None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Current and former Finance Board employees.

Records consist of salary and payroll data, including time and attendance information.

12 U.S.C. 1422b(b)(1).

Records are used for management and payroll purposes for approval and documentation of employees' attendance and use of leave.

These records, or information therefrom, may be disclosed as a routine use to:

1. Finance Board personnel having a need for access to perform their official functions.

2. The Department of Agriculture's National Finance Center for payroll purposes.

3. The Department of Labor when processing a claim for compensation regarding a job connected injury or illness.

4. A state unemployment compensation office regarding a claim.

5. In the event the information in the system of records indicates a violation or potential violation of a criminal or civil law, rule, or regulation, the relevant records may be disclosed to the appropriate federal, state, or local agency or authority responsible for investigating or prosecuting such a violation or for enforcing or implementing a statute, rule or regulation.

6. A court, magistrate or administrative tribunal in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings.

7. OPM or the General Accounting Office (GAO) when the information is required for evaluation of pay or leave administration.

8. The General Services Administration in connection with its responsibilities for records management.

9. A congressional office in response to an inquiry from the congressional office made at the request of the subject individual.

10. The Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, upon its request and as required by the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, see Pub. l. 104-193, sec. 316(f), 110 Stat. 2175 (Aug. 22, 1996) codified at 42 U.S.C. 653, for the purposes of establishing and enforcing child support obligations.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in file folders.

Records are filed alphabetically by name.

Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions.

1. Leave, application files (i.e. SF71s or equivalent and supporting documentation) are destroyed after three years of GAO audit, whichever is sooner.

2. Time and attendance source records and input records are destroyed after six years or GAO audit, whichever is sooner.

Office of Management, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

The subject individual and Finance Board employees who approve leave applications.

None.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

1. Current and former Finance Board employees.

2. Individuals invited to travel by the Finance Board, including individuals traveling to the Finance Board for preemployment interviews and individuals invited to attend a Finance Board ceremony, meeting or similar event.

Records consist of travel vouchers, petty cash forms, and supporting documentation.

12 U.S.C. 1422b(a)(3), 41 CFR part 101-41.

Records document payment for travel expenses of Finance Board employees incurred in the performance of their official functions.

These records, or information therefrom, may be disclosed as a routine use to:

1. Finance Board personnel having a need for access to perform their official functions.

2. Internal agency auditors and auditors of the GAO.

3. In the event the information in the system of records indicates a violation or potential violation of a criminal or civil law, rule, or regulation, the relevant records may be disclosed to the appropriate federal, state, or leocal agency or authority responsible for investigating or prosecuting such a violation or for enforcing or implementing a statute, rule or regulation.

4. A court, magistrate or administrative tribunal in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings.

5. A federal, state, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a decision concerning the hiring or retention of an employee, the letting of a contract, or the issuance of a grant or other benefit.

6. Another federal agency, in response to a request made in connection with the hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information disclosed is necessary and relevant to the requesting agency's decision on the matter.

7. A congressional office in response to an inquiry made at the request of the subject individual.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are contained in file folders.

Records are filed alphabetically by name.

Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions.

Records are retained for 6 years and 3 months after final payment and then destroyed.

Office of Management, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

The subject individual.

None.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Current and former Finance Board employees who have filed a grievance pursuant to the agency's administrative grievance procedures.

Records contain documents related to the grievances, including the written grievance filed by the employee, statements of witnesses, records, the report of a hearing if one is held, the report of a fact finder when fact-finding is used, statements made by the parties to the grievance, and the agency's decision.

12 U.S.C. 1422B(B)(1); 5 CFR part 771.

Records document grievance proceedings brought pursuant to the Finance Board's administrative grievance procedures.

These records, or information therefrom, may be disclosed as a routine use:

1. To Finance Board personnel having a need for access to perform their official functions.

2. In litigation to respond to process issued under authority of a court of competent jurisdiction and to parties or complainants, their representatives, and impartial referees, examiners, administrative judges, or other decisionmakers in proceedings under the Finance Board's administrative grievance procedures, Equal Employment Opportunity procedures, Merit Systems Protection Board, or similar procedures.

3. To request information from a federal, state, or local agency or private individual if necessary to obtain information relevant to a Finance Board decision within the purposes of this system of records.

4. To the appropriate agency, whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting a violation or potential violation of law or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto, in the event that information in this record system indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto.

5. A federal, state, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a decision concerning the hiring or retention of an employee, the letting of a contract, or the issuance of a grant or other benefit.

6. A congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are contained in file folders.

Records are filed alphabetically by name.

Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions.

Records are destroyed 2 years after closure of a case.

Office of Management, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

The subject individual, Finance Board personnel records, and statements and testimony of witnesses and related correspondence.

None.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Current Federal Home Loan Bank (FHLBank) appointive directors and candidates for appointment.

Records contain certifications of eligibility and information concerning the financial or other personal interests of current FHLBank appointive directors, candidates for appointment and their immediate families that may pose a conflict of interest under the conflicts of interest policy of the director's FHLBank.

12 U.S.C. 1427(a) and (d); 12 CFR 915.10-915.12.

Records are collected to determine whether FHLBank appointive directors and candidates for appointment are in compliance with statutory and regulatory eligibility requirements.

Records, or information therefrom, may be disclosed as a routine use to Finance Board personnel having a need for access to perform their official functions.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are contained in file folders.

Records are filed by FHLBank and alphabetically by name.

Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions.

Records pertaining to a particular individual are retained for the length of the individual's term of service as a FHLBank appointive director.

Office of Supervision, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

The subject individual.

None.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Current and former Finance Board employees and current and former contractor personnel.

Records contain information relating to the subject individual, including name, address, date and place of birth, Social Security number, citizenship, residence, foreign travel and contacts, education, personal references, organizational membership and security clearance history; investigative information regarding the subject individual's character, conduct and behavior in the community where he or she lives or lived, and arrests and convictions for violations of the law; reports from commercial credit agencies, interviews with the subject individual and with present and former supervisors, co-workers, associates, educators, etc., and inquiries with law enforcement agencies, employers, educational institutions attended; reports about the subject individual's qualifications for a specific position; correspondence relating to adjudication matters; reports of action after the OPM or Federal Bureau of Investigation section 8(d) Full Field Investigation; and other information developed from the above.

5 U.S.C. 3301, 5 CFR parts 5, 731, 736, E.O. 10577.

1. Records are collected in order to make, and are maintained in order to provide documentation, if necessary, to the OPM in order to support the Finance Board's determinations concerning compliance with Federal personnel regulations, the suitability and fitness of the subject individual for federal employment and access and security clearances, and the qualifications for performance of contractual services for the U.S. Government.

2. To provide information necessary to schedule and conduct required investigations.

3. To locate individuals for personnel research.

Records, or information therefrom, may be disclosed as a routine use to:

1. Designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the federal government, having a need to evaluate qualifications, suitability, and loyalty to the United States government and/or a security clearance or access determination.

2. Designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the federal government, and the District of Columbia government, when such agency, office, or establishment conducts an investigation of the individual for purposes of granting a security clearance, or for the purpose of making a determination of qualifications, suitability, or loyalty to the United States government, or access to classified information or restricted areas.

3. Designated officers and employees of agencies, offices, and other establishments in the executive, judicial, or legislative branches of the federal government, having the responsibility to grant clearances, to make determination regarding access to classified information or restricted areas, or to evaluated qualifications, suitability, or loyalty to the United States government, in connection with performance of a service to the federal government under a contract or other agreement.

4. Intelligence agencies for use in intelligence activities;

5. Any source from which information is requested in the course of an investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested.

6. The federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order where there is an indication of a violation or potential violation of civil or criminal law or regulation.

7. An agency, office or other establishment in the executive, legislative, or judicial branches of the federal government, or the District of Columbia government, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency.

8. Federal agencies as a data source for management information through the production of summary descriptive statistics and analytical studies in support of the functions for which the records are maintained or for related studies.

9. A congressional office in response to an inquiry made at the request of that individual.

10. In litigation before a court or in an administrative proceeding being conducted by a federal agency.

11. The National Archives and Records Administration for records management inspections.

12. The Office of Management and Budget in connection with private relief legislation.

13. Respond to a request for discovery or for appearance of a witness.

14. The Merit Systems Protection Board, the Office of Special Counsel, the Equal Employment Opportunity Commission, or the Federal Labor Relations Authority, in connection with functions vested in those agencies.

Disclosure to consumer reporting agencies:

None.

Storage:

The records are contained in file jackets and stored in a safe secured by a combination lock.

Records are filed alphabetically by name.

Records are in the custody of the Personnel Security Officer and are maintained in a safe secured by a combination lock. The room where the records are stored is locked when not in use.

Records are retained until the subject individual terminates employment at the Finance Board, at which time the records are handled in accordance with OPM policy and procedures.

Office of Management, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Subject individual, including applications and other personnel and security forms and personal interview; police, military or naval reports; notices of personnel actions and investigative and other record material furnished by Federal agencies; and personal investigation, written inquiry, or computer linkage from sources such as former employees, former employers, educational institutions, references, neighbors, associates, police departments, courts, credit bureaus, medical records, probation officials, prison officials, newspapers, magazines, periodicals and other publications.

Pursuant to 5 U.S.C. 552a(k)(5), a record contained in this system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f), to the extent that disclosure would reveal the identity of a source who furnished information to the government under an express promise that his or her identity would be held in confidence.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

1. Current and former Finance Board employees, others involved in or associated with Finance Board programs or operations including contractors and subcontractors, and any other persons who are or have been audited or under investigation by the Finance Board's Office of Inspector General (OIG) in order to determine whether the agency or these individuals have been or are engaging in waste, fraud, or abuse with respect to Finance Board programs or operations or other activities that violate federal criminal laws, regulations, or procedures.

2. Complainants and witnesses.

Files on audits and investigations including audit and investigative reports and related documents generated or obtained prior to, during the course of, or subsequent to an audit or investigation. It includes electronic and hard copy case tracking systems, databases containing investigatory information, "Hotline" telephone logs, auditor or investigator work papers and memoranda, and letter referrals to or from management or others.

5 U.S.C. App. 4(a)(1) and 6(a)(2).

The OIG and other audit and investigative agencies collect, maintain, and use these records to conduct inquiries and investigations and prepare audits, reports, or other documents relating to potential violations of law in the administration of Finance Board programs and operations and to manage the OIG investigatory program.

Under normal circumstances, the OIG will not provide individually identifiable records. However, under those unusual circumstances when the OIG must release information contained in an individually identifiable record, the OIG will maintain proper safeguards to protect the information from unwarranted invasion of personal privacy. Subject to this general limitation, these records, or information therefrom, may be disclosed as a routine use to:

1. The appropriate Federal, State, local, or international agency or authority responsible for auditing, investigating, or prosecuting a violation or potential violation of a criminal or civil law, rule, or regulation or for enforcing or implementing a statute, rule, regulation, or order, if information in the system of records indicates such a violation.

2. A court, magistrate, administrative tribunal, or alternative dispute resolution mediator in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings when the information is relevant and necessary and the Finance Board is a party to the proceeding or has a significant interest in the proceeding.

3. The legal representative of the Finance Board or another federal agency, including the U.S. Department of Justice, or other retained counsel, when the Finance Board or any of its employees are a party to or have a significant interest in litigation or an administrative proceeding.

4. A grand jury agent pursuant to a grand jury subpoena or to a prosecutor for the purpose of introducing the record to a grand jury.

5. A congressional office in response to an inquiry made at the request of the subject individual.

6. The subjects of an audit or investigation and their representatives or third party sources during the course of an investigation, in order to obtain information or assistance relevant or pertinent to the audit or investigation or relating to an audit, trial, hearing, or any other authorized activity of the OIG.

7. Any source, including a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, but only to the extent necessary for the OIG to obtain information relevant to an OIG audit or investigation or for the Finance Board to obtain information concerning the hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or issuance of a grant, license, or other benefit.

8. Another federal agency if the records are relevant and necessary to carry out that agency's authorized functions and to the decision on a matter, including, but not limited to, the hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract or issuance of a grant, license, or other benefit by the requesting agency, or the rendering of advice requested by the OIG.

9. Other federal Offices of Inspector General, the Government Accountability Office, or a private party with which the OIG or the Finance Board has contracted, for the purpose of auditing, reviewing, or conducting quality assessments or peer reviews of the OIG, provided the record will not be transferred in a form that is individually identifiable, and provided further that the entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.

10. A consultant, person, or entity that contracts or subcontracts with the Finance Board or the OIG, to the extent necessary for the performance of the contract or subcontract, provided that the person or entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.

11. A governmental, public, professional, or self-regulatory licensing organization when the record indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the qualifications of an individual who is licensed or who is seeking to become licensed.

12. A federal agency responsible for considering a suspension or debarment action to the extent the record is necessary and relevant to the action.

13. The U.S. Department of the Treasury, federal debt collection centers, other appropriate federal agencies, and private collection contractors or other third parties authorized by law, for the purpose of collecting or assisting in the collection of delinquent debts owed to the Finance Board. Disclosure will be limited to the individual's name, Social Security number, and other information necessary to establish the identity of the individual, and the existence, validity, amount, status, and history of the debt.

In addition to the foregoing routine uses, a record that is contained in this system and derived from another Finance Board system of records may be disclosed as a routine use as specified in the Federal Register notice of the system of records from which the records derived.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in file folders, computer disks, electronic media, and reports on each investigation.

Records generally are indexed by name of person under audit or investigation, audit or investigation number, referral number, or audit or investigative subject matter.

File folders are maintained in safes or lockable metal file cabinets stored in offices that are locked when not in use. Computer disks and electronic media are locked in the lockable metal file cabinets with their related file folders, and information not so lockable is kept in individual offices in locked or password protected computer hardware. Only specifically authorized personnel have access to the information in the cabinets and individual offices.

Records in file folders are retained as long as needed and then destroyed by shredding. Computer disks are cleared, retired, or destroyed when no longer useful. Entries on electronic media are deleted or erased when no longer needed.

Office of Inspector General, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913..

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

The OIG collects information from many sources including the subject individuals, employees of the Finance Board and the Federal Home Loan Bank System, other government sources, witnesses and informants, and nongovernmental sources.

Pursuant to 5 U.S.C. 552a(k)(2) or (5), a record contained in this system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f), to the extent that the records consists of investigatory material compiled:

(1) For law enforcement purposes (552a(k)(2)); or

(2) For the purpose of determining suitability, eligibility, or qualifications for federal civilian employment or federal contracts, if disclosure of the record would reveal the identity of a source who furnished information to the government under an express promise that his or her identity would be held in confidence (552a(k)(5)).

Notwithstanding these exemptions, the Finance Board will provide a record if any right, privilege, or benefit to which an individual otherwise would be entitled by Federal law, or for which the individual otherwise would be eligible, is denied as a result of the maintenance of the record, except to the extent that disclosure of the record would reveal the identity of a source who furnished information to the government under an express promise that his or her identity would be held in confidence.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Households participating in certain affordable housing programs administered by the Federal Home Loan Banks.

Records may contain information relating to the household including names, address, and incomes.

12 U.S.C. 1422a(a)(3), 1430(j), and 1440.

1. Records are collected and maintained in order to provide documentation necessary to determine whether a Federal Home Loan Bank is operating safely and soundly and in compliance with applicable laws and regulations governing the Bank's Affordable Housing Program.

2. To provide information necessary to schedule and conduct examinations and compliance audits of the Federal Home Loan Banks.

Records or information therefrom, may be disclosed as a routine use to:

1. Finance Board staff to determine statutory and regulatory program compliance by Federal Home Loan Banks.

2. The Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order where there is an indication of a violation or potential violation of civil or criminal law or regulation.

3. A congressional office in response to an inquiry made at the request of that individual.

4. In litigation before a court or in an administrative proceeding being conducted by a federal agency.

5. Respond to a request for discovery or for appearance of a witness.

Disclosure to consumer reporting agencies:

None.

Storage:

Records may be maintained in file folders and computer disks.

Records are filed as part of the work papers for an examination or audit of a Federal Home Loan Bank, by name of Bank and date of the audit or examination.

File folders are maintained in safes or lockable metal file cabinets stored in offices that are locked when not in use. Only specifically authorized personnel have access to the information in the cabinets and individual offices.

Records in file folders are retained as long as needed and then destroyed by shredding. Computer disks are cleared, retired, or destroyed when no longer useful.

Office of Supervision, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Federal Home Loan Banks, Federal Home Loan Bank members, and information submitted by individuals to members for program enrollment and for qualification for a mortgage loan.

None.

None.

Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, and Operational Research Consultants, Inc., 11250 Waples Mill, South Tower Suite 210, Fairfax VA 22030.

Individuals who require regular, ongoing access to Finance Board facilities, including employees, applicants for employment or contracts, contractors, students, interns, affiliates, and individuals formerly in any of these positions.

Records may include full name, date of birth, image (photograph), fingerprints, organization affiliation (e.g., employee or contractor), organization/office of assignment, grade, e-mail address, United States citizenship status, results of background investigation, and information necessary to the request for a card, registration, verification, and issuance procedures, the index/database of active and invalid PIV cards, and the information stored on the PIV cards.

Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors (August 27, 2004).

1. To ensure the safety and security of Finance Board facilities, systems, and information, and our occupants and users.

2. To verify that all persons entering Finance Board facilities are authorized to do so.

3. To track and control PIV cards issued to persons entering and exiting Finance Board facilities.

Records or information therefrom, may be disclosed as a routine use to:

1. The legal representative of the Finance Board or another federal agency, including the U.S. Department of Justice, or other retained counsel, when the Finance Board or any of its employees are a party to or have a significant interest in litigation or an administrative proceeding.

2. A court, magistrate, administrative tribunal, or alternative dispute resolution mediator in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings when the information is relevant and necessary and the Finance Board or any of its employees are a party to or have a significant interest in the proceeding.

3. The appropriate federal, state, local, or international agency or authority responsible for enforcing, investigating, or prosecuting a violation or potential violation of a criminal or civil law, rule, or regulation, or for enforcing or implementing a statute, rule, regulation, or order, if, except as noted on Standard Forms 85, 85-P, and 86, information in the system of records indicates such a violation.

4. A congressional office in response to an inquiry made at the request of the subject individual.

5. A consultant, person, or entity that contracts or subcontracts with the Finance Board, to the extent necessary for the performance of the contract or subcontract, provided that the person or entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information.

6. Any source, including a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, but only to the extent necessary to obtain information relevant to the hiring or retention of an individual, the issuance of a security clearance, the letting of a contract, or issuance of a grant, license, or other benefit.

7. Another federal agency if the records are relevant and necessary to carry out that agency's authorized functions and to the decision on a matter, including, but not limited to, the hiring or retention of an individual, the issuance of a security clearance, the reporting of an investigation of an individual, the letting of a contract or issuance of a grant, license, or other benefit by the requesting agency.

8. A federal, state, or local agency, other appropriate entities or individuals, or through established liaison channels to selected foreign governments, to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 or any successor order, applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders, or directives.

9. Notify another federal agency when, or verify whether, a PIV card is no longer valid.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in file folders and electronic media.

Records are retrievable by name, e-mail address, other ID number, PIV card serial number, image (photograph), or fingerprint.

File folders are maintained in locked cabinets in secure facilities and access to the files is restricted to individuals whose role requires use of the records. The computer servers in which records are stored are located in facilities that are secured by alarm systems and off-master key access. The computer servers themselves are password-protected. Individuals accessing the system are authenticated using encrypted certificates and data stored to the database require digital signatures. Communication between client and servers is encrypted by https or VPN (virtual private network). Access to individuals working at guard stations is password-protected; each person granted access to the system at guard stations is individually authorized to use the system. A Privacy Act Warning Notice appears on the monitor screen when records containing information on individuals are first displayed. Data exchanged between the servers and the client PCs at the guard stations and badging office are encrypted. Backup tapes are stored in a locked and controlled room in a secure, off-site location.

An audit trail is maintained and reviewed periodically to identify unauthorized access. Persons given roles in the PIV process must complete training specific to their roles to ensure they are knowledgeable about how to protect individually identifiable information.

Records relating to persons' access covered by this system are retained in accordance with General Records Schedule 18 Security and Protective Services Records approved by the National Archives and Records Administration. The records are disposed in accordance with our disposal policies. Unless retained for specific, ongoing security investigations, records of access are maintained for 2 years and then destroyed.

In accordance with HSPD-12, the Finance Board deactivates PIV cards within 18 hours of cardholder separation, loss of card, or expiration. The information on PIV cards is maintained in accordance with General Records Schedule 11 Space and Maintenance Records. PIV cards are destroyed by cross-cut shredding no later than 90 days after deactivation.

Office of Management, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests for access to a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Direct requests to amend a record to the Privacy Act Official, Federal Housing Finance Board, 1625 Eye Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 913.

Employee, contractor, or applicant; sponsoring agency; former sponsoring agency; other federal agencies; contract employer; former employer.

None.