None.

Fiscal Services Branch, Office of Financial Management, 806 Connecticut Avenue, NW, Washington, DC 20526.

Any former or current Peace Corps employee, trainee/volunteer or vendor allegedly erroneously overpaid by Peace Corps.

This system contains the following records: 1. Register of debts claimed. This record consists of names and addresses of individuals who are indebted to Peace Corps including the date of the debt, a claim number, the amount of the debt, and the date the debt is paid if that has occurred. 2. Claim Record Card. This record consists of the same information in shorter form as that contained in the Register. 3. File Folders. This record consists of the initial billing, follow up letters for collection of debt and related correspondence together with a copy of the check or checks paying the debt if that has occurred.

The Peace Corps Act, 22 U.S.C. 2501 et seq. The Budget and Accounting Act of 1950. Federal statutes requiring and permitting the administrative settlement of claims by agencies.

These records were established to contain information and a record of final solutions resulting from alleged erroneous payments by the Peace Corps.

Records in this system may be disclosed in the following circumstances: To the General Accounting Office (GAO) or the Department of Justice in cases of administrative error involving overpayment and situations in which the agency has been unable to collect such debt. Disclosure may also be made to the General Accounting Office if the agency requests a waiver of repayment for error caused by overpayment of salary in excess to 500 dollars. Also, routine uses as stated in the above Preliminary Statement, and disclosure to consumer reporting agencies authorized by 5 U.S.C. 552a(b)(12).

Storage:

Records are maintained in folders in metal file cabinets with manipulation proof combination lock.

Records are indexed in alphabetical order.

These records are available only to officials of Peace Corps having a need for such records in the performance of their official duties and for the routine uses listed above.

These records are maintained until the settlement of a claim and then retired to the Federal Records Center to be destroyed in accord with General Records Schedule 6.1.2.

Chief, Fiscal Services Branch, Accounting Division, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information is obtained from Peace Corps employees having knowledge of the facts.

None.

Office of Congressional Relations, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

Members of Congress.

The records in this system consist of bio-data, voting records, Peace Corps concerns of members of Congress affecting Peace Corps and copies of incoming and outgoing correspondence between Peace Corps personnel and members of Congress.

Peace Corps Act, 22 U.S.C. 2501 et seq.

This system was established to keep Peace Corps officials informed as to concerns of members of Congress that affect the Peace Corps.

Records in this system are not subject to routine use outside the Agency except for routine uses number 3, 6, and 8 in the preceding Preliminary Statement.

Storage:

Records in this system are maintained in file folders in metal filing cabinets locked at the close of the business day.

Records in this system concerning members of committees concerned with Peace Corps legislation are filed by Congressional committee and within each committee alphabetically. Congressional correspondence is filed alphabetically by last name of the member.

Records in this system are generally available only to Peace Corps personnel having a need for such information in the performance of their official duties.

Inactive records are held two years; retired to the Federal Records Center for ten years; then offered to the National Archives. Records are inactivated upon death, non-reelection or retirement.

Director, Office of Congressional Relations, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information in system of record is obtained from the following category of sources: 1. The Congressional Directory, Congressional Records, Congressional Quarterly, Periodicals and standard reference materials. 2. Members of Congress and their staffs. 3. Peace Corps employees. 4. Newspaper and magazine publications.

None.

Africa, Inter-America and NANEAP Operations, and Office of Training and Program Support, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

Individuals who are serving, have served or could serve as Contractors/Training Consultants for Peace Corps programs overseas.

These files contain correspondence, resumes, and other materials pertaining to prospective and current personal services contractors, training consultants, etc.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

This system was established to provide a source of information to the International Operations Contract/Training Specialists and the Administrative Liaison, OTAPS, regarding regional program needs.

Subject to general routine uses listed in the above Preliminary Statement.

Storage:

Files are maintained in folders in metal file cabinets with three-way combination locks.

Records are indexed in alphabetical order. Alternatively records may be indexed by skills categories but alphabetically within such skills categories.

Records are available only to Peace Corps staff who have a need for such records in the performance of their duties.

These records are reviewed annually and those which are no longer necessary for current operations are destroyed.

Contract/Training Specialist, Africa, Inter-America or NANEAP Operations, and Administrative Liaison, Office of Training and Program Support, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

The individual contractor or consultant to whom the record pertains, supervisors and other Peace Corps personnel.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a(k)(5).

None.

Office of Compliance, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

Any employee, applicant for employment, Peace Corps Volunteer, trainee, or applicant for volunteer service who has filed a complaint of discrimination against Peace Corps.

The complaint, correspondence related to the complaint, copies of personnel records, investigatory materials and affidavits, and information as to how the complaint was resolved.

Executive Order 11478, 29 CFR part 1613, 22 U.S.C. 2504(a), and 42 U.S.C. 5057(c).

This system was established to record actions taken on complaints of discrimination against Peace Corps.

Contents of these records may be disclosed and used as follows: a. To the Equal Employment Opportunity Commission or the Merit Systems Protection Board and its Special Counsel for hearings and/or administrative appeals on a complaint of discrimination. b. To the Department of Justice in connection with any suits brought against the agency for alleged discrimination. c. To the Equal Employment Opportunity Commission for advice and counsel within its jurisdiction. d. Other routine uses as stated in the above Preliminary Statement.

Storage:

Records are maintained in folders in metal file cabinets with manipulation proof combination locks when not in immediate use.

Records are indexed alphabetically.

Records in the system are available only to appropriate personnel in the Office of Compliance and other designated officials of Peace Corps with a need of such records in the performance of their duties.

Records are destroyed four years after the close of the case.

Director, Office of Compliance, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Data in this system is obtained from the following categories of sources: 1. Employees, Volunteers or applicants of Peace Corps involved as complainants, witnesses, etc. in discrimination complaints. 2. Reports of investigations and other materials prepared by Equal Employment Opportunity Officers, counsellors and investigators. 3. Copies of Agency documents relevant to any EO investigation. 4. Records of hearings on complaints. 5. Records of decision on complaints or settlements thereof.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a (k)(2) and (k)(5).

None.

Maintained at Peace Corps Headquarters, the Service Centers and Peace Corps countries.

Peace Corps employees who have had job-related injuries or illness.

Reports of occupational injuries and illness and medical reports with respect thereto.

The Occupational Safety and Health Act of 1970, Executive Order 12196.

These records were established to record information and resulting actions pertaining to employee occupational injuries and illness.

Occupational injury and illness reports are maintained in order to provide data, including statistical data required by the Occupational Safety and Health Administration, Department of Labor. Other routine uses as stated in the above preliminary statement.

Storage:

Records are maintained in folders in metal file cabinets with manipulation proof combination lock.

Records are indexed in alphabetical order.

Records are available only to Peace Corps employees having a need for such records in the performance of their official duties.

Records in this system are retained indefinitely pending issuance of final retention schedule by the National Archives and Records Administration.

Chief, Health and Benefits and Analysis Branch, Office of Medical Services, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information contained in the system is obtained from the following categories of sources: Employees who have suffered a work-related illness or injury and Peace Corps supervisory personnel.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a(k)(2).

Office of Planning, Budget, and Finance, Peace Corps, 1990 K Street, NW., Washington, DC 20526.

Any recipient eligible for federal disbursement from the Peace Corps.

Personnel actions employing, promoting and terminating employees, savings bond applications, advices of allotments, IRS tax levels, notice of deduction for health insurance, Combined Federal Campaign, union dues withholdings applications, and educational allowances for children of overseas employees and records regarding collections for overpayments and time and attendance records.

GAO Policy and Procedures Manual, 31 U.S.C. 3512, and, the Budget and Accounting Procedures Act of 1950.

This system was established to record moneys paid, allotments authorized, leave earned and used, and retirement benefits earned.

Information from these records are routinely provided as follows:

1. To the Treasury for payroll and savings bonds and other deduction purposes.

2. To Internal Revenue Service with regard to tax matters.

3. To participating insurance companies holding policies with respect to Federal employees employed by Peace Corps.

4. To Federal Agency to perform payroll services for the Peace Corps.

5. These records and information in the records may be disclosed to any other federal agency for the purpose of effecting administrative offset against the debtor to recoup a delinquent debt to the US Government by the debtor.

Storage:

Records are maintained in folders and looseleaf binders in metal file cabinets with manipulation proof combination locks. The individual Time and Attendance records maintained by designated timekeepers throughout the agency are stored in a metal file cabinet with a key lock or manipulation proof combination lock.

Records are indexed in alphabetical order.

Records in this system are available only to employees of Peace Corps with a need for such records in the performance of their official duties.

Records in this system are maintained for three years after the end of the fiscal year in which an employee terminates employment with Peace Corps and then retired to the Records Center in accordance with GAO instructions and General Records Schedule 2. The Time and Attendance sign in/sign out sheets are maintained for six years in the Agency Records Center and then destroyed.

Designated timekeepers throughout the agency and Chief, Volunteer and Staff Payroll Services Branch, Accounting Division, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Peace Corps employees and the individual to whom the record pertains.

None.

Office of Administrative Services, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

(1) Persons serving in, having served in, or who are served by programs initiated by Peace Corps, (2) persons working with Peace Corps programs on a volunteer basis and (3) the general public (nationwide for media impact studies, postservice studies, etc).

The system contains information necessary to provide statistical and analytical data in connection with agency activities including volunteer projects. The agency anticipates studies in such areas as: Recruitment, impact of advertising campaigns or media on a given area; public awareness of Peace Corps programs; program effect in particular demographic areas; impact of volunteer service on individuals after service. Individuals will be asked to complete a form and will be informed of the particulars of a study, i.e., the specific purpose of the study, who is conducting the study, the use of the information they submit; who has access to information; provisions of the Privacy Act; the authority for collection of the data; the effect of nondisclosure; and the particular study title.

Information requested may include names and addresses, relationships to a particular agency activity, age, race, education, ethnic background, employment history, family size and age groups, marital status, volunteer program interest area, effect of advertising on the individual. Although it is impossible to foresee all information which will be gathered for study, the agency anticipates that such data may be collected. Subsystems of records may be set up for relatively short periods of time during the information gathering stage. The overall responsibility for these subsystems comes under the Office of Administrative Services. Records will be retained only as long as needed for the study but statistical data may be retained after personal identifiers have been removed.

The Peace Corps Act, 22 U.S.C. 2501, et seq.

This system was established to provide the Peace Corps with statistical and analytical data in connection with agency activities.

Data maintained in this system will be used to enable the agency to carry out its authorized functions in connection with program and project evaluation as stated in routine use number 6 in the preliminary statement above in this notice. Initially, the information will be furnished by the individual to the Peace Corps staff personnel or personnel performing the study on behalf of Peace Corps. Such records will be retained only as long as required to complete the work.

Storage:

These records may be maintained in various fashions. Material placed on computers shall be stored in disc packs with tape backup. All records will, in any event, be maintained and filed in rooms or cabinets with manipulation proof combination locks when not in immediate use.

Records are retrievable through name or identifying number.

Records in this system will be available only to appropriate personnel, including staff or other individuals working on Peace Corps' behalf, having a need for such records in the performance of their duties.

Records in this system will be maintained only so long as necessary to carry out the management survey or other function for which they were collected and then will either be destroyed or the information may be stored after removal of all personal identifiers.

Director, Office of Administrative Service, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information will be obtained from the individual or persons dealing with Peace Corps programs.

None.

Office of the General Counsel, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

1. Applicants for employment with Peace Corps. 2. Staff employees of Peace Corps. 3. Peace Corps Volunteers, trainees and applicants for volunteer service.

Records of any legal matter affecting any present or former staff member or Peace Corps Volunteers or any applicant for employment or volunteer service in Peace Corps whose employment or service has raised any legal question. Included among the kinds of records maintained are those involving employee grievances, appeals from adverse actions, claims by and against staff members, records concerning litigation in which Peace Corps staff members or Volunteers become involved as parties, legal queries from staff members regarding themselves or their employment and answers thereto and any other matter involving a contact between a staff member or Volunteer and an attorney of the Office of General Counsel.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

These records are maintained under the general authority of the Office of General Counsel to represent the Agency in connection with its dealings with its employees and volunteers and the general functions of the Office of General Counsel to provide advice and counsel to the Director of the Agency and his or her staff.

These records are not routinely disclosed outside the Agency except in the following circumstances: 1. To the Department of Justice in conjunction with litigation or potential litigation in situations in which the Department may be called upon to provide representation to the Agency. 2. In circumstances set forth in paragraph 1, 3, 5, 7, and 8 of the general rountine uses set forth in the Preliminary Statement.

Storage:

Files are kept in separate file folders in cabinets secured by changeable combination locks or bar locks secured by such combination locks.

Files are available only to personnel of the Office of General Counsel which includes attorneys and confidential secretaries.

Files are maintained for the duration of the litigation or other matter to which they refer and retired on an annual review basis to the Federal Records Center for 27 years at which time they are destroyed.

General Counsel, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Data is obtained from the following categories of sources: 1. Peace Corps applicants for employment, employees, volunteers and trainees and applicants for volunteer service. 2. Correspondence and reports from persons and agencies dealing with the agency and its employees. 3. Work product and research of lawyers of the office.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a (k)(1), (k)(2), and (k)(5).

None.

Office of Financial Management, Fiscal Services Branch, 806 Connecticut Avenue, NW, Washington, DC 20526.

Any current or former Peace Corps employee, Volunteer or vender, or person invited to travel for Peace Corps.

(1) The Voucher Payment Record is a single index card form containing the following data: Invoice number or date, amount paid, voucher and schedule number, contract or purchase order number and type of payment (advance, partial or final). (2) The Schedule of Payments Records consist of the invoice received, document authorizing the action to be taken such as the travel authorization or purchase order and the voucher making the payment as well as the SF-1166 (Voucher and Schedule of Payments) and SF-1081 (Voucher and Schedule of Withdrawals and Credits--used in government only), and to which other documents are attached. (3) The Travel Authorization records consists of copies of obligated travel authorizations, travel vouchers, receipts, records of payments and other materials related to official travel. (4) The staff and Volunteer Household Storage records consists of Travel Authorization, a copy of the invoice for payment and record of partial payment form.

The Peace Corps Act, 22 U.S.C. 2501 et seq; The Budget and Accounting Act of 1921; Accounting and Auditing Act of 1950; and the Federal Claim Collection Act of 1966.

The purpose of this system is to record payments made as a result of purchase orders, travel authorizations, or other authorization documents.

The contents of these records may be disclosed and used as follows: a. To appropriate officials in the Department of Treasury, b. To the household storage vendor in the event there is a discrepancy between the vendor and Peace Corps records, c. Subject to routine uses listed in the above Preliminary Statement.

Storage:

Records are stored in filing cabinets with bar locks, key locks or manipulation proof combination locks when not in immediate use.

Records are filed alphabetically by last name or numerically by schedule number.

Records are available only to appropriate Fiscal Services Branch personnel and other appropriate officials of Peace Corps with the need for such records in the performance of their duties.

Records are held for three years and retired to the Federal Records Center in accordance with General Accounting Office instructions and General Records Schedule 6. Staff and Volunteer household storage records are retained for two years after termination or retirement and retired to the Federal Records Center.

Chief, Fiscal Services Branch, Accounting Division, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Data is obtained from documents provided by the individual or the vendor.

Not applicable.

Office of Private Sector Initiatives, Peace Corps, 1111 20th St., NW., Washington, DC 20526.

Individuals making donations to Peace Corps partnership projects or inquiring about partnership projects; volunteers.

For donors: name, address, telephone number, e-mail address, donor number, and contribution amount. For volunteers: name, address, and close of service date.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

To record and track donations to the Peace Corps and to provide program and project updates to donors.

General routine uses A through M apply to this system.

Disclosure to consumer reporting agencies:

None.

Storage:

On paper and in a computerized database.

By donor name, donor number, project name or project number.

Computer records are maintained in a secure, password-protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in a secure, access-controlled area.

Records are kept until three years after completion of project, and then retired to the Federal Records Center to be maintained and destroyed in accordance with General Records Schedule 6.1.2.

Director, Office of Private Sector Initiative, Peace Corps, Office of Private Sector Initiatives, 1111 20th St., NW., Washington, DC 20526.

Any individual who wants notification that this system of records contains a record about him or her should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Any individual who wants access to his or her record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Any individual who wants to contest the contents of a record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Donor and Peace Corps volunteers.

None.

None.

Contracts Division, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

Those persons contracted by the Headquarters Procurement Branch to serve as personal services contractors for the Peace Corps.

The records maintained contain the history of employment, including earning records of individuals hired as personal services contractors.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

This system was established to keep a record of information used to determine personal service contractor eligibility for employment and pay determinations.

Subject to routine uses listed in the above Preliminary Statement.

Storage:

Files are maintained in folders in metal file cabinets with manipulation proof combination locks and in a locked room when not in immediate use.

Records are arranged by contract number.

Records in the system are available only to appropriate personnel in the Contracts Division and other appropriate officials of Peace Corps with the need for such records for the performance of their duties.

Records in the system are maintained in the Contracts Division for one year after the closing date of the contract then disposed of in accordance with General Records Schedule 3.4.

Director, Contracts Division, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information contained in the system is obtained from the following categories of sources: Individual contractors, Peace Corps Overseas Staff, and Peace Corps Washington Staff.

These records or portions of these records may exempted by 5 U.S.C. 552a (k)(5).

None.

These records are maintained in the office of each Peace Corps program overseas. The number of offices fluctuates from time to time as programs are added or withdrawn. A complete list with specific addresses will be provided upon request to the Director, Administrative Services, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526. Any particular country in which Peace Corps maintains a program may be addressed by writing to the Country Director, c/o the American Embassy in such country.

Current and former Peace Corps staff, Volunteers, and trainees who have trained overseas.

This system consists of records of U.S. Government property assigned to Peace Corps staff, Volunteers or trainees for which they are accountable and which must be returned to the Peace Corps.

The Peace Corps Act, 22 U.S.C. Section 2501, et seq.

The system was established to record and account for U.S. Government property assigned to contractors, to Peace Corps overseas staff, Volunteers or trainees.

The contents of these records may be disclosed and used as follows: To the Department of State or any other Federal agency having the responsibility for accounting for the disposition of Federal property. Also, subject to general routine uses listed in the above Preliminary Statement.

Storage:

Records are maintained in metal file cabinets.

Records are indexed in alphabetical order in each Peace Corps post overseas.

Records are available only to Peace Corps staff having a need for such records in the performance of their official duties. For these purposes, host country nationals employed by the U.S. Government and working for Peace Corps are considered staff.

Records in this system are retained at overseas posts for two years after an employee or Volunteer leaves the country and then are destroyed burning, shredding or such other method as is approved by the Department of State for the disposal of such records.

Country Directors in each country in which Peace Corps maintains a program.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Peace Corps overseas staff. The individual to whom the record pertains.

None.

Peace Corps, Personnel Security Staff Office, 806 Connecticut Avenue, NW, Washington, DC 20526.

Current and former applicants for Peace Corps and ACTION staff employment and volunteer service. Individuals considered for access to classified information or restricted areas and/or personnel security determinations as contractors, experts, instructors, and consultants to Federal programs.

These records contain investigative information regarding an individual's character, conduct, behavior in the community where he or she lives; arrests and convictions for any violations of the law; reports of interviews with former supervisors, co-workers, associates, educators, etc.; reports about the qualifications of an individual for a specific position; reports of inquiries to law enforcement agencies, former employers, educational institutions attended; and other similar information developed from the above. Index cards are maintained on all appointees and volunteers on whom investigations were conducted. The cards reflect personal identifying information and investigative and clearance histories.

22 U.S.C. 2519, Executive Order 10450, and Federal Personnel Manual, Chapters 731, 732 and 736. In addition to the provisions cited above, there are various acts of Congress relating to personnel investigations authorizing the same by the Office of Personnel Management, which responsibility can, under Civil Service regulations and law, be delegated in whole or in part to agencies.

This system was established to keep on record that information used to determine eligibility or suitability for employment or volunteer service.

The contents of these records and files may be disclosed and used as follows: a. To the Office of Personnel Management as a part of the central OPM personnel investigation records system. b. Subject to the general routine uses listed in the above Preliminary Statement.

Storage:

Investigative record folders and index cards are maintained in General Services Administration approved metal file cabinets with three way combination locks in a room which is locked when not is use.

Records are indexed in alphabetical order.

All officials or employees having access to such records are required to have an appropriate security clearance. Generally these records are available only to personnel of the security office and to the Director of the Peace Corps and his other designees.

Records are maintained in the security office until closed, are held 3 years then retired to Federal Records Center. The Federal Records Center holds 27 years and then destroys.

Director, Personnel Security Staff Office, Office of the Associate Director for Management, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice. The Peace Corps conducts security investigations for the ACTION agency on a contract basis and resulting records are interfiled with Peace Corps records. All requests from the subjects of the ACTION records are referred to the ACTION General Counsel for a determination as to access and contest.

Same as "Record Access Procedures".

Information contained in this system is obtained from the following categories of sources: a. Applications and other personnel/security forms and information furnished by the individual. b. Investigative material furnished by other Federal agencies. c. By personal investigation or written inquiry from such sources as employers, schools, references, neighbors, associates, police departments, courts, credit bureaus, medical records, probation officials, prison officials and other sources as may be developed.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a (k)(l), (k)(2), and (k)(5).

None.

Peace Corps, Office of Personnel Management, 806 Connecticut Avenue NW, Washington, DC 20526.

Current and former employees, applicants, any individual involved in a grievance or grievance appeal or who has filed a complaint with the Equal Employment Opportunity Commission, Merit Systems Protection Board, Federal Labor Relations Authority, Federal Mediation and Conciliation Service, or other organization having jurisdiction over any aspect of employer/employee relations, and individuals considered for access to classified information or restricted areas and/or security determinations as contractors, employees of contractors, experts, instructors, consultants to Federal programs, or members of an Advisory Committee.

(1) The Grievance, Appeal and Arbitration files contain copies of petitions, complaints, charges, responses, rebuttals, evidentiary materials, briefs, affidavits, statements, records of hearings and decisions or findings of fact with respect thereto and incidental correspondence regarding complaints and appeals with respect to grievances and arbitration matters. (2) The Employees' Indebtedness files contain records which are primarily correspondence regarding alleged indebtedness of Peace Corps employees, including employees' responses, the agency's response to the employee and/or creditor and administrative correspondence and records relating to agency assistance to the employee in resolving the indebtedness, if appropriate. (3) The Performance Evaluation files consist of the annual performance evaluations of employee performance prepared by supervisors and reviewed by supervisory reviewing officials, together with comments, if any, by the employees evaluated. (4) The Management-Union Records system consists of automated data printouts showing an employee's name, grade, series, title, organizational entity and other associated data which determines his or her inclusion or exclusion from the bargaining unit under the existing union contract. The record also contains a printout showing the amount of dues withheld from each employee who has authorized such withholding, and other related data. (5) The Personnel Management Information system is a computer-based record which includes data relating to tenure, benefits eligibility, whether former volunteer, end of tour dates, awards, etc., and other data needed by Personnel and agency managers which used for management purposes. (6) The Inactive Service Record Card contains a record of personnel actions made during employment, forwarding address, reason for leaving, social security number, date of birth, tenure information and disposition of the official personnel folder.

The Peace Corps Act, 22 U.S.C. 2501 et seq., provisions of Title 5, U.S.C., Title 5, Code of Federal Regulations, the Federal Personnel Manual, the Foreign Affairs Manual, Executive Order 11491 and other Executive Orders concerning management relations with employment organizations and various acts of Congress relating to personnel and security investigations.

This system was established to keep on record that information used to determine eligibility or suitability for employment; for payment of salary and other benefits; to effect personnel actions; to resolve complaints or grievances, and to provide essential employment-related information about employees to the Government.

(1) Grievance, Appeal and Arbitration Records and Files--in addition to the general routine uses may be disclosed and used (a) To the Office of Personnel Management; the Merit Systems Protection Board and the Office of Special Counsel, MSPB, on request in conjunction with any appeal or in conjunction with its official duties with regard to personnel matters and investigation regarding complaints of Federal employees and applicants; (b) To designated hearing examiners, arbitrators and third-party appellate authorities involved in hearing or appeal procedures. (2) Employees' Indebtedness Records and files may be released under general routine uses 1 and 2 listed in the preliminary statement in this notice. Under routine use number 1 records may be released only to an appropriate Federal agency and the records may also be referred to a court of law and before an administrative board hearing matters related to probation and parole. (3) Performance Evaluation files--in addition to the general routine uses may be disclosed to the Office of Personnel Management in connection with any request for information or inquiry as to Federal personnel regulations. (4) Management Union Records--in addition to the general routine uses may be disclosed and used for the following: (a) To the Peace Corps employees union for maintenance of its records with respect to dues and inclusion in the bargaining unit, (b) to the Treasury Department of preparation of payroll checks with appropriate withholding of dues, (c) to the OPM for union related reporting in the area of management/labor relations. (5) Personnel Management Information System in addition to the general routine use is used by agency officials for day to day work processing; statistical reports without personal identifiers; and for in-house reports relating to management. Information contained in this record is reflected in the individual's official personnel folder. (6) Inactive Service Record Card File--is used by personnel staff to verify service and for day to day work information. Unless specifically limited, information contained in these files is subject to the general routine uses listed in the above Preliminary Statement.

Storage:

Records are maintained in file folders, magnetic tape, lists or looseleaf binders and are stored in metal file cabinets with a three-way combination lock and/or secured rooms with access limited to those employees whose official duties require access.

Records are indexed by name or social security number or employee number.

Records are available only to Peace Corps employees having a need for such records in the performance of their duties.

The Grievances and Appeals Files are destroyed three years after the case is closed. Adverse Action files are destroyed four years after the case is closed. Employee Indebtedness records are destroyed when six months old. Performance Evaluation records are destroyed one year after employee completes one year of acceptable performance from the date of written advance notice of proposed removal or reduction in grade notice; acceptable performance ratings are destroyed upon supersession. The Personnel Management Information system computer based inactive records are purged one year from the date of resignation, separation and termination of employees from Peace Corps rolls. The Inactive Employee Service Records are reviewed annually for the removal and destruction of records with resignation, separation and termination dates that are six or more years old. The Management Union lists are retained until superseded by a corrected or updated list.

The Director of Personnel has overall responsibility for the official records covered by this system. Inquiries regarding records in these systems may be addressed to the Director of Personnel, or to the Privacy Act Officer, Office of Administrative Services, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information is obtained from the individual, the official personnel folder, statistical and other information developed by the Office of Personnel Management staff such as end of tour dates, arrival at post dates, and within class increase due dates, etc.; agency supervisors and reviewing officials, individual employee fiscal and payroll records; alleged creditors of employees; witnesses to any occurrences giving rise to a grievance, appeal or other action; hearing records and affidavits and other documents used or usable in connection with grievance, appeal, and arbitration hearings.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a(k)(5).

None.

Office of Personnel Management and the Office of Executive Talent Search and at agencywide manager's desks.

Applicants for staff employment with Peace Corps.

These files contain copies of applications for employment (SF-171), resumes submitted by applicants, and other background information regarding qualifications of the applicant for staff positions in Peace Corps.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

The purpose of this system is to provide a supply of qualified applicants for Country Director and senior level positions with the Peace Corps. This system also includes applications solicited or received by agency managers for unique or hard to fill positions.

The contents of these records and files may be disclosed and used as follows: a. To the Office of Personnel Management with regard to any question of eligibility, suitability or qualifications of an applicant for employment. b. To any source from which information is requested in the course of an inquiry as to the qualifications of an applicant, to the extent necessary to identify the individual, inform the source of the nature and purpose of the inquiry, and to identify the type of information requested. c. To the Executive Office of the President for candidates for Country Director and policy making positions. d. To United States Ambassadors in Peace Corps countries for Country Director appointees. e. Subject to routine uses listed in the above Preliminary Statement.

Storage:

Files are maintained in folders in metal file cabinets with three-way combination locks, or in a locked room or area during nonworking hours.

Records are indexed in alphabetical order.

Records are generally available only to Peace Corps employees with the need for such records in the performance of their duties.

Records filed in the Office of Personnel Management and the Office of Executive Talent Search banks are destroyed when applications are two years old. Applications which result in appointments are filed in the Official Personnel Folder and when the employee leaves the agency are retired to the Federal Records Center in St. Louis, or forwarded to the next Federal employing office. Applications filed at agency manager levels are held no longer than one year.

The Director, Office of Personnel Management and the Director, Office of Executive Talent Search, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526; agency managers located at Peace Corps headquarters and field offices.

See the Notification paragraph in the Preliminary Statement above in this Notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information contained in the system is obtained from the individual and from oral or written inquiries from sources disclosed by the applicant such as: Employers, schools, references, etc.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a(k)(5).

None.

Peace Corps Washington, D.C. and domestic and overseas field offices. Addresses are listed in the Preliminary Statement at the beginning of this notice.

Any Peace Corps employee, expert, consultant, applicant/trainee/volunteer, contractor or other individual engaged in authorized official travel for the Peace Corps.

Travel authorizations, vouchers; itinerary; Government Bills of Lading; packing letter and passport numbers which are included for overseas travel; diplomatic, official and no-fee passports for staff, trainees and volunteers; completed visa applications (filed temporarily for Peace Corps Trainees), and other travel related material.

The Peace Corps Act, 22 U.S.C. 2501 et. seq. The Budget and Accounting Act of 1921; The Accounting and Auditing Act of 1950; The Federal Claim Collection Act of 1966.

This system is maintained to provide a record to account for and issue payments as a result of authorized official Peace Corps travel and for audit purposes for the accountability of the expenditure of Federal funds.

Subject to routine uses listed in the above Preliminary Statement.

Storage:

Records are maintained in metal filing cabinets with manipulation proof combination locks or key locked filing cabinets or in a locked room after business hours.

Records are arranged alphabetically by name in accord with categories i.e., staff travel file, Peace Corps applicant/trainee/volunteer travel file, and consultant, expert, and invitational travel files. Some records are filed by country.

Records are available only to headquarters Travel Branch staff, field administrative staff and other appropriate officials of the Peace Corps with a need for such records for the performance of their duties.

Records in the system are maintained for one year after the individual leaves the agency.

Chief, Travel Branch, Office of Administrative Services, 806 Connecticut Avenue, NW, Washington, DC 20526, and the Administrative Officers in the Peace Corps' domestic and overseas field offices. The addresses for the three Service Centers, area recruiting offices and overseas posts change from time to time and may be obtained by contacting the Director, Office of Administrative Services, Peace Corps.

See the Notification paragraph in the above Preliminary Statement.

See the Access and Contest paragraph in the above Preliminary Statement.

Same as "Record Access Procedures."

Information is furnished by the individual traveller, supervisors or other Peace Corps staff.

None.

This system is made up of subsystems which are located agencywide in Peace Corps offices. These locations are (a) Headquarters, (b) three Service Center offices and area and sub-area Recruitment offices, and (c) each Peace Corps overseas program office. The number of Peace Corps overseas offices fluctuates as programs are added or withdrawn. Specific addresses will be provided upon request to the Director of Administrative Services. Any particular country in which Peace Corps maintains a program may be addressed by writing to the Country Director, Peace Corps, c/o The American Embassy in the country.

Current and former Peace Corps volunteers, trainees and applicants for volunteer service including Peace Corps United Nations Volunteers. A record may exist in a subsystem depending on whether a record was established as part of the application, selection, placement, and service process.

This major system covers a number of temporary and permanent records established during the applicant, selection, placement, training and service stages. Most information maintained in this system is furnished by the individual. Generally, the individual is aware of any necessary investigations being conducted and is either counseled or authorizes such investigations. As the record progresses through the subsystems, generally, the following folders may be established: PCV Applicant File; Medical File; and Trainee/Volunteer Service File. If certain situations warrant, a Special Services file may be established. These records are explained in detail in the following paragraphs. At the processing and program support desk levels temporary day to day sets of records may be used or set up to meet the needs of work processes. This information is usually extracted from the official record or is a duplicate of information contained in the official record and is utilized only as long as needed for a particular decision, project or period of service. Upon completion of the use of such records they are destroyed or, in the case of a permanent document or record, are forwarded to the Peace Corps Records Center for retirement.

(1) Volunteer Applicant Folder and Computer Based Record: This record contains forms related to the applicant process such as the application, references, overseas suitability assessments, invitation to training, trainee enrollment forms correspondence relating to the application, copies of other application documents, such as a Peace Corp background investigation form, evaluator-recruiter interview forms. Information is extracted from the official record hard copy to create a computer record which is used to track progress, issue labels for correspondence to the applicant and account for the establishment, retirement and ultimate destruction of the individual record. Statistical information, without personal identifiers, is used from the computer record.

(2) Trainee and Volunteer Service Pay Folder and Computer based record: This record contains correspondence, forms related to pay allowances, travel and service such as, the Oath, designation of beneficiary, address, social security number, duty station, next of kin, trainee registration form, service and termination documents. Information is coded from hard copy documents to create a computer record for pay and verification of service purposes.

(3) Medical Folder: The medical record contains medical examination forms and fitness for duty reports, medical claims, correspondence and cables, medical histories, payment records, record of the consulting physician, treatment, hospitalization and disposition of the case, and history of psychiatric or psychological treatment.

(4) Special Services Folder: This record contains information pertaining to any unusual or extraordinary action or circumstances happening during service or causing the termination of the volunteer or trainee. These records contain details of reenrollments, reinstatements, death or termination. Details include name, country of assignment, program number, dates of the action, and supportive documentation. Supportive documentation would include termination reports, staff recommendations, cables, financial information, travel arrangements and medical clearance. Death cases may also include an autopsy report, documentation of account of the death, designation of beneficiary, policy report, death certificate, correspondence related to final arrangements, money payments and other financial matters.

(5) Overseas Post Service and Medical Records: Contain correspondence and forms relating to in country service such as records of all payments or accrued credit to volunteers and trainees, advances or other items due to the government from volunteers or trainees, monthly living allowances, leave allowances, settling in allowances, property assignments. The medical record is maintained at post by the Peace Corps Health Official. It contains the entrance physical and dental examination records and record of treatment received while in Peace Corps.

(6) United Nations Volunteer Records: These records contain applications, correspondence related to the applicant/placement process, other records connected with the application, training and placement of persons wishing to serve or serving as United Nations Volunteers. For short periods of time references furnished by the applicant in support of the UNV application are kept in the UNV folder until the PC Applicant folder is received from the Office of Placement by Multilateral Programs. Then the UNV references, along with the UNV application, are forwarded to Geneva/UNV. Medical history forms for UNV applicants are forwarded by the examining facility to Peace Corps Office of Medical Services, who, after medical clearance by Peace Corps, forward them to the Medical Office, Geneva/UNV At the end of service or inactivation of the record the UNV record is forwarded to the Peace Corps Record Center for combining and retirement as regular Peace Corps volunteer records.

The Peace Corps Act, 22 U.S.C. 2501 et seq., and The Budget and Accounting Act of 1950.

This system was established to maintain records of individuals who apply for Peace Corps Volunteer service and to record resulting actions taken on the applications and service.

The contents of these records may be disclosed and used as follows:

(a) As stated in our general routine uses unless specifically exempted under this heading.

(b) To Peace Corps Volunteer host country officials to obtain visas, inform of pending arrival of the trainee/volunteer and for review of their qualifications for a program.

(c) To the trainee/volunteer's family or next of kin so that he or she may be located in case of emergency.

(d) To the Social Security Administration for crediting of social security accounts and reports withholdings.

(e) To the Internal Revenue Service to report on taxes paid and for income purposes.

(f) To Federal agencies having a need to verify volunteer eligibility for Federal employment under provision of Executive Order 11103.

(g) To the Treasury Department for purposes of issuing payroll checks, readjustment allowance checks or to report overpayments.

(h) To appropriate overseas U.S. Government agencies for monthly payroll preparation.

(i) To verify active or former volunteer service.

(j) Regarding the United Nations Volunteers records: In addition to our general routine uses the contents of these records may be disclosed and used as follows: 1. To designated officers and employers of the United Nations having a responsibility for the selection and placement of U.N. Volunteers. 2. To officials of a proposed host country desiring the assignment or placement of U.N. Volunteers.

(k) Regarding medical records: Notwithstanding subsections (a) through (j), in addition to our general routine uses the medical records may be disclosed or used only as follows: 1. To the Office of Workers' Compensation Programs, U.S. Department of Labor in connection with claims under the Federal Employee's Compensation Act. 2. To a physician or other medical personnel treating or involved in the medical treatment and/or care of an applicant, trainee or volunteer and having a need for such records for the provision of the medical treatment or care. In situations where it is practicable, the individual's consent will be obtained before releasing such information. 3. To psychiatrists or clinical psychologists when necessary for treatment. To the extent practicable disclosure will not be made without approval of the individual. 4. In death cases to notify designated life and/or personal property insurance companies to obtain payment of insurance benefits; to notify the Office of the Vice President for the preparation of condolence letters; to the family and next of kin; and Department of State.

Storage:

Records are maintained in folders, log books, cards, magnetic tape or disc packs with tape backup and are filed in metal filing cabinets with manipulation proof combination lock or in a room with a combination lock in the door, or in a locked room when not in use.

The majority of the subsystem records are retrievable alphabetically by the last name. A few are retrievable by the social security number; by subject headings but access may be gained by reference to an alphabetical name index; or by alphabetical order by country of assignment.

Records are generally available only to Peace Corps employees with specifically assigned duties which require working with the records on a day to day basis. They are available to other Peace Corps employees having the need for such records in the performance of their official duties. Personnel screening is employed to prevent unauthorized disclosure. Officials or employees having access to the security investigation records are required to have an appropriate security clearance.

Most volunteer records are kept no longer than seven years. The Volunteer Personnel and Payroll Computer Record and the Volunteer Description of Service records are kept permanently. Medical records are destroyed as follows: (1) Records of rejected applicants are destroyed after 18 months; (2) records of trainees who do not become volunteers and records of individuals who enroll as volunteers are destroyed 25 years from the completion of service or termination date. Applicant records are destroyed as follows: (1) Immediately rejected applicant records are destroyed in six months; (2) records of applicants rejected before reporting to training are destroyed in one year; and (3) records of individuals who report to training are destroyed seven years from the completion of service or termination date.

As the record flows from one stage to another, or if a record is established for a specific purpose, the system manager is the agency official responsible for that particular function. If an individual is in doubt as to whom to contact, he or she should contact the Director, Office of Administrative Services. The system managers are:

1. The three Peace Corps Service Center Managers located at the New York Service Center; Chicago Service Center; and the San Francisco Service Center.

2. The following system managers are located at 806 Connecticut Avenue, NW, Washington, DC 20526:

Chief, Office of Placement

Chief, Health Benefits and Analysis Division

Chief, Medical Operations Division

Chief, Volunteer and Staff Payroll Services Branch

Director, Management Information and Assessment Division

Supervisor, Peace Corps Applicant Records Center, Office of Placement

Director, Office of Special Services

Coordinator, Multilateral Programs Section

Peace Corps Country Desk Officers

3. The following system managers can be contacted at the overseas post of assignment:

Peace Corps Country Directors Overseas

Peace Corps Medical Officers Overseas.

See the Notification paragraph in the Preliminary Statement above in this notice.

See the Access and Contest paragraph in the Preliminary Statement above in this notice.

Same as "Record Access Procedures."

Information is obtained from the individual; sources whom the individual has named; Peace Corps employees and other volunteer/trainees; medical personnel who have treated an applicant/trainee/volunteer or reviewed their medical records; medical contractors; U.S. Government investigative agencies, including the Office of Personnel Management; The Merit Systems Protection Board and its Special Counsel; the Federal Labor Relations Authority; local law enforcement officials; Peace Corps Host Country Nationals; Peace Corps Country American Embassy and Consulates, United Nations Staff; and job supervisors.

These records or portions of these records may be exempted by authority of 5 U.S.C. 552a (k)(5).

None.

Peace Corps, Office of Volunteer Recruitment and Selection, 806 Connecticut Avenue NW, Washington, DC 20526.

All former staff and volunteers.

Individual former staff and former volunteer files containing the following information about the particular individual: Name; current address; current phone number; social security number; date of birth; next of kin name and address; pre-service, service, and post-service education; employment and training experience; trade skills; language skills; educational level; teaching experience; current interest in voluntary service; type of volunteer/staff duty assignment; and location of assignment.

The Peace Corps Act, as amended (22 U.S.C. 2501, et seq.).

Information in this file will be used by the Peace Corps agency to involve former staff and volunteers with policy formation, program evaluation, recruitment, foreign and domestic disaster relief, and to keep up-to-date addresses for mailing publications and public affairs releases.

Storage:

Files are maintained on magnetic discs and tapes which are stored in a locked room when not in immediate use in a building with a 24-hour guard.

Records are indexed by categories such as skills, social security number, and alphabetical order.

Records in the system are available only to appropriate officials of the Peace Corps with the need for access to such records for the performance of their duties.

Records are begun following the end of staff and/or volunteer services and retained for the "life" of the volunteer/staffer. These records have no present destruction date and are now expected to be destroyed 50 years after establishment.

Coordinator, Former Volunteer List Program, Peace Corps, 806 Connecticut Avenue, NW, Washington, DC 20526.

Individuals wishing to see information in their records, inquire if the system of records contains information about them, or contest/correct information, should provide their name, any former name, date of birth, social security number, dates of service, if known, location of service and type of service (whether volunteer or staff). Individuals should address their inquiries to the Director, Office of Administrative Services, Peace Corps, Washington, DC 20526. All inquiries should have "Privacy Act Request" noted on the envelope.

Information supplied by former staff and former volunteers.

None.

Office of Inspector General, Peace Corps, 1990 K Street, NW, Room 5300, Washington, DC 20526.

(A) Subjects of investigations or complaints, including (but not necessarily limited to) current and former PC employees (including foreign service nationals), trainees, and Volunteers; current and former experts, consultants, contractors and their employees; other parties doing business with the PC; and other individuals whose acts or omissions relate to alleged violations of any law or regulation which affects the integrity of operations or facilities of the PC.

(B) Witnesses, complainants, confidential or nonconfidential informants, suspects, or parties who have been identified by the OIG or by other agencies, and members of the general public as within the authorized functions of the Inspector General.

Correspondence related to investigations: Letters, memoranda and other documents describing or related to complaints of alleged criminal or administrative misconduct; information provided by subjects, witnesses, and governmental investigatory or law enforcement organizations; reports of investigation, including related affidavits, statements from witnesses, memoranda of interviews, transcripts of testimony taken in the investigation and accompanying exhibits; documents and records or copies obtained during the investigation; working pages of the staff, investigators' notes, and other documents and records relating to the investigation; information about criminal, civil, or administrative referrals; and opening reports, progress reports, and closing reports with recommendations for corrective action.

The Inspector General Act of 1978, as amended (5 U.S.C. App. 3) and 5 U.S.C. 301.

Pursuant to the Inspector General Act of 1978, as amended, the system is maintained for the purposes of (1) Conducting and documenting investigations by the OIG or other investigative agencies regarding PC programs and operations, both domestic and foreign, and reporting the results of investigations to other Federal agencies, other public authorities or professional organizations which have the authority to bring criminal or civil prosecutions, to take administrative actions, or to impose other disciplinary sanctions; (2) documenting the outcome of OIG investigations; (3) maintaining a record of the activities which were the subject of investigations; (4) reporting investigative findings to other PC offices for their use in operating and evaluating their programs or operations, and in the imposition of civil or administrative sanctions; (5) coordinating relationships with other Federal, State and local governmental agencies, and nongovernmental entities in matters relating to the statutory responsibilities of the OIG; and (6) acting as a repository and source for information necessary to fulfill the reporting requirements of the Inspector General Act.

1. A record in the system of records may be disclosed, as a routine use, to other agencies, offices, establishments, and authorities, whether federal, state, local, foreign, or self-regulatory (including, but not limited to, organizations such as professional associations or licensing boards), authorized or with the responsibility to investigate, litigate, prosecute, enforce, or implement a statute, rule, regulation, or order, where the record or information, by itself or in combination with other records or information:

(a) Indicates a violation or potential violation of law, whether criminal, civil, administrative, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, or

(b) Indicates a violation or potential violation of a professional, licensing, or similar regulation, rule or order, or otherwise reflects on the qualifications or fitness of an individual who is licensed or seeking to be licensed.

2. A record from the system of records may be disclosed, as a routine use, to any source, private or governmental, to the extent necessary to secure from such source information relevant to, and sought in furtherance of, a legitimate OIG investigation, inspection or audit.

3. A record from the system of records may be disclosed, as a routine use, to a Federal, State, local or foreign agency maintaining civil, criminal or other relevant enforcement information, or other pertinent records, if necessary to obtain information relevant to a PC decision concerning the assignment, hiring or retention of an individual, the issuance of a security clearance, or the letting of a contract.

4. A record from the system of records may be disclosed, as a routine use, to other agencies, offices or establishments of the executive, legislative, or judicial branches of the federal or state government:

(a) Where such agency, office, or establishment has an interest in the individual for employment purposes, including a security clearance or determination as to access to classified information, and needs to evaluate the individual's qualifications, suitability, or loyalty to the United States Government or

(b) Where an agency, office or establishment conducts an investigation of the individual for purposes of granting a security clearance, or making a determination of qualifications, suitability, or loyalty to the United States Government or access to classified information or restricted areas, or

(c) Where the records or information in those records are relevant and necessary to a decision with regard to the hiring or retention of an employee or disciplinary or other administrative action concerning the employee, or

(d) Where disclosure is requested in connection with the award of a contract or other determination relating to a government procurement, or the issuance of a license, grant or other benefit by the requesting agency, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the record is relevant and necessary to the requesting agency's decision on the matter, including but not limited to, disclosure to any Federal agency responsible for considering suspension or debarment action where such record would be germane to a determination of the propriety or necessity of such action, or disclosure to the United States General Accounting Office, the General Services Administration Board of Contract Appeals, or any other Federal contract board of appeals in cases relating to an agency procurement.

5. A record from the system of records may be disclosed, as a routine use, to the Department of Justice to the extent necessary for obtaining its advise on any matter relevant to an OIG investigation, audit, inspection, or other inquiry related to the responsibilities of the OIG, including advice concerning the accessibility of a record or information under the Privacy Act or Freedom of Information Act.

6. A record from the system of records may be disclosed, as a routine use, to a Congressional Office as described in General Routine Use number 7.

7. A record from the system of records may be disclosed, as a routine use, to the Office of Special Counsel where relevant and necessary to carry out its functions and relevant and necessary to carry out OIG operations to detect and prevent fraud, waste, and abuse.

8. In the event of litigation, a record from the system of records may be disclosed, as a routine use, to the Department of Justice, other counsel or representative for the PC, a court, adjudicative body (including but not limited to the Merit Systems Protection Board and Equal Employment Opportunity Commission), individual or entity designated by the OIG or PC to resolve disputes, and/or a potential witness where disclosure is relevant and necessary to the litigation and is compatible with the purpose for which the records were collected. Such a disclosure may be made in the event that one of the parties listed below is involved in the litigation, or has an interest in such litigation: (i) PC, or any component of the Agency; (ii) Any employee of PC in his or her official capacity; (iii) Any employee of PC in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (iv) the United States, where PC determines that the litigation is likely to affect the Agency or any of its components.

9. A record from the system of records may be disclosed, as a routine use, to the Office of Management and Budget for the purpose of obtaining its advice regarding agency obligations under the Privacy Act, or in connection with the review of private relief legislation.

10. A record from the system of records may be disclosed, as a routine use, to debt collection contractors for the purpose of collecting delinquent debts as authorized by the Debt Collection Act of 1982, 31 U.S.C. 3718.

11. A record from the system of records may be disclosed, as a routine use, to independent auditors or other private firms with which the OIG has contracted to carry out an independent audit or investigation, or to analyze, collage, aggregate or otherwise refine data collection in the system of records, subject to the requirement that such contractors shall maintain Privacy Act safeguards with respect to such records.

12. A record from the system of records may be disclosed, as a routine use, to the U.S. Ambassador or his or her designee in host countries where the Peace Corps serves as described in General Routine Use number 9.

Storage:

The files consist of paper records maintained in folders and an automated data base maintained on computer diskettes. The folders and diskettes are stored in locked metal file cabinets. The file cabinets are located in secured offices in the Office of the Inspector General.

The records are retrieved by the name of the subject of the investigation. The records are retrieved by manual or computer search of alphabetical indices or cross-indices. Indices list names and known addresses of individuals, companies, and organizations.

The records are available only to those persons whose official duties require such access. The records are kept in limited access areas during duty hours and in locked file cabinets in locked offices at all other times.

Files containing information or allegations, which are of an investigative nature but do not relate to a specific investigation, are retained for a period of 5 years and then destroyed. All other investigative files are placed in inactive files when the case is closed. Closed case files are retained for 10 years and then destroyed, unless the record is deemed to have historical significance.

Inspector General, Office of Inspector General, Peace Corps, 1990 K Street, NW, Room 5300, Washington, DC 20526.

Individuals seeking to determine whether this system of records contains information pertaining to themselves should write to the System Manager at the above address, furnishing his or her name, address, and social security number.

See Notification Procedures above.

See Notification Procedures above.

Peace Corps and other Federal, State and local government records; interviews of witnesses; documents and other material furnished by nongovernmental sources. Sources may include confidential sources

Pursuant to, and limited by, 5 U.S.C. 552a(j)(2), this system of records is exempt from all the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1) and (2), (e)(4)(A) through(F), (e)(6), (7), (9), (10), and (11), and (i), insofar as the system contains information pertaining to criminal law enforcement investigations. This system of records is also exempt from the provisions of 22 CFR 308.11 through 308.17 to the extent that the provisions of these sections conflict with this paragraph.

Pursuant to, and limited by, 5 U.S.C. 552a(k)(2), this system of records is exempt from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) insofar as it contains investigatory materials compiled for law enforcement purposes. This system of records is also exempt from the provisions 22 CFR 308.11 through 308.17 to the extent that the provisions of these section conflict with this paragraph.

The financial system is located at the Peace Corps Headquarters. Authorized staff in Peace Corps offices, including those overseas, can access the automated system or its components. The Peace Corps office locations include Headquarters; Regional Recruitment offices; and Peace Corps overseas Posts. The number of Peace Corps recruiting offices is 11. The number of overseas offices (posts) fluctuates, from about 67 to about 71.

Individuals the Peace Corps owes money to or who receives a payment from the Peace Corps and those who owe money to the United States. These individuals consist of current and former Employees; Peace Corps Volunteers, Crisis Corps Volunteers; United Nations Volunteers; and returned Volunteers; Personal Services (PSC) and Other Contractors, Consultants, and Vendors who travel or perform certain services for PC; Donors; and Individuals whom Peace Corps Volunteers and Crisis Corps Volunteers have designated to receive their W-2 forms.

When applicable, information in the system includes, but is not limited to: Name, address, country of assignment, employee number, vendor number, social security number; Taxpayer Identification Number (TIN), including background and supporting documentation for most categories of individuals; banking data, PSC vendor Data Universal Numbering System (DUNS) number; contract numbers and contracts, invoice and payment records; travel payment records; Peace Corps, Crisis Corps, and United Nations Volunteer ID number, telephone numbers; date of birth, contacts, account numbers and payment records; claims, donors (Federal and non-federal), donor numbers and donation history.

Budget and Accounting Procedures Act of 1950; Federal Managers Financial Integrity Act; and the Office of Management and Budget (OMB) Circular A-127, The Peace Corps Act, 22 U.S.C. 2501, et seq., Debt Collection Improvement Act of 1996.

To support the financial functions required to track financial events, provide financial information significant to the financial management of Peace Corps and/or required for the preparation of financial statements and other federally-mandated reports and for the issuance of payments.

Peace Corps general routine uses A, B, C, D, E, F, G, H, I, J, K and L apply to this system. Records may also be disclosed to:

1. The Department of Treasury for disbursements to vendors and travelers; or

2. The Department of State for disbursements to vendors and travelers.

3. The Department of Treasury for debt collection and to conduct a computer matching program in order to collect debts.

4. The Internal Revenue Service for tax reporting and submission of W-2 and 1099 information.

5. General Services Administration for Federal Procurement Data System (FPDS) reporting on contracts awarded.

6. Other Federal agencies with whom PC has established Interagency/Reimbursable Agreements.

Storage:

In a computerized database with background documentation or reports available on paper.

By name, Volunteer ID number, SSN, contract or purchase order number, invoice number, payment batch number, customer number or vendor number, DUNS number. Paper records are retrieved according to Volunteer name, country location code, purchase order number, contract number, project number, vendor name, and SF1166 Schedule of Payments number.

Computerized records are maintained in a secure, password-protected computer system. These records are available to Peace Corps employees and contractors with assigned duties requiring work with the records on a day-to-day basis. The office supervisors authorize the appropriate level of FMS record access for each user. FMS databases are backed up nightly. The domestic back-up media is stored in a data center until delivered to GSA/DOD-approved facilities for offsite storage. Back-up media in overseas PC offices is stored on site in fire-proof containers. Paper records are maintained in lockable file cabinets. The paper records and computer media are maintained in secure, access-controlled areas or buildings.

Computerized records are stored within the FMS database and are being retained for a minimum of 8 years. The paper records of vouchers, contracts (with award amounts greater than $25,000), procurement files, and schedules of payments are retained for up to 6 years and 3 months after the fiscal year of the award or after the final payment has been issued; Volunteers/Trainees records are retained up to 7 years and 3 months after the Volunteer/Trainee has terminated or closed service; and records of donors are held for up to 7 years unless they are no longer needed.

Chief Financial Officer, Office of the Chief Financial Officer, U.S. Peace Corps, 1111 20th St., NW., Washington, DC 20526-0001.

Any individual who wants to know whether this system of records contains a record about himself or herself, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager or Privacy Act Officer. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Record subject and Peace Corps staff.

None.

Peace Corps offices (and other sites utilized by the Peace Corps) throughout the world. Headquartered at Peace Corps, Office of Information Resource Management, 1111 20th Street, NW., Washington, DC 20526.

All or any individuals who access Peace Corps network computers or mainframe/enterprise servers, including individuals who send and receive electronic communications, access Internet sites, or access system databases, files, or applications from Peace Corps computers or sending electronic communications to Peace Corps computers; and individuals attempting to access Peace Corps computers or systems without authorization.

Records in this system of records may include: Records on the use of interoffice and Internet e-mail systems, including the e-mail address of the sender and receiver of the e-mail message, subject, date, and time; records on user access to Peace Corps networks, including user ID, date and time of log on and log off, and denials of access to unauthorized files or directories; records of Internet access from a Peace Corps computer, such as the Internet Protocol (IP) address of the computer being used to initiate the Internet connection, the site accessed, date, and time; records relating to mainframe/enterprise server access, such as user ID of the individual accessing the mainframe, date and time, and the process being run on the mainframe; records relating to verification or authorization of an individual's access to systems, files, or applications, such as user IDs, passwords, user names, title, and agency.

Logs of Internet access from a Peace Corps computer do not contain names or similar personal identifiers. However, for official government business purposes, a name may be associated with an IP address.

The Computer Security Act of 1987, 49 U.S.C. 1441 note, requires Federal agencies to plan for the security and privacy of their computer Systems nad the Peace Corps Act, 22 U.S.C. 2501, et seq.

The underlying raw data in this system of records is used by the Peace Corps' systems and security personnel, or persons authorized to assist these personnel, to plan and manage system services and to otherwise perform their official duties. Authorized Peace Corps managers may use the records in this system to investigate improper access or other improper activity related to computer system access; to initiate disciiplinary or other such action; and/or where the record(s) may appear to indicate a violation or potential violation of the law, to refer such record(s) to the appropriate investigative arm of Peace Corps, or other law enforcement agency for investigation.

A. Disclosure for Law Enforcement Purposes. Information may be disclosed to the appropriate Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, if the information indicates a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the receiving entity.

B. Disclosure Incident to Requesting Information. Information may be disclosed to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, or to identify the type of information requested); when necessary to obtain information relevant to a Peace Corps decision concening retention of an employee or other personnel action (other than hiring), retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit.

C. Disclosure to Requesting Agency. Information may be disclosed to a Federal, State, local, or other public authority of the fact that this system of records contains information relevant to the requesting agency's retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for part or all of the record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.

D. Disclosure to Office of Management and Budget. Information may be disclosed to the Office of Management and Budget at any stage in the legislative coordination and clearance process in connection with private relief legislation as set forth in OMB Circular No. A-19.

E. Disclosure to Congressional Offices. Information may be disclosed to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual.

F. Disclosure to Department of Justice. Information may be disclosed for purposes of litigation, provided that in each case the disclosure is compatible with the purpose for which the records were collected. Disclosure for these purposes may be made to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Peace Corps is authorized to appear. This disclosure may be made when: 1. The Peace Corps, or any component thereof; 2. Any employee of the Peace Corps in his or her official capacity; 3. Any employee of the Peace Corps in his or her individual capacity where the Department of Justice or the Peace Corps has agreed to represent the employee; or 4. The United States (when the Peace Corps determines that litigation is likely to affect the Peace Corps or any of its components); is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Peace Corps is deemed by the Peace Corps to be relevant and necessary to the litigation.

G. Disclosure to the National Archives. Information may be disclosed to the National Archives and Records Administration in records management inspections.

H. Disclosure to Contractors, Grantee, and Others. Information may be disclosed to contractors, grantees, consultants, or Volunteer performing, or working on a contract, service, grant, cooperative agreement, job, or other activity for the Peace Corps and who have a need to have access to the information in the performance of their duties or activities for the Peace Corps. When appropriate, recipients will be required to comply with the requirements of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).

I. Disclosures for Administrative Claims, Complaints, and Appeals. Information may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics.

J. Disclosure to the Office of Personnel Management. Information may be disclosed to the Office of Personnel Management pursuant to that agency's responsibility for evaluation and oversight of Federal personnel management.

K. Disclosure in Connection with Litigation. Information may be disclosed in connection with litigation or settlement discussions regarding claims by or against the Peace Corps, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

In addition to the routine uses stated above in A, B, C, D, E, F, G, H, I, J, and K, the following shall apply to this system.

Disclosure to provide information to any person(s) and authorized to assist in an approved investigation of improper usage of Peace Corps systems.

Storage:

Records are stored in electronic and/or paper form.

Records may be retrieved by user name, user ID, e-mail address, or other identifying search term employed, depending on the record category. The Peace Corps does not usually connect IP addresses with a person. However, in some instances, for official government business purposes, the Department may connect the IP address with an individual, and records may be retrieved by IP address.

Access is limited to those who have an official need to know. Specifically, only systems and security personnel or persons authorized to assist these personnel have access to automated records and magnetic storage media. These records are kept in a locked room with controlled entry. The use of password protection identification features and other automated data processing system protection methods also restrict access. All records are located in buildings with restricted access.

Records of verification, authorization, computer system access, and other activities generated by the system shall be retained no longer than one year, unless required for management review. After one year, they are destroyed or deleted. (Records retention schedule pending approval by the Archivist of the United States.)

Office of Information Resource Management, Peace Corps, 1111 20th Street, NW., Washington, DC 20526.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(k)(5), this system is exempted from the provisions of the Privacy Act of 1974 that permit access and correction. Individual notification of this system and declaration of acceptance of this policy appears in the form of a Privacy Screen that must be acknowledged by each individual before access is granted to use a Peace Corps computer. This prompt appears with every beginning access or initiation of systems on the computer.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of records, should make a written request to the System Manager. Requesters will be required to provide adequate identification such as a driver's license or employee identification card, or other identiying document. The written request should provide name, assigned computer location, and a description of information being sought, including the time frame during which the record(s) may have been generated. Provide verification of identity. Identify the information being contested, the reason for contesting it, and the correction requested. In general, this information is computer-generated and is not subject to contest.

See Notification Procedures above.

See Notification Procedures above.

Most records are generated internally, i.e., computer activity logs; individuals covered by the system; and management officials.

None.

Office of Medical Services, Peace Corps, 1111 20th St., NW., Washington, DC 20526.

Peace Corps Volunteers (PCVs) who serve in areas with widespread chloroquine-resistant P. falciparum (CRPF) malaria.

Personal identifiers, geographical region and country, names of medications, possible side effects from medication, and behavioral activities.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

To study and better understand the factors that influence antimalarial medication compliance. These records will be used by the staff of the Surveillance and Epidemiology Unit of the Office of Medical Services to collect, analyze and evaluate data from the surveys to determine the effectiveness of in-country health care.

General routine uses E, F, G, and H apply to this system.

Records may also be disclosed to:

1. The data from the surveys may be disclosed to the Centers for Disease Control and Prevention (CDC).

2. Data in aggregate form may be disclosed to the Department of State and the Department of Defense.

Storage:

On paper and in a computerized database.

By personal identifier, assigned country, type of medication, side effects, behavioral activity types.

Paper records are maintained in a lockable cabinet. Computer records are maintained in a secure, password-protected computer system. All records are maintained in secure, access-controlled areas or buildings.

The records will be maintained for three years after completion of the study. The records will be destroyed in accordance with the Peace Corps records management policy.

Director, Office of Medical Services, Peace Corps, 1111 20th Street, NW, Washington, DC 20526.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Record subject.

Office of Management, Human Resources Management, 1111 20th Street NW., Washington DC 20526. Occasionally located on a temporary basis in domestic offices and overseas Posts. Electronic records are stored offsite by a contracted agent of the agency in a secure facility.

All applicants for employment with the Peace Corps (including unsuccessful applicants).

To the extent that an agency utilizes an automated medium in connection with maintenance of records in this system of records.

Application forms, resumes and related correspondence. Position vacancy announcement information such as position title, series and grade level(s), office and duty location, opening and closing date of the announcement, and dates of referral and return of lists of qualified candidates; applicant personal data such as name, address, social security number, date of birth, sex, veterans' preference and federal competitive status; and applicant qualification and processing information such as qualifications, grade level eligibility, reason for ineligibility, referral status, and dates of notification.

Related correspondence may include referral letters and memoranda relating to the application process; education and training related documentation; employment history and earnings; honors, awards or fellowships; military service; convictions or offenses against the law; names of relatives employed in the Federal service; qualification determinations; employment consideration; priority groupings; correspondence relating to the consideration of the individual for employment. These records may also include copies of correspondence (electronic and otherwise) between the applicant and the office or agency and other items provided by applicants but not specifically requested by the agency.

The system also includes any Peace Corps employment application materials established for making appointments outside a register; or reassignments, promotions, reinstatements, or transfers of Federal employees into positions at Peace Corps.

The records also contain information on the ranking of an applicant, his or her placement on a list of eligibles, what certificates/rosters applicant's names appeared on, requests for office approval of or opposition to an eligible's qualifications and the office's decision in the matter, an office's request for approval for the agency to pass over an eligible and the office's decision in the matter, and an agency's decision to object/pass over an eligible when the agency has authority to make such decisions. Reasons for when the objection/pass over decision applies to a compensable preference eligible with 30 percent or more disability. Records may also include: Agency applicant file systems where the agency retains applications, resumes, and other related records for hard-to-fill or unique positions for future consideration. Records and statements related to an applicant's involvement in intelligence related activities.

The Peace Corps Act, 22 U.S.C. 2501, et seq., including 22 U.S.C. 2506 and 22 U.S.C. 3901 et seq. (Foreign Service Act of 1980).

General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to this system.

Records may also be disclosed to:

(a) Evaluate qualifications of potential candidates by the Director, Human Resource Management and his/her delegates, Executive Staff, Hiring Managers and their delegates, other supervisors and personnel security staff. These records also may be reviewed by staff with internal audit responsibilities. The records are available to personnel specialists who review the applicants' qualifications and consider them for appropriate agency vacancies;

(b) Persons named as references, and present or former supervisors, for purposes of commenting upon, rating or verifying information about past performance submitted as part of job application;

(c) Other Federal agencies, state governments, foreign governments and international organizations where employees are being considered for detail, assignment or secondment;

(d) Attorneys, union representatives or other persons designated by employees in writing to represent them in complaints, grievances, appeals, litigation cases, or administrative processes;

(e) The Department of Labor, Department of Veterans Affairs, Social Security Administration, Department of Defense, or any other Federal agency that has special civilian employee retirement and disability programs; or to a national, state, county, municipal, or other publicly recognized charitable or income security, administration agency (e.g., State unemployment compensation agencies), when necessary to adjudicate a claim under the retirement, insurance, unemployment or health benefits programs of the agency or an agency cited above, or to an agency to conduct an analytical study or audit of benefits being paid or to be paid under such programs;

(f) Offices within Peace Corps with an official need to know;

(g) Other persons, entities, or organizations, as specified in the Privacy Act, 5 U.S.C. 552a(b)(1)-(b)(12).

Storage:

The records are stored by electronic means and hard copy. Records are maintained on data storage devices, lists, forms and hard copy record files. Electronic records are maintained within Peace Corps on proprietary systems or within an automated application system on data storage devices. Information contained in the automated system is housed offsite in a secure location as government owned and retrievable information.

The records may be retrieved by the names of the individuals on whom they are maintained or by vacancy announcement number. In the Personnel Office, the records are recorded by name and vacancy announcement number. They can also be retrieved, by any common identifier in the automated application. These may be by individual name, social security number, vacancy announcement, demographic fields, veteran's status, current grade, grade applied for, or any other data fields completed by the applicant. Records are generally retrieved by the name with the social security number or date of birth as a secondary identifier when necessary.

All Peace Corps employees have undergone background investigations. Access to the Agency is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. The Human Resource Management (HRM) office is in a secondary secured area where even Peace Corps employees not within the HRM organization are required to have escorts. All records containing personal information are maintained in secured file cabinets or in restricted areas, access to which is limited to authorized personnel. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager and contractor have the capability of printing audit trails of access through the computer media, thereby permitting regular and ad hoc monitoring of system usage. Automated media is access limited to authorized personnel whose duties require access. Access to and use of these records are limited to those persons whose official duties require such access. Systems administered by contractors are secured by password and through a permissions based system. Permission is granted by a system administrator. Remote data storage facilities are secured through physical and system-based safeguards. Electronic files are password protected and accessible only by authorized personnel. Data maintained electronically at Peace Corps is on network servers and located in a locked room with physical access limited to authorized personnel.

Applications from individuals who are selected for positions with the Peace Corps are placed on the permanent side of the employee's Official Personnel Folder. Paper applications rejected in the initial review because they do not meet requirements for Agency employment and applications which appear to meet requirements for Agency employment, but which are subsequently rejected, are retained for two years and then destroyed. Electronic media files are maintained indefinitely. These files remain available for the Agency when searching for qualified applicants for the variety of positions available agency-wide. Paper files on applicants may also be retained indefinitely. In divisional or regional offices, the paper records may be retained for an indefinite period of time. They are then forwarded to HRM or discarded. Applicant records, whether electronic media or hard copy will be maintained until they become inactive at which time they will be retired or destroyed in accordance with published records schedules of the Peace Corps or as approved by the National Archives and Records Administration. Most records are retained for a period of 2 years. Some records are destroyed by shredding or burning while magnetic tapes or disks are erased.

Director, Human Resources Management OR Records Management Officer Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526.

Any individual who wants to known whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager. Request should be accepted for processing if they contain sufficient information to convince the System Manager that the requester is the subject of the records, including identifying information needed to locate your record and a brief description of the item or items of information required. Requesters will be required to provide adequate information, such as a driver's license, employment identification card, passport, or other identifying documents. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Requests from individuals should be addressed as indicated in the notification section above. Individuals who wish to amend records pertaining to themselves should also address their requests as described in the Notification section above.

Individuals wishing to contest or amend information maintained in this system should specify the information being contested, the reasons for contesting it, and the proposed amendment to such information. Individuals have the right to request that we amend a record pertaining to them when it is believed to be inaccurate, or lacks relevance, timeliness, or completeness. At the time we grant access to a record, we will furnish guidelines on how to make a request to amend a record.

Requests for amendments to records must be in writing and mailed or delivered to the FOIA/Privacy Act Officer, FOIA/Privacy Act Office, Peace Corps Headquarters, 1111 20th St., NW., Washington, DC 20526, who will coordinate the review of the request to amend the record with the appropriate office(s). Such requests must contain, at a minimum, identifying information needed to locate the record, a brief description of the item or items of information to be amended, and the reason for the requested change. The requester should submit as much documentation, arguments or other data as seems warranted to support the request for amendment. We will review all requests for amendments to records within 20 working days of receipt of the request and either make the changes or inform you of our refusal to do so and the reasons.

These records are normally submitted by the individuals seeking employment. Some records could come from individuals or employment agencies sponsoring the applications. Information in this system of records is provided by:

(a) The individual to whom the information pertains;

(b) Peace Corps officials;

(c) Other sources contacted to provide additional information about the individual. System exempted from certain provisions of the Privacy Act: Pursuant to 5 U.S.C. 552a(k)(4), records contained within this system that are required by statute to be maintained and used solely for statistical purposes are exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). Pursuant to 5 U.S.C. 552a(k)(5), certain records contained within this system contain confidential source information and are exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). Pursuant to 552a(k)(6), records that contain testing or examination material the release of which may compromise testing or examination procedures are also exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).

Coverdell World Wise Schools, Office of Domestic Programs, Peace Corps, 1111 20th Street, NW., Washington, DC 20526.

Currently serving Peace Corps Volunteers, Returned Peace Corps Volunteers, and Educators.

When applicable, information in the system includes, but is not limited to: Name; social security number; approximate end of service date; type of assignment; country of assignment; region of assignment; home of record city, state, and zip code; e-mail address; address; home phone; work phone; dates of service; school name; school street address, city, state, zip code; school phone; fax number; ethnic makeup of student body; special request information; how the educator heard about the program; RPCV status; participation status in the Correspondence Match Program; grade level taught; number of students participating; preferences for Peace Corps Volunteer match; dates of program activity; release for Peace Corps to release school information; release to quote educator in Coverdell World Wise Schools materials; year the educator was matched to a Peace Corps Volunteer.

The Peace Corps Act, 22 U.S.C. 2501, et seq.

To administer the Correspondence Match Program, which pairs currently-serving Peace Corps Volunteers with U.S. educators in support of the third goal of the Peace Corps: To increase U.S. citizens' understanding of other countries and cultures. Through the Correspondence Match Program, U.S. educators and students receive letters, e-mails, telephone calls, photographs, and artifacts from the Peace Corps Volunteer in their country of service. To administer the Speakers Match Program, which provides returned Peace Corps Volunteers and U.S. educators for the purposes of classroom presentations. To support other activities of the Coverdell World Wise Schools Program, including, but not limited to, educator conferences and print and online resource publication.

Peace Corps general routine uses A through L apply to this system.

Storage:

On paper and in computerized databases.

Paper files are retrieved by Educator name and year the educator was matched to a Peace Corps Volunteer. Computerized Database files are retrieved for Peace Corps Trainees and Volunteers by name; social security number; participation status in the Correspondence Match Program; approximate end of service date; type of assignment; country of assignment; region of assignment; home of record city, state, and zip code; and e-mail address. For Returned Peace Corps Volunteers, by name; address; home phone; work phone; e-mail address; country of service; type of assignment; and dates of service. For Educators, by name; school name; school street address, city, state, zip code; school phone; fax number; home phone; e-mail address; ethnic makeup of student body; special request information; how the educator heard about the program; RPCV status; participation status in the Correspondence Match Program; grade level taught; number of students participating; preferences for Peace Corps Volunteer match; dates of program activity; release for Peace Corps to disclose school information; and release to quote educator in Coverdell World Wise Schools materials.

Computer records are maintained in a secure, password-protected computer system. The office supervisors authorize the appropriate level of record access for each user. Databases are backed up nightly. The domestic back-up media is stored in a data center until delivered to General Services Administration/Department of Defense-approved facilities for offsite storage. Paper records are maintained in lockable file cabinets. The paper records and computer media are maintained in secure, access-controlled areas or buildings.

Paper records are retained by Coverdell World Wise Schools for five years, then retired to the Federal Records Center and destroyed after 20 years. Volunteer Electronic records are retained until two years after Peace Corps Volunteers' completion of service, at which point they are automatically deleted from the database. Returned Peace Corps Volunteer electronic records are stored indefinitely in Speakers Match database.

Educator records are retained until two years after their last activity, at which point they are moved to the electronic archives of the Correspondence Match database.

Director, Coverdell World Wise Schools, Office of Domestic Programs, Peace Corps, 1111 20th Street, NW., Washington, DC 20526.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Record subject.

None.

Chief Information Officer, Peace Corps, 1111 20th St., NW., Washington, DC 20526.

Categories of individuals covered by the system:

Prospective applicants, school administrators, and the general public.

First name, last name, email address, the zip code, city and state.

Authority for maintenance of the system (includes any revisions or amendments):

Peace Corps Act, 22 U.S.C. 2501 et seq.

This system allows Peace Corps staff to host online meetings over the Internet. Known as web-conferences, these meetings allow Peace Corps staff to converse, give presentations, show videos, chat with participants in the meeting.

Name and e-mail addresses are collected so that the Web-conference instructions and logon information can be emailed to the participants. First names and last names are used to identify users when they log into the Web-conferencing meeting. City, State and Zip code are used to track geographic locations of attendees for the purpose of analyzing attendance trends.

Peace Corps general routine uses A, H, I, K, L and M.

Storage: In a computerized database.

By first name, last name, email address, the zip code, city and state.

Computer records are maintained in a secure, password-protected computer system. All records are maintained in secure, access-controlled areas or buildings.

The information is deleted from the system every six months. Ninety-days after deletion, the information is physically deleted from the servers. Data is deleted from all backup tapes once they are overwritten via incremental backup, six months after the time it is collected.

Chief Information Officer, Peace Corps Headquarters in Washington, DC 20526.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Record subject.

None.

Not applicable.

Peace Corps Office of Communications, Peace Corps, 1111 20th St., NW., Washington, DC 20526.

Former Peace Corps volunteers or their next-of-kin who have voluntarily contributed materials to the digital library and members of the public.

Name, e-mail address, telephone number, volunteer ID, country of service, dates of service, volunteer assignment area, descriptive information about items they have voluntarily submitted to the digital library (i.e., personal narratives, stories, digital photographs). Correspondence files related to submissions and requests for information from the database.

The Peace Corps Act, 22 U.S.C. 2501, et seq.

To build a collection of stories, historical documents and photographs that help convey the history of Peace Corps and the experiences of former Volunteers, to be used as source material for articles, events and exhibits honoring the 50th anniversary of Peace Corps in 2011.

General routine uses A-M apply to this system.

Disclosure to consumer reporting agencies:

None.

Storage:

We are accepting only electronic submissions of stories and digital photos. Should photographic prints and documents be sent to us, they will be stored in a locked file room in the Peace Corps Office of Communications until they are returned to the submitter after digitization. Name, contact information and service information of contributors will be stored in a password protected computerized database.

By name, country of service, dates of service, volunteer ID, volunteer assignment area, format, and subject(s) of voluntarily submitted materials.

Photographic prints, newsletters and journals will be stored in a locked file room in the Peace Corps Office of Communications. Digital records and indexing data will be stored on secure servers. Server access is limited to authorized personnel whose duties require such access.

Records are permanent per the existing schedule. An extract of the electronic files, with the contact information and volunteer ID removed for privacy protection, will be retired to the National Archives and Records Administration upon approval of an updated records schedule covering anniversary records.

50th Anniversary Archive Project Manager, Office of Communications, Peace Corps, 1111 20th St., NW., Washington, DC 20526. E-mail: archive@peacecorps.gov.

Any individual who wants notification that this system of records contains a record about him or her should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Any individual who wants access to his or her record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Any individual who wants to contest the contents of a record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Record subject.

None.

Not applicable.

Overseas Training Division, Training and Staff Development Unit, Peace Corps, 1111 20th St., NW., Washington, DC 20526.

Any Peace Corps Trainee or currently serving Volunteer.

Name, Volunteer Identification Number, gender, country of service, region of service, date of birth, project type, project name or assigned sector, language background, notes, test date, language code, tester code, length of pre-service training, Educational Testing Services/Teaching of Foreign Language rating, certificate of language proficiency, and reason not tested, if applicable.

The Peace Corps Act, 22 U.S.C. 2501 et seq.

To record Educational Testing Services/Teaching of Foreign Language rating of Peace Corps Volunteers.

General routine uses A-M apply to this system.

Disclosure to consumer reporting agencies:

None.

Storage:

In a computerized database.

By name, region, gender, assigned sector, or date tested.

Computer records are maintained in a secure, password-protected computer system.

Records in the computerized database are kept for seven years after swear in and five years after close of service.

Chief of Overseas Training, Center for Field Assistance and Applied Research, 1111 20th St., NW., Washington, DC 20526.

Any individual who wants notification that this system of records contains a record about him or her should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Any individual who wants access to his or her record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Any individual who wants to contest the contents of a record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR part 308.

Record subject and official records of Educational Testing Services/Teaching of Foreign Language rating.

None.

Not applicable.

Office of the Chief Information Officer and the Office of Safety and Security, Peace Corps, 1111 20th St., NW., Washington, DC 20526, as well as Peace Corps overseas offices.

Peace Corps Volunteers, Trainees, Peace Corps Response Volunteers, alleged offenders, and witnesses.

Volunteer name; Volunteer contact information, including phone number, address, and/or e-mail address; Volunteer Tag (system-generated ID associated with the Volunteer's name); race/ethnicity; sex; country of incident; country of service; sector of assignment; marital status; age; Volunteer site; type of incident; date of incident; date incident was reported to post; time of incident; personnel notified; incident location; size of population of community (i.e., urban, intermediate, rural); nature and details of the incident; alcohol use by Volunteer at time of incident; weapon use by alleged offender; injury sustained; medical/counseling support provided; victim's intention to prosecute; and alleged offender's motive for committing incident; name of alleged offender; age range of alleged offender; gender of alleged offender; relationship of alleged offender to victim; alcohol use by alleged offender at time of incident; whether alleged offender was apprehended; information on witnesses, such as name and contact information; and post follow up or changes to original incident report, as noted in the updates section.

Peace Corps Act , 22 U.S.C. 2501 et seq.

To provide a single central facility within the Peace Corps for tracking crimes against Volunteers; analyzing trends; and responding to requests from executive, legislative, and oversight bodies, as well as the public, for statistical crime data relating to criminal and other high-interest incidents. The Peace Corps will use this information for programmatic and training purposes in order to make informed decisions about potential changes in policy and/or programs. The system notifies in a timely manner Peace Corps headquarters and overseas staff who have a need to know when a crime has occurred against a Volunteer. Such staff make safety and security, medical, or management decisions regarding the Volunteer victim. The system also notifies the U.S. Embassy's Regional Security Officers covering the post whenever a crime against a Volunteer occurs so that they may initiate investigative procedures, as necessary.

General routine uses A through M apply to this system. In addition to general routine uses, the Peace Corps will use the data collected via the CIRS for programmatic and training purposes and to make informed decisions about potential changes in policy and/or programs.

Disclosure to consumer reporting agencies:

None.

Storage:

In a protected database and in a locked file cabinet in a locked room.

Records are retrievable by any, all, or any combination of the following data fields: Volunteer name; contact information; Volunteer Tag; race/ethnicity; sex; country of incident, country of service; sector of assignment; marital status; age; Volunteer site; type of incident; date of incident; date incident was reported; time of incident; date of incident; names of personnel notified; size of population of community; incident location; nature and details of the incident/offense; alcohol use by Volunteer at time of incident; whether weapons were involved; type of injury; medical support provided; updates to the incident report; victim's intention to prosecute; and motive for committing incident; name of alleged offender; age range of alleged offender; gender of alleged offender; relationship of alleged offender to victim; alcohol use by alleged offender at time of incident; and whether alleged offender was apprehended; any available information on witness.

Names and social security numbers have been redacted from paper records that were collected until 2006. After 2006, social security numbers were no longer collected on the Volunteer. The crime incident database does not collect or store previously collected social security numbers. Accounts are created for Peace Corps staff for whom a business need exists, i.e., select staff in Director's office, Safety and Security, Regions, and Volunteer Support. Regional Security Officers and Assistant Regional Security Officers at the U.S. Embassy at post also receive CIRS accounts. Embassy officials must complete a Technology Access Agreement form to receive an account. All CIRS accounts require a user name and password. Access to Volunteer names and addresses in the reports is restricted to only those CIRS users who have a need to know. These include reporting post staff, Office of Volunteer Support staff who are responsible for medical support, and Regional Security Officers with the U.S. Embassy.

Information is encrypted using 128-bit SSL and AES encryptions standards. The system platform went through the accreditation process in February 2008 (i.e., accreditation with the WebTrust seal) and through a SAS-70 Type II audit performed by a third party auditor.

As there is no records disposal schedule for this information, electronic and paper records are being retained indefinitely. Records are retained to allow for historical data and trends analysis. Paper files are redacted to remove Volunteer names and social security numbers. The annual Safety of the Volunteer report is kept on file permanently for historical reference.

Social Science Analyst, Office Safety and Security, Peace Corps, 1111 20th St., NW., Washington, DC 20526.

Any individual who wants notification that this system of records contains a record about him or her should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR Part 308.

Any individual who wants access to his or her record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Complete Peace Corps Privacy Act procedures are set out in 22 CFR Part 308.

Any individual who wants to contest the contents of a record should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying documentation. Additional identification may be required in some instances. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete Peace Corps Privacy Act procedures are set out in 22 CFR Part 308.

Record Subject.

None.