For computer records: Consumer Product Safety Commission, Directorate for Epidemiology and Health Sciences, 4330 East West Highway, Bethesda, MD 20814.

For paper records: Consumer Product Safety Commission, National Injury Information Clearinghouse, 4330 East West Highway, Bethesda, MD 20814.

Victims of consumer product-related incidents or injuries on which specific epidemiologic data is needed in order to analyze and correct product hazards.

These records contain demographic data on the person involved in an incident or injury, location of the incident, data on the incident, product and manufacturer identification, and a narrative description of the incident. They may also contain photographs and other documents relevant to the incident.

15 U.S.C. 2054.

Records are used to support CPSC staff work in analyzing the incidence, severity, and causes of consumer product related injuries.

1. Records are used as a compilation of statistical and other information on product-related injuries to support CPSC staff work in analyzing the incidence and severity of product related injuries and to respond to Congressional inquiries and requests for information from private individuals and private and public organizations.

2. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

3. Records may be provided to another Federal, State or local agency or authority engaged in activities relating to health, safety or consumer protection in accordance with section 29(e) of the Consumer Product Safety Act.

Storage:

Records are maintained as coded data and computer images on computer storage media. The original hard copy of investigation reports is maintained by the National Injury Information Clearinghouse, Office of Information Services, in file folders and as computer images. Hard copies are retired to the Washington National Records Center, Suitland, Maryland.

Records are retrievable by a coded number which indicates the date of assignment of the investigation, the Commission unit requesting the report, and a sequential number assigned to the investigation. Records are also retrievable by product category.

Confidentiality of the identity of the accident victim and attending physician are guaranteed by the Consumer Product Safety Act, section 25(c) (15 U.S.C. 2074(c)) and, therefore, names do not appear in the coded computer record and can not be used for retrieval. Hard copies and computer images of investigation reports are redacted as necessary to remove identifying information before they are disclosed outside the Commission.

Hard copy records are maintained for a period of up to 10 years on-site, subject to change in Commission policy. They are then sent to the Washington National Records Center in Suitland, Maryland and destroyed after 30 years. Computer records are maintained indefinitely.

Director, National Injury Information Clearinghouse, Office of Information Services, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information is provided by victims and their families, witnesses, public safety and law enforcement agencies, and others having knowledge of circumstances of incidents or injuries.

Consumer Product Safety Commission, Directorate for Epidemiology and Health Sciences, 4330 East West Highway, Bethesda, MD 20814.

Individuals seeking or nominated for or selected for membership on CPSC Advisory Committees.

Records of applicants contain an individual's name, address, personal history and qualifications, any correspondence with the individual and any Commission memoranda relating to the selection of the individual. Records of members additionally contain information about the member's financial compensation and Commission documents relating to the individual's service as a member.

15 U.S.C. 2077 and 15 U.S.C. 1275.

These records are used to select candidates for filling vacancies on advisory committees and to administer the operation of the committees.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Records are maintained in hard copy.

Records are indexed alphabetically by name of committee and then by name of applicant or member.

Records are maintained in file cabinets in a secured area.

Applicants' and nominees' records are retained until new applications are solicited or committee is terminated and then destroyed. Members' records are retained for 2 years after termination of membership and then destroyed.

Committee Management Officer, Directorate for Epidemiology and Health Sciences, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information is provided by applicants, nominees for, and members of Advisory Committees and by Commission staff.

Consumer Product Safety Commission, Office of the General Counsel, 4430 East West Highway, Bethesda, MD 20814.

CPCS employees sustaining personal property damage or loss incident to service; CPSC employees involved in situations where personal injury or property damage to others results from wrongful or negligent act or omission of employee acting within scope of employment; claimants sustaining injury or property damage due to activities of CPSC or its employees.

These records contain claims for money damages, accident and investigative reports, and correspondence and other documents concerning claims or potential claims.

31 U.S.C. 3721; 28 U.S.C. 1346(b), 2672.

(a) for processing claims and litigation under the Federal Tort Claims Act or the Military Personnel and Civilian Employee's Claims Act; (b) For preparation of reports.

1. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

2. Information from a record in this system of records may be disclosed to a person or entity having a legal interest in the claim.

3. Information may be disclosed to Federal, state, or local law authorities, court authorities, administrative authorities, for use in connection with civil, criminal, administrative, and regulatory proceedings and actions relating to the claim.

Storage:

Records are maintained in hard copy.

Records are indexed alphabetically by name of individual claimant.

Records are maintained in a file cabinet in a secured area. Access to such area is limited to those persons whose official duties require such access.

Records are retained up to six years after case is closed. Disposal is by normal procedures.

General Counsel, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information is provided by (1) the individual to whom the record pertains (2) CPSC and/or employees (3) affidavits, statements, or testimony of witnesses (4) official documents relating to the claim (5) correspondence from organizations or persons involved.

Consumer Product Safety Commission, Office of Information Systems, 4330 East West Highway, Bethesda, MD 20814.

Persons who contact the Consumer Product Safety Commission to report consumer product associated injuries, illnesses, deaths, incidents, or perceived hazards associated with consumer products, or request information about such matters; and other persons identified by the reporting persons as victims of consumer product associated incidents.

Information about accidents, injuries, illnesses, death, and suspected safety hazards associated with consumer products. The records contain free form narratives, and a variety of fields dedicated to specific data about different types of products or incidents. Records contain personal information such as the name, address, and telephone number of the person submitting the information and in some cases of the victim, if different.

Section 5 of the Consumer Product Safety Act, 15 U.S.C. 2054.

To collect data on hazards, defects, injuries, illnesses, and deaths associated with consumer products; to respond to inquiries from the public; to record personal information to permit further interaction with persons submitting data or persons named by those who submit data; to further public safety by helping determine the cause of injuries and deaths associated with consumer products.

1. Records are disclosed to contractor personnel who operate the Consumer Product Safety Commission's Hotline and who enter data into the database.

2. Copies of records are mailed to callers for their verification of the information provided.

3. Copies of records may be sent to sources of consumer products identified in the records (e.g., manufacturers, distributors, or retailers) and may be distributed to others, but any personal identifying information is deleted before such disclosure unless permission to disclose such personal identifying information has been explicitly granted in writing by the person in question.

4. Copies of records may be sent to other governmental agencies having apparent jurisdiction over the products or hazards disclosed in a record.

Storage:

Records are maintained by a computer database management system on a local and wide area network. Paper copies of individual computer records are made by the Hotline staff and are stored by month and by name of the person who contacted the Hotline. Other paper copies are made available to Commission staff but are not stored by name or other individual identifier.

Records are retrievable by a variety of fields, including the name of the person who submitted the information.

Access to the computer records requires the use of two passwords: One to access the agency's computer network and another to access the database. Access is limited to those with a particular need to know the information--selected Commission employees and the contractor employees who operate the Hotline.

Computer records are maintained indefinitely. Paper records are kept for 10 years and then transferred to a Federal Records Center.

Hotline Project Officer, Communication Services Division, Office of Information Services, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information in these records is initially supplied by persons who contact the Commission. The Commission may solicit additional or verifying information from those persons or from other persons who were identified as victims.

Consumer Product Safety Commission, Office of Information and Public Affairs, 4330 East West Highway, Bethesda, MD 20814.

CPSC Commissioners who have submitted biographical information.

This record contains a brief statement of information relating to educational and professional background and present position and responsibilities within the Commission.

15 U.S.C. 2051-83.

This information is furnished to the public media, including the Internet, in connection with Commissioners' activities and Commissioners' participation in conferences, meetings and other functions.

Disclosure may be made to anyone who makes a request.

Storage:

Records are maintained in hard copy.

Records are indexed alphabetically by name of the Commissioner.

Records are maintained in secured areas.

Records are maintained until the Commissioner leaves the agency. Disposal is by normal methods.

Director, Office of Information and Public Affairs, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information in this record is furnished by the employee to whom it pertains.

Office of the Inspector General.

Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Individuals who are or have been the subject of an Office of he Inspector General investigation relating to the programs and operations of the Commission including, but not limited to, current and former employees, contractor or subcontractor personnel, as well as other individuals whose actions affect the Commission, its programs, or its operations.

All records relevant to an Inspector General investigation including correspondence; internal staff memoranda; copies of subpoenas issued during the investigation; affidavits, statements from witnesses, transcripts of any testimony taken in the investigation and accompanying exhibits; documents and records obtained during the investigation; interview notes and working papers of the Office of the Inspector General's staff; opening reports, progress reports, and final reports containing findings and recommendations of appropriate action; and other investigatory information or data relating to alleged or suspected criminal, civil, or administrative violations or similar wrongdoing by subject individuals.

Inspector General Act of 1978, as amended, 5 U.S.C. App.

This system is maintained for the purposes of conducting and documenting investigations conducted by the Office of the Inspector General, or other investigative agencies assisting the Office of the Inspector General, regarding CPSC personnel, programs, and operations; documenting the outcome of Inspector General reviews of allegations and complaints received by the Office of the Inspector General concerning CPSC personnel, programs, and operations; aiding in the prosecution or imposition of criminal, civil, or administrative sanctions against subjects of Inspector General investigations; reporting the results of investigations to the Chairman of the Commission and CPSC managers for their use in operating and evaluating their programs; and compiling information necessary to fulfill any reporting requirements by the Inspector General Act.

Information in the system may be disclosed:

1. To an appropriate governmental agency, whether federal, state, or local, where there is an indication of a violation or a potential violation of law, regulation, or order, whether civil or criminal in nature, which that agency is charged with investigating or enforcing.

2. To federal, state, or local governmental authorities in order to obtain information or records relevant to an Inspector General investigation.

3. To federal, state or local governmental authorities maintaining civil, criminal, or other relevant information, such as current licenses, to obtain information relevant to a Commission decision concerning the hiring or retention of an employee, the issuance of a security clearance, the award of a contract, or the issuance of a grant or other benefit.

4. To federal, state, or local governmental authorities in response to their request in connection with the hiring or retention of an employee, disciplinary or other administrative action concerning an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the award of a contract, or the issuance of a license, grant, or other benefit, to the extent that the information is relevant and necessary to the requesting agency's decision in the matter.

5. To non-governmental parties where those parties may have information the Office of the Inspector General seeks to obtain in connection with an investigation.

6. To independent auditors or other private firms with which the Office of the Inspector General has contracted to carry out an independent audit or investigation, or to collate, aggregate, or otherwise refine data collected in the system or records. These contractors will be required to maintain Privacy Act safeguards with respect to such records.

7. To the Office of the General Counsel of the Commission, the Department of Justice, or other law enforcement authorities, for disclosure by such parties to extent relevant and necessary, when the defendant in litigation is:

a. The Commission, any component of the Commission, or any employee of the Commission acting in his or her offical capacity;

b. The United States where the litigation, if successful, is likely to affect the operations of the Commission; or

c. Any Commission employee sued in his or her individual capacity where the Department of Justice and/or the Office of the General Counsel of the Commission agree to represent such employee.

8. To a court or adjudicative body where the Commission is a party to the litigation or has an interest in such litigation, the records are relevant and necessary to the litigation, and disclosure of the records is compatible with the purpose for which the records were collected.

9. To a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual, but only to the extent the record would be legally accessible to that individual.

10. To other Commission employees in the course of employee disciplinary proceedings.

11. To the Department of the Treasury or debt collection agencies for the purpose of collecting delinquent debts owed to the Commission, as authorized by the Debt Collection Act 31 U.S.C. 3718, and subject to applicable Privacy Act safeguards.

12. To the Office of Personnel Management, the Office of Government Ethics, the Merit Systems Protection Board, the Office of the Special Counsel, the Equal Employment Opportunity Commission, or the Federal Labor Relations Authority or its General Counsel, those records or portions thereof which are relevant and necessary to carrying out their authorized functions.

13. To any direct recipient of federal funds, such as a contractor, where information in a record reflects serious inadequacies by the recipient's personnel and disclosure of the record is for purpose of permitting the recipient to take corrective action beneficial to the Government.

14. To a grand jury pursuant either to a federal or state grand jury subpoena, or to a prosecution request that such record be released for the purpose of its introduction to a grand jury, where the subpoena or request has been specifically approved by a court.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Records are maintained in hard copy or on computer diskettes.

The records are retrieved by the name of the subject of the investigation or by a unique control number assigned to each investigation.

These records are available only to those persons whose official duties require such access. Paper records and computer diskettes are kept in limited access areas during duty hours and in safe-type file cabinets in locked offices at all other times. Highly sensitive records are created on a personal computer, stored on paper or diskettes, and then deleted from computer storage. Less sensitive records may be created and stored in password-protected computer files.

The Investigative Files are kept indefinitely.

Inspector General, Office of the Inspector General, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information is supplied by: Individuals including, where practicable, those to whom the information relates; witnesses, corporations and other entities; records of individuals and of the Commission; records of other entities such as federal, foreign, state or local bodies and law enforcement agencies; documents; correspondence relating to litigation; transcripts of testimony; and miscellaneous other sources.

All portions of this system of records which fall within 5 U.S.C. 552a(k)(2) (investigatory materials compiled for law enforcement purposes) and 5 U.S.C. 522a(k)(5) (investigatory materials solely compiled for suitability determinations) are exempt from 5 U.S.C. 552a(c)(3), (mandatory accounting of disclosures); 5 U.S.C. 552a(d), (access by individuals to records that pertain to them); 5 U.S.C. 552a(e)(1), (requirement to maintain only such information as is relevant and necessary to accomplish an authorized agency purpose); 5 U.S.C. 552a(e)(4)(G), (mandatory procedures to notify individuals of the existence of records pertaining to them); 5 U.S.C. 552a(e)(4)(H), (mandatory procedures to notify individuals how they can obtain access to and contest records pertaining to them); 5 U.S.C. 552a(e)(4)(I), (mandatory disclosure of record source categories); and the Commission's regulations in 16 CFR part 1014 which implement these statutory provisions.

Office of Compliance, and Office of the General Counsel, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Individuals who are the authors or recipients of, or mentioned in, documents received by, or generated by, the Consumer Product Safety Commission in preparation for, or the conduct of, potential or actual administrative or judicial enforcement actions, and individuals mentioned in such documents.

Memoranda, correspondence, test reports, injury reports, notes, and any other documents relating to the preparation for, or conduct of, potential or actual administrative or judicial enforcement actions. The materials may contain personal information as well as purely legal and technical information.

15 U.S.C. 1194, 1195, 1196, 1264, 1265, 2069, 2070.

These files are used by Commission attorneys, compliance officers and supporting technical staff investigating product hazards and enforcing the Commission's statutory authority.

1. These records may be cited and quoted in the course of enforcement negotiations, and in pleadings filed with an adjudicative body and served on opposing counsel.

2. They may be disclosed to the Department of Justice in connection with the conduct of litigation.

Storage:

Records are stored in file folders or computer files or both.

Paper records may be filed by and retrievable by name of the document's author or addressee or by other indicia. Computer records are indexed by, and retrievable by the names and other indicia of authors and addresses, and may permit retrieval by names elsewhere in documents.

Paper records are kept in secure areas. Computer records are protected by passwords available only to staff with a need to know.

Records are kept indefinitely.

General Counsel; Director, Office of Compliance Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

These records come from organizations and individuals under investigation; from Commission attorneys, compliance officers, investigators, and supporting technical staff; and from other sources of information relevant to an investigation or adjudication.

All portions of this system of records which fall within 5 U.S.C. 552a(k)(2) (investigatory materials compiled for law enforcement purposes) are exempt from 5 U.S.C. 552a(c)(3), (mandatory accounting of disclosures); 5 U.S.C. 552a(d), (access by individuals to records that pertain to them); 5 U.S.C. 552a(e)(1), (requirement to maintain only such information as is relevant and necessary to accomplish an authorized agency purpose); 5 U.S.C. 552a(e)(4)(G), (mandatory procedures to notify individuals of the existence of records pertaining to them); 5 U.S.C. 552a(e)(4)(H), (mandatory procedures to notify individuals how they can obtain access to and contest records pertaining to them); and 5 U.S.C. 552a(e)(4)(I), (mandatory disclosure of record source categories); as well as the Commission's regulations in 16 CFR part 1014 which implement these statutory provisions.

Directorate for Field Operations, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Employees and persons signing affidavits related to items acquired for testing or evidentiary purposes by the Commission.

These records contain data regarding inspections, accident investigations, recall effectiveness checks, and the collection and custody of product samples for testing or evidentiary purposes. These records contain task assignments made to field personnel, the names of the designated personnel and their supervisors, initial target completion dates, revised target completion dates, and actual completion dates.

15 U.S.C. 2053, 2076(f).

The Directorate of Field Operations and the Office of Compliance use this system to manage their operations and document the results of their investigatory activities for potential enforcement action by the Commission. The system is accessed and used in the field by supervisors, investigators, and compliance officers, and at headquarters by compliance officers, attorneys, and managers. It is used to monitor staff workloads and may be used to evaluate staff performance. Statistical compilations from these records may be used in reports to Congress or the press.

None.

Storage:

These records are stored in a computer database system. Users of the system may make printouts of selected portions of the records from time to time.

Information may be retrieved by any field, including personal name or identifiers, by authorized headquarters and field staff.

Access to the computer records requires two separate passwords, one for the network on which the database resides and one for the database itself. Paper records are kept in secure locations.

Records are kept indefinitely.

Deputy Executive Director, Directorate for Field Operations, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information comes primarily from field staff and their supervisors.

Office of the General Counsel, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Attorneys working in the Office of the General Counsel.

Descriptions and dates of assignments; comments; starting and completion dates; due dates; names of attorneys to whom assignments are given; names of divisions within the Office of the General Counsel.

44 U.S.C. 3101; 15 U.S.C. 2051 et seq.; 16 CFR 1000.14.

To manage the workflow in the Office of the General Counsel; to assure timely completion of assignments; to respond to queries from other units of the Consumer Product Safety Commission; to assist in evaluating attorney performance.

None.

Storage:

Records are maintained by a computer database management system. Hard copy printouts of selected groups of records are made from time to time.

Records are retrievable by any field, including attorney name.

Access to the records, and to fields within the records, is controlled by passwords. Records are accessible by all Office of the General Counsel staff, but not by others. Only supervisory staff may create records, assign or extend due dates, or enter completion dates.

Old records are purged from time to time, based on need for computer storage space.

General Counsel, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Office, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information in these records is supplied by the attorneys themselves and by supervisors.

Division of Procurement Services, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Individuals who sell goods or services to the Consumer Product Safety Commission.

Contracts, proposals, purchase orders, correspondence and other documents related to specific procurements from individuals. These records may include social security number, home address, home telephone number, and sometimes other personal data. Documents related to procurements from corporations, partnerships, or other such business entities are not included in this system of records.

15 U.S.C. 2076.

These records support all facets of the Commission's procurement activities.

1. To the U.S. Department of Justice when related to litigation or anticipated litigation.

2. To the appropriate Federal, State, or local investigation or enforcement agency when there is an indication of a violation or potential violation of statute or regulation in connection with a procurement.

3. To a Congressional office in response to an inquiry made at the request of the individual who is the subject of the record.

4. To the General Accounting Office in the event of a procurement protest involving the individual.

5. To the General Services Administration Board of Contract Appeals in the event of a contract claim or dispute involving the individual.

Disclosure to consumer reporting agencies:

Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Records are stored in file folders. Extracts of these records, including social security number, address, and phone number, are also kept in a computer database.

Records are retrieved from the computer database by personal name, contract number, and other fields. Paper records are retrieved by contract number, which may be retrieved by first searching for the personal name in the computer database.

Paper records are stored in locked cabinets in a secure area. Computer records are accessible only through the use of two separate passwords, which are issued to those with a need to know.

Computer records are kept indefinitely. Paper records are destroyed 6 years and 3 months after final payment.

Director, Division of Procurement Services, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Personal information in these records is normally obtained from the person to whom the records pertains, but other information may be obtained from references or past performance reports.

Directorate for Administration, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Employees, contractors, and other who have received uniquely coded tokens (key cards, key fobs, etc.) to gain access to various parts of Commission facilities.

Records which show the time a token has been used; the identity of the token and, therefore, of the person to whom it is assigned; the location at which it has been used; and the access privileges of the person to whom it is assigned.

5 U.S.C. 301.

These records may be used to investigate breaches of security, theft, vandalism, other property losses, criminal offenses, and employee misconduct.

These records may be disclosed:

1. To a law enforcement agency when the Commission becomes aware of an indication of a violation of civil or criminal law or regulation to which these records may be pertinent.

2. To the Department of Justice, a court or other tribunal (including an adjudicative or administrative body), or other third-party before such tribunal when the Commission determines that the use of these records by the entity is relevant and necessary to litigation involving the Commission or a Commission employee or former employee.

3. To an employee, an employee's attorney or other representative designated by the employee, when the Commission questions the employee's conduct based at least in part on information from this system of records.

Storage:

These records are stored in a central computer managed by security services contractor. Printouts are stored in locked file cabinets.

These records can be retrieved by time period, location(s), the unique identifier of a person's token, or a combination of these.

These records are kept in a secure computer facility and can be retrieved only by the Commission's Physical Security Manager or designee upon request of a senior Commission official or a law enforcement officer. Printouts are stored in locked file cabinets.

These records are kept one year from the date of creation.

Physical Security Manager, Directorate for Administration, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification

These records are automatically generated when a token is passed through or across an electronic reading device.

Office of the General Counsel, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Commission employees engaged in outside employment activities or outside activities such as consultative services, practice of law, or teaching.

This system of records contains information concerning the employee's position, nature of outside activity, relation of official duties to activity, and method of compensation for outside activity.

Executive Order 12674; 5 CFR part 2635, subpart H; and 5 CFR part 8101.

Information in these records is used by the Ethics Counselor in making a determination as to whether an employee's outside activity constitutes a real or apparent conflict of interest with the employee's government duties and responsibilities.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained on hard copy.

Records are filed by employee name.

Records are maintained in locked file cabinets.

Records are maintained for four years after an employee terminates employment with agency. Disposal is by normal procedures.

Designated Agency Ethics Official (General Counsel), Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

The information in these records is furnished by the employees to whom it pertains.

Consumer Product Safety Commission, Director, Office of Human Resources Management and Director, Division of Financial Services, 4330 East West Highway, Bethesda, MD 20814 and the Headquarters unit or Regional Center to which an employee is assigned. Regional Center addresses are listed in Appendix I.

Employees and former employees of CPSC.

Records consist of payroll records, personnel security records, safety records, EEO records, and personnel records. In addition, the system contains data necessary to update the Central Personnel Data File at the Office of Personnel Management, to process personnel actions, to perform detailed accounting distributions, to automatically provide for such tasks as mailing checks and bonds, and to prepare and mail tax returns and reports. Records include, but are not limited to the following categories of records;

1. Employee identification and status data such as name, social security number, date of birth, sex, work schedule, type of appointment, education, veterans' preference, military service.

2. Relevant data such as service computation date for leave, date probationary period began, and date of performance rating.

3. Position and pay data such as pay plan, occupational series, grade, step, salary, merit pay, organization location.

4. Employment data such as position description, special employment program, and target occupational series and grade.

5. Payroll data such as time; attendance; leave; Federal, State, and local tax; allotments; savings bonds; and other pay allowances and deductions.

6. Personnel security data such as security clearance level and basis with dates.

7. Financial data pertaining to travel.

8. Information on debts owed to the government as a result of overpayment, refund owed, or a debt referred for collection by another agency.

9. Information, including address and social security number, on individual vendors to the Commission. This includes employees who receive reimbursements for expenses incurred.

5 U.S.C. Part III, is the authority for the overall system. Specific authority for use of Social Security numbers is contained in Executive Order 9397, 26 CFR 31.6011(b)(2) and 26 CFR 31.6109-1. The authority for the personnel security clearance and statistical records is contained in Executive Order 19450, April 27, 1953, as amended; Executive Order 12065, June 28, 1978; 31 U.S.C. 686; and 40 U.S.C. 318 (a) through (d).

This system supports the day to day operating requirements associated with personnel oriented program areas from hiring employees and paying employees and vendors to calculating estimated retirement annuities. Payroll-related outputs include a comprehensive payroll; detailed accounting distribution of costs; leave data summary reports; an employee's statement of earnings, deductions and leave every payday for each employee; State, city, and local unemployment compensation reports; Federal, State, and local tax reports; W-2 wage and tax statements; and reports of withholdings and contributions. Personnel-related reports include automated personnel actions as well as organization rosters, retention registers, retirement calculations, reports of the Federal civilian employment, employee master record printouts, length of service lists, and listings of within-grade increases. These records are used to provide data for agency reports and internal workforce statistics and information regarding such matters as average grade, veteran and handicap employment, retention-standing, within-grade due dates, occupational groupings, geographic employment and others related to the operation of the personnel office.

Routine uses of records maintained in the system include:

1. Providing data to the Office of Personnel Management's Central Personnel Data File (CPDF).

2. Providing a copy of an employee's Department of the Treasury Form W-2, Wage and Tax Statement, to the State, city, or other local jurisdiction which is authorized to tax the employee's compensation. The record will be provided in accordance with a withholding agreement between the State, city, or other local jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520.

3. Pursuant to a withholding agreement between a city and the Department of the Treasury (5 U.S.C. 5520), copies of executed tax withholding certificates shall be furnished the city in response to a written request from an appropriate city official to the Assistant Administrator for Plans, Programs, and Financial Management, General Services Administration (B), Washington, DC 20405.

4. To the extent necessary, records are available to Commission and outside government agencies to monitor and document grievance proceedings, EEO complaints, and adverse actions; and to provide reference to other agencies and persons for employees seeking employment elsewhere.

5. Some records or data elements in this system of records may also be in the Office of Personnel Management's government-wide system OPM/GOVT-1 and are subject to that system's routine uses.

6. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.

7. The names, social security numbers, home addresses, dates of birth, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform law, Pub. L. 104-193).

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Records are stored on paper in file folders and on computer magnetic media.

Paper records are filed by name. Computer records are retrievable by any data element or combination of data elements.

Paper records are stored in lockable metal cabinets or in secured rooms. Password system protects access to the computerized records. Information is released only to authorized officials on a need-to-know basis.

Payroll-related records are sent to storage two years after the end of the fiscal year to which they pertain.

Personnel-related records are disposed of two years after termination of employment.

For payroll-related records: Director, Division of Financial Services, Consumer Product Safety Commission, Washington, DC 20207.

For personnel-related records: Director, Office of Human Resources Management, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

The individuals themselves, other employees, supervisors, other agencies' management officials, non-Federal sources such as private firms, and data from the systems of records OPM/GOVT-1 and EEOC/GOVT-1.

Recallss and Compliance Division, Office of Compliance, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

CPSC compliance officers and CPSC attorneys in the Office of Compliance; Regional Center compliance officers; contact persons for manufacturers, distributors, or retailers of potentially hazardous products.

There are two types of records in the system. The first type of record includes various kinds of abbreviated descriptive and status information about samples of consumer products collected as potential evidence of substantial product hazards. This kind of record identifies the compliance officer responsible for the sample, the name of the product, and the manufacturer of the product.

The second type of record includes management information about investigations opened to deal with potentially hazardous products, including the name and manufacturer, distributor, or retailer of the product, the compliance officer and attorney assigned to the case, the status and priority of the case, various dates which document the progress of the case, and the corrective action taken.

15 U.S.C. 2064; 16 CFR parts 1115 and 1118.

15 U.S.C. 2064 authorizes the Consumer Product Safety Commission to order the manufacturer, distributor, or retailer of a consumer product to take corrective action whenever the Commission determines that the product creates a substantial risk of injury to the public. Where appropriate, the Commission may attempt to negotiate a voluntary agreement with a manufacturer, distributor, or retailer to take corrective action. The Commission's Recalls and Compliance Division uses this system of records to manage its substantial product hazard correction activities, from the receipt of information about a suspected product hazard, through the collection and evaluation of evidence, to ultimate resolution. It is also used to monitor staff workloads and evaluate staff performance.

None.

Storage:

Records are maintained by a computer database management system. Hard copy printouts of all or selected groups of records are made from time to time.

Records are retrievable by any field, including compliance officer and attorney name.

Access to records and to fields within records, is controlled by passwords. Records are accessible only by members of the Commission's Recalls and Compliance Division and Legal Division in the Office of Compliance and by Regional Center compliance officers. Only members of the Recalls and Compliance Division and a designated clerical person may enter data, other than a preliminary determination date and the file closing date, which can only be entered by supervisory personnel.

Records are retained indefinitely.

Director, Recalls and Compliance Division, Office of Compliance, Consumer Product Safety Commission, Washington, DC 20207.

Freedom and Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information in these records is supplied by manufacturers, distributors, or retailers of consumer products, Commission compliance officers, Commission attorneys, and other Commission staff.

Consumer Product Safety Commission, Office of Human Resources Management, 4430 East West Highway, Bethesda, MD 20814.

Current and former employees of the Consumer Product Safety Commission.

This system of records contains information or documents relating to: (1) Disciplinary actions, complaints, grievances, potential adverse actions, and proposals, decisions, or determinations made by management relative to the foregoing; (2) retirement records.

The records consist of the notices to the individuals, records of resolutions of complaints, materials placed into the record to support the decision or determination, affidavits or statements.

5 U.S.C. 1302, 3301, 4308, 5115, 5338, 7151, 7301, 7701, 8347; Executive Orders 9830, 10987, 11222, 11478.

These records and information in the records may be used as a data source for management information for production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or manpower studies; may also be utilized to respond to general requests for statistical information (without personal identification of individuals) under the Freedom of Information Act or to locate specific individuals for personnel research or other personnel management functions.

1. To respond to a request from a Member of Congress regarding the status of an appeal, complaint or grievance.

2. To provide information to the public on the decision of an appeal, complaint, or grievance required by the Freedom of Information Act.

3. To respond to a court subpoena and/or refer to a district court in connection with a civil suit.

4. To adjudicate or resolve an appeal, complaint, or grievance.

5. To refer, where there is an indication of a violation or potential violation of law, whether civil, criminal, or regulatory in nature, to the appropriate agency, whether federal, state, or local, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.

6. To request information from a federal, state or local agency maintaining civil, criminal, or other relevant enforcement or other pertinent information, such as licenses, if necessary to obtain relevant information to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, or the issuance of a license, grant, or other benefit.

7. To provide information or disclose to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, or issuance of a license, grant or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision of that matter.

8. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

9. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.

Storage:

These records are maintained in file folders.

These records are indexed by the names of the individuals on whom they are maintained.

Records are located in a combination lock metal file cabinet and access is limited to those persons whose official duties require such access.

(1) For documents relating to disciplinary actions, complaints, grievances, and potential adverse actions, destroy 7 years after case is closed.

(2) For retirement records, transfer the records to the Office of Personnel Management after the employee.

Disposal is by normal procedures.

Chief, Labor and Employee Relations Branch, Office of Human Resources Management, Consumer Product Safety, Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information in these records is furnished by: (1) Individual to whom the record pertains; (2) Agency officials; (3) Affidavits or statements from employee; (4) Testimonies of witnesses; (5) Official documents relating to appeal, grievance, or complaints; (6) Correspondence from specific organizations or persons.

Deletion: Covered by a government-wide system of records notice, EEOC/GOVT-1 published by the Office of Equal Opportunity, Equal Employment Opportunity Commission.

A complete record on every commissioned officer is maintained in the Regional Center to which the commissioned officer is assigned. Regional Center addresses are listed in Appendix I.

State employees commissioned as officers of CPSC.

The system contains documents related to the commissioning of the individual and personal data including name, social security number, date of birth, educational background, employment history, medical information, home address and phone number.

Section 29(a)(2), Consumer Product Safety Act (15 U.S.C. 2078(a)(2)); E.O. 10450, sections 8(c), 9(a), 9(b); E.O. 10561.

1. Used by agency officials for purposes of review in connection with commissioning, and determination of qualifications for recommissioning of an individual.

2. To provide statistical reports to Congress, agencies and the public on characteristics of the Commissioned officer program.

3. As a data source for management information for production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or manpower studies; may also be utilized to respond to general requests for statistical information without personal identification of individuals. Under the Freedom of Information Act or to locate specific individuals for personnel research or other personal management functions.

1. To provide information to a Federal or state agency, in response to its request, in connection with the hiring or retention of an employee, or other benefit by the requesting agency.

2. To request information from a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement or other pertinent information if necessary to obtain information relevant to an agency decision concerning the commissioning or recommissioning of an individual.

3. Disclosure to a congressional office in response to an inquiry from the congressional office made at the request of the individual.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Records are maintained in file folders.

Records are indexed by state and by name.

Records are located in lockable metal file cabinets or metal file cabinets in secured rooms with access limited to those whose official duties require access.

The records are maintained and disposed of in accordance with Commission records management policies and procedures.

Regional Center Directors, Consumer Product Safety Commission, (Regional Center addresses are listed in Appendix I).

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information in these records comes either from the individual to whom it pertains or from agency officials, CPSC supervisors, or state officials.

Deletion: No longer exists and is being deleted.

Deletion: Contains individuals' names but does not meet the definition of a "system of records" for purposes of the Privacy Act.

Office of Human Resources Management, Consumer Product Safety Commission, 4330 East-West Highway, Bethesda, MD 20814.

Employees of the Consumer Product Safety Commission, and applicants for employment with the Consumer Product Safety Commission.

Results of name checks, inquiries, and investigations furnished by the Office of Personnel Management to determine suitability for employment with, or continued employment by, the Consumer Product Safety Commission. Information in records may include date and place of birth, citizenship, marital status, military status, and social security status. These records contain investigative information regarding an individual's character, conduct, and behavior in the community where he or she lives or lived; arrests and convictions for any violations of law; information from present and former supervisors, co-workers, associates, educators; credit and National Agency checks; and other information developed from the above.

Executive Order 10450; 5 U.S.C. 301.

The records in this system of records are used by the Director, Office of Human Resources and the Personnel Security Officer to determine whether the employment of an applicant, or retention of a current employee, is in the interest of the Commission and to determine whether to grant an employee access to non-public information or restricted areas.

1. To request from a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information, data relevant to a Commission decision concerning the hiring or retention of an employee, the issuance of a security clearance to an employee, or other administrative action concerning an employee.

2. To the Office of Personnel Management in their role as an investigating agency, and in their role as the agency responsible for conducting a continuing assessment of agency compliance with federal personnel security and suitability program requirements.

3. To the Office of Personnel Management for use in other personnel matters.

Storage:

Records are maintained in file folders.

Records are indexed alphabetically by name.

Records are maintained in a safe-type combination lock file cabinet in the custody of the Personnel Security Officer, Directorate for Administration. Access is limited to the Personnel Security Officer and the Director, Office of Human Resources Management.

Records are maintained at the Consumer Product Safety Commission for at least two years from the date of any final decision placed in the record.

Chief, Labor and Employee Relations, Office of Human Resources Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission Washington, DC 20207.

Same as notification. The Freedom of Information/Privacy Act Officer will forward the request to the agency which conducted the investigation, which will make the final determination.

Same as access.

Office of Personnel Management reports and reports from other federal agencies.

Deletion: Information is merged with CPSC-20, Personnel Security File and no longer exists as a separate system of records.

Deletion: No longer maintained as a system of records although MIS codes are used in a system maintained by the Department of Interior's National Business Center and covered under their system of records notice.

Office of Equal Employment Opportunity and Minority Enterprise, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Individuals who initiate reasonable accommodation requests pursuant to Rehabilitation Act and Americans with Disabilities Act.

Correspondence and email requests for information submitted to the Commission regarding the request for reasonable accommodation, e.g., employee name, address, city, state, telephone number and other pertinent information related to their disability.

Rehabilitation Act, 29 U.S.C. 794, and Americans with Disabilities Act, 42 U.S.C. 12101.

These records are used by Commission staff responding to a request for reasonable accommodation so that requests can be tracked, evaluated and responded to accurately and in a timely manner.

1. For the official use of those with a need to know. This may include the deciding official, the appellate authority, the Personnel Director, the Disability Program Manager, and the Office of the General Counsel.

2. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

3. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.

Storage:

Records will be maintained in hard copy in file folders or on computer disk/drive.

Records will be indexed and retrieved by name.

Records are maintained in locked files in a secured area and access is limited to those persons whose official duties require such access.

Records are maintained for three years from date of final action and then destroyed.

Director, Office of Equal Employment Opportunity and Minority Enterprise, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Same as notification.

Same as notification.

Information in these records is furnished by: (1) Individual to whom the record pertains; (2) Agency officials; (3) Affidavits or statements from employee; (4) Testimonies of witnesses; (5) Official documents relating to appeal, grievance, or complaints; (6) Correspondence from specific organizations or persons.

Directorate for Administration, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

CPSC employees whose jobs may require them to wear respirators.

Medical reports indicating (a) approval or disapproval for an employee's use of respirators; (b) allowable level of exertion and any medical conditions relevant to the use of respirators; and (c) recommended interval until next medical evaluation.

29 CFR 1910.134(b)(10).

These records are used to keep track of employees who are authorized to work in hazardous environments requiring the use of respirators and to schedule repeat medical examinations for those employees.

None.

Storage:

Records are maintained in hard copy.

Records are retrieved by name of employee.

Records are maintained in a combination lock safe-type filing cabinet.

Records are maintained until termination of employment with CPSC.

Associate Executive Director for Administration, Consumer Product Safety Commission, Washington, DC 20207.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, Washington, DC 20207.

Same as notification.

Same as notification.

Information is provided by the medical facility performing the medical evaluations. The evaluation is based in part on information provided by the employee to the medical facility.

Division of Information Management, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Individuals who request information from the Consumer Product Safety Commission pursuant to the Freedom of Information Act or Privacy Act.

Correspondence and e-mail requests for information submitted to the Commission which may contain personal information about individuals, e.g., name, address, city, state, telephone number, fax and e-mail address and other pertinent information related to processing and responding to their FOIA and/or Privacy Act request.

5 U.S.C. 552 and 5 U.S.C. 552a.

These records are used by Commission staff responding to the request for information so that requests can be tracked and responded to accurately and in a timely manner.

1. These records are used to record the requesting individual's address so a response can be forwarded.

2. These records are used to record the specific information that the individual is seeking so that the information we provide is responsive to the request.

3. Staff will search the records to determine which requests have been filled and which are still pending.

4. CPSC will use these records to prepare an annual report of FOIA activities at the end of each fiscal year and submit the report to the Attorney General, through the Department of Justice, Office of Information and Privacy.

Storage:

Records will be entered into a database tracking system and given a request number. All information will be stored electronically and paper requests will eventually be destroyed.

Records will mainly be retrieved using the FOIA request number, however, records may also be retrieved by searching on a requester's last name, a company name or entry date and closed date.

Computer records are protected by passwords available only to staff with a need to know.

Records will be stored electronically for 2 to 6 years, contingent upon the National Archives Records Administration (NARA's General Records Schedule 14).

Todd A. Stevenson, Director, Division of Information Management, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Same as notification.

Same as notification.

Personal information in these records is obtained from the individual requesting the information under FOIA or Privacy Act.

Division of Information Management, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

CPSC employees.

Information concerning training courses that an employee takes during the year. The employee enters a training request by entering their social security number, date of birth, course title, vendor name, course location and other OPM specific data fields that pertain to the collection of training records.

5 U.S.C. Chapter 41--Training; 5 CFR part 410.

These records are used by Commission to respond to Office of Personnel Management's requirements that all federal agencies submit training reports on a monthly basis. The reports must include employee social security number and date of birth.

1. These records are used by CPSC to record training information for all employees.

2. CPSC will use these records to submit monthly training reports to OPM.

Storage:

Records will be entered into a database tracking system and stored electronically.

Records will mainly be retrieved using the employee's last name.

Computer records are protected by passwords available only to staff with a need to know.

Training records will be stored electronically for five years.

Donna Simpson, Director, Office of Human Resources, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Freedom of Information/Privacy Act Officer, Office of the Secretary, Consumer Product Safety Commission, 4330 East West Highway, Bethesda, MD 20814.

Same as notification.

Same as notification.

Personal information in these records is obtained from the individual requesting training.