Associate Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Civil aircraft owners and/or operators.

A revocable license for use of Air Force real property consisting of a Civil Aircraft Certificate of Insurance, a Civil Aircraft Landing Permit, and a Civil Aircraft Hold Harmless Agreement.

49 U.S.C. 44502, General facilities and personnel authority, as implemented by Air Force Instruction 10-1001, Civil Aircraft Landing Permits.

To maintain a directory on those individuals who are authorized to operate civil aircraft at Air Force airfields.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by persons responsible for processing applications to operate civil aircraft on Air Force airfields in performance of official duties and by other authorized personnel who are properly screened and cleared for need-to-know. Records are stored in cabinets in a vaulted office.

Expired records are destroyed by tearing into pieces and burning.

Chief, Permits and Agreements, Civil Aviation Office, Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is provided by the applicant and insurance company.

None.

83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

Fighter and attack aircrew members who have live-fired missiles in the Air-to-Air Weapon System Evaluation Program.

Name, Social Security Number, unit of assignment, and flying experience information.

10 U.S.C. 8013, Secretary of the Air Force; Powers and Duties, delegation by; as implemented by Air Force Regulation 55-11, Programming of Requirements and Reporting Expenditures for Missile/Targets in Noncombat Firing Programs, and E.O. 9397 (SSN).

Used to measure program goals that dictate maximizing aircrew participation during their first fighter assignment tour. Personal data is also used to determine the effects of experience and training on air-to-air weapons employment.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of system of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms, safes and cabinets. Those in computer storage devices are protected by computer system software.

Paper records are retained for one year after data is entered in computer then destroyed by tearing into pieces, shredding, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

When appearing in person a military identification card is required for positive identification.

Individuals seeking access to records about themselves contained in this system should address requests to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

When appearing in person a military identification card is required for positive identification.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information for this system is obtained from forms completed by aircrew members.

None.

Andrew T. McNamara Headquarters Complex, Defense Technical Information Center (DTIC), 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218.

Military, Department of Defense (DoD) civilians, and non-DoD personnel traveling under DoD sponsorship (e.g., contractors, foreign nationals and dependents) and includes temporary travelers worldwide as defined by the DoD Foreign Clearance Guide Program.

Aircraft diplomatic clearance and personnel travel requests, which may contain the individual's name; rank/pay grade; military branch or department; passport number; office address and telephone number; official and personal email address; detailed information on sites to be visited; visitation dates; and purpose of visit.

10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Public Law 99-399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; 22 U.S.C. 4801, 4802, and 4805, Foreign Relations and Intercourse; DODD 4500.54, Official Temporary Duty Travel Abroad; DOD 4500.54-G, Department of Defense Foreign Clearance Guide; and E.O. 9397 (SSN).

To provide the Department of Defense with a web-based automated system to request, clear, and audit aircraft diplomatic and personnel travel clearances worldwide; to provide individual travelers with intelligence and travel warnings; and to provide the Defense Attacheé and other DoD authorized officials with information necessary to verify aircraft diplomatic clearances and official travel by DoD personnel.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of State Regional Security Officer, U.S. Embassy officials, and foreign law enforcement and security agencies for the purpose of coordinating mission and security support for DoD travelers.

The DoD 'Blanket Routine Uses' set forth at the beginning of the Air Force's compilation of systems of records notices also apply to this system.

Storage:

Electronic storage media.

Individual's name, Social Security Number (SSN), passport number, dates of travel or mission, and aircraft mission.

Electronic records are located in the Aircraft and Personnel Automated Clearance System (APACS) computer database with built in safeguards. Computerized records are maintained in controlled areas accessible only to authorized personnel with an official need-to-know access. In addition, automated files are accessed by individual account with appropriate permissions, are password protected, and are in compliance with the applicable laws and regulations.

Records are destroyed 1 year after mission/travel is completed.

Chief, International Sovereignty Policy, International Treaties and Agreements Division, Headquarters, United States Air Force, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to HQ USAF/A3SPI, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Requests should contain individual's full name, Social Security Number (SSN), and/or passport number.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to HQ USAF/A3SPI, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Requests should contain individual's full name, Social Security Number, and/or passport number.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

From individuals.

None.

All Air Force activities that approve contractor aircraft flight and ground operations procedures or utilize contractor personnel who operate aircraft for the government.

All contractor personnel who operate aircraft for the Air Force, for which the government assumes some risk of loss or damage. It covers both flight crewmember and non-crewmember personnel designated by a contractor to conduct flights, perform functions while the aircraft is in flight, or perform ground operations in support of such flights.

Name; Social Security Number; home address and telephone number; date of birth; security clearance data; education; military service data; flight qualification, proficiency, training, and experience records; standardization and evaluation data; safety and mishap records, and medical and physiological data.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; Air Force Regulation 55-22, Contractor's Flight and Ground Operations, and E.O. 9397 (SSN).

Used to monitor and manage individual contractor flight and ground personnel records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are maintained in the system until contract termination, at which time they will be destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

For personal visits, the individual may be asked to show a valid identification card or a driver's license as proof of identity.

Individuals seeking to access records about themselves contained in this system should address requests to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

For personal visits, the individual may be asked to show a valid identification card or a driver's license as proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is provided by the individual or from training, evaluation, and examination records.

None.

Headquarters United States Air Force and major command headquarters. Host, tenant and squadron Aviation Resource Management offices at Air Force installations, and McDonnell douglas Training Systems, McDonnell Aircraft Company, 12301 Missouri Bottom Road, Hazelwood, MO 63042-1512. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Air Force active duty military personnel, Air Force civilian employees, or contractors, Air Force Reserve and Air National Guard personnel, Army, Navy and Marine Corps active duty military personnel and those foreign military personnel who are assigned to aviation or parachutist duties by competent authority and attached to the U.S. Air Force (USAF) for flying or parachutist support or who have been suspended from flying or jum duties for a period of not more than 5 years.

The ARM's data base contains a master file of flying and jump records for each individual in categories listed above, a month-to-date transaction file and a twelve month history file, and career flying and jump history. A centralized file of selected information from each individual's master records is also maintained at HQ USAF. In addition to automated data files, this system uses manual files for maintaining historical data and important source documents. An Individual Flight Record Folder (FRF) or Junp Record Folder (JRF) is established for each category of fliers and jumpers listed above and is the primary repository for a computer listing which itemizes each individual's flight and jump accomplishments as well as various source documents which serve to validate information entered into the computer data base fr the system. Each Host Aviation Resource Management (HARM) office maintains a file of Aeronautical Orders and Military Pay Orders to provide source documentation of flying pay actions initiated by the flight manager. Information that is maintained in the automated files is derived directly from the ARMS master file or from subsequent processing of information entered into the master file

Identification Data--provides individual identifiers and other information directly related to each individual in the file.

Duty Assignment Data--includes information such as the major command of asignment for the individual, the Air Force Specialty Code indicating professional duties, the unit, the responsible Operations system manager, base of assignment, etc.

Aircrew Training and qualification Data--includes information such as flight and ground professional flying training accomplishments, aircrew qualification status, physical status for flight duties, types of aircraft assigned, etc.

Flying Pay Entitlement Data--includes information needed to administer the payment of flying incentive pay for each individual.

Local Use Data--contains information used by major or local command to supplement general system information as needed to meet unique unit requirements within the categories of information listed herein.

System Control Data--contains computer data used to automatically control internal system functions.

37 U.S.C. 301a,Incentive pay; Pub.L. 92-204, Appropriations Act for 1973, sec. 715; Pub. L. 93-570, Appropriations Act for 1974; Pub. L. 93-294, Aviation Career Incentive Act of 1974; DoD Directive 7730-57, Aviation Career Incentive Act and Required Annual Report; Air Force Instruction 11-401, Aviation Management; Air Force Instruciton 11-402, Aviation and Parachutist Service, Aeronautical Ratings and Badges; Air Force Instruction 11-421, Aviation Resource Management; and E.O. 9397 (SSN).

The ARMS provides information and automated data processing capabilities used to manage and administer Air Force aviation and parachutist management such as aircrew and parachutist training and evaluation, flight and jump scheduling functions, flying and parachutist safety and related functions needed to attain and maintain combat or mission readiness. All information is entered into the system at the air base level. This information is then processed for use by flying or parachutist resource managers at all levels through periodic computer product reports or automated systems interfaces.

The specific uses of information and user categories for this system are:

Base Level Activities--(1) To establish each member's flying or jump pay entitlement status and to monitor continuing entitlement in accordance with existing directions;

(2) To record each individual's flying or jump activities, including hours, jumps, and specific events, and provide indications of successful attainment of standards or deficiencies;

(3) To establish each individual's Aviation Service code for use in indicating type of flying or jump activity or reason for inactive status if applicable;

(4) To determine each rated member's eligibility to perform operational flying or jumping in accordance with existing USAF directives;

(5) To provide an indication of each rated member's total operational flying time in terms of total aviation or parachutist career duties;

(6) To establish 'suspense lists' for use in scheduling flying personnel for flights, schools, tests and similar events directly related to their duties as professional airmen;

(7) To provide each applicable individual and manager with all aviation career profile informaiton needed to monitor flying career development, professional qualifications and training deficiencies;

(8) To provide information requested by the Air Staff, major command, or other base functions, which relate to the flying duties, and accomplishments of all personnel in the file;

(9) To provide statistical data for management analysis and review of all aspects of each base's flying programs.

Other Base Users: Military Personnel Personnel Flight--uses information provided by this system, through an autoimated data interface, to report the flying status of all individuals in the files; provides flying career background information used for assignment actions.

Accounting and Finance Office--uses ZMilitary Pay Orders, prepared by aviation management offices, to start and stop flying and jump incentive pay in accordance with each individual's flying status and eligibility as reflected by the information in the system; uses the files to perform payment audits to identify individuals being paid improperly.

Base Supply--uses flying status information to determine which individuals are qualified to draw all authorized flying and jump equipment.

Base Medical Facility--uses system data to determine projected workloads associated with scheduled flight physical examinations.r

Major Command--uses all system data to measure the effectiveness of subordinate unit training programs and to check command-wide flying effectiveness.

Air Force Personnel Center--uses ARMS information to establish assignment objectives and career development programs for USAF military personnel in the system.

HQ USAF--uses various identification and flying data to establish statistical data needed to verify the effectiveness of standard procedures, determine the need for policy modification, provide a timely and accurate census of various types of flyers and jumpers and provide a centralized point for collection and collation of data used by all levels of management.

The Defense Finance and Accounting Service uses ARMS information to validate all flying and jump payments.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD (Blanket Routine Uses) pub.ished at the beginning of the Air Force's compilation of record system notices apply to this record system.

Storage:

Maintained in file folders, on computer magnetic tapes, magnetic disks, and CD-ROM.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system, by person(s) responsible for servicing the record system in performance of their official duties and individuals in files. Access is specifically controlled by the Host Operations System Management office. Records are stored in locked cabinets or rooms. Computer terminals are locked when not in use or kept under survelliance.

File is released to member upon separation.

Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual will be asked to provide their name and Social Security Number.

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals, aircrew or parachutist managers, automated system interfaces and from source documents such as reports.

None.

Office of Director, Air National Guard, Washington, DC 20330.

Air National Guard Undergraduate Pilot Trainees.

Evaluation of pilot training progress.

10 U.S.C. 275, Personnel records.

Used at National Guard Bureau level to determine individual capability to perform safely in home unit weapons systems.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are stored in safes.

Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Air National Guard, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Air National Guard, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Air National Guard, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from UPT Flying Training DCO.

None.

All Air Force installations utilizing the Core Automated Maintenance System (CAMS). Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals assigned to installations that maintain aircraft, missiles, communications-electronics and associated equipment. Non-maintenance organizations may use CAMS to maintain personnel and training data relating to their individuals.

Personnel records related to an individual's on-the-job training certification, qualifications, and training.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 21-101, Aerospace Equipment Maintenance Management; Air Force Instruction 36-2232, Maintenance Training, and E.O. 9397 (SSN).

Used to establish and maintain personnel data and on-the-job training records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on disks or tapes and computer output products.

Retrieved by name, man number, or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are controlled by computer system software.

Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.

Chief, Maintenance Data Systems Analysis Section; individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from automated system interfaces and source documents such as reports.

Intercontinental Ballistic Missile Cable Affairs Offices at missile bases reporting to Headquarters Air Force Space Command. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Non-United States Air Force personnel/agencies who cross or could cross, inundate, or otherwise affect the Hardened Intersite Cable System (HICS) and/or its right-of-ways (ROW). The personnel/agencies include landowners, tenants, highway/road departments, public and private utility companies, contractors, farm agencies (federal, state, and local), municipal offices, and railroads.

Records reflecting information on personnel/agencies who affect or are affected by the HICS and its ROW and/or actions on the HICS and its ROW.

Landowners and/or tenants information will include name, home address and home telephone number.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to track and monitor all agency activities that affect the HICS and its ROW (such as highway crossings, utility crossings, construction, earth moving, etc.) and could impair HICS hardness integrity.

Also used to maintain contact with personnel/agencies to coordinate HICS or HICS ROW maintenance/construction actions performed by the United States Air Force (USAF) or USAF contractors.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and computer output products.

Records may be retrieved by name, address, phone number, ROW track number, ROW legal description, ZIP code, and missile flight areas.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retained in office files until no longer needed for reference. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.

Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, and

Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the

Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the

Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.

The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Survey information obtained through replies from personnel/agencies as defined in Categories of individuals above. The surveys are sent to these personnel/agencies (usually via mail) at least every two years.

None.

Housing Supply Offices at all Air Force installation which issue furnishings. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Active duty military and DOD civilians to whom government furnishings are issued.

PCS orders, rental agreement, receipt for furnishings.

10 U.S.C. 9832, Property accountability: Regulations.

To maintain authority for issue and accountability of Government furnishings.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records stored in vertical file folders, and computer and computer output products.

Retrieved by name in manual file systems. Retrieved by Social Security Number in computer storage.

Stored in file cabinets in locked rooms. Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties.

Retained in file until furnishings are returned and then destroyed or returned to the individual.

Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual.

None.

Retail Sales Section at Air Force installations. Official mailing addresses are published as an appendix to the agency's compilation of systems of records notices.

Active duty and reserve military and civilian personnel.

Identification data on individuals authorized access to purchase Base Service Store/Tool Issue items.

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

Control access to Base Supply's Base Service Store and Tool Issue Center Units at each Air Force installation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintain on computer and computer output products, and in paper form.

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals.

Access to the records is controlled by computer system software and is limited to individuals responsible for servicing the system.

Retained until superseded or canceled by individual's commander.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual or from the individual's commander.

None.

Individual Equipment Units at Air Force installations. Official mailing addresses are published as an appendix to the agency's compilation of systems of records notices.

Active duty and reserve military and civilian personnel.

Expendable and non-expendable individual personal clothing and equipment records.

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

Accounting for authorized clothing and equipment issued to members and employees. Periodically reviewed by supply personnel and certified by the individual.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Recorded electronically in a microcomputer. Maintained as paper records and stored in vertical file folders.

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals. Retrieved by last name, first initial, and last four digits of Social Security Number.

Access to the microcomputer records for the purpose of making adds, changes, or deletions will be controlled using passwords assigned to individuals assigned to the Individual Equipment Unit. Paper records will be stored in file cabinets in locked rooms. Records are accessed by person(s) responsible for servicing the records system in performance of their official duties.

Microcomputer records will be programmatically deleted 180 days after an individual has returned accountable items to the Individual Equipment unit. Paper records will be retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

When the individual is discharged, the signed copy of the record is forwarded to the Consolidated Base Personnel Office for disposition. The originals are retained by the Individual Equipment Unit and destroyed after the turn-in of all equipment by the individual. Records are then destroyed by tearing into pieces, shredding, macerating, pulping or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual.

None.

Headquarters, Air Mobility Command, Scott Air Force Base, IL 62225-5302; Aerial Ports of Embarkation and Debarkation; Military Transportation Offices; Air Mobility Support Flights; Passenger Gateways; Navy Operated Air Terminals and Aerial Ports; Military airfields or installations (all services); any activity or agency responsible for initiating or receiving a request for movement of personnel and their baggage, manifesting, tracing, billing actions, or statistical data collection; and deployed fixed and non-fixed airfields throughout the globe. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Any individual (military or civilian) who is a passenger on a military or civilian contracted aircraft.

Travel order, transportation authorizations, and passenger name records. Categories of information in the passenger name record include, but are not limited to: name, grade, seats required; reservation identification code, which is assigned by a requesting activity or individual passengers and is the Social Security Number or pseudo Social Security Number or Passport Number; origin; destination; requested travel dates, routing indicator (identifies the activity/installation requesting the reservation); cancellation and standby codes (identifies the reason the passenger did not depart as scheduled); flight number; departure date and reporting time, and other administrative coding as determined by a Service activity or HQ AMC to facilitate the completion of travel to include baggage tracer and billing actions. The passenger name record is a complete listing of all transportation related administrative actions related to individual passengers.

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

Passenger name records are used to prepare aircraft manifests for passenger identification processing and movement on military aircraft, commercial contract (charter) aircraft, and on seats reserved (blocked) on regularly scheduled commercial aircraft at military and civilian airports. Records in this system are also used to:

(a) Develop billing data to the user Military Services or other organizations;

(b) Determine passenger movement trends;

(c) Forecast future travel requirements; and

(d) Identify, research, and resolve transportation related problems.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To customs officials for the purpose of notifying foreign countries of personnel and equipment arrivals.

Records from the system are routinely disclosed to other Federal agencies and offices providing transportation, and to civilian airlines and airports for transportation services, developing billing data, manifesting passengers, and for forecasting future transportation requirements.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, card files, computers, computer output products, paper printouts, computer magnetic tapes, disks, microfiche or rolled microfilm.

Records on this system may be retrieved by any of the following means: Name; Reservation Identification Code; Social Security Number; flight number; movement channel; type transaction; type travel; special passenger category; type standby code, or passenger cancellation reason code.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Transportation authorizations and orders are retained in office files for two years after the annual cutoff, then destroyed. Other records in the system are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed. These records are destroyed by one of the following means: tearing into pieces, shredding, pulping, macerating, burning, or degaussing in the case of magnetic computer media.

Director, Aerial Port Operations, Headquarters, Air Mobility Command, 402 Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-5302.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit the Headquarters, Air Mobility Command/Aerial Port Operation (DON), 402 Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-5302.

Full name, reservation identification code, and movement channel are required for inquiries.

Individuals seeking to access records about themselves contained in this system should address requests to the Headquarters, Air Mobility Command/Aerial Port Operation (DON), 402 Scott Drive, Unit 3A1, Scott Air Force Base, IL 62225-5302.

Full name, reservation identification code, and movement channel are required for inquiries.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from military transportation and personnel activities, individuals requesting air travel or from other agencies designated to arrange air passenger reservations.

None.

All overseas host base Central Base Personnel Office (CBPO) outbound assignments sections (DPMU). Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

Command sponsored dependents of military personnel assigned overseas.

Members name, grade, Social Security Number, initial date of sponsor entry into overseas theater, date of separation, date of rotation (DEROS); names, relationships, sexes, dates of birth, passport, numbers, and addresses of dependents.

37 U.S.C. 401, Chapter 7 and E.O. 9397 (SSN).

Used by the Unit Commander, CBPO personnel, and the approval authority to approve/disapprove requests for early return of dependents. Under the provisions of Air Force Regulation 75-8, Vol II, member or spouse may request early return of dependents to their country of origin if desired, prior to the time PCS orders are required. If member declines to initiate request for early return of dependents, the spouse may request early return for self but not for minor children. Documentation must be provided by the applicant to substantiate the existence of a situation which required dependents to be returned (Joint Federal Travel Regulation (JFTR) U5240, D1-De, Items a-h).

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' that appear at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved alphabetically by name.

Records are stored in locked cabinets, rooms, or buildings. Records are accessed by the custodian and personnel responsible for servicing the record system in performance of their official duties. Access is controlled by the system manager and restricted to authorized personnel.

Early return of dependents case files are retained in office files for one year after the annual cutoff, then destroyed. These records are destroyed by one of the following means: Tearing into pieces, shredding, pulping or burning.

Chief, Personnel Utilization (DPMU), host base CBPO. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Chief, Personnel Utilization (DPMU), host base CBPO. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records. Full name and Social Security Number of sponsor are required for inquiries.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to or visit the Chief, Personnel Utilization (DPMU), host base CBPO. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals requesting early return of dependents, personnel, legal, chaplain, or other agencies providing pertinent information for the case file.

None.

At all Air Force bases having personal property responsibility. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Active duty and retired military personnel or their dependents, and civilian employees.

Applications for storage, travel orders, substantiating documents.

10 U.S.C. 133, Secretary of Defense: Powers and duties; delegation by.

Used by base level traffic management offices (AFO) and local commercial contractors in managing, controlling and payment of contractors for services rendered for storage services. Information used by TMO to maintain, identify lots, determine excess cost and perform payment actions for storage accounts. AFO will use information to process invoices for payment. Contractors will use data to verify and certify invoices for payment for services rendered against individual storage lots.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files, or computer and computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and controlled by personnel screening.

Files are retained for 6 months to 3 years, depending on type, and destroyed by tearing, shredding, pulping, macerating or burning.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Base traffic management offices have individual record. Visitors must provide name, grade, Social Security Number and identification card.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information from individuals, applications for storage of household goods, travel orders, and substantiating documents.

None.

Traffic Management Office or Air Force controlled Joint Personal Property Shipping Offices at Air Force Activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who shipped personal property through an Air Force controlled activity.

Application, orders, inventory, Government Bill of Lading, shipping documents, Certificates of Approval or Disapproval, Power of Attorney, carrier and/or contractor documentation, Inspection Report, and Counseling Checklist.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Traffic Management Officer uses these record to determine shipment eligibility and lawful entitlements, and as a basis for expenditure of public funds and contracts with commercial carriers.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are stored in locked cabinets or rooms and are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files for three years after annual cutoff; transferred to Regional Federal Records Center for indefinite retention.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Include individual's name, service, Social Security Number, type of shipment, origin, destination, and the date of application. Any means of positive identification is acceptable.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Government Inspector's Quality Control Report. Information also obtained from the individual.

None.

Air Force Base Drivers Training and Qualification Section, Air Force Reserve units and Air National Guard activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

All military and civilian personnel issued a United States Government Motor Vehicle Operator's Identification Card.

Application, test results, medical evaluation, accident history, traffic citations and driver awards.

10 U.S.C. 133, Secretary of Defense; appointment; powers and duties; delegation by.

Determination of operator eligibility by Vehicle Operations fficer. Used as basis for issue of a Government motor vehicle operator's identification card. Releasable to Safety and Law Enforcement authorities for investigation and possible criminal prosecution or civil court action.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, and on computer and computer output products.

Retrieved by name.

Records are stored in locked cabinets or rooms and accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until discharge, separation, or reassignment of the individual, then returned to servicing consolidated base personnel office for destruction.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions, police and investigating officers, motor vehicles bureaus, state or local governments, witnesses, Department of Transportation.

None.

Headquarters Air Force Materiel Command/SP, Wright-Patterson Air Force Base, OH 45433-5320 and Air Force Materiel Command bases. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force Materiel Command (AFMC) military and civilian personnel and visitors to AFMC headquarters and installations.

Badge and vehicle control records to include name; home address; home telephone; citizenship; grade or rank; Social Security Number; clearance level; company employed by; military address; vehicle state license tag data; vehicle make, year, type and color; decal number; revoked license status.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, and E.O. 9397 (SSN).

Badge records are used to record building/area entry credential information, including information on the loss or theft of these credentials.

Motor vehicle records are used to identify vehicles parked in an unsafe manner, enforce vehicle flow plan, notify owners in case of evacuation and maintain effective security plan.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in computers and computer output products, and in paper form.

Records are retrieved by Social Security Number.

Records are accessed by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets, locked rooms, or buildings with controlled entry. Computer records are controlled by computer system software.

Badge records are destroyed immediately after badge is permanently surrendered or confiscated. Vehicle records are destroyed immediately after termination of registration. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Headquarters Air Force Materiel Command/SP, Wright-Patterson Air Force Base, OH 45433-5320, or Chief of Security Police at AFMC installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to Headquarters Air Force Materiel Command/SP, Wright-Patterson Air Force Base, OH 45433-5320, or Chief of Security Police at AFMC installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to Headquarters Air Force Materiel Command/SP, Wright-Patterson Air Force Base, OH 45433-5320, or Chief of Security Police at AFMC installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals and from automated system interface.

None.

Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664, and elements; the Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662.

Chief of Security Police at local installation where individual is assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Records may also be at Headquarters, United States Air Force, Chief of Security Police, 1340 Air Force Pentagon, Washington, DC 20330-1340, and at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001.

Individuals placed in confinement at an installation or federal prison as the result of military criminal conviction. Individuals placed in confinement or rehabilitation and assigned to Headquarters, Air Force Security Police Agency (AFSPA) or any element of operating location.

Prisoner personnel records consisting of confinement orders, release orders, personal history records, medical examiners report, request and receipt for health and comfort supplies, recommendations for disciplinary action, inspection records, prisoner classification summaries and records pertaining to any clemency/parole actions.

Corrections officers records including personal deposit fund records and related documents, disciplinary books, correction facility blotters and visitor registers; requests for interview and evaluation reports; prisoner records consisting of daily strength records and reports of escaped and returned from escaped prisoners.

Psychological or rehabilitation test records.

Clemency and Parole Board decisional documents and related records reflecting the action of the Board, the Board's recommendations to the Secretary and the rationale for actions taken or proposed.

10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by, as implemented by Air Force Instruction 31-205, Operation and Administration of Air Force Confinement and Correction Programs and Facilities, and E.O. 9397 (SSN).

To maintain a life file on the individual as a prisoner on an Air Force installation, or as an Air Force prisoner serving a sentence in a federal prison.

The records are used to establish background for either disciplinary or good conduct action as well as general administration uses of the records concerning health and welfare of the individual, as well as clemency and parole actions.

Historical records in microfilm are used as a research data base.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may also be disclosed Federal, state, and local law enforcement and investigation agencies for investigation and possible criminal prosecution, civil court actions or regulatory orders, confinement/correctional agencies for use in the administration of correctional programs, including custody classification, employment, training and educational assignments, treatment programs, clemency, restoration to duty or parole actions, verification of offender's criminal records, employment records, and social histories.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in notebooks/binders, in card files, on computer and computer output products, and as photographs.

Retrieved by any or a combination of name, Social Security Number and fingerprint classification, or by date of board hearing.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and controlled by visitor registers.

Depending on the type of record within the system, it is either destroyed after release of the prisoner, maintained for one year after the release of the individual, or retained in the files at the facility in which the individual was confined for three months, after which time the record is forwarded to Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. Within two years after receipt, records are sent to the National Personnel Records Center, Military Personnel Records, St. Louis, MO.

Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662. Chief of Security Police at local installation where individual is assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address written requests to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Financial and medical institutions, police and investigative officers, state or local government, witnesses or source documents.

Installation level confinement facilities, courts-martial, and court-martial reviews, and submissions received directly from, or in behalf of the prisoner.

Portions of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Kept by the Chief of Security Police at the installation where an individual becomes involved in an incident or complaint, and by the Chief of Security Police at the installation where an individual is assigned if the incident occurs at a different location. Information copies of a report are kept at the individual's organization and other organizations which have an interest in a particular incident. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Persons who become involved in complaints or incidents on Air Force installations or Air Force active duty personnel who become involved in incidents regardless of the location.

Includes the incident or complaint report, statements by the subject or witness, information on seized or acquired property, if applicable, copies of forms referring cases to other agencies for final disposition, and other forms or reports required to complete basic report. Also includes an individual incident reference record.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by.

Used to record information on individual involvement in incidents or criminal activity. Reports are used to provide information to the appropriate individual within an organization who ensures corrective action is taken.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets. Records are stored in locked cabinets or rooms.

Individual incident records are retained in the office of the Chief of Security Police and destroyed three years after close of year in which last entry was made. Information copies at other activities are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Chief of Security Police at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Air Force Office of Security Police, Kirtland Air Force Base, NM 87117, or the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. For a personal visit, individual must have a military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking to access records about themselves contained in this system should address requests to the Air Force Office of Security Police, Kirtland Air Force Base, NM 87117, or the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, witnesses and from persons registering complaints or who become victims of a crime.

None.

Air Force installations.

Active duty military personnel and civilian employees, Air Force Reserve personnel, dependents of military personnel, and civilians not affiliated with DOD.

Field interview card which contains name, address, telephone number, physical description, age, date of birth, description of clothing worn, if an automobile is involved, the make, year, decal number license and style and color.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Purpose of system is to obtain and record information on the presence of individuals in a given location at specific time and date.

Information is used by the Chief of Security Police and Security Police investigators at base level as an investigative tool in the identification of crime suspects and witnesses.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, and locked cabinets or rooms and are controlled by personnel screening.

Retained in office files for three months after monthly cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117 and Chief of Security Police at base concerned.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at base concerned.

Required information from individual will be name and address. Requester may visit the office of the Chief of Security Police at base concerned and must provide a current military identification card, or civilian identification card or driver's license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the base concerned.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Source of information is individual interviewed, witnesses and interviewing security policemen.

None.

DISA MegaCenter, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.

Individuals involved in incidents and accidents occurring on Air Force (AF) installations, or reportable incidents occurring off base, including all active duty military personnel, reserve and guard; DoD civilians and other civilians; and retirees, who may be victims, witnesses, complainants, offenders, suspects, drivers; individuals who have had tickets issued on base, or had their license suspended or revoked; those persons barred from the installation; and persons possessing a licensed firearm.

Data on individuals (victims, witnesses, complainants, offenders, suspects, and drivers) involved in incidents may include, but is not limited to, name; social security number; date of birth; place of birth; home address and phone; alias; race; ethnicity; sex; marital status; identifying marks (tattoos, scars, etc.); height; weight; eye and hair color; date, location, nature and details of the incident/offense to include whether alcohol, drugs and/or weapons were involved; driver's license information; tickets issued; vehicle information; suspension/revocation or barment records; whether bias against any particular group was involved; if offense involved sexual harassment; actions taken by military commanders (e.g., administrative and/or non-judicial measures, to include sanctions imposed); referral actions; court-martial results and punishments imposed; confinement information, to include location of correctional facility, gang/cult affiliation if applicable; and release/parole/clemency eligibility dates.

10 U.S.C. 8013, Secretary of the Air Force; DoDD 7730.47, Defense Incident Based Reporting System (DIBRS); Air Force Instruction 31-203, Security Forces Management Information System; 18 U.S.C. 922 note, Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 et seq., Victims Rights and Restitution Act of 1990; and E.O. 9397 (SSN).

Serves as a repository of criminal and specified other non-criminal incidents used to satisfy statutory and regulatory reporting requirements, specifically to provide crime statistics required by the Department of Justice (DoJ) under the Uniform Federal Crime Reporting Act; to provide personal information required by the DoJ under the Brady Handgun Violence Prevention Act; and statistical information required by DoD under the Victim's Rights and Restitution Act; and to enhance AF's capability to analyze trends and to respond to executive, legislative, and oversight requests for statistical crime data relating to criminal and other high-interest incidents.

Security Forces commanders will use criminal/statistical data for local law enforcement purposes. The system generates reports for use by the Air Force Security Forces at all levels of command, provides security forces commanders the ability to view criminal statistics and apply whatever actions are necessary for enforcement.

In addition to those disclosures generally permitted under 5 U.S.C., 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of Justice for criminal reporting purposes and as required by the Brady Handgun Violence Prevention Act.

To courts and state, local, and foreign law enforcement agencies for valid judicial proceedings.

To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computers and computer output products; some paper reports are generated.

Records are retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in computer storage devices which are protected by computer system software.

Disposition pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration. All records will be retained until approval is granted.

Reports and Analysis Program Manager, Police Services Branch, Headquarters Air Force Security Forces Center (HQ AFSFC/SFOP), 1720 Patrick Street, Lackland Air Force Base, TX 78236-5226.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the system manager at Headquarters Air Force Security Forces Center, Police Services Branch (HQ AFSFC/SFOP), 1720 Patrick Street, Lackland Air Force Base, TX 78236-5226. Official mailing addresses are published as an appendix to the Air Force's compilation of record system notices.

Individuals must identify themselves by full name, rank, home address, and Social Security Number and present a military ID, valid driver's license, or some other form of identification when appearing in person.

Individuals seeking to access records about themselves contained in this system should address written requests to or visit the system manager at Headquarters Air Force Security Forces Center, Police Services Branch, (HQ AFSFC/SFOP), 1720 Patrick Street, Lackland Air Force Base, TX 78236-5226.

Individuals must identity themselves by full name, rank, home address, and Social Security Number. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals; DoD and civilian law enforcement authorities, security flight personnel, desk sergeants, operations personnel, staff judge advocates, courts-martial, correctional institutions and facilities, and administrative reports branch personnel.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.

An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Chief of Security Police at the installation where an individual is barred entry. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons prohibited from entering U.S. military installations for cause.

Copies of the letters to the individuals barring them from entry to a particular installation.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Record provides a list of personnel who have been barred from entry to the installation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders and in visible file binders/cabinets.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and protected by guards.

Retained for three years after removal from barred list; then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual should include full name, Social Security Number, and home address. During a personal visit individual must provide a valid driver's license or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual should include full name, Social Security Number, and home address. During a personal visit individual must provide a valid driver's license or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers.

None.

Chief of Security Police at those installations where the order was issued. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Any Air Force member whose actions result in the unit commander issuing a pickup or restriction order. Some examples of actions that warrant an order being issued include AWOL, suspicion of an offense, etc.

The record provides a complete physical description of the individual as well as his name, rank, Social Security Number, organization and date of birth. It also includes the reason for the order being issued.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

The purpose of the record is to document the identity of a member of the Armed Forces whose actions justify the picking up or restriction of the member by his unit commander. The record is used as a notification bulletin for the pickup or restriction by Security Police until disposition is made by the member's unit commander.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Records from this system of records may be provided to other law enforcement agencies to assist in pickup of individuals.

Storage:

Maintained in file folders, note books/binders, visible file binders/cabinets and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and protected by guards.

Record is retained until member is picked up or until the order is canceled by the issuing authority, at which time all copies are destroyed by tearing into pieces, shredding, pulping or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. The Installation Chief of Security Police

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at the installation where the order was issued or to the member's unit commander at that installation. Visitors requesting information must provide proof of identity (e.g., identification card, or drivers license).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the installation where the order was issued or to the member's unit commander at that installation. Visitors requesting information must provide proof of identity (e.g., identification card, or drivers license).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, from witnesses and from source documents such as reports.

None.

Chief of Security Police at those installations where the pass was issued to the individual, as well as the unit commander at the members final destination. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

This form is issued to any enlisted member of the Armed Forces when delays might result in failure to report to proper station within the time limit specified in orders or pass; or when a pass has expired or the individual does not have a pass or leave orders or leave orders.

A written pass provided to the member to enable him or her to travel legally without any restriction; contains name, rank, Social Security Number of member and unit.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Purpose of the record is to document the travel of a member who is without a regular pass or orders are not available.

Use of the record by Security Police to notify the member's commander that he or she is travelling to a specific destination; may be used for follow-up on individuals travelling without regular passes or leave orders if the member does not arrive at the final destination within specified time limit. The original copy is given to the individual, the second copy is forwarded to the individual's unit commander, and the third copy is maintained at the issuing Chief of Security Police's office.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders, visible file binders/cabinets and in card files.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

The original and duplicate copies are retained for 90 days after date of issue and then destroyed by tearing into pieces, shredding, macerating, pulping, or burning. The member's copy is destroyed when the member reports to final destination.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. The Chief of Security at the issuing installation or the unit commander at the member's final destination.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at the issuing installation or the unit commander at the member's final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the issuing installation or the unit commander at the member's final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, witnesses and source documents such as reports.

None.

Chief of Security Police at the installation where an individual registers personal property. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who register firearms, pets, certain types of personal property, bicycles, etc.

Registration forms for each particular item registered with the Security Police activity.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to record information on make, model, type, kind, etc., of property. Information is used to identify lost or stolen property and to insure proper control of privately owned firearms maintained on an Air Force installation. The firearm registration form is also used to maintain accountability (logging weapons in/out) of privately owned firearms stored in government firearm storage facilities.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and locked cabinets or rooms.

Records are kept in the Office of the Chief of Security Police for one year after departure of owner and then destroyed by tearing into pieces.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual.

None.

Chief of Security Police at an installation where a crime or serious incident occurred or where an Air Force member, employee or dependents became involved in a crime or serious incident regardless of location. Reports are forwarded through the different levels of command to the appropriate Major Command Headquarters. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who become involved in crimes or serious incidents on Air Force installations or Air Force personnel and dependents who become involved in these incidents regardless of the location.

Information on the particular incident, and identification of persons involved to include information on final disposition of the crime or incident.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and Chapter 47 - Uniform Code of Military Justice.

Used to report crimes or incidents which may evoke command or congressional interest or may result in unfavorable publicity to the Air Force. Also used to develop statistics, rates, and trends of certain crimes which occur on Air Force installations. May be used to evaluate command discipline rates, personnel quality control, and to monitor various drug and alcohol abuse programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms.

Retained in office files for one year after annual cut-off, transferred to staging area for two additional years, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Major Command Chief of Security Police and Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate installation or Major Command Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver's license or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the appropriate installation or Major Command Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver's license or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions. Information obtained from police and investigating officers. Information obtained from the public media. Information obtained from a state or local government. Information obtained from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.

None.

Chief of Security Police at the installation where an individual registers or frequently operates a vehicle. Information copies of some portions of this system may be kept at an individual's assigned unit. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who frequently drive or register vehicles on an Air Force installation.

Vehicle registration records, driver records, letters of suspension or revocation as applicable, and forms or letters which are necessary in the vehicle administration program for driver improvement actions.

10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.

Used to record an individual's statement of understanding on financial responsibilities with regard to operation of a vehicle on an Air Force installation. Driver records are maintained to record information about motor vehicle accidents and moving traffic violations that are used to provide for traffic point assessment, suspension, or revocation, or other driver improvement actions affecting driving privileges on Air Force installations.

Note: In the State of Alaska, the system is also used to ensure that individuals comply with state law pertaining to the Alaskan Emission Inspection Program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records from this system of records may be disclosed to state or local law enforcement agencies or to motor vehicle bureaus.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files and on computer and computer output products.

Retrieved by name.

Records are accessed by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.

Private vehicle registration documentation is destroyed after departure of the registrant to a new duty station, upon termination of an individual vehicle registration, or at the end of the particular registration period. Driver records on employees are transferred to gaining installations when an individual is reassigned or transferred. These are destroyed on permanent separation from active service, termination of employment, or upon deletion of all entries. Destruction of these forms is done by tearing into pieces, shredding, pulping, macerating, or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers and from the bureau of motor vehicles.

None.

Chief of Security Police at the installation where an individual becomes involved in a traffic violation or accident. Information copies of traffic accident reports are kept at the Ground Safety, Staff Judge Advocate, and Transportation offices (when a government vehicle is involved). Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who become involved in traffic violations or accidents on an Air Force installation.

Traffic accident investigation report, statement of witnesses, alcohol influence reports, and reports of traffic violations to include notices or summons.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and DODI 1000.19, Mishap Investigation, Reporting and Recordkeeping; DODI 6055.4, Department of Defense Traffic Safety Program and AFRs 125-3, Security Police Handbook and 125-14, Motor Vehicle Traffic Supervision.

Used to record information on traffic accidents and violations. Reports are forwarded to the appropriate individual within an organization who insures corrective action is taken, or to U.S. Magistrate as applicable.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records from this system of records may be disclosed to law enforcement or investigatory authorities for investigation and possible criminal prosecution, civil court action, or statistical use.

Additionally, accident reports may be provided to private attorneys, representatives of insurance companies and private citizens.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files and on computers and computer output products, magnetic media and printouts.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.

Retain in the office of record. Destroy after two years by tearing into pieces, shredding, pulping, macerating, or burning. DD Form 1805, Violation Notice, will be destroyed according to instructions of the U.S. District Court.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the installation Chief of Security Police for information.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police for information.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers and from witnesses.

None.

Offices of installation Chiefs of Security Police where individual is assigned or employed or at headquarters of Combatant Commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices. Also at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO, 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001.

Air Force active duty military and civilian personnel, Air Force Reserve and Air National Guard personnel, Air Force Academy cadets, American Red Cross Personnel, Exchange Officers, and Foreign Nationals. Army, Navy, Air Force and Marine Corps active duty military and civilian personnel assigned to headquarters of Combatant Commands for which Air Force is Executive Agent.

System includes documentation pertaining to requesting, granting, and terminating access to classified information, including various special access programs; dates of briefings, debriefings; restricted area badge numbers; access to specific restricted areas; personnel security information and security clearance.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164, Commanders of Combatant Commands; and E.O. 9397 (SSN).

Records are used to record level of security clearance and level of access to classified information that has been authorized. Information is used by commanders, supervisors, and security managers to insure that individuals who receive classified information have been properly investigated, cleared, have a definite need-to-know, and have been properly debriefed. Records are also used to verify authorization for access to specific restricted areas.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, visible file binders/cabinets or card files. Also maintained in computers, computer output products or a combination of all.

Retrieved by Name and/or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, safes or vaults, or in locked cabinets or rooms. Those in computer storage devices are protected by computer system software.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. (Exception: Records on non-immigrant aliens are retained for two years after termination of access or employment, then destroyed, as above). Security Termination Statements are retired one year after termination of service or employment to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001. Records indicating that access to classified information has been withdrawn for cause are forwarded to installation Chief of Security Police for disposition.

Chief of Security Police, Headquarters United States Air Force. Commanders of organization units and the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name, Social Security Number, and military rank or civilian rating.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name, Social Security Number, and military rank or civilian rating.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions, from police and investigating officers, or from source documents such as reports and from the individual or individual's supervisor.

None.

Commanders or Chiefs of Security Police at Air Force installations or units.

Air Force military and civilian personnel including Air Force Reserves and Air National Guard; Air Force Academy and Air Force ROTC Cadets; Air Force Contractor personnel requiring unescorted entry, Non-appropriated Fund Instrumentality personnel in sensitive positions at Air Force installations.

Investigative report, some of which are exempt under the Privacy Act of 1974, incident reports, police and law enforcement reports and records, reports of audit, medical evaluation records and reports, personnel record data or reports, disciplinary or administrative action data, records and reports, correspondence among local Air Force officials and between officials and other Air Force agencies or higher headquarters and/or the Air Force Security Clearance Office.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Files are temporary records used to collect and record data and documentation of actions taken on cases where the individual's security clearance status may be affected. Portions of the records may be referred to investigative agencies for further inquiry; to personnel officials for administrative action to legal personnel for disciplinary or judicial actions; to medical personnel for evaluation, testing or treatment; to commanders for denial or suspension of access to classified information or restricted areas; to other local Air Force officials for review, recommendation, advice, or assistance for resolution of the case file.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name and by Social Security Number.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know, and by commanders of medical centers and hospitals. Records are stored in security file containers/cabinets, safes or vaults, protected by guards and controlled by personnel screening.

Records are temporary and are either sent to the Air Force Security Clearance Office for conversion to Special Security Case Files or are destroyed locally upon favorable determination by tearing into pieces, shredding, pulping or burning.

Chief of Security Police, Headquarters Air Force Office of Security Police, Kirtland, Air Force Base, New Mexico 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police or the Commander at the installation of current employment or assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Written requests must be notarized and must provide the full name, Social Security Number, military or civilian grade or status. Personal visits require positive identification.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police or Commander of the installation. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from investigative reports; incident reports; police, law enforcement and audit reports and records; financial institutions; employers; local government agencies; legal and judicial reports and records; individuals; witnesses, commanders and local officials.

Parts of this system may be exempt under 5 U.S.C. 552a(k)(5), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.

Chief of Security Police at the installation where an individual is issued identification or entry authority credentials. Information copies of certain application forms for entry into certain restricted areas are also kept at an individual's duty assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who are issued identification credential for normal identity purposes or for entry into controlled or restricted areas.

Documentation used to request identification or entry credential, information reports on the loss, theft, or destruction of these credentials, certain types of entry authority lists, and various accountability records.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the security police for issuing ID cards and these restricted or controlled area badges which authorize entry into certain areas. Some organizations may routinely keep copies of the above documentation in order to maintain control over persons authorized entry into certain areas. Accountability documents are used to insure proper control over the various forms utilized in these functions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders, card files and on computer and computer output products.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms. Records are controlled by computer system software.

Accountability records are destroyed two years after issue of the last card or the last entry on a log, etc. Statements, certificates, and related correspondence reporting the loss, theft, or destruction of identification or entry credentials are destroyed one year after reported loss. Destruction of these items is by tearing into pieces.

Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Office of Security Police, Kirtland Air Force Base, NM 87117 or the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, DC 20032-7040.

Air Force civilian employees and applicants; Air Force military members and prospective members, including Air Force Reserve and Air National Guard; Air Force contractor employees requiring unescorted access; Air Force Academy and Reserve Officer Training Corp Cadets and applicants; overseas educators involved in the education and orientation of military personnel; Non-appropriated Fund Instrumentality; personnel and applicants for sensitive positions; personnel requiring Department of Defense building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Security Information Files initiated by commanders. Included as well are Contractors, Military and Civilian employees of Special Access Programs, and AFCAF civilian and contractor employees.

Records documenting the personnel security adjudicative and management process, to include individual's Social Security Number; name; date of birth; type of Air Force affiliation; employing activity; status of current adjudicative action; records managing Freedom of Information Act and Privacy Act requests; and Congressional inquiries.

10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7531-7533; E.O. 10450, Security Requirements for Government Employment; DoD 5200.2-R, Department of Defense Personnel Security Program; and E.O. 9397 (SSN).

Central Adjudication Security Personnel Repository (CASPR) records will be used as a management tool and to compile statistical data to measure the effectiveness of the adjudicative program and procedures for the Department of Air Force.

In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b), the Privacy Act of 1974, these records or information contained therein may specifically be may be disclosed outside of DoD as follows to:

The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force's compilation of system of records notices also apply to this system.

Storage:

Records contained in the system are stored on electronic media (such as CD-ROM disks, optical digital data disks, computers, and computer output products).

Individual name, Social Security Number (SSN) and Case Number as assigned.

Electronically and optically stored records are maintained in "fail safe" system software with password-protected access. Only authorized personnel with a valid need-to-know are allowed to access. Additionally, users are subject to limitation within the system, based on their specific functions.

Automated data is stored actively during the adjudicative process. When either (1) the case has been closed or (2) the subject's affiliation with the Air Force ends, the records will be archived. Destruction of automated records is by erasure and/or degaussing.

Director, Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.

Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue Bolling AFB, Washington, DC 20032-7040.

Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.

The Air Force rules for accessing records, and for contesting contents or appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information contained in this system is derived from investigative agencies, personnel and medical records, correspondences from offices and organization of assignment, Commanders, and Air Force Staff Offices; and records maintained by adjudicator personnel.

None.

Air Force OPA-MB, 1221 South Fern Street, Room D159, Arlington, VA 22202.

All persons outside the Executive Branch of the United States Government who request access to classified information for historical research purposes.

Basic biographical data on the requestor, letters of requests, letters granting access or denial and statement signed by the requestor explaining the conditions governing access.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to determine the trustworthiness of individuals for whom access is requested, authorize or deny access based on this determination and prescribe locations, schedules and circumstances in which research may be conducted. Biographical data is disseminated to the Defense Investigative Service, the Department of Justice, the Air Force Office of Special Investigations and the Air Force Security Clearance Office.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly cleared for need-to-know. Records are stored in safes.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Written requests should be notarized. Personal visits require positive identification such as Military ID card, drivers license, Social Security Number, date of birth, etc.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, police and investigating officers, and the Department of Justice.

None.

Primary location: Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington, DC 20330-1330.

Decentralized locations: Security police offices for units having a Presidential Support mission and those units from which personnel are nominated or assigned to Presidential support duties. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Those Air Force military and civilian personnel who are nominated or assigned to authorized, designated positions involving Presidential Support duties on either a full or part-time basis.

Nomination Files include reports of investigation by the Defense Investigative Service and by other Federal investigative agencies; correspondence between the Air Force Security Clearance Office and units, installations, contractors and major commands, investigative agencies, security offices, Air Staff offices and offices of the Secretary of the Air Force, the office of the Military Assistant to the Special Assistant to the Secretary and Deputy Secretary of Defense, the Office of the Director, White House Military Office, medical evaluations, statements by nominees, summaries and evaluations of investigative information. Assignment Record Files include letters of notification of selection and quarterly rosters of all assigned personnel listed alphabetically by organization.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; implementing Department of Defense Directive 5210.55, Selection of DOD Military and Civilian Personnel and Contractor Employees for Assignment duties; and Department of Defense Regulation 5200-2R, DOD Personnel Security Program.

Nomination files are temporary files used to evaluate the background, character, suitability and qualifications of nominees being considered for selection to positions requiring regular or frequent contact with the President or access to Presidential facilities or modes of transportation.

Files are reviewed and evaluated by staff members at each level in the selection process, by medical facility staff members, by the Air Force Security Clearance Office, and other appropriate Air Staff office, by the Office of the Administrative Assistant to the Secretary of the Air Force, and by the Office of the Military Assistant to the Special Assistant to the Secretary and Deputy Secretary of Defense.

Files are reviewed by the Office of the Director, White House Military Office and contractor personnel files may be reviewed by the contractor and by the U.S. Secret Service.

Assignment Record Files are originated from data in the Nomination Files to locate, identify, control, manage, and administer individuals selected for assignment to Presidential Support duties, to initiate assignment actions after final selection, to notify medical facilities, and to prepare the quarterly listing of individuals assigned to the program for submission to the Office of the Military Assistant to the Special Assistant to the Secretary and Deputy Secretary of Defense, to major command and units and Security Police offices having a Presidential support mission, and submission to the Office of the Director, White House Military Office and to contractors. Presidential Support mission. Assignment Record Files at locations other than the Air Force Security Clearance Office are merely duplicate copies of the file copy. File copies are retained at the Air Force Security Clearance Office to permit record access and to record the accountability of disclosures of the Nomination Files.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records maintained in file folders and on computer paper output products.

Retrieved by name.

Records are accessed by custodian of the record system, by person responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, in safes and vaults.

Upon completion of final favorable determination of selection, Nomination Files are destroyed by tearing into pieces, shredding, pulping, or burning and are replaced by Assignment Record Files. Assignment Record Files for individuals are retained during the period of assignment or for five years, whichever is longer, as the disclosure accountability record, then are destroyed by tearing into pieces, shredding, pulping, or burning except for the file copy which is kept by the system manager for five years for disclosure accounting. Assignment Record Files in quarterly roster listing form are destroyed when superseded by the next quarterly roster by tearing into pieces, shredding, pulping, or burning. Nomination Files for personnel not selected are retained in the office of nonselection or at the Air Force Security Clearance Office for one year after the date of nonselection, at which time they are destroyed by tearing into pieces, shredding, pulping, or burning.

Presidential Support Security Specialist, Air Force Security Clearance Office, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Presidential Support Security Specialist, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Request should contain the full name, military or civilian grade, date of birth, position in unit or contracting firm, the date of nomination or nonselection, or the unit or organization to which assigned, location and period of assignment.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Presidential Support Security Specialist, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Request should contain the full name, military or civilian grade, date of birth, position in unit or contracting firm, the date of nomination or nonselection, or the unit or organization to which assigned, location and period of assignment.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information from the individual, from reports from Federal investigative agencies, military and civilian contractor personnel records, and military medical records, correspondence from military and civilian law enforcement and Security Police offices, major command staff offices, Air Staff offices, offices of the Secretary of the Air Force, the Office of the Military Assistant to the Special Assistant to the Secretary and Deputy Secretary of Defense, Office of the Director, White House Military Office and other Federal agencies and office of the Executive and Legislative Branches.

None.

Personnel Security Division, Directorate of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Air Force personnel, civil service employees, consultants, and contractor personnel with current access to SCI or who have had such access within past fifteen years except Air Force personnel assigned to Central Intelligence Agency, Office of the Secretary of Defense/Defense Agencies, Office of the Joint Chiefs of Staff, and the National Security Agency.

Statements of Personnel History and allied papers prepared or submitted by individuals; statements by commanders, supervisors, medical, legal, and security officials, and related correspondence; Access Adjudication Records; Indoctrination Oaths; Termination Oaths; routine records/correspondence pertaining to access status or changes in status.

E.O. 10450; as implemented by Air Force Regulation 205-32, USAF Personnel Security Program, and USAFINTEL 201-1; and E.O. 9397 (SSN).

To recommend/determine eligibility for access to SCI. Used to verify an individual's status with respect to SCI access or eligibility for such access.

To answer official inquiries involving an individual's eligibility/noneligibility for access to SCI.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Only the 'fact of' an individual's eligibility/noneligibility for SCI access is furnished to other authorized government agencies/activities and only upon request.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and on microfiche.

Retrieved by name, Social Security Number, and grade or rank.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Active records maintained as long as an individual is authorized access to SCI. Upon termination of access record is placed in inactive status where it is retained for fifteen years and then destroyed unless sooner returned to active status. Destruction is by burning or shredding.

Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Personnel Background Investigations conducted by Defense Investigative Service and/or Air Force Office of Special Investigations; statement of commanders, supervisors and medical, legal and security officials; records of adjudication processes.

Portions of this system of records may be exempt from certain provisions of 5 U.S.C. 552a(k)(2) and (k)(5), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington, DC 20330-1330. Decentralized segments at the Washington National Records Center, Washington, DC 20409.

Air Force civilian employees and applicants, and Air Force military members and prospective members, including Air Force Reserve and Air National Guard, Air Force contractor employees requiring unescorted access, Air Force Academy and ROTC Cadets and applicants, overseas educators involved in the education and orientation of military personnel, Non-appropriated Fund Instrumentality personnel and applicants for sensitive positions, personnel requiring DOD building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Special Security Files initiated by commanders.

Files may include (1) requests for clearance, investigation, or waiver of investigative requirements, (2) determinations of eligibility for assignment to sensitive or nonsensitive positions, (3) medical records checks and evaluations, (4) personnel records information, (5) personnel security questionnaires, (6) correspondence between the Air Force Security Clearance individual, the individual, office of assignment, commanders, medical facilities and installations, personnel offices, investigative agencies, Air Staff offices, or offices of the Secretary of the Air Force, (7) clearance records, and (8) summaries, evaluations, recommendations and records of adjudication.

5 U.S.C. 7531, Definitions; 7532, Suspension and removal; 7533, Effect on other statutes; 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; E.O. 10450, Security requirements for government employment; implemented by Department of Defense Regulation 5200-2R, DOD Personnel Security Program.

Files are established to evaluate the security acceptability of Air Force military and civilian and contractor personnel, applicants, enlistees and nominees for appointment, assignment or retention in sensitive positions with access to classified defense information or to restricted areas and locations in the interest of national security.

Files are used to record clearance adjudicative actions, eligibility determinations and investigative data.

Investigative case file information may be reviewed by Air Force installation commanders, supervisors, personnel officers, medical, security, and investigative personnel, personnel of Air Staff offices and offices of the Secretary of the Air Force.

Case files and cards are also used to answer inquiries from other Air Force offices and agencies, and from investigative, security and personnel representatives of other Federal agencies concerning the clearance status of individuals.

Case records are maintained to prepare statistical accounting and to measure the effectiveness of the adjudicative programs and procedures.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records and microfiche maintained in file folders, card files, visible file binders/cabinets and notebooks/binders.

Retrieved alphabetically by name.

Records are stored in vaults, safes and security file containers/cabinets. All records are stored, processed, transmitted and protected as the equivalent of classified information. Records are accessed by the custodian of the records system, by persons responsible for servicing the system in the performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.

Case files which result in a final, favorable adjudicative determination are retained in the office files for one year after annual cut-off then are destroyed by tearing into pieces, shredding, pulping, or burning. Case files resulting in an adverse adjudicative determination are retained in office files for two years after annual cut-off, then are retired to the Washington National Records Center, Washington, DC 20409.

Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Individual should provide full name, including any former names, grade, date of birth and Social Security Number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is received from investigative reports from federal investigative agencies, personnel and medical records, board reports, correspondence from offices and organizations of assignment, and from commanders, supervisors, witnesses and individuals, from security, and investigative personnel and from Air Staff offices, offices of the Secretary of the Air Force.

Parts of this system may be exempt from section 552a(k)(5).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798 and subordinate units.

Active duty and retired military personnel, and civilian personnel and former employees who have applied for admission to or expressed interest in AFSAC programs.

Biographical data and records incidental to admission to AFSAC programs such as security clearance records, educational background, data on law violations or substance abuse, photographs, performance ratings.

National Security Act of 1947, as amended (61 Stat. 495); and 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to evaluate personnel for entry into or retention in AFSAC intelligence programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Stored in file folders, on computer and computer output products, and in microform.

By name or Social Security Number.

Records are accessed by the custodian of the system and by persons servicing the records who are properly cleared for need-to-know. Records are stored in locked containers in government controlled facilities.

Records are retained until the individual is no longer affiliated with the AFSAC program and then destroyed.

Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual and from source documents. Other sources may include former employers, personnel records, educational institutions, and federal, state and local government agencies.

None.

Each base level Housing Referral Office; Major Command (MAJCOM)/Assistant for Family Housing Management. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Military member, Department of Defense (DOD) civilian employee, and adult dependent acting for military member submitting a housing discrimination complaint.

Consists of Complaint in Discrimination of off base housing and supporting documents submitted to the base level housing referral office alleging a housing discrimination complaint, case files, reports of investigation, and related correspondence.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; 42 U.S.C. 1982, Property rights of citizens; and 10 U.S.C. 133, Secretary of Defense: Appointment; powers and duties; delegation by.

Information copies held at base, MAJCOM, and Headquarters United States Air Force (HQ USAF) as a historical record of all actions taken in response to each housing discrimination complaint. Information used by Air Force officials, at all levels, to respond to Congressional, HUD, Department of Justice (DOJ), or related inquiries pertaining to the housing discrimination complaint.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

By installation and name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual's voluntary application, witnesses of alleged incident, and other sources pertinent to alleged incident.

None.

Base Level Housing Referral Offices; Major Command/DEHH. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Military member, Department of Defense (DOD) civilian employee requesting off-base housing, and civilian landowner or agent listing facilities for rent.

Off-Base Housing Application, and Notification of Housing Selection. Data includes: Name, grade, address, family composition, age, housing requirements, and housing selected.

Detailed Sales/Rental Listing. Form completed by civilian landowner or agent. Data includes: Name, address, details on rentals listed, and nondiscriminatory assurances.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to match housing desires with rentals listed. Used by base housing officials, military personnel and authorized civilians to locate housing matching needs/desires. Identifies type of housing selected by incoming personnel and used by base housing officials to monitor availability of off-base housing, housing selected, and individual's satisfaction with housing referral service provided. Used by AF officials to respond to inquiries on individual member's housing situation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Referred to Department of Justice and Department of Housing and Urban Development if required by them in process discrimination complaint.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name and installation.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual voluntary application.

None.

Headquarters United States Air Force, Washington, DC 20330. Headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

All Military members desiring base family housing and eligible Department of Defense (DOD) civilian employees.

Application for and Assignment to Military Family Housing, contains the following data: Name, address, rank, Social Security Number, service data, family composition, and other information such as health problems. Other supporting documents-quarters condition inspection reports, assignment orders, etc.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to apply for family housing and provide information upon which eligibility can be determined. Used by base housing officials to respond to Congressional, Inspector General, and other inquiries on an individual basis pertaining to family member's housing situation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets, computer and computer output products.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records are controlled by personnel screening.

Advance applications are retained by losing activity and destroyed after six months. Applications received by gaining activities are destroyed one year after termination of quarters. Applications are destroyed by tearing, burning, pulping, shredding or macerating. Supporting records are destroyed when no longer needed.

Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtain from individual's voluntary application.

None.

Air Force installations.

Military members seeking advance applications for housing both incoming and outgoing.

Record contains Quarters Condition Inspection Report, Real Property Maintenance Request, and Application for and assignment to military housing.

10 U.S.C. 9775, Quarters assignment guidance.

To record data required to assign and terminate family housing, report noted deficiencies in area of housing occupants responsibility, status of waiting list, and listing of personnel occupying quarters.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, computer and computer output products and in card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Send full name.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Send full name.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information derived from member's Permanent Change of Station Orders, Quad Leaders reports, and any other information voluntarily given by each applicant.

None.

All Air Force installations with Visiting Officer and/or Transient Airman Quarters. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Personnel registering to obtain a room for the duration of visit.

Registration of transient personnel into quarters.

10 U.S.C. 8013 and E.O. 9397 (SSN).

To register occupants of base transient quarters and charge for billeting.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets and on computer and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

Retained in office files for three months after monthly cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Full name and Social Security Number are required for inquiries.

Individuals seeking to access records about themselves contained in this record system should address written requests to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Full name and Social Security Number are required for access.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

From individual registering.

None.

All Air Force Command bases. Located in the Base Billeting Operations Office and in the respective Squadron Orderly Room. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Unaccompanied military personnel who: (1) Apply for or who are entitled to occupy unaccompanied quarters, (2) accept or decline unaccompanied on-base quarters, (3) reside off-base at their own expense, (4) accept inadequate quarters, and/or (5) are identified as authorized to reside off-base with prescribed quarters allowance.

Records related to application, assignment, acceptance, declination, or termination of unaccompanied quarters; authorization for unaccompanied personnel to reside off-base at their own expense; voluntary acceptance of inadequate quarters; and/or authorization to reside off-base with prescribed quarters allowance.

10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.

To effectively manage unaccompanied personnel quarters; establish and maintain a record of application for unaccompanied personnel quarters assignment; terminate assignment to unaccompanied quarters; and grant authorization to reside off-base with or without specified quarters allowance.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of unit files and by personnel responsible for servicing the record system in performance of official duties. File folders are stored in locked rooms and drawers.

Records are destroyed by tearing into pieces, shredding, burning, macerating, or pulping when superseded or when individual is reassigned.

Base Billeting Manager and Commanders of Squadrons on AF bases.

Individuals may contact the Base Billeting Manager or Commanders of Squadrons on AF bases. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Requests to determine existence of record should include full name and grade and approximate dates individual was assigned to or serviced by the Billeting Operation function on AF bases, subsequent to July 1, 1981.

Access is controlled by Base Billeting Manager at base level or by Squadron Commanders at squadron level. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from individual.

None.

The centralized Web-enabled database system is located on servers hosted by Headquarters Electronic Systems Center, Headquarters Air Force Material Command, DISA-GCSS-AF, Bldg. 857, Room 200, 501 E. Moore Drive, Maxwell AFT-Gunter Annex, AL 36114.

All personnel involved in the environmental processes to include active duty, guard (including state employees), and reserve personnel as well as Department of Defense civilians (DoD) and contractors.

Name, Social Security Number (SSN), gender, Race, Date of Birth, citizenship, Mailing Address, home telephone number, work telephone number, home e-mail, personnel type, occupation, pay grade, rank, assigned Unit Identification (UIC), service affiliation, agency, and work e-mail.

10 U.S.C. 9832, Property Accountability: Regulations; and E.O. 9397 (SSN).

The purpose of this system is to establish a management system where personnel having responsibilities and duties for Environmental Safety and Occupational Health (ESOH) programs are identified for purposes of ensuring that such personnel possess the authority to take specified actions required or necessitated by the program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The (DoD) 'Blanket Routine Uses' publilshed at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

All records are stored in electronic media only.

Records are retrieved by Social Security Number.

Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.

Records are deleted when superseded, obsolete, or no longer needed.

Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

Individuals seeking to access records about themselves contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Defense Manpower Data Center.

None.

Air Force Communications Agency (AFCA), Air Force installations and Military Affiliate Radio System (MARS) member stations. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.

Amateur Radio Operators licensed by United States Air Force (USAF) Military Affiliate Radio System.

MARS Personnel Action Notification and Application for Membership in Military Affiliate Radio System. Information includes individuals name, MARS call sign, amateur call sign, mailing address, Federal Communications Commission license class, military status, telephone number, and date of birth.

10 U.S.C. 8013, Secretary of Air Force, powers and duties; delegation by; as implemented by Air Force Instruction 33-106.

To identify MARS members, to describe and update information concerning members, to assign call signs and designator, mailing address, amateur license, telephone number, and responsibilities.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computer diskettes.

Retrieved by name, by call sign or designator and geographic location.

Records are accessed by authorized personnel in the course of their official duties who are properly screened and cleared for need-to-know. Stored in locked file cabinets.

Retained until reassignment or termination of membership, then destroyed by tearing to pieces, shredding, pulping, macerating or burning.

Director, Global Communications, HQ AFCA/GCGS, 203 W. Losey Street, Room 3065, Scott Air Force Base, IL 62225-5222.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Director, Global Communications, HQ AFCA/GCGS, 203 W. Losey Street, Room 3065, Scott Air Force Base, IL 62225-5222.

Individuals seeking to access records about themselves contained in this system should address written requests to the Director, Global Communications, HQ AFCA/GCGS, 203 W. Losey Street, Room 3065, Scott Air Force Base, IL 62225-5222.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual members and Military Affiliate Radio System officials.

None.

Defense Information Systems Agency, Regional Support Activity (DISA, RSA-DE/WE 65D), 6760 E. Irvington Place, Denver, CO 80279-8000.

Air Force active duty, Air National Guard, Air Force Reserve, civilians and contractors.

Air Force communications and information Computer Based Training (CBT) system course completion, testing results and registration data.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Instruction 33-115 V2, Licensing Network Users and Certifying Network Professionals.

Used as a record of Air Force communications and information Computer Based Training system training completion.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained on computer and computer output products.

Retrieved by name, student ID, course ID, MAJCOM, and base.

Records are accessed by a registered student using student ID and password or by person(s) responsible for servicing the record system in performance of their official duties.

Disposition pending (until NARA disposition is approved, treat as permanent).

Chief, Training Management Branch, Communications and Information Management Training Branch, Air Force Communications Agency (HQ AFCA/XPFT), 203 W. Losey Street, Scott Air Force Base, IL 62225-5222.

Individuals seeking to determine whether information about themselves is contained in this system should access the Air Force Computer Based Training System central repository at https://afcbt.den.disa.mil/usafcbt. The Air Force Computer Based Training System only maintains records on registered students.

Individuals seeking to access records about themselves contained in this record system may review their records by accessing the Air Force Computer Based Training System central repository at https://afcbt.den.disa.mil/usafcbt. The Air Force Computer Based Training System only maintains records on registered students.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from registered students.

None.

Headquarters, United States Air Force Reserve Command (AFRC), 155 Richard Ray Blvd., Building 210, Robins AFB, GA 31098-1635.

Air Force Reserve civilian and military personnel to include reservists and Individual Mobilization Augmentees (IMAs)).

Name, Social Security Number (SSN), organization name, e-mail address, skills, biography, assignment history, duty types and dates.

10 U.S.C. 10204, Personal Records; Air Force Policy Directive 36-26, Military Force Management; and E.O. 9397 (SSN).

To assist officials and employees of the Air Force Reserve in their official duties related to the management, supervision, and administration of personnel, and in the operation of personnel affairs and functions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Records are retrieved by name and Social Security Number (SSN).

Access is limited to those individuals who require the records for the performance of their official duties. Paper records are maintained in buildings with controlled or monitored access. During non-duty hours, records are secured in locked or guarded buildings, locked offices, or guarded cabinets. The electronic records systems employ user identification and password or smart card technology protocols.

Data stored digitally is retained until a member leaves the Air Force Reserve. Non-active data records are digitally archived within the system until it is determined it can be disposed of.

AFRC Deputy Chief Information Officer for Software Integration, Directorate of Communications and Information, HQ AFRC/A6, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to AFRC Deputy Chief Information Officer for Software Integration, Directorate of Communications and Information, HQ AFRC/A6, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635 or via e-Mail to reservenet@afrc.af.mil.

Requests should contain the individual's full name, Social Security Number, current address, and telephone number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to AFRC Deputy Chief Information Officer for Software Integration, Directorate of Communications and Information, HQ AFRC/A6, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635 or via e-mail to reservenet@afrc.af.mil.

Requests should contain the individual's full name, Social Security Number, current address, and telephone number.

The Air Force rules for accessing records and for contesting and appealing initial agency determinations are published in AFI 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from individuals or authorized Air Force/DoD automated systems such as the Military Personnel Data System (MILPDS), the Air Force Fitness Management System, and the Preventive Health Assessment.

None.

Any location where temporary orders are published at all levels down to and including squadrons. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.

All Air Force civilian employees and military members who perform temporary duty travel, including all Air Force reserve personnel who perform annual, school, special, and Military Personnel Appropriation (MPA) tours.

All temporary orders (temporary duty travel and reserve); identification data on individuals named in orders; accounting records for Personnel/Travel/Budgeting Accounting System (PBAS/TBAS); accounting records for man-days used, and orders log containing data found in administrative orders including name, Social Security Number, order number, and effective dates.

10 U.S.C. 8013, Secretary of the Air Force: Power and Duties; delegation by; as implemented by Joint Federal Travel Regulation, Vol I; Joint Travel Regulation, Vol II; Air Force Regulation 10-7, Administrative Orders; and E.O. 9397 (SSN).

Used to prepare temporary duty travel orders, including those ordering Air Force Reserve personnel to active duty for annual, school, special and MPA tours. Controls assignment of orders numbers and is a cross reference between orders, revocations, and amendments. Creates management reports.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computer.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened for need-to-know. Passwords are established for computer system entrance.

Identification data is maintained until the individual is reassigned. Orders are maintained for 1 to 56 years after the year in which they are published.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, Washington, DC 20330-1000; Director of Information Management, Headquarters, Air Force Reserve, Robins Air Force Base, GA 31098-6001; Deputy Chief of Staff, Comptroller, Headquarters U.S. Air Force, Washington, DC 20330-5000; and Base Directors or Chiefs of Information Management. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, Washington, DC 20330-1000; Director of Information Management, Headquarters, Air Force Reserve, Robins Air Force Base, GA 31098-6001; Deputy Chief of Staff, Comptroller, Headquarters U.S. Air Force, Washington, DC 20330-5000; and Base Directors or Chiefs of Information Management. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address requests to the Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, Washington, DC 20330-1000; Director of Information Management, Headquarters, Air Force Reserve, Robins Air Force Base, GA 31098-6001; Deputy Chief of Staff, Comptroller, Headquarters U.S. Air Force, Washington, DC 20330-5000; and Base Directors or Chiefs of Information Management. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

A military or civilian identification card is required as proof of identity prior to disclosure.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from personnel records, automated system interfaces, individuals, and orders requests.

None.

Air Force installations, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

All persons who have requested documents under the provisions of the Freedom of Information Act (FOIA).

Administration of release of information to the public.

5 U.S.C. 552, The Freedom of Information Act as implemented by Air Force Regulation 12-30, Disclosure of Air Force Records to the Public.

To control administrative processing of requests for information used by FOIA managers.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Released records are retained in office files for two years after annual cut-off. Denied records are retained in office files for six years then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, Washington, DC 20330-1000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the local FOIA manager at a specific Air Force installation. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address requests to the local FOIA manager at a specific Air Force installation. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

FOIA manager as result of requests for information from members of the public.

None.

At all levels of the Air Force having responsibility for systems of records under the Privacy Act. Includes Headquarters United States Air Force staff agencies; major commands; field operating agencies; installations and activities, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

All persons who request access to, information from, or amendment of records about themselves under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a) from the Department of the Air Force Activities, or from headquarters of unified and specified commands for which Air Force is Executive Agent.

Letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual's request for access to or amendment of records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.

5 U.S.C. 552a, The Privacy Act of 1974, as implemented by Air Force Instruction 37-132, Air Force Privacy Act Program.

To record, process and coordinate individual requests for access to, or amendment of, personal records, and appeals on denials of requests for access or amendments to personal records; to prepare legal opinions and interpretations for system managers and the Secretary of the Air Force.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

May be disclosed to the Office of Management and Budget or other Government agencies having a direct interest in monitoring or evaluating compliance with the provisions of the Privacy Act by the Department of the Air Force, including the preparation of special studies or reports on the status of actions taken to comply with the Act, the results of those efforts, any problems encountered and recommendations for any changes in legislation, policies, or procedures.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders and/or microfilm.

Retrieved by name of requester.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Requests for information are destroyed when no longer needed; requests for access or amendment and appeals of denial are destroyed four years after final action or three years after adjudication by the courts, whichever is later.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force; Director of Information Management at major commands or field operating agencies; Chief, Information Management at Air Force installations where the requested or disputed records are located, or records custodian at headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager.

Written requests should include the person's full name, grade (if applicable), and some other personal information which could be verified from the person's file.

For personal visits, the individual should present a valid identification card or driver's license and some verbal information which could be verified from the person's case file. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Records are obtained from the individual requester, Department of the Air Force organizations, other Department of Defense organizations, and agencies of Federal, state, and local governments, as applicable or appropriate for processing the case.

None.

Headquarters, United States Air Force; Air Force installations to include bases; units; offices and functions, and headquarters of unified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force military and civilian personnel; Air Force Reserve and National Guard personnel; volunteer personnel; United States Armed Forces military and civilian personnel assigned to headquarters of unified and specified commands for which Air Force is Executive Agent, and contractor personnel. Dependents may also be included in this system.

Cards or listings may contain the individuals name, grade, military service identification number, Social Security Number, duty location, office telephone number, residence address and residence telephone number, and similar type personnel data determined to be necessary by local authority.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, and E.O. 9397 (SSN).

Used to locate or identify personnel assigned/attached to, tenanted on, or on temporary duty at the specific installation, office, base, unit, function, and/or organization in response to specific inquiries from authorized users for the conduct of business. Portions of the system are used for directory service and forwarding individual personal mail received by Air Force postal activities, and for assignment of individual mail boxes. Files may be used locally to support official and unofficial programs which require minimal locator information, membership or user listings.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on paper records in card or form media in visible file binders/cabinets or card files, in computers and on computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retained in office files until reassignment or separation, or when superseded or no longer needed for reference. Postal directory files are destroyed for one year after permanently assigned personnel depart, or three months after transient personnel depart. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, 1680 Air Force Pentagon, Washington, DC 20330-1680.

Local system managers: Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, performing volunteer service at, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the local system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address written requests to the local system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from automated system interfaces; the individuals, or from personnel records.

None.

Air Force Directory Services, HQ Standard Systems Group (SSG)/DOPP, 201 E. Moore Drive, Building 856, Room 108, Gunter Annex, Maxwell AFB, AL, 36114-2014.

Air Force active duty, reserve and guard members, civilian employees, contractors, foreign nationals, and retirees.

Information includes name, Electronic Data Interchange-Personal Identifier (EDI-PI), Social Security Number, date of birth, gender, citizenship status, MAJCOM, base name, office symbol, assigned and attached unit/PAS, personal category code, duty assigned code, generational qualifier, pay plan, pay grade, rank, reservist/ANG category code, non-publish Status (protected airman), phone number, fax number, e-mail address, DoD PKI certificate.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 33-213, Identity Management; and E.O. 9397 (SSN).

This database serves as broker of authoritative personnel identification data used by various network applications. It is used to consolidate and distribute data from a number of authoritative sources. To simplify the management of identification data elements about war fighters within individual application by giving systems access to near real time data about their users.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in computer and computer output products.

Records are retrieved by a unique 10-digit identifier, Electronic Data Interchange-Personal Identifier (EDI-PI).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. The storage area network hosting the data is located in a controlled area secured by an electronic entry system relying on a security token and PIN. Access to the automated records is controlled and limited.

Deleted when superseded, obsolete, or no long needed, whichever is later.

Program Manager, Air Force Directory Services, Program Management Office, HQ SSG/DOP, 501 E. Moore Dr., Suite 1200H, Gunter Annex--Maxwell AFB, AL 36114-3014.

Individuals seeking to determine whether information about themselves is contained in this system of records may contact Air Force Directory Services Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter Annex--Maxwell AFB, AL 36114-3014.

Individuals seeking to access records about themselves contained in this system of records may contact Air Force Directory Services Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter Annex--Maxwell AFB, AL 36114-3014, E-mail: afds@gunter.af.mil.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information is derived from Air Force Personnel Center, Global Data System, the Defense Manpower Data Center, and the Air Force Global Address List.

None.

Headquarters Air Force Military Personnel Center; major commands; field operating agencies; Consolidated Base Personnel Offices (CBPOs) at Air Force installations, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Active duty Air Force military personnel; Air Force Reserve personnel, and personnel retired or discharged from the Air Force. Civilian personnel currently or formerly employed by the Air Force. Personnel attending Air Force training institutions or undergoing training under Air Force sponsorship. Army, Navy, Air Force and Marine Corps active duty military and civilian personnel assigned to headquarters of unified and specified commands for which Air Force is Executive Agent.

Background information and information reflecting Air Force personnel policies and procedures; copies of inquiries received from the Office of the President, members of Congress and other high level sources requesting information on behalf of a constituent; copies of replies to such inquiries including transmittal media used enroute from and to the Secretary of the Air Force, Office of Legislative Liaison (SAF/LL).

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and 10 U.S.C. 8032, The Air Staff, general duties; implemented by Air Force Regulation 11-7, Air Force Relations with Congress.

Information pertinent to an inquiry forwarded to SAF/LL for preparation of the reply to the high level requester. In some instances response may be direct to the requester without referral through SAF/LL. However, when required by directives, copies of such responses are furnished SAF/LL. The records may be used in responding to subsequent inquiries concerning the same individual. The record system is audited periodically to determine trends on the nature of complaints and questions and for statistical purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by the custodian of the record system and by persons responsible for servicing the records in performance of their official duties who are properly cleared for need-to-know. Records are stored in security file containers/cabinets, locked cabinets or rooms.

Retained for up to 18 months depending on category, then destroyed by tearing into pieces, shredding, macerating, pulping or burning.

Deputy Chief of Staff for Personnel, Headquarters United States Air Force; commanders of major air commands, numbered air forces or comparable level activities, and commanders of headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the system manager or respective local system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Requests from individuals must contain reasonable identifying particulars about the subject in question.

Individuals seeking to access records about themselves contained in this system should address requests to the system manager or local respective system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual's request must contain reasonable identifying particulars about the subject in question.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information provided by major command or consolidated base personnel office personnel, manual or automated personnel records, Air Force policies and procedures, copies of inquiries, congressional/high level officials'/constituents' comments or requests and Air Force replies thereto.

None.

Headquarters United States Air Force, Washington, DC 20330, Personnel Division, Office of Air Force Reserve (AF REPX).

Present and former Air Force civilian employees, Air Force Reserve and Air National Guard personnel, and Retired Air Force military personnel.

Individual inquiries, research material and replies.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Office of Secretary of Air Force and Air Reserve Personnel Center to reply to inquiries.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.

Retained in office files for one year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Requests should include the full name and Social Security Number. Individuals may visit the Personnel Division, Office of the Air Force Reserve, Pentagon, Washington, DC and should provide military identification card or driver's license as means of identification.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Headquarters, United States Air Force, Surgeon General, (SGI), Washington, DC 20330.

Individuals who make high level inquiries regarding medical criteria for Air Force accession; separation; retirement; continued active duty; and medical waivers for flying duty.

Medical opinions generated as a result of high level inquiries regarding Air Force accession, separation, retirement, continued active duty, and medical waivers for flying duty.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used as a cross reference to determine if action has been taken in response to high level inquiry.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Surgeon General, United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Surgeon General, United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Surgeon General, United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions.

None.

At Headquarters United States Air Force, Office of the Surgeon General, Assistant for Congressional and Public Affairs, Bolling Air Force Base, Washington, DC 20332.

Persons who have corresponded with a member of Congress, White House, or other high level federal or state executive officials concerning the professional aspects of care provided in Air Force medical facilities.

File contains copies of all correspondence concerning the inquiry; substantiating documents, such as correspondence or memorandums of telephone conversations with the appropriate medical facility, draft replies, medical records and any other background data.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Records are used as background data for statistical presentations, and historical evidence for repeat inquiries by the same individuals. Portions of records may be loaned or copies provided to the Department of Defense activities for use as background data in evaluating inquiries.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are protected by guards.

Retained in office files for two years after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions and from source documents.

None.

Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Air Force Reserve personnel.

Letter request for orders, amendments, including justification on files on special authorizations when required by order publishing activity.

10 U.S.C. 1162, Reserves: discharge, and E.O. 9397 (SSN).

Used for publication of discharge orders and to verify that discharge orders were published.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name, and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are protected by guards.

Retained in office files for 1 year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.

Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.

Individuals seeking to access records about themselves contained in this system should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.

Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions, police and investigating officers, witnesses and source documents such as reports.

None.

Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Air Force Reserve and Air National Guard personnel. Retired and former Air Force military personnel. HQ ARPC civilian personnel. Air Force active duty military personnel.

Cards, forms, ledgers, record request, computer listings containing individual's name or names, Social Security Number, Air Force service number, grade, Reserve status, present and former address, record of employer, work production statistics, parent and other relevant Reservist or personnel data, Veterans Administration claim number, education institutes Reservist attended, school affiliations, correspondence to and from Federal agencies and employers trying to establish current address of Reservists, vouchers for medical service, final payment of medical service bills, medical action required, notes indicating if individual is authorized to earn point credit, and other personnel data. Documents which contain a summary of action taken or to be taken.

10 U.S.C. 267, Ready Reserve; Standby Reserve; Retired Reserve: placement and status of members; 268, Ready Reserve; 270, Ready Reserve: training requirements; 271, Ready Reserve: continuous screening; 273, Standby Reserve: composition, inactive status list; 275, Personnel records; 278, Dissemination of information; 591, Reserve components: qualifications; 592, Commissioned officer grades; 593, Commissioned officers: appointment, how made; term; 594, Commissioned officers: original appointment; limitation; 8013, Secretary of the Air Force: powers and duties, delegation by, and E.O. 9397 (SSN).

Used to control records distribution; to record location of record, actions taken or/to be taken; used to manage individual's records and Management Information System data; to answer inquiries from individual and Air Force units to which individuals are assigned or are to be assigned or other agencies with a need-to-know of action taken; to verify if author of a letter was a member/or is a member of Reserve and what his or her Social Security Number should be; to search for good address and stop computer mail from going to bad address; used to refer for administrative discharge action on Reservist that cannot be located, advise Reservist or civilian of Reserve matters or Center actions; to provide comprehensive record of all medical actions taken by Surgeon's Office and record authorization for physical examinations at Government expense or no expense and record voucher number; used in preparing point credit authorization and forwarding authenticated point credit forms to servicing personnel office.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, visible file binders/cabinets, card files, on paper, in computers and on computer output products.

Retrieved by name, Social Security Number, system identifier and/or voucher number, school affiliation, or by last address of Reservist.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms, cabinets, and in computer storage devices protected by computer system software. Records are protected by guards.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.

Written request for information should contain full name of individual, Social Security Number, current address, and the case (control) number shown on correspondence received from the Center (if applicable). For personal visits, the individual should provide current Reserve identification card and/or drivers license.

Individuals seeking to access records about themselves contained in this system should address requests to the Records manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, between 8:00 a.m. and 3:00 p.m. on normal workdays.

Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information provided by the individual, extracted from individual records, individual advanced personnel data computer system. For address information secured from last recorded employer, postmaster of city of last recorded address, telephone information operator at last city of good address, parents of Reservist, other relatives of Reservist, Veterans Administration if Reservist has a claim number listed in master personnel record, college or university Reservist attended, Selective Service Board, Internal Revenue Service, public utilities or any other lead that may be found in the master personnel record of the Reservist, military pay records at Defense Finance Accounting System (DFAS), log books and from Consolidated Base Personnel Offices. Medical information is also secured from medical facilities, physicians, medical specialists.

None.

Washington National Records Center, Washington, DC 20409. Modern Military Branch Military Archives Division, National Archives and Records Administration, Washington, DC 20408.

Employees and former employees of the Secretary of the Air Force, and anyone who has corresponded with the Secretary of the Air Force.

Secretary of the Air Force correspondence files covering calendar years 1947 through March, 1972, most of which does not contain personal information.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used for research by Air Force Historian, other government agencies and private institutions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Access is authorized by the Secretary of the Air Force only. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, educational institutions, medical institutions, police and investigating officer, the public media, a corporation, and source documents such as reports.

None.

Secretary of the Air Force, Office of Legislative Liaison (SAF/LL), Washington, DC 20330-1160.

Air Force active duty and retired military personnel, present and former civilian employee, Air Force Reserve and Air National Guard personnel, Air Force Academy nominees/applicants and cadets, Senior and Junior Air Force Reserve Officers, dependents of military personnel, and anyone who has written to the President or a Member of Congress regarding an Air Force issue.

Copies of applicable Congressional/Executive correspondence and Air Force replies.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff: general duties; and Air Force Regulation 11-7, Air Force Relations with Congress.

Information is used as a reference base in the case of similar inquiries from other Members of Congress, in behalf of the same Air Force issue and/or follow-up by the same Member. Information may also be used by appropriate Air Force offices as a basis for corrective action and for statistical purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system.

Storage:

Maintained in file folders and electronic media.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Electronic media records are stored in a secure facility and protected by computer system software; paper records are stored in a secure facility in security file containers/cabinets.

Records will be retained for two years and maintained, retained, and disposed of in accordance with the Air Force Records Disposition Schedule, Table 36-29, Rule 04.01.

Secretary of the Air Force, Legislative Liaison, Congressional inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1160 Air Force Pentagon, Washington, DC 20330-1160.

Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1150 Air Force Pentagon, Washington, DC 20330-1160.

Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Congressional and Executive inquiries and information from Air Force offices and organizations.

None.

Civilian personnel offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Air Force Manpower and Personnel Center/DPMS, Randolph Air Force Base, TX.

Air Force civilian employees paid from non-appropriated funds.

Life cycle personnel actions and related documents related to employment and pay of NAF employees including documents related to employees benefits.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

To document and record personnel action on individual employees and to determine pay and other benefit entitlements.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know.

Retired to National Personnel Records Center upon separation of individual from employment.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the servicing civilian personnel office. Identifying information is required to satisfy custodian of record. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the servicing civilian personnel office maintaining record. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, personnel documents requesting and appointing and paying individual, and from documents related to designation of benefits and beneficiaries.

None.

Headquarters, United States Air Force, Air Force Morale, Welfare, and Recreation Center, Randolph Air Force Base, TX 78150-7000, all major commands and Human Resources offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Pending, current and former Air Force non-appropriated fund civilian employees assigned to billeting and morale, welfare, and recreation Non-appropriated Fund Instrumentalities (NAFI).

Employment information including position authorization, personnel data to include name, grade, Social Security Number and date of birth, suspense information, position control information, projected and historical information.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by as implemented by Air Force Regulation 40-7, Non-appropriated Funds Personnel Management and Administration, and E.O. 9397 (SSN).

To provide system support to HQ AFMWRC and other serviced activities required to maintain a personnel management and records keeping system that pertains to evaluation, authorization and position control, position management, staffing, inventory, career management, benefits and the suspensing and processing of personnel actions; to provide information to all levels of management; to provide information for the transfer between NAFIs, and to provide information to employee unions as prescribed by negotiated contracts.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation apply to this system.

Records may also be disclosed to employee unions as prescribed by negotiated contracts.

Storage:

Maintained in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Master personnel records for pending employees are transferred to the active file upon appointment of the employee; master personnel records for active employees are transferred to the separated employee history file where they are retained for two years subsequent to separation, then transferred to the National Personnel Records Center. The AF Form 2545, NAFI Notification of Personnel Action, is disposed of in accordance with AFR 40-7. Coding forms, on-line terminal message sheets, system quality control products, computer printouts, employee career brief, locator files and personnel and position control registers are destroyed after use. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

HQ AFMWRC/MWOSB, Randolph Air Force Base, TX 78150-7000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the system manager or the servicing Civilian Personnel office.

Individuals seeking to access records about themselves contained in this system should address requests to the system manager or the servicing Civilian Personnel office.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers; financial institutions; educational institutions; police and investigating officers; documents requesting, paying and appointing individual; documents related to designation of benefits and beneficiaries. Information obtained from subject of the record and official personnel folder.

None.

Headquarters Air Force Military Personnel Center, Directorate of Morale and Welfare Operations, Randolph Air Force Base, Texas 78150-6001, Major Command Headquarters, and each Air Force installation with Child Development/Youth Activities programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Eligible children and youths enrolled in Air Force Child Development or Youth Activities programs, their parents/guardians, and Family Child Care (FCC) Providers.

Enrollment/registration records; record of injuries; medication permission records; permanent register; staff and child record; weekly activity plans; incident reports; annual and semiannual program reports; parents/guardians and program surveys; parents'/guardians authorization for testing/field trips; student progress reports; test results; forwarding of school records; daily reservation logs; daily attendance records, and volunteers applications.

The system will also contain FCC Providers' license application; license, and home approval records.

10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 34-701, Child Development Programs; and Air Force Instruction 34-801, Youth Programs.

Used by child development and youth program personnel to enroll children/youths in the child development/youth programs; locate parents/guardians in case of emergency; monitor and properly report injuries and accidents; receive documentation and permission to dispense medications; record and monitor staff-to-child ratio; report program participation and activities; report financial data; assess program needs; enroll and license FCC Providers; record, reserve, and monitor daily attendance; and maintain information for waiting lists.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records from this system may be disclosed to civilian physicians or hospitals in the course of obtaining emergency medical attention for children.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper and card stock records maintained in file folders. Data will also be maintained in computer files.

Retrieved by family name or FCC Providers' name.

Records are maintained in locked file cabinets, locked desk drawers or locked offices. Computers and disks will be stored in locked cabinets or locked rooms. Records are accessed by the program directors, assistant directors, family day care coordinators/out-reach workers and clerks/administrative personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.

Retained in office files for one year after child/youth leaves program or until parent/FCC provider requests transfer of records to another base, whichever comes first. In the event the records are not transferred, they will be destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138.

Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The full name of the person/provider will be required to determine if the system contains a record about him or her. A military identification card or drivers license will be required as proof of identity.

Individuals seeking access to records about themselves contained in this system should address written requests to the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

A military identification card or drivers license will be required as proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from parents, volunteers, FCC applicants, and documentation by authorized child development and/or youth activities personnel.

None.

Commissaries, Services, Clothing Sales Stores and any other check cashing facilities at Air Force installations. Official mailing addresses are as an appendix to the Air Force's compilation of systems of records notices.

Persons whose checks, presented at these facilities, have been dishonored and or whose check cashing privileges have been suspended or revoked.

Letters, cards and listings on individuals who have cashed bad checks at base facilities.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Identify individuals whose check cashing privileges are suspended or revoked and to refuse check cashing services to such individuals.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on paper records in card or listing media. Documents are filed in folders or card boxes and posted in or near the cashier's cage or cash register box at the check cashing facility.

By name and/or Social Security Number.

Records are accessed by custodian of the record system and stored in locked cabinets, containers, or rooms.

Retained until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

For commissaries and clothing sales stores; Director, Engineering and Services, Deputy Chief of Staff, Programs and Resources, Headquarters United States Air Force, Washington, DC 20330; and Chief, Services Division at the installation having jurisdiction over commissary or clothing sales store. For all other check cashing facilities; Chief of the activity having the check cashing facility.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate system manager.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate system manager.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information received from check cashing sources.

None.

At all Air Force bases, stations, laboratories, and centers operating automated library systems. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notice.

All military personnel and dependents; civilian personnel (including contractors) and dependents who are authorized to use Air Force libraries.

Social security number, library card number, name, base and/or home address, privilege code, statistical code, base organizational affiliation code, telephone number(s), expiration date, registration date, issuing library, number of cards issued, service code (if appropriate), and graduate school code (if appropriate) for special borrowers; on-line patron registration which may include at some locations security clearance level/special accesses; need-to-know subject areas, and citizenship.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 34-270, Air Force Library and Information System, and E.O. 9397 (SSN).

This system is used to track accountability of materials charged via operation of the library's automated circulation control system; to follow up on delinquent borrowers by generation of overdue notices, to clear departing patrons and delete their names from the file, to issue library cards, and to ensure proper control of classified and limited distribution material.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air force's compilation of record system notices apply to this system.

Storage:

Maintained in computer and computer output products, and on paper application forms.

Individual's name, Social security Number, and library card number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are destroyed when expended, when material is returned on consolidation of records, or on other proper settlement of responsibility. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director, Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at location of assignment.

Individuals seeking to access records about themselves contained in this system should address requests to the Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at location of assignment.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-322; 32 CFR part 806b; or may be obtained from the system manager.

Personal information obtained from the individual.

None.

Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Active and inactive artists whose work is included in the Air Force Art Collection and individuals donating art.

Artist name, mailing address, phone numbers (home, work, and cell), Social Security Number, Passport Number for overseas travel, foreign ID number, birth date, Art Society Affiliation, e-mail address, and biography. Individuals donating art (collectors): name, mailing address, e-mail address and phone number.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 84-104, Art Program; and E.O. 9397 (SSN).

Used by the Air Force Art Program Office to manage all aspects of the Air Force Art Collection, including inventories of artwork; to facilitate the artists' travel in support of the Art Program, to include generation of travel orders, trip coordination, and base access. The information is also used to maintain a current artists' or collector's record for participation in the program for mail-outs, and quarterly updates about the program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers, and on computer output and storage products.

Records relating to the artists are retrieved by name or social security number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Destroy when superseded, obsolete or no longer needed, whichever is later.

Non-Commissioned Officer In Charge, Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Requests should include the full name and Social Security Number.

Individuals seeking access to information about them contained in this system should address written inquiries to or visit the Air Force Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Requests should include the full name and Social Security Number.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, source documents such as reports and forms.

None.

Headquarters Air Force News Agency, 203 Norton Street, Kelly Air Force Base, TX 78241-6105. Subsystems of the main system may be located at the Public Affairs Office at the Army/Air Force Base, Army/Air National Guard or Army/Air Force Reserve or similar installation to which an individual is assigned.

All Army/Air Force active duty military personnel, Army/Air Force Reserve Army/Air National Guard personnel recently selected for promotion, reassigned, awarded a medal or decoration, or who otherwise participated in a newsworthy event. Under certain categories, DoD civilians are also authorized to participate.

Biographical information including, but not necessarily limited to name, Social Security Number, current grade, marital status, local address, name and address of parents or guardians, educational background and military history, photographs. Information is usually, but not necessarily, contained in an Information for Hometown News Release Form, DD form 2266, or similar form.

10 U.S.C. 8013, Secretary of the Air Force, and 8034, and E.O. 9397 (SSN).

Preparation of news releases for distribution to newspapers and broadcast stations throughout the United States.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information from this system of records may be disclosed to the media as part of a news release.

The 'Blanket Routine Uses' that appear at the beginning of the Air Force's compilation of systems of records apply to this system.

Storage:

Maintained in file folders and visible file binders/cabinets, as well as on computers and computer output products.

Retrieved by name and Social Security Number within date of release.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets and rooms. Those in computer storage devices are protected by computer system software.

Disposition pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration. All records will be retained until approval is granted.

Chief, Print Division, Army and Air Force Hometown News Service, Kelly Air Force Base, TX 78241-6105.

Individual seeking to determine whether this system of records contains information about themselves should address written requests to or visit the Print Division, Army and Air Force Hometown News Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105. Inquiries about a subsystem should be addressed to the Public Affairs Officer at the base or installation of the individual's assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to or visit the Print Division, Army and Air Force Hometown News Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105 or the installation Public Affairs Officer. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

The Air Force rules for accessing records and contesting contents and appealing initial determinations are published in Air Force Instruction 37-132, 32 CFR part 806b, or maybe obtained from the system manager.

Information obtained from the individual.

None.

Office of the Secretary of the Air Force, Secretary Staff Group, 1670 Air Force Pentagon, Washington, DC 20330-1670.

Military and civilian officials of the Federal Government (including Presidential Appointees), prominent Americans in and out of government who are involved in defense matters, and reporters and syndicated columnists or commentators who write on defense matters.

For military and civilian officials of the Department of Defense and for Presidential Appointees: Copies of official biographies released by the Department of Defense or by the White House. A speech subsystem may contain copies or excerpts of speeches by military and civilian Federal Government officials speaking about defense matters. A clippings subsystem may contain news media clippings about activities or statements of prominent Americans.

10 U.S.C. 8013, Secretary of the Air Force.

To respond to requests from Air Force and Department of Defense officials for any of the following information: Biographical material about key government officials; public statements by government officials about defense matters; defense related statements or activities of prominentAmericans, as reported in news media; or publishing history of writers on defense matters.

In addition to those disclosures generally permittedunder 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and note books/binders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and stored in locked cabinets or rooms.

Disposition pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration. All records will be retained until approval is granted.

Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the public media and from source documents such as reports.

None.

Office of the Secretary of the Air Force, Public Affairs (SAF/PAC); Air Force installations and USAF Recruiting Service offices, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Non-Air Force civilians, generally, but not limited to civilian leaders of the local community. Segments of the system may be specialized; e.g., active and retired military persons identified by special interests, teachers or other persons in governmental agencies qualified or considered to lecture in Air Force training courses, winners of AF-sponsored Science Fairs.

Biographical data usually including, but not limited to: name; business and home address and telephone numbers; name of spouse and family; description of positions in business and community affiliations with Air Force-oriented civic organizations and photographs. For Science Fair winners: Name/date of fairs; name of school; year in school; name of project; judging category, previous selection as Air Force winner with year and name of fair. May include summaries of circumstances of visits to the installation.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by.

Used by Public Affairs Officers, Executive Officers, Protocol Officers, or Commanders as reference for planning official functions, reporting to higher headquarters, selecting lecturers for training courses, and submitting nominations for Air Force or Department of Defense conferences or other functions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders and in notebooks/binders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Office of the Secretary of the Air Force, Office of Public Affairs (SAF/PAC), Washington, DC 20330-1000, or the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the public media, a state or local government, source documents such as reports, Federal agencies staff recommendations, and Science Fair questionnaires.

None.

Biographies of active duty general officers and high-level civilian personnel of the Department of the Air Force Service Information and News Center, Kelly Air Force Base, TX 78241 (AFSINC/IIB). Record system segments or duplicates pertaining to active duty general officers may be found at the Office of Public Affairs, Office of the Secretary of the Air Force, Washington, DC 20330; Headquarters of major commands and at all levels down to and including Air Force installations. Also at Air Force libraries, offices of air attaches to United States Embassies, Air Force sections of Military Assistance Advisory Groups and missions; unified activities and unified commands. Additional locations include the Air Force Chief Historian (AF/CHO), Washington, DC 20330; Assistant for General Officer Matters (AF/MPG), Washington, DC 20330; and the Aerospace Historical Foundation, University of KS. Biographies of retired Air Force general officers are located at the Media Relations Division, Secretary of the Air Force Office of Public Affairs (SAF/PAM), Room 5C879, The Pentagon, Washington, DC 20330, and at the Retired Activities Section, Assistant DCS/Personnel, Air Force Manpower and Personnel Center (AFMPC/AFPMSDMI), Randolph Air Force Base, TX 78150. Biographies of key civilian employees of the Office of the Secretary of the Air Force and of Headquarters, United States Air Force, relocated at the Director of Civilian Personnel, Washington, DC 20330. Biographies of key civilian employees at subordinate organizational levels may be found at the office of the Director of Civilian Personnel. Biographies of Air Reserve general officers are at Headquarters, USAF/REL, Washington, DC 20330. Record segments or duplicates may be found at the Office of Public Affairs, Headquarters, of the United States Air Force, major commands an major subordinate commands. Air Force Manpower and Personnel Center (AFMPC/DPMYR), Randolph Air Force Base, TX 78150; Headquarters, Air Force Reserve (Commander and Public Information Office), Robins Air Force Base, GA 31098; Air Reserve Personnel Center (Commander and Public Affairs Office), Denver, CO 80280; Headquarters, Military Airlift Command (CSB), Scott Air Force Base, IL 62225; Secretary of the Air Force, Manpower and Reserve Affairs (MRR), Washington, DC 20330; the Reserve Forces Policy Board, Washington, DC 20330; and the offices of all Air Reserve general officers. Biographies of Air National Guard general officers are located at the National Guard Bureau, Washington, DC 20310. Records system segments of duplicates may be found at Department of the Army major divisions and installations. Headquarters of the major commands and separate operating agencies. Army readiness regions; the offices of Army Guard and Air National Guard Liaison Officers; the Aerospace Audio-Visual Service, Norton Air Force Base, CA 92404; the Office of the Secretary of Defense; the Office of the Secretary of the Navy; the Library of Congress; the Air Force Association; the Army Association; the Reserve Officers Association; Air Force libraries; the Air War College, the offices of all National Guard and Air National Guard general officers, and the offices of state Adjutants General. Specific addresses may be obtained form the National Guard Bureau. Biographies prepared under the official biographies program for key military and civilian personnel of other Air Force organizations may be found at the Office of Public Affairs. Headquarters of major commands and at all levels down to and including Air Force installations. Headquarters United States Space Command (HQ USSPACECOM).

The Secretary of the Air Force, Under Secretary and assistant secretaries of the Air Force, Air Force general officers on active duty or retired, Air Reserve and Air National Guard general officers, Air Force personnel assigned as pilots to the Manned Space Program, and key military and civilian personnel at all Air Force organizations. Key personnel in Office of the Secretary of Defense (OASD), military departments, and HQ USSPACECOM.

Includes, but not limited to, summary of military service (including dates and locations of assignments and dates of promotions), military honors and awards, educational background, date and place of birth, marital status, name of spouse and family, and any additional personal information provided by the general.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties delegation by.

Biographies are prepared to support the Air Force policy to keep its members and the public informed about the Air Force and its leaders. Biographies may be used as resource documents in preparing news releases or other public information material and are included in the official personnel records of all general officers.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

In their final form the biographies are considered published, public domain material may be released to any requester on an as needed or as requested basis.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

No specific safeguards required.

Retained in office files until superseded obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241, for all biographies of active duty general officers and key civilians assigned to the Office of the Secretary of the Air Force or to Headquarters Air Force. Biographies for Air Reserve general officers at Headquarters USAF/REL; Air National Guard general officers at the National Guard Bureau, and retired officers from the Media Relations Division (SAF/PAM). All other biographies: Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Air Force Service Information and News Center, the National Guard Bureau, Headquarters, USAF/REL, Media Relations Division (SAF/PAM) or the Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the public media and information obtained from source documents such as reports. Subject to final review before publication.

None.

Secretary of the Air Force, Office of Public Affairs (SAF/PA), Room 4D926, Washington, DC 20330.

Officers and key civilians (grade GS-10 or higher) currently assigned to positions in the Secretary of the Air Force Office of Public Affairs and its component divisions.

Biographical information including summary of military service, educational background, marital status and special interests.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Serves as a ready reference of assigned personnel for the Director of Public Affairs, Office of the Secretary of the Air Force; used in preliminary personnel evaluations for reassignment within the Secretary of the Air Force Office of Public Affairs and throughout the Public Affairs field.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, financial institutions, trade associations, automated system interfaces and from the public media.

None.

Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330; Washington National Records Center, Washington, DC 20409.

Members of the Air Force Reserve assigned to Mobilization Augmentation (MA) positions within the Secretary of the Air Force Office of Public Affairs.

Applications for mobilization augmentee status, training, or assignment; orders to training or active duty; training completion certificates; pertinent correspondence.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Serves as a training record for, 'Participation and Assignment Within the Reserve Components;' used by supervisory personnel to determine eligibility for promotion or reassignment.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.

Retained in office files for two years after the individual completes or discontinues a training course, then retired to Washington National Records Center, Washington DC 20409, and, after 28 additional years, they are then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA), Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant for Reserve Affairs, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330. Individuals inquiring by mail should furnish their name and service number. Individuals making personal visits to the Office for Plans and Resources should have in their possession a valid identification card (DD Form 2AF(RES)).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Reserve Forces Liaison Officer, Office for Resources and Projects, Secretary of the Air Force Office of Public Affairs (SAF/PAX) Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.

Individuals who are scheduled to attend, are attending, or have attended the Air Force Short Course in Communication at the University of Oklahoma.

Name, current active duty grade, and Social Security Number; class dates, copies of orders; copy of application to the University of Oklahoma; copies of transcripts from prior education; copies of final grades in the Short Course in Communication.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Provides the Academic Detachment Liaison Non-Commissioned Officer in Charge and the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX) with historical background on the conduct of the course; serves as a ready reference for students to verify or resolve questions concerning their attendance at the Short Course.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in safes.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of Oklahoma, Norman, OK 73069.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer or the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, especially the Office of Admissions and Records, University of Oklahoma; Information obtained from source documents such as reports.

None.

Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.

Active duty Air Force Public Affairs Officers in the grades of 2nd Lieutenant through Colonel.

Brief service history (including current grade and duty location), educational background, and information on previous attendance at the Air Force Short Course in Communication.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Public Affairs Career Management Staff Officer, Air Force Manpower and Personnel Center (AFMPC/DPMROS4D), Randolph Air Force Base, TX 78150, and by the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330, to determine eligibility of Public Affairs Officers to attend future classes in the Air Force Short Course in Communication.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in card files.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of OK, Norman, OK 73069.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer or from the Chief, Office for Plans and Resources Projects, Secretary of the Air Force Office of Public Affairs, addresses as given.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data extracted from surveys of all Public Affairs Officers provided by major commands and separate operating agencies on all assigned Public Affairs Officers. Updated annually.

None.

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 01, Randolph Air Force Base, TX 78150-4527, and a contracted advertising agency provide recruitment advertising for the Air Force - location depends on the contractor.

Air Force Opportunity Center (AFOC); (duties at this center are performed by a civilian contractor who is engaged by the Air Force to provide lead fulfillment services. Contact the system manager for specific locations).

Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Respondent's inquiry record containing name, address, date of birth, sex, telephone number, advertising medium, recruiting program in which interested, and source of referral, including name and Air Force base assigned. Recruiter contact records containing success of contact efforts, reason for not contacting, how contact was made, confirmation of educational level, qualification and status of individual.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002; and E.O. 9397 (SSN).

The contractor fulfills requests from respondents for information about the Air Force and notifies appropriate recruiting activities of respondent's interest. Contractor develops statistical summaries which are used by U.S. Air Force Recruiting Service to evaluate the effectiveness of the advertising and referral programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in paper form, in file folders and in computers and on computer products.

Retrieved primarily by name or Social Security Number. May be retrieved by recruiting program or any category in the data base.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms, cabinets, and computers. Those in computer storage devices are password protected and encrypted by computer system software prior to transmission.

Retained by contractor at the AFOC for two years after end of fiscal year in which all actions are completed, then records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Advertising and Promotion, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual respondent and automated system interfaces.

None.

Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Air Force Junior Reserve Officer Training Corps (AFJROTC) instructor applicants and instructors.

Application for AFJROTC instructor duty, processing checklist, applicant evaluation forms, interview record, last 10 Airman Performance Reports or Officer Effectiveness Reports or summary of last 10 reports which includes period of supervision and overall evaluation, letter requesting Defense Central Index of Investigation (DCII) name check, photograph, Report of Separation from Active Duty, Retirement Order (if applicable), Commander's recommendation (for noncommissioned officers on active duty only), miscellaneous correspondence such as resume and letter of recommendation, copy of AF retirement physical and Physical Evaluation Board Findings if applicant is retired with 30 percent or more disability awarded by VA, letter requesting medical evaluation of AFJROTC instructor applicants for personnel retired with 30 percent or more disability, letter verifying dependents, instructor preference card, instructor intent letter, contract data cards, termination letters, certification certificates, AFROTC Form 0-217, Change in AFJROTC Instructor Status, AFROTC Form 0-214, AFJROTC Instructor Contract Card, AFROTC Form 98 or 0-218, Air Force Junior ROTC Instructor Evaluation Report, letters pertaining to appeals of ratings and/or comments on AFROTC Form 98 or 0-218 and instructor termination questionnaire.

10 U.S.C. 102, Junior Reserve Officers' Training Corps; Air Force Instruction 36-2010, Air Force Junior Reserve Officers' Training Corps; and E.O. 9397 (SSN).

Used to evaluate applicant qualifications for employment as AFJROTC instructors. Also used to determine if instructor is meeting Air Force standards.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, and on computer magnetic tape and computer printouts.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Those in computer storage devices are protected by computer system software.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting and overwriting.

Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.

Visitors must show armed forces identification card and some additional source of positive identification.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, the bureau of motor vehicles, a state or local government, witnesses and from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.

None.

Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each AFROTC detachment located at the respective detachments. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force Human Resources Laboratory, Brooks Air Force Base, TX 78235-5601 is official repository for permanent record of all Air Force Officer Qualifying Test scores.

Air Force applicants testing at Air Force detachments.

Name, detachment, date of test, test scores, Social Security Number, air science year, number of test administrations, institution category, race, sex, marital status, education level, and program applying for.

10 U.S.C. Chapter 103, Senior Reserve Officers' Training Corps; Military Selective Service Act of 1967, Section 6, (50 U.S.C. 456); 10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps (AFROTC), and E.O. 9397 (SSN).

Scores are used to evaluate applicants against criteria for entrance into AFROTC, and as a measure of quality. Scores are entered in cadet records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, visible file binders/cabinets, in computers and on computer output products.

Retrieved by name and Social Security Number, location of test administration and date of testing.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

HQ AFROTC/RRAF will maintain records of scores attained on tests administered at AFROTC detachments for a period of four years or when no longer needed for research. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.

Requests should include full name, Social Security Number, location of test administration, and date of testing.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.

Requests should include full name, Social Security Number, location of test administration, and date of testing.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual's test results.

None.

United States Air Force Recruiting Service Liaison Office, 900 Voyager Drive, Suite 4, Lackland Air Force Base, TX 78236-5724.

United States Air Force Basic Trainees who register complaints concerning their enlistment in the United States Air Force.

Records resulting from personal interviews with basic trainees who file complaints about their enlistment, including, but not limited to, investigations on each complaint, conclusions and recommendations.

10 U.S.C. 503, Enlistments: recruiting campaigns; Air Education and Training Command Regulation 33-2, Recruiting Procedures for the United States Air Force, and E.O. 9397 (SSN).

Provides a record of interviews with basic trainees who register complaints about the enlistment procedure. The data is used by the Recruiting Service Liaison Office to investigate the complaints and keep the Commander, United States Air Force Recruiting Service advised of the nature of complaints being received. It is also used as the basis for making procedural changes in the United States Air Force Recruiting Service when a trend develops in a specific area.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Records are cut off at the end of each calendar year in which case files are closed, held for one additional year, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Superintendent, United States Air Force Recruiting Service Liaison Office, 900 Voyager Drive, Suite 4, Lackland Air Force Base, TX 78236-5724.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 900 Voyager Drive, Suite 4, Lackland Air Force Base, TX 78236-5724.

Individuals seeking to access records about themselves contained in this system should address requests to the Superintendent, United States Air Force Recruiting Service Liaison Office, 900 Voyager Drive, Suite 4, Lackland Air Force Base, TX 78236-5724.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Records contain specific complaints/allegations made by the individual and responses to the complaints/allegations by appropriate Air Force Recruiting Service personnel.

None.

Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527, Directorate of Recruiting, and recruiting activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force enlisted personnel entering active duty. Individuals tested and processed for Air Force enlistment. Potential Air Force enlistees qualified through the Armed Services Vocational Aptitude Battery (ASVAB) high school testing program. Other military services Delayed Enlistment Program (DEP) and active duty enlistees. Applicants for Air Force officer commissioning programs. Air Force enlisted personnel on recruiting duty.

Air Force enlistment processing records showing name, Social Security Number, scores on all qualification tests, physical job qualifications, job preferences, jobs offered, jobs accepted, other personal data relevant to jobs offered, recruiting and processing locations, education data, and dates of processing.

Airman trainee history records containing name, Social Security Number, and other personnel data for assignment from basic military training, revised job preferences, security clearance investigations, dependent data, education, test scores, grade and promotions, biographical history, physical information, drug abuse history, enlistment personal and guaranteed training enlistee program data, separation data, classification data, service dates, technical school eliminations, separations, honor graduates, and Article 15/courts-martial actions.

Records for high school seniors who are ASVAB tested and meet the basic Air Force enlistment criteria showing name, mailing address, test scores, and high school where tested.

Enlistment processing records for other military services showing Social Security Number, name, state and county of residence, test scores, educational level, physical profile, processing date and location, prior service, and other personal data such as age, sex, race, marital status, and number of dependents.

Officer applicant records showing Social Security Number, name, and other educational and personal data necessary for the processing of candidates for commissioning as Air Force Officer.

Air Force enlisted recruiter individual records showing such items as Social Security Number, name, recruiting office assigned, and date assigned to Recruiting Service.

10 U.S.C. 503, Enlistments: recruiting campaigns, Air Education and Training Command Regulation 33-2, Recruiting Procedures for the United States Air Force, and E.O. 9397 (SSN).

To furnish leads to the field recruiters derived from the high school ASVAB testing program, evaluate Air Force recruiters on effectiveness of screening out potential under/overweight applicants, evaluate recruiter's and job counselor's activity and efficiency levels, analyze pre-enlistment job cancellations for common reasons, analyze post-enlistment training pipeline attritions for common reasons, evaluate Air Force job reservation pool and past enlistments for effect of potential changes in enlistment policies in areas such as mental qualifications and physical qualifications, evaluate interservice recruiting performance, screen other service enlistees from Air Force advertising lead files, determine pass/fail rates for mental and physical testing, track training performance of Air Force enlistees, study the correlation of job held with performance on the job, study correlation of quality indicators with post-enlistment performance, feedback to field recruiters of individual records on all training attritions, and analyze advertising responses.

Used by the personnel record maintenance activity to cross-check file completeness and accuracy. Individual records are aggregated into various statistical analyses for all levels to ascertain recruiting and seasonal procurement trends, to predict future potential developments, and to assist in the development of procurement, classification, and assignment policies for Air Force military personnel.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Records are stored in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Enlistment processing records and recruiter records are retained until no longer needed; recruiter personnel records are retained for one year after individual is removed from recruiter production status; potential enlistee records and high school test records are retained for two years or when no longer needed, whichever is sooner; advertising lead records are retained for two years after end of FY and interservice recruiting records are retained for three months after the end of the month case file was received by the recruiter. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting. These retentions are built into the computer system program with automatic software controlled deletions from the machine-readable record.

Directorate of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Directorate of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Request must contain full name, Social Security Number and current mailing address.

Individuals seeking to access records about themselves contained in this system should address requests to the Directorate of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Request must contain full name, Social Security Number and current mailing address.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

The source of all records in the system are from automated system interfaces.

None.

Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Air Force enlisted personnel entering active duty. Individuals tested and processed for Air Force enlistment. Potential Air Force enlistees qualified through the Armed Services Vocational Aptitude Battery (ASVAB) high school testing program. Applicants for the Officer Training School. Air Force active duty officer and enlisted personnel.

Survey analysis records containing such items as Social Security Number, biographical and opinion survey data, supervisor's ratings, achievement, aptitude, reading, vocational interest and adjustment and temperament inventory scores, Air Force tech training class score, statistics and trend analysis.

10 U.S.C. 503, Enlistments: recruiting campaigns, Air Education and Training Command Regulation 33-2, Recruiting Procedures for the United States Air Force, and E.O. 9397 (SSN).

Research statistical reference file used by Headquarters United States Air Force Recruiting Service. Specific uses are to: (1) evaluate the quality of Air Force military personnel procured by Air Force Recruiting Service; (2) develop a more objective screening process for entry into recruiting duty; and (3) develop opinion-based recommendations for recruiting effort improvements.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Records are stored in file folders, in computers and on computer output products.

Retrieved by Social Security Number, study control number or name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are retained until no longer needed. ASVAB records are destroyed after two months. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals, supervisors, from Air Force Technical Training Centers and from the Recruiting Activities Management Support System (RAMSS).

None.

Deputy Chief of Staff for Personnel, Headquarters Air Education and Training Command, 1851 1st Street East, Suite 1, Randolph Air Force Base, TX 78150-4315, and Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Active duty ATC enlisted and officer recruiter personnel relieved from duty.

Individual military record containing active case data.

10 U.S.C. 503, Enlistments: Recruiting Campaigns, and Air Education and Training Command Regulation 33-2, Recruiting Procedures for the United States Air Force.'

DCS/P and USAFRS use data to monitor relief actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Stored in locked building.

Retained in office files for one year after annual cutoff, then destroyed.

Deputy Chief of Staff for Personnel, Headquarters Air Education and Training Command, 1851 1st Street East, Suite 1, Randolph Air Force Base, TX 78150-4315.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Deputy Chief of Staff for Personnel, Headquarters Air Education and Training Command, 1851 1st Street East, Suite 1, Randolph Air Force Base, TX 78150-4315.

Individuals seeking to access records about themselves contained in this system should address requests to the Deputy Chief of Staff for Personnel, Headquarters Air Education and Training Command, 1851 1st Street East, Suite 1, Randolph Air Force Base, TX 78150-4315.

The Air Force rules for accessing records and contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132, 32 CFR part 806b, or may be obtained from the system manager.

Information is obtained from source documents, such as reports.

None.

Headquarters Air Education and Training Command, 550 D Street East, Randolph Air Force Base, TX 78150-4433, input/output remote at 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605, and Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Air Force active duty enlisted personnel. Attached records for Air National Guard and Air Force reserve personnel attending basic military training and the Officer Training Group. Active duty enlisted personnel attending Officer Training Group in TDY status.

Airmen trainee records containing name, Social Security Number, and other personal data for assignment from basic military training, security investigation, job preferences, dependent data, education, test scores, grade and promotions, biographical history, physical data, drug abuse history, enlistment personnel and guaranteed training enlistee program data, separation information, classification data, service dates, and basic training flight, squadron, entry and graduation dates.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and Air Force Instruction 36-2108, Airman Classification. E.O. 9397 (SSN).

To create an initial record for the Base Level Military Personnel Data System (BLMPS); to provide Air Force Military Personnel Center (AFMPC) with initial accession information on non-prior service enlistees; provide for improved classification and assignment procedures using computer processes; provide necessary information to Joint Unit Military Pay System (JUMPS) and Lackland Entering Pay System (LEAPS) for establishment of military pay records; interface the data ring process to the maximum extent with other functional areas; and to standardize and simplify personnel processing for the 3700 Mission Support Squadron, Lackland Air Force Base, TX, so that they may more effectively control record preparation, processing, and classification actions necessary to transition civilian enlistees to military status.

Aptitude tests are administered; biographical history and job and assignment preferences are collected; and personal data is collected from enlistment records to establish a mechanized record necessary to support classification and assignment of trainees. Accession and update data is furnished through automatic interface to the advanced Personnel Data System (PDS) at AFMPC and Air Training Command, Randolph Air Force Base, TX; to JUMPS at Defense Accounting and Finance Center, Denver, CO, and to LEAPS at accounting and finance, Lackland Air Force Base, TX.

History records are furnished monthly to the Human Resources Laboratory, Personnel Research Division (HRLPRD) Brooks Air Force Base, TX, for statistical analysis and to HQ USAF Recruiting Service/RSO, Randolph Air Force Base, TX, for use in the enlistee quality control monitoring system. Data is used to prepare forms, processing schedules, reassignment and promotion orders, classification actions, transaction and error rosters, autodin lists, and management products necessary to administer trainees while at Lackland Air Force Base, TX. Standard BLMPS products such as JUMPS transaction registers, strength balance reports, and suspense lists are prepared. Changes in basic data, promotions, reassignments, separations, and duty status changes are reported to PDS, JUMPS, and LEAPS as the action occurs. History records used at HRLPRD and the enlistee quality control monitoring system are augmented by additional data from PDS and technical training centers and are used to evaluate the quality of airmen enlisted in the USAF and the effects of changes in procurement and classification policies.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records for basic trainees are retained in active file until departure from basic military training is confirmed then transferred to history file on magnetic tape for one year. Records for Officer trainees are maintained in the active file until end of fiscal year in which they enter training and then transferred to history file on magnetic tape for one year. History file is destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from automated system interfaces, from source documents such as reports, and from forms prepared during enlistment processing and completed during interviews and testing at 3731 Personnel Processing Squadron.

None.

Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each Reserve Officer Training Corps detachment located at respective detachments.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force Reserve Officer Training Corps (AFROTC) cadets applying for, or enrolled or previously enrolled within the past three years, in the professional officers course or the general military course, if the latter participation was in a scholarship status.

Applications for enrollment in the Air Force Reserve Officers' Training Corps (AFROTC) courses, applications for the AFROTC scholarship program substantiation records of qualification for the courses or programs, acceptances of applications, awards of scholarships, records attesting to medical, academic, moral and civic qualifications, records recording progress in flying instruction, Euro-NATO Joint Jet Pilot Training (ENJJPT) application data, academic curriculum and leadership training, counseling summaries, records of disenrollment from other officer candidate training; records of separation or discharge from officer candidate training; records of separation or discharge of prior service members; financial record data, certification of degree requirements; Regular appointment nomination data, records tendering and accepting commissions, records verifying national agency checks or background investigation, records required or proffered during investigations for disenrollment, legal opinions, letters of recommendations, corroboration by civil authorities, awards, citations; and allied papers.

Field training administration records consist of student performance reports.

10 U.S.C. Chapter 33, Original Appointments of Regular Officers in Grades Above Warrant Officers; 10 U.S.C. Chapter 103, Senior Reserve Officers' Training Corps; E.O. 9397 (SSN); Air Force Instruction 36-2011, Air Force Reserve Officers Training Corps (AFROTC); and Air Force Officer Accession and Training School Instruction 36-2011, Administration of Senior Air Force Cadets.

Used for recruiting and qualifying a candidate for acceptance as an AFROTC cadet, continuing the cadet in the program and awarding an Air Force commission.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, note books/binders, in computers and on computer output products.

Retrieved by name, Social Security Number and detachment number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records at unit of assignment are destroyed one year after acceptance of commission or one year after disenrollment. Records at HQ AFROTC for disenrolled cadets are destroyed after three years. Computer records are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Senior Program, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and Commander of appropriate AFROTC detachment.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the AFROTC Detachment Commander at location of assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.

Individuals seeking to access records about themselves contained in this system should address requests to the AFROTC Detachment Commander at locations of assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Sources of records in the system are educational institutions, secondary and higher learning; government agencies; civilian authorities; financial institutions; previous employers; individual recommendations, interviewing officers; and civilian medical authorities.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that disclosure would reveal the identity of a confidential source.

Central records maintained at Four-Year AFROTC Scholarship Branch (RRUF), Maxwell Air Force Base, AL 36112; computer printout summary data sent to AFROTC and Air Force Junior Reserve Officer Training Corps (AFJROTC) detachments; AFROTC area admission counselors located at selected AFROTC detachment, and congressmen at their request. Addresses are maintained by the AFROTC Commandant, Maxwell Air Force Base, AL 36112.

High school students or graduates who apply for the four-year scholarship.

AFROTC administrative unit; applicant's address; AFROTC detachment located at the educational institution to be attended by the applicant; AFROTC detachment which the applicant desires to attend; AFJROTC unit attended by applicant; college entrance examination board scores; applicant's class standing and size of class; applicant disqualification causes; personal interview actions and associated waivers as required; applicant medical status; applicant's full name; AFROTC program qualification; applicant medical remedial requirements; applicant scholarship status; applicant Social Security Number; applicant test qualification; civil air patrol wing attended; applicant's high school and address; applicant high school decile placement; applicant grade point average; applicant telephone number; applicant date of birth; applicant statement of understanding and intent; medical testing facility; AFROTC area admission counselor's areas of responsibilities; applicant scholarship choices; AFROTC four-year central scholarship selection board results; applicant's designated scholarship; civil involvement information and associated waivers as required; name of educational institution to be attended by applicant; applicant's high school principal evaluation; AFJROTC instructor evaluation of a cadet; high school transcripts; application forms.

10 U.S.C. 2107, Financial assistance program for specially selected members; and Air Force Regulation 45-48, Air Force ROTC.

Used by AFROTC scholarship program office, AFROTC detachments, and AFROTC area admission counselors for processing and awarding of AFROTC 4-year scholarships; counseling applicants concerning application difficulties and problems; and the recruiting of applicants into the AFROTC program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, visible file binders/cabinets, and on computer and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and controlled by computer system software.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief, Four-Year Scholarship Branch, Maxwell Air Force Base, AL 36112.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Four-Year Scholarship Branch, Maxwell Air Force Base, AL.

Requests should include the full name, military-applicant status, and Social Security Number or military service number. Individuals may visit the AFROTC scholarship Programs Office, Maxwell Air Force Base, AL 36112. Individuals must provide their full name, military applicant status, and Social Security Number or service number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Four-Year Scholarship Branch, Maxwell Air Force Base, AL.

Requests should include the full name, military-applicant status, and Social Security Number or military service number. Individuals may visit the AFROTC scholarship Programs Office, Maxwell Air Force Base, AL 36112. Individuals must provide their full name, military applicant status, and Social Security Number or service number.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, automated system interfaces, police and investigating officers and from source documents such as reports.

None.

Officer Training School, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Officer trainees while attending Officer Training School (OTS).

Officer trainee record showing name, performance data such as written and physical fitness test scores, measurement evaluations, merits and demerits earned, involvement in remedial programs, counseling documentation, student disposition indicators showing first time in training or recycled back into the program.

10 U.S.C. Chapter 907, Schools and camps as implemented by Air Force Instruction 36-2013, Airman Commissioning Programs and Officer Training School.

To monitor the progress of an individual toward completion of the program. Records may be grouped by class, squadron, flight, or performance factor in the accomplishment of evaluations of the program or the individual in relation to peers. Studies, analyses, and evaluations that use these records are intended to rank order graduates for each class and determine award winners, e.g., Distinguished Graduate, Top Academic Winner, etc.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Records are stored on magnetic tape, disk units, in computers and on computer output products.

Retrieved by individual's name, class, squadron, or flight.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are retained for two years after class graduation then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, flight commanders, OTS instructors, personnel specialists and members of the registrar's office.

None.

The system is centrally administered by the Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Computer processing for the system is performed by the Technology Support Division.

The system may have a record for any person who since January 1, 1968 has completed a formal course of instruction conducted by one of the Air Force schools identified in the current Community College of the Air Force General Catalog. Such courses do not include pre-commissioning courses and courses conducted exclusively for officers or their civilian counterparts. The system includes records reflecting Air Force courses completed before 1968 and other educational accomplishments for persons who as enlisted members of the Air Force registered in programs of study leading to credentials awarded by the college. Both here and where appropriate below, the general term Air Force includes the regular Air Force, the Air Force Reserve, and the Air National Guard.

Individual academic records and, where necessary to serve airmen registered in study programs leading to credentials awarded by the college, a variety of source or substantiating records such as copies of registration applications and document control records derived from such applications, civilian college transcripts, college level examination program score reports; copies of educational records originated by other Air Force and non-Air Force agencies external to the college (such as the Federal Aviation Agency, the United States Armed Forces Institute, and the Defense Activity for Non-traditional Education Support), copies of a variety of Air Force personnel records (such as documents derived from master records maintained by the Air Force Manpower and Personnel Center and microfiche records of locator data); and records of credentials awarded to graduates. The college also maintains copies and related records of communications from, to, or regarding persons interested in the college, its educational programs, its student record system, and related matters. Copies of and statistical records derived from individual responses to surveys, questionnaires, and similar instruments authorized by HQ USAF may also be maintained as needed for managerial evaluation and planning by officers of the college.

10 U.S.C. 9315, Community College of the Air Force: associate degree; Air Force Instruction 36-2304, Community College of the Air Force, and E.O. 9397 (SSN).

Records originated in the system document, in terms of credit awarded or accepted in transfer by the college, individual educational accomplishments which satisfy curricular requirements of study programs leading to an Associate in Applied Science degree offered by the college. Transcripts of records in the college are, at the written request of persons concerned, furnished to any recipient(s) designated in such requests. Such recipients typically include Air Force Education Services Centers, other offices where Air Force personnel are stationed, educational institutions, and potential or current employers. CCAF transcripts and copies of other records originated in the college are also used to support educational and occupational counseling, planning, and development; admission to other colleges; and related individual affairs. Disclosures of information recorded in the system may be made to employees of civilian contractors engaged by the Air Force to provide services which directly or indirectly support the record system.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Permanent student computer records are maintained on and as necessary reproduced from magnetic media. Paper records are maintained in file folders, card files, and special binders/cabinets designed for computer listings.

Computer records are retrievable by a combination of Social Security Number and certain letters of last name. Paper records are retrievable by either Social Security Number or name.

Records maintained in the college are normally disclosed only upon written request from the subject of the records or upon written request from an Air Force officer or employee responsible to provide educational or related services to Air Force personnel. Disclosures to non-Air Force agencies not requested by the subject of the records require approval of an officer of the college. Except for disclosures within the college as may be necessary to its operations, requests by telephone and other unwritten means will not be honored unless in the judgment of a responsible member of the college staff the requester is a member or employee of the Air Force acting on behalf of, or is, the person whose record is requested. Special care is exercised to ensure complete identification of the requester, the person whose record is to be disclosed, and intended use. Other systematic safeguards to ensure integrity of records include secure storage of successive generations of computer master files, existence and long-term retention in other Air Force facilities of records needed to rebuild the entire system in the event of catastrophe, and traditional measures to ensure the security of Air Force facilities. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force security police during non-duty hours. Those in computer storage devices are protected by computer system software.

Retained in office files until superseded, obsolete, no longer needed for reference. Academic records maintained in the Student Transcript, Administration, and Records System are retained as permanent records in accordance with the American Association of Collegiate Registrars and Admissions Officers' publication Retention of Records dated 1987. Active master file records on the computer are by their nature evolutionary and will be maintained permanently. Paper records maintained to serve students registered in study programs are retained so long as a registrant remains active in his or her program. Such records are destroyed 1 year after a registrant completes his or her study program. Other records are typically retained only so long as they may serve a useful purpose, which is typically between 30 and 90 days. Computer records are destroyed by erasing, deleting or overwriting.

Director of Admissions/Registrar, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613.

Persons who have not registered in the college should address inquiries regarding records maintained by the college to Chief, Student Records Branch, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Persons who have registered in the college may address inquiries as above or to Chief, Academic Programs Division, also at Maxwell Air Force Base. Such inquiries will need to include the full name (and former names if appropriate), Social Security Number, and birth date of the inquirer, and should include a full return address (including ZIP Code). Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.

Individuals seeking to access records about themselves contained in this system should address requests to the System Manager, or to addresses listed above.

Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, automated system interfaces and from source documents submitted to the college by or at the request of individuals concerned, or by other Air Force agencies acting on behalf of individuals concerned.

None.

Air University, Maxwell Air Force Base, AL 36112-6337.

Air Force Institute of Technology, Admissions and Registrars Office (AFIT/ENER) Wright-Patterson Air Force Base, OH 45433-7765.

Graduates and students currently or previously enrolled in Air Force Institute of Technology (AFIT), Air University (AU) schools to include Air Force Institute of Advanced Distributed Learning (formerly, ECI).

Individual name; SSN; transcripts; test scores; completion/non-completion status; course grades; type of degree earned; rating of distinguished, outstanding or excellent graduate as appropriate; and other documents associated with academic records.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).

To support the core functions for the administration of academic records required for graduate education, professional military education, and continuing education. The system will provide academic records that meet the requirements of academic accreditation of Air University's various educational programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper in file folders and on electronic storage media.

Retrieved by name and Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force Security Forces during non-duty hours. Those in computer storage devices are protected by computer system software.

Permanent records.

Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765.

Air University Registrar, Maxwell Air Force Base, AL 36112-6337.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell Air Force Base, AL 36112-6337.

Requests should contain full name, Social Security Number (SSN) and class designation.

Individuals may visit the Office of the Registrar. Identification is required.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell AFB AL 36112-6337.

Requests should contain full name, Social Security Number (SSN) and class designation.

Individuals may visit Office of the Registrar. Identification is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, source documents such as reports, testing agencies, student, and on-the-job training officials.

None.

Air University, Maxwell Air Force Base, AL 36112-6335 and at each Air University Professional Military School/Course at Maxwell Air Force Base, and Gunter Air Force Annex, AL 36118-5643.

Military and civilian students.

Individual student folder containing test results, speech and writing critiques, interview/counseling record, faculty rating, and other documents pertaining to student administration.

10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).

Used by faculty and staff of applicable school/course to evaluate and record performance/progress of student, and to determine suitability for future faculty position.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and on computers and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software.

Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Curriculums. Submanagers: Director of Administration (DA) at each school/course; AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Student Affairs at the applicable school. Provide name, Social Security Number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Student Affairs at each applicable school (AWC, ACSC, SOS). Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Individual student, instructor and source documents such as reports.

None.

Defense Language Institute English Language Center, 1370 Selfridge Avenue, Lackland Air Force Base, TX 78236-5231.

International Military Students (IMS) and active duty military personnel assigned to the program.

Name and Social Security Number; demographic data such as date of birth, sex, marital status, ethnic group; educational data; performance data such as test scores; measurement data; individual training progress and proficiency; class schedule; locator, and academic status.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; as implemented by Air Force Instruction 16-103/OPNAVINST 1550.11/MCO 1550.24, Management of the Defense English Language Program; and E.O. 9397 (SSN).

To track attrition of the program by cause and type, and to compare that against demographic and performance data of the individual, and to monitor the progress of each individual toward completion of the program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Records are stored in computer and computer output products.

Retrieved by name or student control number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Access to the computer system requires user code and password.

Output products are retained until no longer needed; computerized records will be retained for ten years after individual completes or discontinues training. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Operations Branch, Defense Language Institute English Language Center, 1370 Selfridge Avenue, Lackland Air Force Base, TX 78236-5231.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Operations Branch, Defense Language Institute English Language Center, 1370 Selfridge Avenue, Lackland Air Force Base, TX 78236-5231.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Operations Branch, Defense Language Institute English Language Center, 1370 Selfridge Avenue, Lackland Air Force Base, TX 78236-5231.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, source documents, commanders.

None.

Air University, Maxwell Air Force Base, AL 36112. Subsystems are located at the Air War College, Air Command and Staff College, Squadron Officers School, Maxwell Air Force Base, AL 36112.

All students attending Air War College (AWC), Air Command and Staff College (ACSC), and Squadron Officers School (SOS).

Questionnaire including military data such as name, Social Security Number, grade, age, flying data, education data, personal data and locator data.

10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, Professional Military Education; and E. O. 9397 (SSN).

Primary use is to gather statistical data for analysis by management analysis personnel, subsequent publication of data in AU quarterly program summary. Used by applicable PME school for locator and other administrative purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, computers, and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software.

Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Dean of Students, AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; Director of Technology, ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and Student Services, SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Individual student.

None.

Headquarters Air University, Curriculum and Research Directorate (HQ AU/XPZ), Maxwell Air Force Base, AL 36112-5001.

All students attending any of the following Air University (AU) schools in residence, Air War College; Air Command and Staff College; Squadron Officer School; the USAF Senior Noncommissioned Officer Academy; Ira C. Eaker Center for Professional Development; Center for Aerospace Doctrine, Research and Education, and all faculty and staff of these schools.

Education and assignment history, information on school curriculum, facilities, and budgets by organization within AU and manpower data for AU organizations.

Selected demographic data on students, faculty, and staff assigned to AU to include evaluation data, personnel data and school curricula data.

Data on AU facilities, selected budget information and historical data regarding the operations of AU schools.

10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by; as implemented by DOD Instruction 1430.5; Air Force Regulation 53-8, USAF Officer Professional Military Education System; and E.O. 9397 (SSN).

The system will be used to generate statistical summaries of unclassified data for use by action officers as part of their normal duties, and to enable programming of simple applications for use by other AU organizations and headquarters personnel.

Additional capabilities of the system will consist of word processing and statistical analyses necessary for producing summaries and reports as needed by the Air University Commander and Air Force senior leadership.

The system will be used to support the mission of Air University.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation apply to this record system.

Storage:

Records are maintained on computer in an automated medium.

Records may be retrieved by any of the following, Social Security Number, name, date of birth, specialty or occupation code, rank/grade, aeronautical rating, branch of service, service status, educational level, advanced degrees, professional military education school attended, status (student/faculty/staff), or academic rank (if faculty).

The room containing the IRAS computer system and all storage media has two lockable entrances which will be secured after duty hours. A checklist of authorized users will be placed by each entrance. Individual user codes/passwords will be required for access onto the system. Backup copies of all disks will be labeled and placed in a designated location in the room. Tapes and disks will be securely stored when not in use.

The system manager will assign passwords to all users. HQ AU/XPZ will maintain security logs, run logs, and incident reports used to provide audit trails for the system.

Records are maintained for a period of 10 years and then destroyed. Principal means of destruction of data on magnetic media will be degaussing or overwriting.

HQ AU, Chief of Computer Applications or the HQ AU Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

Individuals seeking to determine if records about themselves are contained in this system should address written inquiries to or visit HQ AU, Chief of Computer Applications, or the HQ AU, Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

The request should contain the full name, current address, phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity with an Armed Forces identification card or driver's license.

Individuals seeking access to records about themselves contained in this system should address written inquiries to or visit HQ AU Chief of Computer Applications or the HQ AU Curriculum Coordinator, HQ AU/XPZ, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

The request should contain the full name, current address, phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system managers.

Information in the system will be provided by the individual concerned; by each Air University organization; and from local organizational data bases.

None.

Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Active duty Air Force military personnel, and Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors may be included when records are created which are identical to those on military members. Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, and names of family members, religion, professional expertise and appointments, membership in professional societies, civic activities, state of license, and limited medical/immunization information for personnel readiness.

Limited locator type information which may include home address, home phone, home of record and name and address of next of kin.

Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor's name and date supervision began.

Performance data, i.e., date of last report and date next report due.

May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.

Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.

To assist in determining and scheduling workload requirements in support of their organization's assigned mission.

This system serves a ready reference locator and can be used to produce manpower reports.

Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.

Records maintained as a historical file while individual is assigned to the unit.

Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual's TDY. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commanders/supervisors at the installation, base, unit, organization, office or function to which the individual is assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

The individual, personnel or training records and records created by commander/supervisor.

None.

Professional Military Education Center, NCO Academies and schools at Air Force Major Commands and bases.

Military personnel, foreign military personnel, and civilians assigned to the centers or schools as students, faculty and staff.

Student records which may include but are not limited to name, rank, Social Security Number, branch of service, AFSC or equivalent, date of birth, education level, aero rating, aircraft type, flying status, gender, type of commission, commissioning date, student identification number, class number, student computer login, phone number, final grade, permanent and/or temporary duty location, assigned instructors, certificates, and equipment issue.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; and E.O. 9397 (SSN).

Used as a record of attendance and training, class standing, completion or elimination, as locator, supply issue, and as a source of statistical information.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy act, these records or information contained therein may specially be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in paper files, and on computer and computer output products.

Retrieved by name and Social Security Number.

Records are stored in security file containers/cabinets or rooms. Records are accessed by the custodian of the system or persons responsible for maintenance of the records in course of their official duties. Computer records are protected by computer system software.

Retain graduate records for 10 years after course completion by affiliate schools; student grade books and training review board records are destroyed one year after completion of training; summary training records are retained in office files for two years after completion or discontinuance of course; other records are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from students, staff, correspondence generated within the agency in the conduct of official business, educational institutions, and civil authorities.

None.

12th Flying Training Wing, 1st Flight Screening Squadron, Lackland Air Force Base, TX 78236-5000, and 557th Flying Training Squadron, United States Air Force Academy (USAF Academy), CO 80840-5001.

All students entered in T41 training at Hondo Municipal Airport, Hondo, TX, and the USAF Academy, CO.

Flying training grades and records. Complete record of training including class number, flying and academic course completed, flying hours, whether graduated or eliminated and date, reason for elimination. Training Review Board proceedings, student performance in each category of training, including grades, evaluations and performance documentation, background information including name, grade and Social Security Number.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Training Command Regulation 51-10, Student Administration; 10 U.S.C. 903, United States Air Force Academy, and E.O. 9397 (SSN).

To Determine flying training potential and to Document and record performance, and manage training.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Student training records are destroyed 1 year after completion of the Flight Screening Program. Student training records for Air Force Reserve Officer Training Corp cadets are destroyed 2 years after completion of training. Student grade books are destroyed 18 months after class graduates (June). Training Review Board records are destroyed one year after closeout. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 1st Flight Screening Squadron, Lackland Air Force Base, TX 78236-5000 and Commander, 557th Flying Training Squadron, USAF Academy, CO 80840-5001.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Commander, 1st Flight Screening Squadron, Lackland Air Force Base, TX 78236-5000 or to the Commander, 557th Flying Training Squadron, USAF Academy, CO 80840-5001.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 1st Flight Screening Squadron, Lackland Air Force Base, TX 78236-5000 or to the Commander, 557th Flying Training Squadron, USAF Academy, CO 80840-5001.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Internally generated. Information from source documents such as grade sheets, written examinations, and flight examinations; from reports by instructors and from the individual.

None.

Columbus Air Force Base, MS 39701-5000; Lackland Air Force Base, TX 78236-5001; Laughlin Air Force Base, TX 78843-5000; Mather Air Force Base, CA 95655-5000; Randolph Air Force Base, TX 78150-5000; Reese Air Force Base, TX 79489-5000; Sheppard Air Force Base, TX 76311-5000; Williams Air Force Base, AZ 85240-5000; United States Air Force Academy (USAF Academy), CO 80840-5001, 50th Airmanship Training Squadron (50ATS), USAF Academy, CO 80840-5566, and Peterson Air Force Base, CO 80914-5000. Headquarters Air Force Systems Command (AFSC), and AFSC Divisions, Centers, Laboratories and Bases. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Aircrew personnel of Air Training Command (ATC), academic instructors in flying training courses; trainer instructors; aircrew personnel; academic and staff instructors attached to the Deputy Commandant for Operations in support of Airmanship and 50ATS flying programs; and students entered into AFSC flight training program.

Records which document aircrew training, evaluations, performance, and accomplishments. Taped radio transmissions.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Training Command Regulation 51-27, Academic Training; 10 U.S.C. 903, United States Air Force Academy; and Air Force Systems Command Manual 51-1, Aircrew Flying Training, and E.O. 9397 (SSN).

To document the training, performance, and qualifications of aircrew and synthetic trainer personnel. Taped radio communications are used to investigate aircraft accidents, and to document aircrew training, evaluations, and performance.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, microform, magnetic tape, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Flight Evaluation Folders are maintained for the duration of the individual's assignment in Air Training Command or at the USAF Academy. Outdated material is returned to the individual. Aircrew instruction records and students flight training records are destroyed after 1 year, or on discontinuance of activity, whichever is sooner. Radio tapes are destroyed after 15 days unless circumstances dictate otherwise. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOV), Randolph Air Force Base, TX 78150-5001. Deputy Commandant for Operations, USAF Academy, CO 80840-5001; Commander, 50ATS, USAF Academy, CO 80840-5566; and Noncommissioned Officer in Charge, Operations System Management, Peterson Air Force Base, CO 80914-5000. Detachment 24, HQ AFSC/OSE, Eglin Air Force Base FL 32542-5000.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOV), Randolph Air Force Base, TX 78150-5001; Deputy Commandant for Operations, USAF Academy, CO 80840-5001; Commander, 50ATS, USAF Academy, CO 80840-5566; and Noncommissioned Officer in Charge, Operations System Management, Peterson Air Force Base, CO 80914-5000; Detachment 24, HQ AFSC/OSE, Eglin Air Force Base FL 32542-5000.

Individuals seeking to access records about themselves contained in this system should address requests to the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOV), Randolph Air Force Base, TX 78150-5001; Deputy Commandant for Operations, USAF Academy, CO 80840-5001; Commander, 50ATS, USAF Academy, CO 80840-5566; and Noncommissioned Officer in Charge, Operations System Management, Peterson Air Force Base, CO 80914-5000; Detachment 24, HQ AFSC/OSE, Eglin Air Force Base FL 32542-5000.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information from source documents prepared by personnel administering training or evaluating performance; voice radio communications. Information is obtained from the individual, from instructor supervisors, and personnel involved in the evaluation and analysis of training effectiveness.

None.

Headquarters, Air Training Command (HQ ATC), Randolph Air Force Base TX, 78150-5001; Washington National Records Center, Washington, DC 20409; 94th Airmanship Training Squadron (94 ATS), United States Air Force Academy (USAF Academy), CO 80840-5001, and 50th Airmanship Training Squadron (50 ATS), USAF Academy, CO 80840- 5566. All ATC pilot and navigator training Wings. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Students entered into undergraduate pilot and navigator training; students entered into airmanship flying training courses at USAF Academy, and students entered in Aviation Science courses at USAF Academy who fly the T-43A as part of these courses.

Complete record of training including class number, flying and completed, flying hours, whether graduated or eliminated and date, reasons for elimination, Training Review Board proceedings, student's performance in each category of training, including grades, evaluations and performance documentation; background information including name, grade, Social Security Number; source of commission, college, subject matter, etc; past training unit of assignment; class standing prior to 31 Dec 74; progress records on minority students academic course completed; complete record of evaluations including section number, student name, grades on each phase of flight evaluations and overall flight evaluation grades.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Training Command Regulation 51-9, Training Review Process; Air Training Command Regulation 51-10, Student Administration, and 10 U.S.C. 903, United States Air Force Academy, and E.O. 9397 (SSN).

Document and record student performance, analyze student performance in follow-on training in order to evaluate training and revise course content; provide background information; report to Air National Guard/Air Force Reserve and other Air Force training units on qualifications of graduates; used to monitor student performance by source of entry, education level, and minority status; record and document Training Review Board proceedings; used to monitor student performance and as a record in the event of Training Review Board proceedings.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, note books/binders, card files in computers and on computer products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Student grade books are destroyed one year after completion of training; summary training Records are retained in office files for two years after completion or discontinuance of course, then retired to Washington National Records Center, Washington, DC, for eight years; other records are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation. Training Review Board records are retained for one year. Student cadet records are destroyed after graduation. Student grade books are retained for 1 year after course completion. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000. Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876. Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000; Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876; or the Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.

Individuals seeking to access records about themselves contained in this system should address requests to the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000; Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876; or the Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information comes from source documents such as grade sheets, written examinations, and flight examinations, and flight grade sheets; from reports by instructors and students, automated system interfaces, and from the individual.

None.

Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Former Squadron Officer School students being considered for faculty duty.

Individual rating of students.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and Air Training Command Regulation 53-1, Faculty Boards and Administrative Withdrawals and Losses.

Used to evaluate individuals for potential assignment as faculty members.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in note books/binders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Requests should include the individual's name and Social Security Number. Individuals may visit Office of the system manager and present Military ID Card.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Requests should include the individual's name and Social Security Number.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Active duty Air Force military personnel, and Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors may be included when records are created which are identical to those on military members. Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, and names of family members, religion, professional expertise and appointments, membership in professional societies, civic activities and state of license.

Limited locator type information which may include home address, home phone, home of record and name and address of next of kin. Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor's name and date supervision began.

Performance data, i.e. date of last report and date next report due.

May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.

Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.

To assist in determining and scheduling workload requirements in support of their organization's assigned mission.

This system serves a ready reference locator and can be used to produce manpower reports.

Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.

Records maintained as a historical file while individual is assigned to the unit.

Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual's TDY. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commanders/supervisors at the installation, base, unit, organization, office or function to which the individual is assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

The individual, personnel or training records and records created by commander/supervisor.

None.

Headquarters, Air Force Audit Agency, 1125 Air Force, The Pentagon, Washington, DC 20330-1125, and all Air Force Audit Agency area offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force Audit Agency active duty and reserve officer and enlisted personnel, and civilian employees.

Training Control Record, Training Achievement Report, Certificate of Training, Record of Training or Certification of Equivalency, College Transcripts, General Military Training Record, Training Completion Notices, Training Progress Reports, Course Evaluation, Requests for Training/Tuition Assistance, Roster of Interns, Summary of Region/Division Training Requirements, Memorandums of Training Approvals, Roster of Personnel Scheduled for Training.

10 U.S.C. 8032(b)(1), General duties.

Used by Air Force Audit Agency headquarters personnel, Area Audit Office Chiefs, supervisory auditors, training officers, and region/division chiefs to schedule training and evaluate training progress and results.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions and from automated system interfaces.

None.

Air Force Audit Agency Training Division (AFAA/RMT), March Air Force Base, CA 92518-1852.

Air Force Audit Agency military and civilian employees.

Records include but are not limited to: Correspondence and application documents requesting, approving, disapproving, recommending and coordinating the assignment of personnel to: Long-term, full-time training programs; short-term government and non-government schools, seminars, short courses and symposiums; certified public accounting review courses; certified internal auditor review courses; non-government job-related, off-duty training, and the grades, completion certificate, and budget information related thereto. Includes information on prior academic achievements.

10 U.S.C. 8013, Secretary of the Air Force.

Provides basis for determining those selected for training programs; record of individuals who applied for the programs; progress reports of those in the programs; and history of the training received by employees.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information is given to the Office of Personnel Management through the Air Force Civilian Personnel Management Information System, and, in the case of CPA candidates, to state boards of accountancy.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, and on computer and computer output products.

Retrieved by name, course name or course number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120 and the Director of Resource Management, Headquarters Air Force Audit Agency, (HQ AFAA/RM), Washington, DC 20330-1126.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual, source of training, school, and automated system interface.

None.

Air Force Command, Control, Communications and Computers Agency (AFC4A) System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343; AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Active duty military, Air Force Reserve, Air National Guard, Army National Guard, and Department of Defense civilian personnel, and others who apply for this training.

Personnel index; class pre-graduation/graduation roster; absentee report; attendance record; student questionnaires, individual academic standing; record of individual training.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

To record emergency data and course completion information, and to report student absences to the school commandant.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folder and card files, and on computer and computer output products.

Retrieved by name and/or class number.

Records are accessed by custodian of the records system and by person(s) responsible for servicing the records system in performance of official duties. Stored in file cabinet. Automated records are controlled by computer system software.

Retained for ten years after individual completes or discontinues training course. Records of individual training at EI organizations are retained until individual no longer performs EI duties, then are destroyed.

Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, and Commandants, AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, or Commandants, AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address written requests to the Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, or Commandants, AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information from individuals and instructors.

None.

Headquarters, Air Force Intelligence Command, Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908-5000.

Air Force active duty enlisted personnel assigned to the Intelligence Command Noncommissioned Officer Professional Education Center.

In-processing forms, containing personal data such as name, Social Security Number, grade, home address and home phone.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by.

Used by military training instructors to evaluate student progress.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Destroy 10 years after student completes training by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Intelligence Command Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908-5000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Air Force Intelligence Command Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908- 5000.

Individuals seeking to access records about themselves contained in this system should address requests to the Air Force Intelligence Command Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908-5000.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions.

None.

Headquarters, United States Air Force, Washington, DC 20330.

Reserve General Officers.

File contains resume of civilian and military experience, correspondence and orders, records Reserve participation, and listings with personnel data. Data includes: Name, grade, Social Security Number, date of birth, current address, telephone numbers, education, professional military education, and civilian occupation. An assignment folder is also used for initial review for a GO position. This file contains a copy of the Air Force (AF) Form 11, last five Officer Effectiveness Reports (OERs). When reviewed by the Chief of Air Force Reserve, a record of the personal interview and assignment recommendations are included with the file.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

These documents are maintained for initial assignments, reassignment and participation of officers assigned to Reserve GO positions, and to determine qualifications for initial and continued assignment to Reserve GO positions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Files are maintained until no longer required for actions relating to the Reserve GO program and are then destroyed by tearing to pieces, shredding, pulping, macerating or burning.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

See exemption.

See exemption.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Air Force forms, military personnel records, and correspondence generated or received in Personnel Division, Air Force Reserve, Headquarters United States Air Force (HQ USAF/REP).

Parts of this system may be exempt under 5 U.S.C. 552a(k)(7).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Headquarters United States Air Force, Washington, DC 20330.

Nominees for Air Force Academy appointment and cadets in training at the Air Force Academy for each Member of Congress, the Vice President, Governors of Territories, and all other nominating sources.

DD Form 1870 - 'Nomination for Appointment to the United States Air Force Academy, Military Academy, Naval Academy' containing nominee's name, address, date of birth, Social Security Number, telephone number, temporary address (if any), type of nomination (principal or competitive), numbered vacancy, and date submitted, name and signature of Member of Congress or other authorized nominating source submitting the nomination; AFHQ Form 0-339 - 'Air Force Academy Nominee Record' containing the names of the nominees of each Member of Congress, the Vice President, and other authorized nominating sources. (Each Member may nominate a total of ten for each vacancy available.) The card also indicates whether a nominee withdraws from consideration for Academy appointment or is medically disqualified and the nominating system used by the nominating authority; 'Chargeable and Nonchargeable Air Force Academy Appointment Record' listing the names of the cadets entering each year for each Member of Congress and other nominating sources showing charged or not charged to their quota (5 allowed at any one time) - 10 U.S.C. 9342, year of scheduled graduation or separation date and reason, and reapportionment actions; each year after the class enters, a 'Congressional Report of Candidate Status U.S. Air Force Academy' is sent to each Member of Congress advising status of each nominee, charged, non-charged, appointed through other sources, qualified-no vacancy and those nominees in complete or disqualified - 'Report of Separation from the United States Air Force Academy' showing name, cadet number, scheduled graduation date, reason for separation, name of congressional sponsor and whether the separation action provides an additional vacancy for the Congressional sponsor; 'Report of United States Air Force Academy' containing spaces to insert names of cadets in training who are charged to the quota of a Member of Congress.

10 U.S.C. Chapter 903, United States Air Force Academy; and Senate Resolution 154.

When a cadet separates from the Academy, the Cadet Branch Personnel uses the system to determine who nominated the cadet so that notification of the separation can be made to the Congressional sponsor. Also used in making reply to any Member of Congress who requests information concerning who nominated a cadet for Academy entrance (10 U.S.C. 9342(h)). A form is maintained annually on each Member of Congress, the Vice President, and other authorized nominating sources. Upon receipt of nominations from Members of Congress, only the name of the nominee is entered on the Form and the nominating system used by the member. The form is used to show withdrawal of a nominee or medical disqualification in order to determine the number of active candidates at any given time (10 allowed per vacancy (10 U.S.C. 9342)). Cadet Branch uses the system to answer inquiries from nominating sources. AFHQ Form 0-851 (card) is maintained on each Member of Congress, the Vice President, and other authorized nominating sources. Upon entrance of each new class to the Air Force Academy, the names of the cadets entering for each Member of Congress, etc. is posted to the individual Congressional sponsor's card. This record card is used by Cadet Branch to determine the number of vacancies available to all authorized nominating sources so that notification of vacancy information can be furnished to Members of Congress annually. Upon separation of an Academy cadet, the name is crossed out and a notation made of the date of graduation/separation and reason for separation. Another form is used as an attachment to a letter of notification to the Congressional sponsor when a cadet is separated. Upon special request from Member of Congress, another form is used to provide the names of charge cadets (principals) to their authorized quota and the year of scheduled graduation. Also used to notify new Members of Congress of the chargeable cadets upon entering Congress. Cadet Separation Case Files - A cadet separation case file is maintained on every cadet separated for the period of time his class is in training and for one year after class graduates from the Air Force Academy. The case files are maintained since this office is the responsible staff office for implementing the Secretary of the Air Force instrument of separation/discharge action. The case files are further used to reply to Congressional inquiries concerning separation actions. The data contained in the separation case file are: Copy of cadet's resignation/separation action; copy of Academy Superintendent's letter to Secretary of the Air Force containing recommendation on type of separation action; copy of Secretary of the Air Force Memorandum directing type of separation; copy of 'Report of Separation from United States Air Force Academy'; copy AF/MPPA notification letter to Congressional sponsor concerning separation; copy of AF/MPPA notification letter to United States Air Force Academy Commandant of Cadets effecting the decision of the Secretary of the Air Force; copy of, 'Disenrollment From Officer Candidate-Type Training.' (Prepared by Commandant, Air Force Academy); copy of, 'Certificate of Release or Discharge From Active Duty.' (Prepared by Commandant, Air Force Academy); copy of Special Orders effecting separation/discharge action.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information in the record/records system is provided Members of Congress, the Vice President, DC Delegate to the U.S. Congress, Governors of Territories and countries sponsoring foreign cadets and the Philippines on candidate nominations, cadet vacancies, appointments, and separations.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Upon entry of the class each year, forms are destroyed on unsuccessful candidates by tearing into pieces, shredding, pulping, macerating, or burning. The forms on appointed cadets are maintained permanently. Records on separated or discharged cadets are maintained for one year after class graduates.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Members of Congress, the Vice President and other nominating sources.

None.

At servicing Family Support Centers on Air Force installations. Portions of the system will be maintained at Headquarters, United States Air Force/DPPH and by Family Program Managers at headquarters of major commands. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Active duty Air Force personnel and family members; DOD civilian employees and their family members in overseas areas or when authorized by local commander, and Air National Guard and Reserve Forces and their family members when on active duty.

Intake data on client contact and time expended; client interview and assessment, referrals to other agencies, and compiled data on these two categories.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; as implemented by Air Force Regulation 30-7, Family Support Center (FSC) Program; and E.O. 9397 (SSN).

To compile information on client's visits to enable the Center to refer clients to the appropriate support activity, i.e., Mental Health Clinic, Chaplain, Air Force Aid, etc. Information is compiled for statistical reporting to base, major commands, Headquarters United States Air Force, Department of Defense, and Congress. Reports and for program planning and evaluation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in paper form, in computers and on computer output products.

Individual files are retrieved by name or Social Security Number. Mass retrieval may be made by grade, type service received, a specific time period, etc.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are destroyed 1 year from date of last visit to FSC, unless needed as background for case files supporting a separation or other action in which case disposition will be the same as the file which they support. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief Air Force Family Matters Branch, Human Resources Development Division, Directorate of Personnel Plans, HQ USAF; Directorate of Personnel Programs at major command headquarters; and Director, Family Support Center at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit the Chief Air Force Family Matters Branch, Human Resources Development Division, Directorate of Personnel Plans, HQ USAF; Directorate of Personnel Programs at major command headquarters; or Director, Family Support Center at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Proof of identity such as an Armed Forces Identification Card will be required for personal visits.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief Air Force Family Matters Branch, Human Resources Development Division, Directorate of Personnel Plans, HQ USAF; Directorate of Personnel Programs at major command headquarters; or Director, Family Support Center at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Proof of identity such as an Armed Forces Identification Card will be required for personal visits.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual, medical institutions, and personnel records.

None.

Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

All active duty colonels (grade 06) and former active duty colonels (grade 06), who have retired, and who have been retired for 90 days or less.

Official photograph; Air Force Form 620, Colonel Resume; copies of correspondence generated by Headquarters USAF/DPO pertaining to the subject of the file; correspondence received by Headquarters USAF/DPO pertaining to the subject of the file; memoranda of assignment, and related personnel actions contemplated/completed on the subject of the file.

10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by; as implemented by Air Force Instruction 36-2402, Officer Evaluations.

Assignment considerations.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets and rotary file bins (lectriever).

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retain until first anniversary of effective date of retirement/separation from the United States Air Force of the subject of the file, at which point the office file is destroyed by shredding.

Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Individuals seeking to access records about themselves contained in this system should address inquiries to the Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Subject of the file; AFMPC/MPCO personnel; other Air Force and outside agency originators of correspondence relating to subject of the file, and any additional information which has/could have bearing on assignability of the subject.

None.

Family Services offices at all Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

All volunteers participating in the program and former participants.

As a minimum, the file contains forms and general correspondence by name, Social Security Number, address, and associated information relating to an individual volunteer's training, honors/awards, participation, and associated actions.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and Air Force Regulation 211-24, Family Services Program.

To document an individual volunteer's training, honors/awards, participation, and associated actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' that appear at the beginning of the Air Force's compilation of systems of records apply to this system.

Storage:

Maintained in visible file binders/cabinets or card files.

Retrieved by name.

Records from this system of records may be accessed by person(s) in performance of official duties who are properly screened and cleared for need-to-know. Records will be maintained in locked rooms.

In active volunteer status, retained indefinitely or until superseded. The record of a volunteer who transfers or who has not been credited with participation in a 90-day period is placed in an inactive file and destroyed after 2 years by tearing into pieces, shredding, pulping, macerating, or burning.

Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

Individuals seeking access to records contained in this system of records should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual volunteer or is based on program participation as documented by other means.

None.

At Air Force Installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Military and civilian personnel who are enrolled in educational programs conducted on base.

Identifies courses, sources of funding, tuition payments.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 213-1, Operation and Administration of the Air Force Education Services Program.

Used by educational services personnel to compile reports, to expedite return of borrowed books or equipment, and to control tuition payments.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in card files.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are controlled by personnel screening.

Retained in office files until classes are completed or until borrowed materials are returned and all monies are paid. Then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Chief, Education Branch.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Education Branch.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Education Branch.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individuals.

None.

Consolidated civilian personnel offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Copies are maintained by supervisors and other Air Force installation offices.

All civilian employees in appropriated and non-appropriated fund activities who are referred by management for, or voluntarily request, counselling assistance.

Case records on employees which are maintained by counselors, supervisors, civilian personnel offices and Social Action offices and consist of information on condition, current status, and progress of employees or dependents who have alcohol, drug, emotional, or other job performance problems.

Drug Abuse Office and Treatment Act of 1972, as amended by Pub. L. 93-282; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970, as amended by Pub. L. 93-282; Subchapter A of Chapter I, 42 CFR; 5 U.S.C. Chapter 43, Performance Rating.

Used by the counselor in the execution of his/her counselling function as it applies to the individual employee. With specific written authority of the employee, selected information may be provided to and used by other counselors or medical personnel, research personnel, employers, representatives such as legal counsel, and to other agencies or individuals when disclosure is to the employee's benefit, such as for processing retirement applications.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Routine Uses are limited to the uses published in the Authorities cited above.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Records are purged of identifying information within five years after termination of counselling or destroyed when they are no longer useful. Destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force or comparable official of the Civilian Personnel Office servicing the Air Force activity/installation.

Request by correspondence should be addressed to servicing civilian personnel office or to the appropriate Employee Assistance Program administrator at the activity. The letter should contain the full name and signature of the requester and the approximate period of time, by date, during which the case record was developed.

Requests from individuals should be addressed to the same address as above. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Counselors, other officials, individuals or practitioners, and other agencies both in and outside of Government.

None.

Headquarters United States Air Force, headquarters of major commands, Numbered Air Forces, field operating agencies, direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Military personnel (and family members), to include the National guard and Reserve Forces, and civilian employees who are involved in complaints or investigations relating to the Military Equal Opportunity and Treatment Program.

Correspondence and records concerning incidents or complaint data, endorsement and recommendations, formal and informal complaints of unlawful discrimination or sexual harassment, and clarifications/investigations concerning aspects of equal opportunity.

10 U.S.C. 8013; Pub. L. 105-85, section 591; AFPD 36-27, "Social Actions"; Air Force Instruction 36-2706, Military Equal Opportunity and Treatment Program; and E.O. 9397 (SSN).

To investigate and resolve complaints of unlawful discrimination and sexual harassment under the Military Equal Opportunity and Treatment Program, and to maintain records created as a result of formal initial filing of allegations, and appeal actions of unlawful discrimination because of race, color, religion, sex, or national origin.

To report information as required by the FY 98 National Defense Authorization Act, and used as a data source for descriptive statistics.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a( as follows:

In cases of confirmed sexual harassment, identification of complainant and offender will be provided to congressional committees as required by the FY 98 National Defense Authorization Act.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and on computer and computer output products.

Retrieved by complainant's name, Social Security Number, or case number.

Records are maintained in locked file cabinets, locked desk drawers or locked offices. Records are accessed by personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.

Retained for two years and then destroyed.

Deputy Chief of Staff for Personnel, Human Resources Division, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Human Resources Division, 1040 Air Force Pentagon, Washington, DC 20330-1040, or social actions (Military Equal Opportunity) offices at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals should provide their full name and proof of identity to determine if the system contains a record about him or her.

Individuals seeking access to records about themselves contained in this system should address written requests to the Human Resources Division, 1040 Air Force Pentagon, Washington, DC 20330-1040, or social actions (Military Equal Opportunity) offices at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals should provide their full name and proof of identity such as military identification card or driver's license.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, investigative reports, witness statements, Air Force records and reports.

Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Base Financial Services Offices (FSO) at Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

All Air Force active duty personnel.

Name, Social Security Number, home address and phone, unit, leave address and emergency telephone number, leave days requested, leave days taken, leave balance, grade, and approving official's name.

10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 36-3003, Military Leave Program; and E.O. 9397 (SSN).

To document the request and authorization of military leave, and the administration of leave, to document the start and stop of such leave; record address and telephone number where the member may be contacted while on leave; and certify leave days chargeable to the member.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the American Red Cross for emergency assistance to members or dependents and relatives in emergency conditions.

The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computer and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodians of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly authorized. When under direct physical control by authorized individuals, records will be electronically stored in computer storage devices protected by computer system software. Computer terminals are located in supervised areas with terminal access controlled by password or other user code systems.

Disposition pending (until NARA disposition is approved, treat as permanent).

Chief, Programs and Analysis Division, Financial Management Directorate Headquarters Air Mobility Command, (HQ AMC/FMP), 402 Scott Drive, Unit 1K1, Scott Air Force Base, IL 62225-5300.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to their unit administrator, or the base financial services office customer service desk.

Written requests must contain the full name, Social Security Number, signature of the requester and duty phone.

Individuals seeking to access records about themselves contained in this system should address written requests to their unit administrator, or the base financial services office customer service desk.

Written requests must contain the full name, Social Security Number, signature of the requester and duty phone.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Fore Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Records in this system are obtained from the Defense Joint Military Pay System and from the individual.

None.

Headquarters Air Force Flight Standards Agency, headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Air Force active duty military personnel, and Air Force Reserve and Air National Guard personnel assigned ATC duties.

Records on individuals by name and Social Security Number, Air Traffic Control Certificate Numbers (ATCS) military status (active duty, reserve, or air guard), requested action (issue, reissue, or cancellation of certificate), and justification. Contains documentation compiled by requesting unit to justify withdrawal of the ATCS. Includes evaluation by medical authorities; Staff Judge Advocate (legal); Office of Special Investigation results; serious incident reports; and statements by supervisory personnel, co-workers and the individual. Contains copies of officer effectiveness/airman performance (OER/APR) reports and unfavorable information files. Includes headquarters staff evaluation and all files maintained by the system user. Computer reports pertaining to withdrawal of ATCS, Certificates, master roster of ATCS certificate members and Air Traffic Control experience level report.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, as implemented by Air Force Instruction 13-203, Air Traffic Control, and E.O. 9397 (SSN).

Documentation used to evaluate request for withdrawal of ATCS certification. Permits immediate access to name, Social Security Number, certificate number, date of issuance, and category of service. A master alphanumeric roster is maintained at Headquarters AFCC/DOOF and the units maintain certificate information in the individual's on-the-job training record.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders note books/binders and on computer paper printouts and microfiche.

Retrieved by name or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records are controlled by computer system software.

Individual withdrawal microfiche case files are kept for 6 years after end of the year in which case closed. Official withdrawal book, long, and to by name and Social Security Number will be kept for 20 years. Other computer reports are superseded monthly. Files are destroyed by tearing into pieces, shredding, pulping, macerating of burning.

Retained for one year after end of year in which the case was closed, transferred to a staging area for one additional year, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.

Individuals seeking to access records about themselves contained in this system should address written requests to the Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports, and from medical institutions, trade associations, police and investigating officers, state and local governments, and witnesses.

None.

Air Force Materiel Command Headquarters, Divisions, Centers, and Laboratories. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force officer, enlisted, and civilian personnel assigned to or scheduled for assignment to various Air Force Materiel Command (AFMC) organizations.

Resumes and other data elements to record name, date of birth, service dates, assignment status, grade, salary, promotion and step increase dates, occupational series, Air Force Materiel Command, skill level, position title, educational level, professional/scientific status, special training, awards, publications, handicap, minority and sex codes.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and E.O. 9397 (SSN).

Provides data concerning the professional qualifications for selection and utilization of assigned personnel, for position management, and to perform certain scientific and technical research efforts in program support.

Used to prepare nominations for honors and awards, and as background for evaluating requests for admission to professional societies or professional training.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in computers and computer output products and in binders or file cabinets.

Retrieved by name, Social Security Number or Position Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retained in computer file or secured office file until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating or burning. Upon reassignment or separation, information in the computer file relating to the individual is deleted from the data base.

Commanders, Executive Officers, Product Managers of various Air Force Materiel Command subordinate organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the system manager or Record Custodian at subordinate Air Force Materiel Command organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to or visit the system manager or Record Custodian at subordinate Air Force Materiel Command organizations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information will be obtained from military and civilian personnel records, managers and supervisors of individuals on a voluntary basis.

None.

Air Force Materiel Command, Systems Acquisition School, 6575th School Squadron, Brooks Air Force Base, TX 78235-5000.

Active duty military personnel, DOD civilian employees, contractor personnel, Air National Guard and Air Force and Army Reserve personnel.

Student record includes personnel locator information, individual academic standings, subjects studied, hours, final grades, graduation data and related training data.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, as implemented by Air Force Regulation 50-5, USAF Formal Schools (Policy, Responsibilities, General Procedures, and Course Announcements); and E.O. 9397 (SSN).

Record individual attendance, grades and locator information.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in paper form, on computer and computer output products, and microfilm.

Retrieved by name and Social Security Number.

Records are accessed by the custodian of the record system and by persons responsible for servicing the records in performance of their official duties. Records are stored in locked cabinets and rooms. Those in computer storage devices are protected by computer system software.

All records are retained for five years, then retired to the Washington National Records Center for an additional 25 years. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 6575th School Squadron, Brooks Air Force Base, TX 78235-5000.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Commander, 6575th School Squadron, Brooks Air Force Base, TX 78235-5000.

Name, Social Security Number or course number is required to identify files.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, 6575th School Squadron, Brooks Air Force Base, TX 78235-5000.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data is obtained from the individual, existing personnel records, testing and performance at the school.

None.

Defense Megacenter Dayton, 2721 Sacramento Street, Building 271, Wright-Patterson Air Force Base, OH 45433-5061. Education and Training Flights at Air Force Material Command (AFMC) subordinate units. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

AFMC active duty personnel, AFMC civilian employees, and Air Force active duty personnel and civilian employees serviced by AFMC personnel flights.

The principal digital record maintained in ETMS is the Individual Training Plan, which contains the following categories of information:

Education and training data, describing the level and type of education and training, civilian or military (academic education level, major academic specialty, professional specialty courses completed, professional military education received).

Active duty personnel and civilian employee information including personnel data, position information; historical files covering job experience, Acquisition Professional Development Program (APDP) certification, certification requirements, individual qualifications, and corps status relation to the APDP; education and training data for statistical analysis and employee assistance; extract files from which to produce statistical reports in hard copy, or for immediate access display on remote computer terminals, and miscellaneous files.

Miscellaneous work files and records, files with a less than 45 day retention period, intermediate records, and processes relating to statistical compilations, computer operation, quality control and problem diagnosis. Although they may contain individual-identifying data, they do so only as a function of system operation, and are not used in making personnel decisions.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; AFMC Policy Directive 36-2, Education and Training, and E.O. 9397 (SSN).

The AFMC's education and training management is decentralized and encompasses a population that is diverse in terms of qualifications, experience, military status and needs. AFMC centers perform operational tasks pertaining to the population for which they serve. The structure of the AFMC, and its goals and objectives demand a dynamic data system that is capable of supporting the needs of functional management and the education and training communities at the major command and each center. It is to this purpose that the data in the ETMS is collected, maintained, and used.

USES WITH THE AIR FORCE MATERIEL COMMAND EDUCATION AND TRAINING COMMUNITY

HQ AFMC, Wright-Patterson Air Force Base, OH: Data from the ETMS is used by Command Training and Resources Managers to develop long-term plans and programs and track progress toward established goals. Individual data is used to support actions taken on certain categories of persons managed by offices in the headquarters.

Education and Training Flights: Provide personnel management support to center commanders, functional managers, and supervisors on a daily basis. Acting on policy and guidance provided by higher headquarters, they develop and execute center education and training management plans. Execution includes the development or acquisition, delivery, and the evaluation of centers' education and training programs.

USES WITHIN THE AIR FORCE MATERIEL COMMAND - EXTERNAL TO THE EDUCATION AND TRAINING COMMUNITY

AFMC Functional Communities: Functional managers, supervisors, and unit training monitors within AFMC use ETMS to identify individual training requirements and schedule training for their active duty personnel and civilian employees. Center acquisition professional development managers use ETMS to compare acquisition certification requirements with work force qualifications, manager training requirements, and courses completed related to acquisition certification.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' set forth at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computer disks and on magnetic tapes.

Retrieved by name or Social Security Number.

Records are accessed by functional users of the record system and by person(s) responsible for servicing the record system in performance of their official duties where authorized, properly screened, and cleared for need-to-know. ETMS and system generated magnetic data tapes are stored within a controlled area. Computer records are controlled by computer system software using C2 compliant security safeguards. Records are stored in locked rooms and cabinets.

Data stored digitally within the system is retained only for the period required to satisfy recurring processing requirements and/or historical requirements. Backup data files will be retained for a period not to exceed 45 days. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. No permanent files are maintained. Computer records are destroyed by erasing, deleting or overwriting.

Chief of Education and Training, Directorate of Personnel, Headquarters Air Force Materiel Command, 4225 Logistics Avenue, Suite 17, Wright-Patterson Air Force Base, OH 45433-5756.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to their supporting Education and Training Flight. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to their supporting Education and Training Flight. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Identification will be required before release and will be based on presentation of DD Form 2, U.S. Armed Forces Identification Card or equivalent component issued civilian identification card (e.g. AF Form 345, Department of the Air Force Civilian Identification). Authorizations for a person other than the subject to have access to an individual's records must be based on a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, signed by the subject.

The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Education and training, personal, and manpower information is obtained from approved automated system interfaces. Information will also be obtained from supervisors, unit training monitors, education and training personnel, and subject of the record.

None.

Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

All officers on active duty and all reservists assigned to the Air Force Office of Special Investigations (AFOSI). Also includes those AFOSI officer special agents assigned to any Department of Defense (DOD) activity or DOD sponsored program.

Records concerning officers on active duty include records of counseling, Officer Career Objective Statements, career development patterns, military special orders, pertinent certificates of courses attended. Records concerning reservists include biographical information (personal and military), employment information, unique or special skills, and applicable career correspondence.

10 U.S.C. 275, Personnel Records, and Air Force Regulation 23-18, Air Force Office of Special Investigations.

To monitor and develop career progression. Used by career monitors to ascertain individual career objectives, to recommend job and school assignments, and to counsel personnel. Used by the Commander, supervisors, and personnel specialists in the assignment selection process based on individual eligibility, desires, and special qualifications. User determines if reservist is qualified to perform special reserve tour.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and on computer and computer output products.

Retrieved by name and by Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked rooms. Records are controlled by personnel screening.

Retained in office files until reassignment outside of AFOSI or separation/retirement; records are destroyed within 90 days after such actions by tearing into pieces, shredding, pulping, macerating, burning or erasing magnetic disk.

Director, Plans, Programs and Resources (XP), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Information Release Division (XPU), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Freedom of Information/Privacy Acts Release Branch (DADF), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data is extracted from individual training and military/civilian personnel records and voluntary data submissions by individual.

None.

Air Force Office of Special Investigations, Washington, DC 20314.

All fraud, criminal, polygraph, technical services, and counterintelligence trained Air Force Office of Special Investigations (AFOSI) and USAF Defense Investigative Service (DIS) special agents.

Records for each special agent listing investigative schools attended and experience level attained, polygraph examiner training and performance records, records indicating personnel who have volunteered for the Counterintelligence Program and special agents in the program, and technical services training records.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Director of Fraud Investigations to program personnel for advanced fraud training and to identify personnel for assignment as fraud specialists, used by the Director of Criminal Investigations to evaluate polygraph examiner performance and to select polygraph examiners. Also used to determine polygraph examiner qualification for retention or termination as a certified Department of Defense polygraph examiner, used by the Director of Special Operations to program personnel for counterintelligence training and to identify volunteers for training in that area, and used by the Director of Technical Services to program personnel for advanced technical training and to identify personnel for assignment as technical services specialists.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and in card files.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in security file containers/cabinets, safes and in locked cabinets or rooms.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Air Force Office of Special Investigations, Washington, DC 20314

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Commander, Air Force Office of Special Investigations, Washington, DC 20314

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Air Force Office of Special Investigations, Washington, DC 20314

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data is extracted from individual training and military/ civilian personnel records.

None.

HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

All personnel assigned to the Air Force Office of Special Investigations (AFOSI) and all Air Force military personnel assigned to the Defense Investigative Service (DIS).

Records reflecting unit authorized positions and unit assigned personnel.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, and Air Force Regulation 23-18, Air Force Office of Special Investigations.

To manage AFOSI and DIS personnel resources. Used by personnel specialists in all assignment and manning actions. Used to monitor special agent experience level at each operating installation. Used to publish strength accounting reports. Used by the Director of Fraud Investigations to manage fraud coded positions and personnel assigned to fraud operations. Also used to program personnel for advanced fraud training. Used by the Director of Criminal Investigations to manage criminal coded positions and to identify personnel for assignment as criminal specialists. Also used to program personnel for advanced criminal training. Used by the Director of Special Operations to manage counterintelligence and counterespionage positions and to identify personnel for assignment as specialists in these areas. Also used to program personnel for advanced training in these areas. Used by Budget and Accounting Specialists for tracking anticipated personnel travel funds associated with permanent change of station moves. Used by the Commander for locator purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computer and on computer paper printouts.

Retrieved by name, Social Security Number or Military Service Number.

Records are accessed by custodian of the record system and Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director, Plans, Programs and Resources (XP), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Information Release Division (XPU), HQ Air Force Office of Special Investigations, Bolling, DC 20332.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Freedom of Information/Privacy Acts Release Branch (DADF), HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data is extracted from individual military/civilian personnel records.

None.

HQ Air Force Office of Special Investigations (AFOSI), Bolling Air Force Base, DC 20332-6001.

USAF, U.S. Coast Guard enlisted, Defense Investigative Service and foreign national students.

Records of individual training and education of each student indicating final grade or rating of proficiency obtained in each subject and/or the reason for noncompletion of the course of study.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by, and Air Force Regulation 23-18, Air Force Office of Special Investigations.

Verification of attendance and completion or noncompletion of training; develop historical data for analysis by personnel responsible for maintaining effectiveness of and developing training; and maintain a data base for long term studies involving graduate performance, career patterns, and possible selection for faculty duty.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in paper form, and on computer and computer output products.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms.

Automated records are maintained until no longer needed. Individual student file folders are held for 25 years after course is completed.

Chief, Information Release Division, Directorate of Administration, HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332-6001.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Information Release Division, Directorate of Administration, HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332-6001.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Information Release Division, Directorate of Administration, HQ Air Force Office of Special Investigations, Bolling Air Force Base, DC 20332-6001.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data is obtained from student exercises, testing and performance.

None.

Air Force Manpower and Personnel Center, Randolph Air Force Base, TX 78150.

Air Force widow/widowers or other next of kin.

Name, address, Social Security Number of widow/widower: Name, grade, Social Security Number, date of death/date of retirement of sponsor.

10 U.S.C. 8032, General duties; and Air Force Regulation 30-25.

Used only to identify Air Force widow/widowers for purpose of mailing copies of the bimonthly United States Air Force News for Retired Personnel, The Afterburner. Verification for issuance of ID cards or obtaining benefits.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Tape and card.

Retrieved by name.

Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Maintained permanently.

Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Widow/Widowers request, ID card application, casualty notices.

None.

Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001.

Members of the Women's Air Force Service Pilots (a group of Federal Civilian employees attached to the United States Army Air Force during World War II), or any person in any other similarly situated group the members of which rendered service to the Armed Forces of the United States in a capacity considered civilian employment or contractual service (or their survivors) as recognized under provisions of Pub. L. 95-202.

Case Files containing individual's name and Social Security Number, date of application and summary of the case through final decision by the Service Review Board.

Pub. L. 95-202, Women's Air Forces Service Pilots; as implemented by Air Force Regulation 30-45, Determination of Active Military Service and Discharge for Civilian or Contractual Personnel.

Case files are used by Service Review Board personnel to manage the collection of information requested by the applicant, to monitor the processing of each case through completion, and to respond to inquiries concerning the case.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Stored in secure building.

Retained indefinitely.

Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Members' applications, supporting documents and certificates.

None.

Personal Programs Branch, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4717.

Active duty military personnel who are the subject of complaints of indebtedness, nonsupport or inadequate support, or paternity allegations.

Correspondence relating to a complaint of indebtedness, nonsupport or inadequate support of dependents, or allegations of paternity with a report of the immediate commander's final action regarding same.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; Air Force Instruction 35-706, Personal Financial Responsibility; and E.O. 9397 (SSN).

Source of background information used for historical and statistical purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Retained for two years after end of year in which the case was closed, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief, Personal Programs Branch, Records and Special Programs Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4714.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Personal Programs Branch, Records and Special Programs Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4714.

Individual should provide name, Social Security Number and date of birth.

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Personal Programs Branch, Records and Special Programs Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4714.

Individual should provide name, Social Security Number and date of birth.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individuals, private concerns, and government agencies with interests pursuant to subject records.

None.

Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Active and retired or discharged officers and airmen. Next of kin of deceased officers and airmen.

Summary of application for correction of records request followed through to its final decision by the appropriate correction board.

10 U.S.C. Chapter 79 Correction of Military Records; as implemented by Air Force Instruction 36-2603, Air Force Board for the Correction of Military Records; and E.O. 9397 (SSN).

To monitor application by member and cocase by the appropriate correction board.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computer magnetic tapes, disks, or computer paper printouts, or microfiche.

Retrieved by Social Security Number or Air Force Service Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and computer system software.

Maintained in computer system for five years. Computer records are destroyed by erasing, deleting or overwriting.

Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to access records about themselves contained in this system should address written requests to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Member's application, Master Personnel Records.

None.

Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4708.

Officers and airmen on the Temporary Disability Retired List.

Copies of medical histories, Secretarial determinations, retirement forms, routine correspondence files, case files, disability retain folders.

10 U.S.C. Chapter 6l, Retirement or Separation for Physical Disability; as implemented by Air Force Instruction 36-2902, Physical Evaluation for Retention, Retirement and Separation.

To provide information on retirement cases and to allow appropriate case processing.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Stored in secure building.

Disability retain files are retained for 30 days after case is finalized; case files are retired to Master Personnel Records Group when disability retirement action has been completed.

Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to access records about themselves contained in this system should address written requests to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Correspondence and forms generated in Retirements Branch, Headquarters Air Force Military Personnel Center (AFMPC); military hospitals; HQ USAF Surgeon General; HQ AFMPC Surgeon; consolidated base personnel offices; major air commands; by the members themselves, and by the general public on retirement-related matters.

None.

Headquarters Air Force Military Personnel Center, Chief, Medical Service Officer Utilization Division, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

All airmen and officers of the United States Air Force who have applied for training to Air Force Military Personnel Center/Medical Service Officer Utilization Division.

PHYSICIAN EDUCATION BRANCH:

Undergraduate Selection Folders: Application; Medical College Admission Test; Letter of acceptance to approved medial school; Dean's letter of recommendation; DD Form 398, Personal History Statement; Health Professions Scholarship Program (HPSP); Uniformed Services University of the Health Sciences service obligation contracts; Air Reserve Personnel Center order; Privacy Act Statement; Photo; HPSP selection notification letter; Physical exam; Separation order.

Graduate Medical Education Folders: Medical College Admission Test; final medical school transcript; Dean's letter from medical school; hospital agreement form; Privacy Act Statement; photo; application for training; AFMPC Form 131, Education Summary; Program Director's letter; other letters of recommendation; memos for record; Congressional inquiries; general correspondence; legal opinions for correction of military records; essay on career intention and professional goals; residency/fellowship resignation letters; select notification letter; Active Duty Service Commitment statement; redeferred statement of understanding.

MEDICAL SERVICE CORPS UTILIZATION AND EDUCATION BRANCH:

Air Force Institute of Technology Sponsored Graduate Education Folders: Transcripts; chronological listings of work experience (VITAE); letters of recommendation; graduate record examination results; Graduate Management Admission Test results; officer career briefs.

Education With Industry Fellowship Application Folders: Military Facility Fellowship Application Folders; Professional Military Education Application Folders: VITAE; letters of recommendation; officer career briefs.

DENTAL UTILIZATION AND EDUCATION BRANCH:

Graduate Dental Education Folders: Application for sponsored training; graduate record examination results; essay on why program is desired; letters of recommendation; general correspondence with applicant; select/non-select/alternate letter; Dean's letter; Active Duty Service Commitment statement.

10 U.S.C. 105, Armed Forces Health Professions Scholarship and 10 U.S.C. 9301, Members of Air Force: detail as students, observers, and investigators at educational institutions, industrial plants, and hospitals.

Used by the Medical Service Officer Utilization Division/Branches and Medical Education Selection Boards in selecting individuals to attend undergraduate and graduate educational programs. Such programs include medical school, residencies and fellowship programs for physicians, graduate dental education and graduate education for Medical Service Corps officers. Another use of the system is to monitor the individual's progress in an educational program after selection until completion of program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Undergraduate and graduate medical education records are retained until the individual separates or retires from the Air Force. Air Force Institute of Technology (AFIT) selection folders are maintained until the end of the calendar year with the exception of transcripts which are returned to AFIT within 60 days of board completion. Dental graduate education folders are maintained while member is in program. Upon graduation, only transcripts, letters of recommendation, Graduate Record Examination results and Active Duty Service Commitment statements are maintained until member separates, retires or is promoted to colonel. When promoted to colonel, records are transferred to the Colonel's Group.

Chief, Medical Service Officer Utilization Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Medical Service Officer Utilization Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Medical Service Officer Utilization Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Member's application, supervisor's evaluation, master personnel records (board use only), Career Brief (board use only), transcripts, test scores, Deans' letters of recommendation, Standard Form (SF) 88 and SF 93.

None.

Headquarters Air Force Military Personnel Center, Medical Service Officer Utilization Division, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

All Air Force active duty medical service officers.

Personnel Utilization records containing: Career briefs; Print-outs; Letters from individuals; Letters from Utilization Branch to individuals Letters concerning medical service education and training; Copy of application for Indefinite Reserve Status; Copy of request to join spouse; Copy of Specified Period of Time Contract (SPTC) requests; Copy Air Force Manpower and Personnel Center (AFMPC) Form 8, Assignment/Actions Worksheet; Air Force Manpower and Personnel Center (AFMPC) Form 138, Officer Reassignment; Memorandum of Official Contact; Officer Career Objective Statement; Personnel Action Request; Application for Appointment in the AF Reserve; Recall to Active Duty; Supplement to Application for Commission in the United States Air Force (U.S.) Medical Services; Assignment Notification of Medical Service Officer; Constructive Credit Computation; Personal Interview-USAF Nurse Application; Air Force Institute of Technology (AFIT) Education Plan; Messages; Department of Defense Notification of change in service members official records; Master Personnel Record Fiche; Training/Specialty Board Certification Records; Continuation Pay Contracts; Specialty Badge Award; Personnel Data Systems (PDS) transactions; Record of Office of Special Investigations (OSI) background checks; Resumes/special applications.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; as implemented by Air Force Instruction 36-2105, Officer Classification; Air Force Regulation 36-4, Special Pay for Medical Corps Officers; Air Force Instruction 36-2610, Appointment of Officers in the Regular Air Force; Air Force Instruction 36-2110, Continuation Pay for Dental Corps Officers; Air Force Regulation 36-20, Officer Assignments; Air Force Regulation 36-21, Selective Continuation Program; Air Force Instruction 36-2107, Active Duty Service Commitments (PA); and Air Force Instruction 36-2107, Specified Period of Time Contracts (SPTC) (PA).

Verify current assignment; verify history of application for: Tour extension, tour curtailment, Specified Period of Time Contract, Indefinite Reserve Status, duty Air Force specialty code change, special duty application, formal school application, change of assignment reporting dates, join spouse application; Use AF Form 24 for obtaining date of birth and place of birth when processing assignment to academy or other highly sensitive area of assignment; to hold messages pertaining to assignment; to hold action notices and career briefs as a result of input from original office and any other office pertaining to an individual. This also includes career briefs and action notices from automatic actions (i.e., available assignment); pay computation; grade computation; to provide background information to answer correspondence.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets. etc.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files for six months after the individual terminates military service, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Director of Medical Service Officer Management, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Deputy Director of Medical Service Officer Management, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to access records about themselves contained in this system should address written requests to the Deputy Director of Medical Service Officer Management, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Applications for appointment, letters written by individual or on individuals by others. Computer print-outs, forms completed by individuals, Personnel Data Systems (PDS) transactions, other information pertinent to assignments or career development of the officer.

None.

Headquarters Air Force Military Personnel Center, Deputy Director, Medical Service Officer Management, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Files are maintained on individuals making application to the Air Force Board for Correction of Military Records on which a medical opinion has been rendered.

Contains a copy of the medical advisory opinion rendered on Air Force Board for Correction of Military Records.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, and 10 U.S.C. 79, Correction of Military Records; as implemented by Air Force Instruction 36-2603, Air Force Board for Correction of Military Records.

A historical reference, by name, to previous action taken regarding a specific BCMR application.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders in filing cabinets.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in cabinets and locked rooms.

Retained in office files for one year or until no longer needed for reference, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Director, Medical Service Officer Management, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Deputy Director, Medical Service Officer Management, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to access records about themselves contained in this system should address written requests to the Deputy Director, Medical Service Officer Management, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions.

None.

Headquarters United States Air Force, Washington, DC 20330. Air Force Manpower and Personnel Center, Randolph Air Force Base, TX 78150.

Enlisted personnel on active duty who request reassignment or deferment from assignment under the Children Have A Potential (CHAP) humanitarian programs; or are nominated or volunteer for special assignment; or request information or action through high level channels; or are restricted, along with their dependents, from assignment to certain overseas areas; or are subject to special assignment procedures, such as: Reassignment of airmen with known deficiencies; reassignment of threatened airmen; disposition of airmen involved in disciplinary/legal problems en route to permanent change of station (PCS) assignment; or reassignment for trial; Curtailment of Overseas Tour for Cause or are permanently decertified from the Personnel Reliability Program and Master, Senior Master and Chief Master Sergeants on active duty in the Air Force who are considered/selected for an assignment. Enlisted club stewards on active duty in the Air Force.

Documentation of oral and written dialogue with airmen regarding assignment actions; notification to airman of assignment; oral and written dialogue with commanders regarding assignment actions; projected assignment actions; oral and written dialogue with Air Force multi-level functional managers regarding assignment actions; medical, legal and financial factors related to humanitarian assignment actions; personal assignment preferences, assignment limitations; final and executed assignment actions; high level interest and official Air Force responses; legal and investigative information regarding assignment restrictions; reassignment of airmen with known deficiencies, or involved in disciplinary or legal problems, or for cause, or for personal safety, or for convenience of litigation actions; permanent decertification from the Personnel Reliability Program and extracts from the Personnel Data System (PDS); Airman Career Briefs; Airman Performance Reports and Education Data; senior NCO Academy selection files.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; Air Force Regulation 35-99, Personnel Reliability Program, and Air Force Regulation 39-11, Airman Assignments.

Used to provide senior noncommissioned officers (NCOs) with personalized assignment service and to provide tracking and background data with which to reply to queries from the NCOs.

Information is used by the PALACE Non-appropriated Fund resource manager to develop the career and broaden the experience of club stewards and to staff club steward assignment actions.

Also used to staff assignments on those airmen who have applied for humanitarian - Children Have A Potential (CHAP) assignments;

Used to track-select airmen for special assignments, to document responses to high-level inquiries and to provide the rationale for approving or disapproving a request for assignment.

Used to document special assignment actions to certain overseas areas and in those actions involving disciplinary or legal problems, threatened airmen, airmen with known deficiencies, curtailment for cause and when reassignment is required for trial purposes.

To monitor assignment restrictions on airmen decertified from Personnel Reliability Program duties.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms, protected by guards and controlled by personnel screening and by visitor registers.

Destroyed at the end of the calendar year or 18 months after final action on requests for humanitarian assignment, by tearing into pieces, shredding, pulping, macerating, or burning.

Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information generated by the Air Force office of primary responsibility; from PDS by inquiry or action notice; law enforcement agencies; investigative agencies; or Air Staff inputs.

None.

Promotion Documents/Records Tracking (PRODART) files are maintained in the Board Support Branch, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Airman Promotion Historical Records (APHR) are maintained in the Airman Promotion Branch, Selection Board Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

PRODART: Air Force active duty enlisted personnel in the grade of E-7 and E-8 and active duty officers in grades O-1 through O-5.

APHR: Active duty airmen in grade E-4 through E-8 at time of promotion consideration.

PRODART portion of this system is made up of six files: Active duty enlisted file, active duty officer file, document/record required, document/record receipt file, selection board eligibility file, and derogatory information file. These files contain name, Social Security Number, grade data, service data, and selection board eligibility data.

APHR records consist of Microfiche files reflecting individual historical promotion data for a specific cycle which is no longer maintained within the automated personnel data system. Contains member identification, promotion eligibility status, select/nonselect status, and critical personnel data. Microfiche files for members in grades E-4 through E-6 contain relative standing and weighted factor scores. Contains worksheets used to manually compute individual promotion status (select/nonselect) for the Weighted Airman Promotion System for those members not considered during the computerized selection process; master listings for each specified promotion cycle reflecting all members in the applicable grade and their specific status: select, nonselect, nonweighable, or ineligible; and listing of promotion sequence numbers assigned to all selectees for a specific cycle.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; as implemented by Air Force Instruction 36-2608, Military Personnel Records Systems; Air Force Instruction 36-2402, Officer Evaluation System; Air Force Instruction 36-2403, Enlisted Evaluation System; Air Force Manual 36-2622, Base Level Military Personnel System; Air Force Instruction 36-2502, Promotion of Airmen, and E.O. 9397 (SSN).

Records technicians use the PRODART system to identify documents missing from the United States Air Force Selection Records Group and to account for documents received. Personnel technician use system to produce statistical digest data for management analysis functions.

The AHPR are used by Promotion Branch as the master record of promotion status for a specified cycle. Used to respond to inquiries (including congressional inquiries), for Air Staff advisories to the Air Force Board for Correction of Military Records, to manage the Airman Promotion Program, to recreate promotion status, and to provide statistical data for official use. Used to provide supplemental promotion consideration and to research and/or correct promotion status for a previous cycle.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

PRODART records are maintained in file server.

APHR are maintained in visible file binders/cabinets, in computers and on computer output products, and on microfilm.

Retrieved by name or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or secured building. Those in computer storage devices are protected by computer system software.

PRODART records are maintained until member is selected for promotion to Chief Master Sergeant (E-9) or Colonel (0-6) or when member is no longer on active duty.

AHPR are maintained for 10 years, computed from the date of the original selection process. Manual computation work sheets are maintained for one year and then select/nonselect data are listed on a roster which is maintained for an additional nine years. After the specified retention period, the records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

PRODART: Chief, Board Support Branch, Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

AHPR: Chief, Airman Promotion Branch, Selection Board Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703 for PRODART records, or to the

Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703 for AHPR records.

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703 for PRODART records, or to the

Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703 for AHPR records.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

PRODART data is extracted from the master personnel files.

AHPR data is extracted from the active interim eligible file (promotion file) which is a subsystem of the Personnel Data System.

None.

Air Force Manpower and Personnel Center, Randolph Air Force Base, TX 78150.

Active duty airmen in grades E-4 through E-8. Air Force Reserve and Air National Guard airmen in grade E-7.

Contains historical Specialty Knowledge Test (SKT), Promotion Fitness Examination (PFE) and United States Air Force Supervisory Examination (USAFSE) data which is no longer maintained within the personnel data systems. Includes member identification, test identification, date tested, score and item responses.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 35-8, Air Force Military Personnel Testing System.

Used by Air Force Manpower and Personnel Center/Airman Promotion Division (AFMPC/MPCAW) to research and/or correct promotion status for previous cycles. Data used to resolve inquiries, provide supplemental consideration, prepare Air Staff advisories to the Air Force Board for Correction of Military Records, and manage the Airman Promotion Program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets and on microfiche.

Retrieved by name or Social Security Number.

Records are stored in vaults.

Maintained for 10 years computed from the date of the original selection process, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

See Exemption.

Parts of this system may be exempt under 5 U.S.C. 552a(k)(6).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703. Washington National Records Center, Washington, DC 20409.

Records are maintained on all Air Force officers who are eligible for competitive consideration and officers considered for Regular Air Force appointment and Officers considered for involuntary separation, and any other special board directed by the Secretary of the Air Force or the Chief of Staff.

Listing containing record number, name, Social Security Number, date of roster, program control number, component, competitive category, select/non-select status, FOR OFFICIAL USE ONLY statement and name and year of board. A numerical/chronological listing of all changes to competitive file data base after initial build. Listing of special follow items/OPR letters.

10 U.S.C. 531, Original appointment, and 611, Convening of selection boards; as implemented by Air Force Instruction 36-2501, Promotion of Active Duty List Officers.

These records are used to determine whether individuals were considered by the convening board.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Records are accessed by identification of board of consideration and then by inverted Social Security Number of subject by competitive category.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

The records are retained in the Selection Board Secretariat for five calendar years and then retired to the National Archives, Washington, DC.

Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to access records about themselves contained in this system should address written requests to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Request must include name, grade, Social Security Number, board identification, competitive category, and zone of consideration as applicable.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

The information in these records is extracted from the Selection Board Support File, and from data compiled from individual board member inputs.

None.

Headquarters United States Air Force, Washington, DC 20330. Air Force Manpower and Personnel Center, Randolph Air Force Base, TX 78150. National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132.

Officer personnel on active duty who are eliminated from flying or technical training; or apply for separation or retirement prior to completion of their active duty service commitment (ADSC); or apply for accelerated entry on extended active duty (EAD); or are available for active duty; or are identified for special career monitoring; or are selected or volunteer for Air Staff training (ASTRA); or are selected for below the zone promotion to major and lieutenant colonel; or are former ASTRA officers below the grade of major and selectees, designees and attendees of Intermediate Service Schools (ISS) and Senior Service Schools (SSS); or are volunteers or are selected for the Air Force Institute of Technology (AFIT) or are designees, attendees and graduates of Squadron Officers School (SOS), Academic Instructor Courses (AIC), ISS and SSS; or request reassignment or deferment from assignment under the Children Have A Potential (CHAP) Humanitarian Programs; or request information or action through Congressional sources; or apply or are being considered for Air Staff extensions; or possess or are candidates for PHD degrees; or are the subject of a request to change their Duty Air Force Specialty Code (DAFSC); or apply for early release; or have attended AFIT education programs; or are AFIT graduates and request or are identified for a directed duty assignment; or are attending or are recent graduates of Professional Military Education (PME) institutions; or apply for special duty per Chapter 8, Air Force Regulation 36-20; or apply for undergraduate pilot (UPT) or navigator training (UNT); or apply for or are attending test pilot school; or apply for Officer School Training; or are former prisoners of war (POW) as a result of the Southeast Asia (SEA) conflict; or file reclamas regarding flying time computations in support of the aviation Career Incentive Act; or visit or write the Air Force Manpower and Personnel Center (AFMPC)/Directorate of Personnel Resources and Distribution, Officer Career Management Division for career counselling; or are selected for assignment or reassignment; or are nominated for assignment or are currently assigned to agencies outside the Air Force; or are permanently disqualified from the Human/ Personnel Reliability Programs (HRP/PRP); or are identified for special monitoring due to unique or special qualifications; or apply or are identified for levy exempt status; or Reserve officer personnel not on EAD who: Apply for accelerated entry on active duty; or Reserve officers and Air Force Reserve Officers Training Corps who apply for reserve duty in lieu of extended active duty (EAD); on assignment who received late assignment notification.

Documentation of: Actions related to entry, including accelerated; on active duty, special career monitoring; actions related Air Staff Training (ASTRA) selectees or volunteers; special assignments for individuals who demonstrate well above average performances; actions of the AFIT Selection Board and disposition of AFIT applications: Elimination actions accomplished by training activities; Reclassification actions following elimination from training; disposition of applications with justification for levy exempt status; Command comments regarding specific assignment actions; Recommendations regarding retirement or separation prior to ADSC; Disposition of applications for reserve duty in lieu of EAD; Individual career objectives, assignment preferences, limitations; Promotion board reports for major, lieutenant colonels and colonels; Medical, legal and financial factors related to humanitarian assignment actions; Oral and written dialogue with officers regarding assignment actions; High level interest and official Air Force responses; Disposition of applications for Air Staff tour extensions with summary of findings; Award of PHD or pursuit of PHD degree; Request for, staffing of, and disposition of DAFSC changes; Staffing, Early Release Board action summaries and disposition of early release requests; Assignments of personnel who have attained advanced AFIT degrees; Directed duty assignments (DDA) considered because of AFIT education; Assignment considerations of PME students and graduates; Staffing and other actions related to consideration of requests for special duty or UPT or UNT or Test Pilot School or Officer School Training; Assignment actions pertinent for former POW of the SEA conflict; Response to reclamas regarding flying time computations; Assignment and career development counselling actions; Assignment to Department of Defense and Joint Chiefs of Staff activities; Disqualification from HRP or PRP; Special monitoring actions of individuals with unique or special qualifications; and the following forms and documents: Air Force (AF) Form 112, Officer Counselling Data Card; AF Form 11, Officers Military Record; AF Form 215, Application for Officer Training; AF Form 2095, Assignment - Personnel Action; AFMPC Form 93, Assignment for AFIT Graduate; PDS extract related to flying or technical training, education, experience and other assignment factors; Assignment action cards; Assignment work sheets; Career Briefs; Officer Career Objective Statements; Tracking Log; Record of Assignment Action Number (AAN); Assignment Orders; Precision Measurement Equipment (PME) and special category summary forms; Background checks; Officer Palace Manning Report; Short Tour Return Date Roster; Eligible for Overseas Roster; Officer Effectiveness Report; PDS Action Notices Regarding Assignment Factors/Considerations on assignment who received late assignment notification.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 36-20, Officer Assignments.

To make a determination regarding the retention and/or reclassification of those officers eliminated from flying or technical training.

To make a determination on requests for levy exempt status for officers who have been selected to perform duty on special projects and the individual or major command (MAJCOM) request that the individual be deferred from assignment selection.

To make a determination regarding applications for accelerated active duty and on applications for duty with the Air Force Reserves in lieu of extended active duty (EAD). The basis on which to make a recommendation to the Air Force Manpower and Personnel Center (AFMPC), Directorate of Personnel Program Actions (DPMA) regarding waiver of Active Duty Service Commitment (ADSC) for those officers who have applied for separation or retirement.

To monitor and staff the initial assignment for officer accessions.

To track those officers identified for special career monitoring.

To confirm that Air Staff Training (ASTRA) volunteer status has been updated in the Personnel Data System (PDS), also used by Resource Managers to staff extensions of tour, curtailment of tour, Duty Air Force Specialty Code (DAFSC) changes and follow-on assignments.

Used by career and Resource Managers to insure that officers who have demonstrated above average performance are considered for challenging and responsible positions.

Used by AFIT Selection Board to answer inquiries concerning the status of an application; to monitor officers currently in AFIT; and to work extensions or program changes.

Used to nominate and monitor officers for attendance at Intermediate and or Senior Service Schools. Data is also used to track graduates of the Squadron Officer School (SOS) and Academic Instructor Courses (AIC).

To staff assignments on those individuals who have applied for humanitarian - CHAP assignments.

To fully document the response to an inquiry and to provide the rationale for approval or disapproval of a requested assignment.

To staff and make a determination regarding tour extensions.

To monitor holders of doctorate degrees and candidates thereof to insure proper utilization of those officers holding doctorate degrees.

To staff DAFSC change requests and to make a determination regarding retraining JI2 0To make a determination by the Early Release Board regarding an officer's request for early release.

To monitor and or assign those officers possessing advanced AFIT degrees; action is essential for proper utilization of advanced degree holders.

To make a determination regarding a Directed Duty Assignment (DDA) change on those officers who incurred the DDA as a result of AFIT education.

To monitor and staff assignments for Professional Military Education (PME) attendees and or graduates.

To monitor and select officers for special duties.

To monitor officers who have applied for undergraduate pilot and-or navigator training; used along with the master military personnel record in the selection process.

To monitor officers who have applied for and-or are currently attending Test Pilot School.

To monitor officers who have applied for Officer School Training.

To monitor the utilization of former prisoners of war of the Southeast Asia conflict. Used as backup reference for Aviation Career Incentive Act reclamas. To staff assignments and related actions.

Used in the counselling of officers and as background reference documentation for visits of officers to the Air Force Manpower and Personnel Center (AFMPC) and for the response to correspondence between the officer and the AFMPC Resource Manager.

Data are used in the assignment selection process to insure fair and equitable assignment selection. Additionally, the information and-or computer products are used to determine unique or specific qualifications for particular assignment.

Used by resource teams to nominate officers for assignment to Department of Defense and Joint Chiefs of Staff activities outside the Air Force including release of military personnel records and data to those agencies.

To monitor those officers disqualified from Human and-or Personnel Reliability Programs (HRP-PRP) duties. It is also used to insure these individuals are not placed in HRP-PRP positions. Officer assignment block records are used by the interested office to tract individual assignment actions.

The blocks are also used in identifying individuals with unique or special qualifications. Used to determine if officers are receiving minimum assignment notification in accordance with established policy.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name. name.

Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Documentation records are destroyed after 12 months; or retained until officer leaves ASTRA program; or destroyed when superseded; or destroyed upon individual's completion of AFIT program or upon nonselection to AFIT whichever occurs first; or destroyed when officer is separated or retires; or destroyed 18 months after approval of CHAP request or 12 months after disapproval; or destroyed when officer completes Air Staff tour extension or after 12 months whichever is longer; or destroyed after completion of DDA; or destroyed 12 months after graduation from PME or Officer School Training; or destroyed when application for special duty is withdrawn; or destroyed after completion of UPT/UNT or when eligibility for training expires; or destroyed 3 months after graduation from Test Pilot School; or POW records will be retired to a permanent storage facility on January 1, 1977; or destroyed when Departmental or Joint activity tour is completed; or retained permanently if related to HRP/PRP disqualification but not after separation. Methods of destruction are burning, pulping, shredding, macerating, or tearing into small bits.

Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

PDS inquiries or action notices; Information generated by the Air Force multi-level offices of primary responsibility; Extracts or copies of military personnel records; Air Staff inputs.

None.

Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001.

Active duty airmen in grades E-4 through E-8. Air Force Reserve and Air National Guard airmen in grade E-7.

Item responses (answers) for Specialty Knowledge Tests (SKT), Promotion Fitness Examinations (PFE) and United States Air Force Supervisory Examinations (USAFSE).

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 35-8, Air Force Military Personnel Testing System, Chapters 14, 15, and 16.

Used by Air Force Military Personnel Center/Airman Promotion Branch (AFMPC/DPMAJW) to score tests. The percent correct score on the SKT, PFE, and USAFSE, are weighted factors in the Weighted Airman Promotion System (WAPS) to advance airmen (E-4 to E-8) to the next higher enlisted grade. The percentile score on the 9-level upgrade exam is used as an eligibility criterion for promotion to grade E-8 and award of the superintendent (9) Air Force Specialty Code (AFSC) skill level, for ANG and AFRES.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by Electronic Scanner Index Number (cross-referenced to Social Security Number).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in vaults.

Maintained for 12 months following completion of promotion cycle for which member was tested, then destroyed by burning or shredding.

Assistant Deputy Chief of Staff/Manpower and Personnel for Military Personnel, Randolph Air Force Base TX.

See Exemption.

See Exemption.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

See Exemption.

Parts of this system may be exempt under 5 U.S.C. 552a(k)(6).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Deputy Chief of Staff for Plans and Operations, Headquarters, United States Air Force, Pentagon, Washington, DC 20330-5054.

Active and inactive duty Air Force officers and airmen.

Records concerning any qualification/disqualification for aviation service action and determination of eligibility for aeronautical badges; documentation on rated officers removed from or returned to flying status; officers granted United States Air Force aeronautical rating as a result of aeronautical rating boards, and records of non-rated officers and enlisted personnel who request action or consideration for flying status.

10 U.S.C. 8691, Flying officer rating: qualifications, as implemented by Air Force Regulation 60-13, Aviation Service, Aeronautical Ratings, and Badges.

Provides an historical data base for USAF aviation service actions. Used to respond to inquiries regarding past and current aviation service actions on individuals by officials within the Office of the Secretary of the Air Force; the Air Force Board for Correction of Military Records, the Office of the Chief of Staff, USAF, the Office of the Air Force Deputy Chief of Staff for Personnel; the Office of Assistant Deputy Chief of Staff for Military Personnel, wherein a rated officer's qualification for aviation service is in question, the record is reviewed within the Training and Warrior Management Division, Directorate of Operations, Deputy Chief of Staff for Plans and Operations, for final decision by the Director of Operations.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Records are maintained as precedent files in accordance with Air Force Regulation 12-50, Volume II, Disposition of Air Force Documentation - Policies, Procedures and Responsibilities. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief, Aviation Service Branch, Warrior Management Division, Directorate of Operations, Deputy Chief of Staff for Plans and Operations, Headquarters, United States Air Force, Washington, DC 20330-5054.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the system manager.

Individuals seeking to access records about themselves contained in this system should address requests to the system manager.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Correspondence generated at base level, major air command or Air Staff level.

None.

Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001. National Personnel Records Center, Military Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-5000. Air Reserve Personnel Center, Denver, CO 80280-5000. Duplicate copies may be retained temporarily at each level requiring review or action on the case.

Officers and Airmen who have requested voluntary separation, who have been recommended or identified for involuntary separation under 10 U.S.C. 617(b) (including Reserve officers as a matter of Air Force Policy). Individuals who, under Pub. L. 95-202, Section 401, have requested review of service performed with the Army Air Force or U.S. Air Force to determine if such service was equivalent to active duty for purposes of laws administered by the Department of Veterans Affairs.

Member's application, letter from commander initiating separation action with indorsements, supporting documents, and record of final action take. If congressional inquiry involved, request for information and reply provided is also filed by those offices involved.

10 U.S.C. Chapter 59, Separations, 10 U.S.C. Chapter 36, Promotion, Separation and Involuntary Retirement of Officer on the Active-Duty List, Chapter 60, Separation of Regular Officers for Substandard Performance of Duty or for Certain Other Reasons, and 38 U.S.C., Veteran's Benefits; as implemented by Air Force Regulation 36-2, Administrative Discharge Procedures (For Sub-standard Performance of Duty, Misconduct, Moral or Professional Dereliction, or in the Interest of National Security); 36-12, Administrative Separation of Commissioned Officers; and 39-10, Administrative Separation of Airmen.

The original document is retained as a permanent record of action taken. The duplicate copies are retained to provide a temporary record of actions being taken for responding to inquiries concerning the status of a particular case. Occasionally, a case file is retained as a precedence file for later reference inrevising separation directives

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Individual case files may be released to a governmental body or agency or health care professional society or organization if such record is needed to perform licensing or professional standards monitoring related to credentialed health care practitioners or licensed, noncredentialed health care personnel who are or were formerly members of the Armed Forces. Case files may also be released to medical institutions or organizations wherein such member has applied for or been granted authority or employment to provide health care services if such record is needed to assess the professional qualifications of such member.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name. At National Personnel Records Center. Cases and correspondence are filed with Master Personnel Records. Transitory copies are filed alphabetically by general subject categories, i.e., involuntary officer separations, involuntary airman separations, etc.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. File cabinets and power files are secured during nonduty hours.

Master copies are retained permanently. Temporary files are disposed of within three years after final action is taken. Files are disposed of by shredding.

Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to access records about themselves contained in this system should address requests to the Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Member's application, correspondence from unit commander's initiating separation action.

None.

Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001.

Air Force Reserve Officers' Training Corps (AFROTC) Cadets and/or AFROTC graduates (officers).

Applications for delay in entering extended active duty status to pursue advanced degrees.

10 U.S.C. 2108, Advanced standing; interruption of training; delay in starting obligated service; release from program, and 50 Appendix 456, Deferments and exemptions from training and service, as implemented by Air Force Regulation 33-3, Enlistment in the United States Air Force.

Used to inform applicants of results of Board action on their request for delay.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Disapproved applications are destroyed after 6 months; approved applications are destroyed on completion of delay.

Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Member's application.

None.

Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;

Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703; and

National Military Personnel Records Center, 9700 Page Boulevard, St. Louis, MO 63132-2001.

Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place (6600), Denver CO 80280-6600. Headquarters of major commands and field operating agencies; consolidated base personnel offices; each State Adjutant General Office, and Air Force Reserve and Air National Guard units. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Military personnel only.

Officers: Applies to Active Duty/Air National Guard/Air Force Reserve personnel serving in grades Warrant Officer (W-1) through Colonel (0-6).

Enlisted: Applies to active duty personnel in grades Airman Basic (E-1) through Chief Master Sergeant (E-9), and to Air Force Reserve personnel in grades Staff Sergeant (E-5) through Chief Master Sergeant (E-9).

Officer Effectiveness Reports; Education/Training Reports; Colonels and Lieutenant Colonels Promotion Recommendation Reports; Enlisted Performance Reports for Airman Basic (E-1) through Chief Master Sergeant (E-9); Description of data contained therein: Name; Social Security Number; active and permanent grades; specialty data; organization location and Personnel Accounting Symbol; period of report; number of days of supervision; performance evaluation scales; assessment of potential, and comments regarding ratings.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; as implemented by Air Force Regulation 36-9, General Officer Promotions and Evaluations; Air Force Instruction 36-2402, Officer Evaluation System; Air Force Instruction 36-2403, Enlisted Evaluation System, and E.O. 9397 (SSN).

Used to document effectiveness/duty performance history; promotion selection; school selection; assignment selection; reduction-in-force; control roster; reenlistment; separation; research and statistical analyses, and other appropriate personnel actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Non-exempt records from this system may be disclosed to other federal agencies in anticipation of an individual's assignment or upon actual assignment to that agency, to the extent that the information is relevant and necessary to the agency's decision on the matter.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name or Social Security Number.

Records are accessed by custodian of the record system and by person(s) who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Copies of effectiveness reports are retained until separation or retirement. At separation or retirement, data subject is presented with field and command record copies of his or her reports. The Headquarters Air Force (HAF) copy is a permanent record that is forwarded to the National Military Personnel Records Center, 9700 Page Boulevard, St. Louis, MO 63132-2001. In the event the member has a Reserve commitment, the HAF copy is sent to Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place (6600), Denver, CO 80280-6600.

The following exceptions apply:

Officers Field Record: Remove and give to individual when promoted to Colonel, when separated or retired, or destroy when voided by action of the Officer Personnel Records Review Board. When voided by action of the Air Force Board for Correction of Military Records, forward all copies of report to Headquarters United States Air Force (HQ USAF) when directed.

Command Record: The command custodian will destroy the reports when voided by action of Officer Personnel Records Review Board. When voided by action of the Air Force Board for Correction of Military Records, forward all copies of report to HQ USAF when directed.

HAF Record: Remove reports voided by action of the Officer Personnel Records Review Board from the selection folder and file in the board recorder's office until destruction. Remove reports voided by action of the Air Force Board for Correction of Military Records from selection folder and submit to Board's Secretariat with duplicate and triplicate copies for custody and disposition. Promotion Recommendation Reports are temporary documents maintained only at HQ Air Force level and are destroyed after their purpose has been served.

Active Duty Enlisted:

Grades E-3 through E-6: On separation or retirement, Enlisted Performance Reports (EPRs) are forwarded to the National Personnel Records Center, St. Louis, MO unless data subject holds a reserve obligation, in which case they are forwarded to Air Reserve Personnel Center.

Grades E-7 through E-9: On separation or retirement, original copies, those retained in Senior NCO selection folders and those in field record closing before 1 January 1967, are forwarded to the National Personnel Records Center, or to Air Reserve Personnel Center if data subject holds a reserve obligation. Duplicate copies closing 1 January 1967 or later (field record) are returned to the member at separation or retirement.

Non-Active Duty Reserve Enlisted: Air Force Reserve Forces Noncommissioned Officers Performance Report; upon separation, retirement or assignment to a non-participating reserve status, they are forwarded to Air Reserve Personnel Center for file in the master personnel record and disposed of as a part of that record. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Deputy Chief of Staff for Personnel, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;

Chief of Air Force Reserve, Headquarters United States Air Force, 1150 Air Force Pentagon, Washington, DC 20330-1150; and

Director, Air National Guard, 2500 Army Pentagon, Washington, DC 20310-2500.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff/Personnel, Headquarters United States Air Force, Washington DC 20330-5060; or to the Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-1000; or to the Director, Air National Guard, Washington, DC 20310-2500; or directly to agency officials at the respective system location. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address written inquiries to the Deputy Chief of Staff/Personnel, Headquarters United States Air Force, Washington DC 20330-5060; or to the Chief of Air Force Reserve, Headquarters United States Air Force, Washington, DC 20330-1000; or to the Director, Air National Guard, Washington, DC 20310-2500; or directly to agency officials at the respective system location. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

The basis of the ratings is observed on-the-job performance or by the education/training progression of the individual. Further, effectiveness reports may have as an additional source of information Letters of Evaluation.

Brigadier General Selectee Effectiveness Reports and Colonel and Lieutenant Colonel Promotion recommendations with close out dates on or before January 31, 1991, may be exempt under the provisions of 5 U.S.C. 552a(k)(7) from subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but only to the extent that disclosure would reveal the identity of a confidential source. For additional information contact the system manager.

An exemption rule has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in the 32 CFR part 806b.

Headquarters of major subordinate commands and numbered Air Force. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Officers (Lt. Colonel and below) and Airmen.

Officer Effectiveness Report; Education/Training Report; Airman Performance Report; Technical Sergeant, Staff Sergeant, and Sergeant Performance Report; and Chief Master Sergeant, Senior Master Sergeant, and Master Sergeant Performance Report.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 36-10, Officer Evaluations, and Air Force Regulation 39-62, Active Duty Noncommissioned Officer and Airman Performance Reports and E.O. 9397 (SSN).

Used as a record of individual's past job performance.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices also apply to this system.

Storage:

Maintained in file folders.

Information in the system is retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Headquarters at Major Subordinate Commands and numbered Air Forces. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit Headquarters at Major Subordinate Commands and numbered Air Forces. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Headquarters at Major Subordinate Commands and numbered Air Forces. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Officer and airman evaluation report data.

None.

Primary locations: Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Air Reserve Personnel Center, 6760 East Irvington Place 4000, Denver, CO 80280-4000.

National Personnel Records Center, Military Personnel records, 9700 Page Boulevard, St. Louis, MO 63132-5100.

Headquarters of major commands and field operating agencies; consolidated base personnel offices; State Adjutant General Office of each respective state, District of Columbia and Commonwealth of Puerto Rico, and Air Force Reserve and Air National Guard units. Official mailing addresses are published as an appendix to the Air Force compilation of records systems notices.

Secondary locations: Officer Correspondence and Miscellaneous Document Group for active duty officers at Headquarters Air Force Personnel Center (HQ AFPC), and at Headquarters, United States Air Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF, General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's Group; retired general officers Master Personnel Record Group (MPerRGp) at AFPC; Officer Command Selection Record Group (OCSRGp) at the respective Air Force base of assignment servicing Military Personnel Flight (MPF), and respective Air Force major command; Air Force active duty enlisted personnel MPerRGp and senior NCO selection folder at AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of assignment or servicing MPF or Consolidated Reserve Personnel Office (CRPO); personnel in Temporary Disability Retired List, Missing in Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center (ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective unit of assignment or servicing MPF/CRPO; United States Air National Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State Adjutant General Office, and FPerRGp at the respective unit of assignment; ANGUS airmen MPerRGp at the respective State Adjutant General Office and FPerRGp at the respective unit of assignment; retired and discharged Air Force military personnel MPerRGp at National Personnel Records Center; and Air Force Academy cadets MPerRGp at unit of assignment MPF.

Air Force active duty military, Air Force Reserve and Air National Guard personnel.

System contains substantiating documents such as forms, certificates, administrative orders and correspondence pertaining to appointment as a commissioned officer, warrant officer, Regular AF, AF Reserve or ANGUS, enlistment/reenlistment/extension of enlistment, assignment, Permanent Change of Station, Temporary Duty (TDY), promotion and demotion; identification card requests; casualty; duty status changes--Absent Without Leave/MIA/POW/Missing/Deserter; military test administration/results; service dates; separation; discharge; retirement; security; training; Professional Military Education (PME); On-The-Job Training; Technical, General Military Training; commissioning; driver; academic education; performance/effectiveness reports; unfavorable communications in the OSRGp; records corrections; formal/informal medical or dental treatment/examination; flying/rated status administration; extended active duty; emergency data; line of duty determinations; human/personnel reliability; career counseling; records transmittal; AF reserve administration; Air National Guard administration; board proceedings; personnel history statements; Veterans Administration compensations; disciplinary actions; record extracts; locator information; personal clothing/equipment items; passport; classification; grade data; Career Reserve applications/cancellations; traffic safety; Unit Military Training; travel voucher for TDY to Republic of Vietnam; dependent data; professional achievements; Geneva Convention card; Federal insurance; travel and duty restrictions; Conscientious Objector status; decorations and awards; badges; Favorable Communications (colonels only); Inter-Service transfers; pay and allowances; combat duty; leave; photographs, and Personnel Data System products.

10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36-2608, and E.O. 9397 (SSN).

Military personnel records are used at all levels of Air Force personnel management within the agency for actions/processes related to procurement, education and training, classification, assignment, career development, evaluation, promotion, compensation, sustentation, separation and retirement.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records may be disclosed to the Department of Veterans Affairs for research, processing and adjudication of claims, and providing medical care.

To dependents and survivors for determination of eligibility for identification card privileges.

To the Civilian Health and Medical Program of the Uniformed Services (CHAMPUS) for determination of eligibility and benefits.

To local Immigration/Naturalization Office for accountability and audit purposes.

To State Unemployment Compensation offices for verification of military service related information for unemployment compensation claims; Respective local state government offices for verification of Vietnam 'State Bonus' eligibility.

To the Office of Personnel Management for verification of military service for benefits, leave, or Reduction in Force purposes, and to establish Civil Service employee tenure and leave accrual rate.

To the Social Security Administration to substantiate applicant's credit for social security compensation; Local state office for verification of military service relative to the Soldiers and Sailors Civil Relief Act. Information as to name, rank, Social Security Number, salary, present and past duty assignment, future assignments that have been finalized, and office phone number may be provided to military financial institutions who provide services to DOD personnel. For personnel separated, discharged or retired from the Air Force, information as to last known address may be provided to the military financial institutions upon certification by a financial institution officer that the facility has a dishonored check or defaulted loan.

To the Selective Service Agencies for computation of service obligation. To the American National Red Cross for emergency assistance to military members, dependents, relatives or other persons if conditions are compelling.

To the Department of Labor for claims of civilian employees formerly in military service, verification of service-related information for unemployment compensation claims, investigations of possible violations of labor laws and for pre-employment investigations.

To the Armed Forces Retirement Home to determine eligibility. To Federal agencies, their contractors and grantees, and to private organizations, such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file folders/binders, cabinets and on computer and computer output products.

Information in the system is retrieved by last name, first name, middle initial and Social Security Number.

Records stored at National Personnel Records Center are retrieved by registry number, last name, first name, middle initial and Social Security Number.

Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked room, cabinets, and in computer storage devices protected by computer system software.

Those documents designated as temporary in the prescribing directive remain in the records until their obsolescence (superseded, member terminates status, or retires) when they are removed and provided to the individual. Unfavorable communications in the OSRGp are transferred to Air Reserve Component and retained for one year following an officer's termination of status, or destroyed if officer retires or dies. Those documents designated as permanent remain in the military personnel records system permanently and are retired with the master personnel record group.

Commander, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals may also appear in person at the responsible official's office or the respective repository for records for personnel in a particular category during normal duty hours any day except Saturday, Sunday or national and local holidays. The Saturday and Sunday exception does not apply to Reserve and National Guard units during periods of training. The system manager has the right to waive these requirements for personnel located in areas designated as Hostile Fire Pay areas. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address written requests to the Commander, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals may also appear in person at the responsible official's office or the respective repository for records for personnel in a particular category during normal duty hours any day except Saturday, Sunday or national and local holidays. The Saturday and Sunday exception does not apply to Reserve and National Guard units during periods of training. The system manager has the right to waive these requirements for personnel located in areas designated as Hostile Fire Pay areas. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from the subject of the file, supervisors, correspondence generated within the agency in the conduct of official business, educational institutions, and civil authorities.

None.

Air Force Military Personnel Center, Randolph Air Force Base, TX 78150-6001; Air Reserve Personnel Center, Denver, CO 80280-5000, and Consolidated Base/Reserve Personnel Offices. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Present and former officers and airmen of the Regular Air Force, the Air Force Reserve and the Air National Guard who appeal for correction of records.

Copy of individual application, supporting documents, endorsements by the CBPOs/CRPOs and correspondence reflecting the board's decision on the case, and other official records.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; implemented by Air Force Regulation 31-11, Correction of Airman and Officer Evaluation Reports.

To answer individual inquiries concerning a particular appeal. At AFMPC and ARPC levels, records are used as a basis for consideration in preparation of Air Staff advisory opinions on OPR/EPR appeals.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system, and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

AFMPC and ARPC case files are maintained for three calendar years from date of last action as indicated in the file, then destroyed. At CBPOs/CRPOs files are maintained for two calendar years from date of last action as indicated in the file, then destroyed. Destruction is by tearing into pieces, shredding, pulping, macerating, or burning.

Assistant Deputy Chief of Staff for Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the Assistant Deputy Chief of Staff for Personnel, Randolph Air Force Base, TX 78150-6001 or to the CBPO/CRPO where appeal was processed. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address requests to the Assistant Deputy Chief of Staff for Personnel, Randolph Air Force Base, TX 78150-6001 or to the CBPO/CRPO where the appeal was processed. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Member's application, endorsements by CBPO/CRPO, official records and documents from other sources, and correspondence reflecting the appeal board's decision. Also, when applicable, Air Staff advisory opinions furnished the Air Force Board for Correction of Military Records under the provisions of Air Force Regulation 31-3, Air Force Board for Correction of Military Records.'

None.

Headquarters United States Air Force, Air Force Manpower and Personnel Center (AFMPC), major command headquarters, and consolidated base personnel offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force active duty enlisted personnel who apply for or are in retraining programs.

Request for Retraining/Lateral Training 7301: This mechanized report contains a broad spectrum of retraining data to track retraining movement between specialties; it also identifies individuals and Major Commands (MAJCOMs) involved; this data can provide detailed identification of retrainees, type of training, type of specialties and other desired data on retraining movement.

10 U.S.C. Chapter 901, Training Generally; implemented by Air Force Regulation 39-4, Airman Retraining Program.

Used by military personnel officials at base, major command, and Headquarters AFMPC to evaluate decisions on retraining applications.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are accessed by commanders of medical centers and hospitals.

Retained until training programs are completed or individual leave the Air Force.

Assistant Deputy Chief of Staff, Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff, Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Assistant Deputy Chief of Staff, Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual's application and official personnel records.

None.

Consolidated base personnel offices at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Enlisted members who are receiving Selective Reenlistment Bonus payments and/or request advance payment of one or more remaining installments.

Requests for Selective Reenlistment Bonus (SRB) and/or Advance Payment of SRB.

37 U.S.C. 308, Special pay: Reenlistment bonus; implemented by Air Force Regulation 35-16, Volume I, USAF Reenlistment, Retention, and NCO Status Program.

Used by immediate commander, major command headquarters Retention/Reenlistment office, United States Air Force Deputy Chief of Staff/Personnel, Reenlistments Branch, Randolph Air Force Base, TX 78150 to manage advance payment of Selective Reenlistment Bonus monies due in subsequent fiscal years.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained for two years after end of year in which the case was closed, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Assistant Deputy Chief of Staff, Manpower and Personnel for Military Personnel, Randolph Air Force Base, TX 78150.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the servicing Consolidated Base Personnel Office. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the servicing Consolidated Base Personnel Office. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Member's application.

None.

Air Force Manpower and Personnel Center, Randolph Air Force Base, TX 78150 and consolidated base personnel offices at Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Initial enlistees within 15 months of original expiration term of service; second term career Airmen within 13 months of ETS.

Documentation of selective reenlistment consideration process.

10 U.S.C. Chapter 833, Enlistments.

Used by member's immediate supervisor, member's immediate commander, unit career advisor, base career advisor to determine member's reenlistment eligibility.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.