guidance" regarding DOD PIA Guidance.

(c) Purpose. To ensure IIF is only acquired and maintained when necessary and the supporting IT that is being developed and used protects and preserves the privacy of the American public and to provide a means to assure compliance with applicable laws and regulations governing employee privacy. A PIA should be prepared before developing or procuring a general support system or major application that collects, maintains, or disseminates IIF from or about DON civilian or military personnel.

(d) Scope. The PIA incorporates privacy into the development life cycle so that all system development initiatives can appropriately consider privacy issues from the earliest stages of design. During the early stages of the development of a system, both the system owner and system developer shall work together to identify, evaluate, and resolve any privacy risks. Accordingly,

(1) System owners must address what data is to be used, how the data is to be used, and who will use the data.

(2) System developers must address whether the implementation of the owner's requirements presents any threats to privacy.

(e) Requirements. Before developing, modifying or establishing an automated system of records that collects, maintains, and/or disseminates IIF, DON activities shall conduct a PIA to effectively address privacy factors. Guidance is provided at http://www.doncio.navy.mil.

(f) Coverage. E-Government Act of 2002 (Pub. L. 107-347) mandates the preparation of a PIA either before developing or procuring IT systems that collect, maintain, or disseminate IIF from or about members of the public or initiating a new electronic collection of IIF for 10 or more persons of the public. (Note: The public DOES NOT include DON civilian or military personnel, but DOES cover family members of such personnel, retirees and their family members, and DON contractors.) A PIA should be prepared before developing, modifying, or procuring IT systems that collect, maintain, or disseminate IIF from or about members of the public or initiating a new electronic collection of IIF for 10 or more members of the public. A PIA shall also be prepared before developing, modifying or procuring a general support system or major application that collects, maintains, or disseminates IIF from or about DON civilian and military personnel.

(g) PIA not required. (1) Legacy systems do not require completion of a PIA. However, DON CIO may request a PIA if the automation or upgrading of these systems puts the data at risk.

(2) Current operational systems do not require completion of a PIA. However, if privacy is a concern for a system the DON CIO can request that a PIA be completed. If a potential problem is identified concerning a currently operational system, the DON will use all reasonable efforts to remedy the problem.

§ 701.119 Privacy and the web.

DON activities shall consult SECNAVINST 5720.47B for guidance on what may be posted on a Navy Web site.

§ 701.120 Processing requests that cite or imply PA, Freedom of Information (FOIA), or PA/FOIA.

Individuals do not always know what Act(s) to cite when requesting information. Nonetheless, it is DON policy to ensure that they receive the maximum access to information they are requesting. Accordingly, processing guidance is as follows:

(a) Cite/imply PA. (1) Individuals who cite to the PA and/or seek access to records about themselves that are contained in a PA system of records that is retrieved by their name and personal identifier, will have their request processed under the provisions of the PA.

(2) If there is no "Exemption Claimed for this System," then the record will be released to the requester unless: it contains classified information ((k)(1) applies); was compiled in anticipation of litigation ((d)(5) applies); or contains information about another person. Although there is no "privacy" exemption under the PA, delete any information about other persons and explain in the response letter that "information not about you" was deleted from the response. There is no PA exemption to claim and no appeal rights to be given.

(b) Cite/imply FOIA. (1) Individuals who cite/imply FOIA when seeking access to records about themselves will have their request processed under PA, if the records they seek are contained in a PA system of records that is retrieved by their name and personal identifier. However, if the system of records notice contains an exemption rule, the release of information will be adjudicated using both PA and FOIA, ensuring that the individual receives the maximum amount of information allowable under the Acts.

(2) Individuals who cite/imply FOIA and seek access to records about themselves that are not contained in a PA system of records that is retrieved by their name and personal identifier will have their request processed under FOIA.

(3) Individuals who cite to the FOIA, but do not seek access to records about themselves, will have their request processed under FOIA.

(c) Cite to PA and FOIA. Individuals who cite to both PA and FOIA and seek access to records contained in a PA system of record retrieved by their name and personal identifier, will have their request as follows:

(1) If the system of records does not cite to an exemption rule, does not contain classified information, or was not compiled in anticipation of litigation, the entire file is considered releasable under the PA. However, if the file contains information about another person, that information shall be withheld and the requester apprised that information about another individual has been deleted, since the information is not about them. Since no PA exemption exists for protecting privacy, no exemption rule can be cited and appeal rights do not have to be given.

(2) If the system of records does cite to a PA exemption rule, claim the exemption and process the request under the provisions of the FOIA, ensuring the requester receives the maximum release of information allowed under the Acts.

(d) Processing time limits. DON activities shall normally acknowledge receipt of PA requests within 10 working days and respond within 30 working days.

§ 701.121 Processing "routine use" disclosures.

(a) "Routine use" disclosure. Individuals or organizations may seek a "routine use" disclosure of information from a DON PA system of records if the system provides for such a disclosure.

(1) The request must be in writing and state that it is being made under a "routine use" established by a specific PA system of records notice. For example: "Under the "routine use" provisions of PA systems notice N05880-1, Security Incident System, that allows release of information to individuals involved in base incidents, their insurance companies, and/or attorneys for the purpose of adjudicating a claim, I am seeking access to a copy of my vehicle accident report to submit a claim to my insurance company. Information needed to locate this record is as follows * * *."

(2) The individual is provided information needed to adjudicate the claim. A release authority may sign the response letter since a release of responsive information is being disclosed under a "routine use," there is no "denial" of information (i.e., PA/FOIA exemptions do not apply), and no appeal rights cited.

(3) DON activities shall retain a copy of the request and maintain a disclosure accounting of the information released. (See § 701.111.)

(b) Failure to cite to a "routine use." Individuals or organizations that seek access to information contained in a DON PA system of records under PA/FOIA, but who have access under a "routine use" cited in the systems notice, shall be apprised of the "routine use" access and offered the opportunity to resubmit a "routine use" request, rather than having information denied under PA/FOIA. DON activities shall not make a "routine use" disclosure without having a "routine use" request.

(c) Frequent "routine use" requests. DON activities (e.g., security and military police offices) that routinely receive requests for information for which a "routine use" has been established should offer a "routine use" request form. This will eliminate the unnecessary burden of processing requests under PA/FOIA when the limited information being sought is available under a "routine use."

§ 701.122 Medical records.

(a) Health Information Portability and Accountability Act (HIPAA). (1) DOD Directive 6025.18 establishes policies and assigns responsibilities for implementation of the standards for privacy of individually identifiable health information established by HIPAA.

(2) DOD Directive 6025.18-R prescribes the uses and disclosures of protected health information.

(3) Detailed guidance on HIPAA compliance is available from the Bureau of Medicine and Surgery's Web site at http://navymedicine.med.navy.mil and from DOD at http://www.tricare.osd.mil/hipaa/.

(4) In addition to responsibilities to comply with this subpart and subpart G of this part, DOD Directive 6025.18 and DOD 6025.18-R must also be complied with to the extent applicable. Although nothing in this subpart and subpart G violates DOD Directive 6025.18, compliance with this subpart and subpart G in connection with protected health information does not necessarily satisfy all requirements of DOD 6025.18-R.

(b) Disclosure. DON activities shall disclose medical records to the individual to whom they pertain, even if a minor, unless a judgment is made that access to such records could have an adverse effect on the mental or physical health of the individual. Normally, this determination shall be made in consultation with a medical practitioner.

(1) Deny the individual access to his/her medical and psychological records if that access could have an adverse affect on the mental or physical health of the individual. This determination normally should be made in consultation with a medical practitioner. If it is medically indicated that access could have an adverse mental or physical effect on the individual, provide the record to a medical practitioner named by the individual, along with an explanation of why access without medical supervision could be harmful to the individual. In any case, do not require the named medical practitioner to request the record for the individual.

(2) If, however, the individual refuses or fails to designate a medical practitioner, access will be refused. The refusal is not considered a denial for reporting purposes under the PA.

(c) Access to a minor's medical records. DON activities may grant access to a minor's medical records to his/her custodial parents or legal guardians, observing the following procedures:

(1) In the United States, the laws of the State where the records are located may afford special protection to certain medical records (e.g., drug and alcohol abuse treatment and psychiatric records.) Even if the records are maintained by a military medical facility, these statutes may apply.

(2) For installations located outside the United States, the custodial parent or legal guardian of a minor shall be denied access if all of the following conditions are met: the minor at the time of the treatment or consultation was 15, 16, or 17 years old; the treatment or consultation was within a program authorized by law or regulation to provide confidentiality to the minor; the minor indicated a desire that the treatment or consultation record be handled in confidence and not disclosed to a parent or guardian; and the custodial parent or legal guardian does not have the written authorization of the minor or a valid court order granting access.

(3) All members of the military services and all married persons are not considered minors regardless of age, and the parents of these individuals do not have access to their medical records without the written consent of the individual to whom the record pertains.

§ 701.123 PA fees.

The PA fee schedule is only applicable to first party requesters who are seeking access to records about themselves that are contained in a PA system of record. DON activities receiving requests under PA, FOIA, or PA/FOIA shall only charge fees that are applicable under the Act(s) in which the request is being processed.

(a) PA costs. PA fees shall include only the direct cost of reproducing the requested record. There are no fees for search, review, or any administrative costs associated with the processing of the PA request. The cost for reproduction of documents/microfiche will be at the same rate as that charged under the FOIA schedule (see SECNAVINST 5720.42F).

(b) Fee waiver. A requester is entitled to the first 100 pages of duplication for free.

(1) DON activities shall waive fees automatically if the direct cost for reproduction of the remaining pages is less than the minimum fee waiver threshold addressed under FOIA fees (see SECNAVINST 5720.42F).

(2) However, DON activities should not waive fees when it is determined that a requester is seeking an extension or duplication of a previous request for which he/she was already granted a waiver.

(3) Decisions to waive or reduce fees that exceed the minimum fee waiver threshold are made on a case-to-case basis.

(c) PA fee deposits. Checks or money orders shall be made payable to the Treasurer of the United States. DON activities will forward any remittances to the Treasury Department pursuant to the Miscellaneous Receipts Act.

§ 701.124 PA self assessments/inspections.

(a) Self assessments. DON activities are encouraged to conduct annual self-assessments of their PA program. This serves to identify strengths and weaknesses and to determine training needs of personnel who work with privacy records/information. A PA self-assessment evaluation form is provided at http://www.privacy.navy.mil (Administrative Tools) for use in measuring compliance with the PA.

(b) Inspections. During internal inspections, DON inspectors shall be alert for compliance with this instruction and for managerial, administrative, and operational problems associated with the implementation of the DON's PA program.

(1) DON inspectors shall document their findings in official reports furnished to the responsible DON officials. These reports, when appropriate, shall reflect overall assets of the activity's PA program inspected, or portion thereof, identify deficiencies, irregularities, and significant problems. Also document remedial actions taken to correct problems identified.

(2) Inspection reports and follow-up reports shall be maintained in accordance with established records disposition standards (see SECNAVINST 5210.8D). These reports shall be made available to PA program officials and to CNO (DNS-36)/CMC (ARSF) respectively.

(c) Retention of reports. Retain staff visit reports and follow-up reports per established records disposition standards contained in SECNAVINST 5210.8D. Retain self-assessment reports until the next self-assessment is completed. Make these reports available, upon request, to CNO (DNS-36) or CMC (ARSF).

§ 701.125 Computer matching program.

The DPO has responsibility for coordinating the approval of DOD's participation in Computer Matching agreements with other Federal, state, and local agencies.

(a) Purpose. To establish or verify initial or continuing eligibility for Federal benefit programs; verify compliance with the requirements, either statutory or regulatory, of such programs; or recoup payments or delinquent debts under such Federal benefit programs.

(b) Record comparison. The record comparison must be a computerized one between two Federal Agencies or one Federal Agency and a state agency. Manual comparisons are not covered.

(c) Types of programs not covered. (1) State programs and programs using records about subjects who are not "individuals" as defined in § 701.101(e) are not covered.

(2) Statistical matches whose purpose is solely to produce aggregate data stripped of personal identifiers.

(3) Statistical matches whose purpose is in support of any research or statistical project.

(4) Law enforcement investigative matches whose purpose is to gather evidence against a named person or persons in an existing investigation.

(5) Tax administration matches.

(6) Routine administrative matches using Federal personnel records.

(7) Internal matches using only records from DOD systems of records.

(8) Background investigation and foreign counterintelligence matches done in the course of performing a background check for security clearances of Federal personnel or Federal contractor personnel or foreign counterintelligence.

(d) Categories of individuals covered. Applicants for Federal benefit programs (i.e., individuals initially applying for benefits); program beneficiaries (i.e., individuals currently receiving or formerly receiving benefits); and providers of services to support such programs (i.e., those deriving income from them such as health care providers).

(e) Features of a computer matching program. A computer matching program entails not only the actual computerized comparison, but also preparing and executing a written agreement between the participants, securing approval of the Defense Data Integrity Board, publishing a matching notice in the Federal Register before the match begins, ensuring that investigation and due process are completed, and taking ultimate action, if any.

(f) Approval/denial of agreements. The Executive Secretary, Defense Data Integrity Board, receives and processes for review all requests for computer matching agreements involving DOD activities. Members of the Defense Data Integrity Board are provided with a copy of the proposed computer matching agreement that details the costs associated with the match, length of agreement, and the number of computer matches expected, for their approval/disapproval.

(g) Questions. CNO (DNS-36) represents the DON on the Defense Data Integrity Board. Questions from DON personnel should be directed to CNO (DNS-36).

Subpart G--Privacy Act Exemptions

Source: 71 FR 27536, May 11, 2006, unless otherwise noted.

§ 701.126 Purpose.

Subparts F and G of this part contain rules promulgated by the Secretary of the Navy, pursuant to 5 U.S.C. 552a (j) and (k), and subpart F, § 701.113, to exempt certain systems of DON records from specified provisions of 5 U.S.C. 552a.

§ 701.127 Exemption for classified records.

All systems of records maintained by the DON shall be exempt from the requirements of the access provision of the Privacy Act (5 U.S.C. 552a(d)) under the (k)(1) exemption, to the extent that the system contains information properly classified under E.O. 12,958 and that is required by that E.O. to be kept secret in the interest of national defense or foreign policy. This exemption is applicable to parts of all systems of records including those not otherwise specifically designated for exemptions herein that contain isolated items of properly classified information.

§ 701.128 Exemptions for specific Navy record systems.

(a) System identifier and name:

(1) N01070-9, White House Support Program.

(2) Exemption: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(ii) Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

(iii) Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3506, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

(iv) Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

(v) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4) (G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(1), (k)(2), (k)(3), and (k)(5).

(4) Reasons: Exempted portions of this system contain information that has been properly classified under E.O. 12,958, and which is required to be kept secret in the interest of national defense or foreign policy. Exempted portions of this system may also contain information considered relevant and necessary to make a determination as to qualifications, eligibility, or suitability for access to classified information, and which was obtained by providing an express or implied promise to the source that his or her identity would not be revealed to the subject of the record. Exempted portions of this system may also contain information collected and maintained in connection with providing protective services to the President and other individuals protected pursuant to 18 U.S.C. 3056. Exempted portions of this system may also contain investigative records compiled for law enforcement purposes, the disclosure of which could reveal the identity of sources who provide information under an express or implied promise of confidentiality, compromise investigative techniques and procedures, jeopardize the life or physical safety of law-enforcement personnel, or otherwise interfere with enforcement proceedings or adjudications.

(b) System identifier and name:

(1) N01131-1, Officer Selection and Appointment System.

(2) Exemption: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(ii) Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

(iii) Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.

(iv) Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.

(v) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(1), (k)(5), (k)(6), and (k)(7).

(4) Reasons: Granting individuals access to portions of this system of records could result in the disclosure of classified material, or the identification of sources who provided information to the government under an express or implied promise of confidentiality. Material will be screened to permit access to unclassified material and to information that does not disclose the identity of a confidential source.

(1) N01133-2, Recruiting Enlisted Selection System.

(2) Exemption: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(v) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(1), (k)(5), (k)(6), and (k)(7).

(d) System identifier and name:

(1) N01640-1, Individual Correctional Records.

(2) Exemption: (i) Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (c)(4), (d), (e)(2), (e)(3), (e)(4)(G) through (I), (e)(5), (e)(8), (f), and (g).

(3) Authority: 5 U.S.C. 552a(j)(2).

(4) Reason: (i) Granting individuals access to portions of these records pertaining to or consisting of, but not limited to, disciplinary reports, criminal investigations, and related statements of witnesses, and such other related matter in conjunction with the enforcement of criminal laws, could interfere with the orderly investigations, with the orderly administration of justice, and possibly enable suspects to avoid detection or apprehension. Disclosure of this information could result in the concealment, destruction, or fabrication of evidence, and jeopardize the safety and well-being of informants, witnesses and their families, and law enforcement personnel and their families. Disclosure of this information could also reveal and render ineffectual investigative techniques, sources, and methods used by these components and could result in the invasion of the privacy of individuals only incidentally related to an investigation. The exemption of the individual's right of access to portions of these records, and the reasons therefore, necessitate the exemption of this system of records from the requirement of the other cited provisions.

(ii) [Reserved]

(e) System identifier and name:

(1) N01754-3, Navy Child Development Services Program.

(2) Exemption: (i) Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3) and (d).

(3) Authority: 5 U.S.C. 552a(k)(2).

(4) Reasons: (i) Exemption is needed in order to encourage persons having knowledge of abusive or neglectful acts toward children to report such information, and to protect such sources from embarrassment or recrimination, as well as to protect their right to privacy. It is essential that the identities of all individuals who furnish information under an express promise of confidentiality be protected. Additionally, granting individuals access to information relating to criminal and civil law enforcement, as well as the release of certain disclosure accountings, could interfere with ongoing investigations and the orderly administration of justice, in that it could result in the concealment, alteration, destruction, or fabrication of information; could hamper the identification of offenders and the disposition of charges; and could jeopardize the safety and well being of parents and their children.

(ii) [Reserved]

(f) System identifier and name:

(1) N03834-1, Special Intelligence Personnel Access File.

(2) Exemption: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(ii) Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

(iii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4) (G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(1) and (k)(5).

(4) Reasons: (i) Exempted portions of this system contain information that has been properly classified under E.O. 12356, and that is required to be kept secret in the interest of national defense or foreign policy.

(ii) Exempted portions of this system also contain information considered relevant and necessary to make a determination as to qualifications, eligibility, or suitability for access to classified information and was obtained by providing an express or implied assurance to the source that his or her identity would not be revealed to the subject of the record.

(g) System identifier and name:

(1) N04060-1, Navy and Marine Corps Exchange Sales and Security Files.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(4)(G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(2).

(4) Reasons: Granting individuals access to information collected and maintained by these activities relating to the enforcement of criminal laws could interfere with orderly investigations, with orderly administration of justice, and possibly enable suspects to avoid detection or apprehension. Disclosure of this information could result in the concealment, destruction, or fabrication of evidence, and could also reveal and render ineffectual investigative techniques, sources, and methods used by these activities.

(h) [Reserved]

(i) System identifier and name:

(1) N05041-1, Inspector General (IG) Records.

(2) Exemption: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(iii) Portions of this system of records may be exempt from the provisions of 5 U.S.C. 552a(c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f).

(3) Authority: 5 U.S.C. 552a(k)(1) and (k)(2).

(4) Reasons: (i) From subsection (c)(3) because the release of the disclosure accounting would permit individuals to obtain valuable information concerning the nature of the investigation and would present a serious impediment to the orderly conduct of any investigative activities. Such accounting could result in the release of properly classified information which would compromise the national defense or disrupt foreign policy.

(ii) From subsections (d) and (f) because access to the records would inform individuals of the existence and nature of the investigation; provide information that might result in the concealment, destruction, or fabrication of evidence; possibly jeopardize the safety and well-being of informants, witnesses and their families; likely reveal and render ineffectual investigatory techniques and methods and sources of information; and possibly result in the invasion of the personal privacy of third parties. Access could result in the release of properly classified information which could compromise the national defense or disrupt foreign policy. Amendment of the records would interfere with the ongoing investigation and impose an impossible administrative burden by requiring investigations to be continually reinvestigated.

(iii) From subsection (e)(1) because in the course of the investigation it is not always possible, at least in the early stages of the inquiry, to determine relevance and or necessity as such determinations may only occur after the information has been evaluated. Information may be obtained concerning the actual or potential violation of laws or regulations other than those relating to the ongoing investigation. Such information should be retained as it can aid in establishing patterns of improper activity and can provide valuable leads in the conduct of other investigations.

(iv) From subsection (e)(4)(G) and (H) because this system of records is exempt from individual access pursuant to subsections (k)(1) and (k)(2) of the Privacy Act of 1974.

(v) From subsection (e)(4)(I) because it is necessary to protect the confidentiality of sources and to protect the privacy and physical safety of witnesses. Although the system is exempt from this requirement, the DON has published a notice in broad, generic terms in the belief that this is all that subsection (e)(4)(I) of the Act requires.

(j) System identifier and name:

(1) N05300-3, Faculty Professional Files.

(2) Exemptions: (i) Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(4)(G) and (H), and (f).

(3) Authority: 5 U.S.C. 552a(k)(5).

(4) Reasons: Exempted portions of this system contain information considered relevant and necessary to make a release determination as to qualifications, eligibility, or suitability for Federal employment, and was obtained by providing an express or implied promise to the source that his or her identity would not be revealed to the subject of the record.

(k) System identifier and name:

(1) N05354-1, Equal Opportunity Information Management System.

(2) Exemptions: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(iii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(4)(G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(1) and (k)(5).

(4) Reasons: Granting access to information in this system of records could result in the disclosure of classified material, or reveal the identity of a source who furnished information to the Government under an express or implied promise of confidentiality. Material will be screened to permit access to unclassified material and to information that will not disclose the identity of a confidential source.

(l) System identifier and name:

(1) N05520-1, Personnel Security Eligibility Information System.

(2) Exemptions: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(iii) Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

(v) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(4)(G) and (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(1), (k)(2), (k)(5), and (k)(7).

(4) Reasons: Granting individuals access to information collected and maintained in this system of records could interfere with orderly investigations; result in the disclosure of classified material; jeopardize the safety of informants, witnesses, and their families; disclose investigative techniques; and result in the invasion of privacy of individuals only incidentally related to an investigation. Material will be screened to permit access to unclassified information that will not disclose the identity of sources who provide the information to the Government under an express or implied promise of confidentiality.

(m) System identifier and name:

(1) N05520-4, NCIS Investigative Files System.

(2) Exemptions: (i) Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principal function any activity pertaining to the enforcement of criminal laws.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (c)(4), (d), (e)(2), (e)(3), (e)(4)(G) through (I), (e)(5), (e)(8), (f), and (g).

(3) Authority: 5 U.S.C. 552a(j)(2).

(4) Reasons: (i) Granting individuals access to information collected and maintained by this activity relating to the enforcement of criminal laws could interfere with the orderly investigations, with the orderly administration of justice, and possibly enable suspects to avoid detection or apprehension. Disclosure of this information could result in the concealment, destruction, or fabrication of evidence, and jeopardize the safety and well-being of informants, witnesses and their families, and law enforcement personnel and their families. Disclosure of this information could also reveal and render ineffectual investigative techniques, sources, and methods used by these components and could result in the invasion of the privacy of individuals only incidentally related to an investigation. The exemption of the individual's right of access to portions of these records, and the reasons therefore, necessitate the exemption of this system of records from the requirement of the other cited provisions.

(ii) [Reserved]

(5) Exemptions: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(ii) Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3506, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

(iii) Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4).

(iv) Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.

(v) Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.

(vi) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G) through (I), and (f).

(6) Authority: 5 U.S.C. 552a(k)(1), (k)(3), (k)(4), (k)(5) and (k)(6).

(7) Reasons: (i) The release of disclosure accountings would permit the subject of an investigation to obtain valuable information concerning the nature of that investigation, and the information contained, or the identity of witnesses or informants, would therefore present a serious impediment to law enforcement. In addition, disclosure of the accounting would amount to notice to the individual of the existence of a record.

(ii) Access to the records contained in this system would inform the subject of the existence of material compiled for law enforcement purposes, the premature release of which could prevent the successful completion of investigation, and lead to the improper influencing of witnesses, the destruction of records, or the fabrication of testimony. Exempt portions of this system also contain information that has been properly classified under E.O. 12,958, and that is required to be kept secret in the interest of national defense or foreign policy.

(iii) Exempt portions of this system also contain information considered relevant and necessary to make a determination as to qualifications, eligibility, or suitability for Federal civilian employment, military service, Federal contracts, or access to classified information, and was obtained by providing an express or implied assurance to the source that his or her identity would not be revealed to the subject of the record.

(iv) The notice of this system of records published in the Federal Register sets forth the basic statutory or related authority for maintenance of the system.

(v) The categories of sources of records in this system have been published in the Federal Register in broad generic terms. The identity of specific sources, however, must be withheld in order to protect the confidentiality of the source, of criminal and other law enforcement information. This exemption is further necessary to protect the privacy and physical safety of witnesses and informants.

(vi) This system of records is exempted from procedures for notice to an individual as to the existence of records pertaining to him/her dealing with an actual or potential civil or regulatory investigation, because such notice to an individual would be detrimental to the successful conduct and/or completion of an investigation, pending or future. Mere notice of the fact of an investigation could inform the subject or others that their activities are under, or may become the subject of, an investigation. This could enable the subjects to avoid detection, to influence witnesses improperly, to destroy records, or to fabricate testimony.

(vii) Exempt portions of this system containing screening board reports.

(viii) Screening board reports set forth the results of oral examination of applicants for a position as a special agent with the Naval Investigation Service Command. Disclosure of these records would reveal the areas pursued in the course of the examination and thus adversely affect the result of the selection process. Equally important, the records contain the candid views of the members composing the board. Release of the records could affect the willingness of the members to provide candid opinions and thus diminish the effectiveness of a program which is essential to maintaining the high standards of the Special Agent Corps., i.e., those records constituting examination material used solely to determine individual qualifications for appointment in the Federal Service.

(n) System identifier and name:

(1) N05520-5, Personnel Security Program Management Records System.

(2) Exemptions: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(iii) Portions of this system of records are exempt from the following subsections of 5 U.S.C. 552a: (d)(1-5).

(3) Authority: 5 U.S.C. 552a(k)(1) and (k)(5).

(4) Reasons: (i) Granting individuals access to information collected and maintained in this system of records could result in the disclosure of classified material; and jeopardize the safety of informants, and their families. Further, the integrity of the system must be ensured so that complete and accurate records of all adjudications are maintained. Amendment could cause alteration of the record of adjudication.

(ii) [Reserved]

(o) System identifier and name:

(1) N05580-1, Security Incident System.

(2) Exemption: (i) Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principal function any activity pertaining to the enforcement of criminal laws.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3), (c)(4), (d), (e)(2), and (e)(4)(G) through (I), (e)(5), (e)(8), (f) and (g).

(3) Authority: 5 U.S.C. 552a(j)(2).

(4) Reasons: (i) Granting individuals access to information collected and maintained by this component relating to the enforcement of criminal laws could interfere with orderly administration of justice, and possibly enable suspects to avoid detection or apprehension. Disclosure of this information could result in concealment, destruction, or fabrication of evidence, and jeopardize the safety and well being of informants, witnesses and their families, and of law enforcement personnel and their families. Disclosure of this information could also reveal and render ineffectual investigative techniques, sources, and methods used by this component, and could result in the invasion of privacy of individuals only incidentally related to an investigation. The exemption of the individual's right of access to his or her records, and the reason therefore, necessitate the exemption of this system of records from the requirements of other cited provisions.

(ii) [Reserved]

(p) [Reserved]

(q) System identifier and name:

(1) N05800-1, Legal Office Litigation/Correspondence Files.

Exemptions: (i) Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(iv) Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.

(v) Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.

(vi) Portions of this system of records are exempt from the following subsections of the Privacy Act: (d), (e)(1), and (f)(2), (3), and (4).

(3) Authority: 5 U.S.C. 552a(k)(1), (k)(2), (k)(5), (k)(6), and (k)(7).

(4) Reasons: (i) Subsection (d) because granting individuals access to information relating to the preparation and conduct of litigation would impair the development and implementation of legal strategy. Accordingly, such records are exempt under the attorney-client privilege. Disclosure might also compromise on-going investigations and reveal confidential informants. Additionally, granting access to the record subject would seriously impair the Navy's ability to negotiate settlements or pursue other civil remedies. Amendment is inappropriate because the litigation files contain official records including transcripts, court orders, investigatory materials, evidentiary materials such as exhibits, decisional memorandum and other case-related papers. Administrative due process could not be achieved by the "ex parte" correction of such materials.

(ii) Subsection (e)(1) because it is not possible in all instances to determine relevancy or necessity of specific information in the early stages of case development. What appeared relevant and necessary when collected, ultimately may be deemed unnecessary upon assessment in the context of devising legal strategy. Information collected during civil litigation investigations which is not used during subject case is often retained to provide leads in other cases or to establish patterns of activity.

(iii) Subsections (f)(2), (3), and (4) because this record system is exempt from the individual access provisions of subsection (d).

(r) System identifier and name:

(1) N01000-5, Naval Clemency and Parole Board Files.

(2) Exemption: (i) Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principal function any activity pertaining to the enforcement of criminal laws.

(ii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(4), (d), (e)(4)(G), and (f).

(3) Authority: 5 U.S.C. 552a(j)(2).

(4) Reasons: (i) Granting individuals access to records maintained by this Board could interfere with internal processes by which Board personnel are able to formulate decisions and policies with regard to clemency and parole in cases involving naval prisoners and other persons under the jurisdiction of the Board. Material will be screened to permit access to all material except such records or documents as reflecting items of opinion, conclusion, or recommendation expressed by individual board members or by the board as a whole.

(ii) The exemption of the individual's right to access to portions of these records, and the reasons therefore, necessitate the partial exemption of this system of records from the requirements of the other cited provisions.

(s) System identifier and name:

(1) N01752-1, Family Advocacy Program System.

(2) Exemptions: (i) Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

(iii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (c)(3) and (d).

(3) Authority: 5 U.S.C. 552a(k)(2) and (k)(5).

(4) Reasons: (i) Exemption is needed in order to encourage persons having knowledge of abusive or neglectful acts toward children to report such information, and to protect such sources from embarrassment or recriminations, as well as to protect their right to privacy. It is essential that the identities of all individuals who furnish information under an express promise of confidentiality be protected. Additionally, granting individuals access to information relating to criminal and civil law enforcement, as well as the release of certain disclosure accounting, could interfere with ongoing investigations and the orderly administration of justice, in that it could result in the concealment, alteration, destruction, or fabrication of information; could hamper the identification of offenders or alleged offenders and the disposition of charges; and could jeopardize the safety and well being of parents and their children.

(ii) Exempted portions of this system also contain information considered relevant and necessary to make a determination as to qualifications, eligibility, or suitability for Federal employment and Federal contracts, and that was obtained by providing an express or implied promise to the source that his or her identity would not be revealed to the subject of the record.

(t) System identifier and name:

(1) N12930-1, Human Resources Group Personnel Records.

(ii) Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.

(iii) Portions of this system of records are exempt from the following subsections of the Privacy Act: (d), (e)(4)(G) and (H), and (f).

(3) Authority: 5 U.S.C. 552a(k)(5) and (k)(6).

(4) Reasons: (i) Exempted portions of this system contain information considered relevant and necessary to make a determination as to qualifications, eligibility, or suitability for Federal employment, and was obtained by providing express or implied promise to the source that his or her identity would not be revealed to the subject of the record.

(ii) Exempted portions of this system also contain test or examination material used solely to determine individual qualifications for appointment or promotion in the Federal Service, the disclosure of which would comprise the objectivity or fairness of the testing or examination process.

(u) System identifier and name:

(1) N05813-4, Trial/Government Counsel Files.

(2) Exemption. Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws. Portions of this system of records that may be exempt pursuant to subsection 5 U.S.C. 552a(j)(2) are (c)(3), (c)(4), (d), (e)(1), (e)(2), (e)(3), (e)(5), (e)(4)(G), (H), and (I), (e)(8), (f), and (g).

(3) Exemption. Information specifically authorized to be classified under E.O. 12,958, as implemented by DOD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

(4) Exemption. Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source. Portions of this system of records that may be exempt pursuant to subsections 5 U.S.C. 552a(k)(1) and (k)(2) are (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).

(4) Authority: 5 U.S.C. 552a(j)(2), (k)(1), and (k)(2).

(5) Reasons: (i) From subsection (c)(3) because release of accounting of disclosure could place the subject of an investigation on notice that he/she is under investigation and provide him/her with significant information concerning the nature of the investigation, resulting in a serious impediment to law enforcement investigations.

(ii) From subsections (c)(4), (d), (e)(4)(G), and (e)(4)(H) because granting individuals access to information collected and maintained for purposes relating to the enforcement of laws could interfere with proper investigations and orderly administration of justice. Granting individuals access to information relating to the preparation and conduct of criminal prosecution would impair the development and implementation of legal strategy. Amendment is inappropriate because the trial/Government counsel files contain official records including transcripts, court orders, and investigatory materials such as exhibits, decisional memorandum and other case-related papers. Disclosure of this information could result in the concealment, alteration or destruction of evidence, the identification of offenders or alleged offenders, nature and disposition of charges; and jeopardize the safety and well-being of informants, witnesses and their families, and law enforcement personnel and their families. Disclosure of this information could also reveal and render ineffective investigation techniques, sources, and methods used by law enforcement personnel, and could result in the invasion of privacy of individuals only incidentally related to an investigation.

(iii) From subsection (e)(1) because it is not always possible in all instances to determine relevancy or necessity of specific information in the early stages of case development. Information collected during criminal investigations and prosecutions and not used during the subject case is often retained to provide leads in other cases.

(iv) From subsection (e)(2) because in criminal or other law enforcement investigations, the requirement that information be collected to the greatest extent practicable from the subject individual would alert the subject as to the nature or existence of an investigation, presenting a serious impediment to law enforcement investigations.

(v) From subsection (e)(3) because compliance would constitute a serious impediment to law enforcement in that it could compromise the existence of a confidential investigation or reveal the identity of witnesses or confidential informants.

(vi) From subsection (e)(4)(I) because the identity of specific sources must be withheld in order to protect the confidentiality of the sources of criminal and other law enforcement information. This exemption is further necessary to protect the privacy and physical safety of witnesses and informants.

(vii) From subsection (e)(5) because in the collection of information for law enforcement purposes it is impossible to determine in advance what information is accurate, relevant, timely, and complete. With the passage of time, seemingly irrelevant or untimely information may acquire new significance as further investigation brings new details to light and the accuracy of such information can only be determined in a court of law. The restrictions of subsection (e)(5) would restrict the ability of trained investigators and intelligence analysts to exercise their judgment in reporting on investigations and impede the development of intelligence necessary for effective law enforcement.

(viii) From subsection (e)(8) because compliance would provide an impediment to law enforcement by interfering with the ability to issue warrants or subpoenas and by revealing investigative techniques, procedures, or evidence.

(ix) From subsection (f) and (g) because this record system is exempt from the individual access provisions of subsection (d).

(x) Consistent with the legislative purpose of the Privacy Act of 1974, the DON will grant access to nonexempt material in the records being maintained. Disclosure will be governed by the DON's Privacy Regulation, but will be limited to the extent that the identity of confidential sources will not be compromised; subjects of an investigation of an actual or potential criminal violation will not be alerted to the investigation; the physical safety of witnesses, informants and law enforcement personnel will not be endangered, the privacy of third parties will not be violated; and that the disclosure would not otherwise impede effective law enforcement. Whenever possible, information of the above nature will be deleted from the requested documents and the balance made available. The controlling principle behind this limited access is to allow disclosures except those indicated above. The decisions to release information from these systems will be made on a case-by-case basis.

(v) System identifier and name:

(1) NM05211-1, Privacy Act Request Files and Tracking System.

(2) Exemption: During the processing of a Privacy Act request (which may include access requests, amendment requests, and requests for review for initial denials of such requests), exempt materials from other systems of records may in turn become part of the case record in this system. To the extent that copies of exempt records from those "other" systems of records are entered into this system, the DON hereby claims the same exemptions for the records from those "other" systems that are entered into this system, as claimed for the original primary system of which they are a part.

(3) Authority: 5 U.S.C. 552a(j)(2), (k)(1), (k)(2), (k)(3), (k)(4), (k)(5), (k)(6), and (k)(7).

(4) Records are only exempt from pertinent provisions of 5 U.S.C. 552a to the extent such provisions have been identified and an exemption claimed for the original record and the purposes underlying the exemption for the original record still pertain to the record which is now contained in this system of records. In general, the exemptions were claimed in order to protect properly classified information relating to national defense and foreign policy, to avoid interference during the conduct of criminal, civil, or administrative actions or investigations, to ensure protective services provided the President and others are not compromised, to protect the identity of confidential sources incident to Federal employment, military service, contract, and security clearance determinations, and to preserve the confidentiality and integrity of Federal evaluation materials. The exemption rule for the original records will identify the specific reasons why the records are exempt from specific provisions of 5 U.S.C. 552a.

(w) System identifier and name:

(1) NM05720-1, FOIA Request/Appeal Files and Tracking System.

(2) Exemption: During the processing of a Freedom of Information Act request, exempt materials from other systems of records may in turn become part of the case record in this system. To the extent that copies of exempt records from those 'other' systems of records are entered into this system, the DON hereby claims the same exemptions for the records from those 'other' systems that are entered into this system, as claimed for the original primary system of which they are a part.

(3) Authority: 5 U.S.C. 552a(j)(2), (k)(1), (k)(2), (k)(3), (k)(4), (k)(5), (k)(6), and (k)(7).

[71 FR 27536, May 11, 2006, as amended at 75 FR 61619, Oct. 6, 2010; 76 FR 22617, Apr. 22, 2011]

§ 701.129 Exemptions for specific Marine Corps record systems.

(a) [Reserved]

(b) System identifier and name:

(1) MIN00001, Personnel and Security Eligibility and Access Information System.

(2) Exemption:

(i) Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

(ii) Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3506, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

(iv) Portions of this system of records are exempt for the following subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G) through (I), and (f).

(3) Authority: 5 U.S.C. 552a(k)(2), (k)(3), and (k)(5), as applicable.

(4) Reasons: (i) Exempt portions of this system contain information that has been properly classified under E.O. 12,958, and that is required to be kept secret in the interest of national defense or foreign policy.

(ii) Exempt portions of this system also contain information considered relevant and necessary to make a determination as to qualifications, eligibility, or suitability for Federal civilian employment, military service, Federal contracts, or access to classified, compartmented, or otherwise sensitive information, and was obtained by providing an expressed or implied assurance to the source that his or her identity would not be revealed to the subject of the record.

(iii) Exempt portions of this system further contain information that identifies sources whose confidentiality must be protected to ensure that the privacy and physical safety of these witnesses and informants are protected.

[71 FR 27536, May 11, 2006, as amended at 72 FR 64538, Nov. 16, 2007]