FCC/MB-1, Ownership Report for Commercial Broadcast Stations

/Central-1 Pay and Leave Records.

Associate Managing Director, Human Resources Management, Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW, Room 1-B104, Washington, DC 20554. See FCC telephone directory for field office addresses.

Employees of the Federal Communications Commission.

This system contains various records, including Social Security Numbers, which are required to administer the pay and leave requirements of the Commission.

44 U.S.C. 3101, 3102, and 3309; 5 U.S.C. 6331-6340; Pub. L. 100-566, Leave Transfer Program; Executive Order 9397 (November 22, 1943), which authorizes the use of the Social Security Number; and Pub. L. 104-193, Personal Responsibility and Work Opportunity Reconciliation Act of 1996.

1. To authorize payroll deductions for allotments, savings bonds, charitable contributions, union dues, health benefits, and life insurance; collect indebtedness for overpayment of salary and unpaid Internal Revenue taxes; pay income tax obligations to Internal Revenue Service; authorize issuing of salary checks by Treasury Department; report gross wages and separation information for unemployment compensation; pay any uncollected compensation due a deceased employee; provide for a periodic summary of employee payroll data and retirement contributions; and determine eligibility for and/or authorize donations for the leave transfer program.

2. As a data source for management information for production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or manpower studies; may also be utilized to respond to general requests for statistical information (without personal identification of individuals) under the Freedom of Information Act or to locate specific individuals for personnel research or other personnel management functions.

1. Where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be referred to the appropriate federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule, regulation, or order.

2. A record from this system may be disclosed to request information from a federal, state, or local agency maintaining civil, criminal, or other relevant information enforcement information or other pertinent information, such as licenses, if necessary to obtain information relevant to a Commission decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.

3. A record from this system may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit.

4. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office.

5. A record from this system of records may be disclosed to GAO and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

6. A record on an individual in this system of records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body.

7. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicative body when:

(a) The United States, the Commission, a component of the Commission, or, when represented by the government, an employee of the Commission is a party to litigation or anticipated litigation or has an interest in such litigation, and

(b) The Commission determines that the disclosure is relevant or necessary to the litigation.

8. A record in this system of records may be disclosed to the Office of Personnel Management in order for it to carry out its legally authorized Government-wide functions and duties.

9. The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purposes of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L 104-193).

In each of these cases, the FCC will determine whether disclosure of the record is compatible with the purpose for which the records were collected.

Storage:

Records are maintained in an automated personnel and payroll system and in files in folders, cards, magnetic tapes, and loose leaf binders.

Records are indexed by name and social security number.

Records are maintained in filing cabinets in an office that is locked when not occupied by staff. Automated and manual records are available only to authorized personnel whose duties require access. Data resident on network servers are backed-up daily to magnetic media. One week's worth of back-up tapes is stored on-site in fireproof saves. Each week, the previous week's backup tapes are sent to an off-site storage location. A maximum of ten week's tapes are kept and cycled in this fashion.

Records are maintained for varying periods of time from one year to permanently in accordance with General Records Schedules issued by the National Archives and Records Administration. Disposal is by shredding.

Associate Managing Director, Human Resources Management, Office of the Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554, or the appropriate administrative office in which the individual is employed.

Address inquiries to the system manager. It is necessary to furnish the following information in order to identify the individual whose records are requested: Full name; Date of Birth; Social Security Number; and Mailing address to which the reply should be mailed.

Address inquiries to the system manager. Requesters should reasonably specify the record contents being contested.

Information is provided by management officials and by the individuals on whom the record is maintained.

None.

/Central-2 Employee Locator System.

This system of records has not been given a security classification.

Human Resources Management (AMD-HRM), Room 1-A100, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

Current employees of the Federal Communications Commission (FCC).

1.The FCC employee's name, Bureau/Office, floor, room number, work and home telephone numbers; and

2. The name(s), e-mail address(es), and telephone number(s) of the individual(s) to contact in the event of a medical or other emergency involving the FCC employee.

44 U.S.C. 3101.

The records in this system serve:

1. To identify the individual(s) to contact, should an emergency of a medical or other nature involving the Commission employee occur while the employee is on the job; and

2. To allow the FCC to contact an employee at home, or other designated location, to notify him/her when an emergency requires that he/she report/not report for duty Initial collection and requested periodic updates of information in the system are voluntary.

A record on an individual in this system of records may be disclosed to emergency medical personnel, i.e., doctors, nurses, and/or paramedics, or to law enforcement officials in case of a medical or other emergency involving the FCC employee.

In each of these cases, the FCC will determine whether disclosure of the record is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

The records are not disclosed to consumer reporting agencies.

STORAGE:

Electronic records are maintained in a network computer database.

Records are retrieved by the employee's name, Bureau/Office, floor, and room number.

Electronic records are maintained in a network computer database, which is secured through controlled access and passwords restricted to the employee, Human Resources Management (AMD-HRM) employees, administrative personnel, and emergency relocation site employees.

Records are maintained as long as the individual is a current employee of the Federal Communications Commission. The FCC will submit a request for records disposition authority to the National Archives and Records Administration's (NARA). Upon approval by NARA, the FCC will publish an amendment of this system of records notice in the Federal Register. In the interim, when an employee leaves the Commission, the Human Resources Management activity (AMD-HRM) will request NARA's approval to electronically remove the employee's records from the database.

Human Resources Management (AMD-HRM), Room 1-A100, Federal Communications Commission's (FCC), 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

FCC employees wishing to inquire whether this system contains information about them should contact the Human Resources Management (AMD-HRM), Room 1-A100, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

Individuals must supply their full name in order for records to be located and identified.

Same as above.

Individual on whom the record is maintained.

None.

/Central-6 Personal Investigation Records.

There is no specific security classification for this system; however, data or records within the system may have national defense/ foreign policy classifications up through secret.

Security Operations Center, Assistant Managing Director- Administrative Offices (AMD-AO), Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

1. Current and former FCC employees, applicants for employment in the Federal service, and contractors.

2. Individuals considered for access to classified information or restricted areas and/or security determinations such as contractors, experts, instructors, and consultants to Federal programs.

3. Individuals who are neither applicants nor employees of the Federal Government, but who are or were involved in Federal programs under a co-operative agreement.

1. Data needed to identify an individual and his/her security clearance for both FCC and contract employees: Individual's last, first, and middle names (filed alphabetically by last name); Social Security Number; date of birth; place of birth; Bureau/Office/ Contractor Company; position title; security classification; types and dates of investigations; agency conducting investigation, investigation dates, clearance level granted, and position sensitivity level; and remarks.

2. Data needed to investigate an individual's character, conduct, and behavior in the community where he or she lives or lived; arrests and convictions for violations against the law; reports of interviews with present and former supervisors, co-workers, associates, educators, etc; reports about the individual's qualifications for a position; reports of inquiries with law enforcement agencies, employers, and educational institutions attended; reports of action after OPM or FBI Section 8(d) Full Field Investigation; Notices of Security Investigation and other information developed from the above described Certificates of Clearance; and in some instances, a photograph of the Subject.

3. Data to needed to investigate allegations of misconduct by an FCC employee;

4. Data needed to investigate miscellaneous complaints not covered by the FCC's formal or informal grievance procedure; and

5. Data needed to conduct inquiries under the "President's Program to Eliminate Waste and Fraud in Government."

6. Data needed to investigate violence, threats, harassment, intimidation, or other inappropriate behavior that causes an FCC employee or contractor to fear for his/her personal safety in the FCC workplace: case number; victim's name; office telephone number; room number; organization bureau/office/division/branch; duty station; position; supervisor; supervisor's telephone number; location of incident; activity at time of incident; circumstances surrounding the incident; perpetrator; name(s) and telephone number(s) of witness(es); injured party(s); medical treatment(s); medical report; property damages; report(s) to police and/or Federal Protective Services; and other miscellaneous information.

5 CFR part 5; 29 CFR part 1960; 47 CFR 19.735-107; 5 U.S.C. 1303, 1304, 3301, 7902; and Executive Orders 10450, 11222, 12065, and 12196.

FCC Security Officer and the Personnel Security Specialist of the Security Office use the records in this system to provide investigative information to determine compliance with Federal regulations and/or to make a determination about an individual's suitability and fitness for Federal employment, access to classified information or restricted areas, position sensitivity, security clearances, evaluations of qualifications, and loyalty to the U.S.; to evaluate qualifications and suitability to perform contractual services for the U.S. Government; to document such determinations; to respond to an inquiry conducted under the President's Program to Eliminate Waste and Fraud in the Government; to take action on, or to respond to a complaint about a threat, harassment, intimidation, violence, or other inappropriate behavior involving one or more FCC employees and/or contract employees; and to counsel employees.

1. A record from this system of records may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule, regulation, or order where there is an indication of a violation or potential violation of a statute, regulation, rule, or order.

2. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry an individual has made to the Congressional office.

3. A record for this system of records maybe disclosed to GSA and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

4. A record on an individual in this system of records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body.

5. A record from this system may be disclosed to designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the Federal Government, and the District of Columbia Government, in response to their request, when such agency, office, or establishment conducts an investigation of the individual for the purpose of hiring, firing, or retention, granting a security clearance, making a determination of qualifications, suitability, or loyalty to the United States Government, or access to classified information or restricted areas, or classifying jobs, letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's purpose.

6. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicatory body when:

(a) The United States, the Commission, a component of the Commission, or when represented by the government, an employee of the Commission is a party to litigation or anticipated litigation or has an interest in such litigation, and

(b) The Commission determines that the disclosure is relevant or necessary to the litigation.

7. A record from this system may be disclosed to the security officers of an agency in the executive, legislative, or judicial branch, or the District of Columbia Government, in response to their request(s) for verification of security clearances of FCC employees to have access to classified data or areas where their official duties require such access.

8. A record in this system may be disclosed to request information from a Federal, state, or local agency maintaining civil, criminal, or other relevant or pertinent enforcement information or records, such as licenses, if necessary to obtain information relevant to a Commission decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a grant or other benefit.

9. A record from this system may be disclosed to the Merit System Protection Board (MSPB) during the course of the MSPB's investigation of the individual's appeal, following the Commission's adverse action against the individual.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

Not applicable.

STORAGE:

Records in this system of records include both paper and electronic records. Paper records are stored in file folders in security containers. The electronic records are maintained in a computer database.

Records are retrieved by individual's name and Social Security Number.

Paper records are maintained in file folders and stored in approved security containers, within a secure, access-controlled area with an intrusion alarm. Access is limited to approved security office and administrative personnel.

The electronic records are maintained in a "stand-alone" computer database, which is secured through controlled access and passwords restricted to security and administrative personnel on a "need to know" basis. The computers are located in a room with a simplex lock and intrusive alarm systems. The computer databases are maintained on a computer that is not connected to the FCC computer network. The databases are backed-up on a daily basis to floppy disk(s), which are then stored in a secured area.

Both paper and electronic records are retained during employment or while an individual is actively involved in federal programs. As appropriate, records are returned to investigating agencies after employment terminates; otherwise, the records are retained for five years from the date that the employee leaves the Commission.

Investigative files and the computer database, which show the completion of an investigation, are retained for 15 years, except for investigations involving potential actionable issue(s), which will be maintained for 25 years plus the current year from the date of the most recent investigative activity.

Paper records are destroyed by shredding. Electronic records are destroyed by electronic erasure.

Security Office, Associate Managing Director--Administrative Operations (AMD-AO), Security Operations Center, Federal Communications Commission (FCC), 445 12th Street, S.W., Room 1-B458, Washington, DC 20554.

This system is exempt from the requirement that the agency publish the procedures for notifying an individual, at his or her request, if the system contains a record pertaining to him/her, for gaining access to such record, and for contesting the contents of the record.

This system is exempt from the requirement that the agency publish the categories of sources of records in this system.

This system of records is exempt from sections (c)(3), (d), (e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 552a, and from 47 CFR 0.554-0.557 of the Commission's rules. These provisions concern the notification, record access, and contesting procedures described above, and also the publication of record sources. The system is exempt from these provisions because it contains the following types of information:

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act.

2. Properly classified information, obtained from another Federal agency during the course of a personnel investigation, which pertains to national defense and foreign policy, as stated in Section (k)(1) of the Privacy Act.

/Central-7 Freedom of Information Act (FOIA) Case Files.

FOIA Office, Federal Communications Commission (FCC), 445 12th Street, SW, Washington, DC.

Individuals or organizations requesting access to inspect and/or copy records of the Commission under provisions of the FOIA.

Name, address, and other information about the requester and the records sought.

Freedom of Information Act (1994 and Supp. II 1996), 5 U.S.C. 552.

Records are available to FOIA staff involved in correspondence and investigative processes, including appeals officials and members of the FCC General Counsel staff.

1. In the event the Commission deems it desirable or necessary, in determining whether particular records are required to be disclosed under the FOIA, disclosure may be made to the Department of Justice for the purpose of obtaining its advice.

2. Where the appropriate official of the Commission, pursuant to the Commission's FOIA Regulation determines that it is in the public interest to disclose a record which is otherwise exempt from mandatory disclosure, disclosure may be made from the system of records.

3. The Commission contracts with a private firm for the purpose of searching, duplicating, and distributing to the public the documents maintained by the Commission and available for inspection under the Act. The contractor is required to maintain Privacy Act safeguards on such records.

4. A record on an individual in this system may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office.

5. In the event of litigation where the defendant is:

(a) The Commission, or any employee of the Commission in his or her official capacity;

(b) The United States where the Commission determines that the claim, if successful, is likely to directly the Commission's operations; or

(c) Any Commission employee in his or her individual capacity where the Justice Department has agreed to represent such employee, the Commission may disclose such records as it deems desirable or necessary to the Department of Justice to enable that Department to present an effective defense.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Paper records maintained in case files (original or copy of incoming request and written response). Electronic records are maintained in an electronic database.

Records are indexed by FOIA control number of individual requester.

Paper records are maintained in locked file cabinets in the office of FOIA officer, with limited access. Electronic records are secured through controlled access and passwords to restricted office personnel. Data resident on network servers are backed-up daily to magnetic media. One week's worth of back-up tapes is stored on-site in fireproof saves. Each week, the previous week's backup tapes are sent to an off-site storage location. A maximum of ten week's tapes are kept and cycled in this fashion.

Individual case files are maintained for two years after the date of reply. Denied requests and appeals of denials may be retained for longer periods (up to six years after final action) in accordance with FOIA and FCC records control schedules.

FOIA Officer, Federal Communications Commission (FCC), 445 12th Street, SW, Washington, DC 20554.

Address inquiries to the FOIA Officer.

Individuals and organizations making requests under FOIA or from bureaus or offices of the Commission reporting on the handling of such requests for inclusion in the annual report to Congress.

None.

/Central-8 Telephone Call Detail and Equipment Loan Records.

Office of the Managing Director, Information Technology Center, Operations Group, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C361, Washington, DC 20554.

1. This system of records contains information concerning the following actions:

(a) Individuals originating calls from FCC telephones and individuals receiving such calls;

(b) Individuals placing calls to or charging calls to FCC telephones (including cellular telephones);

(d) Individuals who are loaned electronic equipment to use when their work requires them to work outside the office or to maintain close contact with the Commission staff, i.e., laptops, pagers and cellular telephones.

2. The primary record subjects are current and former FCC employees, as well as individuals employed under any employment arrangement such as a contract or cooperative agreement; grantees; or other persons performing on behalf of the FCC.

3. Incidental to the coverage of the primary record subjects are non-employees who may be identified by telephone number during an inquiry or investigation relating to a potential improper or unofficial use of Government telephones or other illegal or improper activity by the primary record subject.

1. Records in the system of records related to telephone calls placed to and from FCC phones, and the assignment of telephone numbers to employees and the location of the telephone in the FCC. Since this system includes cellular telephones, any local call to or from a cellular telephone would be included.

2. The records may include such information as the number called from, the number called, time and date of the call, duration, disposition, and the cost of the call and/or charges accepted, and the FCC component to which the relevant telephone numbers are assigned.

3. The system may also include copies of related records, e.g., any periodic summaries which may have been compiled to reflect the total number of long distance calls.

4. The database(s) from which telephone numbers are retrieved contains the names of employees and their office locations, but no other personal identifiers such as social security numbers.

5. The CD-ROM files contain the agency telephone bills which provide details on all calls to and from the FCC telephones.

6. The paper files consist of a combination of the database and CD-ROM files.

7. Records in this system also include records of electronic equipment loaned to staff to use when their work requires them to work outside the office or to maintain close contact with the Commission staff, i.e., laptops, cellular telephones, and pagers.

8. These records would contain the following information:

(a) Individual's name, FCC I.D. badge number, and Bureau/Office;

(b) Loaned equipment's barcode number; serial number; model number; and modem number.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

1. 44 U.S.C. 3101, which authorizes agencies to create and preserve records documenting agency organizations, functions, procedures, and transactions;

2. 31 U.S.C. 1348b., which authorizes the use of appropriated funds to pay for long distance calls only if required for official business or necessary in the interests of the Government;

3. 47 U.S.C. 154(I), which authorizes the FCC to take actions necessary to execute its functions;

4. 5 CFR 2635.704a., which prohibits use of Government property for other than authorized purposes; and

5. 41 CFR 201-21.601 and 201-21.602, which require that the Government telecommunications systems be used for official purposes only, and authorizing agencies to collect for unauthorized calls.

1. This system of records is used to keep track of local and long-distance telephone calls placed to and from FCC phones, including cellular telephones and the records of the equipment loaned out and those who have borrowed it.

2. The telephone records may include such information as the number called from, the number called, time and date of the call, duration, disposition, the cost of the call and/or charges accepted, and the FCC component to which the relevant telephone numbers are assigned. By maintaining these records, the FCC can monitor the charges for long distance or cellular calls and also determine if such calls are being made for other than Commission-related purposes.

3. When wireless instruments are loaned, the individual staff must sign the FCC Wireless Telecommunications Statement of Understanding and fill out FCC Form A-476, Custodial Receipt for Sensitive FCC Property when the equipment loan is made.

4. The equipment loan records include the type of equipment borrowed, the borrower, and the duration of the loan.

The FCC does not normally disclose records from this system of records. However, in the event it is appropriate, disclosure of relevant information may be made in accordance with the provisions of 5 U.S.C. 552(a)(b). Records and data may be disclosed as necessary pursuant to 5 U.S.C. 552(a)(b):

1. A record in this system of records may be disclosed to a member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained;

2. A record in this system of records may be disclosed to representatives of the General Services Administration or the National Archives and Records Administration who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906;

3. A record in this system of records may be disclosed to the Department of Justice (DOJ) when:

(a) The agency or any component thereof; or any employee of the agency in his or her official capacity where the DOJ has agreed to represent the employee; or

(b) The United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the DOJ is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

4. A record in this system of records may be disclosed to a court or adjudicative body in a proceeding when:

(a) The agency or any component thereof; any employee of the agency in his or her official capacity; or any employee of the agency in his or her official capacity where the agency has agreed to represent the employee; or

(b) The United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

5. A record in this system of records may be disclosed to law enforcement agencies when a record on its fact, or in conjunction with other records, indicates a violation or potential violation of the law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, state, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prospective responsibility of the receiving entity;

6. A record in this system of records may be disclosed to agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a (m);

7. A record in this system of records may be disclosed to the National Finance Center (the FCC's designated payroll office), the Department of the Treasury Debt Management Services and/or a current employer to effect a salary, IRS tax refund, or administrative offset to satisfy an indebtedness incurred for unofficial telephone and cellular calls; and to Federal agencies to identify and locate former employees for the purposes of collecting such indebtedness, including through administrative, salary, or tax refund offsets. Identifying and locating former employees, and the subsequent referral to such agencies for offset purposes, may be accomplished through authorized computer matching programs. Disclosures will be made only when all procedural steps established by the Debt Collection Act of 1982 and the Debt Collection Improvement Act of 1996 or the Computer Matching and Privacy Protection Act of 1988 as appropriate, have been taken;

8. A record in this system of records may be disclosed to a Federal, State, local, or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit; and

9. A record in this system of records may be disclosed to a Federal, State, local, foreign, or tribal or other information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Storage:

Records are maintained electronically in one of three databases (PCS, cellular telephones, and pagers), on paper, and on CD-ROM. The databases are password protected and updated daily. Authorized individuals can check the current databases during sign out when individuals leave the FCC to ensure that the departing staff has returned any loaned equipment.

Telephone call records are retrieved by bureau or office name, the employee name, name of recipient of telephone call, telephone number. Equipment loan records are retrieved by the employee name, equipment barcode number, serial number, and model or modem numbers.

Paper and CD-ROM records are maintained in file cabinets in offices which are locked at the end of the business day. Information in the database is secured through controlled access and passwords restricted to administrative office personnel. Data resident on network servers are backed-up daily to magnetic media. One week's worth of back-up tapes is stored on-site in fireproof safes. Each week, the previous week's backup tapes are sent to an off-site storage location. A maximum of ten week's tapes are kept and cycled in this fashion.

Records are disposed of in accordance with General Records Schedule 12, National Archives and Records Administration.

Appropriate bureau or office chief and first line supervisors in the Federal Communications Commission, 445 12th Street, SW., Washington, DC 20554. See FCC telephone directory for a list of field office telephone numbers or the commercial telephone directory under "U.S. Government."

Ask for "Records Access Procedures" in making inquiries regarding this system. The inquiries should be addressed to the system manager, Office of Managing Director, Information Technology Center, Operations Group, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Address inquiries to the system manager.

Telephone assignment records; call detail listings; results of administrative inquiries relating to assignment of responsibility for placement of specific long distance calls.

None.

/Central-9 Denial of Federal Benefits (Drug Debarment List).

Financial Operations Center, Associate Managing Director--Financial Operations (AMD-FO), Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, Washington, DC 20554.

Individuals convicted of offenses concerning the distribution or possession of controlled substances, who have been denied all Federal benefits or FCC benefits as part of their sentence pursuant to Section 5301 of the Anti-Drug Abuse Act of 1988, and who have also filed applications for any FCC professional or commercial license.

The records within this system will consist of a database provided to the FCC from the Department of Justice (DOJ) regarding individuals who have been denied all Federal benefits or FCC benefits pursuant to section 5301 of the Anti-Drug Abuse Act of 1988.

1. The data elements to be used by the FCC are: DOJ identification number (ID) for the person denied Federal benefits, Person's name, Taxpayer Identification Number (TIN), and Starting and ending date of the denial of Federal benefits.

2. All other data elements in the database will be immediately discarded.

3. When there is a match of name and TIN from the database with the name and address of an application on file with the FCC, the FCC will then obtain from DOJ additional data elements: Person's name, address, and zip code. If also required by the FCC application, the person's date of birth.

4. If manual comparison of the application information with the information obtained from DOJ confirms a match, the FCC will prepare a confirmation report to be attached to the application. The confirmation report will reflect the identifying information obtained from the DOJ debarment entry, but it will not include the DOJ ID number for that debarment entry. Upon such a match, the FCC will initiate correspondence with the applicant, which will also be associated with the application. The confirmation report and any correspondence with the applicant will be among the records found in this system.

Section 5301 of the Anti-Drug Abuse Act of 1988, Pub. L. 100-690, as amended by section 1002(d) of the Crime Control Act of 1990, Pub. L. 101-647 (21 U.S.C. 862), and sections 4(i) and 4(j) of the Communications Act of 1934 (47 U.S.C. 154(i) and 154(j)).

The records within the system will be used for the exchange of information between DOJ and the FCC in connection with the implementation of section 5301 of the Anti-Drug Abuse Act of 1988. This exchange of information permits the FCC to perform the General Services Administration (GSA) Debarment List check as provided for in the Office of National Drug Control Policy plan for implementation of section 5301 through use of information generated by DOJ. The automated records obtained from DOJ will only be used by the FCC to make an initial determination of whether an individual applicant is subject to a denial of all Federal benefits or FCC benefits imposed under section 5301 of the Anti-Drug Abuse Act of 1988.

This system contains the following information: Department of Justice database provided to the FCC; the database retained by the FCC for use in the automated system; and the match reports; and any copies of the confirmation report that include the Department of Justice ID number will be routinely available for use or inspection by appropriate FCC officials.

The confirmation report (not including the DOJ ID Number) and any correspondence with the applicant will be associated with the applicant's application and will thus be made routinely available for public inspection.

In each case the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Storage:

Records are maintained electronically on a computer database.

Records are retrieved by supplying the following information: Name of applicant, TIN, address (in some instances) and zip code, date of birth (in some instances), and FCC fee control number for the application.

The data are provided to the FCC by the U.S. Department of Justice (DOJ) and will be protected from tampering, unauthorized disclosure, and will follow these procedures:

1. The database will be processed to extract the information to be used in the automated system, and the data elements not being used in the automated system will be electronically erased. The remaining data will be maintained at the main FCC building with a low risk of unauthorized access.

2. Access points are photo-monitored by security personnel; all employees are required to display photo ID badges; and all visitors must register and wear a visitor's badge. Access to the computer system on which the extracted database is stored requires use of a unique user ID with personal identifier, which is controlled through application and operating system security.

3. The extracted database is stored in a separate file in that system, and a separate password is required for entry to that file. The password is available to a limited number of persons based strictly on a "need to know" basis.

4. The reports of any automated matches containing the DOJ ID number will be made available only to the appropriate FCC officials.

1. The match reports will be retained by the FCC for only as long as it is necessary to obtain the debarment entry information and corresponding application for manual confirmation of the match. Thereafter, they will be destroyed. However, periodically, a match report will be randomly retained for a period of an additional 90 to 120 days to provide a quality check of the verification process.

2. Where the verification process establish that a match does not indicate that the applicant has been denied Federal benefits under section 5301, the debarment entry information used in that determination will be retained by the FCC for 30 days after the application has cleared the debarment check. However, as noted above, debarment entry information relating to match reports that are retained for quality control purposes will be retained until that quality check is completed.

3. Where a match is confirmed by the manual verification process, the debarment entry information will be retained for a period of at least 90 days after the date of the letter referred to above. If the application contests the determination that a section 5301 denial of Federal benefits bars a grant of the application, the debarment entry information will be retained until such time as the FCC's action on the application is no longer subject to review in any court.

Associate Managing Director-Financial Operations (AMD-FO), Managing Director, Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Address inquiries to the AMD-FO.

Individuals making applications who have been convicted of certain drug offenses and who have been denied all Federal benefits or FCC benefits as part of their sentence.

None.

/Central-10 Access Control System.

Office of the Managing Director, Security Operations Center, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

Current FCC employees, current contractors, frequent visitors, visitors, temporary hires, special parking access and day contractor.

The system consists of computer databases, with all records containing the last and first name, filed alphabetically by last name, with a corresponding Badge Number.

1. The FCC employee/temporary hire database will include: First and last name, Telephone number, Bureau/Office, (Supervisor--delete), Room number, Date of issuance, and Parking (permit--delete) privilege (number--delete), if applicable, and property pass privilege if applicable.

2. The contractor database will include: First and last name, Contractor company name, Telephone number, FCC point of contact, Telephone number, and Date of issuance.

3. The Frequent Visitor's database will include: First and last name, Employer's name, Address, Telephone number, Point of contact at the employer, and Date of issuance.

4. The Visitor/day contractor database will include: First and last name along with numerical identifier.

5. The Special Parking Access database will include: First and last name, Telephone number, Employer, and Date of issuance.

Note: Proof of identity required through photographic identification is necessary prior to issuance of the contractor badge and the frequent visitor's badge and visitor's badge.

Presidential Directive based on Department of Justice report entitled "Vulnerability Assessment of Federal Facilities."

This system provides a method by which the FCC can control and account for all persons entering the Commission's facilities and by which the FCC may ascertain the times persons were in these facilities.

1. Where there is an indication of a violation or potential of a statute, regulation, rule, or order, records from this system may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule, regulation, or order.

2. A record from this system may be disclosed to a request for information from a Federal, state, or local agency maintaining civil, criminal, or other relevant information or other pertinent information if necessary to obtain information relevant to an investigation.

3. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office.

4. A record from this system of records may be disclosed to GSA and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

5. Records from this system may be disclosed to FCC supervisors or management representatives to ascertain (either confirm or refute) the times employees were in the facility.

In each of these cases the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Records are maintained in a password protected computer database.

Records are retrieved by the name of the individual on whom they are maintained by a limited number of authorized individuals.

The computer terminals are stored within a secured area. The Security Office staff performs a backup operation on these files on a weekly--monthly basis on 1/4" data cartridge, which are stored/safeguarded in the Security Office.

1. When an employee/contractor/temporary hire/special parking access leaves the FCC, the file in the database is deleted.

2. Frequent visitor badges are given a two-year valid period, after which the card will automatically deactivate.

3. All returned visitor/day contractor cards will be reused on a daily basis.

4. Transaction data for all cards will be placed on backup discs and stored for one year in the FCC Security Office which is locked and alarmed.

Security Operations Center, Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

Individuals wishing to request access to records about them should contact the system manager indicated above. Individuals must furnish their "Full Name" for their record to be located and identified. An individual requesting access must also follow FCC Privacy Act regulations regarding verification of identify and access to records. See 47 CFR 0.554-0.555.

Individuals wishing to request amendment of their records should contact the system manager indicated above. Individuals must furnish their "Full Name" for their record to be located and identified. An individual requesting amendment must also follow the FCC Privacy Act regulations regarding verification of identity and amendment of records. See 47 CFR 0.556-0.557.

The individual to whom the information applies.

None.

/Central-11 Inter-office (GroupWise) and Internet E-mail Systems.

Information Technology Center, Office of the Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C266, Washington, DC 20554.

Employees and contractors of the Federal Communications Commission in Washington, DC and the field offices.

Records in this system of records include the names, e-mail addresses, and passwords of all FCC employees and contractors.

1. Executive Orders 10450 and 12065;

2. 44 U.S.C. 3101, which authorizes agencies to create and preserve records documenting agency organizations, functions, procedures, and transactions;

3. 47 U.S.C. 154(i), which authorizes the FCC to take actions necessary to execute its functions;

4. 5 CFR 2635.704a., which prohibits use of Government property for other than authorized purposes; and

5. 41 CFR 201-21.601 and 201-21.602, which require that the Government Radio systems be used for official purposes only.

These records are maintained by the Information Technology Center staff to identify all users on the FCC's Inter-office and Internet E-mail systems, their locations, and their passwords. This information is necessary to insure that all users abide by the FCC's Intranet and Internet regulations and to identify possible abusers.

Information in this system of records may be disclosed for the following reasons:

1. For disclosure to a Federal agency or the District of Columbia Government, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency.

2. For disclosure to the security officer of an agency in the executive, legislative, or judicial branch, or the District of Columbia Government, in response to its request for verification of security clearances, of FCC employees/contractors to have access to classified data or areas where their official duties require such access.

3. Where there is an indication or a violation or potential violation of a statute, regulation, rule, order may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule, regulation or order.

4. A record from this system may be disclosure to request information from a Federal, state, local or foreign agency maintaining civil, criminal, or other relevant enforcement information, or other pertinent information records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance of a grant or other benefit.

5. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry the individual has made to a Congressional office.

6. A record from this system of records may be disclosed to GSA and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Records are maintained in an electronic database.

Records are retrieved by bureau or office name and the employee name and log-in name.

Information in the database is secured through controlled access and passwords restricted to administrative office personnel. Data resident on network servers are backed-up daily to magnetic media. One week's worth of back-up tapes is stored on-site in fireproof safes. Each week, the previous week's backup tapes are sent to an off-site storage location. A maximum of ten week's tapes are kept and cycled in this fashion.

Records are until the employee or contract retires or leaves the FCC. The records are then disposed of in accordance with General Records Schedule 12, National Archives and Records Administration (NARA).

Operations Group, Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C734, Washington, DC 20554.

Same as above.

None.

/Central-12 Garnishment and Levy of Wages.

Associate Managing Director, Human Resources Management, Office of the Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554.

Any Commission employee who is the subject of a garnishment or levy order issued by a court of competent jurisdiction or by another government entity authorized to issue such order.

Garnishment of levy orders served upon the agency for implementation, correspondence, memoranda.

5 U.S.C. 301.

Records are used by staff attorneys in the General Counsel's office in directing the agency's implementation of garnishment and levy orders.

1. Where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule regulation, or order.

2. A record on an individual in this system or records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body.

3. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicative body when:

(b) The Commission determines that the disclosure is relevant or necessary to the litigation.

4. A record in this system of records which concerns information on pay and leave, benefits, retirement deductions, and any other pertinent information may be disclosed to the Office of Personnel Management in order for it to carry out its legally authorized Government-wide functions and duties.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Storage:

Paper records are stored in file folders.

Records are maintained by the name of the individual subject to garnishment or levy order.

Records are kept in file cabinets in offices that are secured at the end of each business day. Because only one or two office persons have need to routinely access this system, unauthorized examinations would be easily detected.

Records are normally retained as long as the Commission remains under the obligation to implement the particular garnishment or levy order.

Associate Managing Director, Human Resources Management, Office of the Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW Room 1-B104, Washington, DC. 20554.

Address inquiries to the system manager.

Bankruptcy courts, state domestic relations courts, state public health and welfare departments or agencies, Internal Revenue Service, and intra-agency memoranda.

None.

/CIB-1 Informal Complaints and Inquiries.

This material has not received a security classification at this time. The OSCAR system is currently undergoing security review.

Chief, Consumer Information Bureau, Room 5-C758, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, PA 17325.

Individuals, groups, and other entities who have made informal complaints or inquiries in any format, including but not limited to, paper, telephone, and electronic submissions, on matters arising under the Communications Act of 1934, as amended, and the Rehabilitation Act.

The records in this system include both computerized information contained in a database and paper copies of inquiries, informal complaints, and related supporting information, company replies to complaints, inquiries, and Commission letters regarding such complaints and inquiries made by individuals, groups, or other entities pertaining to the FCC's bureaus and offices.

Sections 151, 154, 206, 208, 225, 226, 227, 228, 255, 258, 301, 303, 309(e), 312, 362, 364, 386, 507 of the Communications Act of 1934, as amended, 47 U.S.C. 151, 154, 206, 208, 225, 226, 227, 228, 255, 258, 301, 303, 309(e), 312, 362, 364, 386, 507; Sections 504 and 508 of the Rehabilitation Act, 29 U.S.C. 794; and 47 CFR 1.711 et seq., 6.15 et seq., 7.15 et seq., and 64.604.

The records in this system of records are used by Commission personnel to handle and process informal complaints received from individuals, groups, and other entities. Records in this system are available for public inspection after redaction of information that could identify the complainant or correspondent, i.e., name, address and/or telephone number.

This system of records is used by Commission personnel to handle and process informal complaints received from individuals, groups, and other entities.

1. When a record in this system involves an informal complaint filed against a common carrier, the complaint may be forwarded to the defendant carrier for a response, pursuant to Section 208 of the Communications Act of 1934, as amended.

2. When an order or other Commission-issued document that includes consideration of informal complaints filed against common carriers is entered by the FCC to implement or enforce the Communications Act, pertinent rule, regulation, or order of the FCC, the complainant's name may be made public in that order or document. Where a complainant in filing his or her complaint explicitly requests that the bureau withhold his or her name from public disclosure, such a request will be granted and the complainant's name will not be disclosed in the Commission-issued order or document.

3. Where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for implementing or enforcing the statute, rule, regulation, or order.

4. A record on an individual in this system of records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body.

5. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicative body when:

(a) the United States, the Commission, a component of the Commission, or, when represented by the government, an employee of the Commission is a party to litigation or anticipated litigation or has an interest in such litigation, and

(b) The Commission determines that the disclosure is relevant or necessary to the litigation.

6. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office.

7. A record from this system of records may be disclosed to GSA and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

Not applicable unless the consumer reporting agencies include consumer advocacy groups.

Paper copies of records in this system of records are maintained in file folders and electronic files are located in computer databases on the FCC internal network.

Records are retrieved by individual name, entity name, licensee, applicant or unlicensed individual, call sign, file number, or subject matter.

Records are stored in locked cabinets, which are secured in the office at the close of the business day. Access to computer records is controlled by password. Computer systems are stored within secure areas. Data resident on network servers are backed-up daily to magnetic media. One week of back-up tapes is stored on-site in fireproof safes. Each week, the previous week's back-up tapes are sent to an off-site storage location. A maximum of ten weeks of tapes are kept and cycled in this fashion.

The records are retained at the FCC and then destroyed in accordance with the appropriate records retention schedule.

Chief, Consumer Information Bureau, Federal Communications Commission, 445 12th Street, Room 5-C758, SW., Washington, DC 20554.

Address inquiries to the system manager.

Address inquiries to the system manager. An individual requesting access must follow FCC Privacy Act regulations regarding verification of identity and amendment of records. See 47 CFR 0.554-0.557.

Address inquiries to the system manager.

Complainants and subject entities.

None.

/CGB-1 Informal Complaints and Inquiries.

The FCC's Security Operations Center (SOC) has not assigned a security classification to this system of records.

Consumer and Governmental Affairs Bureau (CGB), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, PA 17325.

The categories of individuals in this system include individuals, groups, and other entities who make or have made informal complaints or inquiries in any format, including, but not limited to, paper, telephone, and electronic submissions, including e-mail, Internet, and fax, etc., on matters arising under the Communications Act of 1934, as amended, and the Rehabilitation Act.

The categories of records in this system include both computerized information contained in a database and paper copies of inquiries, informal complaints, and related supporting information made by individuals, groups, or other entities; and company replies to complaints, inquiries, and Commission letters regarding such complaints and inquiries.

The categories of records may also include submissions that individuals make using fax, voice (telephone calls), Internet e-mail, etc., and via the FCC Web portal at: http://www.fcc.gov.

The records in this system are used by Commission personnel to handle and process informal complaints received from individuals, groups, and other entities. Records in this system are available for public inspection after redaction of information that could identify the complainant or correspondent, such as the complainant's name, address, telephone number, fax number, and/or e-mail address.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. When a record in this system involves an informal complaint filed against telecommunications providers, broadcasters, multi-channel video program distributors, voice-over-Internet-protocol providers, and/or wireless providers, the complaint may be forwarded to the subject company for a response, pursuant to Sections 4(i), 208, and 303(r) of the Communications Act of 1934, as amended.

2. When an order or other Commission-issued document that includes consideration of informal complaints filed against telecommunications providers, broadcasters, multi-channel video program distributors, voice-over-Internet-protocol providers, and/or wireless providers is entered by the FCC to implement or enforce the Communications Act, pertinent rule, regulation, or order of the FCC, the complainant's name may be made public in that order or document. Where a complainant in filing his or her complaint explicitly requests that the bureau withhold his or her name from public disclosure, such a request will be granted and the complainant's name will not be disclosed in the Commission-issued order or document.

3. Where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be referred to the appropriate Federal, State, Tribal, or local agency responsible for investigating or prosecuting a violation or for implementing or enforcing the statute, rule, regulation, or order.

4. A record on an individual in this system of records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body.

5. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicative body when:

(b) The Commission determines that the disclosure is relevant or necessary to the litigation.

6. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office.

7. A record from this system of records may be disclosed to the Government Accountability Office (GAO) and the National Archives and Records Administration (NARA) for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

8. A record from this system may be disclosed to appropriate agencies, entities, and persons when (1) the Commission suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Commission has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Commission or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Commission's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

The Consumer and Governmental Affairs Bureau staff logs consumer informal complaints and inquiries that it receives into its Complaint and Inquiry Management System (CIMS), Consolidated Complaint Management System (CCMS), and other electronic databases and network databases not specifically named here that are used to store consumer informal complaints and inquiries. Each informal submission is automatically assigned a file identification number for future reference when the case is entered into one of the databases. This identification number tracks consumer submissions and assists with identification of duplicate filings, which occur when consumers file multiple submissions. Confidential paper submissions are moved to a locked storage room for safekeeping. All records are kept in accordance with the agency records control schedule approved by NARA.

Information, e.g., records, files, and data, etc., in this system may be retrieved by the individual's personal identifiers, (i.e., name, street address, e-mail address, and phone number), entity name, program name, date received and date closed, problem description field, and/or call sign.

Electronic records that emanate from these informal complaint and inquiry submissions are maintained in CIMS, CCMS or other electronic and network computer databases not specifically named here, which are secured through controlled access and passwords restricted to a limited number of FCC employees or contractors working on informal complaints and inquiries. In addition, as an added security measure, the staff in the Consumer and Governmental Affairs Bureau, Enforcement Bureau, and other FCC bureaus and offices who are assigned responsibility for resolution of these records in CIMS are only allowed access to these records via a "license" that also tracks their use of the records. Confidential paper submissions are moved to a locked storage room for safekeeping.

The information in this system is limited to electronic data, paper files, and audio files, e.g., telephone call records, etc. The information is retained at the FCC and then destroyed in accordance with the agency records control schedule N1-173-07-1, approved by NARA, which generally requires that source records are destroyed three years after data is entered into the system, and records in the masterfile are destroyed three years after the case is closed.

Address inquiries to the Office of Managing Director or the Consumer and Governmental Affairs Bureau, Federal Communications Commission, 445 12th Street, SW., Washington, DC 20554.

Address inquiries to the Office of Managing Director or Consumer and Governmental Affairs Bureau, Federal Communications Commission, 445 12th Street, SW., Washington, DC 20554.

An individual requesting access must follow FCC Privacy Act regulations regarding verification of identity and amendment of records. See 47 CFR 0.554-0.557.

Address inquiries to the Office of Managing Director or Consumer and Governmental Affairs Bureau, Federal Communications Commission, 445 12th Street, SW., Washington, DC 20554.

The sources for the information in this system include the complainants and subject entities.

None.

/CGB-2 Comment Filing System (ECFS).

None.

Chief, Consumer and Governmental Affairs Bureau, Room 5-C758, Federal Communications Commission, 445 12th Street, SW., Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, PA 17325.

Individuals who have filed comments relative to Federal Communications Commission (FCC) rulemakings and docketed proceedings or other matters arising under the Communications Act of 1934, as amended, and the Rehabilitation Act.

1. Comments received by the FCC, whether electronically through the Electronic Comment Filing System (ECFS), via the Internet, e-mail, mailed, or delivered by paper copy. This includes information provided via FCC Forms 475 and 501.

2. The system also contains files and records submitted in response to Commission rulemakings and docketed proceedings, and by the FCC's administrative law staff as the repository for official records arising out of the conduct of administrative proceedings.

44 U.S.C. Chapter 36; 47 U.S.C. 151 and 154; and Sections 504 and 508 of the Rehabilitation Act, 29 U.S.C. 794 et al.

In order to comply with the requirements of various statutes and regulations, the FCC offers multiple avenues through which the public can be involved in its decision-making process and can inform the FCC of concerns regarding compliance with FCC rules and requirements. Collecting and maintaining these types of information allows the FCC to be fully informed in decision-making, implementation, and enforcement endeavors. Such a system also allows staff access to documents and improves staff efficiency. Records in this system are available for public inspection.

Additionally, information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public Access--under the rules of the Commission, public comments on rulemakings are routinely available to the public--unless confidentiality is requested (47 CFR 0.459)--via either the Commission's electronic comment filing system (ECFS) at http://www.fcc.gov/cgb/ecfs/ or the public Reference Information Center (RIC) at http://www.fcc.gov/cgb/ric.html;

2. Enforcement--when a record in this system involves an informal complaint filed against telecommunications providers, the complaint may be forwarded to the defendant provider for a response, pursuant to Section 208 of the Communications Act of 1934, as amended, and other applicable rules. When an order or other Commission-issued document that includes consideration of informal complaints filed against telecommunications providers is entered by the FCC to implement or to enforce the Communications Act, pertinent rule, regulation, or order of the FCC, the complainant's name may be made public in that order or document. Where a complainant in filing his or her complaint explicitly requests that the FCC withhold his or her name from public disclosure, such a request will be granted and the complainant's name will not be disclosed in the Commission-issued order or document;

3. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Law enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to an FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

5. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

6. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper copies of records in this system of records are maintained in file folders. The electronic files are located in computer databases on the FCC internal network.

Records are retrieved by individual name, entity name, rulemaking number, and/or docket number.

Records are available over the Internet 24 hours a day, seven days a week. Paper copies representing one third of the records are maintained in the Reference Information Center (RIC). Back-up of the data in ECFS is the responsibility of the FCC's Information Technology Center of the Office of Managing Director and is performed nightly.

The retention schedule for this system of records has not yet been determined. No records will be destroyed until a disposal schedule is approved by the National Archives and Records Administration (NARA).

Chief, Reference Information Center, Consumer and Governmental Affairs Bureau (CGB), Federal Communications Commission (FCC), 445 12th Street, Room CY-B533, SW., Washington, DC 20554.

Address inquiries to the system manager.

Commenters and subject entities.

None.

/EB-1 Violators File.

None.

Primary: Enforcement Bureau (EB), Room 7-C732, Federal Communications Commission (EB), 445 12th Street, SW., Washington, DC 20554.

Secondary: Various field facilities. See Federal Communication Commission (FCC) telephone directory for field office phone numbers. The directory can be found at http://www.fcc.gov/fcc-bin/findpeople.pl., or locate local FCC offices in commercial telephone directory under "U.S. Government." Information about FCC Field Offices can also be found in 47 CFR 0.121 and 0.401. Field office mailing addresses can also be found at http://www.fcc.gov/eb/ddadd.html.

1. Individuals who have been subjects of Federal Communications Commission (FCC) field enforcement actions (monitoring, inspection, and/or investigation) for violations of radio law, FCC Rules and Regulations, or International Treaties; and

2. Licensees, applicants, and unlicensed persons under parts 80, 87, 90, 94, 95, and 97 of the FCC rules about whom there are questions of compliance with the Commission's rules or the Communications Act of 1934, as amended.

Inspection reports, complaints, monitoring reports, investigative cases, referral memos, correspondence, discrepancy notifications, warning notices, and forfeiture actions.

47 U.S.C. 101, 102, 104, 301, 303, 309(e), 312, 315, 318, 362, 364, 386, 501, 502, 503, 507, and 510.

Records from this system are for:

1. Use in connection with the Commission's field enforcement programs to determine levels of compliance among radio users; to issue marine certificates of compliance; to document Commission monitoring inspections and investigations for enforcement purposes; to provide a basis for various administrative, civil, or criminal sanction actions taken against violators by the EB or other appropriate Commission bureaus or offices; and

2. A cross-reference, which prevents duplication of enforcement actions, and tracking the progress of enforcement cases.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--copies of FCC enforcement actions are available for public inspection via the Internet at http://www.fcc.gov/eb/, and in the FCC's Reference Information Center at http://www.fcc.gov/cgb/ric.html;

2. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, local, or foreign agency maintaining civil, criminal, or other relevant enforcement records, other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit;

3. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, tribal, or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action;

4. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

5. Law enforcement and investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

6. Congressional inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

7. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records in this system of records include both paper and electronic records.

Records are retrieved primarily by case number. Under that hierarchy an individual's name, address, and other identifying information can be located.

Paper records are maintained in file folders and stored in a secure area. Access to files is limited to approved personnel. The electronic records are maintained in computer databases, which are secured through controlled access and passwords. The databases are backed-up routinely.

Office of Management and Resources, Enforcement Bureau (EB), 7-C732, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Under the authority granted to heads of agencies by 5 U.S.C. 552a(k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its notification procedure for this system of records.

Under the authority granted to heads of agencies by 5 U.S.C. 552a(k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its record access procedure for this system of records.

Under the authority granted to heads of agencies by 5 U.S.C. 552a(k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its contesting record procedure for this system of records.

Under the authority granted to heads of agencies by 5 U.S.C. 552a(k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its record sources for this system of records.

This system of records is exempt from sections (c)(3), (d), (e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 552a, and from 47 CFR 0.554--0.557 of the Commission's rules. These provisions concern the notification, record access, and contesting procedures described above, and also the publication of record sources. The system is exempt from these provisions because it contains the following types of information:

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act;

/EB-3 Investigations and Hearings.

None.

Investigations and Hearings Division, Enforcement Bureau (EB), Federal Communications Commission (FCC), 4th Floor, 445 12th Street, SW., Washington, DC 20554.

Individuals who have filed complaints against Federal Communications Commission (FCC) licensees and regulatees.

1. Records are kept in an electronic database associated with this system of records containing only the complainants' names.

2. Paper copies of complaints filed with and maintained by the FCC, may contain information provided by complainants (e.g., complainants' names, addresses, and telephone numbers). Forms that may be included in this system of records include FCC Forms 475, 475B, 485, and 501.

47 U.S.C. 101, 102, 104, 301, 303, 309(e), 312, 315, 318, 362, 364, 386, 501, 502, 503, 507, and 510.

The information in the electronic database is used for tracking the status of enforcement cases. The information in the paper files is stored for reference in enforcement actions.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

2. Law enforcement and investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

3. Congressional inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

4. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information is maintained in the electronic database and in paper files.

Information in the electronic database information can be retrieved by the complainant's name. Information in the central files can be retrieved by a unique case number assigned to each case.

Paper records are maintained in file cabinets that are secured at the end of each business day. The file cabinets are located in non-public areas. Access to information in the computer database is restricted by use of passwords via terminals that are located in rooms in non-public areas. The rooms are secured outside of business hours. Data resident on network servers are routinely backed-up onto magnetic media. Backup tapes are stored on-site in fireproof safes and at a secure off-site storage location.

Chief, Enforcement Bureau (EB), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Address inquiries to the system manager.

Complainant and subject entities.

None.

/EB-4 Crisis Management Contacts.

Unclassified (Non-Public, For Internal Use Only).

Enforcement Bureau (EB), Federal Communications Commission (FCC), 445 12th Street, SW., Room 7-C732, Washington, DC 20554.

Information includes FCC Employees, Federal Government points of contact, State and Local Government points of contact, and Communications Industry points of contact.

Information includes FCC Employees, Federal Government points of contact, State and Local Government points of contact, and Communications Industry points of contact name(s), position title, business telephone number, business cellphone number(s), business pagers, and business address(es), and E-mail address(es), home telephone number, personal cellphone number(s), pagers, and home E-mail address(es) that are used by FCC crisis incident managers.

Executive Order (EO) 12472, Assignment of National Security and Emergency Preparedness Telecommunications Functions, April 3, 1984; EO 12656, Assignment of Emergency Preparedness Responsibilities, November 18, 1988; Federal Preparedness Circular (FPC) 65, Federal Executive Branch Continuity of Operations, June 15, 2004; FPC 66, Test, Training, and Exercise (TT&E) Program and COOP, April 30, 2001; FPC 67, Acquisition for Alternate Facilities for COOP, April 30, 2001 National Security Presidential Decision Directive (NSPD) 1, Organization of the National Security Council System, February 13, 2001; Presidential Decision Directive (PDD) 67, Enduring Constitutional Government and Continuity of Government Operations, October 21, 1998; and Homeland Security Presidential Directive (PD) 3, March 11, 2002.

This information allows FCC crisis incident managers to coordinate crisis response activities related to the telecommunications industry and the functions of the FCC.

Including information about individuals in this system of records may routinely be disclosed under the following conditions:

1. First Responders--a record from this system of records may be disclosed to law enforcement officials, Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Department of Defense (DOD), National Telecommunications and Information Administration (NTIA), White House Communications Agency, other Federal agencies, and state and local emergency response officials, e.g., fire, safety, and rescue personnel, etc., and medical personnel, e.g., doctors, nurses, and paramedics, etc., in case of an emergency situation at FCC facilities without the subsequent notification to the individual identified in 5 U.S.C. 552a(b)(8);

3. Congressional inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Electronic records are maintained in a network computer database.

Records are retrieved by the individual's name and/or organization.

Electronic records are maintained in a network computer database, which is secured through controlled access and password restricted to a limited number of authorized FCC staff.

Records kept by the FCC are maintained and disposed of in accordance with records schedules issued by the National Archives and Records Administration (NARA). Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer.

Chief, Enforcement Bureau (EB), Federal Communications Commission (FCC), 445 12th Street, SW., Room 7-C732, Washington, DC 20554.

Address inquiries to the system manager.

None.

/MB-1 Ownership Report for Commercial Broadcast Stations.

The FCC's Security Operations Center (SOC) has not assigned a security classification to this system of records.

Media Bureau (MB), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

(1) Licensees, permittees, and respondents, and other individuals or entities with interests therein that are required to be reported on the Form 323 (as described below) who must either file FCC Form 323 or have their interests reported on Form 323 under 47 CFR 73.3615, 73.6026, and 74.797;

(2) Contact individuals, e.g., representatives, relating to commercial AM, FM, and TV broadcast stations, and/or newspapers that are subject to the Commission's media ownership rules, as required under 47 CFR 73.3555, etc.;

(3) Individuals with ownership or attributable interests in media companies subject to the Commission's ownership rules or otherwise required to be reported on FCC Form 323;

(4) Individuals who are married to or otherwise related, i.e., parent-child or siblings, etc., to other individuals who have attributable, reportable, and/or ownership interests and who must either file FCC Form 323 or have their interests reported on FCC Form 323.

(1) Information that is required to be submitted on FCC Form 323, "Ownership Report for Commercial Broadcast Stations," including the ownership or other interests of the licensee/permittee/respondent, home mailing address, home telephone number, home e-mail address, listing type, relationship to licensee/permittee/respondent/other interest holder, positional interest, marital/familial relationship, and gender, ethnicity, race, and citizenship, etc.;

(2) All exhibits, organizational charts, correspondence, i.e., letters, etc., supporting documentation, and other materials, etc., which are associated with processing the FCC Form 323, "Ownership Report for Commercial Broadcast Station," submission(s); and

(3) Any other records that are submitted in connection with or created as the result of the filing of FCC Form 323.

47 CFR 73.3555, 73.3615, 73.6026, and 74.797.

The records are kept to administer the Federal Communications Commission's (FCC) regulatory responsibilities that relate to ownership of commercial broadcast stations, including AM and FM radio and television, as well as to interests in daily newspapers that are subject to the Commission's media ownership rules. The Commission uses these records in this system:

(1) To address the data contained in responses to FCC Form 323, "Ownership Report for Commercial Broadcast Stations," which the Commission uses to evaluate licensees' or permittees' compliance with the Commission's media ownership rules, etc. This form is filed:

(a) To satisfy the biennial filing requirement (Biennial Ownership Report);

(b) As a validation or resubmission of a previously filed Biennial Report;

(d) By a permittee (within 30 days of the grant of a construction permit grant) ("Permittee Report") and on the date that it files its license application;

(e) As an update or certification of accuracy of the initial Permittee Report; or

(f) As an amendment of a previously filed Ownership Report.

(2) To undertake studies of minority and female ownership that support its diversity policy goals and other ownership studies to support its statutory requirement to review the media ownership goals quadrennially to determine whether they are necessary in the public interest as the result of competition.

(3) Any other uses of FCC Form 323 within the Commission's authority.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public Access--under the rules of the Commission, documents filed under CDBS are publicly available;

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

3. Financial Obligations under the Debt Collection Acts--a record from this system may be disclosed to other Federal agencies for the purpose of collecting and reporting on delinquent debts as authorized by the Debt Collection Act of 1982 or the Debt Collection Improvement Act of 1996. A record from this system may be disclosed to any Federal, state, or local agency to conduct an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, to identify and locate individuals who are delinquent in their repayment of certain debts owed to the U.S. Government. A record from this system may be used to prepare information on items considered income for taxation purposes to be disclosed to Federal, state, and local governments;

4. Law Enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

5. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

7. Breach Notification--a record from this system may be disclosed to appropriate agencies, entities, and persons when (1) the Commission suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Commission has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Commission or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Commission's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

The Broadcast Station Ownership database is the repository for all electronically filed ownership reports and associated information, including exhibits (e.g., organizational charts, appendices, scanned images, and all other supplementary documents and materials, etc.). All Form 323 filings must be submitted electronically (e.g., paper copy filings are not acceptable) via the Media Bureau Electronic Filing system at: http://www.fcc.gov/mb/elecfile.html.

Information in this system is publicly retrievable. The information may be viewed via the "Public Access" Search functionality in the Consolidated Database System (CDBS) at: http://www.fcc.gov/mb/elecfile.html by clicking on the "Ownership Search" link. Information may be retrieved by searching electronically using a variety of parameters including the call sign, facility ID number, service, file number, application type, channel, frequency, community of license city and state, name of the licensee/permittee, or name/address of the person or entity holding the interest reported on Form 323. All ownership data can also be downloaded via a set of files that correspond to database tables from the Media Bureau Public CDBS Database Files Web site: http://www.fcc.gov/mb/databases/cdbs. Information is retrieved internally via database commands by authorized FCC staff and contractors who have been granted permission to access the data.

Information in these records and files is available to the public via the FCC Internet portal at: http://www.fcc.gov/mb/elecfile.html. Access to the ownership records housed in the CDBS databases is restricted to authorized MB supervisory and staff and ITC staff and contractors. Other employees and contractors may be granted access on a "need-to-know" basis. The CDBS network computer databases are protected by the FCC's security protocols, which include controlled access, passwords, and other security features. Information resident on the CDBS database server is backed-up routinely onto magnetic media. Back-up tapes are stored on-site and at a secured location.

The information in this system is limited to electronic files, records, and data, which includes:

(1) The information that pertains to current filing requirements; and

(2) The information that pertains to historical records, which is used for archival purposes.

Until the National Archives and Records Administration (NARA) approves the retention and disposal schedule, these records will be treated as permanent.

Address inquiries to the Media Bureau (MB), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

The sources for the information in this system include all entities that are required to file an ownership report, either biennially or at other occasions, under §§ 73.3615, 73.6026, and 74.797 of the Commission's rules. These entities include, but are not limited to:

(3) Individuals with ownership or attributable interests in media companies subject to the Commission's ownership rules or otherwise required to be reported on FCC Form 323; and

(4) Individuals who are married to or otherwise related, i.e., parent-child or siblings, etc., to other individuals who have attributable, reportable, and/or ownership interests and who must either file FCC Form 323 or have their interests reported on FCC Form 323.

None.

/OCBO-1 Small Business Contacts Database.

None.

Director, Office of Communications Business Opportunities (OCBO), Federal Communications Commission (FCC), 445 12th Street, SW., Room 4-A760 Washington, DC 20554.

Information includes small, minority, and women-owned communications' business owners and employees, as well as other individuals who work or communicate with this segment of the population.

Contact information, where available, such as the individual's name, phone number(s), and address(es).

Sections 151, 152, 155, 257, 303 of the Communications Act of 1934, as amended, 47 U.S.C. 151, 152, 155, 257; and 5 U.S.C. 602(c) and 609(a)(3).

This system of records serves as a repository of contact information that FCC employees use to further the FCC's outreach mission to small, women, and minority-owned businesses.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

2. Law enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

This is an electronic system of records that resides on the FCC's internal storage servers, which are backed-up daily.

Records in this system of records can be retrieved by any category field, e.g., first name or zip code.

This system of records, which resides on the FCC's internal storage servers, is protected by the FCC's firewall and appropriate-level security protocols that prevent access to the system of records to all but those needing access to the same.

Allan K. Manuel, Chief of Staff, Office of Communications Business Opportunities (OCBO), Federal Communications Commission (FCC), 445 12th Street, SW., Room 4-A665, Washington, DC 20554.

Address inquiries to system manager.

Information provided to the FCC by individuals and gathered during the course of outreach activities.

None.

/OET-1 Experimental Radio Station License Files.

There is no specific security classification for this system; however, data or records within the system may have national defense/foreign policy classifications up through secret.

Office of Engineering and Technology (OET), Federal Communications Commission, 445 12th Street, SW., Room 7-A303, Washington, DC 20554.

Those who have been granted a license to operate an experimental radio station under Part 5 of the Federal Communications Commission's (FCC) rules.

1. This system includes the following FCC Forms, any supporting exhibits submitted by the applicant(s), and related documentation:

(a) FCC Form 442, Application for a New or Modified Station;

(b) FCC Form 405, Application for Renewal of Station License;

(d) FCC Form 703, Application for Consent to Transfer Control of Corporation Holding Station License; and

(e) Any supporting exhibits submitted by the applicant(s).

2. This system of records may include experimental project reports submitted by the applicant as required by FCC rules, part 5.

3. The system also includes comments from other Commission bureaus on interference potential of operation.

47 U.S.C. 308.

FCC employees use these records to determine:

1. An applicant's eligibility to operate a station in the experimental radio service;

2. Interference potential to other radio services within the Commission; and

3. If the project or experimentation is valid, as well as the possible use in rulemakings.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public Access--information from this system may be disclosed to other FCC bureaus, Federal agencies, or to the public, in response to a request, in connection with new experimentation being conducted and the impact that this experimentation may have on the public. The information may not be disclosed if it is not routinely available for public inspection under 47 CFR 0.457(d)(1)(ii) of the Commission's rules, or a request that the information be given confidential treatment is pending or has been granted under 47 CFR 0.459.

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

3. Law enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

5. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information in this system of records includes paper records maintained in file folders, electronically scanned images of paper records, electronic records of data elements of both paper filed and electronically filed applications, and electronic copies of licenses granted after November 16, 1998. Per 47 CFR 5.55(b) all applications for experimental licensing must be filed electronically via the Internet.

Paper files are retrieved by license name. If there is more than one station per licensee, then the files may also be retrieved by call sign. Scanned images, electronic records of data elements, and electronic copies of licenses may be retrieved from the OET Experimental Licensing Branch Reports World Wide Web electronic filing and reporting site at https://gullfoss2.fcc.gov/prod/oet/cf/els/index.cfm.

All files are available to the public except files not routinely available for public inspection as defined in 47 CFR 0.457(d)(1)(ii) and files that have been submitted in compliance with the confidentiality request requirements of 47 CFR 0.459. Files not routinely available and files pending or granted confidentiality are marked "NOT FOR PUBLIC INSPECTION" and may only be accessed by FCC employees who have a need to know the information. Data resident on network servers are backed-up routinely onto magnetic media. These back-up tapes are stored both on-site and in secured off-site storage locations.

These records are maintained for two years after expiration of the license. They are then disposed by shredding. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Chief, Experimental Licensing Branch, Office of Engineering and Technology (OET), Federal Communications Commission, 445 12th Street, SW., Room 7-A267, Washington, DC 20554.

Address inquiries to the system manager.

The majority of information in these records comes from individual applicants. Other information comes from coordination with other FCC bureaus and from data that are generated with the Spectrum Coordination Branch during the normal processing of the application.

None.

/OET-2 Equipment Authorization Records and Files.

None.

Office of Engineering and Technology (OET), Laboratory Division, Federal Communications Commission (FCC), 7435 Oakland Mills Road, Columbia, MD 21046.

Individuals who have applied for or been granted an authorization to market equipment using the RF spectrum, in accordance with Part 2 of the Federal Communications Commission's (FCC) rules.

1. This system includes the following FCC Forms, any supporting exhibits submitted by the applicant(s), and related documentation:

(a) FCC Form 731, Application for Equipment Authorization;

(b) Any supporting exhibits submitted by the applicant(s).

2. This system of records may include test reports and other supporting documentation that demonstrates compliance with the technical rules for licensed transmitters and unlicensed devices as required by FCC Rules, parts 15 and 18.

47 U.S.C. 308.

These records are used to make a determination of compliance of equipment proposed for marketing with the administrative and technical requirements of the FCC as they relate to equipment using the RF spectrum; and to determine the interference potential of equipment proposed for marketing to equipment operating in both the licensed and unlicensed radio services.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--information from this system on granted equipment authorizations may be disclosed to the public if it is routinely available for public inspection under 47 CFR 0.457(d)(1)(ii) and a request has not been made or granted to give the information confidential treatment under 47 CFR 0.459. Pending equipment authorization requests are specifically excluded from disclosure prior to the effective date of the authorization, as specified in 0.457(d)(1)(ii).

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

3. Law enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to an FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each case the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

The equipment authorization database is the repository for all electronically filed applications for equipment authorization and associated information. Per 47 CFR 2.913(a), all applications for equipment authorization must be filed electronically via the Internet.

Scanned images, electronic records of data elements, and electronic copies of granted licenses may be retrieved from the OET Equipment Authorization Electronic Filing World Wide Web site at https://gullfoss2.fcc.gov/prod/oet/cf/eas/index.cfm by clicking on the desired link in the Reports section on the left hand side of the page.

All files are available to the public except files not routinely made publicly available under 47 CFR 0.457 or those where a request for confidentiality is pending or has been granted under 47 CFR 0.459. Files which are not routinely made publicly available and those with a pending or granted request for confidentiality may only be accessed by Commission employees who have a need to know the information. Data resident on the database server at the OET Laboratory are backed-up routinely onto magnetic media. Back-up tapes are stored on-site and at the FCC Headquarters location.

Chief, Laboratory Division, Office of Engineering and Technology (OET), Federal Communications Commission (FCC), 7435 Oakland Mills Road, Columbia, MD 21046.

Address inquiries to the system manager.

Information supplied by individuals wishing to receive equipment authorization.

None.

/OGC-3 Adjudication of Internal Complaints against Employees.

None.

Office of General Counsel (OGC), Federal Communications Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

Any Federal Communications Commission (FCC) employee who is the subject of a complaint investigation involving internal personnel actions or activities, i.e., discrimination, grievance, political activity, separation, or adverse action.

Records involve internal personnel disputes that have reached the hearing stage, and may include correspondence, memoranda, transcripts of hearings, briefs, pleadings, investigative reports, and decisions of hearing examiners and Commissioners.

5 U.S.C. 301.

These records are used by staff attorneys in the General Counsel's office in settlement negotiations with opposing parties; records are also used in preparation for hearings before an administrative body or a court of appropriate jurisdiction.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

5. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, local, or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit;

6. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, tribal, or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action; and

7. Labor Relations--A record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions. In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

The information is stored in file folders.

Records are retrieved by the name of the subject individual in the investigation.

Records are maintained in file cabinets in an office that is secured at the end of each business day. Since only one or two staff persons routinely access this record system, unauthorized examination during business hours would be easily detected.

Records are kept for five years after the closure of each case. They are then shredded.

Office of General Counsel (OGC), Federal Communications Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

Address inquiries to the system manager.

Claimants, co-workers of subject individual, other supervisors, classification experts, and other persons involved in the case.

None.

/OGC-5 Pending Civil Cases.

None.

Office of General Counsel (OGC), Federal Communications Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

Any individual who has a miscellaneous case involving the Federal Communications Commission (FCC) before any District Court, before any Court of Appeals, and before the Supreme Court.

Letters, memoranda, pleadings, briefs, and bankruptcy papers.

47 U.S.C. 401 and 402.

Information in this system of records is used by Commission attorneys to update information or furnish additional data for the Government agency handling the case.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--the records contained in this system are available for public inspection to the extent that they do not contain information usually exempt from mandatory disclosure under Exemption 5 of the FOIA, 5 U.S.C. 552(b)(5).

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information in this system of records consists of paper records that are stored in file folders.

Records are retrieved by the name of the individual filing the claim.

Records are maintained in file cabinets that are secured at the end of each business day.

The records are destroyed by shredding when no longer needed or after five years, whichever occurs first.

Office of General Counsel (OGC), Federal Communications Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

Address inquiries to the system manager.

Justice Department: U.S. Attorneys; other Federal agencies: U.S. District Courts; and parties to the proceedings.

None.

/OGC-6 Private or Civil Injury Claimants.

None.

Office of General Counsel (OGC), Federal Communications Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

Any individual who files a damage claim against the Federal Communications Commission (FCC) or commits a tort against a FCC employee.

Information in this system of records includes accident reports, tort claim vouchers, correspondence, memoranda, medical and payment receipts, repair and payment receipts, and pictures.

28 U.S.C. 2672.

Information in these records is used by attorneys in the Office of General Counsel to determine whether a damage claim filed against the FCC should be paid and for reference purposes when similar cases arise. If it is determined that the claim should not be paid or if the FCC cannot make the final determination whether or not to pay a claim, the record is routinely transferred to the appropriate agency charged with the responsibility of disposition.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

3. Law Enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information is stored in file folders.

Records are retrieved by the name of the individual who filed the claim.

Records are kept in a file cabinet that is locked at the end of each business day. Since only one or two office persons routinely access this system, unauthorized examination during business hours would be easily detected.

Records are destroyed by shredding five years after the closure of the case.

Office of General Counsel (OGC), Federal Communications Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

Address inquiries to the system manager.

Witnesses: Office of General Counsel; Office of Managing Director: claimants; and employees.

None.

/OIG-1 Criminal Investigative Files.

None.

Office of Inspector General (OIG), Federal Communications Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 20554.

Records on individuals, including present and former Federal Communications Commission (FCC) employees, who are or have been the subjects of criminal investigations conducted by the Office of Inspector General (OIG).

1. Case files developed during investigations of known or alleged fraud, waste, and abuse, or other irregularities or violations of criminal laws and regulations;

2. Case files related to programs and operations administered or financed by the FCC, including contractors and others doing business with the FCC;

3. Investigative files relating to FCC employees' hotline complaints and other miscellaneous complaint files; and

4. Investigative reports and related documents, such as correspondence, notes, attachments, and working papers.

Inspector General Act of 1978, as amended by Public Law 100-504, October 18, 1988.

This system of records maintains information needed to:

1. Document investigations designed to prevent or detect fraud, waste, or abuse;

2. Conduct and supervise audits and investigations relating to programs and operations in the Commission; and

3. Inform the Chairman about problems and deficiencies in the FCC's programs and operations or to suggest corrective action in reference to identified irregularities, problems, or deficiencies.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

2. Law Enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information is contained in paper records maintained in file folders or in an automated electronic database maintained on computer diskettes or on a computer network.

Records are filed alphabetically by name of the subject of the investigation or by a unique file number assigned to each investigation.

Paper and diskette records are kept in locked file cabinets that are further secured at the end of each business day. Limited access to these records is permitted by those persons whose official duties require such access; thus, unauthorized examination during business hours would be easily detected. Data resident on network servers are backed-up routinely onto magnetic media. Back-up tapes are securely stored on-site and at an off-site storage location.

Inspector General, Office of Inspector General (OIG), Federal Communications Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 20554.

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act;

/OIG-2 General Investigative Files.

None.

Office of Inspector General (OIG), Federal Communications Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 20554.

Information on individuals, including present and former Federal Communications Commission (FCC) employees, who are or have been the subjects of general investigations conducted by the Office of the Inspector General (OIG) relating to allegations raised pertaining to fraud, waste, and abuse with respect to programs and operations of the Commission.

1. Case files developed during investigations of known or alleged fraud, waste, and abuse, or other irregularities or violations of laws and regulations;

2. Case files related to programs and operations administered or financed by the FCC, including contractors and others doing business with the FCC;

3. Investigative files related to FCC employee's hotline complaints, and other miscellaneous complaint files; and

4. Investigative reports and related documents, which may include such information as correspondence, notes, attachments, and working papers.

Inspector General Act of 1978, as amended by P.L. 100-504, October 18, 1988.

These records are collected and maintained for the purposes of:

1. Preventing or detecting waste, fraud, or abuse;

2. Conducting and supervising audits and investigations relating to programs and operations;

3. Informing the Chairman about problems and deficiencies in the Commission's programs and operations; or

4. Suggesting corrective action in reference to identified irregularities, problems, or deficiencies the FCC's Inspector General establishes in this system of records.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information is contained in paper records maintained in file folders or in an automated electronic database maintained on computer diskettes or on a computer network.

Records are filed alphabetically by name of subject of the investigation or by a unique file number assigned to each investigation.

Paper and diskette records are kept in locked file cabinets that are secured at the end of each business day. Limited access of these records is permitted by those persons whose official duties require such access; thus, unauthorized examination during business hours would be easily detected. Data resident on network servers are backed-up daily to magnetic media. One week's worth of back-up tapes is stored on-site in fireproof safes. Each week, the previous week's backup tapes are sent to an off-site storage location. A maximum of ten week's tapes are kept and cycled in this fashion.

Inspector General, Office of Inspector General (OIG), Federal Communications Commission, 445 12th Street, SW., Room 2-C762, Washington, DC.

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act;

/OMD-2 Labor Relations and Employee Performance Files

None.

Human Resources Management (HRM), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554.

Current and former Federal Communications Commission (FCC) employees.

This system contains a variety of records relating to formal and informal actions based on conduct or performance and also includes files dealing with grievances filed under the negotiated or administrative grievance procedures, requests for reconsideration, arbitrations, appeals, and miscellaneous inquiries and complaints. These records may include:

1. Case number, employee name, Social Security Number, grade, job title, and employment history; and

2. Copies of notices of proposed actions; materials relied on by the agency to support the proposed action; statements of witnesses; employee responses or appeals; transcripts; and agency decisions.

5 U.S.C. 35, 43, 61, 63, 71, 73, 75, and 77.

These records provide a method by which the FCC can maintain appropriate information on Commission employees for purposes such as litigation, law enforcement, congressional inquiries, labor organization inquiries, and government-wide program oversight.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

7. Labor Relations--a record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions. In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

These records are maintained in file folders.

These records are retrieved preliminarily by case number. An examination of case logs will disclose the name of an employee associated with a case number.

These records are maintained in secured metal filing cabinets to which only authorized personnel have access.

Records in the following categories are disposed of at the end of the first fiscal year following completion of the fiscal year in which the action was taken:

1. Informal actions based on conduct or performance;

2. Oral admonishments confirmed in writing; and

3. Written reprimands.

Records pertaining to the following are disposed of at the end of the third fiscal year following completing of the fiscal year in which the action was taken:

1. Grievances processed under the negotiated or administrative grievance procedures;

2. Appeals;

3. Request for restoration of annual leave; and

4. Requests for admission to the agency's leave transfer program.

Records pertaining to the following matters are disposed of at the end of the fourth fiscal year following completion of the fiscal year in which the action was taken:

1. Within-grade increase denials/postponements;

2. Suspensions, removals, furloughs taken under authority of 5 U.S.C. chapters 35 and 75; and

3. Requests for reconsideration/review.

Records pertaining to the following matters are disposed of at the end of the fifth fiscal year following completion of the fiscal year in which the action was taken:

1. Removals, demotions, and reassignments based on unacceptable performance;

2. Arbitrations; and

3. Unfair labor practices.

Disposal is by shredding or burning.

Human Resources Management (HRM), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554.

Address inquiries to the system manager.

Information in this system of records is provided by an individual on whom the record is maintained; testimony of witnesses; supervisors and managers; union officials; and arbitrators and other third-parties, e.g., Department of Labor, Federal Labor Relations Authority, and Merit System Protection Board.

None.

/OMD-3 Federal Advisory Committee Membership File (FACA).

None.

1. General Files: Associate Managing Director--PERM, Office of Managing Director, Federal Communications Commission, 445 12th Street, SW., Room 1-C848, Washington, DC 20554.

2. Financial Disclosure Files: Office of General Counsel (OGC), 202-418-1712.

3. Committee-Specific Files: Files with more specific information are kept in the offices of the following Designated Federal Officials (DFO):

a. Advisory Committee for the 2007 World Radiocommunication Conference (WRC-2007): Designated Federal Officer (DFO: International Bureau; (202-418-7501).

b. Advisory Committee on Diversity for Communications in the Digital Age (Diversity): Designated Federal Officer (DFO: Vacant).

c. Consumer Advisory Committee (CAC): Designated Federal Officer (DFO: Consumer and Governmental Affairs Bureau; 202-418-2809).

d. Media Security and Reliability Council (MSRC): Designated Federal Officer (DFO: Media Bureau; 202-418-1600).

e. Network Reliability and Interoperability Council (NRIC): Designated Federal Officer (DFO: Office of Engineering and Technology; 202-418-1096).

f. North American Numbering Council (NANC): Designated Federal Officer (DFO: Wireline Competition Bureau; 202-418-0792).

g. Technological Advisory Council (TAC): Designated Federal Officer (DFO: Office of Engineering and Technology; 202-418-1096).

h. Katrina Independent Panel (Independent Panel): Designated Federal Officer (DFO: Enforcement Bureau; 202-418-7452).

Individuals who are members of Federal Advisory Committees sponsored or co-sponsored by the Federal Communications Commission (FCC).

1. Individual advisory committee members' names, business addresses, e-mail addresses, business telephone numbers, and occupations or titles are kept with the members' respective advisory committee.

2. Copies or original financial disclosure forms (OGE-450), whenever they are necessary to be filed by committee members.

Federal Advisory Committee Act (5 U.S.C., Appendix).

This system of records is maintained in order to have current contact information about the members of the FCC's Federal Advisory Committees so that the FCC can communicate effectively and promptly with these individuals. The information in this system of records may also be used to complete mandatory reports to the Congress and GSA about Federal Advisory Committee matters. Finally, the information in this system of records may also be used by FCC employees to ensure compliance with all ethical and conflict-of-interest requirements relevant to the members of the FCC's Federal Advisory Committees.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Committee communication and reporting--a record in this system may be used to distribute information to members of each committee for purposes of conducting meetings and general committee business or to prepare reports on the membership and work of the committee;

2. Public Access--the public can access information about the FCC, and all other, Federal Advisory Committees with the searchable database found on the Government Service Administration's Web site at http://www.gsa.gov/Portal/gsa/ep/contentView.do?P=MC&contentId=14451&contentType=GSA_BASIC;

5. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper records are maintained in file folders. Electronic data are stored on computer diskettes or in the FCC's computer database system.

Records are grouped primarily by name of committee or subcommittee. Under this filing hierarchy, records can then be retrieved by name of committee member.

Paper records are maintained in file cabinets, which are locked at the end of each business day. Electronic data are stored on computer diskettes in locked cabinets in offices, which are locked at the end of the business day, or in the FCC's computer database system, which is secured by passwords that are available only to authorized personnel whose duties require access.

Records are retained for six years following the dissolution of the Committee and then destroyed by shredding. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Associate Managing Director--PERM, Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C848, Washington, DC 20554.

Address inquiries to the system manager.

Information provided by Committee members; developed as the result of the work of the Committees; and Designated Federal Officer (DFO) reporting on Committee membership and activities.

None.

/OMD-6 Financial Accounting Systems (FAS).

None.

Financial Operations Center, Associate Managing Director Financial Operations (AMD-FO), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, Washington, DC 20554.

Information from all Federal Communications Commission (FCC) databases that provide financial accounting data. These databases include, but are not limited to, the FCC's older Revenue Accounting Management Information System (RAMIS) and the newer Federal Financial System (FFS). The data include information on:

1. Individuals making payments to cover forfeitures assessed, fees collected, services rendered, and direct loans; refunds for incorrect payments or overpayments (including application processing fees, travel advances, advanced sick leave, and advanced annual leave);

2. Individuals receiving payments for services rendered and reimbursement of expenses incurred on FCC business, e.g., travel costs;

3. Billing and collection of bad checks; and

4. Miscellaneous monies received by the Commission (including reimbursement authorized under the Travel Reimbursement Program covered by the government-wide systems of records: GSA/GOVT-3 and GSA/GOVT-4).

Record categories include: individual's name, Social Security Numbers (SSN), Individual Taxpayer Information Numbers (ITIN), FCC Registration Numbers (FRN), telephone numbers, addresses of individuals, records of services rendered, loan payment information, forfeitures assessed and collected, amounts, dates, check numbers, bank deposit information, transaction type information, United States Treasury deposit numbers, and information substantiating fees collected, refunds issued, and interest, penalties, and administrative charges assessed to individuals. Forms associated with this system of records are FCC Forms 159, 159-W, and 1070.

5 U.S.C. Chapter 57; 31 U.S.C. 3302(e); 44 U.S.C. 3101, 3102, and 3309; the Debt Collection Act as amended by the Debt Collection Improvement Act of 1996; Section 639 of the Consolidated Appropriations Act of 2005 (P.L. 108-447) 31 U.S.C. 3302(e); Federal Financial Management Improvement Act of 1996; Chief Financial Officers Act of 1990; Federal Managers Financial Integrity Act of 1982; and Executive Order 9397.

These records are used:

1. To account for all monies paid and received by the FCC from the public and refunded to the public;

2. To compute vouchers to determine amounts claimed and reimbursed; and

3. To account for all advances given to employees.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--when using the automated reporting tools of Fee Filer and the Red Light Display System, individuals conducting business with the FCC can--using their FCC Registration Number and a password--access their own records in the Financial Accounting Systems to determine what fees they owe;

2. Financial obligations under the Debt Collection Acts--a record from this system may be disclosed to other Federal agencies for the purpose of collecting and reporting on delinquent debts as authorized by the Debt Collection Act of 1982 or the Debt Collection Improvement Act of 1996. A record from this system may be disclosed to any Federal, state, or local agency to conduct an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, to identify and locate individuals who are delinquent in their repayment of certain debts owed to the U.S. Government. A record from this system may be used to prepare information on items considered income for taxation purposes to be disclosed to Federal, state, and local governments;

5. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

7. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, local, or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit;

8. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, tribal, or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action; and

9. Labor Relations--A record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions. In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a (b)(12): The Department of Treasury may disclose to a consumer reporting agency information regarding a claim by the Commission which is determined to be valid and overdue as follows: The name, address, SSN or ITIN, and other information necessary to establish the identity of the individual or organization responsible for the claim;

1. The amount, status, and history of the claim; and

2. The program under which the claim arose.

The Commission may disclose the information specified in this paragraph under 5 U.S.C. 552a (b)(12) and the procedures contained in subsection 31 U.S.C. 3711(e). A consumer reporting agency to which these disclosures may be made is defined at 31 U.S.C. 3701(a)(3).

Storage:

Records are maintained in paper files, computer printouts, microfilm, microfiche, magnetic disc and magnetic tape.

Records in this system of records can be retrieved by name and/or type of transaction, call sign, processing number, SSN, ITIN, FRN, vendor code, Soundex number, fee control number, payment ID number, or sequential number.

Records are located in secured metal file cabinets and metal vaults in secured rooms or secured premises, with access limited to those individuals whose official duties required access. Electronic record files are secured by passwords, which are available only to authorized personnel whose duties require access.

These records are retained at the FCC for two years following the end of the current fiscal year. They are then transferred to the Federal Records Center and destroyed by shredding when 6 years and 3 months old. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Financial Operations Center, Associate Managing Director--Financial Operations (AMD-FO), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, Washington, DC 20554.

Address inquiries to the system manager.

Subject individual, Federal Reserve Bank, agent of subject, and Attorney-at-Law of the subject individual.

None.

/OMD-7 FCC Employee Transit Benefit and Parking Permit Programs.

None.

Administrative Services Center (ASC), Associate Managing Director--Administrative Operations (AMD-AO), Office of the Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room TW-C201, Washington, DC 20554.

Information related to those employees who participate in the SmarTrip portion of the benefits program is also stored in a database administered by the Washington Metropolitan Area Transit Authority, headquartered at 600 Fifth Street, NW., Washington, DC 20001.

FCC employees who apply for and participate in the FCC Transit Benefit and Parking Permit Programs, e.g., holders of parking permits and members of carpools and vanpools; recipients with handicap status for parking assignments; and applicants and recipients of fare subsidies issued by FCC.

Information required to administer the Transit Benefit and Parking Permit Programs that serves to determine the applicant's qualification based on handicap status, to determine their mode of transportation to and from work, and to certify their monthly commuting cost to and from work. These records include the following:

1. Employee Transit Benefit Program applications, Transit Benefit certifications, change of information on Employee Transit Benefit Program application of the transit benefit recipients, parking applications, vanpool and carpool verification, employee parking rosters, employee handicap verification, and executive staff information.

2. Data regarding the organizational location, telephone number, FCC badge number, home address, vehicle make/model, license plate number, handicap status documents, van/carpool information, executive status, mode of transportation and monthly cost of transportation of any applicant who has submitted an application for the Transit Benefit and/or Parking Permit Programs.

3. Records and reports of disbursements to transit benefit recipients, parking permit recipients, handicap status, and information on local public mass transit facilities.

Forms associated with this system of records include A-27, A-75, and A-75A.

Statutory authority to provide public transportation, parking records, and handicap parking services is derived from 5 U.S.C. 7901 and 7905, 5 U.S.C. 301, and Executive Order 13105.

1. These records are used to support the FCC's program that provides allowed transportation and parking subsidies to Federal employees.

2. This information is also used for auditing purposes to ensure the accuracy and integrity of the program, to qualify and to certify beneficiaries of the program, and to prepare listings and reports for use by the FCC and the other Federal, state, and local agencies charged with oversight of or contribution to the program.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Financial obligations as required by the National Finance Center et al.--when the National Finance Center (the FCC's designated payroll office), the Department of the Treasury Debt Management Services, and/or a current employer to effect a salary, IRS tax refund, or administrative offset to satisfy an indebtedness; and to Federal agencies to identify and locate former employees for the purposes of collecting such indebtedness, including through administrative, salary, or tax refund offsets. Identifying and locating former employees, and the subsequent referral to such agencies for offset purposes, may be accomplished through authorized computer matching programs. Disclosures will be made only when all procedural steps established by the Debt Collection Act of 1982 and the Debt Collection Improvement Act of 1996 or the Computer Matching and Privacy Protection Act of 1988 as appropriate, have been taken;

2. Program partner--when information is disclosed to the Washington Metropolitan Area Transit Authority (WMATA) in connection with employees participating in their SmarTrip program (http://www.wmata.com/riding/smartrip.cfm);

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

6. Labor Relations--A record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in file folders, in the transit benefit and parking permit computer databases, and in the Washington Metropolitan Area Transit Authority database associated with the SmartTrip program.

Records are maintained in a secured area and are available only to authorized personnel, e.g., FCC and contract personnel, whose duties require access. Computer databases are setup with a secured password. File cabinets where the records are stored are controlled by on-site personnel when unlocked and locked when not in use. All transit benefits and parking permits are kept in a locked cash box contained in a (cylinder lock) drawer. At close of business, the cash box is secured in a government issued safe with a combination lock.

Records under the control of the FCC are retained for three years in accordance with the General Records Schedule 6 established by the National Archives and Records Administration at http://www.archives.gov/records-mgmt/ardor/grs06.html. Records are then shredded. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Administrative Services Center (ASC), Associate Managing Director-Administrative Operations (AMD-AO), Office of the Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room TW-C201, Washington, DC 20554.

Address inquiries to the system manager.

Information is obtained from applications submitted by individuals for the Transit Benefit and Parking Permit Programs.

None.

/OMD-9 Commission Registration System (CORES).

None.

Information on individuals who have requested a Federal Communications Commission (FCC) Registration Number (FRN) from the Commission Registration System (CORES). A FRN is mandatory for those wishing to conduct business with the Federal Communications Commission.

Records include: names, address(es), Social Security Numbers (SSN), Individual Taxpayer Identification Numbers (ITIN), FCC Registration Numbers (FRN), telephone number(s), fax number(s), and e-mail address(es). The FRN paper-based registration forms are FCC Forms 160, 161, and 162.

31 U.S.C. 3302(e); 44 U.S.C. 3101, 3102, and 3309; Debt Collection Act as amended by the Debt Collection Improvement Act of 1996; the Federal Financial Management Improvement Act of 1996; the Chief Financial Officers Act of 1990; and the Federal Managers Financial Integrity Act of 1982.

The primary use of the records contained in this database is to develop and maintain a Commission-wide method of recognizing and interacting with those individuals who are doing business with the Commission as defined in 31 U.S.C. 7701(c)(2) and who incur application or regulatory fee obligations. This FRN registration number collaterally allows the Commission to ensure that monies paid are properly matched with debts and obligations due (see FCC/OMD-6 for the system of records covering these activities).

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--a search on the Commission's CORES Web site at https://svartifoss2.fcc.gov/coresWeb/publicHome.do can be conducted by using an individual's last name and would result in a list of all those registered with the FCC under that last name, as well as the associated FRN, address, and registration date unless such information is routinely withheld under 47 CFR 0.457 or a request has been made or granted to give the information confidential treatment under 47 CFR 0.459;

5. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

CORES is a computer database. Information in this system of records is stored primarily on computer hard drives. Secondarily, some information from this system of records may also be maintained in paper files, computer printouts, or magnetic tape.

Records in this system of records can be retrieved by name and/or type of transaction, processing number, SSN, ITIN, FRN, or sequential number.

Records are located in secured metal file cabinets, metal vaults, and in metal file cabinets in secured rooms or secured premises, with access limited to those individuals whose official duties required access. Electronic record files are secured by passwords, which are available only to authorized personnel whose duties require access. Data resident on network servers are backed-up daily to magnetic media. One week's worth of back-up tapes is stored on-site in fireproof safes. Each week, the previous week's backup tapes are sent to an off-site storage location. A maximum of ten week's tapes are kept and cycled in this fashion.

Records are retained for two years following the end of the current fiscal year; then transferred to the Federal Records Center where they are destroyed by shredding when 6 years and 3 months old. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Address inquiries to the system manager.

Subject individual, agent of subject, and Attorney-at-Law of the subject individual.

None.

/OMD-11 Continuity of Operations Plan (COOP).

None.

Associate Managing Director--Administrative Operations (AMD-AO), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Information on Federal Communications Commission (FCC) employees and contractors identified by their organizational units as a COOP Emergency Response Group (ERG) Team Member.

The information includes FCC employees' and contractors' names, position title, security clearance, home telephone number(s), personal cellular telephone number(s), pagers, and work and home e-mail addresses.

36 Code of Federal Regulations (CFR) Section 1236, Management of Vital Records, May 16, 2001; 47 47 CFR Sections 0.186 and 0.383, Emergency Relocation Board, October 1, 2000; Executive Order (EO) 12472, Assignment of National Security and Emergency Preparedness Telecommunications Functions, April 3, 1984; EO 12656, Assignment of Emergency Preparedness Responsibilities, November 18, 1988; Federal Preparedness Circular (FPC) 65, Federal Executive Branch Continuity of Operations, July 26, 1999; FPC 66, Test, Training, and Exercise (TT&E) Program and COOP, April 30, 2001; FPC 67, Acquisition for Alternate Facilities for COOP, April 30, 2001; National Security Presidential Decision Directive (NSPD) 1, Organization of the National Security Council System, February 13, 2001; Presidential Decision Directive (PDD) 67, Enduring Constitutional Government and Continuity of Government Operations, October 21, 1998; Homeland Security Presidential Directive (PD) 3, March 11, 2002.

This information allows FCC management to contact FCC employees and contractors at their home or other designated location; to notify him/her that the FCC COOP has been activated; and to notify them that they must report to the FCC's Alternate Operating Facility.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Emergency Response--a record on an individual in this system of records may be disclosed to emergency medical personnel, e.g., doctors, nurses, and/or paramedics, to law enforcement officials or other first responders and emergency officials in case of a medical or other emergency involving the FCC employee without the subsequent notification to the individual identified in 5 U.S.C. 552a(b)(8);

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

3. Law Enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to an FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

6. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, local, or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Electronic records are maintained in a network computer database.

Records are retrieved by the employee's name, Bureau/Office, floor, and room number.

Electronic records are maintained in a network computer database, which is secured through controlled access and password restricted to the COOP Manager, Associate Managing Director--Administrative Operations (AMD-AO). These records are only available for review and updating by the employees and contractors in the database, Bureau/Office administrative personnel, and FCC management on a need-to-know basis.

Associate Managing Director--Administrative Operations (AMD-AO), Office of Managing Director (OMD), Room 2-A640, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Address inquiries to the system manager.

Individual on whom the record is maintained.

None.

/OMD-12 Integrated Library System (ILS) Records.

None.

FCC Library, Office of the Secretary, Office of Managing Director (OMD), 445-12th Street, SW., Room TW-B505, Washington, DC 20554.

Information on current Federal Communications Commission (FCC) employees who have registered as library users.

Information on checked-out and/or checked-in items contained in the FCC Library collection. The records may include such information as the individual's name, organizational unit, telephone number, room number, building access badge number, library barcode identifier, and position title.

44 U.S.C. 3101 and 47 U.S.C. 154(I).

The information is maintained and used to keep track of items borrowed by registered users from the FCC Library's collection and to ensure that all items are returned to the FCC Library in a timely manner and/or upon a FCC employee's resignation from the Commission.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

2. Law enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to an FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained electronically in the Integrated Library System (ILS) database. The database is password protected and updated daily.

The system records of borrowed items may be retrieved by the patron's name, bureau/office, office telephone number, room number, barcode number, and position title.

Information in the Integrated Library System (ILS) is secured through controlled access and passwords restricted to administrative office personnel. Data resident on network servers are backed-up routinely onto magnetic media. Back-up tapes are stored on onsite and at an off site storage location.

Assistant Secretary, Office of the Secretary, Office of Managing Director (OMD), 445 12th Street, SW., Room TW-B505, Washington, DC 20554.

Address inquiries to the system manager.

FCC employees who provide contact information in order to checkout materials from the FCC library and the FCC Library collection inventory.

None.

/OMD-13 Data Quality Comments.

None.

Associate Managing Director--Performance Evaluation and Records Management (AMD-PERM), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A838, Washington, DC 20554.

Members of the public who have submitted comments or questions through the Data Quality comments process.

Comments received through the FCC's Data Quality Comment process and, where appropriate, materials that are associated with the resolution of those comments.

Section 515 of the Treasury and General Government Appropriations Act for Fiscal Year 2001 (P.L. 106-554).

The Data Quality Act of 2001 and OMB's implementing regulations mandate that agencies develop and make public guidelines for commenting on information disseminated by that Federal agency. Further, OMB requires that Federal agencies publicly post on their Web sites the comments deemed to meet the agency standards and the resolution of those comments. This system of records maintains the comments received from the public since the inception of this requirement in FY03.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--in accordance with OMB's requirements (OMB Memorandum from John Graham, August 30, 2004, "Posting of Information Quality Correction Requests and Responses" found at http://www.whitehouse.gov/omb/inforeg/info_quality_posting_083004.pdf), the complete set of correspondence with a qualifying Data Quality commenter is available on the FCC's Data Quality Internet site at: http://www.fcc.gov/omd/dataquality/.

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

The paper copy of comments is kept in a manila folder in a private office. The electronic copy of actual comments is posted on the FCC Web site.

Records are retrievable primarily by date of submittal. Under this hierarchy, records are retrievable by name of individual requester.

Paper records are kept in a private office that is locked at the end of the day. Electronic records are posted on the FCC web site, and thus, are publicly available.

Address inquiries to the system manager.

Data Quality comments submitted by members of the public; correspondence involved in resolving comments; and annual reports to OMB.

None.

/OMD-14 Pay and Leave Records.

None.

Human Resources Manager (HRM), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554.

Employees of the Federal Communications Commission (FCC).

This system contains various records, including Social Security Numbers, which are required to administer the pay and leave requirements of the FCC.

44 U.S.C. 3101 and 3102; 5 U.S.C. 6331-6340; Federal Employees Leave Sharing Act of 1988 and Amendments of 1993 (P.L. 103-103 and P.L. 100-566); Executive Order 9397, November 22, 1943; and Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (P.L. 104-193).

The records within this system are used to:

1. Authorize payroll deductions for allotments, savings bonds, charitable contributions, union dues;

2. Collect indebtedness for overpayment of salary and unpaid Internal Revenue Service taxes;

3. Pay income tax obligations to the Internal Revenue Service;

4. Authorize issuing of salary checks by the Treasury Department;

5. Report gross wages and separation information for unemployment compensation;

6. Pay any uncollected compensation due to the beneficiaries of a deceased employee;

7. Determine eligibility for and/or authorize donations for the leave transfer program;

8. Produce summary descriptive statistics and analytical studies in support of the FCC's Human Resource Management functions;

9. Respond to general requests for statistical information (without personal identification of individuals) under the Freedom of Information Act; and

10. Locate specific individuals for Human Resource Management functions.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Compliance with Welfare Reform requirements--Names, Social Security Numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and state of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purposes of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act;

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

6. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, local or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit;

7. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, tribal, or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action; and

8. Labor Relations--A record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information includes paper records that are maintained in file folders and electronic data that are stored on the FCC's network computer database.

Records are indexed by name and Social Security Number.

Records are maintained in filing cabinets that are secured at the end of each business day and/or on computer systems that are protected through password access. Both types of records are available only to authorized personnel whose duties require access.

Records kept by the FCC are maintained and disposed of in accordance with General Records Schedule 2 (GRS 2) issued by the National Archives and Records Administration (NARA). Under this Schedule, records are kept from 3 to 56 years, depending on the type of record involved. Paper records are disposed by shredding and electronic records are destroyed physically (electronic storage media) or by electronic erasure. Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer or access GRS 2 directly at http://www.archives.gov/records-mgmt/ardor/grs02.html.

Associate Managing Director--Human Resources Management (AMD-HRM), Office of the Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554.

Address inquiries to the system manager.

Subject employees and FCC managers.

None.

/OMD-15 Employee Locator System.

None.

Assistant Managing Director--Human Resources Management (AMD-HRM), Office of the Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A100, Washington, DC 20554.

Employees of the Federal Communications Commission (FCC) and the persons they list as their "emergency contacts."

The information includes:

1. The names of FCC employees along with contact information on their organizational unit, physical location (floor, room number), and work telephone number(s); and

2. The name(s), e-mail address(es), and telephone number(s) of the individual(s) to contact in the event of a medical or other emergency involving the FCC employee.

Homeland Security Act of 2002 (P.L. 107-296, 2002); Executive Order (EO) 12656, Assignment of Emergency Preparedness Responsibilities, November 18, 1988; and Presidential Decision Directive 67, Enduring Constitutional Government and Continuity of Government Operations, October 21, 1998.

The information serves to identify the individual(s) to contact should an emergency of a medical or other nature involving the Commission employee occur while the employee is on the job.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Emergency Response--A record on an individual in this system of records may be disclosed to emergency medical personnel, e.g., doctors, nurses, and/or paramedics, or to law enforcement officials in case of a medical or other emergency involving the FCC employee without the subsequent notification to the individual identified in 5 U.S.C. 552a(b)(8);

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Electronic records are maintained in a network computer database.

Records are retrieved by the employee's name, organizational unit, floor, and room number.

Electronic records are maintained in a network computer database, which is secured through controlled access and passwords restricted to the employee, Human Resources Management employees, administrative personnel, and emergency relocation site employees.

Records kept by the FCC are maintained and disposed of in accordance with General Records Schedule 1 issued by the National Archives and Records Administration (NARA). Under terms of this Schedule, records are destroyed on separation or transfer of the employee by means of shredding. Electronic records are destroyed physically (electronic storage media) or by electronic erasure. Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer or access this Schedule at http://www.archives.gov/records-mgmt/ardor/grs01.html.

Address inquiries to the system manager.

Subject employees.

None.

/OMD-16 Personnel Security Files. (formerly titled "Personnel Investigation Records")

Most personnel identity verification records are not classified. However, in some cases, records of certain individuals, or portions of some records may have national defense/foreign policy classifications.

Security Operations Center, Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

Information includes:

1. Current and former Federal Communications Commission (FCC) employees, including Commission retirees and those who resigned from the Commission, other Federal employees, applicants for employment in the Federal service or contracts, contractors of the FCC, experts, instructors, consultants to FCC and other Federal programs, visitors, and all others who may require regular, on-going access to FCC and other Federal facilities, information technology systems, or information classified in the interest of national security, and individuals formerly in any of these positions;

2. Individuals who are authorized to perform or to use services provide in FCC facilities, e.g., FCC credit union and employee assistance program staff (EAP); and

3. Individuals who are neither applicants nor employees of the Federal Government, but who are or were involved in Federal programs under a co-operative agreement, e.g., students and interns.

Information includes:

1. Data needed to identify an individual, including: Individual's last, first, middle names (filed alphabetically by last name), and former name(s) (as applicable); Social Security Number; date of birth; birthplace; home address; home telephone number(s); residential history; organizational unit; position title;

2. Individual's citizenship; security classification; types and dates of investigations; and agency conducting investigation, investigation dates, security clearance(s) and grant date(s), and position sensitivity level(s); and miscellaneous investigation comments;

3. Names of relatives; birth date(s), home address, and citizenship; relatives who work for the Federal government;

4. Reports about the individual's qualifications for a position, e.g., employee/applicant's employment/work history, summary report of investigation, results of suitability decisions, employment references and contact information; and educational/training institutions attended, degrees and certifications earned, and educational and training references;

5. Information needed to investigate an individual's character, conduct, and behavior in the community where he or she lives or lived; criminal history, e.g., arrests and convictions for violations against the law; mental health history; drug use; financial information, e.g., income tax return information and credit reports; reports of interviews with present and former supervisors, co-workers, associates, educators, and other related personal references and contact information;

6. Reports of inquiries with law enforcement agencies, employers, and reports of action after the Office of Personnel Management or FBI Section 8(d) Full Field Investigation; Notices of Security Investigation and other information developed from the above described Certificates of Clearance, e.g., date of security clearances, requests for appeals, witness statements, investigator's notes, security violations, circumstances of violations, and agency action(s) taken;

7. Information needed to investigate allegations of FCC employee's misconduct;

8. Information needed to investigate miscellaneous complaints not covered by the FCC's formal or informal grievance procedure;

9. Information needed to conduct inquiries under the "President's Program to Eliminate Waste and Fraud in Government;" and

10. Information needed to investigate violence, threats, harassment, intimidation, or other inappropriate behavior causing an FCC employee, contractor, or visitor(s) to fear for his/her personal safety in the FCC workplace: Case number, victim's name, office telephone number, room number, organizational unit, duty station, position, supervisor, supervisor's telephone number, location of incident, activity at time of incident, circumstances surrounding the incident, perpetrator, name(s) and telephone number(s) of witness(es), injured party(s), medical treatment(s), medical report, property damages, report(s) to police and/or Federal Protective Services, and related miscellaneous information.

11. Information obtained from SF-85, SF-85P, SF-86, and SF-87 forms; summary reports from OPM or another Federal agency conducting background investigations; and results of adjudications and security violations. (Note: This system of records does not duplicate or supersede the Office of Personnel Management (OPM) Central-9 system of records, which covers the investigations OPM and its contractors conduct on behalf of other agencies.)

Depending upon the purpose(s) for the investigation, the U.S. government is authorized to ask for this information under 5 U.S.C. 1303, 1304, 3301, 7902, 9101; 42 U.S.C. 2165 and 2201; 50 U.S.C. 781 to 887; 5 CFR Parts 5, 732, and 736; Executive Orders 9397, 10450, 10865, 12196, 12333, 12356, and 12674; and Homeland Security Presidential Directive (HSPD) 12, "Policy for a Common Identification Standard for Federal Employees and Contractors," August 27, 2004.

FCC Security Officer and the Personnel Security Specialist use this information to document and support decisions:

1. To determine compliance with Federal regulations and/or to make a determination about an individual's suitability, eligibility, and fitness for Federal employment, access to classified information or restricted areas, position sensitivity, security clearances, evaluations of qualifications, and loyalty to the United States, and to document such determinations;

2. To evaluate an applicant's qualifications and suitability to perform contractual services for the U.S. Government and to document such determinations;

3. To evaluate the eligibility and suitability of students, interns, or volunteers to the extent that their duties require access to FCC and other Federal facilities, information, systems, or applications, and to document such determinations;

4. To respond to a written inquiry conducted under the "President's Program to Eliminate Waste and Fraud in the Government;"

5. To take action on, or to respond to a complaint about a threat, harassment, intimidation, violence, or other inappropriate behavior involving one or more FCC employees and/or contract employees, and to counsel employees; and

6. To document security violations and supervisory actions taken.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Litigation by the Department of Justice--when (a) the FCC or any component thereof; or (b) any employee of the FCC in his or her official capacity; (c) any employee of the FCC in his or her individual capacity where the Department of Justice (DOJ) has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FCC determines that the records are both relevant and necessary to the litigation and the use of such records by the DOJ is therefore deemed by the FCC to be for a purpose compatible with the purpose for which the FCC collected the records.

2. A Court or Adjudicative Body--in a proceeding when: (a) The FCC or any component thereof; (b) any employee of the FCC in his or her official capacity; (c) any employee of the FCC in his or her individual capacity where the Department of Justice (DOJ) has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FCC determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the FCC to be for a purpose that is compatible with the purpose for which the FCC collected the records;

3. Law Enforcement and Investigation--except as noted on Forms SF 85, 85-P, and 86, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of a law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local, or tribal, otherwise, responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutorial responsibility of the receiving entity.

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

5. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration or the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act, or when necessary to the review of private relief legislation pursuant to OMB Circular A-19;

6. Contract Services, Grants, or Cooperative Agreements--a record may be disclosed to FCC contractors, grantees, or volunteers who have been engaged to assist the FCC in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a.

7. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, or local government maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the FCC or to another Federal agency for criminal, civil, administrative personnel, or regulatory action;

8. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, or tribal government, or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the FCC or to another Federal agency for criminal, civil, administrative personnel, or regulatory action.

9. Labor Relations--disclosure may be made to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.

10. National Security and Intelligence Matters--disclosure of these records may be disclosed to Federal, State, local agencies, or other appropriate entities or individuals, or through established liaison channels to selected foreign government in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947, as amended, the CIA Act of 1949, as amended, Executive Order 12333 or any successor order, applicable to national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders, or directives.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information is stored on paper records, which are stored in file folders in security containers, and in electronic records that are maintained in a stand-alone computer database.

Records are retrieved by an individual's name or Social Security Number (SSN).

Comprehensive paper records are maintained in file folders and stored in approved security containers, which are locked and located within a secure, access-controlled area. Access is limited to approved security office and administrative personnel who have a need for them in the performance of their official duties, e.g., who have responsibility for suitability determinations. Paper records limited (in number and scope) are kept in the FCC's regional offices and laboratory facilities in locked metal file cabinets in locked rooms.

Comprehensive electronic records are maintained in networked computer database(s). The computer database is secured through controlled access and passwords restricted to Federal employee and contractor security and administrative personnel on a "need to know" basis, e.g., who have a need for them in the performance of their official duties, e.g., who have responsibility for suitability determinations. Access to the records is restricted to those with a specific role in the Personal Identification Verification (PIV) process that requires access to background investigation forms to perform their duties, and who have been given a password to access that part of the system including background investigation records. The FCC Security Office staff maintains an audit trail. Individuals given roles in the PIV process must complete training specific to their roles to ensure that they are knowledgeable about how to protect individually identifiable information. The databases are backed-up on a daily basis to floppy disk(s), which are then stored in a secured area.

These records are retained and disposed of in accordance with General Records Schedule 18, item 22a, approved by the National Archives and Records Administration (NARA). Both paper and electronic records are retained during employment or while an individual is actively involved in Federal programs. As appropriate, records are returned to investigating agencies after employment terminates; otherwise, the records are destroyed upon notification of death or not later than five years after the employee's retirement or separation from the FCC, or the employee's transfer to another Federal agency or department, whichever is applicable.

In accordance with NARA guidelines, the FCC destroys paper records are by shredding; and electronic records are destroyed by electronic erasure. Individuals interested in further information about retention and disposal may request a copy of the disposition instructions from the FCC Privacy Act Officer.

Security Operations Center, Office of the Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

Under the authority granted to heads of agencies by 5 U.S.C. 552a (k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its notification procedure for this system of records.

Under the authority granted to heads of agencies by 5 U.S.C. 552a (k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its record access procedures for this system of records.

Under the authority granted to heads of agencies by 5 U.S.C. 552a (k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its contesting record procedure for this system of records.

Under the authority granted to heads of agencies by 5 U.S.C. 552a (k), the FCC has determined (47 CFR 0.561) that this system of records is exempt from disclosing its record sources for this system of records.

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act;

3. Investigative material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, as described in Section (k)(5) of the Privacy Act, as amended. (Information will be withheld to the extent it identifies witnesses promised confidentiality as a condition of providing information during the course of the background investigation.)

/OMD-17 Freedom of Information Act (FOIA) Case Files.

None.

FOIA Public Liaison, Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C, Washington, DC.

Individuals who have requested access to inspect and/or copy records of the Commission under provisions of the FOIA.

Records in this system include names, addresses, the information requested under FOIA, and communications between the Federal Communications Commission (FCC) and the individual who makes the FOIA request ("requester").

Freedom of Information Act (1994 and Supp. II 1996), 5 U.S.C. 552, Executive Order (EO) 13392.

These records are collected and maintained so that the FCC can effectively, efficiently, responsively, and appropriately respond to FOIA requests. These records are also crucial for adjudication of FOIA appeals and for providing mandatory statistical reports to Congress, the Department of Justice, and the Office of Management and Budget. These records also advise Commission decisions on what records should be routinely made public and thus available with FOIA requests.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--where the appropriate official of the Commission, pursuant to the Commission's FOIA Regulations determines that it is in the public interest to disclose a record, which is otherwise exempt from mandatory disclosure, disclosure may be made from the system of records.

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information includes both paper files and electronic data. The information is maintained in case files and in databases located in both the FOIA Officer's organizational unit and the organizational units of the FCC staff providing the substantive answer to the request.

Records are primarily indexed and retrieved by the FOIA control number assigned to each requester. In addition, records can be retrieved by name of requester, date of request, subject of request, and type of request.

Paper records are maintained in file cabinets located in the organizational unit of those involved in responding to the FOIA request. Electronic records and databases are secured through controlled access and passwords, which is restricted to approved personnel in the bureaus and offices.

FOIA Public Liaison, Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A827, Washington, DC 20554.

Address inquiries to the system manager.

Individuals making requests under FOIA; communication between FCC organizational units and the requester; and investigative materials and decisions involved in appeals of FOIA responses.

None.

/OMD-18 Telephone Call Detail.

None.

Information Technology Center, Associate Managing Director--Information Technology (AMD-IT), Office of the Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C361, Washington, DC 20554.

Information includes the following:

1. Individuals, including current and former employees, contractors, and visitors, who originate calls from Federal Communications Commission (FCC) telephones, including both wireline and cellular telephones, and individuals receiving such calls;

2. Individuals placing calls to or charging calls to FCC telephones (wired or cellular);

3. Individuals receiving such calls, or accepting the charges; and

4. Employees assigned FCC telephone numbers from both wireline and cellular telephones.

Records in the system include:

1. Records of telephone calls placed to and from FCC phones (wired or cellular);

2. Telephone numbers, including both wireline and cellular telephones, assigned to current employees;

3. The physical location of FCC telephones, including both wireline and cellular telephones;

4. Numbers called from, the numbers called to, time and date of calls, duration, disposition, and the cost of the call and/or charges accepted, and the FCC organizational unit to which the relevant telephone numbers are assigned;

5. Copies of related records, e.g., any periodic summaries which may have been compiled to reflect the total number of long distance calls; and

6. Names of employees and their office locations, but no other personal identifiers such as social security numbers.

44 U.S.C. 3101 and 47 U.S.C. 154(I).

Information is collected so that the FCC can meet its statutory and regulatory duties to ensure that government property is used only for allowed purposes and to ensure that the FCC operates efficiently and effectively.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Financial obligations as required by the National Finance Center et al.--when the National Finance Center (the FCC's designated payroll office), the Department of the Treasury Debt Management Services, and/or a current employer to effect a salary, IRS tax refund, or administrative offset to satisfy an indebtedness incurred for unofficial telephone and cellular calls; and to Federal agencies to identify and locate former employees for the purposes of collecting such indebtedness, including through administrative, salary, or tax refund offsets. Identifying and locating former employees, and the subsequent referral to such agencies for offset purposes, may be accomplished through authorized computer matching programs. Disclosures will be made only when all procedural steps established by the Debt Collection Act of 1982 and the Debt Collection Improvement Act of 1996 or the Computer Matching and Privacy Protection Act of 1988 as appropriate, have been taken;

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

7. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, or tribal or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in electronic databases, in paper files, and on CD-ROM. The electronic databases are password protected and updated daily.

Telephone call records are retrieved by organizational unit, the employee name, name of recipient of telephone call, and the telephone number.

Paper and CD-ROM records are maintained in file cabinets, which are locked at the end of the business day. Information in the electronic databases is secured through controlled access and passwords restricted to administrative office personnel. Data resident on network servers are backed-up daily to magnetic media. Back-up tapes are stored on-site and at an off-site storage location.

Records kept by the FCC are maintained and disposed of in accordance with General Records Schedule 12 issued by the National Archives and Records Administration (NARA). Disposition is done by shredding when records are from 6 months to 3 years old, depending on the Schedule. Electronic records are destroyed physically (electronic storage media) or by electronic erasure. Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer or directly access the Schedule at http://www.archives.gov/records-mgmt/ardor/grs12.html.

Address inquiries to the system manager.

Telephone assignment records; call detail listings; and the results of administrative inquiries relating to assignment of responsibility for placement of specific long distance calls.

None.

/OMD-19 Denial of Federal Benefits (Drug Debarment List).

None.

Individuals convicted of offenses concerning the distribution or possession of controlled substances, who have been denied all Federal benefits or Federal Communications Commission (FCC) benefits as part of their sentence pursuant to Section 5301 of the Anti-Drug Abuse Act of 1988, and who have also filed applications for any FCC professional or commercial license.

The records within this system come from a database of individuals who have been denied all Federal benefits pursuant to Section 5301 of the Anti-Drug Abuse Act of 1988. This database is provided to the FCC by the Department of Justice (DOJ). These records include:

1. DOJ identification number (ID) for the person denied Federal benefits;

2. Name of individual;

3. Individual Taxpayer Identification Number (ITIN); and

4. Starting and ending date of the denial of Federal benefits.

All other data elements in the database are immediately discarded by the FCC.

When there is a preliminary match of name and ITIN from the database with the name of an application on file with the FCC, the FCC will then obtain from DOJ additional data elements, e.g., address, zip code, and, if required by the FCC application, date of birth, in order to determine if there is an actual match.

If manual comparison of the application information with the information obtained from DOJ confirms an actual match, the FCC will prepare a confirmation report to be attached to the application. The confirmation report will reflect the identifying information obtained from the DOJ debarment entry, but it will not include the DOJ ID number for that debarment entry.

Upon such a match, the FCC will initiate correspondence with the applicant, which will also be associated with the application. The confirmation report and any correspondence with the applicant will be among the records found in this system.

Section 5301 of the Anti-Drug Abuse Act of 1988 (P.L. 100-690), as amended by section 1002(d) of the Crime Control Act of 1990 (P.L. 101-647), and 47 U.S.C. 154(i) and 154(j).

Information is used for the exchange of information between DOJ and the FCC in connection with the implementation of section 5301 of the Anti-Drug Abuse Act of 1988. This exchange of information permits the FCC to perform the General Services Administration (GSA) Debarment List check as provided for in the Office of National Drug Control Policy plan for implementation of section 5301 through use of information generated by DOJ. The automated records obtained from DOJ is only used by the FCC to make an initial determination of whether an individual applicant is subject to a denial of all Federal benefits or FCC benefits imposed under section 5301 of the Anti-Drug Abuse Act of 1988.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public Access--any report resulting from a confirmed match between a FCC applicant and an individual on the DOJ Drug Disbarment List (not including the DOJ ID Number) and any correspondence with the applicant regarding this match will be associated with the applicant's application and thus, will be made routinely available (with redactions for date of birth and Social Security Number) for public inspection as part of the FCC application file;

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained electronically on a computer database, and a paper copy of each record is stored in file folders.

Records are retrieved by supplying the following information: Name of applicant, ITIN, address (in some instances) and zip code, date of birth (in some instances), and FCC fee control number for the application.

The data are provided to the FCC by the U.S. Department of Justice (DOJ) and will be protected from tampering, unauthorized disclosure, and will follow these procedures:

1. The database will be processed to extract the information to be used in the automated system, and the data elements not being used in the automated system will be electronically erased.

2. The remaining data will be maintained at the main FCC building with a low risk of unauthorized access.

3. Access points are photo-monitored by security personnel; all employees are required to display photo ID badges; and all visitors must register and wear a visitor's badge.

4. Access to the computer system on which the extracted database is stored requires use of a unique user ID with personal identifier.

5. The extracted database is stored in a separate file in that system, and a separate password is required for entry to that file.

6. The password is available to a limited number of persons based strictly on a "need to know" basis.

7. The reports of any automated matches containing the DOJ ID number will be made available only to the appropriate FCC officials.

The match reports are retained by the FCC for only as long as it is necessary to obtain the debarment entry information and corresponding application for manual confirmation of the match. Thereafter, the match reports will be shredded.

However, periodically, a match report will be randomly retained for a period of an additional 90 to 120 days to provide a quality check of the verification process. Where the verification process establishes that a match does not indicate that the applicant has been denied Federal benefits under section 5301, the debarment entry information used in that determination will be retained by the FCC for 30 days after the application has cleared the debarment check. However, as noted above, debarment entry information relating to match reports that are retained for quality control purposes will be retained until that quality check is completed.

Where a match is confirmed by the manual verification process, the debarment entry information will be retained for a period of at least 90 days after the date of the letter referred to above. If the individual applicant contests the determination that a section 5301 denial of Federal benefits bars a grant of the application, the debarment entry information will be retained until such time as the FCC's action on the application is no longer subject to review in any court.

Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer.

Associate Managing Director--Financial Operations (AMD-FO), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-A623, Washington, DC 20554.

Address inquiries to the system manager.

DOJ Drug Disbarment Database; and individuals making applications to the FCC who have been matched with the Drug Disbarment Database.

None.

/OMD-20 Inter-office and Remote Access Internet E-mail Systems.

None.

Employees and contractors of the Federal Communications Commission (FCC).

Information includes the names, e-mail addresses, passwords, and badge numbers of all FCC employees and contractors.

47 U.S.C. 154(i).

These records are used to insure that all users of the FCC's Inter-office and Internet E-mail systems abide by the FCC's Intranet and Internet regulations. The records can also be used to identify possible abusers.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

6. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, tribal or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in an electronic database.

Records can be retrieved by organizational unit, employee name, and employee computer system log-in name.

Records kept by the FCC are maintained and disposed of in accordance with General Records Schedule 12 issued by the National Archives and Records Administration (NARA). Records are retained until an employee or contractor leaves the FCC and then shredded. Electronic records are destroyed physically (electronic storage media) or by electronic erasure. Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer or access the Schedule directly at http://www.archives.gov/records-mgmt/ardor/grs12.html.

Address inquiries to the system manager.

Access by employees and contractors to the FCC's Inter-office and Internet E-mail systems.

None.

/OMD-21 Garnishment and Levy of Wages.

None.

Human Resources Management (HRM), Office of the Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 20554.

Information on any Federal Communications Commission (FCC) employee who is the subject of a garnishment or levy order issued by a court of competent jurisdiction or by another government entity authorized to issue such order.

Garnishment of levy orders served upon the agency for implementation, correspondence, and memoranda.

5 U.S.C. 5520a, 10 U.S.C. 1408, and 42 U.S.C. 659.

Records are used to direct the agency's implementation of garnishment and levy orders.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

5. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by the agency--disclosure may be made to a Federal, State, local or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit;

6. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, foreign, tribal or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper records are stored in file folders.

Records are retrieved by the name of the individual subject to garnishment or levy order.

Records are kept in file cabinets that are secured at the end of each business day.

Records kept by the FCC are retained until the expiration of the garnishment or levy order or until the employee leaves the FCC, whichever comes first. They are then shredded. Individuals may request a copy of the disposition instructions from the FCC Privacy Act Officer.

Address inquiries to the system manager.

Bankruptcy courts, state domestic relations courts, state public health and welfare departments or agencies, Internal Revenue Service, and intra-agency memoranda.

None.

/OMD-22 Equipment Loan Records.

None.

Information concerning any individual loaned electronic equipment, e.g., laptops, pagers, cellular telephones, and RSA Secure Tokens by the Federal Communications Commission (FCC) for use in carrying out FCC business.

Information includes the following:

1. Individual's name, FCC I.D. badge number, and organizational unit; and

2. Loaned equipment's barcode number, serial number, model number, and modem number.

44 U.S.C. 3101 and 47 U.S.C. 154(I).

These records allow the FCC to meet its statutory and regulatory duties to ensure that government property is used only for allowed purposes; to ensure that government-purchased property is properly inventoried and accounted for; and to ensure that the FCC operates efficiently and effectively.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Financial obligations as required by the National Finance Center et al.--when the National Finance Center (the FCC's designated payroll office), the Department of the Treasury Debt Management Services, and/or a current employer to effect a salary, IRS tax refund, or administrative offset to satisfy an indebtedness incurred for unofficial telephone and cellular calls; and to Federal agencies to identify and locate former employees for the purposes of collecting such indebtedness, including through administrative, salary, or tax refund offsets. Identifying and locating former employees, and the subsequent referral to such agencies for offset purposes, may be accomplished through authorized computer matching programs. Disclosures will be made only when all procedural steps established by the Debt Collection Act of 1982 and the Debt Collection Improvement Act of 1996 or the Computer Matching and Privacy Protection Act of 1988 as appropriate, have been taken;

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in paper files and in electronic databases. The databases are password protected and updated daily.

Equipment loan records are retrieved by the employee name, equipment barcode number, serial number, and model or modem numbers.

Paper and CD-ROM records are maintained in file cabinets that are locked at the end of the business day. Information in the databases is secured through controlled access and passwords restricted to administrative office personnel. Data resident on network servers are backed-up daily to magnetic media. Back-up tapes are stored on-site and at an off-site storage location.

Information Technology Center, Associate Managing Director--Information Technology (AMD-IT), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-C361, Washington, DC 20554.

Address inquiries to the system manager.

Individual requests to check out loaned equipment; and inventory databases tracking current status of loaned equipment.

None.

/OMD-24 Physical Access Control System (PACS). (formerly titled "Access Control System")

None.

Information in this system is maintained in the following location: Security Operations Center, Office of the Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554. This location is in a Federal building, where staffed guard stations have been established and which has an installed Personal Identity Verification (PIV) card reader system.

Any individual who requires regular, on-going access to FCC facilities and information technology systems. This includes but is not limited to:

1. Current FCC employees and current contractors;

2. Frequent visitors, temporary hires, special parking access users, and day contractors;

3. Applicants for Federal employment or contract work;

4. FCC students, interns, volunteers, affiliates, and individuals formerly in these positions, e.g., retired FCC employees; and

5. Non-FCC employees who are authorized to perform or use services in FCC facilities on an on-going basis, e.g., credit union employees, restaurant employees, and building maintenance and cleaning employees.

This system does apply to occasional visitors or short-term guests to whom the FCC will issue temporary identification and credentials, who may include:

1. All visitors to FCC, e.g., non-FCC federal employees and contractors, students, interns, volunteers, and affiliates; and

2. Individuals authorized to perform or use services provided in FCC facilities on an infrequent basis, e.g., and service and maintenance workers performing cleaning, maintenance, and repair duties in the Commission's buildings and facilities.

The system consists of a computer database containing records on those individuals to whom the FCC has issued credentials. The records are filed alphabetically by last name, with a corresponding badge number.

1. FCC employee/temporary hire database includes: Full name (first, middle, and last names), Social Security Number (SSN), birth date, signature, image (photograph), fingerprints, hair color, eye color, height, weight, FCC telephone number, FCC Bureau/Office, FCC office/room number, personal identification number (PIN), background investigation form data and results, date the personal identify verification (PIV) card was issued and expiration dates, PIV registrar approval signature, PIV card serial number, emergency responder designation, copies of documents verifying identification or information derived from such documents, e.g, document title, document issuing authority, document number, document expiration date, other document information), national security level clearance and expiration date, parking permit data, computer system user name, user access and permission rights, authentication certificates, and digital signature information.

2. Contractor database includes: First, middle, and last name, Social Security Number (SSN), birth date, signature, image (photograph), fingerprints, hair color, eye color, height, weight, contractor company name, Federal supervisor, telephone number, FCC point of contact, FCC Bureau/Office, FCC office/room number, FCC telephone number, and FCC contractor badge number, personal identification number (PIN), background investigation form data and results, date the personal identify verification (PIV) card was issued and expiration dates, PIV registrar approval signature, PIV card serial number, emergency responder designation, copies of documents verifying identification or information derived from such documents, e.g., document title, document issuing authority, document number, document expiration date, other document information), national security level clearance and expiration date, parking permit data, computer system user name, user access and permission rights, authentication certificates, and digital signature information.

3. Frequent Visitor's database includes: First and last names, employer's name, address, telephone number, image (photograph), and date of issuance and expiration date.

4. Day contractor database includes: First and last name along with badge number, date of issuance and expiration date.

5. Visitor database includes: First and last name, image (photograph), FCC point of contact and date of issuance.

6. Special Parking Access database includes: First and last name, telephone number, employer, FCC point of contact, and date of issuance.

Note: Records maintained on cardholders entering FCC facilities or using FCC systems, e.g., FCC employees and contractors, include: Individual's first, middle, and last name, PIV card number, date, time, and location of entry and exit, FCC bureau/office, contractor/visitor's employer's name, address, telephone number, level of national security clearance and expiration date, digital signature information, and computer networks/applications/data accessed, and FCC point of contact.

5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106, sec. 5113); Electronic Government Act (Pub. L. 104-347, sec. 203); Paperwork Reduction Act of 1995 (44 U.S.C. 3501); Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Homeland Security Presidential Directive (HSPD) 12, "Policy for a Common Identification Standard for Federal Employees and Contractors," August 27, 2004; Federal Property and Administrative Act of 1949, as amended; and Department of Justice Report, "Vulnerability Assessment of Federal Facilities," June 28, 1995.

The purposes of the system are:

1. To ensure the safety and security of FCC facilities, systems, and information, FCC employees, contractors, interns, guests, and frequent visitors;

2. To verify that all people entering the FCC facilities, using FCC and Federal information resources (or accessing classified information), are authorized to do so;

3. To track and control FCC badges (PIV cards) issued to individuals entering and exiting these facilities, using FCC systems, or accessing classified information; and

4. To provide a method by which the FCC may ascertain the times each person was in these facilities.

1. Litigation by the Department of Justice--when (a) the FCC or any component thereof; or (b) any employee of the FCC in his or her official capacity; (c) any employee of the FCC in his or her individual capacity where the FCC or the Department of Justice (DOJ) has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FCC determines that the records are both relevant and necessary to the litigation and the use of such records by the DOJ is therefore deemed by the FCC to be for a purpose compatible with the purpose for which the FCC collected the records;

2. Court or Adjudicative Body--in a proceeding when: (a) The FCC or any component thereof; (b) any employee of the FCC in his or her official capacity; (c) any employee of the FCC in his or her individual capacity where the Department of Justice (DOJ) has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the FCC determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the FCC to be for a purpose that is compatible with the purpose for which the FCC collected the records;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

5. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration or the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act, or when necessary for the review of private relief legislation pursuant to OMB Circular No. A-19;

8. Employment, Clearances, Licensing, Contract, Grant, or other Benefits Decisions by other than the agency--disclosure may be made to a Federal, State, local, or tribal government, or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire records if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel or regulatory action;

11. Invalid PIV Card Notification--disclosure may be made to notify another Federal agency, when, or to verify whether, a PIV card is no longer valid.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Note: Disclosures to the FCC of data pertaining to date and time of entry and exit of a Commission employee working in the District of Columbia may not be made to supervisors, managers, or any other individuals (other than the individual to whom the information applies) to verify the employee's time and attendance record for personnel actions because 5 U.S.C. 6106 prohibits Federal Executive Agencies (other than the Bureau of Engraving and Printing) from using a recording clock within the District of Columbia, unless the clock is used as part of a flexible schedule program under 5 U.S.C. 6120 et seq.

Storage:

The information is maintained in a password-protected or logical access controlled electronic media, e.g., computer database(s), and in securely controlled paper files.

The information can be retrieved by: (1) The name of the individual; (2) Social Security Number (SSN); (3) other ID number, e.g., FCC employee, contractor, or frequent visitor badge number; or (4) PIV card serial number.

Paper records are kept in locked cabinets in secure facilities and access to them is restricted to individuals, e.g., FCC Security Operations Center staff, whose role requires use of the information. The computer servers in which the information is stored are located in FCC facilities that are secured by limited access card readers. The computer servers themselves are password-protected. Access by individuals working at guard stations is password-protected; each person granted access to the system at guard stations must be individually authorized to use the system. A Privacy Act Warning Notice appears on the monitor screen when records containing information on individuals are first displayed. The FCC Security Operations Center staff performs a backup operation on these files on a regular basis using a secure medium. The backup data are stored in a locked and controlled room in a secure location.

Records relating to individuals with FCC access cards, covered by this system, are retained in accordance with General Records Schedule 18, Item 17 approved by the National Archives and Records Administration (NARA). The records disposal is done in accordance with the Commission's disposal policies. Unless retained for specific, on-going security investigations, records of facility access are maintained for one year and then destroyed.

All other records relating to individuals are retained and disposed of in accordance with General Records Schedule 18, item 22a, approved by NARA. The records are disposed of in accordance with FCC Security Operations Center disposal policies, as follows:

1. When an employee/contractor/temporary hire/special parking access leaves the FCC, the file in the database is deleted.

2. Frequent visitor badges are given a two-year valid period, after which the card will automatically deactivate.

3. All returned day contractor cards will be reused on a daily basis.

4. Transaction data for all cards will be stored using a secure medium and retained for one year in the FCC Security Operations Center, which is locked and secured with an alarm system. Otherwise, access records are destroyed upon notification of death, or not later than one year after the employee's retirement or separation from the FCC, or the employee's transfer to another Federal agency, whichever is applicable.

In accordance with HSPD-12, PIV Cards are deactivated within eighteen (18) hours of notification of cardholder separation, loss of card, or expiration. The information on PIV Cards is maintained in accordance with General Records Schedule 11, Item 4. PIV Cards are destroyed by burning in an approved Federal burn-facility.

Security Operations Center, Office of Managing Director, Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

Individuals wishing to inquire whether this system of records contains information about them should contact the system manager indicated above. Individuals must furnish their full name, birth date, Federal agency name, and work location for their records to be located and identified. An individual requesting notification of records in person must provide identity documents sufficient to satisfy the system manager of the records that the requester is entitled to access, e.g., government-issued photo ID. Individuals requesting notification via mail or telephone must furnish, at a minimum, their name, date of birth, Social Security Number, and home address to establish identity. See 47 CFR 0.554-0.555.

Individuals wishing to request access to records about them should contact the system manager indicated above. Individuals must furnish their full name (first, middle, and last name), birth date, for their record to be located and identified. An individual requesting access must also follow FCC Privacy Act regulations regarding verification of identity and access to records. See 47 CFR 0.554-0.555.

Individuals wishing to request amendment of their records should contact the system manager indicated above. Individuals must furnish their full name (first, middle, and last name), birth date, for their record to be located and identified. An individual requesting amendment must also follow the FCC Privacy Act regulations regarding verification of identity and amendment of records. See 47 CFR 0.556-0.557.

The individual FCC employee to whom the information applies, contractor, or applicant for employment; sponsoring agency; former sponsoring agency; other federal agencies; contract employer; and/or former employee.

None.

/OMD-27 Broadband Unavailability Survey and Broadband Quality Test.

The FCC's Security Operations Center (SOC) has not assigned a security classification to this system of records.

Information Technology Center (ITC), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

The categories of individuals in this system include individuals who participate in the "Public Registry of Broadband Unavailability Consumer Information" survey and individuals who participate in the internet service "Broadband Quality Test."

The categories of records in this system include the street address, city, state, and zip code of each individual who selects to participate in the "Public Registry of Broadband Unavailability Consumer Information" survey and each individual who participates in the Internet service "Broadband Quality Test."

Broadband Data Improvement Act of 2008, Public Law No. 110-385, Stat 4096 § 103(c)(1); American Reinvestment and Recovery Act of 2009 (ARRA), Public Law No. 111-5, 123 Stat 115 (2009); and Communications Act, 47 U.S.C. 154(i).

The Commission uses the records in this system to conduct the "Public Registry of Broadband Availability Consumer Information" survey to determine the access of U.S. residents to broadband--cable and DSL, fiber, and other broadband services and to provide individuals with a "Broadband Quality Test" to measure their quality of their internet broadband connection. Individual street addresses will not be made public but aggregated data from the database may be made public. These data may be used to inform the National Broadband Plan, the National Broadband Map and other proceedings related to the provisioning of broadband services.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for implementing or enforcing the statute, rule, regulation, or order.

2. A record on an individual in this system of records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body.

3. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicative body when:

(b) The Commission determines that the disclosure is relevant or necessary to the litigation.

4. A record on an individual in this system of records may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office.

5. A record from this system of records may be disclosed to GSA and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals.

6. A record from this system may be disclosed to appropriate agencies, entities, and persons when (1) The Commission suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Commission has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Commission or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Commission's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

7. The information collected through the voluntary Registry and speed tests, with the exception of any personally identifiable information, may be shared with public-private partnerships and with the Telecommunications Program of the United States Department of Agriculture (USDA) Rural Development Agency. This sharing regime is described in the Commission's Broadband Data Order of 2008 (FCC 08-89).

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

The information includes the electronic data and records that are stored in the FCC's computer network databases.

Information in this system may be retrieved by the responses to the broadband internet access questions: (1) Broadband access (yes/no); (2) broadband service availability (check boxes for types of broadband services available at an individual's home); and (3) the individual's home address: street address, city, state, and zip code. Furthermore, the information may be retreived and/or aggregated based upon other Broadband Quality Test variables, such as broadband speed, latency, jitter, and packet loss, among other broadband quality variables.

Access to the information in the Public Registry of Broadband Unavailability, which is housed in the FCC's computer network databases, is restricted to authorized OMD supervisory and staff in the Planning and Support Group of ITC and other ITC staff and contractors who maintain these computer databases. Other employees and contractors may be granted access on a "need-to-know" basis. The FCC's computer network databases are protected by the FCC's security protocols, which include controlled access, passwords, and other security features. Information resident on the database servers is backed-up routinely onto magnetic media. Back-up tapes are stored on-site and at a secured location.

The information in this system is limited to electronic files, records, and data, which pertains to the Public Registry of Broadband Unavailability, which includes:

(1) the information obtained from individuals who participated in the Consumer Information survey; and

(2) the information obtained from individuals who participated in the Speed Test.

Until the National Archives and Records Administration (NARA) approves the retention and disposal schedule, these records will be treated as permanent.

Address inquiries to the Information Technology Center (ITC), Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

The sources for the information in this system are the survey respondents.

None.

/OWD-1 Reasonable Accommodation Requests under the Rehabilitation Act of 1973.

None.

Office of Workplace Diversity (OWD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 5-C750, Washington, DC 20554.

Federal Communications Commission (FCC) employees or contractors with disabilities.

Electronic databases with all records containing the last and first name, filed alphabetically by last name, and a corresponding identification number, which includes:

1. FCC employee/temporary hire database contains: first and last name, telephone number, organizational unit, room number, date of issuance, and property pass privileges, if applicable.

2. Contractor database contains: first and last name, contractor company name, telephone number, FCC point of contact, telephone number, and date of issuance.

Executive Order (EO) 13164, Establishing Procedures to Facilitate the Provision of Reasonable Accommodation; EEOC, Enforcement Guidance on Reasonable Accommodation and Undue Hardship Under the Americans with Disabilities Act, 29 CFR Part 1615; Rehabilitation Act of 1973, 29 U.S.C. 12101 et seq.; 29 CFR 1630.

The system provides a method by which the FCC can identify Commission employees who have requested "reasonable accommodations" in their office, work stations, or to use other FCC facilities. Information on the disposition of each request is also maintained in this system.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

5. Labor Relations--A record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in a password protected computer database.

Records are retrieved by the name of the individual or accommodation identity number.

The computer terminals are stored within a secured area. The Security Office staff performs a backup operation on these files on a weekly and monthly basis on 1/4" data cartridges, which are stored/safeguarded in the Security Office.

Records kept by the FCC are retained until an employee or contractor leaves the FCC and then shredded. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Director of Workplace Diversity (OWD), 445 12th Street, SW., Room 5-C750, Washington, DC 20554; or Security Operations Center, Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.

Address inquiries to the system manager.

Individuals requesting accommodation.

None.

/WTB-1 Wireless Services Licensing Records.

Wireless Telecommunications Bureau (WTB), Room 3-C122, Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

1. Licensees and applicants (including persons or entities with attributable interests therein as described below);

2. Tower owners; and

3. Contact persons relating to radio systems licensed or processed by the Wireless Telecommunications Bureau under parts 13, 22, 24, 27, 74, 80, 87, 90, 95, 97, and 101 of the Commission's Rules (Wireless Services).

The information includes:

1. Applications, licenses, and pleadings relating to such applications--including Individual Taxpayer Identification Numbers;

2. Correspondence relating to authorizations, and

3. Requests for authorizations in the Wireless Services.

4. FCC Forms 175, 601, 602, 603, 603T, and 605 and any supporting exhibits submitted by the applicant(s), and related documentation associated with the FCC's processing of these forms.

31 U.S.C. 7701; and 47 U.S.C. 301, 303, 309, 312, 362, 364, 386, 507, and 510.

Records are kept to administer the Federal Communications Commission's (FCC) regulatory responsibilities including licensing, enforcement, rulemaking, and other actions necessary to perform spectrum management duties, as follows:

1. To provide public access to pending requests for authorizations and information regarding current licensees;

2. To determine the availability of spectrum for licensing;

3. To determine when compliance filings, renewal applications, and fees are due from licensees;

4. To resolve disputes between radio operators regarding who has certain rights to use particular frequency bands in particular geographic areas;

5. To resolve cross border disputes, on occasion, e.g., dispute(s) with entities operating in Canada and Mexico.

6. To allow licensees to transfer or assign their interests in particular licenses or portions of licenses as the rules permit (after agency approval);

7. To evaluate the completeness and sufficiency of requests for new or modified authorizations;

8. To provide reports to a variety of Federal officials on the current uses and utilization of the spectrum the FCC is charged with regulating; and

9. To provide public access to license data (except ITIN numbers), which promotes the economically efficient allocation of spectrum and the resolution of radio interference problems.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--the licensee records will be publicly available and routinely used in accordance with Subsection b. of the Privacy Act; ITIN Numbers and material which is afforded confidential treatment pursuant to a request made under 47 CFR 0.459 will not be available for public inspection;

2. Financial obligations under the Debt Collection Acts--a record from this system may be disclosed to other Federal agencies for the purpose of collecting and reporting on delinquent debts as authorized by the Debt Collection Act of 1982, the Debt Collection Improvement Act of 1996, or the Federal Claims Collection Standard. A record from this system may be disclosed to any Federal, state, or local agency to conduct an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, to identify and locate individuals who are delinquent in their repayment of certain debts owed to the U.S. Government. A record from this system may be used to prepare information on items considered income for taxation purposes to be disclosed to Federal, state, and local governments;

5. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

Pursuant to 5 U.S.C. 552a (b) (12), the Department of Treasury may disclose to a consumer reporting agency information regarding a claim by the FCC that is determined to be valid and overdue as follows:

1. The name, address, SSN or ITIN, and other information necessary to establish the identity of the individual or organization responsible for the claim;

2. The amount, status, and history of the claim; and

3. The program under which the claim arose.

Storage:

All records are stored and accessed electronically:

1. Records that are submitted on paper are scanned or keyed into the computer system as appropriate; and

2. Paper records are archived after being entered electronically.

Tape backups of records are periodically created. Records of prior licensees are archived.

Records may be retrieved by searching electronically using a variety of parameters including name, a licensee's unique identifier, call sign, file number, etc. However, paper records which contain ITIN's are not available for public inspection.

Records are protected by passwords and other computer security measures including the issuance of unique identifiers after such applicant or licensee completes the initial registration of such protected data as ITIN's. Access to privacy protected data is available only to those persons whose jobs require such access. Data resident on network servers are backed-up on to magnetic media. Back-up tapes are stored on-site and at an off-site storage location.

Records are maintained for eleven years after an individual ceases to be a licensee. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Chief, Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 445 12th Street, SW., Room 3-C122, Washington, DC 20554.

Address inquiries to the system manager.

Individual conducting business with the FCC.

None.

/WTB-5 Application Review List for Present or Former Licensees, Operators, or Unlicensed Persons Operating Radio Equipment Improperly.

None.

Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 445 12th Street, SW., Room 3-C122, Washington, DC 20554.

1. Individuals who are or have been licensed under parts 13, 22, 24, 27, 74, 80, 87, 90, 95, 97, and 101 of FCC Rules, and who have operated in violation of the Federal Communications Commission's (FCC) rules or the Communications Act of 1934, as amended;

2. Unlicensed persons who have operated radio transmitting equipment; and

3. Persons who have had a license revoked or have had an application dismissed or denied, and are prohibited from filing another application within one year.

Information in this system includes: name, address, date of birth (if known), authorization code of staff member who placed name in the file, and date the name was placed in the file.

47 U.S.C. 301, 303, 309(e), and 312.

The records are used by selected staff and field employees to determine whether the application of these individuals should be granted, dismissed, or set for hearing.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are stored on magnetic tape and computer printout(s).

Information is filed alphabetically by name of individual in a computer and is retrieved periodically through computer printout.

Access to the computer database(s) is controlled by passwords; the computer(s) is located in a secured office; and the printouts are available only to selected staff personnel.

The printouts are destroyed by machine shredding when a new list is distributed. The computer tapes are retained for four back-up cycles, and on the fifth update, the oldest tape is destroyed by burning.

Chief, Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 445 12th Street, SW., Room 3-C122, Washington, DC 20554.

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act;

/WTB-6 Archival Radio Operator Records.

None.

Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

Individuals who applied for and/or received a radiotelephone (wireless) operator license or permit prior to the implementation of the Federal Communications Commission's Universal Licensing System (ULS) in 2001.

Information includes: applications for radiotelephone (wireless) operator's license or permit prior to the implementation of the Federal Communications Commission's Universal Licensing System in 2001, and documents associated with these applications.

47 U.S.C. 303(l), 303(m), and 318.

These archival records are used to:

1. Administer the Commission's radio operator program including applications and determinations of license applicant qualifications. Limited file materials concerning licensed radio operators are maintained in the FCC's computer database. The information in the license database will be available for public inspection.

2. Refer possible violations of law to the Federal Communication Commission's (FCC) Enforcement Bureau, Office of General Counsel (OGC), and to the appropriate agency charged with the responsibility of investigating or prosecuting such violation(s).

Information about individuals in this system of records may routinely be disclosed under the following conditions:

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Information is stored on microfilm and in a computer database.

All records are retrievable by applicant name.

The microfilm is stored in file cabinets that are secured at the close of the business day. Access to the database is secured by passwords. Data resident on network servers are backed-up onto magnetic media. Back-up tapes are stored on-site and at an off-site storage location.

Commercial applications are destroyed when eleven years old. Electronic records are destroyed physically (electronic storage media) or by electronic erasure. Both General and Restricted Permit applications are retained for 75 years.

Chief, Database Management Division, Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 1270 Fairfield Road, Gettysburg, PA 17325.

1. Investigative material compiled for law enforcement purposes as defined in Section (k)(2) of the Privacy Act;

/WTB-7 Remedy Action Request System (RARS).

None.

Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Individuals requesting help using the Universal Licensing System (ULS), Automated Auctions System (AAS), Antenna Registration System (ARS), Commission Registration System (CORES), and other subsystems included in, or as part of, these systems.

Information in the Remedy Action Response System (RARS) system include:

1. Requests for assistance by first name, last name, telephone number and extension, alternative telephone number and extension, fax number, e-mail address(es), operating system, Web browser, FCC Registration Number (FRN), and/or Individual Taxpayer Identification Number (ITIN), and personal security question and answer.

2. Records verifying identity information by first name, last name, contact telephone number, FRN and/or ITIN, and personal security question and answer.

Sec. 151, 154, 258, 301, 303, 309(e), 312, 362, 364, 386, 507 of the Communications Act of 1934, as amended, 47 U.S.C. 151, 154, 226, 258, 301, 303, 309(e), 312, 362, 364, 386, 507; and 29 U.S.C. 794 and 794d.

The Federal Communications Commission (FCC) staff use the records in this system of records to record and process requests from individuals or groups for technical help, i.e., technical questions, password requests, etc., using the FCC's Internet-based computer applications--licensing and auctions systems. This software is used by FCC management to ensure good customer service and problem resolution.

Information about individuals in this system of records may routinely be disclosed under the following conditions:

1. Public access--records in this system will be made available upon request for public inspection after redaction of information that could identify the correspondent, i.e., name, telephone number, ITIN, and e-mail address. Limited public access to certain records may be available via the Internet. This information includes the status of request, request ID number, and the agent's number who took the call or electronic request for support. Public users who have contacted FCC personnel via telephone, e-mail, or electronic submission may access the system to retrieve a status on the ticket assigned to their request. They will be given this ticket/request number generated by the Remedy Action Request System (RARS) upon submission of a request. This number may be entered into the appropriate field on the FCC Web site to check the status of the ticket. Only the status of that ticket will be released to the public by entering the ticket number--no personal or confidential information is available to the public;

2. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;

4. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records; and

In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper copies of records in this system are maintained in file folders, and electronic files are located in computer databases on the FCC internal secured network.

Records may be retrieved by searching electronically using a variety of parameters including: name, entity name, licensee, applicant or unlicensed individual, call sign, file number, problem type, FRN, ITIN, e-mail address, or subject matter.

Individual records may only be retrieved by authorized FCC personnel and contractors with a secured login ID and password maintained in the Remedy Action Request System (RARS) system. Computer systems are stored within secure areas. Records are stored in locked cabinets, which are secured in the office at the close of the business day. Data resident on network servers are backed-up onto magnetic media, which are kept locally and at an off-site storage location.

Records are maintained for eleven years after an individual ceases to be a user of the system. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.

Chief, Wireless Telecommunications Bureau (WTB), Federal Communications Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

Address inquiries to the system manager.

Information provided by RARS users customers requesting assistance with the FCC's Internet based computer licensing, auctions, and related systems and subsystems.

None.